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Nuku’alofa Urban Development Sector Project Project Implementation Assistance Consultants
ADB GRANT-0264 TON and GRANT-0265 TON
CONSOLIDATED ANNUAL REPORT 2019
January 2020
Page i Consolidated Annual Report, Year-7, 2019
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Quality Information
Project title Nuku’alofa Urban Development Sector Project Document title Consolidated Annual Report, Year 7, 2019 Date January 2020 Author(s) PMU & PIAC Reference n° EUR 11521M
Quality control
Version Date Written by: Check by:
V1 31/01/2020 Jacinta FINAU/Sevenitini TOUMOUA John GILDEA
Recipients:
Name Company Sent on:
Balwyn FA’OTUSIA Ministry of Finance – EA 31/01/2020
Rosamond BING Ministry of Lands & Natural Resources 31/01/2020
Tukua TONGA PUMA/NSPAO - IA 31/01/2020
‘Atunaisa FETOKAI PUMA/NSPAO - IA 31/01/2020
Malakai SIKA Waste Authority Limited 31/01/2020
Sione FINAU Tonga Water Board 31/01/2020
With copy to:
Masayuki TACHIRI ADB, Suva 31/01/2020
Grace KING ADB, Suva 31/01/2020
Lavenia URUVARU ADB, Suva 31/01/2020
Taniela FALETAU ADB, Suva 31/01/2020
Tatafu MOEAKI ADB Representative 31/01/2020
Madeline SCOTT DFAT 31/01/2020
Kilisitina BEST DFAT 31/01/2020
Quddus FIELEA TWB 31/01/2020
John GILDEA PIAC 31/01/2020
Laurent DENIAU PIAC 31/01/2020
Pisila ‘OTUNUKU Ministry of Finance – EA 31/01/2020
Elizabeth BAKER Ministry of Finance – EA 31/01/2020
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Table of Contents
Chapter A. Introduction and Basic Data ...... 3 A.1 Introduction ...... 3
Chapter B. Utilization of Funds ...... 9 B.1 Disbursements...... 9
Chapter C. Project Purpose ...... 10 C.1 Project Description ...... 10 C.2 Project Outputs ...... 10 C.3 Compliance with Grant Covenants...... 11 C.4 Compliance with Financial Grant Covenants ...... 11 C.5 Compliance with Project-Specific Grant Covenants ...... 11 C.6 Compliance with Development Objectives ...... 11 C.7 Sustainability of Project Activities ...... 11 C.8 Changes to Key Assumptions and Risks ...... 11 C.9 Project Development Impacts ...... 12 C.9.1 Environmental ...... 12
Chapter D. Implementation Progress...... 14 D.1 Project Implementation Arrangements ...... 14 D.2 Project Implementation Assistance Consultant (PIAC) ...... 14 D.3 Inventory of PIAC Support Equipment ...... 15 D.4 Project Management Unit ...... 16 D.5 Project Progress by Components ...... 16 D.6 Gender Action Plan Implementation ...... 22 D.7 Stakeholder Consultations and Community Awareness Activities ...... 22 D.8 Land Acquisition and Resettlement...... 23
Chapter E. Project Time frame ...... 24 E.1 Project Time Frame ...... 24
Chapter F. Annexes ...... 26 F.1 Updated Procurement Plan as end December 2018 ...... 26 F.2 Overall Project Implementation Plan ...... 33 F.3 Status of achieving project outputs ...... 34 F.4 Civil Works at Mataki’eua Photos ...... 39 F.5 Gender Action Plan (updated December 2018) ...... 41 Nuku’alofa Urban Development Sector Project Page ii Consolidated Annual Report, Year-7, 2019
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LIST OF TABLES Table 1: Project Summary ...... 3 Table 3: Financial Summary ...... 9 Table 4: Risk Assessment Matrix ...... 11 Table 5: PIAC Team Member Inputs to end December 2018 ...... 15 Table 6: Inventory of PIAC support equipment procured ...... 15 Table 8: Project Progress for Phase 1 - January to December 2018 ...... 17 Table 9: Project Progress for Implementation Phase 2 – for Year 2018 ...... 17
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Acronyms and Abbreviations
AB Affected Business National Spatial Planning NSPAO Aps Affected Persons Authority Office Nuku’alofa Urban ADB Asian Development Bank NUDSP Development Sector Project Benefit Monitoring and BME Operation and Maintenance Evaluation O&M Capacity Development Project Administration CDTA PAM Technical Assistance Manual Project Implementation CSS Country Safeguard System PIA Assistance DP Displaced Person Project Implementation Department of Foreign Affairs PIAC DFAT Assistance Consultants and Trade PIU Project Implementation Unit EA Executing Agency Project Management Unit (in Economic Internal Rate of PMU EIRR PUMA/NSPAO) Return Project Performance PPMS EMA External Monitoring Agency Management System ESU Environment and Social Unit Poverty and Socio-Economic PSA EU European Union Assessment Focus Group Discussions Program Steering FGD PSC Committee GAP Gender Action Plan Planning and Urban GDP Gross Domestic Product PUMA Management Agency (in GFP Grievance Focal Point MLSNR) Geographic Information GIS RP Resettlement Plan System Report and GoT Government of Tonga Recommendation of the RRP Grievance Redress President (to the Board of GRC Committee Directors) Ha Hectare SPS Safeguard Policy Statement HH Households SES Socio Economic Survey IA Implementing Agency SW Solid Waste ISA Initial Social Assessment SWM Solid Waste Management Integrated Urban IUDP TA Technical Assistance Development Project Tonga National Integrated Urban IUDSP TNIIP Infrastructure Investment Development Sector Project Plan Internal Monitoring Agency IMA TNA training needs assessment Kilometre Km TOR Terms of Reference Land Acquisition and Tonga Strategic LAR TSDF Resettlement Development Framework MIA Ministry of Internal Affairs Tonga Urban Infrastructure TUIDP MOH Ministry of Health Development Plan MOI Ministry of Infrastructure TWB Tonga Water Board Ministry of Lands, Survey and WAL Waste Authority Limited MLSNR Natural Resources WB World Bank Non-Government NGOs WS Water Supply Organizations National Spatial Planning NSPA Authority Nuku’a lofa Urban Development Sector Project Page ii Consolidated Annual Report, Year-7, 2019
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Chapter A. Introduction and Basic Data
A.1 Introduction The project will provide high priority urban infrastructure identified in the Nuku'alofa Urban Infrastructure Development Plan (NUIDP 1). The project will expand upon infrastructure development currently being undertaken in Nuku'alofa through the Nuku'alofa Reconstruction Project (NRP) and the Integrated Urban Development Sector Project (IUDSP 2). A project summary is provided in Table 1. Table 1: Project Summary
GRANT NUMBER ADB No. 0264-TON/ 0265-TON PROJECT TITLE Nuku’alofa Urban Development Sector Project (NUDSP) RECEIVER GOVERNMENT OF TONGA (GOT) EXECUTIVE AGENCY Ministry of Finance and National Planning (MFNP) IMPLEMENTING AGENCY PUMA/NSPAO ESTIMATED PROJECT Total: USD 16.61 million COST (USD 6.06 million from ADB) (USD 8.46million from DFAT Australia) (USD 2.09 million from counterpart funding GoT)
PROJECT FINANCING Funds Received STATUS Total funds from the donors as of 31 st December 2019: 1. Total Received : $12,696,377.46 (ADB $5,945,889.01 - DFAT $6,750,488.45) Disbursements Total expenditure as of 31 st December 2019: 1. Total Expenditure: $12,472,583.23 (ADB$5,824,226.39 – DFAT$6,648,356.84) A Financial Summary of all the funds received and disbursed as at 31 st December 2019 is shown in Table 2 and 3.
DATE OF APPROVAL BY September 2011 ADB DATE OF SIGNING 11 January 2012 AGREE MENT DATE OF EFFECTIVENESS 23 September 2012
1 UIDP was prepared under TA 7082-TON: Urban Planning and Management System (ADB, 2008 US$700,000) and provides an urban infrastructure investment plan for Nuku'alofa for the period 2010/11 to 2030/31 2 NRP is funded through a RMB400 million loan from China and was approved on 2007. An Asian Development Fund grant of $11 million for IUDSP (G0108-TON) was approved by ADB in March 2008
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DURATION PROJECT 7 Years GRANT CLOSING DATE 31 March 2020 PROJECT Commencing on 1 January 2012 and terminating on 31 March 2020 IMPLEMENTATION PERIOD DATES OF ADB MISSIONS Inception Mission: 03 - 07 December 2012 Grant inception mission conducted by Mr Steve Blaik – Senior Project Officer, Ms Maria Paniagua – Unit Head, Project Administration, SPSO; Ms Lavenia Uruvaru, Project Analyst, SPSO, and Mr Taniela Faletau, Safeguards Officer, SPSO. Field Review Mission #1: 07 – 11 October 2013 Review conducted by – Ms Maria Paniagua – Unit Head, Project Administration Unit, SPSO and Taniela Faletau, Safeguards Officer, SPSO. Field Review Mission #2: 25 – 28 February 2014 Review conducted by – Ms Maria Paniagua – Unit Head, Project Administration Unit, SPSO and Lavenia Uruvaru, Associate Project Analyst, SPSO. Field Review Mission #3: 7 -10 October 2014 Review conducted by – Ms Maria Paniagua – Unit Head, Project Administration Unit, SPSO and Lavenia Uruvaru, Associate Project Analyst, SPSO. Country Portfolio Review Mission #1: 12 November 2014 Review conducted by – Ms Maria Paniagua – Unit Head, Project Administration Unit, SPSO and Vijay Narayan. SPSO. Field Review Mission # 4 : 2 – 12 June 2015 Review conducted by - Ms Grace King – Senior Project Officer, SPSO and Lavenia Uruvaru Associate Project Analyst, SPSO. Field Review Mission # 5 – 30 November – 4 December 2015 Review conducted by – Ms Grace King – Senior Project Officer, SPSO. Field Review Mission # 6 – 2 – 6 May 2016. Review conducted by – Ms Grace King – Senior Project Officer/Team Leader, SPSO, Lavenia Uruvaru, Project Analyst, SPSO and Taniela Faletau, Safeguards Officer, SPSO. Field Review Mission # 7 – 6 – 9 December 2016. Review conducted by – Ms Grace King – Senior Project Officer/Team Leader, SPSO and Lavenia Uruvaru, Project Analyst, SPSO. Field Review Mission # 8 – 4 - 7 April 2017. Review conducted by – Ms Grace King – Senior Project Officer/Team Leader, SPSO and Lavenia Uruvaru, Project Analyst, SPSO. Field Review Mission # 9 – 5-12 December 2017. Review conducted by – Ms Grace King – Senior Project Officer/Team Leader, SPSO and Lavenia Uruvaru, Project Analyst, SPSO. Field Review Mission # 10 – 10 – 14 September 2018. Review conducted by – Ms Grace King – Senior Project Officer, SPSO Field Review Mission # 11 – 11-13 December 2018. Review conducted by – Ms Grace King – Senior Project Officer, SPSO Field Review Mission # 12 – 5-11 June 2019. Review conducted by – Ms Grace King – Senior Project Officer, SPSO Field Review Mission # 13 – 26 Nov – 5 Dec 2019. Review conducted by – Ms Grace King – Senior Project Officer, SPSO
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PROJECT STEERING PSC meeting #1 held on 30 October 2012 approved the COMMITTEE ACTIONS following: PSC membership be amended in accordance with current GoT structure; Establishment of Project Procurement and Tender Committee (PPTC); TOR for the PPTC be included in the updated PAM; Procurement be in accordance with ADB and GoT guidelines; Update/amend the PAM as required; and PUMA finalise and submit staffing requirements to MoFNP (EA) for onward submission to ADB. PSC meeting #2 on 28 February 2013 approved the following: PSC notes the current project progress status and the updated project schedule of timetable; PSC and ADB to note and endorse the initial screening of potential candidate subproject list; PSC to note the proposed urgent actions for the next 6 months; PSC to note and endorse the proposed Addendum No.1, which is the exemption of taxes and duties from the project - Annex-D; Procurement to be in accordance with the ADB and GoT guidelines; and Update/amend the Project Administration Manual (PAM) and Monitoring and Evaluation Framework accordingly. PSC meeting #3 on 29 August 2013 approved the following: Executing Authority (EA) and Implementing Agency (IA) to devise strategies in addressing lack of operational budget for PUMA and PMU offices for regular and NUDSP activities. IA will look into this and revert back to PSC and EA on proposed way forward; PSC quarterly meetings to meet program required under PAM. IA to set the next meeting date as programmed; Taxes and duties for NUDSP had been gazetted following Parliamentary approval; PSC agreed in principal to the addition of International Hydrogeologist to NUDSP PIAC Team with EA and IA to assess the contracts and proposed variation. PSC meeting #4 on 28 March 2014 approved the following: PPTC to revisit the NUDSP-ICB-2013-TWB01 evaluation findings & process and present to next PSC; Project Team to present the NUDSP budget output components, and the actual project expenditures to PSC; and Audit Financial Project Statement to be completed by June 2014 as required under the Aid Memoire.
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PSC meeting #5 on 22 October 2014 approved the following: Study Tour Super City Auckland New Zealand scheduled to early 2015. At least 3 people to attend including a female planner. Tour to go ahead on Jan - Mar 2015; Nuku’alofa Strategic Development Plan to present to PSC meeting; To rebid TWB01 and bid TWB02 & TWB03; Recruit a hydrogeologist & leak detection engineer; Recruit three construction supervision engineers when the construction of TWB projects start; Approve contract variation for 6-month extension for Solid Waste Specialist, Ms Sonia Chirgwin; Sanitation Master Plan Candidate subproject to present to PSC; Approve contract variation for the purchase of a new landfill compactor for Waste Authority Limited; Approve contract variation for PIAC reimbursable project management expenses; Update Project Administration Manual (PAM); PPTC Term of Reference to re-distribute to the PSC & PPTC members for further comments before submitting for approval; That all procurements to be carried out by electronic bidding (E-Bidding) for NUDSP procurements; and PSC future meetings to be held every 3 months.
PSC meeting #6 on 20 th February 2015 approved the following: That there is a need to focus on the procedure for development consent under the NSPM Act 2012 in the next quarter. That the Nuku’alofa Strategic Development Plan be finalised by the end of February or early March 2015. That the Sanitation Master Plan on Feasibility Designs be completed for the next PSC Meeting. That the Draft PPTC Terms of References be finalised for the next PSC Meeting. That the Proposals for the change in the procurement plan for WAL’s vehicle (4x4 Double Cab Utility Vehicle to two smaller vehicles) be circulated to PSC members for approval/not approval.
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PSC meeting #7 on 27 May 2015 approved the following: That vehicle for WAL be reverted to original procurement plan That the original procurement plan for WAL Village Pilot (civil works – 5 villages US$10,000; goods – 5 villages – MGBs – US$7,000) be changed to WAL Village Pilot (goods – 7 villages - US$17,000) That the followings be added to the project procurement plan: - - Lot 1 – renovate 4 nos. existing public conveniences - Lot 2 construct 2 nos. new public conveniences - The cost of US$150,000 to be taken from sanitation subproject approved by PSC #6 – US$165,000 That an Operational and Management service trailer and accessories be included to the project procurement plan. The estimated cost of US$15,000 to be taken from sanitation subproject approved by PSC Meeting #6 – US$165,000 That project request ADB “no objection” for the extension of the accountant and the chief clerk for another two years with new salary scale effective on 22 July 2015.
PSC meeting #8 on 30 November 2015 approved the following: That the presentation from PMU & PIAC regarding the project progress be noted. That the request for secondment for the National Environmental Specialist be taken to the Public Service Commission Office for advice.
PSC meeting #9 on 23 March 2016 approved the following: That PIAC develop a proposal for sanitation sub-project for onward conveyance by MOFNP to ADB and DFAT. That PIAC develop proposed approach to start the due diligence processes such as feasibility studies and design. PSC meeting #10 on 13 th December 2016 approved the following: That PIAC provide project progress together with the financial report of the project in the next PSC meeting. That the presentation on the project progress and the request for funds for preparation for the Pacific Games 2019 has been noted and PIAC
PSC meeting #11 on 11 th May 2017 approved the following: Updated Project Administration Manual (PAM) dated May 2017. Feasibility Study Report for Candidate Subproject – Sports Infrastructure Sanitation, Drainage and Public Safety Upgrading, dated May 2017. Initial Environmental Examination (IEE) report dated April 2017.
PSC meeting #12 on 5 th July 2018 approved the following: Presentation of the project progress report
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PSC meeting #13 on 28 th August 2018 approved the following: Approve the AF-3 into NUDSP and the proposed sub- project – Waste Management Strengthening to be funded Endorse and approve the Feasibility Report and ADB due diligent report as approved by ADB, Fiji Office NOL Extend the NUDSP project completion date to 30 September 2019 to provide additional time for project team to supervise the implementation of the proposed new AF-3 sub-project- Waste Management Strengthening.
PSC meeting #14 on 28 th February 2019 approved the following: Note that ADB did NOT approve AF-3 from DFAT to be implemented by NUDSP; The committee to approve the re-prioritised NUDSP current programme NUDSP to go ahead with the implementing of NUDSP- SHO-2019-WAL033 - design, manufacture and construction of new steel storage service shed, Tapuhia; To hold Teufaiva Stadium Sub-component 2. This component to be taken up by the TIURSP project; Stormwater/Rainwater Harvesting and Recycled Stadium Water Systems With the imminent upgrading to a modern turf playing surface at Teufaiva Stadium, the demand to water supply will rise dramatically over current usage; The works to be carried out at Tapuhia carpark will depend on the amount left over from all other sub-components. That the PIAC time to be amended accordingly.
MAIN TA FIELDING 26 September 2012
All of the following International and National PIAC team members have been mobilised in 2019: International John Gildea Team Leader/Municipal Engineer Sonia Chirgwin Waste Management Specialist Beverly Jefferson Gender/Social Development Specialist
National Seventeen Deputy Team Leader/Project Engineer. Toumoua
Monalisa Tukuafu Social/Community Specialist Suliasi Havea Environmental Specialist Jacinta Finau Office Assistant/ Accounting Officer
Pesalili Tu’iano Senior Construction Supervisor
Semisi Fifita Construction Supervisor
The assignment periods completed or ongoing for each of the above team members are provided in Table 5.
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Chapter B. Utilization of Funds
B.1 Disbursements During the year 2019, there were funds received by MoFNP for the Imprest Account with a total of USD$353,610.20 (ADB-USD$156,159.75, DFAT-USD$197,450.45). Against these projections, so far, the expenditure achievement as of December 2019 from NUDSP Imprest Account was USD$1,724,187.62 whilst the direct payment was USD$10,748,395.61. Table 2 below shows the total project expenditure breakdowns as of 31 December 2019. This includes the disbursements through direct payment and the imprest account. Table 2: Financial Summary
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Chapter C. Project Purpose
C.1 Project Description The project will provide high priority urban infrastructure identified in the Nuku'alofa Urban Infrastructure Development Plan (NUIDP 3). The project will expand upon infrastructure development currently being undertaken in Nuku'alofa through the Nuku'alofa Reconstruction Project (NRP 4) and the Integrated Urban Development Sector Project (IUDSP 5). The expected impact of the project is improved living conditions for the population of Nuku'alofa. The outcome of the project will be effective, efficient, and sustainable urban services.
C.2 Project Outputs Project outputs planned include:
. Output 1 : Strengthened policy environment for delivery of urban services. The project will strengthen the policy environment for delivery of urban services in Tonga
. Output 2 : Effective, efficient, and sustainable water supply services in Nuku’alofa.
. Output 3 : Sustainable solid waste services in Nuku’alofa. This core subproject will assist WAL to improve its service delivery to the residents of Nuku’alofa
. Output 4: - Other municipal services within Nuku’alofa. Other municipal services will be improved through the implementation of selected high-priority urban infrastructure components identified in the Urban Infrastructure Development Plan (UIDP) and the National Infrastructure Investment Plan (NIPP) (candidate subprojects)
. Output 5: - Raised community awareness of municipal services. The project will raise community awareness of municipal services issues
. Output 6 - Effective project management. The project management unit (PMU), supported by project implementation assistance consultants will provide project design and supervision, monitoring, reporting, quality and cost control, screening and preparation of resettlement plans, and initial environmental evaluations for candidate subprojects, contract administration services and monitoring of the gender action plan.
3 NUIDP was prepared under TA 7082-TON: Urban Planning and Management System (ADB, 2008 US$700,000) and provides an urban infrastructure investment plan for Nuku'alofa for the period 2010/11 to 2030/31. 4 NRP is funded through a RMB400 million loan from China and was approved on 2007. 5 An Asian Development Fund grant of $11 million for IUDSP (G0108-TON) was approved by ADB in March 2008.
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C.3 Compliance with Grant Covenants The Project is fully compliant with all 34 grant covenants; refer to section F3 for status of outputs achieved so far by the project.
C.4 Compliance with Financial Grant Covenants The Project is fully compliant with the 5 financial grant covenants. Refer to section F3 for the status of outputs achieved so far by the project.
C.5 Compliance with Project-Specific Grant Covenants The Project is in compliance with all grant covenants that are project specific.
C.6 Compliance with Development Objectives The Project remains consistent with the development objectives of Tonga and the ADB and DFAT programmes of development support to Tonga.
C.7 Sustainability of Project Activities The project has been carried out ongoing and new subproject contracts during 2019. Details of the works carried out in 2019 are summaries in the Status of the Project Outputs in page 34.
C.8 Changes to Key Assumptions and Risks The key assumptions and risks identified during the project preparation remain valid. Following project mobilisation, further risks have been identified as shown in the updated risk assessment matrix provided at Table 3 below: Table 3: Risk Assessment Matrix
Risk Identified Risk Mitigation Strategies Level
Political interference in Very PUMA to be the NSPAO independent of GoT Low urban sector planning, development and management
PUMA as an independent Low GoT to change the status of PUMA to become the independent National Planning Authority. planning authority and its function not well known to the public.
Political and general public Very Public awareness of the new NSPM Act to be Low implemented at all levels of the society. awareness of the new Act NSPM
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Risk Identified Risk Mitigation Strategies Level
Government budgetary and Medium That GoT allocates sufficient budget to PUMA for its effective and efficient operation. policies do not sufficiently support the operation of GoT to allocate sufficient urban planning and management staff resources PUMA during the GoT improves and maintains coordination implementation phase of the among Ministries and agencies managing project. urbanisation in Tonga and growth of Nukualofa
TWB land lease issues Very TWB updated its leases and complied with Low ADB requirements.
Water valves and mains Low TWB and MOI: That the existing Nuku'alofa along the Nuku'alofa water water reticulation system valves need to be located/ identified; and new valve chambers reticulation system have and cast-iron lids need to be installed by been buried during recent project TWB02. road construction
Insufficient funds are Medium Increase revenue collection by WAL available for solid waste WAL has new management team; Review and increase tariff and fees infrastructure maintenance Operation of Cell-2 for waste dumping; Operation of new waste collection trucks, new septage trucks
Implementation and cost Low PIAC to supervise and monitor civil works overruns occur as a result of contractors closely and setup and implement QA procedures. limited capacity of local International contractors are likely to be contractors involved due to ICB procedures Recruit three supervision engineers for the construction of TWB projects.
Poor quality maintenance Low PIAC will carry out training and mentoring of and repairs caused by local contractors; limited capacity of local staff and contractors
C.9 Project Development Impacts
C.9.1 Environmental The Environmental Social Unit of the PMU remains active and undertakes a range of functions to ensure the Project identifies and minimises any environmental risk. The 12th Bi-Annual for ESU covers the period of July to December 2019 which mainly focused on the following key areas: - Input into the proposed Tonga Integrated Urban Resilience Sector Project (TIURSP), ensuring that lessons learned can be applied and gender equity principles from the outset; Ongoing site audits to monitor environmental and social safeguards for the TWB wellfield development project, including final audits to ensure the contractors have completed all obligations;
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Working with Utilities Board to pass new policies addressing gender equity and child protection, which are now effective across Waste Authority Limited, Tonga Power Limited and Tonga Water Board; Progressing the film making project, Women of Tonga, finalising last films and planning teaching resources to be launched in 2019; Liaison with Geology Division of Ministry of Lands and Natural Resources to implement regular water monitoring and reporting for the Tapuhia Landfill; Site ESU audits for ten households piloting improved sanitation systems, developing rapport with beneficiaries and starting conversations about safe WASH practices; Site ESU audit for construction of septage beds at Tapuhia Landfill; Site ESU audit for Teufaiva Stadium contract for upgrade of roads, paths and lighting; Preparation works for monitoring safeguards for TWB02 zoning project; Ongoing work with legal specialist to strengthen the regulatory framework for improved sanitation Round table meeting with WAL and MEIDECC to discuss
The 11 th Bi-Annual Report covers the period of January to June 2019 which mainly focused on the following key areas: - Rehabilitation of Teufaiva Stadium access roads, drainage, sidewalks, streetlights and road signs; Longolongo Police Compound Boundary New Fence, New Entrance Road and Carpark Construction of new septage beds at Tapuhia Construction of public sanitation facilities at Popua Park and the swimming pool at Ma’ufanga Construction of three new public sanitation blocks at Teufaiva Stadium
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Chapter D. Implementation Progress
D.1 Project Implementation Arrangements Ministry of Finance and National Planning is the executing agency (EA) and the Planning and Urban Management Agency (PUMA) of the Ministry of Lands, Survey and Natural Resources is the implementing agency (IA). PUMA is the Project Management Unit (PMU). PUMA will provide the Project Manager and PMU will be responsible for the overall implementation of the project. The PMU is supported by Project Implementation Assistance (PIA) consultants. The PIA consultants will assist the PMU in delivering the project outputs.
D.2 Project Implementation Assistance Consultant (PIAC) Egis Eau in association with PECG is the PIA consultant. The contract between Egis Eau/ PECG, and Ministry of Finance & National Planning was signed on 22 th May 2012. There were two contract variations carried out in 2019. So far, seven contract variations were signed between the two parties: - - Contract Variation No. 1 signed on the 31 st January 2015 - Contract Variation No. 2 signed on the 25 th September 2015 - Contract Variation No. 3 signed on the 30 th June 2016 - Contract Variation No. 4 signed on the 12 th July 2017 - Contract Variation No. 5 signed on the 21 st November 2017 - Contract Variation No. 6 signed on the 15 th April 2019 - Contract Variation No. 7 signed on the 18 th December 2019
For the International Consultants, John Gildea, the Team Leader, and Sonia Chirgwin, the Sanitation and Solid Waste Specialist, and Beverly Jefferson, the Gender/Social Development Specialist continued to work for the project during 2019. For the National Consultants, the following consultants continued to work for the project during 2019. - Seventeen Toumoua, the Deputy Team Leader - Pesalili Tu’iano, Senior Construction Supervisor - Semisi Fifita, Construction Supervisor - Monalisa Tukuafu, Social/Community/Gender/Safeguards Specialist - Suliasi Havea, Environmental Specialist - Jacinta Finau, Office Assistant and Accounting Officer
Although the input for all the nationals have been completed before the contract variation signed in December 2019, however, they continued to work for the project in order to complete the remaining contracts that need to be completed before the project complete date. The rest of the team inputs for the period are summarised in Table-5.
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Table 4: PIAC Team Member Inputs to end December 2019
Inputs Inputs NAME POSITION Completed Remaining Months Months Internationals Team Leader/Municipal Gildea, John 42.45 3.65 Engineer Water Supply/Leak Detection Henricksen, Andrew 8.69 3.31 Engineer Chirgwin, Sonia Solid Waste Specialist 32.87 3.31 Watling, Richard Environmental Specialist 6.13 2.87 Stewart Capp Hydrogeologist 1.50 0.00 Beverly Jefferson Gender Specialist 1.76 0.47 Nationals Deputy Team Leader/Project Toumoua, Seventeen 75.04 3.00 Engineer Fale, Daniel Planning Specialist 24.00 0.00 Falemaka, Toma Sisifa Planner (Gender) 24.00 0.00 Leipi Accounting/Financial Malakai, Lomu Sika 24.00 0.00 Management Specialist Revenue Generation Tapu, Panuve 8.57 0.00 Specialist Social/Community/Gender/S Tukuafu, Monalisa 49.64 3.00 afeguards Specialist Suliasi Havea Environmental Specialist 54.86 3.00 Office Assistant/Accounting Jacinta Finau 77.29 3.00 Officer Senior Construction Pesalili Tu’iano 45.29 3.00 Supervisor Semisi Fonua Fifita Construction Supervisor 42.43 3.00
D.3 Inventory of PIAC Support Equipment There was no supporting equipment purchased by the PIAC Team during the year 2019. The list of equipment provided in Table 5 has been procured to support a number of the activities of the NSPAO staff and the PIAC team. Table 5: Inventory of PIAC support equipment procured Ser. Date of Location for Personnel Item Description No. purchase Use responsible PIAC Office, 1 Desk Computer 09/10/2012 I3 Computer Set JF NSPAO
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Ser. Date of Location for Personnel Item Description No. purchase Use responsible Acer Aspire V5- Lap top Acer PIAC Office, 2 10/10/2012 471G- ST Asperv47 NSPAO 32364G50Mabb PIAC Office, 3 Mobile 1 15/10/2012 Superphone ST NSPAO Durga Lakshmi PIAC Office, 4 Mobile 2 16/10/2012 ST Manufacturing NSPAO PIAC Office, 5. 2 Chairs 13/08/2013 Office chairs ST NSPAO Office Air PIAC Office, 6. 18/11/13 SHARP AH-A9PVE ST conditioner NSPAO Toshiba Satellite – PIAC Office, 7. 2 x Laptops 26/11/13 TT/ST Pro NSPAO Headphone, Power Wireless PIAC Office, 8. USB Adapter, 29/11/2013 Office Equipment ST NSPAO Black USB Mouse 2 x Desk PIAC Office, 9. 24/02/14 I3 Computer Set TT Computer set NSPAO PIAC Office, 10 HDD 500G 16/04/14 Office Equipment TT NSPAO 1 GB Graphic PIAC Office, 11 28/04/14 Office Equipment TT Card NSPAO 1000VA PIAC Office, 12 29/04/14 Office Equipment TT interactive UPS NSPAO PIAC Office, 13 Mouse Scanner 29/10/14 Mouse Scanner KU NSPAO Camera and PIAC Office, 14 14/07/2015 Office Equipment ST Adapter NSPAO PIAC Office, 15 2 HP laptops 15/03/2016 Office Equipment ST NSPAO
An asset register listing the details of this equipment, the location and the personnel responsible has been prepared for these items.
D.4 Project Management Unit During the year 2019, the Project Manager is the only member on the Project Management Unit continued to manage the project with the assistance from the PIAC team.
D.5 Project Progress by Components Table 6 and Table 7 provide a summary of project progress from January to end of December 2019.
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Table 6: Project Progress for Phase 1 - January to December 2019
Phase 1 January to end of December 2019 Activity Results/Outputs Team mobilization - office set-up (i) COMPLETED and transportation
(ii) Meetings with stakeholders ONGOING: Refer to section F5
Review available background (iii) documents and core subproject COMPLETED; proposals
Undertake subproject field visits - ONGOING: Refer to the status of the project (iii) technical disciplines and safeguard outputs in page 34. specialists
Review overall relevance and ONGOING: Review completed. Details of the (iv) alternative options - from TNIIP and works carried out in 2019 are shown in the IUDP lists status of the project output in page 34.
Establish Project Steering ONGOING: One (1) PSC meeting held within (v) Committee (PSC) the year 2019. Further workshops to confirm (vi) preliminary prioritization - public COMPLETED: information, local government Prepare and submit Inception (vii) COMPLETED: Report Stakeholder meeting/workshop - (viii) confirm TNIIP and IUDP updates COMPLETED: and prioritization processes Prepare and submit monitoring and (ix) COMPLETED: evaluation framework (PMEF) ONGOING: PAM Update 1 dated March 2013 endorsed by MoFNP and approved by ADB. PAM Update 2, dated October 2013, submitted to PMU and MoFNP PAM Update 3 dated August 2014 submitted Update Project Administration to PMU and MoFNP. (x) Manual PAM Update 4 dated December 2015 submitted to PMU and ADB. PAM Update 5 dated May 2017 submitted and approved by PSC #11. PAM Update 6 dated March 2019 submitted and approved by ADB.
Table 7: Project Progress for Implementation Phase 2 – for Year 2019
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Phase 2 Implementation Phase DESCRI PTI ON INDI CATORS/T ARGETS A STATU S/I SS UES Output 1: Policy Environment for Delivery of Urban Services 1.1 Building capacity 1.1.1 Capacity within PUMA 1.1.1 During the year 2019, PUMA within PUMA to for urban policy has carried out presentations to develop urban development and relevant stakeholders regarding the planning and implementation of the importance of the enforcement of management policies NSPM developed by NSPM Act. PUMA is still under the and to implement the December 2014. Ministry of Lands and Natural NPSM. Resources awaiting the direction to move out and operate as an agency. 1.2 Reforming TWB and 1.2.1 TWB and WAL tariffs 1.2.1 Tariff reviews completed. WAL tariffs for reviewed, amended, and During the year 2019, the project recovery of water implemented by March managed to buy water meters for supply and solid 2014 TWB of which it is expected that the waste services 1.2.2 TWB and WAL asset installation of all the water meters operations and management plans supplied by the project will be carried maintenance costs. prepared and implemented out in 2020. by July 2014 1.2.2 Each public enterprise has developed its own asset management plan and already submitted to MoPE. TWB continues to comply with the requirements needed by MoPE. 1.3 Mandating the 1.3.1 Preparation of asset 1.3.1 TWB and WAL developed their development and management plans own asset management plan s and implementation of mandated by all public submitted to MoPE. Adopted as urban infrastructure urban services providers working documents. asset management by March 2014 plans.
Output 2: Assist TWB provide effective, efficient and sustainable water supply services in Nuku'alofa 2.1 Building technical 2.1.1 Modelling of water There were 13 zones identified. The capacity to reliably supply network contract for Civil Works for Zoning of deliver water to all 2.1.2 Review and upgrade Nuku’alofa Water Supply parts of the supply bulk supply metering Reticulation Network, Nuku’alofa network through the was awarded to CCECC. During the 2.1.3 Review and creation of supply year 2019, CCECC continues to implement critical zoning zones and improved carry out the zonation of the bulk supply metering Nuku’alofa area, it is expected that the work before the physical completion date of the project.
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Phase 2 Implementation Phase DESCRI PTI ON INDI CATORS/T ARGETS A STATU S/I SS UES 2.2 Designing and 2.2 1 Rehabilitation of 7 CCECC, the contractor for the assist in existing boreholes rehabilitation of the boreholes and implementing a 2.2 2 Construction of 12 the design and construct of a new 3 comprehensive new boreholes 4,000 m reservoir at Mataki’eua, program to reduce continues to progress with this major 2.2.3 Construct new 4,000 non-revenue water contract. On the 3 rd December 2019, m3 water storage from the current level His Majesty, King Tupou VI, was the of about 50% to less 2.2.4 Install new pipelines guest of honour in the commission than 25% by end from the bores to of TWB01A and also it was an 2018. the reservoirs; honour for the project that Mr. James Lynch, the Deputy Director of the General Pacific Department, and Ms. Grace King, the Senor Project Officer, ADB attended this special ceremony.
2.3 Developing The project supplied to TWB on the consumer water fourth quarter of 2019 the water meter replacement meters. It is expected that these water policies and replace meters will be replaced by 2020. defective consumer meters.
2.4 Building financial Recommend financial The financial system upgraded and management system upgrades and continues to be successfully capacity particularly staff training required to implemented and used by WAL. in the areas of improve of financial revenue collection computer package for and billing. WAL and this had completed and up and running.
2.5 Preparation of the TWB continues to work with MoPE in TWB asset its asset management plan. management plan.
Output 3: Assist WAL provide sustainable solid waste services in Nuku'alofa
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Phase 2 Implementation Phase DESCRI PTI ON INDI CATORS/T ARGETS A STATU S/I SS UES 3.1 Building technical 3.1.1 Installation of an Works to construct Cell No. 2 capacity to reliably impervious liner to cell no. completed. manage solid waste 2 of the Tapuhia landfill
collection, completed by October transportation and 2014 disposal for 3.1.2 New landfill loader, Nuku'alofa and its Landfill loader is operational at procured, delivered, and Tapuhia Waste Management Facility. peri-urban areas entered into service at Tapuhia landfill by February 2014 3.1.3 Groundwater water quality monitoring program During the year 2019, the project has at Tapuhia landfill. supplied water testing equipment for the Geology Division of the Ministry of Lands and Natural Resources. This has been delivered to the Division in December 2019.
3.2 Building financial 3.2.1 Financial management Financial and asset management management and billing software and systems fully functional in WAL. capacity particularly associated hardware in the areas of platforms procured and revenue collection commissioned by and billing September 2013, and financial management and asset management capacity of WAL developed by February 2015 3.3 Preparation of the 3.3.1 WAL updates and WAL and MoPE continue to work WAL asset implements its asset together in preparing the asset management plan. management plan for management plan. Tapuhia landfill facility plant and solid waste handling and processing equipment by July 2014
Output 4: Assist the PMU to improve other municipal services within Nuku'alofa 4.1 Identifying potential 4.1.1 Candidate subprojects During the year 2019, there were candidate subprojects identified, screened, ongoing contracts, including the from the UIDP or TNIP selected, designed, and following: - implemented by January - Rehabilitation of the Teufaiva access 2019. roads, drainage, sidewalks, streetlights and road signs. - Reseal/Repair of Teufaiva Car Park Upgrading of Longolongo Tonga - Police Compound New Entrance
- Construction of New Septage Beds and Associated works at Tapuhia Landfill
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Phase 2 Implementation Phase DESCRI PTI ON INDI CATORS/T ARGETS A STATU S/I SS UES - Supply of Replacement Pumps for WWTP and the supply and installation of Solar Street Light Kits - Construction of Three New Public 4.2 Preparation of Convenient Buildings at Teufaiva resettlement plans and Stadium initial environmental evaluations for - Construction of Two New Public candidate subprojects Convenient Buildings at Popua Park approved by the PSC and Ma’ufanga Swimming Pool and ADB. - Design of the Storage Shed at Tapuhia Landfill - Construction of the Storage Shed at Tapuhia Landfill
Output 5: Raise Public awareness of municipal services within Nuku'alofa 5.1 A community Community awareness WAL and TWB continue to provide awareness and and education community awareness and education education program implemented throughout programs for each public enterprise covering municipal the project through radio, television and services issues implementation period consultations with relevant including planning stakeholders. The PIAC Team and development continued to work with Solutions consent Consulting House Ltd, the contractor requirements, that carries out legislative review and household draft legislation/regulations for responsibilities for sanitation improvement in Tonga. managing solid waste Although that this (reduce, recycle, re- legislative/regulation review takes use), public health time it is expected that this could be benefits of safe part of the new project Tonga waste handling and Integrated Urban Resilience Sector disposal, and the Project. responsibilities of the Nuku'alofa community as beneficiaries of urban services such as the need to pay for services
5.2 Assist TWB and Customer complaints During the year 2019, TWB WAL to improve their mechanisms in TWB and continues to work on its customer customer complaints WAL are improved, and the complaints systems. mechanisms public is consulted on service standards, water conservation, and demand management by February 2015.
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Phase 2 Implementation Phase DESCRI PTI ON INDI CATORS/T ARGETS A STATU S/I SS UES 5.3 Undertake public TWB continues to provide public consultation on awareness program on television and service standards, radio regarding service standards, water conservation, water conservation and de mand and demand management. management. 5.4 Consult and Women’s groups and During 2019, the project managed to encourage the community associations are finish all the 12 films and launched participation of consulted and encouraged the remaining 6 films in 2019. It is women's groups and to participate in urban expected that there will be an community planning and design issues additional film to be carried out on the associations in urban by June 2013. first quarter of 202. The project planning and design managed to distribute to relevant issues. stakeholders including institutes and schools. The project also uploaded copies of these films to websites and there positive comments from people who watched the films.
Output 6: Assist the PMU to effectively manage the project
6.1 Project PIAC and capacity Three international consultants and implementation development consultants all the national consultants were assistance and fielded (March 2012– fielded during 2019. capacity September 2017) development consultants fielded
6.2 Strategic Strategic development plan The Nuku’alofa Strategic development plan for for Nuku’alofa and other Development Plan has three Nuku’alofa and other municipal areas on volumes. This plan will come into municipal areas on Tongatapu prepared by force once the NSPM Act 2012 is Tongatapu September 2014 fully enforced. During the year 2019, the NSPAO team continued to carry out presentations to relevant stakeholders regarding the importance on enforcing the NSPM Act.
D.6 Gender Action Plan Implementation On the fourth quarter of 2019, Ms. Beverly Jefferson, the International Gender/Social Development Specialist, continues to work with the project and continues to update the Gender Action Plan. Refer to F.5 for the details of the updated Gender Action Plan for December 2019.
D.7 Stakeholder Consultations and Community Awareness Activities The community awareness programs for both WAL and TWB have been carried out by each public enterprise. During the year 2019, the PIAC Team continues to work with the professional graphic designer who developed a reading book for primary school students particularly focusing
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on waste management and keep Tonga clean. This reading book has been finalised and ready to be distributed to schools on the first quarter of 2020.
D.8 Land Acquisition and Resettlement There was no land acquisition and resettlement carried out in 2019, however the PIAC Team with the assistance from the PUMA staff continue to work together in facilitating the process of any land issues that were directly linked to the project.
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Chapter E. Project Time frame
Project Time Frame
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Proposed Work Schedule - 2012-2018
CONSULTANT'S ACTIVITY / TASK N° 2012 2013 2014 2015 2016 2017 2018 MONTH 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 1617 18 19 20 2122 23 24 25 2627 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 ONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASOND JFMAMJJASONDJFMAMJJASOND
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Chapter F. Annexes
Updated Procurement Plan as end December 2019 Procurement Plan – Basic Data Project Name : Nuku’alofa Urban Development Sector Project Project Number: 42394 Approval Number s: 0264 and 0265-TON Country: Tonga Executing Agency : Ministry of Finance Project Procurement Classification: B Implementing Agency: National Spatial Planning Authority Office Procurement Risk: Low Project Financing Amount: Project Closing Date: 31 December 2019 ADB Financing: $6.06m Cofinancing (ADB Administered): $8.46m Date of First Procurement Plan : 17 October 2011 Date of this Procurement Plan : 29 November 2019 A. Methods, Thresholds, Review and 18-Month Procurement Plan 1. Procurement and Consulting Methods and Thresholds Except as the Asian Development Bank (ADB) may otherwise agree, the following process thresholds shall apply to procurement of goods and works.
Procurement of Goods and Works Method Threshold Comments International Competitive Bidding (ICB) for Works Greater than or equal to $3,000,000 1 International Competitive Bidding for Goods Greater than or equal to $300,000 National Competitive Bidding (NCB) for Works Beneath that stated for ICB, Works National Competitive Bidding for Goods Beneath that stated for ICB, Goods Shopping for Works Below $300,000 Shopping for Goods Below $300,000 Consulting Services Method Comments Quality and Cost Based Selection (QCBS) 80:20 2. Goods and Works Contracts Estimated to Cost $1 Million or More The following table lists goods and works contracts for which the procurement activity is either ongoing or expected to commence within the next 18 months.
Review Advertisement Package General Estimated Procurement [Prior / Bidding Date Comments Number Description Value Method Post/Post Procedure (Sampling)] (quarter/year)
3. Consulting Services Contracts Estimated to Cost $100,000 or More
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The following table lists consulting services contracts for which the recruitment activity is either ongoing or expected to commence within the next 18 months. Advertisement Package General Estimated Recruitment Review Type of Date Comments Number Description Value Method (Prior / Post) Proposal (quarter/year)
4. Goods and Works Contracts Estimated to Cost Less than $1 Million and Consulting Services Contracts Less than $100,000 (Smaller Value Contracts) The following table groups smaller-value goods works and consulting services contracts for which the activity is either ongoing or expected to commence within the next 18 months. Goods and Works
Review Advertisement Number Package General Estimated Procurement Bidding of [Prior / Date Comments Number Description Value Method Procedure Contracts Post/Post (Sampling)] (quarter/year) Consulting Services
Advertisement Number Package General Estimated Recruitment Review Type of of Date Comments Number Description Value Method Proposal Contracts (Prior / Post) (quarter/year)
B. Indicative List of Packages Required Under the Project The following table provides an indicative list of goods, works and consulting services contracts over the life of the project, other than those mentioned in previous sections (i.e., those expected beyond the current period). Goods and Works
Estimated Estimated Review Package General Procurement Bidding Value Number of Comments Number Description Method [Prior / Post/Post Procedure (cumulative) Contracts (Sampling)]
Consulting Services Estimated Estimated Package General Recruitment Review Type of Value Number of Comments Number Description Method Proposal (cumulative) Contracts (Prior / Post)
C. List of Awarded and On-going, and Completed Contracts The following tables list the awarded and on-going contracts and completed contracts.
1. Awarded and On-going Contracts Goods and Works
Awarded Advertise- Date of ADB Package General Estimated Procure- Approval of Contract ment Date Comments Number Description Value ment Method Contract Value (quarter/year) Award TSC-01 Repair Teufaiva $0.30m $0.297m Shopping Q1 2018 3Sep18 BB Construction Stadium access roads, drainage, sidewalks & street lighting
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Goods and Works
Awarded Advertise- Date of ADB Package General Estimated Procure- Approval of Contract ment Date Comments Number Description Value ment Method Contract Value (quarter/year) Award TSC-02 Reseal/repair $0.15m $0.204m Shopping Q3 2019 25Oct19 Five Star carpark at Teufaiva Construction Stadium TWB-02 Zonation - Bulk and $0.31m $0.549m NCB Works Q1 2005 9Sep15 CCECC service water supply meters, isolation valves, pipe fitting. WAL-19 Construction of 2 $0.085m $0.083m Shopping Q2 2019 Apr19 ‘Isitolo Lui public convenience Construction buildings, Popua Park and Ma’ufanga WAL-30 Public $0.29m $0.30m Shopping Q4 2018 7Dec18 Puloka Construction Conveniences, Teufaiva Stadium – up to 4 sites Lot 1 – Supply of buildings Lot 2 – Construction and fit out WAL-33 Machinery and $0.17m Shopping Q4 2019 14Nov19 vehicle service and storage shed at TWMF $0.055m Lot 1 – Bluescope Lot 1 - Design and Fiji Ltd supply of prefabricated steel shed Lot 2 – Five Star Lot 2 - Foundation $0.121m Construction and shed construction
Consulting Services Date of ADB Awarded Advertisement Package General Estimated Recruitment Approval of Contract Date Comments Number Description Value Method Contract Value (quarter/year) Award - Project $2.80m $2.72m International. 21Sep12 Egis Eau in implementation QCBS assoc with assistance Pacific Variations 80:20 consultants Engineering 1 – $0.41 Consultancy 2 – $1.22 Group 3 – $0.10 4 – $0.95 5 – ($0.08) 6 – $0.18
2. Completed Contracts
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Goods and Works
Advertisement Date of ADB Package General Estimated Contract Procurement Approval of Date of Date Comments Number Description Value Value Method Contract Completion (quarter/year) Award SHO-01 4 x 4 double $0.085m $0.061m Shopping Q4 2012 18Dec12 23Jan13 Asco Motors cab, utility – 2 (TWB & WAL) SHO-2A 4 x 4 double $0.036m $0.030m Shopping Q1 2015 16Feb15 16Feb15 Asco Motors cab, utility – 1 (TWB) including 2 GPS units for NUDSP supplied utilities SHO-2B 4 x 4 double $0.049m $0.041m Shopping Q4 2015 18Feb16 18Feb16 Asco Motors cab, utility – 1 (WAL) & 18 GPS Vehicle Tracking Units for WAL & TWB SHO-04 eProcureme $0.010m $0.007m Shopping Q4 2014 28Jan15 31Dec16 Tenderlink nt Services TSC-05 Tonga Police $0.163m $0.178m Shopping Q2 2018 7Dec08 Five Star Compound – Construction New Entrance TWB-01 Civil Works $3.44m ICB Q4 2011 8Jun14 Mar19 CCECC Lot 1 - $2.09m Wellfield Upgrading Lot 2 - $1.35m Reservoir – Design and Construct TWB-03 Vehicle $0.13m $0.102m ICB Goods Q1 2015 12Aug15 19Aug15 Intracor Mounted Commodity Truck Loader Exports Ltd Crane - 3 tonne TWB-04 Leak $0.05m $0.016m Shopping Q3 2018 7Apr19 Jones detection Industries Ltd equipment, meter test/ calibration unit, water testing laboratory equipment WAL-01 Articulated $0.20m $0.182m ICB Goods Q2 2013 16Sep13 23Oct13 Intracor wheeled Commodity loader Exports Ltd WAL-02A Financial $0.096m $0.129m Shopping Q1 2013 23Aug13 28Feb15 Pacific Mgmt management Consultant package – Ltd computer hardware and software and training
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Goods and Works
Advertisement Date of ADB Package General Estimated Contract Procurement Approval of Date of Date Comments Number Description Value Value Method Contract Completion (quarter/year) Award WAL-03 Lot 1: Rear $0.590m $0.585m ICB Goods Q2 2013 20Sep13 18Nov13 Manco loading, 8m 3, Environmental compactor Ltd truck – 2 no Lot 2: Septage truck, 5,500- liter, vacuum pump out with hoses, fittings and accessories WAL-05 Construct $0.40m $0.434m NCB Works Q2 2013 18Sep13 31Dec14 BB landfill cell Construction no.2 Ltd WAL-06 Ground $0.004m $0.005m Shopping Q4 2013 28Nov13 17Dec13 Vendart Pty water Ltd monitoring equipment WAL-07 Landfill $0.500m $0.475m ICB Goods Q1 2015 7Aug15 10Aug15 Intracor Compactor, Commodity 20 tonne & Exports Ltd accessories WAL-08 Stage 1- $0.150m $0.139m Shopping Q2 2015 5Feb16 31Dec17 Klavenes Rehabilitatio Construction n and (Tonga) Ltd construction
of improved public ‘Isitolo Lui convenience $0.021m s – up to 5 Construction sites for Ltd Nuku’alofa waterfront and CBD areas WAL-09 Service $0.015m $0.013m Shopping Q4 2015 4Dec15 10Dec15 Industrial & trailer for Automotive cleaning and Supplies Ltd maintenance of public convenience WAL-10 Village SWM $0.017m $0.015m Shopping Q3 2015 14Sep15 14Sep15 Pacific pilot – 240 Timber & litres MGBs Hardware Ltd WAL-11 New septage $0.080m Shopping Q4 2017 30Sep18 beds – Tapuhia
WMF: $0.145m Lot A Fletcher Lot A: Royco. construction of septage beds and associated Lots B&C Five works Star $0.470m Lot B: supply Construction of replacement pipes Lot C: supply streetlights
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Goods and Works
Advertisement Date of ADB Package General Estimated Contract Procurement Approval of Date of Date Comments Number Description Value Value Method Contract Completion (quarter/year) Award WAL-14 Weighbridge $0.050m $0.056m Shopping Q3 2016 24May16 10Jun16 Toltec Scale & Ltd instruments – 20 metre – Tapuhia WMF WAL-16 Green waste $0.065m $0.051m Shopping Q2 2016 22Jul16 26Jul16 Commercial processing Outdoor equipment Machinery Ltd
WAL-17 One 5,500 $0.185m $0.145m Shopping Q4 2015 27Apr16 10May16 Manco Vacuum Environmenta Pump l Ltd Septage Truck with Hoses WAL-18A Upgrade $0.100m $0.077m Shopping Q2 2018 31Aug18 ‘Isitolo Lui sanitation Construction facilities in (2 nd additional poor/vulnera cofinancing) ble households - Batch1 WAL-31 Municipal $0.012m $0.012m Shopping Q3 2008 Apr19 Pacific Garbage Timber and Bins – public Hardware Ltd event SWM services
Consulting Services Advertisement Date of ADB Package General Estimated Contract Recruitme Date of Date Approval of Comments Number Description Value Value nt Method Completion (quarter/year) Contract Award Deputy Project $0.019 $0.022m Individual Q2 2013 21Jul13 20Oct14 Winston Manager Halapua
Urban Planner $0.002 $0.005m Individual Q2 2013 21Jul13 21Jul15 Laitia (Technical Fifita Support)
Urban Planner $0.009 $0.007m Individual Q2 2013 19Dec14 21Jul15 Meli (Technical Faletau Support)
Urban Planner $0.009 $0.018m Individual Q2 2013 21Jul13 21Jul15 Kaati (Evaluation & Hakaumotu Enforcement)
Urban Planner $0.009 $0.018m Individual Q2 2013 21Jul13 21Jul15 Motei (Planning & Tapa Standards)
Chief Clerk $0.007 $0.03m Individual Q2 2013 21Jul13 21Jul15 Kefelini $0.008 21Jul17 ‘Unga Project $0.009 $0.016 Individual Q2 2013 21Jul13 12May15 Suliasi Accountant $0.018 21Jul17 ‘Aholelei
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D. Non-ADB Financing The following table lists goods, works and consulting services contracts over the life of the project, financed by Non-ADB sources.
Goods and Works
Estimated Value Estimated Number of Procurement General Description Comments (cumulative) Contracts Method
Consulting Services
Estimated Value Estimated Number of Recruitment General Description Comments (cumulative) Contracts Method
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Overall Project Implementation Plan
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Status of achieving project outputs Grant Nos. 0264-TON / 0265-TON: Nuku’alofa Urban Development Sector Project Status of Achieving Project Outputs (as of December 2019)
Item Description Current Status
1. Strengthened The project will strengthen the policy environment for policy environment delivery of urban services in Tonga by: for delivery of urban services (a) building capacity within National Spatial Planning (a) 6 local consultant positions were funded by the project for 2 years and contracts for the remaining Authority Office (NSPAO) to develop urban planning and 4 filled positions ended on 21Jul15. The IA requested for a 2 year extension for 1 local consultant management policies and to implement the Strategic position and this contract ended on 21Jul17. Planning and Management Act for improved planning The NSPM Act was approved in 2012 and the remaining administrative requirements to and coordination of urban services and urban operationalize the Act were approved by the Cabinet in Jun17. infrastructure development; The Parliament is currently undertaking community consultations for a revision to the National Spatial Planning Management Act 2012. Following these consultations, Parliament will consider the proposed amendments. NSPAO is awaiting the finalization of this process before proceeding with the publication of the Nuku’alofa Strategic Development Plan.
(b) reforming Tonga Water Board (TWB) and Waste (b) Evaluation of WAL and TWB tariffs completed. Government supports the new WAL tariffs and Authority Limited (WAL) tariffs for recovery of water levies including cruise ship environment levy, increased plastic levy and commercial solid waste supply and solid waste services operations and service charges. These new charges commenced in late 2015. maintenance costs; and WAL prepared a submission for increased household and commercial waste collection charges/fees, where increases averaged 50% for domestic and 30% for commercial services. The combined Services Utilities Board approved these increases and with Cabinet support the new charges have been applied by WAL from 1Sep19.
(c) mandating the development and implementation of (c) Training on asset management plans (AMP) were held in 2014 and 2015 for all SOEs. WAL and urban infrastructure asset management plans. TWB now include their AMPs (2015 to present) as an mandated component of their Annual Business Plan which is submitted to MPE in May each year. 2. Effective, efficient, The core subproject will: and sustainable
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water supply (a) increase the water production at the Mataki’eua (a) A contract for ICB-TWB01 (Lot 1 - Civil works for rehab and extension of borefields at Mataki’eua services in Tongamai Wellfield; and Tongamai) totalling US$2.09m was awarded to China Civil Engineering Construction Corporation Nuku’alofa (CCECC) in Jun15 and they mobilized in Jul15. Delays due to rain events, delays with obtaining detailed technical information from overseas suppliers and delays with the timely supply of materials and equipment, were faced. Additional materials also needed to be procured. Practical completion was certified on 29 March 2019 and the small number of defects identified have been addressed by the Contractor.
A contract ICB-TWB03 (vehicle truck loader crane) for US$0.10m was awarded to Intracor Commodity Ltd in Aug15. Delivery and training have been completed.
(b) increase the raw water storage capacity; (b) A contract for ICB-TWB01 (Lot 2 - Design and construction of 4,000m 3 reservoir at Mataki’eua) totalling US$1.35m was awarded to CCECC in Jun15 and they mobilized in Jul15. Delays due to rain events, delays with obtaining detailed technical information from overseas suppliers and delays with the timely supply of materials and equipment, were faced. Additional materials also needed to be procured. Practical completion was certified on 29 March 2019 and all defects identified have been addressed by the Contractor.
(c) improve the management of the water supply (c) Contract signing for TWB02 was completed in Dec15 and site works commenced in Feb17. This network through the creation of supply zones and package has been affected by the cessation of manufacturing in Australia/NZ of large ductile iron improved bulk supply metering; cement lined (DICL) pipe and fittings for sizes > 300mm. As such, it has been necessary to source the larger DI pipes and fittings now meeting ISO standards from European manufacturers. With these further delays and as the subproject is currently 65% complete, the completion date was extended to February 2020.
(d) reduce unaccounted-for-water (UFW) from the (d) Numerical computer model for the Nuku’alofa water supply network has been prepared but current level, estimated at about 50% to less than 25%; requires calibration to make an effective model. This requires completion of TWB02 civil works and, at least 9 to 12 months of field data collection, to calibrate the model. It is expected that the model calibration will be completed within the second year of the new ADB funded IURSP, which is designed to further this NUDSP activity.
(e) develop consumer water meter replacement policies (e) Stock lists for water meters have completed and TWB started their replacement of defective and replace defective consumer meters; and meters program in Jun15. A contract for the supply of 2,025 lockable stop meter valves (SHO-TWB04) was awarded to Jones Industries Ltd in Apr19 and delivery was completed in Jul19. In Jul19, TWB also introduced “smart” water meters funded through a commercial arrangement with the international manufacturer.
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(f) revenue collection, billing, and financial management (f) Financial Specialist reviewed financial management improvements and assisted with the capacity. preparation of the updated financial management procedures. A new Utilities Board for TWB, WAL and TPL commenced in Sep15 and joint billing for WAL and TPL commenced in Apr16. Joint billing for TWB with TPL commenced in Q3 2018. Installation of GPSs in TWB vehicles has been completed. 2 utility vehicles for TWB (SHO-01 & SHO-02A) have been procured and delivered. 2 utility vehicles for WAL (SHO-01 & SHO-02B) have been procured and delivered. 3. Sustainable solid This core subproject will assist WAL to improve its waste services in service delivery to the residents of Nuku’alofa by: Nuku’alofa (a) improving waste disposal operations at the Tapuhia (a) Construction of Cell #2 (WAL05) was completed in Dec14. landfill; Contract for landfill compactor (WAL07)) totalling US$0.47m awarded to Intracor Commodities Ltd and delivery and training completed in Apr16. New wheeled loader (WAL01), commissioned in Mar14, now in operation. Groundwater monitoring system (WAL06) reactivated in Jun14, after delivery of new testing equipment and there have been 6 rounds of testing. A contract for the construction of new septage beds at Tapuhia WMF (WAL11 – Lots 1, 2 and 3) was completed in Q4 2019.
(b) improving and expanding solid waste collection (b) 2 waste collection trucks and 1 septage truck (WAL03) were commissioned in Mar14. services; and 1 additional septage truck (WAL17) delivered and commissioned in Apr17. A 2 nd utility vehicle for WAL (SHO02B) procured and delivered in Jul16. GPSs installed in all vehicles and the tracking system is working well. A village waste collection pilot study (WAL10), comprising 7 villages, completed. Bins have been delivered to 6 out of 7 villages and service agreements have been signed with WAL. The costs to households are significantly reduced and to date, recipient of 1 village are paying in full.
(c) strengthening financial management capacity in (c) New financial management package (WAL02A) has been in operation since Oct13 and updated WAL. Financial Management Procedures have been completed. Audited Financial Statements are up-to- date. 4. Other municipal Other municipal services will be improved through the Rehabilitation of 3 and construction of 2 new public convenience facilities in the Nuku’alofa waterfront services within implementation of selected high-priority urban and CBD areas (WAL08) completed in Q1 2017. Nuku’alofa infrastructure components identified in the Urban Infrastructure Development Plan (UIDP) and the Service trailer for public conveniences (WAL09) and green waste processing equipment (WAL16) National Infrastructure Investment Plan (NIPP) have been delivered. (candidate subprojects) and could include upgrading of
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sanitation, construction of drains, upgrading of roads, A new weighbridge (WAL14) was installed at Tapuhia WMF in Q3 2017. and replacement of overhead power lines with underground electricity cables. Candidate subprojects A contract for improved sanitation facilities in 10 poor/vulnerable households (WAL18) was signed in will be selected in accordance with the criteria and due Sep18 and was completed in Q3 2019. diligence requirements and approved by the PSC and A contract for the construction of 2 new public convenience facilities in the Nuku’alofa waterfront ADB. areas (WAL19B) was awarded to ‘Isitolo Construction in May19 and the works will be completed in Dec19.
A contract for the construction of 3 new public convenience facilities at Teufaiva Stadium (WAL30) was awarded to Puloka Construction in Feb19 and the works will be completed in Dec19.
A contract for the supply of municipal garbage bins (WAL31) was awarded to Pacific Timber and Hardware Ltd in Apr19 and delivery to WAL was completed in Oct19.
A contract for the repair of Teufaiva Stadium access roads, drainage, sidewalks, street lighting, road marking/signage (TSC01) was awarded to BB Construction in Sep18 and works will be completed in Q1 2020. Rain caused some delays to these works.
A contract for the new entrance at the Tonga Police Compound (TSC05) was awarded to Five Star Construction Ltd in Dec18 and works were completed on schedule in Q2 2019.
A contract for the reseal/repair of the Teufaiva Stadium carpark was awarded to Five Star Construction Ltd in Oct19 and works will be completed in Q1 2020.
A contract for the design and supply of prefabricated steel shed at Tapuhia WMF was awarded to Bluescope Fiji Ltd in Nov19 and the design, manufacture and delivery of the shed is expected in February 2020. A contract for the foundation and shed construction at Tapuhia WMF was awarded to Five Star Construction Ltd in Nov19 and will be completed in March 2020. 5. Raised community (a) The project will raise community awareness of (a) With the approval of the remaining sections of the NSPM Act 2012 in Jun17, NUDSP commenced awareness of municipal services issues such planning and the preparation of draft community awareness information leaflets and procedures for the issuing of municipal services development consent requirements, household development consents in Q3 2017. These draft sets of documents (13 documents) were provided to responsibilities for managing solid waste (reduce, MLNR and NSPAO in Q4 2017. recycle, re-use), and public health benefits of safe waste handling and disposal.
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(b) The project will improve customer complaints (b) A customer complaints system has been setup in WAL and is working well. A similar system mechanisms in TWB and WAL, and conduct public developed for TWB went live in Mar16. consultation on service standards, water conservation and demand management.
(c) The community awareness programs will also (c) WAL/PMU continue to carry out public awareness programs for the sanitation improvements highlight the responsibilities of the Nuku’alofa community (Output 4). Public consultations and awareness programs (radio talk back) on service standards, as beneficiaries of urban services such as the need to waters conservation and demand management have commenced and are ongoing. Community pay for services. sentiment is positive as improved water flow and pressure is being reported for almost all areas within the Nuku’alofa network service area.
(d) Women’s groups and community associations will be (d) Consultation with women’s groups and community associations is ongoing. An International consulted and encouraged to participate in urban gender specialist has been mobilized and with local, film making support, managed the launch of the planning and design issues. first 3 “Woman of Tonga” videos in Dec17. 3 more videos, highlighting a woman working in the delivery of urban and public services, were launched in Jun18 and another 3 videos were launched in Sep18. A launch of all the videos was held on 10 Jun19. 6. Effective project The project management unit (PMU), supported by Good feedback is continued to be received on the performance of the PIAC. management project implementation assistance consultants will PIAC’s Office Assistant/Accounting Officer continues to handle the project accountant work. provide project design and supervision, monitoring, NUDSP subscribed to an eProcurement service (SHO-04) for ICB and NCB packages and was closed reporting, quality and cost control, screening and as there were no other ICB/NCB packages. preparation of resettlement plans, and initial The PPTC and PSC meetings, including the circulation of documents to Committee members, is environmental evaluations for candidate subprojects, ongoing. contract administration services and monitoring of the M&E framework has been prepared and the GAP is kept updated. gender action plan.
GAP = Gender Action Plan, ESU= Environmental Social Unit, GFP = Gender Focal Point, MIA = Ministry of Internal Affairs, MOH = Ministry of Health, NGO = non- government organisation, NSDP = National Strategic Development Plan, PIAC = Project Implementation Assistance Consultants, PSC = Project Steering Committee, PMU = Project Management Unit, PPMS = project performance and management system, PPTA = project preparatory technical assistance, PUMA = Planning and Urban Management Agency (PUMA is now NSPAO National Spatial Planning Agency Office), PUMD = Planning and Urban Management Division, TIURSP = Tonga Integrated Urban Resilience Sector Project, TOR = terms of reference, TWB = Tonga Water Board, WAL = Waste Authority Limited.
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Photos of Selected Project Civil Works
TWB01A – Lot 2 - New RC Water Storage Reservoir at TWB01A – Lot 2 – Laboratory Testing of TWB02 – Preparations to Excavate Site for WS Mataki’eua Concrete Cylinders Pipe Network Zoning
WAL11 – Lot 1 - New Septage Drying Beds at Tapuhia WAL18A – Construction of New Public TSC05 – New Entrance and Car Parking for Waste Management Facility Conveniences – Popua Park Tonga Police HQ
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TSC01 – Upgrading of Access Roads for Teufaiva Stadium
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F.3 Gender Action Plan (updated November 2019)
Time Outputs Activity / Strategy Performance/Target Indicators Status Frame Pr eparat ory Stage: To e ns ure due considera tion of gender iss ues and anal ys is in program planning, desi gn and implement ation procedures. Strengthening Provision of funds to The position is created and 2012-2019 2 mid-level female planners recruited to NSPAO in Aug 2013 – women’s support the hiring of a mid- filled. Planner appointed in contracts ended on 22 Jul 2015, and planner costs have been level female planner into PUMA and reporting absorbed into NSPAO budget. involvement in urban PUMA for 2 years. Apart periodically on progress with planning and Planners were involved in NSDP consultations including from general planning GAP implementation. Planners 2013-2014 decision making Women’s Affairs, Langafonua and communities. duties, responsible for established gender focal GAP implementation was viewed as a priority, but GAP Gender mainstreaming and points (GFP) and coordination 2014-2015 reporting was lacking. Since 2014, ESU have monitored GAP, supervision and reporting with the Women’s Affairs, and reported in ESU Bi-annual Report. against the GAP Langafonua, Civil Society Moves to establish GFPs were made at NSPAO, WAL and throughout the Project Forum of Tonga and other TWB but were not sustained. period. relevant organisations. Providing Gender Establishment of Gender GFP has representation from 2014-2015 NSPAO and ESU considers Women’s Affairs more appropriate and Social Focal Point (GFP) in at least 8 departments. agency to lead establishment of GFPs. In 2015 a decision was PUMA involving the taken to discontinue GFPs work in NSPAO, WAL and TWB. Safeguards Support GFP consists of at least 40% to the PMU and networking and support men However, it is important to note the pledges demonstrated by 2012-2019 PUMA activities (seminars, GFP conducts at least 5 the Government of Tonga in the National Women’s information sharing) of a seminars a year with at Empowerment and Gender Equality Tonga Policy and Strategic wide range of women and least 40% attendance by Plan of Action 2019-2025 and the Gender Mainstreaming men across government men. Handbook , which indicate a commitment to gender ministries about gender mainstreaming including support for gender focal points. Women comprise at least 30% mainstreaming. PSC members are predominantly CEOs and the Project cannot of the Project Steering 2012-2019 Gather baseline sex- Committee. influence Public Service Commission re CEO recruitments.
disaggregated data and Current membership of PSC involves three females, the CEO gender analytical of MOF and CEO of MLNR, CEO PSC. During this Project
information for preparatory female membership of PSC has often been as high as 3 out of
surveys, feasibility studies 8 members. and assessments. Studies and reports include All Project data collected is sex disaggregated. 2011-2019 Equal participation and reference to gender- As part of PPTA for NUDSP 10% of Nuku’alofa households consultation of women disaggregated data and were surveyed, and a Gender Survey was conducted with 20% affected by and involved in gender analytical information. of all women over the age of 15, wholly undertaken by female the Project during Number of women's groups and 2012-2019 interviewers. The survey uncovered feedback and data relating preparatory surveys, representatives consulted to health, security, household/family and infrastructure issues
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Time Outputs Activity / Strategy Performance/Target Indicators Status Frame studies, assessments and during preparatory surveys, specific to women, which was then incorporated into Project other consultative studies, assessments and design. mechanisms. other consultative Project consultations are averaging 57% female participation mechanisms. and 43% male. Number of women consulted and attending training/events: 507. A complete list of Project consultative events is available as Appendix A. Baseline data from the 2011 Poverty, Socio-economic Analysis and the Gender Survey (from PPTA for the NUDSP) has been updated during the PPTA for the Tongan Integrated Urban Resilience Sector Project. This survey work was completed in Oct 2018. Implementation Stage 1. Strengthened Establish National At least 40% of the 2012-2019 / Government has not appointed NSPAO advisory committee. policy Spatial Planning advisory committee are PMU, PIAC Project cannot influence Cabinet decision re appointments. environment for Authority advisory women. This committee has not been established. delivery of urban committee and PUMA reports showing Project can try to ensure advertisements will encourage women services promote the women’s % of women involved in applicants and can contact possible women candidates to representation in it to the urban task force assist and encourage them to apply. provide feedback and Gender sensitive strategy 2012-2019 / Project has limited control over facilitators provided by MOH advice on all outputs prepared. PMU, PIAC and enterprises. Observation by ESU is that majority of MOH in GAP. At least 30% of facilitators 2013 facilitators are women. Project facilitators to date are 37% men. Facilitate the equal of community groups and/or Project consultations are averaging 54% female participation participation women MOH delivering campaign and 46% male. and men in seminars are men. Project facilitated NUSDP community consultations about consultation meetings. By 2015, women represent gender concerns in urban services facilitated by female Provide training on 2014-2019 50% of participants at International Urban Planner. gender equality to Meeting Participants: 42 men (48%) 46 women (52%). government staff general meetings (baseline 2011: limited consultation ADB International Gender Specialist consultant mobilised in Q3 (especially those who 2014 and Q2 2015. and/or participation) are in charge of the Workshop Participants: 22 men (42%) 30 women (58%) Project) to improve providing feedback and Project International Gender Specialist mobilised. 2 x Gender their understanding suggestions for Workshops completed Q3 2016. Women of Tonga films about gender improvement. commissioned Q2 2017. 4 film launch and network events concerns in urban
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Time Outputs Activity / Strategy Performance/Target Indicators Status Frame services (including At least 40% of participants in hosted Q4 2017, Q2 2018, Q3 2018 and Q2 2019. water supply and community seminars are men. Workshop Participants: 15 men (44%) 19 women (56%). waste management) At least 50% of Film launch Participants: 53 men (30.5%) 121 women (69.5%) and increase their government trainees are National Spatial Planning Authority advisory committee not yet capacity to implement men. formed. Project cannot influence Cabinet decision re the Project’s Gender appointments. Action Plan. National Spatial Planning Authority advisory committee provides feedback and advice. 2. Effective, efficient Strategy to pro-actively At least 30% of customers 2012-2019 / Customers of TWB and WAL as per bills are predominantly and sustainable identify and address (identified on bill) of TWB and PMU, PIAC household heads or land title owners. NUDSP PSA survey water supply ongoing gender concerns WAL are women. (2011) noted 80% of households were headed by a male. services in and targeting women as Gender sensitive media Please note this is related to patrilineal land inheritance laws of Nuku’alofa (core customers prepared by and support materials are Tonga, which cannot be impacted by the Project. subproject) provided TWB and WAL (with developed in conjunction with From the PPTA and Gender Survey the highest concerns women and men (50:50 mix). by TWB assistance of PUMA) identified were around water supply and water pressure. The TWB and WAL target All women’s groups in Project has subsequently prioritised the development of women as individual Nuku’alofa are covered by the infrastructure to alleviate these concerns. This has been customers and involve campaign. achieved through the new reservoir and additional wells that them in planning, At least 30% of facilitators of have increased access to improved urban water services. managing and promoting community groups and/or MOH Zoning works are further improving system management. utility/service use and delivering campaign seminars are The Environment Social Unit of the PMU meets on a regular conservation. men. basis to perform environment audits and discuss all Design and deliver a By 2015, women represent environmental and social issues relating to Project, which program of community water 50% of participants at general includes gender issues. safety, conservation and meetings (baseline 2011: limited Project media campaigns are developed with participation by hygiene education and consultation and/or participation) men and women (50:50 mix). awareness raising campaign providing feedback and All women’s groups in Nuku’alofa have access to Project using appropriate media and suggestions for improvement. campaigns. Women’s Groups invited to Project consultations delivered through existing Employment and pay and events include: Langafonua and the Women and Children’s Ministry of Health campaigns targets for women reviewed Crisis Centre. and facilitators. through the payroll Project has limited control over facilitators provided by MOH statements of the and enterprises. Observation by ESU is that majority of MOH facilitators are women. Project facilitators to date are 37% men. Nuku’alofa Urban Development Sector Project Page 43 Consolidated Annual Report Year 7 – 2019
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Time Outputs Activity / Strategy Performance/Target Indicators Status Frame Establish targets for construction and the Project consultations are averaging 53% female participation. female employment beneficiary organizations. Employment and pay targets for women are the responsibility generation and regulate At least 40% of participants of Women’s Affairs and PSC. Project has no real influence. adherence to core labor in community seminars are codes. men. Facilitate the equal At least 50% of government participation women and men trainees are men. in consultation meetings. Work with WAL and TWB to improve recruitment processes so that women are not excluded (by practices of direct appointment without advertising). Advertised posts will encourage men and women to apply. 3. Sustainable solid Strategy to pro-actively At least 30% of customers 2012-2019 / Customers of TWB and WAL as per bills are predominantly waste services in identify and address (identified on bill) of TWB and PMU, PIAC household heads or land title owners. NUDSP PSA survey Nuku’alofa (core ongoing gender concerns WAL are women. (2011) noted 80% of households were headed by a male. subproject provided and targeting women as Gender sensitive media Please note this is related to patrilineal land inheritance laws of by WAL) customers prepared by and support materials are Tonga, which cannot be impacted by the Project. TWB and WAL (with developed in conjunction with In the PPTA and Gender Survey the highest concerns assistance of PUMA) women and men (50:50 mix). expressed were around water supply and water pressure. The TWB and WAL target All women’s groups in Project has subsequently prioritised the development of women as individual Nuku’alofa are covered by the infrastructure to alleviate these concerns. This has been customers and involve them campaign. achieved through the new reservoir; additional wells; the in planning, managing and By 2015, women represent creation of 13 water zones enabling more rapid and less impactful maintenance, improved personal safety through promoting utility/service use 50% of participants at general increased flow and pressure, better emergency management and conservation. Design meetings (baseline 2011: limited capability, increased water storage, and better management of and deliver a series of consultation and/or participation) water supplies. campaigns related to providing feedback and The Environment Social Unit of the PMU meets on a regular personal, domestic and suggestions for improvement. environmental hygiene, basis to perform environment audits and discuss all At least 40% of participants environmental and social issues relating to Project, which health (including sex and in community seminars are includes Gender Action Plan issues. non- communicable men. Project media campaigns are developed with participation by diseases) and women’s Employment and pay men and women (50:50 mix). safety delivered through targets for women reviewed All women’s groups in Nuku’alofa have access to Project community groups, through the payroll campaigns and events. Nuku’alofa Urban Development Sector Project Page 44 Consolidated Annual Report Year 7 – 2019
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Time Outputs Activity / Strategy Performance/Target Indicators Status Frame particularly existing statements of the Project has limited control over facilitators provided by MOH women’s committees. construction and the and community groups. Observation by ESU is that majority of Establish targets for beneficiary organizations. MOH facilitators are women. Project facilitators to date are 37% female employment At least 30% of facilitators of men. generation and regulate community groups and/or MOH Project consultations are averaging 53% female participation. adherence to core labor delivering seminars are men. Employment and pay targets for women are the responsibility codes. At least 50% of government of Women’s Affairs and PSC. Project has no real influence. Facilitate the equal trainees are men. In order to achieve a target of integrating women into WAL participation of women field work workforce, there was work performed in 2018 to and men in consultation enable targeted training and recruitment of women in 2019. meetings. This did not take place (as described in Output 4 of this document) due to the significant impacts of Cyclone Gita. A current barrier to future recruitment of women into waste operations work is the lack of a separate bathroom facility at Tapuhia. This has been designed as a part of new office/workshop to be funded under TIURSP. The management and Board of WAL support pilot of women waste crew, and it will be a focus of the TIURSP. Utilities Board passed gender mainstreaming policies - maternity and paternity leave, flexible workplace policy, child protection, and code of conduct. New children’s book resource developed for schools – Super Sione and Super Ana Clean Up Tonga . Portrays male and female characters equally, with both genders empowered to work for a clean and green Tonga. Currently being reviewed as curriculum resource. Publishing of book slated for Q1 2020 along with distribution to schools. 4. Other municipal Provide opportunities for At least 20% of labor on 2012-2019 / Project procurement processes encourage Bidders/Contractors infrastructure is all DP’s and women to apply contracts are women with NSPAO, to engage female labor. But the Project can only encourage this upgraded and well to be trained to undertake specific provisions for equal PMU, PIAC target, as there cannot be penalties for non-compliance, and maintained TWB and WAL field and pay included in the bidding contractors do not disclose human resources details to office positions supported documents and Project NUDSP. Contractors have informed Project of difficulty in during the Project (truck covenants. sourcing skilled male labour. Low participation by women in drivers, garbage collection, trades work is an issue greater than the scope of this Project. water meter maintenance Encourage the employment Project workshops promote equal pay for female labor, and readers, accounting of women during the Project presented case studies of women in non-traditional roles and staff etc.) and recruitment of Nuku’alofa Urban Development Sector Project Page 45 Consolidated Annual Report Year 7 – 2019
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Time Outputs Activity / Strategy Performance/Target Indicators Status Frame women and men within TWB and WAL to field explored opportunities to recruit more females in WAL and participating. positions. TWB. There are no Displaced Persons arising from this Project, but Establish targets for female Employment and pay targets Impacted Persons were all well compensated for crops and employment generation and for women reviewed through the land-use loss. regulate adherence to core payroll statements of the WAL Administration now comprises 6 women and 4 men. labor codes. construction and the beneficiary Women in WAL Senior Management is now 2 women and 1 organisations. man. A woman has been employed in the Landfill Admin team, Ensure appropriate social as part of a strategy to build a supportive environment for when inclusion in decision making Project to build / upgrade 5 women join fieldwork teams. Facilitation of women into and operations of small-scale public toilets with new toilets to administrative staff is easier than in positions where males infrastructure. have disability access. have normally filled positions in the past (i.e. truck driving, waste collection, etc). In addition, the Common Utilities Board has reviewed, and approved policies and procedures prepared by NUDSP gender specialist. The updated policies were approved at Dec18 board meeting and provide a more equitable and attractive workplace for women, by addressing flexible work hours, maternity and paternity leave and code of conduct. In addition, the Utilities Board approved a child protection policy. WAL has implemented strategies to help facilitate women into fieldwork by reducing bin loads and purchasing wheelie bins. WAL plans to commence a targeted employment initiative in 2018 / 2019 to enable women to gain employment in field work was not possible, due to the impact of Cyclone Gita. Replacement of key infrastructure following the natural disaster absorbed WAL energies, turnover of key Operational Staff following the cyclone was high, and a key partnership with Tonga Skills, to develop driver training and vehicle maintenance programs, unfortunately lapsed. Employment/pay targets for women are the responsibility of Women’s Affairs, Labour & Commerce and PSC. Project has limited role. Review of payroll statements is not within the remit of the Project. Total new toilets built: 4 women’s toilets, 2 disabled women’s toilets, 2 men’s toilets, 2 men’s urinals, 2 disabled men’s toilets Nuku’alofa Urban Development Sector Project Page 46 Consolidated Annual Report Year 7 – 2019
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Time Outputs Activity / Strategy Performance/Target Indicators Status Frame Total new toilets built as part of stadium sub project: 15 women’s toilets plus 3 disabled women’s toilets 6 men’s toilets, plus 3 disabled men’s toilets, and 18 urinals. The National Social Gender Development and Safeguards Monitoring & Evaluation Specialist sought feedback from the Alonga Adult Disabled Centre on the accessibility of new toilets. As a result, additional enhancements are being actioned, involving more vertical handrails to compliment horizontal handrails, and additional concrete safety gutters. Total toilets renovated: 11 women’s toilets, 1 disabled women’s toilet, 9 men’s toilets, 3 urinals, 1 disabled men’s toilet. Construction of 10 poor household toilets now complete. Of the total 42 beneficiaries, there are 17 women, 18 children, and 7 men. Of the 10 households selected, 4 are female headed households. There are also 3 beneficiaries with disabilities - a male head of household in a wheelchair, and a female headed household who has an intellectual disability, along with her son. Awareness training for septic tank use and maintenance has been implemented, targeting all family members, including women. 5. Community is Social Safeguards Delivery of CC&PP 2012-2019 / The Project’s female National Social Gender Development and aware of efficient position recruited locally to Gender inclusive media NSPAO, Safeguards Monitoring & Evaluation Specialist has been use of municipal ensure Community and support materials are PMU, PIAC working 47.25 months over 91 months duration. (Balance of services Consultation and developed in conjunction with input now 3 months.) Participation Plan delivered women and men (50:50 mix). Project media campaigns are developed with participation by Design and deliver a All women’s groups in men and women (50:50 mix). series of gender awareness Nuku’alofa are covered by the Sanitation related consultation identified gender issues and training workshops for local campaign. targeted those most affected by poor sanitation. district and town leaders, Perception surveys of All women’s groups in Nuku’alofa have access to Project PSC members, Project stakeholders show campaigns, and are invited to participate in Project events, management and staff of awareness by both men and training and consultations. relevant departments and women of the benefits of Most Project campaigns have been under the banner of Clean agencies (including TWB, including men and women in Green Tonga since 2014. WAL) and Project area urban infrastructure planning, The 2011 Poverty, Socio-economic Analysis and the Gender residents at the start of the decision making; sexual Survey (from PPTA for the NUDSP) involved a Perception Project by Project staff. harassment, gender-based survey and results informed project design. Nuku’alofa Urban Development Sector Project Page 47 Consolidated Annual Report Year 7 – 2019
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Time Outputs Activity / Strategy Performance/Target Indicators Status Frame Information campaigns violence and other problems Project has limited control over facilitators provided by MOH (written materials, local TV that may emerge during and enterprises. Observation by ESU is that majority of MOH and newspapers) about the Project implementation and facilitators are women. Project are developed that how to detect, intercept, NSDP consultations averaged 55% female participation. incorporate messages respond to and prevent it. Employment/pay targets for women are the responsibility of outlining the benefits and At least 50% of women’s Women’s Affairs in the MIA, Labour & Commerce and PSC. methods for participation groups and community Project has limited role. for both men and women. associations are consulted and Facilitate the equal encouraged to participate in participation and consultation urban planning and design of women and men issues. participating in the program. Baseline 2011: Limited) By 2015, women represent 50% of participants at general meetings (baseline 2011: limited consultation and/or participation). At least 40% of participants in workshops are men. 6. Effective project Recruit a project Gender Specialist secures 2012-2019/ International Gender and Inclusion Specialist inputs for 2.5 management Gender Specialist or proper attention to all gender PMU, PIAC months over 91 months project duration (balance of input now services social development elements of project and all 2016-2019 0.5 month.) In addition, project benefitted from ADB specialist consultant with project reports cover International Gender Specialist consultant input of 1 month over gender expertise who implementation of the GAP. project duration. The National Social Gender Development and can provide guidance for Sex-disaggregated data is Safeguards Monitoring & Evaluation Specialist has been implementation of the collected on a regular basis as employed for 47.25 months over 91 months duration. (Balance GAP. part of all surveys and of input now 3 months.) Develop the project reported on in all reports. 2013-2019 All project data is collected and reported in sex disaggregated performance and form, and Project meetings discuss data and/or gender related Number of instances where management system issues at every meeting. sex-disaggregated data is (PPMS) to include sex discussed at project meeting Recruitment of female professional staff is responsibility of disaggregated data and is at least 30%. PSC, Women’s Affairs and enterprise management. Project information, utilizing the GAP implemented; gender influence is limited. baseline information inclusive training materials PIAC currently has 2 women and 1 man in the International collected during the PPTA developed; and awareness Team, and National Team has 4 men and 3 women. and earlier studies for training delivered with sex- longitudinal analysis. Nuku’alofa Urban Development Sector Project Page 48 Consolidated Annual Report Year 7 – 2019
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Time Outputs Activity / Strategy Performance/Target Indicators Status Frame Gather baseline sex- disaggregated attendance Currently there is 2 Senior (qualified) Urban Planners, and 1 is disaggregated data and records. a woman = 50%. There are 4 men and 1 woman = 20% in the gender analytical At least 30% of newly broader planning team. information as part of appointed/hired professional NSPAO has not yet developed training materials. any preparatory staff are female. All female NSPAO staff members participate in relevant surveys, feasibility By 2012, a minimum of 20% of capacity development activities. studies or mid-level staff and above from PIAC TOR includes responsibilities for gender issues and assessments. relevant agencies (TWB, WAL, gender analysis, as relevant. Develop a feedback PUMD, and Finance) are mechanism in which both women. male and female By 2015, at least 30% of beneficiaries have a voice and are informed of results senior urban planning and (through existing district management positions are and women’s committees). held by women. (Baseline Proactively encourage 2011: 0%) and promote women's Gender-related substantive employment in the urban content reflected in all PUMA infrastructure sector. training materials where Include responsibility appropriate. for gender issues and All female PUMA staff gender analysis in members participate in Terms of Reference for relevant capacity all consultants, development activities. wherever relevant. TOR for all consultants include Recruit a female mid-level responsibility for gender issues planner into PUMA for 2 years and gender analysis wherever of the project. relevant.
GAP = Gender Action Plan, ESU= Environmental Social Unit, GFP = Gender Focal Point, MIA = Ministry of Internal Affairs, MOH = Ministry of Health, NGO = non- government organisation, NSDP = National Strategic Development Plan, PIAC = Project Implementation Assistance Consultants, PSC = Project Steering Committee, PMU = Project Management Unit, PPMS = project performance and management system, PPTA = project preparatory technical assistance, PUMA = Planning and Urban Management Agency (PUMA is now NSPAO National Spatial Planning Agency Office), PUMD = Planning and Urban Management Division, TIURSP = Tonga Integrated Urban Resilience Sector Project, TOR = terms of reference, TWB = Tonga Water Board, WAL = Waste Authority Limited.
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