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ANNUAL REPORT of the Board of Trustees Southern Illinois University 2008-2009

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ANNUAL REPORT of the Board of Trustees Southern Illinois University 2008-2009 ANNUAL REPORT of the Board of Trustees Southern Illinois University 2008-2009 ii iv BOARD OF TRUSTEES (as of June 30, 2009) Frank William Bonan II Harrisburg Nate Brown Carbondale Ed Hightower Edwardsville Keith Sanders Spring Grove John Simmons East Alton Amber Suggs Edwardsville Roger Tedrick Mt. Vernon Stephen Wigginton Belleville Marquita Wiley Belleville OFFICERS Roger Tedrick, Chair Ed Hightower, Vice-Chair John Simmons, Secretary Misty Whittington, Executive Secretary Jerry Blakemore, General Counsel Duane Stucky, Board Treasurer COMMITTEES ACADEMIC MATTERS COMMITTEE Ed Hightower, Chair Frank William Bonan II Nate Brown Keith Sanders ARCHITECTURE AND DESIGN COMMITTEE John Simmons, Chair Ed Hightower Amber Suggs Marquita Wiley AUDIT COMMITTEE Marquita Wiley, Chair Keith Sanders Stephen Wigginton EXECUTIVE COMMITTEE Roger Tedrick, Chair Ed Hightower John Simmons FINANCE COMMITTEE Keith Sanders, Chair John Simmons Roger Tedrick Stephen Wigginton Marquita Wiley v vi CONTENTS Meeting Minutes July 9, 2008 (Special)...................................................................... 3 July 10, 2008 ................................................................................ 6 September 10, 2008 (Special) .........................................................48 September 11, 2008.......................................................................52 December 10, 2008 (Special) ........................................................117 December 11, 2008 ......................................................................120 February 11, 2009 (Special) .........................................................193 February 12, 2009........................................................................196 April 1, 2009 (Special) ................................................................280 April 2, 2009 ..............................................................................284 May 6, 2009 (Special) ..................................................................331 May 7, 2009 ................................................................................334 June 10, 2009 (Special) ...............................................................499 June 11, 2009 .............................................................................502 Committee Meeting Minutes Academic Affairs Committee .........................................................545 Architecture and Design Committee ...............................................561 Audit Committee ..........................................................................577 Executive Committee ....................................................................589 Finance Committee ......................................................................595 Index..........................................................................................617 Personnel Listing ........................................................................629 vii viii July 9, 2008 1 CONTENTS July 9, 2008 2:30 p.m. Minutes of the Special Meeting of the Board of Trustees........................ 3 July 10, 2008 10:00 a.m. Roll Call........................................................................................... 6 Introduction of New Student Trustee ................................................... 7 Announcements by the Chair............................................................... 7 Appointments by the Chair ................................................................. 7 Trustee Reports ................................................................................ 8 Committee Reports............................................................................ 8 Executive Committee .................................................................... 8 Audit Committee .......................................................................... 8 Executive Officer Reports .................................................................. 9 Dr. Glenn Poshard, President ......................................................... 9 Dr. Vaughn Vandegrift, Chancellor, SIUE.........................................10 Dr. Samuel Goldman, Interim Chancellor, SIUC................................11 Public Comments and Questions ........................................................13 Reports of Purchase Orders and Contracts, May, 2008, SIUC and SIUE.................................................................................13 Information Report: Approval of New Programs, Reasonable and Moderate Extensions, Approval of Off-Campus Program Locations, and Academic Program Eliminations and Suspensions July 1, 2007, Through June 30, 2008..................................................13 Changes in Faculty-Administrative Payroll - SIUC ..................................18 2 Changes in Faculty-Administrative Payroll - SIUE ..................................23 Changes in Faculty-Administrative Payroll – Office of the President and University-Wide Services ...........................23 Revised Schedule of Meetings of the Board of Trustees for 2008.........................................................................24 Schedule of Meetings of the Board of Trustees for 2009 .........................................................................................25 Proposed Increase: Pharmacy Student Technology Fee, SIUE [Amendment to 4 Policies of the Board, Appendix B-4] .........................26 Revision of Refund Policy, SIUC [Amendment to 4 Policies of the Board Appendix A-5]...........................29 Proposed Approval of Audit Committee Charter....................................31 Miscellaneous Easement: Communication Piping From the Memorial Health System for the SimmonsCooper Cancer Institute at SIU, Springfield Medical Campus, SIUC ...........................................36 Award of Contracts: Relocation of the University Tennis Courts and the Recreational Sports Lighted Playfields, Carbondale Campus, SIUC .................................................................................37 Award of Contracts: Secondary Computing Center, SIUE.......................39 Approval of the Minutes of the Meetings Held June 11 and 12, 2008.......................................................................41 Current and Pending Matter: Project and Budget Approval, Renovation of the Dining Services Areas, Student Center, Carbondale Campus, SIUC.................................................................42 Recognition of Outgoing Student Trustee.............................................44 July 9, 2008 3 MINUTES OF THE SPECIAL MEETING OF THE BOARD OF TRUSTEES SOUTHERN ILLINOIS UNIVERSITY JULY 9, 2008 Pursuant to notice, a special meeting of the Board of Trustees of Southern Illinois University convened at 2:45 p.m., Wednesday, July 9, 2008, in the Lincoln Conference Room, 801 North Rutledge, Southern Illinois University School of Medicine, Springfield, Illinois. The meeting was called to order by Chair Tedrick. The following members of the Board were physically present: Mr. Roger Tedrick, Chair Dr. Ed Hightower, Vice-Chair Mr. John Simmons, Secretary Dr. Keith Sanders Ms. Amber Suggs Mr. Demetrous White Mr. Steve Wigginton Ms. Marquita Wiley Present for the duration of the meeting were Dr. Glenn Poshard, President; and Mr. Jerry Blakemore, General Counsel. Dr. J. Kevin Dorsey, Dean and Provost of the School of Medicine; Dr. John Haller, Vice President for Academic Affairs; Dr. Duane Stucky, Senior Vice President for Financial and Administrative Affairs and Board Treasurer; and Ms. Misty Whittington, Executive Secretary of the Board; attended a portion of the meeting. A quorum was present. Dr. Dorsey provided a program review for the School of Medicine. He reviewed the positive partnerships in which the School of Medicine participated with Springfield Memorial Hospital and St. John’s Hospital. Dr. Dorsey noted the estimated growing demand for physicians 4 for a large aging population and the need for the School of Medicine to produce more physicians, and he reviewed funding and space needs to be able to meet that growing demand. Trustee Wiley provided a report of the Audit Committee meeting held earlier in the day. She reported that the Committee approved its minutes of the meeting held June 11, 2008, and that the Committee also received a report from the Auditor General’s Office regarding the FY 07 audit for the University. Chair Wiley advised the Board that the University received an unqualified clean audit; however, it did receive 14 findings compared to 5 findings in FY 06. Trustee Wiley reported that as a result of the findings, the Audit Committee approved the following resolution: The Audit Committee is concerned about the increase in the number of findings and urges the President to work with the Chancellors and senior campus administrators to strengthen control and compliance processes throughout the system. In addition, Chair Wiley reported that the Audit Committee received a report of procurement card (p-card) usage from Vice President Stucky. The report was comprehensive in nature covering a broad range of issues including the number of persons with p-cards, the annual amount paid via p-cards, the process for monitoring use as well as the types of systems in place to detect abuse and misuse. There was extensive discussion related to the oversight responsibilities of the University and whether the University has in place systems that automatically provide alerts to management. Chair Wiley reported that the Committee directed July
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