PUBLIC WORKS COMMITTEE REPORT 15-003 9:30 a.m. Monday, March 2, 2015 Council Chambers Hamilton City Hall 71 Main Street West ______
Present: Councillor S. Merulla (Chair), A. VanderBeek (Vice Chair) C. Collins, T. Jackson, S. Duvall, T. Whitehead, D. Conley
Absent with Regrets: Councillor L. Ferguson – City Business Councillor R. Pasuta – Personal Business ______
THE PUBLIC WORKS COMMITTEE PRESENTS REPORT 15-003 AND RESPECTFULLY RECOMMENDS:
1. Waste Collection Operations - Supplementary Information on Workplace Injuries (PW15007) - (City Wide) (Outstanding Business List Item) (Item 5.1)
That Report PW15007 respecting Waste Collection Operations - Supplementary Information on Workplace Injuries, be received.
2. Street Light Operating Impacts 2015 (PW15009) - (City Wide) (item 5.2)
That Report 15009 respecting Street Light Operating Impacts 2015, be received.
3. Hamilton Cycling Committee Minutes 2014 (PW15014) - (City Wide) (Item 5.5)
That Report PW15014 respecting the Hamilton Cycling Committee Minutes 2014, be received.
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4. Health & Safety Issues and Visual Impacts related to the Claremont Access (PW15016) - (Ward 2) (Outstanding Business List Item) (Item 5.6)
That Report PW15016 respecting Health & Safety Issues and Visual Impacts related to the Claremont Access, be received.
5. Intersection Control List (PW15001(a)) (Item 5.8)
That the appropriate By-law be presented to Council to provide traffic control as follows:
Intersection Stop Direction Location / Comments / Reque Class Ward Street 1 Street 2 Existing Petition sted
Section “E” Hamilton Louisa Mountwoo East of James Street, South of (a) NC WB A 2 Avenue d Avenue Charlton Avenue Section “F” Stoney Creek West of Upper Centennial Aldergate Rexdale (b) NC WB A Parkway, North of Green 9 Avenue Avenue Mountain Road West of Upper Centennial Aldergate Morrisey (c) NC EB/WB A Parkway, North of Green 9 Avenue Boulevard Mountain Road West of Upper Centennial Aldergate Crafters (d) NC EB A Parkway, North of Green 9 Avenue Crescent Mountain Road West of Upper Centennial Crafters Crafters (e) NC SB A Parkway, North of Green 9 Court Crescent Mountain Road Morrisey West of Upper Centennial Crafters (f) Boulevar NC NB A Parkway, North of Green 9 Crescent d Mountain Road West of Upper Centennial Rexdale Crafters (g) NC NB A Parkway, North of Green 9 Street Crescent Mountain Road West of Upper Centennial Sherway Crafters (h) NC NB A Parkway, North of Green 9 Street Crescent Mountain Road West Rexdale West of Upper Centennial (i) NC WB A 9 Glen Street Parkway, North of Green
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Intersection Stop Direction Location / Comments / Reque Class Ward Street 1 Street 2 Existing Petition sted
Avenue Mountain Road West West of Upper Centennial Morrisey (j) Glen WB EB A Parkway, North of Green 9 Boulevard Avenue Mountain Road
6. Proposed Sale of Industrial Division of Newalta Corporation (LS15007/PW15018) (Item 5.9)
(a) That the City of Hamilton enter into all necessary agreements with respect to the sale of Newalta Corporation’s Industrial Division (“Newalta”) to Revolution Acquisition LP to allow for the continued performance of all of Newalta’s obligations and liabilities to the City of Hamilton;
(b) That the Mayor and City Clerk be authorized and directed to execute all necessary agreements and all necessary ancillary documents, in a form satisfactory to the City Solicitor and with content acceptable to the General Manager of Public Works and the General Manager of Finance and Corporate Services.
7. Proposed Permanent Closure and Sale of a Portion of Public Unassumed Alley Abutting 150 Main Street East, Hamilton (PW15015) - (Ward 2) (Item 6.3)
(a) That the public unassumed alleyway abutting 150 Main Street East, Hamilton, be permanently closed and sold to the owner of 150 Main Street East, Hamilton, as shown on Appendix A, to Public Works Committee Report 15-003 (the “Subject Lands”), subject to the following conditions:
(i) That the applicant makes an application to the Ontario Superior Court of Justice, under Section 88 of the Registry Act, R.S.O. 1990, for an order to permanently close the Subject Lands;
(ii) That the General Manager, Public Works or his designate sign the appropriate documentation confirming that no public funds have been expended on the lands to be closed;
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(iii) That the documentation regarding the application to the Ontario Superior Court of Justice be prepared by the applicant, to the satisfaction of the City Solicitor;
(iv) That the applicant deposit a reference plan under the Registry Act and that said plan be prepared by an Ontario Land Surveyor to the satisfaction of the Manager, Geomatics and Corridor Management Section and that the applicant deposit a reproducible copy of said plan with the Manager, Geomatics and Corridor Management Section;
(b) That provided the application to the Ontario Superior Court of Justice to permanently close the Subject Lands is approved:
(i) That the City Solicitor be authorized and directed to prepare the by- law to permanently close the highway;
(ii) That the appropriate by-law be introduced and enacted by Council;
(iii) That the Economic Development and Real Estate Division of the Planning and Economic Development Department be authorized and directed to sell the Subject Lands in accordance with the Procedural By-law for the Sale of Land, By-law No. 04-299 at fair market value;
(iv) That the City Solicitor be authorized and directed to register a certified copy of the by-law permanently closing the highway in the proper land registry office, upon confirmation from the Public Works Department that all applicable fees and costs associated with the application have been paid by the applicant;
(v) That the by-law permanently closing the highway does not take effect until a certified copy of the by-law is registered in the proper land registry office;
(vi) That the Public Works Department publish a notice of the City’s intention to pass the by-law pursuant to City of Hamilton By-law 04- 299 being a By-law to Establish Procedures, including the Giving of Notice to the Public, Governing the Sale of Land Owned by the City of Hamilton;
(vii) That the applicant enters into appropriate easement agreements with Bell, Horizon Utilities and Union Gas.
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8. Capital Projects Status Report as of September 30, 2014 (PW15005) - (City Wide) (Item 8.1)
(a) That Appendix B attached to Public Works Committee Report 15-003 respecting the “Tax Supported Capital Status of each Project by Program” be approved;
(b) That Appendix C attached to Public Works Committee Report 15-003 respecting the “Rate Supported Capital Status of each Project by Program” be approved.
9. Traffic Issues on Sanford Avenue South (PW14060(a)) - (Ward 3) (Outstanding Business List Item) (Item 8.2)
That staff be directed to further review traffic conditions on Sanford Avenue South for possible traffic calming measures in consultation with the Ward 3 Councillor and local residents
10. 2014 Annual Drinking Report (PW15011) - (City Wide) (Item 8.4)
That Report PW15011 respecting 2014 Annual Drinking Report, be received.
11. Backwater Valve at 58 Martin Road (Item 9.1)
(a) That staff be directed to reimburse the homeowners at 58 Martin Road for the installation of a backwater valve, as part of the City 3P program;
(b) That the residents of 58 Martin Road be required to submit the appropriate documentation, including receipts from the installation of their backwater valve.
12. Area Rating Special Capital Re-Investment Reserve Funded Projects (Item 9.2)
(a) That the engineering design process be initiated toward the reconstruction of the following roadways being the Britannia Avenue and Oriole Crescent from Parkdale Avenue to Glengrove Avenue, Adair Avenue from Roxborough Avenue to Melvin Avenue, Glassco Avenue from Roxborough Avenue to Melvin Avenue;
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(b) That $100,000 from Reserve #10846 – Ward 4 Area Rating Special Capital Reinvestment Reserve – be utilized to fund the road rehabilitation design using asset preservation practices for the roadways noted above;
(c) That the General Manager of Public Works be authorized to prepare tenders as required for the above-noted works with intentions of the proposed works being brought forward through the Capital Budget process.
FOR THE INFORMATION OF THE COUNCIL:
(a) APPROVAL OF THE AGENDA (Item 1)
1. ADDED GENERAL INFORMATION (Item 11)
11.2 Correspondence from Gordana Stevanovic requesting the deferment of Report PW15017 respecting Ownership and Maintenance of Hatfield Place, Dundas to the April 1, 2015 meeting of the Public Works Committee.
The Public Works Committee Agenda was approved, as amended.
(b) DECLARATIONS OF INTEREST (Item 2)
None
(c) APPROVAL OF MINUTES OF PREVIOUS MEETING (Item 3)
(i) January 12, 2015 (Item 3.1)
The Minutes of the January 12, 2015 Public Works Committee meeting were approved.
(ii) February 26, 2015 (Item 3.2)
The Minutes of the February 26, 2015 Public Works Committee meeting were approved.
(d) DELEGATION REQUESTS (Item 4)
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(i) Jennifer Ghanem & Stephen Memme – Wendy’s – Wenham Co. Ltd. Respecting the loss of sales as the result of construction projects surrounding their establishment. (Item 4.1)
The delegation by Jennifer Ghanem & Stephen Memme – Wendy’s – Wenham Co. Ltd. Respecting the loss of sales as the result of construction projects surrounding their establishment, was approved to speak at the next meeting of the Public Works Committee.
(e) CONSENT ITEMS (Item 5)
(i) Keep Hamilton Clean & Green Committee Minutes (Item 5.3)
The following Keep Hamilton Clean & Green Committee Minutes were received:
(a) October 21, 2014
(b) November 18, 2014
(ii) Glanbrook Landfill Coordinating Committee Minutes from November 24, 2014 (Item 5.4)
The Glanbrook Landfill Coordinating Committee Minutes from November 24, 2014, were received.
(iii) Ownership and Maintenance of Hatfield Place, Dundas (PW15017) - (City Wide) (Outstanding Business List Item) (Item 5.7)
Report PW15017 respecting Ownership and Maintenance of Hatfield Place, Dundas, was TABLED to the Public Works Committee on April 1, 2015.
(f) PUBLIC HEARINGS/DELEGATIONS (Item 6)
(i) Douglas Meitz, respecting Sidewalk Snow Removal and Sanding from Waterford Subdivision to the Intersection of Barton Street and Fruitland Road (Item 6.1)
(ii) Douglas Meitz, respecting Improving Bus Service and Trans-Cab Service (Item 6.2)
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Mr. Meitz, was called upon by Chair Merulla to present his delegations, but was not in attendance.
(iii) Proposed Permanent Closure and Sale of a Portion of Public Unassumed Alley Abutting 150 Main Street East, Hamilton (PW15015) - (Ward 2) (Item 6.3)
Chair Merulla advised that this item was advertised in the Hamilton Spectator. He indicated that no members of the public have registered to speak to this item. Chair Merulla opened the floor to anyone wishing to speak to this item. No one came forward.
Please refer to item 7 for disposition.
(g) PRESENTATION (Item 7)
(i) Supervisory Control & Data Acquisition (SCADA) (no copy) (Item 7.1)
Geoff Botha Superintendent of SCADA gave a presentation respecting Plant Operations of Hamilton Water and SCADA Overview. A Copy of the presentation has been retained by the City Clerk’s Office and is available on www.Hamilton.ca
The presentation respecting Supervisory Control & Data Acquisition (SCADA), was received.
(h) DISCUSSION ITEMS (Item 8)
(i) Traffic Issues on Sanford Avenue South (PW14060(a)) - (Ward 3) (Outstanding Business List Item) (Item 8.2)
The subject matter was identified as completed and removed from the Public Works Committee Outstanding Business List.
Please refer to item 9 for disposition.
(ii) Confederation Park Boat Ramp, 680 Van Wagner's Beach Road, Hamilton (PW15013) - (Ward 5) (Outstanding Business List Item) (Item 8.3)
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Report PW15013 respecting Confederation Park Boat Ramp, 680 Van Wagner's Beach Road, Hamilton, was TABLED to the Public Works Committee on April 1, 2015.
(i) GENERAL INFORMATION / OTHER BUSINESS (Item 11)
(i) Outstanding Business List (Item 11.1)
(a) Items Requiring New Due Dates:
The following Outstanding Business List Items due dates were amended as follows:
Item "D" - Gold Seal Certification of Superintendents from Outside Contractors Due Date: February 2, 2015 Proposed New Due Date: May 4, 2015
Item "H" - Wentworth St. S. Rail Trail Crossing and Traffic Calming Measures on Charlton Ave. E. Due Date: January 12, 2015 Proposed New Due Date: April 1, 2015
Item "A" - Review and Update Option 4 - Strategic Renewal and New Construction Strategy (every five years) Due Date: April 20, 2015 Proposed New Due Date: October 19, 2015
Item "C" - Lane Closure Policy Due Date: March 2, 2015 Proposed New Due Date: June 1, 2015
(b) Items to be Transferred:
The following Outstanding Business List Items were transferred:
Item "R" - Transit on the Mountain Transferred to the General Issues Committee Reason: The Item will be addressed in the Transit Master Plan
(c) Completed Items to be Removed:
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The following Outstanding Business List Items were removed:
Item "G" - Workplace Injuries
Item "K" - Traffic Issues on Sanford Avenue South
(ii) Correspondence from Gordana Stevanovic requesting the deferment of Report PW15017 respecting Ownership and Maintenance of Hatfield Place, Dundas to the April 1, 2015 meeting of the Public Works Committee (Added Item 11.2)
The Correspondence from Gordana Stevanovic requesting the deferment of Report PW15017 respecting Ownership and Maintenance of Hatfield Place, Dundas to the April 1, 2015 meeting of the Public Works Committee, was received.
(iii) Development of Frozen Water Service Grant Program (Item 11.3)
Members of the Committee asked staff questions respecting the number of citizens that have gone without water due to frozen water service lines throughout the City.
Staff were requested to investigate ways to assist citizens, by way of a grant or reimbursement program that have been affected by the freezing of City of Hamilton water lines, and report back to the Public Works Committee.
(j) ADJOURNMENT (Item 13)
With there being no further business, the Public Works Committee was adjourned at 11:00 a.m.
Respectfully submitted,
Councillor S. Merulla, Chair Public Works Committee
Christopher Newman HBA, MA Legislative Coordinator Office of the City Clerk
Council – March 11, 2015
Appendix "A" to Public Works Committee Report 15-003
Sketch of Lands At 126 - 150 MAIN STREET SCALE N.T.S Geomtics end Corddor Maoagement 08-01ÿ2013 Public Works Department Sketch By: MM Appendix "B" to Public Works Report 15-003
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BUDGET EXCEPTION REPORT - PUBLIC WORKS - TAX SUPPORTED PROGRAM AS AT SEPTEMBER 30, 2014
Year Actual Project Costs Available % Spent & Approved Program Project ID Description/Title Budget Revenues to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
PAN AM GAMES Under our contractual obligations , we have made 1 Interim payment and final payment 2011 CPI-PANAM 3621154100 Pan Am Games - Ivor Wynne 149,700,000 74,492,404 110,373,093.09 39,326,906.91 will be in line with Substantial Completion scheduled for Q4 2014 73.7% On-going preparation for the 1-year Countdown, volunteer reqm'ts & ongoing cultural 2012 CPI-PANAM 3621254201 Pan Am Special Events Program 1,560,300 1,491,855.56 1,349,930.60 210,369.40 events will be completed during 2014. 86.5% 2 TOTAL PAN AM GAMES 151,260,300 75,984,260 111,723,024 39,537,276 73.9%
ROADS
2014 Active Road Projects 2014 Roads - ESI - Engineering Services 4241409301 Fairholt, Albemarle, Leinster 565,000 565,000.00 55,959.06 509,040.94 2014 Construction of Fairholt and Leinster, and 2015 construction of Albemarle 9.9% 2014 Roads - ESI - Engineering Services 4241409705 Chipman Ave-Urbanization 350,000 0.00 0.00 350,000.00 2015 Construction 0.0% Bartonville, Stipeley, Delta East, Delta West and Glenview Neighbourhoods. Gas Tax funded. No surplus anticipated. Additional $600k in 2015 Budget for multi-year Delta 2014 Roads - ESI - Engineering Services 4031411016 Asset Preservation - Local Roads - 2014 9,800,000 4,195,666.67 10,420,076.65 -620,076.65 project. 106.3% 2014 Roads - ESI - Engineering Services 4241409602 Berrisfield - Roadway Rehab 2,000,000 2,000,000.00 198,086.42 1,801,913.58 Early 2015 sewer lining works, followed by 2015 road resurfacing 9.9% 2014 Roads - ESI - Engineering Services 4031411401 CP Minor Maintenance Ward 1 200,000 177,777.78 19,808.68 180,191.32 Expenditures dependant upon request from Ward Councillor 9.9% 2014 Roads - ESI - Engineering Services 4031411410 CP Minor Maintenance Ward 10 200,000 177,777.78 19,808.51 180,191.49 Expenditures dependant upon request from Ward Councillor 9.9% 2014 Roads - ESI - Engineering Services 4031411411 CP Minor Maintenance Ward 11 200,000 177,777.78 54,808.51 145,191.49 Expenditures dependant upon request from Ward Councillor 27.4% 2014 Roads - ESI - Engineering Services 4031411412 CP Minor Maintenance Ward 12 200,000 177,777.78 19,808.51 180,191.49 Expenditures dependant upon request from Ward Councillor 9.9% 2014 Roads - ESI - Engineering Services 4031411413 CP Minor Maintenance Ward 13 200,000 177,777.78 19,808.51 180,191.49 Expenditures dependant upon request from Ward Councillor 9.9% 2014 Roads - ESI - Engineering Services 4031411414 CP Minor Maintenance Ward 14 200,000 177,777.78 19,808.51 180,191.49 Expenditures dependant upon request from Ward Councillor 9.9% 2014 Roads - ESI - Engineering Services 4031411415 CP Minor Maintenance Ward 15 200,000 177,777.78 19,808.51 180,191.49 Expenditures dependant upon request from Ward Councillor 9.9% 2014 Roads - ESI - Engineering Services 4031411402 CP Minor Maintenance Ward 2 200,000 177,777.78 19,808.51 180,191.49 Expenditures dependant upon request from Ward Councillor 9.9% 2014 Roads - ESI - Engineering Services 4031411403 CP Minor Maintenance Ward 3 200,000 177,777.78 19,808.51 180,191.49 Expenditures dependant upon request from Ward Councillor 9.9% 2014 Roads - ESI - Engineering Services 4031411404 CP Minor Maintenance Ward 4 200,000 177,777.78 118,499.63 81,500.37 Expenditures dependant upon request from Ward Councillor 59.2% 2014 Roads - ESI - Engineering Services 4031411405 CP Minor Maintenance Ward 5 200,000 177,777.78 49,878.57 150,121.43 Expenditures dependant upon request from Ward Councillor 24.9% 2014 Roads - ESI - Engineering Services 4031411406 CP Minor Maintenance Ward 6 200,000 177,777.78 96,868.31 103,131.69 Expenditures dependant upon request from Ward Councillor 48.4% 2014 Roads - ESI - Engineering Services 4031411407 CP Minor Maintenance Ward 7 200,000 177,777.78 19,808.51 180,191.49 Expenditures dependant upon request from Ward Councillor 9.9% 2014 Roads - ESI - Engineering Services 4031411408 CP Minor Maintenance Ward 8 200,000 177,777.78 19,808.51 180,191.49 Expenditures dependant upon request from Ward Councillor 9.9% 2014 Roads - ESI - Engineering Services 4031411409 CP Minor Maintenance Ward 9 200,000 177,777.78 19,808.51 180,191.49 Expenditures dependant upon request from Ward Councillor 9.9% Four of nine projects have been awarded. Four projects design stage only. Chedmac - Southridge to Rice deferred given temporary works, currently in Programming and a 2014 Roads - ESI - Engineering Services 4031419101 Road Reconstruction Program 2014 8,220,000 506,666.66 7,047,260.82 1,172,739.18 tentative date of 2016, subject to ongoing pavement evaluation. No anticipated surplus. 85.7% Four of six projects will be tendered & awarded. One purchase order still to be processed. Sierra Lane/Beach Blvd to be awarded. One project design only in 2014. Gas Tax 2014 Roads - ESI - Engineering Services 4031419102 Council Priority Road Reconstruction - 2014 2,460,000 356,111.11 1,854,997.03 605,002.97 funded. No anticipated surplus. 75.4% 2014 Roads - ESI - Engineering Services 4241409116 Emerson Improvements 25,000 25,000.00 0.00 25,000.00 Includes lighting, bike lanes, widen sidewalks, flowers, trees ($10,000 for street lighting) 0.0% 2014 Roads - ESI - Engineering Services 4031411225 Geotechnical Investigation Program - 2014 200,000 66,666.67 19,808.51 180,191.49 Ongoing - work in progress 9.9% Ongoing - work in progress (Upper Centennial - Winterberry to Upper Centennial; Highland Rd W - Winterberry to Upper Centennial; Second Rd W - Rymal to Highland and 2014 Roads - ESI - Engineering Services 4031411222 New Sidewalk Program 2014 960,000 480,000.00 1,118,148.61 -158,148.61 Upper Centennial - Highland to Rymal). No anticipated surplus. 2015 Program will offset 116.5% 2014 Roads - ESI - Engineering Services 4241409502 Cochrane Road Rehabilitiation 600,000 600,000.00 567,823.77 32,176.23 Ongoing - work in progress. 94.6% 2014 Roads - ESI - Engineering Services 4031418218 OSIM Bridge and Culvert Inspections 2014 218,000 57,111.11 217,388.51 611.49 Ongoing - work in progress. Anticipated that all PO's will be closed by Summer 2015. 99.7% 2014 Roads - ESI - Engineering Services 4031411017 Council Priority Road Rehabilitation - 2014 1,100,000 88,888.89 989,580.04 110,419.96 Ongoing - work in progress. Gas Tax funded. No anticipated surplus. 90.0% 2014 Roads - ESI - Engineering Services 4031449555 QA-QC Service Contract Program - 2014 150,000 133,333.33 142,209.67 7,790.33 Ongoing - work in progress. No anticipated surplus. 94.8% Ongoing - work in progress. Project to address minor construction issues that arise 2014 Roads - ESI - Engineering Services 4031410006 Minor Construction 2014 225,000 225,000.00 201,421.28 23,578.72 throughout the year. 89.5% Ongoing - work in progress. Two of two contracts tendered and awarded. Gas Tax 2014 Roads - ESI - Engineering Services 4031411015 Road Resurfacing Program 2014 1,600,000 142,222.22 1,515,716.01 84,283.99 Funded. No anticipated surplus. 94.7% 2014 Roads - ESI - Engineering Services 4031418219 Structural Investigations and Reports - 2014 400,000 355,555.56 169,766.38 230,233.62 Ongoing 2014 Project - funding 2014 structural assessments of bridges 42.4% 2014 Roads - ESI - Engineering Services 4031418447 Bridge 447 - Bell Rd 50,000 44,444.44 27,536.61 22,463.39 Ongoing multi-year project. ESA Monitoring 2014, Design 2016 and construction 2017. 55.1% 2014 Roads - ESI - Engineering Services 4031418438 Bridge 397 - Glancaster Road 50,000 44,444.44 27,529.86 22,470.14 Ongoing multi-year project. ESA Monitoring 2014, Design 2016 and construction 2018. 55.1% 2014 Roads - ESI - Engineering Services 4031418437 Bridge 417 - Harrison Road 50,000 44,444.44 27,529.86 22,470.14 Ongoing multi-year project. ESA Monitoring 2014, Design 2016 and construction 2018. 55.1% Ongoing multi-year project. ESA Monitoring and Environmental Assessments in 2014, 2014 Roads - ESI - Engineering Services 4031418424 Bridge 033 - Foxden Road 150,000 133,333.33 31,479.20 118,520.80 Design in 2015 and construction in 2017 21.0% Ongoing multi-year project. ESA Monitoring and Environmental Assessments in 2014, 2014 Roads - ESI - Engineering Services 4031418430 Bridge 344 - Concession 5W 150,000 133,333.33 31,479.20 118,520.80 Design in 2015 and construction in 2017 21.0% 2014 Roads - ESI - Engineering Services 4031418436 Bridge 449 - Hwy 52 100,000 88,888.89 72,921.31 27,078.69 Ongoing multi-year project. Studies in 2014, Design in 2015 and Construction in 2017 72.9% Ongoing multi-year project. Studies in 2014, ESA Monitoring and Environmental 2014 Roads - ESI - Engineering Services 4031418426 Bridge 088 - Mill St 100,000 88,888.89 54,878.89 45,121.11 Assessments in 2015, Design in 2016 and Construction in 2018 54.9% Ongoing multi-year project. Studies in 2014, ESA Monitoring and Environmental 2014 Roads - ESI - Engineering Services 4031418425 Bridge 450 - Highway No 5 100,000 88,888.89 56,247.86 43,752.14 Assessments in 2015, Design in 2016 and Construction in 2018 56.2% Ongoing multi-year project. Studies in 2014, ESA Monitoring and Environmental Studies 2014 Roads - ESI - Engineering Services 4031418422 Bridge 025 - Lynden Road 100,000 88,888.89 9,904.25 90,095.75 in 2016, Design in 2017 and Construction in 2019. 9.9% 2014 Roads - ESI - Engineering Services 4031455556 Mapping Update - 2014 70,000 6,932.97 69,932.97 67.03 Ongoing Program - Close once commitments are paid/cleared/moved 99.9% 2014 Roads - ESI - Engineering Services 4241409603 Sherwood - Roadway Rehab 500,000 500,000.00 49,521.29 450,478.71 Ward 6 Area rating commitment, 2015 Neighbourhood Asset Preservation. 9.9% 2014 Roads - ESI - Geomatics & Corridor Ma 4041410016 Street Lighting Program - 2014 2,307,000 204,777.78 1,768,182.06 538,817.94 Ongoing - work in progress 76.6% Provides data to support traffic signal installation decisions, truck route planning, capital planning of road construction projects, development planning & other undertakings in the 2014 Roads - ESI - Geomatics & Corridor Ma 4031415820 Traffic Counts Program - 2014 150,000 133,333.33 80,305.88 69,694.12 City. 53.5% 2014 Roads - ESI - Traffic Operations & Engi 4241409601 Burkholer & Upper Sherman-IPS 150,000 150,000.00 83,453.10 66,546.90 2014 installations will fully utilize all remaining funding. 55.6% 2014 Roads - ESI - Traffic Operations & Engi 4241409701 Howe & Upper Wellington Signal 200,000 200,000.00 72,861.59 127,138.41 2014 installations will fully utilize all remaining funding. 36.4% 2014 Roads - ESI - Traffic Operations & Engi 4241409101 Hunter & Locke Ped Sgnl 150,000 150,000.00 72,762.57 77,237.43 2014 installations will fully utilize all remaining funding. 48.5% 2014 Roads - ESI - Traffic Operations & Engi 4041414010 Traffic Signal Modernization & Upgrades Program - 2014 1,080,000 42,666.67 521,604.67 558,395.33 2014 signal modernization program underway funds to be fully utilized by end of 2014. 48.3% 2014 Roads - ESI - Traffic Operations & Engi 4041414008 New Full Traffic Signal Program 2014 650,000 214,324.48 44,587.51 605,412.49 2014 works to be completed by year end, billings not processed. 6.9% 2014 Roads - ESI - Traffic Operations & Engi 4041457411 Video Detection & IT System 600,000 533,333.33 9,094.00 590,906.00 Cameras have been ordered installation of cameras expected to begin Fall 2014 1.5% Appendix "B" to Public Works Report 15-003
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BUDGET EXCEPTION REPORT - PUBLIC WORKS - TAX SUPPORTED PROGRAM AS AT SEPTEMBER 30, 2014
Year Actual Project Costs Available % Spent & Approved Program Project ID Description/Title Budget Revenues to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
Contracts are being issued to begin infrastructure upgrades. Funds to be utilized 2014 Roads - ESI - Traffic Operations & Engi 4041420016 Traffic Signal Communications System/Modernization/Upgrades - 2014 1,000,000 0.00 0.00 1,000,000.00 throughout 2014 and Q1 2015. 0.0% 2014 Roads - ESI - Traffic Operations & Engi 4041416102 Traffic Calming - Various 370,000 370,897.14 169,176.23 200,823.77 Cost for the design and construction of various traffic calming initiatives 45.7% 2014 Roads - ESI - Traffic Operations & Engi 4241409501 Barton & Covington - New IPS 150,000 150,000.00 86,533.37 63,466.63 Currently being construction end of 2014 completion 57.7% 2014 Roads - ESI - Traffic Operations & Engi 4041415019 Traffic Controller Replacement - 2014 750,000 666,666.67 483,518.34 266,481.66 Engineering design is complete, field work to be completed by Q1 2015. 64.5% Funds will be utilized in 2015, 2015 funding request has been decreased. Contract award 2014 Roads - ESI - Traffic Operations & Engi 4041420017 Traffic Signal LED Upgrades - 2014 1,200,000 1,200,000.00 1,027.63 1,198,972.37 pricing came in significant;ly lower than expected. 0.1% Grounding and Bonding program will be rolled out in conjunction with upgrading of traffic communication cable and incorporated systems. Funds to be utilized by purchase of 2014 Roads - ESI - Traffic Operations & Engi 4031420110 Traffic Signal Electrical Systems Improvement - 2014 400,000 400,000.00 0.00 400,000.00 network switches 3rd quarter 2014. 0.0% 2014 Roads - ESI - Traffic Operations & Engi 4241409112 Main & King @ Dundrn - Pedestrian Intersection 10,000 10,000.00 0.00 10,000.00 Ongoing - work in progress 0.0% 2014 Roads - ESI - Traffic Operations & Engi 4241409106 W1 Calming Strip & Speed Bumps etc 200,000 200,000.00 41,425.70 158,574.30 Ongoing - work in progress 20.7% 2014 Roads - ESI - Traffic Operations & Engi 4031420425 HWDSB - Upper Wentworth & Fieldway 250,000 0.00 440,717.80 -190,717.80 Project estimated by Construction - project implemented by Development not Traffic 176.3% 2014 Roads - ESI - Traffic Operations & Engi 4241409216 McNab St S - Ped Crosswalk 125,000 0.00 126,424.08 -1,424.08 Work is underway, completion September 2014 101.1% Additional funds have been included in the 2015 Proposed Capital Budget to offset the 2014 Roads - O&M 4031418217 Bridge & Culvert Maintenance - 2014 1,810,000 1,740,555.56 1,947,670.00 -137,670.00 deficit resulting from emergency works performed in 2013/14 107.6% 2014 Roads - O&M 4041411351 Roads - Alleyway Rehabilitation - 2014 200,000 177,777.78 0.00 200,000.00 Anticipate 100% Q4 2015. 0.0% 2014 Roads - O&M 4031457125 AVL Software Updates 71,000 65,444.44 0.00 71,000.00 Anticipate 100% spent by Q4 2014 0.0% 2014 Roads - O&M 4031417241 Fencing Rehab/Replace within the Road Allowance - 2014 200,000 177,777.78 207,830.83 -7,830.83 Anticipate 100% spent by Q4 2014 103.9% 2014 Roads - O&M 4031411224 Sidewalk Rehabilitation Program 2014 500,000 444,444.44 430,660.24 69,339.76 Anticipate 100% spent by Q4 2014 86.1% 2014 Roads - O&M 4041417384 Guide Rail Replacement Program - 2014 400,000 355,555.56 376,755.72 23,244.28 Anticipate 100% spent Q4 2014. 94.2% 2014 Roads - O&M 4031441762 Yard Facility Maintenance & Improvement Program - 2014 100,000 88,888.89 55,842.64 44,157.36 Anticipate 80% spent by Q4 2014 55.8% 2014 Roads - O&M 4031410005 Major Road Maintenance Program - 2014 700,000 622,222.22 153,155.33 546,844.67 Anticipate 90% spent at Q4 2014. 21.9% 2014 Roads - O&M 4031451410 Roads Small Equip Purchase 2014 170,000 151,111.11 80,956.87 89,043.13 Anticipate100% spent by Q2 2015. 47.6% 2014 Roads - O&M 4241409506 Vincent Neighbourhood 100,000 100,000.00 0.00 100,000.00 Design 2014, construction 2015. 0.0% Due to immediate backlog of retaining wall works, it is recommended thay the surplus funds from the 2014 noice barrier wall rehab be reallocated to the 2014 retaining wall 2014 Roads - O&M 4041410417 Retaining Wall Rehabilitation- 2014 300,000 266,666.67 238,049.92 61,950.08 repairs 79.3% 2014 Roads - O&M 4241409217 Network of Urban Trail Alleys 230,000 230,000.00 0.00 230,000.00 Ongoing - work in progress 0.0% 2014 Roads - O&M 4241409604 Repairs to Curb Paris & Albion 45,000 0.00 45,018.00 -18.00 Ongoing - work in progress 100.0% 2014 Roads - O&M 4241409105 W1 Alleyway Improvements 100,000 100,000.00 0.00 100,000.00 Ongoing - work in progress 0.0% 2014 Roads - O&M 4031441460 Salt/Sand Storage Rehab 2014 400,000 390,000.00 23,595.14 376,404.86 Ongoing - work in progress - Jones Road Location Work to begin November 2014 5.9% 2014 Roads - O&M 4041410004 Escarpment Slope Stabilization Program - 2014 300,000 266,666.67 262,006.16 37,993.84 Ongoing works in progress. 87.3% 2014 Roads - O&M 4031411223 Semi Barrier Rehabilitation Program 2014 260,000 237,777.78 288,451.22 -28,451.22 PO commitment of $70k currently in litigation. Remaining $20k commitment will be 110.9% 2014 Roads - O&M 4031410012 Railway Roadway Crossings Rehab Program 2014 150,000 133,333.33 81,295.60 68,704.40 Railway Crossing rehab sched for 2014 was deferred by Rail Authorities to Q3 2015 54.2% Recommend remaining funds be reappropriated to reyaining wall project as project scope 2014 Roads - O&M 4041449352 Noise and Barrier Wall Rehabilitation Program- 2014 200,000 177,777.78 83,992.21 116,007.79 reduced due to inventory condition assessments. 42.0% 2014 Roads - O&M 4031417677 Preventative Maintenance Program - 2014 2,000,000 177,777.78 2,078,071.79 -78,071.79 Unfavourable balance to be recovered from Town of Haldimand. 103.9% Work complete. Close once commitments are paid/ckleared/moved - pending journals to 2014 Roads - O&M 4241409505 Selway Court Mountable Curb - Ward 5 17,000 17,000.00 17,000.00 0.00 correct 100.0% 2014 Roads - Transportation - Mobility Progra 4241409108 W1 Bike Lanes - Longwood Rd N 50,000 50,000.00 0.00 50,000.00 Active account. Cycling facilities to be implemented by end of Q2 - 2015 0.0% Active account. Working with stakeholders to determine appropriate Cycling facilities 2014 Roads - Transportation - MobMobilityility Progra 4241409113 W1 Bike Racks 25, 000 25, 000. 00 0000.00 25, 000. 00 locations to complement BikeShare program and implemented by end of Q2 - 2015 000%.0% Active account. Working with stakeholders to determine appropriate Cycling facilities 2014 Roads - Transportation - Mobility Progra 4241409219 Bike Racks downtown 20,000 20,000.00 0.00 20,000.00 locations to complement BikeShare program and implemented by end of Q2 - 2015 0.0% 2014 Roads - Transportation - Mobility Progra 4041417124 Bicycle Route Program - 2014 200,000 177,777.78 164,207.01 35,792.99 Ongoing - work in progress 82.1% Feasibility, Functionality and Cost Estimate approved in March 2014 for 3-year pilot project. Implementation by September 2014. Portion of project funded through Area- 2014 Roads - Transportation - Strategic Plann 4041417125 Cannon Bi-Directional Cycle Track 867,200 533,600.00 438,078.36 429,121.64 rating accounts. Implementation remains active. 50.5% On-going City contributions with partner municipalities in GTHA and MTO for regional 2014 Roads - Transportation - Strategic Plann 4031455940 Transportation Tomorrow Survey - 2014 60,000 53,333.33 5,942.53 54,057.47 transportation modelling needs. Account remains active 9.9% Phasing of overall NETMP approved plan including permanent curb extensions, sidewalk 2014 Roads - Transportation - Strategic Plann 4031420622 North End Traffic Mgmnt Plan 470,000 417,777.78 205,063.91 264,936.09 extensions, and speed hump installations. Implementation remains active. 43.6% 88 Total 2014 Active Roads Projects 52,980,200 25,550,644 36,700,471 16,279,729 69.3% Appendix "B" to Public Works Report 15-003
Page 3 of 19
BUDGET EXCEPTION REPORT - PUBLIC WORKS - TAX SUPPORTED PROGRAM AS AT SEPTEMBER 30, 2014
Year Actual Project Costs Available % Spent & Approved Program Project ID Description/Title Budget Revenues to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
2013 Active Roads Projects $150k being used to fund the 2015 program and then this project can be closed. 100% 2013 Roads - ESI - Engineering Services 4031311225 Geotechnical Investigation Program - 2013 221,000 221,000.00 22,475.79 198,524.21 current funding. 10.2% % spent is dependant upon contaminated soil/excess rock discovered at time of construction. Unused contingency may reduce deficit otherwise it will be covered by 2015 2013 Roads - ESI - Engineering Services 4031314405 Contaminated Soil & Rock Disposal 2013 1,700,000 1,703,747.61 1,822,763.48 -122,763.48 request. 107.2% 2013 Roads - ESI - Engineering Services 4031318218 OSIM Bridge and Culvert Inspections 2013 182,000 182,000.00 167,849.94 14,150.06 Anticipated that all PO's will be closed by year end 2014, then project can be closed. 92.2% 2013 Roads - ESI - Engineering Services 4031318328 Bridge 118 - Woodburn Rd 1,000,000 180,000.00 317,959.75 682,040.25 Class EA now completed. Construction to follow in 2015. 31.8% Eleven of Twelve projects tendered & awarded. Franklin / Norwood / Edgevale / Dufferin / Parkview / Freeland design only 2014. Surplus Gas Tax Budget of $600k being used to 2013 Roads - ESI - Engineering Services 4031319102 Council Priority Road Reconstruction - 2013 9,556,000 2,685,673.62 8,774,955.46 781,044.54 WIP fund the 2015 Capital per the Appropriation and WIP Transfer Policy. 91.8% Ongoing - work in progress. All 9 projects awarded. Surplus Gas Tax Budget of $700k 2013 Roads - ESI - Engineering Services 4031311015 Road Resurfacing Program 2013 7,048,000 5,971,103.81 6,337,026.00 710,974.00 being used to WIP fund the 2015 Capital per the Appropriation and WIP Transfer Policy. 89.9% Ongoing - work in progress. All seven projects have been awarded. Surplus Gas Tax Budget of $160k being used to WIP fund the 2015 Capital per the Appropriation and WIP 2013 Roads - ESI - Engineering Services 4031311017 Council Priority Road Rehabilitation - 2013 2,230,000 1,840,694.63 2,069,144.52 160,855.48 Transfer Policy. 92.8% Ongoing - work in progress. Centennial - King to Arrowsmith to be constructed in 2014. 2013 Roads - ESI - Engineering Services 4031311222 New Sidewalk Program 2013 510,000 510,000.00 476,083.21 33,916.79 No anticipated surplus. 93.3% 2013 Roads - ESI - Engineering Services 4031320250 Kenilworth - Merchison to Burlington 2,740,000 775,000.00 2,666,160.59 73,839.41 Ongoing - work in progress. Completion 2015. 97.3% Ongoing - work in progress. Three of five projects have been awarded. The balance for two multi-year projects in the design stage in 2014. Project has multiple sources of 2013 Roads - ESI - Engineering Services 4031319101 Road Reconstruction Program 2013 6,643,000 3,626,182.48 5,979,602.44 663,397.56 funding, the majority of which do not permit transfers. No anticipated surplus. 90.0% 2013 Roads - ESI - Engineering Services 4031318219 Structural Investigations and Reports - 2013 400,000 400,000.00 327,341.21 72,658.79 Ongoing work in progress 81.8% Project is shared equally by all Councillors. Depletion of funds is dependant on timing of 2013 Roads - ESI - Engineering Services 4031311018 Council Priority - Minor Rehabilitation - 2013 3,000,000 2,720,000.00 653,839.13 2,346,160.87 requests by each Councillor. 21.8% Surplus funding to offset future funding demand (bridge design/construction works). ESA 2013 Roads - ESI - Engineering Services 4031318331 Bridge 368 - King 40m e/o Elm 150,000 150,000.00 91,966.37 58,033.63 Monitoring 2013 and Construction 2015. 61.3% 2013 Roads - ESI - Engineering Services 4241309602 Mud/Pritchard Right Turn & Island 200,000 200,000.00 1,813.00 198,187.00 Tender and construction 2015 0.9% Balance of funds to be spent by year end/early 2014 for large replacement of 400 Watt street lights. Any surplus funds will be used to supplement the 2014 Street Lighting 2013 Roads - ESI - Geomatics & Corridor Ma 4041310016 Street Lighting Program - 2013 2,350,000 2,356,538.18 2,314,077.22 35,922.78 Program. 98.5% 2013 Roads - ESI - Geomatics & Corridor Ma 4031315820 Traffic Counts Program - 2013 249,000 249,000.00 249,000.00 0.00 Ongoing Program - Close once commitments are paid/cleared/moved 100.0% 2013 Roads - ESI - Traffic Operations & Engi 4031320110 Traffic Signal Electrical Systems Improvement - 2013 600,000 400,000.00 50,622.00 549,378.00 $500k being used to WIP fund the 2015 program and then this project can be closed. 8.4% 2013 Roads - ESI - Traffic Operations & Engi 4041315019 Traffic Controller Replacement - 2013 750,000 750,000.00 674,247.91 75,752.09 All 2013 works will be completed by year end. 89.9% Council money designated for Traffic Calming initiatives by Councillor to be utilized in 2013 Roads - ESI - Traffic Operations & Engi 4241309302 Ward 3 Speed Humps 75,000 75,000.00 3,498.42 71,501.58 2014/2015. 4.7% 2013 Roads - ESI - Traffic Operations & Engi 4041314010 Traffic Signal Modernization & Upgrades Program - 2013 1,050,000 1,156,383.78 982,677.16 67,322.84 Funds will be utilized by end of 2014 once all billings have been submitted. 93.6% 2013 Roads - ESI - Traffic Operations & Engi 4241309304 Barton/Sherman Flashing 40s 25,500 25,500.00 21,136.41 4,363.59 Ongoing - equipment issues to be resolved Q2 2014 82.9% 2013 Roads - ESI - Traffic Operations & Engi 4041314008 New Full Traffic Signal Program 2013 630,000 630,000.00 593,881.48 36,118.52 Puchase order will be closed this week, project will be closed. 94.3% 2013 Roads - ESI - Traffic Operations & Engi 4041320016 Traffic Signal Communications System/Modernization/Upgrades - 2013 1,000,000 1,000,000.00 92,627.76 907,372.24 Purchase of video wall will account for 90% of the funds expected expenditure Q1 2015 9.3% 2013 Roads - ESI - Traffic Operations & Engi 4041320017 Traffic Signal LED Upgrades - 2013 765,000 765,000.00 55,000.00 710,000.00 Work is underway, billings haven't been processed yet. Completion date is Dec 23/2014 7.2% Additional funds have been included in the 2015 Proposed Capital Budget to offset the ddeficit fi i resulting l i ffrom extensive i rehabilitation h bili i works k on JJames MMountain i Rd and d WWest 5th h 2013 Roads - O&M 4041310004 Escarpment Slope Stabilization Program - 2013 600,000 600,000.00 710,713.51 -110,713.51 in 2014. 118.5% 2013 Roads - O&M 4031310012 Railway Roadway Crossings Rehab Program - 2013 158,000 158,000.00 141,888.95 16,111.05 Anticipate 100% spent by Q2 2015 89.8% 2013 Roads - O&M 4031341762 Yard Facility Maintenance & Improvement Program - 2013 100,000 100,000.00 11,553.92 88,446.08 Anticipate 100% spent by Q3 2015 11.6% 2013 Roads - O&M 4041311350 Downtown Alleyways 100,000 0.00 78,152.51 21,847.49 Anticipate 100% spent by Q4 2014 78.2% 2013 Roads - O&M 4031311224 Sidewalk Rehabilitation Program - 2013 757,000 757,000.00 591,609.77 165,390.23 Anticipate 100% spent by Q4 2014 78.2% 2013 Roads - O&M 4041349352 Noise and Barrier Wall Rehabilitation Program - 2013 200,000 200,000.00 137,016.27 62,983.73 Anticipate 100% spent Q2 2015 68.5% 2013 Roads - O&M 4041355315 Graffiti Management Strategy 50,000 50,000.00 40,784.12 9,215.88 Anticipate 100% spent Q4 2014. 81.6% 2013 Roads - O&M 4031321350 Fleet Additions - Roads O&M 100,000 100,000.00 0.00 100,000.00 Ongoing deliberations with Fleet re equipment size 0.0% Rehab program being developed based on condition assessment. Anticipate 100% Q2 2013 Roads - O&M 4041311351 Roads - Alleyway Rehabilitation - 2013 500,000 500,000.00 215,824.49 284,175.51 2015. 43.2% 2013 Roads - Transportation - Mobility Progra 4241309102 Bike Lanes - Ward 1 50,000 50,000.00 26,211.37 23,788.63 Active account. Lanes to be completed by end of Q2 - 2015 52.4% Active account. Projects to be completed by end of Q2 - 2015 include Highland Rd, Mt 2013 Roads - Transportation - Mobility Progra 4041317124 Bicycle Route Program - 2013 360,000 360,000.00 352,115.45 7,884.55 Albion Rd, Wellington/Stinson, Herkimer/Charlton, bike racks. 97.8% Project underway in 2014 in conjunction with City-Wide TMP project including potential 2013 Roads - Transportation - Strategic Plann 4031355310 Ham Transportation MP Update 660,000 643,333.33 22,663.36 637,336.64 conversion of streets from one-way to two-way. 3.4% 36 Total 2013 Active Roads Projects 46,709,500 32,091,157 37,074,283 9,635,217 79.4%
2012 Active Roads Projects $60k being used to fund the 2015 program and then this project can be closed. 100% 2012 Roads - ESI - Engineering Services 4031211225 Geotechnical Investigation Program - 2012 388,900 388,914.45 326,293.55 62,606.45 current funding. 83.9% 2012 Roads - ESI - Engineering Services 4031218212 Bridge 185 - Bay St N - 65m s/o Strachan St W 500,000 500,000.00 58,718.08 441,281.92 Ongoing - coordination with CN Rail and GO Transit, dependant on Centennial design. 11.7% Ongoing - multi-year project. Structural Assessment and ESA Monitoring 2014, 2012 Roads - ESI - Engineering Services 4031218526 Bridge 451 - Hwy 5 E, 120m e/o Mill St S 150,000 144,444.44 132,819.24 17,180.76 Functional 2015, 2016 EA, 2017 Design, Construction 2019. 88.5% 2012 Roads - ESI - Engineering Services 4031218225 Bridge 391 - Governor's Rd, 275m w/o Weir Rd 200,000 200,000.00 148,635.03 51,364.97 Ongoing - multi-year project. Studies and design 2012 and Construction 2016. 74.3% 2012 Roads - ESI - Engineering Services 4031218223 Bridge 383 - Brock Rd, 860m s/o Safari Rd 800,000 253,333.33 318,885.94 481,114.06 Ongoing - multi-year project. Project curently in ESA Monitoring and EA stages. 39.9% 2012 Roads - ESI - Engineering Services 4031218228 Bridge 248 - King St W 145 m w/o Bond St 150,000 150,000.00 64,524.84 85,475.16 Ongoing - multi-year project. ESA monitoring 2012, Design 2013 and Construction 2016. 43.0% 2012 Roads - ESI - Engineering Services 4031218222 Bridge 329 - Burlington St E at Wilcox St 200,000 200,000.00 122,987.23 77,012.77 Ongoing - multi-year project. Studies & Design 2012 and Construction 2017. 61.5% Ongoing - work in progress. Project has multiple sources of funding, the majority of which do not permit transfers. West 5th is a multi-year project with additional funding of 2012 Roads - ESI - Engineering Services 4031219101 Road Reconstruction Program 2012 14,438,000 15,716,749.41 14,826,558.09 -388,558.09 $1.9m in 2015. 102.7% Ongoing - work in progress. % spent dependent on # of misc. charges for projects that 2012 Roads - ESI - Engineering Services 4031260999 Closed Projects 239,759 239,759.41 117,684.04 122,075.37 have been closed. 49.1% Ongoing - work in progress. All 14 projects have been tendered and awarded. Surplus Gas Tax Budget of approximately $590k available to WIP fund the 2015 Capital per the 2012 Roads - ESI - Engineering Services 4031211015 Road Resurfacing Program 2012 12,640,000 14,320,002.31 12,047,795.63 592,204.37 Appropriation and WIP Transfer Policy. 95.3% Appendix "B" to Public Works Report 15-003
Page 4 of 19
BUDGET EXCEPTION REPORT - PUBLIC WORKS - TAX SUPPORTED PROGRAM AS AT SEPTEMBER 30, 2014
Year Actual Project Costs Available % Spent & Approved Program Project ID Description/Title Budget Revenues to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
Ongoing - work in progress. All eleven projects have been awarded. Surplus Gas Tax Budget of approximately $100k available to WIP fund the 2015 Capital per the 2012 Roads - ESI - Engineering Services 4031211017 Council Priority Road Rehabilitation - 2012 6,630,000 4,812,415.00 6,515,195.06 114,804.94 Appropriation and WIP Transfer Policy. 98.3% Ongoing - work in progress. Gas Tax funded. Additional works on West 5th in 2015. No 2012 Roads - ESI - Engineering Services 4031219102 Council Priority Road Reconstruction - 2012 4,690,000 666,666.67 3,753,911.04 936,088.96 anticipated surplus. 80.0% 2012 Roads - ESI - Engineering Services 4031255222 State of the Infrastructure - Service Level 540,000 460,000.00 464,613.99 75,386.01 Ongoing - work to be finilized by 2nd Qtr, 2015 86.0% Project is shared equally by all Councillors. Depletion of funds is dependant on timing of 2012 Roads - ESI - Engineering Services 4031211018 Council Priority - Minor Rehabilitation - 2012 5,722,075 5,722,075.98 4,458,393.20 1,263,681.80 requests by each Councillor. 77.9% 2012 Roads - ESI - Geomatics & Corridor Ma 4041210017 Downtown Outdoor Lighting Upgrades 340,000 340,000.00 363,866.02 -23,866.02 Ongoing - work in progress. Additional $100k in 2015 Budget to complete works. 107.0% 2012 Roads - ESI - Traffic Operations & Engi 4031220110 Traffic Signal Electrical Systems Improvement - 2012 532,000 400,000.00 80,815.06 451,184.94 $450k being used to WIP fund the 2015 program and then this project can be closed. 15.2% Funds to be reallocated to Signal Moderinatizion to fund West 5th at Mohawk signal 2012 Roads - ESI - Traffic Operations & Engi 4031220215 Caroline - Main to King Two-Way Conversion 230,000 230,000.00 34,445.15 195,554.85 improvements 15.0% 2012 Roads - ESI - Traffic Operations & Engi 4041214016 Accessible Pedestrian Signals 150,000 150,000.00 7,047.73 142,952.27 Funds to be transferred for WIP funding 2015 4.7% 2012 Roads - ESI - Traffic Operations & Engi 4041215019 Traffic Controller Replacement - 2012 760,200 792,000.00 612,491.13 147,708.87 Funds to be utilized in 2015 for committed projects. 80.6% 2012 Roads - ESI - Traffic Operations & Engi 4041220016 Traffic Signal Communications System/Modernization/Upgrades - 2012 500,000 500,000.00 99,135.07 400,864.93 Infrastructure upgrades of Communication Cable funds to be utilized by Q4 2015 19.8% Work Complete, project to be closed. Over expenditure to be funded from Council 2012 Roads - ESI - Traffic Operations & Engi 4241209702 Sirente/Towercrest - Full Signal Installation 150,000 150,000.00 273,217.58 -123,217.58 Strategic Initiatives - Traffic Signals project. Report being prepared. 182.1% 2012 Roads - O&M 4031241762 Yard Facility Maintenance & Improvement Program - 2012 200,000 200,000.00 98,076.40 101,923.60 $100K being used to wip fund 2015 program and then this project can be closed. 49.0% 2012 Roads - O&M 4241209704 Mountable Curbs - Ward 7 50,000 50,000.00 101,760.20 -51,760.20 Overexpenditure will be corrected by journals still to be completed. 203.5% 2012 Roads - O&M 4241209806 Mountable Curbs - Ward 8 50,000 50,000.00 17,339.64 32,660.36 Work Complete. Correcting journal entries are outstanding 34.7% On-going program, Funds support annual TDM Initiatives to reduce vehicle trips, 2012 Roads - Transportation - Mobility Progra 4031255820 Transportation Demand Management Program 100,000 174,112.54 83,156.95 16,843.05 encourage active transportation and increasing transit ridership. Account remains active. 83.2% Feasibility and Environmental Assessment underway with MTO for westbound ramp at Mohawk Road and Highway 403. On-going negotiations with MTO on project project. 2012 Roads - Transportation - Strategic Plann 4031255215 Highway 403 Ramp Studies 670,000 670,000.00 447,319.13 222,680.87 Project remains active. 66.8% Project delayed based on related works on area roads. Gateway implementastion not 2012 Roads - Transportation - Strategic Plann 4031255216 Fruitland Road Gateway Feature and Enhanced Pedestrian Crossings 200,000 195,546.98 18,768.49 181,231.51 anticipated to proceed at this time. 9.4% Transportation analysis & modeling for areas under consideration to support population, business and growth. Determining timing/need of transportation facilities. Issues also include inter-regional transportation planning. EA aspects covered as required. Eastgate 2012 Roads - Transportation - Strategic Plann 4031255369 Specific Area Transportation MP - 2012 250,000 250,000.00 47,409.52 202,590.48 Transportation Management project included. 19.0% 28 Total 2012 Active Roads Projects 51,470,934 47,926,021 45,641,863 5,829,071 88.7%
Pre-2012 Active Roads Projects Six projects tendered and constructed. Close once commitments are paid/cleared/moved. 2011 Roads - ESI - Engineering Services 4031111016 Asset Preservation - Local Roads - 2011 7,323,577 7,323,576.69 7,236,839.93 86,736.76 Gax Tax and Reserve funded. No anticipated surplus. 98.8% Additional funds have been included in the 2015 Proposed Capital Budget to offset the 2011 Roads - ESI - Engineering Services 4031118001 Bridge & Culvert Maintenance - 2011 1,969,000 339,000.00 2,179,399.79 -210,399.79 deficit resulting from emergency works performed in 2013/14 110.7% Ongoing - work in progress. Additional $4.2m required in 2015 for track detour and signal 2011 Roads - ESI - Engineering Services 4031118126 Bridge 163-Centennial Parkway North, 540m n/o Barton St East 10,400,000 3,737,777.78 10,142,476.55 257,523.45 protection. 97.5% 2011 Roads - ESI - Engineering Services 4031118127 Bridge 315 - Claremont AC, 35m s/o Young St 400,000 400,000.00 291,447.06 108,552.94 Ongoing - multi-year project. Construction 2015. 72.9% Project complete . Surplus Gas Tax Budget of $500k being used to WIP fund the 2015 2011 Roads - ESI - Engineering Services 4031118125 Bridge 326 - Burlington St Overpass at Kenilworth Ave 2,413,000 1,663,372.87 1,878,916.96 534,083.04 Capital per the Appropriation and WIP Transfer Policy. 77.9% Ongoing - work in progress. No future projects. Project to be closed once commitments 2011 Roads - ESI - Engineering Services 4031110003 Engineering, Utilities & Functional Design 2011/12 538,500 538,500.00 485,544.13 52,955.87 are paid/cleared/moved. 90.2% All six projects tendered and constructed. Close once commitments are paid/cleared/moved (majority are contingency). Surplus Gas Tax Budget of $200k being 2011 Roads - ESI - Engineering Services 4031119101 Road Reconstruction Program 2011 8,635,000 9,887,828.24 8,424,748.53 210,251.47 used to WIP fund the 2015 Capital per the Appropriation and WIP Transfer Policy. 97.6% Ongoing - work in progress. Burlington from Kenilworth to MTO limits awarded in 2014. 2011 Roads - ESI - Engineering Services 4031111015 Road Resurfacing Program 2011 9,360,000 1,086,151.31 7,240,644.45 2,119,355.55 Surplus Gas Tax funding in the amount of $2,090k being used to wip fund 2015 program. 77.4% Consultant to be engaged in 2014 to study the Sherman Access as part of the 2011 Roads - ESI - Traffic Operations & Engi 4031120122 Sherman Access Lane Control System Upgrade 250,000 177,777.78 0.00 250,000.00 Transportation Master Plan. 0.0% Account remains active with a variety of Transportation Demand Management & Mobility 2011 Roads - Transportation - Strategic Plann 4031155100 Strategic Initiatives 330,000 280,000.00 162,066.86 167,933.14 projects. 49.1% Funds required to fund over expenditure in area rating acounts Council appropriation 2010 Roads - ESI - Traffic Operations & Engi 4041020111 Council Strategic Initiatives - Traffic Signals 2,700,000 2,700,000.00 2,048,635.78 651,364.22 report to be completed 75.9% Ongoing - work in progress. All ten projects have been tendered. Surplus Gas Tax Budget of $280k being used to WIP fund the 2015 Capital per the Appropriation and WIP 2010 Roads - ESI - Engineering Services 4031011015 Road Resurfacing Program 2010 6,325,000 2,034,430.08 6,041,281.35 283,718.65 Transfer Policy. 95.5% 2010 Roads - ESI - Traffic Operations & Engi 4041020030 School Board Flasher 60,000 60,000.00 40,492.05 19,507.95 2014 installations will fully utilize all remaining funding. 67.5% 2010 Roads - Transportation - Strategic Plann 4031055369 Specific Area Transportation MP - 2010 179,410 179,440.80 65,070.54 114,339.46 Active account related to the City-Wide Transportation Master Plan Update project. 36.3% 2010 Roads - ESI - Traffic Operations & Engi 4041020016 Traffic Signal Communications System/Modernization/Upgrades - 2010/11 1,236,000 1,233,885.94 1,236,000.00 0.00 Infrastructure upgrades of Communication Cable funds to be utilized by Q4 2014 100.0% 2010 Roads - Transportation - Strategic Plann 4031055015 Transportation MP Implement 157,400 157,400.00 136,647.07 20,752.93 Active account related to the City-Wide Transportation Master Plan Update project. 86.8% Traffic Operations has committed funds for the Technical Study Permissive vs. Prohibitve 2010 Roads - ESI - Traffic Operations & Engi 4041016103 Truck Route Signage & Monitoring 75,000 75,000.00 69,056.11 5,943.89 Truck Route Study by Q4 2014. 92.1% 2009 Roads - Transportation - Strategic Plann 4030955945 Ancaster Transportation MP - Ph 3&4 EA 105,000 105,000.00 18,354.58 86,645.42 Active account related to proposed Mohawk Road ramp project. 17.5% 2009 Roads - ESI - Engineering Services 4030919104 Highway 8 - Hillcrest to Park 480,000 480,729.50 348,799.53 131,200.47 Study completed. Multi-year project with construction in 2016. 72.7% Project design ongoing in conjunction w ith Facilities. Anticipate completion Q4 2014. Reappropriation of WIP funds to new 2015 poject pending called Liddycoat Salt 2009 Roads - O&M 4030941941 Oil-Grit-Water Separator Tank 250,000 250,000.00 60,523.69 189,476.31 Remediation Mitigation. 24.2% Awaiting bill from Transport Canada for $40k for arms, sidewalk restoration will be $50k 2009 Roads - ESI - Traffic Operations & Engi 4030955980 Rail Crossing Safety Review 90,000 90,000.00 49,055.57 40,944.43 this project is underfunded 54.5% Ongoing - work in progress. Project is currently in software set up/testing stage. 100% 2009 Roads - ESI - Engineering Services 4030957950 Right of Way AM Business-RAMBO 1,038,500 1,038,659.46 973,401.84 65,098.16 funded from current contribution. 93.7% Project delayed by GO Station. Project reactivated for completion Q4 2015. 2009 Roads - O&M 4030941910 Stuart Street Snow Disposal 1,595,000 1,320,000.00 9,552.68 1,585,447.32 Reappropriation of WIP funds to new 2015 project pending called Snow Storage Facility. 0.6% 2009 Roads - Transportation - Strategic Plann 4030955926 T.M.P. Performance Measurement 300,000 200,000.00 65,874.71 234,125.29 Funds to be utilized in conjunction with Update of the City-wide TMP. 22.0% 2009 Roads - Deve 4030980986 TrinityChurchCorridor- Rymal & Stone Church 17,280,000 11,111,005.04 7,791,701.58 9,488,298.42 Design on hold, pending resolution on eco-passage, possible 2015 construction 45.1% 2008 Roads - ESI - Engineering Services 4030819102 Stone Church - Upper James to Garth (SMA) 3,961,875 3,969,994.68 3,969,514.63 -7,639.63 Pending outstanding claims and final audit. 100.2% Appendix "B" to Public Works Report 15-003
Page 5 of 19
BUDGET EXCEPTION REPORT - PUBLIC WORKS - TAX SUPPORTED PROGRAM AS AT SEPTEMBER 30, 2014
Year Actual Project Costs Available % Spent & Approved Program Project ID Description/Title Budget Revenues to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
2007 Roads - ESI - Engineering Services 4030720250 Dofasco Ingot Truck Route 4,070,000 1,030,000.00 2,998,970.49 1,071,029.51 Multi-year project. PW 08-28(HW) & PW 09-28(HW). 73.7% All available funds have been dedicated to Burlington Street reconstruction. Funding provided to facilitate various greening initiatives along the Burlington Street corridor. 2007 Roads - O&M 4030707750 Industrial Zone Air Quality 1,480,000 1,480,000.00 417,793.04 1,062,206.96 These funds will be used to fund 2015 initiatives through budget approval. 28.2% Grounding and Bonding program will be rolled out in conjunction with upgrading of traffic 2007 Roads - ESI - Traffic Operations & Engi 4030720710 Traffic Signal Grounding Project 900,000 900,000.00 761,179.18 138,820.82 communication cable and incorporated systems. Tender to go out August 2014 84.6% City removed tank at site of General Hospital. HHS to pay 77% of cost upon receiving 2005 Roads - ESI - Engineering Services 4030518579 Tank & Remediation Bridge Ferg 150,000 0.00 154,811.44 -4,811.44 MOE from City. Legal delays. 103.2% 30 Total Pre-2012 Active Roads Projects 84,052,262 53,849,530 65,298,800 18,753,462 77.7%
182 TOTAL ACTIVE ROADS PROJECTS 235,212,896 159,417,352 184,715,417 50,497,479 78.5%
Roads Projects Complete - Pending Closing 2007 Roads - Transportation - Strategic Plann 4030755703 Ancaster Transport Review 375,000 375,000.00 374,636.36 363.64 Close once commitments are paid/cleared/moved 99.9% Close once commitments are paid/cleared/moved. Inch Park completed, Turnball 2013 Roads - ESI - Engineering Services 4031311016 Asset Preservation - Turnball & Inch Park 3,085,000 1,478,712.92 3,065,391.32 19,608.68 Neighbourhood ongoing. Gas Tax funded. No surplus anticipated. 99.4% 2012 Roads - Transportation - Mobility Progra 4041217124 Bicycle Route Program - 2012 357,380 357,039.54 357,380.00 0.00 Close once commitments are paid/cleared 100.0% 2014 Roads - ESI - Engineering Services 4241409801 Blossom Lane Urbanization 240,000 375,000.00 244,529.27 -4,529.27 Complete - pending final review/audit/payment 101.9% Close once commitments are paid/cleared/moved. Surplus Gas Tax Budget of $270k 2011 Roads - ESI - Engineering Services 4031118122 Bridge 085 - Parkdale Ave S over Lawrence Rd 2,600,000 1,654,680.24 2,324,733.75 275,266.25 being used to WIP fund the 2015 Capital per the Appropriation and WIP Transfer Policy. 89.4% Close once commitments are paid/cleared/moved. Surplus Gas Tax Budget of $900k 2013 Roads - ESI - Engineering Services 4031318324 Bridge 087 - Mountain Park Ave 2,500,000 1,829,384.62 1,595,976.41 904,023.59 being used to WIP fund the 2015 Capital per the Appropriation and WIP Transfer Policy. 63.8% Complete - pending final review/audit/payment. Additional funds have been included in 2013 Roads - ESI - Engineering Services 4031318319 Bridge 174 - Pearl St Ped 1,250,000 338,888.89 1,550,009.73 -300,009.73 the 2015 budget to cover over runs. 124.0% Close once commitments are paid/cleared/moved. Additional funds have been included 2013 Roads - ESI - Engineering Services 4031318344 Bridge 322 - King @ Kenilworth 2,530,000 2,324,016.25 2,885,498.48 -355,498.48 in the 2015 budget to cover over runs in this project. 114.1% Close once commitments are paid/cleared/moved. Additional funds have been included 2008 Roads - ESI - Engineering Services 4030818916 Bridge 65 - Mountsberg 690,000 927,420.39 902,274.41 -212,274.41 in the 2015 budget to cover over runs in this project. 130.8% 2014 Roads - O&M 4241409503 Brookstream Crt - Sidewalk Repair 65,000 65,000.00 50,063.27 14,936.73 CLOSE NEXT BER 77.0% 2014 Roads - O&M 4241409704 Bruleville-Concrete Repairs 50,000 0.00 45,092.00 4,908.00 Close once commitments are paid/cleared/moved 90.2% 2014 Roads - O&M 4241409509 Cortina Crescent-Sidewalks etc 30,000 0.00 30,000.00 0.00 Close once commitments are paid/cleared/moved 100.0% 2009 Roads - ESI - Engineering Services 4030980911 Courtcliffe&Joe Sam Turn Lanes 790,000 792,374.64 872,059.28 -82,059.28 Close once commitments are paid/cleared/moved 110.4% 2012 Roads - ESI - Traffic Operations & Engi 4041214010 Full Signal - Hwy 8 & Glover 150,000 0.00 182,635.17 -32,635.17 Close once commitments are paid/cleared/moved 121.8% 2007 Roads - Transportation - Strategic Plann 4030755701 Garner Road Improvements 400,000 305,915.61 350,248.48 49,751.52 Close once commitments are paid/cleared. 87.6% 2013 Roads - O&M 4041317384 Guide Rail Replacement Program - 2013 400,000 400,000.00 400,304.30 -304.30 Close once commitments are paid/cleared/moved 100.1% 2008 Roads - ESI - Engineering Services 4030816816 Hwy 6 - Left Turn Lanes at HSR 321,307 321,306.98 97,322.95 223,984.03 Complete - pending final review/audit/payment 30.3% 2013 Roads - O&M 4241309212 James Mountain Rd Retaining Wall 50,000 50,000.00 59,346.52 -9,346.52 Close once commitments are paid/cleared/moved 118.7% 2013 Roads - Transportation - Strategic Plann 4241309104 Longwood Rd Sidewalks 100,000 100,000.00 91,057.81 8,942.19 Close once commitments are paid/cleared 91.1% 2009 Roads - Transportation - Strategic Plann 4030955947 Longwood Road Class EA 180,000 180,000.00 173,093.77 6,906.23 Close once commitments are paid/cleared 96.2% 2013 Roads - O&M 4031310005 Major Road Maintenance Program - 2013 700,000 700,000.00 693,070.00 6,930.00 CLOSE - once p.o. has been paid/cleared. 99.0% 2014 Roads - ESI - Engineering Services 4241409504 Malta Drive Rehab 320, 000 320, 000. 00 315, 590. 05 4, 409. 95 Complete - pending final review/audit/payment 98. 6% 2013 Roads - O&M 4031317677 Preventative Maintenance Program - 2013 2,000,000 97,810.35 1,998,862.12 1,137.88 Close once PO has been paid/cleared 99.9% 2013 Roads - ESI - Engineering Services 4031349555 QA-QC Service Contract Program - 2013 285,077 285,077.25 285,077.25 0.00 Close once commitments are paid/cleared/moved. No anticipated surplus. 100.0% 2013 Roads - O&M 4041310417 Retaining Wall Rehabilitation - 2013 300,000 300,000.00 288,262.30 11,737.70 Close once po has been paid/cleared 96.1% 2009 Roads - ESI - Engineering Services 4030919101 Road Reconstruction Program 2009 5,509,640 6,428,637.40 5,512,322.76 -2,682.76 Close once commitments are paid/cleared/moved. No anticipated surplus. 100.0% 2012 Roads - O&M 4031251120 Roads Equipment Acquisition 2012/13 332,000 332,426.96 309,482.02 22,517.98 Close once commitments are paid/cleared/moved 93.2% 2008 Roads - Transportation - Strategic Plann 4030855821 Rymal Rd Transport MP Update 200,000 200,000.00 161,979.11 38,020.89 Close once commitments are paid/cleared 81.0% 2014 Roads - Transportation - Strategic Plann 4031455647 Specific Area Planning Act-EA 8,500 8,500.00 8,366.50 133.50 Close once commitments are paid/cleared 98.4% 2012 Roads - ESI - Engineering Services 4031218219 Structural Investigations and Reports - 2012 400,000 400,000.00 393,240.88 6,759.12 Close once commitments are paid/cleared/moved 98.3% 2013 Roads - ESI - Engineering Services 4241309703 Thomson-Helga-Imelda Courts 350,000 350,000.00 397,623.39 -47,623.39 CLOSE NEXT BER 113.6% Close account and transfer balance to 4031555940 for City's contribution to participate in GTHA Transportation modeling process and access to TTS database for City's 2013 Roads - Transportation - Strategic Plann 4031355940 Transportation Tomorrow Survey - 2013 166,000 166,000.00 17,969.00 148,031.00 transportation modeling exercises. 10.8% 2010 Roads - ESI - Engineering Services 4031019001 Upper Wellington - Rymal to Stone Church & Towercrest to Bryna 2,600,000 850,861.76 2,630,984.19 -30,984.19 Close once commitments are paid/cleared/moved 101.2% 2014 Roads - Transportation - Mobility Progra 4241409104 W1 Bike Lanes - York 58,000 58,000.00 21,975.68 36,024.32 Complete. Close once commitments are paid/cleared 37.9% 2013 Roads - O&M 4241309110 Ward 1 Sidewalks 75,000 75,000.00 76,183.71 -1,183.71 Close once commitments are paid/cleared/moved 101.6% 2013 Roads - O&M 4241309207 Ward 2 Sidewalks 200,000 200,000.00 178,842.36 21,157.64 Close once commitmemts are paid/cleared/moved. Balance available to Ward Councillor 89.4% 2014 Roads - O&M 4241409702 Ward 7 - AR Sidewalk Repair 150,000 150,000.00 152,640.30 -2,640.30 Complete - Close after FIR reporting at year end. 101.8% 2013 Roads - O&M 4241309702 Ward 7 Mountable Curbs 100,000 100,000.00 111,539.94 -11,539.94 Close once commitmemts are paid/cleared/moved. Balance available to Ward Councillor 111.5% 2013 Roads - O&M 4241309701 Ward 7 Sidewalks 100,000 100,000.00 88,026.81 11,973.19 Close once commitmemts are paid/cleared/moved. Balance available to Ward Councillor 88.0% 2007 Roads - Transportation - Mobility Progra 4030755707 Waterdown S Sched C Class EA 1,952,340 1,795,120.14 1,842,146.56 110,193.44 Close once commitments are paid/cleared 94.4% 2014 Roads - ESI - Engineering Services 4241409119 Wildlife Barrier-W side Cootes 54,000 0.00 0.00 54,000.00 Complete - pending final review/audit/payment 0.0% Close once commitments are paid/cleared/moved. Surplus Gas Tax Budget of $130k 2010 Roads - ESI - Engineering Services 4031003700 York - Caroline to James 3,440,000 3,194,667.33 3,294,199.82 145,800.18 being used to WIP fund the 2015 Capital per the Appropriation and WIP Transfer Policy. 95.8% 42 Total Completed Roads Project 35,464,244 27,986,841 34,430,038 1,034,206 97.1%
224 TOTAL ALL ROADS 270,677,140 187,404,193 219,145,455 51,531,685 81.0%
PARKS & CEMETERIES 2014 Projects 2014 Parks - OPS 4401456001 Leashfree Dog Park Program 75,000 69,967 0.00 75,000.00 Completion Q4 2015 0.0% 2014 Parks - OPS 4401454699 Tennis court Rehab Program 163,000 144,889 77,447.35 85,552.65 Completion Q4 2015 47.5% 2014 Parks - OPS 4401453200 Invasive Species Removal and Native Planting-RHV 30,000 30,000 30,000.00 0.00 Project to be complete Q4 2014 100.0% 2014 Parks - OPS 4401453100 Cemetery Software Replacement 60,000 53,333 0.00 60,000.00 Expected completion Q2 2015 0.0% 2014 Parks - OPS 4401452600 Playground Replacement Program 200,000 177,778 129,091.85 70,908.15 Completion Q4 2015 64.5% 2014 Parks - OPS 4401452100 CSA Safety Material Replace 100,000 88,889 116,975.09 -16,975.09 Completion Q4 2014 117.0% Appendix "B" to Public Works Report 15-003
Page 6 of 19
BUDGET EXCEPTION REPORT - PUBLIC WORKS - TAX SUPPORTED PROGRAM AS AT SEPTEMBER 30, 2014
Year Actual Project Costs Available % Spent & Approved Program Project ID Description/Title Budget Revenues to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
2014 Parks - OPS 4401451700 2014 Small Equipment Replace 70,000 62,222 0.00 70,000.00 Completion Q4 2015 0.0% 2014 Parks - OPS 4401449612 Cemetery Id Signs 50,000 44,444 43,941.43 6,058.57 Completion Q4 2015 87.9% 2014 Parks - OPS 4401449610 Park bleacher Replacement 50,000 44,444 41,021.13 8,978.87 Completion Q4 2015 82.0% 2014 Parks - OPS 4401449607 Outdoor Ice Rink Program 60,000 53,333 30,000.00 30,000.00 Completion Q4 2015 50.0% 2014 Parks - OPS 4401449510 Spraypad Infrastructure Rehab 85,000 75,556 59,290.82 25,709.18 Completion Q4 2015 69.8% 2014 Parks - OPS 4401449107 Park Fencing Program 130,000 115,556 92,246.85 37,753.15 Completion Q4 2015 71.0% 2014 Parks - OPS 4401449104 Parks Lighting Upgrades 55,794 31,111 0.00 55,793.96 Completion Q4 2015 0.0% 2014 Parks - OPS 4401449103 Bocce Court Rehab Program 40,000 35,556 37,000.00 3,000.00 Completion Q4 2015 92.5% 2014 Parks - OPS 4401449100 Stair Replace & Repair Program 125,000 111,111 124,946.00 54.00 Completion Q4 2015 100.0% Appendix "B" to Public Works Report 15-003
Page 7 of 19
BUDGET EXCEPTION REPORT - PUBLIC WORKS - TAX SUPPORTED PROGRAM AS AT SEPTEMBER 30, 2014
Year Actual Project Costs Available % Spent & Approved Program Project ID Description/Title Budget Revenues to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
2014 Parks - OPS 4401449008 Extreme Park Makeover 20,000 17,778 15,059.53 4,940.47 Completion Q4 2015 75.3% 2014 Parks - OPS 4401449002 Marina Pier&Dock Reair-Replc 125,000 111,111 0.00 125,000.00 Completion Q4 2015 0.0% 2014 Area Rating - Parks Ops 4241409703 Crerar Park Structure 50,000 50,000 10,981.85 39,018.15 Ongoing - to be completed in 2015 22.0% Pending discussion with Ward Councillor to install a water line, chain link fence and 2014 Area Rating - Parks Ops 4241409508 Lake Ave Community Garden 18,000 18,000 0.00 18,000.00 garden supplies 0.0% Survey field work currently underway, program scope ongoing with resident alleyway improvement team. It is anticipated that an RFT will go out in Q4 2014 with construction 2014 Area Rating - Park Ops 4241409217 Netwrk of "Urban Trail" Alleys 230,000 230,000 0.00 230,000.00 to begin in spring 2015. 0.0% 2014 Area Rating - Park - Ops 4241409213 Public Seating 50,000 50,000 0.00 50,000.00 Site locations to be identified - expected completion Q4 2014 0.0% 2014 Area Rating - Parks Ops 4241409202 Chinese Cultural Garden Grant 10,000 10,000 0.00 10,000.00 Pending discussion with Ward Councillor 0.0% 2014 Area Rating - Parks Ops 4241409114 HAAA - Splash pad 25,000 25,000 0.00 25,000.00 Minor upgrade to the HAAA water play features 0.0% 23 Total 2014 Projects 1,821,794 1,650,078 808,002 1,013,792 44.4%
2013 Projects 2013 Parks - OPS 4401356001 Leashfree Dog Park Program 75,000 75,000 64,751.72 10,248.28 Completion Q4 2015 86.3% 2013 Parks - OPS 4401352600 Playground Replacement Program 207,500 207,640 194,552.48 12,947.52 Completion Q4 2015 93.8% 2013 Parks - OPS 4401352100 CSA Safety Material Replace 100,000 100,000 99,328.92 671.08 Completion Q4 2014 99.3% 2013 Parks - OPS 4401351700 2013 Small Equipment Replace 70,000 70,000 28,762.94 41,237.06 Completion Q4 2015 41.1% 2013 Parks - OPS 4401351601 Equipment Aquisitions - DC 320,000 320,000 0.00 320,000.00 To be complete Q4 2016 0.0% 2013 Parks - OPS 4401349801 Woodland Cem-Cremation Design 119,149 119,149 57,288.38 61,861.07 Project to be complete Q4 2015 48.1% 2013 Parks - OPS 4401349101 2013 Park Pathway Resurfacing 200,000 200,000 196,073.86 3,926.14 Project to be complete Q4 2014 98.0% 2013 Parks - OPS 4401349004 Wtfrt Trail-Shrline&Pth Restor 216,500 216,500 212,459.67 4,040.33 Project to be complete Q4 2015, waiting for permits (Dewitt) 98.1% 2013 Parks - OPS 4401349002 Marina Pier&Dock Repair-Replc 175,000 175,000 118,668.31 56,331.69 Project to be complete Q4 2015 67.8% 2013 Parks - OPS 4401318002 Pedestrian Bridge Repl&Repair 75,000 75,000 58,987.91 16,012.09 Project to be complete Q4 2015 78.7% 2013 Parks - OPS 4401311601 Annual Cemetery Road Rehab 75,500 75,583 54,954.30 20,545.70 Project to be complete Q4 2014 72.8% 2013 Area Rating - Park - Ops? 4241309111 W1 Drinking Fountains 30,000 30,000 0.00 30,000.00 Site locations to be identified 0.0% 12 Total 2013 Projects 1,663,649 1,663,872 1,085,828 577,821 65.3%
2012 Projects 2012 Parks - OPS 4401253101 Cemeteries Pre-Need& MP Strgy 200,000 200,000 210,670.84 -10,670.84 Project to be complete Q4 2014 105.3% 2012 Parks - OPS 4401249103 Bocce Court Rehab Program 55,000 55,000 40,551.97 14,448.03 Project to be complete Q4 2015 73.7% 2012 Parks - OPS 4401249011 Trail Intrptve Pnls Repl&Rhb 50,000 47,778 20,890.95 29,109.05 Project to be complete Q2 2015 41.8% 3 Total 2012 Projects 305,000 302,778 272,114 32,886 89.2%
Pre-2012 Projects 2011 Parks - OPS 4401151411 Equipment Upgrade Program 105,955 105,959 66,545.14 39,409.86 Expected completion Q4 2016 62.8% 2010 Parks - OPS 4401056006 Rail Trail Slope Stabilization 96,000 96,802 80,793.13 15,206.87 Expected completion Q2 2015 84.2% 2009 Parks - OPS 4400951700 Small Equipment Replacement Program 229,105 233,760 240,305.39 -11,200.39 Expected completion Q4 2014 104.9% Approximately $400,000 to be assigned to the project to be spend by Q4 2014, the 2009 Parks - OPS 4400951601 Equipment Acquisitions - DC 887,310 890,894 226,576.61 660,733.39 remainder to return to DC funds 25.5% 4 Total Pre -2012 Projects 1, 318, 370 1, 327, 415 614, 220 704, 150 46. 6%
42 TOTAL ACTIVE PROJECTS 5,108,813 4,944,143 2,780,164 2,328,649 54.4%
Projects Complete - Pending Closing 2013 Parks - OPS 4401349607 Outdoor Ice Rinks Program 55,000 55,000 52,632.26 2,367.74 Project completed, Close Next BER 95.7% 2013 Parks - OPS 4401349510 Spraypad Infrastrucure Rehab 80,000 80,000 75,027.68 4,972.32 Project to be completed Q4 2014 CLOSE Next BER 93.8% 2013 Parks - OPS 4401349104 Parks Lighting Upgrades 35,000 35,000 14,206.04 20,793.96 Project completed, pending reappropriation, Close next BER 40.6% 2014 Area Rating - Park - Ops 4241409218 Herbal Labyrinth - Shamrock Pk 2,000 2,000 2,000.00 0.00 Project completed, please Close next BER 100.0% 2014 Area Rating - Park - Ops 4241409211 Solar Trash/Recycle 8,800 8,800 9,223.35 -423.35 Project completed, cover deficit from Dept ID 444025 and Close next BER 104.8% 2014 Area Rating - Park - Ops 4241409205 Community Gardens 12,000 12,000 12,000.00 0.00 Project completed, Close next BER 100.0% 2014 Area Rating - Park - Ops 4241409201 No Smoking signs in Parks 2,000 2,000 0.00 2,000.00 Project Complete, pending Journal Transfer, Close next BER 0.0% 2014 Area Rating - Parks Ops 4241409117 Mapleside Park Widen sidewalk 3,000 3,000 2,706.82 293.18 Project substantially complete, available funds back to Area Rating close Next BER 90.2% 2014 Area Rating - Parks Ops 4241309704 TB McQuesten Pathway 40,000 40,000 40,704.09 -704.09 Project substantially complete, need to fund from Area Rating, close Next BER 101.8% Project completed, Close next BER and return the remaining funds into councillor area 2012 Area Rating - Park - Ops 4241209802 Gourley Park West Side Wlkwy 25,000 25,000 18,330.06 6,669.94 rating fund. 73.3% 10 Total Completed Projects 262,800 262,800 226,830 35,970 86.3%
52 TOTAL PARKS & CEMETERIES 5,371,613 5,206,943 3,006,995 2,364,619 56.0%
FORESTRY & HORTICULTURE 2014 Projects Planters and Hanging Baskets installed - Expected Completion of maintenance in Q4 2014 Forestry&Horticulture 4451451210 Kenilworth Horticultural Features 26,000 26,000 25,539.42 460.58 2014 98.2% 2014 Forestry&Horticulture 4451451009 1301 Upper Ottawa St Yard Enhancement 330,000 293,333 0.00 330,000.00 To be completed after the Forestry Building. Expected Completion Q3 2015 0.0% Appendix "B" to Public Works Report 15-003
Page 8 of 19
BUDGET EXCEPTION REPORT - PUBLIC WORKS - TAX SUPPORTED PROGRAM AS AT SEPTEMBER 30, 2014
Year Actual Project Costs Available % Spent & Approved Program Project ID Description/Title Budget Revenues to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
2014 Forestry&Horticulture 4451451004 Gage Park Tropical House 365,000 324,444 0.00 365,000.00 Expected completion Q2 2015 0.0% Various projects in process. Engineering / Design of some enhancements will result in 2014 Forestry&Horticulture 4451449000 Horticultural Enhancements 395,000 351,111 4,278.35 390,721.65 project completion in 2015 1.1% 2014 Forestry&Horticulture 4451441401 Polyhouse Renovations 40,000 35,556 0.00 40,000.00 Expected Completion Q4 2015 0.0% 2014 Forestry&Horticulture 4451441400 Mould Removal-BoilerRm-Gage Pk 215,000 191,111 29,000.00 186,000.00 Expected completion Q4 2015 13.5% 2014 Forestry&Horticulture - Area Rating 4241409203 James St S Beautification 10,000 10,000 0.00 10,000.00 Expected completion Q4 2015 0.0% 2014 Forestry&Horticulture - Area Rating 4241409109 W1 Beautification 50,000 50,000 0.00 50,000.00 Pending discussion with Ward Councillor re: Flower beds, irrigation, planters, bollards 0.0% 8 Total 2014 Projects 1,431,000 1,281,556 58,818 1,372,182 4.1%
2013 Projects 2013 Forestry&Horticulture 4451351700 2013 Small Equipment Replace 60,000 60,000 5,012.08 54,987.92 Expected completion Q4 2016 8.4% 2013 Forestry&Horticulture 4451351200 Irrigation Improvements 200,000 200,000 150,034.39 49,965.61 Contractor assessing systems and upgrading as required. Expected completion Q4 2015 75.0% 2013 Forestry&Horticulture 4451351008 Mechanical and Storage Upgrade 125,000 125,000 0.00 125,000.00 Expected completion Q2, 2015 once Forestry Building is complete 0.0% 2013 Forestry&Horticulture 4451351007 Rural Street & Park Tree Inventory 267,000 267,000 41,874.79 225,125.21 Expected completion Q4 2015 15.7% 2013 Forestry&Horticulture 4451351005 Sam Lawrence Landscape Redevelopment 70,000 70,000 59,473.24 10,526.76 Project substantially complete Q2 2015 85.0% 2013 Forestry&Horticulture 4451351003 Gage Park Depot Improvements 187,325 242,175 171,803.69 15,521.31 Expected completion Q4 2015 91.7% 2013 Forestry&Horticulture 4451351002 Forestry Bldg.-Furniture-Equip 160,000 160,000 0.00 160,000.00 Expected completion Q4 2014 once Forestry Building is complete 0.0% Various projects in process. Engineering / Design of some enhancements will result in 2013 Forestry&Horticulture 4451349000 Traffic Island Reinstatement 375,000 375,000 191,407.04 183,592.96 project completion in 2015 51.0% 2013 Forestry&Horticulture - Area Rating 4241309112 W1 Hardsurface Tree Planting (Area Rating) 10,000 10,000 0.00 10,000.00 Sites for planting are still to be finalized in conjunction with the Councillor. 0.0% 9 Total 2013 Projects 1,454,325 1,509,175 619,605 834,720 42.6%
2012 Projects 2012 Forestry&Horticulture 4451253444 Street Tree Planting Program 1,576,016 1,578,916 1,484,930.42 91,085.58 Expected completion Q4 2014 94.2% 2012 Forestry&Horticulture 4451241920 Forestry Yard Renovations 2,199,000 2,199,000 2,179,092.86 19,907.14 Expected completion Q4 2014 99.1% 2 Total 2012 Projects 3,775,016 3,777,916 3,664,023 110,993 97.1%
Pre-2012 Projects 2011 Forestry&Horticulture 4451153001 Emerald Ash Borer Plan 4,340,000 1,662,222 3,318,297.65 1,021,702.35 Expected completion Q4 2014 76.5% 2010 Forestry&Horticulture 4451049528 Tree Trimming Vehicle Program 601,975 601,974 533,829.59 68,145.41 Tender has been awarded, expected delivery in 2014 88.7% 2009 Forestry&Horticulture 4450949110 Mud St Blvd Landscape Improvements 250,000 250,000 138,324.58 111,675.42 Expected completion Q4 2014 55.3% 3 Total Pre-2012 Projects 5,191,975 2,514,197 3,990,452 1,201,523 76.9%
22 TOTAL FORESTRY & HORTICULTURE 11,852,316 9,082,843 8,332,898 3,519,418 70.3%
WASTE MANAGEMENT 2014 Projects 2014 Waste-Disposal 5121494002 Transfer Stn Door Replace 400,000 355,556 0.00 400,000.00 To replace the large bay doors at the City's 3 transfer stations; expected completion 2015 0.0% Annual maintenance & capital improvements such as roadway paving, on- going maintenance, bin wall repair, HHW building gas detection upgrades, possible pit scale 2014 Waste-Disposal 5121494000 Transfer Stn CRC Main Improv 335,000 0 136,458.24 198,541.76 replacement (currently evaluating) 40.7% Annual maintenance & capital improvements at the CCF and MRF. 'Funds to be used for MRF & CCF capital projects 2014/2015 - roll up door replacement, sweeper purchase, shredder, security cameras, possible dust control system, east wall repair. Less capital 2014 Waste-Disposal 5121493000 Resource Recovery Centre Imp 173,000 0 33,390.34 139,609.66 requested for 2015 due to the available funds 19.3% Stabilization of the south of Chedoke Creek at West Hamilton Landfill. Anticipate 2014 Waste-Disposal 5121492410 WH-Bank Stabilization South 2,000,000 0 0.00 2,000,000.00 completion Q4 2014. 0.0% 2015 WIP $210K to Glanbrook Landfill Capital Improvement Program 5121591000. Funding identified for 2015 projects. Flushing 80k, compliance coordinator 80k, reporting 2014 Waste-Disposal 5121492000 Closed Landfill Program 502,000 0 0.00 502,000.00 129k 0.0% 2014 Waste-Disposal 5121491000 Glanbrook Landfill Improvement 297,000 0 0.00 297,000.00 2015 WIP $297K to Glanbrook Landfill Capital Improvement Program 5121591000. 0.0% 2014 Waste-Disposal 5121490412 MRF Roof Replacement & Repair 25,000 0 0.00 25,000.00 Annual roof maintenance. 0.0% Hiring of consultant to prepare Record of Site Condition at 1579 Burlington St. as part of 2014 Waste-Disposal 5121490411 MRF Remediation 210,000 210,000 200,000.00 10,000.00 remediation plan for the property. Anticipate completion by Q3 2015. 95.2% Container acquisition in progress and funds to be committed in 2015. 2015 annual diversion container replacement capital budget request adjusted to reflect 2014 WIP 2014 Waste-Disposal 5121490200 Diversion Container Replace 696,000 0 0.00 696,000.00 balance. 0.0% Funds for capital improvements due to new Ontario Compost Quality Standards being 2014 Waste-Disposal 5121449002 CCF Air Handling-Odour Control 700,000 622,222 0.00 700,000.00 implemented inQ3 2015. Anticipate completion Q3 / Q4 2015 0.0% Install of additional single stream trash receptacles to be discussed with new Ward 1 2014 Waste-Collection Area Rating 4241409111 W1 Recycling Bins 10,000 10,000 0.00 10,000.00 councillor for potential locations for these to be installed in Q2 2015. 0.0% 11 Total 2014 Projects 5,348,000 1,197,778 369,849 4,978,151 6.9%
2013 Projects 2013 Waste-Disposal 5121394000 Transf Stn CRC Main Improv 450,000 346,571 427,549.94 22,450.06 Expected completion by December 2014 95.0% Annual maintenance & capital improvements at the CCF and MRF. 'Funds to be used for MRF & CCF capital projects 2014/2015 - roll up door replacement, sweeper purchase, shredder, security cameras, possible dust control system, east wall repair. Less capital 2013 Waste-Disposal 5121393000 Resource Recovery Centre 590,000 54,021 205,368.71 384,631.29 requested for 2015 due to the available funds 34.8% Expected project completion Q4 2014. Capping rejuvenation at Glanford Landfill delayed 2013 Waste-Disposal 5121392000 Closed Landfill Maint&Cap Imp 430,000 0 251,552.77 178,447.23 for soil testing. Expected completion Q2 2015. 58.5% 2013 Waste-Disposal 5121391000 Glan Landfill Cap Improvements 275,000 0 292,404.92 -17,404.92 Expected project completion Q4 2014, project to close at December 2014 106.3% Staff reviewing improvements for streetscape furniture (Lead Strategic Planning -Street 2013 Waste-Collection 5121390520 Streetscape Containers 70,000 0 0.00 70,000.00 Furniture Working Group). Goal is to issue a Tender in 2014 to commit the funds. 0.0% Appendix "B" to Public Works Report 15-003
Page 9 of 19
BUDGET EXCEPTION REPORT - PUBLIC WORKS - TAX SUPPORTED PROGRAM AS AT SEPTEMBER 30, 2014
Year Actual Project Costs Available % Spent & Approved Program Project ID Description/Title Budget Revenues to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
per Dec 6 GIC - $125K WIP fund 2014 Tax levy Impact 'Phase 3 of MRF roof replacement; work has been completed, waiting for final invoices and project can be 2013 Waste-Disposal 5121390412 MRF Roof Repl & Repair 1,000,000 0 920,542.70 79,457.30 closed. 92.1% 2013 Waste-Collection 5121390200 Diversion Container Replcmnt 700,000 328,377 689,737.15 10,262.85 Container acquisition in progress and funds to be committed by end of 2014 98.5% 2013 Waste-Collection 5121357001 GPS System-Curbside Collection 85,000 0 0.00 85,000.00 RFP under development and funds to be committed by Q2 2015 0.0% PO's pending for the completion of Single Family and Multi-Residential Waste Audits in 2013 Waste - Policy & Programs 5121355137 Waste Management R&D 100,000 0 12,685.21 87,314.79 the 2014 calendar year that will utilize available funds. This project is to remain open. 12.7% Project correlated with odour control system upgrade which is currently taking place but 2013 Waste-Disposal 5121349002 CCF Air Handling Odour Control 700,000 0 0.00 700,000.00 not finalized. Expected project completion in Q2 2015 0.0% Facilities is leading this project. Work for the Mountain TS has been awarded, RFQs for 2013 Waste-Disposal 5121349001 Backflow Preventer Replacement 350,000 0 124,994.95 225,005.05 Dundas and Kenora are released; work for RRC to be completed in 2015 35.7% 11 Total 2013 Projects 4,750,000 728,969 2,924,836 1,825,164 61.6%
2012 Projects 2012 Waste-Disposal 5121292000 Closed Landfill Maint&Cap Imp 200,000 47,864 169,898.23 30,101.77 Funds to be spent by the end of Q4 2014, project will be closed at December 2014 84.9% Funds to be spent inQ4 2014; project correlated with project 5120867101 Hall Road 2012 Waste-Disposal 5121291000 Glanbrook Landfill Capital Improvements 761,400 453,704 780,313.74 -18,913.74 Pump Station which was deferred 102.5% Tender for streetscape litter containers issued in October 2014 and funds to be committed 2012 Waste-Collection 5121290520 Streetscape Containers 277,400 178,159 32,268.10 245,131.90 for container acquisition. 11.6% 2012 Waste-Disposal 5121290412 MRF Roof Replacement & Repair 836,380 648,054 774,555.31 61,824.88 Project completed, PO will be closed and project can be closed in December 2014 92.6% 2012 Waste-Collection 5121290200 Diversion Container Replacement 790,000 446,211 735,738.55 54,261.45 Funds to be committed and spent at the end of 2014. 93.1% Draft consultant report completed. Currently the draft report from the Consultant estimates the relocation will take place in 2015. SNC has investigated two options, best 2012 Waste-Disposal 5121290111 Leaf&Yard Composting Facility Relocation 200,000 0 0.00 200,000.00 option will go forward once the WSP report on stage four is received. 0.0% 2012 Waste-Disposal 5121290102 MRF Energy Efficiency Project 480,000 240,000 410,546.22 69,453.78 Work is completed.2015 WIP $70K to MRF Equipment Upgrades 5121551700 85.5% 2012 Waste-Disposal 5121290101 MRF Transformer Removal & Replacement 400,000 291,455 312,847.01 87,152.99 Work completed, waiting for final invoices 78.2% 2012 Waste - Policy & Programs 5121255137 Waste Management R&D 30,000 20,801 5,339.73 24,660.27 Work complete, funds to be moved into 2013 project 17.8% The renovation project for Suite 410-77 James Street was tendered. However, a roof leak in the construction area is delaying reno start. The roof repair is landlord work. Once the 2012 Waste - Policy & Programs 5121241200 Accommodation Updates 200,000 0 2,849.29 197,150.71 landlord is complete the work, the reno will begin. 1.4% 10 Total 2012 Projects 4,175,180 2,326,248 3,224,356 950,824 77.2%
Pre-2012 Projects Materials recycling facility (MRF) review expected to be finalized at the end of 2014. This 2011 Waste - Policy & Programs 5121195525 SWMMP - Planning & Approvals 194,000 127,321 127,321.41 66,678.59 project can be closed at end of the year. 65.6% Materials recycling facility (MRF) review expected to be finalized at the end of 2014. This 2010 Waste-Disposal 5121095525 SWMMP-Planning & Approvals 705,910 426,390 700,196.15 5,713.85 project can be closed at end of the year. 99.2% 2010 Waste-Disposal 5121092000 Closed Landfill Sites Maintenance 315,000 156,913 320,067.96 -5,067.96 Project will close after commitments are completed. 101.6% 2010 Waste-Disposal 5121090100 CCF Rolling Stock Replacement 1,606,000 1,236,200 1,362,586.54 243,413.46 Work completed, waiting for final payments; project will close at December 2014 84.8% 2009 Waste - Policy & Programs 5120994912 Waste Facility Software 400,000 290,802 290,801.96 109,198.04 Work complete, waiting for final invoice, project can be closed at the end of 2014 72.7% Work started in 2009 and continues througjgjgh 2016. Project being done in conjunction with 5120867101(Relocation of Hall Road Pump Statn) which was delayed. Multi-year project 2009 Waste-Disposal 5120991101 Glanbrook Landfill-Stage 3 Development 2,550,000 827,957 2,288,483.15 261,516.85 scheduled to be complete in 2017. 89.7% Project has remained open due to a MOE required study of W. Hamilton landfill which was completed end of 2012. Consulting report completed in Q1 2013. Expected completion of the project by end of Q4 2015. Delay due to DFO permit and MOECC 2008 Waste-Disposal 5120892410 West Hamilton Landfill Stabilization 250,000 24,404 152,169.39 97,830.61 requiring further testing. All Ministry permitting and consultant fee are allocated in this 60.9% Completion expected in 2014. During the capital budget process over the past several years this project was deferred for budget reasons. Project awarded . Will be complete by 2008 Waste-Disposal 5120867101 Relocation of Hall Rd Pump Station 1,087,019 695,548 965,707.76 121,311.24 Q4 of 2014. 88.8% Dundas regrading, Rennie/Brampton erosion control along Red Hill. Project remains open as funds are required for pending direction from MOE for Central Park investigation 2007 Waste-Disposal 5120792000 Closed Landfill Maintenance &Capital Improvement 7,124,615 5,639,057 6,928,099.61 196,515.39 and remediation work. Estimated completion in 2015 97.2% Work will be complete and project will close the end of 2014. We expect to spend $380,000 to finalize the implementation phase of multi res and commercial by December 2005 Waste - Policy & Programs 5120594528 SWMMP - Green Cart Implementation 18,104,620 17,911,403 17,796,715.37 307,904.63 31st 2014 and then the project can close at the end of the year. 98.3% 10 Total Pre-2012 Projects 32,337,164 27,335,995 30,932,149 1,405,015 95.7%
42 TOTAL ACTIVE PROJECTS 46,610,344 31,588,989 37,451,190 9,159,154 80.3%
Projects Complete - Pending Closing Appendix "B" to Public Works Report 15-003
Page 10 of 19
BUDGET EXCEPTION REPORT - PUBLIC WORKS - TAX SUPPORTED PROGRAM AS AT SEPTEMBER 30, 2014
Year Actual Project Costs Available % Spent & Approved Program Project ID Description/Title Budget Revenues to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
0 Total Completed Projects 000 0 #DIV/0!
42 TOTAL WASTE MANAGEMENT 46,610,344 31,588,989 37,451,190 9,159,154 80.3%
OPEN SPACE DEVELOPMENT 2014 Projects
Eastdale Park Facility addition complete. Awaiting final invoices. Once complete, project 2014 Landscape Architectural Services 4401456750 Eastdale Bocce Facility 60,000 53,333.33 60,546.91 -546.91 can be closed, anticipated to close in Q2 2015 101% On-going program. Land acquisition complete. Environmental Assessments and reporting underway. Demolition in 2015. Design work through 2015 for development of community 2014 Landscape Architectural Services 4401456401 Parkland - Stadium Precinct 12,418,475 5,166,666.67 6,582,567.74 5,835,907.26 park. Coordinated effort with Facilities and R&WD. 53% On-going program. Neighbourhood park develop growth related, program development 2014 Landscape Architectural Services 4401456300 Parkside Hills 90,000 80,000.00 8,934.00 81,066.00 required. Currently awaiting completion of land swap. 10% On-going program. Construction of a mobile skate park complete. Additional work 2014 Landscape Architectural Services 4401456105 Fairgounds Comm Pk-Stake Ramps 250,000 222,222.22 181,067.34 68,932.66 required, keep open. 72% Development of neighbourhood park - developer build agreement in place keep open 2014 Landscape Architectural Services 4401456101 Perth Park - Grange School 425,000 399,111.11 42,186.00 382,814.00 pending final payment. Confirmation is required on payments to Developer. 10% On-going program. Construction of spray pad, detail design planned for fall 2014, 2014 Landscape Architectural Services 4401456009 Mount Hope Splash Pad 170,000 151,111.11 16,874.00 153,126.00 construction in 2015 10% 2014 Landscape Architectural Services 4401456005 Eastwood Park 50,000 44,444.44 4,963.00 45,037.00 2015 WIP $45K to Durand Park MP 4401356411. Multi use trail construction 10% On-going program. Funding for testing various sites as identified through pre-screening 2014 Landscape Architectural Services 4401455600 Parks Testing and Reporting 50,000 44,444.44 4,963.00 45,037.00 evaluations. 10% Area rating contribution to Beasley Park. Program under review as part of Beasley Park 2014 Area Rating - LAS 4241409214 Beasley Skateboard Park 80,000 80,000.00 7,941.00 72,059.00 redevelopment 10% Area rating contribution to Beasley Park. Program under review as part of Beasley Park 2014 Area Rating - LAS 4241409204 Outdoor Bake Oven 15,000 15,000.00 0.00 15,000.00 redevelopment 0% 2014 Area Rating - LAS 4241409116 Alexander Pk chng to splash pd 25,000 25,000.00 0.00 25,000.00 wading pool conversion 0% 11 Total 2014 Projects 13,633,475 6,281,333 6,910,043 6,723,432 50.7%
2013 Projects Confirmation is required on payments to Developer. Can close with that confirmation. 2013 Landscape Architectural Services 4401380713 Summerlea West Park 595,996 533,662.79 491,152.28 104,843.84 Return 90% to DC reserve. 82% On-going program. Various beach park development upgrades coordinated with Parks 2013 Landscape Architectural Services 4401356802 Beach Park Dev Program 100,000 100,000.00 0.00 100,000.00 Operations and Councillor's office. Keep Open. 0% On-going program. Functional design underway in coordination with Feasibility Study, Detail design of Stoney Creek Trail underway construction tender target for Q4 '14. Mult- 2013 Landscape Architectural Services 4401356801 Confederation Park - Sports Park Development 6,050,350 5,052,270.10 1,137,121.28 4,913,228.72 yr project future works required keep open. 19% Multi- year project. Various projects coordinated between Public Works and Planning, future works required - detail reporting through Waterfront Financing Strategy PED. Pier 2013 Landscape Architectural Services 4401356800 West Harbour Development 11,659,000 5,106,222.21 1,056,619.09 10,602,380.91 7 shoreline under design for 2014 Construction works yard under design. Pier 8 pa 9% On-going program. 'Program development underway seeking approvals with Halton 2013 Landscape Architectural Services 4401356541 Borers Creek Trail Link 64,000 64,000.00 65,135.69 -1,135.69 Conservation. Future works required, keep open. 102% Confirmation is required on payments to Developer. Can close with that confirmation. 2013 Landscape Architectural Services 4401356514 Summit Park Ph 7 527,000 497,888.89 457,993.40 69,006.60 Return 90% to DC reserve. 87% On-going program. Comprehensive public involvement. Tender target Q1 '15. 2015 funds 2013 Landscape Architectural Services 4401356411 Durand Park Master Plan 331,000 385,073.52 100,754.20 230,245.80 required to complete. 30% On-going program. Multi-yr project. Functional design for park development and 2013 Landscape Architectural Services 4401356124 William Connell Community Park 540,000 491,111.11 390,261.39 149,738.61 stormwater management in progress. Tender Target Q2 '15. 72% On-going program. Multi-parcel acquisition to establish waterfront park per Stoney Creek neighbourhood plan. Acquisitions and shoreline work on-going. Was awaiting completion 2013 Landscape Architectural Services 4401356107 Cherry Beach Lakefront Park 724,540 658,982.74 193,418.53 531,121.47 of MCEA in Oct/14. 27% Park redevelopment coordinated with donation to provide Cherry Trees, construction 2013 Landscape Architectural Services 4401356006 Centennial Park Redevelopment 161,500 145,944.44 122,532.47 38,967.53 complete. Keep open for reconciliation. 76% On-going program. Kopperfield Park walkway tendered through Parks Operations. Detail design of spray planned in 2015. Have been awaiting Recreation's Feasibility Study, 2013 Landscape Architectural Services 4401356003 Mount Hope & Kopperfield Park 135,000 126,666.67 62,233.31 72,766.69 upcoming at GIC. 46% Park redevelopment program underway with Beasley neighbourhood as part of Neighbourhood Action Plan, future works required. Coordinated with 7100854811 community ctr project. 2015 WIP $1.555M from Beasley Community Centre 7100854811. 2013 Landscape Architectural Services 4401356002 Beasley Park Rehabilitation 210,000 210,000.00 74,184.81 135,815.19 keep open 35% 2015 WIP $26K to Montgomery Splash Pad 4401556510. On-going prgram. Park environmental testing and reporting, Central Park under MOE monitoring. On-going keep 2013 Landscape Architectural Services 4401355600 Parks Testing and Reporting 120,000 120,000.00 45,737.10 74,262.90 open. 38% Appendix "B" to Public Works Report 15-003
Page 11 of 19
BUDGET EXCEPTION REPORT - PUBLIC WORKS - TAX SUPPORTED PROGRAM AS AT SEPTEMBER 30, 2014
Year Actual Project Costs Available % Spent & Approved Program Project ID Description/Title Budget Revenues to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
On-going program. Program development complete detail design underway, additional funds required for construction in 2015. WIP funded from Chappel Estates and Vern 2013 Landscape Architectural Services 4401355003 Chappel East Park 50,000 50,000.00 10,348.60 39,651.40 Ames 21% 2013 Area Rating - LAS 4241309801 Buchanan Park Spray Pad 365,000 230,000.00 96,287.38 268,712.62 Area rating. Detail design underway for community spray pad. Tender target Q1'15. 26% Area rating. Park redevelopment in coordination with Neighbourhood Action Plan, programming underway with community. Phased implementation, park expansion through land acquisition is in-prog through Real Estate. Tender Target for currently owned 2013 Area Rating - LAS 4241309202 McLaren Park - redevelopment 276,000 276,000.00 70,082.72 205,917.28 parcel Q1'15 25% 2013 Area Rating - LAS 4241309201 Carter Park - redevelopment 373,000 373,000.00 62,803.55 310,196.45 Area rating. Construction contract awarded Q3'14. Commitments will show at next BER. 17% Area Rating. ON-going prpgram. Preliminary location cancelled due to conflicts. New location search underway coordinated with Recreation. Site selection pending potential 2013 Area Rating - LAS 4241309106 W1 Skateboarding BMX Facility 150,000 150,000.00 25,184.21 124,815.79 acquisition. 17% 18 Total 2013 Projects 22,432,386 14,570,822 4,461,850 17,970,536 19.9%
2012 Projects On-going program. Detail design for slope stabilization within Warren Park, scope change 2012 Landscape Architectural Services 5181255245 Warren Park-Emergency Erosion works 270,000 270,000.00 210,703.26 59,296.74 coordinated with ISWP, as per tender C15-41-13(P). 78% On-going program. Developer build recreation trail complete per Waterdown south secondary plan, invoicing outstanding per finance agreement due to OMB appeal. Future 2012 Landscape Architectural Services 4401256912 Kerns Road-Waterdown S Link 166,000 154,000.00 13,882.00 152,118.00 funds required to complete. 8% On-going program. Beach community park projects as identified by the Ward 5 2012 Landscape Architectural Services 4401256802 Beach Park Dev Program 100,000 100,000.00 46,539.41 53,460.59 Councillor, funded from the Beach Reserve 47% On-going program.Developer Build, agreement in place construction underway. Keep 2012 Landscape Architectural Services 4401256801 Green Millen Shore Estates Waterfront 825,000 794,444.45 52,188.00 772,812.00 open for final payment per PDFA. 6% On-going program. Clean up of Bayfront Park beach under study to determine problems 2012 Landscape Architectural Services 4401256800 West Harbourfront Parks Master Plan Part 1- Bayfront Pier 4, Bayview Pk 100,000 100,000.00 25,805.08 74,194.92 and future remediation. Study scheduled for Fall 2014, future works required, Keep open. 26% 2015 WIP $14K to Dundas Valley Highschool Soccer 4401556510. Master plan process underway. Phase 1 coordination required with Spencer Creek sub watershed study lead 2012 Landscape Architectural Services 4401256716 Spencer Crk-Main-Thrope Link 100,000 100,000.00 85,957.43 14,042.57 by HCA. 86% On-going program. Future funding required for construction. WIP fund $25k for 2014 2012 Landscape Architectural Services 4401256613 Ancaster Community Center Ball Diamond 45,000 45,000.00 40,215.84 4,784.16 Confederation Park capital 89% On-going program. Growth related park development, development issues resolved. 2012 Landscape Architectural Services 4401256593 Marimat Gardens University Gardens 160,000 151,111.11 28,585.12 131,414.88 Parkette construction tender forecast for Q4'14. 18% On-going program. Redev of Gage Park walkways & lighting. Fountain terraces, walkways C15-10-13(P) under construction scheduled completion end 2014., Phase 2 2012 Landscape Architectural Services 4401256520 Gage Park Redevelopment - Walkway Lighting and Paving 2,275,000 1,330,555.56 1,594,849.18 680,150.82 walkway entrances under construction. 70% 2015 WIP $34K to Chappel East Parkette 4401355003. Park construction awarded C15- 2012 Landscape Architectural Services 4401256210 Chappel Estates Proposed Park 382,100 382,101.28 348,694.40 33,405.60 25-13 (P) keep open. Tree planting Spring 2014. 91% 2012 Landscape Architectural Services 4401256201 Fairgrounds Community Park 550,000 550,000.00 277,784.72 272,215.28 Additional active recreational needs as per the motion approved Jun ‘12 51% Park Development construction complete. On-going program. Additional work required due to Archaeological recommendations for trail development. 2015 funded required to 2012 Landscape Architectural Services 4401256126 Shaver Neighbourhood Park Development 626, 777 626, 755. 36 631, 555. 34 -4, 778. 34 complete. 101% 2012 Landscape Architectural Services 4401256104 Tom St Entrance Re-Development 200,000 220,000.00 215,726.61 -15,726.61 Close once commitments are paid/cleared 108% 2015 WIP $49K to Chappel East Parkette 4401355003. Close once commitments are 2012 Landscape Architectural Services 4401256001 Vern Ames Berko Park Development 80,000 80,000.00 30,413.10 49,586.90 cleared. 38% 2015 WIP $34K to Montgomery Splash Pad 4401556515. On-going program. Funding for environmental studies and testing for various parks and open space sites as identified 2012 Landscape Architectural Services 4401255600 Parks Testing and Reporting 176,000 176,160.04 141,650.40 34,349.60 through pre-screening evaluations. 80% On-going program. Economic Feasibility of HCA Master Plan approved Q3 '14. Servicing 2012 Landscape Architectural Services 4401255002 Confederation Park Feasibility Study 240,000 240,000.00 239,907.82 92.18 study for pre-engineering design complete. Report due GIC planned for January 2015. 100% Area Rating and School Board funded. Tender target Q4'14. Agreement between School 2012 Area Rating - LAS 4241209808 Sir Allan MacNab Track 520,000 520,000.00 51,133.60 468,866.40 Brd and Rec has delayed the tender. 10% Area Rating. On-going program. Project under construction C15-25-13(P). 2015 funding 2012 Area Rating - LAS 4241209703 Ryckman's Park 205,000 205,000.00 262,712.38 -57,712.38 to complete works. 128% 18 Total 2012 Projects 7,020,877 6,045,128 4,298,304 2,722,573 61.2%
Pre-2012 Projects 2015 WIP $1,555K to 4401356002 Beasley Park Rehabilitation. On-going program. Facility project complete. Remaining funds to be transferred to LAS. Park redevelopment program as part of Neighbourhood Action Plan. Detail design in 2014. Construction 2008 Landscape Architectural Services -Rec 7100854811 Beasley Community Centre 2,880,000 2,880,000.00 1,327,297.46 1,552,702.54 tender Q2 '15. 46% On-going program. Design coordination with new washroom/artificial ice plant building 2011 Landscape Architectural Services 4401156916 Freelton Community Park Development 731,510 731,510.78 159,807.07 571,702.93 coordinated by Facilities, tender Q1 2015. 22% On-going program. Component of Stadium Precinct Park. Request for Proposals to be 2011 Landscape Architectural Services 4401156103 Brian Timmis Field Replacement 400,000 338,153.06 366,381.87 33,618.13 issued Q1'15. Coordinating with Stadium Precinct Park staff group. 92% On-going program. Multi-year plan. Feasibility and prioritization study to address Recreation Gaps, Parkland Acquisition relative to surplus school site selection for 2011 Landscape Architectural Services 4401155002 Park Outdoor Facilities Implementation Plan 100,000 94,444.44 46,237.82 53,762.18 acquisition. 46% On-going program. Tender target Q1'15. Soccer field conversion construction complete. 2010 Landscape Architectural Services 4401056127 Churchill Park-Soccer Field & MP 1,763,690 1,448,221.60 826,553.58 937,136.42 Management Plan recently achieved agency sign off. 47% 2010 Landscape Architectural Services 4401056090 Johnson Tew Park 1,325,200 1,154,520.74 454,447.33 870,752.67 On-going program. Archaeological Stage 3 complete. Tender target Q1'15 34% On-going program. Land acquisition Open Space Replacement Strategy. Acquisition accounts to be combined on completion of transactions (see 4400656660). Land 2010 Landscape Architectural Services 4401056060 Open Space Replacement Strategy - East Mountain Trail 640,000 637,798.41 262,371.43 377,628.57 exchange required with Pritchard Road property keep open. 41% Multi-yr project. Spray Pad construction complete. Keep open for deficiencies C15-12-13 2010 Landscape Architectural Services 4401056020 Village Green Park 815,370 641,118.28 350,112.64 465,257.36 (P). Remaining and future $ for lawn bowling improvements. 43% Appendix "B" to Public Works Report 15-003
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BUDGET EXCEPTION REPORT - PUBLIC WORKS - TAX SUPPORTED PROGRAM AS AT SEPTEMBER 30, 2014
Year Actual Project Costs Available % Spent & Approved Program Project ID Description/Title Budget Revenues to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
Developer Build project. Legal agreement sign with Developer to construct parkette as part of waterfront trail. see Green Millen Estates 4401256801. Construction underway 2010 Landscape Architectural Services 4401056005 Millen Road Parkette 85,000 85,000.00 21,138.79 63,861.21 keep open. 25% On-going program. Future phases planned. Not an overage. These funds were accesssed 2010 Landscape Architectural Services 4401056002 The Gore Master Plan 2,958,454 2,522,934.94 3,489,844.08 -531,389.69 through pre-approval policy to award Ph1. 2015 funds required. 118% On-going program. Contract PW-10-05(P) Construction complete. Deficiencies outstanding, Construction communications with contractor required. Keep open. Potential 2009 Landscape Architectural Services 4400956919 William McCulloch Park 1,352,330 1,352,326.04 1,337,326.04 15,003.96 to Close Out PO with confirmation from Construction 99% Councillor request to install playground, keep open for installation 2015, pending transfer 2009 Landscape Architectural Services 4400956900 Ancaster-Fairgrounds Parkette 10,090 10,503.98 96,886.24 -86,796.24 to reconcile overage: 4400956652 Maplewood, and 4400756200 Chedoke Waterfall 960% On-going program. Funded through Beach Reserve at Councillor's request. 2015 scope to 2009 Landscape Architectural Services 4400956800 Beach Park Development Program 1,089,000 1,084,000.00 781,620.44 307,379.56 include Beach Strip naturalization program through Ops. 72% Multi-yr project. On-going program. 2015 funding to complete program. Consultation with 2008 Landscape Architectural Services 4400856600 Olmstead Natural Open Space 1,096,000 1,017,084.47 503,009.14 592,990.86 Six Nations. Capping of archaeological site. 46% On-going program. Fountain Terraces construction underway C15-10-13 (P). Completion scheduled July 2014. PO can be closed once reconciliation is confirmed by Construction. Reappropriate $49,572 to 4401256520 - Gage Park Redevelopment - Walkway Lighting 2008 Landscape Architectural Services 4400856520 Gage Park Redevelopment 1,595,320 1,727,278.82 1,545,747.94 49,572.06 and Paving 97% Multi-yr project. On-going program. Irrigation building design required MOE permit. Future ball field development in design. Funding in 2015 to complete program. Tender target 2007 Landscape Architectural Services 4400756755 Joe Sams Park Phase 2 Development 1,725,000 1,715,351.29 1,487,783.72 237,216.28 Q1;15. 86% On-going program. Storm water management plam was required prior to site plan approval. Parks depot, parking and mini fields award is forthcoming. Commitments to 2007 Landscape Architectural Services 4400756103 Heritage Green Sports Park 3,368,800 3,367,198.27 2,577,097.16 791,702.84 show on next BER. 76% On-going program. CLOSE PO. Funds required for demolition of 72 Strachan Street as 2006 Landscape Architectural Services 4400656758 Perimeter Road Trail Develop 297,700 297,700 289,978.78 7,721.22 part of this initiative. Currently being coordinated with Faciliities. 97% 2015 WIP $77K to Dundas Valley Highschool Soccer 4401556510. On-giong program. 2006 Landscape Architectural Services 4400656511 Delottinville Park 695,000 695,390.67 620,984.14 74,015.86 Construction underway C15-12-14(P). 89% Real Estate transaction.Significant strides made in the litigation, hopeful that we can conclude this matter by mid-2014, there is a possibility the expropriation litigation could 2006 Landscape Architectural Services 4400650661 Lifesaver Park 555,000 555,000.00 345,600.06 209,399.94 continue into 2015 62% 2015 WIP $71K to Wm Connell Community Pk 4401356124. Multi-yr project. Functional design for park development and stormwater management study and design underway, 2004 Landscape Architectural Services 4400456124 William Connell Community Park 340,000 341,584.43 286,634.87 53,365.13 HCA approval required, construction tender target Q1'15 future works required keep open. 84% On-going program. Redhill Reserve Acct. On-going for 'green' projects in Wards 4,5&6. 2004 Landscape Architectural Services 4400054005 Red Hill Res Remaining Projects 227,050 227,043.40 202,872.50 24,177.50 Established by City Council '99 for funding equally among the Wards 4,5&6. 89% 22 Total Pre-2012 Projects 24,050,514 22,924,164 17,379,733 6,670,781 72.3%
69 TOTAL ACTIVE PROJECTS 67,137,253 49,821,447 33,049,930 34,087,323 49.2%
Projects Complete - Pending Closing
Installation of playground. Construction completed by developer. Close once 2014 Landscape Architectural Services 4401456104 Stinson School Parkette-Dev 66,000 58,666.67 63,546.20 2,453.80 commitments are paid/cleared. 96% 2012 Landscape Architectural Services 4401256516 Trillium Garden Park 30,000 30,000.00 30,079.54 -79.54 Close once commitments are paid/cleared 100% 2012 Landscape Architectural Services 4401203200 Gore Master Plan Pilot Pedestrian Initiative 33,546 33,545.61 37,185.98 -3,640.37 Awaiting PO Closure - Project complete close next BER 111% 2011 Landscape Architectural Services 4401156531 Battlefield-King St-Centennial 469,220 469,218.95 451,223.24 17,996.76 Close once commitments are paid/cleared. 96% In-progress - need to confirm if any funds are still owing to Developer. With confirmation, 2010 Landscape Architectural Services 4401056521 Trillium Seabreeze Park 980,000 980,418.51 986,137.74 -6,137.74 can close and return 90% to DC reserve. 101% 2009 Landscape Architectural Services 4400956901 Wm Schwenger Pk SprayPad & Sunshelter 617,525 617,524.82 612,067.94 5,457.06 Contract C15-38-12P awarded, construction completed June 2013. Awaiting PO closure. 99% Public Art implemented by Culture. Construction recently completed. PO and project can 2009 Landscape Architectural Services 4400956653 Battlefield Park Redevelopment 1,632,895 155,873.67 1,627,713.31 5,181.69 be closed once reconciliation is confirmed by Construction. 100% 2009 Landscape Architectural Services 4400956652 Maplewood-Relocate Diamond 295,000 296,289.11 256,171.97 38,828.03 Reappropriate to 4400956900 - Ancaster Fairgrounds Parkette, then close 87% 2008 Landscape Architectural Services 4400856891 East Hamilton Recreation Trail & Waterfront Link 13,215,010 13,215,009.81 13,111,223.33 103,786.67 Macro Oddi to confirm final PO Closure. Closure for next BER 99% 2008 Landscape Architectural Services 4400856660 2008 Red Hill Open Space Plan - East Mountain Trail Loop Phase 1 449,825 450,692.30 463,156.98 -13,331.98 Reconcile and close 103% 2007 Landscape Architectural Services 4400756200 Chedoke Waterfall Development 444,980 444,980.62 453,087.53 -8,107.53 Reappropriate to 4400956900 - Ancaster Fairgrounds Parkette, then close 102% 2006 Landscape Architectural Services 4400656660 OpenSpace Replacement Strategy 896,650 896,650.44 890,782.88 5,867.56 2015 WIP $6K to Open Space Replc Strat EMTL 4401056060. Close after WIP transfer 99% 2015 WIP $13K to Waterdown Memorial Pk Ice Loop 7101454202. Close after WIP 2006 Landscape Architectural Services 4400656638 Courtcliffe Park 1,590,000 1,593,265.08 1,576,368.78 13,631.22 transfer. 99% 13 Total Completed Projects 20,720,651 19,242,136 20,558,745 161,906 99.2%
82 TOTAL OPEN SPACE DEVELOPMENT 87,857,904 69,063,583 53,608,675 34,249,228 61.0%
ENERGY 2014 Projects 2014 Facilities - Energy 3541451007 Pump Stn Efficiency Upgrade 100,000 88,889 0.00 100,000.00 Project is on hold until Hamilton Water completed Strategic Energy Plan 0.0% Project is currently under design. Anticipated tender Q4 2014, HVAC installation Q1 and 2014 Facilities - Energy 3541451004 HVAC Energy Efficiency Upgrade 350,000 302,778 89,822.80 260,177.20 Q2 2015, completion Q3, 2015. 25.7% 2 Total 2014 Projects 450,000 391,667 89,823 360,177 20.0%
2013 Projects Phase 1 project initiated with roster firm on design process. OPA submission for 2013 Facilities - Energy 3541355002 W&WW Energy Opportunity Assmnt 200,000 200,000 0.00 200,000.00 incentives confirmed. Phase 2 on hold until Hamilton Water Scoping Study Complete. 0.0% Project in design. Anticipated project completion Q3 2014. Commitments to clear Q4 2013 Facilities - Energy 3541351006 Building Automated Systems 600,000 566,667 78,371.85 521,628.15 2014. 13.1% Appendix "B" to Public Works Report 15-003
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BUDGET EXCEPTION REPORT - PUBLIC WORKS - TAX SUPPORTED PROGRAM AS AT SEPTEMBER 30, 2014
Year Actual Project Costs Available % Spent & Approved Program Project ID Description/Title Budget Revenues to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
Project is substantially complete. Final completion Q3 2014. Final invoices anticipated 2013 Facilities - Energy 3541351004 HVAC-Energy Efficiency Upgrade 100,000 100,000 88,636.36 11,363.64 Q3 2014. Once final invoices are paid, project can be closed. 88.6% Design process underway at this time with roster firm (FVB). Anticipated project 2013 Facilities - Energy 3541341734 Convention Centre Lifecycle 350,000 350,000 94,697.37 255,302.63 completion Q3 2014. Anticipate commitments to clear Q4 2014. 27.1% Design process underway at this time with roster firm (FVB). Anticipated project 2013 Facilities - Energy 3541341730 Ham Place Lifecycle Repl 560,000 560,000 99,510.94 460,489.06 completion Q3 2014. Anticipate commitments to clear Q4 2014. 17.8% 5 Total 2013 Projects 1,810,000 1,776,667 361,217 1,448,783 20.0%
Pre-2012 Projects $400k to be collected as part of the Owner's share. Funds to be collected and then 2009 Facilities - Energy 3540941950 ISF-898-Lister Energy Expansion 1,220,000 821,032 1,221,031.82 -1,031.82 project can be closed. 100.1% Project at 100%. Once commitments clear, project can be closed. Project to be closed 2009 Facilities - Energy 3540941736 Chiller Replace Program 6,204,900 5,903,884 6,128,906.88 75,993.12 pending completion of Service Contract. Q4-2015. 98.8% 2 Total Pre-2012 Projects 7,424,900 6,724,916 7,349,939 74,961 99.0%
9 TOTAL ACTIVE PROJECTS 9,684,900 8,893,249 7,800,978 1,883,922 80.5%
Projects Complete - Pending Closing Project complete. Once commitments are cleared, project can be closed. Transfer 2010 Facilities - Energy 3541041730 Hamilton Place Lifecycle Replacement 810,100 810,084 716,110.30 93,989.70 available balance to 3541341730. 88.4% 1 Total Completed Projects 810,100 810,084 716,110 93,990 91.5%
10 TOTAL ENERGY 10,495,000 9,703,333 8,517,088 1,977,912 81.2%
FLEET 2014 Fleet 4941451100 Fleet Vehicle & Equipment Repl 5,391,000 1,600 680,354.06 4,710,645.94 Work started in 2014. Anticipated completion 2017 12.6% Code and compliance upgrade work for sites identified in the capital detail sheet. 2014 Fleet 4941451003 Restoration - Fleet Fuel Sites 435,000 435,000 2,676.99 432,323.01 Anticipated completion 2016. 0.6% 2014 Fleet 4941451001 Shop Equipment Replacement 150,000 0 72,487.61 77,512.39 Project review is underway and anticipated completion is 2015. 48.3% All funds are committed and all remaining vehicle and equipment purchases will be 2013 Fleet 4941351100 2013 Central Fleet Replacement 5,390,000 1,315,622 3,500,321.08 1,889,678.92 completed in 2016. 64.9% All funds are committed and all remaining vehicle and equipment purchases will be 2012 Fleet 4941251100 2012 Central Fleet Replacement 9,386,000 2,549,799 6,589,143.66 2,796,856.34 completed in 2015. 70.2% 330 Wentworth fuel project to be tendered by Procurement in Dec 2014. Trench to be dug in 2014. Construction to commence in Spring 2014 with anticipated work completion 2011 Fleet 4941151002 Motor Fuel Storage Tank 370,000 370,000 395,385.01 -25,385.01 Q4 2015. 106.9% Avantis conversion to Hansen 8 is underway. Completion expected by 3rd quarter in 2010 Fleet 3541057002 Avantis Software Up-grade 330,000 330,126 251,868.04 78,131.96 2015. Project is in coordination with IS. 76.3% 7 TOTAL ACTIVE PROJECTS 21,452,000 5,002,146 11,492,236 9,959,764 53.6%
Projects Complete - Pending Closing
0 Total Completed Projects 000 0 91.5%
7 TOTAL FLEET 21,452,000 5,002,146 11,492,236 9,959,764 53.6%
FACILITIES 2014 Projects Archibus system operation and maintenance is underway. Preventative Maintenance 2014 Facilities - Corp. 3541457001 Archibus-Facility Maintenance 50,000 44,444.44 5,383.00 44,617.00 routines being completed. Anticipated completion Q2 2015. 11% Transitioning of data from RECAPP to Asset Planner(new asset management software)complete.Building Condition Assessments for library portfolio havestarted 2014 Facilities - Corp. 3541455100 Facilities Audit Program 93,000 82,666.67 19,753.66 73,246.34 withTurner Park Library. Remainder to be completed by Q3 2015. 21% MTC gas monitoring system design complete. Tender to be issued in Q4 2014. Anticipated construction completion Q2 2015. Prime consultant engaged for MacNab 2014 Facilities - Corp. 3541455001 Yard Capital Renewal Program 219,000 194,666.67 28,578.00 190,422.00 Tunnel Fire Suppression system design. To be tendered in Q3 2015. 13% RCMP Roof Replacement awarded and contractor is mobilizing. Anticipated completion by Summer 2015. Surplus funding to be returned to reserve to offset future funding 2014 Facilities - Corp. 3541441910 RCMP Lease-Capital Replacement 434,000 385,777.78 205,487.37 228,512.63 demand (annual). 47% FOC Iceplant replacement project complete. Currently in contractor Maintenance holdback period. Remaining funds to be used toward decommissioning of former ice 2014 Facilities - Corp. 3541441729 Copps Lifecycle Renewal Progrm 420,000 373,333.33 189,217.12 230,782.88 plant. 45% Ancaster LB&T parking lot is complete. However, there are some liens placed on the overall project due to payment issues by the general contractor. Once resolved and 2014 Facilities - Corp. 3541441648 Parking Lot Rehabilitation 50,000 44,444.44 40,383.00 9,617.00 commitments clear, project can be closed. 81% Project to improve building security within City facilities under Facilities Management. Feasibility study is 85% complete to determine priority needs. Anticipated completion Q4 2014 Facilities - Corp. 3541441631 Facilities Security Program 120,000 106,666.67 107,919.00 12,081.00 2014. 90% Ongoing program for emergency repairs at facilities due to aging infrastructure. Once 2014 Facilities - Corp. 3541441532 Facility Capital Maintenance 427,692 375,469.53 429,437.12 -1,745.37 final invoicing complete and POs closed, defecit to be funded by 2013 program - 100% FS#1, Mounthope yard,Gage park roofs awarded&construction underway.Concession roof out to tender.Chedoke Roof to be tenderedQ4 2014. Concession&Chedoke Roof 2014 Facilities - Corp. 3541441412 Roof Management Program 591,000 525,333.33 236,823.89 354,176.11 construction to commence Spring 2015, anticipated completion Q3 2015. 40% Appendix "B" to Public Works Report 15-003
Page 14 of 19
BUDGET EXCEPTION REPORT - PUBLIC WORKS - TAX SUPPORTED PROGRAM AS AT SEPTEMBER 30, 2014
Year Actual Project Costs Available % Spent & Approved Program Project ID Description/Title Budget Revenues to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
Remainder of funds for design&construction of Parkdale Arena Freon Replacement. Construction 2015. Project cash flowed, additional funds requested in 2015 capital 2014 Facilities - Corp. 3541441409 Code & Legislative Compliance 900,000 800,000.00 383,058.14 516,941.86 process. Anticipated completion Q4 2015. 43% RFP for PC issued and closing Q4 2015; CM document preparation underway w/Legal & Procurement; to confirm scope. Council report to be brought forward when design 2014 Facilities - Corp. 3541441401 POA Administration Offices 3,000,000 0.00 359,983.10 2,640,016.90 underway.Construction and move to be complete Aug. 2017. 12% Volunteer firestations work includes painting, flooring, minor interior door upgrades, lighting and signage. Work has been quoted and is underway. Anticipated construction 2014 Facilities - Corp. 3541441013 Firestations Facility Upgrade 216,000 192,000.00 128,609.36 87,390.64 completion Q4 2015. 60% Library AODA audits currently underway with 15% of audits completed. Remainder to be completed in 2015. Westdale library HVAC upgrade design underway. Construction to 2014 Facilities - Corp. 3541441010 Facility Upgrades Libraries 252,000 224,000.00 27,130.00 224,870.00 be done in 2015. 11% 13 Total 2014 Projects 6,772,692 3,348,803 2,161,763 4,610,929 31.9%
2013 Projects Data integrity work is currently underway. Anticipated completion Q4 2014. Surplus 2013 Facilities - Corp. 3541357001 Archibus-Facility Maintenance 50,000 50,000.00 34,943.65 15,056.35 funding to offset future funding demand (annual). 70% Fire Station Building Condition Audits complete. Ongoing program. Remaining funds to 2013 Facilities - Corp. 3541355100 Facilities Audit Program 80,000 80,000.00 57,291.16 22,708.84 be combined with 2014 program for asset management/condition audits. 72% Lifecycle renewal program for Yards. Remaining funds to be used toward Yards 2013 Facilities - Corp. 3541355001 Yard Capital Renewal Program 374,457 374,457.45 271,098.21 103,359.24 Salt&Sand Storage structure review. 72% Specification are complete and under review by Procurement. To tender in Dec 2014. Project on track for Q2 2015 completion of phase 2 emergency generator testing and data 2013 Facilities - Corp. 3541351005 Generator BlackOut Testing 282,000 267,333.33 163,874.57 118,125.43 collection. 58% Backflow Strategy complete. Strategy includes 5 year staged implementation plan with order of magnitude costing. RFQs issued for 2014 identified priorities. Construction to be 2013 Facilities - Corp. 3541349003 Backflow Prevention-Facilities 895,000 823,333.33 126,682.82 768,317.18 staged over 2014 and 2015. 14% Design of exterior ramp complete and under review by Access & Equity. To tender in Q1 2015. Work to be done in Spring/Summer 2015. Surplus funding to be returned to 2013 Facilities - Corp. 3541341910 RCMP-Lease-Capital Replacement 210,000 210,000.00 34,785.40 175,214.60 reserve to offset future funding demand (annual) 17% Ongoing program for emergency repairs at facilities due to aging infrastructure. Once Invoices paid and POS are closed, surplus funds to be used to fund defecit in 2014 2013 Facilities - Corp. 3541341532 Facility Capital Maintenance 680,293 600,000.00 491,268.94 189,023.97 program - 3541441532. 72% 330 Wentworth Phase 1 complete. 330 Wentworth phase 2 specification in process, On 2013 Facilities - Corp. 3541341412 Roof Management Program 500,000 585,000.00 235,189.04 264,810.96 track for tender and completion of Phase 2 in 2015. 47% Ongoing compliance work is in progress. Anticipated completion Q3 2014. Defecit to be 2013 Facilities - Corp. 3541341409 Code & Legislative Compliance 515,000 515,000.00 525,543.67 -10,543.67 funded from 2014 program - 3541441409. Commitments anticipated to clear Q4 2014. 102% Appendix "B" to Public Works Report 15-003
Page 15 of 19
BUDGET EXCEPTION REPORT - PUBLIC WORKS - TAX SUPPORTED PROGRAM AS AT SEPTEMBER 30, 2014
Year Actual Project Costs Available % Spent & Approved Program Project ID Description/Title Budget Revenues to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
Work complete for FS Gas monitoring installation project. Additional site identified; FS #11 system to be installed Q4 2014. Ongoing annual program; surplus funds to be used 2013 Facilities - Corp. 3541341013 Firestations Facility Upgrade 411,162 411,161.62 303,412.37 107,749.25 to fund defecit in 2012 program - 3541241013. 74% Ongoing annual program for lifecycle renewal in libraries. $150k to be used toward lifecycle renewal of Dundas Library. $100k to be used toward window investigation and 2013 Facilities - Corp. 3541341010 Facility Upgrades Libraries 350,000 350,000.00 79,622.08 270,377.92 design. Surplus funds to supplement 2014 program. 23% 11 Total 2013 Projects 4,347,912 4,266,286 2,323,712 2,024,200 53.4%
2012 Projects 2012 Roof Program is complete. Once POs are paid and closed, project can be closed. 2012 Facilities - Corp. 3541241412 Roof Management Program 675,000 675,000.00 602,158.73 72,841.27 Surplus funding to offset future funding demand (annual) 89% Work is complete. Close once commitments are paid and PO closed. Surplus funds to be 2012 Facilities - Corp. 3541241409 Facilities Code & Legislative Compliance Program 429,000 429,000.00 408,663.03 20,336.97 used to fund defecit in 2013 program - 3541341409. Anticipated closure Q4 2014. 95% Kenilworth Library construction in progress. Anticipated completion Q4 2014. Surplus 2012 Facilities - Corp. 3541241010 Facility Upgrades to Hamilton Public Libraries Program 365,000 365,000.00 293,087.56 71,912.44 funds to supplement 2014 program. 80% Building envelope repair to MTC complete. Currently in holdback period. Commitments 2012 Facilities - Corp. 3541241005 Structural Repairs - Forestry & MTC 380,000 380,000.00 312,629.77 67,370.23 anticipated to clear Q4 2014. Remaining funds to be transferred to building envelope 82% 4 Total 2012 Projects 1,849,000 1,849,000 1,616,539 232,461 87.4%
Pre-2012 Projects In the process of awarding Chedoke Yard Asphalt replacement and Fire Station #26 to Hamilton Paving. Approximate total cost for both is $130,000. Anticipated completion 2011 Facilities - Corp. 3541141648 Parking Lot Rehabilitation 275,000 275,000.00 146,539.65 128,460.35 Spring/Summer 2015. 53% FS#18 mould investigation report received and awaiting cost estimate to repair subject door. Data loggers installed which will provide additional data on water infiltration. 2011 Facilities - Corp. 3541141106 Fire EMS Stns Mould Repairs 1,800,000 1,463,826.35 1,677,629.40 122,370.60 Anticipated resolution for Q2 2015. 93% RFQ issued for the repair of Rockton Yard Salt Dome. Working through Site 2011 Facilities - Corp. 3541141041 Salt & Sand Storage Rehabilitation 300,000 300,000.00 250,382.50 49,617.50 PlanAgreement for the new Jones Road Salt Dome. 83% Construction work complete and deficiencies being resolved. Once Invoices submitted 2011 Facilities - Corp. 3541141010 Facility Upgrades Libraries 1,136,945 1,136,948.08 1,135,973.53 971.47 and paid, project to be closed. 100% 4 Total Pre-2012 Projects 3,511,945 3,175,774 3,210,525 301,420 91.4%
32 TOTAL ACTIVE PROJECTS 16,481,549 12,639,863 9,312,539 7,169,010 56.5%
Projects Complete - Pending Closing Project is complete. Ongoing program- deficit to be funded from 2013 program - 2012 Facilities - Corp. 3541241013 Firestations Facility Upgrade 193,000 193,000.00 258,406.95 -65,406.95 3541341013. Project to be closed next BER. 134% 2011 Facilities-ESI 2051141110 Lister Rehabilitation Project 29,800,000 29,392,658 29,373,896.78 426,103.22 Work is complete. Surplus funds to fund deficit in 2050659603 - Lister Block Costs. 98.6% 2006 Facilities-ESI 2050659603 Lister Block Costs 8,100,000 8,288,492 8,637,463.45 -537,463.45 Work is complete. Deficit to be funded from 2051141110 106.6% 3 Total Completed Projects 38, 093, 000 37, 874, 149 38, 269, 767 -176, 767 100. 5%
35 TOTAL FACILITIES 54,574,549 50,514,012 47,582,306 6,992,243 87.2%
H.E.C.F.I. 2014 Projects Roof drain project quoted & work underway. Windows quoted & in process of award, to commence Spring 2015. Carpets to be issued for quote Q1 2015. Anticipated completion 2014 Facilities - HECFI 3721441805 HCC,HP & CC Lifecycle Renewal 1,000,000 888,889 174,909.33 825,090.67 Q2 2016.Surplus funds to supplement 2015 program 17.5% Funds to be combined with 3721341803 and used toward HP sound system update. Remainder to be used toward sound system update project. Project tender closed and is under Procurement review. Anticipated construction start in Q1 2015. Anticipated 2014 Facilities - HECFI 3721441803 HP Replacements & Renovations 200,000 177,778 14,036.29 185,963.71 completion Q2 2015. 7.0% 2 Total 2014 Projects 1,200,000 1,066,667 188,946 1,011,054 15.7%
2013 Projects Transfer funds to cover deficit in 3721241803. Remainder to be used toward HP sound system update project. Project tender closed and is under review. Anticipated 2013 Facilities - HECFI 3721341803 HP Replacements & Renovations 200,000 200,000 29,048.50 170,951.50 construction start in Q1 2015. Anticipated completion Q2 2015. 14.5% Appendix "B" to Public Works Report 15-003
Page 16 of 19
BUDGET EXCEPTION REPORT - PUBLIC WORKS - TAX SUPPORTED PROGRAM AS AT SEPTEMBER 30, 2014
Year Actual Project Costs Available % Spent & Approved Program Project ID Description/Title Budget Revenues to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
Funding to be used toward elevator investigation, design and repair. Anticipated design 2013 Facilities - HECFI 3721341801 HCC Interior Renovations 200,000 200,000 14,000.00 186,000.00 completioin Q1 2015. Anticipated construction completion for Q4 2015. 7.0% 2013 Facilities - HECFI 3721341800 HCC & CC Replacement & Renos 800,000 800,000 765,611.24 34,388.76 Interior renovation work to booth is in progress. Project completion anticipated Q2 2015. 95.7% 3 Total 2013 Projects 1,200,000 1,200,000 808,660 391,340 67.4%
2012 Projects Deficit to be funded from 2013 program- 3721341803. Once complete, project can be 2012 Facilities - HECFI 3721241803 HP Replacements & Renovations 200,000 200,000 212,005.29 -12,005.29 closed. Anticipated Q4 2014. 106.0% Remaining funds to be combined with 2013 program and used toward elevator 2012 Facilities - HECFI 3721241801 HCC Interior Renovations 200,000 200,000 82,800.00 117,200.00 investigation and repair. Anticipated completion of investigation and design Q1 2015. 41.4% 2 Total 2012 Projects 400,000 400,000 294,805 105,195 73.7%
Pre-2012 Projects Ongoing annual program. Remaining funds to be used toward HCC exterior door 2011 Facilities - HECFI 3721141801 HCC Interior Renovations 300,000 300,000 279,745.33 20,254.67 replacement. Door review complete. Design underway. Anticipated to tender Q4 2014. 93.2% 1 Total Pre-2012 Projects 300,000 300,000 279,745 20,255 93.2%
8 TOTAL H.E.C.F.I. 3,100,000 2,966,667 1,572,156 1,527,844 50.7%
RECREATION 2014 Projects SPA has been granted, building permi application submitted, Anticipated permit issuance and tender issuance Dec 2014. Construction to start Spring 2015. Opening for summer 2014 Recreation 7101458401 Birge Outdoor Pool Redevelop 1,725,000 0.00 185,712.00 1,539,288.00 2016. 11% Tender Closing in November 2014. Construction commencement Spring 2015. 2014 Recreation 7101454712 Lawfield Arena HVAC & Mech 195,000 173,333.33 20,994.00 174,006.00 Anticipated completion by year end 2015. 11% Feasibility study for SWL Rec Centre independence from school complete.Design in progress. Adjoining Bishop Ryan was sold and new owner intends to demolish by Sept. 2014 Recreation 7101454710 SWL Rec Cntr Independence 148,000 131,555.56 72,141.21 75,858.79 Funds for construction obtained through capital pre-approval process. 49% Feasibility study for HP Rec Centre independence from school complete. Design in 2014 Recreation 7101454704 HPRC Independence from School 148,000 131,555.56 86,447.19 61,552.81 progress. Funds for construction to be requested in 2015 capital process. 58% 2015 WIP $50K to Freelton Park Washroom & Outdoor Ice Rink 7101254214. Ongoing program for emergency repairs at facilities due to aging infrastructure. Surplus funding to 2014 Recreation 7101454702 Facilities-Capital Maintenance 300,000 266,666.67 238,815.19 61,184.81 offset future annual funding demand. 80% 2015 WIP $1M to Dundas JL Grightmire Arena Reno 7101554510. Arena condenser project complete. Once commitments clear and WIP transfer complete, project can be 2014 Recreation 7101454536 Program - Arena Retrofits 1,263,000 1,122,666.67 359,340.55 903,659.45 closed. 28% Tender Closed November 3, 2014. Project mobilization in Dec 2014. Project will be done 2014 Recreation 7101454403 Spring Valley Arena-Chnge Rm E 1,213,000 1,161,555.56 170,631.25 1,042,368.75 in two phases (new and renovation). Anticipated completion in late 2015. 14% Project concept plans under review because of road widening and potential baseball diamond relocation to Joe Sam's. Additional funding required and being requested via the 2014 Recreation 7101454202 Waterdown Memorial Pk Ice Loop 2,200,000 1,080,000.00 195,730.92 2,004,269.08 2015 capital budget process. 9% Eastdale Park facility substantially complete. Final payments to vendors tbcompleted in Q4 2014. Mahony Park project will be resubmitted for SPA in Nov to include Normanhurst site. 2014 Recreation 7101454105 Park & Fieldhouse Retrofits 682,910 615,132.16 76,025.72 606,884.22 Mongomery Park facility in design (construction funds tbrequested in 2015 capital) 11% Phase 1 WIFI installation work is complete (11 locations). Project is a 3-phase project as per Report FCS13033. Surplus funds to supplement 2015 project funds of this multi-year 2014 Recreation 7101451002 Recreation Centres WIFI 57,000 50,666.67 38,306.19 18,693.81 project. 67% Pool concrete resotration complete. Signage currently under design. Approximately 2014 Recreation 7101441706 Recreation Centre Retrofits 341,000 315,888.89 279,158.42 61,841.58 $16,000 to be used to fund defecit in 2013 program - 7101341706. 82% Waterdown Town Hall Reno project is awiating SPA. Tender and permit drawings to be submitted once SPA granted. Completion anticipated 2015. Binbrook Town Hall Refresh 2014 Recreation 7101441701 Community Halls Retrofit 700,000 622,222.22 85,019.47 614,980.53 project in design. Sealy Park kitchen refresh in design. 12% Community Groups discussing requirements and coming to common agreement of 2014 Recreation/Facilities-Area Rating 4241409208 Old Beasley Ctre Kitchen Reno 22,600 22,600.00 0.00 22,600.00 scope. Awaiting a consensus from Community group in order to advance this project. 0% 13 Total 2014 Projects 8,995,510 5,693,843 1,808,322 7,187,188 20.1%
2013 Projects 2015 WIP $1M to Dundas JL Grightmire Arena Reno 7101554510. Remaining funds to be combined with 2014 program toward Grightmire arena reno. Grighmire reno project 2013 Recreation 7101354536 Program - Arena Retrofits 1,784,000 1,784,000 775,558.43 1,008,441.57 currently under SPA review. 43.5% Feasibility complete. Building Condition Assessment complete. RFP preparation for prime consultant is currently underway. Council approval required to proceed with 2013 Recreation 7101354202 New Dalewood Community Centre 1,500,000 1,500,000.00 180,280.34 1,319,719.66 negotiatioins for land acquisition. 12% Ancaster Lawn Bowling&Tennis Project is substantially complete. Deficiencies remain o/s. Liens on project being investigated by Legal. Surplus funding to offset future annual 2013 Recreation 7101354105 Park & Fieldhouse Retrofits 1,205,835 955,835.00 1,197,583.39 8,251.61 funding demand. 99% Appendix "B" to Public Works Report 15-003
Page 17 of 19
BUDGET EXCEPTION REPORT - PUBLIC WORKS - TAX SUPPORTED PROGRAM AS AT SEPTEMBER 30, 2014
Year Actual Project Costs Available % Spent & Approved Program Project ID Description/Title Budget Revenues to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
Project Complete, final invoices pending. Project reconciliation to be completed because 2013 Recreation 7101354104 Ancaster Senior Centre Expand 1,750,000 1,750,001.00 2,122,283.54 -372,283.54 of termination and change of general contractor. Once complete, project to be closed. 121% Project to be closed once final invoices issued to the City and commitments paid. 2013 Recreation 7101341706 Recreation Centre Retrofits 451,514 451,513.57 482,520.38 -31,006.81 Ongoing program. Defecit to be funded from 7101241706 and 7101441706. 107% Waterdown Town Hall Reno project is awiating SPA. Tender and permit drawings to be submitted once SPA granted. Funds to be combined with 2014 program - 7101441701 2013 Recreation 7101341701 Community Halls Retrofits 1,200,000 600,000.00 237,099.26 962,900.74 (project cash-flowed over 2 yrs). Completion anticipated 2015. 20% Building Permit application submitted. Procurment review for tender in progress. Project on hold until decision is made regarding partnership facility between HWDSB, HPL and 2013 Recreation 7101341350 Greensville Hall Structure 200,000 200,000.00 72,251.17 127,748.83 City. 36% Project substantially complete. Final invoices to be processed. Commitments anticipated 2013 Recreation/Facilities-Area Rating 4241309502 Sam Manson Park Clubhouse 550,000 550,000.00 536,254.65 13,745.35 to clear year end 2014. 98% It was requested that this project be deferred until a larger strategy is in place. Community group wants a Victorian style sign. The new Park is the focus at this point, 2013 Recreation/Facilities-Area Rating 4241309203 Cent Mem Rec Cntr - dgtl sign 35,000 35,000.00 0.00 35,000.00 recently tendered. Sign timelines tbd once the community group reconvenes. 0% 9 Total 2013 Projects 8,676,349 7,826,350 5,603,831 3,072,517 64.6%
2012 Projects SPA for Birge granted. Building permitapplication submitted, Anticipated permit issuance&tender issuance Dec 2014. Construction to start Spring 2015 using 2012 Recreation 7101258701 Birge Outdoor Pool Redevelop 150,000 150,000.00 131,778.24 18,221.76 constrcution funds from 7101458401. Opening for summer 2016. 88% Ongoing program for emergency repairs at facilities due to aging infrastructure. Project to be closed once final invoices issued to the City and commitments paid. Surplus funding 2012 Recreation 7101254702 Facility Capital Maintenance 435,000 435,000.00 430,643.16 4,356.84 to offset future annual funding demand. 99% Glanbrook envelope repairs in construction with anticipated completion by year end. Brewster Pool Admin office wall repairs in construction. Projects to be completed Q1 2012 Recreation 7101254217 Program - Exterior Structure 350,000 350,000.00 347,005.25 2,994.75 2015. 99% Winona roof complete as of Summer 2014. Sir Winston Churchill Rec roof tender Nov 13 2012 Recreation 7101254216 Program - Roof Management 600,000 600,000.00 563,975.87 36,024.13 2014. Anticipated completion by Q3 2015. 94% SPA delayed due to water consumption calculations Water needs to calculate if system is able to handle the increased load. Anticipate SPA received, building permit submitted and 2012 Recreation 7101254214 Freelton Park Building 1,580,000 1,580,000.00 365,347.71 1,214,652.29 tender issued end of Q1 2015 23% Council Report presented. Scott Park Arena demo to commence in Dec 2014. RFP for prime consultant underway and to be issued in Dec 2014 (collaborative procurement with 2012 Recreation 7101254201 Scott Park-New Senior Centre 3,200,000 2,866,666.67 566,316.68 2,633,683.32 the HWDSB). 18% Project complete. Property to be sold by Real Estate in collaboration with Recreation City Services. Proceeds from sale are part of funding model. Once sold, project can be 2012 Recreation 7101254107 North Wentworth Arena Demo 300,000 300,000.00 204,798.23 95,201.77 closed. 68% Copetown Parking had to go to tender as it exceeded the anticipated budget and RFQ amount permissable. Tender Closing Nov 2014. Work to commence Spring 2015 with 2012 Recreation 7101245215 Parking Lot Management 400,000 400,000.00 357,288.66 42,711.34 completion by year end 2015. 89.3% Program to bel closed once final invoices issued to the City and commitments paid. 2012 Recreation 7101241706 Recreation Centre Retrofits 350,000 350,000.00 334,398.77 15,601.23 Surplus funds to be used to fund 7101341706 96% Project substantially complete. Occupancy for Nov 14. Grand opening end of Nov. Final 2012 Recreation/Facilities-Area Rating 4241209807 ChdokePh2 Multi-Purpose Addtn 1,800,000 1,800,000.00 1,858,772.41 -58,772.41 invoicing anticipated 2015. 103% Phase 1 Winterization including windows&doors replacement completed Q2 2014. Phase 2 Winterization, approved in 2014 as part of participatory budget, to include HVAC 2012 Recreation/Facilities-Area Rating 4241209108 Churchill Prk Bwling Wintrzng 175,000 175,000.00 144,880.67 30,119.33 installation. To be designed commencing Q3 2014 with work in 2015. 83% $80,100 committed in Jan 2014 towards 3 year software contract (2014 to 2016) with 2012 ESI - Recreation 3541255100 Facilities Audits 106,700 106,700.00 106,879.32 -179.32 Ameresco Group Inc. 100% 12 Total 2012 Projects 9,446,700 9,113,367 5,412,085 4,034,615 57.3%
Pre-2012 Projects Work is complete and opened to the public June 2014. Currently in holdback period. 2011 Recreation 7101158709 Rosedale Outdoor Pool 2,600,000 2,600,000.00 1,767,990.58 832,009.42 Once holdback released and POs paid, project can be closed. 68% Winona Surplus Elementary School Building Feasibility completed. This project currently 2011 Recreation 7101155601 Winona Feasibility Study 75,000 75,000.00 14,360.00 60,640.00 parked. 19% Project is behind schedule due to severe weather conditions during winter of 2013-2014. 2011 Recreation 7101154710 Senior Centre - Waterdown 1,300,000 1,300,000.00 1,297,077.44 2,922.56 Anticipated Construction Completion early to mid 2015. 100% RECAPP-identified repairs ongoing. Project to be closed once final invoices are 2011 Recreation 7101154536 Arena Retrofits 1,000,000 1,000,000.00 1,005,592.47 -5,592.47 submitted and commitments paid. Defecit to be funded from 2013 program - 101% Construction has commenced. Foundation walls complete and site servicing in progress. Completion for June 2015 for Summer opening to the public. Commitments to clear year 2011 Recreation 7101141700 Green Acre Outdoor Pool Refurb 2,605,000 225,000.00 2,728,041.19 -123,041.19 end 2015. 105% Legal issues almost resolved. Lien garnishment by Sheriff's office resolved. Outstanding 2010 Recreation 7101054527 Parking Lots-Rehabilitation 300,000 300,000.00 237,694.99 62,305.01 monies owed to subtrade to be paid by year end. Anticipated closure Q1 2015. 79% Ongoing Legal issues pending. Litigation by sub trade. Discoveries started in November 2010 Recreation 7101041707 ISF-2425 Morgan Firestone Twin 10,275,000 6,810,698.33 10,354,077.20 -79,077.20 2014. 101% Appendix "B" to Public Works Report 15-003
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BUDGET EXCEPTION REPORT - PUBLIC WORKS - TAX SUPPORTED PROGRAM AS AT SEPTEMBER 30, 2014
Year Actual Project Costs Available % Spent & Approved Program Project ID Description/Title Budget Revenues to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
Release of maintenance holdback pending. Outstanding warranty item issues still to be 2009 Recreation 7100954901 ISF-2296-Lower SC Recreation 13,000,000 6,275,427.91 13,051,982.70 -51,982.70 addressed by contractor. May pursue legal action if not rectified in short order. 100% Maintenance holdback yet to be released due to outstanding contractor deficiencies. 2009 Recreation 7100954900 ISF-2344-Westmount Recreation 21,000,000 8,840,443.08 18,476,181.88 2,523,818.12 Anticipated Q2 2015. 88% Project to be closed once final invoices are issued to the City and commitments paid. 2009 Recreation 7100954703 Public Use Feasibility Study 400,000 401,751.52 396,908.46 3,091.54 Anticipated completion Q1 2015. 99% Project feasibility complete. RFP for prime consultant underway. Negotiation with HWDSB pending for property (land ownership by HWDSB). Council report to move 2009 Recreation 7100954700 Pinky Lewis Expansion Project 1,570,000 1,577,638.78 185,913.05 1,384,086.95 forward Q1 2015. 12% This work is being carried out as part of the Pan-Am Games Ivor Wynne. Remaining funds to be used for equipment and furniture to outfit City area. Anticipated that 2007 Recreation 7100754711 Ivor Wynne Stadium Rehab 1,550,000 1,550,000.00 1,469,581.72 80,418.28 commitments will clear Q3 2015. 95% Project complete. Release of maintenance holdback in progress. Retaining $25,000 for 2005 Recreation 7100554707 Flamborough Twin Pad Arena 18,735,000 12,471,726.82 19,119,424.01 -384,424.01 o/s issues not yet rectified by contractor. May pursue legal action. 102% 13 Total Pre-2012 Projects 74,410,000 43,427,686 70,104,826 4,305,174 94.2%
47 TOTAL ACTIVE PROJECTS 101,528,559 66,061,246 82,929,064 18,599,495 81.7%
Projects Complete - Pending Closing Work complete. Project can be closed once commitments are paid. Defecit to be funded 2014 Recreation 7101454706 Golf Course Improvements 80,000 71,111.11 103,740.44 -23,740.44 from 3541341532. 130% Bennetto tennis court resurfacing project is complete. Work was tendered with other court replacement. Once that work complete and final invoices submitted and paid, 2014 Recreation 7101454402 Bennetto Rec - Tennis Cts 25,000 22,222.22 28,088.04 -3,088.04 project can be closed. 112% Work complete Defecit to be funded from 3541341532. Once defecit funded, project can 2013 Recreation 7101354301 Chedoke Clubhouse Maintenance 200,000 200,000.00 239,987.94 -39,987.94 be closed. 120% 3 Total Complete Projects 305,000 293,333 371,816 -66,816 121.9%
50 TOTAL RECREATION 101,833,559 66,354,579 83,300,880 18,532,678 81.8%
TRANSIT 2014 Projects 2014 Transit-Support Services 5301485905 Bus Shelter-Bench Repairs&Repl 100,000 0 0.00 100,000.00 Inventory of shelters and rehabilitation strategy completed. Implementation beginning. 0.0% 2014 Transit-Planning 5301485901 2014 Bus Stop Landing Pads 73,000 0 0.00 73,000.00 To be completed Q2 2015. 0.0% 2014 Transit-Operations 5301484401 Open Data Project 150,000 88,124 105,993.42 44,006.58 Ongoing. 70.7% 2014 Transit-Fleet 5301483503 2014 Non-Rev Vehicle Replace 85,000 0 0.00 85,000.00 Purchases to be made in late 2014. Purchase order in progress. 0.0% 2014 Transit-Fleet 5301483100 2014 HSR Bus Replacement 8,765,000 0 0.00 8,765,000.00 To be started in Q4 2014. 0.0% Transportation Demand Management Program on-going, including administration of 2014 Transit-Mobility&Special Proj 5301455820 Transport Demand Mngt Program 200,000 85,814 187,242.44 12,757.56 Smart Commute Hamilton. 93.6% 2014 Transit- Fleet 5301451500 Replace Bus Hoists 360, 000 0 0000.00 360, 000. 00 To be started in Q3 2014. 000%.0% 7 Total 2014 Projects 9,733,000 173,939 293,236 9,439,764 3.0%
2013 Projects 2013 Transit-Support Services 5301385906 Transit Shelter Expansion 560,000 467,647 568,089.14 -8,089.14 Purchase Order issued and majority of work completed. 101.4% 2013 Transit-Support Services 5301385905 Bus Shelter-Bench Repairs&Repl 100,000 0 0.00 100,000.00 Inventory of shelters and rehabilitation strategy completed. Implementation beginning. 0.0% 2013 Transit-Planning 5301385901 2013 Bus Stop Landing Pads 73,000 0 45,345.60 27,654.40 Ongoing. 62.1% Pedestrian Mobility Master Plan recently approved & implementation to begin pending 2013 Transit-Mobility&Special Proj 5301384004 Mobility Programs - Pedestrian 50,000 0 0.00 50,000.00 resources. 0.0% Integrated transportation strategy complete (Rapid Ready). Funds to be used towards development of supporting mobility strategies and projects, e.g. 10 year transit strategy, 2013 Transit-Mobility&Special Proj 5301384002 Mobility Programs 150,000 52,599 74,716.45 75,283.55 land use/TDM, etc.. 49.8% The park and ride at the MTC under construction. Procurement negotiations underway for the A and B-Line enhanced amenities. Bike Share installations underway. Mohawk Hub 2013 Transit-Mobility&Special Proj 5301384001 Rapid Transit - Quick Wins 11,993,000 11,727,111 5,340,370.10 6,652,629.90 agreement with the College finalized. 44.5% 2013 Transit-Fleet 5301383603 Automated Vehicle Monitoring 220,000 0 0.00 220,000.00 Ongoing. Request for quotes on work plan. 0.0% Transportation Demand Management Program on-going, including administration of Smart Commute Hamilton. Funds are available in 5301455820 TDM project ID. 2013 Transit-Mobility&Special Proj 5301355820 Transport Demand Mngt Program 200,000 186,162 207,037.70 -7,037.70 Commitments will be transferred. 103.5% 2013 Transit-Mobility&Special Proj 5301355100 Rapid Transit Studies 315,000 315,000 261,247.35 53,752.65 To be closed once funding complete. 82.9% 2013 Transit-Fleet 5301351500 Replace Bus Hoists 360,000 0 296,000.00 64,000.00 Ongoing. 82.2% 2013 Transit-Operations 5301349001 Rubber Faced Street Curbs 175,000 0 0.00 175,000.00 Project late starting due to insufficient staffing. 0.0% Appendix "B" to Public Works Report 15-003
Page 19 of 19
BUDGET EXCEPTION REPORT - PUBLIC WORKS - TAX SUPPORTED PROGRAM AS AT SEPTEMBER 30, 2014
Year Actual Project Costs Available % Spent & Approved Program Project ID Description/Title Budget Revenues to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
2013 Transit-Fleet 4241409118 HSR Shelter-Longwood opp MIP 11,000 0 0.00 11,000.00 W1 funded Shelter Expansion Request. 0.0%
2013 Transit-Fleet 4241309401 W4 Bus Shelter King & Justine 20,000 20,000 20,000.00 0.00 W4 funded - Processed in conjunction with 2013 Shelter Expansion Program. 100.0% 2013 Transit-Fleet 4241309301 W3 Bus Shelters 60,000 60,000 60,000.00 0.00 W3 funded - Processed in conjunction with 2013 Shelter Expansion Program. 100.0% 14 Total 2013 Projects 14,287,000 12,828,519 6,872,806 7,414,194 48.1%
2012 Projects 2012 Transit-ATS 5311284001 Trapeze PASS-OPS for Darts 300,000 225,341 283,972.56 16,027.44 Initiated PASS-OPS installation. To be completed in Q1 2015. 94.7% 2012 Transit-Mobility&Special Proj 5301285905 Bus Shelter-Bench Repairs&Repl 300,000 120 0.00 300,000.00 Inventory of shelters and rehabilitation strategy completed. Implementation beginning. 0.0% 2012 Transit-Planning 5301285901 2012 Bus Stop Landing Pads 73,000 44,080 70,305.05 2,694.95 Ongoing. 96.3% 3 Total 2012 Projects 673,000 269,541 354,278 318,722 52.6%
Pre-2012 Projects 2011 Transit-ATS 5311182002 ATS Mobile Data Terminals 1,210,000 682,003 682,003.73 527,996.27 Installation complete. DARTS reviewing. 56.4% 2010 Transit-Mobility&Special Proj 5311055001 ATS Rebranding & Marketing Survey 400,000 15,061 15,060.50 384,939.50 RFP closed. PO to be issued. 3.8% 2006 Transit-Support Services 5310641001 ATS Accomodation 2,500,000 1,848,456 2,119,301.70 380,698.30 Current phase: Work at MTC in progess. 84.8% 2011 Transit-Operations 5301185001 Customer Service Software 720,000 559,039 559,038.99 160,961.01 Ongoing. 2015 completion date. 77.6% 2011 Transit-Operations 5301184002 Trapeze Analysis and Optimize 100,000 1,628 28,928.16 71,071.84 Ongoing. 2015 completion date. 28.9% 2011 Transit-Fleet 5301151500 Replace Bus Hoists 720,000 0 541,560.00 178,440.00 Ongoing. Purchase order issued. 75.2% Terminal security to be undertaken in conjunction with park and ride development. Under 2009 Transit-Mobility&Special Proj 5300985904 Park 'n Ride Terminal Security 1,935,000 502,218 987,412.86 947,587.14 construction. 51.0% 2008 Transit-Mobility&Special Proj 5300855100 Rapid Transit Studies 11,203,390 7,583,390 10,720,948.04 482,441.96 Project complete. To be closed once funding complete, pending corporate Finance. 95.7% Multi-year implementation underway. Initial installation complete. Next software upgrade expected Q2 2014, still outstanding: Para transit, Upass applications, self service devices, 2005 Transit-Support Services 5300583504 Fare Cards-System Enhancement 7,500,000 5,801,678 6,954,148.69 545,851.31 limited used media, third party network - scheduled for 2015. 92.7% 2004 Transit-ATS 5300483400 ATS Master Plan-Policy Revise 900,000 546,206.43 1,341,256.43 -441,256.43 Implementing new eligibility on Nov. 1, 2012. 66,000 trips built into 2014 budget. 149% 2003 Transit-Support Services 5300351100 Fare Box Replacement 4,500,000 3,969,883 4,090,648.71 409,351.29 Ongoing. 90.9% 11 Total Pre-2012 Projects 31,688,390 21,509,563 28,040,308 3,648,082 88.5%
35 TOTAL TRANSIT 56,381,390 34,781,561 35,560,628 20,820,762 63.1%
RED HILL VALLEY PROJECT Overruns in one Project Id will be offset by savings in another as needed over life of the RHVP 4060087001 Expressway - Land Purchases 58,768,000 14,203,071.34 67,062,536.64 -8,294,536.64 project. Expressway scheduled to be completed 2007/08 114% RHVP 4060087002 Expressway - Property Mtnce 2,669,000 2,506,482.51 2,761,855.18 -92,855.18 Same explanation as above 103% RHVP 4060087003 Expressway - Completed Works 235,118,148 1,098,672.77 230,089,461.94 5,028,685.67 Same explanation as above 98% RHVP 4060087004 Expressway Capital Holdng Acct 0 412,285,236.51 0.00 -0.00 Same explanation as above #DIV/0! RHVP 4060087007 North-South Holding -3,680,860 813,745.36 0.00 -3,680,859.86 Same explanation as above 0% RHVP 4060087008 Administration Holding Account 12,997,000 9,818,860.90 16,268,268.30 -3,271,268.30 Same explanation as above 125% RHVP 4060087009 Items Not Eligible For Subsidy 6,098,000 556,000.00 10,179,466.70 -4,081,466.70 Same explanation as above 167% RHVP 4060088002 Environmental Studies 2,641,000 0.00 2,346,221.94 294,778.06 Same explanation as above 89% RHVP 4060088003 EA Exemption Order N-S 5,223,000 0.00 6,919,822.76 -1,696,822.76 Same explanation as above 132% RHVP 4060089002 Miscellaneous Construction 1,106,000 55,235.00 1,069,670.84 36,329.16 Same explanation as above 97% RHVP 4060389010 Pipe Relocate-Burlngtn St-QEW 250,000 9,446,830 9,016,896.03 -8,766,896.03 Same explanation as above 3607% RHVP 4060389014 Mud St to Greenhill-ML Grading 22,657,893 0.00 22,178,667.03 479,225.78 Same explanation as above 98% RHVP 4060389017 ML Grading N Queenston-Nash 52,974,874 4,461,355.26 55,478,165.83 -2,503,291.53 Same explanation as above 105% RHVP 4060389020 100% RHCE items Claimable MTO 5,825,000 2,777,987.89 1,948,085.53 3,876,914.47 Same explanation as above 33% RHVP 4060689024 Paving & Stormwater Managemnt 28,467,945 0.00 29,332,993.96 -865,048.82 Same explanation as above 103% RHVP 4060689025 Con Grow-Instal&Main Plant Mat 5,400,000 0.00 3,759,137.16 1,640,862.84 Same explanation as above 70% RHVP 4060789026 Integrated Enviro Monitor Prg 2,500,000 0 1,502,899.44 997,100.56 Same explanation as above 60% 439,015,000 458,023,477 459,914,149 -20,899,149 105%
4060389020 100% RHCE items Claimable MTO 0 1,718,918.16 1,528,090.37 -1,528,090.37 100% MTO funded projects estimated to date (June 30, 2013) 0 19,013,438.01 18,780,199.34 -18,780,199.34 100% OTHER funded projects estimated to date (June 30, 2013) 0 630,057.34 630,057.34 -630,057.34 Total 100% MTO funded items 0 21,362,414 20,938,347 -20,938,347
18 TOTAL RED HILL VALLEY PROJECT Less 100% MTO Funded Items 439,015,000 436,661,064 438,975,802 39,198 100.0%
Note: 1) Funds will be reappropriated from 4060087007 North/South holding to Project Id's currently showing no budget allocation 2) Financing required to budget is balance of expenditures to be funded. The financing will include various funding sources including subsidies, land
587 TOTAL PUBLIC WORKS - TAX SUPPORTED 1,260,481,115 984,314,174 1,060,269,334 200,211,781 84.1% Appendix "C" to Public Works Committee Report 15-003
Page 1 of 9 BUDGET EXCEPTION REPORT - PUBLIC WORKS - RATES AS AT SEPTEMBER 30, 2014
Year Project Costs Available % Spent & Approved Project ID Description/Title Budget to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
RATES - STORM
2014 Active Storm Projects 2014 5181417152 Roadside Drainage Improvement Program - 2014 1,073,000 1,021,290.65 51,709.35 Anticipate 100% spent Q2 2015 95.2% 2014 5181417458 Catch Basin Replace & Rehab 500,000 463,797.79 36,202.21 Anticipate 100% spent by Q4 2014 92.8% 2014 5181449555 QA-QC Service Contract Program - 2014 50,000 59,637.86 -9,637.86 Ongoing - work in progress 119.3% 2014 5181455420 SERG - Flooding & Drianage MP 550,000 0.00 550,000.00 Preparing RFP. NEXT STEP: RFP for Flooding and Drainage Master Plan Q4 2014 0.0% Modeling and Flood Protection work - Churchill Park Neighbourhood area, Watercourse 5 and 6 - Flood plain mapping and hydrologic analysis to update SCUBE reports, Assessment of Development Intensification in Rurally Serviced Neighbourhoods of Ancaster. NEXT STEPS: Anticipated completion by 2014 5181455421 SERG - Stormwater Sys Planning 390,000 251,675.32 138,324.68 Q2 2015. 64.5% 2014 5181455556 Mapping Update - 2014 70,000 69,296.73 703.27 Ongoing Program - Close once commitments are paid/cleared/moved 99.0% 2014 5181460422 SERG - Holbrook SW Improvement 940,000 197,101.09 742,898.91 Ongoing - work in progress 21.0% 2014 5181460423 SERG - Princess at Birch 90,000 9,291.53 80,708.47 Ongoing - work in progress 10.3% 2014 5181460452 Shoreline Protection Program 200,000 0.00 200,000.00 Awaiting Engineering Report - anticipate 50% spent Q2 2015 0.0% 2014 5181460461 Forty Mile Municipal Drain 100,000 89,401.27 10,598.73 Ongoing - work in progress 89.4% 2014 5181460622 SWM Pond-Creek Maintenance Program - 2014 1,600,000 1,267,866.64 332,133.36 Work in progress to be completed Q2 2015 - Awaiting Conserv. Auth approvals for new works. 79.2% 2014 5181460722 Municipal Drain Maintenance Program - 2014 199,000 47,488.88 151,511.12 Reactive account - subject to application from the public. Unspent funds will be rolled forward to 2015. 23.9% Ongoing - work in progress, 2 phases in different budget years were combined for cost and 2014 5181461450 Satellite City Trunk Sewer Rehabilitation 940,000 951,044.98 -11,044.98 implementation efficiency. Completion by end of 2016 101.2% 2014 5181461740 Unscheduled Manhole & Sewermain - 2014 130,000 130,232.34 -232.34 Ongoing Program - Close once commitments are paid/cleared/moved 100.2% Seven of nine projects have been awarded (two are design only 2014). $680k in purchase orders to be processed. 100% funded from Current Contribution. In keeping with the Appropriation & WIP Transfer 2014 5181472290 Storm Sewer Upgrades - 2014 6,560,000 4,738,794.39 1,821,205.61 Policy, $630k surplus being used to WIP fund the 2015 program. 72.2% 15 Total 2014 Active Storm Projects 13,392,000 9,296,919 4,095,081 69.4%
2013 Active Storm Projects Study Complete. Final Report is on hold subject to further consultation with Senior Management regarding 2013 5181355347 SERG - Wtrcourse Erosion Study 840,000 91,647.84 748,352.16 the work on private properties. NEXT STEPS: Completion of Final Report Q2 2015. 10.9% Mill Street Erosion Site, Aubrey Avenue drainage improvements ongoing. NEXT STEPS: Completion by 2013 5181355350 SERG Studies & Assessments 520,000 146,980.34 373,019.66 Q1 2015. 28.3% Ongoing - work in progress. Phase 3 awarded May 2014. P.O. still to be processed. No anticipated 2013 5181360311 Fessenden - Daisy - Magnolia 7,820,000 7,821,204.61 -1,204.61 surplus. 100.0% Feasibility study complete. Recommendations to repair. Detailed design and construction to follow. Close 2013 5181360312 Greenhill - Hwy 20 Culverts 110,000 106,856.90 3,143.10 once commitments are paid/cleared/moved. 97.1% Continuous enhancements to data within Asset Management systems. No 2014 or future budgets until 2013 5181362073 Field Data Systems Program - 2013/14 130,000 27,916.42 102,083.58 these funds have been depleted. 21.5% Ongoing - work in progress. Project funded by current contribution and debenture proceeds. In keeping 2013 5181370000 Coordinated Road and Subsurface Works - 2013 1,300,000 1,060,013.46 239,986.54 with the Appropriation & WIP Transfer Policy, $050k surplus being used to WIP fund the 2015 program. 81.5% % spent dependent on # of unscheduled works that arise. Future budgets on hold until these funds have 2013 5181372074 Contingency for Unscheduled Works Program - 2013 200,000 180,416.90 19,583.10 been depleted. 90.2% All projects have been tendered and awarded. 100% funded from current contribution. In keeping with the 2013 5181372290 Storm Sewer Upgrades - 2013 2,411,000 2,039,668.68 371,331.32 Appropriation & WIP Transfer Policy, $120k surplus being used to WIP fund the 2015 program. 84.6% Implementation of the recommendations from the Conceptual Design Report for enhancement and repair 2013 5181372295 SERG - Mount Albion SWMF Rehab 500,000 163,413.72 336,586.28 for this SWM facility. NEXT STEPS: Design and Construction 2015. 32.7% 9 Total 2013 Active Storm Projects 13,831,000 11,638,119 2,192,881 84.1%
2012 Active Storm Projects Ongoing Field investigations and data sharing in partnership with HCA & assignment for the developement of City-Wide Flood related Communication Framework. NEXT STEPS: Stormwater Coordinator is implementing recommendations with lead sections within the corporation. Upcoming Roster 2012 5181255247 Implement SERG ICP Recommend 160,000 86,486.41 73,513.59 assignment for a Citywide Climate Change Adaptation Framework Q4 2014. 54.1% Analysis of Low Impact Development Solultion Complete. Additional Analysis for Conceptual Deisgn 2012 5181260214 Parkside and Kipling Flood 390,000 172,284.00 217,716.00 ongoing. NEXT STEPS: Q2 2015 Conceptual Design completion. 44.2% 2012 5181260215 Battlefield Creek Tributary Erosion Control and Slope stability project 760,000 757,308.48 2,691.52 Conceptual Design 2012; detailed design 2013 by Engineering Services; construction to follow 99.6% Feasibility of installing stormwater management in the adjacent golf course lands will be completed in 2014. Professional services for survey, hydrological-hydraulic modelling and assessment ongoing. NEXT 2012 5181260216 Golf Course SWMP Rosedale 390,000 38,650.05 351,349.95 STEPS: Assessment Completion Q4 2015, Detailed Design to follow. 9.9% 2012 5181260999 Closed Projects 46,141 17,276.15 28,864.65 % spent dependent on # of unscheduled works. Future budgets on hold pending depletion of these funds 37.4% 2012 5181270240 Burlington - Birch to MTO limits 2,250,000 2,133,834.95 116,165.05 Work in progress. Surplus funds to be reallocated to future planned Burlington St projects 94.8% Ongoing - work in progress. Birch - Burlington to Barton contract awarded Q2 2014. Completion by end of 2012 5181272290 Storm Sewer Upgrades - 2012 8,825,000 7,718,414.98 1,106,585.02 2015. Surplus of $960k being used to wip fund 2015 program. 87.5% Due to updated hydraulic modeling, the class EA will be updated in 2014. NEXT STEPS: EA Completion 2012 5181274800 Watercourse 5 and 6 3,850,000 358,228.50 3,491,771.50 Q1 2015, Detailed Design to follow. 9.3% 8 Total 2012 Active Storm Projects 16,671,141 11,282,484 5,388,657 67.7% Appendix "C" to Public Works Committee Report 15-003
Page 2 of 9 BUDGET EXCEPTION REPORT - PUBLIC WORKS - RATES AS AT SEPTEMBER 30, 2014
Year Project Costs Available % Spent & Approved Project ID Description/Title Budget to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
Pre-2012 Active Storm Projects 2006 5180660641 Little John & Lynden Outfalls 460,000 345,793.78 114,206.22 Ongoing - work in progress. 100% Current Contribution. No anticipated surplus. 75.2% Construction complete. Commissioning is ongoing. Waiting to be handed over to the operating 2008 5180662640 QEW Beach Blvd Flood Protect 12,170,000 11,775,770.42 394,229.58 department. 96.8% Jasper and Bland, Centennial Parkway Underpass, Hydrologic & Hydraulic Analysis for Storm Conveyance System in Binbrook & Shady Glen,Concept design for Winona Areas, Byron & Leckie 2008 5180855850 Storm Event Response Grp-SERG 1,100,000 975,362.07 124,637.93 Neighbourhood. NEXT STEPS: Close once commitments are paid/cleared/moved. 88.7% Lower East End Drainage - Grenfell Street/Kenilworth Avenue, Cumberland Avenue Flood Mitigation 2009 5180955950 SERG-LEED Study-Design 960,000 935,981.23 24,018.77 studies in progress. NEXT STEPS: Completion Q4 2015. 97.5% 2009 5180972292 SERG - Kenilworth Underpass 6,426,000 6,425,238.34 761.66 Design completed, permits being pursued. Tender in 2013. Construction in 2013/14 100.0% Project Report will be finalized upon completion of additional analysis in 2014 to identify opportunities for 2010 5181055060 Greenhill Storm Drainage - EA 120,000 111,883.96 8,116.04 upstream stormwater detention. NEXT STEPS: Completion Q1 2015. 93.2% Work in Progress at Lower Spencer Creek - Subwatershed Study, Coordinated partnership workplan with the Hamilton Conservation Authority, Climate Change Study. NEXT STEPS: RFP Preparation for the Red 2010 5181055075 Watershed Coord & Stewardship 1,160,000 740,013.62 419,986.38 Hill Creek Subwatershed Study Q4 2014. 63.8% 2010 5181060015 Inlet-Outlet Storm Damage Repair 1,700,000 1,496,025.04 203,974.96 Ongoing - work in progress. Project driven by wet weather events.. 88.0% 2010 5181072295 SERG - LEEDS Implementation - 2010 5,130,000 2,485,793.94 2,644,206.06 Ongoing - work in progress. Approx. $2.5m still to be awarded - Barnesdale - King to Cannon & Cope 48.5% Stoney Creek and Battlefield Creek Flood & Erosion Control Class Environmental Assessment Ongoing. Final Report is on hold subject to further consultation with Senior Management and Councilars regarding 2011 5181155101 Stoney&Battlefield Crk Control 2,690,000 386,439.46 2,303,560.54 the work on private properties. NEXT STEPS: EA Completion Q3 2015. 14.4% Cherry Beach Shoreline Protection Infrastructure Conceptual Design and Class EA Ongoing. NEXT 2011 5181155644 Cherry Beach Review & Class FA 1,700,000 257,562.85 1,442,437.15 STEPS: Estimate Completion by Q4 2014. 15.2% 2011 5181159150 Residential Drainage Assistance Program 520,000 277,236.00 242,764.00 Ongoing - work in progress 53.3% 2011 5181172295 SERG - LEEDS Implementation - 2011 8,100,000 6,937,797.43 1,162,202.57 Ongoing - work in progress. Gage Park Pond still to be tendered. 85.7% 2011 5181174110 Lower Davis Creek Erosion Mitigation 2,937,000 2,935,221.69 1,778.31 Ongoing - work in progress 99.9% 14 Total Pre-2012 Active Storm Projects 45,173,000 36,086,120 9,086,880 79.9%
46 TOTAL ACTIVE STORM PROJECTS 89,067,141 68,303,642 20,763,499 76.7%
Storm Projects Complete - Pending Closing 2006 5180655640 Specific Area Plan Act & EA 1,200,000 1,103,582.48 96,417.52 Work Completed. NEXT STEPS: Close Project. 92.0% 2006 5180661645 Mill Street CSO Outfall 715,000 690,226.74 24,773.26 Complete - pending final review/audit/payment 96.5% 2007 5180755701 SC & Btlfield Flood & Erosion 250,000 241,320.65 8,679.35 Work Completed. NEXT STEPS: Close Project. 96.5% 2007 5180755740 Class EA-SWM Ponds Davis Creek 180,000 157,949.62 22,050.38 Work Completed. NEXT STEPS: Close Project. 87.7% 2008 5180855844 Citywide S-W MP Implementation 1,027,000 973,571.37 53,428.63 Work Completed. NEXT STEPS: Close Project. 94.8% 2008 5180855847 Fessenden SWM Class EA 150,000 118,544.35 31,455.65 Work Completed. NEXT STEPS: Close Project. 79.0% 2008 5180855849 SCUBE Stg 2 Subwatershed Study 300,000 291,449.58 8,550.42 Work Completed. NEXT STEPS: Close Project. 97.1% It should have been replaced by 5181355347 SERG - Watercourse Erosion Study. NEXT STEPS: Close 2010 5181055025 City-Wide Erosion Assessment 320,000 78,185.68 241,814.32 projectid. 24.4% 2010 5181055059 West Harbour MP Implementation 100,000 27,351.28 72,648.72 Complete. NEXT STEPS: Close projectid. 27.4% 2010 5181055369 Specific Area Stormwater MP - 2010 897,675 809,389.55 88,285.45 Close once commitments are paid/cleared/moved 90.2% 2010 5181060071 Rehabilitation Program - 2010/11/12 88,000 86,839.03 1,160.97 Close once commitments are paid/cleared/moved 98.7% Close once commitments are paid/cleared/moved. In keeping with the Appropriation & WIP Transfer 2010 5181061150 Princess St Sewer Replacement 180,000 128,415.19 51,584.81 Policy, $50k surplus being used to WIP fund the 2015 program. 71.3% 2011 5181117112 Millgrove Drainage Improvements 150,000 135,895.93 14,104.07 Close once commitments are paid/cleared/moved 90.6% 2011 5181160101 Burlington St Storm Sewer Cleaning - Birch to Parkdale 1,000,000 959,199.88 40,800.12 Complete - pending final review/audit/payment. 95.9% Project Cancelled. Development Engineering addressing the drainage issue funded through the 2012 5181255246 Martingrove & Janis Drainage 140,000 14,443.55 125,556.45 Residential Drainage Assistance Program. NEXT STEPS: Close Project. 10.3% 2012 5181260211 Fessenden - Greencedar - Venetian to Guildwood 4,080,000 4,068,345.84 11,654.16 Complete - pending final review/audit/payment 99.7% 2012 5181260222 Bland Storm Water Improvements 360,000 355,961.55 4,038.45 Complete - pending final review/audit/payment 98.9% 2012 5181260223 Jasper Storm Water Improvements 500,000 242,791.48 257,208.52 Complete - pending final review/audit/payment 48.6% 2012 5181272074 Contingency for Unscheduled Works Program - 2012 146,632 146,438.54 193.94 CLOSE NEXT BER 99.9% 2012 5181272295 SERG - LEEDS Implementation - 2012 1,890,000 1,920,766.06 -30,766.06 Close once commitments are paid/cleared/moved 101.6% 2013 5181317152 Roadside Drainage Improvement Program - 2013 1,144,000 1,146,814.86 -2,814.86 Close once commitments are paid/cleared/moved 100.2% The scope of this project will be addressed in the Citywide Flooding Master Plan. NEXT STEPS: Close 2013 5181355342 Ainslie Wood Westdale Assess 110,000 12,001.42 97,998.58 projectid. 10.9% 2013 5181360622 SWM Pond-Creek Maintenance Program - 2013 1,600,000 1,601,315.57 -1,315.57 Close once commitments are paid/cleared/moved 100.1% 2014 5181460460 Fortino Municipal Drain 50,000 50,037.72 -37.72 Close once commitments are paid/cleared/moved 100.1% 24 Total Completed Storm Projects 16,578,307 15,360,838 1,217,470 92.7%
70 TOTAL ALL STORM 105,645,448 83,664,480 21,980,969 79.2% Appendix "C" to Public Works Committee Report 15-003
Page 3 of 9 BUDGET EXCEPTION REPORT - PUBLIC WORKS - RATES AS AT SEPTEMBER 30, 2014
Year Project Costs Available % Spent & Approved Project ID Description/Title Budget to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
RATES - WASTEWATER
2014 Active Wastewater Projects Report to Council August 15/14 to increase this project by approximately $600k in order to ensure that the road cut restoration program is adequately funded for the remainder of 2014. Any remaining balance will 2014 5161411101 Road Restoration Program - 2014 2,050,000 1,423,782.65 626,217.35 be carried over to the next year. 69.5% 2014 5161449555 QA-QC Service Contract Program - 2014 100,000 96,321.33 3,678.67 Ongoing - work in progress 96.3% Refinement of the sanitary and combined sewer model files and calibration is ongoing. NEXT STEPS: Detailed Storm Sewer Hydraulic Model Calibration / Validation related to growth will be undertaken in 2014 2014 5161455010 Water System Planning 600,000 30,810.34 569,189.66 & 2015. 5.1% 2014 5161455076 Zoom Camera Investigation - 2014 300,000 300,855.55 -855.55 Ongoing Program - Close once commitments are paid/cleared/moved 100.3% 2014 5161455420 SERG - Flooding & Drainage MP 610,000 0.00 610,000.00 NEXT STEPS: RFP for Flooding and Drainage Master Plan Q4 2014 0.0% 2014 5161455556 Mapping Update - 2014 70,000 45,911.55 24,088.45 Ongoing - work in progress 65.6% Ongoing analysis to optimize Wet Weather Flow Management. NEXT STEPS: Future Flow Monitoring 2014 5161455640 Non-Trunk Flow Monitoring 400,000 70,798.60 329,201.40 related to Flooding, Growth, System Performance Evaluation Needs at Locations not yet identified. 17.7% 2014 5161455820 Sewer by-law Studies 158,000 150,493.85 7,506.15 Sewer Use Bylaw database development 95.2% 2014 5161460240 Private Drain Reimbursements - SLMP - 2014 450,000 371,567.02 78,432.98 Ongoing - work in progress 82.6% 2014 5161460302 Emergency Repairs - Cross Connections Program - 2014 700,000 333,587.97 366,412.03 Ongoing - work in progress 47.7% 2014 5161460390 Wastewater System Lining Program - 2014 4,800,000 4,800,000.00 0.00 Ongoing - work in progress. Anticipate 100% spend by end 2014 100.0% 2014 5161460450 Iona Trunk Sewer Odour Control 150,000 0.00 150,000.00 Project behind schedule. Engineering design & tender will be paid from this account in 2015 0.0% 2014 5161460522 Sewer Lateral Management Program (WWC) - 2014 3,500,000 3,443,606.38 56,393.62 Ongoing Program - Close once commitments are paid/cleared/moved 98.4% 2014 5161460575 Mainline Sewer Condition Assessment Program - 2014 1,100,000 580,374.14 519,625.86 Ongoing - work in progress 52.8% 2014 5161460576 Sewer Lateral Condition Assessment Program - 2014 900,000 890,582.23 9,417.77 Ongoing - work in progress 99.0% 2014 5161460711 PW Capital Water Consumption Program - 2014 50,000 40,133.43 9,866.57 Ongoing - work in progress 80.3% 2014 5161461422 Patrick - Walnut to west end 330,000 33,290.24 296,709.76 2014 Project - to be tendered by end of 2014. Delays due to land acquisition 10.1% 2014 5161461444 Sewer Lateral Replace/Rehab Program - 2014 4,000,000 3,915,535.30 84,464.70 Ongoing - work in progress. Anticipate 100% spend by end 2014 97.9% 2014 5161461740 Unscheduled Manhole & Sewermain - 2014 250,000 250,215.78 -215.78 Ongoing Program - Close once commitments are paid/cleared/moved 100.1% 2014 5161466713 Wastewater Maintenance Capital - 2014 2,200,000 0.00 2,200,000.00 Currently several emergency works underway totalling approximately $830k 0.0% Condition Assessments of FC001 Elgin Street Pumping Station, DC009 Turnbull Road and Rhodes Court Pumping Station, Capacity Assessment for the Old Dundas Road HC005, Hamilton Water and Wastewater System-Wide Entergy Assessment Plan and Development. NEXT STEPS: Assessment and 2014 5161467752 WW Outstation Inspection - AM 220,000 65,782.39 154,217.61 Design of Interim Structural Repairs to Sludge Handling Valve Building at Dundas WWTP. 29.9% 2014 5161467756 Greenhill & Cochrane HCS01 110,000 0.00 110,000.00 NEXT STEPS: Roster Award Q1 2015 for a Life Cycle Analysis Rehab vs Replacement Strategy 0.0% Laboratory Equipment Purchases required in order to ensure the lab has the most current technologies available to analyse regulatory drinking water, wastewater & to monitor industries for compliance with 2014 5161469075 Environmental Lab Improvements - 2014 110,000 0.00 110,000.00 sewer use by-law. 0.0% 2014 5161469076 BCOS-Beyond Complianace OP Sys 243,000 99,474.84 143,525.16 Upgrade BCOS (Intelex) database & learning management database. 40.9% 2014 5161471015 Sewer Lateral Replacement for Co-ordinated Projects 500,000 180,548.17 319,451.83 Ongoing - work in progress. Anticipate 100% spend by end 2014 36.1% 2014 5161471420 Burlington & Industrial - Ottawa to Kenilworth 50,000 5,043.95 44,956.05 Design only in 2014, Construction 2016 10.1% 2014 5161471421 CP - Franklin-Norwood etc 100,000 10,087.93 89,912.07 Ongoing - work in progress. To be tendered Q1 2015. 10.1% 2014 5161471435 CP - Mountain Brow - Traffic Circle 70,000 7,061.55 62,938.45 Design only in 2014, Construction 2015 10.1% 2014 5161471440 Centennial - King to Arrowsmith 263,000 260,767.10 2,232.90 Ongoing - work in progress. Contract awarded, purchase order not processed. No anticipated surplus 99.2% 2014 5161471441 CP - Alanson/Grant/Ontario/Erie/Blythe/Emerald - s/o Stinson 200,000 171,417.09 28,582.91 Ongoing - work in progress. To be completed by end of 2015. 85.7% 2014 5161471442 Barton - Nash to Centennial 190,000 187,950.71 2,049.29 Ongoing - work in progress 98.9% 2014 5161471445 CP - Don/Dunning/Colmar/Osler & Grant - Osler to Don 80,000 8,070.35 71,929.65 Design only in 2014, Construction 2015 10.1% 2014 5161472425 CP - Park - Cross to York Road 230,000 145,443.91 84,556.09 2014 Project - out for tender. 63.2% 2014 5161472470 James - Barton to Strachan 560,000 265,331.42 294,668.58 Ongoing - work in progress. To be completed Q2 2015. 47.4% 34 Total 2014 Active Wastewater Projects 25,644,000 18,184,846 7,459,154 70.9%
2013 Active Wastewater Projects 2013 5161360302 Emergency Repairs - Cross Connections Program - 2013 500,000 487,692.80 12,307.20 Ongoing Program - Close once commitments are paid/cleared/moved 97.5% 2013 5161360307 Charlton and Catharine - Sewer 110,000 12,861.77 97,138.23 Ongoing - work in progress. Delays due to other plant projects. To be complete Q4-2015 11.7% 2013 5161360390 Wastewater System Lining Program - 2013 6,100,000 5,559,389.74 540,610.26 Ongoing - work in progress. Remaining funding at the end of 2014 will be used to WIP fund 2015 91.1% Continuous enhancements to data within Asset Management systems. No 2014 or future budgets until 2013 5161362073 Field Data Systems Program - 2013/14 110,000 12,861.77 97,138.23 these funds have been depleted. 11.7% 2013 5161366360 Flares at Biogas Facility 2,050,000 549,124.13 1,500,875.87 Work in Progress - Design. NEXT STEPS: Tender for Construction Q4 2014 26.8% 2013 5161366713 Wastewater Maintenance Capital - 2013 2,055,000 1,365,261.84 689,738.16 Dundas Inlet closes December 18, allocated value $575,000 66.4% 2013 5161367360 Cormorant & Osprey (HC014) 3,510,000 594,000.34 2,915,999.66 Work in Progress - Design. NEXT STEPS: Tender for Construction Q1 2015 16.9% 2013 5161367374 Waterdown Outstation Upgrades 3,240,000 82,933.61 3,157,066.39 Work in Progress - Design. NEXT STEPS: Tender for Construction Q4 2014 2.6% 2013 5161367752 WW Outstation Inspection - AM 745,000 548,093.65 196,906.35 Design for Facility Asset Management System ongoing. NEXT STEPS: Completion by Q2 2016 73.6% Laboratory Equipment Purchases required in order to ensure the lab has the most current technologies available to analyse regulatory drinking water, wastewater & to monitor industries for compliance with 2013 5161369075 Environmental Lab Improvements - 2013 593,000 27,323.13 565,676.87 sewer use by-law. 4.6% 2013 5161371333 CP - Ferguson / Aurora 50,000 5,846.22 44,153.78 Ongoing - work in progress. Purchase order not processed. No anticipated surplus 11.7% 2013 5161395358 Hwy 56 Forcemain&Twinning WW21 3,980,000 795,007.07 3,184,992.93 Detailed Design underway, Construction in 2015 20.0% 12 Total 2013 Active Wastewater Projects 23,043,000 10,040,396 13,002,604 43.6% Appendix "C" to Public Works Committee Report 15-003
Page 4 of 9 BUDGET EXCEPTION REPORT - PUBLIC WORKS - RATES AS AT SEPTEMBER 30, 2014
Year Project Costs Available % Spent & Approved Project ID Description/Title Budget to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
2012 Active Wastewater Projects 2012 5161241226 Centralized Water and Wastewater Operations Centre 2,500,000 39,552.00 2,460,448.00 Staff continuing to analyze options for centralizing Water Operations staff. 1.6% 2012 5161241226 Centralized Water and Wastewater Operations Centre 2,500,000 39,552.00 2,460,448.00 Staff continuing to analyze options for centralizing Water Operations staff. 1.6% Preparation of the City Consolidated Environmental Compliance started in 2012 and carry through into 2012 5161255010 Wastewater System Planning 300,000 281,767.19 18,232.81 2015; Operational Planning analysis; Sewer Capacity Assessments; Coordinated Capital Program 93.9% Flow monitors have been installed in areas of sewer capacity analysis in 2012 & 2013 in support of Flooding and Capacity assessment related to the Public Works' Coordinated Capital Works Program, and 2012 5161255640 Non-Trunk Flow Monitoring 100,000 38,773.60 61,226.40 growth. NEXT STEPS: Flow Monitoring related to Intensification in Downton Core. 38.8% 2012 5161260999 Closed Projects 49,147 6,778.28 42,369.17 % spent dependent on # of unscheduled works. Future budgets on hold pending depletion of these funds 13.8% Work In Progress - Design. NEXT STEPS: Delayed to 2016 which is to be cooridnated with City’s Linear 2012 5161261240 WSI-Leeds-Burl E Gate Removal 300,000 212,554.82 87,445.18 (Roads) Infrastructure improvements program. 70.9% 2012 5161261740 Unscheduled Manhole & Sewermain - 2012 500,000 140,741.45 359,258.55 Ongoing - work in progress 28.1% Work in Progress - Preliminary Asset Replacement Study. NEXT STEPS: Request for Proposals for 2012 5161266213 Dundas WWTP Improvements 3,070,000 221,395.07 2,848,604.93 Design Q4 2014. 7.2% 2012 5161266713 Wastewater Maintenance Capital - 2012 2,000,000 1,663,973.73 336,026.27 Dundas Inlet closes December 18, allocated value $325,000 83.2% Work in Progress - Pump Assessment Study Ongoing (HC005). NEXT STEPS: Award Request for 2012 5161267270 Ancaster WW Outstations 3,280,000 80,961.42 3,199,038.58 Proposals for Design Q4 2014 (HC009, HC013) and Request for Propsoals for Design Q4 2014 (HC005). 2.5% Work in Progress - Design (DC005, DC006), Feasibility Study (DC010). NEXT STEPS: Tender for 2012 5161267273 Dundas WW Outstations 1,440,000 294,220.16 1,145,779.84 Construction Q1 2015 (DC005, DC006). 20.4% 2012 5161270240 Burlington - Birch to MTO limits 2,250,000 2,177,128.76 72,871.24 Work in progress. Surplus funds to be reallocated to future planned Burlington St Projects 96.8% 12 Total 2012 Active Wastewater Projects 18,289,147 5,197,398 13,091,749 28.4%
Pre-2012 Active Wastewater Projects Substantially Performed. NEXT STEPS: Account to be closed once maintenance and warranty period 2001 5160161102 Greenhill-Cortina to CSO Tnk 2,780,000 2,316,996.24 463,003.76 expires Q1 2015. 83.3% Substantially Performed. NEXT STEPS: Account to be closed once outstanding deficiencies, maintenance 2003 5160366302 Primary Treatment Capacity Exp 80,360,000 79,857,513.08 502,486.92 and warranty period expires, anticipated by Q4 2014. 99.4% 2006 5160660625 Post Zoom Camera Rehab 950,000 1,004,161.09 -54,161.09 Ongoing - work in progress.. 2015 Budget will address current deficit. 105.7% Design and Implementation - Wet Weather Control Phase 2 Ongoing. Coordinated with the Clean Harbour 2007 5160755640 Non-trunk Flow Monitoring 500,000 500,478.25 -478.25 Program. NEXT STEPS: To be completed in 2015. 100.1% Work in Progress - Monitoring of Windemere Basin. Substantially Performed - Construction (RTC Phase 1). NEXT STEPS: Completion of Wetland Monitoring Q4 2014. RTC Phase 1 deficiencies to be corrected 2007 5160766711 Canadian Infra Renewal 44,605,000 39,515,548.89 5,089,451.11 by Q4 2014. 88.6% Ongoing - work in progress. Design, construction expected to commence 2014 and be completed Q4, 2007 5160795757 Centennial Trnk Swr-WW14,WW33 57,800,000 24,869,227.37 32,930,772.63 2016. 43.0% 2007 5160795784 Twenty PS & Forcemain - HC018 4,770,000 2,078,007.33 2,691,992.67 Work in Progress - Design. NEXT STEP: Tender for Construction closes Q4 2014 43.6% Work in Progress - Design. This is a project that Finance cash flowed. Remaining cash flow installments 2008 5160866801 Woodward WWTP - Clean Harbour 60,776,000 50,381,001.04 10,394,998.96 reflecting revised Woodward Expansion Phasing plan is represented in 2014 Rate Budget. 82.9% 2008 5160866810 New Maintenance Building 6,650,000 4,412,776.22 2,237,223.78 On Hold - Conceptual Design placed on hold pending revised Woodward Expansion phasing plan 66.4% Design and Implementation - Wet Weather Control Phase 2 Ongoing. Coordinated with the Clean Harbour 2008 5160867751 WW Outstns - Asset Management 2,655,000 2,668,560.65 -13,560.65 Program. NEXT STEPS: To be completed in 2015. Negative balance due to unanticipated tax changes. 100.5% Work in Progress - Forcemain Transient Analysis. NEXT STEPS: Design Q3 2014. [This is a legacy account and carries both the PS and FM budgets. 5160895858 budget to be reduced by $2.64M and the remaining balance will be used to fund the Design of the PS (Q3 2014). MW to submit a capital detail sheet for the Design and Construction of the PS in 2015 Rate Budget which will be WIP funded by 5160895858. Once approved, MW will move O/S PO Commitments to the new projectid 5161595858 and then inactivate and close 5160895858. The Binbrook FM Twinning Design and Construction budget were 2008 5160895858 Binbrook PS&FM Upgrd-WW20,WW21 4,000,000 208,657.09 3,791,342.91 restated previously and approved under 5161395358]. 5.2% On Hold due to Land issues from Sammy Metals. Development (Tony Sergi) is leading land transaction/ 2008 5160896855 Royal to Main-King San Upgrade 10,700,000 1,414,072.33 9,285,927.67 acquisition. $2,070k being used to WIP fund 2015 program. 13.2% Refinement of the sanitary and combined sewer model files and calibration is ongoing. NEXT STEPS: Detailed Storm Sewer Hydraulic Model Calibration / Validation related to growth will be undertaken in 2014 2009 5160955953 Annual-Hydraulic Sewer Model 1,500,000 900,216.18 599,783.82 & 2015. 60.0% Work in Progress - Wastewater Flow Monitoring Within Separated Sewer Network and Complementary Engineering Services Related to Analysis, Assessment and Reporting. Ongoing field investigations in 2009 5160955955 Annual I&I Studies & Control 550,000 538,695.53 11,304.47 West 18th Neighbourhood. NEXT STEPS: Completion Q4 2014. 97.9% Work in Progress - PPP Canada (Biosolids Management Project - Transaction Phase). NEXT STEPS: 2009 5160966910 WWTP - Biosolids MP Implement 3,610,000 744,658.37 2,865,341.63 PPP Canada (Biosolids Management Project - City Advisor & Fairness Monitor) Q4 2014. 20.6% Substantially Performed. Next Steps: Account to be closed once extended warranty period expires Q4 2009 5160966911 ISF-660-Biogas Digester 45,000,000 44,798,472.78 201,527.22 2014. 99.6% 2009 5160966912 Decomision Waterdown WWTP-WW08 6,000,000 559,810.92 5,440,189.08 Work in Progress - Design. NEXT STEPS: Tender for Construction Q1 2015 9.3% Appendix "C" to Public Works Committee Report 15-003
Page 5 of 9 BUDGET EXCEPTION REPORT - PUBLIC WORKS - RATES AS AT SEPTEMBER 30, 2014
Year Project Costs Available % Spent & Approved Project ID Description/Title Budget to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
Ongoing - work in progress. Project funded by current contribution. In keeping with the Appropriation & WIP Transfer Policy, $160k surplus being used to WIP fund the 2015 program and then this project can 2010 5161055076 Zoom Camera Investigation - 2010/12 1,500,000 1,337,723.40 162,276.60 be closed. 89.2% 2010 5161055640 NonTrunk Flow Monitoring 200,000 191,830.09 8,169.91 Interceptor Flow Monitoring. NEXT STEPS: Completion Q4 2014 95.9% Ongoing - work in progress. Substantial capital works will be required pending completion of Cross 2010 5161055955 Annual I & I Studies & Control 450,000 376,307.99 73,692.01 Connection Field investigations. NEXT STEPS: Multiple construction projects throughout 2014 and 2015. 83.6% Ongoing - work in progress, coordinated with road and water, completion estimated Q4-2013 (Tendering 2010 5161061015 Burlington Street Trunk Sewer 2,160,000 191,100.32 1,968,899.68 delays) 8.8% 2010 5161066065 Waste Hauler Receiving Station 1,880,000 423,599.04 1,456,400.96 Work in Progress - Design. NEXT STEPS: Tender for Construction Q1 2015 22.5% Work in Progress - Construction (HC019 & HC031 Carbon Filters). NEXT STEPS: Substantial 2010 5161067751 WW Outstns-Asset Management 710,000 678,602.83 31,397.17 Performance Q4 2014. 95.6% % spent dependent on # of unscheduled works that arise. Close once commitments are 2010 5161071074 Contingency for Unscheduled Works Program - 2010/11/12 340,021 336,751.01 3,269.62 paid/cleared/moved. 99.0% 2011 5161155010 Wastewater System Planning 1,000,000 904,934.24 95,065.76 Pollution Control Plan ongoing & HC005 EA ongoing. NEXT STEPS: Completion Q4 2015 90.5% Work in Progress - Business Case I & I Reduction for Binbrook and Ancaster. NEXT STEPS: Construction 2011 5161155955 Annual I & I Studies & Control 500,000 49,883.00 450,117.00 Q1 2015. 10.0% Construction Underway for Phase 1 - SCADA Hub Room Upgrades. NEXT STEPS : Construction Tenders to be issued for Phase II - Outstation Upgrades "Critical Sites" (Q1 2012) & Phase III - Outstation 2011 5161166151 SCADA Master Plan Implement 15,875,000 11,304,726.13 4,570,273.87 Upgrades "Obsolete Sites" (Q2 2012). 71.2% 2011 5161167751 WW Outstns-Asset Management 1,200,000 1,128,662.23 71,337.77 Work in Progress - Design (DC013, FC003). NEXT STEPS : Tender for Construction Q4 2014 94.1% 28 Total Pre-2012 Active Wastewater Projects 359,021,021 273,692,974 85,328,047 76.2%
86 TOTAL ACTIVE WASTEWATER PROJECTS 425,997,168 307,115,614 118,881,554 72.1%
Wastewater Projects Complete - Pending Closing 2001 5160168111 Ewen Rd CSO Tank 8,400,000 8,488,806.43 -88,806.43 Close once commitments are paid/cleared/moved 101.1% 2003 5160366305 Woodward Operational Improve 3,375,000 3,173,748.21 201,251.79 Work Completed. NEXT STEPS: Close Project. 94.0% 2004 5160466407 WWTP - Liquid Waste 2,230,000 1,768,403.06 461,596.94 Work Completed. NEXT STEPS: Close Project. 79.3% 2006 5160667452 WW Outstations - Maintenance 1,400,000 826,992.70 573,007.30 Work Completed. NEXT STEPS: Close Project. 59.1% 2006 5160667453 WW Outstations - Electrical 700,000 575,349.91 124,650.09 Work Completed. NEXT STEPS: Close Project. 82.2% 2006 5160667650 Collection Sys Monitor&Upgrade 1,300,000 1,103,792.76 196,207.24 Work Completed. NEXT STEPS: Close Project. 84.9% 2010 5161060071 Rehabilitation Program - 2010/11/12 77,000 76,678.10 321.90 Close once commitments are paid/cleared/moved. 99.6% 2010 5161061150 Princess St Sewer Replacement 120,000 103,514.92 16,485.08 Close once commitments are paid/cleared/moved 86.3% Close once commitments are paid/cleared/moved. Notice that there is an outstanding PO of $126.174,23 associated with the HVAC that was used by Capital Delivery group. This account should be closed once 2010 5161069075 Environmental Lab Improvements - 2010 450,000 441,913.50 8,086.50 commitments are paid. 98.2% 2010 5161095150 Green Rd - HC056 PS WW-36 910,000 453,432.71 456,567.29 Work Completed. Next Steps: Close Project. 49.8% 2011 5161150100 Collection sys RTC Land Purch 450,000 342,952.04 107,047.96 3 properties were acquired in 2011. NEXT STEPS: To be closed 76.2% Close once commitments are paid/cleared/moved. 100% funded from current contribution. In keeping 2011 5161171121 Brunswick / Waverly / Vansitmart / Walmer 780,000 676,481.51 103,518.49 with the Appropriation & WIP Transfer Policy, $100k surplus being used to WIP fund the 2015 program. 86.7% Close once commitments are paid/cleared/moved. 100% funded from current contribution. In keeping 2011 5161172125 Wellington/Victoria - Barton to Burlington & Birge / Sawyer 751,000 625,017.55 125,982.45 with the Appropriation & WIP Transfer Policy, $125k surplus being used to WIP fund the 2015 program. 83.2% 2012 5161260575 Mainline Sewer Condition Assessment Program - 2012 1,100,000 1,100,000.00 0.00 Complete - pending final review/audit/payment 100.0% 2012 5161260820 Open Cut Repairs for CIPP Program - 2012 337,000 342,288.95 -5,288.95 Complete - pending final review/audit/payment 101.6% 2012 5161261444 Sewer Lateral Replace/Rehab Program - 2012 4,600,000 4,600,000.00 0.00 Complete, pending construction hold-backs. 100.0% 2012 5161262073 Field Data Systems Program - 2012 117,000 125,343.31 -8,343.31 Close once commitments are paid/cleared/moved. No anticipated surplus. 107.1% 2012 5161262212 Fanning - Chatham to Melbourne 180,000 208,885.57 -28,885.57 Close once commitments are paid/cleared/moved 116.0% 2012 5161267752 WW Outstation Inspection - AM 200,000 236,607.45 -36,607.45 Work Completed. NEXT STEPS: Close Project. 118.3% 2012 5161271211 SERG - Garside - Main to Dunsmure 200,000 148,748.60 51,251.40 Close once commitments are paid/cleared/moved. 74.4% 2013 5161349555 QA-QC Service Contract Program - 2013 140,000 182,576.22 -42,576.22 Close once commitments are paid/cleared/moved. 130.4% 2013 5161355076 Zoom Camera Investigation - 2013 100,000 100,233.05 -233.05 CLOSE NEXT BER 100.2% 2013 5161360575 Mainline Sewer Condition Assessment Program - 2013 1,100,000 1,100,000.00 0.00 Complete - pending final review/audit/payment 100.0% 2013 5161360820 Open Cut Repairs for CIPP Program - 2013 250,000 258,189.26 -8,189.26 Complete - pending final review/audit/payment 103.3% 2013 5161361444 Sewer Lateral Replace/Rehab Program - 2013 4,505,000 4,490,488.86 14,511.14 Complete, pending construction hold-backs. 99.7% 2013 5161371312 CP - Clyde - Cannon to Wright 50,000 99,699.94 -49,699.94 Complete - pending final review/audit/payment 199.4% 2013 5161371340 CP - Chesley Chester Annabell 120,000 97,014.82 22,985.18 Complete - pending final review/audit/payment 80.8% Cancelled - change in scope. 100% funded from current contribution. In keeping with the Appropriation & 2013 5161372310 CP - Craigroyston - Queenston 916,000 109,910.13 806,089.87 WIP Transfer Policy, surplus of $800k being used to WIP fund the 2015 program. (5161471435). 12.0% 2014 5161460820 Open Cut Repairs for CIPP Program - 2014 250,000 252,219.85 -2,219.85 Complete - pending final review/audit/payment 100.9% Complete - pending final review/audit/payment. In keeping with the Appropriation & WIP Transfer Policy, 1998 5169860825 Western San Intercept Rehab SW 3,355,000 3,126,391.97 228,608.03 $200k surplus being used to WIP fund the 2015 program. 93.2% 30 Total Completed Wastewater Projects 38,463,000 35,235,681 3,227,319 91.6%
116 TOTAL ALL WASTEWATER 464,460,168 342,351,295 122,108,873 73.7% Appendix "C" to Public Works Committee Report 15-003
Page 6 of 9 BUDGET EXCEPTION REPORT - PUBLIC WORKS - RATES AS AT SEPTEMBER 30, 2014
Year Project Costs Available % Spent & Approved Project ID Description/Title Budget to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
RATES - WATER
2014 Active Water Projects Report to Council August 15/14 to increase this project by approximately $3.2m in order to ensure that the road cut restoration program is adequately funded for the remainder of 2014. Any remaining balance will 2014 5141411101 Road Restoration Program - 2014 5,750,000 2,791,638.58 2,958,361.42 be carried over to the next year. 48.6% 2014 5141449555 QA-QC Service Contract Program - 2014 100,000 104,673.07 -4,673.07 Ongoing - work in progress 104.7% 2014 Purchases include a new Broaderson Crane and Pick Up Truck for Plant Operations Section (currently in the process of obtainig quotes) and fund Multi-Purpose Valve Maintenance Trailers for WD 2014 5141451410 Fleet Additions 240,000 0.00 240,000.00 WWC Section. 0.0% 2014 Purchases include a new Broaderson Crane and Pick Up Truck for Plant Operations Section and 2014 5141451410 Fleet Additions 240,000 0.00 240,000.00 fund Multi-Purpose Valve Maintenance Trailers for WD WWC Section 0.0% 2014 5141455425 Concrete Pipe Condition Assess 500,000 491,123.07 8,876.93 Ongoing - work in progress. To be finalized by end of 2014. 98.2% 2014 5141455556 Mapping Update - 2014 70,000 72,292.05 -2,292.05 Ongoing Program - Close once commitments are paid/cleared/moved 103.3% Clean Water Act compliance including Source Protection Plans through Risk Management Office, Wells Monitoring Network, Hydrogeological studies review & input , Groundwater-Surface Water Computer 2014 5141455701 Source Water Protection 640,000 251,486.50 388,513.50 Model, Lake Ontario Collaborative Program. 39.3% 2014 5141455851 Water Efficiency Plan - 2014 239,218 58,256.02 180,961.68 Ongoing - work in progress 24.4% 2014 5141455922 Water Loss Audit - 2014 200,000 8,604.44 191,395.56 Ongoing - work in progress. 2015 budget has been reduced to zero pending depletion of these funds 4.3% 2014 5141457626 Critical WM Inspection Program - 2014 600,000 279,229.00 320,771.00 Ongoing - work in progress. 46.5% 2014 5141457650 DWQMS - Drinking Water Quality 95,000 0.00 95,000.00 Maintenance of the drinking water QMS. 0.0% A consultant has been obtained in order to re-visit the business case for considering AMR/AMI technology for water meter reading. A business case for this project will be finalized in late 2014 and will go to Council 2014 5141457850 Automated Meter Reading - 2014 150,000 0.00 150,000.00 in 2015. The funds will be used as part of a scoped AMR project in 2015. 0.0% 2014 5141460072 Structural WM Lining Program - 2014 5,360,000 5,360,000.00 0.00 Ongoing - work in progress 100.0% Ongoing - work in progress. Ongoing - capital contracts scheduled for release in 2014 and beyond. $350k 2014 5141460080 Valve Replacement - 2014 1,855,000 191,273.77 1,663,726.23 used to WIP fund 2015 program (Kenilworth Pumping Station (HD005) - Ph 2). 10.3% 2014 5141460711 PW Capital Water Consumption Program - 2014 80,000 70,121.26 9,878.74 Ongoing - work in progress 87.7% 2014 5141460750 Unscheduled Valve, Hydrant etc - 2014 3,680,000 3,647,178.25 32,821.75 Ongoing Program - Close once commitments are paid/cleared/moved 99.1% 2014 5141461300 Wm Replacement Program - 2014 1,410,000 267,710.67 1,142,289.33 Five projects to be tendered and awarded in 2014. No anticipated surplus 19.0% Ongoing - work in progress. No request for funds in 2015 through the Capital Budget pending depletion of 2014 5141461502 New & Replacement Water Meters - 2014 4,950,000 3,326,437.51 1,623,562.49 wip funds. 67.2% 2014 5141462078 Substandard Water Service Replacement Program - 2014 400,000 400,000.00 0.00 Ongoing Program - Close once commitments are paid/cleared/moved 100.0% 2014 5141466711 Water Treatment Studies - 2014 400,000 0.00 400,000.00 Ongoing - work in progress 0.0% Low Lift Travelling Screen Refurbishment, documents currently with Procurement and waiting to go to 2014 5141466713 Water Maintenance - 2014 1,700,000 29,522.44 1,670,477.56 tender, allocation $750,000 1.7% HDR05 Stonechurch/Garth water reservoir cells 1 & 2, Hamilton Water and Wastewater System-Wide Entergy Assessment Plan and Development, HD08A Ben Nevis. NEXT STEPS: Condition Assessments to be undertaken in 2014/2015 are HD001 Kelly, HD002STK St Joseph Tank, Kelly Street Water Reservoir 2014 5141467752 WW Outstation Inspection - AM 550,000 59,797.77 490,202.23 HDR1S, HDR2A Scenic Drive Reservoir. 10.9% 2014 Project - Laboratory Equipment Purchases are required in order to ensure the lab has the most current technologies available to analyse regulatory drinking water, wastewater and to monitor industries 2014 5141469075 Environmental Lab Improvements - 2014 15,000 5,413.00 9,587.00 for compliance with the sewer use by-law. 36.1% All fourteen projects awarded. Due to complexity and magnitude of West 5th, no anticipated surplus at 2014 5141470000 Coordinated Road and Subsurface Works - 2014 10,100,000 9,653,793.72 446,206.28 this time. 95.6% Fourteen of nineteen projects awarded. Three purchase orders still to be processed. Anticipate awarding 2014 5141471301 WM Replace Program - Coordinated with Roads - 2014 10,750,000 9,548,322.53 1,201,677.47 all projects in 2014. No anticipated surplus. 88.8% 2014 5141495551 PD7 Elevated Reservior W-23 110,000 0.00 110,000.00 NEXT STEPS: EA to be undertaken in Q4 2014 0.0% 26 Total 2014 Active Water Projects 50,184,218 36,616,874 13,567,344 73.0% Appendix "C" to Public Works Committee Report 15-003
Page 7 of 9 BUDGET EXCEPTION REPORT - PUBLIC WORKS - RATES AS AT SEPTEMBER 30, 2014
Year Project Costs Available % Spent & Approved Project ID Description/Title Budget to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
2013 Active Water Projects 2013 5141357626 Critical WM Inspection Program - 2013 500,000 467,281.42 32,718.58 Ongoing - work in progress. Anticipate 100% spent by year end. 93.5% 2013 5141360072 Structural WM Lining Program - 2013 4,380,000 4,380,000.00 0.00 Ongoing - work in progress. 100.0% Ongoing - capital contracts scheduled for release in 2012, 2013 and beyond. These funds are being used 2013 5141360080 Valve Replacement - 2013 750,000 209,177.76 540,822.24 to WIP fund the 2015 program. 27.9% 2013 5141360344 Burlington Trunk Inspection 660,000 581,340.43 78,659.57 Postponed as per construction schedule and Dofasco Shut-down schedule. To be completed Q2-2015 88.1% Two of three projects tendered. Scenic Drive: 1009 to 1097 still to be awarded. No anticipated surplus at 2013 5141361300 WM Replacement Program - 2013 1,540,000 957,017.29 582,982.71 this time. 62.1% Continuous enhancements to data within Asset Management systems. No 2014 or future budgets until 2013 5141362073 Field Data Systems Program - 2013/14 110,000 15,673.60 94,326.40 these funds have been depleted. 14.2% 2013 5141362078 Substandard Water Service Replacement Program - 2013 1,200,000 1,148,679.70 51,320.30 Ongoing Program - Close once commitments are paid/cleared/moved 95.7% 2013 5141366711 Water Treatment Studies - 2013 250,000 40,341.98 209,658.02 Ongoing Program 16.1% Ongoing - work in progress. Lynden / York & Valley PS is going to Procurement in December. Emergency 2013 5141366713 Water Maintenance - 2013 1,200,000 485,099.28 714,900.72 Work; Electrical Grounding System work is currently being completed and to be billed in January. 40.4% Design for Facility Asset Management System, HDR05 Stone Church/Garth Water Reservoir Cells 3 & 4, HWSUR Woodward WTP Surge Tower, Abandoned HDR08 Millen and Maple Water Reservoir. NEXT 2013 5141367752 WW Outstation Inspection - AM 1,065,000 1,024,874.19 40,125.81 STEPS: Completion Q4 2016. 96.2% All 15 projects have been tendered & awarded. 100% funded from current contribution. No anticipated 2013 5141370000 Coordinated Road and Subsurface Works - 2013 7,600,000 7,600,000.00 0.00 surplus. 100.0% 2013 5141371301 WM Replace Program - Coordinated with Roads - 2013 11,370,000 11,051,228.76 318,771.24 Ongoing - work in progress 97.2% 2013 5141395353 Ferguson HD002 Pumping Stn 1,940,000 8,553.35 1,931,446.65 Preparing RFP. NEXT STEPS: Request for Proposals for Design Q4 2014 0.4% Class EA and Conceptual Design underway, Terrestrial and Avian Assessments ongoing. NEXT STEPS: 2013 5141395354 PD18 Elevated Reservoir W14 1,820,000 62,010.70 1,757,989.30 Anticipated Completion of EA is Q4 2015, Detailed Design to follow. 3.4% Preliminary Design is underway. Project do not need to be constructed in the immediate future per 2013 5141396351 Garner Watermain Trunk W09 530,000 177,484.87 352,515.13 Hamilton Water. 33.5% 15 Total 2013 Active Water Projects 34,915,000 28,208,763 6,706,237 80.8%
2012 Active Water Projects 2012 5141241226 Centralized Water and Wastewater Operations Centre 2,500,000 39,552.00 2,460,448.00 Staff continuing to analyze options for centralizing Water Operations staff. 1.6% 2012 5141241226 Centralized Water and Wastewater Operations Centre 2,500,000 39,552.00 2,460,448.00 Staff continuing to analyze options for centralizing Water Operations staff. 1.6% Work in Progress - Pressure District 5 & 6 Boundary Adjustment and Ancaster Water Storage Class EA assignments, Mid-Spencer Creek / Greensville RSA Subwatershed Study, South East Mountain servicing 2012 5141255010 Water System Planning 300,000 185,108.72 114,891.28 study, B-line Corridor Water Service Analysis, Engineering Review of Private Communal Service 61.7% By April 2014 expect to be 63% complete (based on disbursements), with a completed security 2012 5141255212 Operations Security Assessment 320,000 268,213.45 51,786.55 implementation plan. 83.8% 2012 5141255212 Operations Security Assessment 320,000 268,213.45 51,786.55 Project completed. Close once po has been paid/cleared 83.8% NEXT STEPS: Master Plan Update to start Q2 2015 once land use and population/job data is issued from 2012 5141255264 Water Servicing MP Update 300,000 35,885.03 264,114.97 Planning and Economic Development. 12.0% Project delayed due due to plant operations projects. To be included in future budgets for 2020. Unused 2012 5141260073 Dundas Valley Watermain - Structural Lining 1,500,000 179,425.23 1,320,574.77 funds of $1,320k used to wip fund the 2015 watermain lining program. 12.0% 2012 5141260999 Closed Projects 34,594 15,642.16 18,952.13 Ongoing - work in progress. % spent dependent on # of misc. charges for projects that have been closed 45.2% 2012 5141261300 WM Replacement Program - 2012 850,000 847,053.65 2,946.35 All projects have been tendered and constructed. Close once commitments are paid/cleared/moved 99.7% 2012 5141266713 Water Maintenance - 2012 1,200,000 1,200,000.00 0.00 Ongoing Program - Close once commitments are paid/cleared/moved 100.0% 2012 5141267270 Water Control Valve Upgrades 3,450,000 0.00 3,450,000.00 Preparing RFP. NEXT STEPS: Request for Proposals for Design Q1 2015 0.0% Work in Progress - Feasibility Study of Combining HD011/HD17A and Scope Review of HD018. NEXT 2012 5141267271 PS HD018 Hwy 53 & HD011 Osler 2,600,000 81,104.39 2,518,895.61 STEPS: Request for Proposals for Design Q4 2015. 3.1% 2012 5141267272 Hillcrest Reservior - HDR02 12,200,000 865,065.70 11,334,934.30 Work in Progress - Design. NEXT STEPS: Tender for Construction Q4 2014 7.1% 2012 5141267274 Kenilworth PS - HD005 Upgrades 2,210,000 449,573.23 1,760,426.77 Work in Progress - Design. NEXT STEPS: Tender for Construction Q1 2015 20.3% 2012 5141267275 SC Water Outstations Upgrade 3,220,000 693,284.58 2,526,715.42 Work in Progress - Design. NEXT STEPS: Tender for Construction Q1 2015 21.5% 2012 5141269250 HVAC Upgrade New Lab & Admin 2,900,000 605,540.62 2,294,459.38 Work in Progress - Design. NEXT STEPS: Tender for Construction Q1 2015 20.9% 2012 5141271074 Contingency for Unscheduled Works Program - 2012 250,000 185,970.08 64,029.92 % spent dependent on # of unscheduled works. Future budgets on hold pending depletion of these funds 74.4% 2012 5141271301 WM Replace Program - Coordinated with Roads - 2012 4,320,000 4,320,000.00 0.00 Ongoing - work in progress. Close once committments are paid/cleared/moved. 100.0% 18 Total 2012 Active Water Projects 40,974,594 10,279,184 30,695,410 25.1% Appendix "C" to Public Works Committee Report 15-003
Page 8 of 9 BUDGET EXCEPTION REPORT - PUBLIC WORKS - RATES AS AT SEPTEMBER 30, 2014
Year Project Costs Available % Spent & Approved Project ID Description/Title Budget to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
Pre-2012 Active Water Projects New well yielded poor water quality results. Additional drilling and water testing requirements have delayed this project. Land acquisition for wellhead protection complete. Class EA ongoing. NEXT STEPS: 2005 5140566508 Lynden Additional Water Supply 3,350,000 1,545,004.66 1,804,995.34 EA Completion Q1 2016. 46.1% 2006 5140657627 Hansen Software - 7 To 8 1,404,612 1,348,902.06 55,709.94 Multiple year contract. Consultant retained, anticipated substantial completion in Q4 of 2014 96.0% Substantially Performed (LLPS Upgrades). NEXT STEPS: LLPS Upgrades PO can to be closed once extended maintenance and warranty period expires Q2 2015. Negative balance due to unanticipated tax changes and revised staffing allocation; anticipate a project surplus upon completion which will reconcile 2006 5140666501 WTP-Annual Low Lift Station 9,926,240 10,258,579.36 -332,339.36 overrun. 103.3% Substantially Performed. NEXT STEPS: Account can be closed once maintenance and warranty period 2006 5140667650 Carlise Communal Well Upgrade 4,840,000 4,529,238.83 310,761.17 expires Q1 2015. 93.6% Data integration is an ongoing process and with the conversion from Hansen 7 - 8 we are anticipating 2007 5140755704 W & WW Data Integration 500,000 274,179.08 225,820.92 further data integration projects. 54.8% 2007 5140795750 Centennial Pkwy Feedermain-W12 17,600,000 15,649,080.14 1,950,919.86 Ongoing - work in progress. $1.8m being used to WIP fund 2015 program. 88.9% 2007 5140795752 PD3 PS Hghlnd Grdns-W08 8,500,000 6,560,217.56 1,939,782.44 Work in Progress - Construction. NEXT STEPS: Substantial Performance Q3 2015. 77.2% 2008 5140851810 Fleet Additions 1,260,000 1,253,468.84 6,531.16 Ongoing - Work in progress for upgrades to vehicles in the distribution & collection section. 99.5% 2009 5140957644 Intergraph Software - License 2,060,000 2,117,651.91 -57,651.91 Ongoing - 3 year software license (with 2, 1 year extensions), expires end of 2014 102.8% Woodward Water Treatment Plant Architectural and Structural Rehabilitation (Complete). High Lift Pumping Station Electrical Upgrades (Substantially Performed). NEXT STEPS: HLPS Upgrades PO can to 2009 5140966910 ISF-1212-WTP Upgrades 44,165,000 43,756,911.22 408,088.78 be closed once extended maintenance and warranty period expires Q3 2016. 99.1% Substantially Performed (LLPS Intake). NEXT STEPS: LLPS Intake PO can to be closed once 2009 5140967751 Water Outstns-Asset Management 4,855,000 4,840,057.98 14,942.02 maintenance and warranty period expires Q4 2014. 99.7% Substantially Performed. NEXT STEPS: Account to be closed once Contractor completes deficiencies Q4 2009 5140967950 ISF-672-Ferguson PS Upgrade 22,730,000 22,867,001.40 -137,001.40 2014. Negative balance due to unanticipated tax changes and revised internal staffing allocation. 100.6% Substantially Performed. NEXT STEPS: Account to be closed once extended warranty period expires Q4 2014. Negative balance due to unanticipated tax changes and revised staffing allocation; anticipate a 2009 5140967951 ISF-714-Hillcrest Reservoir 13,400,000 13,608,243.83 -208,243.83 project surplus upon completion which will reconcile overrun. 101.6% Substantially Performed. NEXT STEPS: Account to be closed once deficiency repairs are completed Q4 2014. Negative balance due to unanticipated tax changes and revised staffing allocation; anticipate a 2009 5140967952 ISF-687-Kenilworth Reservoir 10,175,000 10,248,262.87 -73,262.87 project surplus upon completion which will reconcile overrun. 100.7% NEXT STEPS: Water CAD Boundary Condition and Fire Demand Q1 2015, Automated Interface Q4 2014 Capacity Assessment related to Intensification in the Donwtown. Additional 2014 requirements may also 2009 5140995956 Water Distribution Model 500,000 71,561.89 428,438.11 include refining of the water modelling data files; GIS layer and SCADA Data review for calibration. 14.3% 2010 5141060080 Valve Replacement - 2010/11/12 533,790 493,338.78 40,451.22 Ongoing Program - Close once commitments are paid/cleared/moved 92.4% 2010 5141060623 Air Valve Management 312,000 335,008.87 -23,008.87 Ongoing - work in progress.. 2015 Budget will address current deficit. 107.4% 2010 5141061303 Valve Chamber No 3 First-Isaac 1,790,000 161,896.87 1,628,103.13 Work in Progress - Awarding RFP for Design. NEXT STEPS: Tender for Construction Q1 2015 9.0% 2010 5141066713 Water Maintenance - 2010 2,300,000 2,300,000.00 0.00 Ongoing Program - Close once commitments are paid/cleared/moved 100.0% 2010 5141071310 SERG - LEEDS Implementation - 2010 990,000 990,000.00 0.00 Ongoing - work in progress. Cope/Dunsmure/Main to be tendered. 100.0% 2010 5141095058 Old Ancaster PS - HD012 W-16 3,350,000 3,109,735.19 240,264.81 Work in Progress - Construction. NEXT STEPS: Substantial Performance Q1 2015 92.8% 2011 5141155122 Woodward-Greenhill Transmission Main - Assessment & Rehab 1,000,000 888,981.41 111,018.59 Ongoing - work in progress. Physical inspection comlete, finalized reporting to be compled by end of 88.9% Ongoing - work in progress. Close once committments are paid/cleared/moved. Projects from 2 PO 2011 5141161502 New & Replacement Water Meters - 2011/12 2,500,000 1,510,215.79 989,784.21 drawn from this proj ID are nearing completion. Once invoices are paid we will ask to clear/move 60.4% Work in Progress - Water Treatment Plant Upgrades Investigation & Conceptual Design. NEXT STEPS: 2011 5141166110 WTP - Process Upgrades 6,000,000 1,223,603.57 4,776,396.43 Request for Proposals for Design Q2 2015. 20.4% 2011 5141166150 GAC Replacement 8,000,000 4,979,298.17 3,020,701.83 Work in Progress - Construction. NEXT STEPS: Substantial Performance Q4 2014. 62.2% Construction Underway for Phase 1 - SCADA Hub Room Upgrades. NEXT STEPS : Construction Tenders to be issued for Phase II - Outstation Upgrades "Critical Sites" (Q1 2012) & Phase III - Outstation 2011 5141166151 SCADA Master Plan Implement 15,580,000 10,847,820.29 4,732,179.71 Upgrades "Obsolete Sites" (Q2 2012). 69.6% 2011 5141166711 Water Treatment Studies - 2011/12 100,000 100,000.00 0.00 Ongoing Program - Close once commitments are paid/cleared/moved 100.0% Preliminary results indicate two suitable wells, pumping test completed. Continued Field Testing 2011 5141167150 Greensville-New Communal Well 1,700,000 237,748.93 1,462,251.07 throughout 2014 required. NEXT STEPS: Completion of PIC and Application to Take Water Q2 2015. 14.0% 2011 5141167751 Outstations - Asset Management 4,210,000 4,196,635.89 13,364.11 Work in Progress - Design HDT01 Upgrades. NEXT STEPS: Substantial Performance - HDT01 Q4 2014 99.7% 2011 5141171301 WM Replace Program - Coordinated with Roads - 2011 7,500,000 7,500,000.00 0.00 Ongoing - work in progress. Close once committments are paid/cleared/moved. 100.0% 2011 5141171310 SERG - LEEDS Implementation - 2011 1,840,000 1,819,619.98 20,380.02 Ongoing - work in progress. Close once committments are paid/cleared/moved. 98.9% 2011 5141195151 HD007 Highland PS 12,360,000 6,555,987.63 5,804,012.37 Work in Procress - Construction. NEXT STEPS: Substantial Performance Q4 2014. 53.0% Conceptual Design and EA on hold for a Water Conservation Program being undertaken within the 2011 5141195152 Carlisle Elevated Storage&Well 1,800,000 494,703.77 1,305,296.23 community of Carlisle. NEXT STEPS: Completion 2017. 27.5% Work in Progress - EA and Land Negotiations with Horizon Utilities Corporation. NEXT STEPS: 2011 5141195153 Governors PS HD12A Upgrd-W04 1,070,000 0.00 1,070,000.00 Anticipated Completion for Q2 2015. Detailed Design in 2015; subject to land negotiation with HUC. 0.0% 2011 5141196111 Scenic Dr - 250 metres n/o San Pedro to Goulding 350,000 43,096.82 306,903.18 To be tendered with Development requirements. Delayed due to legal/land/easements 12.3% 35 Total Pre-2012 Active Water Projects 218,551,642 186,716,054 31,835,588 85.4%
94 TOTAL ACTIVE WATER PROJECTS 344,625,454 261,820,875 82,804,579 76.0% Appendix "C" to Public Works Committee Report 15-003
Page 9 of 9 BUDGET EXCEPTION REPORT - PUBLIC WORKS - RATES AS AT SEPTEMBER 30, 2014
Year Project Costs Available % Spent & Approved Project ID Description/Title Budget to date Balance to date Status Explanation Committed a b c=(a-b) d = (b)/a
Water Projects Complete - Pending Closing Complete - pending final review/audit/payment. An audit needs to be done to determine why the revenues 2000 5140071096 Universal Meter Installation 9,000,000 8,877,473.81 122,526.19 do not equal the expenditures prior to be closed. 98.6% 2005 5140566500 WTP-Annual General Improvement 2,700,000 2,272,353.63 427,646.37 Work Completed. NEXT STEPS: Close Project. 84.2% 2006 5140661502 New & Replacement Water Meters - 2006/10 7,174,510 7,174,510.00 0.00 CLOSE NEXT BER 100.0% 2007 5140755701 Source Protection Planning 2,070,000 1,631,323.17 438,676.83 Work Completed. NEXT STEPS: Close Project. 78.8% Detailed Design is dependent upon completion of both; 1. Valve Chamber No. 3 5141061303 providing a connection of the 1200 mm Centennial Pkwy Extension watermain (Q4 2015) & 2. Development Engineering negotiations with the developers to the south to acquire a satisfactory corridor on easements. 2007 5140795758 Centennial Pkwy Extension-W13 8,730,000 829,133.31 7,900,866.69 NEXT STEPS: Detailed Design (Q1 2016). [MW to restate this projectid in 2015 Capital Rate Budget]. 9.5% Multi-year program to support aquifer management and Drinking Water Protection, total of 28 wells were 2008 5140855841 Well Decommissioning Program 50,000 28,712.33 21,287.67 decommissioned. NEXT STEPS: Close Project. 57.4% Close once commitments are paid/cleared/moved. This PO is nearing it completion. We will ask to close 2008 5140857850 Automated Meter Reading - 2008 150,000 145,680.79 4,319.21 out once comittments are paid. 97.1% 2010 5141055010 Annual Water Systems Planning 1,730,000 1,572,248.00 157,752.00 Work Completed. NEXT STEPS: Close Project. 90.9% 2010 5141060071 Rehabilitation Program - 2010/11/12 230,000 128,987.17 101,012.83 Close once commitments are paid/cleared/moved. 56.1% 2011 5141155010 Annual Water Systems Planning 1,000,000 698,701.37 301,298.63 Work Completed. NEXT STEPS: Close Project. 69.9% 2011 5141157626 Critical WM Inspection Program - 2011 500,000 479,505.19 20,494.81 Close once commitments are paid/cleared/moved. 95.9% 2012 5141249555 QA-QC Service Contract Program - 2012 135,800 135,684.10 115.90 Close once commitments are paid/cleared/moved. 99.9% 2012 5141257626 Critical WM Inspection Program - 2012 695,900 695,900.00 0.00 Close once commitments are paid/cleared/moved. 100.0% 2012 5141260072 Structural WM Lining Program - 2012 2,650,000 2,650,000.00 0.00 Complete, pending construction hold-backs. 100.0% 2012 5141262073 Field Data Systems Program - 2012 217,900 122,463.91 95,436.09 CLOSE - once p.o. has been paid/cleared. Any surplus funds will be rolled into the 2013/14 program 56.2% 2012 5141262078 Substandard Water Service Replacement Program - 2012 1,400,000 1,400,000.00 0.00 CLOSE NEXT BER 100.0% 2012 5141267273 Main-Whitney PS Replace&Decom 2,320,000 0.00 2,320,000.00 Project budget restated to future years. NEXT STEPS: Close Project 0.0% 2012 5141267752 Water Outstations Inspect - AM 500,000 205,129.77 294,870.23 Work Completed. NEXT STEPS: Close Project. 41.0% 2013 5141355010 Annual Water Systems Planning 30,000 2,066.92 27,933.08 Work Completed. NEXT STEPS: Close Project. 6.9% 19 Total Completed Water Projects 41,284,110 29,049,873 12,234,237 70.4%
113 TOTAL ALL WATER 385,909,564 290,870,748 95,038,816 75.4%
299 TOTAL ALL RATES 956,015,180 716,886,523 239,128,657 75.0%