The Particulars of Its Organization, Furnctions and Duties

ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

THE INFORMATION IN PURSUANCE OF SECTION 4(I)b OF THE RIGHT TO INFORMATION ACT, 2005.

MANUAL NO.(I) THE PARTICULARS OF THE ORGANIZATION, FUNCTIONS AND DUTIES

Particulars of the Organisation:

ACASH is a national level apex organization of the national and state level handloom development corporations and the state & inter-state level apex handloom cooperative societies. ACASH was registered under the Societies Registration Act, XXI of 1860 on 28th June 1984. The registered office of the Association is situated in the Union Territory of Delhi and at present located at the Handloom Pavilion, Near Gate No.2, Pragati Maidan, Bhairon Marg, New Delhi-110 001. At present, ACASH is having 43 handloom national and state level handloom corporations and state level handloom cooperative societies as its members. The Development Commissioner (Handlooms), Ministry of Textiles, Government of India is the ex-officio Chairman of the Association.

ACASH has been appointed by the Government of India as the channel agency for supply of all handloom textile requirements of Govt. of India Departments/Undertaking on single tender system basis. ACASH is also involved in helping the promotion of handloom goods in domestic as well as export marketing through National and International exhibitions, expos and buyer-seller meets.

1. The aims & objectives of the Association:

a. to provide and arrange facilities in dissemination of useful knowledge, exchange of ideas, views and information on subjects of common interest to hand loom organisations;

b. to assist member units in infrastructural development, preparation of profile and feasibility reports for establishment of processing facilities etc, transfer and development of hand loom technology including the holding of training camps, seminars etc. ;

c. to co-ordinate between various developmental agencies for projects and to provide information and assistance for members seeking aid from National and International agencies;

1 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

d. to co-ordinate participation of Member units in national and international Expos;

e. to co-ordinate and defuse useful knowledge to the member units towards marketing of hand loom products;

f. to co-ordinate and assist for the exchange of handloom goods amongst constituent units, arrange Buyer-Seller Meets, and assist in the settlement of accounts thereof;

g. to collect information regarding hand loom activities including market surveys and research and work as a Data Bank for the constituent units;

h. to assist the constituents in recruitment of managerial technical and accounting personnal:

i. to undertake publicity for the handloom sector in India & abroad;

j. to work for legislative and other safeguards for protection of handloom industry;

k. to evolve systems of coordination of quality control for handloom products;

l. establishment of hand loom complexes;

m. to seek representation for the Association on the various committees, bodies, delegations, teams etc. set up by the Central or the State Governments in connection with the handloom ;

n. to help establish linkages with national and international organisations for marketing of hand loom products;

o. to take up welfare schemes for the handloom sector;

p. to generally do all other things incidental to the attainment of the above objectives.

Membership:

Membership of the Association will be open to the following organizations:-

i. All State Level Apex Co-operative Handloom Societies.

Note: State Level Apex Co-operative Handlooms means a Cooperative Society, Registered under the Co-operative Act and whose area of operation extends to the whole of a State.

2 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

ii. All State Handloom Development Corporations. iii. National or Inter-State Handloom Apexes and Corporations.

(i) Admission to the Membership: Applications for admission as members shall be made to the Chairman in the form. If any, prescribed by the Association for the purpose. Every such application shall be disposed of by the Executive Committee which shall have the power to grant admission or refuse it after recording reasons for such refusal, provided, however, the applicant whose application has been refused by the Executive Committee may appeal to the General Body.

(ii) Subscription:

The amount and means of collection of subscription shall be decided upon by the Executive Committee from time to time.

(iii) Cessation of membership

i. Any Member organisation may apply for cessation of its membership to the Executive Committee upon whose recommendation the General Body shall consider and decide upon the applications.

ii. The General Body may itself or upon recommendations of the Executive Committee remove a member organisation from membership of the Association.

(iv) Rights and privileges of Members

A member shall have one vote in the Annual or Special General Meeting and the vote shall be exercised by the duly authorised representative.

General Body i. General Body shall consist of the Chairman and ViceChairman, ex-officio and the authorised representative of all the Members of the Association. The Members at their discretion may change their representatives at any time under intimation to the Secretary of the Association. ii. The General Body shall ordinarily meet once a year within six months from the date of the close of financial year and transact the following business.

3 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

a. to consider and approve the annual report of the Executive Committee.

b. to consider and approve the audited statement of accounts.

c. to appoint auditors and fix their remuneration.

d. to consider and approve the Annual Budget for the next year.

e. to consider any matter or matters or issue which the Executive Committee or any member may desire to put before the General Body with the permission of the Chair.

f. Quorum for the General Meeting shall be one third of the total membership of the Association (fraction to be rounded up to the nearest number).

g. General Body Meeting shall be convened by giving a clear 21 days notice to all members.

h. If within half an hour of the time prescribed for the commencement of the General Body Meeting sufficient Members- to form the quorum do not present themselves, the General Body. Meeting shall take place at the same day and at the same place and no quorum shall be necessary for such meeting.

Management

The Management of the Association shall veto in the Executive Committee which will be constituted as per Rules & Regulations.

Executive Committee

The Executive Committee shall consist of:

(i) Chairman

(ii) Two Vice-Chairmen

(iii) 7 (seven) members from among the constituents members as nominated by the Chairman.

Note: Regional representation shall be kept in mind while nominating the Members of Executive Committee.

4 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

Executive Committee, its Meeting, Power, etc.

9-A

i. The Chairman shall be the Development Commissioner (Handlooms) Ministry of Textiles.

ii. The Vice-Chairmen shall both be nominated by the Development Commissioner (Handlooms). One shall be an Additional Development Commissioner (Handlooms)/Joint Development Commissioner (Handlooms)/Deputy Development Commissioner (Hand looms) and the other a representative of one of the constituents, nominated by the Development Commissioner (Handlooms), whose tenure shall be for two years.

iii. The posts of Chairman, Vice-Chairmen and Members of Executive Committee shall be deemed to have vacant in the event of the individual ceasing to hold office by virtue of which they were Chairman, Vice- Chairmen or Members of Executive Committee. B.

i. The Members on the Executive Committee shall be as prescribed by Rules and Regulations 9 (iii). Their tenure shall be for a period of one year.

ii. A list of Members of the Executive Committee will be filed with the Registrar every year by 30th November.

C. Quorum for the meeting of Executive Committee shall be one third.

D. In the absence of both the Chairman and Vice-Chairmen, other Members present may elect from amongst themselves a Chairman to preside over the meeting. In the absence of only the Chairman, the Vice-Chairmen, who .is Add!. Development Commissioner (Handlooms)/Joint Development Commissioner/ Deputy Development Commissioner, will preside.

E. The Executive Committee shall, as far as possible, meet once in three months and the Meeting shall normally require 10 days notice. However, in case of emergency, the Chairman shall have "the discretion to convene the Meeting at a shorter notice.

F. The Executive Committee shall have the following powers and responsibilities: -;

i. Formulation of programmes of activities and direction thereof.

5 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

ii. Appointment and dismissal of the. employees of the Association including the Secretary.

iii. Raising of finance required by the Association including borrowing from the Bank and other sources.

iv. Acquisition or disposal of assets, hiring of accommodation,letting out accommodation etc.

v. Exercising control over expenditure of the Association.

vi. Taking such steps as may be necessary to uphold the objectives of the Association.

vii. Fixing the date for the Annual General Meeting or Special General Meeting, as the case may be, for transaction of business as promissible under the Societies Registration Act 1860, or any other enactment for the time being, in force.

viii. To establish and regulate branches or agencies of the Association at any place in India or out of India and discontinue the same.

ix. To accept, receive, purchase, take on lease or hire or otherwise acquire or sell any moveable or immoveable property or any rights or privileges necessary or convenient for the purpose of the Association on such terms and conditions as may be thought / fit or expedient.

The Chairman:

10. A. The Chairman shall act as the Head of the Association.

B. The Chairman shall preside over all the Meetings of the Executive Committee/the General Body.

C. The Chairman shall ensure implementation of the decisions of the Executive Committee and the General Body.

D. In case an important and urgent matter arises in between the meetings of the Executive Committee, the Chairman may obtain the opinion of the Committee by circulation or if the matter is of utmost urgency the Chairman shall take a decision in his discretionary powers and intimate the same to the Members of the Committee in writing. It will also be reported to the Executive Committee at its next meeting.

E. Chairman is authorised to sign and undertake loan from the Bank and other sources.

6 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

F. The Chairman shall nominate a Member of the Executive Committee to conduct the affairs of the Association, when he and the Vice-Chairmen are unable to carry on the same for any reason, or during their absence on leave.

G. The Chairman shall also exercise all such powers and functions which the Executive Committee may vest in him or delegate to him.

The Vice Chairman

11. The Additional Development Commissioner/Joint Development Commissioner/Deputy Development Commissioner (Handlooms) nominated as Vice-Chairmen shall preside over the Meeting of the Executive Committee/the General Body in the absence of the Chairman. He shall exercise the powers of the Chairman when the Chairman is unable to carryon his responsibilities for whatever reason including his absence on leave. In the absence of. both, Chairman and Additional Development Commissioner/ Joint Development Commissioner/Deputy Development Commissioner (Hand looms) nominated as Vice-Chairmen, the other Vice Chairmen shall exercise the above powers.

Secretary

12. A. The Secretary shall be appointed by the Executive Committee and given such remuneration and perquisites or honorarium as the Executive Committee may consider appropriate. The Secretary shall also function as the Treasurer of the Association. He will be the Chief Executive Officer of the Association and shall exercise such powers and duties as may be delegated to him by the Executive Committee and the Chairman.

B. The Secretary shall be responsible for:-

i. Getting the Minutes of the Executive Committee and the General Body recorded. ii. Maintaining the accounts as required by the General Body and the Rules and Regulations. iii. Submission of reports/returns to government authorities as may be necessary under any enactments for the time being in force. iv. Custody of the property of the Association.

7 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

v. Convening the Meeting of the Executive Committee in the ordinary course. He shall, however, obtain the Chairman's instructions in regard to:

a) Drawing up the Agenda; and

b) Fixing the date and venue for the Executive Committee Meeting.

vi. Convening a meeting of the Executive Committee, if so directed by the Chairman or on the request in writing by more than half the number of the Executive Committee Members. . vii. Representing the Association in Law Suits/Government Departments/ Local Bodies etc: viii. Any other work the Chairman may allot.

Sources of Income:

13. Sources of Income shall be: a. subscriptions b. grants from Government c. contributions from members or any other organisations

Utilization of Funds:

14. Utilization of funds shall be for: a. administration of the Association; b. for undertaking activities towards the aims and objectives Association as defined in Article 3 of Memorandum of Association.

Financial Year:

15. The financial year of the Association shall be from 1 st April, to 31 st March.

Audit of Accounts:

16. Once atleast in every financial year, the accounts of the Association shall be examined and the correctness of the accounts ascertained by one or more Auditors appointed by the General Body of the Association.

Operation of Bank Account:

17. Any Bank Account maintained of the funds of the Association shall be operated in the manner prescribed by the Executive Committee from time to time'.

8 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

Extra Ordinary General Meeting:

18. An extra-ordinary General Meeting may be convened either by the executive committee or at the request of more than one third of the Members. Such Meetings shall require the three weeks' notice. The Secretary shall be bound to call an Extra- Ordinary General Meeting after receiving a written request from more than one third of the Members of the Association, within thirty days of the date of receipt of the requisition. The Extra-Ordinary General Meeting shall discuss only the subject mentioned in the notice of the Meeting.

Amendments to Bye-Laws

19. Subject to the provisions of the Societies Registration Act, 1860 or any other relevant enactment then in force, the General Body can effect amendments to the Memorandum of Association and rules and regulations of the Association by 3/5 of members present and voting.

20. The Association shall be a non-profit making body. Any surpluses of income arising out of its activities will be utilised towards the furtherance of the objectives of the Association as laid down in Clause 3 of the Memorandum of Association. Priority may be decided by the Executive Committee.

21. If, at any time, it is decided by the General Body to wind up the affairs of the Association, the surplus funds and assets available with the Association shall be transferred to similar nonprofit making institution to be decided by the General Body at that time. The decision to wind up the affairs of the Association shall require a clear majority of the total number of members on the roll or three fifth of the Members present and voting, whichever is more as per section 13-14 of S R. Act, 1860.

Annual List of Executive Committee (Section 4 of the Act) 22. Once in every year a list of the Office Bearers and Members of the Executive Committee shall be filed with the Registrar of Societies, Delhi as required under Section 4 of the Societies Registration Act, of 1860, as applicable to the Union Territory of Delhi.

9 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

Legal Proceedings (Section 6 of the Act)

23. The Association may sue or be sued in the name of the Chairman as per provisions laid down under Section 6 of the Societies Registration Act, 1860, as applicable to the Union Territory of Delhi. Amendment : (Alteration, Extension or Abridgement)

24. Of 'Purposes' (Aims and Objects) or change of name, Section 12 and 12 (A) of the Societies Registration Act of 1860 as applicable to the Union Territory of Delhi. The amendment in Memorandum shall be made under this section.

Application of the Act: 25. All the provisions under all the sections of the Societies Registration Act of 1860 as applicable to the Union Territory of Delhi shall apply to this Association.

Functions & Duties:

1. to provide and arrange facilities in dissemination of useful knowledge, exchange of ideas, views and information on subjects of common interest to hand loom organisations;

2. to assist member units in infrastructural development, preparation of profile and feasibility reports for establishment of processing facilities etc, transfer and development of hand loom technology including the holding of training camps, seminars etc. ;

3. to co-ordinate between various developmental agencies for projects and to provide information and assistance for members seeking aid from National and International agencies;

4. to co-ordinate participation of Member units in national and international Expos;

5. to co-ordinate and defuse useful knowledge to the member units towards marketing of hand loom products;

6. to co-ordinate and assist for the exchange of handloom goods amongst constituent units, arrange Buyer-Seller Meets, and assist in the settlement of accounts thereof;

7. to collect information regarding hand loom activities including market surveys and research and work as a Data Bank for the constituent units;

10 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

8. to assist the constituents in recruitment of managerial technical and accounting personnel;

9. to undertake publicity for the handloom sector in India & abroad;

10. to work for legislative and other safeguards for protection of handloom industry;

11. to evolve systems of coordination of quality control for handloom products;

12. establishment of hand loom complexes;

13. to seek representation for the Association on the various committees, bodies, delegations, teams etc. set up by the Central or the State Governments in connection with the handloom ;

14. to help establish linkages with national and international organisations for marketing of hand loom products;

15. to take up welfare schemes for the handloom sector;

16. to generally do all other things incidental to the attainment of the above objectives.

17. Supply of handloom goods to ministries/departments/agencies of Government of India on Single Tender System basis.

In Pursuance of the decision of the Government of India for the purchase of hand loom fabrics for Central Government use on the basis of Single Tender System, the following arrangements have been approved vide OM No.4/2/88- DCH/M&E dated 29th April, 1998 issued by the Development Commissioner (Handlooms), Ministry of Textiles, Govt. of India:

Purchase of hand loom goods for use by Central Govt. Ministries / Departments / Agencies will be limited only to the handloom units notified by the Development Commissioner for Handlooms, Government of India, Ministry of Textiles. Purchase of hand looms goods by Central Govt. Ministries / Departments / Agencies from private sources is not permitted. ACASH will act as the nodal agency for the supply of hand loom goods to be purchased by Central Government Departments / Agencies, whether directly or through the Directorate General of Supplies and Disposals, on Single Tender System basis. The Directorate General of Supplies and Disposals (DGS & D) / Department of Supply and other purchasing Departments / Agencies of Central Government shall place indents

11 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001. regarding their requirement of handloom items with ACASH. Indenting procedures for these purchases through Single Tender System will be communicated separately.

The OM No.4/2/88-DCH/M&E dated 29th April, 1988 issued by the Development Commissioner (Handlooms) is the guiding document in this regard.

18. Organising of and participation in national and international handloom expos/BSMs to provide marketing platform to the national and state level handloom corporations and state handloom cooperative societies.

12 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

MANUAL NO.(II): THE POWERS AND DUTIES OF ITS OFFICERS AND EMPLOYEES

S. Name of the Designation Powers & Duties No. Officer/Employee 1 Shri B.K. Sinha, Chairman 1. The Chairman shall act as the Head of the Development Association. Commissioner for Handlooms 2. The Chairman shall preside over all the meetings of the Executive Committee and the General Body of the Association. 3. The Chairman shall ensure implementation of the decisions of the Executive Committee and the General Body. 4. The Chairman shall nominate two Vice-Chairmen of the Association. One, i.e. Vice Chairman-I, shall be an Additional Development Commissioner (Handlooms)/Joint Development Commissioner (Handlooms)/Deputy Development Commissioner (Handlooms) and the other, i.e. Vice-Chairman-II, shall be from the constituent members of the Association for a period of two years.

5. In case an important and urgent matter arises in between the meetings of the Executive Committee, the Chairman may obtain the opinion of the Committee by circulation or if the matter is of utmost urgency the Chairman shall take a decision in his discretionary powers and intimate the same to the Members of the Committee in writing. It will also be reported to the Executive Committee at its next meeting.

6. Chairman is authorized to sign and undertake loan from the Bank and other sources.

7. The Chairman has the power to nominate a member of the Executive Committee to conduct the affairs of the Association, when he and the Vice- Chairmen are unable to carry on the same for any reason, or during their absence on leave.

8. The Chairman shall also exercise all such powers and functions which the Executive Committee may vest in him or delegate to him.

9. Powers to sign cheques – above Rs.15.00 lacs, jointly with the Secretary of the Association.

10. To write off losses due to theft, fraud or negligence – up to Rs.5000/- in each individual case.

13 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

S. Name of the Designation Powers & Duties No. Officer/Employee

11. Power to sanction educational tours /trainings of all officers and employees of ACASH.

12. Power to appoint attorneys/solicitors and advocates and sanction of legal charges - to appoint any person to be the attorney for ACASH for such purposes and with such powers, authorities and discretion and for such period and subject to such conditions as the chairman may from time to time think fit. The scales of legal charges should not normally be higher than the rates prescribed by the high courts/supreme court of India. Any deviation in this case should be brought to the notice of following E.C. Meeting.

13. Power to sanction expenditure on ceremonial occasions - above Rs.1000/-.

14. Power to purchase books and periodicals – above Rs.500/-.

15. Power to purchase printing and stationary items– above Rs.10,000/- in each case.

2 Shri Manoj Singh, Vice- 1. The Vice-Chairman-I shall preside over the Joint Development Chairman-I meeting of the Executive Committee/the General Commissioner for Body in the absence of the Chairman. Handlooms 2. He shall exercise the powers of the Chairman when the Chairman is unable to carry on his responsibilities for whatever reason including his absence on leave. 3 Shri M. Madan Vice- 1. In the absence of both the Chairman and the Gopal, Managing Chairman-II Vice-Chairman-I, the Vice-Chairman-II shall Director, Karnataka exercise the powers of the Chairman. Handloom Development Corporation 4 Shri Satyan Sharda Secretary 1. The Secretary is the Chief Executive Officer of the Association and shall exercise such powers and duties as may be delegated to him by the Executive Committee and the Chairman of the Association. 2. The Secretary shall function as the treasurer of the Association. 3. He is to get the Minutes of the Executive Committee and the General Body recorded.

4. He is to maintain the accounts as required by the General Body and the Rules and Regulations of ACASH.

14 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

S. Name of the Designation Powers & Duties No. Officer/Employee

5. He is to submit reports/returns to government authorities as may be necessary under any enactments for the time being in force.

6. He is the custodian of the property of the Association.

7. To convene the Meeting of the Executive Committee in the ordinary course. He shall, however, obtain the Chairman's instructions in regard to: (i) Drawing up the Agenda; and (ii) Fixing the date and venue for the Executive Committee meeting.

8. To convene a meeting of the Executive Committee, if so directed by the Chairman or on the request in writing by more than half the number of Executive Committee members.

9. To represent the Association in law suits/Government Departments/local bodies, etc.

10. To carry out any other official work of the Association that the Chairman may allot.

11. To invest any of the money of the ACASH not immediately required for the purpose thereof in fixed deposit and for renewal of FDR – such FDRs and its renewal shall be brought to the notice of the VC and Chairman once in three months. Statement prepared during quarterly internal audit can also serve the purpose. Any withdrawal of such FDR before or on maturity shall be operated with the approval of the Chairman.

12. Powers to sign cheques – (i) up to Rs.15.00 lakhs if one of the Deputy Secretaries is not available due to some reason (otherwise, cheques up to Rs.15.00 lakhs are signed by the two Deputy Secretaries), (ii) above Rs.15.00 lakhs, jointly with the Chairman.

13. Purchase of fixtures and furniture – upto Rs.15,000/- (subject to overall budgetary allocation).

15 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

S. Name of the Designation Powers & Duties No. Officer/Employee

14. To write off losses (but not due to theft, fraud or negligence including bad debt) – up to Rs.500/-.

15. Power to sanction Traveling Expenses of the officers and employees under him.

However, for travels undertaken by non- officials/non-office bearers of ACASH, prior approval of Chairman is necessary. The information of such cases is required to be furnished to the following E.C. Meeting.

16. Engagement of daily wages/casual workers due to exigencies of work – up to 3 months (as per Government approved rates). Appointment beyond one month to be brought to the notice of the Chairman).

17. Power to grant of advance salary of all officers and employees under him.

18. Cancellation Charges in respect of air/rail and hotel booking, etc., - such cancellation should have been necessitated on account of exigencies of ACASH business or other exceptional circumstances such as sudden illness, sickness, bereavement, etc., of the employee concerned.

19. Power to sanction festival advance - as per central government rules.

20. Power to sanction installation/shifting of telex machine and incurring expenditure thereon including maintenance.

21. Power to sanction prepayment for Franking Machine Unit.

22. Power to sanction expenditure on telex, telegram, mail and other communication media.

23. Power to grant advance for medical treatment.

24. Power to grant leave.

25. Power to grant special casual leave - to grant special casual leave to employees, in circumstances :-(i) where employee is prevented from attending to duty due to causes such as riots, curfew, disruption of public transport system, natural calamity, etc., (ii) participating in sports, etc., events in the state/national level on behalf of ACASH, (iii) in

16 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

S. Name of the Designation Powers & Duties No. Officer/Employee connection with family planning programme.

26. Power to act as controlling officer for the official vehicle/machinery and to incur expenditure on repair and maintenance.

Where, however, vehicle of ACASH is utilized for use by other officials/organizations, such cases should be brought to the notice of the Chairman and proportionate recovery be affected from such organizations.

27. Power to santion expenditure on ceremonial occasions – upto Rs.1000/-.

28. Liveries – full powers as per norms prescribed under central government rules.

29. Purchase of books and periodicals – up to Rs.500/- in each case.

30. Grant of increments to officers and employees under him.

31. Permission to cross efficiency bar.

32. Power to authorise officers and employees under him to travel by a class higher than that allowed under ACASH TA rules in special circumstances.

33. Power to incur expenditure on repair and maintenance of vehicles – upto Rs.1000/- each case.

34. Power to incur expenditure on printing & stationary – up to Rs.10000/- in each case.

35. Power to incur expenditure on postal and telegraph charges.

36. Power to incur expenditure on repair and maintenance of machinery/equipment other than machinery and equipment of capital nature.

37. Power to incur expenditure on telephone charges.

38. Power to release payments to member supplying agencies on receipt of payments from the indentors – above Rs.15.00 lacs. STS division (should have concurred on the file and recommended the release of payment after scrutiny of necessary documents.

39. To call an Extra – Ordinary General Meeting after receiving a written request from more than

17 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

S. Name of the Designation Powers & Duties No. Officer/Employee one-third members of the Association within thirty days of the date of receipt of the request.

40. Public Information Officer (PIO) of ACASH. 5 Shri K. Balakishan Dy. Secretary Head of the following divisions in ACASH:

1. Single Tender System (STS) for handloom supplies.

2. Exhibitions.

3. Personnel Administration.

Also, the Assistant Public Information Officer (APIO) of the Association.

Powers & Duties:

1. Powers to sign cheques – above Rs.5.00 lacs and up to Rs.15.00 lacs along with the second Dy. Secretary.

2. Petty contingencies – up to Rs.2500/- for expenses pertaining to the business of handloom supplies and administration but within the overall budgetary allocation against this head.

3. Granting approval for release of payments to member supplying agencies on receipt of payments from the indentors under Single Tender System- up to Rs.15.00 lacs. (However, such approval is granted only when the STS division has examined the matter and recommended the release of payment after scrutiny of necessary documents).

4. Release of salary – full powers as per approved salaries for all employees, if the Deputy Secretary (Finance & Accounts) is not available for some reason. 6 Mrs. Radha M. Dy. Secretary Head of the following divisions in ACASH: Kumar 1. Finance & Accounts Division.

2. General Branch.

Powers & Duties

1. Powers to sign cheques – above Rs.5.00 lacs and up to Rs.15.00 lacs along with other Dy. Secretary.

2. Petty contingencies – up to Rs.2500/- for expenses pertaining to accounts and exhibitions but subject to overall approved budgetary allocation.

18 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

S. Name of the Designation Powers & Duties No. Officer/Employee 3. Release of payments to member supplying agencies on receipt of payments from the indentors under Single Tender System- up to Rs.15.00 lacs. (However, the payments are released only when the STS division has examined the matter and recommended the release of payment after scrutiny of necessary documents).

4. Release of salary – full powers as per approved salaries for all employees.

7 Shri Abdul Rehman Senior 1. Assists the Dy. Secretary (KB) in matters relating Technical to handloom supplies under Single Tender System. Officer 8 Mrs. Ritu Bahl Senior 1. Assists the Dy. Secretary (KB) in matters relating Malhotra Business to exhibitions. Promotion Officer 9 Shri K.G. Singhal Accounts Assists the DS(F&A) in matters relating to finance, Officer accounts & general administration; assists the Deputy Secretary (K. Balakishan) in personnel administration and assists the Deputy Secretary (K. Balakishan) in exhibition matters.

1. Powers to sign cheques – up to Rs.5.00 lacs, jointly with any of the Deputy Secretaries/Secretary.

2. To act as controlling officer for TA claims (as per eligibility and rule of ACASH).

3. Power to reimburse the medical expenses (as per eligibility and rule of ACASH).

4. Telephone charges (Residence) (as per eligibility and rule of ACASH).

5. Release of payments to member supplying agencies: Up to Rs.5.00 lakhs on receipt of payments from the indentors after the recommendation of the STS division.

6. Payment of charges for leased accommodation (as per the rules framed by the EC).

10 Shri Pallab Talukdar Technical Assists the Senior Technical Officer. Assistant 11 Shri Begraj Singh Accountant Presently, on one year deputation to Kalawati Saran Bhati Child Hospital, New Delhi. 12 Shri Ravi Sharma Assistant Assists Deputy Secretary (K. Balakishan) in exhibition matters 13 Shri S.Devanand Personal PA to Dy. Secy (K. Balakishan) Assistant

19 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

S. Name of the Designation Powers & Duties No. Officer/Employee 14 Mrs. Jayavalli Personal Presently working in the Office of the Development Assistant Commissioner for Handlooms 15 Mrs. Geeta Marwah Stenographer PA to Senior Technical Officer 16 Shri M. Manoharan Cashier Handling cash, bank and related matters. 17 Shri R.P. Sampath Telex Operator Assists the Accounts Officer in exhibition and general administration related matters. 18 Shri Shashi Bhushan LDC Assists the Technical Assistant. 19 Shri H.S. Rawat LDC Typing of bills raised on indentors like the Railways, Defence, etc. 20 Shri Bhavnesh Stenographer PA to Deputy Secretary (Finance & Accounts) Malhotra 21 Ms. Meenakshi Stenographer PA to Secretary Bhardwaj 22 Shri Abdul Rehman Driver Driver to Chairman Beg 23 Shri Raj Kumar Driver Driver to VC-I 24 Shri Ram Kumar Driver Driver to Secretary 25 Shri Harikishan Chowkidar Reports to Accounts Officer 26 Shri J.P. Kothari Peon Handles the Receipt & Despatch desk 27 Shri Dandapani Peon Attached to the STS division Swain 28 Shri Baijnath Prasad Peon Attached to the Accounts Division. 29 Shri Kundal Ram Peon Attached with the Secretary & Dy. Secretary (K. Balakishan)

20 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

MANUAL NO.(III) THE PROCEDURE FOLLOWED IN THE DECISION MAKING PROCESS, INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY

1. Handloom supplies to central government ministries/departments/ PSUs under Single Tender System:-

S.No. Procedure followed in the decision making Channels of supervision process with respect to handloom supplies and accountability 1 Calculation of the prices of handloom The calculations of the items:- The prices of handloom items to be prices of different handloom supplied by ACASH on Single Tender System items are finalized at the are calculated by ACASH. For this purpose, level of the Pricing Sub- every year, before March, ACASH writes letters Committees. to various supplying agencies who have supplied different items in the preceding year to submit their cost input data. On receipt of the data, the meetings of the three pricing sub- committees constituted for calculation of the prices of different items are called and the cost input data received is placed before the committees. The committees examine the data and calculate the prices of different items. 2 Fixation of Provisional and Final Prices of the handloom items:- The recommendations of the pricing sub-committees of ACASH are forwarded to the D.C. (Handlooms), Ministry of Textiles, Govt. of India for their examination of the data and if found ok, for onward submission to the Cost & Accounts Branch, Department of Expenditure, Ministry of Finance for recommendation of the provisional as well as the final prices of the items. The Cost & Accounts Branch may also call for the costing data directly from the supplying agencies and recommend the prices to the D.C. (Handlooms) independent of the recommendations of ACASH. The prices so recommended by the CAB, if found alright by the D.C. (Handlooms) are then notified by the Office of the D.C. (Handlooms). The prices so fixed become the fair and final prices for the supplies effected in the preceding years and they are also taken as the provisional prices for release of the payments to the supplying agencies in respect of their future supplies, till the time the fair and final prices of the future supplies are also notified by the Office of the D.C. (Handlooms). After issuance of the price notification, ACASH quotes those prices as the provisional prices for future supplies. 3 Placement of the supply order on the Orders with value up to agencies:- After receipt of tender inquiry, Rs.50.00 lacs will be decided ACASH submits its tender, giving willingness to at the level of the Purchase supply, details of the colour, size, Committee headed by the specifications, variety, quantity, inspection, Secretary (ACASH) and in

21 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

S.No. Procedure followed in the decision making Channels of supervision process with respect to handloom supplies and accountability warrantees, etc., of the item within the due date his absence the Vice- as mentioned in the tender inquiry. The price, Cahirman-I. as fixed by the Ministry of Textiles is also For orders above Rs.50.00 mentioned. The order is placed before the lacs, the purchase Purchase Committee of ACASH within three committee recommendations working days of the receipt of the order. The are put up to the Chairman Purchase Committee, in its meeting, examines for his approval. certain parameters like, it sees as to how many member agencies have given their express consent to manufacture that item; what is their loomage and production capacity to manufacture that item; what is their past performance in supplying that item, i.e., have they defaulted in the past or not or delays, etc.; how much quantity of the same item is pending with them; how far they located from the consignee, etc. On the basis of these informations and variables, the Purchase Committee places the order on one or two or more suitable member agencies within three days. If a supplying agency is unable to complete the supplies within time schedule mentioned in the supply order, the orders may be shifted to the other suitable agency. 4 Release of the payments:- On completion of Secretary (ACASH) is the the supplies, which may be a part of the total supervisory authority. quantity, the supplying agency submits the bills along with such documents as inspection note, delivery challan, lorry receipt, handloom certificate, acceptance certificate, etc. in ACASH and then if all documents are complete, ACASH processes that bill within three working days from the date of the receipt and forwards the bill to the paying authority of the concerned indentor. As and when the payment is received, ACASH is to release the payment to the concerned supplying agency within three working days from the receipt of the payment.

2. Organising National and International Exhibitions/ Expos/Buyer-Seller Meets

S.No. Procedure followed in the decision making Channels of supervision and process with respect to organizing the accountability handloom events 1 Drawing up of the Calander of the Events: With the approval of the Every year, the Office of the D.C. Handlooms Chairman(ACASH)/Executive asks ACASH to submit its calendar within a Committee and submits its date mentioned in the letter. ACASH draws proposals to the Office of the its schedule of the events of national level D.C. Handlooms. If the expos, special national expos, regional Executive Committee is not to handloom expos, etc. with the approval of the be held within the date by Chairman (ACASH)/Executive Committee and which the proposal is to be

22 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

S.No. Procedure followed in the decision making Channels of supervision and process with respect to organizing the accountability handloom events submits its proposals to the Office of the D.C. submitted, then the schedule Handlooms. If the Executive Committee is not is approved by the Chairman to be held within the date by which the and ratified by the Executive proposal is to be submitted, then the schedule Committee in its next meeting. is approved by the Chairman and ratified by the Executive Committee in its next meeting.

2 Approval of activities, budget and Secretary (ACASH) puts up committees connected with the Event:- the schedule of activities and Approval of the Chairman is obtained the budget theiragainst, regarding all the activities connected with the composition of the committees event like hiring of contractors, publicity and the procedure to be agency, miscellaneous activities, cultural followed in selection of the activities, security etc., and budget participants, contractors, theiragainst. The Chairman’s approval is also publicity agency, etc. to the obtained regarding composition of the Chairman. committee (s) for selection of the participants, publicity agency, contractor, security agency, etc., for overall supervision of the event and the above mentioned agencies; number of stalls to be put up, etc.

3 Selection of participants, contractor, Supervision is of the publicity agency, security agency, etc.:- designated committee. Letters are sent to all the State Directors incharge of handlooms and the MDs/CEOs of the national and state level handloom corporations and state handloom cooperative societies to submit their willingness within a time frame set out in the letter, alongwith a proforma, terms & conditions and a participation fee, the amount of which is determined depending upon the number of participants and the budget allocated by the D.C. Handlooms. All concerned are requested to recommend the names of suitable handloom organizations/NGOs adhering to the guidelines, within the time limit. The number of participants that they should recommend, is also mentioned. The number of participants is determined by the guidelines issued by the Office of D.C. Handlooms from time to time, for national/special/regional expos. The Committee, then examines their documents and selects the suitable participants on first come first serve basis. The contractor and publicity agency can be selected through open/limited tender or from the empanelled list with the approval of the Chairman and security agency on the basis of its past experience in ACASH expos.

23 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

S.No. Procedure followed in the decision making Channels of supervision and process with respect to organizing the accountability handloom events 4 Allotment of stalls to the participants:- The Supervision is of the stalls are allotted by the committee on the designated committee. basis of a lottery system whereby all selected participants are asked to pick up a slip on which their stall number is mentioned.

5 Supervision of the event and the Supervision is of the contractor, publicity agency and the designated committee. security agency: The committee, from time to time, makes surprise rounds to ensure that no product other than the handloom product is being sold and the agencies stick to the products of their states only and the defaulters are penalized by way of debarring them from participation in the event for the remaining duration and for future events. The States Directors/MDs are also informed of this. The committee also assesses the performance of the contractor, the publicity agency and the security agency and records its observations.

3. The Administrative & Financial Matters:- The highest decision making authority is the Executive Committee. The decisions pertaining to the membership of ACASH, the approval of the Budget for a particular year, appointment and dismissal of the employee of the society and their remunerations, the appointment of the auditors, acquisition and disposal of assets, raising of finances required by the society, establishing and regulating any branches/agencies of the society at any place in India and discontinuing the same, accepting, receiving, purchasing, taking on lease or hiring or acquiring of selling of any movable or immovable property, etc., are taken by the Executive Committee which is chaired by the Chairman and comprises two Vice-Chairmen and seven members from among the constituent members as nominated by the Chairman (ACASH). In all these matters, the Executive Committee is guided by either the Memorandum of Association and Rules & Regulations or other guidelines framed by it. For example, the Executive Committee may decide that the appointment of an employee in the Association may be by circulation of the post to member agencies, government departments, newspaper advertisements, etc.

24 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

By and large, the items of regular use are purchased from the Government Bodies like Kendriya Bhandar/Super Bazar subject to their availability. In case of non-availability of the required item in Kendriya Bhandar/Super Bazar, a minimum of three quotations are called for and in accordance with the delegations of power the decision is taken either at the level of Secretary (ACASH) or the Chairman/Executive Committee.

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25 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

MANUAL NO.(IV): THE NORMS SET FOR THE DISCHARGE OF ITS FUNCTIONS

1. Handloom supplies under Single Tender System:

In Pursuance of the decision of the Government of India for the purchase of hand loom fabrics for Central Government use on the basis of Single Tender System, the following arrangements have been approved vide OM No.4/2/88- DCH/M&E dated 29th April, 1998 issued by the Development Commissioner (Handlooms), Ministry of Textiles, Govt. of India:

The Association of Corporations and Apex Societies of Handlooms (ACASH), Handloom Pavilion, Gate No.2, Pragati Maidan, New Delhi 110001 will act as the nodal agency for the supply of hand loom goods to be purchased by Central Government Departments / Agencies, whether directly or through the Directorate General of Supplies and Disposals, on Single Tender System basis. The Directorate General of Supplies and Disposals (DGS & D) / Department of Supply and other purchasing Departments / Agencies of Central Government shall place indents regarding their requirement of handloom items with ACASH. Indenting procedures for these purchases through Single Tender System will be communicated separately.

(i) As per the OM No.4/2/88-DCH/M&E dated 29th April, 1988 issued by the Development Commissioner (Handlooms), all Handloom Textiles items being purchased / to be purchased by Central Government Ministries / Departments / Agencies shall be indented / procured only on hand loom specifications fixed by Bureau of Indian Standards.

(ii). As per the OM No.4/2/88-DCH/M&E dated 29th April, 1988 issued by the Development Commissioner (Handlooms), the prices of handloom items to be

26 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001. supplied by ACASH on Single Tender System shall be calculated by ACASH and fixed by the Ministry of Textiles by associating a representative of the Cost & Accounts Branch, Department of Expenditure, Ministry of Finance. In pursuance of this, every year before March, ACASH’s pricing sub-committees calculates the prices of different handloom items on the basis of the data submitted by the supplying agencies who have supplied a particular item in the last year. These recommendations are then forwarded to the Office of the D.C. Handlooms for their examination and fixation of the final prices by associating the Cost & Accounts Branch, Department of Expenditure, Ministry of Finance.

(iii). A Committee comprising representatives of Ministries of Defence, Supply, Industry and Finance with Development Commissioner for Handlooms as the Convener shall be set up for periodical review of the progress of this scheme and for resolving difficulties that may arise in its implementation.

(iv) Norms for submission of tender

After receipt of tender inquiry from a central government department/PSU, etc., ACASH submits its tender, giving willingness to supply, details of the colour, size, specifications, variety, quantity, inspection, warrantees, etc., of the item within the due date as mentioned in the tender inquiry. The price, as fixed by the Ministry of Textiles is also mentioned.

(ii) Norms for placement of the order

A. Placement of the order before the Purchase Committee: As and when, the order is received from the indentor against the tender inquiry submitted by ACASH, the order is placed before the Purchase Committee of ACASH within three working days of the receipt of the order. The Purchase Committee, in its meeting, examines certain parameters like, it sees as to how many member agencies have given their express consent to manufacture that item; what is their loomage and production capacity to manufacture that item; what is their past performance in supplying that item, i.e., have they defaulted in the past or not or delays, etc.; how much quantity of the same item is pending with them; how far they located from the consignee, etc. On the basis of these informations and variables, the Purchase Committee places the order on one or two or more suitable member agencies within three days.

27 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

B. Norms for placement of the order on the member agencies: The order is then placed on the agencies within seven working days from the date of the receipt of the order. The order can be placed only on that handloom agency which has been notified by the D.C. Handlooms for handloom supplies under Single Tender System through ACASH.

(v) Acknowledgement of supply order by the supplying agency:- The agency has to acknowledge the receipt of the order within 10 days from the date of placement of the supply order, failing which ACASH presumes that the supply order with all its terms & conditions including the delivery schedule has been accepted by the concerned agency.

(vi). Shifting of the order:- If a supplying agency is unable to complete the supplies within time schedule mentioned in the supply order, the orders are sometimes shifted also to the other suitable agency.

(vii) Raising of the bill:- On completion of the supplies, which may be a part of the total quantity, the supplying agency submits the bills along with such documents as inspection note, delivery challan, lorry receipt, handloom certificate, acceptance certificate, etc. in ACASH and then if all documents are complete, ACASH processes that bill within three working days from the date of the receipt and forwards the bill to the paying authority of the concerned indentor.

(viii). Receipt of the payment by ACASH;- As and when the payment is received, ACASH is to release the payment to the concerned supplying agency within three working days from the receipt of the payment.

2. Organising National and International Exhibitions/ Expos/Buyer- Seller Meets

(i) Drawing up of the Calander of the Events: Every year, the Office of the D.C. Handlooms asks ACASH to submit its calendar within a date mentioned in the letter. ACASH draws its schedule of the events of national level expos, special national expos, regional handloom expos, etc. with the approval of the Chairman (ACASH)/Executive Committee and submits its proposals to the Office of the D.C. Handlooms. If the Executive Committee is not to be held within the date by which

28 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001. the proposal is to be submitted, then the schedule is approved by the Chairman and ratified by the Executive Committee in its next meeting.

(ii). Allotment of the Events by the D.C. Handlooms:- The Office of the D.C. Handlooms, then examines the proposal at their end and allots the event(s).

(iii). Duration and place of the event:- This is decided by the Office of the D.C. Handlooms.

(iv). Funding Pattern of the events:- The Office of the D.C. Handlooms issues guidelines in this regard from time to time. The funding pattern contains as to what will be the share of the D.C. Handlooms regarding infrastructure, electricity, publicity, etc. and what will be the share of the implementing agency like ACASH. These guidelines are strictly adhered to. If ACASH reckons that for the success of the event, extra expenditure is required for which the Office of the D.C. Handlooms will either not give any fund or give limited funds, then appropriate amount is collected from the participants.

(v). Approval of activities, budget and committees connected with the Event:- Approval of the Chairman is obtained regarding all the activities connected with the event like hiring of contractors, publicity agency, miscellaneous activities, cultural activities, security etc., and budget theiragainst. The Chairman’s approval is also obtained regarding composition of the committee (s) for selection of the participants, publicity agency, contractor, security agency, etc., and for overall supervision of the event and the above mentioned agencies. If the national expo is to be organized at Dilli Haat, New Delhi, the approval is taken for participation of about 135 agencies and if the expo is to be organized at the Handloom Pavilion, Prgati Maidan, New Delhi approval is taken to allow participation of about 40 agencies, with a maximum of 50.

(vi). Selection of participants, contractor, publicity agency, security agency, etc.,:- Letters are sent to all the State Directors incharge of handlooms and the MDs/CEOs of the national and state level handloom corporations and state handloom cooperative societies to submit their willingness within a time frame set out in the letter, alongwith a proforma, terms & conditions and a participation fee, the amount of which is determined depending upon the number of participants and the budget allocated by the D.C. Handlooms. All concerned are requested to

29 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001. recommend the names of suitable handloom organizations/NGOs adhering to the guidelines, within the time limit. The number of participants that they should recommend, is also mentioned. The number of participants is determined by the guidelines issued by the Office of D.C. Handlooms from time to time, for national/special/regional expos. The Committee, then examines their documents and selects the suitable participants on first come first serve basis.

(vii). Allotment of stalls to the participants:- The stalls are allotted by the committee on the basis of a lottery system whereby all selected participants are asked to pick up a slip on which their stall number is mentioned.

(viii). Supervision of the event and the contractor, publicity agency and the security agency: The committee, from time to time, makes surprise rounds to ensure that no product other than the handloom product is being sold and the agencies stick to the products of their states only and the defaulters are penalized by way of debarring them from participation in the event for the remaining duration and for future events. The States Directors/MDs are also informed of this. The committee also assesses the performance of the contractor, the publicity agency and the security agency and records its observations.

(ix) Submission of the Accounts/Evaluation Report: Within 30 days from the date of the conclusion of the event.

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30 ASSOCIATION OF CORPORATIONS & APEX SOCIETIES OF HANDLOOMS (ACASH) Handloom Pavilion, Near Gate No.2, Pragati Maidan, New Delhi-110001.

Manual No.(v): THE RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS, HELD BY IT OR UNDER ITS CONTROL OR USED BY ITS EMPLOYEES FOR DISCHARGING ITS FUNCTIONS

1. Memorandum of Association and Rules & Regulations

The Memorandum of Association

1. Name of the Society, ASSOCIATION OF CORPORATIONS AND APEX SOCIETIES OF HANDLOOMS (ACASH) Hereinafter called the 'ASSOCIATION'.

2. The Registered Office of the Association shall be situated in the Union Territory of Delhi and at present will be Handloom Pavilion, Near Gate No.1, Pragati Maidan, Bhairon Marg, New Delhi-110 001.

3. The aims & objectives for which the Association is established are: