Docs2Dex Secure Document

Keep your documents always encrypted and completely private 1 Consider your needs… Docs2Dex Do your digital documents:

Need to be send outside of your company? Need to go to many recipients to collaborate on? Has to be secured and trackable? Need to integrate this type of process into your current CMS? Do your recipients have different types of OS? Need reporting on progress of documents being review?

2 Our Solution Docs2Dex

Doc2Dex is an automated service for • word processor • spreadsheet • presentation respectively for multi-user collaboration, web-based software office suite offered by DexContact Solutions within the (SaaS) model. The processes are available as web applications. The documents are compatible with Office file formats. The service allows users to edit files online while collaborating with other users in real-time. Edits are tracked by user with a revision history presenting changes. An editor's position is highlighted with an editor-specific color and cursor. A permissions system regulates what users can do.

3 Benefits at a glance Docs2Dex Online Document Editor Document Editor is an online application that lets you look through and edit documents directly on your portal. Using Document Editor, you can perform various editing operations like in any desktop editor, print the edited documents keeping all the formatting details or download them onto your computer hard disk drive as DOCX, PDF, TXT, ODT, RTF, or HTML files. Spreadsheet Editor is an online application that lets you edit your spreadsheets directly on the portal. Using Spreadsheet Editor, you can perform various editing operations like in any desktop editor, print the edited spreadsheets keeping all the formatting details or download them onto your computer hard disk drive as XLSX, ODS, CSV, or PDF file. Presentation Editor is an online application that lets you look through and edit presentations directly on your portal. Using Presentation Editor, you can perform various editing operations like in any desktop editor, print the edited presentations keeping all the formatting details or download them onto your computer hard disk drive as PPTX, PDF, or ODP files. 4 Benefits at a glance Docs2Dex Document Management Document editing Text documents, spreadsheets and presentations can be created and edited using integrated ONLYOFFICE online editors. Highest compatibility with Microsoft formats. Support for DOCX, PPTX, XLSX, ODT, ODS, ODP, CSV, TXT, etc. Document embedding Embed documents right into your site, web or . Provide visitors of your web page with an instant view of files without any extra downloads. Single workspace for all your docs Work with files from Google Drive, Box, Dropbox and OneDrive integrated in your ONLYOFFICE account. Document saving Ability to easily save directly from MS Outlook to the application and load documents over 10MB to the applications/cloud without first saving them to a desktop or an enterprise folder using Outlook Plugin (Windows / fat client).

5 Benefits at a glance Docs2Dex

Cloud–based

Docs2Dex is completely cloud-based and has full mobile access; saved documents are accessible to outside contractors and vendors outside of firewall.

6 Benefits at a glance Docs2Dex Easy User Customization

Ability to personalize user preferences, views, alerts, workflow notification preferences and folder colors.

7 Benefits at a glance Docs2Dex Collaboration Both Internal Collaboration and External Collaboration are supported in Doc2Dex. Primary collaboration features are listed below: Individual and group sharing Documents are possible to share defining read- only, review, comment, form filling, or full access. Individual permissions can be set or access provided to a whole division or team in one click. Links to external users also possible.

8 Benefits at a glance Docs2Dex Individual Access Rights There are different permission levels to access the file: edit, view, review, leave comments, accept review changes, co-author, sign, access to all operations.

9 Benefits at a glance Docs2Dex

Version and revision control system Ability to see what exactly is being changed by each author: even minor changes are possible to track with revisions and mark milestones with file versions. Version history – you can restore any previous version as well as lock a file to prevent its further editing by other users. Efficient communication Ability to leave comments for co-authors, or communicate with them in real time using the built-in chat.

10 Benefits at a glance Docs2Dex Co–editing Modes Strict co-editing mode – to focus on the task without destructions: • the editing paragraph is locked from other users • you can see who is editing another text passage • changes will appear after saving the file Fast co-editing mode – to accelerate workflow: • to view the changes made by your co- office immediately • read the comments as they are edited Secure real-time co-editing mode: • Doc2Dex encrypts the data transfer while collaborating on documents online that prevents outsiders from being able to read or understand the changes you or your co-authors make.

11 Benefits at a glance Docs2Dex Single Sign On Ability of single sign-on (SSO) integration, including Security Assertion Markup Language (SAML), Google OpenID, and simple one-way portal logins. SSO integrations can be used to make logging into the Widen Collective seamless and to create user accounts, authenticate users, and map user roles from internal . Two-factor authentication will be in place if your integrated SSO method has it in place.

12 Benefits at a glance Docs2Dex Retention Policies An automatic process periodically runs on parcels and documents and permanently deletes items whose retention period has expired. These policies can be use document creation or modification date, document types and other properties in any combination in order to comply with company's or regulatory rules.

13 Benefits at a glance Docs2Dex Notifications Ability for System Administrators to easily configure the content of email notifications for any link send-out from application when uploading to cloud application. Users have ability to select notification message from the dropdown list / select default notification message. Such messages must be configured by users or/and administrators.

14 Benefits at a glance Docs2Dex Folder and Document Templates Templates are preset layouts that make it easy to create and shape different types of documents and folders. Templates help adhere to standard styles, ensuring professionalism and consistency across your organization and reducing the amount of time you spend formatting. Docs2Dex has ability to create and manage templates for folders, documents and many more in the cloud or application. Docs2Dex supports ‘Track Changes’ in single and multi- user collaborative editing mode and full versioning.

15 Benefits at a glance Docs2Dex Folder Security Docs2Dex supports nested folder structure with cascading rights (sub- subfolders have parents’ access, unless specified explicitly) with individual user and group security using LDAP integration and 2-way LDAP sync.

16 Benefits at a glance Docs2Dex Third–party Integration Integrate Docs2Dex Document Editors to extend your SaaS solution functionality.

You can integrate Doc2Dex into your own website or application.

17 Benefits at a glance Docs2Dex Mark–up Tool Built in document markup tool is available in Docs2Dex that has the ability track revisions, provide a collaboration and share document markups for all MS Office formats and for PDF using Dexik Viewer which is web-based.

18 Benefits at a glance Docs2Dex Document Upload/Download Nested folder hierarchies can be upload/download from local drive or use create a copy for folder template, rename and move where appropriate.

19 Security Docs2Dex End – to – end Encryption DOCTODEX uses the AES-256 encryption algorithm to provide stronger security for working with documents online.

Each key is, in turn, protected with asymmetric encryption (using your public key) and together with a unique UUID as a file name and the author blockchain account address are stored in the blockchain network.

Once encrypted, you can store your documents on your favorite cloud storage and be sure that no one has access to your document content. To resume working on your document with DOCSTODEX, no password should need to be inserted. With the end-to-end encryption enabled, the document will be decrypted automatically using your private key.

To start co-editing encrypted documents, all co-authors must be connected to the cloud trough their desktop applications with the end-to-end encryption enabled. No passwords should need to be exchanged for sharing and collaboration. The document password encrypted using your public key will be automatically decrypted with the help of your private key.

20 Use Case Docs2Dex Example of a Process Using Docs2Dex An insurance company needing to send a claims file to an independent lawyers outside of their company. With options like auto interface the insurance company you place the document(s) in a DMZ location for FTP pickup and within their CMS system you use an API call that would generate a Process Key File (PKF) and send to DexContact Cloud for processing. Our SaaS service would then retrieve the documents from FTP location(s) and process.

The recipients would each receive an email will a link and password for them to see and edit the documents within a browser container without having to create a user account or providing any information. Documents could be collaborated edited and each recipient’s edit would be tracked and audited for those documents. Option within the PKF would return the files back to the FTP location for the company to continue process as an option.

21 Comparison of top online editors Docs2Dex Working with text Google Drive Zoho Docs DocsToDex Online Advanced font formatting ✓ ✓ ✓ ✓

Advanced paragraph formatting ✓ ✓ ✓ ✓ Bulleted/Numbered/Multi-level ✓ ✓ ✓ ✓ lists Columns X ✓ ✓ ✓ Section breaks X X X ✓ Creating & Editing styles X ✓ ✓ ✓ Color schemes X X X ✓ Nonprinting characters X X ✓ ✓ Format Painter ✓ ✓ ✓ ✓

Paste Special X ✓ ✓ ✓ Page margins, size, orientation ✓ ✓ ✓ ✓

Search & Replace tool ✓ ✓ ✓ ✓

Spell Checking ✓ ✓ ✓ ✓ 22 Comparison of top online editors Docs2Dex Working with objects Microsoft Office Google Drive Zoho Docs DocsToDex Online Headers & Footers, Page numbers ✓ ✓ ✓ ✓

Hyperlinks ✓ ✓ ✓ ✓

Footnotes ✓ ✓ ✓ ✓

limited number of limited number of limited number of options Tables options options ✓ Images X ✓ ✓ ✓

limited number of Charts X options X ✓ limited number of limited number of Shapes X options options ✓ Text boxes, Text Art objects, Drop cap X X + ✓ Equations X ✓ ✓ ✓

limited number of Align/Arrange/Group objects X X options ✓ limited number of limited number of limited number of options Text wrap options options ✓ Exact object positioning X X X ✓ 23 Comparison of top online editors Docs2Dex Collaborative work Microsoft Office Google Drive Zoho Docs DocsToDex Online Sharing files ✓ ✓ ✓ ✓

Access by a link ✓ ✓ ✓ ✓

Access Rights: Read Only ✓ ✓ ✓ ✓

Access Rights: Full Access ✓ ✓ ✓ ✓

Access Rights: Review X ✓ ✓ ✓ Track changes, accept/reject changes X ✓ ✓ ✓ 2 co-editing modes (character- and ✓ paragraph-level) X X X Commenting ✓ ✓ ✓ ✓ Version history ✓ ✓ ✓ ✓ Protecting parts of documents from being ✓ ✓ edited X X Embedding into a web page ✓ ✓ ✓ ✓

Real-time collaboration X in Google documents ✓ ✓ 24 Comparison of top cloud services Docs2Dex Security

Microsoft DropBox Google Drive DocsToDex OneDrive

Encryption at rest and in transit only in transit ✓ ✓ ✓

End-to-end encryption for storage X X X ✓ End-to-end encryption for sharing X X X ✓

2-Step Verification ✓ ✓ ✓ ✓

Zero-knowledge authentication X X X ✓ Encrypted real-time co-editing X X X ✓

25