EVANSTON PUBLIC LIBRARY BOARD OF TRUSTEES Wednesday, December 21, 2016 6:30 P.M. Evanston Public Library, 1703 Orrington Avenue, Barbara Friedberg Room

AGENDA

1. CALL TO ORDER / DECLARATION OF QUORUM

2. CITIZEN COMMENT Not to exceed 15 minutes

3. CONSENT AGENDA A. Approval of Minutes of November 16, 2016 Regular Meeting B. Approval of Bills and Payroll

4. INFORMATION/COMMUNICATIONS A. Robert Crown Branch Library Project Update B. Main Library Interior Renovation Update – Presentation of Master Plan Study

5. LIBRARY DIRECTOR’S REPORT

6. STAFF REPORTS A. Administrative Services Report (Karen Danczak Lyons)

7. BOARD REPORTS A. Development Committee (Margaret Lurie) B. District 65 Board Liaison (Vaishali Patel) C. District 202 Board Liaison (Michael Tannen)

8. BOARD DEVELOPMENT

9. UNFINISHED BUSINESS

10. NEW BUSINESS A. Approval of Renewal of Siemens Building Automation Service Agreement B. Approval of Strategic Plan (Karen Danczak Lyons) C. Approval of Agreement with Mary Kling for Volunteer Management Services D. Approval of Cooperative Computer Services (CCS) Annual Agreement E. Approval of Total Building Services Janitorial Agreement F. Approval of Per Capita Grant Application G. Approval of Agreement with Jessica Jolly for Temporary Project Management Assistance H. Closed Session – All Closed session minutes have previously been reviewed and released – no additional action is required at this time.

11. ADJOURNMENT

Next Meeting: January 18, 2017 at 6:30 pm

The City of Evanston and the Evanston Public Library are committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the Library at 847-448-8650 48 hours in advance of the meeting so that arrangements can be made for the accommodation if possible. Draft

MEETING MINUTES EVANSTON PUBLIC LIBRARY BOARD OF TRUSTEES Wednesday, November 16, 2016 5:30 PM Evanston Public Library, 1703 Orrington Avenue, Board Room

Members Present: Socorro Clarke, Tori Foreman, Adam Goodman, Shawn Iles, Margaret Lurie, Vaishali Patel, Benjamin Schapiro, Michael Tannen

Members Absent: Sandra Smith

Staff: John Devaney, Paul Gottschalk, Karen Danczak Lyons, Jose Maldonado, Jessica Ticus

Guests: Michael C. Barnes and John Lucas, from Wight & Company

Presiding Member: Michael Tannen, President

CALL TO ORDER/DECLARATION OF QUORUM - A quorum was present and President Tannen called the meeting to order at 6:30 pm.

CITIZEN COMMENT – none

CONSENT AGENDA – Ben Schapiro motioned to approve the Bills and Payroll and minutes of the September 21 meeting as amended and the October 19 minutes. Seconded by Socorro Clarke and approved on a voice vote.

INFORMATION/COMMUNICATIONS A. Proclamation Honoring Paul Gottschalk: President Tannen read a proclamation honoring Paul Gottschalk for his 30 years of service to the Evanston Public Library. Mr. Gottschalk started his career in the Circulation Department shelving books. He took on roles of increasing responsibility and was appointed Assistant Director in 2013, the position he held upon his retirement on November 18. B. Robert Crown Branch Library Update – Karen Danczak Lyons reported that the City Manager has begun negotiating a contract with the architecture firm recommended by the committee. The contract will be 1

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brought to the City Council for approval on December 12. Director Lyons thanked Board members Shawn Iles and Michael Tannen for participating in the selection process and expressed great appreciation for the thoughtful guidance Paul Lurie provided throughout the process. She invited Board members to recommend potential individual or corporate donors. Vaishali Patel and Shawn Iles have offered to host small gatherings at their homes to introduce the plans to potential donors. C. Main Library Interior Renovation Update: Michael C. Barnes and John Lucas shared the preliminary plans for the Main Library interior renovation. The objectives of this renovation project are to allow for an increase in community services, more collaborative environments, additional public meeting rooms, a new business resource hub, increased teen space, a new café, and better work functioning with improvements to security, wayfinding, and the circulation station. The renovation will make the building LEED Gold certifiable.

LIBRARY DIRECTOR’S REPORT Director Danczak Lyons reviewed highlights of her monthly report (see report attached):  The circulation of the current Wi-Fi hotspots has been mapped and it shows heavier use in moderate to low income areas.  With Mr. Gottschalk retirement, Director Lyons is shifting responsibilities to internal staff and hiring a contracted project manager to manage the contracts and bids for construction projects. This is a short-term solution until the position description is revised and posted. No additional revenue is required as costs are being covered by salary savings.

STAFF REPORTS A. Administrative Services Report – Paul Gottschalk gave his final administrative report, enclosed with Board materials. He also reported that Mitch Einhorn, owner of Lush, is working to secure a permit to replace the sewer connection at the Central Street property. B. Circulation Policy Review – Jose Maldonado provided recommendations for an updated Circulation Policy. A copy was included in the Board packet.

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Adam Goodman moved to accept the new policy, a motion seconded by Ben Schapiro and unanimously approved by voice vote.

UNFINISHED BUSINESS: A. Approval of FY2017 Library Revenue Budget: Ben Schapiro motioned to approve the FY2017 Library Revenue Budget in the amount of $7,250,345. Margaret Lurie seconded; motion passed unanimously in a roll call vote.

NEW BUSINESS A. Approval of Resolution 2016-R1- providing for the budget and setting the annual tax levy for FY2017. Ben Schapiro moved, and Socorro Clarke seconded a motion to approve the resolution; motion passed unanimously in a roll call vote. B. Approval of the 2017 Board Meeting Schedule – Ben Schapiro moved for approval, seconded by Margaret Lurie and unanimously approved by voice vote. C. Approval of the 2017 Library Closing Schedule – Ben Schapiro moved to approved, seconded by Margaret Lurie and unanimously approved by voice vote. D. Review of the 2017 Per Capita Grant Application Requirements – Ben Schapiro moved to approved, seconded by Margaret Lurie and unanimously approved by voice vote E. Approval of Resolution to Change in Signatories on Vanguard Account - Ben Schapiro moved to approved, seconded by Vaishali Patel and unanimously approved by voice vote.

ADJOURNMENT – Tori Foremen motioned to adjourn the meeting, seconded by Ben Schapiro. Motion approved. The meeting adjourned at 8:04 pm.

Respectfully Submitted,

Vaishali Patel, Secretary

Next Meeting: Wednesday, December 21, 2016 at 6:30 pm Evanston Public Library, Board Room.

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Library Director’s Report November 16, 2016

Updates:

 My thanks to Board President Michael Tannen who addressed the staff at our October All Staff Day.  On October 29th, Michael Tannen and I attended the City of Evanston’s special public hearing on the proposed 2017 budget. The audience and City Council were very interested in the expansion of our Wi-Fi hotspot program. During testimony regarding the work of Cradle to Career, a few speakers highlighted the contributions of the Evanston Public Library and the important, impactful and thoughtful work of our team.

FY2017 Proposed Base Budget plus Adjustment Budget increase of 3.62% (total)

Market Assessed Equalized 2016 2017 Difference Value of Value of Value of Library Tax Projected Home Home Home Tax $ $ $ $ $ $ 100,000 10,000 26,685 75 78 2.72 $ $ $ $ $ $ 200,000 20,000 53,370 151 156 5.45 $ $ $ $ $ $ 350,000 35,000 93,398 263 273 9.53 $ $ $ $ $ $ 400,000 40,000 106,740 301 312 10.90 $ $ $ $ $ $ 600,000 60,000 160,110 452 468 16.34 $ $ $ $ $ $ 800,000 80,000 213,480 602 624 21.79 $ $ $ $ $ $ 1,000,000 100,000 266,850 753 780 27.24

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Assessed value of home = 10% of market value 2015 State Eq Factor is 2.6685 EPL tax rate is 0.282 for 2015

 Wi-Fi Hotspot pilot results: During our 6 month pilot from May 1st through October 31st, the devices circulated 278 times. The number of households served was 91; the number of patrons served was 116. We are averaging 4 service suspensions per month. This means that the hotspot was not returned on time and data service was suspended. This is a very low number for 30 devices. For the most part, patrons are respecting the program and returning the devices on time.

EPL patrons are using on average 48.5 KB of data per month per device.

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We have not lost a single device yet due to loss or theft. Our only issue has been a defective device that was sent back to Sprint and replaced.

The first map below was produced by Sprint and reflects the areas of the City of Evanston where the hotspots were used. The background of the map reflects low/moderate income census block group data. The yellow blocks reflect those blocks that are identified as low/moderate income. The circle overlays indicate areas of usage. The blue circle is where the most data has been pulled and the red circle is the area where the second most data has been pulled. While the circles clustered around the red circle obstruct the map, please note that there are low/moderate block groups in this area of the City of Evanston.

The second map reflects the addresses of the patrons that checked out Wi-Fi hotspots. The red circle reflects those addresses that checked out the Wi-Fi hotspot three or more times during the pilot.

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 At a follow up meeting with key staff from ETHS, I continue to explore an approach that would allow ETHS students (over 16 years of age with an Evanston Public Library card in good standing) to checkout a Wi-Fi hotspot at ETHS. As the details of the pilot are finalized, I will share the proposed program at a future EPL Board meeting.  Key members of the EPL team have defined the role we will play to support our families in case of a District 65 school strike. We will issue a press release from EPL and be included in any communications from District 65. Key elements of our plan include: opening the branches on Thursdays, extending hours in the Loft, producing a Reading Program that encourages students to read 20 minutes per day and drop-in programs at all locations for parents, care givers and their children.  As we move ahead after Paul’s retirement I plan to carefully consider the long term needs of the Evanston Public Library’s team. During the 7

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transition, I will be inviting staff to try out new duties and distribute elements of Paul’s responsibilities to a number of staff. With the next phase of our capital plan and the amount of paperwork, attention to detail and timelines needed, with the support of the Board I will be hiring a part – time project manager to assist John Devaney beginning in December and continuing through the first quarter of next year. This will be a contractual arrangement and accommodated within the existing budget.

Assessments, metrics and initiative results:

Foot traffic: September, 2016 October, 2016

Main: 41,603 44,392

North: 3,784 4,256

CAMS: 3,676 3,672

Total: 49,063 52,320

Website visits: September: 34,355 October: 34,422

Overall Computer/Internet Use – all locations: September: 4,971 October: 5,229

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Actual Computer Usage Able WorkNet Lab

NEW AND REPEAT CUSTOMERS

Mon Tues Weds Thurs Fri 3-Oct 4-Oct 5-Oct 6-Oct 7-Oct TOTALS 13 13 12 11 10 59 11- 12- 14-

10-Oct Oct Oct 13-Oct Oct 16 16 17 14 63 18- 19- 21-

17-Oct Oct Oct 20-Oct Oct 16 16 15 15 9 71 25- 26- 28-

24-Oct Oct Oct 27-Oct Oct 11 16 5 4 14 50

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31-Oct 8 8 251

Partnerships and collaborations:

 Please refer to narrative under updates and the various departmental reports for details on the results of our collaborations with various community partners in October.

Highlights from Children’s Services from Jan Bojda and the team include:

Antolin and Balla worked on a successful Dia de los Muertos program on Sunday, October 30 featuring stories and crafts. We had volunteer story readers and Northwestern volunteers to help with crafts. Linda reported being pleased by the diverse ages, cultures and ethnicity of the attendees and even reported receiving a call from a woman requesting they keep the crafts running until she got there! Photos from the event are in Laura’s report.

Balla also coordinated our annual Trick-or-Treating at the library. On Halloween all the Public Service Desks had a container of different treats so children could visit each service desk throughout the building.

Many staff worked with Laura on the LEAP visits engaging 303 preschoolers in Literacy Play.

Laura coordinated visits from the Kindergarteners from four of D65’s schools. We had one hectic day with 7 classes from 2 schools in one day. Bojda conducted 7 tours and those Kindergarteners can really wear you out! There is so much energy in those small people.

Three of my staff: Antolin, Wilson and Kaufmann told preschool stories for the storytelling festival.

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LEGOs!

Meetings: Bojda: Managing to Liveability: 10/3, 10/12 Review of Latino Outreach Positon: 10/5 Storytelling Festival 10/7-8 Beanstack Demo: 10/11 Books and Breakfast: 10/11 Summer Reading: 10/13 Review of concept drawings for remodel 10/13 Meeting about Jesse White visit: 10/17 Gumdrop Books sales rep: 10/18 City-Schools: 10/19 Early Childhood Community Assessment: 10/27 Family Businesses 10/27 Meeting with possible Spanish Language volunteer 10/28

Training and Professional Development: Many of the Children’s Room Staff attended Staff Development Day. I think many appreciated the focus on serving patrons with trauma or exhibiting psychotic behavior. Altenbach expressed her take-away from the day: The focus on trauma-informed care in particular was a good reminder of the importance of patience and centering the patron in public service interactions.

Kaufmann, Meyer and Bojda each attended one day of ILA. Kaufmann came away with many future program ideas for us including how to make a mini light sabre. She also attended a session where she got to play with some Ozobots. Bojda’s best program session was a program on improving productivity including a number of useful tips on managing email and a couple recommended book titles that I currently have checked out.

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The majority of Children’s Room staff attended Ashley’s introductory training for 3D printing. Bojda will book the Lulzbot in late November or December so staff can gain more experience with it.

Children’s Outreach highlights from Laura Antolin include:

In House Meetings Attended / Events Attended 10/7 Prep w/Kim Kaufmann for Storytelling Festival 10/8 Storytelling Festival storytime w/Kim Kaufmann – Friedberg Room 10/19 Meeting w/Megan Orleans, Casey Varela (Y.O.U) and Ashley re: collaboration – Board Room 10/25 Meeting w/Simone Harrington (Dawes Y.O.U.) 10/26 Beanstack summer reading demo – Board Room Dawes & Washington Schools Y.O.U. Family Night – Community Meeting Room 10/27 Meeting w/Renee – STEM materials discussion 10/28 Meeting w/Missy Fleming – EC2C 10/30 Dia de los Muertos Program – Friedberg Room & Art Garden

Out of House Meetings Attended / Events Attended: 10/5 Deliver library card applications to Dewey & Orrington Schools 10/6 Deliver library card applications to Walker & Washington Schools JEH PACT program – Head Start, PFA Sharing Circle - Lincolnwood 10/7 Book Buddies – Child Care Center of Evanston 10/10 LEAP – JEH, am Joint D65 & D202 Presentation – JEH 10/11 LEAP – JEH, am Fleetwood Afterschool K-1st 10/13 LEAP – JEH, am Sharing Circle – Lincolnwood Fleetwood Afterschool 2nd-3rd grade 10/14 Every Child Ready for Kindergarten – JEH Book Buddies - Child Care Center of Evanston 10/15 GoAECY workshop presentation w/Martha Meyer – Oakton Community College 10/17 LEAP – JEH, am & pm 12

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Walker Y.O.U. book delivery 10/18 LEAP – JEH, am & pm Deliver library books to Kingsley Dawes Aftercare Washington School Resource Fair 10/19 Home Visiting Program Advisory Committee meeting – Family Center Pick-up library card apps from Dewey & Orrington Schools Janie’s Dinner meeting – Gibbs-Morrison Kingsley School Resource Fair 10/20 LEAP – JEH, am & pm Pick up library card apps from Walker & Washington Washington Afterschool 10/21 NU volunteers – Dia de los muertos prep 10/24 Baby Toddler Nursery storytime & Book Bag delivery Book Buddies make-up session – Child Care Center of Evanston 10/25 Pope John Preschool storytime Rice School Staff meeting – Rice School 10/26 Exploring STEAM w/Ms. Laura – JEH 10/27 Early Childhood Assessment meeting – JEH Sharing Circle - Lincolnwood EC2C meeting w/Sheila & Suni – Cupitol 10/28 Teen Baby Nursery storytime & Book Bag delivery Book Buddies – Child Care Center of Evanston

Outreach/In-House Reach - Preschools:

Day Care Delivery Book Bags: 18: 14 Book Bags delivered to home providers (2 new providers started in October and 1 provider closed her home); 4 Book Bags delivered to IWSE (2 to Baby Toddler Nursery; 2 to Teen Baby Nursery)

Baby Toddler Nursery storytime: Total: 70 (55 children and 15 staff); 7 classes- infants, toddlers, preschool classrooms (in the preschool classroom, we made beaded spiders).

Teen Baby Nursery storytime: Total: 21 (16 children and 5 staff); 2 classes – infants and toddlers

IWSE Home Visiting Families Socialization cancelled (infant death)

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Exploring STEAM w/Ms. Laura at JEH: 22 (10 children, 10 adults, 2 staff) This was the first monthly Exploring STEAM this year – we are again offering this program jointly to the Family Center families and Head Start/PFA/SPPAC families. I repeated an engineering challenge program I did year where families would build using 3 oz. plastic cups, jumbo craft sticks and 1’ wooden cubes. I provided guides with challenges but the families were free to build other structures, as well.

We ended the program with a demonstration of the strength of three paper shapes – a cylinder, square and triangle – and made predictions about which shape would hold more books. I brought paperback and thin hard cover books and the kids took turns placing them on top of one another until the structure collapsed. Each family took home a plastic bag with cups and craft sticks as well as guides.

PACT Activity at JEH: 21 (12 children, 8 adults, 1 staff) This was the first monthly PACT Activity this year. I read books, we sang songs, did an action poem about leaves, and then the families did a craft project involving trees and leaves.

Book Buddies at Child Care Center of Evanston: 64 (39 children, 9 staff, 16 NU students)  We had 4 sessions of Book Buddies in October  I bring 2 bags of books for use by the Book Buddies in the classroom; I read and sing with the children, they read with their NU Book Buddies and then do a craft.

Storytelling Festival: Kim Kaufmann and I presented a preschool storytime during the Storytelling Festival and told 3 stories using 3 different styles: we told Bark, George by Jules Feiffer using props; we told Duck, Rabbit by Amy Krause Rosenthal using a board and a shared prop on a stick; and we told a Kamishibai story using Jerry Pinkney’s illustrations from Aesop’s The Lion and the Mouse and writing the narrative. Total: 50 people in attendance

LEAP:

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We started Laundry Play Literacy right after the Storytelling Festival. This unit is a fun one to start with – lots of work on sorting and sequencing and fine motor practice with the clothespins. Attendance: Laundry Play Literacy - 377 (306 children, 71 staff) 30 classrooms  Laura – 24 classes, Kim – 10 classes, Brian – 2 classes, Jessica – 4 classes, Martha – 14 classes, Andi – 6 classes

Outreach/In-House Reach – School-Aged: I had 4 regular monthly Afterschool programs in October and am still trying to arrange something at Robert Crown.

Additionally, I have begun what will be monthly book deliveries to Y.O.U. at Dawes, Oakton, Walker and Washington schools – Jill was able to deliver books to 3 of these sites in October on the book bike but I am taking over as the weather changes. This is a new partnership with Y.O.U. in the elementary schools.

Fleetwood K-1st Afterschool: Read 3 books and made buzzing insect craft. Total: 9 (8 kids, 1 staff member)

Fleetwood 2nd-3rd Grade Afterschool: We did a STEAM project and made Artbots. Total: 7 (6 kids, 1 staff member)

Dawes Aftercare: Read 3 books and did beaded spider activity. Total: 30 (27 kids, 3 staff members)

Washington Afterschool: Read 3 books and did beaded spider activity. Total: 28 (25 kids, 3 staff members)

Walker Y.O.U.: The site coordinator contacted with me with some ideas about topics/authors/titles that the kids were interested in reading and I brought 120 books to the 3 classrooms of 3rd-5th graders at Walker Y.O.U. I talked with the kids about the books and checked out 35 books to be kept in the classrooms. I’ll bring fewer books next month (will switch out the books they have for new ones) and

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Dawes, Oakton and Washington Y.O.U: I’m currently scheduling monthly book deliveries to these 3 sites and will begin in November (will pick up the books that Jill delivered via book bike and exchange for new titles).

Y.O.U. meeting Ashley Hamernik and I met with Casey Varela and Megan Orleans to talk about our partnership with Y.O.U. going forward. For my part, we talked about the upcoming Family Night, book deliveries to elementary Y.O.U. sites and I suggested bringing EPL’s summer reading program to Y.O.U.’s summer session, which Casey and Megan were both interested in doing. Their summer session will be at one site and serve 200 kids.

Dawes and Washington Y.O.U. Family Night at EPL: I worked with Simone Harrington, site coordinator at Dawes, to organize a Family Night for both Y.O.U. programs with about a few weeks lead time. I sent library card applications ahead of time for the families to bring in that night and arranged for literacy board games to be in the Friedberg Room in addition to the literacy activities Y.O.U. staff were doing in the Community Room after their dinner. I also collected over100 (mostly new) donated books as well as some ARCS so that each child in attendance could bring home a book. I also put out bookmarks to color (which all disappeared). They wanted to offer library tours and I asked Jan if she would stay and lead the tours - she took about 4 or 5 people on a tour. It was a very successful event and I suspect the other 2 schools will arrange for a Family Night in 2017. Total: 100 people, 4 library cards made

Hi Laura and Jan,

I wanted to send you our sincere thanks for helping us put on such an amazing event last night at the EPL. Our families were so excited to engage with both the space and each other and many had meaningful discussions around literacy. We are so appreciative for the time you took to reserve the space, lead the tours,

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Thank you again for all of your support and participation in making our family night a huge success last night. We could not have done it without you both!!

Best, Megan Megan Orleans Elementary Director, Out of School Time Programs Y.O.U.

K-Tours: I’ve scheduled 9 of the 13 schools for Kindergarten Tours so far. Our first 4 tours were in October. I delivered and picked up library card applications and window book die-cuts to each Kindergarten classroom teacher at Orrington, Dewey, Washington and Walker schools. This year, I also ordered Snoopy “I got a library card” stickers from ALA to send home with each new kindergarten library card and also for Circ to have to give children who get a new card at their desk. Children’s staff led the different aspects of the tours (Tour, Craft, Storytime) and families are invited to return to get a free book and see the school’s window after their child’s tour.

School Tour date # students #library cards made #books given out Orrington 10/25 68 25 Dewey 10/25 100 66 5 Washington 10/26 91 60 4 Walker 10/27 58 4

Total: 317 155 9

Library Book returns:

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Twice a month, I deliver library books returned to EPL that belong to partners - to Trisha Connolly at Washington school (southside schools): 7; to Kristen Anderson at Kingsley (northside schools): 5. Total: 12 books returned

Other/Connections: Dia de los Muertos: I planned our Dia de los Muertos program again this year. I arranged for Abuelo Isidro and Manuel Aleman to read/tell stories to families and planned 3 drop-in crafts – papel picado, paper and print Calaveras to color and clay Calaveras to paint. Linda Balla worked with me to find books for our readers to read and requested volunteers from Mary Kling – 3 NU students that I supervised creating some of the clay Calaveras a week before the program and 4 volunteers on the day of the program to run the crafts. The program was well-attended by a diverse group of families. Total: 50 people ( 40 storytime, 50 craft)

D65 & D202 Joint Board Meeting: Nzinga West and I represented YJC and EPL at the joint board meeting and presented about ABC Boosters on behalf of EC2C as an example of summer learning. Both boards were very responsive and appreciative as was Sheila Merry, EC2C Executive Director.

Good afternoon Laura and Nzinga,

Thank you so much for being so kind to hang on last night to present ABC Boosters to the Joint School Board Meeting. You both did an amazing job—and Laura, you were particularly amazing given that you were obviously sick as a dog!

It was so kind of both of you to take the time and to stay so late. I know the board members really appreciated it. And thanks so much for all your hard work on this wonderful program!

I am working on a document highlighting the Summer Learning effort. My draft is attached. I am wondering if you could share the statistics you mentioned, Laura, about increases in student letter recognition to go in the first section of the second page.

Again, thank you both so much for your stamina and dedication!

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All the best,

Sheila Sheila M. Merry Executive Director, Evanston Cradle to Career

Early Childhood Assessment Meeting: I attended this meeting of the D65 Data team (along with Jan Bojda) . Each of the tables of participants were given different pieces of data about Evanston families to discuss in terms of strengths and needs. We looked at 2012 median family income and percentage of families burdened by paying greater than 30% & 50% of their income on housing; refugee trends and languages spoken in D66 schools; public transportation and areas where most families with children 0-5 live; access to health insurance. Each group reported out what they talked about and then tables changed. Participants wrote strengths and needs for each topic on post-it notes and put them on sheets on the wall and then the Data team grouped the notes into topics. We were all then invited to indicate our top 2 strengths and needs. EC2C and diversity were the top 2 vote getters for strengths in Evanston and organization of resources and low-income housing led the needs. The Data team will be surveying families in November to gather more information about strengths and needs of the community. There was value in taking part in these conversations because the focus was on different issues than I generally have the opportunity to talk about. The general feeling was that there are far more families struggling in Evanston than people really thought and knew and that housing issues are at the forefront.

GoAECY Fall Conference: Martha Meyer and I presented two 90-minute back-to-back workshops at the GoAECY Fall Commitment to Quality Conference at Oakton Community College. We’ve presented at this conference many times and always have a very positive experience and reception. This year was no exception - we had two full sessions (28 people in each) and very enthusiastic and responsive participants. We had prepared interactive crafts for the folks in attendance but scrapped these as our participants wanted us to talk about the books we brought and how we use them for the entire 1 ½ hours. Our evaluations were all extremely positive.

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STORY TIME AND CRAFT IDEAS WITH NEW 2014-2016 BOOKS Leave with easy to follow story time templates that share the best of new children’s literature with your kids, as well as carefully selected crafts that lead children to discover art and science. This class supports teachers of young children in their work to assist kids to master their enjoyment of literature and nonfiction books, establish personal connections with books, use of fine motor skills, and use of art materials. Martha Meyer and Laura Antolin, Evanston Public Library. This workshop is repeated in Session B. http://goaeyc.org/Websites/goaeyc/images/GoAEYC-Fall2016.pdf

Collection:  Selected and ordered graphic novels for Children’s Room collection  Received and put out on the floor 12 new comics for the Read It Here Comic Collection

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Teen Services Highlights from Renee Neumeier include:

Summer Reading:  Attended demos from Read Squared and Beanstack, looked at patron interface and staff interface, both are much more customizable and can be used for programs beyond summer reading.

 Agreed to extend summer reading through mid-August

 Agreed to model program after CPL’s summer learning challenge

Teen Services Highlights:  Renee Neumeier and Ashley Hamernik worked on putting together a 3D printing service proposal to share with the Library Board. The proposal was accepted by the Board and Ashley and Renee are working on putting the website and procedures together for the service in hopes of launching it in November

Collection:  Kevin Kelley and Renee Neumeier worked on replacing and refreshing the YA manga collection. Kevin went through the collection and noted all

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missing volumes or volumes that needed to be replaced. Renee ordered everything that was missing from series or was lost and weeded series where many volumes were missing or were out of print.

Community Engagement: King Lab 6th Grade Visit :  60 students came for a tour of EPL, they learned how to use our catalog and Hoopla, and they also received a tour of the Children’s collection and the Loft. While in the Loft students learned about the programming we offer to teens.

Park School:  10-15 Park School students have become coming to the Loft every other Friday with Park School staff. They use computers, play videos games and do crafts. This new program has been very successful so far the students love coming to EPL and getting out in the community. Their staff has provided us with a lot of positive feedback.

Rice Education Center:  Renee Neumeier setup a meeting with Rice Education Center staff for the community engagement team. At this meeting Renee, Laura Antolin and Jill Skwerski shared the different services EPL can offer Rice staff and students. The staff was very interested in our Teach STEAM Kits, teacher checkout and possibly getting more books for their small library. 25 of Rice Student are part of their residential program and 11 are part of their community day school program.

Parent Chrome Camp:  This month’s Chrome Camp session was the best attended with 11 parents or caregivers of ETHS or D65 students attending. ETHS staff gave a great overview of how technology is used in both districts and demonstrated some of the tools teachers use in their classroom. Attendees were very

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engaged and were interested in the additional classes EPL was planned on Google Apps and computer basics.

Renee Neumeier/YA Services Supervisor’s Personal Report:

Programming:  Attended Parent Chrome Camp

 Got DIY Drop in materials together for branch programs

 Planned out teen services programming for March –May 2017and put in descriptions

 Finished entering DIY Drop in and Teen programming information into calendar for Jan-March 2017

 New programming for 2017 includes role playing game programming and musical creation lab partnership with Etc. Music and Family Focus

 Put together service plan for 3D printing

Redesign:  Finalized space layout for teen space and maker space

Community Engagement: Computer Classes:  Met to discuss partnering on computer classes for D65 parents

 ETHS, D65 and EPL would work together to plan curriculum, EPL staff would led

 Would pilot with two existing D65 parent groups, many who are new immigrants or English is not their first language

 Classes would focus on basic skills, but would be framed using things that families need to know to be involved with D65 like registration, navigating the website, getting emails etc.

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 D65 would host at JEH and a school, provide food, computers and child care.

YMCA-MetaMedia-  Met with MetaMedia staff to discuss ways we can partner including girls STEM club, another Science Club site, professional development for our staff

ETHS:  Six Degrees attended presentation session for ETHS senior studies program, worked to connect students with people and resources in the community to complete their projects

 Scheduled booktalks and Hoopla demos for November

D65:  Scheduled booktalks and teen services overview with all of Nichols 6th graders for November

 King Lab 6th Grade visit planned, executed, lead tour piece on catalog and Hoopla

 Computer Classes

 Schedule 6th grade visit/booktalks for Haven Middle School

Y.O.U. :  Looking to partner more in the summer, bring summer reading to middle school site

 Help with book discussion groups

 Collect books for Y.O.U. site through Everybody Reads

 Give some donated YA books to them

 May bring some programming to Chute this fall/winter

Evanston Arts Center:

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 Met to discuss collaboration on programming related to Community Wide Read

 Talked about other initiatives and hosting programming at both sites, or artists at both sites

Cradle to Career Literacy on Track Team:  One task force working on developing best tool for communicating between early childhood education providers and kindergarten teachers

 Another task force coming up with talking points for parent focus groups

 Looking at dates for early childhood and kindergarten summit

 Will be getting the rest of data from kindergarten registration.

EvanSTEM:  Began developing plan for creating evaluation tool all providers can use

 5th Ward STEM Fest tentatively planned for the end of February

 South Side STEM fest will happen in April or May

Summer Reading:  Attended webinars, hosted meeting, sent out demo info to staff

Professional Development: Design Thinking Workshop:  Attended all day workshop on design thinking in libraries at CPL.

 Went through the whole design thinking process

 Feel all library staff would benefit from this training

 Allows people from different departments to work together

 Gets community input, but in an effective way, iterative process

 Great tool for a lot of problems that come up.

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Tinker:  Updated tinker social media

 Assisted with planning November meeting

Other:

 Selected eBooks and eaudiobooks for My Media Mall

 Wrote book reviews for the blog

 Selected fiction/nonfiction/AV for Loft

 Weeded YA fiction, nonfiction and audiobook collection

Community Outreach highlights from Jill Skwerski include:

 During the first week in October, site visits to Y.O.U. afterschool programs got underway with book bike visits to Washington, Dawes and Oakton schools. 93 students checked out 149 books to enjoy for a month, when the visits will repeat. This service is a collaboration that grew out of a connection made at the CommUNITY Picnic when outreach staff from Y.O.U. visited the library booth and expressed an interest.

 After a summer hiatus, computer classes are underway at Blake Manor and Primm Tower. During October, 7 hours of instruction were attended by 49 residents, who also checked out 31 items. Numbers are growing at these classes and the Tech Trainer position slated for 2017 will be a most welcome addition!

 Jill Schacter and I attended Rotary’s Heads Up lunch, where we provided a 2 minute speed summary of EPL services to other local NFP’s in attendance.

 The NU chapter of the Delta Chi fraternity held a Delta Chai Coffeehouse with all proceeds benefitting EPL. In meeting with Delta Chi President,

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Matthe Xu, he expressed that Delta Chi recognizes the importance of the library in the community and that his aim is to create a lasting legacy of financial support for EPL. The event featured music, comedy and poetry readings from NU students. Pictures attached.

 Complete the Degree held a program focusing on how to make college financially feasible. 10 people attended, which staff from CtD inform is a large turnout in their eyes, so much so that we are planning a second program for early 2017.

 October marked the end of book bike visits to the Farmers Market. The bike always draws a crowd at the Market and this visit was no exception, with a steady stream of patrons checking out 28 items. Pictures attached.

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Neighborhood Services highlights from Connie Heneghan include:

Park School Story Time at CAMS

This class from the youngest class of Park School visits every other Tuesday for story time led by Paula Shapiro and at their request is open to the public.

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Read with a Northwestern Athlete

On Friday afternoons Paula Shapiro meets with Northwestern athletes & young readers to share a story or two , break into pairs in which the child reads or each reads part of a book. They then reconvene for an activity.

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Halloween

Bridget Petrites dressed as a book fairy read and led songs and a costume parade of witches, princesses and super heroes through CAMS followed by a craft.

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Paula Shapiro as the Cat in the Hat read, sang, danced and paraded with Dracula, Darth Vader, a turtle and others. This too was followed by a Halloween craft.

Microsoft Office Workshops

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Jessica Jolly offered a series of early Saturday morning workshops at North in October. They included Word: Styles & Themes and Excel: Pivot Tables and Scary Functions

Book Groups

Nancy Engel led the first Mission Impossible: Don Quixote group discussions at North with the largest attendance (20) of any of the groups. The CAMS Book Group discussed Crooked Heart by Noel Bostock (15 attended). Attendance has been steadily increasing under the leadership of Bridget Petrites. Connie Heneghan led the North Branch discussion of Station Eleven by Emily St. Mandel (22 attended).

Lincoln School parents started a book group that met at CAMS to discuss Friends Disappear: The Battle for Racial Equality in Evanston by Mary Barr (7 attended).

Outreach

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Nancy Engel hosted three classes of Kingsley Elementary School First Graders at North Branch for a story, library cards and book check outs.

Connie Heneghan visited Foster Senior Group twice during October.

Staff Recommendations:

Barb Levie: Khan, Ali S. The Next Pandemic: On the Front Lines against Humankind's Gravest Dangers. 2016. (614.4 Khan.A)

Nancy Engel: Groff, Lauren. Fates and Furies. 2015. (Fiction Groff.L) Ishiguro, Kazuo. The Buried Giant. 2015. (Fiction Ishig.K) Jahren, Hope. Lab Girl. 2016. B Jahre.H Jahre.H

Staff Activities:

Webinar on YA Crossovers: Nancy Engel, Bridget Petrites, and Kerry Littel attended with Loft staff.

Beanstack (a possible program for summer reading): Connie Heneghan

Managing to Livability: Arts, Community & Education mtg 2: Connie Heneghan

Storytelling Festival: Connie Heneghan

In Service: Bridget Petrites, Ariel Erbacher, Paula Shapiro, Nancy Engel, Kate Kniffen, Ranea Surbrook and Connie Heneghan

Summer Programming Planning: Bridget, Ranea, Kerry, Paula and Connie

Illinois Library Association

Connie Heneghan and Ariel Erbacher attended ILA in Rosemont where Ariel was acknowledged as a Spectrum Scholar and a recipient of the Sylvia Murphy

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Williams scholarship from the Illinois Library Association. Ariel was particularly impressed with the presentation on Homeless Patrons.

Connie was particularly stimulated by Becoming a Dementia Friendly Library, Secrets of Being Highly Productive, Using Diverse Books in Library and School Programs, and Best Books for Kids.

Adult Services highlights include:

 From Kathleen Lanigan: I rode up in the elevator with one or our regular patrons, Sharon Hyson, and she raved about Jazz After Hours. She thought it was one of the best things she’s seen here, and said it was such a surprise to be able to hear this music live at the library. Ms. Hyson also hopes we will do more of these.

 October marks the one year anniversary of our collaboration with Northwestern University and the Skokie Public Library to create the HIRCULES Health Hub . The following information from the program coordinators and attached report will provide a summary of the program:

This October marks a year since our health information desks launched in both Evanston and Skokie Public Libraries. We are humbled by the opportunity to have Northwestern students serve and engage in both of these diverse communities. We continue to strive to provide community members qualified, holistic, and coordinated health and wellness information and resources at the health desks.

As with any new initiative, we are still growing and learning every day. Therefore, the support and advice that you provide is invaluable. You will find attached our Annual External Report 2015-2016 for the HIRCULES Health Hub.

Additionally, we will be holding our annual community event in Evanston this year called "The HIRCULES Health Hub Presents: Celebrating Health & Wellness in Evanston" on November 17th from 4-8 PM. This event will be a celebration of the

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HIRCULES Health  Hub External Report 2015-2016.pdf

Technical Services highlights from Tim Longo include: Items Added

Adult at Main= 1172 Adult at North=39 Adult at CAMS=59 Total adult items=1270

Juvenile at Main= 844 Juvenile at North=115 Juvenile at CAMS=137

Total juv items=1096

YA at Main=201 YA at North=20 YA at CAMS=17

Total YA items=238

Total items added to collection in October=2604

Carts Ordered:

- Titlesource 360:

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Evanston RW Adult Fiction: 1163.09 Evanston RW Adult Nonfiction: 3812.67 Evanston PL Fiction- Mystery & Detective: 447.54 Main AY Fiction: 653.33 Main AY Nonfiction: 54.72 CDMS Popular Paperbacks: 14.26 Poly: 860.28 Rotary: 16.95 Travel: 233.67 Non-CLS Purchases: 1938.15 Most Wanted: 947.92 North: 458.14 Misc.: 6269.70 Staff Purchases: 2687.74 - Amazon: 1257.00

Patron Requests: Received 41 patron requests for the month of October. Will purchase 23 of the titles suggested.

Donations: Adult Gift Books Added to the Collection: 161 Adult Gift CDs Added to the Collection: 3 Grubby Books Replaced by Gift Books: 72

Weeding, Cataloging & Repairs: Books Sent to Repair: 20 Audiobooks Sent to Repair: 10 Most Wanted Titles Weeded: 31 Most Wanted Titles Added to the Circ Collection: 13 Grubby CDs Replaced by Gift CDs: 5 Other Books Weeded: 235 CDs Weeded: 4 DVDs Weeded: 1 Additional old travel & test books pulled: 7 Old Editions of New Books on Standing Orders Pulled: 14 44

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Books Sent to be Relabeled, Cataloged, etc. : 10 CDs Sent to be Relabeled, Cataloged, etc.: 2 Donations: Keiler Roberts served on a graphic novel award committee this year. She donated her books. We selected 15-20. She took back the rest.

Weeding Plan for Biographies: Missing: 31 Weeded: 872

Weeding Plan for Duplicate Fiction: Weeded: 28

Public Displays: Displays 10/1 – First Floor: Hamilton the Musical 10/1 – Second Floor: Jazz Titles 10/1 – Second Floor: Autumn and Halloween Titles Staff Display: 10/1-10/15 : Marlene 10/15-10/31: Blanche

Misc.: - Tim & Betsy met with Proquest on 10/4/16 to discuss their e-title matching service. This free service/report may come in handy as we weed our print reference collection in anticipation of the Library renovation.

- Tim at CCS catalogers meeting on 10/5

- Tim at LACONI Technology Forum Workshop

- Betsy met with Kim Hammock, the Executive Director of Books & Breakfast on 10/12 to talk about her program and how the library can help.

- Tim met with Backstage Library Works to discuss their digitization and cataloging services.

- Tim and Betsy attended ILA on 10/18-10/20 – Tim and Betsy were speakers on the Changing Relationship Between Technical Services and Collection Development presentation on 10/20. Betsy also did a

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presentation called The Best Books for Kids in 2016: Titles You Simply Cannot Miss.

- 10/27 – Betsy attended the AVID Meeting on marketing materials at the Elk Grove Village Public Library. Tim attended the OCLC Member Forum at the University of Chicago.

Volunteer services highlights from Mary Kling include:

 For The Second Annual Evanston Public Library Storytelling Festival, we used 67 volunteers who gave 178 hours.

Upcoming events of note:

Health Fair at Evanston Public Library

Thursday, November 17, 4-8 pm, Main Library, Community Meeting Room

Engage, learn, participate, connect and have fun with important health resources in your local community! Help us celebrate the first anniversary of the HIRCULES Health Hub, health information desks at the public 46

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libraries in Evanston and Skokie.

Join us for: • Free blood pressure screenings (4-6 pm) • Health and wellness tips, recipes, games, and giveaways (4-6 pm) • Free flu shots (4-7 pm) • Light dinner (6-7 pm) • Panel on "Nutrition and Wellness in the Age of Obesity" (7-8 pm)

Panelists will include Dr. Suzen Moeller, nutritional epidemiologist and Associate Professor of Nursing for Health Sciences at North Park University, Dr. Lynn Chehab, ETHS staff pediatrician and co-chair of the obesity action team at the Evanston Department of Health and Human Services, and Mira Rodgers, Senior Director of Healthy Living at McGaw YMCA.

Family Reading Night: Jammie Time! Special Guest: Jesse White.

Thursday, November 17, 7 pm, Children's Room, Main Library

Come meet the Illinois' State Librarian at Jammie Time on November 17! Special Guest, Secretary of State and Illinois State Librarian, Jessie White will read a story to the kids and give away a FREE book to every attendee. Bring your kids ages 2 to 9 to the library in pajamas and enjoy a fun mix of stories and songs with Mr. Brian and Mr. Jesse. Drop-in; no registration required. (PJ's not required.)

Family Reading Night is sponsored in cooperation with iREAD, a program of the Illinois Library Association, and Illinois Reads, a project of the Illinois Reading Council.

Great for working parents and their kids!

Affordable Care Act Navigator at EPL 47

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Fridays, November 18-January 27, 1-5 pm, Newberry Room, 2nd Floor, Main Library

During the Affordable Care Act (ACA) open enrollment period, Certified ACA Navigators from the Patient Innovation Center will be at the Evanston Public Library, located at 1703 Orrington Ave., on Fridays, 1-5pm in November, December and January to provide enrollment assistance and information about insurance coverage options. All sessions will be held in the Newberry Room, located on the second floor. Appointments suggested walk-ins welcome. Online registration, Phone registration: (312)898- 8864. Bring These Documents To Your Appointment: • Photo I.D., Passport, or U.S. Military ID. • W-2 Forms, Pay Stubs or Tax Statements. • Legal Immigration Documents. • Social Security Number *can work with you if you are missing documents*

For more information, please contact Laura Jones Macknin, 312.898.8864, [email protected] or Jill Skwerski at 847-448-8664, [email protected] .

Evanston Veteran Appreciation Ceremony and Program

Saturday, November 19, 11 am, Community Meeting Room, Main Library

Please join the Evanston Vet Center and Evanston Public Library in celebrating and honoring the nation’s finest: our veterans. The theme for this year is “Honoring Our Evanston Veterans”. Light refreshment will be served.

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EPL and MENA present: Is the Quran a ‘Good Book’?

Monday, November 21, 6 pm, Community Meeting Room, Main Library

Evanston Public Library and Northwestern University’s Middle East and North African Studies (MENA) present the latest in our continuing series of lectures regarding the culture, politics, religion, and society of the Middle East and North Africa.

The Quran is one of the most iconic objects in American debates about racial and religious tolerance. Is the Quran a "good book"? Is it like the Bible and other scriptures? Or is its message more violent, more misogynistic, more intolerant? Or is the danger in the power readers ascribe to the book? Tracking the Quran's social life as an American culture- object, anthropologist Zareena Grewal provides a window into today's culture wars.

Zareena Grewal is an associate professor of American studies, Religious studies, and Middle East studies at Yale University, a renowned scholar of Islam in the US, the author of an award-winning book, Islam is a Foreign Country: American Muslims and the Global Crisis of Authority, and a documentary filmmaker, of By the Dawn's Early Light: Chris Jackson's Journey to Islam.

Registration is not required, but helps us plan our seating. You may register online, or by calling the Reference Desk at (847) 448-8630.

Excerpts from patron feedback:

From Robin Sindelar: Story!! - A lovely patron came in on the Saturday after Tail- Waggin Tutors to share her love for the picture book The Library Dog. In preparation for the program I pulled dog related books for the children to choose if they did not come with their own book. This book was about a girl with dyslexia practicing her reading with a library therapy dog. The girl who read the book also has dyslexia, and it was a sweet read about practicing patience when learning something. It made the mom cry to describe the story and her daughter! I love connecting the right book to the right patron at the right time! 49

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From Andi Altenbach: My favorite moment of the month was probably at LEAP when a preschooler, after hanging her clothes on the line, walked away and sat on the toy couch that was in the classroom’s play area. It seemed to me like she was setting herself apart because she was upset/frustrated/pouting, but when I asked her what was up, she told me she was waiting for her laundry to dry. This was not something we told them to do in the instructions, so I thought it was a pretty cute instance of a surprising level of commitment to the imaginary play.

On the last Saturday of the month, a sixth grader with dyslexia came in and asked for recommendations that struck a balance between being at her reading level and being at her level, interest-wise. Since it was early in the day and quiet, Robin, Jessica, and I were able to all pull books for her and she seemed to leave very happy.

From Jessica Iverson: A mom came in this past Saturday (10/29) looking for books 2 & 3 of the Amulet series after book 1 was a hit with her reluctant reader son. I had recommended that book as well as a handful of other graphic novels to her a few days before. She told me that last night after dinner her son remained at table engrossed in the book, much to her and her husband’s surprise and delight. After finishing the book, he exclaimed, “It ended on such a cliffhanger!” Fortunately, we had the next books available at South Branch!

From Martha Meyer:  Edie Hertel (Walker Librarian) discussing how as tour leader I told the children to say HI to her from me, as a way of letting them know that their librarian is also important to us at the Public Library. Also, how much they enjoyed the K-tour in general:

Meanwhile, the Kindergarten kids were soooo excited to say hi to me from you :-) They were still chattering about the EPL visit 3 days later, and that's a lifetime for a 5-year-old!

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Teacher Librarian

Walker Elementary  I am very proud of the planning and execution of this EXTRA for Y&R. I learned about this at a conference and studied on Pinterest and came up with something that Michelle loves to coordinate and the kids love to use! Michelle gets positive feedback from parents/caregivers. (I believe this is a sensory station. JB)

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Agenda Item 3.B

Memorandum

To: Evanston Public Library Board of Trustees

From: Finance Committee Karen Danczak Lyons, Library Director Lea Hernandez-Solis, Bookkeeper

Subject: Library Fund Payroll and Bills

Date: December 15, 2016

Recommended Action Staff and the Finance Committee recommend Library Board approval of the Library Fund bills lists, October Purchasing Card expense list.

Summary Payroll October 31, 2016 through November 13, 2016 $ 136,249.03 November 14, 2016 through November 27, 2016 $ 138,630.85 November 28, 2016 through December 11, 2016 $ 132,618.81

Library Fund Bills List November 29, 2016 $ 113,724.49 December 13, 2016 $ 39,092.47 (includes October purchasing card expenses of $6,817.45)

Attachments: Bills Lists, Purchasing Card List. CITY OF EVANSTON LIBRARY BILLS LIST PERIOD ENDING 11.29.2016 185 LIBRARY FUND 4805 LIBRARY YOUTH SERVICES 62341 LIBRARIES FIRST ANNUAL MUSEUM PASS RENEWAL 500.00 65100 AMAZON / GE CAPITAL RETAIL BANK BOOKS, OFFICE SUPPLIES AND MATERIALS 2,336.33 65100 BAKER & TAYLOR COMMUNITY WORKS GRANT 1,934.43 65100 QUARTET COPIES LABELS PRINTING 24.50 65630 BAKER & TAYLOR ADULT PRINT 134.30 65630 BAKER & TAYLOR JUV PRINT 4,801.00 65630 GUMDROP BOOKS JUV PRINT 663.53 65630 THE COMIX REVOLUTION, INC. JUV PRINT 41.45 65641 MIDWEST TAPE AUDIO VISUAL 2,818.94 65641 RECORDED BOOKS INC. JUV AV 385.60 65641 PENGUIN RANDOM HOUSE LLC JUV PRINT 22.50 65641 WESTON WOODS STUDIOS JUV PRINT 381.90 65641 FINDAWAY WORLD, LLC JUV AV 6,683.73 65641 FINDAWAY WORLD, LLC YA AV 1,020.83 4805 LIBRARY YOUTH SERVICES Total 21,749.04

4806 LIBRARY ADULT SERVICES 62340 MIDWEST TAPE AUDIO VISUAL 2,572.27 62340 OVER DRIVE, INC. ADULT PRINT 21,575.00 65100 AMAZON / GE CAPITAL RETAIL BANK BOOKS, OFFICE SUPPLIES AND MATERIALS 1,469.30 65630 BAKER & TAYLOR ADULT PRINT 10,523.45 65630 BAKER & TAYLOR JUV PRINT 282.97 65630 CENTER POINT INC ADULT PRINT 128.82 65630 INFORMATION TODAY INC ADULT PRINT 404.53 65630 OMNIGRAPHICS, INC. ADULT PRINT 240.75 65630 GALE RESEARCH INC. ADULT PRINT 412.34 65630 LAW BULLETIN PUBLISHING COMPANY ADULT PRINT 86.11 65630 ROWMAN & LITTLEFIELD PUBLISHING GROUP, INC. ADULT PRINT 98.87 65641 BLACKSTONE AUDIO BOOKS INC. ADULT AV 1,154.91 65641 MIDWEST TAPE AUDIO VISUAL 2,923.70 65641 RECORDED BOOKS INC. ADULT AV 302.19 65641 PENGUIN RANDOM HOUSE LLC ADULT AV 24.00 65641 PENGUIN RANDOM HOUSE LLC ADULT PRINT 33.75 4806 LIBRARY ADULT SERVICES Total 42,232.96

4820 LIBRARY CIRCULATION 52610 UNIQUE MANAGEMENT SERVICES COLLECTION CHARGES 152.15 57515 PROSPECT HEIGHTS PUBLIC LIBRARY ILL LOST BOOK 32.00 4820 LIBRARY CIRCULATION Total 184.15

4825 LIBRARY NEIGHBORHOOD SERVICES 62375 ESSKAY DEVELOPMENT LLC CAMS DECEMBER 2016 RENT 3,609.68 64015 NICOR NATURAL GAS 23.25 64015 NICOR NATURAL GAS AT CAMS 1.88 65100 AMAZON / GE CAPITAL RETAIL BANK BOOKS, OFFICE SUPPLIES AND MATERIALS 11.10 65630 BAKER & TAYLOR ADULT PRINT 1,154.61 65630 BAKER & TAYLOR JUV PRINT 847.21 65641 MIDWEST TAPE AUDIO VISUAL 606.83 4825 LIBRARY NEIGHBORHOOD SERVICES Total 6,254.56

4835 LIBRARY TECHNICAL SERVICES 62341 COOPERATIVE COMPUTER SERVICES 2016 PURCHASE OF LIBRARY AUTOMATION SERVICES 8,152.00 65100 RECORDED BOOKS INC. TECH SERVICES SUPPLIES 37.90 65100 FINDAWAY WORLD, LLC TECH SERVICES SUPPLIES 14.85 4835 LIBRARY TECHNICAL SERVICES Total 8,204.75

4840 LIBRARY MAINTENANCE 61626 VERIZON WIRELESS WIRELESS/INTERNET AND CELLPHONES 76.04 62225 FINK SAFE & LOCK COMPANY COMBINATION SAFE SERVICE 148.00 62225 SCHINDLER ELEVATOR CORP ELEVATOR PHONE LINE UPGRADE 2,646.00 62225 SIEMENS INDUSTRY, INC. SERVICE MAINTENANCE 38.00 62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES 7,160.00 62225 CINTAS CORPORATION #769 MAT SERVICE 349.38 62225 NORTHSHORE UNIVERSITY HEALTH SYSTEM HEALTH SCREENING 43.00 62225 CONQUEST PEST SOLUTIONS PEST SOLUTION 355.00 65050 BRUCKER COMPANY BUILDING MAINTENANCE MATERIAL 1,764.00 4840 LIBRARY MAINTENANCE Total 12,579.42

1 CITY OF EVANSTON LIBRARY BILLS LIST PERIOD ENDING 11.29.2016 4845 LIBRARY ADMINISTRATION 56140 ILLINOIS DEPT OF REVENUE *SALES TAX OCT 2016 210.00 62185 KLING, MARY EPL VOLUNTEER MANAGEMENT 1,666.66 62185 CALEB HOISINGTON COMPUTER INSTRUCTOR 700.00 62185 WIGHT & COMPANY ARCHITECTURAL SERVICES FOR MAIN LIBRARY RENOVATION 15,318.43 62295 JOSE A MALDONADO ILA CONFERENCE TRAVEL REIMBURSEMENT 172.88 62360 AMERICAN LIBRARY ASSOCIATION ALA MEMBERSHIP RENEWAL 658.00 64540 SPRINT PC EQUIPMENT 1,214.70 64540 VERIZON WIRELESS WIRELESS/INTERNET AND CELLPHONES 182.28 65095 AMAZON / GE CAPITAL RETAIL BANK BOOKS, OFFICE SUPPLIES AND MATERIALS 213.12 65095 DEMCO, INC. OFFICE SUPPLIES 57.45 65095 OFFICE DEPOT OFFICE SUPPLIES 637.85 4845 LIBRARY ADMINISTRATION Total 21,031.37

4850 LIBRARY GRANTS 65100 AMAZON / GE CAPITAL RETAIL BANK BOOKS, OFFICE SUPPLIES AND MATERIALS 196.78 65100 POSITIVE CONNECTIONS, INC. KTOUR 343.42 4850 LIBRARY GRANTS Total 540.20

185 LIBRARY FUND Total 112,776.45

Grand Total 112,776.45

2 CITY OF EVANSTON LIBRARY BILLS LIST PERIOD ENDING 11.29.2016

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

SUPPLEMENTAL BILLS LIST ATTACHMENT

VARIOUS TWIN EAGLE NATURAL GAS -OCTOBER, 2016 948.04

948.04

GRAND TOTAL 113,724.49

Prepared by Date Accounts Payable Coordinator

Approved by Date Library Administrative Services Manager

Approved by Date Library Director

Approved by Date Library Board Treasurer

3 CITY OF EVANSTON LIBRARY BILLS LIST PERIOD ENDING 12.13.2016 185 LIBRARY FUND 4805 LIBRARY YOUTH SERVICES 65100 WILMETTE PUBLIC LIBRARY ILL LOST BOOK 10.00 65100 JILL SKWERSKI REFRESHMENTS FOR RAILS NETWORKING GROUP 47.01 65630 BAKER & TAYLOR ADULT PRINT 99.95 65630 BAKER & TAYLOR JUV BOOK 605.07 65630 BAKER & TAYLOR JUV PRINT 6,902.31 65641 BAKER & TAYLOR JUV AV 80.14 65641 MIDWEST TAPE ADULT AV 1,010.82 65641 MIDWEST TAPE JUV AV 368.86 65641 PENGUIN RANDOM HOUSE LLC JUV AV 41.25 65641 FINDAWAY WORLD, LLC YA/JUV AV 200.71 4805 LIBRARY YOUTH SERVICES Total 9,366.12

4806 LIBRARY ADULT SERVICES 62340 MIDWEST TAPE AUDIO BOOKS 2,648.42 62340 OVER DRIVE, INC. ADULT E-BOOKS 953.76 65630 BAKER & TAYLOR ADULT PRINT 13,406.96 65630 SALEM PRESS INC. ADULT PRINT 85.50 65630 GALE RESEARCH INC. ADULT PRINT 145.44 65641 BLACKSTONE AUDIO BOOKS INC. ADULT AV 78.97 65641 MIDWEST TAPE ADULT AV 3,938.52 65641 MIDWEST TAPE ADULT PRINT 47.98 65641 RECORDED BOOKS INC. ADULT AV 41.60 65641 PENGUIN RANDOM HOUSE LLC ADULT AV 105.00 4806 LIBRARY ADULT SERVICES Total 21,452.15

4820 LIBRARY CIRCULATION 57515 ILLINOIS HEARTLAND LIBRARY SYSTEM ILL FEE MANAGEMENT 25.50 57515 FREMONT PUBLIC LIBRARY ILL LOST BOOK 14.95 4820 LIBRARY CIRCULATION Total 40.45

4825 LIBRARY NEIGHBORHOOD SERVICES 65100 LAKE VILLA DISTRICT LIBRARY ILL LOST BOOK 15.00 65630 BAKER & TAYLOR ADULT PRINT 178.42 65630 BAKER & TAYLOR JUV BOOK 762.30 65630 BAKER & TAYLOR JUV PRINT 795.23 65641 MIDWEST TAPE ADULT AV 734.80 65641 MIDWEST TAPE JUV AV 510.79 4825 LIBRARY NEIGHBORHOOD SERVICES Total 2,996.54

4835 LIBRARY TECHNICAL SERVICES 62340 EVANSTON ROUNDTABLE LLC ADVERTISEMENT AD FOR FUND FOR EXCELLENCE 351.00 4835 LIBRARY TECHNICAL SERVICES Total 351.00

4840 LIBRARY MAINTENANCE 62225 ALARM DETECTION SYSTEMS, INC. ALARM DETECTION SYSTEM 511.26 62225 CINTAS CORPORATION #769 MAT SERVICE 349.38 64015 NICOR UTILITIES 301.48 64505 CALL ONE COMMUNICATION CHARGES 260.57 4840 LIBRARY MAINTENANCE Total 1,422.69 CITY OF EVANSTON LIBRARY BILLS LIST PERIOD ENDING 12.13.2016

4845 LIBRARY ADMINISTRATION 62185 TRAUTMANN, LYNN OCTOBER 2016 EVENT PHOTOGRAPHER 200.00 62185 TRAUTMANN, LYNN STORYTELLING FESTIVAL PHOTOGRAPHER 200.00 62185 CALEB HOISINGTON COMPUTER INSTRUCTOR 675.00 62205 MARIA VILLEGAS DESIGN DESIGN FEE FOR EVANSTON READS 1,554.00 62380 XEROX CORPORATION COPYING SERVICE 264.12 65095 THE CONTAINED GARDEN WINTER PLANTING 495.00 65095 ROZANAS, NANCY WINTER INDOOR FLOWERS 43.82 4845 LIBRARY ADMINISTRATION Total 3,431.94

4850 LIBRARY GRANTS 65630 BAKER & TAYLOR HOME DAY CARE GRANT 31.58 4850 LIBRARY GRANTS Total 31.58

185 LIBRARY FUND Total 39,092.47

Grand Total 39,092.47 CITY OF EVANSTON LIBRARY BILLS LIST PERIOD ENDING 12.13.2016

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

SUPPLEMENTAL BILLS LIST ATTACHMENT

VARIOUS BANK OF AMERICA PURCHASING CARD-OCTOBER 6,817.45

6,817.45

GRAND TOTAL 45,909.92

Prepared by Date Accounts Payable Coordinator

Approved by Date Library Administrative Services Manager

Approved by Date Library Director

Approved by Date Library Board Treasurer Bank of America Credit Card Statement for the Period ending October 31, 2016

TRANSACTION REPORTS TO INTERMEDIATE MERCHANT NAME AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION LIBRARY/ADMIN FACEBK KL6LT9AH42 $ 35.05 10/03/2016 62205 ADVERTISING BOOK SALE AD LIBRARY/ADMIN TRIBUNE PUBLISHING COM $ 330.00 10/03/2016 62205 ADVERTISING TRUTH IN TAXATION NOTICE LIBRARY/ADMIN WP ENGINE $ 99.00 10/03/2016 62340 IS SUPPORT FEES WEBSITE HOST LIBRARY/ADMIN LEMOI ACE HARDWARE $ 58.96 10/03/2016 65050 BUILDING MAINTENANCE MATERIAL 2 ROLLS OF EDGING FOR BOOK DROP HAMPER MODIFICATION

LIBRARY/ADMIN LEMOI ACE HARDWARE $ 37.45 10/03/2016 65050 BUILDING MAINTENANCE MATERIAL 3 BOXES OF SELF DRILLING SCREWS, MAGNETIC BIT HOLDER, MAGNETIC DRIVE GUIDE LIBRARY/ADMIN RADIOSHACK COR00164145 $ 35.99 10/03/2016 65050 BUILDING MAINTENANCE MATERIAL 64G FLASH DRIVE FOR AUDIO RECORDING OF STORYTELLING FESTIVAL QUART PRIMER, 2 LED BULBS FOR MECHANICAL AREA, 22 VINYL TILES, 60 PACK TERRY LIBRARY/ADMIN THE HOME DEPOT #1902 $ 63.25 10/06/2016 65040 JANITORIAL SUPPLIES TOWELS LIBRARY/ADMIN COMCAST CHICAGO $ 352.65 10/10/2016 62341 INTERNET SOLUTION PROVIDERS INTERNET AND PHONE PROVIDER AT CAMS LIBRARY/ADMIN WHOLEFDS EVN 10076 $ 8.78 10/10/2016 65040 JANITORIAL SUPPLIES 2 PACKAGES PAPER PLATES FOR STORYTELLER DINNER LIBRARY/ADMIN SHELL OIL 57443860705 $ 12.30 10/10/2016 65040 JANITORIAL SUPPLIES 5 GALLONS GAS FOR GENARATOR STORYTELLING EVENT LIBRARY/ADMIN THE HOME DEPOT #1902 $ 150.00 10/10/2016 65040 JANITORIAL SUPPLIES RENTAL GENARATOR FOR STORYTELLING EVENT 6 BOXES OF K CUP COFFEE PACKS FOR COFFEE AT STORYTELLING FESTIVAL, 3 CASES LIBRARY/ADMIN WALGREENS #2619 $ 90.13 10/10/2016 65050 BUILDING MAINTENANCE MATERIAL OF DASANI DRINKING WATER, CREAMER, 3 BAGS OF ICE. LIBRARY/ADMIN OFFICE DEPOT #510 $ 5.78 10/10/2016 65100 LIBRARY SUPPLIES AFTERSCHOOL PROGRAM SUPPLIES LIBRARY/ADMIN CONTAINERSTORENORTHBRO $ 38.04 10/10/2016 65100 LIBRARY SUPPLIES K-LEAP SUPPLIES - GRANT FUNDED LIBRARY/ADMIN SQ SQ EVANSTON ROTAR $ 30.00 10/11/2016 62295 TRAINING & TRAVEL ROTARY EVENT REGISTRATION LIBRARY/ADMIN THE HOME DEPOT #1902 $ 19.80 10/11/2016 65040 JANITORIAL SUPPLIES 2 MORE LED BULBS FOR MECHANICAL AREAS NEEDED LIBRARY/ADMIN THE HOME DEPOT #1902 $ (35.60) 10/11/2016 65040 JANITORIAL SUPPLIES RETURN CREDIT RECIEPT FOR GENERATOR STORYTELLING EVENT LIBRARY/ADMIN DOLLARTREE $ 12.00 10/11/2016 65100 LIBRARY SUPPLIES AFTERSCHOOL PROGRAM SUPPLIES LIBRARY/ADMIN VISTAPR VISTAPRINT.COM $ (194.40) 10/12/2016 65095 OFFICE SUPPLIES CREDIT FOR THE STORYTELLING FESTIVAL BANNER ORDER LIBRARY/ADMIN LEMOI ACE HARDWARE $ 3.99 10/12/2016 65100 LIBRARY SUPPLIES AFTERSCHOOL PROGRAM SUPPLIES LIBRARY/ADMIN MCMASTER-CARR $ 150.76 10/13/2016 65040 JANITORIAL SUPPLIES SECURITY SCREWDRIVER SET, AMERICAN FLAG LIBRARY/ADMIN GIH GLOBALINDUSTRIALEQ $ 326.54 10/13/2016 65050 BUILDING MAINTENANCE MATERIAL 2 UPRIGHT COMMERCIAL VACUUM CLEANERS, 1 FOR NORTH BRANCH, 1 FOR MAIN LIBRARY/ADMIN BEST BUY 00003137 $ 96.78 10/14/2016 65040 JANITORIAL SUPPLIES MICROWAVE OVER FOR STAFF ROOM, LIGHTNING CONECTOR FOR CITY IPHONES LIBRARY/ADMIN DOLLARTREE $ 6.00 10/14/2016 65100 LIBRARY SUPPLIES AFTERSCHOOL PROGRAM SUPPLIES LIBRARY/ADMIN AMERLIBASSOC-BRIGHTKEY $ 91.00 10/14/2016 65100 LIBRARY SUPPLIES BOOK MARKS AND STICKERS LIBRARY/ADMIN DRI PRINTING SERVICES $ 112.60 10/17/2016 65095 OFFICE SUPPLIES NOTEPAD FOR FUND FOR EXCELLENCE LIBRARY/ADMIN MICHAELS STORES 3849 $ 38.78 10/18/2016 65100 LIBRARY SUPPLIES AFTERSCHOOL PROGRAM SUPPLIES LIBRARY/ADMIN US TOY/CONSTR PLAYTHIN $ 1.78 10/19/2016 65100 LIBRARY SUPPLIES AFTERSCHOOL PROGRAM SUPPLIES LIBRARY/ADMIN PLO MAGIC CABIN DOLLS $ 69.95 10/19/2016 65100 LIBRARY SUPPLIES CHILDREN'S SUPPLIES LIBRARY/ADMIN PAPA JOHN'S #01012 $ 40.21 10/19/2016 65100 LIBRARY SUPPLIES PIZZA FOR TEEN ADVISORY BOARD MEETING LIBRARY/ADMIN FIRST SLICE PIE CAFE - $ 902.00 10/20/2016 62295 TRAINING & TRAVEL STAFF DAY CATERING BREAKFAST AND LUNCH LIBRARY/ADMIN COMCAST CHICAGO $ 359.85 10/20/2016 62341 INTERNET SOLUTION PROVIDERS INTERNET SOLUTION PROVIDER AT NORTH BRANCH LIBRARY/ADMIN AMER LIB ASSOC-CAREER $ 215.00 10/21/2016 62295 TRAINING & TRAVEL ALA MIDWINTER REGISTRATION FOR BETSY BIRD LIBRARY/ADMIN NOR NORTHERN TOOL $ 210.21 10/21/2016 65050 BUILDING MAINTENANCE MATERIAL 3 POINT QUICK HITCH FOR KUBOTA TRACTOR BOX BLADE. LIBRARY/ADMIN JOHNSON LOCKSMITH INC $ 9.80 10/21/2016 65050 BUILDING MAINTENANCE MATERIAL 4 COPIES OF 2ND FLOOR CABINET KEY 40'X60' TARP FOR CLEANING INDOOR SCULPTURE, 3 PACKS OF CLEANING TOWELS, 8 HEAVY DUTY MAGNETS FOR TARP, DUCT TAPE, LATEX GRIPPER GLOVES, 1 GALLON OF LIBRARY/ADMIN THE HOME DEPOT #1902 $ 315.51 10/21/2016 65050 BUILDING MAINTENANCE MATERIAL GLASS CLEANER, ODOBAN. LIBRARY/ADMIN LEMOI ACE HARDWARE $ 37.96 10/21/2016 65050 BUILDING MAINTENANCE MATERIAL BRASS COUPLING, 12 GARDEN HOSE, DIAL IN SPRAYER LIBRARY/ADMIN PLO MAGIC CABIN DOLLS $ 53.96 10/21/2016 65100 LIBRARY SUPPLIES CHILDREN'S SUPPLIES LIBRARY/ADMIN GBCI $ 900.00 10/24/2016 62185 OTHER CONSULTING SERVICES LEED REGISTRATION FOR THE MAIN LIBRARY INTERIOR RENOVATIONS LIBRARY/ADMIN SURVEYMONKEY.COM $ 26.00 10/24/2016 62360 MEMBERSHIP DUES SUBSCRIPTION FEE LIBRARY/ADMIN AMERLIBASSOC-BRIGHTKEY $ 88.95 10/24/2016 65095 OFFICE SUPPLIES BOOKMARK ORDERS LIBRARY/ADMIN MICHAELS STORES 3849 $ 9.00 10/24/2016 65100 LIBRARY SUPPLIES AFTERSCHOOL PROGRAM SUPPLIES LIBRARY/ADMIN DOLLARTREE $ 12.00 10/24/2016 65100 LIBRARY SUPPLIES LEAP SUPPLIES - GRANT FUNDED LIBRARY/ADMIN LEMOI ACE HARDWARE $ 6.98 10/26/2016 65040 JANITORIAL SUPPLIES QUART BLEACH, TILE BRUSH FOR RESTROOM TILE GROUT LIBRARY/ADMIN LEMOI ACE HARDWARE $ 178.95 10/27/2016 65050 BUILDING MAINTENANCE MATERIAL 200 PIECE MECHANICS SOCKET SET, 1/2 VARIOUS SOCKETS LIBRARY/ADMIN SPORTSMANS CONNECTION $ 63.62 10/27/2016 65100 LIBRARY SUPPLIES ADULT PRINT LIBRARY/ADMIN AMERICAN 00123981442115 $ 301.20 10/28/2016 62295 TRAINING & TRAVEL AIRFARE FOR BETSY BIRD ALA MIDWINTER CONFERENCE LIBRARY/ADMIN BB YWCAEVANSTON-N $ 20.00 10/28/2016 62295 TRAINING & TRAVEL EQUITY WORKSHOP JILL SKWERSKI LIBRARY/ADMIN USPS 16262202033308925 $ 564.00 10/28/2016 62315 POSTAGE US FLAG COIL/ 12 ROLLS OF STAMPS LIBRARY/ADMIN GOTPRINT.COM $ 134.10 10/28/2016 65095 OFFICE SUPPLIES BOOK SALE POSTCARDS LIBRARY/ADMIN JEWEL #3428 $ 54.16 10/28/2016 65100 LIBRARY SUPPLIES SNACKS AND CRAFT SUPPLIES FOR TEEN HALLOWEEN PARTY LIBRARY/ADMIN EB LITERACY AND OUR L $ 60.00 10/31/2016 62295 TRAINING & TRAVEL LACONI TRAINING FOR KIM KAUFMAN AND ROBIN SINDELAR LIBRARY/ADMIN UPS 1ZRE07130392918340 $ 3.94 10/31/2016 62315 POSTAGE SHIPPING LIBRARY/ADMIN HAROLD'S TRUE VALUE HD $ 14.27 10/31/2016 65040 JANITORIAL SUPPLIES TWO 12OZ COTTON 4PLY MOP HEAD AND ONE 32OZ SPRAYER BOTTLE LIBRARY/ADMIN CUSTOMHARDHATS.COM $ 88.44 10/31/2016 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT HARD HATS LIBRARY/ADMIN THE HOME DEPOT #1902 $ 99.98 10/31/2016 65050 BUILDING MAINTENANCE MATERIAL WATER PUMP FOR MAIN LIBRARY

OCTOBER LIBRARY TOTAL $ 6,817.45

December 12, 2016 Page 1 of 1 Budget Performance Report Fiscal Year to Date 11/30/16 Include Rollup Account and Rollup to Object Account

Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 185 - LIBRARY FUND REVENUE Department 48 - LIBRARY Business Unit 4820 - LIBRARY CIRCULATION 52610 LIBRARY FINES & FEES 160,000.00 .00 160,000.00 10,652.15 .00 129,550.75 30,449.25 81 129,808.16 57515 LIBRARY MATERIAL REPLACEMENT CHARGES 12,000.00 .00 12,000.00 856.33 .00 10,809.48 1,190.52 90 11,225.58 Business Unit 4820 - LIBRARY CIRCULATION Totals $172,000.00 $0.00 $172,000.00 $11,508.48 $0.00 $140,360.23 $31,639.77 82% $141,033.74 Business Unit 4840 - LIBRARY MAINTENANCE 57515 LIBRARY MATERIAL REPLACEMENT CHARGES .00 .00 .00 .00 .00 .00 .00 +++ 34.00 Business Unit 4840 - LIBRARY MAINTENANCE Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $34.00 Business Unit 4845 - LIBRARY ADMINISTRATION 51015 PROPERTY TAXES 6,054,180.00 .00 6,054,180.00 36,709.17 .00 6,056,194.98 (2,014.98) 100 5,834,746.12 51025 PRIOR YEAR'S TAXES 50,000.00 .00 50,000.00 (1,375.71) .00 45,650.50 4,349.50 91 82,106.25 51605 PERSONAL PROPERTY REPLACEMENT TAX .00 .00 .00 .00 .00 .00 .00 +++ 46,059.30 51616 PERS PROP REPL TAX LIBRARY 50,200.00 .00 50,200.00 .00 .00 .00 50,200.00 0 .00 55245 LIBRARY STATE PER CAPITA GRANT 94,177.00 .00 94,177.00 .00 .00 57,417.53 36,759.47 61 93,107.50 56011 DONATIONS 87,500.00 .00 87,500.00 2,548.00 .00 58,150.16 29,349.84 66 .00 56045 MISCELLANEOUS REVENUE .00 .00 .00 .00 .00 .00 .00 +++ 185.25 56140 FEES AND MERCHANDISE SALE .00 .00 .00 3.55 .00 80.04 (80.04) +++ 101.21 56501 INVESTMENT INCOME 2,000.00 .00 2,000.00 521.01 .00 4,403.31 (2,403.31) 220 2,683.47 57002 TRANSFER FROM ENDOWMENT 185,800.00 .00 185,800.00 .00 .00 235,800.00 (50,000.00) 127 171,000.00 57526 LIBRARY BOOK SALE 63,000.00 .00 63,000.00 2,135.70 .00 47,674.94 15,325.06 76 65,334.39 57527 LIBRARY FUND FOR EXCELLENCE 185,000.00 .00 185,000.00 3,146.00 .00 30,525.42 154,474.58 17 187,017.13 57535 LIBRARY COPY MACH. CHG 15,500.00 .00 15,500.00 1,427.28 .00 14,424.98 1,075.02 93 16,653.08 57540 LIBRARY MEETING RM RENTAL 12,500.00 .00 12,500.00 855.00 .00 9,435.75 3,064.25 75 10,960.00 57545 NORTH BRANCH RENTAL INCOME 25,300.00 .00 25,300.00 2,093.33 .00 18,259.64 7,040.36 72 24,699.97 57551 LIBRARY GRANTS 20,000.00 .00 20,000.00 .00 .00 1,500.00 18,500.00 8 .00 Business Unit 4845 - LIBRARY ADMINISTRATION Totals $6,845,157.00 $0.00 $6,845,157.00 $48,063.33 $0.00 $6,579,517.25 $265,639.75 96% $6,534,653.67 Business Unit 4850 - LIBRARY GRANTS 55146 STATE, COUNTY AND OTHER GRANTS .00 .00 .00 .00 .00 .00 .00 +++ 88,175.12 55201 Federal Grants .00 .00 .00 7,500.00 .00 10,500.00 (10,500.00) +++ .00 57551 LIBRARY GRANTS .00 .00 .00 .00 .00 12,750.00 (12,750.00) +++ .00 Business Unit 4850 - LIBRARY GRANTS Totals $0.00 $0.00 $0.00 $7,500.00 $0.00 $23,250.00 ($23,250.00) +++ $88,175.12 Department 48 - LIBRARY Totals $7,017,157.00 $0.00 $7,017,157.00 $67,071.81 $0.00 $6,743,127.48 $274,029.52 96% $6,763,896.53 REVENUE TOTALS $7,017,157.00 $0.00 $7,017,157.00 $67,071.81 $0.00 $6,743,127.48 $274,029.52 96% $6,763,896.53 EXPENSE Department 48 - LIBRARY Business Unit 4805 - LIBRARY YOUTH SERVICES 61010 REGULAR PAY 465,530.00 .00 465,530.00 31,663.87 .00 379,855.88 85,674.12 82 115,590.33 61012 LIBRARY SUBSTITUES 6,500.00 .00 6,500.00 .00 .00 .00 6,500.00 0 .00 61050 PERMANENT PART-TIME 190,336.00 .00 190,336.00 16,729.43 .00 163,369.61 26,966.39 86 211,274.60

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Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 185 - LIBRARY FUND EXPENSE Department 48 - LIBRARY Business Unit 4805 - LIBRARY YOUTH SERVICES 61055 TEMPORARY EMPLOYEES 16,400.00 .00 16,400.00 .00 .00 .00 16,400.00 0 .00 61060 SEASONAL EMPLOYEES .00 .00 .00 300.81 .00 9,017.85 (9,017.85) +++ 1,350.00 61110 OVERTIME PAY .00 .00 .00 .00 .00 407.68 (407.68) +++ .00 61415 TERMINATION PAYOUTS 15,900.00 .00 15,900.00 .00 .00 859.10 15,040.90 5 .00 61420 ANNUAL SICK LEAVE PAYOUT .00 .00 .00 .00 .00 2,010.83 (2,010.83) +++ .00 61510 HEALTH INSURANCE 98,293.00 .00 98,293.00 5,961.36 .00 64,343.03 33,949.97 65 66,145.55 61615 LIFE INSURANCE 78.00 .00 78.00 1.59 .00 16.96 61.04 22 12.32 61710 IMRF 67,298.00 .00 67,298.00 4,851.97 .00 55,185.87 12,112.13 82 59,882.25 61725 SOCIAL SECURITY 39,903.00 .00 39,903.00 2,929.25 .00 33,789.61 6,113.39 85 36,639.81 61730 MEDICARE 9,333.00 .00 9,333.00 685.07 .00 7,902.43 1,430.57 85 8,569.07 62185 CONSULTING SERVICES 14,300.00 .00 14,300.00 .00 .00 .00 14,300.00 0 .00 62272 OTHER PROFESSIONAL SERVICES .00 .00 .00 .00 .00 .00 .00 +++ (1,164.79) 62295 TRAINING & TRAVEL .00 .00 .00 .00 .00 15.00 (15.00) +++ .00 62341 INTERNET SOLUTION PROVIDERS .00 .00 .00 500.00 3,842.00 785.37 (4,627.37) +++ 4,023.99 62506 WORK- STUDY 900.00 .00 900.00 .00 .00 393.21 506.79 44 592.89 65100 LIBRARY SUPPLIES 48,615.00 .00 48,615.00 5,369.88 3,433.93 33,826.98 11,354.09 77 14,791.02 65503 FURNITURE / FIXTURES / EQUIPMENT 15,600.00 .00 15,600.00 .00 .00 .00 15,600.00 0 5,725.29 65555 PERSONAL COMPUTER EQUIPMENT 3,600.00 .00 3,600.00 .00 .00 .00 3,600.00 0 .00 65630 LIBRARY BOOKS 157,000.00 .00 157,000.00 15,826.65 .00 125,316.00 31,684.00 80 132,217.99 65635 PERIODICALS 500.00 .00 500.00 .00 .00 .00 500.00 0 1,064.07 65641 AUDIO VISUAL COLLECTIONS 33,200.00 .00 33,200.00 13,064.31 .00 27,530.07 5,669.93 83 28,490.69 66025 TRANSFER TO DEBT SERVICE - ERI 15,179.00 .00 15,179.00 1,264.92 .00 13,914.12 1,264.88 92 14,643.96 Business Unit 4805 - LIBRARY YOUTH SERVICES Totals $1,198,465.00 $0.00 $1,198,465.00 $99,149.11 $7,275.93 $918,539.60 $272,649.47 77% $699,849.04 Business Unit 4806 - LIBRARY ADULT SERVICES 61010 REGULAR PAY 547,981.00 .00 547,981.00 44,805.06 .00 462,159.86 85,821.14 84 548,850.42 61012 LIBRARY SUBSTITUES 4,000.00 .00 4,000.00 .00 .00 .00 4,000.00 0 .00 61050 PERMANENT PART-TIME 214,938.00 .00 214,938.00 17,180.02 .00 183,623.80 31,314.20 85 209,295.48 61060 SEASONAL EMPLOYEES .00 .00 .00 3,010.27 .00 20,626.46 (20,626.46) +++ .00 61415 TERMINATION PAYOUTS 10,400.00 .00 10,400.00 .00 .00 23,286.31 (12,886.31) 224 5,184.02 61420 ANNUAL SICK LEAVE PAYOUT .00 .00 .00 .00 .00 4,382.89 (4,382.89) +++ 3,368.48 61430 VACATION PAYOUTS (PREVIOUSLY OTHER PAYOUTS) .00 .00 .00 .00 .00 2,311.51 (2,311.51) +++ .00 61510 HEALTH INSURANCE 84,225.00 .00 84,225.00 5,838.28 .00 54,056.31 30,168.69 64 63,320.36 61615 LIFE INSURANCE 46.00 .00 46.00 3.05 .00 30.25 15.75 66 37.30 61710 IMRF 72,503.00 .00 72,503.00 5,982.08 .00 63,156.13 9,346.87 87 73,771.61 61725 SOCIAL SECURITY 47,412.00 .00 47,412.00 3,975.95 .00 42,707.44 4,704.56 90 46,941.33 61730 MEDICARE 11,088.00 .00 11,088.00 929.88 .00 9,988.07 1,099.93 90 10,978.18 62340 COMPTER LICENSE & SUPP .00 .00 .00 24,147.27 .00 27,075.46 (27,075.46) +++ 2,229.72

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Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 185 - LIBRARY FUND EXPENSE Department 48 - LIBRARY Business Unit 4806 - LIBRARY ADULT SERVICES 62341 INTERNET SOLUTION PROVIDERS 169,400.00 .00 169,400.00 25,460.00 41,707.02 137,798.40 (10,105.42) 106 133,407.36 62506 WORK- STUDY 900.00 .00 900.00 .00 .00 136.13 763.87 15 371.25 65100 LIBRARY SUPPLIES 23,300.00 .00 23,300.00 9,408.27 1,154.73 18,174.40 3,970.87 83 7,090.35 65503 FURNITURE / FIXTURES / EQUIPMENT 1,200.00 .00 1,200.00 .00 .00 .00 1,200.00 0 .00 65630 LIBRARY BOOKS 306,900.00 .00 306,900.00 31,468.73 .00 234,632.36 72,267.64 76 258,885.23 65635 PERIODICALS 15,700.00 .00 15,700.00 .00 .00 26,236.76 (10,536.76) 167 20,321.74 65641 AUDIO VISUAL COLLECTIONS 91,400.00 .00 91,400.00 7,082.67 .00 55,981.33 35,418.67 61 68,703.71 66025 TRANSFER TO DEBT SERVICE - ERI 20,725.00 .00 20,725.00 1,727.08 .00 18,997.88 1,727.12 92 19,995.00 66059 HEALTH INSURANCE OPT OUT EXPENSE .00 .00 .00 300.00 .00 1,200.00 (1,200.00) +++ .00 Business Unit 4806 - LIBRARY ADULT SERVICES Totals $1,622,118.00 $0.00 $1,622,118.00 $181,318.61 $42,861.75 $1,386,561.75 $192,694.50 88% $1,472,751.54 Business Unit 4820 - LIBRARY CIRCULATION 61010 REGULAR PAY 191,228.00 .00 191,228.00 14,416.05 .00 191,945.96 (717.96) 100 196,030.02 61012 LIBRARY SUBSTITUES 3,200.00 .00 3,200.00 .00 .00 .00 3,200.00 0 .00 61050 PERMANENT PART-TIME 306,273.00 .00 306,273.00 23,970.97 .00 252,896.64 53,376.36 83 268,988.75 61060 SEASONAL EMPLOYEES .00 .00 .00 133.08 .00 7,774.08 (7,774.08) +++ 362.05 61415 TERMINATION PAYOUTS .00 .00 .00 .00 .00 525.05 (525.05) +++ 10,900.51 61430 VACATION PAYOUTS (PREVIOUSLY OTHER PAYOUTS) .00 .00 .00 .00 .00 1,210.82 (1,210.82) +++ .00 61510 HEALTH INSURANCE 42,818.00 .00 42,818.00 2,719.56 .00 29,923.15 12,894.85 70 31,155.12 61615 LIFE INSURANCE 67.00 .00 67.00 .53 .00 5.83 61.17 9 .53 61710 IMRF 45,206.00 .00 45,206.00 3,038.50 .00 34,760.31 10,445.69 77 36,570.31 61725 SOCIAL SECURITY 30,665.00 .00 30,665.00 2,357.68 .00 26,962.00 3,703.00 88 29,301.80 61730 MEDICARE 7,172.00 .00 7,172.00 551.36 .00 6,305.60 866.40 88 6,852.91 62506 WORK- STUDY 5,400.00 .00 5,400.00 .00 .00 1,687.52 3,712.48 31 3,219.79 65100 LIBRARY SUPPLIES 2,410.00 .00 2,410.00 274.53 855.68 7,637.53 (6,083.21) 352 7,970.55 65503 FURNITURE / FIXTURES / EQUIPMENT 7,600.00 .00 7,600.00 .00 .00 .00 7,600.00 0 .00 66025 TRANSFER TO DEBT SERVICE - ERI 13,370.00 .00 13,370.00 1,114.17 .00 12,255.87 1,114.13 92 12,899.04 66059 HEALTH INSURANCE OPT OUT EXPENSE .00 .00 .00 150.00 .00 600.00 (600.00) +++ .00 Business Unit 4820 - LIBRARY CIRCULATION Totals $655,409.00 $0.00 $655,409.00 $48,726.43 $855.68 $574,490.36 $80,062.96 88% $604,251.38 Business Unit 4825 - LIBRARY NEIGHBORHOOD SERVICES 61010 REGULAR PAY 80,265.00 .00 80,265.00 8,000.95 .00 111,193.37 (30,928.37) 139 119,479.18 61012 LIBRARY SUBSTITUES 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 .00 61050 PERMANENT PART-TIME 191,323.00 .00 191,323.00 13,779.60 .00 131,883.29 59,439.71 69 158,079.01 61060 SEASONAL EMPLOYEES .00 .00 .00 709.07 .00 2,597.87 (2,597.87) +++ .00 61415 TERMINATION PAYOUTS 14,200.00 .00 14,200.00 .00 .00 167.19 14,032.81 1 1,981.95 61420 ANNUAL SICK LEAVE PAYOUT .00 .00 .00 .00 .00 1,351.87 (1,351.87) +++ 1,454.63 61510 HEALTH INSURANCE 21,085.00 .00 21,085.00 2,081.88 .00 23,141.63 (2,056.63) 110 25,039.78

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Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 185 - LIBRARY FUND EXPENSE Department 48 - LIBRARY Business Unit 4825 - LIBRARY NEIGHBORHOOD SERVICES 61615 LIFE INSURANCE 6.00 .00 6.00 .13 .00 1.02 4.98 17 1.94 61710 IMRF 25,933.00 .00 25,933.00 2,050.01 .00 23,053.60 2,879.40 89 26,144.26 61725 SOCIAL SECURITY 16,800.00 .00 16,800.00 1,365.50 .00 15,043.29 1,756.71 90 17,119.17 61730 MEDICARE 3,929.00 .00 3,929.00 319.30 .00 3,518.07 410.93 90 4,003.55 62225 BLDG MAINTENANCE SERVICES 10,500.00 .00 10,500.00 .00 .00 5,805.00 4,695.00 55 10,143.85 62341 INTERNET SOLUTION PROVIDERS 3,000.00 .00 3,000.00 712.50 .00 2,847.99 152.01 95 3,819.49 62375 RENTALS 44,460.00 .00 44,460.00 3,609.68 .00 40,102.69 4,357.31 90 41,523.97 64015 NATURAL GAS 2,900.00 .00 2,900.00 25.13 .00 1,788.47 1,111.53 62 2,859.09 65040 JANITORIAL SUPPLIES .00 .00 .00 .00 .00 16.98 (16.98) +++ .00 65050 BLDG MAINTENANCE MATERIAL .00 .00 .00 .00 .00 .00 .00 +++ 20.76 65100 LIBRARY SUPPLIES 5,400.00 .00 5,400.00 519.84 .00 2,296.26 3,103.74 43 804.85 65503 FURNITURE / FIXTURES / EQUIPMENT 900.00 .00 900.00 .00 .00 .00 900.00 0 896.00 65630 LIBRARY BOOKS 29,900.00 .00 29,900.00 3,375.29 .00 15,247.20 14,652.80 51 21,701.55 65635 PERIODICALS 1,500.00 .00 1,500.00 .00 .00 1,642.33 (142.33) 109 1,657.99 65641 AUDIO VISUAL COLLECTIONS 2,200.00 .00 2,200.00 606.83 .00 1,565.63 634.37 71 1,886.14 66025 TRANSFER TO DEBT SERVICE - ERI 3,093.00 .00 3,093.00 257.75 .00 2,835.25 257.75 92 2,984.04 Business Unit 4825 - LIBRARY NEIGHBORHOOD $459,394.00 $0.00 $459,394.00 $37,413.46 $0.00 $386,099.00 $73,295.00 84% $441,601.20 SERVICES Totals Business Unit 4835 - LIBRARY TECHNICAL SERVICES 61010 REGULAR PAY 275,578.00 .00 275,578.00 21,365.03 .00 245,353.36 30,224.64 89 225,663.79 61050 PERMANENT PART-TIME 89,531.00 .00 89,531.00 5,956.32 .00 64,338.00 25,193.00 72 113,354.37 61415 TERMINATION PAYOUTS 3,900.00 .00 3,900.00 .00 .00 1,628.54 2,271.46 42 3,518.31 61510 HEALTH INSURANCE 36,126.00 .00 36,126.00 2,818.82 .00 32,704.35 3,421.65 91 32,164.52 61615 LIFE INSURANCE 86.00 .00 86.00 .53 .00 5.83 80.17 7 6.25 61710 IMRF 38,968.00 .00 38,968.00 2,861.59 .00 32,056.49 6,911.51 82 35,569.81 61725 SOCIAL SECURITY 22,411.00 .00 22,411.00 1,680.18 .00 19,156.79 3,254.21 85 21,155.88 61730 MEDICARE 5,241.00 .00 5,241.00 392.95 .00 4,480.24 760.76 85 4,947.76 62340 COMPTER LICENSE & SUPP 36,970.00 .00 36,970.00 385.00 .00 21,193.57 15,776.43 57 4,325.01 62341 INTERNET SOLUTION PROVIDERS 113,700.00 .00 113,700.00 8,152.00 16,500.37 127,936.88 (30,737.25) 127 110,345.27 65100 LIBRARY SUPPLIES 13,000.00 .00 13,000.00 1,308.21 .00 6,447.89 6,552.11 50 6,236.09 65555 PERSONAL COMPUTER EQUIPMENT 49,220.00 .00 49,220.00 .00 .00 10,417.09 38,802.91 21 16,602.99 66025 TRANSFER TO DEBT SERVICE - ERI 8,621.00 .00 8,621.00 718.42 .00 7,902.62 718.38 92 8,318.04 66059 HEALTH INSURANCE OPT OUT EXPENSE .00 .00 .00 300.00 .00 1,200.00 (1,200.00) +++ .00 Business Unit 4835 - LIBRARY TECHNICAL SERVICES $693,352.00 $0.00 $693,352.00 $45,939.05 $16,500.37 $574,821.65 $102,029.98 85% $582,208.09 Totals Business Unit 4840 - LIBRARY MAINTENANCE 61010 REGULAR PAY 252,645.00 .00 252,645.00 15,104.66 .00 162,895.68 89,749.32 64 229,035.95

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Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 185 - LIBRARY FUND EXPENSE Department 48 - LIBRARY Business Unit 4840 - LIBRARY MAINTENANCE 61050 PERMANENT PART-TIME 98,178.00 .00 98,178.00 9,748.58 .00 135,041.88 (36,863.88) 138 91,409.86 61110 OVERTIME PAY 9,300.00 .00 9,300.00 1,099.19 .00 13,799.14 (4,499.14) 148 9,421.09 61415 TERMINATION PAYOUTS 8,200.00 .00 8,200.00 .00 .00 101.91 8,098.09 1 .00 61420 ANNUAL SICK LEAVE PAYOUT .00 .00 .00 .00 .00 987.15 (987.15) +++ 805.60 61510 HEALTH INSURANCE 71,397.00 .00 71,397.00 5,242.74 .00 54,998.27 16,398.73 77 57,120.17 61615 LIFE INSURANCE 82.00 .00 82.00 .00 .00 .00 82.00 0 .00 61626 CELL PHONE ALLOWANCE 1,200.00 .00 1,200.00 176.04 .00 2,323.98 (1,123.98) 194 2,552.03 61630 SHOE ALLOWANCE 620.00 .00 620.00 .00 .00 620.00 .00 100 620.00 61710 IMRF 37,615.00 .00 37,615.00 2,688.66 .00 32,408.76 5,206.24 86 34,878.24 61725 SOCIAL SECURITY 21,213.00 .00 21,213.00 1,573.13 .00 19,062.64 2,150.36 90 20,133.84 61730 MEDICARE 4,961.00 .00 4,961.00 367.94 .00 4,458.22 502.78 90 4,708.70 62225 BLDG MAINTENANCE SERVICES 219,757.00 .00 219,757.00 11,448.45 43,370.00 186,509.68 (10,122.68) 105 211,056.92 62235 OFFICE EQUIPMENT MAINT 12,000.00 .00 12,000.00 .00 .00 6,741.24 5,258.76 56 11,718.03 62240 AUTOMOTIVE EQMP MAINT .00 .00 .00 .00 .00 14.85 (14.85) +++ .00 62245 OTHER EQMT MAINTENANCE 1,300.00 .00 1,300.00 .00 .00 33.59 1,266.41 3 109.51 62305 RENTAL OF AUTO-FLEET MAINTENANCE 5,440.00 .00 5,440.00 453.33 .00 4,986.63 453.37 92 2,500.08 62309 RENTAL OF AUTO REPLACEMENT 4,743.00 .00 4,743.00 395.25 .00 4,347.75 395.25 92 1,700.04 62315 POSTAGE .00 .00 .00 .00 .00 .00 .00 +++ 4.32 62341 INTERNET SOLUTION PROVIDERS 2,160.00 .00 2,160.00 .00 .00 .00 2,160.00 0 .00 64015 NATURAL GAS 30,500.00 .00 30,500.00 1,200.67 .00 18,628.50 11,871.50 61 26,413.01 64505 TELECOMMUNICATIONS .00 .00 .00 .00 .00 2,696.15 (2,696.15) +++ 504.48 65040 JANITORIAL SUPPLIES 12,000.00 .00 12,000.00 2,714.54 .00 12,141.34 (141.34) 101 10,897.02 65050 BLDG MAINTENANCE MATERIAL 32,000.00 .00 32,000.00 3,253.92 3,054.00 22,237.29 6,708.71 79 58,264.19 65100 LIBRARY SUPPLIES .00 .00 .00 .00 .00 .00 .00 +++ (288.86) 65503 FURNITURE / FIXTURES / EQUIPMENT 7,500.00 .00 7,500.00 717.41 .00 963.26 6,536.74 13 30,810.93 65504 LIBR GARAGE REHAB CONSTRUCTION DESIGN .00 .00 .00 .00 .00 .00 .00 +++ 75.49 66025 TRANSFER TO DEBT SERVICE - ERI 5,440.00 .00 5,440.00 453.33 .00 4,986.63 453.37 92 5,247.96 Business Unit 4840 - LIBRARY MAINTENANCE Totals $838,251.00 $0.00 $838,251.00 $56,637.84 $46,424.00 $690,984.54 $100,842.46 88% $809,698.60 Business Unit 4845 - LIBRARY ADMINISTRATION 61010 REGULAR PAY 550,338.00 .00 550,338.00 41,129.17 .00 521,798.43 28,539.57 95 876,532.14 61050 PERMANENT PART-TIME 88,265.00 .00 88,265.00 8,410.64 .00 75,660.02 12,604.98 86 64,639.50 61415 TERMINATION PAYOUTS 18,200.00 .00 18,200.00 .00 .00 .00 18,200.00 0 2,337.76 61420 ANNUAL SICK LEAVE PAYOUT .00 .00 .00 .00 .00 1,836.93 (1,836.93) +++ .00 61510 HEALTH INSURANCE 108,373.00 .00 108,373.00 9,475.26 .00 101,170.10 7,202.90 93 535,732.05 61615 LIFE INSURANCE 288.00 .00 288.00 .00 .00 .00 288.00 0 .00 61625 AUTO ALLOWANCE 7,200.00 .00 7,200.00 600.00 .00 6,600.00 600.00 92 7,071.43 61626 CELL PHONE ALLOWANCE 1,200.00 .00 1,200.00 100.00 .00 1,100.00 100.00 92 1,178.57

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Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 185 - LIBRARY FUND EXPENSE Department 48 - LIBRARY Business Unit 4845 - LIBRARY ADMINISTRATION 61710 IMRF 67,732.00 .00 67,732.00 5,132.33 .00 61,030.21 6,701.79 90 62,668.09 61725 SOCIAL SECURITY 39,158.00 .00 39,158.00 2,149.14 .00 34,449.43 4,708.57 88 34,147.13 61730 MEDICARE 9,157.00 .00 9,157.00 682.15 .00 8,363.70 793.30 91 8,538.81 62185 CONSULTING SERVICES 171,000.00 .00 171,000.00 34,933.11 68,280.22 116,382.47 (13,662.69) 108 26,157.92 62205 ADVERTISING 5,000.00 .00 5,000.00 716.05 .00 4,698.86 301.14 94 .00 62210 PRINTING 6,000.00 .00 6,000.00 .00 4.49 6,916.40 (920.89) 115 2,919.32 62275 POSTAGE CHARGEBACKS 1,900.00 .00 1,900.00 .00 .00 1,554.24 345.76 82 2,624.46 62290 TUITION 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 .00 62295 TRAINING & TRAVEL 42,025.00 .00 42,025.00 1,716.08 .00 30,596.84 11,428.16 73 17,940.51 62315 POSTAGE 5,500.00 .00 5,500.00 567.94 .00 4,191.75 1,308.25 76 3,693.08 62360 MEMBERSHIP DUES 2,005.00 .00 2,005.00 784.00 .00 5,021.14 (3,016.14) 250 1,017.00 62380 COPY MACHINE CHARGES 12,881.00 .00 12,881.00 276.30 .00 1,661.62 11,219.38 13 12,267.96 62431 ARMORED CAR SERVICES 500.00 .00 500.00 .00 .00 .00 500.00 0 .00 62506 WORK- STUDY 1,000.00 .00 1,000.00 .00 .00 940.52 59.48 94 400.73 62705 BANK SERVICE CHARGES 4,000.00 .00 4,000.00 382.13 .00 5,118.02 (1,118.02) 128 5,700.69 64540 TELECOMMUNICATIONS - WIRELESS 2,000.00 .00 2,000.00 1,396.98 .00 2,492.34 (492.34) 125 1,391.03 65095 OFFICE SUPPLIES 97,770.00 .00 97,770.00 4,976.05 257.30 58,413.69 39,099.01 60 48,305.97 66025 TRANSFER TO DEBT SERVICE - ERI 13,661.00 .00 13,661.00 1,138.42 .00 12,522.62 1,138.38 92 13,179.96 66148 TRSF OUT TO GEN FUND FROM LIBR 250,000.00 .00 250,000.00 20,833.33 .00 229,166.63 20,833.37 92 249,999.96 Business Unit 4845 - LIBRARY ADMINISTRATION Totals $1,510,153.00 $0.00 $1,510,153.00 $135,399.08 $68,542.01 $1,291,685.96 $149,925.03 90% $1,978,444.07 Business Unit 4850 - LIBRARY GRANTS 62185 CONSULTING SERVICES 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 1,200.00 62225 BLDG MAINTENANCE SERVICES .00 .00 .00 .00 .00 .00 .00 +++ 1,640.00 62341 INTERNET SOLUTION PROVIDERS .00 .00 .00 .00 .00 .00 .00 +++ 250.60 65095 OFFICE SUPPLIES .00 .00 .00 .00 .00 .00 .00 +++ 2,277.49 65100 LIBRARY SUPPLIES 10,000.00 .00 10,000.00 625.14 .00 23,146.32 (13,146.32) 231 51,355.62 65630 LIBRARY BOOKS .00 .00 .00 86.03 .00 582.38 (582.38) +++ 7,258.10 Business Unit 4850 - LIBRARY GRANTS Totals $20,000.00 $0.00 $20,000.00 $711.17 $0.00 $23,728.70 ($3,728.70) 119% $63,981.81 Business Unit 4870 - MAIN LIBRARY MECHANICAL SYSTEMS 62911 ESSENTIAL REPAIRS .00 .00 .00 .00 .00 .00 .00 +++ 198,305.82 Business Unit 4870 - MAIN LIBRARY MECHANICAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $198,305.82 SYSTEMS Totals Business Unit 4871 - NORTH BRANCH MECHANICAL SYSTEMS 62911 ESSENTIAL REPAIRS .00 .00 .00 .00 .00 37,509.02 (37,509.02) +++ 13,920.51 Business Unit 4871 - NORTH BRANCH MECHANICAL $0.00 $0.00 $0.00 $0.00 $0.00 $37,509.02 ($37,509.02) +++ $13,920.51 SYSTEMS Totals

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Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 185 - LIBRARY FUND EXPENSE Department 48 - LIBRARY Business Unit 4872 - MAIN LIBRARY WEATHERPROOFING 62912 WEATHERPROOFING .00 .00 .00 .00 .00 .00 .00 +++ 14,550.00 Business Unit 4872 - MAIN LIBRARY $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $14,550.00 WEATHERPROOFING Totals Business Unit 4874 - MAIN LIBRARY ELEVATOR RENOVATION 63056 ELEVATOR REPAIR .00 .00 .00 .00 .00 .00 .00 +++ 49,894.22 Business Unit 4874 - MAIN LIBRARY ELEVATOR $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $49,894.22 RENOVATION Totals Department 48 - LIBRARY Totals $6,997,142.00 $0.00 $6,997,142.00 $605,294.75 $182,459.74 $5,884,420.58 $930,261.68 87% $6,929,456.28 EXPENSE TOTALS $6,997,142.00 $0.00 $6,997,142.00 $605,294.75 $182,459.74 $5,884,420.58 $930,261.68 87% $6,929,456.28

Fund 185 - LIBRARY FUND Totals REVENUE TOTALS 7,017,157.00 .00 7,017,157.00 67,071.81 .00 6,743,127.48 274,029.52 96 6,763,896.53 EXPENSE TOTALS 6,997,142.00 .00 6,997,142.00 605,294.75 182,459.74 5,884,420.58 930,261.68 87 6,929,456.28 Fund 185 - LIBRARY FUND Totals $20,015.00 $0.00 $20,015.00 ($538,222.94) ($182,459.74) $858,706.90 ($656,232.16) ($165,559.75) Fund 186 - LIBRARY DEBT SERVICE FUND REVENUE Department 48 - LIBRARY Business Unit 4861 - LIBRARY DEBT SERVICE ADMIN 51015 PROPERTY TAXES 393,409.00 .00 393,409.00 .00 .00 364,827.06 28,581.94 93 601,811.42 56060 BOND PROCEEDS .00 .00 .00 .00 .00 650,000.00 (650,000.00) +++ .00 56061 BOND PREMIUM .00 .00 .00 .00 .00 26,149.95 (26,149.95) +++ .00 56501 INVESTMENT INCOME .00 .00 .00 .00 .00 1.20 (1.20) +++ .00 Business Unit 4861 - LIBRARY DEBT SERVICE ADMIN $393,409.00 $0.00 $393,409.00 $0.00 $0.00 $1,040,978.21 ($647,569.21) 265% $601,811.42 Totals Department 48 - LIBRARY Totals $393,409.00 $0.00 $393,409.00 $0.00 $0.00 $1,040,978.21 ($647,569.21) 265% $601,811.42 REVENUE TOTALS $393,409.00 $0.00 $393,409.00 $0.00 $0.00 $1,040,978.21 ($647,569.21) 265% $601,811.42 EXPENSE Department 48 - LIBRARY Business Unit 4861 - LIBRARY DEBT SERVICE ADMIN 62716 BOND ISSUANCE COSTS .00 .00 .00 .00 .00 11,770.32 (11,770.32) +++ .00 68305 DEBT SERVICE- PRINCIPAL 330,955.00 .00 330,955.00 633,241.00 .00 633,241.00 (302,286.00) 191 481,936.00 68315 DEBT SERVICE- INTEREST 62,454.00 .00 62,454.00 31,227.35 .00 62,454.95 (.95) 100 80,803.60 Business Unit 4861 - LIBRARY DEBT SERVICE ADMIN $393,409.00 $0.00 $393,409.00 $664,468.35 $0.00 $707,466.27 ($314,057.27) 180% $562,739.60 Totals Business Unit 4870 - MAIN LIBRARY MECHANICAL SYSTEMS 62911 ESSENTIAL REPAIRS .00 .00 .00 .00 .00 41,446.90 (41,446.90) +++ .00 Business Unit 4870 - MAIN LIBRARY MECHANICAL $0.00 $0.00 $0.00 $0.00 $0.00 $41,446.90 ($41,446.90) +++ $0.00

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SYSTEMS Totals Department 48 - LIBRARY Totals $393,409.00 $0.00 $393,409.00 $664,468.35 $0.00 $748,913.17 ($355,504.17) 190% $562,739.60 EXPENSE TOTALS $393,409.00 $0.00 $393,409.00 $664,468.35 $0.00 $748,913.17 ($355,504.17) 190% $562,739.60

Fund 186 - LIBRARY DEBT SERVICE FUND Totals REVENUE TOTALS 393,409.00 .00 393,409.00 .00 .00 1,040,978.21 (647,569.21) 265 601,811.42 EXPENSE TOTALS 393,409.00 .00 393,409.00 664,468.35 .00 748,913.17 (355,504.17) 190 562,739.60 Fund 186 - LIBRARY DEBT SERVICE FUND Totals $0.00 $0.00 $0.00 ($664,468.35) $0.00 $292,065.04 ($292,065.04) $39,071.82

Grand Totals REVENUE TOTALS 7,410,566.00 .00 7,410,566.00 67,071.81 .00 7,784,105.69 (373,539.69) 105 7,365,707.95 EXPENSE TOTALS 7,390,551.00 .00 7,390,551.00 1,269,763.10 182,459.74 6,633,333.75 574,757.51 92 7,492,195.88 Grand Totals $20,015.00 $0.00 $20,015.00 ($1,202,691.29) ($182,459.74) $1,150,771.94 ($948,297.20) ($126,487.93)

Run by Lea Hernandez-solis on 12/15/2016 09:39:40 AM Page 8 of 8 Endowment for the Evanston Public Library Holdings as of November 30, 2016 Value % of portfolio Symbol Shares/Quantity Price as of 10/31/2016 % of portfolio by asset class Vanguard S&P 500 Index Fund VFIAX 6882.528 $203.83 $1,402,865.68 37.2% Vanguard Small-Cap Index Fund VSMAX 3665.146 $60.98 $223,500.60 5.9% Vanguard REIT Index Fund VGSLX 1702.731 $113.98 $194,077.28 5.1% Vanguard Total International Stock Index Fund VTIAX 13540.688 $24.35 $329,715.75 8.7% Vanguard Emerging Markets Stock Index Fund VEMAX 6421.086 $29.97 $192,439.95 5.1% 62.1%

Vanguard Federal Money Market Fund VMFXX 331083.560 $1.00 $331,083.56 8.8% 8.8%

US Treasury TIPS Notes, maturing 1/25, 2.375% 100000.000 $115.302 $147,668.42 3.9% US Treasury TIPS Notes, maturing 1/26, 2.0% 100000.000 $113.262 $137,760.57 3.7% US Treasury TIPS Notes, maturing 2/40, 2.125% 100000.000 $125.476 $140,145.39 3.7% US Treasury TIPS Notes, maturing 2/42, 0.75% 150000.000 $96.111 $154,023.16 4.1% 15.4%

Vanguard Short-Term Investment Grade Bond Fund VFSUX 25926.383 $10.65 $276,115.98 7.3% Goldman Sachs Group 5/15/2017 4.358% YTM 45000.000 $101.977 $45,889.65 1.2% Merrill Lynch 8/28/2017 4.352% YTM 45000.000 $103.487 $46,569.15 1.2% JP Morgan Chase 1/15/2018 4.036% YTM 45000.000 $104.655 $47,094.75 1.2% HSBC Finance 2/15/2018 4.383% YTM 41000.000 $103.920 $42,607.20 1.1% General Electric Capital 4/15/2018 4.510% YTM 10000.000 $106.124 $10,612.40 0.3% Becton Dickinson 8/1/2019 3.122% YTM 43000.000 $111.003 $47,731.29 1.3% 13.7% $3,769,900.78 100.0%

Cash Equivalents 8.8% US Treasury Inflation Protected Securities 15.4% Corporate Bonds 13.7% Domestic Equities 48.3% International Equities 13.9% 100.0% Agenda Item 6.A

Memorandum

To: Evanston Public Library Board of Trustees

From: Karen Danczak Lyons, Library Director

Subject: Administrative Services Update

Date: December 15, 2016

This memo provides an update on significant administrative activities.

Human Resources

Ashley Hamernik resigned her full-time Library Assistant position in Young Adult Services. She’s moving back to Omaha, Nebraska.

Promotions:

Laura Antolin was promoted to Supervising Librarian in Children’s Services effective December 26, 2016.

Bridget Petrites has been promoted to full-time Library Assistant in Neighborhood Services effective December 26, 2016.

John Devaney’s position has been reclassified to Facilities Supervisor effective December 26, 2016.

Ray Wade, Facilities Maintenance, has increased his part-time hours from 25 to 30 hours and is eligible for medical coverage effective December 26, 2016

Jessica Ticus, Development, has increased her part-time position from 25 to 30 hours and eligible for medical coverage effective December 26, 2016.

Lea Hernandez Solis’ position will be reclassified to Office Manager effective December 26, 2016.

Connie Heneghan’s position will be reclassified to Head of Neighborhood Services effective December 26, 2016.

Agenda Item 6.A

Financial Resources

The Library Fund financial report for the period ending November 30th is attached. Expenses are within budget. The Library has received the 2017 State Per Capita Grant.

A summary of the Endowment portfolio as of November 30th is attached.

Facilities Management

LUSH – Lush is currently under permit review with MWRD for a new waste sewer connection underneath Central Street. When the permit is submitted, LUSH will appear before COE DAPR (Design and Project Review Committee) for final project approval.

We are currently developing a Scope of Services for Wight & Co. so they can formulate a proposal of their fees for review for the next phases of the Main interior remodel design. The work will include - construction document development, bid document development, and construction administration.

John Devaney and Jessica Jolly are currently developing bid documents for the 2017 construction season: Main Library interior renovation, Main Library Weatherproofing, Main Library Lower Garage, Main Library Back-up generator engineering, North Branch Flooring and exterior repairs.

The newly installed boiler burners at Main are doing a fantastic job keeping the building comfortable in the cold weather.

Agenda Item 10.A

Memorandum

To: Library Board of Trustees

From: Karen Danczak Lyons, Library Director John Devaney, Library Facilities Manager

Subject: Approval of Renewal of Siemens Building Automation Service Agreement

Date: December 01, 2016

Recommended Action: Staff recommends a one-year extension of the service and maintenance agreement with Siemens Building Technologies (585 Slawin Court, Mount Prospect, IL 60056) for the building automation system (BAS) at the Main Library at a cost of $29,820. This extension covers the period January 1, 2017 through December 31, 2017.

Funding Source: This extension is funded from the Library Fund – Building Maintenance Services account 185.48.4840.62225 at the budgeted amount of $29,820.

Summary: The Siemens BAS monitors and controls the heating, ventilation, air conditioning (HVAC) and lighting systems for the Main Library. It was installed when the Main Library was built in 1994. The system is proprietary; Siemens is the sole source for replacement hardware and software upgrades and this renewal includes necessary upgrades. The BAS allows staff to monitor and control the HVAC system remotely.

Agenda Item 10.B

Memorandum

To: Evanston Public Library Board of Trustees

From: Karen Danczak Lyons, Library Director

Subject: Approval of 2016 – 2019 Strategic Plan

Date: December 16, 2016

Recommended Action: Staff recommends approval of the 2016 – 2019 Strategic Plan as previously presented to the Board of Trustees. [Copy attached.]

1 F I N A L D R A F T

Mission

Evanston Public Library aims to be the heart of our diverse community by promoting the development of independent, self-confident and literate citizens, and providing equitable access to cultural, intellectual, technological, and information resources.

Vision Statement

The Evanston Public Library Board of Trustees envisions a community in which the Library engages all residents in reaching their aspirations. The Library’s staff, collections, programs, technology and leadership help ensure that:

 Every Evanston resident of every background and ability has the opportunity to enjoy an intellectually and culturally rich life  Every child experiences the pleasure of reading, the joy of learning, enters school with the requisite developmental skills and continues to develop critical thinking skills including functional literacy  Our community celebrates, appreciates and supports its diversity in all of its forms  Those in need can find assistance and information with ease  Every resident experiences the pleasure of reading and the joy of lifelong learning

The Evanston Public Library endorses and embraces the American Library Association’s Equity of Access Statement:

Equity of Access

Equity of access means that all people have the information they need - regardless of age, education, ethnicity, language, income, physical limitations or geographic barriers. It means they are able to obtain information in a variety of formats - electronic, as well as print. It also means they are free to exercise their right to know without fear of censorship or reprisal.

In addition to these efforts supporting equity of access, ALA also actively prioritizes access to information http://www.ala.org/advocacy/access/equityofaccess

The Evanston Public Library supports the American Library Association’s Library Bill of Rights. For more information, please follow this link:

http://www.ala.org/advocacy/intfreedom/librarybill 2016-2019 Strategic Planning Goals

Service Initiatives

Goal 1. Access: Provide all Evanston residents equitable access to the resources, spaces and information needed to support and nurture their educational, entertainment and cultural needs.

Goal 2. Engagement: Engage a diverse community of patrons by providing programs, spaces and services that reach them where they naturally gather, and that are focused on helping them reach their aspirations.

Goal 3. Learning and Literacy: Bolster learning and literacy in all its forms to bridge the achievement gap and support learning for community members of all ages through the creation of programs, services, collections, partnerships with other organizations, and participation in community- wide initiatives.

Goal 4. Innovation: Stimulate and promote a culture of innovation and exploration through the Library’s programs, spaces, and collections .

Internal Initiatives

Goal 1. Fundraising and Human Resources: Acquire the diverse human and financial resources needed to efficiently achieve and sustain the mission and goals of the Library.

Goal 2. Library and Board Governance: Advance the capacity of the Library Board to successfully and transparently fulfill its statutory role, commitments and fiduciary responsibilities.

Agenda Item 10.C

Memorandum

To: Evanston Public Library Board of Trustees

From: Karen Danczak Lyons, Library Director

Subject: Volunteer Management Services Agreement

Date: December 16, 2016

Recommended Action:

I recommend Board approval of the second one-year renewal of the Volunteer Management Services Agreement with Mary Kling at a cost of $21,000 effective February 18, 2017. The proposed agreement is attached.

1

Agenda Item 10.C

CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for Evanston Public Library Volunteer Management and Recruitment (“EPL Volunteer Management”).

THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this 23rd day of December, 2016, between the Evanston Public Library, an Illinois municipal public library with a main library and administrative offices located at 1703 Orrington Avenue, and branches at 900 Chicago Avenue and 2026 Central Street in Evanston Illinois (hereinafter referred to as the “Library”), and Mary Kling, with her residence located at 5000 Oakton St., #204, Skokie, Il 60077 (hereinafter referred to as the “Consultant”). Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to the terms of this Agreement shall not exceed $21,000.

I. COMMENCEMENT DATE

Consultant shall continue providing the Volunteer Management Services effective January 1, 2017.

II. COMPLETION DATE Consultant shall complete the Services by December 31, 2017. This Agreement may be renewed after this term for up to two (2) one year extensions. No renewal shall begin until agreed to in writing by both parties prior to the completion date of the Agreement.

III. PAYMENTS

The Library shall pay Consultant those fees as provided here: Payment shall be made upon the completion of each task for a project, as set forth in Exhibit A – Project Milestones and Deliverables. Any expenses in addition to those set forth here must be specifically approved by the Library in writing in advance.

IV. DESCRIPTION OF SERVICES

Consultant shall perform the services (the “Services”) set forth here: Services are those as defined in Exhibit A. Services may include, if any, other documented discussions and agreements regarding scope of work and cost (Exhibit B).

Agenda Item 10.C V. GENERAL PROVISIONS

A. Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by the Library, or by others at Library’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of the Library while working and to perform its Services in a manner which does not unreasonably interfere with the Library’s business and operations, or the business and operations of other tenants and occupants in the Library which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of Library or other parties that may be affected in connection therewith. If requested by the Library, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the Library, the performance of the employee or agent is unsatisfactory.

Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Consultant is an independent Consultant and is solely responsible for all taxes, withholdings, and other statutory or contractual obligations of any sort, including but not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non- party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its sub consultants provide false information, or fail to be or remain in compliance with this Agreement, the Library may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respects Consultant’s work and all indemnity and insurance requirements.

The Consultant shall obtain prior approval from the Library prior to subcontracting with any entity or person to perform any of the work required under this Agreement. If the Consultant subcontracts any of the services to be performed under this Agreement, the sub consultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the Library’s prior written consent. The Consultant shall be responsible for the

Agenda Item 10.C accuracy and quality of any sub consultant’s work.

All sub consultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every sub consultant that does work or provides Services under this Agreement.

The Consultant shall cooperate fully with the Library, other Library contractors, the City of Evanston, other municipalities and local government officials, public utility companies, and others, as may be directed by the Library. This shall include attendance at meetings, discussions and hearings as requested by the Library. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by OSHA relative to this Project, as necessary. Consultant shall cooperate with the Library in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project.

Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified in writing and after approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties.

B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services, (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services.

C. Termination. Library may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the Library terminates this agreement, the Library will make payment to Consultant for Services performed prior to termination. Payments made by the Library pursuant to this Agreement are subject to sufficient appropriations made by the Evanston Public Library and appropriations approved by Evanston City Council. In the event of termination resulting from non-appropriation or insufficient appropriation by the Evanston Public Library and approved by the City Council, the Library’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the Library shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the Library any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the Library related to the Services

Agenda Item 10.C herein.

D. Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of the Evanston Public Library or City of Evanston. Consultant shall not hold Consultant out, nor claim to be acting, as a servant, agent or employee of the Evanston Public Library or City of Evanston. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of the Evanston Public Library or City of Evanston. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto.

E. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of the Library or City of Evanston in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to the Library and consented to in writing to the Library.

F. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of the Library, and the Library shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of the Library, during any stage of the Services, Consultant shall promptly deliver all such materials to the Library. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of the Library, provided, however, that Consultant may retain copies of the same for Consultant’s own general reference.

G. Payment. Invoices for payment shall be submitted by Consultant to Library at the address set forth above, together with reasonable supporting documentation, Library may require such additional supporting documentation as Library reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after Library’s receipt of an invoice and all such supporting documentation.

Agenda Item 10.C H. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by Library or Library’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide Library an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of Library’s expenses for and in connection with the audit respecting such invoice.

I. Indemnity. Consultant shall defend, indemnify and hold harmless the Library and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement.

Nothing contained herein shall be construed as prohibiting the Library, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the Library and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1- 101 et seq.

At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the Library and City of Evanston has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel and the Library, if the settlement requires any action on the part of the City or the Library.

To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due

Agenda Item 10.C under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The Library and City of Evanston, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute.

Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its sub- Consultants’ work. Acceptance of the work by the Library will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement.

J. Confidentiality. In connection with this Agreement, Library may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for Library. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by Library as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for Library to any person, firm or corporation or use the same in any manner whatsoever without first obtaining Library’s written approval, and (iii) not to disclose to Library any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information.

Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the Library has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the Library that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the Library so that the Library may comply with the request within the required timeframe. The Library and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. Vendor shall indemnify and defend the Library from and against all claims arising from the Library’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the Library with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a

Agenda Item 10.C decision or order of Court with jurisdiction over the Library and the City, shall not be a violation of this Section.

K. Use of Library’s Name or Picture of Property. Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of Library’s name nor the name of any affiliate of the Library or City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party.

L. No Assignments or Subcontracts. Consultant shall not assign or subcontract all or any part or its rights or obligations hereunder without Library’s express prior written approval. Any attempt to do so without the Library’s prior consent shall, at Library’s option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of Library.

M. Compliance with Applicable Statutes, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statutes, ordinances and regulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the Library deems it reasonably necessary for security reasons, the Library may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, subcontractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the Library does not pass the background check.

N. Liens and Encumbrances. Consultant, for itself, and on behalf of all subcontractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon Library or City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all subcontractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by Library. Consultant shall protect Library and City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any sub Consultant, supplier or materialmen, or other person, firm or corporation, upon Library or City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services.

Agenda Item 10.C

O. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to Library as follows: Evanston Public Library, 1703 Orrington Avenue, Evanston, Illinois 60201, Attention: Library Director and to Consultant at the address first above set forth, or at such other address or addresses as Library or Consultant may from time to time designate by notice given as above provided.

P. Attorney’s Fees. In the event that the Library commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the Library shall recover from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding.

Q. Waiver. Any failure or delay by Library to enforce the provisions of this Agreement shall in no way constitute a waiver by Library of any contractual right hereunder, unless such waiver is in writing and signed by Library.

R. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect.

S. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The Library shall not enter into binding arbitration to resolve any dispute under this Agreement. The Library does not waive tort immunity by entering into this Agreement.

T. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the Library.

V. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant.

VI. EQUAL EMPLOYMENT OPPORTUNITY

In the event of the Consultant’s noncompliance with any provision of Section 1- 12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the Library, and the contract

Agenda Item 10.C may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation.

During the performance of the contract, the Consultant agrees as follows:

A. That it will not discriminate against any employee or applicant for employment or volunteer because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications and volunteer position descriptions to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5.

B. That, in all solicitations or advertisements for employees or volunteers placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability.

VII. SEXUAL HARASSMENT POLICY

The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2- 105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information:

A. The illegality of sexual harassment;

B. The definition of sexual harassment under State law;

C. A description of sexual harassment utilizing examples;

D. The Consultant’s internal complaint process including penalties;

E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and

F. Protection against retaliation as provided to the Department of Human Rights.

VIII. CONSULTANT CERTIFICATIONS

A. Consultant acknowledges and agrees that should Consultant or its sub consultant provide false information, or fail to be or remain in compliance with the Agreement, the Library may void this Agreement.

Agenda Item 10.C B. Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement.

C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction.

D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4).

E. In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption.

F. Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State.

G. If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement.

H. Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston.

IX. INTEGRATION

This Agreement, together with Exhibits A, and B sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply.

Agenda Item 10.C In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof.

IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written.

CONSULTANT: Evanston Public Library 1703 ORRINGTON AVENUE EVANSTON, IL 60201

Signature______Signature______

Name: Mary Kling______Name: Karen Danczak Lyons

FEIN Number: ______Date: ______

Date: ______

Agenda Item 10.C EXHIBIT A

In consultation with the Library Director and staff as designated, the Consultant will perform the following duties on behalf of the Library:

• Communicate regularly with staff regarding needs

• Respond to inquiries from prospective volunteers by email and/or phone

• Check references of prospective volunteers

• Interview prospective volunteers

• Place volunteers with staff

• Use Volunteer Evanston website to receive referrals, log hours for volunteers who do not use a computer, verify hours logged, post new volunteer opportunities, update on-going opportunities, remove old opportunities

• Schedule Computer Lab volunteers and their substitutes

• Send notes of thanks to volunteers

• Coordinate between staff and groups of volunteers (Kellogg Cares, NU Gives Back, Greek Day of Service, APO, Rotary International, etc.)

• Write letters of recommendation for volunteers

• Submit information to various community newsletters to highlight outstanding volunteers

• Strengthen our partnership with ETHS to increase the number of student volunteers

• Refine volunteer application process, to include using EPL website to facilitate access to volunteer information.

• Track volunteer hours and make periodic reports to Administration

• Attend staff meetings and other volunteer-related meetings (City, CALVAN, ICOVA)

• Use Raiser’s Edge volunteer component to maintain volunteer database

Agenda Item 10.C • Assist with annual Donor/Volunteer Recognition event

• Assist with background check process for volunteers who will work with sensitive populations

EXHIBIT B

The consultant will submit a monthly report that includes the following detail in support of the monthly payment of $1,750:

Exhibit B: Documentation of Efforts to Fulfill Contract

Emails received/sent

Phone conversations

Interviews

Interaction with EPL Staff

Projects, completed

Projects, on-going

Record and report weekly: dates, times worked and work completed

Agenda Item 10.D

Memorandum

To: Evanston Public Library Board of Trustees

From: Karen Danczak-Lyons, Library Director

Subject: Approval of 2017 Purchase of Library Automation Services from Cooperative Computer Services

Date: December 15, 2016

Recommended Action: Staff recommends approval of the single source purchase of library automation services ($92,600) and OCLC cataloguing records ($14,100) from Cooperative Computer Services (3355J N. Arlington Heights Rd., Arlington Heights, IL) for FY2017. This is the same cost for the services as was approved for FY2016.

Funding Source: Funding in the amount of $106,700 will be from the Library Fund’s Technical Services Electronic Resources account (185.48.4835.65628).

Summary: Cooperative Computer Services (CCS) is a partnership providing an integrated library automation system (ILS) for the Evanston Public Library and 23 other CCS member public libraries located in the north and northwest suburbs of Chicago. This shared resource allows the member libraries to recognize significant cost savings through group purchasing power. CCS is an Intergovernmental Instrumentality formed under the Illinois state constitution to administer the system on behalf of its member libraries, which fund virtually all activities. The City of Evanston entered into an intergovernmental agreement with CCS in 2005.

In Evanston, CCS supports 68,174 registered borrowers and the circulation of 1,071,401 items (2015 data) through the Library’s selection of materials, cataloging, public catalogs, circulation (including payment of bills and fines), interlibrary loan, other resource sharing activities and access to databases inside and outside the Library by providing technical support for the computer hardware and software infrastructure, thus saving the Library the costs of maintaining a separate standalone system.

CCS libraries check out almost ten million items a year using the system, and send hundreds of thousands of books and other media back and forth to serve the needs of customers. This ILS is

Agenda Item 10.D fully compatible with the City’s computing infrastructure and uses a web-based architecture that has a minimal impact on the City’s technology resources. This purchase covers the Evanston Public Library’s annual share of these services.

The primary users are the library customers and staff who depend upon this automated system to provide the online catalog of materials and circulation system. Customers and staff use the online catalog both in the library and remotely to determine if the library owns an item, whether it is checked out or available and where it is located; and the online circulation feature provides the mechanism for checking materials in and out, and placing holds or renewing online. Because all the members of the consortium share the same ILS, Evanston customers and staff have immediate access to the catalogs of all the member libraries, greatly expanding the number of available books and other materials than would otherwise be available if the library had a standalone automation system.

Legislative History: The City Council approved an intergovernmental agreement with Cooperative Computer Services for the provision of library automation services in 2005.

Agenda Item 10.E

Memorandum

To: Evanston Public Library Board of Trustees

From: John Devaney, Library Facilities Manager Karen Danczak-Lyons, Library Director

Subject: Approval of Janitorial Agreement with Total Building Services

Date: December 21, 2016

Recommended Action: Staff recommends approval of a three year, annually renewable, agreement for nightly janitorial services at the Main Library with Total Building Services (TBS) located at 340 Bennett Road, Elk Grove Village, Illinois 60007 in the annual amount of $88,500.

Funding Source: This agreement is funded from the Library Fund – Building Maintenance Services account 4840.62225 at the budgeted amount of $88,500.

Summary: In the fall of 2016 (RFP 16-72), City and Library staff solicited proposals to perform janitorial services at the Main Library, Civic Center, Service Center and Police and Fire Headquarters. After a lengthy evaluation and interview process, staff determined that TBS was the lowest responsive and responsible bidder and contracting with TBS was in the best interest of the Library. TBS has cleaned the Main Library since 2009 and has performed well. TBS is a Woman-Owned Business Enterprise (WBE).

Agenda Item 10.F

Memorandum

To: Evanston Public Library Board of Trustees

From: Karen Danczak Lyons, Library Director

Subject: Approval of 2017 State Per Capita Grant Application

Date: December 11, 2016

Recommended Action: I recommend approval of the Library’s 2017 State Per Capita Grant application (attached).

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Agenda Item 10.G

Memorandum

To: Evanston Public Library Board of Trustees

From: Karen Danczak Lyons, Library Director

Subject: Project Management Services Agreement

Date: December 16, 2016

Recommended Action:

The need for temporary project management assistance was discussed at the November Board meeting and the Board voted to approve this concept and the engage these services effective December 5, 2016. I recommend Board approval of the Project Management Services Agreement document (attached).

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