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GOLDEN JUBILEE TRUST 34 Awards Were Made by the Golden Jubilee Trust to UK Charities in 2003

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GOLDEN JUBILEE TRUST 34 Awards Were Made by the Golden Jubilee Trust to UK Charities in 2003 G A Z 86.22 G JT INTRO 29 / 6 /043: 4 1 pm Page 1 THE GOLDEN JUBILEE TRUST 34 awards were made by the Golden Jubilee Trust to UK charities in 2003. Over the following pages the Gazette meets some of the Partners who have been involved in a variety of charities WHAT IS THE HOW DO YOU APPLY? requested appropriate to the secondment? charities in their own time which is much GOLDEN JUBILEE TRUST? Any Partner can apply.Just contact your How well is the charity regarded in the admired by the trustees but the Trust is a It is a scheme of awards through which branch charities secretary or the Waitrose community? Will there be real or ongoing way of allowing Partners to do what is you can give practical assistance to UK divisional charities secretary.They have benefit to the community from the work impossible without an award,going above registered charities. Golden Jubilee Trust application packs being done? Will the charity make proper and beyond what is already being done. and can help you with advice.Yo u can use of you? At any trustees’ meeting there Yo ur application should therefore be for HOW DOES IT WORK? also read about the Trust on JLPnet can be more applications than awards so something different from your regular The scheme lets you work for a charity at a (look under Partnership/Information). think about how to make your application commitment. In addition, the trustees time when you would normally be working stand out from the others! cannot commit to grants which are binding for the Partnership. Depending on the job HOW ARE THE beyond the current meeting and will to be undertaken, you are released on a AWARDS MADE? IS THERE A not consider applications for annual or full- or part-time basis up to a maximum of Once you have completed your application QUALIFICATION PERIOD? repeated secondments. Applications six months.The Trust takes on your pay you give it to your charities secretary. Although not wishing to impose a formal cannot be considered for overseas travel. costs during the secondment which means The charities committees are asked by qualification period, when making a your department has the funds to provide the trustees to agree the applications, judgement or deciding whether the length WHAT HAPPENS replacement cover. Yo u therefore do not put them in order of preference and then of secondment requested is appropriate, WHEN YOU ARE AWAY? have to worry that your colleagues are left submit them to the trustees’ spring or the trustees do consider your length of It is important for you to keep in touch unsupported while you are away.Your autumn selection meetings.To help them service and tend to look more favourably with the branch as it helps you stay up to rights to Partnership benefits such as reach their decisions, the trustees need on those who have had time to prove date with events and your colleagues hear holidays, Bonus and pension remain the detailed information and the branch themselves in the business and by what you are doing in your secondment. same and you return to your job at the end. charities committees work hard at extension their suitability for an During this time, or on your return,or both, checking applications to see it is provided. important secondment outside it. you are asked to write a short Chronicle WHY WAS IT SET UP? article about your experiences for your The Golden Jubilee Trust is one of the WHAT DO THE TRUSTEES WHEN WOULD AN branch colleagues. Partnership’s special anniversary schemes NEED TO KNOW? APPLICATION marking the handover of Spedan Lewis’s The application forms set out the questions NOT BE CONSIDERED? CONTACTING THE TRUSTEES business to Partners.The trust was set up but the trustees ask the committees to help The trustees are sometimes asked to The trustees are always interested in with an endowment of £5m and the you think carefully about what you intend support a Partner’s existing charitable work hearing from Partners and we can be awards are funded by the investment to do. Yo u should be very clear about your through the scheme, for example when contacted either through your branch income. It is an ongoing scheme which objectives. Do you have the relevant skills Partners use their holiday to assist at Scout charities secretary or the Trust’s secretary, allows the trustees to make around 30–40 and experience? Will you need any training or Guide camps or other residential activity. Chris Jones, who is on the first floor at awards each year.It is a registered charity. and if so,will it be given? Is the time Partners show great commitment to Victoria, telephone 7-7 5464. 3 JULY 2004 GAZETTE 9 G A Z 86.22G JT G ILLIA N C H A PMA N 29 / 6 /044: 0 6 pm Page 1 GOLDEN JUBILEE TRUST MAIN PICTURE Gillian in the lush surroundings of the Oxford Botanic Garden.The tower of Magdalen College is behind her. OTHER PICTURES Gillian’s secondment at the Garden has brought her into contact with visitors of all ages; members of the gardening and administrative staff; and some wonderful, colourful plants 10 GAZETTE 3 JULY 2004 G A Z 86.22G JT G ILLIA N C H A PMA N 29 / 6 /044: 0 8 pm Page 2 OXFORD BLOOMS Gillian Chapman’s administrative experience proved invaluable to The Friends of the Oxford Botanic Garden — and she enjoyed the view Words: David Allsop Photographs: John Downing few months ago the role.As Clerk to the Branch Council, with a full-time administrative staff of three, before moving into staff training at Central, Gillian Chapman John Lewis Kingston, she was also branch and two part-timers, the Garden is at a and later to John Lewis Kingston when it received a call from a Secretary to the Committee for Charities ‘crossroads’ where just a marginal increase in opened 12 years ago.This summer she will journalist working for and Claims. She had worked as a volunteer membership would lead to “difficulties in embark on a course studying the life and London’s Evening with the Friends of the Oxford Botanic coping”.The brief for her secondment works of William Morris at Ruskin College, Standard newspaper. Garden for five years, organising Sunday included the observation that the Garden affiliated to Oxford University,and she also “What does John morning walks and working on the entrance needed “help to market the Friends and to has plans to learn more about the internet Lewis get out of your gates. But this was the first time she had find ways of increasing this membership… and computer systems.“I think we’re quite secondment to The Friends of the Oxford worked at the administrative centre. we need an outside eye to examine our spoilt in the Partnership – there’s always Botanic Garden?” was one of the questions “The person who was previously doing working methods and systems to provide a someone on the end of the phone when A she was asked. Reflecting that she hadn’t the job on a voluntary basis had retired, and strategic plan for the next two decades.”In things go wrong. I’d like to be a bit more previously thought about her secondment I was really just holding the fort until they other words her role was not only to appraise self-sufficient in future.” from that point of view, she confides that decided how they wanted to reorganise existing ways of recruiting new members, but In the longer term she thinks that she will one thing the Partnership clearly ‘got’ was things,”she explains. In fact her work also to ensure that the membership would remain working in the voluntary sector.“I’ve the fact that newspapers were writing about involved rather more than that, and she has continue to be grown. decided not to decide to do anything until the aims and objectives of the Golden just finished writing a report for the Trustees’ Her report has yet to be presented to the my long leave is over, but I have been Jubilee Trust.Acknowledging that that might Management Committee into how the Trustees so she cannot comment on how it approached by a voluntary group to be their not have been an appropriate answer, she Garden is administered and what benefits will be received. One suspects, however, that co-ordinator.I have some experience of gave her answer instead in a way that the Friends are offered. it won’t pull its punches.“They weren’t doing working in Citizens’Advice Bureaux and described her personal experience of one of the ways that both Partnership and Partner benefit from seconding experienced ‘I had to organise how my job was covered when I personnel to charitable organisations.“I said that my secondment had taught me to be far wasn’t there... that made me a better time manager’ more aware of using my time effectively.I had to organise how my job was covered She began by reorganising the basics of basic recruiting, and there was no way of Victim Support, and I think that’s probably when I wasn’t there, and I believe that that efficient office management.“There was a lot checking how or why new Friends came on the direction I’ll go.” has made me a better time manager.” of duplication of paperwork. I set out to board.Those are the sort of things that need Meanwhile she will continue to be involved The Oxford Botanic Garden has also make filing much easier,and I think I was to be addressed.”She adds that the report was with the Friends of the Oxford Botanic clearly benefited from Gillian’s one-day successful in rationalising some of the systems at her suggestion.“The new Chairman (of Garden, and will continue to enjoy her walks secondment per week, now completed, they already had in place.I think I’ve also the Trustees) thought it was an excellent idea.
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