HIGHLANDS COUNTY BOARD OF COUNTY COMMISSIONERS Tuesday, April 18, 2017 9:00 AM 600 S. Commerce Ave. Sebring FL 33870 AGENDA
1 MEETING CALLED TO ORDER: Invitation to fill out “citizens not on the agenda” forms. Please silence all cell phones and devices.
2 INVOCATION: Pastor Ed Sager, Highlands Grace Reformed Church
3 PLEDGE OF ALLEGIANCE
4 ANNOUNCEMENTS Date Time
Apr 18 3:00 pm Highlands Soil & Water Conservation District Room 3, Bert J. Harris, Jr. Agricultural Center, 4505 George Blvd., Sebring Apr 19 8:00 am Local Mitigation Strategy Working Group Room 2, Bert J. Harris, Jr. Agricultural Center, 4509 George Blvd., Sebring Apr 19 10:00 am Children’s Services Council Housing Task Force 1968 Sebring Parkway, Sebring Apr 19 10:00 am Heartland Regional Transportation Planning Organization (HRTPO) Boardroom, 600 S. Commerce Ave., Sebring Apr 26 4:00 pm Natural Resources Advisory Commission Room 3, Bert J. Harris, Jr. Agricultural Center, 4509 George Blvd., Sebring Apr 27 10:00 am Lake Istokpoga Management Committee Room 3, Bert J. Harris, Jr. Agricultural Center, 4509 George Blvd., Sebring Apr 27 11:00 am Children’s Services Council National Children’s Alliance Accreditation Site visit 1968 Sebring Parkway, Sebring Apr 28 11:00 am Children’s Services Council CAC Advisory Board Subcommittee 1968 Sebring Parkway, Sebring
5 CONSTITUTIONAL OFFICERS – ANNOUNCEMENTS:
6 RECOGNITIONS, PRESENTATIONS AND PROCLAMATIONS: 6.A County Administrator June Fisher - Presentation Employee of Quarter Awards June Fisher, County Administrator There is no Fiscal Impact for these awards
6.B Request approval of a Proclamation recognizing May 2017 as "Mental Health Month" in Highlands County. Ms. Maribel Sanders 1 Mental Health Month Proclamation.docx 6.C Request approval of a Proclamation recognizing May 4, 2017 as "Law Day" in Highlands County Kevin D'Espies, Treasurer, Highlands County Bar Association 2017 Law Day Proclamation.pdf
7 CITIZENS NOT ON THE AGENDA
8 SPECIAL PRESENTATION: Jim Wheatley, Regional Manager, Waste Connections: Presentation on Recycling
9 CONSENT AGENDA 9.A Request approval to pay all duly authorized bills and employee benefits April 18, 2017
9.B Request approval of the minutes from the April 4, 2017 Regular Board meeting. 040417REG.pdf
9.C Request approval of State of Florida Department of Transportation (FDOT) railroad reimbursement agreement on DeSoto Road and a Resolution authorizing the Board Chairman to execute attached agreement. W. Kyle Green, Road and Bridge Superintendent The fiscal impact is an increase of $607.00 annually, which will be budgeted by the Road and Bridge Department. 2017_04_05_07_56_16.pdf Desoto Rd RR Crossing-COV 1.pdf
9.D A Resolution of the Board of County Commissioners of Highlands County, Florida, extending a temporary cessation of accepting and approving applications for installation of small cell and distributed antenna system (das) structures in road rights-of-way pending revision of the code of ordinances, Highlands County, Florida, to properly address the siting and installation of these structures in road rights-of-way; providing for severability and an effective date. J. Ross Macbeth, County Attorney No fiscal impact highlands county resolution_right-of-way-das-permit-app-suspend-resolution - 040517.pdf
9.E Request for approval of Budget Amendment 16-17-089 for the Healthy Families Program. Chris Benson, Community Programs Director No overall increase to the FY 16-17 Budget. This item moves $8,000 between Regular Salaries & Wages account 51200Z to Other Salaries and Wages account 51300Z. BA 16-17-089.pdf
9.F Budget Amendment 16-17-092. Reclassifying of Small Business Development Center (SBDC) Funds Benjamin A. Dunn, Development Services Director No fiscal impact. These are currently programmed funds that are just being moved from 2 one account to another account for consistency purposes. 16-17-092.pdf
9.G Request the reallocation of $18,000 from Account 53413 (Central Florida Regional Planning Council (CFRPC) account) for the Water Supply Facilities Plan to a new project for updating Airport Zoning Regulations and Applications per new statutory requirements. Benjamin A. Dunn, Director, Development Services Department No fiscal impact. This is a reallocation of $18,000 from Account 53413 which has a total of $32,000. If the reallocation request is approved, $14,000 will remain in Account 53413. Memo to FACA Members re FDOT Airport Zoning Regulations.pdf
9.H Request approval of a Tourist Development Tax Grant in the amount of $1,000 to the Lake Placid Chamber of Commerce for the 27th Annual Caladium Festival. Vicki Pontius, Leisure Services Director The fiscal impact is $1,000 from the TDC Arts & Culture account 5304 53400. Contract for Caladium Festival 4-5-17.pdf
9.I Request approval of a Tourist Development Tax Grant in the amount of $1,000 to the Lake Placid Chamber of Commerce. Funds will be used to advertise the Caladium Festival Car Show. Vicki Pontius, Leisure Services Director No fiscal impact as the funding is $1,000 from the TDC General Marketing account 53400 within cost center 5305. Contract for Caladium Car Show 4-5-17.pdf
10 CONSENT AGENDA (2): Request approval to pay all bills with voting conflicts
11 PUBLIC HEARING 11.A Request approval of Vacation of Easement – The Southerly 10 Feet of Lot 49, Block 260, Sun ‘N Lake Estates of Sebring, Unit 13, according to the plat thereof as recorded in Plat Book 9, Page 71 of the Public Records of Highlands County, Florida; less and except the Easterly 7.5 Feet and the Westerly 7.5 Feet thereof. Clinton Howerton, Jr., P.E., County Engineer No fiscal impact. VOE Agenda Attachments - Whidden for Peterson.pdf
11.B Proposed ordinance amending the Highlands County Land Development Regulations to allow a maximum of four garage sale permits each calendar year. Linda Conrad, Zoning Supervisor No Fiscal Impact Ordinance amending 12.08.109- pertaining to garage sale permits 030317 with Ross revisions.docx
12 ACTION AGENDA 12.A Request for approval of a Memorandum of Understanding (MOU) between Polk, Highlands, and Hardee counties related to Substance Abuse and Mental Health 3 services for a shared transportation plan. Chris Benson, Community Programs Director No Fiscal Impact. MOU - Polk Highlands Hardee Counties FINAL.docx Transportation Plan 4-13-17 NEW version.docx
12.B Request Approval for a Purchase Agreement #PA444 between Highlands County Board of County Commissioners and Cartegraph Systems, Inc. for the data gathering and implementation of the County’s roadway sign inventory as mandated by the Federal Highway Administration (FHWA) in 2009 regarding sign retro-reflectivity and Waive the formal bid process as listed in the Board’s Purchasing Manual in (Section 60.20) outside purchases over $25,000. Clinton Howerton, Jr., P.E., County Engineer No fiscal impact to Fund 151 (Local Gov’t Infrastructure Surtax) or the overall budget for FY 16-17. The funding for this project (16007) in the amount of $282,000 was included in the Adopted Budget and approved by the Board on September 20, 2016. Cartegraph Data Services _Higlands County_032817.pdf
12.C Consideration of Third Interlocal Agreement, Budget Amendment 16-17-093 and accompanying resolution to appropriate funds to the North Tangerine Avenue improvements Project No. 14046. Clinton Howerton, Jr., P.E., County Engineer The Town of Lake Placid will reimburse the County up to $80,500 for design, reconstruction, and the installation of MUTCD compliant signage and road markings. An additional fiscal impact would be $190,000. BA 16-17-093 and Resolution.pdf Location Map.pdf North Tangerine Ave FDOT SCRAP Agreement FM No. 435039-1-58-01.pdf LP Interlocal on Tangerine 041217.pdf
12.D County Attorney File Log J. Ross Macbeth, County Attorney Board Meeting Log.doc
12.E Pending Items/Project Report Update June Fisher, County Administrator No Fiscal Impact. Status - Project Updates 04-18-17 FINAL.pdf 04-18-2017 Board Meeting.docx Location Map Unit3.pdf
13 PUBLIC INPUT
14 COMMISSIONERS
15 ADJOURN Any person who might wish to appeal any decision made by the Board of County Commissioners of Highlands County, Florida, in public hearing or meeting is hereby advised that he will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made which will include the testimony and evidence upon which such appeal is to be based. The Board of County Commissioners of Highlands County, Florida, does not discriminate upon the basis of any individual's 4 disability status. This non-discrimination policy involves every aspect of the Board's functions, including one's access to, participation, employment or treatment in its programs or activities. Anyone requiring reasonable accommodation as provided for in the Americans with Disabilities Act or Section 286.26 Florida Statutes should contact Ms. Tasha Morgan, ADA Coordinator at: 863-402-6842 (Voice), or via Florida Relay Service 711, or by e-mail: [email protected]. Requests for CART or interpreter services should be made at least 24 hours in advance to permit coordination of the service. PLEASE NOTE OUR WEB SITE ADDRESS: For more information on the meeting, see the County Commission page online: www.hcbcc.net
Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Commission. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.
5 HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM
DATE OF ACTION REQUEST: 03/31/2017
PRESENTER: June Fisher, County Administrator
SUBJECT/TITLE: County Administrator June Fisher - Presentation Employee of Quarter Awards
STATEMENT OF ISSUE
The following employees were selected as the recipient of the Employee of the Quarter Award for the 1st Quarter of 2017. Jennifer Willis, Public Works Coordinator Richard Fleeger, Facilities Manager
RECOMMENDED ACTION
Presentation of Employee of the Quarter plaques to Jennifer Willis and Richard Fleeger.
FISCAL IMPACT
There is no Fiscal Impact for these awards
Attachments:
6 HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM
DATE OF ACTION REQUEST: April 18, 2017
PRESENTER: Ms. Maribel Sanders
SUBJECT/TITLE: Request approval of a Proclamation recognizing May 2017 as "Mental Health Month" in Highlands County.
RECOMMENDED ACTION
Move approval of a Proclamation recognizing May 2017 as "Mental Health Month" in Highlands County.
Attachments: Mental Health Month Proclamation.docx
7 Proclamation
Whereas, according to the Florida Council for Community Mental Health, mental health issues have become one of America’s costliest illnesses particularly if left untreated. Some of the specific economic and social costs include lost productivity due to the absenteeism or unemployment of those suffering with mental illness and for family members caring for them, as well as contributing to costs associated with premature deaths, on the job accidents, unemployment, and crime; and
Whereas, in Highlands County, as noted in the Florida Department of Health Action Plan 2012- 2013, the percentage of adults reporting “good mental health” declined from 2007 to 2010 and the number reporting poor mental health increased. This is believed to be a direct result of our county’s lack of awareness, lack of resources, and ongoing fear and stigma associated with mental illness, and
Whereas, the death by suicide rate in Highlands County is higher than the overall State rate and the number of deaths is increasing; and
Whereas, Highlands County has been designated a Health Professional Shortage Area and a Medically Underserved Population by the federal government; and
NOW, THEREFORE, BE IT PROCLAIMED that the Highlands County Board of County Commissioners, Highlands County, Florida, does hereby proclaim the month of May 2017 as
“MENTAL HEALTH MONTH” in the county of Highlands and calls upon our citizens to become more mindful of the issue of mental health, to become advocates for our county to receive additional resources, and to do their part to end the stigma associated with mental illness and the barriers to treatment.
Done and adopted this 18th day of April, 2017.
Don Elwell, Chair
8 HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM
DATE OF ACTION REQUEST: April 18, 2017
PRESENTER: Kevin D'Espies, Treasurer, Highlands County Bar Association
SUBJECT/TITLE: Request approval of a Proclamation recognizing May 4, 2017 as "Law Day" in Highlands County
STATEMENT OF ISSUE
Andreas Oliveros, President of the Highlands County Bar Association has requested the Board's approval to adopt a Proclamation recognizing May 4, 2017 as "Law Day" in Highlands County
RECOMMENDED ACTION
Move approval to adopt a Proclamation recognizing Thursday, May 4, 2017, as "Law Day" in Highlands County.
Attachments: 2017 Law Day Proclamation.pdf
9
2017 LAW DAY PROCLAMATION
Whereas the American justice system is charged with upholding and protecting the rights, as well as the freedom and justice of all Americans, creating equality for all; and
Whereas in 1961 Congress issued a joint resolution declaring May 1 Law Day; and
Whereas Law Day is a day of public acknowledgement of our nation’s and Florida’s heritage of justice, liberty and equality under the law, a day to recognize and celebrate our justice system and the rule of law; and
Whereas the Law Day 2017 theme, “The 14th Amendment: Transforming American Democracy”, recognizes the inextricable link between the concept of equality of all before the law and the right to due process, and the challenges that remain in ensuring that all Americans are aware of these constitutional rights; and
Whereas we are all partners in ensuring justice for all; and
Whereas the legal system has a special and unique role in ensuring that all Americans are entitled to and receive equal protection of the law and to the unalienable rights of life, liberty, and the pursuit of happiness; and
Whereas all Americans, as partners in ensuring justice for all, share a responsibility for promoting justice for all.
NOW THEREFORE, we, the Highlands County Board of Commissioners, do hereby proclaim Thursday, May 4, 2017, as Law Day in Highlands County.
We urge all community residents, school administrators, teachers and students, business and civic leaders, legal professionals, and media of Highlands County to support this national day and use this occasion to preserve and strengthen the rule of law.
IN WITNESS WHEREOF, I have hereunto set my hand on this ___ day of April, 2017, in Highlands County, Florida.
HIGHLANDS COUNTY BOARD OF COUNTY COMMISSIONERS
______Don Elwell, Chair
ATTEST:
______10 Robert W. Germaine
HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM
DATE OF ACTION REQUEST: April 18, 2017
PRESENTER:
SUBJECT/TITLE: Request approval to pay all duly authorized bills and employee benefits April 18, 2017
RECOMMENDED ACTION
Move approval to pay all duly authorized bills and employee benefits April 18, 2017
Attachments:
11 HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM
DATE OF ACTION REQUEST: April 18, 2017
PRESENTER:
SUBJECT/TITLE: Request approval of the minutes from the April 4, 2017 Regular Board meeting.
RECOMMENDED ACTION
Move to approve the minutes from the April 4, 2017 Regular Board meeting.
Attachments: 040417REG.pdf
12 BOOK 23 PAGE 258
REGULAR MEETING OF THE BOARD, APRIL 4, 2017
1. The meeting was called to order at 9:00 a.m. in the Highlands County Board of County Commission Chambers at 600 S. Commerce Avenue, Sebring, Florida, with the following members present:
Commissioner Don Elwell Commissioner R. Greg Harris Commissioner Jack L. Richie Commissioner William R. Handley Commissioner James L. Brooks
Also present: June Fisher, County Administrator; Randy Vosburg, Assistant County Administrator; J. Ross Macbeth, County Attorney; Robert W. Germaine, Clerk of Courts; and Pamela Gamez, Deputy Clerk.
2. INVOCATION: Pastor Tim Haas, Memorial United Methodist Church The meeting opened with a prayer by Pastor Tim Haas, Memorial United Methodist Church.
3. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Handley.
4. ANNOUNCEMENT
Date Time Meeting Apr 05 1:30pm Evaluator‘s Committee for RFP 17-019 for Search Engine Optimization & Marketing Highlands County Tourism Office, 505 S. Commerce Ave., Sebring, FL Apr 06 10:00am Insurance Committee Boardroom, 600 S. Commerce Ave., Sebring, FL Apr 06 3:30pm Veteran‘s Advisory Board Veteran‘s Services Office Conference room, 7209 George Blvd., Sebring, FL Apr 06 3:30pm Children‘s Services Council Agenda Planning Meeting Children‘s Advocacy Center, 1968 Sebring Parkway, Sebring, FL Apr 10 9:00am Value Adjustment Board Boardroom, 600 S. Commerce Ave., Sebring, FL Apr 11 3:00pm Zoning Board of Adjustment Boardroom, 600 S. Commerce Ave., Sebring, FL Apr 13 1:30pm Public Hearing of Code Enforcement Special Magistrate Pamela T. Karlson Boardroom, 600 S. Commerce Ave., Sebring, FL Apr 13 2:30pm Historic Preservation Commission Boardroom, 600 S. Commerce Ave., Sebring, FL Apr 17 3:00pm Highlands Soil & Water Conservation District Conference room #3, Bert J. Harris, Jr. Ag Center
5. CONSTITUTIONAL OFFICERS – ANNOUNCEMENTS: Robert W. Germaine, Clerk of Courts, reminded everyone that the Day of Prayer ceremony will take place on Thursday, May 4, 2017 at 11:00 a.m. at the courthouse lawn.
6. RECOGNITIONS, PRESENTATIONS AND PROCLAMATIONS:
A. Vicki Pontius, Leisure Services Director: Request for approval of a Proclamation recognizing April 9- 15, 2017 as “National Library Week 2017” in Highlands County. Vicki Pontius, Leisure Services Director, presented the request.
13
040417REG BOOK 23 PAGE 259
Commissioner Harris made a motion and Commissioner Richie seconded the motion, to move to approve a Proclamation declaring the week of April 9-15, 2017 as National Library Week.
Upon roll call, all Commissioners voted aye. The motion carried. See Res. Book 28 Page 75 & SMB 120 Page 11.
B. County Administrator June Fisher: Presentation of Years of Service Awards: David Nitz, OMB Budget Manager: Recognizing Kimberly Middleton for 30 years of service. Joey Barfield, Road Supervisor: Recognizing Keith Quiel for 30 years of service. June Fisher, County Administrator, invited the Commission to come forward and recognize the employees for their years of service to Highlands County. David Nitz, OMB Budget Manager, recognized Kimberly Middleton for her years of service to the County. Joey Barfield, Road Supervisor, recognized Keith Quiel for his years of service to the County. See SMB 120 Page 12.
C. Jim Wheatley, Waste Connections: Update on Trash/Recycling transition Mr. Jim Wheatley, with Waste Connections, came before the Board to provide an update on the rollout and transition of the new trash and recycling program. Mr. Wheatley stated that they are approximately two weeks into completing the project, and that on April 17, 2017 they will begin changing out containers to smaller ones, as requested. The Commission expressed their concerns in great detail. Public input was received from Rick Nicholson, Sheila Jones, John Nelson, and Jim Ayres.
7. CITIZENS NOT ON THE AGNEDA Ms. Libby Pigman, with the South Florida Water Management District, came before the Board to inform them that the District Board decided to surplus the Edna Pearce Lockett Estate and that they did receive a winning bid. Ms. Pigman will be reaching out to the historical societies in Highlands County and Okeechobee County in regards to some papers and books that belonged to Ms. Edna Pearce Lockett. Ms. Pigman also stated that April is Water Conservation Month.
Mr. Jim Ayres, with the Sebring Falls Property Owners Association, came before the Commission to request that Road & Bridge fix a drainage pipe and sink holes at 1574 Caribbean Road. Kyle Green, Road & Bridge Superintendent, addressed concerns raised and stated that his department will look into this issue.
8. CONSENT AGENDA Commissioner Brooks made a motion and Commissioner Harris seconded the motion, to move to approve the consent agenda as presented.
Upon roll call, all Commissioners voted aye. The motion carried.
A. Request approval of the minutes from the February 28, 2017 Workshop, and the March 7 and 21, 2017 Regular Board meetings. See Clerk of Courts website.
B. Request approval of the Highlands County Industrial Development Authority’s recommendation to appoint Craig Johnson to the Highlands County Industrial Development Authority for a four-year term to begin April 4, 2017 and to end September 30, 2021. See SMB 120 Page 13.
C. Request approval to upgrade an existing position from Laborer (P.G. 101) to an Equipment Operator (P.G. 103). See SMB 120 Page 14. 14
040417REG BOOK 23 PAGE 260
D. Request approval of appropriation of insurance proceeds with Budget Amendment 16-17-083 and accompanying Resolution for the purchase of a replacement Dump Truck. See Res. Book 28 Page 76 & SMB 120 Page 15.
E. Request approval of the waiving of the Landfill tipping fees for the Annual Caladium Festival and the Annual Car Show. See SMB 120 Page 16.
F. Request for approval of a Lease Agreement with Peace River Center for Personal Development for a term of five (5) years. See Peace River Center file.
G. Request approval of Metro (TMO) Contract Modification 6850 W. George Blvd, Sebring, FL. See MetroPCS file.
H. Request approval of a confirmation letter to the Florida Department of Law Enforcement delineating how the three (3) local law enforcement agencies will spend FY 16-17 “JAG-C” grant funding in the amount of $60,701.00. See SMB 120 Page 17.
I. Request approval of additional funding in the amount of $6,122 for the Lake McCoy BMPs Project (County Project 15042), Budget Amendment 16-17-085 and Resolution. Fiscal Impact to Infrastructure Surtax of $6,122.00. See Res. Book 28 Page 77 & SMB 120 Page 18.
9. CONSENT AGENDA (2): Request approval to pay all bills with voting conflicts. Commissioner Elwell declared a conflict of interest due to a payment being made to Alan Jay œ his current employer. A Memorandum of Voting Conflict form was submitted to the Clerk to become part of the permanent record.
Commissioner Handley made a motion and Commissioner Brooks seconded the motion, to move to approve the payment.
Upon roll call, all Commissioners voted aye, except Commissioner Elwell, who abstained. The motion carried. See Check Report file for copy of abstention form.
10. ACTION AGENDA Commissioner Handley made a motion and Commissioner Richie seconded the motion, to move to set the action agenda as presented.
Upon roll call, all Commissioners voted aye. The motion carried.
A. W. Kyle Green, Road & Bridge Superintendent, and Tim Mechling, OMB Senior Manager: Request approval of Budget Amendment # 16-17-079 to appropriate funding for Project #15065, College Drive Guardrail Safety Improvements. Kyle Green, Road & Bridge Superintendent, presented the request.
Commissioner Harris made a motion and Commissioner Richie seconded the motion, to move to approve Budget Amendment 16-17-079, which will appropriate funding for Project #15065, College Drive Guardrail Improvements.
Upon roll call, all Commissioners voted aye. The motion carried. See SMB 120 Page 19. 15
040417REG BOOK 23 PAGE 261
B. Pamela M. Rogers, Human Resources Manager, and Benjamin A. Dunn, Development Services Director: Request approval of job description and pay grade change of the Economic Development Specialist to Business Development Manager. Benjamin Dunn, Development Services Director, and Pamela M. Rogers, Human Resources Manager, presented the request. Mr. Dunn stated that the correct pay grade is 114.
Public input was received from Rob Bullock.
Commissioner Harris made a motion and Commissioner Brooks seconded the motion, to move to approve the job description and pay grade change of the Economic Development Specialist to Business Development Manager.
Upon roll call, all Commissioners voted aye. The motion carried. See SMB 120 Page 20.
BREAK: 10:32 a.m. to 10:40 a.m.
C. J. Ross Macbeth: County Attorney File Log. Ross Macbeth, County Attorney, presented the County Attorney‘s file log. Mr. Macbeth addressed concerns raised by the Commission. Chairman Elwell questioned how the hiring of the new assistant county attorney was going. Mr. Macbeth addressed the issue. The County Administrator will take a look at the recruiting efforts. See SMB 120 Page 21.
D. June Fisher, County Administrator: Request approval of the Fire Assessment Fee Feasibility Study Contract with Government Services Group, Inc., and Budget Amendment 16-17-086. June Fisher, County Administrator, presented the request.
Commissioner Brooks made a motion and Commissioner Richie seconded the motion, to move to approve the Fire Assessment Fee Feasibility Study contract with Government Services Group, Inc., and Budget Amendment 16-17- 086.
Upon roll call, all Commissioners voted aye. The motion carried. See Government Services Group, Inc. file & SMB 120 Page 22.
E. June Fisher, County Administrator: Review of current Capital Financial Strategy. June Fisher, County Administrator, presented the review of the current Capital Financial Strategy. Vicki Pontius, Leisure Services Director, Clinton Howerton, Jr., County Engineer, Kyle Green, Road & Bridge Superintendent, Clell Ford, Lakes Manager, and Suzanne Hunnicutt, Capital Projects Manager, were present to address concerns raised by the Commission.
In regards to Project #14050 (Schumacher Road), Ms. Fisher stated that staff is looking for direction from the Board on the funding for this project. Because Schumacher Road is a collector road into the Sun ”N Lake area, Commissioner Handley will speak to the Sun ”N Lake of Sebring Improvement District to see if they will commit to a portion of the funding.
Commissioner Brooks left the meeting at 12:07 p.m.
The Commission thanked staff for the review. See SMB 120 Page 23. 16
040417REG BOOK 23 PAGE 262
F. June Fisher, County Administrator: Pending Items/Project Report Update June Fisher, County Administrator, presented the County‘s updated list of pending items/projects. Ms. Fisher addressed concerns raised by the Commission. See SMB 120 Page 24.
G. County Administrator’s report. June Fisher, County Administrator, questioned if the Board would consider asking the Hospital District Board to reconsider their reserve balance and provide the health services grant funding to the community services agencies for the FY 17/18.
Chairman Elwell stated that the Board would recommend that the Hospital District consider $3.5 million as their reserve threshold, instead of $4 million, which would allow them to continue to make the payments to those organizations at the amounts that they see fit.
Commissioner Harris made a motion to move approval of the recommendation as stated by Chairman Elwell. Commissioner Richie seconded the motion.
Upon roll call, all Commissioners voted aye. The motion carried.
Ms. Fisher stated that there was a conflict with the first budget public hearing (previously scheduled for September 5, 2016) and that staff is recommending that the Board reschedule it to Wednesday, September 6, 2017 in the evening. See SMB 120 Page 25.
11. CITIZEN INPUT No participants.
12. COMMISSIONERS
ó Commissioner Handley: Commissioner Handley stated that he met with Greg Harshman and toured the CitraPac plant after rumors that the company was in trouble. Commissioner Handley stated that the plant is doing very well and that they still plan to easily fit 150 employees by their fifth year.
ó Commissioner Richie: No report.
ó Commissioner Harris: Commissioner Harris gave a shout-out to all the agencies who helped make the roads more passable and keep citizens safe during the fire burnings near Hammock Road and CR 635.
ó Commissioner Elwell: Commissioner Elwell congratulated everyone who helped put together the —Pinwheels for Prevention“ ceremony that took place this morning.
13. ADJOURN The meeting was adjourned 12:28 p.m.
17
040417REG HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM
DATE OF ACTION REQUEST: April 18, 2017
PRESENTER: W. Kyle Green, Road and Bridge Superintendent
SUBJECT/TITLE: Request approval of State of Florida Department of Transportation (FDOT) railroad reimbursement agreement on DeSoto Road and a Resolution authorizing the Board Chairman to execute attached agreement.
STATEMENT OF ISSUE
Attached for your approval and execution is a new Railroad Reimbursement Agreement between Highlands County and the State of Florida Department of Transportation (FDOT), jointly with South Central Florida Express, Inc., for the Grade Crossing Traffic Control Devices on Desoto Road. Also included is a Resolution authorizing the Chairman to sign for this Agreement.
There is currently an existing 3 party agreement between Seaboard Coast Line Railroad Company, State of Florida Department of Transportation (FDOT) and Highlands County, dated July 7, 1981. At the time of this agreement, only flashing lights were installed. The new agreement includes an upgrade from a Class I (no gates) to a Class III (with gates). This agreement commits the cost of operation and maintenance to be shared 50% by Highlands County and 50% by the railroad. Currently, Highlands County is paying $1,193.00 based on the current schedule of annual cost. This would increase Highlands County’s participation to $1,800.00 annually.
Should the County be willing to participate in this very important safety upgrade, the County will need to execute a new 3 party agreement (attached) that shows the current Railroad Company (South Central Florida Express), Highlands County and State of Florida Department of Transportation.
The Board Attorney has reviewed and approved this Agreement.
RECOMMENDED ACTION
Move to approve State of Florida Department of Transportation railroad reimbursement agreement and Resolution, and authorize the Board Chairman to execute attached agreement.
FISCAL IMPACT
The fiscal impact is an increase of $607.00 annually, which will be budgeted by the Road and Bridge Department.
Attachments: 2017_04_05_07_56_16.pdf Desoto Rd RR Crossing-COV 1.pdf
18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 LOCATION MAP 36 HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM
DATE OF ACTION REQUEST: April 18, 2017
PRESENTER: J. Ross Macbeth, County Attorney
SUBJECT/TITLE: A Resolution of the Board of County Commissioners of Highlands County, Florida, extending a temporary cessation of accepting and approving applications for installation of small cell and distributed antenna system (das) structures in road rights-of-way pending revision of the code of ordinances, Highlands County, Florida, to properly address the siting and installation of these structures in road rights-of-way; providing for severability and an effective date.
STATEMENT OF ISSUE
Industry and technological changes and advances have resulted in alternative methods of delivery of wireless communications services generally known as “small cell” and “distributed antennae systems” (DAS) which involve the placement of much shorter, but more numerous poles. The County’s road rights-of-way are a limited resource, already facing crowding in certain areas, and that resource must be properly managed both for current utility needs and for planned or expected future utility expansion, maintenance, and safety needs. The current Code provisions do not sufficiently address this new technology and until the Code is revised the County should not accept or approve applications for installation of those facilities in road rights-of-way. The Florida legislature is currently considering amendments to Florida Statutes pertaining to placement of wireless facilities in public road rights-of-way and the Federal Communications Commission is considering placement of wireless facilities in public road rights-of-way.
RECOMMENDED ACTION
Move to approve the Resolution of the Board of County Commissioners of Highlands County, Florida, extending a temporary cessation of accepting and approving applications for installation of small cell and distributed antenna system (das) structures in road rights-of-way pending revision of the code of ordinances, Highlands County, Florida, to properly address the siting and installation of these structures in road rights-of-way; providing for severability and an effective date
FISCAL IMPACT
No fiscal impact
Attachments: highlands county resolution_right-of-way-das-permit-app-suspend-resolution - 040517.pdf
37 RESOLUTION 16-17-____
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF HIGHLANDS COUNTY, FLORIDA, EXTENDING A TEMPORARY CESSATION OF ACCEPTING AND APPROVING APPLICATIONS FOR INSTALLATION OF SMALL CELL AND DISTRIBUTED ANTENNA SYSTEM (DAS) STRUCTURES IN ROAD RIGHTS-OF-WAY PENDING REVISION OF THE CODE OF ORDINANCES, HIGHLANDS COUNTY, FLORIDA, TO PROPERLY ADDRESS THE SITING AND INSTALLATION OF THESE STRUCTURES IN ROAD RIGHTS-OF- WAY; PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE.
WHEREAS, Highlands County owns and/or controls, and manages lands designated as road rights-of-way; and
WHEREAS, traditionally governmental road rights-of-way have been utilized for, among other uses, the placement of public and private utility systems and structures so as to facilitate the delivery of utility services and maintenance of utility systems; and
WHEREAS, Sections 12.04.215 and 12.08.135 of the Code of Ordinances, Highlands County, Florida (hereinafter referred to as the “Code”) and other provisions of the Code contain the County’s current Code regulatory provisions for permitting wireless communications facilities in County road rights-of-way; and
WHEREAS, industry and technological changes and advances have resulted in alternative methods of delivery of wireless communications services generally known as "small cell" and "distributed antennae systems" (DAS) which involve the placement of much shorter, but more numerous poles and related infrastructure, to provide such services to residential and other areas where tower placement is not feasible due to regulatory or other restrictions; and
WHEREAS, the Board of County Commissioners for Highlands County (the Board) finds that the County's road rights-of-way are a limited resource, already facing crowding in certain areas, and that this vital resource must be properly managed both for current utility needs and for planned or expected future road and utility expansion, maintenance, and safety needs; and
WHEREAS, the Board finds that its current Code provisions do not sufficiently address this new technology and that until the Code is revised so as to properly create regulations and standards to address applications to utilize the County's road rights-of-way for the installation of small cell and DAS facilities, the County should not accept or approve applications for such uses in road rights-of-way; and
WHEREAS, the Florida legislature is currently considering amendments to Florida Statutes pertaining to placement of wireless facilities in public rights-of-way; and
WHEREAS, the Federal Communications Commission is considering placement of wireless facilities in public road rights-of-way; and
WHEREAS, Resolution 16-17-29 adopted by the Board on December 6, 2016, is of no further force or effect after midnight on April 30, 3017; and
WHEREAS, the Board needs additional time to amend the Code for the purposes stated herein. 38 1
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Highlands County, Florida, that:
1. The County Engineering Department and Development Services Department shall cease acceptance of applications for site plan approval, utility permits, and building permits to construct or install any wireless small cell or DAS communications system in the County's road rights-of-way until the Board adopts amendments to the Code to amend the regulations and standards that will apply to such facilities or until midnight, June 30, 2017, or until the Board otherwise rescinds this Resolution, whichever is first to occur.
2. Based upon the requirements of Section 12.08.135 of the Code, all pending applications site plan approval, utility permits, and building permits to construct or install any wireless small cell or DAS communications system in the County's road rights-of-way shall be denied and returned to the applicants.
3. The County Administrator and County Attorney are hereby directed to work diligently to develop such ordinances as may be required to ensure that the Code properly regulates small cell and DAS facilities in County road rights-of-way, including application, installation, maintenance, and removal requirements, so as to facilitate the provision of effective wireless communications services to the County's citizens and businesses, while also ensuring the safety, aesthetic, financial, and infrastructure planning needs of the County.
4. The sections, subsections, paragraphs, sentences, clauses and phrases of this Resolution are severable, and if any phrase, clause, sentence, paragraph, subsection or section of this Resolution shall be declared invalid, unconstitutional or unenforceable by the valid judgment or decree of a court of competent jurisdiction, such invalidity, unconstitutionality or unenforceability shall not affect any of the remaining phrases, clauses, sentences, paragraphs, subsections, and sections of this Resolution.
5. This Resolution shall take effect immediately upon its adoption
Done and adopted by the Highlands County Board of County Commissioners this ____ day of April, 2017, in Sebring, Highlands County, Florida.
Attest: BOARD OF COUNTY COMMISSIONERS HIGHLANDS COUNTY, FLORIDA
Robert W. Germaine, Clerk of Courts Don Elwell, Chairman
G:\COUNTY\RESOLUTIONS\Communication Towers\highlands county resolution_right-of-way-das-permit-app-suspend-resolution - 040517.docx
39 2
HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM
DATE OF ACTION REQUEST: April 18, 2017
PRESENTER: Chris Benson, Community Programs Director
SUBJECT/TITLE: Request for approval of Budget Amendment 16-17-089 for the Healthy Families Program.
STATEMENT OF ISSUE
A budget amendment is needed to move lapse funding from Regular Salaries & Wages account 51200Z to Other Salaries and Wages account 51300Z to cover the salary of the approved temporary Family Assessment Worker.
RECOMMENDED ACTION
Move to approve Budget Amendment 16-17-089 for the Healthy Families Program.
FISCAL IMPACT
No overall increase to the FY 16-17 Budget. This item moves $8,000 between Regular Salaries & Wages account 51200Z to Other Salaries and Wages account 51300Z.
Attachments: BA 16-17-089.pdf
40 41 HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM
DATE OF ACTION REQUEST: April 18 2017
PRESENTER: Benjamin A. Dunn, Development Services Director
SUBJECT/TITLE: Budget Amendment 16-17-092. Reclassifying of Small Business Development Center (SBDC) Funds
STATEMENT OF ISSUE
The Office of Economic Development contracts out services with the Small Business Development Center (SBDC) in the amount of $11,000. These already approved funds where placed within the Budget under the Dues and Membership account. This amendment will just reclassify those funds and place them under the Contractual Services account.
RECOMMENDED ACTION
Request approval of Budget Amendment 16-17-092 to approve the reclassifying of SBDC Funds
FISCAL IMPACT
No fiscal impact. These are currently programmed funds that are just being moved from one account to another account for consistency purposes.
Attachments: 16-17-092.pdf
42 43 HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM
DATE OF ACTION REQUEST: April 18, 2017
PRESENTER: Benjamin A. Dunn, Director, Development Services Department
SUBJECT/TITLE: Request the reallocation of $18,000 from Account 53413 (Central Florida Regional Planning Council (CFRPC) account) for the Water Supply Facilities Plan to a new project for updating Airport Zoning Regulations and Applications per new statutory requirements.
STATEMENT OF ISSUE
Thirty-two thousand dollars is budgeted in Account 53413 for the CFRPC to prepare and facilitate the adoption of the Highlands County Water Supply Facilities Plan. This work project has been completed in-house by planning staff. The Planning Department would like the Board of County Commissioners to consider the reallocation of $18,000 from Account 53413 to a new project for amending the Airport Zoning Regulations and Applications per new statutory requirements.
The Florida Department of Transportation (FDOT) Aviation and Spaceport Office (ASO) sent a letter explaining there have been recent amendments to Airport Zoning, Chapter 333, Florida Statutes (F.S.). Based upon these changes, it is the responsibility of the political subdivisions with airport zoning authority to provide copies of amended Airport Zoning Regulations and Airport Zoning Permit Applications to the FDOT ASO. Political subdivisions with airport zoning authority must adopt, administer and enforce airport zoning regulations for lands underlying Part 77 Airport surfaces. These are airports which an obstruction/structure may be constructed or altered which under lies any above ground surface of the airport, pursuant to F.S. All statutory requirements must be submitted to the FDOT ASO by July, 1, 2017. Failure to comply may impact the airport zoning permit process, invalidate permits, and other repercussions pursuant to Chapter 333, F.S.
The Planning Department would like to use the reallocated funds to hire a consultant from our library of consultants. The consultant will specialize in aviation and have the expertise to produce a final work product.
RECOMMENDED ACTION
Move to approve the reallocation of $18,000 from Account 53413 (Central Florida Regional Planning Council account) for the Water Supply Facilities Plan to a new project for updating Airport Zoning Regulations and Applications per the new statutory requirements.
FISCAL IMPACT
No fiscal impact. This is a reallocation of $18,000 from Account 53413 which has a total of $32,000. If the reallocation request is approved, $14,000 will remain in Account 53413. 44 Attachments: Memo to FACA Members re FDOT Airport Zoning Regulations.pdf
45
TO: Florida Association of County Attorneys Members, Officers and Board of Directors
FROM: Anne Brown, President, FACA County Attorney, Levy County
DATE: December 9, 2016
RE: FDOT Airport Zoning Regulations – New Statutory Changes
Attached please find a memorandum from Greg Jones with the Florida Department of Transportation regarding statutory requirements for submittal of airport zoning permit applications and amended airport zoning regulations to the FDOT Aviation Office and airport zoning regulations for lands underlying Part 77 Airport Surfaces.
Should you require further assistance or need additional information with regard to this matter, please contact Greg Jones, Airspace & Land Use Manager with the Florida Department of Transportation directly at the following address and phone number:
Aviation and Spaceports Office FDOT 605 Suwanee Street, MS 46 Tallahassee, FL 32399-0450 850.414.4502
Thank you.
AB:el cc: Ginger Delegal, Esq., General Counsel, Florida Association of Counties
46
Florida Department of Transportation RICK SCOTT 605 Suwannee Street JIM BOXOLD GOVERNOR Tallahassee, FL 32399-0450 SECRETARY
November 30, 2016
TO: POLITICAL SUBDIVISIONS WITH AIRPORT ZONING AUTHORITY
SUBJECT: STATUTORY REQUIREMENTS FOR SUBMITTAL OF AIRPORT ZONING PERMIT APPLICATIONS AND AMENDED AIRPORT ZONING REGULATIONS TO THE FDOT AVIATION OFFICE (ASO) AND AIRPORT ZONING REGULATIONS FOR LANDS UNDERLYING PART 77 AIRPORT SURFACES
The following information is provided to inform and assist Airport Zoning Authorities to identify and comply with statutory requirements for submittal of airport zoning applications and airport zoning regulations to the ASO, and the development of airport zoning regulations for local government lands underlying Part 77 Airport Surfaces.
If you have received this Notice and are not the local government Airport Zoning authority please forward it immediately to the appropriate authority/department. If this Notice was not directed to the correct agency/department for Airport Zoning in your jurisdiction please provide us with the correct person, address and phone number. Prompt compliance with the following is recommended.
Since the amendment to Chapter 333, F.S. has changed a significant number of provisions of the statute almost every existing airport zoning regulation will require modifications which must conform to the changes in Chapter 333, F.S. (2016) by July 1, 2017.
There appears to be a misunderstanding on the part of political subdivisions with airport zoning authority regarding their responsibility to provide copies of Airport Zoning Permit Applications and Amended Airport Zoning Regulations to the FDOT Aviation and Spaceport Office (ASO). Also, there is an apparent failure of zoning authorities to adopt, administer and enforce airport zoning regulations for lands underlying Part 77 Airport surfaces. Failure to comply with these requirements may adversely impact your airport zoning permit process by causing delays, invalidating permits, subject the permitting process to appeals and judicial review and other penalties pursuant to Chapter 333, F.S.
Due to the recent (July 1, 2016) amendment of Chapter 333, Florida Statutes (F.S.), Airport Zoning, there have been changes to the statute with regard to the following: 1) statutory requirement for political subdivisions to provide a copy of airport zoning permit applications to the ASO for review; 2) statutory requirement for political subdivisions to provide a copy of amended airport zoning regulations to the ASO upon adoption; and 3) the statutory requirement to enter into either an interlocal agreement or joint zoning board when one of two or more political subdivisions have land which underlies a Part 77 airport surface of an adjacent airport owned by another political subdivision. 47
www.dot.state.fl.us
Submission of Airport Zoning Permit Applications to ASO
The current version of Section 333.025(4), Florida Statutes (2016), Airport Zoning (effective July 1, 2016) has amended the Airport Zoning Permit Application submission requirements and provides, in part, the following:
…….Upon receipt of a complete permit application, the local government shall provide a copy of the application to the department's aviation office by certified mail, return receipt requested, or by a delivery service that provides a receipt evidencing delivery. To evaluate technical consistency with this subsection, the department shall have a 15-day review period following receipt of the application, which must run concurrently with the local government permitting process….
The significant change in the amended statute is that the zoning authority, instead of the applicant, must send the complete application to the ASO which has 15 days to review it.
To facilitate receipt and handling of zoning permit applications the ASO has agreed to accept electronic copies of applications by email to [email protected] in lieu of certified mail, return receipt requested. If a copy of the permit application is not sent to this email address then the local government must comply with the certified mail requirements. Hard copies of zoning permit applications should be forwarded to the ASO at the address below. If sending by email we suggest that the political subdivision obtain an email delivery receipt for their records.
In contrast, the former version of Section 333.07(2) (2015), Florida Statutes, Airport Zoning (pre-2016) provides, in part, the following, which may be incorporated in existing airport zoning regulations: At the time of filing the application, the applicant shall forward to the department by certified mail, return receipt requested, a copy of the application. The department shall have 45 days from receipt of the application to comment and to provide its comments or waiver of that right to the applicant and the board of adjustment. The department shall include its explanation for any objections stated in its comments. If the department fails to provide its comments within 45 days of receipt of the application, its right to comment is waived. The board of adjustment may proceed with its consideration of the application only upon the receipt of the department’s comments or waiver of that right as demonstrated by the filing of a copy of the return receipt with the board. Noncompliance with this section shall be grounds to appeal pursuant to s. 333.08 and to apply for judicial relief pursuant to s. 333.11………
48 (b) The Department of Transportation shall have the authority to appeal any variance granted under this chapter pursuant to s. 333.08, and to apply for judicial relief pursuant to s. 333.11.
Which statutory process above (F.S. 333.025(4) (2016) or F.S. 333.07(02)(2015)) is applicable we leave to the determination of the zoning authority and its legal counsel. However, both sections require submission to the ASO and failure to do so could delay or adversely impact the permitting process for proposed construction or alteration as set forth above. As we have noted the difference in submission requirements is by whom and when. However, as provided by the amended statute, F.S. 333.025(4) took effect on July 1, 2016 and therefore went into effect IMMEDIATELY.
Review of the Federal Aviation Administration (FAA) website discloses that within a recent 7 day period in Florida 1,365 Determinations have been issued and not one airport permit application has been sent to the ASO. This creates potential issues for zoning authorities and their permittees and should be addressed as soon as possible.
Submission of Amended Airport Zoning Regulations to ASO
Section 333.03(3), FS requires political subdivisions having airport zoning responsibility to submit copies of their amended airport zoning regulations to the FDOT ASO within 30 days of adoption. The ASO has established another email address, [email protected] to be used to submit the amended airport zoning regulations to the ASO and to submit questions. Existing airport zoning regulations which require amendment in accordance with Section 333.03(3), FS “…shall be amended to conform to the requirements of this chapter by JULY 1, 2017”.
Zoning for Lands underlying Part 77 Airport Surfaces
Consistent with prior law Section 333.03(1)(b), F.S., provides a continuing requirement for political subdivisions, in specific circumstances (having lands underlying Part 77 airport surfaces), to adopt, administer and enforce airport protection and airport land use compatibility zoning regulations as follows:
(1)(b) If an airport is owned or controlled by a political subdivision and if any other political subdivision has land upon which an obstruction may be constructed or altered which underlies any surface of the airport as provided in 14 C.F.R. part 77, subpart C, the political subdivisions shall either: 1. By interlocal agreement, adopt, administer, and enforce a set of airport protection zoning regulations; or 2. By ordinance, regulation, or resolution duly adopted, create a joint airport protection zoning board that shall adopt, administer, and enforce a set of airport protection zoning regulations.
In addition, Section 333.03(2), FS provides: “In the manner provided in subsection (1), political subdivisions shall adopt, administer, and enforce airport land use compatibility zoning regulations.” 49
In accordance with the foregoing statutory sections multiple political subdivisions, under the specified circumstances, must by interlocal agreement or joint zoning board adopt, administer and enforce a set of airport protection and airport land use compatibility zoning regulations and submit a copy to the FDOT ASO.
Also, please note that the ASO website (www.fdot.gov/aviation) has a NEWS article on these requirements and the site has been upgraded with new articles, and links to resource documents including a recording of the last webinar with the expanded PowerPoint presentation, and a Suggested Zoning Regulation Checklist.
If anyone has any questions regarding the foregoing please contact me by the appropriate email address above. Your immediate consideration of these matters is requested.
Greg Jones Airspace and Land Use Manager Aviation and Spaceports Office Florida Department of Transportation 605 Suwannee Street, MS 46 Tallahassee, FL 32399-0450 Office 850-414-4502
50 HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM
DATE OF ACTION REQUEST: April 18, 2017
PRESENTER: Vicki Pontius, Leisure Services Director
SUBJECT/TITLE: Request approval of a Tourist Development Tax Grant in the amount of $1,000 to the Lake Placid Chamber of Commerce for the 27th Annual Caladium Festival.
STATEMENT OF ISSUE
The Tourist Development Council is recommending approval of a Tourist Development Tax Grant in the amount not to exceed $1,000 to the Lake Placid Chamber of Commerce. Funds will be used for advertising the 27th Annual Caladium Festival outside of Highlands County. No room verifications are required for this grant.
RECOMMENDED ACTION
Move to approve the attached Tourist Development Tax Grant up to the amount of $1,000 for the 27th Annual Caladium Festival. The funds will be used for advertising the festival outside of Highlands County.
FISCAL IMPACT
The fiscal impact is $1,000 from the TDC Arts & Culture account 5304 53400.
Attachments: Contract for Caladium Festival 4-5-17.pdf
51 HIGHLANDS COUNTY SPECIAL EVENT/PROJECT GRANT CONTRACT
CONTRACTOR
NAME: GREATER LAKE PLACID CHAMBER OF COMMERCE, INC. ADDRESS: 18 N OAK AVENUE LAKE PLACID, FL 33852 FEINO: 59-1026434
The Board of County Commissioners of Highlands County, a political subdivision of the State of Florida (hereinafter the COUNTY), hereby provides funding to the CONTRACTOR for the purpose of reimbursement of expenses to advertise outside of Highlands Countythe 27thAnnual Caladium Festival,as provided in the Funding Application Work attached to this Contract as Attachment A and made a part hereof. Any terms and conditions of this Contract, which vary from those contained in Attachment A, shall have precedence.
CONTRACTOR RESPONSIBILITIES
1. The CONTRACTOR shall be responsible for obtaining all applicable local, state and federal permits.
2. The CONTRACTOR is responsible for all administrative services and represents thatit has or will secure at its own expense all necessary personnel. Such personnel shall not be employees of the COUNTY. The CONTRACTOR shall be responsible for the payment of all its FICA and Social Security Taxes.
INDEPENDENT CONTRACTOR RELATIONSHIP
The CONTRACTOR is, and shall be, in theperformance of all work, services and activities an independent contractor, and not an employee, agent, or servant of the COUNTY. All persons engaged in any of the work or services performed by or on behalf of the CONTRACTOR shall at all times, and in all places, be subject to the C.ONTRACTOR' s sole direction,supervision and control. The CONTRACTOR shall exercise control over the means and manner in which it and its employees and volunteers perform the work and in all respects the CONTRACTOR' s relationship and the relationship of its employees and volunteers to theCOUNTY shall be thatof an independent contractor and not as employees or agents of the COUNTY.
The CONTRACTOR does not have the power or authorityto bindthe COUNTY in any promise, agreement or representation.
REPORTS
The CONTRACTOR shall submit monthly status reports to the COUNTY detailing work completed and activities performed.
TERM OF CONTRACT
This Contract is effective on the date of execution and shall remain in effect until September 29, 2017.
NOTICE
Any notice or other written communication, except invoices, between the parties shall be considered delivered when posted by U.S. registered or certified mail, postage prepaid and return receipt requested, or delivered in person to the COUNTY.
52 COMPENSATION
1. The COUNTY agrees to pay theCONTRACTOR for advertising outsideof Highlands County in the amount of up to One Thousand Dollars ($ 1,000.00) for the 27th Annual Caladium Festival, with no room verifications required, from Cost Center 5304 the Arts and Culture-Fund for providing the services described in attached Attachment A. The COUNTY will release the funds when the requirements of attached Attachment B have been satisfied. The CONTRACTOR shall submit payment requests and expenditure documentation to the COUNTY, said requests being in detail sufficient for a proper pre-audit and post-audit thereof. The CONTRACTOR and the COUNTY understand and agree thatthere shall be no reimbursement of funds by the COUNTY for any expenditure made prior to the date of this Agreement or for any expenditure or amount in excess of the amount stated in this paragraph.
2. It is unlawful forCOUNTY' s Board of County Commissioners to expend or enter into a contract requiring expenditure in any fiscal year for more than theamount of appropriations in each fund's budget, except as provided in Chapter 129, Florida Statutes, and in no case shall the total appropriations of any budget be exceeded, except as provided in Section 129.06 Florida Statutes. Pursuant to Section 129.07, Florida Statutes, this Contract is expressly made executory for the value of services and materials and othercosts to be rendered, incurred or agreed to be paid for in fiscal years after COUNTY' s fiscal year ending September 30, 2017.
PROHIBITION AGAINST LOBBYING
The CONTRACTOR is hereby prohibited fromusing any funds provided by thisContract for thepurpose of lobbying the Legislature or a state or county agency.
MANAGEMENT
The COUNTY Project Manager is Vicki Pontius, Leisure Services Director, phone number (863) 402-6813. All matters shall be directed to the Project Manager for appropriate action or disposition.
GENERAL TERMS AND CONDITIONS
1. The COUNTY may terminate this Contract for its convenience. In this event, the CONTRACTOR shall be compensated for work satisfactorily completed and for irrevocable commitments made.
2. All services shall be performed by the CONTRACTOR to the satisfaction of the COUNTY.
3. The CONTRACTOR shall be notified,in writing,by theCOUNTY Project Manager of Contract performance failures and given fifteen (15) calendar days to provide a written corrective action plan to the COUNTY for review. The COUNTY shall respond, in writing, to the proposed corrective action plan within fifteen (15) calendar days of receipt. If the CONTRACTOR and the COUNTY cannot reach agreement on thecorrective measures to be taken and the schedule for corrective action, the COUNTY may terminate this Contract in accordance with paragraph 4 of this section.
4. If the CONTRACTOR fails to perform in a timely and proper manner, in the judgment of theCOUNTY, the COUNTY may terminate this Contract by written notice, specifying the effective time/ date.
5. In the event that the CONTRACTOR fails to perform all the services described under the terms of this Contract, the CONTRACTOR shall reimburse the COUNTY all compensation received within thirty (30) calendar days of the receipt of the COUNTY' s written request for reimbursement.
6. The parties may at any time, by written order designated to be a change order signed by the CONTRACTOR and the COUNTY, make any change in the work within the general scope of the Contract.
7. The CONTRACTOR shall maintain accurate books, records and documents directly pertinent to 53 performance under this Contract and for all expenditures of all funds received under this Contract in accordance with generally accepted accounting principles consistently applied. The CONTRACTOR shall
2 assure that these books, records and documents are available at all reasonable times for inspection, review or audit by COUNTY personnel and other personnel authorized by the COUNTY. The CONTRACTOR shall retain all such books, records and documents for three (3) years after thefiscal years in which payment is made by the COUNTY or until final resolution of matters resulting fromany litigation, claim or audit that started prior to the expiration of the three-year record retention period.
8. The CONTRACTOR agrees to indemnify, defend, save and hold harmless the COUNTY from all claims, demands, liabilities and suits of any nature arising out of, because of, or due to, any negligent act or failure to act by the CONTRACTOR, its agents or employees to theextent permitted by Florida law. The parties agree thatone percent of the total compensation to the CONTRACTOR for performance of this Contract is the specific consideration from the COUNTY to the CONTRACTOR for the CONTRACTOR' s indemnity agreement.
9. The CONTRACTOR covenants that it presently has no interest and shall not acquire any interest which would conflict in any manner or degree with the performance of services required.
10. The CONTRACTOR warrants that it has not employed or retained any company or person, other than a bona fideemployee working solely forthe CONTRACTOR to solicit or secure this Contract and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for the CONTRACTOR any fee, commission, percentage, gift or other consideration contingent upon or resulting fromthe award or making of thisContract. For the breach or violation of this provision, the COUNTY shall have the right to terminate thisContract without liability and, at its discretion, to deduct from the Contract price, or otherwise recover, the full amount of such fee, commission, percentage, gift or consideration.
11. The COUNTY reserves the right to unilaterally cancel this Contract for refusal by the CONTRACTOR to allow public access to all documents, papers, letters or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the CONTRACTOR in conjunction with this Contract.
12. This Contract shall not be subject to transfer, assignment, sale or other disposition which would have the effect of substituting the CONTRACTOR's performance with that of another.
13. The CONTRACTOR represents to the best of its knowledge that all of its employees are treated equally during hiring and employment without regard to race, color, religion, handicap, sex, age or national origin.
CHOICE OF LAW/FORUM
The parties hereby agree that any and all actions or disputes arising out of this Contract shall be governed by the laws of the State of Florida, and any such actions shall be brought in Highlands County, Florida.
SEVERABILITY
In the event one or more provisions of this Contract are declared invalid, the balance of this Contract shall remain in full force and effect.
PUBLIC ENTITY CRIMES
The CONTRACTOR affirmatively represents that it is aware of the prohibitions stated in Section 287.133(2)(a), Florida Statutes, and affirmativelyrepresents that it has not been placed on the convicted vendor list or been convicted of a public entitycrime.
DISCRIMINATORY VENDOR LIST The CONTRACTOR affirmatively states that it is aware of the prohibitions found in Section 287.134(2) (a), Florida Statutes, and affirmatively representsthat it has not been placed on the discriminatory vendor list referred to therein. 54
3 EMPLOYMENT ELIGIBILITY VERIFICATION
Article 11. Employment EligibilityVerification. 11.1. Definitions.As used in this paragraph a. Employee assigned to this CONTRACT means an employee who was hired after November 6, 1986, who is directly performing work, in the United States, under this CONTRACT. An employee is not considered to be directly performing work under this CONTRACT if the employee- i. Normally performssupport work, such as indirect or overhead functions; and ii. Does not perform any substantial duties applicable to the CONTRACT. b. Subcontract means any contract entered into by a subcontractor to furnish supplies or services for performance of this CONTRACT or a subcontract under this CONTRACT. It includes but is not limited to purchase orders, and changes and modificationsto purchase orders. c. Subcontractor means any supplier, distributor, vendor, or firm that furnishes supplies or services to or for CONTRACTOR or another subcontractor. d. United States, as defined in 8 U.S.C. 1101(a) (38), means the 50 States, the District of Columbia, Puerto Rico, Guam, and the U.S. Virgin Islands.
11.2. Enrollment and verification requirements. a. The CONTRACTOR must be enrolled in E-Verifyat time of contract award, and the CONTRACTOR shall use E-Verify to initiate verification of employment eligibility of- i. All new employees. (A) Enrolled 30 calendar days or more. The CONTRACTOR shall initiate verificationof employment eligibility of all new hires of the CONTRACTOR, who are working in the State of Florida, whether or not assigned to this CONTRACT, within 3 business days after the date of hire; or (B) Enrolled less than 30 calendar days. Within 30 calendar days after enrollment in E-Verify, the CONTRACTOR shall initiate verificationof employment eligibility of all new hires of the CONTRACTOR who are working in the State of Florida, whether or not assigned to this CONTRACT, within 3 business days after the date of hire; or ii. Employees assigned to this CONTRACT. For each employee assigned to this CONTRACT, the CONTRACTOR shall initiate verification of employment eligibility, to the extent allowed by the E-Verify program, within 30 calendar days after date of contract award or within30 days after assignment to thisCONTRACT, whichever date is later. b. The CONTRACTOR shall comply, for the period of performance of this CONTRACT, with the requirements of the E-Verifyprogram MOU. Termination of the CONTRACTOR's MOU and denial access to theE-Verify system by the Department of Homeland Security or the Social Security Administration or the U.S. Citizenship and Immigration Service is an event of default under this CONTRACT.
11.3. Website. Information on registration for and use of the E-Verify program can be obtained via the Internet at the U.S. Citizenship and Immigration Service's Web site:http://www.uscis.gov
11.4. Individuals previously verified.The CONTRACTOR is not required by thisparagraph to performadditional employment verification using E-Verify for any employee whose employment eligibility was previously verifiedby the CONTRACTOR through the E-Verify program.
11.5. Subcontracts. The CONTRACTOR shall include, and shall require the inclusion of, the requirements of this Article, including this paragraph (11.5) ( appropriately modifiedfor identificationof the parties), in each subcontract that includes work performed in the United States under this CONTRACT.
PAYMENTS AFTER CONTRACT TERMINATION FOR CAUSE
Upon the occurrence of any event of default, all obligations on the part of theCOUNTY to make any further payments of funds to this Contract shall if the COUNTY so elects, terminate, but the COUNTY may make any payments or parts of payments after the happening of any event of default without hereby waiving the right to exercise any remedy which it may have without becoming liable to make any further payment. 55
4 PUBLIC RECORDS COMPLIANCE
If by providing services to theCOUNTY pursuant to this Contract CONTRACTOR is a contractor, as defined by Section 119.0701, Florida Statutes, CONTRACTOR shall:
1. Keep and maintain public records required by the COUNTY to perform the services.
2. Upon request of the COUNTY' s custodian of public records, provide the COUNTY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at the cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidentialand exempt frompublic records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Contract and following competition of thisContract if CONTRACTOR does not transfer therecords to the COUNTY.
4. Upon competition of this Contract, transfer to the COUNTY, at no cost, all public records in possession of CONTRACTOR or keep and maintain public records required by the COUNTY to perform the services. If CONTRACTOR transfers all public records to the COUNTY upon competition of this Contract, CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt frompublic records disclosure requirements. If CONTRACTOR keeps and maintains public records upon completion of thisContract, CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the COUNTY upon request from the COUNTY' s custodian of public records, in a format thatis compatible with the information technology systems of the COUNTY.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
Gloria Rybinski County Public Information Officer Telephone Number: 863-402-6836 E-mail Address: [email protected] Mailing Address: 600 South Commerce A venue Sebring, FL 33870
56
5 ENTIRE AGREEMENT
It is hereby understood and agreed that this Contract states the entire agreement and that the parties are not bound by any stipulations, representations, agreements or promises, oral or otherwise, not printed in this Contract.
DATED this
GREATER LAKE PLACID CHAMBER OF COMMERCE, INC., a Florida Not For Profit Corporation
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HIGHLANDS COUNTY BOARD OF COUNTY COMMISSIONERS ATTEST:
B =.,;...;.._B: �������������� Chairman Robert W. Germaine, Clerk APPROVED AS TO FORM:
B: J. Ross Macbeth, County Attorney
57 ATTACHMENT A HIGHLANDS COUNTY TOURIST DEVELOPMENT GRANT
SECTION 1 PRELIMINARY INFORMATION CONTACT INFORMATION Name: Eileen May Title: Executive Director E-mail Address: [email protected] Work Phone: 863-465-4331 Home Phone/CellPhone: ------441-4133 COMPANY/ORGANIZATION APPLYING FOR THE GRANT Businessname as listed with the Florida Division of Corporations: Greater Lake PlacidChamber of Commerce FEIN: 5 4-10 26434 Address as listed with the Florida Division of Corporations: 18N. Oak Avenue City: Lake Placid State:------FL Zip Code: ------3385 2 Event Website: www.visitlakeplacidflorida.com
EVENT INFORMATION Event 27th Annual Caladium Festival Event Location (Name of Park/Building/Area): _S_t _ua_ rt_P_ar_k______Event Address: 131E. Interlake Blvd. City: Lake Placid State:FL Zip Code:_ 3_38_5_2____ _ Date the Event Opens: 0 7/25/20 17 Timethe event opens: 9 00 AM MM/DDNYYY ------MM/AM or PM HH Date the Event Ends: 0 7/30/20 17 Timethe event ends: 4 00 PM MM/DD/YYYY MM/AM or PM HH REOCCURRING EVENT INFORMATION How have you measured the success of your event in the past? Entry Fee/TicketSales Ex: Ticket Sales/Participants/Vendors/Profitor Loss etc... .
Last Year Vs Previous Year's data PreviousYear �-'-$26,000------Last Year --$28,-'-000------Gain or Loss Total�-'------$ 0002, What is your total projected gain forthis year's event? ------$ 5002, ------What action do you plan to take this year to increase the success of the event? Digital Advertising- Geo Fencing
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6 SECTION2 FINANCIAL INFORMATION List all actual and potential fundingsources forthis event. Funding Source Actual Potential Amount Glades Electric 0 D $ 500 Duke Energy 0 D $ 1,000 Florida Hospital 0 D $ 1,500 L. P. Healthcare 0 D $ 500 D D $ D D $ D D $ TOTAL $ 3,500
Check which grantyou are applying for: 0 Option I D Option II D Brochure Grant D Sports Event up to $1,000 $1000-$5,000 50% match up to $500 $5,000
Is this a new event to Highlands County? D Yes or 0 No List all advertising you will be placing to promote the event and the amount you will be requesting the TDC to reimburse: TDC Type of Advertising Reimbursement Digital, Print, Radio or Full Amount Request Vendor Name Other of Buy Amount Where the Shows Are Print $ 300 $ 300 Fairs & Festivals Digital $ 20 $ 20 Festival Release Digital $ 115 $ 115 Festival Insider Digital $ 20 $ 20 Facebook Digital $ 145 $ 145 Geo fencing Digital $ 400 $ 400 $ $ . TOTAL $ 1,000 $ 1,000
FOR OFFICE USE ONLY Move to recommend up to $ to for advertising outside of HighlandsCounty the Funds to be dispersed from room verifications required.
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7 Grant Application Checklist
Pleaseinitial next to each item andfill in the blanks below. This list must accompany your grant application.
This application is being submitted at least fourmonths ( 120 days) prior to the event start. Date of Event: 0]/2�/2017- 07/J0/2017 � Date of Application: 2/9/2017 I understand that the reimbursement request must be completed and submitted to the Tourism Office with all backup and supporting material no later than 60 days afterthe event ends, which wil1 be on (£_ _(j/30/2017 (date 60 days afterevent ends).
I will obtain the signatures of the organization's President & Secretary on the proposed grant contract by 2/ 17/2017 . ( date one week after the application is ff submittedto and accepted by the Tourism Office) I understand that the ''Visit Sebring" logo must appear in any print advertisements that are funded by the TDC. For digital ads, the "Visit Sebring" logo must either be featured on the advertisementor on fl- website/landingpage linked to thead or th ad must link to the TDCs website. e I have included an IRS w ..9 Fonn and a copy of the Florida Division of Corporationsfonn with the application.
I understand that someone representing this grant application must be available at the TDC meeting when it considers the application for funding or the application will not be considered.
I understand that no expenses incurred beforethe TDC recommends approval of the grant application wiIJ be reimbursed under any circumstances. I also understand that no funding has been approved {£u ntil the Board of County Commissioners approves execution of the Grant Contract and that no expenditures will be reimbursed if the Board of County Commissioners does not approve execution of the Grant Contract.
I understand that reimbursements foJlowina the festival/event wilt only be made for itemiied, authorized expenses approved by the Board of County Commissioners in the fully executed Grant Contract.
Each reimbursement request must include copies of paid invoices, copies of the ad/tear sheets, invoice forreimbursement amount to the Highlands County Board of CountyCommissioners, copy of front and back of cleared checks paying for advertising, and outreach figures identifying the number of people your ad reached outside Highlands County and inside Highlands County. For brochures identifyeach distribution locationand the quantities distributed at each location.
60 AuthorizedAgent Signature: 0: \COUNTY\Tourist DevelopmentCouncil\TDC ---:-::-=-==-=-�-,-,-....------�����------Grant Application 030717.doc:x 9:20AM Lake Placid Chamber of Commerce 02/09/17 Profit & Loss-Caladium Festival Accrual Basis September 2015 through August 2016
Sep '15 -Aug 16 Ordinary Income/Expense Income Advertising General Advertising 800.00 Total Advertising 800.00 Donations to the Chamber 16,825.00 Events EntryFee/Ticket Sales 28,028.00 Sponsorships 12,000.00 Total Events 40,028.00 Merchandise ------7,749.02-----�-- Total Income 65,402. 02
Gross Profit 65,402.02 Expense Advertising and Promotion Design Services 2,129.50 General Advertising 51.94 Internet Advertising 55.00 Newspaper/Magazine 3, 152.32 Radio 670.00 Total Advertising and Promotion 6,058.76 Awards/ Door Prizes 223.43 Charitable Contributions Donations from the Chamber 500.00 Total Charitable Contributions 500.00 Contract Labor Cleaning 295.00 Total Contract Labor 295.00 Entertainment for Events 2,507.15 Food for Events 482.93 Gifts 201.65 Office Supplies 60.31 Printing and Reproduction Di rectory/Flyer/Poster 540.00 Shirts �------3,264.80 Total Printing and Reproduction 3,804.80 Professional Fees Event Coordinator 1,000.00 Total Professional Fees 1,000.00 Rental Equipment 11,237.03 Facility 1,380.00 Total Rental 12,617.03
Total Expense 27,751.06
Net Ordinary Income 37,650.96 Net Income 37,650.96
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Page 1 9:20AM Lake Placid Chamber of Commerce 02/09/17 Transaction Detail By Account Accrual Basis September 2015 through August 2016
Type Date Num Name Memo Class Cir Split Amount Balance ------Rental Equipment Bill 4/11/2016 21281 Annett Bus Lines Deposit for b ... Caladiu... Accounts Pay ... 600.00 600.00 Bill 7/18/2016 Calad... Annett Bus Lines Balance Due ... Caladiu... Accounts Pay ... 2,640.00 3,240.00 Bill 7/25/2016 Town of Lake Placid Servicing the ... Caladiu ... Accounts Pay ... 600.00 3,840.00 Bill 8/2/2016 Taylor Rental Caladium Fe ... Caladiu... Accounts Pay... 3,821.03 7,661.03 Bill 8/3/2016 1847... All Around Septic & ... Caladiu ... Accounts Pay ... 3,576.00 11,237.03 -·-�·------·--� Total Equipment 11,237.03 11,237.03 ------Total Rental 11,237.03 11,237.03
TOTAL 11,237.03 11,237.03 ------
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Page 1 9:26AM Lake Placid Chamber of Commerce 02/09/17 Transaction Detail By Account Accrual Basis September 2016 through August 2017
Type Date Num Name Memo Class Cir Split Amount Balance ----·------·------·-- �---��--- ·--- Rental Facility Bill 1/23/2017 Town of Lake Placid Town Facility... Caladiu.. . Accounts Pay... 1,100.00 1, 100.00 Bill 1/30/2017 Town of Lake Placid Park Rental . .. Caladiu.. . Accounts Pay... 250.00 1,350.00 ------�� Total Facility 1,350.00 1,350.00 ------Total Rental 1,350.00 1,350.00 ------TOTAL 1,350.00 1,350.00 ��-���--�
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Page 1 .JJ\.,lall uy CillllY 1\lame Page 1 of 3
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Departmentof State I Division of Corporations I Search Records I Detail By Document Number I
Detail by Entity Name Florida Not For Profit Corporation GREATER LAKE PLACID CHAMBER OF COMMERCE, INC. Filing Information Document Number N32683 FEI/EIN Number 59-1026434 Date Filed 06/06/1989 State FL Status ACTIVE last Event EVENT CONVERTED TO NOTES Event Date Filed 06/06/1989 Event Effective Date NONE Principal Address 18 N OAK AVENUE LAKE PLACID, FL 33852
Changed: 03/24/2006 Mailing Address 18 N OAK AVENUE LAKE PLACID, FL 33852
Changed: 03/24/2006 Registered Agent Name & Address MAY, EILEEN M 18 NORTH OAK AVENUE LAKE PLACID, FL 33852
Name Changed: 01/09/2015
Address Changed: 03/24/2006 Officer/Director Detail Name & Address
Title D
MAY, EILEEN 18 N OAK AVENUE LAKE PLACID, FL 33852 64
··- -- r, http://search.sunbiz.org/Inquirv/ComorationSe�rc.h/�p�rPh R M11ltnatn;10�-� .. :- ·"-- uc;tdH uy tlllltY 1'\Jame Page 2 of 3
Title Secretary
Miller, Kimberly 18 N. Oak Avenue Lake Placid, FL 33852
Title 1st Vice President
Brantley, William 18 N. Oak Avenue Lake Placid, FL 33852
Title President
Clarke, Donald 18 N Oak Avenue Lake Placid, FL 33852
Title 2nd Vice President
Slade, Curtis 18 N. Oak Avenue Lake Placid, FL 33852
Annual Reports
Report Year Filed Date 2015 01/09/2015 2016 04/18/2016 2017 01/09/2017
Document Images
01/09/2017 -- ANNUAL REPORT! View imagein PDF format 04/18/2016 -- ANNUAL REPORT!::::======::::: View imagein PDF format 01/09/2015 -- ANNUAL REPORT! View imagein PDF format 04/29/2014 -- ANNUAL REPORT!::::======::::: View imagein PDF format 01/18/2013 -- ANNUAL REPORT!:::======: View imagein PDF format 02/03/2012 -- ANNUAL REPORT I View imagein PDF format 01/06/2011 -- ANNUAL REPORT I View imagein PDF format 02/18/2010 -- ANNUAL REPORT I View imagein PDF format 04/30/2009 -- ANNUAL REPORT I!=:::======:::::: View imagein PDF format 03/11/2008 -- ANNUAL REPORT!!=:::======: View image in PDF format 01/19/2007 -- ANNUAL REPORT :::======:::=;I View imagein PDF format 03/24/2006 -- ANNUAL REPORT !=:::======:I View imagein PDF format 01/31/2005 -- ANNUAL REPORT!!======: View imagein PDF format 03/15/2004 -- ANNUAL REPORT':::======: View imagein PDF format 01/31/2003 -- ANNUAL REPORT!:::======: View imagein PDF format 10/15/2002 -- ANNUAL REPORT!:::======: View imagein PDF format 10/01/2001 -- ANNUAL REPORT!:::======:::=; View imagein PDF format 05/03/2000 --ANNUAL REPORT ! v iew_imageinPDF_forrna 1 _ .______, 65
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04/20/1999 --ANNUAL REPORT':=:======: View imagein PDF format 05/01/1998 -- ANNUAL REPORT I:======� View imagein PDF format 05120/1997 -- ANNUAL REPORT I:::======! View imagein PDF format 05/0111996 -- ANNUAL REPORT':=:======: View imagein PDF f ormat 04/11/1995 --ANNUAL REPORT!... __ v_ iew_ _ima_ g_ _ei_ nP_ D_ F_ f_ o_ _rm_a_t_ __,
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http://search.sunbiz.ore:/Inm11rv/f'ornnMt1rm�,::,.,-,<'h/C1"�-�1- .. n - ____ l,_� ' ...... Form W-9 Request for Taxpayer Give Form to the (Rev. January2011) requester. Do not Departmentof the Treasury Identification Number and Certification send to the IRS. InternalRevenue Service Name (as shown on vour income taxreturn) The Greater Lal \ •:.F.niill. Taxpayer Identification Number (TIN) Enter our TIN in t e app o . he TIN r vided must match he name given on the "Name" line I Social securitynumber � � �opriate ? � ! � � _ ! I to avoid backup w1thhold1ng. For indrvrduals, this 1s your sacral security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TINon page 3. DJJ{IJ -I I I I I Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose number to enter. -1 026434 Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S. citizen or other U.S. person (defined below). Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 4. Sign Signature of Here U.S. person .. General lnstructiohs Note. If a requester gives you a form other than Form W-9 to request your TIN, you must use the requester's form if it is substantially similar - .....-·· Section references are to the Internal Revenue ""'-=..;;;.. to this Form W-9. noted. Definition of a U.S. person. For federal tax purposes, you are Purpose of Form considered a U.S. person if you are: A person who is required to file an information return with the IRS must • An individual who is a U.S. citizen or U.S. resident alien, obtain your correct taxpayer identification number (TIN) to report, for • A partnership, corporation, company, or association created or example, income paid to you, real estate transactions, mortgageinterest organized in the United States or under the laws of the United States, you paid, acquisition or abandonment of secured property, cancellation • An estate (other than a foreign estate), or of debt, or contributions you made to an IRA. • A domestic trust (as defined in Regulations section 301. 7701-7). Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN to the person requesting it (the Special rules for partnerships. Partnerships that conduct a trade or requester) and, when applicable, to: business in the United States are generally required to pay a withholding tax on any foreign partners' share of income. from such business. 1. Certify that the TIN you are giving is correct (or you are waiting for a Further, in certain cases where a Form W-9 has not been received, a number to be issued), partnership is required to presume that a partner is a foreign person, 2. Certify that you are not subject to backup withholding, or and pay the withholding tax. Therefore, if you are a U.S. person that is a 3. Claim exemption from backup withholding if you are a U.S. exempt partner in a partnership conducting a trade or business in the United payee. If applicable, you are also certifying that as a U.S. person, your States, provide Form W-9 to the partnership to establish your U.S. allocable share of any partnershipincome from a U.S. trade or business status and avoid withholding on your share of partnership income. is not subject to the withholding tax on foreign partners' share of 67 effectively connected income. Cat. No. 10231X Form W-9 (Rev. 1-2011) . :. .:· ·. ;�· . � : -�.;iiii' .-�. ;'".:::-" ..�···b·��tf !n ternal Rncnue �/�t·:�;�� ·Se-rdce �·-.. -· • ,.J._ 'f�ms · ·. . P.O. Bqx 2508 In reply refer to: 0248164841 Cincinnati OH 45201 Jan. 17, 2012 LTR 4168C EO . 59-1026434 000000 00 000'16795 BODC: TE GREATER LAKE PLACID CHAMBER OF COMMERCE... -� : ___ � _ ... 18 NOAK AVE LAK� PLACID FL 33852-9546 031SS7 Employer Identification Number: 59-1026434 · Person tci_Cqntact: B. HALL Tall Free Telephone Number� l-877-829-5500 Dear TAXPAYER: This is in response ta your Jan. 05, 2012� request for information. regarding your tax-exempt status. Our records indicate that you were ricagnized as exempt under section 50l(c)(6) of the Internal Revenue Code in a determination letter issued in AUGUST 1979. Because you are Mot an organization described in section 170Cc) of th� Code� donors may not deduct contributions made to you. You should advise your contributors to that effect. Please refer to our websit� www.irs.gov/eo far information regarding filing· requirements. Specifica1ly 7 section 6033(j) of the Code p�ovides that failure to file an annual.information return ·far three consecutive years results in revocation of ta�-exempt status as of the filing due date of the third return for orgariizations required to file. We will publish a list of organizations whose tax-exempt status was revoked under section 6033{j) of the Cade· on our website beginning -in eariy 2011. If you have any questioris� please call us at the telephone number shown in the heading of this letter. Sincerely yours,. S. A. Martin ,. Operations Manager Accounts Management Operat_ions 68 HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM DATE OF ACTION REQUEST: April 18, 2017 PRESENTER: Vicki Pontius, Leisure Services Director SUBJECT/TITLE: Request approval of a Tourist Development Tax Grant in the amount of $1,000 to the Lake Placid Chamber of Commerce. Funds will be used to advertise the Caladium Festival Car Show. STATEMENT OF ISSUE The Tourist Development Council is recommending approval of a Tourist Development Tax Grant in the amount not to exceed $1,000 to the Lake Placid Chamber of Commerce. Funds will be used for advertising the Caladium Festival Car Show outside of Highlands County. No room verifications are required for this grant. RECOMMENDED ACTION Move to approve the attached Tourist Development Tax Grant up to the amount of $1,000 to the Lake Placid Chamber of Commerce. The funds will be used for advertising the Caladium Festival Car Show outside of Highlands County. FISCAL IMPACT No fiscal impact as the funding is $1,000 from the TDC General Marketing account 53400 within cost center 5305. Attachments: Contract for Caladium Car Show 4-5-17.pdf 69 HIGHLANDS COUNTY SPECIAL EVENT/PROJECTGRANT CONTRACT CONTRACTOR NAME: GREATER LAKE PLACID CHAMBER OF COMMERCE, INC. ADDRESS: 18 N OAK A VENUE LAKE PLACID, FL 33852 FEI NO: 59-1026434 The Board of County Commissioners of Highlands County, a political subdivision of theState of Florida (hereinafter the COUNTY), hereby provides funding to theCONTRACTOR for the purpose of reimbursement of expenses to advertise outside of Highlands Countythe 21ST Annual Caladium FestivalCar Show, as provided in the Funding Application Work attached to this Contract as Attachment A and made a part hereof. Any terms and conditions of this Contract, which vary from those contained in Attachment A, shall have precedence. CONTRACTOR RESPONSIBILITIES 1. The CONTRACTOR shall be responsible for obtaining all applicable local, state and federal permits. 2. The CONTRACTOR is responsible for all administrative services and represents that it has or will secure at its own expense all necessary personnel. Such personnel shall not be employees of the COUNTY. The CONTRACTOR shall be responsible for the payment of all its FICA and Social Security Taxes. INDEPENDENT CONTRACTOR RELATIONSHIP The CONTRACTOR is, and shall be, in the performanceof all work, services and activities an independent contractor, and not an employee, agent, or servant of the COUNTY. All persons engaged in any of the work or services performed by or on behalf of the CONTRACTOR shall at all times, and in all places, be subject to the CONTRACTOR' s sole direction, supervision and control. The CONTRACTOR shall exercise control over the means and manner in which it and its employees and volunteers perform the work and in all respects the CONTRACTOR' s relationship and the relationship of its employees and volunteers to theCOUNTY shall be thatof an independent contractor and not as employees or agents of the COUNTY. The CONTRACTOR does not have thepower or authorityto bind the COUNTY in any promise, agreement or representation. REPORTS The CONTRACTOR shall submit monthly status reports to the COUNTY detailing work completed and activities performed. TERM OF CONTRACT This Contract is effective on the date of execution and shall remain in effect until September 29, 2017. NOTICE Any notice or other written communication, except invoices, between the parties shall be considered delivered when posted by U.S. registered or certified mail, postage prepaid and return receipt requested, or delivered in person to the COUNTY. 70 COMPENSATION 1. The COUNTY agrees to pay theCONTRACTOR for advertisingoutside of HighlandsCounty in the amount of up to One Thousand Dollars ($1,000.00)for the 21st Annual Caladium Festival Car Show, with no room verifications required, from Cost Center 5305 the Marketing and Promotion-Fundfor providing theservices described in attached Attachment A. The COUNTY will release the funds when the requirements of attached Attachment B have been satisfied. The CONTRACTOR shall submit payment requests and expenditure documentation to the COUNTY, said requests being in detail sufficient for a proper pre-audit and post-audit thereof. The CONTRACTOR and the COUNTY understand and agree thatthere shall be no reimbursement of funds by the COUNTY for any expenditure made prior to the date of this Agreement or for any expenditure or amount in excess of the amount stated in this paragraph. 2. It is unlawful for COUNTY' s Board of CountyCommissioners to expend or enter into a contractrequiring expenditure in any fiscalyear for more than theamount of appropriations in each fund's budget, except as provided in Chapter 129, Florida Statutes, and in no case shall the total appropriations of any budget be exceeded, except as provided in Section 129.06 Florida Statutes. Pursuant to Section 129.07, Florida Statutes, this Contract is expressly made executory for the value of services and materials and othercosts to be rendered, incurred or agreed to be paid for in fiscal years after COUNTY' s fiscal year ending September 30, 2017. PROHIBITION AGAINST LOBBYING The CONTRACTOR is hereby prohibited fromusing any funds provided by this Contractfor the purpose of lobbying the Legislature or a state or county agency. MANAGEMENT The COUNTY Project Manager is Vicki Pontius, Leisure Services Director, phone number(863) 402-6813. All matters shall be directed to the Project Manager for appropriate action or disposition. GENERAL TERMS AND CONDITIONS 1. The COUNTY may terminate this Contract for its convenience. In this event, the CONTRACTOR shall be compensated for work satisfactorily completed and for irrevocable commitments made. 2. All services shall be performed by the CONTRACTOR to the satisfactionof the COUNTY. 3. The CONTRACTOR shall be notified,in writing,by theCOUNTY Project Manager of Contract performance failures and given fifteen (15) calendar days to provide a written corrective action plan to the COUNTY for review. The COUNTY shall respond, in writing, to the proposed corrective action plan within fifteen (15) calendar days of receipt. If theCONTRACTOR and theCOUNTY cannot reach agreement on thecorrective measures to be taken and the schedule for corrective action, the COUNTY may terminate this Contract in accordance with paragraph 4 of this section. 4. If the CONTRACTOR fails to perform in a timely and proper manner, in thejudgment of the COUNTY, the COUNTY may terminate this Contract by written notice, specifying the effective time/ date. 5. In the event that the CONTRACTOR fails to perform all the services described under the terms of this Contract, the CONTRACTOR shall reimburse the COUNTY all compensation received within thirty (30) calendar days of the receipt of the COUNTY' s written request for reimbursement. 6. The parties may at any time, by written order designated to be a change order signed by the CONTRACTOR and the COUNTY, make any change in the work within the general scope of the Contract. 7. The CONTRACTOR shall maintain accurate books, records and documents directly pertinent to 71 performance under this Contract and for all expenditures of all funds received under this Contract in accordance with generally accepted accounting principles consistently applied. The CONTRACTOR shall 2 assure that these books, records and documents are available at all reasonable times forinspection, review or audit by COUNTY personnel and other personnel authorized by the COUNTY. The CONTRACTOR shall retain all such books, records and documents for three (3) years after the fiscalyears in which payment is made by the COUNTY or until final resolution of matters resulting fromany litigation, claim or audit that started prior to the expiration of the three-year record retention period. 8. The CONTRACTOR agrees to indemnify, defend, save and hold harmless the COUNTY from all claims, demands, liabilities and suits of any nature arising out of, because of, or due to, any negligent act or failure to act by the CONTRACTOR, its agents or employees to the extent permitted by Florida law. The parties agree that one percent of the total compensation to the CONTRACTOR for performance of this Contract is the specificconsideration fromthe COUNTY to the CONTRACTOR for the CONTRACTOR' s indemnity agreement. 9. The CONTRACTOR covenants that it presentlyhas no interest and shall not acquire any interest which would conflict in any manner or degree with the performanceof services required. 10. The CONTRACTOR warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for theCONTRACTOR to solicit or secure thisContract and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for the CONTRACTOR any fee, commission, percentage, gift or other consideration contingent upon or resulting from the award or making of this Contract. For the breach or violation of this provision, the COUNTY shall have theright to terminate thisContract withoutliability and, at its discretion, to deduct from the Contract price, or otherwise recover, the full amount of such fee, commission, percentage, gift or consideration. 11. The COUNTY reserves the right to unilaterally cancel thisContract for refusal by the CONTRACTOR to allow public access to all documents, papers, letters or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the CONTRACTOR in conjunction with this Contract. 12. This Contract shall not be subject to transfer, assignment, sale or other disposition which would have the effect of substituting the CONTRACTOR's performance withthat of another. 13. The CONTRACTOR represents to the best of its knowledge that all of its employees are treated equally during hiring and employment withoutregard to race, color, religion, handicap, sex, age or national origin. CHOICE OF LAW/FORUM The parties hereby agree that any and all actions or disputes arising out of thisContract shall be governed by the laws of the State of Florida, and any such actions shall be brought in Highlands County, Florida. SEVERABILITY In the event one or more provisions of thisContract are declared invalid, the balance of this Contract shall remain in full force and effect. PUBLIC ENTITY CRIMES The CONTRACTOR affirmatively represents that it is aware of the prohibitions stated in Section 287.133(2)(a), Florida Statutes, and affirmativelyrepresents that it has not been placed on the convicted vendor list or been convicted of a public entity crime. DISCRIMINATORY VENDOR LIST The CONTRACTOR affirmatively states that it is aware of the prohibitions found in Section 287.134(2) (a), Florida Statutes, and affirmatively represents thatit has not been placed on the discriminatory vendor list referred to therein. 72 3 EMPLOYMENT ELIGIBILITY VERIFICATION Article 11. Employment Eligibility Verification. 11.1. Definitions. As used in this paragraph a. Employee assigned to this CONTRACT means an employee who was hired after November 6, 1986, who is directly performing work, in the United States, under this CONTRACT. An employee is not considered to be directly performing work under this CONTRACT if the employee- i. Normally performs support work, such as indirect or overhead functions; and ii. Does not perform any substantial duties applicable to the CONTRACT. b. Subcontract means any contract entered into by a subcontractor to furnish supplies or services for performance of this CONTRACT or a subcontract under this CONTRACT. It includes but is not limited to purchase orders, and changes and modifications to purchase orders. c. Subcontractor means any supplier, distributor, vendor, or firm that furnishes supplies or services to or for CONTRACTOR or another subcontractor. d. United States, as definedin 8 U.S.C. llOl(a) (38), means the50 States, the District of Columbia, Puerto Rico, Guam, and the U.S. Virgin Islands. 11.2. Enrollment and verification requirements. a. The CONTRACTOR must be enrolled in E-Verify at time of contract award, and the CONTRACTOR shall use E-Verify to initiate verification of employment eligibility of- i. All new employees. (A) Enrolled 30 calendar days or more. The CONTRACTOR shall initiateverification of employment eligibilityof all new hires of the CONTRACTOR, who are working in the State of Florida, whether or not assigned to this CONTRACT, within 3 business days after the date of hire; or (B) Enrolled less than 30 calendar days. Within 30 calendar days after enrollment in E-Verify,the CONTRACTOR shall initiate verification of employment eligibility of all new hires of the CONTRACTOR who are working in the State of Florida, whether or not assigned to this CONTRACT, within 3 business days after the date of hire; or ii. Employees assigned to thisCONTRACT. For each employee assigned to this CONTRACT, theCONTRACTOR shall initiate verification of employment eligibility, to the extent allowed by the E-Verify program, within 30 calendar days after date of contract award or within30 days after assignmentto thisCONTRACT, whichever date is later. b. The CONTRACTOR shall comply, forthe period of performance of this CONTRACT, with the requirements of the E-Verify program MOU. Termination of the CONTRACTOR's MOU and denial access to the E-Verifysystem by the Department of Homeland Security or the Social Security Administration or the U.S. Citizenship and Immigration Service is an event of default under this CONTRACT. 11.3. Website. Informationon registration for and use of theE-Verify program can be obtained via theInternet at the U.S. Citizenship and Immigration Service's Web site:http://www.uscis.gov 11.4. Individuals previously verified.The CONTRACTOR is not required by thisparagraph to perform additional employment verificationusing E-Verifyfor any employee whose employment eligibility was previously verifiedby the CONTRACTOR through the E-Verifyprogram. 11.5. Subcontracts. The CONTRACTOR shall include, and shall require the inclusion of, the requirements of this Article, including thisparagraph (11.5) ( appropriately modifiedfor identification of theparties), in each subcontract that includes work performed in the United States under this CONTRACT. PAYMENTS AFTER CONTRACT TERMINATION FOR CAUSE Upon the occurrence of any event of default, all obligations on the part of theCOUNIY to make any further payments of funds to this Contract shall if the COUNTY so elects, terminate, but the COUNTY may make any payments or parts of payments after the happening of any event of default without hereby waiving the right to exercise any remedy which it may have without becoming liable to make any further payment. 73 4 PUBLIC RECORDS COMPLIANCE If by providing services to the COUNTY pursuant to this Contract CONTRACTOR is a contractor, as defined by Section 119.0701, Florida Statutes, CONTRACTOR shall: 1. Keep and maintain public records required by the COUNTY to perform the services. 2. Upon request of the COUNTY's custodian of public records, provide the COUNTY with a copy of therequested records or allow therecords to be inspected or copied within a reasonable time at the cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Contract and following competition of thisContract if CONTRACTOR does not transfer therecords to the COUNTY. 4. Upon competition of this Contract, transfer to the COUNTY, at no cost, all public records in possession of CONTRACTOR or keep and maintain public records required by the COUNTY to perform the services. If CONTRACTOR transfers all public records to the COUNTY upon competition of this Contract, CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt frompublic records disclosure requirements. If CONTRACTOR keeps and maintains public records upon completion of thisContract, CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the COUNTY upon request from the COUNTY's custodian of public records, in a format that is compatible with the information technology systems of the COUNTY. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Gloria Rybinski County Public InformationOfficer Telephone Number: 863-402-6836 E-mail Address: [email protected] Mailing Address: 600 South Commerce Avenue Sebring, FL 33870 74 5 ENTIRE AGREEMENT It is hereby understood and agreed thatthis Contract states theentire agreement and that the parties are not bound by any stipulations, representations, agreements or promises, oral or otherwise, not printed in this Contract. DATED this 2017 GREATER.LAKE PLACID CHAMBER OF COMMERCE, INC., a Florida Not For Profit Corporation By:j �� , President ATTEST: By:�1-+---'-�-,f--'-�---.,_;;....������ ''IL rh,' {12.(' , Secretary HIGHLANDS COUNTY BOARD OF COUNTY COMMISSIONERS ATTEST: B B Chairman �Robert�:������������� W. Germaine, Clerk APPROVED AS TO FORM: B: J. Ross Macbeth, County Attorney 75 ATTACHMENT A HIGHLANDS COUNTY TOURIST DEVELOPMENT GRANT SECTION 1 PRELIMINARY INFORMATION CONTACT INFORMATION Name: Eileen May Title: Executive Director E- mail Address: [email protected] Work Phone:863-465-4331 Home Phone/Cell Phone:�------�-�------�- 441-4133 COMPANY/ORGANIZATION APPLYING FOR THE GRANT Business name as listed with the Florida Division of Corporations: Greater LakePlacid Chamber of Commerce FEIN: 54-1026434 Address as listed with the Florida Division of Corporations: 18 N. Oak Avenue City: Lake Placid State:---- FL Zip Code: �------33852 Event Website: www.visitlakeplacidflorida.com EVENT INFORMATION Event 21 st Annual Caladium Festival Car Show Event Location (Name of Park/Building/ Area): _D_e_V_a_n_e _P_a _rk______Event Address: ------� City: Lake Placid State: FL Zip Code:_3_3 8_ 5_2____ _ Date the Event Opens: ------07/29/2017 -Time the event opens: 9 ------00 AM MM/DD/YYYY HH MM/AM or PM Date the Event Ends: 07/29/2017 Time the event ends: 3 00 PM MM/DD/YYYY HH MM/AM or PM REOCCURRING EVENT INFORMATION How have you measured the success of your event in the past? Ex: Ticket Sales/Participants/Vendors/Profitor Loss etc.... Entry Fee/Ticket Sales Last Year Vs Previous Year's data Previous Year ��-�-�---�--$3,405 ---- Last Year ��-�-�-�------$3,000 Gain or Loss Total ------$ -405 ---� What is your total projected gain for this year's event? ------�$ 500 What action do you plan to take this yearto increase the success of the event? Digital Advertising & Print 76 6 SECTION2 FINANCIAL INFORMATION List all actual and potential funding sources forthis event. Funding Source Actual Potential Amount Alan Jay Automotive Network 0 D $ 500 D D $ D D $ D D $ D D $ D D $ D D $ TOTAL $ 500 Check which grantyou are applying for: 0 Option I D Option II D Brochure Grant D Sports Event up to $1,000 $1000-$5,000 50% match up to $500 $5,000 Is this a new event to Highlands County? D Yes or 0 No List all advertising you will be placing to promote the event and the amount you will be requesting the TDC to reimburse: TDC Type of Advertising Reimbursement Digital, Print, Radio or Full Amount Request Vendor Name Other of Buy Amount Cruisin Style Print $ 250 $ 250 Cruise News Print $ 230 $ 230 Rodding News Print $ 230 $ 230 Facebook Digital $ 290 $ 290 $ $ $ $ $ $ TOTAL $ 1,000 $ 1,000i FOR OFFICE USE ONLY Move to recommend up to $ to for advertising outside of Highlands County the Funds to be dispersed from room verificationsrequired. 77 7 Grant Application Checklist Please initial next to each item and fillin the blanks below. This list must accompany your grant application. This applic;:ationis beingsubmitted at least fourmonths (120 days) prior to the event start. Date of Event: .Q'.U2.;q/20 l7- 01129.120 l Z Date of Application: 2/9/2017 I understand that the reimbursement request must he completed and submitted to the Tourism Office with all back up and supporting material no later than 60 days afterthe event ends, which will be on 6/30/2017 (date 60 days afterevent ends). I will obtain the signatures of the organization's President & Secretary on the proposed grant contract by 2/17/2017 . (date one week after the application is suhmiued to and accepted by the TourismOffice) I understandthat the "Visit Sebring" logo must appear in any print advertisements that are funded by theTDC. For digital ads, the "Visit Sebring,, logo must either be featured on the advertisementor on website/landingpage linked to the ad or the ad must link to the TDCs website. I have included an IRS W-9 Fonn and a copy of the Florida Division of Corporations fonn with the application. I understand that someone representingthis grant application must be available at the TDC meeting when it considers the application forfunding or the application will not be considered. I understand that no expenses incurred before the TDC recommends approval of the grant application wilt be reimbursed under any circumstances. I also understand that no funding has been approved until the Board of County Commissioners approves execution of the Grant Contract and that no expenditures will be reimbursed if the Board of County Commissioners does not approve execution of the GrantContract. I understand that reimbursements following the festival/event will only be made for itemized, authorized expenses approved by the Board of County Commissioners in the fuJJy executed Grant Contract. Each reimbursement request must include copies of paid invoices, copies of the ad/tear sheets, invoice forreimbursement amount to the Highlands County Boardof CountyCommissioners, copy of front andback of cleared checks paying for advertising, and outreach figures identifying the number of people your ad reached outside Highlands County and inside Highlands County. For brochures identifyeach distribution location andthe quantities distributed at each location. 78 Authorized Agent Signature:-==-""'--=-��.,--.,...... ,--..,...... ���������� G ;\COUNTY\TouristDevelopment Council\TDC Grant A.ppUcari()nOl07 l 7.docx 9:27 AM Lake Placid Chamber of Commerce 02/09/17 Transaction Detail By Account Accrual Basis September 2016 through August 2017 Type Date Num Name Memo Class Cir Split Amount Balance ---·------·------·-- Rental Facility Bill 1/23/2017 Town of Lake Placid Town Facility... Car Show Accounts Pay... 250.00 250.00 ------� Total Facility 250.00 250.00 ------� Total Rental 250.00 250.00 ------ TOTAL 250.00 250.00 �------�--� ·�------ 79 Page 1 9:24AM Lake Placid Chamber of Commerce 02/09/17 Transaction Detail By Account Accrual Basis September 2015 through August 2016 Type Date Num Name Memo Class Cir Split Amount Balance Rental Equipment Bill 8/2/2016 Taylor Rental Caladium Fe... Car Show Accounts Pay ... 684.35 684.35 Bill 8/3/2016 1847... All Around Septic & ... Car Show Accounts Pay .. . 204.00 888.35 Total Equipment 888.35 888.35 Total Rental 888.35 888.35 TOTAL 888.35 888.35 80 Page 1 9:22AM Lake Placid Chamber of Commerce 02/09/17 Transaction Detail By Account Accrual Basis September 2015 through August 2016 Type Date Num Name Memo Class Cir Split Amount Balance ---"-�------�------·------�- Events Entry Fee/Ticket Sales Deposit 6/15/2016 5556 Mora, Nivardo Car show fee... Car Show Oper-Wauchul... 15.00 15.00 Deposit 6/15/2016 936 Bean, J.T. Car Show Fe... CarShow Oper-Wauchul. .. 15.00 30.00 Deposit 6/15/2016 759 Flanagan, Charles Car Show Fe... Car Show Oper-Wauchul... 15.00 45.00 Deposit 6/15/2016 4833 Obel, Virgrinia CarShow Fe... Car Show Oper-Wauchul... 30.00 75.00 Deposit 6/15/2016 2250 Giordano, Robert CarShow Fe... Car Show Oper-Wauchul. .. 30.00 105.00 Deposit 6/15/2016 3061 Honeycutt, Pearl Car Show Fe... Car Show Oper-Wauchul. .. 15.00 120.00 Deposit 6/15/2016 1014 Valentino, Joseph CarShow Fe... Car Show Oper-Wauchul. .. 15.00 135.00 Deposit 6/15/2016 1060 Power, Amy CarShow Fe... Car Show Oper-Wauchul... 30.00 165.00 Deposit 6/15/2016 3422 Koch, Richard CarShow Fe... Car Show Oper-Wauchul. .. 15.00 180.00 Deposit 6/15/2016 1121 Lyons, Mark Car Show Fe... Car Show Oper-Wauchul. .. 15.00 195.00 Invoice 6/16/2016 3451 Walton, Herman . Entry Fee Ca... CarShow Accounts Rec... 100.00 295.00 Deposit 6/22/2016 229 Lake Placid FFA Al... Car Show Fo... Car Show Oper-Wauchul. .. 100.00 395.00 Deposit 6/22/2016 703 Michael R. Ruge CarShow #11 Car Show Oper-Wauchul. .. 15.00 410.00 Deposit 6/22/2016 1914 Robert G. MacMillan CarShow#1 ... Car Show Oper-Wauchul. .. 30.00 440.00 Deposit 6/22/2016 4030 David B Pizzi CarShow#13 Car Show Oper-Wauchul... 15.00 455.00 Deposit 6/22/2016 136 William E Weaver Car Show#14 Car Show Oper-Wauchul. .. 15.00 470.00 Deposit 6/22/2016 8451 Robert J Aquaro Car Show#1 ... Car Show Oper-Wauchul. .. 30.00 500.00 Deposit 6/22/2016 1682 Bortnick, Peter Car Show#16 Car Show Oper-Wauchul... 15.00 515.00 Deposit 6/22/2016 0744 Woodworth, R. Car Show# 1 ... Car Show Oper-Wauchul. .. 30.00 545.00 Deposit 6/22/2016 1065 James T Krause Car Show# 18 CarShow Oper-Wauchul ... 15.00 560.00 Deposit 6/22/2016 2060 MyronS Byng CarShow # 1 ... CarShow Oper-Wauchul. .. 30.00 590.00 Deposit 6/22/2016 2387 Melanie C Porter CarShow # 2 ... Car Show Oper-Wauchul. .. 30.00 620.00 Deposit 6/29/2016 000079 Dale & Cat Harshba... CarShow& ... CarShow Oper-Wauchul... 30.00 650.00 Deposit 6/30/2016 1841 Alumni Grill, Inc. CarShow#2... CarShow Oper-Wauchul. .. 45.00 695.00 Deposit 6/30/2016 110 Charles H Collins CarShow#2... CarShow Oper-Wauchul. .. 45.00 740.00 Deposit 6/30/2016 993 Richard W Brown CarShow # 2 ... CarShow Oper-Wauchul... 30.00 770.00 Deposit 6/30/2016 804 Elaine O Radcliff CarShow# 2 ... CarShow Oper-Wauchul... 30.00 800.00 Deposit 7nt2016 128 Warren, Charles Car Show#26 CarShow Oper-Wauchul... 15.00 815.00 Deposit 7/7/2016 1638 Vernon D. Marshall CarShow#27 CarShow Oper-Wauchul. .. 15.00 830.00 Deposit 7/7/2016 4109 Roger A. Bollman Car Show#28 CarShow Oper-Wauchul. .. 15.00 845.00 Deposit 7/11/2016 727924 Bert Hinkle CarShow#32 CarShow Oper-Wauchul... 15.00 860.00 Deposit 7/14/2016 5480 Adrienne Gudvangen Car Show#29 Car Show Oper-Wauchul. .. 15.00 875.00 Deposit 7/14/2016 1055 Johnathon Vilardo CarShow#30 Car Show Oper-Wauchul... 15.00 890.00 Deposit 7/14/2016 4244 Lee Webb Car Show#31 Car Show Oper-Wauchul... 15.00 905.00 Deposit 7/14/2016 5036 Claire R. Pierce CarShow#32 Car Show Oper-Wauchul... 15.00 920.00 Deposit 7/14/2016 Longo, Ross CarShow#33 Car Show Oper-Wauchul... 15.00 935.00 Deposit 7/14/2016 8164 Jeffrey H. Titus CarShow#34 Car Show Oper-Wauchul... 15.00 950.00 Deposit 7/14/2016 Brantley, Pat Car Show#35 CarShow Oper-Wauchul... 15.00 965.00 Deposit 7/14/2016 Gary& Peg Pixley CarShow#36 Car Show Oper-Wauchul. .. 15.00 980.00 Deposit 7/14/2016 7694 William Frank Wright CarShow#37 CarShow Oper-Wauchul. .. 15.00 995.00 Deposit 7/14/2016 11975 Thomas L. Caughm... Car Show#38 Car Show Oper-Wauchul. .. 15.00 1,010.00 Deposit 7/18/2016 1356 Bob Forrester CarShow#43 Car Show Oper-Wauchul. .. 15.00 1,025.00 Deposit 7/18/2016 1825 David P Gipson Car Show#45 Car Show Oper-Wauchul... 15.00 1,040.00 Deposit 7/18/2016 8210 Mammen,Steve CarShow#46 Car Show Oper-Wauchul... 15.00 1,055.00 Deposit 7/18/2016 8210 Mary Ann Mammen CarShow# 47 CarShow Oper-Wauchul... 15.00 1,070.00 Deposit 7/18/2016 237 James W Dudley CarShow# 48 Car Show Oper-Wauchul. .. 15.00 1,085.00 81 Deposit 7/18/2016 2068... Raymond P Opthof CarShow#49 CarShow Oper-Wauchul. .. 15.00 1,1 00.00 Page 1 9:22AM Lake Placid Chamber of Commerce 02/09/17 Transaction Detail By Account Accrual Basis September 2015 through August 2016 Type Date Num Name Memo Class Cir Split Amount Balance ------·------··------· ------�------��--� Deposit 7/18/2016 Bill Test CarShow#39 CarShow Oper-Wauchul. .. 15.00 1,1 15.00 Deposit 7/18/2016 Jason Test CarShow 40 CarShow Oper-Wauchul... 15.00 1,1 30.00 Deposit 7/18/2016 Klammer, George Car Show#41 Car Show Oper-Wauchul... 15.00 1,145.00 Deposit 7/18/2016 Klammer, George CarShow#42 Car Show Oper-Wauchul... 15.00 1,1 60.00 Deposit 7/18/2016 Berard, Bob Car Show#44 CarShow Oper-Wauchul... 15.00 1,175.00 Deposit 7/22/2016 Danny Worth Car Show#50 CarShow Oper-Wauchul... 15.00 1, 190.00 Deposit 7/22/2016 Danny Worth Car Show#51 CarShow Oper-Wauchul... 15.00 1,205.00 Deposit 7/22/2016 1008 Glaspey, lewis CarShow#52 Car Show Oper-Wauchul... 15.00 1,220.00 Deposit 7/22/2016 1222 Patricia Harris Car Show#53 Car Show Oper-Wauchul... 15.00 1,235.00 Deposit 7/22/2016 Peter Reynaud CarShow#54 CarShow Oper-Wauchul... 15.00 1,250.00 Deposit 7/25/2016 025984 Frank & ltsia Du cha... CarShow#62 CarShow Oper-Wauchul... 15.00 1,265.00 Deposit 7/25/2016 02574R Jack & Georgia Lee ... Car Show#6 ... CarShow Oper-Wauchul... 30.00 1,295.00 Deposit 7/27/2016 1128 Walker, Maynard Car Show# 79 CarShow Oper-Wauchul. .. 15.00 1,310.00 Deposit 7/27/2016 1035 Mary C Plott CarShow# 56 Car Show Oper-Wauchul. .. 15.00 1,325.00 Deposit 7/27/2016 306 Ronnie R Farley CarShow#57 Car Show Oper-Wauchul. .. 15.00 1,340.00 Deposit 7/27/2016 12095 T J's Automotive Car Show# 58 CarShow Oper-Wauchul... 15.00 1,355.00 Deposit 7/27/2016 1350 Herbert G Beers Jr CarShow#5... CarShow Oper-Wauchul. .. 30.00 1,385.00 Deposit 7/27/2016 5501 P Joseph Wright Car Show# 61 CarShow Oper-Wauchul. .. 15.00 1,400.00 Deposit 7/27/2016 7589 Tony Flowers CarShow#66 CarShow Oper-Wauchul... 15.00 1,415.00 Deposit 7/27/2016 Compton, Hoz Car Show# 55 CarShow Oper-Wauchul. .. 15.00 1,430.00 Deposit 7/27/2016 Sullivan, Wayne CarShow# 65 CarShow Oper-Wauchul... 15.00 1,445.00 Deposit 7/27/2016 Victor Larson CarShow# 67 CarShow Oper-Wauchul. .. 15.00 1,460.00 Deposit 7/27/2016 BeaverStoss Car Show#68 CarShow Oper-Wauchul... 15.00 1,475.00 Deposit 7/27/2016 Jason Merrill Car Show# 69 Car Show Oper-Wauchul. .. 15.00 1,490.00 Deposit 7/27/2016 Novak, Warren CarShow# 70 Car Show Oper-Wauchul. .. 15.00 1,505.00 Deposit 7/27/2016 Gary L Ruark CarShow# 71 Car Show Oper-Wauchul. .. 15.00 1,520.00 Deposit 7/27/2016 Robin Bell CarShow# 72 Car Show Oper-Wauchul. .. 15.00 1,535.00 Deposit 7/27/2016 Mike Pecoraro CarShow# 7 ... Car Show Oper-Wauchul... 30.00 1,565.00 Deposit 7/27/2016 Frederick David Ru ... Car Show# 76 Car Show Oper-Wauchul... 15.00 1,580.00 Deposit 7/27/2016 Allan Jongeljes Car Show# 77 CarShow Oper-Wauchul... 15.00 1,595.00 Deposit 7/27/2016 Brendan M CarShow# 75 CarShow Oper-Wauchul... 15.00 1,610.00 Deposit 7/27/2016 04001A Willie & Penny Strei... Car Show# 78 CarShow Oper-Wauchul. .. 15.00 1,625.00 Deposit 7/28/2016 Deedie White Car Show# 83 CarShow Oper-Wauchul... 15.00 1,640.00 Deposit 7/28/2016 Lindgren, Dave Car Show# 88 CarShow Oper-Wauchul... 15.00 1,655.00 Deposit 7/28/2016 Stacey White Car Show# 80 CarShow Oper-Wauchul... 15.00 1,670.00 Deposit 7/28/2016 Ozzie Heagy Car Show#8 ... CarShow Oper-Wauchul. .. 45.00 1,715.00 Deposit 7/28/2016 Gary Pruitt Car Show# 92 CarShow Oper-Wauchul. .. 15.00 1,730.00 Deposit 7/28/2016 3367 Ragatz, Donal Car Show# 85 CarShow Oper-Wauchul... 15.00 1,745.00 Deposit 7/28/2016 5040 Kenneth Thomason CarShow# 81 Car Show Oper-Wauchul... 15.00 1,760.00 Deposit 7/28/2016 15664 B & S Sod Car Show# 8 ... Car Show Oper-Wauchul. .. 30.00 1,790.00 Deposit 7/28/2016 095278 D. G. Stern Car Show# 82 Car Show Oper-Wauchul. .. 15.00 1,805.00 Deposit 7/28/2016 003751 Alex Heyman CarShow# 84 CarShow Oper-Wauchul. .. 15.00 1,820.00 Deposit 7/30/2016 Various Car Show Re ... Car Show Oper-Wauchul. .. 1,540.00 3,360.00 Deposit 7/30/2016 125 Maureen Wirth Car Show Re... Car Show Oper-Wauchul. .. 20.00 3,380.00 Deposit 7/30/2016 374 Stanley L. Shively Car Show Re... Car Show Oper-Wauchul... 20.00 3,400.00 Deposit 7/30/2016 Robert Allshouse Car Show Re... Car Show Oper-Wauchul... 20.00 3,420.00 Bill 8/2/2016 Richard & Linda Bro... Death in the f... Car Show Accounts Pay ... -15.00 3,405.00 Total Entry Fee/Ticket Sales 3,405.00 3,405.00 82 - Page2 9:22 AM Lake Placid Chamber of Commerce 02/09/17 Transaction Detail By Account Accrual Basis September 2015 through August 2016 Type Date Num Name Memo Class Cir Split Amount Balance Total Events 3,405.00 3,405.00 TOTAL 3,405.00 3,405.00 83 Page3 9:15AM Lake Placid Chamber of Commerce 02/09/17 Transaction Detail By Account Accrual Basis September 2015 through August 2016 Type Date Num Name Memo Class Cir Split Amount Balance Rental Equipment Bill 8/2/2016 Taylor Rental Caladium Fe... Car Show Accounts Pay ... 684.35 684.35 Bill 8/3/2016 1847... All Around Septic & ... Car Show Accounts Pay ... 204.00 888.35 ----�------�- Total Equipment 888.35 888.35 Total Rental 888.35 888.35 ------ TOTAL 888.35 888.35 ------�----�----- �-�------ 84 Page 1 Detail by Entity N arne Page 1 of 3 Department of State I Division of Corporations I Search Records I Detail By Document Number I Detail by Entity Name Florida Not For Profit Corporation GREATER LAKE PLACID CHAMBER OF COMMERCE, INC. Filing Information Document Number N32683 FEI/EIN Number 59-1026434 Date Filed 06/06/1989 State FL Status ACTIVE Last Event EVENT CONVERTED TO NOTES Event Date Filed 06/06/1989 Event Effective Date NONE Principal Address 18 N OAK AVENUE LAKE PLACID, FL 33852 Changed: 03/24/2006 Mailing Address 18 N OAK AVENUE LAKE PLACID, FL 33852 Changed: 03/24/2006 Registered Agent Name & Address MAY, EILEEN M 18 NORTH OAK AVENUE LAKE PLACID, FL 33852 Name Changed: 01/09/2015 Address Changed: 03/24/2006 Officer/Director Detail Name & Address Title D MAY, EILEEN 18 N OAK AVENUE LAKE PLACID, FL 33852 85 http://search.sunbiz.org/Inquiry/CorporationS earch/SearchResultDetail ?inquirytype=Entitv... 2/ 10/201 7 Detail by Entity Name Page 2 of 3 Title Secretary Miller, Kimberly 18 N. Oak Avenue Lake Placid, FL 33852 Title 1st Vice President Brantley, William 18 N. Oak Avenue Lake Placid, FL 33852 Title President Clarke, Donald 18 N Oak Avenue Lake Placid, FL 33852 Title 2nd Vice President Slade, Curtis 18 N. Oak Avenue Lake Placid, FL 33852 Annual Reports ReportYear Filed Date 2015 01/09/2015 2016 04/18/2016 2017 01/09/2017 Document Images 01/09/2017 --ANNUAL REPORT!:======:::: View image inPDF format 04/18/2016 --ANNUAL REPORT!:======:::: View image inPDF format 01/09/2015 --ANNUAL REPORT!:======:::: View image inPDF format 04/29/2014 --ANNUAL REPORT I View image inPDF format 01/18/2013 --ANNUAL REPORT! View image inPDF format 02/03/2012 --ANNUAL REPORT!::======: View image inPDF format 01/06/2011 --ANNUAL REPORT I::======: View image inPDF format 02/18/2010 --ANNUAL REPORT !=:======:I View image inPDF format 04/30/2009 --ANNUAL REPORT !=:======::=!I View image inPDF format 03/11/2008 --ANNUAL REPORT!:=:======::=! View image inPDF format 01/19/2007 --ANNUAL REPORT!::======: View image inPDF format 03/24/2006 --ANNUAL REPORT!::======: View image inPDF format 01/31/2005 --ANNUAL REPORT I::======: View image inPDF format 03/15/2004 --ANNUAL REPORT :======�I View image inPDF format 01/31/2003 --ANNUAL REPORT :=:======::=!I View image inPDF format 10/15/2002 --ANNUAL REPORT!::======: View image inPDF format 10/01/2001 --ANNUAL REPORT!!=:======::=! View image inPDF format 05/03/2000 --ANNUAL REPORTl V_ie_w_ i_m _ag_e_in_P_D_F_f_or_m_a_t 86 ..__ _...., http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inauirvtvoe=Entitv... ?/10/?017 Detail by Entity Name Page 3 of 3 04/20/1999 --ANNUAL REPORT I Viewimage inPDF format 05/01/1998 --ANNUAL REPORT':=:======View image inPDF format 05/20/1997 --ANNUAL REPORT!:=:======Viewimage inPDF format 05/01/1996 --ANNUAL REPORT �======I Viewimage inPDF format 04/11/1995 --ANNUAL REPORT ! Viewim_a_g_e_in_P_D_F_fo_rm_a_t ..._�======______.. 87 http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inouirvtvoe=Entitv _ -- ?/1 0/?01 7 Form W-9 Request for Taxpayer Give Form to the (Rev. January2011) requester. Do not Department of the Treasury Identification Number and Certification send to the IRS. InternalRevenue Service Name (as shown on vour income taxreturn) The Greater Lal c-,,j Business name/disregarded entity name, if different from above Cl) Cl. Check appropriate box for federal tax c 0 classification (required): O Individual/sole proprietor [Z] CCorporation D S Corporation D Partnership O Trust/estate 111 (/l c. § � O Exempt payee I,,,(.).. D Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership) ,... ------...... 0 2 s:: (/l ·-:i..- s:: c. (.) D Other (see instructions) ,... :;::: Address (number, street, and apt. o suite no.) Requester's name and address (optional) '(3 r 111 a. (/) ' Cl) City, state, and ZIP code Cl) rJ') List account number(s) here (optional) .:F.Ti,�. Taxpayer Identification Number (TIN) I Social security number Enter �our TIN in t�e app�opriate ?o�. :n,e TIN �r�vided mus! match �he name given on the "Name" line I to avoid backup w1thhold1ng. For ind1v1duals, this 1s your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN ITIJ-[I] -I I I I I on page 3. Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose I Employer identification number number to enter. -1 026434 Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S. citizen or other U.S. person (defined below). Certificationinstructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 4. Sign Signature of Here U.S. person.... Date,.. General lnstructiohs Note. If a requester gives you a form other than Form W-9 to request your TIN, you must use the requester's form if it is substantially similar Section references are to the Internal Revenue to this Form W-9. noted. Definition of a U.S. person. For federal tax purposes, you are Purpose of Form considered a U.S. person if you are: A person who is required to file an information return with the IRS must • An individual who is a U.S. citizen or U.S. resident alien, obtain your correct taxpayer identification number (TIN) to report, for • A partnership, corporation, company, or association created or example, income paid to you, real estate transactions, mortgage interest organized in the United States or under the laws of the United States, you paid, acquisition or abandonment of secured property, cancellation • An estate (other than a foreign estate), or of debt, or contributions you made to an IRA • A domestic trust (as defined in Regulations section 301. 7701-7). Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN to the person requesting it (the Special rules for partnerships. Partnerships that conduct a trade or requester) and, when applicable, to: business in the United States are generally required to pay a withholding tax on any foreign partners' share of income from such business. 1. Certify that the TIN you are giving is correct (or you are waiting for a Further, in certain cases where a Form W-9 has not been received, a number to be issued), partnership is required to presume that a partner is a foreign person, 2. Certifythat you are not subject to backup withholding, or and pay the withholding tax. Therefore, if you are a U.S. person that is a 3. Claim exemption from backup withholding if you are a U.S. exempt partner in a partnership conducting a trade or business in the United payee. If applicable, you are also certifying that as a U.S. person, your States, provide Form W-9 to the partnership to establish your U.S. allocable share of any partnership income from a U.S. trade or business status and avoid withholding on your share of partnership income. 88 is not subject to the withholding tax on foreign partners' share of effectively connected income. Cat. No. 10231 X Form W-9 (Rev. 1-2011) f " · ?..i!i:fi' . · ·,·-::_:,�---;��h ��--�;:1'.;���----.. ,. · '{ · f"tfj;ji IRS· - Internal Re,·cn:ue ·Se-rdce ·. . P.O. Box 2508 In reply refer to: 0248164841 Cincin�ati OH 45201 Jan. 17 1 2012 LTR 4168C EO . 59-1026434 000000 00 00 0'16795 BODC: TE GREATER LAKE PLACID CHAMBER OF COMMERCE ... -� ____ �- ... 18 NOAK AVE LAKg PLACID FL 33852-9546 031as7 - Employer Identification Number: 59-1026434 Person tci.Cqntact: B. HALL Toll Free Telephone Number! l-877-829-5500 Dear TAXPAYER: This is in response to your Jan. 05 1 2012, request for information. regarding your tax-exempt status. Our �ecords indicate that you were ricognized as exempt under section 50l(c)C6) of the Internal Revenue Code in a determination letter issued in AUGUST 1979. Because you are riot an organizatian described in section 170(c) of th� Code� donors may not deduct contributions made to. you. You should advise your contributors to that effect. Please refer to our websit� www.irs.gov/eo far information regarding filing· requirements. Specifically, section 6033(j) of the Code p·rovides that failure to file an annual_ information: return ·for ·three consecutive years results in revocation of ta�-exempt status as of the filing due date of the third return for orgariizations required to file. We will publish a list of organizations whose tax-exempt status was revoked under section 6033(j) of the Code on our website beginning -in eariy 2011. If you have any questioris� please call us at the telephone number shown in the heading of this letter. Sincerely yoursr S. A. Martin r Operations Manager Accounts Management Operat_ions 89 HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM DATE OF ACTION REQUEST: April 18, 2017 PRESENTER: Clinton Howerton, Jr., P.E., County Engineer SUBJECT/TITLE: Request approval of Vacation of Easement – The Southerly 10 Feet of Lot 49, Block 260, Sun ‘N Lake Estates of Sebring, Unit 13, according to the plat thereof as recorded in Plat Book 9, Page 71 of the Public Records of Highlands County, Florida; less and except the Easterly 7.5 Feet and the Westerly 7.5 Feet thereof. STATEMENT OF ISSUE Attached is a resolution to consider vacating that portion of the platted drainage and utility easement over and across the Southerly 10 Feet of Lot 49, Block 260, Sun ‘N Lake Estates of Sebring, Unit 13, according to the plat thereof as recorded in Plat Book 9, Page 71 of the Public Records of Highlands County, Florida; less and except the Easterly 7.5 Feet and the Westerly 7.5 Feet thereof. All utility companies, as well as the pertinent County departments, have been notified and have no objections. Mr. Rick Whidden, Easement Specialist, on behalf of Robert B. Peterson and Carla K. Peterson have filed a petition to vacate that portion of the platted drainage and utility easement more particularly described as the Southerly 10 Feet of Lot 49, Block 260, Sun ‘N Lake Estates of Sebring, Unit 13, according to the plat thereof as recorded in Plat Book 9, Page 71 of the Public Records of Highlands County, Florida; less and except the Easterly 7.5 Feet and the Westerly 7.5 Feet thereof. The applicant’s reason for vacating this portion of the easement is due to the applicant needs additional room to construct a swimming pool on this lot. RECOMMENDED ACTION Move to approve the attached resolution to vacate a portion of the existing drainage and utility easement as described in the resolution effectively closing, vacating, abandoning, and discontinuing all rights of the county and the public in and to the easement and any lands in connection therewith. FISCAL IMPACT No fiscal impact. Attachments: VOE Agenda Attachments - Whidden for Peterson.pdf 90 RESOLUTION 16-17______ WHEREAS, the petition of Robert B. Peterson and Carla K. Peterson requesting that the Board of County Commissioners of Highlands County, Florida, vacate the easement described below, and renounce and disclaim any rights of the county and the public in and to the easement and any lands in connection therewith, was duly presented to the Board at a regular meeting held on April 18, 2017; and WHEREAS, a notice of intention to apply to the Board of County Commissioners to vacate the easement was duly published in the Highlands News-Sun, a newspaper of general circulation in Highlands County, Florida, on March 25, 2017, and on April 1, 2017; and WHEREAS, a hearing was held on April 18, 2017, and after due weight, consideration and determination, it was determined that the statutory requirements have been complied with and that the vacating of the easement will not adversely affect the ownership of any person. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Highlands County, Florida, that the easement described below be and it is hereby vacated, abandoned, discontinued, and closed, and all rights of the County and the public in and to the easement and any lands in connection therewith be and they are hereby renounced and disclaimed. The easement is described as: THE SOUTHERLY 10 FEET OF LOT 49, BLOCK 260, SUN 'N LAKE ESTATES OF SEBRING, UNIT 13, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 9, PAGE 71 OF THE PUBLIC RECORDS OF HIGHLANDS COUNTY, FLORIDA; LESS AND EXCEPT THE EASTERLY 7.5 FEET AND THE WESTERLY 7.5 FEET THEREOF. ADOPTED this 18th day of April, 2017. BOARD OF COUNTY COMMISSIONERS HIGHLANDS COUNTY, FLORIDA BY: Chairman ATTEST: BY: Robert W. Germaine, Clerk 91 92 93 t ee f 28 54 100 = h c n i Ê 1 29 38 53 37 30 52 71 31 36 E E 51 G Y L A 261 AK R P L t , E 9 N en H ' T K m t U r 32 UN 35 O OO S vey S r , , B 50 epa u E S D T y H r A 260 a T p L ng i i a r P F 2017 ub ound / t CK , M B e O i 20 13 O / A nee dn t 3 13 t i i 33 N L : : ce 34 o n r N T U O ed B n t I D ng I - 2017 49 / , , e 276 y ea ng T E e l r i r 071 20 r n s / C i e R UN 3 49 y O r f : : eb t , , ap age O S e N T ce ed un f P M v n G P R , , O a S O e O I r S oun N s 09 e T L I t A S e f r Luna e t t C k e A , , a a R t F D C T oo s s r d BR B E O x N t t Fo VA e m a 48 l E t. k N T SE and P l en La M N O m F I n E e gh s 1 T i O a M SE un 73 E S H A e t a E ES c ACA a ' T EASE V V ' A 10 on T s 10 r 47 e t e ES P 260 2 ck o l b 72 49 t t Lo \ 46 on 266 s r e t e P 3 r o f t. dden 260 ep i h D 71 W \ ng i r 45 2017 nee \ i s e t v ng A E en 6877 e - y m t c 94 r e 4 e s 402 33870 : a oun ) y E C L mm B 5 F s e o t 863 , ( C a ed r . . : c 44 ng and i l e a S r 6 c V i epa gh ff i :\ r eb H P O 505 S G 95 HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM DATE OF ACTION REQUEST: April 18, 201 PRESENTER: Linda Conrad, Zoning Supervisor SUBJECT/TITLE: Proposed ordinance amending the Highlands County Land Development Regulations to allow a maximum of four garage sale permits each calendar year. STATEMENT OF ISSUE Highlands County citizens have expressed interest in changing the number of allowable yard sales per year from two to possibly four or five. The County Administrator directed staff to review this issue and to consider no more than four yard sales per year. Therefore, staff is requesting to amend the Land Development Regulations to allow a maximum of four garage sale permits per home each calendar year. RECOMMENDED ACTION Move to hold the second public hearing on May 2, 2017, at 9:00 am or as soon thereafter as possible in the Board of County Commissioners Board Room. FISCAL IMPACT No Fiscal Impact Attachments: Ordinance amending 12.08.109- pertaining to garage sale permits 030317 with Ross revisions.docx 96 ORDINANCE 16-17-____ AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF HIGHLANDS COUNTY, FLORIDA, PERTAINING TO THE LAND DEVELOPMENT REGULATIONS, PROVIDING FOR AN AMENDMENT TO SECTION 12.08.109 OF THE CODE OF ORDINANCES, HIGHLANDS COUNTY, FLORIDA TO ALLOW A MAXIMUM OF FOUR GARAGE SALE PERMITS EACH CALENDAR YEAR; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN CODE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Highlands County Board of County Commissioners (hereinafter referred to as the “Board”) was regularly assembled on May 2, 2017; and WHEREAS, pursuant to Article VIII, Section 1, Florida Constitution, and Sections 125.01 and 125.66, Florida Statutes, the Board has all powers of local government to perform county functions and to render county services in a manner not inconsistent with law, and that power may be exercised by the enactment of county ordinances; and WHEREAS, the Board, on August 18, 1970, adopted Comprehensive Planning, Zoning and Building Regulations for Highlands County and provided for the administration, enforcement, and amendment thereof; and WHEREAS, the Board, on January 1, 1995 adopted the Land Development Regulations for Highlands County and provided for the administration, enforcement, and amendment thereof; and WHEREAS, the Board, on April 26, 2006, combined the Land Development Regulations with the Comprehensive Planning, Zoning, and Building Regulations into one publication titled the Highlands County Land Development Regulations for the purpose of making the Regulations easier to understand and enforce; and WHEREAS, those Land Development Regulations are codified in Chapter 12 of the Code of Ordinances, Highlands County, Florida (hereinafter referred to as the “Code”); and WHEREAS, Chapter 163, Florida Statutes, provides for amendment to adopted Land Development Regulations; and WHEREAS, those Land Development Regulations have been amended from time to time; and WHEREAS, a petition to amend Section 12.08.109 of the Code was filed on June 7, 2016, by the County pursuant to Section 12.01.110.A. and C., of the Code; and WHEREAS, the Highlands County Planning and Zoning Commission considered the petition for a change in those regulations at an advertised public hearing on April 11, 2017, and forwarded its recommendation to the Board on April 18, 2017; and WHEREAS, the Board deems it necessary for the purpose of promotion, protection and improvement of the public health, safety, comfort, good order, appearance, convenience, morals and general welfare of the County to amend those Regulations as set forth in this Ordinance; and 97 Page 1 of 3 WHEREAS, no valid objection has been made to this Ordinance, and it appears to be in the best interest of the County that this Ordinance be adopted; and WHEREAS, public hearings were held by the Board on this Ordinance on April 18, 2017, and May 2, 2017. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF HIGHLANDS COUNTY, FLORIDA, after due notice and public hearing, that: SECTION 1. AMENDED AND ADOPTED. Paragraph 8 of Subsection B of Section 12.08.109 of the Code of Ordinances Highlands County, Florida is amended and adopted to read as follows: 8. Garage or yard sales of tangible personal property shall not exceed twofour in number during any calendar year in residential zoning districts, provided that: a. Such tangible personal property shall be sold only on the premises of a residential dwelling unit by the owner or lessee of such dwelling unit. b. Such owner or lessee must be the legal owner or acting in concert with another owner or owners of such tangible personal property at the time of the sale. c. No new merchandise (i.e., merchandise acquired for the purpose of resale) shall be sold at such sale. d. Such sale shall be confined to the garage, patio, driveway, yard or residence on the premises. e. The duration of each such sale shall not exceed three consecutive calendar days. f. Such sales conducted by private nonprofit organizations shall be exempt from the provisions of this section. g. No such garage or yard sale shall be held without the owner or occupant of the premises having first obtained a permit therefor. Such permit shall be obtained by applying to the Highlands County Office of the Tax Collector, who shall issue such permit upon payment of the fee established from time to time by resolution of the BCC,. Such permit shall specify the address and date of such garage or yard sale. SECTION 2. CONFLICT. Any ordinance or part thereof in conflict with this Ordinance or any part hereof is hereby repealed to the extent of the conflict. SECTION 3. SEVERABILITY. The divisions, sections, subsections, paragraphs, sentences, clauses and phrases of this Ordinance are severable, and if any phrase, clause, sentence, paragraph, subsection, section, or division of this Ordinance shall be declared invalid, unconstitutional or unenforceable by the 98 Page 2 of 3 valid judgment or decree of a court of competent jurisdiction, such invalidity, unconstitutionality or unenforceability shall not affect any of the remaining phrases, clauses, sentences, paragraphs, subsections, sections, and divisions of this Ordinance. SECTION 4. INCLUSION IN CODE. When the text of this Ordinance is published for inclusion in the Code of Ordinances, Highlands County, Florida, the text marked for deletion by strike-through text shall be deleted and the additions appearing as underlined text shall be added so that the text of the Code shall be as amended rather than in the legislative format used in this Ordinance to highlight the changes being made. SECTION 5. EFFECTIVE DATE. This Ordinance shall take effect immediately upon filing with the Department of State. DONE AND ADOPTED this 2nd day of May, 2017. BOARD OF COUNTY COMMISSIONERS HIGHLANDS COUNTY, FLORIDA (SEAL) By: Don Elwell, Chairman ATTEST: By: Robert W. Germaine, Clerk G:\COUNTY\ORDINANCES\Land Development Regulations\Ordinance amending 12.08.109- pertaining to garage sale permits 030317.docx 99 Page 3 of 3 HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM DATE OF ACTION REQUEST: April 18th, 2017 PRESENTER: Chris Benson, Community Programs Director SUBJECT/TITLE: Request for approval of a Memorandum of Understanding (MOU) between Polk, Highlands, and Hardee counties related to Substance Abuse and Mental Health services for a shared transportation plan. STATEMENT OF ISSUE In 2016, the Legislature passed SB 12 overhauling Substance Abuse and Mental Health services and regulations. As a result, counties are required to adopt a transportation plan that may be shared with nearby counties. Polk, Highlands, and Hardee counties have agreed to a shared transportation plan. Attached is a copy of an MOU along with the transportation plan for Board consideration and approval. RECOMMENDED ACTION Move to approve a Memorandum of Understanding between Polk, Highlands, and Hardee counties and the attached transportation plan. FISCAL IMPACT No Fiscal Impact. Attachments: MOU - Polk Highlands Hardee Counties FINAL.docx Transportation Plan 4-13-17 NEW version.docx 100 MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING is made and entered into effective as of July 1, 2017 (“Effective Date”) by and between POLK COUNTY, a political subdivision of the State of Florida (“Polk County”), HARDEE COUNTY, a political subdivision of the State of Florida (“Hardee County”), and HIGHLANDS COUNTY, a political subdivision of the State of Florida (“Highlands County”) (Polk County, Hardee County, and Highlands County may be collectively referred to herein as the “Counties”). WHEREAS, pursuant to Florida Statute Section 394.462, a transportation plan shall be developed and implemented by each county by July 1, 2017, to organize a centralized system for acute care services; WHEREAS, counties may establish a shared transportation plan with other, nearby counties pursuant to a memorandum of understanding between their governing boards; and WHEREAS, the Counties now desire to enter into this Memorandum of Understanding in order to establish a shared transportation plan that meets the requirements of Florida Statute Section 394.462. Now, therefore, it is mutually agreed between the Counties as follows: 1. The foregoing recitals are true and correct and are incorporated herein by reference. 2. The Counties each agree to adopt, implement and abide by the shared transportation plan, attached hereto and incorporated herein by reference as Exhibit “A,” as each County’s transportation plan required pursuant to Florida Statute. IN WITNESS WHEREOF, the Counties have each made and executed this Memorandum of Understanding on the dates set forth below. POLK COUNTY, a political subdivision ATTEST: of the State of Florida Stacy M. Butterfield, Clerk By: ______By: ______Melony M. Bell, Chairman Deputy Clerk Board of County Commissioners Date: ______101 1 HARDEE COUNTY, a political subdivision ATTEST: of the State of Florida ______ By: ______By: ______Colon Lambert, Chairman Deputy Clerk Board of County Commissioners Date: ______ HIGHLANDS COUNTY, a political subdivision ATTEST: of the State of Florida Robert W. Germaine, Clerk By: ______By: ______Don Elwell, Chairman Clerk of Courts Board of County Commissioners Date: ______ 102 2 Exhibit “A” Shared Transportation Plan [attached hereto] 103 3 DEPARTMENT OF CHILDREN AND FAMILIES SUNCOAST REGION Circuit 10 SUBSTANCE ABUSE AND MENTAL HEALTH CIRCUIT 10 BEHAVIORAL HEALTH (Polk, Highlands and Hardee) TRANSPORTATION PLAN 2017-2020 104 CIRCUIT 10 BEHAVIORAL HEALTH (Polk, Highlands and Hardee) TRANSPORTATION PLAN Page Introduction 2 Purpose 2 Behavioral Health Acute Care Advisory Committee 3 System Capacity 3 Medical Treatment 4 Choice 4 System Oversight 4 Interorganizational Collaboration 4 Definitions 5 105 1 CIRCUIT 10 BEHAVIORAL HEALTH TRANSPORTATION PLAN Introduction In accordance with the Florida Mental Health Act, the Hal S. Marchman Alcohol and Other Drug Services Act of 1993, and Senate Bill 12, a plan has been developed to organize a centralized system for acute care services. This plan has been developed by community stakeholders listed on page two, the Circuit 10 - Baker Act/Marchman Act Advisory Committee. This transportation plan requires approval by the Polk County Board of County Commissioners, Highlands County Board of County Commissioners, Hardee County Board of County Commissioners. Upon approval this document will serve as the transportation plan for Florida’s 10th Circuit per legislative intent. The intent of this plan is: 1. An arrangement centralizing and improving the provision of services within each county, which may include exceptions to the requirement for transportation to the nearest receiving facility. 2. An arrangement by which a facility may provide, in addition to required psychiatric and addiction services, an environment and services which are uniquely tailored to the needs of an identified group of persons with special needs, such as persons with hearing impairments or visual impairments, or elderly persons with physical frailties; or 3. A specialized transportation system that provides an efficient and humane method of transporting patients to receiving facilities, among receiving facilities, and to treatment facilities. Purpose The Circuit 10 Transportation Plan has been successfully implemented. In the continued best interest of persons in need of public mental healthcare in Circuit 10 it is now agreed that a renewal of the plan will continue the successful established centralized Baker Act/Marchman Act system, known as the Circuit 10 Behavioral Transportation Plan. The Plan will insure that individuals on an involuntary Baker Act/Marchman Act will obtain immediate access to acute care services and will reduce the need for inter-hospital transfers for psychiatric and addiction services. Coordination of services among providers in the Circuit 10 area will continue to meet individual needs. The Plan calls for all law enforcement agencies in the Circuit 10 area to transport: 1. Adults on an involuntary Baker Act to the nearest receiving facility, as follows; a. Lakeland Regional Health, b. Winter Haven Hospital BayCare, c. Peace River Center Crisis Stabilization Unit (CSU) Bartow, Non-Medical, d. Peace River Center Crisis Stabilization Unit (CSU) Lakeland, Non-Medical, e. Lake Wales Medical Center, age 60 years or older. f. Florida Hospital, Lake Placid, age 55 years or older. 2. Adults on an involuntary Marchman Act to Tri-County Human Services, Detox Center, Bartow. 3. Youth under the age of 18 years on an involuntary Baker Act to the nearest receiving facility, as follows; a. Peace River Center Crisis Stabilization Unit (CSU) Bartow, Non-Medical, b. Peace River Center Crisis Stabilization Unit (CSU) Lakeland, Non-Medical, c. Lakeland Regional Health Hospital, age 10 years or older. 4. Youth under the age of 18 years on an involuntary Marchman Act to ACTS-Tampa. 106 2 Baker Act / Marchman Act Advisory Committee The purpose of the Baker Act/Marchman Act Advisory Committee is to discuss the operations of the Circuit 10 Transportation Plan. The committee meets regularly to discuss grievances, public satisfaction, and assurance of patient rights as related to this plan. The Baker Act/Marchman Act Advisory Committee is composed of, but not limited to, representatives of the following agencies: DCF’s Substance Abuse and Mental Health office, Peace River Center, Tri-County Human Services, Heartland For Children, Lakeland Regional Health Hospital, Winter Haven Hospital, BayCare, Lake Wales Medical Center, Florida Hospital, Highlands Regional Medical Center, Poinciana Medical Center, Bartow Regional Medical Center, Polk County Sheriff’s Office, Highland County Sheriff’s Office, Hardee County Sheriff’s Office, City of Lakeland Police Department, Winter Haven Police Department, Bartow Police Department, Bowling Green Police Department, Sebring Police Department, Lake Placid Police Department, Wauchula Police Department, Florida Highway Patrol, Polk County Public Safety Group, National Alliance on Mental Illness (NAMI), Department of Corrections, Emergency Management System, Homeless Coalition of Polk County, Polk County School Board, Hardee County School Board, Highlands School Board, and Public Defenders Office. All listed stakeholders will have access to the transportation plan. System Capacity Peace River Center’s Crisis Stabilization Unit, located at 1255 Golfview Ave., Bartow, Florida is a public Baker Act receiving facility licensed by the Agency for Health Care Administration (AHCA) to operate 30 Crisis Stabilization Unit beds for adults and minors. At the same location, Peace River Center also operates a 30 bed Short Term Adult Residential Facility, licensed by AHCA to provide psychiatric treatment services. Peace River Center’s Crisis Stabilization Unit, located at 715 N. Lake Ave., Lakeland, Florida is a public Baker Act receiving facility licensed by the Agency for Health Care Administration (AHCA) to operate 20 Crisis Stabilization Unit beds for adults and minors. (Scheduled to open April 2017) Tri-County Human Services’ Detox Unit, located at 2725 Hwy 60 East, Bartow, Florida is a public Marchman Act receiving facility licensed by the State of Florida to operate 20 beds. Lakeland Regional Health Hospital located at 1324 Lakeland Hills Blvd, Lakeland, FL is a private Baker Act receiving facility licensed by AHCA to operate 59 beds consisting of 50 adult mental health beds and 9 adolescent (ages 10-17) mental health beds. Winter Haven Hospital BayCare located at 200 Ave F NE, Winter Haven, FL is a private Baker Act receiving facility licensed by AHCA to operate 30 adult mental health beds. Lake Wales Medical Center located at 410 South 11th St., Lake Wales, FL is a private Baker Act receiving facility licensed by AHCA to operate 18 adult mental health beds. Florida Hospital, Lake Placid located at 1210 US Hwy 27, North Lake Placid, Fl. is a private Baker Act receiving facility licensed by AHCA to operate 17 adult mental health beds. Poinciana Medical Center, Bartow Regional Medical Center, Highlands Regional Medical Center, Florida Hospital – Wauchula, Florida Hospital - Sebring are not receiving facilities, but are responsible to evaluate, treat and transfer persons in need of mental health and addiction treatment as part of their emergency department. This is in accordance with federal (EMTALA) emergency care rules and the medical treatment aspect of the plan applies to Lakeland Regional Health Hospital, Winter Haven Hospital BayCare, Florida Hospital – Lake Placid and Lake Wales Medical Center. The receiving facilities will notify the Baker Act/Marchman Act Advisory Committee of any changes in system capacity. 107 3 Medical Treatment Individuals needing medical treatment should be handled according to law enforcement agency policy and transported to the closest medical hospital, as follows; Lakeland Regional Health, Winter Haven Hospital BayCare, Lake Wales Medical Center, Poinciana Medical Center, Bartow Regional Medical Center, Highlands Regional Medical Center, Florida Hospital, Wauchula, Florida Hospital, Sebring or Florida Hospital, Lake Placid. Choice When practical, Law Enforcement will take into consideration individual choice when making a determination of which Baker Act receiving facility to transport the individual. All adults on an involuntary Marchman Act are to be transported to Tri-County Human Services Detox Unit in Bartow Florida. Law enforcement may decline to transport if the County has a contract with emergency transport company and law enforcement continued presence is not needed. Transporting entity may seek reimbursement for transporting expenses. Person(s) receiving transportation is responsible for expenses. Protective Custody Without Consent Law enforcement shall use the standard form CFMH 3800, developed by the department pursuant to s. 397.321 to execute a written report detailing the circumstances under which the person was taken into custody. The written report shall be included in the patient’s record. System Oversight In an effort to resolve complaints, grievances, and disputes which may arise during implementation of the plan, key personnel from each of the public or private receiving facilities are encouraged to communicate regularly and frequently between Baker Act / Marchman Act Advisory Committee meetings. The Baker Act / Marchman Act Advisory Committee will implement necessary actions in response to its ongoing review and any public or CFBHN review. County representatives of Polk, Highlands and Hardee Counties along with CFBHN are responsible for providing oversight to the Circuit 10 Behavioral Health Transportation Plan. A collaborative conflict resolution process will be used to resolve issues concerning the Circuit 10 Behavioral Health Transportation Plan, approve interagency agreements, as well as coordinate other services needed for individuals beyond acute care services. Interorganizational Collaboration Implementing an excellent Transportation Plan on behalf of persons in need of behavioral health services requires a significant amount of cooperation, commitment and collaboration from all parties involved. Besides having the strong support of law enforcement and the behavioral health providers, Polk, Highlands and Hardee County hospitals have engaged in a public planning process which has strengthened the relationships between all parties responsible for implementing the Transportation Plan in Circuit 10 108 4 . DEFINITIONS Baker Act: The Florida Mental Health Act, Florida Statute Chapter 394, Part 1 Marchman Act: The Hal S. Marchman Alcohol and Other Drug Services Act, Florida Statute Chapter 397 Receiving Facility: Any public or private facility designated by DCF to receive and hold involuntary patients under emergency conditions or for psychiatric evaluation and to provide short-term treatment. Private Receiving Facility: Any hospital or facility operated by a for-profit or not-for-profit corporation or association that provides mental health services and is not a public facility. Public Receiving Facility: Any facility that has contracted with DCF to provide mental health services to all persons, regardless of their ability to pay, and is receiving state funds for such purpose. 109 5 HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM DATE OF ACTION REQUEST: April 18, 2017 PRESENTER: Clinton Howerton, Jr., P.E., County Engineer SUBJECT/TITLE: Request Approval for a Purchase Agreement #PA444 between Highlands County Board of County Commissioners and Cartegraph Systems, Inc. for the data gathering and implementation of the County’s roadway sign inventory as mandated by the Federal Highway Administration (FHWA) in 2009 regarding sign retro-reflectivity and Waive the formal bid process as listed in the Board’s Purchasing Manual in (Section 60.20) outside purchases over $25,000. STATEMENT OF ISSUE In the current FY 16-17 Budget, the Board approved Project #16007, County Roadway Sign Inventory. The County Engineering Department is in the process of implementing the Cartegraph system for work orders and drainage problems. As part of the implementation process and to meet the FHWA standards for sign retro-reflectivity; the County Engineer is submitting a Purchase Agreement with Cartegraph for the data gathering and implementation of the County’s roadway sign inventory in the amount of $282,400.00.The Engineering Department reached out to a company in August 2016 to ask about the cost of gathering the sign data and importing that data into the Cartegraph System. What staff discovered by getting the quote was that the sign gathering was slightly cheaper but the company was unable to import the information into the Cartegraph System for effective use. That would be an additional cost that was not budgeted in this project. The County Engineer inquired from Cartegraph if it would be possible to reduce the overall project costs by contracting directly with them to provide the required data in a usable format to meet our needs. In a letter received from Cartegraph dated March 28, 2017, Chris Liske, Account Executive, stated that based on their company’s experience customers who opted to have a 3rd party vendor gather the sign data have had to invest additional dollars to have Cartegraph properly upload and configure the asset inventory data into the Cartegraph OMS software. Cartegraph is an existing vendor with Highlands County and will be using this data to complement our existing database. If the Board decides to approve the Purchasing Agreement with Cartegraph the company will collect the sign inventory including information on the sign asset number, roadway and location, sign classification, sign-type/message, offset distance, sign height, sign mount height, sign mount type, panel condition as well as photographs of the signs. Once the data is gathered Cartegraph will then load it into a database and that database will be integrated into the current system that Engineering and Traffic Operations will be using. By having the data in a database, it will allow the Traffic Operations staff to inventory, track, and evaluate the signs in the county that will need to be replaced every year. That will help determine future replacement costs and will aid in the budgeting process. The County Attorney has reviewed the contract and has approved the contents. RECOMMENDED ACTION 110 Move to waive the sealed bid process (Sections 60.20) contained within the Board’s Purchasing Policy; and approve Purchase Agreement #PA444 between Highlands County Board of County Commissioners and Cartegraph System, Inc. for County Project No. 16007, in the amount of $282,400.00. FISCAL IMPACT No fiscal impact to Fund 151 (Local Gov’t Infrastructure Surtax) or the overall budget for FY 16-17. The funding for this project (16007) in the amount of $282,000 was included in the Adopted Budget and approved by the Board on September 20, 2016. Attachments: Cartegraph Data Services _Higlands County_032817.pdf 111 March 28, 2017 Clinton Howerton Jr. Highlands County 590 South Commerce Avenue Sebring, FL 33870 RE: Cartegraph Data Services, #PA444 Mr. Howerton, Thank you for your continued interest in Cartegraph to support the County’s asset management and data inventory needs. The following is a summary of the proposed Cartegraph purchase agreement, PA#444 for Data Collection Services to complete a Sign Inventory and configuration of this data in Cartegraph OMS. While the County’s current priority is on inventorying all sign assets for management within the County’s current Cartegraph OMS system, our approach will allow data collection to be also extended to other right-of-way assets by the County or Cartegraph if needed. The following is an overview of our data collection process, value summary, and why Cartegraph is uniquely qualified to support Highlands County’s goals for a sign inventory and advanced asset management. We understand local governments invest considerable time and money in their assets and the technology used to manage them. Good data forms the basis of an asset management approach that can boost efficiency, improve decision making, and facilitates the forecasting of time and money needed to maintain your organization’s asset infrastructure. The process starts with gathering data to build an inventory of every asset in your County, including location, pertinent attribute information, value, and condition. Good data will reveal the severity and extent of defects, will help understand the impact of failure and when it is most cost effective to inspect, repair, or replace any given asset. Data generated via a comprehensive inventory, mapping, and assessment process will provide the County an accurate inventory that serves as the foundation of a sound asset management strategy. 112 Cartegraph Asset Management 1 3/28/17 Cartegraph Data Collection Services offer the most accurate, efficient, and cost-effective approach to building or enhancing your asset inventory. Our data collection service will help you identify, prioritize, and gather essential data immediately so it be can be put to use before the information becomes outdated. Our Data Collection team combines advanced technology and superior know-how to deliver data that’s accurate and detailed based on your inventory needs. We utilize a 4-step process in all our collection projects that includes Planning, Collection, Optimization, and Delivery to ensure Highlands County can be begin effectively managing its assets in your Cartegraph OMS system right away. Our mobile data collection vehicles are equipped with state-of-the-art 360 degree street level image capture technology capable of collecting high-resolution, panoramic video images of all above ground assets along street right-of-ways. This mobile mapping system gives us the ability to inventory assets efficiently and with a high-level of accuracy. Visual asset inspections and related information is also available for collection to support capture of the condition and overall health of the inventoried assets if the County chooses. Once the data is collected our experienced technicians work on processing and optimizing the data so it will be transferred directly into the County’s Cartegraph OMS Asset Management application. We ensure all location, MUTCD codes and other attribute information, has gone through our quality control processes and is appropriately configured in Cartegraph OMS. Some additional key points to consider when choosing Cartegraph’s for the County’s inventory and asset management needs are as follows: • Cartegraph offers a turnkey solution where we oversee every step and task of the project guarantee that the County is successful in having a complete and updated location referenced sign inventory in the County’s OMS database. • Cartegraph is uniquely qualified to make sure all data regarding sign inventory are accurate and are properly uploaded in to the County’s OMS database because Cartegraph has engineers and technicians on staff that who are dedicated to performing these duties for our OMS customers across the nation. • While other vendors may claim that they can do similar work, no vendor other than Cartegraph can guarantee to deliver an accurate and fully integrated sign inventory in the County’s OMS database and software solution. • Based on our past experience, customers who opted to have 3rd party vendors perform similar work have later need to invest additional dollars so that Cartegraph staff can properly upload and configure the asset inventory data into the customers Cartegraph OMS software solution. The County can proactively avoid such pitfalls by continuing to work with Cartegraph. • The 360-degree panoramic imagery that will be collected as part of this project has quality that is far superior than the current industry standard. Our panoramic imagery is collected at an interval of every 5 meters (~16.4 feet) and can be used for asset data extraction with global accuracy of under 4 inches with relative accuracy of under 0.4 inches. This technology offers location accuracy similar to manual (boots on the ground) location collection for a fraction of the price and time. 113 Cartegraph Asset Management 2 3/28/17 • The 360-degree street level spherical imagery will be accessible to the County via cloud based software for use throughout the County for visualization and other data extraction needs. This not only benefits Public Works, but would be very beneficial to your municipal partners, County Assessment, Public Safety, Emergency Management, and others. • As Cartegraph customers, the County can count on Cartegraph technical support to be available to help resolve any issues related to using the data in your Cartegraph OMS asset management software. In summary, Cartegraph has extensive background in providing data Collection, and asset management services. As the sole source developer of the County’s chosen Cartegraph asset management solution, we are best suited for supporting your data collection and asset management program needs. It is with this experience, our understanding of the County’s current Cartegraph software, and with our teams past history in performing previous asset data collections that we are confident that the proposed the collection services will achieve the County’s desired goals. Highlands County can be assured of Cartegraph’s commitment to provide a quality deliverable for the County’s asset inventory and asset management needs. As your Cartegraph Account Executive, I will serve as your primary point of contact for answering any questions, finalizing the contract, and kicking of the project when the County is ready. On behalf of my entire organization, I’d like to thank you for choosing Cartegraph. We look forward to continuing our work together. Sincerely, Chris Liske Account Executive (651) 587-3125 Mobile Email: [email protected] Website: www.cartegraph.com 114 Cartegraph Asset Management 3 3/28/17 HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM DATE OF ACTION REQUEST: April 18, 2017 PRESENTER: Clinton Howerton, Jr., P.E., County Engineer SUBJECT/TITLE: Consideration of Third Interlocal Agreement, Budget Amendment 16-17-093 and accompanying resolution to appropriate funds to the North Tangerine Avenue improvements Project No. 14046. STATEMENT OF ISSUE On December 16, 2014, the Florida Department of Transportation (FDOT) issued Highlands County an executed Small County Road Assistance Agreement (SCRAP) for the reconstruction of North Tangerine Avenue, for approximately 3,025 linear feet (.573 mi) of roadway. Please reference FDOT Agreement No. 435039-1-58-01. The project is currently funded for $458,982.97, using the SCRAP & Impact fees. After receiving bids for concrete subcontracting, the revised estimated complete project cost will be approximately $708,809.00. An additional $249,826.03 will be needed to complete the project as currently designed. The Town of Lake Placid has agreed to commit $80,500 to the project per the attached Interlocal Agreement. The remaining balance to complete the project (per current design) given this said amount would be $190,000 (including a $20,000 contingency). Attached for your review and approval are Budget Amendment 16-17-093 and accompanying Resolution; which are required to appropriate the funds into this project. RECOMMENDED ACTION Move to approve and execute the attached Interlocal Agreement as well as a Budget Amendment 16-17-093 and accompanying resolution to appropriate funds to the North Tangerine Avenue Improvements Project No. 14046. FISCAL IMPACT The Town of Lake Placid will reimburse the County up to $80,500 for design, reconstruction, and the installation of MUTCD compliant signage and road markings. An additional fiscal impact would be $190,000. Attachments: BA 16-17-093 and Resolution.pdf Location Map.pdf North Tangerine Ave FDOT SCRAP Agreement FM No. 435039-1-58-01.pdf LP Interlocal on Tangerine 041217.pdf 115 116 RESOLUTION NUMBER 16-17---- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS IN AND FOR HIGHLANDS COUNTY, FLORIDA AUTHORIZING AMENDMENT TO THE INFRASTRUCTURE SURTAX FUND. WHEREAS, Section 129.06, Florida Statutes (Execution and Amendment of Budget) provides that the Board of County Commissioners may by resolution or by motion in the minutes execute and amend the budget; and WHEREAS, the following budget amendment is necessary and proper within the Infrastructure Surtax Fund; and WHEREAS, to appropriate additional funding from the Town of Lake Placid in Project #14046, N. Tangerine Ave. Improvements in order to complete the project. WHEREAS, to appropriate additional funding from fund balance brought forward in Project #14046, N. Tangerine Ave. Improvements in order to complete the project. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners in and for Highlands County, Florida this day of , 2017 that budget amendment 16-17-093 is hereby approved and authorized. BOARD OF COUNTY COMMISSIONERS OF HIGHLANDS COUNTY, FLORIDA Chairperson Attest: ______Clerk of Courts Approved as to Budgetary Requirements 117 G:\BOARD\OMB\.New OMB (To be retained)\BUDGET AMENDMENTS\Resolutions\Resolutions 20 16- 17\ 16- 17-093R Proj.1 4046 N. Tangerine Ave Improvements.docx S u n s e Location Map t Po For Reference Only - Not to Scale d R i n June in Winter d te o o D r w m r A R o B . a b t June Dr o Lake AdelaidePythias l Kissim e me r s Olivia Damon e e t F s w l D l t e IsisViola i Fox l Verona H l TulaneAngelo y LeliaLotela d Grassy pond n Glenada Letta a H Little RedwaterENDBonnet HeartlanS d Blvd Granada Basket a Sebring r t PROJECTDinner t Boney Rd Rachael R O Andros Cir Mill Pond Jackson d 'n e Little Jackson a Co l R E Huckleberry w Aruba Pass d d h Blue CharlotteRed Beach U A n o S WolfRuth n B u 9 Rachard Regency 8 d s a Josephine Lynn e r Istokpoga o m R d s a d Harry R Coy Pond Catcay Pass h Nellie Center C a e Hill i t Apthorpe 1 r i Francis B e r Carrie 2 Clark Rd 6 v e Henry d u R A Clay lv C g June in Winter B r Saddlebags d Crews e S Andros Cir ar a Sirenan Huntley h i ac M August Mirrorr Betty CR 721 R e GrassyHelen DianePlacidg lsea St n BuckChe a e Sr 70 W E r Rd Sr 70 T v AnnIe D e h A N c v d e n r lvd A u B B mbafa lash c 8 a y r r R N h t e i S c 7 n 7 a m d L e l 2 R r O m S e Grigsby Rd Ohio St e o k S U C a enue Improvements\All Drawings\Location Map.mxd 731 W P Ellie Ln R L ark St C Rd Rd a rahm n B Michigan St e o v s A k c e a c J terlake Blvd W In vi r e BEGIN S PROJECT 118 G:\PROJECTS\Other Projects\North Tangerine Av G:\PROJECTS\OtherTangerine Projects\North Prepared by Highlands County Engineering 863-402-6877 [email protected] North Tangerine Avenue Resurfacing Project December 2, 2014 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM DATE OF ACTION REQUEST: April 18, 2017 PRESENTER: J. Ross Macbeth, County Attorney SUBJECT/TITLE: County Attorney File Log STATEMENT OF ISSUE Attached is a copy of the pending items on the County Attorney File Log as of April 12, 2017. RECOMMENDED ACTION None. This is being provided for informational purposes. Attachments: Board Meeting Log.doc 145 COUNTY ATTORNEY PENDING ITEMS FILE LOG Date Received From What Is Requested Status In 11/20/15 Kimberly Sapp Review letter and documents from Kimberly Sapp re D In response to Kimberly Sapp’s letter Mail Tope & Sons, Inc. – Deed from Highlands County dated 10/18/16, J. Ross Macbeth sent a letter to Kimberly Sapp on 12/15/16 requesting additional title documents. 6/21/16 Chris Jennings Prepare Interlocal Agreement for Street Addressing 12/18/16 meeting w/Clinton Howerton and Chris Jennings for additional direction. Comparing Interlocal Agreements 9/26/16 Tasha Morgan Review Purchasing Manual J. Ross Macbeth made revisions and e-mail now needs to be reviewed again for accuracy 11/8/16 Linda Conrad Questions re Right to Farm Act and Agritourism Memo prepared and J. Ross e-mail Macbeth is making revisions to Memo 12/5/16 Danielle Gilbert Review Revised Purchasing Manual re Section 32, Exceptions Changes that were made need to be e-mail from the Purchasing Process reviewed 12/20/16 Chris Benson Question re proposed language for indemnification in NCAA Under review e-mail Agreements 12/22/16 Sarah Albritton Question re if a Contract is needed for Security Services for J. Ross Macbeth is to prepare an e-mail Avon Park Estates Agreement. 03/24/17 Bea Johnson Review e-mails re Highway Park Special Benefit District J. Ross Macbeth to prepare a letter e-mail re expanding use of district funds 03/31/17 Danielle Gilbert Review Revised 16-016 - RFP - MANAGED PRINT Under review e-mail SERVICES Contract 04/07/17 Danielle Gilbert Review Contract for 17-016 - RFP - HVAC MAINTENANCE Under review e-mail & REPAIR G:\COUNTY\LOGS and LIST\Board Meeting Log.doc 146 1 HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM DATE OF ACTION REQUEST: April 18th, 2017 PRESENTER: June Fisher, County Administrator SUBJECT/TITLE: Pending Items/Project Report Update STATEMENT OF ISSUE Attached is a copy of the Pending Item/Project Report as of Tuesday, April 11th, 2017. RECOMMENDED ACTION None. This information is being provided for informational purposes FISCAL IMPACT No Fiscal Impact. Attachments: Status - Project Updates 04-18-17 FINAL.pdf 04-18-2017 Board Meeting.docx Location Map Unit3.pdf 147 TOP (THREE HOLE PUNCH) Commission Requested Date of Next # Departments Project ‐ Pending Items List Status Next Action Action Foundation repairs have been completed. Discussions are Venus Community Building 1 Administration in progress with Facilities as to their availability to make Proposals will be requested for interior repairs. 4/30/2017 Improvements some of the needed repairs. 2 Administration Youth Boxing Review inventory and discuss with Mr. Carter Waiting to hear from Mr Carter Avon Park Estates Security 3 Administration Board approved. Residents to report back. May Agreement Commerce Ave. Annex First Floor The pre‐bid meeting was held on 4/5/17 and bids are due A recommendation for award and contract will 4 Administration 5/16/2017 HVAC Replacement 4/19/17. be brought to the Board for approval. Administration‐ 5 Panhandling Workshop Report from Sheriff 6/1/2017 Legal Leisure Lakes VFD #30 Addition & 6 Community Safety Block work complete. Form and pour tie beams. 4/13/2017 Remodel 7 Community Safety Fire Assessment Study BOCC approved contract with GSG on 4/4/17 Data gathering to kick off project Immediately Metal roof panels will be installed and Roof framing is complete and dried in. Interior framing is 8 EMS‐Engineering EMS Downtown Station mechanical and electrical rough‐in will begin 4/17/2017 underway. will begin. Project architect has made an initial site visit and has Preliminary design drawings will be submitted 9 EMS‐Engineering EMS Main Station 4/14/2017 begun the design of the remodeling. for review by County Staff. EMS‐ EMS Administration Remodeling at Remodeling work is expected to be complete 10 Remodeling work is underway. 4/14/2017 Administration Health Department by 4/14/17. EMS Valerie Road ‐ Florida Hospital A Pre‐bid meeting was held on 3/29/17 and bids are due A recommendation for award and contract will 11 EMS‐Engineering 5/2/2017 Station on 4/12/17. be brought to the Board for approval. Highlands Park Estates (HPE) Staff is meeting with HPE representatives on 4/13/17 to Deadline for receipt of final architectural and 12 Engineering 4/11/2017 Clubhouse Renovations review the construction estimates. civil design plans. Execution of Maintenance Agreement between Highway Park Community Staff is working with contractor and Duke Energy to switch 13 Engineering County and FDOT for reimbursement of 6/1/2017 Improvements from temporary to permanent power. mowing and litter removal. Reviewing conditions and continuing 14 Engineering Lake Hill Hydrology Grant application submitted ongoing evaluations Contractor will complete remaining punch list 15 Engineering Law Enforcement Building HCSO personnel have begun occupying the building. 4/28/2017 items. 148 As of 04/11/17 Page 1 of 3 TOP (THREE HOLE PUNCH) Date of Next # Departments Project ‐ Pending Items List Status Next Action Action 90% design plans for Phase IIA portion of the project have Awaiting comment on 90% plans from FDOT. 16 Engineering Sebring Parkway Phase II been submitted to FDOT for review and comment. Design 4/28/2017 Submit to SWFWMD. continues for this section. Chastain‐Skillman Inc. and staff met with SWFWMD for CSI to finish revised drainage plans to submit to 17 Engineering Sebring Parkway Phase III Pre‐Application meeting. CSI to finalize plans for ERP 4/28/2017 SWFWMD. submittal. Engineering ‐ Road Lake Josephine Drive Resurfacing ‐ EPI began construction on 3/1/17. Survey Department 18 Project status meeting scheduled for 4/11/17. 4/11/2017 & Bridge PROJECT # 13008 has completed waterline locations. Construction began on 1/9/17. Bid opening for concrete Engineering ‐ Road North Tangerine Avenue work was held on 2/15/17. Lowest bidder was Excavation 19 Recommendation of bid to BOCC. 4/18/2017 & Bridge Improvements ‐ PROJECT # 14046 Point, Inc. Staff is working to resolve funding issues in light of concrete bid. Engineering ‐ Road Evaluation of Sebring Falls drainage 20 Researching drainage and property issues Develop solutions 5/30/2017 & Bridge issues Parks & Natural ITB for Install monitoring wells, staff gages and flow Revise CSA with AIM Engineering for hydrologic 21 Lake Jackson Hydrology 5/31/2017 Resources meters modeling Vision Plan for the Sebring Airport Encouragement Zone/Spring Lake Met with the Technical Review Meeting to review of draft 22 Planning Review comments from the TRW members Mid April Mixed Use Development Area Land Development Regulations for the Overlay Area. Overlay 23 Purchasing Purchasing Manual Refining final changes Legal review May Revised Policy under development. Meeting with PGIT to 24 Risk Management Risk Manual update Policy revisions June discuss revisions to policy 2‐17‐17 25 Road & Bridge Unpaved Roads Policy Criteria and "statements for approval" for policy Policy procedures and typical estimates Early to mid‐April Road & Bridge ‐ Memorial Drive Culvert Replacement Construction will start once the lake level goes 26 All permits have been acquired. 4/1/2018 Engineering and Extension PROJECT # 13010 down. Highlands Hammock State Park Road 27 Road & Bridge Waiting on Park to send letter Review letter from Park Service Mid to late April Paving 28 Sheriff's Office Animal Services Update Services transitioned to Sheriff March 29th, 2017 Update July (1st Meeting) 29 Sheriff's Office Panhandling Update Sheriff enforcing Florida Statutes Update June Meeting 149 As of 04/11/17 Page 2 of 3 Completed Items Public Records Training Ongoing departmental training Longview Court Improvements Completed Meadow Lake Drainage Improvements Completed Radio Communication Maintenance Completed Real Property Master list and Surplus Completed Infrastructure Sales Surtax Renewal Completed Liberty Star Lease Completed Marguerite Rd Paving PROJECT # 12031 Completed Ambulance Replacement Completed Animal Control Ordinance Completed Arbuckle Creek Boat Ramp replacement Completed Non Advalorem notification for expanded West Sebring Fire District for Sun N Lake Completed Right Turn Lane Extension at Sebring Parkway & US 27 ‐ TOSIP FY 12/13 PROJECT # 12015 Complete. PTO Policy Not action at this time. Board Members briefed. Public Safety Radio System Completed Ambulance Laptop Replacement Completed Annual Wellness Event Completed AP Impact Fee Project ‐ Right Turn Lane from W Bell St to US Hwy 27 PROJECT # 10068 Completed AP Impact Fee Project ‐ Right Turn Lane from W Pleasant St to US Hwy 27 PROJECT # 10067 Completed Arbuckle Landfill Class I Operating Permit Renewal Completed Cell Plan Evaluation Plan Review & Carrier Change Completed County Maintained Roads Map Completed Countywide Striping (TOSIP) PROJECT # 13005 Completed EMS COPCN Completed FDOT HWY 27 Mill and Resurface Project (LP) Completed ‐ APAC to provide millings free of charge Lake Pioneer Boat Ramp replacement Completed Sheriff's Physical Abilities Test (PAT) Course Completed Sign Code Enforcement Issues Completed Solid Waste Water Sampling RFP Completed South Angelo Lake Rd Resurfacing PROJECT # 12030 Completed Sun 'N Lake Blvd Resurfacing PROJECT # 12035 Completed Supervisor of Elections Remodeling PROJECT # 12059 Completed Urban Growth Area (UGA) Completed W Interlake Blvd Widening PROJECT # 12013 Completed Karola Drive Drainage Improvements Completed RFP EMPLOYEE ASSISTANCE PROGRAM (EAP) Completed Debris Management Completed Debris Monitoring Completed ADA Transition Plan (FY 13‐14) PROJECT # 13006 Completed Highlands Park Estates Drainage Improvements PROJECT # 12063 Completed BMX Track ‐ Gun Range Completed 911 Addressing Completed In house attorney Completed Public Safety Paging System Completed MPO/TPO Completed Re‐Establishment of Housing Committee Completed Asphalt Production Completed Road Paving Completed RFP Professional Services Completed Illegal Dumping Completed Parks and Recreation Master Plan Completed Commerce Ave. Parking Lot Improvements Completed Landfill Tipping Fee Rate Study Completed Flood Map Update Completed Designation of the Santa Rosa and the Nancessowee Hotels as historic resources. Completed Surveying privatization Completed Supervisor of Elections ‐ Kenilworth Building Completed Fleet Maintenance Completed County ordinance that provides for modifications to the 5‐Year Capital Improvement Schedule Completed Task Order/Roof Master Plan at HCSO Completed EOC AC and Elec upgrades Completed Solid Waste Assessment Completed HR Policy Manual Update Completed Salary/Compensation/Exempt RFP/study Completed 150 Fire‐EMS Needs Assessment Completed Cat adoption rate reduction test Completed Update to the Ten‐Year Water Supply Facilities Work Plan Completed County Administrators Report Commission Discussion & Follow up Items Board Meeting Date: April 18th, 2017 Discussion Item Status Material stockpile Relocation of Unit 3 material stockpile 151 r D e k La ± s Material Stockpile and l gh i H r D e k La s and l gh i H Pony Express Ln CR 621 CR 621 Unit 3 619 CR 619 School Board property 152 CR