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B2022 CGA Newsletter April 2021 NEWSLETTER APRIL 2021 Birmingham2022.com #B2022 BIRMINGHAM 2022 COMMONWEALTH GAMES MESSAGE... …from John Crabtree …from Ian Reid Welcome to our latest newsletter. Welcome to the latest CGA newsletter, providing you with information about our progress on organising Birmingham 2022. I am very pleased to advise you that there are two new board members for Birmingham 2022, as Ama Agbeze As well as updates from key departments such as security, the and Geoff Thompson were recently appointed by Oliver villages team and transport, you will also find some information Dowden, Secretary of State for Digital, Culture, Media about the impressive progress which is currently being made and Sport. on our two main capital projects – the brand new Sandwell Aquatics Centre and the redevelopment of the Both have a fantastic background in sport and they Alexander Stadium. are incredibly inspiring. They are also both extremely passionate about Birmingham and the West Midlands and You’ll also find details about our session competition schedule. share in our vision to bring the benefits of these Games to Our sports programme will include 286 sessions of sport and as many people as possible. we now know the start and finish times of each of the sessions and when medals will be won. Geoff is now Deputy Chair of the board and Ama has taken over as Chair of the Athletes’ Advisory Committee for We continue to carefully monitor the situation in relation to Birmingham 2022. I’m looking forward to working with COVID-19 and you will find an update on the work that we are them both. doing on page 3. We have brought in additional resources and we are working with medical and scientific experts who are This is such an important year for the Birmingham 2022 team supporting our monitoring efforts. and I’m extremely proud of how we are continuing to move forward at such speed, despite the background of the We will also carefully scrutinise how other major, global events global pandemic. implement safety measures over the next 12 months, so we can learn from their experiences. Soon we will be launching our volunteer programme, our ticketing programme and of course the full, detailed schedule We hope you find the information provided for the Games. extremely useful. We look forward to providing you with more information on these exciting developments very soon. JOHN CRABTREE OBE CHAIRMAN, BIRMINGHAM 2022 IAN REID CHIEF EXECUTIVE OFFICER, CGA Newsletter, April 2021 BIRMINGHAM 2022 2 BIRMINGHAM 2022 COMMONWEALTH GAMES CGA UpDatE The CGA Relations Team has hit the ground running since the start of the year, arranging virtual visits, and supporting several internal Organising Committee functional areas with activity to assist CGA planning. Birmingham 2022 has also been working closely with the This framework allows us to review the situation on a regular CGF’s CGA Advisory Group on several areas including the basis, and to implement necessary changes to our planning multi-site village operations, village service levels, and and delivery processes in a timely and efficient manner. transport and fleet vehicles. The Birmingham 2022 team will be observing the This edition of the newsletter provides an update on the topic implementation of a number of safety measures introduced at that is dominating our world at this time – COVID-19 – as well events prior to the Birmingham 2022 Commonwealth Games, as other key planning updates from Birmingham 2022, as we including at Tokyo 2020, Expo 21, and Beijing 2022. continue to move forward with organising the Games. The plans outlined above have been subject to a great deal COVID-19 Planning of scrutiny and we have established specific governance to allow us to make timely decisions. Across Birmingham 2022, we are committed to delivering a safe Games for everyone, whilst also offering a beacon of light Birmingham 2022 has brought in additional resource and in a post COVID-19 world. scientific expertise, in order to help support our monitoring and implementation efforts. This has allowed us to remain on Aside from our normal planning efforts, we have been track and we look forward to delivering a safe Games in 2022. tracking the impact of COVID-19 and the success of measures to counteract it, and we have now established a scenario planning framework, so that we can evaluate the environment across all our Commonwealth nations and territories. CGA Newsletter, April 2021 3 BIRMINGHAM 2022 COMMONWEALTH GAMES CGA UpDat E NEW TEAM MEMBER Gina Dawson joined Birmingham 2022 in August Team Size Calculator - Version 1 2019 as an Operations Co-ordinator within the CGAs should now have received the Team Size Calculator V1 Central Operations Team, working closely with for Birmingham 2022. the Games Family Services, Security, Sport, Transport, Village and Venue Management In this document, CGAs will see Excel fields are required for the number of Athletes, Team Officials and Accreditation departments. entitlements. Gina has been a great asset to Birmingham 2022 and her Please complete this document to the best of your knowledge hard work was rewarded when she was appointed as the at this time, as it will support our planning and enable you to CGA Relations Manager, supporting Africa and Asia CGAs in develop a better picture of your team size. planning and preparation for the Games. CGA Visits Gina has 15 years’ experience in Event and Operations Management, including roles with the Organising Committee The Birmingham 2022 CGA Relations Team has recently for the UEFA Champions League Final in 2017, and she also hosted virtual visits from CGA England and CGA Canada. These worked closely with the England Rugby and the British and visits were attended by several key operational staff from Irish Lions’ travel partner. these CGAs including: Gina has also previously worked for Swim England and ENG - Mark England (CdM) Louise Mackie, Paul Blanchard, Paul Cardiff City Football Club. Ford and Frankie Kelly CAN - Scott Stevenson, Kelly Laframboise, Antoine Atallah, Marni Wesner, Pat Kenny and Brian MacPherson CGA Newsletter, April 2021 4 BIRMINGHAM 2022 COMMONWEALTH GAMES KEY DATES Please find below the updated key dates table. Some dates have been added and some have been updated, so please do check the information provided. Timing Key Dates Information/Action Required 16 Months March 2021 Team Size Calculator V1 due from CGAs 14 Months May 2021 Sport Event Schedule released 14 Months May 2021 CGA Ticketing Manual released 14 Months 31 May 2021 CGA Accommodation Brochure released 13 Months June 2021 CGA Ticket Request Portal P1 Open 12 Months July 2021 CGA Ticket Request Portal P1 Closed 12 Months July 2021 Chefs de Mission Dossier distributed 11 Months August 2021 CGA Ticket Requests P1 confirmed 10 Months September 2021 CGA Tickets 50% payment 10 Months 21 September 2021 Team Size Calculator V2 deadline for returns from CGAs 8 Months November 2021 CGA Ticket Request Portal P2 Open 8 Months 18 November 2021 Accreditation system goes live and manual published 8 Months 18 November 2021 Sport Entries Guide distributed 7 Months December 2021 CGA Tickets 50% payment 6 Months January 2022 CGA Tickets Returns & Final request window (immediate payment) 6 Months 27 January 2022 Team Size Calculator V3 due from CGAs 6 Months 27 January 2022 Entry by number submitted by CGAs 6 Months 27 January 2022 20% Travel Grant Payment 4 Months 18 March 2022 Accreditation deadline for CGA athletes and team officials PRE-GAMES 4 Months March 2022 50% Travel Grant Payment 3 Months 27 April 2022 Sport entry system goes live TRAINING 3 Months 29 April 2022 Accreditation deadline for CGA dignitaries and guests CAMPS 3 Months April 2022 Pre-delegation registration meetings 4 Weeks 29 June 2022 Team Size Calculator V4 due from CGAs The Pre-Games Training Camp list of facilities has now been shared with all 4 Weeks 29 June 2022 Entry by name submitted by CGAs CGAs. Birmingham 2022 is delighted 3 Weeks 11 July 2022 Team Sports final squad submission with the quantity and quality of the 2 Weeks July 2022 Delegation registration meetings venues on the list, so please do take 22 July 2022 Official Opening of Commonwealth Games Villages a look to see if there are any facilities 28 July 2022 Opening Ceremony that your CGA would be interested in using. 8 August 2022 Closing Ceremony Please contact 10 August 2022 Closing of Commonwealth Games Villages [email protected] September 2022 30% Travel Grant Payment for more information. CGA Newsletter, April 2021 5 BIRMINGHAM 2022 COMMONWEALTH GAMES UPDATE ON PROTOCOL Throughout the Organising Committee, the co-operation between functional areas is working well and the Protocol Team has continued to work with several teams across the organisation. This includes liaising with Security, Arrivals & Departures, and Representatives from each of these stakeholders and Venue Management on a wide range of matters that affect the partners have been brought together and an inaugural Games Family. Dignitary Working Group meeting was held. This forum will see representatives work together to manage the processes that Examples include the team’s involvement in the competition will ensure that both domestic and international dignitaries venue planning process and working hard with the venues have safe and enjoyable visits to Birmingham, both in advance team to identify spaces that will be used as Games Family of and during the Birmingham 2022 Commonwealth Games. lounges and as the exclusive Games Family seating bowl. Good progress has been made and this work will continue New Team Member throughout 2021. Kyle Borley will be joining the Protocol Team as Protocol Internal co-operation is not the only area of work as the Co-ordinator. Kyle joins from a cycling charity and is excited team has also established excellent working relationships to be involved in Birmingham 2022.
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