Bonava Gains Resources to Support Its Rapid, Geographically Dispersed Growth Case Study “Microsoft EMS Meets All of Our Management Needs

Case Study

With cloud transformation, Bonava gains resources to support its rapid, geographically dispersed growth Case Study “Microsoft EMS meets all of our management needs. We use it to Bonava provide access to applications, data, and resources from virtually anywhere on any device, while helping to keep corporate information secure. Using one tool simplifies our management processes and avoids additional costs. EMS is fully up to the job.” -Patrik Ström, CIO, Bonava

Executive Summary

Most companies can afford to migrate to the cloud slowly, moving one or, at most, a few apps at a time. Then there’s Bonava. The European housing developer had a nine-month deadline to move virtually its entire infrastructure and application landscape—including solving all the mobility and security challenges of its new environment. And while some companies perform a lift-and-shift migration that keeps them from realizing the full benefit of the cloud, Bonava has fully transformed its IT in the cloud, thanks to the right technology—and the right technology services provider.

Bonava is a top housing developer in It’s solution: a modern, secure enterprise Ström and his team had a clear idea Northern Europe, having built more than with Microsoft Enterprise Mobility + of what they wanted from their new 34,000 homes since its inception in 2009. Security (EMS), Office 365, and Windows environment. The first requirement was a In 2015, its parent company decided to 10 Enterprise. mobile-first and cloud-first infrastructure— spin it off as an independent business and they wanted it for very practical and gave Bonava nine months in which The responsibility for defining and reasons: It would be faster to develop than to complete the separation. Like one of overseeing the implementation of Bonava’s an on-premises infrastructure and would its customers looking for a new home, new IT infrastructure fell to its newly hired enable secure anywhere, anytime network Bonava needed to find a new place CIO, Patrik Ström. “We had to migrate our access without expensive and cumbersome for its technology infrastructure to live— systems, processes, and users to something VPNs. That was especially important to and quickly. Bonava had been using its new,” says Ström. “We had to re-create a company with 250 temporary job sites parent’s IT, a mix of on-premises line-of- the assets we’d used in our parent’s operating at any one time as well as an business systems, Microsoft Office 365, environment, such as communications, increasing number of offices throughout and mobile devices running Apple, Google, the corporate website, and treasury site Northern Europe. and Microsoft software. Replicating that for our loans. We needed management environment was out of the question, tools optimized for our new mobility The second requirement was collaboration, given the limitations of time and money— and security needs. And we needed new not just with colleagues but with vendors and the limitations that a largely on- functions, new business applications, such as architects and subcontractors. premises solution would impose on to help spur productivity and innovation. As well, they wanted a low-cost platform the new company for years to come. Nine months was a very aggressive time and compliance with regulatory line for all that.” requirements—such as data sovereignty needs in the Russian market, which Bonava had recently entered.

It was a daunting job, but Bonava got a running start on its cloud transformation because it knew the technology and the technology partner that it wanted: Microsoft technology and Microsoft solution provider Avanade. “From our experience with Microsoft, we knew it had the best mobility, security, and cloud solution for us with the most complete set of services,” says Ström. “And we knew that Avanade was the best partner to work with given its deep insight and skill set with Microsoft technology. We couldn’t have made our successful journey to the cloud ©2017 Avanade Inc. All rights reserved. 2 without their leading-edge services.”

Case Study “From our experience with Microsoft, we knew it had the best Bonava cloud solution for us with the most complete set of services. And we knew that Avanade was the best partner to work with given its deep insight and skill set with Microsoft technology.” -Patrik Ström, CIO, Bonava

Mobile Management even when they’re not in an office, while assisted with the integration of all new helping to keep corporate information applications for the new platform. In some + Security + Productivity secure. Using one tool simplifies our cases, Bonava moved from commercial on- = Cloud Success management processes and avoids premises software to software-as-a-service additional costs. EMS is fully up to the job.” (SaaS) versions of the same packages. Bonava succeeded in its mission to quickly Ström and his colleagues also use Secure In others, the company abandoned or reestablish its IT environment in the cloud. Productive Enterprise including EMS and consolidated little-used solutions or Ström attributes much of that success new capabilities within Windows 10 worked with Avanade to create new, born- to a management solution that could as part of a solution to deliver IT services in-the-cloud services. Bonava currently cover all of Bonava’s temporary job sites, to new job sites and offices as soon as runs more than 30 SaaS apps in Microsoft the expanding number of regional offices, they’re needed, so employees can be Azure and adds more on a continual basis. the headquarters office in Stockholm, fully productive immediately, without Each systems manager handles more Sweden, and hundreds of mobile devices— having to wait for local area networks apps than he or she could on premises, including iOS, Android, and Windows to be deployed. In fact, there are no local confirming the higher productivity that phones and tablets. area networks at the remote sites, nor at Bonava gets with the cloud. headquarters; they’re no longer needed. That solution is the combination of Office “We changed 90 percent of our 365, Windows 10 Enterprise, and Microsoft “Microsoft and Avanade give us a very applications but our users were affected Enterprise Mobility + Security (EMS). robust and flexible architecture solution very little,” says Ström. “That’s really The three products—licensed together for greater productivity,” says Ström. “As impressive because we moved 21 SaaS as Secure Productive Enterprise— work long as we have broadband access, our apps into production in nine months. together to provide the most trusted, people can access all their apps and data Microsoft and Avanade were essential in secure, and productive way for Bonava and work together right away. That speeds this. I’ve never heard of anyone migrating to work across its highly diverse— our geographic expansion and enables 21 on-prem apps in that time period.” and dispersed—enterprise. EMS, for us to provide full digital access to remote example, includes management and locations that we couldn’t support before.” Authentication and access control to those security technologies including Microsoft apps is the lynchpin of Bonava’s IT security Intune, Azure Active Directory Premium, The Secret Sauce and EMS helps here, too. The Azure and Azure Information Protection. Active Directory Premium component Bonava uses Secure Productive Enterprise for App Migration delivers multifactor authentication as well to avoid having to deploy traditional as conditional access control based on on-premises resources, instead Getting all the right apps and data into device health, user location, and holistic empowering its approximately 2,000 users the cloud and providing secure access to security reports, audits, and alerts. “Having with digital workplace collaboration and them was another key challenge addressed a high degree of access control is crucial productivity tools as part of the company’s by the combination of EMS technology to our success in the cloud,” says Ström. broader digital transformation. and Avanade services. Bonava had been “That’s what we get from Azure Active using some packaged services in the cloud Directory Premium.” Bonava uses Azure “Microsoft EMS meets all of our even before building its own environment, Active Directory Premium with key security management needs,” says Ström. “We use most notably Office 365. But its custom features within Windows 10 to securely it to provide access to applications, data, line-of-business software included older, share data while protecting user identity and resources from virtually anywhere on on-premises applications. So, as a key step and device access, with very little burden any device, so workers can be productive in Bonava’s journey to the cloud, Avanade on the users themselves.

Autodesk, for example on the same files, which really smooths Customer Profile the process. Before, we had the challenge Microsoft isn’t the only software that of transmitting massive files, compiling Bonava is a leading housing developer Bonava wants to use in the cloud, so changes, and doing cross-correlation in Northern Europe. Formerly a subsidiary the ability to host third-party solutions checks, which can take days. Now it’s all of NCC, Bonava develops and sells is another key to the company’s cloud done in real time. Add up all that savings affordable and sustainable housing units success. For example, one of Bonava’s over the life of a given project and it might to consumers and investors in select mission-critical line-of-business shorten the design-and-construction markets in Sweden, Germany, Finland, applications is Autodesk. The company process by months.” Denmark, Norway, St. Petersburg (Russia), took advantage of the broad, third-party Estonia, and Latvia. support in Azure to migrate the software Explore more and learn about Enterprise from on-premises to the cloud. A custom, Mobility + Security. branded Microsoft SharePoint Online intranet site, called Bonava Projects, serves Customer Name: Bonava as a front end, through which users access Industry: Construction their Autodesk solutions and files. Country or Region: Sweden Customer Website: www.bonava.com The use of Autodesk on Azure, along with Employee Size: 2,000 SharePoint, provides an example of the Partner Name: Avanade new ways that Bonava employees can Products: be increasingly effective in the digital • Microsoft Azure workplace. “Our people work in a way - Azure Active Directory Premium that’s far more ‘info-centric’ now,” says • Microsoft Enterprise Mobility + Security Ström. “Everyone who needs it has access • Microsoft Intune to the same building models, virtual • Microsoft Office 365 design, and construction data, whether • Microsoft SharePoint Online they’re in our central office or at a • Windows 10 Enterprise construction site. People can work together

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