Public Document Pack

This meeting will be recorded and the sound recording subsequently made available via the Council’s website: charnwood.gov.uk/pages/committees

Please also note that under the Openness of Local Government Bodies Regulations 2014 that other people may film, record, tweet or blog from this meeting. The use of any images or sound recordings is not under the Council’s control.

To: All Members of the Borough Council

You are requested to attend the meeting of the Charnwood Borough Council to be held in The Preston Room, Woodgate Chambers, Woodgate, on Monday, 24th February 2020 at 6.30 pm for the following business.

Chief Executive

Southfields Loughborough

14th February 2020

SUPPLEMENTARY AGENDA

4. ANNOUNCEMENTS

4.2. LEADER'S ANNOUNCEMENTS 4

To consider significant, recent matters affecting the Council or the Borough.

6. BUSINESS RESERVED TO COUNCIL

To consider the following matters reserved to Council in accordance with Section 5 of the Constitution:

6.1. GENERAL FUND AND HRA REVENUE BUDGETS AND 5 - 17 COUNCIL TAX 2020-21

Page 1 A supplementary report of the Cabinet, to enable the Council to adopt a General Fund Revenue Budget, a Housing Revenue Account (HRA) Budget and a Council Tax levy for 2020/21 in line with legislative requirements.

6.2. CAPITAL STRATEGY, INCLUDING TREASURY 18 - 22 MANAGEMENT STRATEGY, ANNUAL INVESTMENT STRATEGY AND MINIMUM REVENUE PROVISION POLICY 2020/21

A supplementary report of the Strategic Director of Corporate Services, to set out revised recommendations in respect of this item.

8. POSITION STATEMENTS

To consider the following position statements requested by the Conservative Group and the Labour Group under Full Council Procedure 9.10:

8.1. THE COMMUNITY SAFETY PARTNERSHIP AND CRIME 23 - 25

To update the Council on the Community Safety Partnership and Crime within Charnwood, added to the agenda by a Cabinet Member.

8.2. COMBINED AUTHORITIES 26

To update the Council on the letter sent by the Leader of the Council dated 28th January 2020 regarding devolution and the opportunity to work with the government on its forthcoming Devolution Framework, added to the agenda by the Labour Group.

10. QUESTIONS ON NOTICE 27 - 33

To deal with the following questions on notice, submitted under Full Council Procedure 9.9(a).

Councillors, please send your question, request for position statement or motion on notice to:

Karen Widdowson, Democratic Services Manager Council Offices, Southfield Road, Loughborough, LE11 2TX Email: [email protected]

Councillors, please send your question, request for position statement or motion on notice to:

Karen Widdowson, Democratic Services Manager

Page 2 Council Offices, Southfield Road, Loughborough, LE11 2TX Email: [email protected]

Councillors, please send your question, request for position statement or motion on notice to:

Karen Widdowson, Democratic Services Manager Council Offices, Southfield Road, Loughborough, LE11 2TX Email: [email protected]

Page 3 Agenda Item 4.2

COUNCIL – 24TH FEBRUARY 2020

ITEM 4.2 LEADER’S ANNOUNCEMENTS

LEICESTER, & RUTLAND LGBT+ INCLUSION AWARD

Madam Mayor, I am pleased to announce that Charnwood, amongst other partners in the region, has been successful in achieving the , Leicestershire & Rutland Lesbian, Gay, Bi-Sexual and Transgender (LGBT) + Inclusion Award. This award, which was administered and verified by the Leicester LGBT+ Centre, aims to provide visible recognition for organisations across the region for their commitment to Lesbian, Gay, Bisexual & Transgender inclusive practices. Cllr. Poland as Lead Member for Equalities will be presented with our award tomorrow, at an event hosted at De Montfort University.

Charnwood, as a Borough, has a diverse population and as a result of this we recognise that our residents, customers and employees have very different backgrounds and life experiences. We therefore aim to ensure that we continue to provide services and facilities that meet the varying needs of our residents and that, as an employer, we achieve fair recruitment and provide a work environment that is free from discrimination.

Page 4 Agenda Item 6.1

COUNCIL – 24TH FEBRUARY 2020

Supplementary Report of the Cabinet

Part A

ITEM 6.1 2020/21 GENERAL FUND AND HOUSING REVENUE ACCOUNT REVENUE BUDGETS AND SPECIAL EXPENSES – SUPPLEMENTARY REPORT

Purpose of the Supplementary Report

To enable the Council to adopt a General Fund Revenue Budget, a Housing Revenue Account (HRA) Budget and a Council Tax levy for 2020/21 in line with legislative requirements.

Policy Context

The budget is essential to all policies of the Council and the setting of a Council Tax levy is a legal requirement of the Council. The rents should be within specified parameters set by the Ministry of Housing, Communities and Local Government (MHCLG).

Recommendations

1. That the expenses incurred by the Council in performing in Loughborough a function performed elsewhere in its area by a parish council or the chairman of a parish meeting be treated as special expenses for the purposes of Section 35 of the Local Government Finance Act 1992, to the extent provided in minute 72(C)1 of Council February 2008.

2. That:

a. the Original Budget for 2020/21 be £17,771,035; b. the base Council Tax be set at £126.52 at Band D; and c. the Loughborough Special Rate be set at £76.46.

3. That the amounts below be approved as the Council Tax Base for 2020/21:

(a) for the whole Council area as 57,607.2 [Item T in the formula in Section 31B of the Local Government Finance Act 1992, as amended (the "Act")]; and

(b) for dwellings in those parts of its area to which a Parish precept relates:

Page 5 Part of the Council's area:

Council Tax Base Parish/Town Council 2020/21 Anstey 2,530.9 143.0 17.4 Barrow-upon-Soar 2,468.8 42.7 Birstall 4,542.6 Burton-on-the-Wolds 516.7 Cossington 217.3 Cotes 23.9 941.5 Hamilton Lea 254.9 897.4 148.0 2,956.9 542.8 14.5 1,199.0 Quorndon 2,474.2 Ratcliffe-on-the-Wreake 91.4 486.1 2,195.6 275.5 4,718.8 2,749.6 136.4 Stonebow Village 4.2 161.7 4,361.4 255.5 & 944.8 2,813.8 63.1 Walton-on-the-Wolds 130.8 86.3 Woodhouse 977.8 600.9 Loughborough 16,621.0

Charnwood Borough Council 57,607.2 being the amounts calculated by the Council, in accordance with Regulation 6 of the Local Authorities (Calculation of Council Tax Base) () Regulations 2012, as the amounts of its Council Tax Base for the year for dwellings in those parts of its area to which one or more special items relate. Page 6 4. That the following amounts be calculated for the year in accordance with Sections 31 to 36 of the Act:

a) the Council Tax requirement for the Council’s own purposes for 2020/21(excluding Parish precepts) is £8,559,305;

b) £62,403,993 being the g r o s s amounts which the Council estimates for the items set out in Section 31A (2) of the Act taking into account all precepts issued to it by Parish Councils;

c) £50,023,395 being the gross amounts which the Council estimates for the items set out in Section 31A (3) of the Act;

d) £12,380,598 being the amount by which the aggregate at 4(b) above exceeds the aggregate at 4(c) above, calculated by the Council in accordance with Section 31A(4) of the Act as its Council Tax requirement for the year. (Item R in the formula in Section 31B of the Act);

e) £214.91 being the amount at 4(d) above (Item R), all divided by Item T (3(a) above), calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year (including Parish precepts);

f) £5,092,135 being the aggregate amount of Loughborough special items and Parish precepts referred to in Section 34(1) of the Act;

g) £126.52 being the amount at 4(d) above less the result given by dividing the amount at 4(f) above by Item T (3(a) above), calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no Parish precept relates;

Page 7 h) Part of the Council’s Area:

District Band Parish, etc D Charge Anstey 241.96 Barkby and Barkby Thorpe 190.22 Barrow-upon-Soar 213.82 Beeby 126.52 Birstall 221.68 Burton-on-the-Wolds / Cotes / Prestwold 180.56 Cossington 193.25 East Goscote 188.87 Hamilton Lea 126.52 Hathern 178.00 Hoton 204.56 Mountsorrel 298.64 Newtown Linford 221.4 Queniborough 175.47 Quorndon 238.21 Ratcliffe-on-the-Wreake 159.34 Rearsby 169.55 Rothley 189.37 Seagrave 195.43 Shepshed 192.21 Sileby 205.63 South Croxton 212.67 Stonebow Village 126.52 Swithland 154.35 Syston 244.56 Thrussington 173.49 Thurcaston & Cropston 168.15 Thurmaston 267.74 Ulverscroft 126.52 Walton-on-the-Wolds 160.92 Wanlip 161.28 Woodhouse 209.87 Wymeswold 188.95 Loughborough Special Expense Area 202.98

being the amounts given by adding to the amount at 4(g) above the amounts of the special item or items relating to dwellings in those parts of the Council’s area mentioned above divided in each case by the amount at 3(b) above, calculated by the Council, in accordance with section 34(3) of the Act, as the basic amounts of its Council Tax for year for dwellings in those parts of its area to which one or more special items relate Page 8 i) Part of the Council's area

Parish Valuation Bands A B C D E F G H £ £ £ £ £ £ £ £ Anstey 161.307 188.194 215.072 241.96 295.726 349.501 403.267 483.92 Barkby and Barkby Thorpe 126.817 147.944 169.082 190.22 232.496 274.761 317.037 380.44

Barrow-upon-Soar 142.547 166.304 190.062 213.82 261.336 308.851 356.367 427.64

Beeby 84.3467 98.4044 112.462 126.52 154.636 182.751 210.867 253.04 Birstall 147.787 172.414 197.052 221.68 270.946 320.201 369.467 443.36 Burton-on-the-Wolds / Cotes / Prestwold 120.377 140.434 160.502 180.56 220.686 260.811 300.937 361.12 Cossington 128.837 150.304 171.782 193.25 236.196 279.141 322.087 386.5

East Goscote 125.917 146.894 167.882 188.87 230.846 272.811 314.787 377.74

Hamilton Lea 84.3467 98.4044 112.462 126.52 154.636 182.751 210.867 253.04

Hathern 118.667 138.444 158.222 178.00 217.556 257.111 296.667 356 Hoton 136.377 159.104 181.832 204.56 250.016 295.471 340.937 409.12

Mountsorrel 199.097 232.274 265.462 298.64 365.006 431.371 497.737 597.28

Newtown Linford 147.597 172.204 196.802 221.4 270.596 319.801 368.997 442.8

Queniborough 116.977 136.474 155.972 175.47 214.466 253.461 292.447 350.94

Quorndon 158.807 185.274 211.742 238.21 291.146 344.081 397.017 476.42 Ratcliffe-on-the-Wreake 106.227 123.934 141.632 159.34 194.746 230.161 265.567 318.68

Rearsby 113.037 131.874 150.712 169.55 207.226 244.901 282.587 339.1

Rothley 126.247 147.284 168.332 189.37 231.456 273.531 315.617 378.74

Seagrave 130.287 152.004 173.712 195.43 238.856 282.291 325.717 390.86 Shepshed 128.137 149.494 170.852 192.21 234.926 277.641 320.347 384.42

Sileby 137.087 159.934 182.782 205.63 251.326 297.021 342.717 411.26

South Croxton 141.777 165.414 189.042 212.67 259.926 307.191 354.447 425.34

Stonebow Village 84.3467 98.4044 112.462 126.52 154.636 182.751 210.867 253.04

Swithland 102.897 120.054 137.202 154.35 188.646 222.951 257.247 308.7 Syston 163.037 190.214 217.382 244.56 298.906 353.251 407.597 489.12

Thrussington 115.657 134.934 154.212 173.49 212.046 250.601 289.147 346.98

Thurcaston & Cropston 112.097 130.784 149.462 168.15 205.516 242.881 280.247 336.3

Thurmaston 178.497 208.244 237.992 267.74 327.236 386.731 446.237 535.48 Ulverscroft 84.3467 98.4044 112.462 126.52 154.636 182.751 210.867 253.04

Walton-on-the-Wolds 107.277 125.164 143.042 160.92 196.676 232.441 268.197 321.84

Wanlip 107.517 125.444 143.362 161.28 197.116 232.961 268.797 322.56

Woodhouse 139.917 163.234 186.552 209.87 256.506 303.141 349.787 419.74

Wymeswold 125.967 146.964 167.952 188.95 230.936 272.931 314.917 377.9 Loughborough Special Expense Area 135.317 157.874 180.422 202.98 248.086 293.191 338.297 405.96

Page 9 being the amounts given by multiplying the amounts at 4(h) above by the number which, in the proportion set out in Section 5(1) of the Act, is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in the valuation band D, calculated by the Council, in accordance with Section 36(1) of the Act, as the amounts to be taken into account for the year in respect of categories of dwellings listed in different valuation bands.

5. That it be noted that the County Council, the Police and Crime Commissioner for Leicestershire (‘PCCL’) and the Combined Fire Authority have issued precepts to the Council in accordance with Section 40 of the Local Government Finance Act 1992 for each category of dwellings in the Council’s area as indicated in the table below.

REQUIREMENTS (TO 2 DECIMAL PLACES) BAND BAND BAND BAND BAND BAND BAND BAND A B C D E F G H LEICS COUNTY COUNCIL and adult 895.82 1045.12 1194.43 1343.73 1642.34 1940.94 2239.55 2687.46 social care COMBINED FIRE 45.31 52.86 60.41 67.96 83.06 98.16 113.27 135.92 AUTHORITY POLICE & CRIME 155.49 181.40 207.32 233.23 285.06 336.89 388.72 466.46 COMMISSIONER CHARNWOOD 84.35 98.40 112.46 126.52 154.64 182.75 210.87 253.04 BOROUGH TOTAL 1180.96 1377.79 1574.61 1771.44 2165.09 2558.75 2952.40 3542.88

The split between the County Council precept and the additional Adult Social Care precept is shown in the table below.

REQUIREMENTS (TO 2 DECIMAL PLACES) BAND BAND BAND BAND BAND BAND BAND BAND A B C D E F G H LEICS COUNTY 817.37 953.60 1089.83 1226.06 1498.52 1770.98 2043.43 2452.12 COUNCIL 2020 ADULT SOCIAL 78.45 91.52 104.60 117.67 143.82 169.97 196.12 235.34 CARE COMBINED 895.82 1045.12 1194.43 1343.73 1642.34 1940.94 2239.55 2687.46 CHARGE

6. That the Council, in accordance with Sections 30 and 36 of the Local Government Finance Act 1992, hereby sets the aggregate amounts shown in the table overleaf as the amounts of Council Tax for 2020/21 for each part of its area and for each of the categories of dwellings:

Page 10 BAND A BAND B BAND C BAND D BAND E BAND F BAND G BAND H 6/9 7/9 8/9 1 11/9 13/9 15/9 18/9

ANSTEY 1257.93 1467.57 1677.23 1886.88 2306.19 2725.49 3144.81 3773.76

BARKBY / BARKBY THORPE 1223.44 1427.32 1631.24 1835.14 2242.96 2650.75 3058.58 3670.28

BARROW-UPON-SOAR 1239.17 1445.68 1652.22 1858.74 2271.80 2684.84 3097.91 3717.48

BEEBY 1180.97 1377.78 1574.62 1771.44 2165.10 2558.74 2952.41 3542.88

BIRSTALL 1244.41 1451.79 1659.21 1866.60 2281.41 2696.19 3111.01 3733.20 BURTON-ON-THE-WOLDS, COTES 1217.00 1419.81 1622.66 1825.48 2231.15 2636.80 3042.48 3650.96 & PRESTWOLD COSSINGTON 1225.46 1429.68 1633.94 1838.17 2246.66 2655.13 3063.63 3676.34

EAST GOSCOTE 1222.54 1426.27 1630.04 1833.79 2241.31 2648.80 3056.33 3667.58

HAMILTON LEA 1180.97 1377.78 1574.62 1771.44 2165.10 2558.74 2952.41 3542.88

HATHERN 1215.29 1417.82 1620.38 1822.92 2228.02 2633.10 3038.21 3645.84

HOTON 1233.00 1438.48 1643.99 1849.48 2260.48 2671.46 3082.48 3698.96

MOUNTSORREL 1295.72 1511.65 1727.62 1943.56 2375.47 2807.36 3239.28 3887.12

NEWTOWN LINFORD 1244.22 1451.58 1658.96 1866.32 2281.06 2695.79 3110.54 3732.64

QUENIBOROUGH 1213.60 1415.85 1618.13 1820.39 2224.93 2629.45 3033.99 3640.78

QUORNDON 1255.43 1464.65 1673.90 1883.13 2301.61 2720.07 3138.56 3766.26

RATCLIFFE-ON-THE-WREAKE 1202.85 1403.31 1603.79 1804.26 2205.21 2606.15 3007.11 3608.52

REARSBY 1209.66 1411.25 1612.87 1814.47 2217.69 2620.89 3024.13 3628.94

ROTHLEY 1222.87 1426.66 1630.49 1834.29 2241.92 2649.52 3057.16 3668.58

SEAGRAVE 1226.91 1431.38 1635.87 1840.35 2249.32 2658.28 3067.26 3680.70

SHEPSHED 1224.76 1428.87 1633.01 1837.13 2245.39 2653.63 3061.89 3674.26

SILEBY 1233.71 1439.31 1644.94 1850.55 2261.79 2673.01 3084.26 3701.10

SOUTH CROXTON 1238.40 1444.79 1651.20 1857.59 2270.39 2683.18 3095.99 3715.18

STONEBOW VILLAGE 1180.97 1377.78 1574.62 1771.44 2165.10 2558.74 2952.41 3542.88

SWITHLAND 1199.52 1399.43 1599.36 1799.27 2199.11 2598.94 2998.79 3598.54

SYSTON 1259.66 1469.59 1679.54 1889.48 2309.37 2729.24 3149.14 3778.96

THRUSSINGTON 1212.28 1414.31 1616.37 1818.41 2222.51 2626.59 3030.69 3636.82

THURCASTON & CROPSTON 1208.72 1410.16 1611.62 1813.07 2215.98 2618.87 3021.79 3626.14

THURMASTON 1275.12 1487.62 1700.15 1912.66 2337.70 2762.72 3187.78 3825.32

ULVERSCROFT 1180.97 1377.78 1574.62 1771.44 2165.10 2558.74 2952.41 3542.88

WALTON-ON-THE-WOLDS 1203.90 1404.54 1605.20 1805.84 2207.14 2608.43 3009.74 3611.68

WANLIP 1204.14 1404.82 1605.52 1806.20 2207.58 2608.95 3010.34 3612.40

WOODHOUSE 1236.54 1442.61 1648.71 1854.79 2266.97 2679.13 3091.33 3709.58

WYMESWOLD 1222.59 1426.34 1630.11 1833.87 2241.40 2648.92 3056.46 3667.74 LOUGHBOROUGH (SPECIAL 1231.94 1437.25 1642.58 1847.90 2258.55 2669.18 3079.84 3695.80 EXPENSES)

Page 11 7. That the original HRA Budget for 2020/21 as outlined in Appendix 5 of the General Fund and HRA Revenue budget report of the Cabinet be approved.

8. That the HRA weekly rents be amended in line with the Ministry of Housing, Communities and Local Government (MHCLG) guidance.

9. to amend the non-HRA dwelling properties in line with the Ministry of Housing, Communities and Local Government (MHCLG) guidance;

10. That the HRA service charges be approved in accordance with the MHCLG guidance.

11. That shop rents retain their current rents in accordance with the assessment by the Valuation Office.

12. to approve that garage rents, retain their current rents in accordance with an assessment by the Valuation Office

13. That the Leasehold Management and Administration charge increases to £116.11 per annum.

14. That the Lifeline weekly charge is increased in line with MHCLG guidance.

15. That it be determined that the basic amount of Council Tax for 2020/21 is not excessive according to the principles set out by the Secretary of State.

16. That the NNDR tax base for 2020/21 will be £46,297,449.

17. That the following Loughborough Special Levy items be extended to include £5K for The Remembrance Day Parade:

Reasons

1. To set the definition of the Loughborough Special Expenses in accordance with Section 35 of the Local Government Finance Act 1992.

2. To ensure that the necessary finance would be available to carry out services in 2020/21 and to set the Council Tax and Loughborough Special Expenses in accordance with legal and statutory requirements.

3. To set the Council’s 2020/21 Council Tax Base in accordance with the regulations made under Section 31B of the Local Government Finance Act 1992.

4-6. To set a Council Tax in accordance with legal and statutory requirements.

7. To ensure sufficient funding for the Housing Revenue Account in 2020/21.

8. To comply with social housing rents guidance for 2020/21.

9. To reflect the greater flexibility for rental options for non-HRA dwellings.

Page 12 10. To ensure the correct alignment of costs and service charges for tenants in accordance with best practice.

11. So that shop rents remain affordable and are charged in line with the assessment by the Valuation Office.

12. To increase the rent generated for this asset.

13. So that there is sufficient recovery of the costs associated with operating the leasehold flat and shop services.

14. That there is sufficient recovery of the costs associated with operating the Lifeline service.

15. To comply with the requirements of section 52ZB of the Local Government Finance Act 1992.

16. To set the Council’s NNDR tax base in accordance with statutory requirements.

17. To enable an item to be added to the Loughborough Special Rate in order to provide essential Health & Safety cover for Remembrance Day Parade.

Policy Justification

The budgets are essential to all policies of the Council and the setting of a Council Tax levy is a legal requirement of the Council and the rents should be within guidance issued by CLG. Similarly the Council Tax Base is required to be set by statute.

Implementation Timetable

The new budgets, rents, service charges, etc. will become effective on or after 1st April 2020.

Report Implications

Financial Implications

Without the agreement of budgets, rents, service charges, etc. the Council would be acting illegally and would not be able to function for any length of time.

Risk Management

There are no direct risks in approving the recommendations of this report and the inherent risk elements of the budgets, etc. are covered by the main budget report to the Cabinet on 13th February 2020.

Key Decision: Yes Page 13

Background Papers: None

Officers to Contact: Lesley Tansey Head of Finance and Property Services 01509 634828 [email protected]

Simon Jackson Strategic Director of Corporate Services 01509 634699 [email protected]

Page 14

Part B

Background

1. A report of the Head of Finance and Property Services setting out the proposed General Fund and HRA Revenue Budgets for 2020/21 has been circulated as part of the Council agenda for 24th February 2020. The budgets set out in that report represent the financial spending plans for all services of the Council and it is a legal requirement to set a balanced budget each financial year.

2. Appendix 1 shows a General Fund budget figure of £17,771,035.

3. Appendix 2 is a final version of all the precepts.

4. Council is requested to consider the full Council Tax Resolution, set out in the recommendations and reasons above, in order to set a Council Tax levy and General Fund revenue budget and Housing Revenue Account budget for 2020/21.

Appendices

Appendix 1 - Final version of Appendix 1 of the General Fund and HRA Revenue Budgets report submitted to Cabinet on 13th February 2020.

Appendix 2 - Final version of Appendix 2 Council Tax Analysis report submitted to Cabinet on 13th February 2020.

Page 15

Appendix 1

Original Draft Final Variance Actual Budget Budget Budget Draft Vs 2018/19 General Fund Budget Summary 2019/20 2020/21 2020/21 Final £000 £000 £000 £000 £000

17,844 General Fund Service Expenditure 18,496 18,389 18,382 (7) 0 One Off Directorates Savings Target (300) 0 0 0 0 Net Ongoing Service (Savings) & Pressures (341) 575 575 0 0 Net One Off Service Pressures 283 81 81 0 17,844 Net Service Expenditure 18,138 19,045 19,038 (7) 752 Revenue Contributions to Capital 0 0 0 0 29 Council Tax Support Grants to Parishes 0 0 0 0 356 Interest Paid 240 240 240 0 (447) Less: Interest on Balances (390) (500) (500) 0 18,534 Total Borough Expenditure 17,988 18,785 18,778 (7) 214 Contribution (from)/to Reinvestment Reserve 0 (36) (36) 0 48 Contribution(from)/to Working Balance (798) (1,075) (1,069) 6 (234) Contribution (from)/to Collection Fund (173) 100 143 43 (451) Contribution(from)/ to Capital Plan Reserve 0 0 0 0 (51) Contribution (from)/to Other Reserves (63) (45) (45) 0 (13) Contribution (from)/to Growth Support Fund 0 0 0 0 18,047 Precept Requirement 16,954 17,729 17,771 42 745 Revenue Support Grant 0 0 0 0 4,957 NNDR 5,290 4,947 4,947 0 6,502 Council Tax Receipts 6,893 7,294 7,288 (6) 1,194 Loughborough Special Levy 1,213 1,259 1,271 12 3,620 New Homes Bonus 3,731 4,129 4,122 (7) 1,263 General Government Grants 0 0 0 0 (234) Collection Fund Surplus/(Deficit) (173) 100 143 43 18,047 Precept Income 16,954 17,729 17,771 42 £p Council Tax for Band D £p £p £p 117.09 Base Borough Council Tax 122.09 127.09 126.52 74.97 Loughborough Special Levy 74.97 76.46 76.46

£000 REVENUE BALANCES £000 £000 £000 Actual Original Draft Final 2018/19 2019/20 2020/21 2020/21 7,057 Working Balance at 1 April 4,990 5,900 5,900 28 Transfer from/(to) General Fund (971) (975) (926) (214) Transfer from/(to) Reinvestment Reserve 0 (122) (170) 6,871 Balance at 31 March 4,019 4,803 4,804 595 Reinvestment Reserve Balance at 1 April 608 414 366 214 Transfers from/(to) Fund one off Item 0 (36) (36) 0 Transfers from/(to) General Fund 0 122 170 809 Balance at 31 March 608 500 500 2,644 Capital Plan Reserve Balance at 1 April 1,711 1,288 1,288 (451) Funding of Capital Expenditure (618) 0 0 2,193 Balance at 31 March 1,093 1,288 1,288 114 Growth Support Fund Balance at 1 April 0 5 5 (13) Funding of Capital Expenditure 0 0 0 101 Balance at 31 March 0 5 5 813 Other Revenue Reserve Balances at 1 April 805 700 700 (50) Transfers from/(to) Fund one off Item (63) (45) (45) 763 Balance at 31 March 742 655 655 10,737 TOTAL BALANCES 6,462 7,251 7,252

Page 16

AAppendix 2 COUNCIL TAX ANALYSIS 2020/21 2019/20 2020/21 % 56,462.4 TAX BASE (at CBC collection rate) 57,607.2 Change Per Band D

16,183.5 LOUGHBOROUGH TAX BASE 16,621.0 2.03 £ £ p £ £ p %

16,954,156 300.27 TOTAL BUDGET REQUIREMENT 17,771,035 308.49 2.74 (1,213,277) (21.49) Less: Loughborough Special Levy (1,270,842) (22.06) 2.66 15,740,879 278.79 16,500,193 286.43 2.74 Less: (3,730,729) (66.07) New Homes Bonus (4,121,865) (71.55) 8.29 (5,290,366) (93.70) NNDR (4,947,000) (85.87) (8.35) 6,719,784 119.01 7,431,328 129.00 8.39

173,710 3.08 Collection Fund (Surplus)/Deficit (142,865) (2.48) (180.61)

6,893,494 122.09 BASIC BOROUGH PRECEPT 7,288,463 126.52 3.63

Other Precepts 3,677,802 65.14 Parishes 3,821,293 66.33 1.83 72,959,643 1,292.18 Leicestershire County Council 77,408,639 1,343.73 3.99 3,762,654 66.64 Combined Fire Authority 3,914,985 67.96 1.98 12,604,113 223.23 Police & Crime Commissioner for Leics 13,435,739 233.23 4.48 93,004,212 1,647.19 98,580,656 1,711.25 3.89

1,213,277 74.97 SPECIAL LEVY (LOUGHBOROUGH) 1,270,842 76.46 1.99

101,110,983 1,790.77 TOTAL REQUIREMENT 107,139,961 1,859.84 3.86

99,897,706 1,769.28 AVERAGE PARISH PRECEPT 105,869,119 1,837.77 3.87

97,433,181 1,779.11 LOUGHBOROUGH PRECEPT 103,318,668 1,847.90 3.87

Page 17

Agenda Item 6.2

COUNCIL – 24TH FEBRUARY 2020

Supplementary Report of the Strategic Director of Corporate Services

ITEM 6.2 CAPITAL STRATEGY, TREASURY MANAGEMENT STRATEGY STATEMENT, ANNUAL INVESTMENT STRATEGY AND MINIMUM REVENUE PROVISION POLICY 2020/21

Purpose of Supplementary Report

To set out revised recommendations in respect of this item.

Recommendations

1. that the Capital Strategy (including Treasury Management Strategy) 2019/20, approved by Council on 25th February 2019, and the current Investment Strategy, approved by Council on 4th November 2019, be extended until superseded by a new strategy;

2. that the proposed changes to the Constitution, set out in the appendix to this report and recommended by Cabinet on 13th February 2020, be approved, with immediate effect.

Reasons

1. To allow scrutiny of the Capital Strategy (including the Treasury Management Strategy) 2020/21 by the Audit Committee prior to its approval by Council.

2. To enable the efficient and timely execution of the Investment Strategy incorporated within the overall Capital Strategy.

Policy Justification and Previous Decisions

Detailed in the report to which this report is supplementary (agenda pages 37–102).

Implementation Timetable including Future Decisions and Scrutiny

The recommendations in this supplementary report, if agreed by Council, will have immediate effect.

The Capital Strategy (including the Treasury Management Strategy) 2020/21 will also be considered by the Audit Committee at its meeting on 11th March 2020, and then submitted to Council for approval.

Report Implications

Detailed in the report to which this report is supplementary (agenda pages 37- 102).

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Key Decision: Yes

Background Papers: Capital Strategy (including Treasury Management Strategy) 2019/20, approved by Council 25th February 2019

Currrent Investment Strategy, approved by Council 4th November 2019

Officer to Contact: Simon Jackson Strategic Director of Corporate Services 01509 634699 [email protected]

Page 19 APPENDIX

Proposed amendments to the Financial Regulations and other areas of the Constitution

Proposed amendments to the Financial Regulations

Amendments are proposed to Section 16.5, ‘Specific Financial Responsibilities’ as set out below.

1. The heading, ‘(b) Capital Expenditure’, is modified to read, ‘(b) Capital Expenditure, excluding Capital Expenditure in respect of commercial property acquired for investment purposes’

2. A new heading (c) is inserted into the Financial Regulations entitled, ‘(c) Capital Expenditure in respect of commercial property acquired for investment purposes.

3. Text will be inserted under new heading (c) as follows:

Periodically the Council will invest in commercial property for the purposes of making a financial return. Such investments (or divestments) may require actions in a time frame that is not naturally enabled by usual Council decision making processes. The standard processes in respect of Capital Expenditure are therefore modified in respect of commercial properties that are acquired for investment purposes.

The Council approves the three-year Capital Plan. Funding for commercial property for investment purposes will be explicitly identifiable within the Capital Plan. Cabinet is able to make changes to the Capital Plan in respect of Capital Expenditure in respect of commercial property investment under the same conditions that apply to other capital expenditure.

Executive decisions relating to the investment and release of funding for the purchase of individual commercial properties, providing available funding exists within the extant Capital Plan, will be delegated to the Leader, or another Cabinet Member to whom the Leader may delegate authority.

Opportunity may allow the financially advantageous disposal of commercial properties. Approval of commercial property disposals will be delegated to the Leader or Cabinet Lead Member covering the finance portfolio, or other Cabinet Members to whom the Leader may delegate authority.

4. Subsequent headings under 16.5 will be re-referenced to reflect the insertion of new heading (c); hence, ‘(c) Virement’ will become ‘(d) Virement’, etc. References within the body of the text will also be amended to reflect the insertion of the new heading.

Page 20 5. ‘(f) Disposal of Assets’ will be re-referenced in line with the above and amended to read ‘(g) Disposal of Assets excluding commercial property assets that were acquired for investment purposes.

The above changes require formal approval by Council.

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Governance processes – for information

Financial Regulations

To enable the above changes to the Financial Regulations it will be necessary to update the Financial Procedure rules (a matter delegated to the Section 151 officer). It is intended that a summary of the updates will be presented to Cabinet at a forthcoming Cabinet report which will provide more detail covering the evaluation of opportunities and (potential) acquisition and disposal of commercial properties.

Delegation of Executive Functions

The nature of commercial property acquisitions is such that delegated authority will be required to complete transactions in a timely manner. Therefore arrangements for delegated executive authority will need to be put in place to enable the Strategic Director of Corporate Services to complete acquisition and disposal transactions in respect of commercial properties for investment purposes where approved funding exists within the Capital Plan (for acquisitions), and subject to pre-agreed procedures being undertaken.

Section 9E of the Local Government Act 2000 (as amended) gives authority to the Leader of the Council to arrange for Executive functions to be discharged by: • himself/herself; • the Cabinet; • another Member of the Cabinet; • a committee of the Cabinet, or • an officer of the Council

The Leader of the Council can amend the scheme of delegation relating to Executive functions at any time. These decisions can take immediate effect, and the Constitution requires that they are reported to the next meeting of the Council.

Key Decisions and Exemption from Call-in

A key decision is an executive decision which is likely:

• To result in the council incurring expenditure which is, or the making of savings which are, significant having regard to our budget for the service or function to which the decision relates. • To be significant in terms of its effects on communities living or working in an area comprising two or more wards in the borough

Page 21 It is highly probable that any commercial property acquisition will exceed £150,000 in value, and therefore each purchase will be a key decision. However, due to the nature of the purchases being made (i.e. on the open market), it is unlikely that the required advance notice (28 days) for a key decision will be able to be given for each transaction, and therefore a General Exception notice will be published at least five days in advance of the proposed decision date.

In addition it would not be practical for the usual call-in arrangements for key decisions to be applied as any delay caused could result in a potential purchase falling through, and therefore it is proposed that the Chair of the Scrutiny Commission confer a blanket approval for decisions taken under this delegated authority to be exempted from Call-in under scrutiny procedure rule 11.9 within the Constitution. These arrangements will be put into place following approval of full Council and it is anticipated that the blanket approval from the Chair of the Scrutiny Commission be reviewed on an annual basis.

All cases of exemption from Call-in must be reported to the next relevant Council meeting, and this will ensure that Members are kept informed about each relevant acquisition that is made.

Page 22 Agenda Item 8.1

COUNCIL – 24th FEBRUARY 2020

ITEM 8.1 POSITION STATEMENTS

COMMUNITY SAFETY PARTNERSHIP AND CRIME

To update the Council on the Community Safety Partnership and Crime within Charnwood

The Leader, or his nominee, has produced the following position statement:

The Community Safety Partnership (CSP) has been working incredibly hard over the last 9 months and this has resulted in reducing overall crime by 7% across the borough.

The Purpose and Responsibility of the CSP is to ensure commitment and joint working to achieve reductions in crime, disorder, anti-social behaviour and other behaviour adversely affecting the environment. To tackle the fear of crime, to reduce youth offending, to reduce re-offending and to reduce the harmful consequences of drug misuse.

The three themes of the CSP for 2020 - 2023 are:

Theme 1: Making Communities Safer Theme 2: Protecting Vulnerable People Theme 3: Improving Community Confidence, Engagement and Cohesion

In pursuing the responsibilities, the CSP is guided by the following principles and this guides our strategic approach:

• A public health approach: Focus on early intervention and prevention, and the wider determinants of crime and community safety, including social inequalities, employment, skills, health, housing and environment. • Resident engagement: Work with the local community to understand local priorities and develop an approach that is responsive and effective in increasing feelings of safety. • Collaboration: Share data and intelligence and work across agencies to facilitate an efficient and effective approach and better targeted interventions. • Supporting victims: Ensure a focus on victims and strengthen local systems to support victims, reduce repeat victimisation, and recognise that perpetrators of violence can often be victims too.

The CSP, which as Lead Member for Communities I Chair, takes a multi-agency approach that includes Responsible Authorities and Non-Statutory Partners.

Page 23 Responsible Authorities include:

• Charnwood Borough Council, • , • Leicestershire County Council, • NHS West Leicestershire Clinical Commissioning Group, • Leicestershire Fire Authority, • National Probation Service

The Partnership is further supported by Non-Statutory Partners, which include:

• Loughborough University • Loughborough Business Improvement District (BID) • Loughborough Chamber of Trade and Commerce • Turning Point

In addition, the Office for Police and Crime Commissioner and the CSP have a mutual duty to co-operate and have regard for each other’s priorities.

The CSP have introduced a ground-breaking Drugs Strategy and we are the only CSP nationally to have one to this level. We also have a Youth Strategy embracing Contextualised Safeguarding which all other CSP’s in Leicestershire are enquiring about with interest and seeking to attend the Youth Delivery Group to understand further the excellent work we are doing. As a CSP we are seen as a ‘pathfinder’ for other Partnerships and shaping best practice across Leicestershire, Leicester and Rutland.

Underneath the CSP there is the Strategic Group which ensures the effective delivery of the CSP Plan. There is then a Joint Action Group (JAG) chaired by Inspector Mark Botte, which ensures that the most effective tactics are implemented to deliver the CSP’s objectives and address community concerns. Given the volume of work within Charnwood there are several delivery groups that sit below the JAG. These include the Loughborough Central Delivery group (LCDG), Adult Risk Delivery group, Youth Delivery Group and People Zone (PZ) Group. The PZ is a location-based group within the Bell Foundry area and is split into two themed sub-groups, People and Places. The People Group focuses on those individuals causing the most harm and the Place group focuses on creating a cohesive and confident community. Also working within the PZ is the Partners and Communities Together (PACT) group which affords the community a voice.

The JAGs have started to pick up momentum, the chairs of the relevant sub groups have been working hard to address matters around attendance and agendas and linking their sub group business to the partnership action plan and this approach has shown significant overall progress over the last few months adding to the reduction in crime.

Hate crime has seen an increase of 25.4%, in part this is a positive indication that the message is getting out that we take hate crime seriously. Every single report of a Hate Crime offence is too much however, the CSP has taken steps to promote reporting,

Page 24 educate staff around the seriousness of hate crime offences and there are investigative improvements being made which should improve detection rates, increase public confidence and see the number of offences fall.

The most recent success for the Charnwood Community Safety Partnership was being a finalist in the Safer Community Celebration Awards, organised by the Police and Crime Commissioner for Leicestershire, Lord Willy Bach.

At the Celebration Awards the CSP were delighted that our Charnwood NPA Commander, Inspector Mark Botte, picked up the Visible Policing Award.

Crime Update

Performance Total Crime Total Crime Diff Family Group Crime to Date as at 31st as at 31st Position 30th Type December December November 2018 2019 2019

All Crime -7% 10317 9590 -727 10/15 Violence +5.7% 706 746 +40 3/15 with Injury Burglary – -25% 850 638 212 15/15 Residential Burglary – -40.3% 273 163 -110 6/15 Business Theft of +2.3% 264 270 +6 11/15 Vehicles Theft from -19.5% 882 710 -172 13/15 Vehicles Robbery -12% 75 66 -9 4/15 Cycle -34.6% 327 214 -113 14/15 Theft Shoplifting -31.3% 912 627 -285 7/15

An overall 7% reduction in all crime is a significant achievement and one that I feel the Charnwood CSP should celebrate, it also highlights the contribution of the JAG and subgroups in effective partnership working that has reduced criminality and in turn reduced victims of crime.

In summary, in relation to the crime figures, the CSP is committed to the view that the reduction of overall crime of 7% is not chance, or under reporting, instead it highlights the hard work that has been undertaken by so many in Charnwood Borough Council, Charnwood Police and other key partners in the CSP. In the previous two quarters there has been a steady decrease in overall crime and now in quarter 3 the reduction of 7% critically demonstrates that there are far fewer victims of crime in the borough.

Page 25 Agenda Item 8.2

COUNCIL – 24th FEBRUARY 2020

ITEM 8.2 POSITION STATEMENTS

COMBINED AUTHORITIES

To update the Council on the letter sent by the Leader of the Council dated 28th January 2020 regarding devolution and the opportunity to work with the government on its forthcoming Devolution Framework.

The Leader, or his nominee, has produced the following position statement:

It is widely agreed and evidenced that Leicestershire and the do not compare well with other areas in terms of investment. It is also clear that other areas of the country are benefiting from greater investment through the devolution arrangements agreed with government. Therefore, if there is to be a further round of devolution, then it is important that we should engage with the government in order to help level up our area to ensure our residents do not miss out. As Leader of Charnwood Borough Council, I agreed a joint letter with all the other District and Borough Councils to the Secretary of State Robert Jenrick MP with an offer to work collaboratively on the forthcoming devolution framework.

As you may recall a proposal for a Combined Authority to cover Leicester and Leicestershire was submitted to the government in December 2015. That proposal has never come to fruition, but it is likely that the new government will progress a white paper on devolution. It is not yet certain what form this new devolution policy will take and therefore it is important that we engage at this stage and seek to shape the policy. As details of the policy emerge, we can begin to assess the opportunities and issues to ensure that we are well placed to respond.

We continue to work closely with those neighbouring authorities that share our wish to collaborate, to support businesses, and improve services to residents - and will continue that collaborative approach with our MPs and central government - we are very well placed to influence any developing devolution agenda.

Page 26 Agenda Item 10.

COUNCIL – 24 February 2020

ITEM 10 QUESTIONS ON NOTICE

10.1 Councillor Radford – Litter and Dog Bins Policy

When will the policy of litter bins/dog bins be up graded to take into account all the new housing taking place? The existing policy has been in place since 2011.

The Leader or his nominee will respond:

The Litter and Dog Bin Policy was written in 2011 and is still used to allocate new and replacement bins. The policy is well drafted and there are currently no plans to update this.

The installation of bins on new developments is dealt with through planning process, with developers being required to provide an adequate number of bins, in appropriate locations at the required time.

If members believe that there is an inadequate number of bins in their ward I would advise them to highlight their concerns in an email to [email protected] . The Policy provides a scoring framework to assess the need for new bins and, if the need for new bins is demonstrated, they will be installed.

10.2 Councillor Radford – Tree Policy

Does the Council have a tree policy? I mean looking at trees within the ownership of the Council so that they do not cause problems to neighbouring properties? How often are they checked? And not leave doing any work on them until they are ‘dangerous.’

The Leader or his nominee will respond:

The Council’s Tree Policy can be found here: https://www.charnwood.gov.uk/pages/tree_policy

Charnwood Borough Council conducts a rolling programme of tree inspections by independent experts in order to ensure that its tree stock is safe and in a healthy condition. The frequency of the inspection is dependent on the level of risk presented by the tree. The survey will record information on all Council owned trees and identify any tree which may present a risk to health and safety. In the case of unsafe trees remedial actions will be taken within a time scale recommended by inspectors.

We receive a number of calls regarding trees blocking light into properties and leaves blocking guttering but, with a limited budget to maintain the whole of the Council’s tree stock, we have to use our

Page 27 resources to manage the health and safety risks of trees before considering the need to carry out tree work for other reasons.

If members have any concerns regarding a tree on Council land in their ward I would advise them to highlight their concerns in an email to [email protected].

10.3 Councillor Parton – Empty Homes Remit

Given the success in reaching KPIs regarding bringing empty residential homes back into use, please would the Lead Member outline how the work can be extended to move vacant commercial and town centre buildings back into multi-use?

The Leader or his nominee will respond:

Since the approval of the Empty Homes Strategy in 2017 and the appointment of the Empty Homes Officer the Council has successfully brought 143 empty homes back into use and are on track to meet the 50 target for this financial year.

During this period of time work has been undertaken on commercial properties where these have been brought to the Empty Homes Officers attention, an example a property in Loughborough Town Centre, which had been empty for 20 plus years, through the assistance provided plans have been drawn up and will be submitted for planning permission in March 2020 to convert the property into a retail and residential unit.

10.4 Councillor Parton – Town Deal Board Work Plan

Given that the first meeting of the Town Deal board has taken place, please would the Leader outline the work programme that it has tasked itself with?

The Leader or his nominee will respond:

The Town Deal Board held its first meeting on 29th January 2020. All Board papers and minutes can be found here.

www.charnwood.gov.uk/town_deal_board

The main purpose of the Board is to oversee the development of a Town Investment Plan for submission to government at the end of summer. The programme proposed is included in the papers.

10.5 Councillor Parton – Charnwood Community Grants

Please would the Lead Member provide Council with a list of all funding applications that have successfully received grants this financial year? Would the Lead Member also indicate the number of applications

Page 28 rejected for funding and specify what mitigations were put in place to assist them?

The Leader or his nominee will respond:

A list of those organisations who have received Community Development and Engagement, Community Facilities and Loughborough grants in 2019/20, to date, are detailed below :

AMOUNT GRANT NAME OF ORGANISATION AWARDED CDE TS Sabre and TS Cutlass - Navy Cadet £1,600.00 Force CDE Birstall Methodist Lunch Club £1,200.00 CDE Age UK Leics £3,500.00 CDE / LG Falcon Support Services £10,000.00 CDE Fibromyalgia Friends Together £2,200.00 Leicestershire LG Loughborough Mela £1,700.00 CF Seagrave War Memorial Hall £1,500.00 CF Leics & Rutland Ornithological Society £2,500.00 CDE Miller & Peverill Residents Association £600.00 CDE / CDE Sustainable Land Trust £9,000.00 ENV CDE / LG Albert Street Artists £4,500.00 CDE / LG Loughborough Wellbeing Project £3,500.00 CDE / LG Loughborough Generator CIC £9,000.00 CDE The Baldwin Trust £5,000.00 CDE / CDE Shelthorpe Community Association £7,000.00 ENV CDE ENV The Bridge (East Midlands) £2,292.00 CF John Storer House £20,000.00 CDE Shelthorpe Community Assoc £7,000.00 CDE Loughborough Leggo Group £5,400.00 CDE Transition Loughborough £5,000.00 CDE / LG Go Getta £10,000.00 CDE ENV Age UK £3,500.00 LG Sir Robert Martin Court Social Club £300.00 LG Nanpantan Ward Residents Group £150.00 LG Peter Le Marchant Trust £1,200.00

CDE – Community Development & Engagement; CDE ENV – Community Development & Engagement Environmental; LG – Loughborough Grants; CF- Community Facilities Grants

In addition, the following Sports grants have been awarded :

COACHING GRANTS Phoebe Shelton - Cricket £152.50 Brodie Miller - Cricket £152.50

Page 29 Mayur Rao - Cricket £152.50 Amy Hubble - Football £80 Depal Patel - Cricket £250 Wayne Darwin - Rugby £75 Ryan Hayes - Rugby £75 Tom Pitt - Rugby £75 Bethany Potter - Gymnastics £50.00 Ellie Hammond - Gymnastics £50.00 William Pimm - Gymnastics £50.00 Arun Srikumar - Cricket £152.50 Dave Foord - Cricket £152.50 TALENT GRANTS Megan Morrison - Swimming £250 Thomas Hughes - Triathlon £152.50 Mia Atkinson - Athletics £250 William Bell - Swimming £250 Peta Jarvis - Triathlon £250 Ben Yates - Triathlon £250 FACILITIES GRANTS Shepshed Town Bowls Club £591.14 Sileby Town Rugby Football Club £1,500 Sileby Town Football Club £250 Leicestershire & Rutland Youth Sailing £1,500 Association (LRYSA) Soar Valley Bowls Club £250

To date, 12 organisations / individuals have been declined for funding. Where any organisation is unsuccessful in their application the Grants panel let the organisation know and provide offers of additional support through the Council’s Voluntary & Community Sector Development Officers. They offer a range of help and advice including:

- support to organisations to either strengthen their application or support to look for other sources of funding - a guidance resource on ensuring that organisations maximise the potential of their applications - a ‘health check’ to identify any areas of need or development - delivering workshop/networking events with specific areas of focus including successful applications, monitoring and evaluation and trustee development

10.6 Councillor Needham– Investment in Fossil Fuels

Page 30 Does Charnwood Borough Council hold any investments in the fossil fuel industry? If so, does the Council have any plans to stop investing in fossil fuel companies, divest completely from these industries, and invest instead in low carbon alternatives?

The Leader or his nominee will respond:

The Council holds no investments in the fossil fuel industry and has no plans to do so.

10.7 Councillor Draycott– Hastings Ward People Zone

The Leader and Cabinet Leader will know of all the good works taking place in the Hastings Ward, People Zone over recent months. This has made the Russell Street/Bell Foundry area much safer and local residents are very pleased they have their community back. Would they agree to look seriously at the suggestion of a meeting room being built on to the Marios Tinenti Centre, so that local people could hold activities and be available to other Agencies, all of which would bring the community together even more?

The Leader or his nominee will respond:

We are in the process of looking into the feasibility of extending the Marios Tinenti Centre, as we recognise the benefits that this will bring, building on the good work achieved to date. Landlord Services have undertaken a consultation with the residents in the affected block. Several residents have raised some concerns and we are currently looking at whether these can be addressed.

Other feasibility considerations that are being looked at include planning, a structural survey, and whether the existing storage sheds can be accommodated in a design which leaves sufficient space for a worthwhile extension, along with the associated costs. There is currently no HRA or general fund capital budget for this work.

We are in discussions with the Police & Crime Commissioner’s Office as he has showed interest in supporting the project, being part of the People Zone. However, there is a currently a significant shortfall on the likely costs of such a project and other potential funding options are being explored.

10.8 Councillor Draycott– Land at Moor Lane, Loughborough

Would the Leader and Cabinet Lead for Planning inform Full Council of the situation regarding the land at Moor Lane, Loughborough part of the new housing development off Empress Road, which has been left abandoned by the developer. When will a decision be made on who is responsible for the land so that the vital highway works, can take place and bin lorries can collect from residents properties?

The Leader or his nominee will respond:

Page 31

The balance of land remaining following the development of housing off Moor Lane is in private ownership and there are no proposals for it at present. The highway works to Moor Lane are required once the houses are completed and the developer will then enter a legal agreement with the County Council to formally adopt the required part of the road.

10.9 Councillor K Harris – Charnwood News Distribution

Many of the residents of Dishley have told Cllr. Ward and myself that they don’t receive a copy of Charnwood News. Only one resident out of all who attended our last surgery receives it. Could the lead member tell us how this publication is distributed and account for the fact that it is reaching some residents but not all?

The Leader or his nominee will respond:

Charnwood News is produced three times a year. An external publishing company prints the magazine and arranges distribution to most homes in the Borough via a third party, with costs being met from advertising income.

It isn’t delivered to properties which display signs indicating they do not wish to receive junk-mail / free newsletters / cold-callers, or to some properties such as flats which have controlled access.

Following each publication round the distribution company carries out random telephone checks in all postcode areas of Charnwood, asking residents if they have received the magazine to ensure a satisfactory delivery rate.

We will be reviewing the publication in the Spring of 2020 and will be considering not only design and content, but also alternative distribution models. Input from a number of stakeholders will be sought during the review process.

In the meantime, if any residents or councillors wish to report concerns about non-delivery they can contact the Communications team: [email protected]

QUESTIONS ON NOTICE TO COUNCIL – PROCEDURE

• Councillors are required to submit a question on notice in writing by 12noon on the sixth working day prior to Council, the title of the question is published on the Council Agenda. • Questions and responses will be published at the end of the previous working day (usually the Friday prior to a Council meeting on a Monday) and will be available at the Council meeting for Councillors, the press and the public.

Page 32 • After the questions and responses are published Councillors may indicate that they wish to ask a supplementary question and/or make a statement by noon on the day of the Council meeting. • The Mayor will invite those Councillors who have indicated that they wish to do so to ask a supplementary question and/or make a statement. • The Leader (or relevant Lead Member on behalf of the Leader) or Chair of the Committee is able to respond. • The total time each person can speak on a single question is time limited.

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