MUSEUMS TRUST RISK ASSESSMENT FORM

RISK ASSESSMENT FORM TO BE COMPLETED IN FULL THEN SENT TO HEALTH & SAFETY FOR FINAL APPROVAL AND A RA NUMBER

RA NUMBER: COVID-YMG-S04

LOCATION FOR RISK RISK ASSESSMENT TITLE PERSON OR PERSONS COMPLETEING DATES OF PAGES ASSESSMENT THIS RISK ASSESSMENT CHANGES MUSEUM GARDENS COVID-19 Original strain AW/OP/SW 25.06.20 12 SARS-CoV-2 VARIANT new strain 22.09.20 RELATED WORKPLACE RISKS/HAZARDS 06.01.21 02.03.21

LIST ACTIVITIES HAZARDS POTENTIAL RISKS TO PERSONS RISK LIST EXISTING LIST ANY START FINISH ASSOCIATED WITH VISITORS TO YORK AT RISK LEVEL CONTROLS IN PLACE ADDITIONAL DATE DATE THE MUSEUM GARDENS L M H CONTROLS CORONAVIRUS CAUSED BY HAZARDS REQUIRED PANDEMIC CONSIDERATIO Risk of infection People can catch the Staff, Museum Gardens Staff who are on JUNE OPEN N OF MUSEUM from COVID-19 Coronavirus from volunteers, opening times have site will be 2020 GARDENS FROM and the SARS-CoV- others who are visitors, been adjusted to avoid required to THE RISK OF 2 VARIANT infected in the contractors rush hour pedestrian observe the COVID-19 and following ways: traffic. current social the SARS-CoV-2  Virus moves from distancing VARIANT person-to-person Museum Gardens only guidelines. TRANSMISSION in droplets from to open if it is deemed Staff to be PERSPECTIVE the nose or safe. reminded on a mouth spread Clear direction to regular basis of when a person Gardens Manager that the importance of with the virus if the Gardens cannot social distancing coughs or exhales be managed within the both in the safety requirements, workplace and  The virus can they should close the outside of it. survive for up to site to the public. Management 72 hours out of checks to ensure the body on Specific safety pre-visit this is adhered to. surfaces which information is set out people have on YMT website Operations and coughed on, etc. advising visitors of the locations will be People can pick up behaviours required, designed the virus by breathing the restrictions on site accordingly and, in the droplets or by and a reminder of their where this cannot touching own personal be achieved, the contaminated responsibility to task/activity will surfaces and then observe site rules and cease. touching their eyes or information. mouth. Only assigned Safety information essential clearly displayed tasks/activities or throughout the site to specified opening help visitors observe operations will social distancing. take place and all

other activities One-way traffic at site will cease entrance and exit points. Internal communication All staff that are within channels and the Government’s cascading of specified extremely messages through vulnerable groups line managers will must not be at work at be carried out this time. regularly to reassure and support staff in a Staff are reminded that fast-changing they must self- isolate situation. in accordance with government guidance The Trust will and get a coronavirus make a report test if they develop under RIDDOR symptoms. Gardens (The Reporting of Manager will send Injuries, Diseases home any member of and Dangerous staff who displays Occurrences symptoms. Regulations 2013)

Staff are reminded to and inform the stay away from work local health should a member of authorities their household if there is a develop symptoms, confirmed case of pending the outcome COVID-19 or the of a coronavirus test SARS-CoV-2 on that household VARIANT n the member. workplace.

Staff are reminded that they must self-isolate for 10 days should they receive such instructions from the NHS Track and Trace service. Access and egress Staff At The visitor route is JUNE OPEN gates causing Public entrance the two side specified and 2020 ‘bottlenecks’ and not Visitors gates are used for managed as far as allowing for social Contractors Access and Egress so possible to enable distancing, increasing that social distancing is social distancing risk of transmission. undertaken. at all times. If One gate for access to areas are very the gardens and one tight for space, gate for egress from there may be a the Gardens. need to provide marshalling. There will also be a The Gardens hatched area on the Manager will have floor from each pillar the authority to facing inwards coming close the site in to a pyramid point. case of a This will be in yellow significant tape or paint to help concern. with the flow from the two side gates for Guided tours of access and egress. up to 30 people Signage placed on are allowed, as either side of the long as the rule of 6 is obeyed, that gates; these signs is, each group include: must consist of no  No entry signs. more than 6  Entrance signs. people (unless it is  Exit signs. a family group or Also ‘A’ board signage supportive will be displayed bubble). throughout the Gardens. In practice this means that social gates will distancing has to have signage asking be respected at all the public to wait and times between give way to footfall groups - so that if already coming someone is in a through the gates and group of (up to) 6 vice versa. people, they have The gates leading to to stick with that the edible wood, the group all the time, and can't join Snickelway to another group, or exhibition square next mingle with other to the Art Gallery and individuals or at the Exhibition groups. square end will also have signage attached Within that group asking the public to of 6, social wait and give way to distancing rules footfall already coming must be through the gates and respected if the vice versa. people in it are not from the same household or All riverside gates will support bubble. be locked. Queuing to access or Staff External queuing will It is reasonable to JUNE OPEN egress the Gardens Public be managed by the allow visitors to 2020 and/ or catering Visitors public themselves. manage the flow outlets could cause Contractors themselves. crowding and Internal queuing will potentially not allow be managed by the for social distancing, public themselves increasing risk of using provided signage transmission. to help people observe social distancing rules.

Ensure no close seating area created as takeaway service only. Vendors/ contractors Staff Agreement with YMT Keep under JUNE OPEN entering and exiting Public to cover vendor’s review 2020 the Museum Gardens Visitors arrival and departure from Contractors times and processes. entrance. External queuing will be managed by the public themselves. Signage will help with guidance and remind the public of the social distancing rules. Transmission risk Staff Arranging contactless Keep under JUNE OPEN through deliveries Public deliveries. review 2020 Visitors Contractors Where possible, arrange deliveries outside of the opening hours Transmission risk Public Staff to open and close Staff to make sure JUNE OPEN through litter bins as Staff bins wearing nitrile that they wash 2020 lids are usually closed Visitors gloves (PPE). their hands for a for sanitation Contractors minimum of 20 purposes (rubbish Staff to be reminded seconds at first not to be exposed / that wearing of gloves opportunity. heating up in sun, is not a substitute for birds, squirrels etc.). good hand washing.

Staff to wash their hands or use hand sanitiser before and after touching bins with gloves on, dispose of gloves if practicable afterwards.

Office bins to be emptied while wearing the correct PPE. Litter in the areas Staff Agree appropriate Signage will help JUNE OPEN around catering Public queuing direction for to remind the 2020 outlets that may Visitors the catering outlets to public of the increase the risk of Contractors manage. social distancing transmission. Ice Cream Rescue will rules. queue to the left of the serving hatch onto a YMT staff to grassed area with monitor. route guidance.

Vendors have responsibility / hygiene legislation. Vendors to have a bin nearby and hand sanitiser stations for public use.

Vendors to move bins to appropriate point for collection and emptying. Bins will be moved by one person to minimise the risk of cross infection. There is a possibility Staff 1st Aiders trained in 1st Aider provided JUNE OPEN that members of the Public accordance with the with individual 1st 2020 public or staff will Visitors updated 1st Aid Aid kit. require 1st Aid due to Volunteers provisions prior to st Incidents/Accidents. Contractors delivering 1 Aid to PPE to include staff. visor, face mask,

gloves, apron. First aid for visitors will

be limited and subject to an appointed person Regularly checking availability, this will be the NHS 111 and made clear in the pre- Gov.uk websites visit information. for 1st aid updates. Staff are aware of the risks to themselves and others. Appropriate PPE will be worn at all times. Staff to be reminded that wearing of gloves is not a substitute for good hand washing.

Any 1st aid incident will be attended by two members of staff. Staff will be kept informed of any changes to training needs and 1st aid requirements.

Incident and accident forms are filled in with witness statements as required. Emergency services contacted if needed. Defibrillator on site. There is a possibility Staff Staff have had conflict YMT to arrange JUNE OPEN of antisocial Public management training police/ street 2020 behaviour which may Visitors and are able to deal ranger’s presence bring our staff into Contractors with antisocial by walk troughs. direct contact with behaviour. Contacts including members of the Emergency services Street rangers, public and members will be contacted if a CYC, Police 101 & of the public with situation is 999. each other. unmanageable. Infection risk Public Keep under JUNE OPEN increases if people Staff will not offer guided review 2020 group together for Volunteers tours, events, or any events. Visitors other activity that encourages people to group together in Museum Gardens. This includes the closing of the storytelling area and the removal, where possible, benches that do not facilitate social distancing. Crowding of lawns Staff Staff are authorised to If unmanageable JUNE OPEN causing a potential Public remind visitors of the and confrontation 2020 transmission risk and Visitors requirements where or overcrowding is potentially not Volunteers these are seen to be evident the allowing for social Contractors ignored. This would VEGTMs will call distancing. generally be gentle for assistance reminders. from Street rangers or Police. Repeated and wilful transgressions by the Gardens same individuals will Manager/ Duty ultimately require a Manager/ SLT/ request for the visitor H&S Advisor are and their companions authorised to to leave the site. close the site to public in case of a significant concern. Arrangement of Staff Ensure benches are Benches removed JUNE OPEN benches not in line Public adequately spaced. from the 2020 with the social Visitors Benches are moved immediate vicinity distancing rules. Contractors back from the path of the takeaway sides where possible vendor. creating a good social distancing gap. Inability to ensure General public Staff Signage explaining the Review Duty MARCH JUNE legal compliance experience Public consequences of not management 2021 2021 and reputational ‘Lockdown fatigue’ Visitors following the current arrangement for risk to YMT during and do not follow Contractors lockdown rules are in the weekend. National National/ local place and visible to the Lockdown lockdown rules / public. observe social Head of VE and distancing. This is Queuing system in Commercial and further exacerbated place for the takeaway Gardens Manager by nice weather food and drinks to liaise with falling on a weekend vendor. Covid Marshalls, and inability of York Signage informing the the Police and/ or residents to travel public that food and CYC to consult on outside of the local drinks are for take appropriate area. away only. YMG may be ordered measures to close premises if Public are asked to lockdown rules are observe the legal Gardens not followed by the requirements on social Manager/ Duty public. distancing via YMT Manager/ SLT/ website and social H&S Advisor are media channels. authorised to close the site to Staff can contact Street public in case of a Rangers, Covid significant Marshalls and the concern. Police if they have concerns about overcrowding. COVID-19 and the If there is a Staff, Train on-site The Trust will June OPEN SARS-CoV-2 confirmed case of a Public, employees and keep records of 2020 VARIANT case in member of staff, Visitors, managers to spot staff shift patterns the workplace volunteer or Volunteers, COVID-19 and the for at least 21 contractor with Contractors SARS-CoV-2 VARIANT days and assist coronavirus symptoms and use NHS Test and attending any of the PPE. Trace with Trust’s buildings or requests for that sites data if needed. Staff with symptoms to This could help quarantine contain clusters or immediately. outbreaks. Cleaning an area with normal household The Trust will disinfectant after liaise with the someone with Public Health suspected coronavirus Authority to (COVID-19 and the discuss the case SARS-CoV-2 VARIANT) and will take has left to reduce the advice on any risk of passing the actions or infection on to other precautions that people. Staff to wear should be taken. disposable or washing- up gloves and aprons Line managers will for cleaning. These offer support to should be double- staff who are bagged, then stored affected by securely for 72 hours COVID-19 and the then thrown away in SARS-CoV-2 the regular rubbish VARIANT or has a after cleaning. family member affected. If an area has been heavily contaminated, such as with visible bodily fluids, from a person with coronavirus (COVID-19 and the SARS-CoV-2 VARIANT), use protection for the eyes, mouth and nose, as well as wearing gloves and an apron, wash hands with soap and water for 20 seconds after removing gloves, aprons and other protection used. RISK ASSESMENT SIGN OFF BY: HEALTH & SAFETY. OLESYA POUNDER & ANDY WALLER DATE: 02.03.2021