COMMUNITY COUNCIL CYNGOR CYMUNED PONTHIR 8th August 2014 Dear Councillor, You are summoned to attend a meeting of Ponthir Community Council to be held on 13th August 2014 at 7.00pm at Ponthir District Sports Club. Members of the Press and public are welcome. Yours Sincerely,

Mrs. Karen Price Clerk Agenda 1. Present

2. Apologies

3. Declarations of Interest

4. To consider matters raised by the members of the public present (N.B. Such matters will be reported upon by the Clerk at the next meeting, where appropriate)

5. To receive residents comments regarding CBC’s decision to create meadowland areas in Ponthir. (10 Mins)

6. To receive a report from Cllr. Huw Bevan. (5 Mins)

7. To receive a written report from Gwent Police.

8. To approve the minutes of the Meeting held on 9th July 2014.

9. Matters Arising from the Meeting held on 9th July 2014

10. Planning a. To note that planning a lication T e illows am ane ont ir was not received y ont ir CC rior to TCBC’s a roval. To consider the following planning applications: b. 14/P/00369 Existing bungalow extended with new floor added & new access at Byways, Caerleon Road, Ponthir, , Torfaen, NP18 1GX c. 14/P/00367 Replacement smoking shelter at Star Inn, Caerleon Road, Ponthir, Newport, NP181GZ

11. Finance and Accounts a. Balance of Direct Plus Account as at 31st July 2014 = £23,517.37

b. To approve the Annual Return for the year ending 31st March 2014

c. To approve and sign a direct debit mandate for future SWALEC bills.

Agenda for Extraordinary Meeting held on 13th August 2014 Page 1 of 4 d. Authorisation of Cheques i. K Price (Stationery £5.00, Ink £17.50, Gift Vouchers – Logo Competition £50.00 ) = £72.50 ii. Information Commissioners Registration = £35.00

e. To Approve Cheques already Paid i. One Voice (FOI Training) = £30.00 ii. Torfaen CBC (NI Contributions) = £29.90

f. To Note Standing Order Payments i. TCBC ( Clerk’s Salary) on 2 th July 2014

12. To receive the following information: a. An update on the next edition of the Community Council Newsletter. b. An update on the Community Council Website c. An update on the Playground Project d. An u date on Jo n Car enter’s intention to retire and t e future of t e village s o . e. An update following the meeting earlier in the year with Jacqui Rue, TCBC f. An update on the recently installed gate in the C ildren’s lay Area g. An update on the work to be done to the Village Benches

13. Afon Llwyd Greenway a. To discuss how the Community Council can support the possible extension of this route. b. To consider the Campaign for Safer Streets – Sustrans (E-mail)

14. To note the display of shrubs created by a resident in the Longbridge garage area.

15. To receive a report from a meeting of the Llanfrechfa Village Association and to consider the installation of a community library in the Telephone Kiosk, Tram Lane. 16. To review Community Council’s diary procedures for July/September 2014.

17. To consider the following grant applications: a. Ponthir Football Club b. Ponthir Friends for Life Community Hub (Previously Age Concern – Ponthir) c. Ponthir District Sports Club d. Torfaen Community Transport e. Ponthir Brownies f. Gwent Association of Voluntary Organsiations - Gwent Best Kept Village Competition

18. Correspondence Received a. Individual Electoral Registration – TCBC b. Armed Forces Day 28th June 2014 - Cwmbran CC c. lanning Aid ales - A d. WW1 centenary services – CC e. Tackle Rural Fuel Poverty – OVW f. HMRC – Real Time Information Return Agenda for Extraordinary Meeting held on 13th August 2014 Page 2 of 4 g. Invitation for Chair to attend Civic Service 19th July – Town Council h. Invitation for Chair to attend Civic Service 22md June – Torfaen CBC i. Welsh Government Nature Fund – OVW j. Invitation for Chair to attend Poet of Pontypool Presentation Evening – Pontypool CC k. Dwr Cymru Welsh Water – Wastewater Upgrade Scheme – Hafod Road, Ponthir l. Annual Report of the Public Services Ombudsman for Wales m. Aneurin Bevan CHC Review of Unscheduled Care Services n. Green Growth Wales – OVW o. Wales Green Energy Awards - OVW p. Complaints Handling for Front Line Staff - e Learning Training package – OVW q. Code of Practice on Workforce Matters – OVW r. Invitation for Chair to attend t e ayor’s C arity Movie Premier Screening Night – Thursday 17th July 2014 s. The State of Coalfield Areas – OVW t. nvitation for ominations - Birt day onours 2 - OVW u. Newsletter from Gwent Police – OVW v. Invitation for the Chair to attend the official Opening of the Curry Lounge 14th July – Mayor of Torfaen w. Lights Out 4th August 2014 – TCBC x. E-mail from a resident concerning the future of the village shop y. E-mails from residents concerning the meadowland proposals in Candwr Park. z. Overgrown Public Rights of Way at rear of Ponthir Health Centre, Ponthir Community – Residents e-mail aa. E-mail from a resident concerning non delivery of Community ewsletter bb. Removal of surplus secondary school places in the south of Torfaen - Availability of Objection Report - TCBC (E-mail) cc. Pontnewynydd Primary School, Pontypool - Availability of Objection Report – TCBC dd. Homes for Wales Update - 11 July ee. Fly-tipping Action Wales u date ff. Torfaen deas eo le laces id - at ering interested arties for stake older ma ing gg. ayor’s C arity olf Day – Friday 22nd August 2014 hh. Mayor’s Day at t e Races – Monday 25th August 2 ii. T e m udsman s Case ook - ssue - OVW jj. Invitation for Chair to attend WWI Centenary Commemoration Service on Monday 4th August - TCBC kk. eo le’s ostcode Trust - Small Grants – OVW ll. Funding Update – OVW mm. T e atients oice ews Bulletin - Aneurin Bevan Community Health Council nn. Be Independent – Torfaen Local Service Board oo. Play For Wales summer newsletter pp. ato Summit Briefing and resentation - Gwent Police

19. To consider the following consultations a. Improving the availability of allotments and community gardens b. Reforming Local Government White a er

Agenda for Extraordinary Meeting held on 13th August 2014 Page 3 of 4 20. Date of the Next Meeting To confirm that the next Meeting of the Council will be held on Wednesday 10th September 2014 at 7.00pm at Ponthir District Sports Club.

This document is available on our website www.ponthircommunitycouncil.gov.uk A copy of this document could be made available in Welsh. Please contact us on the telephone number or e-mail below/Mae dogfen yma yn ar gael mewn gwefan ni www.ponthircommunitycouncil.gov.uk Mae copi or ddogfen hon ar gael yn Gymraeg. Cysylltwch a ni ar y rhif ffôn neu drwy e-bost isod. Telephone/ Ffôn: 07971948351 E-Mail/ E-bost: [email protected]

Agenda for Extraordinary Meeting held on 13th August 2014 Page 4 of 4