GOVERNMENT OF ODISHA
PANGHAYATI RAJ AND DRINKING WATER DEPARTMENT
BID DOGUMENT
FOR SHORT TENDER CALL NOTICE NO. 02 OF 2021-22 OFFICE OF THE PANCHAYAT SAMITI, GHASIPURA
Name of the work :- Const. of
DISTRICT RURAL DEVELOPMENT AGENCY. KEONJHAR fusa Block Develowentbfiicer, Ghasinura GOVT. OT'ODISIIA PANCHAYATI RA,I AIID DRIIYKING WATER DEPARTMENT PA]\ICHAYAT SAMITI, CHASIPURA
LName of the Works: :_ Const. of ......
2.Total No. Of Works: Fifty Four Nos
3.Approximated Estimated Cost: Rs.....,......
4.Class of Contractor: ......
5.period of Completion: 3 ( Three Cdender month)
6.Date ofsale ofTender paper: _ Dt 0&062021 to I&062021. 7.Last pap date of receipt of Tender er - Dt2L06.2021 tiu S,00pM. 8.Date and time of Opening papet: of Tende r - Dr22.062021at 11.00 AM.
The details can be seen from the website http:/ rww.kendujhar,nic.in and from the DTCN.
Contractor W',' Block Developien8ffcer, Ghas i oura PANCHAYAT SAMITI: GHASIPURA DETAILED TENDER CALL NOTTCE (01'202I.22)
Terms and Conditions
sealed tenders in conformity with detailed tender call nolice to be eventually drawn in from of the opwD F-2 Agreement and will be received up to 5.0q_E.i,l_9u!q5;?!et by the Block Devetopment officer. GHASIPUM for the work: ',Consl of ...... at a tender value of Rs ( As in TCN ) from Govemment Registered contractors of R&B/N.H/RW wings of class & 0", "c "B & c", "g * t" .nd above and wifl be opened on 22.06.202i at i.r.00 A.M in presence of the tenderers or their authorized 4ents by the Brock Deveropment officer, GHASrpuRA. The tenderers shafl pledge note that the work shal have to be mmpreted within 3ohreel calendar month commencing from lhe date of issue of the written order. Tenderers are requtred to submit a detail programme of v'ork along with tende.s which they consider necessary keeping in view the clause of the F- 2 Agreement of P.w D, without this programme of work, the tender shall be considering defective & liable for rejection No late tenders will be considered. Tender submitted through telephone or telegram will not be accepted.
Tenderers are required to submit a'Bid securily Declaration" in lieu of Bid security with slipulation that, if they withdraw or modify their bids during period of validity etc. they will be suspended for the time specified in the tender documents as per office memorandum No.gg43 Dated 1g.03.2021 of Finance DeDtt. of Govt. of Odisha.
tl Bidders submiting downroaded documents bid from officiar weDsrle of Nrc, Keonjhar (http//:www kendujhar'nic.in) are requested to deposil lhe requisite non-refundabte lees of Rs.6000/- /Rs.,o00/' in shape of demand draft and prepared on or before rast date of sare of lender paper and submit the same arong wirh the bid keeping in a separate enverop mafis cost of tender documents downloaded from internet.
5. The Block Deveropment otricer, GHAsrpuRA reseryes the right to reject any or a[ the tenders received withoul assigning any reason. The tenderer, whose tender is selected for a@eptance shall within a period of seven days upon wdtten intimation being given to his of acreptance of his lender mad( an initiafiy securily deposit equar to thal of E.M.D. over and above lhe . E.M.D. i.e Bid security Decraration, as stipurated in clause above and sign the agreement in the item rate contract from the p.w.D. The amount withheld from successive work bills according to the provisions of the item rate cont€ct shall be retained as security deposit. Fairure to execute required agreement and deposit of the security i.e " Bid security Declaration" as above shafl be suspended for the time specified in the crause of the F-2 Agreement of P W D. No tender shafi be frnafly accepted unress the rEuired Bid security Decraration is deposited. The u/nnen agreement to be entered into bet een the contractor and the Brock Deveropment officer, GHASTPUM shafl be the foundation of the right of both parties and the contract sha, be deem to be Incrmprete untir the agreement has first been signed by the contracl'r and then by the Brock Development Officer, GHASTPURA in the manner as laid down in O.p.W.D Code.
Contractor !D Block Development Ofricer, Ghasipura Both E.M.D. & I S.D ( BID Security Declaration) shall be refunded to the successfut tender after 6 months of completion of works povided that pointed all defecls if out by Engineering staff are leclilied. Hov/ever, the security deposit will be refunded only after audit, which is being deducted from time to time in all running as well as final bills.
7, The rate shall be quoted in words and figures. othenrrise, the tender wi be riabre for re.lection. In case of disctepancy between unit's rates and totals, the uniu%rate rate shall prevail. The rates shall be quoted in 7o rate contact The tender shal be written regibry and free from erasers, over wntings, conversion of figures. co'ections, where unavoidable shourd be made by scoing out, initiaring dating and re-writing.
The contractor shal be responsibre for paymenr of royarties or other charges for quarrying materiars. Arl local taxes incruding state sares tax and income tax, ferry and toflage charges, olher rocar taxes shafi be paid by the contractor' The same will be deducted from the work bill if the contractor fails lo produce the valid receipt in supporl of the payment of the above said chargevtaxes,
The tender sharr not be considered unress the tenderer encroses rrue copies of Income Tax crearance cenmcate and sares Tax crearance certificate and Labour License from the competent Authority arong with his tender and originar certificate are produced to be before the Brock Deveropment officer, GHASIPURA at the tirne of sale of tender papers. 10, lf the contraclor removes any materials or stock supplied to him from the stte of the rr,ork with a view lo dispose off the same dishonestry or for any other reason without written permission of rhe Brock Development ofiicer, GHASIPUM he shall in addition to any other liabilities ctvil or criminal arising out ol such removar, riabre to pay a penarty equivarent to given times rate of the materiars or stock s0 removed according to the stipulated rate and the penalty so imposed shall be recovered from the contractor from any sum that may then be immediately due or any time there afrer becomes due to lhe contractor or from his security.
11, The contractor shat be futy riabre to indemnify the grock paymenl of any compensation under ri\orkmen c.mpensation Act v||r of 1923 0n account of worker emproyed by him and the fufl amount of compensation paid shall be recovered from the contraqor. 12. Arr Reinforced cement concrete work shafl confim to the detaired Indian standard specirication and sharl be of proportion per as design with the specmcation mentioned in the tender schedure. A[ items of vr'rk shafl be executed in accordance with the detaired standard specification of orissa as folowed by state PWD (Roads & Buitdings).
13. shuttering and centering shafl be wfth seasoned sar wood pranks inner width of which shafl be rined wirh suitabre shuttering made of reak proof and tight incruding farse wo* as directed or arlemativery steel shuttenng and centering shall be used,
Contractor B lock Development Oflicer, Ghasipura 14. For the purpose of the jurisdiction, in the evenl of dispute if any, the contractor shall be deemed to have been into within the Block Area and it is agreed that neither pany to the agreement will be competent lo bring any suit with regards to the matter covered by this contracl ar any ptace. 15 lt is contracto/s responsibility to conectly demarcate the lay{ut and orientation of the building etc. and fixation of level pillars at site as directed by the Asst. Executive Engineer or Asst. Engineer or Junior Engineer or Grama Panchayat Technical Assistant. All expenditure in connedion with tools and olants. instrumental materials etc., shall be borne by the contractor. '16 Afrer the rrrork is finished, all surplus materials and debris shall be removed, preliminary work such as mixing plates etc.' are to be dismantled and all the materials removed from the site and ground upto 30 mtrs wide from the building etc. should be cleaned and dressed by the contractor at his own cost. The net rale quoted should be inclusively of all these expenditures. He should retum all the unused Departmental materials to JE concemed.
17 The contractor shall not interfere with the execution of water supply or electrical fittings and other works enftsted to any olher agency by the Block at the time during the progFss of nork. 18 The Engineer-in'charge of work shall have the righl to reject the scaffolding and centering etc., made for the \,\ork and such structure if found defective in his/ lheir opinion. 19 The contractor shal al his own cost make water suppry for a[ work and make sanitary anangements for his labour campus. The Contractors shall also anange adequate lighting anangement for night wort, wherever at his own cost.
20' Boiling of water arising from any reason whatsoever from the foundation if necessary shall be bome by the contractor' No payment shall be made for lixing ananges bench-ma*s. Level pillers pofiles and benching and leveling the ground whenever required, The rates quoted shall be for finished items of work inclusive of all incidental items of work.
21' lt should be undeBtood clearly that on claim whatsoever shall be entertained as regards ext€ item of $/orx 0r extra quantily of any item in excess of lhe estimate, wrilten oroer must be obtained from the Block Development Officer, GHASIpUM for such e(ra item or quantity of work. 22 The contractor must fotow the fair wages crauses as introduced by the state Govemment. 23 Except as othe*ise provided in the mntract, aI quotation and drsputes reraling to the meaning of the specification' designs, drawings and instructions contained therein and as to the quality of workmanship of matedars used in the work, or as the any other question craim right, matter of anything whatsoever of anl adsing out of the execution of failure to execule the same whelher ansing dudng the progress of the t orl or after the completion or abandonment lhercof shall be refened to the tender committee. The awad of the Tender committee shat be finar, concrusive and binding on at padres to this contract. 24' The contractor shat anange at his own cost, necessary toors and prants as may be required for the efficienl execution of the work and the rates quoted should be inclusive of the running and hire charges of such tools and plants.
25 The contractor shall submit to the Block office monthly retum of the tabour both skilled and un-skilled employed by him on the work ln case of non-payment, contractor is solely responsible in the labour courl.
Contractor M;._ Block Developninr fficer, Ghasipuro 26. No part of lhe contract shall be sublet without Mitten permission of the Block Developrnent Ofiicer, GHASTPUM or transfer is made power by of attomey autho.izing other ro receive payment on the contracto/s behalf.
27. No tender documents shall be sold to the intending tenderers on the date of opening of the tender. 28. lf any further necessary information is requhed the Block Development Officer, GHASIPURA will furnish such informalion but it musl be in order and accoding to instructions. 29. only ACC/ Konark brand cement (opc - 43 Grade) will be used and weight of each cement bag being taken as 50K9. Furtherthat the M,S. orTor Rod shall be used in the work as per SAIL Brand. 30. No .ontraclor sharr be pemitted to fumish his tender in his own manuscript papec or ratter pads. 31. h the event of delay in lhe supply of detailed struclural designs for unavoidable reasons, reasonable extension of time wil be granted on apprication by the contractor, but no craim for monetary compensation therefore shall be enterlained under any circumstances.
Befoe quoting his rates the tenderer can inspect the site of proposed work. He shourd inspect the quanies and satisfy himsetf about the quality, availability of materials, medical aids, labour, food stuff etc., and the rates shall be incrusive of a[ these items, in every case the materiars mu$ compry wili the rerevant specification. The sampre of materiars in seared packets shourd be submitted arong tor approvar of Brock Development Officer, GHASIPUM while executing the work.
33 The tende6 containing extraneous conditions not covered by the tender call notjce are liable for rejeclion. 34' The contractor shall have to fumish certificate along with the tender to the effecl that he is not related to any Block Ofiice slaff.
35 Tenders shall be deemed valid and hold good till 90 days from the date of obtaining of lenders and subjeci to extend depending upon the situalion with written consent from fie agency concemed so arise out of unavoidable circumstance.
After 36 completion of the ti\ork, lhe contractor shall anange at his ou/n cost all tequisites and equipments for testing for the wort of building, roads and culverts etc., if found necessary and bear the entire cost of such Iest.
37 Before ' executing the work' contractor must erect one transparency board stating a brief nole on the wort( be l0 executed and payment will be made out of estimated amount. No running bill will be paid unless lEnsparency board is setup at the \4ork site. Also, after the ltork is mmpleted necessary correc{ion is to be made if required over the transparency board by the executants as drrected by Engineer_in-charges. 38 The tenderer may at his option quote reasonable rate for each 1em of work carefully so that rales for one item should not be unwo*ably low and for other items loo high. He should be able to substanliate his rates for any or all items through detailed analysis. 39 The Brock Deveropmenl officer, GHASTpUM reserves the dght to reiect any or aI tenders received without assigning any reason whatsoever. The Brock Deveropment officer, GHASTpUM arso reserves the right to accept any tender withour assigning any reasons to other tenoers. 40 The Engineer-in'charge shall have the power to make any aftemauons in or addition to the original specilication, drawing, designs and instructions that may appear to him ro be necessary or advisabre during the progress of the work. The Conlractor shall be bound to carryiut the work in accordance with Con6actor nUa, oru"tffint Olycer, Ghasipura any instrucrion, which may be issued to the contraclor after being signed by the Engineerin-charges and such alteration shal not invaridate the c'ntrac{ and any additionar work which the contnc{or may be directed to do the manner, above, specification as part of the worft shall be carned out by lhe contract on the same conditions in all respects on which he agreed to do the main work. The time for the comDletion of t th€ ork sharr be extended in the propodion that the additionar ,rrork bears to the originar lrork shafl be extended in the proportion that the additional work bears to the original contract work and the cerlificate of the Engineer-in-Charge shall be conclusive as to such proponion, and if the additional \4ork included any class of uork shall be carried out at the rate entered in the sanctioned schedule of rates of the locality during period the when the work is hing canied on and if such mentioned ctass of uork is not ente€d in lhe schedule of rate of the districl then the contractor shall within seven days of the date of his receipt of the order to carry od the rirork, inform the Engineerin-charges of the rate which it is his intention to charge for such crass of lt/ork and if the Engineer-in-charges of the rate which it is his intention to charge for such dass of norft and if the Engineer-in-charges does not agree to this rate, he shall notice in writing be at riberty to cancer his order to carry out such dass of !\ork and arrange lo carry it out in such manner as may be consider advisabre provided arways that the contractor shat commence \,!ork of any expenditure in regard thereof before the rates shafl have been detemrneo as rasfly here in before mentioned when and rn such case he shalr onry be entitred paid to the in respect of the determinalion of the rale as aforesaid according ro such rate of determination of the rate as shafi be fixed by the Engineer in-charge. In the event of dispute, decision ofthe Brock Deveropment officer, GHAsrpuM wifl be rinar. 4'1. Tenderers are required to go thmugh each crause of the ilem rate contract fom the Brock ofiice carefufly in addition to the clause herein before tendering. Additionar Performance security shafi be obtained from the tidder when the bid amounr is ress than estimated cost put to tender. In such an event, onry the successfur bidder who has quoted ress bid price/fates than the estimaled mst put to tender shall have to fumish the exact amount ot differential cost ie estimated cost put ro tender minus the quoted amount as Additionar performance security (Aps) in shape 0f Demand Drafurerm Deposit Receipr pbdged in favour of the Brock Deveropment officer'GHASlpu* wilhin seven days, othe*ise the bid sha, be canceted and the security deposit sharr be forfeited Further, proceeding for brackristing shat be initiated agarnst bidder. As per ofllce Memorandum N0.4559 Dated os.o4.nz1 of works Deptt, of Govt. of odisha modification to Aps wirl have to be deposited as detailed below t
Ranp ot om-renGffin ttre to be deposited by ttre estimated cost put to tender and Bid Amounl
NoAOditionatperf ormanGsecudty- From 5% and auove fno OeOw- sovootloirerence@ and Bid Amorntl From 10% and aboG tso.r*.1 oire@ and 8id Amolntl
Conlractor B lock Development OfJicer, Ghas i pura ltem of 43 t$* net covered by the tender notice will be paid at rhe curent schedule of Rates of the public works Departments, and those not covered by s.R. wifl be paid on actuar anarysis approved by the Engineer-in-Charges.
44' Standard Public works Department specification of the Govt. of orissa will be followed in executing rne V'OrK.
45 The time allowed for carrying out the work as entered in the tender shall be stric y observed by the contractor and shall be reckoned from the date on which the witten order comrnence tno* is issued lo the contrac{or' The worft shall throughout the stipulated pedod of the contract be carried on with all oue dillgence (time being deemed to be the essence of the mntracror on parr lhe of the contractor) and the contractor shal pay the compensation and amount that to percent EUar 1/3d on the amount of the estimated cosl if the whore works shown by the tender for every day rhat the whore u/ork remain un commenced or during the execution of the wolk lhe conlractor shall be bound, in all case in which the trme allowed for any work exceed on month, to complete one fourth to whole of the work before three fourths of such times has lapsed in the event of the conkaclor failing to compty with the condition, he shall be liable lo pay as compensation an amounl equal to one lhird percent ol the said estimate cost of the whole woft for every day that the due quantity of work remains incomplete provided always that the entire amount for compensation to be paid under provisions of this clause shall not exceed 10 percent on the estimated cost of $/orft as shown in the tender.
46 Measurement wi, be taken and payment wi, be made for M.s.Rods aM reinforcement grirs as per tne actual lenglh and weight of M S. Rods rrrorks. utilized in The !,veight of binding wires and cut pieces wi, not be considered for payment.
47 3% 'D" Crass/ 5% ("8" fc'& and above) wit be deducted from each payment of bi, on gross varue l.wards security deposit money. This security money is excruding EMD & paymenls rsD towards EMD & lsD will be paid to the contractor without any interest on apprication after six months of compretion provided of r,rorx the final bill is paid and the defec{s if any pointed out wrthin six months of compretion for work have been rectitied by the Conkactor. S.D. shall be refunded after audlt only, 4S rncome Tax @ 1% for peron & 2olo tor Firm and Gsr ( TDS 2% wi, @ ) be deducled from the bi, amount as per Govt prescribed from time to time accordingly a bill voucher will be submitted to the Development BlocK Officer,GHASIpUM by the contractor 49. No monetary compensation will be enterlained on account of natul flood and heavy rain ra' etc., bur suirabte extension of tirne,rr::Tfl:::fiJffffi*:fl: application of the contrac{or and that too only on valid reasons. No esc€lation claim will be during entertained the time period and enenston period. 50' The earth ! ork for roads wit be done & assessed as per the actuar pit excavated and measured truck measurement or by or by section measurement on actuaror'tudr rsvelrever raklIaKen or as assessed by lhe Engineer-in- charges ofthe works 51. Rubble Stone, boulders, mugh stone, soling stones and over size r packed stacks. 1/6 of rhe votume for voids wi, normary be ,"rlHffil::lHilJl#::?
Contrqctor p Block Development Oficer, Ghasipura loosely packed stacks percentage of voids will be determined on actual obse'ation and deducted as assessed at site by Engineer-in-Charges.
olo '12 % uirl b dducted frcm metar and moorum towards void. The box heaps of 1.s0mx1.50mx0.s0m to be measured as one cum. simirar measurement to be adopted for graver $ad* and voids deducted. The rates should be excluding voids.
Sand wifl be measured in box heaps of 1.50mx 1.50mx0.50m being taken as one cubic meter or as direcled by the Engineer-in-Charges of the work. Maintaining traffic, cutting trenches from road side rines and watching, providing signars and providing diversion road etc and maintenance forlhem till completion of work should be done by the contractor at his own cost.
It is contractor responsibirity to conecfly demarcate the road arignment, centre rine and edge rine of the r.ad and formation width metaring width and soring width and fencing rine etc., t'r execution of work as directed by the Assistant Executive Engineer/Assistant Engineer/Junior Engineer/Gram panchayat Technicar Assistant. jn A[ expenditure connections with r&p instruments materiars etc., required for this purpose shall be bome by the Contractor. 56. The quantities of item of w'rk may vary at the time of actuar execution of the work. The conhacrors shourd do the work at his tendered rate whatsoever quantity the may be without any extra claim. 57. Compacted thickness as of soling stone and metal including consolidation of bill materials for which no claim for extra payment shall be entedained. only crusher broken chips shall be allowed for R.c.c. work as lhe case may be as stated in Tender Schedule or as directed by Engineer_in-Charges.
Five percent will be deducted for voids of chips of size 6mm and above. 60. The contractor shat sign on the pran and documents for service p.H,D. connection (such as and Erectric) as and where required by the Department or house owner other wise the security monry or m. .ontraao, will not be released.
61. rf the rate quoted by the bidder is more ress than (14.ggo/o Less of ) the tendered amount,then such a bid sha' be rejected and the tender shat be finarized basing on merits of rest bids. But if more than one bid is quoted at 14'99% ( Decimar up to two numbers wit be taken for practicar purpose) ress than the estimated c!st, the tendered accepting authorities wifl finarize lhe tender through a transparent rottery system where aI bidders/authorized representatives, lhe concemed Brock Deveropment officer and the tender committee will remain present.
No excess over and above the estimated rates shat be arowed. In case, the rowest tenderer fairs to negotiate his rates to estimated rates, the documents shall be foMarded to Govt. for approval. No empty cement Bags wi' be taken back by the Brock and the same wit be recovered from the birl @Rs.3.70 / per bags. Verified by t?s'oot Account Oflicer &,{)_, Block GHASIpURA Btock Development Ollicer GHASIPURA Btock \fF Contractor ko1Ji, B I o c k D e v e I o p nTni e r, G h os ip u, o CERTIFEAIE }IO..I
(GLAUSE lto.Ol r/we hercby oerrify thd r ,ve' . an/are. rd{odrnot d!bd( ) b any ofioer of t|e of Addito.d Proied Dircdo(Ied) of DRDA, lGonihar& "a* aborre and any 0ffi6r d th€ rank of GptA/Ac@unt officer ard abwe of tl|e Pandayat Samiti, GHASIPURA, Gort. of odidra UWe' anr/are' avrale flut, if 0re facts srdsequently pwed to be tabe' my/ouf @ntrd will be resdlded ufth fuftituie of E.M.D and sedrity deposit and l/we' shall be liaue t0 make good fte loos or damqe resutthg frorn sudr cancdlalim. u/We dso mte tnt, nqr+uhnission of thls ertificate will rBnder flry / our tender liable br rejedion,
f) . Stdke out whlch is not |ppficaHe
Signrture of the Conbactor. Ddo:
N5- Contractor Block Development fficer, Ghasipura For ofrrciel urc olly
0l.E.M.D. Fumishcd / Not firnishod
Rs. in shape of Plcdged/Not Pledg€d
02.Valid Registration certificd€:- copy frnnished/Not firmished
03.PAN Card : - copy FumishedNot fumished 04.Valid VAT clearancc c€rtificate r copy Fumished/Not fumished. O5.Valid Crrtificare of GSTINT copy Fumishcd/Not fumished. 06. Nos. ofTender papen -
Confr@tor n*r^"WGhasip*a