APPROVED MINUTES OF THE BOARD OF TRUSTEES REGULAR BOARD MEETING HELD RVS EDUCATION CENTRE 2651 CHINOOK WINDS DR. SW AIRDRIE, ALBERTA

THURSDAY, OCTOBER 5, 2017

TRUSTEES PRESENT: Chair, Ward 5 Colleen Munro Vice Chair, Ward 3 Todd Brand Ward 1 Norma Lang Ward 2 Bev LaPeare Ward 3 Sylvia Eggerer Ward 4 Vacant Ward 6 Fiona Gilbert

ADMINISTRATION PRESENT: Superintendent of Schools Greg Luterbach Associate Superintendent of Business and Operations Darrell Couture Manager of Communications Lily Habberfield

RECORDER: Executive Assistant Lisa Sandberg

CALL TO ORDER:

Chair Colleen Munro called the meeting to order at 9:32 a.m.

REGULAR BOARD MEETING AGENDA

#151-2017 MOTION BY TRUSTEE BEV LAPEARE: The Board of Trustees approves the October 5, 2017, Regular Board meeting agenda as presented. CARRIED

IN CAMERA:

#152-2017 MOTION BY TRUSTEE NORMA LANG: The Board of Trustees moves into an in-camera meeting at 9:33 a.m.

CARRIED

Board Chair Colleen Munro recessed the Board meeting at 10:00 a.m. Board Chair Colleen Munro reconvened the Regular Board meeting at 10:09 a.m.

______Chair/Treasurer Initials MINUTES OF THE BOARD OF TRUSTEES OF THE ROCKY VIEW SCHOOL DIVISION NO. 41 REGULAR BOARD MEETING OF OCTOBER 5, 2017 HELD AT 2651 CHINOOK WINDS DR. SW, AIRDRIE, AB Page 1

MINUTES OF THE BOARD MEETING

#153-2017 MOTION BY TRUSTEE LAPEARE: The Board of Trustees approves the minutes of the September 7, Regular Board meeting as circulated. CARRIED

STUDENT SHOWCASE: ONE-ROOM SCHOOL IN KENYA

Cochrane High School Student Presenters: Chelsea Luft Teachers: Gale Coté, Lisa Gordon-Reece

Project Description Through an organization called “Me to We,” students from Cochrane High School are working to raise over $10,000 to build a one-room school in rural Kenya. The organizing committee, made up of grades 11 and 12 students, will be engaging the entire school in various fundraising activities throughout the school year.

The students have taken on this project to ensure every kid, even those living halfway across the world, has the same access to education as we do. The project is considered to be a graduate legacy through leadership for the class of 2018.

STUDENT SHOWCASE: ONE WAY THERE, NO WAY BACK

Muriel Clayton Middle School Student Presenter: Eva Dooks, Emily Mounsey, Josh Erickson, Luka Bowkett, Bryce Anderson Teacher: Nick Stabler

Project Description A grade five class from Muriel Clayton Middle School created a 100-page novel entitled, One Way There, No Way Back. The story is about a Syrian refugee who makes his way to Canada with the help of a Canadian soldier and eventually finds his family. The students worked as a class on all elements of the book, including coming up with the concept, developing the plot, and writing and revising the text. They learned the fundamentals of book publishing and hand-stitched their own unique copies. The school received local media recognition and received letters from teachers, as far as New York, who were interested in the project.

Colette Winter, Director of Facilities Planning, joined the meeting at 10:38 a.m.

______Chair/Treasurer Initials MINUTES OF THE BOARD OF TRUSTEES OF THE ROCKY VIEW SCHOOL DIVISION NO. 41 REGULAR BOARD MEETING OF OCTOBER 5, 2017 HELD AT 2651 CHINOOK WINDS DR. SW, AIRDRIE, AB Page 2

SUPERINTENDENT’S REPORT

2017/2018 ENROLMENT UPDATE

#154 -2017 MOTION BY TRUSTEE BEV LAPEARE: The Board of Trustees accepts the September 30, 2017 enrolment summary as information.

CARRIED

2018/19 NEW MODULAR UNIT REQUEST

#155 -2017 MOTION BY TRUSTEE TODD BRAND: The Board of Trustees approves the submission to Albert Education Rocky View School Division’s request for twenty-three (23) new modular classrooms as outlined below: • four (4) new units at Windsong Heights School • six (6) at Heloise Lorimer • six (6) at East Lake • four (4) Langdon • three (3) Rainbow Creek. CARRIED

REVISED CAPITAL PLAN

#156 -2017 MOTION BY TRUSTEE BEV LAPEARE: The Board of Trustees approves the revisions to the 2018– 2021 Capital Plan as outlined below and directs the Superintendent to submit the revised Capital priorities to Alberta Education by October 15, 2017 and requests design funding for Chestermere K-9 and Cochrane K-5 schools. 2018 BUDGET YEAR – Revised

Proposed Current Build Budget (as Capital Project Community Type of Project Site Readiness Priority Priority Out allocated by Capacity AE) Langdon New 1 7 900 Langdon Existing $29 million Junior/High School Construction New Approx. April 2 1 Chestermere K-9 900 Chestermere Construction – $26 million 2018 Design Funding Airdrie Existing New 3 2 Airdrie K-9 900 (Kings Heights - (not registered $26 million Construction south) & loam pile) New Cochrane Approx. April 4 3 Cochrane K-5 600 Construction – $23 million (Heartland) 2018 Design Funding Airdrie New 5 4 Airdrie K-5 700 Unknown $23 million (Bayview) Construction Harmony New 6 5 Springbank K-9 900 Nov 2018 $26 million Development Construction George McDougall 7 6 Airdrie Modernization High School

______Chair/Treasurer Initials MINUTES OF THE BOARD OF TRUSTEES OF THE ROCKY VIEW SCHOOL DIVISION NO. 41 REGULAR BOARD MEETING OF OCTOBER 5, 2017 HELD AT 2651 CHINOOK WINDS DR. SW, AIRDRIE, AB Page 3

Trustee Sylvia Eggerer requested a recorded vote:

Opposed: Norma Lang Sylvia Eggerer

In Favour: Fiona Gilbert Bev LaPeare Todd Brand Colleen Munro

CARRIED

Colette Winter left the meeting at 11:28 a.m. Murray Besenski, Associate Superintendent of Schools, joined the meeting 11:28 a.m.

CLASSROOM IMPROVEMENT FUND

#157 -2017 MOTION BY TRUSTEE SYLVIA EGGERER: The Board of Trustees accepts the Classroom Improvement Fund Utilization report as information.

CARRIED Murray Besenski left the meeting at 11:38 p.m.

CHAIRMAN’S REPORT

Board Chair Colleen Munro read the following correspondence: • September 7, 2017 letter from the Board to Minister Eggen requesting Alberta Education to change the eligibility criteria for the Transportation Fee Replacement Grant as it applies to French Immersion students. • September 25, 2017 letter from the Board to Rocky View County regarding concern for increased gravel truck traffic on Highway 567 and surrounding roads and the potential for increased risk to student safety. • September 29, 2017 letter from the Board to Minister Eggen providing feedback on the School Act following consultation meetings on September 21 and 22, 2017. Topics addressed include age of access, common age of entry, Education Service agreements regarding Indigenous students, school fees and student transportation fees.

BOARD REPORTS - (submitted in writing)

Norma Lang: • September 7 - Attended the Board and Planning Meetings • September 7 - Attended the Crossfield Community Night with WG Murdoch and Crossfield Elementary School • September 12 - Attended the Labour Relations Committee Meeting • September 13 - Attended the Kathyrn School Council Meeting

______Chair/Treasurer Initials MINUTES OF THE BOARD OF TRUSTEES OF THE ROCKY VIEW SCHOOL DIVISION NO. 41 REGULAR BOARD MEETING OF OCTOBER 5, 2017 HELD AT 2651 CHINOOK WINDS DR. SW, AIRDRIE, AB Page 4

• September 18 - Filed Nomination papers with the RVS Returning Officer • September 19 - Attended the Beiseker School Council Meeting • September 20 - Attended the Springbank High School Council Meeting • September 21 - Attended the Alberta Ed Consultation Meetings on School Fees, Business Planning and Student Transportation • September 22 - Attended the Labour Relations Committee Meeting and initial Bargaining meeting with the ATA Local • September 26 - Attended the WG Murdoch School Council Meeting • September 27 - Attended the Crossfield Elementary School Council Meeting • September 28 - Attended the RVS Board Planning Meeting • September 29 - Attended the Crossfield Chamber of Commerce Charity Golf Tournament • October 2 - Attended the Crossfield and District Rec Board Meeting • October 4 -Attended and gave a speech at the Crossfield Election Forum

Colleen Munro: • September 1 - ASBA Zone 4 meeting Airdrie • September 4 - Cochrane Labour Day parade with Fiona Gilbert and Rocky Raccoon • September 7 - Board public and planning meeting, Airdrie • September 9 - Spray Lakes Family Recreation Centre Grand Opening, Cochrane • September 9- Springbank Fall Fair • September 11 - Cochrane High School Council • September 12 - Board agenda planning meeting, Airdrie • September 12 - Labour Relations Committee meeting, Airdrie • September 14 - Friends of Westbrook Welcome Back BBQ • September 20 - Expulsion hearing, Airdrie • September 20 - Bearspaw School Council • September 21 - RVS trustee candidate information session • September 25 - TEBA Trustee 6 de-briefing session, Calgary • September 26 - Westbrook School Council meeting • September 27 - Expulsion Hearings, Airdrie • September 27 - Banded Peak School Council meeting • September 28 - Board planning meeting • October 2 - Cochrane High School Council meeting • October 5 - Board public and planning meeting • October 5 - Springbank Community High School awards ceremony • October 5 - Cochrane High awards ceremony • October 12 - Ranchlands Recreation Board meeting • October 13 - TEBA Board of Directors conference call • October 13 - Rocky View Schools Long Service/Retirement awards and banquet • October 23 - Manachaban School Council meeting • October 24 - Westbrook School Council meeting • October 27 - Judge at Cochrane Pumpkin Lantern Festival

______Chair/Treasurer Initials MINUTES OF THE BOARD OF TRUSTEES OF THE ROCKY VIEW SCHOOL DIVISION NO. 41 REGULAR BOARD MEETING OF OCTOBER 5, 2017 HELD AT 2651 CHINOOK WINDS DR. SW, AIRDRIE, AB Page 5

Bev LaPeare: • September 7 – Participated in Regular Board and Planning meetings • September 8 – Attended Welcome Back Pancake Breakfast at Chestermere High School • September 9 – Attended Chestermere Country Fair • September 11 - Attended the Information Night for perspective Trustee candidates • September 13 – Attended Rainbow Creek School Council meeting • September 19 – Attended Indus School Welcome Back BBQ • September 19 – Attended Chestermere High School Council meeting • September 19 – Attended Indus School Council meeting • September 20 – Attended Chestermere Lake Middle School Council meeting • September 20 – Attended Langdon School Council meeting • September 21 – Attended PYI Ignite Presentation at Prairie Waters Elementary School • September 22 – Attended East Lake School Council meeting • September 25 – Attended Prairie Waters Elementary School Council meeting • September 27 – Participated in Student Expulsion Hearing • September 28 – Participated in Board Planning meeting • October 3 – Attended Sarah Thompson School Council meeting • October 3 – Attended Rainbow Creek School Council meeting • October 4 – Participated in Student Transportation Committee meeting • October 4 – Participated in 2 Student Expulsion Hearings • October 4 – Attended Candidate forum in Chestermere • October 5 – Participated in Regular Board and Planning meetings • October 5 – Will be attending Chestermere High School Homecoming Awards this evening

Fiona Gilbert: • August 28 - served breakfast to school admins and Education Staff at Welcome Back Breakfast • August 30 - chaired New Trustee Orientation Committee meeting • September 1 – attended ASBA Zone 5 meeting as RVS representative • September 4 – participated in Cochrane Labour Day Parade with Colleen Munro and Rocky the Raccoon • September 7 – attended Regular Board & Planning meetings • September 8 – attended Bow Valley High School Welcome Assembly • September 8 – attended RancheView School assembly • September 9 – attended “Rock the Waves” official opening of Jaymen Built Aquatic Centre • September 12 – attended Mitford School Council meeting • September 14 – attended Calgary Regional Consortium Board meeting as ASBA Zone 5 Rep • September 18 – attended Health Promoting Schools Collaborative meeting • September 19 – attended RancheView School Council meeting • September 20 – attended Elizabeth Barrett School Council • September 21 & 22 – participated in AB Education Consultation on School Act Amendments • September 26 – Toured new Cochrane Community Learning Centre • September 27 – attended Glenbow School Council meeting • September 28 – attended Board planning meeting • September 29 – attended part of Cochrane Christian Academy Council meeting ______Chair/Treasurer Initials MINUTES OF THE BOARD OF TRUSTEES OF THE ROCKY VIEW SCHOOL DIVISION NO. 41 REGULAR BOARD MEETING OF OCTOBER 5, 2017 HELD AT 2651 CHINOOK WINDS DR. SW, AIRDRIE, AB Page 6

• September 29 – attended Fireside School Council establishment meeting • October 3 – attended Mitford School Council meeting • October 4 – attended Student Transportation Committee meeting • October 4 – attended Fireside School Council meeting

Trustees shared words of appreciation for their work together as Rocky View Schools’ Board of Trustees for the term 2013-2017.

Superintendent Greg Luterbach extended sincere thanks to the Board of Trustees for their work during the 2013 – 2017 term.

PROFESSIONAL DEVELOPMENT/CONFERENCES

Trustee Todd Brand attended the National Association of Parliamentarians conference in Chicago September 8 – 11, 2017. Trustee Brand applauded Chair Colleen Munro for her great work during her term as Chair; the importance of an organized and effective meeting chair was one topic emphasized at the conference.

Chair Colleen Munro recessed the Board meeting at 12:51 p.m. for a lunch break and to complete the remaining in-camera portion of the meeting.

Chair Colleen Munro reconvened the meeting at 1:44 p.m.

OUT OF IN CAMERA:

#158-2017 MOTION BY TRUSTEE SYLVIA EGGERER: The Board of Trustees moves out of the in-camera meeting at 2:01 p.m.

CARRIED

ITEMS FROM IN CAMERA

#159-2017 MOTION BY TRUSTEE NORMA LANG: The Board of Trustees extends the term of the contract of employment with the Superintendent of Schools / CEO of Rocky View School Division No. 41 for a further two years, with an end date of August 31, 2021, subject to approval by the Minister of Education. CARRIED

ADJOURNMENT

#160-2017 MOTION BY TRUSTEE BEV LAPEARE: The Board of Trustees adjourns the Regular Board Meeting at 2:02 p.m. CARRIED

Chairman

Secretary-Treasurer

______Chair/Treasurer Initials MINUTES OF THE BOARD OF TRUSTEES OF THE ROCKY VIEW SCHOOL DIVISION NO. 41 REGULAR BOARD MEETING OF OCTOBER 5, 2017 HELD AT 2651 CHINOOK WINDS DR. SW, AIRDRIE, AB Page 7