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Make Your Workplace Smarter Solutions Brief Make Your Workplace Smarter Boost efficiency and productivity with IoT in your enterprise The Internet of Things (IoT) is becoming an increasingly critical component of enterprise IT strategies. Put to use in your office building, IoT not only offers significant savings in energy, efficiency, security, and time, it can also automate processes that can make your employees’ work lives easier and more productive. citrix.com Solutions Brief Make Your Workplace Smarter You Cannot Afford Unproductive Meetings An organization can spend 15 percent of its collective time in meetings, and executives average more than two days per week in meetings.1 This statistic doesn’t even account for the time spent on administrative details like making room reservations, sending or updating invitations, downloading meeting software, or troubleshooting software problems. The frustrations plaguing today’s meetings can decrease the productivity and morale of your busy employees. Unfortunately, inefficient meetings aren’t just This paper discusses several scenarios—made annoying. An unproductive meeting can cost possible by technologies that exist right now— your company an alarming amount of money. that show how IoT can be easily integrated in One study found that at a 10,000-employee almost any office environment. Simple solu- business, $60 million (which is 20 percent of tions using Citrix Octoblu and Intel IoT meeting costs) was squandered in unproduc- Gateway can help your organization: tive meeting activity. Even something as simple as arriving five minutes late to a meeting can • Increase efficiency for everyday cut into 8 percent of that meeting’s value.1 employee tasks • Save time and reduce the hassle of By taking advantage of IoT, you can help give managing meetings your employees their time back so that they • Reduce energy, utility, and maintenance costs can focus on getting real work done instead of • Boost productivity and security in your shuffling meeting logistics. data center A Day in the Life of Your With IoT solutions streamlining your processes, Smart Workplace you can significantly boost productivity and Meeting improvements are just the beginning efficiency in your workplace. of what you can do with IoT in your enterprise. IoT can deliver cost savings and efficiency gains Increase Efficiency for Everyday Employee Tasks across your office environment, from your data Samar and Rachel are accountants at a large center to your conference rooms to your utility financial firm.2 They aren’t involved in the setup bills. And the best part is that IoT doesn’t have of IoT solutions, but they certainly appreciate to be implemented all at once. By using tech- the many conveniences that those solutions nologies from Citrix and Intel, you can take provide. Like today, when they need to collabo- advantage of technologies that you already rate on a budget spreadsheet. They meet in have in your environment, even if you don’t the open office area—a space designed for have any smart devices, and you can then add working together, with large computer what you need over time. monitors available. citrix.com 2 Solutions Brief Make Your Workplace Smarter Samar and Rachel sit down at one of the monitors to start crunching numbers. Samar has the spreadsheet open in the Citrix XenApp session on his tablet. To share the document to the monitor, Samar simply swipes up on his tablet, and his XenApp session appears. He and Rachel can start collaborating instantly. After finishing their budget spreadsheet, Samar remembers that he needs to print a compliance memo for his next meeting. His XenApp session has already automatically detected the nearest printer and connected to it, so he can simply print there, without having to find or install a printer manually. He also wouldn’t mind having that meeting in a conference room rather than his office, so he uses the Citrix Cubefree app to locate the closest available conference room. He books the room instantly, and his Citrix GoToMeeting invitation sends an automated update to the meeting attendees, notifying them of the new location. After their meetings, Samar and Rachel decide to grab lunch together. Rachel uses the Citrix XenMobile app on her phone, which is linked with sensors in the garage, to remember where she parked, so that they don’t have to roam the garage looking for her car. And when they return from lunch, as usual, the garage is packed. The XenMobile app notifies them of an open spot on the What Is the Internet of Things? The Internet of Things connects third floor. Because they don’t have to circle around the garage looking for a spot, they both make devices (such as printers, HVAC it back with time to spare before their afternoon meetings. Now, instead of arriving late and fraz- units, or company cars) to a zled, Rachel can refresh herself on the meeting agenda in order to keep conversation on track. network, enabling information gathering and remote manage- Save Time and Reduce the Hassle of Managing Meetings ment of these devices through Arriving late to meetings is often unavoidable. Brie, the company’s chief financial officer, is stuck software. The end result can be 2 increased efficiencies, new business on a high-profile client call and is running 5 minutes late for her internal budget meeting. insights, or other health, safety, or Thankfully her company has implemented a Citrix and Intel IoT solution that links and automates environmental benefits. her meeting tools. Her Citrix GoToMeeting app has detected that her current meeting is going over time and that her next meeting has already started. This triggered an automatic e-mail notifi- cation or text message to everyone on the meeting invitation: “From Brie Delgado: budget meeting delayed 10 minutes.” Relieved that her colleagues know about her delay, Brie can con- centrate on wrapping up well with her client instead of worrying about being late to the next meeting. Finished with her client call, Brie walks into the conference room that she previously reserved for her next meeting. The room’s sensors sync with her XenMobile app and automatically adjust the temperature and blinds to Brie’s preferred settings. In addition, the display, which is enabled with Citrix Workspace Hub, automatically turns on and pairs with her laptop so that she can share the slides for the meeting with the local coworkers sitting in the room. Brie’s GoToMeeting software starts the meeting automatically and calls the conference room phone, connecting her to the London office. Brie answers and begins the meeting, “Hey all. Thanks for your patience.” As she settles in to address the budget constraints of Q2, GoToMeeting automatically begins recording the meeting. citrix.com 3 Solutions Brief Make Your Workplace Smarter A tired Brie exits the conference room 45 minutes later. The lights and display turn off automati- cally. GoToMeeting uploads a recording of the conference call to Citrix ShareFile and then emails a link of the recording to everyone who was on the call. Brie is spared the 15 minutes it used to take to do these tasks manually. Enterprise IoT Made Simple Lower Energy, Utility, and Maintenance Costs with Intel IoT Gateway and While Brie and her coworkers go about their daily work, their company is using resources to keep Citrix Octoblu the office atmosphere comfortable, safe, and inviting. Ken, who is in charge of facility manage- Together, Intel IoT Gateway and ment, works tirelessly behind the scenes to check energy costs and keep things running smoothly Citrix Octoblu provide a both inside and outside of the building.2 workplace IoT solution that is surprisingly simple and affordable. This simple solution Thanks to the Citrix and Intel IoT solution, Ken has recently made huge strides in efficiency and can help you improve energy savings. Recently, he installed several smart devices, sensors, and beacons both inside and productivity, increase efficiency, outside the building to help monitor and manage the building’s systems. Ken was surprised at how and see value quickly. inexpensive it was to install everything. In conjunction with Octoblu and Intel IoT Gateway, the Intel IoT Gateway provides the sensors, devices, and beacons that he installed have provided a comprehensive IoT solution for a critical hardware component variety of functions and features: and the APIs that connect devices in your workspace and • Presence sensors can gather data about who uses what rooms and when. Ken’s analytics soft- that enable seamless and secure data flow between ware can then use that data to help the company see its usage patterns and plan its space those devices and the cloud. more efficiently. Octoblu software works with • Using sensor data, Octoblu can automatically adjust the temperature of different rooms or zones Intel IoT Gateway to help set based on seasons, times of day, outside temperatures, usage trends, days of the week, number up and manage the connec- of people in the rooms, or employees’ personalized settings. tions and cloud services of your • Octoblu can automatically turn the lights on or off in different rooms depending on the pres- IoT solution. ence of people, the time of day, and the day of the week. Octoblu is a powerful solution • Employees can remotely lock and unlock doors through a mobile app. Sensors can help with for automating, monitoring, and analyzing the enterprise security measures by immediately notifying Ken and other managers when occupants are in workplace. Octoblu can work areas that they shouldn’t be able to access. in conjunction with the Citrix • Octoblu can regulate water usage for outside sprinkling systems based on time of year, day of enterprise suite (Citrix XenApp, the week, and recent rain. Sensors can trigger notifications for broken sprinkler heads, or trigger Citrix XenDesktop, Citrix an action to shut down the system.
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