The Township Of McNab/Braeside Agenda Regular Council Meeting Tuesday, May 3, 2016 - 7:00 PM Council Chambers
Page 1. CALL TO ORDER AND ROLL CALL 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 3. ADOPTION OF THE AGENDA 3.1. Agenda dated May 3, 2016
4. DELEGATIONS AND PRESENTATIONS 4.1. Award Presentation to Lindsey Parkes, CAO/Clerk - Workplace Mental Health Leadership Certificate
4.2. Award Presentation to Angela Young, Deputy Clerk - The Primer on Planning Course Certificate
5. MATTERS ARISING OUT OF DELEGATIONS HEARD Nil. 6. ADOPTION OF PREVIOUS COUNCIL MINUTES
6.1. April 19, 2016 - Regular Council Meeting 4 - 12 7. REPORTS OF COMMITTEE OF COUNCIL AND OTHER BOARDS, COMMITTEES AND COMMISSIONS
7.1. Treasury Department Report - March 2016 Financial Report Details 13 - 37
7.2. Treasury Department Report - April 2016 Tile Drain Loan Application 38 - 40
7.3. Treasury Department Report - 2015 Consolidated Financial Statements - Audit Results 41 - 89
7.4. By-Law Enforcement Report 90 - 92
7.5. Clerk's Department Report - Draft Messy Yard By-Law 93 - 102
7.6. Clerk's Department Report - Committee Seat 103 - 104 8. INFORMATION ITEMS 8.1. Correspondence as circulated #1- 17 (April 15 - April 28, 2016 inclusive) distributed 105 - 199 separately. 1. Galilee Centre - Upcoming Luncheons at Galilee - April 28 & June 16, 2016 2. Arnprior-Braeside-McNab Seniors at Home - Spring Yard Sale - May 14, 2016 3. Arnprior-Braeside-McNab Seniors at Home - Breakfast N' Learn - April 27, 2016 4. Ontario Provincial Police - Calls for Sevice Billing Summary - March 2016 5. Fire Marshal's Public Fire Safety Council - Project Fire Safety H.O.M.E. Offer 6. Ontario Power Generation - Support of McNab/Braeside Minor Ball Submissions received from the public, either orally or in writing may become part of the public record. Page 2 of 217 7. Phoenix Centre for Children and Families - Open House - May 6, 2016 8. Abundant Solar Energy Inc. - Future Renewable Energy Procurements 9. Galilee Centre - Celebration of White Oak being recognized as an Ontario Heritage Tree - April 28, 2016 10. County of Renfrew - Renfrew County Fire Communications Systems Study 11. Eve Yantha - Yantha Road Ditch, Drain, Ruts etc. 12. 2016 Scottish Festival 13. Town of Arnprior - Downtown Revitalization Ground Breaking Ceremony - May 3, 2016 14. Ottawa Valley Business - April 19, 2016 15. Ministry of Municipal Affairs and Housing - Proclamation of the Infrastructure for Jobs & Prosperity Act, 2015 16. Campbell Drive Construction Closure - May 9 - 12, 2016 17. AMO Watch File - April 28, 2016 8.2. Bonnechere River Landslide
8.3. Township Jackets 200 9. MOTIONS 9.1. Request for Support #1 - #3 201 - 204 1. City of Welland - Private Supportive Living Accomodations 2. Township of Gillies - Enforcement of No Wake Zones 3. Township of South Stormont - Natural Gas in Eastern Ontario 10. UNFINISHED BUSINESS Nil. 11. NEW BUSINESS Nil. 12. NOTICE OF MOTIONS Nil. 13. BY-LAWS
13.1. By-Law #2016-26 Fees and Charges 205 - 217 14. PUBLIC QUESTIONS/COMMENTS
Members of the public in attendance may ask questions regarding items relevant to the business discussed during the meeting. 15. CLOSED MEETING SESSION 15.1. Under Section 239(2)(b) - personal matters about an identifiable individual, including municipal or local board employees.
15.2. Under Section 239(2)(c) - for the purpose of discussing a proposed or pending acquisition or disposition of land by municipality or local board.
16. NOTICE OF COUNCIL MEETING DATES May 10, 2016 - Public Meeting Under the Planning Act (Z.A. McNab) - 6:00 p.m. May 10, 2016 - Public Meeting Under the Planning Act (Z.A. Wilhelm) - 6:30 p.m. May 10, 2016 - Planning Advisory Committee Meeting - 7:00 p.m.
Submissions received from the public, either orally or in writing may become part of the public record. Page 3 of 217 May 17, 2016 - Regular Council Meeting - 7:00 p.m. 17. CONFIRMATORY BY-LAW 17.1. By-Law #2016-27 - Confirm the proceedings of the May 3, 2016 Regular Meeting of Council.
Submissions received from the public, either orally or in writing may become part of the public record. Page 4 of 217
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MINUTES Regular Council Meeting Tuesday, April 19, 2016 Council Chambers - 7:01 p.m.
COUNCIL PRESENT: All members of Council were present this evening with the exception of Councillor Lang.
STAFF PRESENT: Lindsey Parkes, CAO/Clerk Angela Young, Deputy Clerk Ryan Frew, Director of Public Works Geoff Patterson, Recreation Director
MEDIA PRESENT: Nil.
1. Call to Order and Roll Call
2. Disclosure of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared at this time.
3. Adoption of the Agenda
3.1 Dated April 19, 2016
With the permission of Council, Mayor Peckett added "Cavanagh Construction - Approval of Draft Extension" to the meeting agenda, under New Business.
RESOLUTION - 191-2016 Moved by Deputy Mayor Armsden, seconded by Councillor Brum THAT the agenda dated April 19, 2016 be adopted as amended. CARRIED.
4. Delegations and Presentations
Nil.
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5. Matters Arising out of Delegations Heard
Nil.
6. Adoption of Previous Council Minutes
6.1 April 5, 2016
RESOLUTION - 192-2016 Moved by Deputy Mayor Armsden, seconded by Councillor MacKenzie THAT the minutes of the April 5, 2016 Regular Meeting be adopted as submitted and circulated. CARRIED.
7. Reports of Committee of Council and Other Boards, Committees and Commissions
7.1 Fire Department Report
RESOLUTION - 193-2016 Moved by Councillor Brum, seconded by Councillor MacKenzie THAT Council accept the Fire Department Report as information as submitted and circulated. CARRIED.
7.2 Public Works Department Report
RESOLUTION - 194-2016 Moved by Deputy Mayor Armsden, seconded by Councillor Brum THAT Council accept the Public Works Committee Meeting Minutes of April 5, 2016 as information as submitted and circulated. CARRIED.
7.3 Public Works Department Report - PW-2016-05 Request for Proposal for Engineering Services for the Rehabilitation/Reconstruction of Scheel Drive
RESOLUTION - 195-2016 Moved by Councillor MacKenzie, seconded by Deputy Mayor Armsden THAT a Professional Services Agreement be signed with McIntosh Perry Consultants, Carp, Ontario in the amount of $99,908.00 plus HST for preliminary and detailed design services for the rehabilitation/reconstruction of Scheel Drive; AND FURTHER THAT Council authorize the Mayor and CAO/Clerk to sign the agreement on behalf of the Township. CARRIED.
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7.4 Public Works Department Report - Duncan Drive
RESOLUTION - 196-2016 Moved by Councillor MacKenzie, seconded by Deputy Mayor Armsden THAT Council authorize the Director of Public Works to review the drainage along Duncan Drive with Stantec Consulting Ltd. and determine if there are possible improvements to be made to accommodate the spring run-off from adjacent properties; AND FURTHER THAT a report be brought back to Council. DEFEATED.
RESOLUTION - 197-2016 Moved by Deputy Mayor Armsden, seconded by Councillor Brum THAT the Design and Tender for Phase 2 of Duncan Drive be completed. CARRIED.
Mr. Frew vacated the Council Chambers at this time (7:45 p.m.).
7.5 Emergency Management Report - CEMC Report 1st Quarter
RESOLUTION - 198-2016 Moved by Councillor MacKenzie, seconded by Councillor Brum THAT the January to March 2016 CEMC Report be accepted as information as submitted and circulated. CARRIED.
7.6 Recreation Department Report
RESOLUTION - 199-2016 Moved by Deputy Mayor Armsden, seconded by Councillor MacKenzie THAT Council accept the Recreation Department Report as information as submitted and circulated. CARRIED.
7.7 Recreation Department Report - Canada Day Run
RESOLUTION - 200-2016 Moved by Deputy Mayor Armsden, seconded by Councillor MacKenzie THAT Council approve a partnership with Andy Kalnins to provide support for a Canada Day Run within McNab/Braeside Township. CARRIED.
7.8 Recreation Department Report - McNab/Braeside Market
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RESOLUTION - 201-2016 Moved by Councillor Brum, seconded by Councillor MacKenzie THAT Council amend the Fees and By-Laws structure to include a new McNab/Braeside market rate of $40.00 for a 4 week block for market space and further that any vendor after paying the $40.00 - 4 week block rate price would be subject to a discounted rate of $7.00 per day per stall, providing the vendor makes a commitment for the entire season. CARRIED.
7.9 Recreation Department Report - AMBUSC
RESOLUTION - 202-2016 Moved by Deputy Mayor Armsden, seconded by Councillor MacKenzie THAT Council approve the proposed improvements to the Ruth MacNeil Building at Dochart Soccer Park to be performed by Sullivan's; AND FURTHER THAT the Township of McNab/Braeside partner with AMBUSC in the pursuit of grant funding through the Ontario Trillium Foundation in order to provide lighting to soccer fields at Dochart Soccer Park. CARRIED.
7.10 Recreation Department Report - Summer Events
RESOLUTION - 203-2016 Moved by Deputy Mayor Armsden, seconded by Councillor MacKenzie THAT Council endorse alcohol service at Township summer events in 2016 including venues at Red Pine Bay and Waba Cottage Museum providing all appropriate permits are in place. CARRIED.
7.11 Economic Development Committee Report - Minutes
RESOLUTION - 204-2016 Moved by Deputy Mayor Armsden, seconded by Councillor MacKenzie THAT the minutes of the April 10, 2016 Economic Development Committee meeting be accepted as information as submitted and circulated.
CARRIED.
7.12 Economic Development Committee Membership
RESOLUTION - 205-2016 Moved by Deputy Mayor Armsden, seconded by Councillor Brum THAT the Economic Development Committee membership be expanded to seven, allowing for the future nomination of a member from the agriculture/business community. CARRIED.
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7.13 Economic Development Committee - Survey Monkey
RESOLUTION - 206-2016 Moved by Deputy Mayor Armsden, seconded by Councillor MacKenzie THAT Council approve the Economic Development survey as submitted and circulated. TABLED.
Staff Direction: Council will submit their comments to the CAO/Clerk for consolidation and submission to the Economic Development Committee. Once Council has submitted their comments to the CAO/Clerk, the updated survey will be submitted to the Economic Development Committee.
7.14 Heritage & Museum Committee Report
RESOLUTION - 207-2016 Moved by Deputy Mayor Armsden, seconded by Councillor Brum THAT Council accept the Heritage & Museum Committee Report as information as submitted and circulated. CARRIED.
8. Information Items
8.1 Correspondence as circulated #1- #23 (April 1 - April 14, 2016 inclusive) distributed separately.
RESOLUTION - 208-2016 Moved by Councillor MacKenzie, seconded by Councillor Brum THAT correspondence items #1-#23 (April 1- April 14, 2016 inclusive) distributed separately be accepted as information as submitted and circulated. CARRIED.
9. Motions
9.1 Request for Support #1-#3 1. Town of Tilsonburg - Oxford People Against Landfill 2. Laurie Scott, MPP - Haliburton-Kawartha Lakes-Brock - Critic for Woman's Issues 3. Township of North Frontenac - Independent Electrical System Operator Review of RFP Process for the Award of Renewable Energy Contracts
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RESOLUTION - 209-2016 Moved by Councillor Brum, seconded by Deputy Mayor Armsden THAT the Request for Support list be accepted as information as submitted and circulated. CARRIED.
RESOLUTION - 210-2016 Moved by Councillor Brum, seconded by Deputy Mayor Armsden THAT Council support Bill 158, Saving the Girl Next Door Act, 2016; AND FURTHER THAT Council support MPP Laurie Scott's motion for multi-jurisdictional and coordinated task force of law enforcement agencies, Crown prosecutors, judges, victims' service and frontline agencies. CARRIED.
RESOLUTION - 211-2016 Moved by Deputy Mayor Armsden, seconded by Councillor Brum THAT Council support the Township of North Frontenac in their effort to amend the RFP process used to award renewable energy contracts. CARRIED.
10. Unfinished Business
10.1 Clay Bank Park - Mapping
RESOLUTION - 212-2016 Moved by Councillor Brum, seconded by Deputy Mayor Armsden THAT Council approve that hay not be cut at Clay Bank Park on the land as highlighted on the attached map. CARRIED.
10.2 University of Ottawa Heart Institute - The Valley Has Heart - Sand Point Golf Club
RESOLUTION - 213-2016 Moved by Councillor MacKenzie, seconded by Deputy Mayor Armsden THAT Council accept this correspondence as information as submitted and circulated. CARRIED.
RESOLUTION - 214-2016 Moved by Councillor MacKenzie, seconded by Deputy Mayor Armsden WHEREAS “The Valley Has Heart” is a major fundraiser for the University of Ottawa Heart Institute; AND WHEREAS the University of Ottawa Heart Institute is a world- class cardiac institute and research centre that is dedicated to saving the lives of our citizens, their family members and their friends in the Ottawa Valley; AND WHEREAS the University of Ottawa Heart Institute is in its 40th year delivering leading edge Page 10 of 217
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cardiac care and is in the process of a major expansion; AND WHEREAS the University of Ottawa Heart Institute needs the support of the Ottawa Valley to help raise funds for this expansion endeavor; THEREFORE I, Mayor Tom Peckett, do hereby proclaim the week of June 5th - 11th, 2016 as “The Valley Has Heart Week” in the Township of McNab/Braeside and encourage all citizens to get involved and raise funds for the University of Ottawa Heart Institute. CARRIED.
10.3 Economic Development Committee - Terms of Reference
RESOLUTION - 215-2016 Moved by Deputy Mayor Armsden, seconded by Councillor Brum THAT Council approve the Terms of Reference for the Economic Development Committee as submitted and circulated. CARRIED.
10.4 Clint Duff - Land Use Agreement - Clay Bank Park
RESOLUTION - 216-2016 Moved by Deputy Mayor Armsden, seconded by Councillor Brum THAT Council approve the Clint Duff - Land Use Agreement - Clay Bank Park as submitted and circulated. CARRIED.
11. New Business
11.1 Committee Communication
Ms. Parkes asked Council for direction regarding Committee meeting minutes.
RESOLUTION - 217-2016 Moved by Deputy Mayor Armsden, seconded by Councillor Brum THAT Council accept this verbal report as information as submitted. CARRIED.
Staff Direction: Staff was directed to post Committee meeting minutes on the website, once they have been approved.
11.2 Energy from Waste Facility
Councillor Brum requested that this item of business be tabled to a future meeting.
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11.3 Seniors' Tea
RESOLUTION - 218-2016 Moved by Deputy Mayor Armsden, seconded by Councillor Brum THAT Council accept the memo regarding the Seniors' Tea as information as submitted and circulated. CARRIED.
11.4 Cavanagh Subdivision - Draft Approval Extension - Hogan's Heights
RESOLUTION - 219-2016 Moved by Deputy Mayor Armsden, seconded by Councillor MacKenzie THAT WHEREAS McIntosh Perry Consulting Engineers Ltd. is the agent for Thomas Cavanagh Construction Limited; AND WHEREAS Thomas Cavanagh Construction Limited is the owner of lands located in the Township of McNab/Braeside that are subject to a plan of subdivision application located on Part Lots 6 &7, Con. 13; AND WHEREAS the County of Renfrew granted draft plan approval for a residential plan of subdivision (47-T-06002) on the subject lands on July 16, 2009; AND WHEREAS draft plan approval was previously requested and granted by both the Township and the County, in 2014, the conditions of draft plan approval were revised and a new lapsing date of July 16, 2015 was provided and subsequently draft plan approval was extended to July 16, 2016; AND WHEREAS the agent for the applicant has advised various conditions of draft plan approval have not yet been satisfied and they expect that such conditions will not be fulfilled prior to the lapsing of plan approval; AND WHEREAS the agent has requested that the County of Renfrew and the Township of McNab/Braeside extend the draft plan approval for a further 1 year; NOW THEREFORE BE IT RESOLVED THAT Council of the Township of McNab/Braeside approve a further extension of draft plan approval for a period of 1 year from July 16, 2016 to July 16, 2017. CARRIED.
12. Notice of Motions
Nil.
13. By-Laws
13.1 By-Law #2016-24 - Land Use Agreement - Clint Duff
RESOLUTION - 220-2016 Moved by Councillor MacKenzie, seconded by Deputy Mayor Armsden THAT By-Law #2016-24, being a By-Law to authorize the Township of McNab/Braeside to enter into an agreement for land use, I now deemed read a second and third time short and is hereby enacted and passed. CARRIED. Page 12 of 217
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14. Public Questions/Comments
Nil.
15. Closed Meeting Session
Nil.
16. Notice of Council Meeting Dates
As noted on the Agenda dated April 19, 2016.
17. Confirmatory By-Law
17.1 By-Law #2016-25 - Confirm the proceedings of the April 19, 2016 Regular Meeting of Council.
RESOLUTION - 221-2016 Moved by Deputy Mayor Armsden, seconded by Councillor MacKenzie THAT By-Law #2016-25, being a By-Law to confirm the proceedings of the April 19, 2016 Regular Meeting of Council of the Corporation of the Township of McNab/Braeside, I now deemed read a second and third time short and is hereby enacted and passed. CARRIED.
18. Adjournment
This Regular Meeting of Council adjourned at 8:40 p.m.
MAYOR CAO/CLERK
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Report
To: Council From: Angela Lochtie, Treasurer Date: April 28, 2016 Subject: March 2016 Financial Results Report
Recommendation THAT Council accept the March 2016 Financial Results Report as information as submitted and circulated.
Discussion The Township Consolidated Income and Expense Statements for the month of March 2016 are hereby enclosed. Please note that the taxation budget will be added to the report following the adoption of the 2016 tax rates.
Accounts have been paid in the month of March 2016 in the amount of $1,701,350.46.
Respectfully Submitted, Angela Lochtie, Treasurer
May 3, 2016
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_mBu 8o.o8_w o8_8o_S 8o.o8.NH $93 .x.m.~ 35$ mw~.§o.H $m.mm~ _§t< 8Hm.mmN.$ o _oo;umUcm5:500 "33 mmn.m~m.~ mmm?mm _m3u< o oE.w-.S ooHm-.8 wmcmsu$225 o oo?wmwo? oE.wN~.3 Emuzm wmcwmxm w::w>wm oaon OHONrnm;u._m_>_uwucu5:95. 9: ._Ou_: >.__m_._.._F_3m_m_u:m..__u_ wEmwm._m\nmzu_>_moQ_£m_.=SO.—. Page 15 of 217 TOWNSHIP OF MCNAB/BRAESIDE Note: Budgeted Revenue GL Department Report .I»“°"’_e»... j Excludes Taxation. Taxation budget to be ?nalized after Tax Rate By-law passes. Description Year To Date Budget Variance % Used 35.‘/W!-!.E__$.1_'N99ME_§*.§X?EN$_§_§TAIEMENT ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ., Revenue MUNICIPAL TAXATION 1-3-1000-1014 Municipal - Supplementaries 0.00 -32,000.00 -32,000.00 1-3-1000-1015 Municipal - Uncollectible 0.00 100.00 100.00 1-3-1000-1016 Municipal - Assessment Chan 0.00 35,000.00 35,000.00 1-3-1000-1900 Capping Adjustment 0.00 400.00 400.00 1-3-1000-2011 Area Rates - Garbage Resider 0.00 -555,435.00 -555,435.00 1-3-1000-2012 Area Rates - Garbage Comma 0.00 -12,480.00 -12,480.00 MUNICIPALTAXATIONTotal 0.00 -564,415.00 -564,415.00 0.00 PAYMENTS IN LIEU OF TAXATION 1-3-1200-4000 PIL - Ont. Mun. Tax Assistancr -767.92 0.00 767.92 1-3-1200-4010 PIL - Public Works Canada 0.00 -154.00 -154.00 1-3-1200-4015 PIL - Ontario Hydro 0.00 -186,838.00 -186,838.00 1-3-1200-4020 PIL - Town ofArnprior 0.00 -5,995.00 —5.995.00 1-3-1200-4025 PIL - LandfillSite 0.00 —2,099.00 -2,099.00 PAYMENTS IN LIEU OF TAXATION Total -767.92 -195,086.00 -194,318.08 0.39 PENALTIES & INTEREST 1-3-1300-7000 Penalty/Interest - Current 1,169.25 -55,500.00 -56,669.25 1-3-1300-7010 Penalty/Interest — 1 Year -18,782.78 -41,000.00 -22,217.22 45.81 1-3-1300-7020 Penalty/Interest - 2 Year -7,140.22 -17,500.00 -10,359.78 40.80 1-3-1300-7030 Penalty/Interest - 3 Year -1,460.62 -7,500.00 -6,039.38 19.47 PENALTIES & INTEREST Total -26,214.37 -121,500.00 -95,285.63 21.58 GOVERNMENT FUNDING 1-3-1402-5010 Ontario Municipal Partnership -118,525.00 -474,100.00 -355,575.00 ' 25.00 1-3-1402-5020 Federal Gas Tax Funding 0.00 -224,102.00 -224,102.00 GOVERNMENTFUNDINGTotal -118,525.00 -698,202.00 -579,677.00 16.98 ONTARIO SPECIFIC GRANTS 1-3-1500-5021 Fire - MTO -900.00 -1,000.00 -100.00 90.00 1-3-1500-5030 Livestock Recovery 0.00 -3,000.00 -3,000.00 1-3-1500-5040 Library Grant 0.00 -11,484.00 -11,484.00 1-3-1500-5100 OCIF Ont. Comm. lnfrastructt -25,000.00 -25,000.00 0.00 100.00 1-3-1500-5200 Drainage Grants 0.00 -2,750.00 —2,750.00 1-3-1500-5300 Roads - Aggregate Res. Act. -104.35 -15,000.00 -14,895.65 0.70 1-3-1500-5410 Recreation - SJS 0.00 -950.00 -950.00 ONTARIOSPECIFIC GRANTS Total -26,004.35 -59,184.00 -33,179.65 43.94 CANADA SPECIFIC GRANTS 1-3-1550-5400 Recreation - Student Grant 0.00 -950.00 -950.00 1-3-1550-5460 Museum - Student Grant 0.00 -500.00 -500.00 1-3-1550-5500 Recreation - Cda Day Grant 0.00 -40,710.00 -40,710.00 CANADASPECIFIC GRANTS Total 0.00 -42,160.00 -42,160.00 0.00 OTHER MUNICIPALGRANTS & FEES 1-3-1560-5650 Rec Grants - Other -10,000.00 0.00 10,000.00 OTHER MUNICIPALGRANTS & FEES Total -10,000.00 0.00 10,000.00 GENERAL GOVERNMENTREVENUE 1-3-1600-7100 Lottery Licenses/Fees -24.47 -210.00 -185.53 11.65 1-3-1600-7102 Tax Certificates -600.00 -2,250.00 -1,650.00 26.67 1-3-1600-7103 Photocopies -4.90 -160.00 -155.10 3.06 1-3-1600-7104 Sale of Maps 0.00 -80.00 -80.00 1-3-1600-7105 Chip Wagon Licences -175.00 -525.00 -350.00 33.33 Page 16 of 217 TOWNSHIP OF MCNABIBRAESIDE GL5330 Page 2 GL Department Report : Date : Apr 28, 2016 Time : 9:48 am Budget : BUDGET Period : 3 Description Year To Date Budget Variance % Used .R.E.Y!5.l“_lJ_!5,-,9,-._'NF?9M,E.,8-,!5,XPl=',N,$,E_§IAI!5_'_V!ENT,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 2 1-3-1600-7106 Township Promotional Items 0.00 -100.00 -100.00 1-3-1600-7108 Administration Fees -25.00 -240.00 -215.00 10.42 1-3-1600-7109 Other fees 8. Service Charges -299.10 -7,750.00 -7,450.90 3.86 1-3-1600-7130 Marriage License/Fees -125.00 -625.00 -500.00 20.00 1-3-1600-7140 Bank Interest Income -24,807.25 -76,700.00 -51,892.75 3234 1-3-1600-7300 General - Proceeds from Sale -1.00 0.00 1.00 GENERAL GOVERNMENT REVENUE Total -26,061.72 -88,640.00 -62,578.28 29.40 FIRE DEPARTMENTREVENUE 1-3-2000-7200 Fire - White Lake Bldg Renta 0.00 -225.00 -225.00 1-3-2000-7215 Fire - Other Fees/Service Cha -30.00 -150.00 -120.00 20.00 FIRE DEPARTMENTREVENUE Total -30.00 -375.00 -345.00 8.00 BUILDINGREVENUES 1-3-2100-7200 Building Permits -2,578.75 —62,900.00 -60,321.25 4.10 1-3-2100-7203 Septic Permit Fees -450.00 -13,800.00 —13,350.00 3.26 1-3-2100-7215 Building - Other Fees/Service 0.00 -700.00 -700.00 BUILDINGREVENUES Total -3,028.75 -77,400.00 -74,371.25 3.91 PLANNING& DEVELOPMENTREVENUE 1-3-2200-7109 Other Planning Fees & Charg: 0.00 -200.00 -200.00 1-3-2200-7170 Interest Earned on Tile Drain I -7,557.80 0.00 7,557.80 1-3-2200-7815 MinorVariance Application Fe‘ 0.00 -2,400.00 -2,400.00 1-3-2200-7820 Severance Application Fees -3,250.00 -9,100.00 -5,850.00 35.71 1-3-2200-7825 Severance Septic Comments 000 -1,000.00 -1,000.00 1-3-2200-7830 Official Plan Amendments 0.00 -2,000.00 —2.000.00 1-3-2200-7835 Zoning Amendments -3.200.00 -8,000.00 -4.800.00 40.00 1-3-2200-7850 Compliance/Zoning Reports -45.00 -500.00 -455.00 9.00 1-3-2200-7860 Copies of OfficialPlan & Zonir 0.00 -69.00 -69.00 PLANNING& DEVELOPMENT REVENUE Total -14,052.80 -23,269.00 -9,216.20 60.39 ANIMALCONTROL REVENUE 1-3-2500-7210 Animal Control Dog Tags/Lice -3,096.00 -11,000.00 -7,904.00 28.15 1-3-2500-7215 Animal Control - Kennel Licen- -150.00 -900.00 -750.00 16.67 1-3-2500-7220 ByLaw Infractions -730.00 -2,000.00 -1,270.00 36.50 ANIMALCONTROL REVENUE Total -3,976.00 -13,900.00 -9,924.00 28.60 ROADS REVENUE 1-3-3000-7300 Road - Sale of Surplus Equipr 0.00 -7,000.00 -7,000.00 1-3-3000-7325 Entrance Fee 0.00 -975.00 -975.00 1-3-3000-7330 Culvert Installation 0.00 -7,000.00 -7,000.00 1-3-3000-7340 Roads - Other Fees & Charge -1,700.00 —5,000.00 —3,300.00 34.00 ROADS REVENUE Total -1,700.00 -19,975.00 -18,275.00 8.51 911 CIVICADDRESSING REVENUE 1-3-3001-7220 911 CivicAddressing Revenue -322.50 -1,500.00 -1,177.50 21.50 911 CIVICADDRESSINGREVENUE Total -322.50 -1,500.00 -1,177.50 21.50 WASTE MANAGEMENTREVENUES 1-3-4000-7400 LandfillSite - Fees -12,484.75 -90,000.00 -77,515.25 13.87 1-3-4000-7401 LandfillSite - Waste Oil Fees 0.00 -100.00 -100.00 1-3-4000-7402 YellowGarbage Tags -832.00 -6,000.00 -5,168.00 13.87 1-3-4000-7403 Fees - Renfrew County Roads 0.00 -280.00 -280.00 1-3-4000-7404 Fees — RCDSB 0.00 -860.00 -860.00 1-3-4000-7405 Fees - Ontario Hydro 0.00 -280.00 -280.00 1-3-4000-7406 Tire Revenue 0.00 -1,000.00 -1,000.00 Page 17 of 217 TOWNSHIP OF MCNAB/BRAESIDE GL5330 Page : 3 GL Department Report Date : Apr 28. 2016 Time : 9:48 am . Budget: BUDGET Period : 3 Description Year To Date Budget Variance °/o Used REVENUES:!N99ME§_§XREN$,E,STATEMENT ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ., 1-3-4000-7407 Sale of Composters/Blue BOX! -98.00 -600.00 -502.00 16.33 1-3-4000-7408 Scrap Metal -781.00 -3,750.00 -2,969.00 20.83 1-3-4000-7409 Recycling Revenue 0.00 -62,000.00 -62,000.00 1-3-4000-7410 Sale of Surplus Equipment -4,500.00 0.00 4,500.00 1-3-4000-7411 E-Waste Revenue -325.50 -3,800.00 -3,474.50 8.57 WASTE MANAGEMENTREVENUES Total -19,021.25 -168,670.00 -149,648.75 11.28 WABA COTTAGE MUSEUM & GARDENS REVENUES 1-3-5000-7200 Museum - Rental -250.00 -2,500.00 -2,250.00 10.00 1-3-5000-7510 Museum -Admissions 0.00 -650.00 -650.00 1-3-5000-7520 Museum - Donations 0.00 -400.00 -400.00 1-3-5000-7521 Museum - Sale of Goods 0.00 -150.00 -150.00 1-3-5000-7522 Museum - Special Events/Fun 0.00 -1,800.00 -1,800.00 .BACOTTAGE MUSEUM& GARDENS REVENUES Total -250.00 -5,500.00 -5,250.00 4.55 MINOR BALL REVENUES 1-3-7101-7530 Minor Ball - Registrations -495.00 -5,500.00 -5,005.00 9.00 1-3-7101—7536 Minor Ball - Donation/Fund Re 0.00 -250.00 -250.00 MINOR BALL REVENUES Total -495.00 -5,750.00 -5,255.00 8.61 CARNIVAL& SPECIAL EVENTS REVENUES 1-3-7300-7542 Winter Carnival - White Lake -400.00 -250.00 150.00 160.00 1-3-7300-7576 Burnstown - Canteen 0.00 -3,000.00 -3,000.00 1-3-7300-7577 McNab Days - Revenue 0.00 -5,212.00 -5,212.00 1-3-7300-7578 Dochart - Canteen 0.00 -250.00 -250.00 CARNIVAL& SPECIAL EVENTS REVENUES Total -400.00 -8,712.00 -8,312.00 4.59 USER FEES 1-3-7400-7560 User Fees - Tuesday Lob Ball 0.00 -1,960.00 -1,960.00 1-3-7400-7561 User Fees - Sunday Lob Ball 0.00 -1,372.00 -1,372.00 1-3-7400-7562 User Fees - Soccer League 0.00 -6,000.00 -6,000.00 1-3-7400-7563 User Fees - Parking Beach/La -200.00 -15,000.00 -14,800.00 1.33 1-3-7400-7565 User Fees - Field Rentals 0.00 -2,000.00 -2,000.00 1-3-7400-7566 User Fees - Archery Program -360.00 -1,200.00 -840.00 30.00 1-3-7400-7568 User Fees - Braeside Ball 0.00 -1.O00.00 -1,000.00 1-3-7400-7569 User Fees — Paddling 0.00 -400.00 -400.00 1-3-7400-7579 User Fees - Boat Rentals 0.00 -1,000.00 -1,000.00 1-3-7400-7580 M/B Market - Vendor Permits 0.00 -1,300.00 -1,300.00 USER FEES Total -560.00 -31,232.00 -30,672.00 1.79 BRAESIDE REVENUES 1-3-7500-7571 Braeside - Rink Fees -28.00 0.00 28.00 1-3-7500-7574 Braeside — Carnival/Canada D -1,357.95 -750.00 607.95 181.06 1-3-7500-7575 Braeside - Facility Rentals -336.00 -503.00 -167.00 66.80 BRAESIDE REVENUES Total -1,721.95 -1,253.00 468.95 137.43 RECREATION DONATIONS 1-3-7600-7606 Donations - Recreation 0.00 -200.00 -200.00 RECREATION DONATIONS Total 0.00 -200.00 -200.00 0.00 AGRICULTURE8. REFORESTATION 1-3-8020-7170 Interest Earned on Tile Drain I -2,436.91 0.00 2,436.91 AGRICULTURE & REFORESTATIONTotal -2,436.91 0.00 2,436.91 TRANSFER FROM RESERVESIRESERVE FUNDS 1-3-9000-8002 Trf from Reserves (Capital) 0.00 -40,000.00 -40,000.00 Page 18 of 217 TOWNSHIP OF MCNABIBRAESIDE GL5330 Page : 4 GL Department Report Date : Apr 28, 2016 Time : 9:48 am Year : 2016 Budget : BUDGET Period : 3 Description Year To Date Budget Variance % Used .R.EY!5.NF!!5_$.:_'N99_“!!'§§~,EXPEN$_E_§TAIEMENI,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, V’ , 1-3-9000-8011 Trf from Reserves (Gen Govti 0.00 -5,000.00 -5,000.00 1-3-9000-8013 Trf from Reserves (Rds Opera 0.00 -13,000,00 -13,000.00 1-3-9000-8014 Trf from Reserves (WM Opera 0.00 -20,000.00 -20,000.00 1-3-9000-8015 Trf from Reserves (Rec Opera 0.00 -4,788.00 -4,788.00 1-3-9000-8021 Trf from Reserves (Gen Govti 0.00 -213,695.00 -213,695.00 1-3-9000-8022 Trf from Reserves (Fire Capita 0.00 -117,780.00 —117.780.00 1-3-9000-8023 Trf from Reserves (Roads Car 0.00 -1,727,098.00 -1,727,098.00 1-3-9000-8024 Trf from Reserve (WM Capital 0.00 -32,000.00 -32,000.00 1-3-9000-8025 Trf from Reserves (Rec Capite 0.00 -280,040.00 -280,040.00 1-3-9000-8123 Trf from Res Funds (Roads C: 0.00 -25,800.00 —25.800.00 1-3-9000-8125 Trf from Res Funds (Rec Capi 0.00 —3,650.00 -3,650.00 TRANSFER FROM RESERVESIRESERVE FUNDS Total 0.00 -2,482,851.00 -2,482,851.00 0.00 Debt 1-3-9001-8900 Proceeds of Debt 0.00 -1,371,887.00 -1,371,887.00 Debt Total 0.00 -1,371,887.00 -1,371,887.00 0.00 Revenue Total -255,568.52 -5,981,661.00 -5,726,092.48 4.27 Page 19 of 217 TOWNSHIP OF MCNAB/BRAESIDE 1 GL Department Report G"533° '°a9° : Date : Apr 28, 2016 Time : 9:50 am . Budget : BUDGET Period : 3 Description Year To Date Budget Variance % Used ,E,X,PEN§!5_§ , , , , , , , , , ,, _'_',N_‘,3,QM,E_§ , , _ _ _ , _ ,EXPEN$,E,$, .$,TAT.EM,E,N,T , , , , , , , , , , . , , , . , ...... I Expense COUNCIL EXPENSES 1-4-1000-1010 COUNCIL- Salaries & Wages 18,218.78 70,873.00 52,654.22 25.71 1-4-1000-1110 COUNCIL- Benefits 654.60 2,100.00 1,445.40 31.17 1-4-1000-2090 COUNCIL- Miscellaneous 270.64 2,075.00 1,804.36 13.04 1-4-1000-2240 COUNCIL- Mileage 0.00 800.00 800.00 1-4-1000-2250 COUNCIL- Conventions & Me 847.11 10,000.00 9,152.89 8.47 1-4-1000-2325 COUNCIL- Public Relations 725.94 9,360.00 8,634.06 7.76 1—4-1000-3065 COUNCIL- IT Svcs & Suppon 843.22 3,690.00 2,846.78 22.85 1-4-1000-5100 COUNCIL- Donations 4,650.00 5,962.00 1,312.00 77.99 COUNCILEXPENSES Total 26,210.29 104,860.00 78,649.71 25.00 ELECTION 1-4-1100-9000 ELECTION- Transfer to Rese 10,000.00 10,000.00 0.00 100.00 ELECTION Total 10,000.00 10,000.00 0.00 100.00 GENERAL ADMINISTRATION 1-4-1400-1010 ADM - Salaries & Wages 68,566.12 370,315.00 301,748.88 18.52 1-4-1400-1094 ADM - Sick Pay 0.00 9,030.00 9,030.00 1-4-1400-1110 ADM — Benefits 23,998.08 101,311.00 77,312.92 23.69 1-4-1400-2011 ADM - Office Supplies 1,049.48 8,000.00 6,950.52 13.12 1-4-1400-2012 ADM - Computer Supp/Small l 110.51 7,550.00 7,439.49 1.46 1-4-1400-2013 ADM- Accessibility Expenses 0.00 5,000.00 5,000.00 1-4-1400-2090 ADM - Miscellaneous 942.62 5,000.00 4,057.38 18.85 1-4-1400-2100 ADM - Postage 3,193.96 11,400.00 8,206.04 28.02 1-4-1400-2116 ADM - Printing 749.97 2,200.00 1,450.03 34.09 1-4-1400-2118 ADM- Freight & Delivery Char 84.76 300.00 215.24 28.25 1-4-1400-2240 ADM - Mileage 225.64 2,025.00 1,799.36 11.14 1-4-1400-2255 ADM - Courses & Training 633.56 11,100.00 10,466.44 5.71 1-4-1400-2260 ADM — Dues & Memberships 4,036.89 6,440.00 2,403.11 62.68 1-4-1400-2300 ADM - Advertising 3,650.94 22,000.00 18,349.06 16.60 1-4-1400-2325 ADM - Public Relations 0.00 2,925.00 2,925.00 1-4-1400-2430 ADM - Insurance 19,334.16 18,564.00 -770.16 104.15 1-4-1400-2440 ADM- Insurance Claims 0.00 5,000.00 5,000.00 1-4-1400-2610 ADM - Hydro 1,546.14 0.00 -1,546.14 1-4-1400-2720 ADM - Telephone 629.55 2,700.00 2,070.45 23.32 1-4-1400—2721 ADM— Fax 228.80 1,000.00 771.20 22.88 1-4-1400-2722 ADM - Modem Line 131.16 840.00 708.84 15.61 1-4-1400-2730 ADM - Cell 419.85 3,220.00 2,800.15 13.04 1-4-1400-3050 ADM- Legal Fees 2,019.11 30,000.00 27,980.89 6.73 1-4-1400—3055 ADM - Audit 0.00 20,350.00 20,350.00 1-4-1400-3065 ADM- IT Services & Support 15,592.57 38,864.00 23,271.43 40.12 1-4-1400-3070 ADM- Human Resources 0.00 2,435.00 2,435.00 1-4-1400-3080 ADM - Office Equip Mtce Conl 664.22 3,100.00 2,435.78 21.43 1-4-1400-3090 ADM — Other Professional Fee 1,195.68 11,275.00 10,079.32 10.60 1-4-1400-4050 ADM — Postage Meter Rental 1,737.05 4,400.00 2,662.95 39.48 1-4-1400-4055 ADM- Photocopier Rental 473.19 1,920.00 1,446.81 24.65 1-4-1400-4800 ADM— Bank Service Charges 579.03 1,700.00 1,120.97 34.06 1-4-1400-7950 ADM - Deprec Buildings 0.00 13,872.00 13,872.00 1-4-1400-7955 ADM - Deprec Equipment 0.00 13,008.00 13,008.00 1-4-1400-8000 ADM- Transfer to Capital Fun 64,800.00 78,495.00 13,695.00 82.55 GENERALADMINISTRATIONTotal 216,593.04 815,339.00 598,745.96 26.56 TOWNSHIP OFFICE 1-4-1401-2017 Twp Office - Bldg Supplies 113.67 2,000.00 1,886.33 5.68 1-4-1401-2520 Twp Office — Bldg Mtce/Repair 669.60 7,000.00 6,330.40 9.57 Page 20 of 217 TOWNSHIP OF MCNABIBRAESIDE GL5330 Page : 2 GL Department Report Date: Apr 28. 2016 Time: 9:50 am Budget : BUDGET Period : 3 Description Year To Date Budget Variance % Used .EXP_EN,5,E$,:!N99ME,8s.E,XPEN§E$,$.TAT,EM,E,N,T,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ._ , iiiiiiiiiiiiiiiiiiiiiiii H 1-4-1401-2600 Twp Office - Ntl Gas Heating 381.25 2,200.00 1,818.75 17 33 1-4-1401-2610 Twp Office - Hydro 0.00 8,100.00 8,100.00 1—4-1401-3900 Twp Office - Janitorial Service 976.90 7,500.00 6,523.10 13.03 1-4-1401-4040 Twp Office - Equip Rental 535.08 3,580.00 3,044.92 14.95 TOWNSHIP OFFICE Total 2,676.50 30,380.00 27,703.50 8.81 MUNICIPALCOMPLEX 1-4-1402-8000 NEW Twp Office - Tn‘to Capit: 0.00 200,000.00 200,000.00 MUNICIPALCOMPLEX Total 0.00 200,000.00 200,000.00 0.00 JOINT HEALTHAND SAFETY COMMITTEE 1-4-1410-2255 JHSC - Courses and Training 000 2,000.00 2,000.00 JOINT HEALTHAND SAFETY COMMITTEETotal 0.00 2,000.00 2,000.00 0.00 FIRE ADMINISTRATION 1-4-2000-1010 Fire - Salaries &Wages 10,833.57 171,624.00 160,790.43 6.31 1-4-2000-1110 Fire - Benefits 9,093.98 36,383.00 27,289.02 25.00 1-4—2000—2010Fire - Nozzles &App|icances 0.00 1.00 1.00 1-4—2000-2011 Fire - Office Supplies 300.19 1,500.00 1,199.81 20.01 15.42 1-4-2000-2090 Fire - Miscellaneous 385.57 2,500.00 2,114.43 1-4-2000-2112 Fire - Publications/Subscriptio 0.00 77.00 77.00 4.14 1-4-2000-2118 Fire - Freight/Delivery 62.04 1,500.00 1,437.96 1-4-2000-2240 Fire - Mileage 0.00 1,500.00 1,500.00 7.33 1-4-2000-2255 Fire - Courses & Training 742.85 10,140.00 9,397.15 55.17 1-4-2000-2260 Fire - Dues & Memberships 519.66 942.00 422.34 1-4-2000-2280 Fire - Uniforms 0.00 2,000.00 2,000.00 1-4-2000-2300 Fire - Advertising 0.00 2,500.00 2,500.00 17.99 1-4-2000-2301 Fire - Prevention Education SI 539.66 3,000.00 2,460.34 97.13 1-4-2000-2430 Fire - Insurance 5,123.48 5,275.00 151.52 98.12 1-4-2000-2432 Fire - Insurance - Firefighters 7,049.16 7,184.00 134.84 1-4-2000-2501 Fire - Equipment Testing 0.00 8,000.00 8,000.00 1-4-2000-2502 Fire - Radio/Pagers Maintenai 0.00 6,000.00 6,000.00 24.82 1-4-2000-2720 Fire - Telephone 893.40 3,600.00 2,706.60 1-4-2000-2730 Fire - Cell Phone 137.90 950.00 812.10 14.52 100.00 1-4-2000-2740 Fire - Radio Licenses 2,234.00 2,234.00 0.00 I 3.58 1-4-2000-2810 Fire - Small Tools 71.59 2,000.00 1,928.41 20.54 1-4-2000-2820 Fire - B.A. & ExtracationTools 1,027.13 5,000.00 3,972.87 1.99 1-4-2000-2830 Fire - Safety Equipment & Clo 260.22 13,100.00 12,839.78 1—4-2000-3105 Fire - Dispatch Services 0.00 7,000.00 7,000.00 1-4-2000-7950 Fire - Deprec Buildings 0.00 10,831.00 10,831.00 1-4-2000-7958 Fire — Deprec Vehicles 0.00 67,351.00 67,351.00 1-4-2000-7959 Fire - Deprec Equipment 0.00 28,991.00 28,991.00 1-4-2000-8000 Fire - Transfer to Capital Fund 0.00 41,600.00 41,600.00 FIRE ADMINISTRATIONTotal 39,274.40 442,783.00 403,508.60 8.87 FIRE STATION #1 9.53 1-4-2001-2017 Fire Stn #1 - Building Supplie 95.28 1,000.00 904.72 1-4-2001-2520 Fire Stn # 1 — Bldg Mtce/Repa 17.29 1,500.00 1,482.71 1.15 1-4-2001-2600 Fire Stn #1 - Ntl Gas Heating 715.16 3,500.00 2,784.84 20.43 16.10 1-4-2001-2610 Fire Stn #1 - Hydro 305.93 1,900.00 1,594.07 1-4-2001-2720 Fire Stn # 1 -Telephone 422.39 1,730.00 1,307.61 24.42 1-4-2001-3930 Fire Stn # 1 — Bldg Mtce Contr 0.00 1.00 1.00 1-4-2001-8000 Fire Stn #1 - Trf to Capital Fur 0.00 22,000.00 22,000.00 FIRE STATION #1 Total 1,556.05 31,631.00 30,074.95 4.92 FIRE STATION #2 Page 21 of 217 TOWNSHIP OF MCNAB/BRAESIDE ‘ °“““ GL5330 Page‘ - 3 GL Department Report “ Date : Apr 28, 2016 Time : Year : 2016 Budget: BUDGET Period : 3 Description Year To Date Budget Variance % Used .EXP*,5,F“_.5.'.5.$,:lN,99M,E,8s,E,X,'?EN§l5§ ,$,TATEM_E.N.T...... 1-4-2002-2017 Fire Stn # 2 - Bldg Supplies 0.00 1,000.00 1,000.00 1-4-2002-2520 Fire Stn # 2 - Bldg Mtce/Repa 0.00 1,000.00 1,000.00 1-4-2002-2602 Fire Stn # 2 - Oil Heating 663.27 2,750.00 2,086.73 24.12 1-4-2002-2610 Fire Stn # 2 - Hydro 762.09 5,300.00 4,537.91 14.38 1-4-2002-2720 Fire Stn # 2 - Telephone 359.86 1,800.00 1,440.14 19.99 1-4-2002-3915 Fire Stn # 2 - Snowplowing 0.00 2,000.00 2,000.00 1-4-2002-3930 Fire Stn # 2 - Bldg Mtce Contr 0.00 1.00 1.00 1-4-2002-8000 Fire Stn # 2 - Trf to Capital Fu 0.00 12,500.00 12,500.00 FIRE STATION #2 Total 1,785.22 26,351.00 24,565.78 6.77 FIRE STATION #3 1-4-2003-2017 Fire Stn #3 - Bldg Supplies 0.00 1,000.00 1,000.00 1-4-2003-2520 Fire Stn # 3 - Bldg Mtce/Repa 555.41 2,000.00 1,444.59 27.77 1-4-2003-2600 Fire Sin #3 - NtlGas Heating 278.82 2,400.00 2,121.18 11.62 1-4-2003-2610 Fire Stn # 3 - Hydro 427.09 2,300.00 1,872.91 18.57 1-4-2003-2720 Fire Stn # 3 - Telephone 499.31 2,100.00 1,600.69 23.78 1-4-2003-3930 Fire Stn # 3 — Bldg Mtce Contr 0.00 1.00 1.00 FIRE STATION #3 Total 1,760.63 9,801.00 8,040.37 17.96 POLICE 1-4-2004-2090 Police - Miscellaneous 0.00 200.00 200.00 1-4-2004-3125 Policing Costs 58,746.00 704,954.00 646,208.00 8.33 POLICE Total 58,746.00 705,154.00 646,408.00 8.33 9-1-1 EXPENSE 1-4-2005-1010 911 - Salaries & Wages 0.00 400.00 400.00 1-4-2005-1110 911 - Employee Benefits 0.00 100.00 100.00 1-4-2005-2302 911 - Signs 0.00 800.00 800.00 1-4-2005-4040 911 - Equipment Rental 0.00 200.00 200.00 9-1-1 EXPENSE Total 0.00 1,500.00 1,500.00 0.00 1990 VOLVO TANKER97-13 1-4-2010-2431 1990 Volvo (97-13) - lnsuranc: 935.00 942.00 7.00 99.26 1-4-2010-2500 1990 Volvo (97-13) - Repairs 0.00 2,000.00 2,000.00 1-4-2010-2620 1990 Volvo (97-13) - Diesel F1 171.06 800.00 628.94 21.38 1990 VOLVO TANKER 97-13 Total 1,106.06 3,742.00 2,635.94 29.56 2007 FORD 4X4 HEAW DUTYPICKUP 98-49 1-4-2012-2431 2007 4x4 (98-49) - Insurance 858.00 784.00 -74.00 109.44 1-4-2012-2500 2007 4x4 (98-49) - Repairs 0.00 2,500.00 2,500.00 1-4-2012-2620 2007 4x4 (98-49) - Diesel Fue 47.74 900.00 852.26 5.30 2007 FORD 4X4 HEAW DUTYPICKUP 98-49 Total 905.74 4,184.00 3,278.26 21.65 2010 GMC SIERRA LIGHTDUTY PICKUP 98-13 1-4-2013-2431 2010 GMC (98-13) - insurance 858.00 784.00 -74.00 109.44 1-4-2013-2500 2010 GMC (98-13) - Repairs 10.96 1,000.00 989.04 1.10 1-4-2013-2622 2010 GMC (98-13) - Gasoline 457.46 3,500.00 3,042.54 13.07 2010 GMC SIERRA LIGHT DUTYPICKUP 98-13 Total 1,326.42 5,284.00 3,957.58 25.10 2010 RESCUE PUMPER 96-20 1-4-2014-2431 2010 Pumper (96-20) - lnsural 969.00 942.00 -27.00 102.87 1-4-2014-2500 2010 Pumper (96-20) - Repair 0.00 3,500.00 3,500.00 1-4-2014-2620 2010 Pumper (96-20) - Diesel 44.80 1,500.00 1,455.20 2.99 2010 RESCUE PUMPER 96-20 Total 1,013.80 5,942.00 4,928.20 17.06 1996 GMC RESCUE PUMPER 96-19 Page 22 of 217 TOWNSHIP OF MCNAB/BRAESIDE “,,.o,-we/3,,4E :. ?gs 4 GL Department Report Q5330 Page’ Date : Apr 28, 2016 Time : 9:50 am Budget : BUDGET Period : 3 Description Year To Date Budget Variance % Used aaaaa E?9°,l5,',“_,3,',5,$,7,IN99M§3!FX_P§N$F$.$_TAT_EM.E.N.T _ , . 77 oooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooo N 1-4-2015-2431 1996 Pumper (96-19) - Insurai 969.00 942.00 -27.00 102.87 1-4-2015-2500 1996 Pumper (96-19) - Repair 456.38 2,500.00 2,043.62 18.26 1-4-2015-2620 1996 Pumper (96-19) - Diesel 116.16 750.00 633.84 15.49 1996 GMC RESCUE PUMPER 96-19 Total 1,541.54 4,192.00 2,650.46 36.77 1996 SPARTON RESCUE PUMPER 96-16 1-4-2017-2431 1996 Pumper (96-16) - Insural 969.00 942.00 -27.00 102.87 1-4-2017-2500 1996 Pumper (96-16) - Repair 0.00 3,000.00 3,000.00 1-4-2017-2620 1996 Pumper (96-16) - Diesel 0.00 1,500.00 1,500.00 1-4-2017-8000 1996 Pumper (96-16) - Trf to ( 0.00 56,000.00 56,000.00 1996 SPARTON RESCUE PUMPER 96-16 Total 969.00 61,442.00 60,473.00 1.58 1989 VOLVO TANKER 97-15 1-4-2019-2431 1989 Volvo (97-15) - Insuranca 935.00 909.00 -26.00 102.86 1-4-2019-2500 1989 Volvo (97-15) - Repairs 0.00 2,500.00 2,500.00 1-4-2019-2620 1989 Volvo (97-15) - Diesel FL 0.00 500.00 500.00 1989 VOLVO TANKER 97-15 Total 935.00 3,909.00 2,974.00 23.92 2016 INT PUMPER TANKER97-14 1-4-2020-2431 2016 Int Pumperffanker - Inst 969.00 909.00 -60.00 106.60 1-4-2020-2500 2016 Int Pumper/Tanker - Rep 12.16 1,500.00 1,487.84 0.81 1-4-2020-2620 2016 Int Pumperffanker - Die: 167.94 1,000.00 832.06 16.79 2016 INT PUMPER TANKER 97-14 Total 1,149.10 3,409.00 2,259.90 33.71 2015 INT MINIPUMPER 96-17 1-4-2021-2431 2015 Int MiniPumper (96-17) 969.00 909.00 -60.00 106.60 1-4-2021-2500 2015 Int MiniPumper (96-17) 0.00 1,500.00 1,500.00 1-4-2021-2620 2015 Int MiniPumper (96-17)- 49.93 800.00 750.07 6.24 2015 INT MINIPUMPER 96-17 Total 1,018.93 3,209.00 2,190.07 31.75 FIRE STATION #3 OLD BRAESIDE OFFICE 1-4-2050-2017 Fire Stn#3 Office - Bldg Suppl 0.00 1,000.00 1,000.00 1-4-2050-2602 Fire Stn#3 Office - Oil Heating 710.20 4,800.00 4,089.80 14.80 1-4-2050-2610 Fire Stn#3 Office - Hydro 0.00 200.00 200.00 1-4-2050-2720 Fire Stn#3 Office - Bldg Mtce/I 0.00 2,500.00 2,500.00 FIRE STATION#3 OLD BRAESIDE OFFICE Total 710.20 8,500.00 7,789.80 8.36 BUILDINGINSPECTION 1-4-2100-1010 CBO - Wages 12,853.07 58,561.00 45,707.93 21.95 '1-4-2100-1094 CBO - Sick Pay 0.00 1,384.00 1,384.00 1-4-2100-1110 CBO - Benefits 4,120.95 18,801.00 14,680.05 21.92 1-4-2100-2011 CBO - Office Supplies 473.18 600.00 126.82 78.86 1-4-2100-2240 CBO - Mileage 235.85 4,000.00 3,764.15 5.90 1-4-2100-2255 CBO - Training & Courses 254.40 4,073.00 3,818.60 6.25 1-4-2100-2260 CBO - Dues &Subscriptions 415.83 550.00 134.17 75.61 1-4-2100-2430 CBO - Insurance 4,276.80 4,279.00 2.20 99.95 1-4-2100-2720 CBO - Telephone 125.88 550.00 424.12 22.89 1-4-2100-2730 CBO - Cell 137.90 950.00 812.10 14.52 1-4-2100-3130 Electrical Services Agreement 2,568.63 2,570.00 1.37 99.95 BUILDING INSPECTION Total 25,462.49 96,318.00 70,855.51 26.44 FENCE VIEWING& LIVESTOCK 1-4-2201-3140 Fence Viewing Fees 0.00 150.00 150.00 1-4-2201-3141 Livestock Valuer/Mileage/Forn 0.00 1,500.00 1,500.00 1-4-2201 -5041 Livestock Claims 0.00 3,000.00 3,000.00 Page 23 of 217 TOWNSHIP OF MCNABIBRAESIDE 5 GL Department Report GL5330 Page : Date : Apr 28, 2016 Time : 9:50 am Year : 2016 Budget: BUDGET Period : 3 Description Year To Date Budget Variance % Used EXPENSES - INCOME & EXPENSES STATEMENT FENCE VIEWING & LIVESTOCK Total 0.00 4,650.00 4,650.00 0.00 ANIMAL& BYLAWENFORCEMENT 1-4-2300-2010 Animal Control - Dog Tags/Eql 0.00 600.00 600.00 1-4-2300-2090 Animal Control - Miscellaneou 0.00 1,000.00 1,000.00 1-4-2300-3135 Animal & Bylaw Enforcement - 6,258.24 37,550.00 31,291.76 16.67 1-4-2300-3142 Animal Control - Poundkeeper 0.00 3,000.00 3,000.00 ANIMAL& BYLAW ENFORCEMENT Total 6,258.24 42,150.00 35,891.76 14.85 EMERGENCY MEASURES 1-4-2900-1010 CEMC - Wages 1,599.84 6,400.00 4,800.16 25.00 1-4-2900-1110 CEMC — Benefits 113.16 453.00 339.84 24.98 1-4-2900-2010 CEMC - Emergency Equipmel 0.00 1,700.00 1,700.00 1~4-2900-2011 CEMC - Office Supplies 101.67 500.00 398.33 20.33 1-4-2900-2090 CEMC - Miscellaneous (EOC) 0.00 2,050.00 2,050.00 1-4-2900-2240 CEMC - Mileage 0.00 200.00 200.00 1-4-2900-2255 CEMC - Coursesffraining 0.00 3,700.00 3,700.00 1-4-2900-2730 CEMC - Cell Phone 137.90 950.00 812.10 14.52 1-4-2900-7955 CEMC - Depreciation - Equipr 0.00 3,822.00 3,822.00 EMERGENCY MEASURES Total 1,952.57 19,775.00 17,822.43 9.87 GRASS MOWING 1-4-3021-1010 Grass Mowing - Wages 0.00 7,332.00 7,332.00 1-4-3021-1110 Grass Mowing - Benefits 0.00 2,371.00 2,371.00 1-4-3021-2090 Grass Mowing - Misc Supplies 0.00 1,000.00 1,000.00 GRASS MOWING Total 0.00 10,703.00 10,703.00 0.00 BRUSHINGITREE TRIMMING 1-4-3022-1010 Brushing/Tree Trim - Wages 144.80 14,663.00 14,518.20 0.99 1-4-3022-1110 Brushing/Tree Trim - Benefits 55.04 4,742.00 4,686.96 1.16 1-4-3022-2010 Brushingffree Trim — Materials 29.07 400.00 370.93 7.27 1-4-3022-3200 Brushing/Tree Trim - Contract: 763.20 2,000.00 1,236.80 38.16 1-4-3022-4040 Brushing/'|'ree Trim - Equip Re 0.00 15,000.00 15,000.00 BRUSHINGITREETRIMMINGTotal 992.11 36,805.00 35,812.89 2.70 DEBRIS & LITTER PICKUP 1-4-3025-1010 Debris/Litter - Wages 821.20 1,048.00 226.80 78.36 1-4-3025-1110 Debris/Litter - Benefits 285.99 339.00 53.01 84.36 DEBRIS & LITTER PICKUP Total 1,107.19 1,387.00 279.81 79.83 HARD TOP PATCHING 1-4-3031-1010 HTP - Wages 2,952.13 21,994.00 19,041.87 13.42 1-4-3031-1110 HTP - Benefits 795.80 7,112.00 6,316.20 11.19 1-4-3031-2010 HTP - Materials/Supplies 1,337.94 13,000.00 11,662.06 10.29 1-4-3031-2090 HTP - Misc Supplies 62.04 0.00 -62.04 1—4-3031-3200 HTP - Contracts 0.00 5,000.00 5,000.00 HARD TOP PATCHING Total 5,147.91 47,106.00 41,958.09 10.93 SWEEPING/FLUSHING & CLEANING 1-4-3032-1010 Sweeping/Cleaning - Wages 0.00 5,237.00 5,237.00 1-4-3032-1110 Sweeping/Cleaning - Benefits 0.00 1,694.00 1,694.00 1-4-3032-2010 Sweeping/Cleaning - Materials 0.00 750.00 750.00 1-4-3032-3200 Sweeping/Cleaning - Contract 0.00 10,000.00 10,000.00 SWEEPING/FLUSHING 8. CLEANINGTotal 0.00 17,681.00 17,681.00 0.00 SHOULDER MAINTENANCE Page 24 of 217 TOWNSHIP OF MCNAB/BRAESIDE 6 GL Department Report GL5330 Page : Date : Apr 28, 2016 Time : 9:50 am Year : 2016 Budget: BUDGET Period : 3 Description Year To Date Budget Variance % Used .'5X?'3N$.'i$_ ,',5,X,P,EN§!3$,.$,TA.T_EM_'_5.N_T 7.INEQME82 ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 77 1-4-3033-1010 Shoulder Mtce - Wages 0.00 2,095.00 2,095.00 1-4-3033-1110 Shoulder Mtce - Benefits 0.00 678.00 678.00 1-4-3033-2010 Shoulder Mtce - Materials/Sup 0.00 250.00 250.00 SHOULDER MAINTENANCETotal 0.00 3,023.00 3,023.00 0.00 LOOSE TOP PATCHINGIWASHOUTS 1-4-3041—1010 LTP - Wages 3,381.17 9,636.00 6,254.83 35.09 1-4-3041-1110 LTP - Benefits 1,003.52 3,116.00 2,112.48 32.21 1-4-3041-2010 LTP - Materials/Supplies 0.00 20,000.00 20,000.00 LOOSE TOP PATCHINGIWASHOUTSTotal 4,384.69 32,752.00 28,367.31 13.39 GRADING & SCARIFYING 1-4-3042-1010 Gradinglscarifying - Wages 0.00 8,379.00 8,379.00 1-4-3042-1110 Grading/Scarifying - Benefits 0.00 2,710.00 2,710.00 1-4-3042-2010 Grading/Scarifying - Materials, 0.00 1,000.00 1,000.00 GRADING& SCARIFYINGTotal 0.00 12,089.00 12,089.00 0.00 DUST LAYER 1-4-3043-1010 Dust Ctl — Wages 0.00 5,237.00 5,237.00 1-4-3043-1110 Dust Ctl - Benefits 0.00 1,694.00 1,694.00 1-4-3043-2010 Dust Ctl - Materials/Supplies 0.00 24,000.00 24,000.00 DUST LAYERTotal 0.00 30,931.00 30,931.00 0.00 GRAVEL RESURFACING 1-4-3045-1010 Gravel Resurf - Wages 0.00 13,616.00 13,616.00 1-4-3045-1110 Gravel Resurf - Benefits 0.00 4,403.00 4,403.00 1-4-3045-2010 Gravel Resurf - Materials/Sup: 0.00 70,000.00 70,000.00 GRAVEL RESURFACING Total 0.00 88,019.00 88,019.00 0.00 SNOW PLOWING & REMOVAL 1-4-3051-1010 Snow Plowing - Wages 24,496.69 34,874.00 10,377.31 70.24 1-4-3051-1110 Snow Plowing - Benefits 6,103.63 10,705.00 4,601.37 57.02 1-4-3051-2090 Snow Plowing - Misc Supplies 1,042.87 3,500.00 2,457.13 29.80 SNOW PLOWING & REMOVAL Total 31,643.19 49,079.00 17,435.81 64.47 SANDINGISALTING 1—4-3052-1010 Sanding/Salting - Wages 18,024.34 32,451.00 14,426.66 55.54 1-4-3052-1110 Sanding/Salting - Benefits 4,383.15 10,248.00 5,864.85 42.77 1-4-3052-2010 Sanding/Salting - Materials/SL 23,063.09 84,000.00 60,936.91 27.46 1-4-3052-4040 Sanding/Salting - Rentals 2,767.87 0.00 -2,767.87 SANDINGISALTINGTotal 48,238.45 126,699.00 78,460.55 38.07 SNOW FENCEICULVERT THAWING 1-4-3053-1010 Snow Fence/Clvrt Thaw - Wag 0.00 4,190.00 4,190.00 1-4-3053-1110 Snow Fence/Clvrt Thaw - Beni 0.00 1,355.00 1,355.00 SNOW FENCEICULVERTTHAWING Total 0.00 5,545.00 5,545.00 0.00 SAFETY DEVICES 1-4-3061-1010 Safety Devices — Wages 0.00 5,237.00 5,237.00 1-4-3061~1110 Safety Devices - Benefits 0.00 1,694.00 1,694.00 1-4-3061-2010 Safety Devices - Materials/Sui 0.00 4,000.00 4,000.00 1-4-3061-3200 Safety Devices - Contracts 0.00 17,000.00 17,000.00 SAFETY DEVICES Total 0.00 27,931.00 27,931.00 0.00 SIDEWALKS 1-4-3072-1010 Sidewalks - Wages 0.00 2,095.00 2,095.00 1-4-3072-1110 Sidewalks - Benefits 0.00 678.00 678.00 Page 25 of 217 TOWNSHIP OF MCNABIBRAESIDE 7 GL Department Report GL5330 Page : Date : Apr 28, 2016 Time : 9:50 am Budget : BUDGET Period : 3 Description Year To Date Budget Variance % Used .$.TATEM_E.N_T 7,'.N9,9'V.'.E.§!.E.X.PEN§E§ TT EXPENSES. ooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooo 1-4-3072-2010 Sidewalks - Materials 0.00 100.00 100.00 SIDEWALKS Total 0.00 2,873.00 2,873.00 0.00 ROADS - OVERHEAD 1-4-3101-1010 Rds OHD - Wages 21,133.50 145,175.00 124,041.50 14.56 1-4-3101-1090 Rds OHD - Vacation Pay 2,380.69 31,823.00 29,442.31 7.48 1-4-3101-1092 Rds OHD - Stat Holidays 4,755.27 18,830.00 14,074.73 25.25 1-4-3101-1094 Rds OHD - Sick Pay 0.00 9,211.00 9,211.00 1-4-3101-1110 Rds OHD - Benefits 12,319.47 60,355.00 48,035.53 20.41 1-4-3101-2011 Rds OHD - Office Supplies 0.00 600.00 600.00 1-4-3101-2016 Rds OHD - Garage Parts & Si 1,029.65 4,150.00 3,120.35 24.81 1-4-3101-2090 Rds OHD - Misc Supplies 895.01 5,000.00 4,104.99 17.90 1-4-3101-2255 Rds OHD - Courses & Training 885.31 7,395.00 6,509.69 11.97 1-4-3101-2260 Rds OHD - Dues & Membersr 1,202.05 1,445.00 242.95 83.19 1-4-3101-2300 Rds OHD —Advertising 398.90 1,000.00 601.10 39.89 1-4-3101-2430 Rds OHD - Insurance 20,946.20 19,938.00 -1,008.20 105.06 1-4-3101-2610 Rds OHD - Hydro 1,622.13 0.00 -1,622.13 1-4-3101-2720 Rds OHD - Telephone 145.35 600.00 454.65 24.23 1-4-3101-2730 Rds OHD - Cell Telephone 274.15 1,680.00 1,405.85 16.32 1-4-3101-2740 Rds OHD - Radio Lic/Repeate 559.46 4,500.00 3,940.54 12.43 1-4-3101-2830 Rds OHD - Safety Equipment: 324.18 2,760.00 2,435.82 11.75 1-4-3101-3105 Rds OHD - Dispatch Svc (Ont 0.00 500.00 500.00 1-4-3101-4040 Rds OHD - Equip Rental 320.37 0.00 -320.37 1-4-3101-4105 Rds OHD - Right of Way 0.00 965.00 965.00 1-4-3101-7950 Rds OHD - Deprec Buildings 0.00 33,209.00 33,209.00 1-4-3101-7956 Rds OHD — Deprec Unpaved F 0.00 2,156.00 2,156.00 1-4-3101-7957 Rds OHD - Deprec Paved Roz 0.00 479,266.00 479,266.00 1-4-3101-7958 Rds OHD - Deprec Vehicles 0.00 90,394.00 90,394.00 1-4-3101-7959 Rds OHD — Deprec Equipmen 0.00 19,996.00 19,996.00 ROADS - OVERHEAD Total 69,191.69 940,948.00 871,756.31 7.35 CAPITALPROJECTS 1-4-3102-8000 PW Projects - Trf to Capital 0.00 25,000.00 25,000.00 CAPITAL PROJECTS Total 0.00 25,000.00 25,000.00 0.00 MCLEOD ROAD 1-4-3108-8000 McLeod Road - Trf to Capital 0.00 45,000.00 45,000.00 MCLEOD ROAD Total 0.00 45,000.00 45,000.00 0.00 YOUNG ROAD 1-4-3114-8000 Young Road - Trf to Capital 0.00 350,000.00 350,000.00 YOUNG ROAD Total 0.00 350,000.00 350,000.00 0.00 GOSHEN ROAD 1-4-3119-8000 Goshen Road - Trf to Capital 17,761.76 1,275,000.00 1,257,238.24 1.39 GOSHEN ROAD Total 17,761.76 1,275,000.00 1,257,238.24 1.39 Scheel Drive 1-4-3128~8000 Scheel Drive - Trf to Capital 0.00 130,000.00 130,000.00 Scheel Drive Total 0.00 130,000.00 130,000.00 0.00 DUNCANDRIVE 1-4-3130-8000 Duncan Drive — Trf to Capital 0.00 300,000.00 300,000.00 DUNCANDRIVETotal 0.00 300,000.00 300,000.00 0.00 DIVISIONSTREET Page 26 of 217 TOWNSHIP OF MCNAB/BRAESIDE ‘5“,,,ovuaua/.,,% (15330 8 GL Department Report Page: Date : Apr 28, 2016 Time : 9:50 am Budget : BUDGET Description Year To Date Budget Variance % Used .'='XP'5N$,E,$.:!N. TR#9 2013 PICKUP 1-4-3200-1010 TR09 - Wages 0.00 210.00 210.00 1-4-3200-1110 TR09 - Benefits 0.00 68.00 68.00 1-4-3200-2431 TR09 - Insurance 833.00 819.00 -14.00 101.71 1-4-3200-2500 TR09 - Repairs 0.00 250.00 250.00 1-4-3200-2622 TR09 - Gasoline (Regular) 64.62 1,500.00 1,435.38 4.31 1-4-3200-2900 TR09 - Licenses 0.00 118.00 118.00 TR#9 2013 PICKUP Total 897.62 2,965.00 2,067.38 30.27 TR #1 2010 GMC PICKUP 1-4-3201-1010 TR1 - Wages 370.36 210.00 -160.36 176.36 1-4-3201-1110 TR1 - Benefits 122.58 68.00 -54.58 180.26 1-4-3201-2431 TR1 - Insurance 833.00 819.00 -14.00 101.71 1-4-3201-2500 TR1 - Repairs 1,243.06 800.00 443.06 155.38 1-4-3201-2622 TR1 — Gasoline (Regular) 753.72 5,000.00 4,246.28 15.07 1’-4-3201-2900TR1 - Licenses 0.00 118.00 118.00 TR #1 2010 GMC PICKUP Total 3,322.72 7,015.00 3,692.28 47.37 G# 2 GRADER 1-4-3202-1010 G#2 - Wages 447.25 2,095.00 1,647.75 21.35 1-4-3202-1110 G#2 - Benefits 146.97 678.00 531.03 21.68 1-4-3202-2501 G#2 - Repairs 80.69 2,000.00 1,919.31 4.03 1-4-3202—2621 G#2 - Diesel (Coloured) 1,033.81 7,000.00 5,966.19 1477 G# 2 GRADER Total 1,708.72 11,773.00 10,064.28 14.51 TR # 3 2004 STERLING TANDEM 1-4-3203-1010 TR3 - Wages 2,019.33 3,142.00 1,122.67 64.27 1-4-3203-1110 TR3 - Benefits 640.99 1,016.00 375.01 63.09 1-4-3203-2431 TR3 - Insurance 709.00 696.00 -13.00 101.87 1-4-3203-2500 TR3 - Repairs 3,280.90 5,000.00 1,719.10 65.62 1—4—3203—2620TR3 - Diesel (Clear) 4,081.46 10,000.00 5,918.54 40.81 1-4-3203-2900 TR3 — Licenses 0.00 1,730.00 1,730.00 TR # 3 2004 STERLING TANDEM Total 10,731.68 21,584.00 10,852.32 49.72 TR # 5 2014 INTERNATIONAL 1-4-3204-1010 TR5 - Wages 1,265.38 3,142.00 1,876.62 40.27 1-4-3204-1110 TR5 - Benefits 273.28 1,016.00 742.72 26.90 1-4-3204-2431 TR5 - Insurance 709.00 696.00 -13.00 101.87 1-4-3204-2500 TR5 - Repairs 687.82 1,500.00 812.18 45.85 1-4-3204-2620 TR5 - Diesel (Clear) 3,880.42 11,000.00 7,119.58 35.28 1-4-3204-2900 TR5 - Licenses 0.00 1,880.00 1,880.00 TR # 5 2014 INTERNATIONALTotal 6,815.90 19,234.00 12,418.10 35.44 TR # 12 2016 WATER TANKER 1-4-3209-1010 TR12 - Wages 0.00 1.00 1.00 1-4-3209-1110 TR12 - Benefits 0.00 1.00 1.00 1-4-3209-2431 TR12 - Insurance 0.00 300.00 300.00 1-4-3209-2500 TR12 - Repairs 0.00 1.00 1.00 1-4-3209-2620 TR12 - Diesel (Clear) 0.00 1.00 1.00 1-4-3209-8000 TR12 - Trf to Capital 0.00 90,000.00 90,000.00 TR # 12 2016 WATER TANKER Total 0.00 90,304.00 90,304.00 0.00 TR # 12 1989 WATER TANKER Page 27 of 217 TOWNSHIP OF MCNABIBRAESIDE 9 GL Department Report GL5330 Page : Date : Apr 28, 2016 Time : 9:50 am . Budget : BUDGET Period : 3 Description Year To Date Budget Variance % Used .EX!’.EN$E.$._'.'.N.99M§,§_E,X,',’,EN§§§_$.T5TFN‘_E_NT,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, __ . aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa .. 1-4-3210-1010 TR12 - Wages 0.00 1,048.00 1,048.00 1-4-3210-1110 TR12 - Benefits 0.00 339.00 339.00 1-4-3210-2431 TR12 - Insurance 652.00 376.00 -276.00 173.40 1-4-3210-2500 TR12 - Repairs 0.00 2,000.00 2,000.00 1-4-3210-2620 TR12 - Diesel (Clear) 0.00 2,800.00 2,800.00 TR#121989mMTERTANKERTom| 65200 656300 5£1L00 093 TR # 4 2012 INTERNATIONAL 1-4-3211-1010 ‘TR4--Vvages 1,124.92 2,514.00 1,389.08 44.75 1-4-3211-1110 TR4 - Benefits 387.76 813.00 425.24 47.69 1-4-3211-2431 ‘TR4-Insurance 709.00 696.00 -13.00 101.87 1-4-3211-2500 TR4 - Repairs 1,587.31 3,000.00 1,412.69 52.91 1-4-3211-2620 TR4 - Diesel (Clear) 3,576.85 11,000.00 7,423.15 32.52 1—4—3211-2900TR4 - Licenses 0.00 1,880.00 1,880.00 TR # 4 2012 INTERNATIONALTotal 7,385.84 19,903.00 12,517.16 37.‘11 TR#620?lNTERNA?ONAL 1-4-3212-1010 TR6 ~ Wages 668.40 1,257.00 588.60 53.17 1-4-3212-1110 TR6 - Benefits 228.93 407.00 178.07 56.25 1—4—3212—2431TR6 - Insurance 709.00 696.00 -13.00 101.87 1-432122500 TR6-RepmrPans 24881 200000 L75119 1244 1~4—3212-2620TR6 - Diesel (Clear) 1,727.75 4,000.00 2,272.25 43.19 1-4-3212-2900 TR6 - Licenses 0.00 1,218.00 1,218.00 TR # 6 2011 INTERNATIONALTotal 3,582.89 9,578.00 5,995.11 37.41 TR#71995BACKHOE 1-4-3222-1010 TR7 - Wages 1,242.59 1,257.00 14.41 98.85 1-4-3222-1110 TR7 - Benefits 433.25 407.00 -26.25 106.45 1-4-3222-2501 TR7 - Repairs 8,140.59 2,500.00 -5,640.59 325.62 1-4-3222~2621 TR7 - Diesel (Coloured) 321.27 3,500.00 3,178.73 9.18 TR#71995BACKHOETomI 10A37J0 766400 -2A7370 13228 LD #17 2001 CASE 621C LOADER 1-4-3224-1010 LD17-VVages 326.34 1,048.00 721.66 31.14 1-4-3224-1110 LD17—Benefns 121.09 339.00 217.91 35.72 1—432242501 LD17-Repans 15986 400000 384014 400 L482242621 LD17-Dbsm(Comumd) 1A9019 550000 400981 2709 LD# 17 2001 CASE 621C LOADER Total 2,097.48 10,887.00 8,789.52 19.27 TR # 15 2015 INTERNATIONAL 1-4-3225-1010 TR 15 - Wages 1,235.68 1,048.00 -187.68 117.91 1-4-3225-1110 TR 15 - Benefits 433.87 339.00 -94.87 127.99 1-4-3225-2431 ‘TR15-Insurance 709.00 696.00 -13.00 101.87 1-4-3225-2500 TR 15 - Repairs 169.37 1,500.00 1,330.63 11.29 1-4-3225-2620 TR 15 - Diesel (Clear) 4,702.83 10,000.00 5,297.17 47.03 1-4-3225-2900 TR 15 - Licenses 0.00 1,880.00 1,880.00 TR # 15 2015 INTERNATIONALTotal 7,250.75 15,463.00 8,212.25 46.89 CH#111995MORBARKCHPPER 1-4—3231—1010CH11 — Wages 0.00 210.00 210.00 1-4-3231-1110 CH11- Benefits 0.00 68.00 68.00 1-4-3231-2501 CH11 - Repairs 0.00 200.00 200.00 1-4-3231-2621 CH11 - Diesel (Coloured) 0.00 300.00 300.00 CH # 11 1995 MORBARKCHIPPER Total 0.00 778.00 778.00 0.00 S# 16 STEAMER Page 28 of 217 TOWNSHIP OF MCNABIBRAESIDE 10 GL Department Report GL5330 P39° : Date : Apr 28, 2016 Time : 9250 am Year : 2016 Budget: BUDGET Period : 3 Description Year To Date Budget Variance % Used E.X!’_E_N.$_E.$,i!N9QM,'=T§:_E?_<_P_EN§E$,,$,TAT,E!V',E_NI,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, . , 1-4-3232-2501 S16 - Repair Parts 0.00 100.00 100.00 1-4-3232v2601 S16 - Propane 0.00 500.00 500.00 S# 16 STEAMER Total 0.00 600.00 600.00 0.00 Hot Box 1-4-3233-2501 Hot Box - Repairs 0.00 500.00 500.00 1-4-3233-2621 Hot Box - Diesel (Coloured) 59.27 750.00 690.73 7.90 Hot Box Total 59.27 1,250.00 1,190.73 4.74 TR # 8 2007 DODGE 1-4-3251-1010 TR8 - Wages 0.00 1,048.00 1,048.00 1-4-3251-1110 TR8 - Benefits 0.00 339.00 339.00 1-4-3251-2431 TR8 - Insurance 833.00 819.00 -14.00 101.71 1-4-3251-2500 TR8 - Repairs 32.80 3,500.00 3,467.20 0.94 1'-4-3251-2622TR8 - Gasoline (Regular) 283.90 3,000.00 2,716.10 9.46 1-4-3251-2900 TR8 - Licenses 0.00 118.00 118.00 TR # 8 2007 DODGE Total 1,149.70 8,824.00 7,674.30 13.03 TR # 18 2001 FORD F550 1-4-3252-1010 TR18 - Wages 0.00 1,048.00 1,048.00 1-4-3252-1110 TR18 - Benefits 0.00 339.00 339.00 1-4—3252—2431TR18 - Insurance 709.00 378.00 -331.00 187.57 1-4-3252-2500 TR18 - Repairs 0.00 3,500.00 3,500.00 1-4-3252-2620 TR18 - Diesel (Clear) 128.42 3,000.00 2,871.58 4.28 1—4—3252—2900TR18 - Licenses 0.00 426.00 426.00 TR # 18 2001 FORD F550 Total 837.42 8,691.00 7,853.58 9.64 TR #18 MEDIUMDUTYDUMP/SANDER PICKUP 1-4-3253-1010 TR18 - Wages 0.00 1.00 1.00 1-4-3253-1110 TR18 — Benefits 0.00 1.00 1.00 1-4-3253-2431 TR18 - Insurance 000 500.00 500.00 1-4-3253-2500 TR18 - Repairs 0.00 1.00 1.00 1-4-3253-2620 TR18 - Diesel (Clear) 0.00 1.00 1.00 1-4-3253-2900 TR18 - Licenses 0.00 1.00 1.00 1-4-3253-8000 TR18 - Trf to Capital 0.00 130,000.00 130,000.00 TR #18 MEDIUMDUTYDUMP/SANDER PICKUP Total 0.00 130,505.00 130,505.00 0.00 TR # 19 2007 STERLING 1-4-3255-1010 TR19 - Wages 145.80 2,095.00 1,949.20 6.96 1-4-3255-1110 TR19 - Benefits 53.44 678.00 624.56 7.88 1-4-3255-2431 TR19 - Insurance 709.00 696.00 -13.00 101.87 1-4-3255-2500 TR19 - Repairs 123.96 3,000.00 2,876.04 4.13 1-4-3255-2620 TR19 - Diesel (Clear) 1,563.36 3,500.00 1,936.64 44.67 1-4-3255-2900 TR19 - Licenses 0.00 1,218.00 1,218.00 TR #19 2007 STERLING Total 2,595.56 11,187.00 8,591.44 23.20 TR # 10 TRACTOR 1—4—3291—1010TR10 - Wages 0.00 419.00 419.00 1-4-3291-1110 TR10 - Benefits 0.00 136.00 136.00 1-4-3291-2501 TR10 - Repairs 0.00 1,500.00 1,500.00 1-4-3291-2621 TR10 - Diesel (Coloured) 126.07 2,000.00 1,873.93 6.30 TR # 10 TRACTOR Total 126.07 4,055.00 3,928.93 3.11 ROADS GARAGE 1-4-3302-2017 Rds Garage - Building Supplie 0.00 4,000.00 4,000.00 1-4-3302-2520 Rds Garage - Bldg Mtce/Repa 166.38 1,000.00 833.62 16.64 Page 29 of 217 TOWNSHIP OF MCNAB/BRAESIDE 11 GL Department Report GL5330 Page : Date : Apr 28, 2016 Time: 9:50 am Year : 2016 Budget : BUDGET Period : 3 Description Year To Date Budget Variance % Used ?X?EN$E_$,7.'.N¢_QME_82_'.5_>_<,'?_E__'~_'_§I5_,$_,$,TAT,EM,EN_T_,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, , , 1-4-3302-2530 Rds Garage - Fuel Tank Mtcel 0.00 25,000.00 25,000.00 1-4-3302-2600 Rds Garage — Ntl Gas Heating 1,118.27 5,800.00 4,681.73 19.28 1-4-3302-2610 Rds Garage - Hydro 0.00 7,500.00 7,500.00 1-4-3302-8000 Rds Garage - Trf to Capital FL 0.00 20,000.00 20,000.00 ROADS GARAGE Total 1,284.65 63,300.00 62,015.35 2.03 GLASGOW SAND/SALTSHED 1-4-3303-2520 Glasgow Sand/Salt - Bldg Mtc 0.00 2,000.00 2,000.00 1-4-3303-2600 Glasgow Sand/Salt - Ntl Gas I 671.00 3,250.00 2,579.00 20.65 1-4-3303-2610 Glasgow Sand/Salt - Hydro 0.00 1.00 1.00 GLASGOW SAND/SALT SHED Total 671.00 5,251.00 4,580.00 12.78 Braeside Sand/Salt 1_—4-3304-2017Braeside Sand/Salt - Bldg Sup 0.00 250.00 250.00 1-4—3304-2520 Braeside Sand/Salt - Bldg Mtc 0.00 1.00 1.00 1-4-3304-2600 Braeside Sand/Salt - Ntl Gas I 0.00 500.00 500.00 1-4-3304-2610 Braeside Sand/Salt - Hydro 0.00 600.00 600.00 1-4-3304-4900 Braeside Sand/Salt - Interest I 0.00 11,500.00 11,500.00 1-4-3304-7300 Braeside Sand/Salt - Loan Pri 0.00 1.00 1.00 1-4-3304-8000 Braeside PW Shed - Trf to Ca 18,163.21 1,357,887.00 1,339,723.79 1.34 Braeside Sand/Salt Total 18,163.21 1,370,739.00 1,352,575.79 1.33 STREET LIGHTS 1-4-3600-2501 STREET LIGHTS - Maintenan 0.00 5,000.00 5,000.00 1-4—3600—2610STREET LIGHTS - Hydro 5,042.99 25,207.00 20,164.01 20.01 1-4-3600-4900 STREET LIGHTS - Interest or 0.00 3,143.00 3,143.00 1-4-3600-7300 STREET LIGHTS - Loan Print 0.00 31,700.00 31,700.00 1-4-3600-7959 STREET LIGHTS -Amortizati- 0.00 6,680.00 6,680.00 STREET LIGHTS Total 5,042.99 71,730.00 66,687.01 7.03 GARBAGE COLLECTION 1-4-4010-1010 Garbage Collection - Wages 2,682.36 12,370.00 9,687.64 21.68 1-4-4010-1110 Garbage Collection - Benefits 896.89 3,450.00 2,553.11 26.00 1-4-4010-2011 Garbage Collection - Office SL 0.00 30.00 30.00 1-4-4010-2255 Garbage Collection - Training 0.00 340.00 340.00 1-4-4010-2720 Garbage Collection - Telephor 353.60 1,500.00 1,146.40 23.57 1-4-4010-3400 Garbage Collection - Garb Pic 37,995.60 229,160.00 191,164.40 16.58 GARBAGE COLLECTIONTotal 41,928.45 246,850.00 204,921.55 16.99 RECYCLING 1-4-401 5-2010 Recycling - Blue Boxes/Comp 0.00 600.00 600.00 1-4-4015-2301 Recycling - Promotion/Educat 2,080.71 4,500.00 2,419.29 46.24 1'-4-4015-2901 Recycling - Waste Oil Lic 50.00 80.00 30.00 62.50 1-4-4015-3410 Recycling - Blue Box Pickup 24,081.72 145,500.00 121,418.28 16.55 1~4-4015-3415 Recycling - Cardboard Pickup 244.23 3,200.00 2,955.77 7.63 ‘I-4-4015-3427 Recycling - Household Hazarc 3,984.58 3,000.00 -984.58 132.82 RECYCLING Total 30,441.24 156,880.00 126,438.76 19.40 LANDFILL SITE 1-4—4020—1010 LF - Wages 13,868.43 70,624.00 56,755.57 19.64 1-4-4020-1110 LF - Benefits 2,617.22 8,448.00 5,830.78 30.98 1-4-4020-2010 LF - Sand Contract 0.00 45,000.00 45,000.00 1-4-4020-2016 LF - Materials/Supplies 0.00 500.00 500.00 1-4-4020-2090 LF - Misc Supplies 162.76 1,000.00 837.24 16.28 1-4-4020-2116 LF - Printing 201.26 750.00 548.74 26.83 1-4-4020-2260 LF — Dues & Memberships 264.58 270.00 5.42 97.99 Page 30 of 217 TOWNSHIP OF MCNAB/BRAESIDE “p0I-‘lk‘.\'AB/ 10‘‘ 12 GL Department Report HIM"65330 Page’ Date: Apr 28, 2016 Time: 9:50 am Year Budget : BUDGET Period : 3 Description Year To Date Budget Variance % Used .E.’§!’_'_5_'_“_~_°*_.E_$,:,!N9,QME,_8:,E,XBE_N§!5_§.$_T_é\_T_E!\_"§N_T,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, . . 1-4-4020-2302 LF — Signs 0.00 300.00 300.00 1-4-4020-2430 LF - insurance 5,353.56 5,262.00 -91.56 101.74 1-4-4020-2530 LF - Site Mtce/Repair 0.00 2,000.00 2,000.00 1-4-4020-2610 LF - Hydro 459.38 0.00 -459.38 1-4-4020-2980 LF - PlL landfillsite 0.00 4,394.00 4,394.00 1-4-4020-3436 LF - Grinding 0.00 18,000.00 18,000.00 1-4-4020-3450 LF - Consultants 6,265.71 58,240.00 51,974.29 10.76 1-4-4020-4040 LF — Equip Rentals 12.36 83.00 70.64 14.89 1-4-4020-7950 LF - Depreciation Buildings 0.00 6,877.00 6,877.00 1-4-4020-7955 LF - Deprec Vehicles/Equipme 0.00 30,784.00 30,784.00 1-4-4020-8000 LF - Transfer to Capital Fund 0.00 20,000.00 20,000.00 1-4-4020-9000 LF - Transfer to Reserves (Clc 36,716.00 36,716.00 0.00 100.00 1-4-4020-9001 LF - Transfer to Reserves 29,385.00 29,385.00 0.00 100.00 LANDFILLSITE Total 95,306.26 338,633.00 243,326.74 28.14 LANDFILLCOMPACTOR 1-4-4021-2501 LF Compactor - Repairs 0.00 1,000.00 1,000.00 1-4-4021-2621 LF Compactor - Diesel (Colou 127.57 7,000.00 6,872.43 1.82 1-4-4021-3080LF Compactor - Mtce Contrac 79.24 4,000.00 3,920.76 1.98 LANDFILLCOMPACTOR Total 206.81 12,000.00 11,793.19 1.72 LANDFILL TRACK LOADER 1-4-4022-2501 LF Loader - Repairs 52.71 1,000.00 947.29 5.27 1~4—4022-2621 LF Loader - Diesel (Coloured) 2,200.55 7,000.00 4,799.45 31.44 1-4-4022-3080 LF Loader - Mtce Contract 867.25 3,400.00 2,532.75 25.51 LANDFILLTRACK LOADER Total 3,120.51 11,400.00 8,279.49 27.37 LANDFILL SCALE 1-4-4023-2501 LF Scale - Repairs 0.00 1,000.00 1,000.00 LANDFILLSCALE Total 0.00 1,000.00 1,000.00 0.00 RURAL STORM SEWER DITCHING 1-4-4070-1010 Ditching - Wages 0.00 6,284.00 6,284.00 1-4-4070-1110 Ditching - Benefits 0.00 2,032.00 2,032.00 1-4-4070-4040 Ditching - Equipment Rental 0.00 5,200.00 5,200.00 RURALSTORM SEWER DITCHING Total 0.00 13,516.00 13,516.00 0.00 RURAL STORM SEWER CATCH BASINS/CULVERT M 1-4-4071-1010 Culvert Mtce - Wages 2,429.95 10,474.00 8,044.05 23.20 1-4-4071-1110 Culvert Mtce - Benefits 649.17 3,387.00 2,737.83 19.17 1-4-4071-2010 Culvert Mtce - Materials/Supp: 131.37 6,000.00 5,868.63 2.19 1-4-4071-3200 Culvert Mtce - Contracts 0.00 1,400.00 1,400.00 1-4-4071-4040 Culvert Mtce - Equip Rental 0.00 3,500.00 3,500.00 {AL STORM SEWER CATCH BASINS/CULVERT M Total 3,210.49 24,761.00 21,550.51 12.97 RURAL STORM SEWER ENTRANCE/CULVERTINSTL 1-4-4072-1010 Entrance Install - Wages 0.00 1,048.00 1,048.00 1-4-4072-1110 Entrance Install - Benefits 0.00 339.00 339.00 1-4-4072-2010 Entrance Install - Materials/Su 0.00 4,000.00 4,000.00 1-4-4072-4040 Entrance Install - Equip Renta 0.00 1,200.00 1,200.00 (AL STORM SEWER ENTRANCE/CULVERT INSTL Total 0.00 6,587.00 6,587.00 0.00 LANDFILL SCALE HOUSE 1-4-4080-2017 LF Scale House - Bldg Supplii 0.00 500.00 500.00 1-4-4080-2520 LF Scale House - Bldg Mtce/F 0.00 1,000.00 1,000.00 1-4-4080-2610 LF Scale House - Hydro 0.00 1,700.00 1,700.00 Page 31 of 217 TOWNSHIP OF MCNABIBRAESIDE GL5330 Page : 13 GL Department Report Date : Apr 28, 2016 Time : 9:50 am Year 2016 Budget : BUDGET Period : 3 Description Year To Date Budget Variance % Used EXPEN§E_$,:',N99ME_€3s_E_X_P§N§E§_$IATE!V'.ENI,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, . . LANDFILLSCALE HOUSE Total 0.00 3,200.00 3,200.00 0.00 LANDFILLEQUIPMENTSHED 1-4-4081-2017 LF Equip Shed - Bldg Supplie: 0.00 1,000.00 1,000.00 1-4-4081-2520 LF Equip Shed - Bldg Mtce/Re 0.00 1,000.00 1,000.00 1-4-4081-2602 LF Equip Shed - Oil Heating 1,516.49 4,800.00 3,283.51 31.59 1-4-4081-2610 LF Equip Shed - Hydro 0.00 500.00 500.00 LANDFILLEQUIPMENT SHED Total 1,516.49 7,300.00 5,783.51 20.77 LF Oil Shed 1-4-4082-8000 LF OilShed - Trf to Capital 0.00 15,000.00 15,000.00 LF Oil Shed Total 0.00 15,000.00 15,000.00 0.00 RDS WAGES LANDFILL 1-4-4090-1010 Rds Wages LF 178.50 1.00 -177.50 17850.00 1-4-4090-1110 Rds Benefits LF 21.65 1.00 -20.65 2165.00 RDS WAGES LANDFILLTotal 200.15 2.00 -198.15 10007.50 FLAT RAPIDS CEMETERY 1-4-5010-1010 CEM - Salaries & Wages 0.00 1,500.00 1,500.00 1-4-5010-1110 CEM - Benefits 0.00 375.00 375.00 1-4-5010-2010 CEM - Materials/Supplies 0.00 5,625.00 5,625.00 FLAT RAPIDS CEMETERY Total 0.00 7,500.00 7,500.00 0.00 HEALTH SERVICES 1-4-5050-5100 ADM - Physician Recruitment 25,000.00 25,000.00 0.00 100.00 HEALTHSERVICES Total 25,000.00 25,000.00 0.00 100.00 RECREATION ADMINISTRATION 1-4-701 0-1010 REC - Wages 11,076.60 57,425.00 46,348.40 19.29 1—4—7010—1110REC - Benefits 2,869.47 12,860.00 9,990.53 22.31 1-4-7010-2011 REC - Office Supplies 0.00 600.00 600.00 1-4-7010-2240 REC - Mileage 303.94 1,000.00 696.06 30.39 1-4-7010-2255 REC - Courses & Training 0.00 1,600.00 1,600.00 1-4-7010-2260 REC — Dues & Memberships 0.00 225.00 225.00 1-4-7010-2300 REC -Advertising 1,525.38 2,000.00 474.62 76.27 1-4-7010-2430 REC - Insurance 9,826.44 9,227.00 -599.44 106.50 1-4-7010-2501 REC - Water Testing 233.14 3,000.00 2,766.86 7.77 1-4-7010-2720 REC - Telephone 12588 600.00 474.12 20.98 1-4-7010-2730 REC - Cell 249.25 3,150.00 2,900.75 7.91 1-4-7010-7950 REC - Deprec Buildings 0.00 34,932.00 34,932.00 1-4-7010-7958 REC - Deprec Vehicles 0.00 3,523.00 3,523.00 1-4-7010-7959 REC - Deprec Equipment 0.00 16,837.00 16,837.00 RECREATIONADMINISTRATIONTotal 26,210.10 146,979.00 120,768.90 17.83 MCNAB CENTRE PARK 1-4—7011—2017MCP - Bldg Supplies 0.00 500.00 500.00 1-4-7011-2520 MCP - Bldg Mtce/Repair 0.00 3,000.00 3,000.00 1-4-7011-2521 MCP - Surface Mtce/Repair 0.00 3,000.00 3,000.00 1-4-7011-2522 MCP — Playground Mtce/Repa: 0.00 500.00 500.00 1-4-7011-2523 MCP - Park Lights Mtce/Repai 0.00 500.00 500.00 1-4-7011-2524 MCP - Fencing Mtce/Repair 0.00 1.00 1.00 1-4-7011-2530 MCP — Site Mice/Repair (Table 0.00 500.00 500.00 1-4-7011-2610 MCP - Hydro 64.50 2,250.00 2,185.50 2.87 1-4-7011-2720 MCP - Telephone 151.73 650.00 498.27 23.34 1-4-7011-4040 MCP - Equip Rentals 0.00 1.00 1.00 Page 32 of 217 TOWNSHIP OF MCNABIBRAESIDE ‘ *9‘“'°"“”’”"*hwa.' GL5330 14 GL Department Report . Pa9° : Date : Apr 28, 2016 Time : Year : 2016 Budget : BUDGET Period : 3 Description Year To Date Budget Variance % Used .E.XI’..E.N__$.E.$..-.IN99M.E.8s.EX.PEN§E§.$_TAT.E!V'_E.N_T_,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, . . 1-4-7011-8000 MCP - Trf to Capital 0.00 120,000.00 120,000.00 MCNAB CENTRE PARK Total 216.23 130,902.00 130,685.77 0.17 DOCHART PARK 1-4-7012-2017 Dochart - Building Supplies 0.00 250.00 250.00 1-4-7012-2520 Dochart - Bldg Mtce/Repair 0.00 250.00 250.00 1-4-7012-2521 Dochart - Surface Mtce/Repai 0.00 3,000.00 3,000.00 1~4—7012-2522Dochart — Playground Mtce/Re 0.00 200.00 200.00 1-4-7012-2530 Dochart — Site Mtce/Repair 0.00 1,000.00 1,000.00 1-4-7012-2610 Dochart - Hydro 497.18 2,280.00 1,782.82 21.81 1-4-7012-3905 Dochart - Washroom Services 0.00 350.00 350.00 DOCHART PARK Total 497.18 7,330.00 6,832.82 6.78 WHITE LAKE PARK 1-4-7013-1010 White Lake - Rink Caretakerli 5,478.16 8,771.00 3,292.84 62.46 1-4-7013-1110 White Lake - Rink Caretaker B 653.29 1,043.00 389.71 62.64 1-4-7013-2017 White Lake - Building Suppliea 0.00 250.00 250.00 1-4-7013-2520 White Lake - Building Mtce/Re 49.66 1,000.00 950.34 4.97 1-4-7013-2521 White Lake - Surface Mtce Mt 91.79 500.00 408.21 18.36 1-4-7013-2522 White Lake - Playground Mtce 0.00 100.00 100.00 1-4-7013-2524 White Lake - Fencing Mtce/Re 23.23 150.00 126.77 15.49 1-4-7013-2525 White Lake - Rink Mtce/Repai 679.45 500.00 -179.45 135.89 1-4-7013-2530 White Lake - Site Mtce/Repair 0.00 1.00 1.00 1-4-7013-2610 White Lake - Hydro 572.91 2,550.00 1,977.09 22.47 1-4-7013-3505 White Lake - Washroom Servi 225.40 1.00 -224.40 22540.00 1-4-7013-3920 White Lake - RinkCaretaker E 0.00 0.00 0.00 1-4-7013-8000 White Lake - Trf to Capital 0.00 60,000.00 60,000.00 WHITE LAKE PARK Total 7,773.89 74,866.00 67,092.11 10.38 GLASGOW DOWNS 1-4-7014-2090 Glasgow Downs - Misc Suppli 0.00 1.00 1.00 1-4-7014-2521 Glasgow Downs - Surface Mtc 0.00 100.00 100.00 1-4-7014-2524 Glasgow Downs - Fencing Mt( 0.00 1.00 1.00 1-4-7014-2530 Glasgow Downs — Other Site II 0.00 300.00 300.00 1-4-7014-3905 Glasgow Downs - Washroom 0.00 100.00 100.00 GLASGOW DOWNS Total 0.00 502.00 502.00 0.00 BURNSTOWN PARK 1-4-7015-1010 Burnstown Park - Salaries & V 0.00 6,691.00 6,691.00 1-4-7015-1110 Burnstown Park — Benefits 0.00 657.00 657.00 1-4-7015-2017 Burnstown Park - Bldg Supplié 0.00 750.00 750.00 1-4-7015-2018 Burnstown Park - Canteen Su 0.00 1,500.00 1,500.00 1-4-7015-2090 Burnstown Park - Misc. Suppli 0.00 250.00 250.00 1-4-7015-2510 Burnstown Park - Signs 0.00 250.00 250.00 1-4-7015-2520 Burnstown Park - Bldg Mtce/R 0.00 500.00 500.00 1-4-7015-2521 Burnstown Park - Surface Mtc 0.00 700.00 700.00 1-4-7015-2610 Burnstown Park - Hydro 602.09 2,680.00 2,077.91 22.47 1-4-7015-3905 Burnstown Park - Washroom 5 0.00 250.00 250.00 BURNSTOWNPARK Total 602.09 14,228.00 13,625.91 4.23 STERLING TONER MEMORIALPARK 1-4-7016-2521 S. TONER PARK - Surface MI 162.77 500.00 337.23 32.55 1-4-7016-2522 S. TONER PARK - Playgrounr 0.00 200.00 200.00 1-4-7016-2523 S. TONER PARK. — Park Lighl 0.00 1,000.00 1,000.00 1-4-7016-2525 S. TONER PARK - Rink Mtcel 76.32 700.00 623.68 10.90 1-4-7016-3905 S. TONER PARK - Washroom 0.00 500.00 500.00 Page 33 of 217 TOWNSHIP OF MCNAB/BRAESIDE ' 15 GL Department Report GL5330 Page : Date : Apr 28, 2016 Time : 9:50 am Year : 2016 Budget : BUDGET Period : 3 Description Year To Date Budget Variance % Used l=7XPEN§E,$,,-,!N,,C,Ql’ll'§_8s.'.5.X,'?_E.N§!5._$._$,TAT,EM,E,N,T,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, . . 1-4-7016-3920 S. TONER PARK - Rink Caret 4,579.20 6,600.00 2,020.80 69.38 STERLINGTONER MEMORIALPARK Total 4,818.29 9,500.00 4,681.71 50.72 WHITE LAKE DAMSITE 1-4-7017-2090 White Lake Dam Site - Misc S 0.00 100.00 100.00 1-4-7017-2302 White Lake Dam Site - Signs 0.00 150.00 150.00 1-4-7017-2530 White Lake Dam Site - Site M" 0.00 450.00 450.00 1-4-7017-3905 White Lake Dam Site — Washr 0.00 150.00 150.00 1-4-7017-4100 White Lake Dam Site - Lease 189.27 200.00 10.73 94.64 WHITELAKE DAM SITE Total 189.27 1,050.00 860.73 18.03 MCNAB PUBLIC SCHOOL 1-4-7018-2525 McNab Public School - Rink N 1,556.92 2,000.00 443.08 77.85 MCNAB PUBLIC SCHOOL Total 1,556.92 2,000.00 443.08 77.85 CLAY BANK PARK 1-4-7019-2090 Clay Bank Park — Misc Supplie 0.00 100.00 100.00 1-4-7019-2302 Clay Bank Park - Signs 0.00 100.00 100.00 1-4-7019-2530 Clay Bank Park - Site Mtce/Re 0.00 2,000.00 2,000.00 1-4-7019-3905 Clay Bank Park - Washroom 5 0.00 500.00 500.00 1-4-7019-4040 Clay Bank Park - Equip Renta 0.00 1.00 1.00 CLAY BANK PARK Total 0.00 2,701.00 2,701.00 0.00 RED PINE BAY 1-4-7020-2530 Red Pine Bay - Other Site Mtc 0.00 2,000.00 2,000.00 1-4-7020-2610 Red Pine Bay — Hydro 28.05 800.00 771.95 3.51 1-4-7020-4040 Red Pine Bay - Equip Rental 0.00 3,000.00 3,000.00 1-4-7020-8000 Red Pine Bay - Trf to Capital 0.00 10,000.00 10,000.00 RED PINE BAY Total 28.05 15,800.00 15,771.95 0.18 WELLINGTON PARK 1-4-7021-2520 Wellington Park — Bldg Mtce 0.00 1.00 1.00 1-4-7021-2522 Wellington Park - Playground 0.00 100.00 100.00 1-4-7021-2530 Wellington Park - Site Mtce/Ru 0.00 200.00 200.00 1-4-7021-3905 Wellington Park - Washroom I 0.00 1,000.00 1,000.00 WELLINGTON PARK Total 0.00 1,301.00 1,301.00 0.00 BRAESIDE BEACH 1-4-7022—2090 Braeside Beach - Misc Supplit 0.00 100.00 100.00 1-4-7022-2530 Braeside Beach - Site Mtce/RI 0.00 1,400.00 1,400.00 1-4-7022-2610 Braeside Beach — Hydro 69.74 500.00 430.26 13.95 1-4-7022-3905 Braeside Beach - Washroom 1 0.00 500.00 500.00 BRAESIDE BEACH Total 69.74 2,500.00 2,430.26 2.79 CN RECREATIONTRAIL 1-4-7023-1010 CN TRAIL- Salaries & Wages 0.00 1.00 1.00 1-4-7023-1110 CN TRAIL- Benefits 0.00 1.00 1.00 1-4-7023-2521 CN TRAIL- Surface Mtce 0.00 1.00 1.00 1-4-7023-2530 CN TRAIL— Other Site Mtce/R 0.00 2,000.00 2,000.00 1-4-7023-8000 CN TRAIL- Trf to Capital 0.00 20,000.00 20,000.00 CN RECREATION TRAILTotal 0.00 22,003.00 22,003.00 0.00 PERNEEL BLDG 1-4-7024-2017 Perneel - Bldg Supplies 0.00 500.00 500.00 1-4-7024—2520 Perneel - Building Mtce/Repai 155.33 1,000.00 844.67 15.53 1-4-7024-2601 Perneel - Heating 1,516.09 4,000.00 2,483.91 37.90 Page 34 of 217 TOWNSHIP OF MCNABIBRAESIDE 16 GL Department Report GL5330 Page : Date : Apr 28, 2016 Time : Year : 2016 Budget: BUDGET Period : 3 Description Year To Date Budget Variance % Used .EXI°.E.N$_E.$.:.!N.¢.9M.E.$s.I.5.X_P_E_N§E§.$.TAT.EM.E.N.Toooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooo . . 1-4-7024-2610 Perneel - Hydro 65.19 950.00 884.81 6.86 1-4-7024-3905 Perneel - Washroom Svcs 0.00 1,500.00 1,500.00 PERNEEL BLDG Total 1,736.61 7,950.00 6,213.39 21.84 BRAESIDE RA BLDG 1-4-7025-2017 Braeside RA Bldg - Bldg Supp 152.59 500.00 347.41 30.52 1-4-7025-2018 Braeside RA Bldg — Canteen S 0.00 1.00 1.00 '1-4-7025-2520 Braeside RA Bldg - Bldg Mtce. 674.02 2,500.00 1,825.98 26.96 1-4-7025-2602 Braeside RA Bldg - Oil Heating 2,104.63 6,600.00 4,495.37 31.89 1-4-7025-2610 Braeside RA Bldg - Hydro 389.95 2,035.00 1,645.05 19.16 1-4-7025-2720 Braeside RA Bldg - Telephone 225.31 900.00 674.69 25.03 1-4-7025-3900 Braeside RA Bldg - Cleaning 5 402.50 2,000.00 1,597.50 20.13 1-4-7025-4040 Braeside RA BLDG- Equip Re 37.63 0.00 -37.63 BRAESIDE RA BLDG Total 3,986.63 14,536.00 10,549.37 27.43 *NEW*BRAESIDE RACENTRE 1-4-7027-8000 NEW Braeside RA Bldg - Trf t- 0.00 120,000.00 120,000.00 *NEW*BRAESIDE RACENTRE Total 0.00 120,000.00 120,000.00 0.00 MINOR BALL 1-4-7030-2010 Minor Ball - Ball Equipment 0.00 1,200.00 1,200.00 1-4-7030-2018 Minor Ball - Canteen Fundrais 0.00 250.00 250.00 1-4-7030-2090 Minor Ball — Awards 0.00 750.00 750.00 1-4-7030-2091 Minor Ball - Uniforms 0.00 500.00 500.00 1-4-7030-2300 Minor Ball - Advertising 0.00 500.00 500.00 1-4-7030-3520 MinorBall - Umpires 0.00 4,500.00 4,500.00 1-4-7030-3530 MinorBall - Clinics/Coaching I 0.00 250.00 250.00 MINOR BALL Total 0.00 7,950.00 7,950.00 0.00 MCNABIBRAESIDE PUBLIC MARKET 1-4-7031-1010 M/BMarket - Wages/Commis: 0.00 300.00 300.00 1-4-7031-2090 M/B Market - Misc Supplies 0.00 100.00 100.00 1-4-7031 -2300 M/B Market - Advertising 0.00 600.00 600.00 MCNABIBRAESIDEPUBLIC MARKET Total 0.00 1,000.00 1,000.00 0.00 CARNIVAL & SPECIAL EVENTS 1-4-7033-2041 Carnival - White Lake 747.21 800.00 52.79 93.40 1—4—7033—2044Braeside - Carnival/Canada D 1,154.16 2,825.00 1,670.84 40.86 1-4-7033-2045 McNab Days - Expenses 0.00 14,000.00 14,000.00 CARNIVAL 8. SPECIAL EVENTS Total 1,901.37 17,625.00 15,723.63 10.79 SUMMER STAFF & MAINTENANCE 1-4-7043-1010 Summer Park Mtce - Salaries; 0.00 42,582.00 42,582.00 1-4-7043-1110 Summer Park Mtce - Benefits 0.00 4,638.00 4,638.00 1-4-7043-2010 Summer Park Mtce — Material: 1,200.00 3,000.00 1,800.00 40.00 1-4-7043-2018 Summer Park Mtce - Canteen 0.00 900.00 900.00 1-4-7043-2090 Summer Park Mtce - Misc Su| 8.28 0.00 -8.28 1-4-7043-2240 Summer Park Mtce - Mileage 0.00 200.00 200.00 1-4-7043-2501 Summer Park Mtce - Small Ec 106.80 250.00 143.20 42.72 1-4-7043-2622 Summer Park Mtce - Tools Ge 145.86 150.00 4.14 97.24 1-4-7043-2810 Summer Park Mtce - Small To 0.00 5,000.00 5,000.00 1-4-7043-3090 Summer Park Mtce - Other Se 0.00 1.00 1.00 1-4-7043-4040 Summer Park Mtce - Equip Rt 0.00 1.00 1.00 SUMMERSTAFF & MAINTENANCETotal 1,460.94 56,722.00 55,261.06 2.58 2010 GMC RED 3/4 TON TRUCK Page 35 of 217 TOWNSHIP OF MCNABIBRAESIDE ‘5“,,.olncu.,,,,,“% 17 GL Department Report GL5330 Page : Date : Apr 28, 2016 Time: 9:50 am Year . 2016 Budget : BUDGET Period : 3 Description Year To Date Budget Variance % Used V’ . EXPENSES.:lN9QMl¥.8s_E_X.PEN$E$,$TATE!V'.E_NT,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ._ __ , eeeeeeeeeeeeeee .. . . 1-4-7044-2431 2010 Red GMC - Insurance 833.00 815.00 -18.00 102.21 1-4-7044-2500 2010 Red GMC - Repairs 13.31 1,250.00 1,236.69 1.06 1-4-7044-2622 2010 Red GMC - Gasoline (RI 825.34 4,250.00 3,424.66 19.42 1-4-7044-2900 2010 Red GMC - License 0.00 200.00 200.00 2010 GMC RED 3/4 TON TRUCK Total 1,671.65 6,515.00 4,843.35 25.66 2002 GMC BLUE PICKUP TRUCK 1-4-7045-2431 2002 Blue GMC - Insurance 833.00 815.00 -18.00 102.21 1-4-7045-2500 2002 Blue GMC - Repairs 0.00 1,250.00 1,250.00 1-4-7045-2622 2002 Blue GMC - Gasoline (R 0.00 2,500.00 2,500.00 1-4-7045-2900 2002 Blue GMC - License 0.00 125.00 125.00 2002 GMC BLUE PICKUP TRUCK Total 833.00 4,690.00 3,857.00 17.76 2014 KUBOTA MOWER 1-4-7046-2501 Kubota - Mtce/Repairs 0.00 750.00 750.00 1-4-7046-2621 Kubota - Diesel (Coloured) 49.82 900.00 850.18 5.54 2014 KUBOTAMOWER Total 49.82 1,650.00 1,600.18 3.02 TRAILER 1-4-7047-2501 Rec Trailer - Mtce/Repairs 0.00 500.00 500.00 TRAILERTotal 0.00 500.00 500.00 0.00 PORTABLE STAGE 1-4-7048-2501 Portable Stage - Mtce/Repairs 0.00 250.00 250.00 PORTABLE STAGE Total 0.00 250.00 250.00 0.00 RECREATION AGREEMENTS 1-4-7050-5002 Recreation Agreement - Arnpr 81,726.50 177,393.00 95,666.50 46.07 1-4-7050-5003 Recreation Agreement - Renfr 0.00 8,000.00 8,000.00 RECREATION AGREEMENTSTotal 81,726.50 185,393.00 103,666.50 44.08 RED TRACTOR 1-4-7051-2501 Red Rec Tractor — Mtce/Repai 732.82 500.00 -232.82 146.56 1-4-7051-2621 Red Rec Tractor - Diesel (CO|( 54.87 450.00 395.13 12.19 RED TRACTOR Total 787.69 950.00 162.31 82.91 LIBRARY& ARCHIVES ' 1-4-7060-5004 Library Agreement - Arnprior 0.00 105,844.00 105,844.00 1-4-7060-5009 Library — Reimbursement 405.00 1,000.00 595.00 40.50 1-4-7060-5101 Arnprior 8 District Archives 11,608.00 11,608.00 0.00 100.00 LIBRARY & ARCHIVES Total 12,013.00 118,452.00 106,439.00 10.14 RECREATION PROGRAMS 1-4~7070-1010 Programs - Salaries & Wages 0.00 6,605.00 6,605.00 1-4-7070-1110 Programs - Benefits 0.00 647.00 647.00 1—4-7070-2011 Programs - Office Supplies 0.00 500.00 500.00 1-4-7070-2041 REC -Archery Program Expei 606.21 1,850.00 1,243.79 32.77 1-4-7070-2042 REC - Paddling Program 0.00 2,500.00 2,500.00 1-4-7070-2240 Programs - Mileage 0.00 500.00 500.00 1-4-7070-2730 Programs - Cell 000 875.00 875.00 1-4-7070-5100 REC - Donation for Canada D 0.00 500.00 500.00 RECREATION PROGRAMS Total 606.21 13,977.00 13,370.79 4.34 RDS WAGES RECREATION 1-4-7090-1010 Rds Wages — Recreation Activ 455.45 1.00 -454.45 45545.00 1-4-7090-1110 Rds Benefits - Recreation Acti' 140.66 1.00 -139.66 14066.00 Page 36 of 217 TOWNSHIP OF MCNAB/BRAESIDE 18 GL Department Report GL5330 Page : Date : Apr 28, 2016 Time: 9:50 am Budget : BUDGET Period : 3 Description Year To Date Budget Variance % Used EXPENSES - INCOME& EXPENSES STATEMENT RDS WAGES RECREATION Total 596.11 2.00 -594.11 29805.50 WABA COTTAGE MUSEUM& GARDENS 1-4-7100-1010 MUSEUM - Salaries & Wages 0.00 46,425.00 46,425.00 1-4-7100-1110 MUSEUM- Benefits 0.00 5,070.00 5,070.00 1-4-7100-2010 MUSEUM- Supplies 0.00 1,600.00 1,600.00 1-4-7100-2015 MUSEUM- Landscaping Mate 0.00 2,000.00 2,000.00 1-4-7100-2017 MUSEUM- Gen Bldg Supplie: 0.00 100.00 100.00 1-4-7100-2090 MUSEUM- Misc Supplies 0.00 650.00 650.00 1-4-7100-2240 MUSEUM- Mileage 0.00 650.00 650.00 1-4-7100-2300 MUSEUM-Advertising 0.00 1,000.00 1,000.00 1-4-7100-2430 MUSEUM- Insurance 1,993.68 2,172.00 178.32 91.79 1-4-7100-2520 MUSEUM- Building Maintena 300.00 1,000.00 700.00 30.00 1-4-7100-2610 MUSEUM - Hydro 114.05 1,400.00 1,285.95 8.15 1-4-7100-2720 MUSEUM- Telephone 330.24 1,700.00 1,369.76 19.43 1-4-7100-3910 MUSEUM- Mowing Contracts 0.00 4,000.00 4,000.00 1-4-7100-7950 MUSEUM— Deprec Building 0.00 6,041.00 6,041.00 WABA COTTAGE MUSEUM8 GARDENSTotal 2,737.97 73,808.00 71,070.03 3.71 MCNAB SCHOOL BLDG 1-4-7105-8000 MUSEUM- SCHOOL Trf to C: 16,570.03 0.00 -16,570.03 MCNAB SCHOOL BLDG Total 16,570.03 0.00 -16,570.03 GAZEBO 1-4-7109-8000 MUSEUM - GAZEBO Trf to Ca 4,695.66 0.00 -4,695.66 GAZEBO Total 4,695.66 0.00 -4,695.66 PLANNING & ZONING 1-4-8000-1010 Planning &Zoning - Salaries/\ 13,125.85 47,236.00 34,110.15 27.79 1-4-8000-1110 Planning & Zoning - Benefits 1,930.12 7,688.00 5,757.88 25.11 1-4-8000-2011 Planning &Zoning - Office Su| 0.00 750.00 750.00 1-4-8000-2090 Planning 8 Zoning - Misc Sup 16.64 600.00 583.36 2.77 1-4-8000-2300 Planning & Zoning -Advertisin 370.20 7,800.00 7,429.80 4.75 1-4-8000-3600 Planning &Zoning - Professio 14,508.32 35,000.00 20,491.68 41.45 PLANNING & ZONING Total 29,951.13 99,074.00 69,122.87 30.23 ECONOMIC DEVELOPMENT 1-4-8005-1010 Economic Development - Wag 0.00 2,300.00 2,300.00 1-4-8005-2010 Economic Development - sup] 0.00 500.00 500.00 1-4-8005-2240 Economic Development - Mile 0.00 700.00 700.00 1-4-8005-2300 Economic Development - advm 0.00 500.00 500.00 1-4-8005-2325 Economic Development - publ 316.01 1,000.00 683.99 31.60 ECONOMIC DEVELOPMENTTotal 316.01 5,000.00 4,683.99 6.32 COMMITTEE OF ADJUSTMENT 1-4-8010-1010 C ofA - Wages & Salaries 2,397.00 15,118.00 12,721.00 15.86 1-4-8010-1110 C ofA- Benefits 722.17 3,828.00 3,105.83 18.87 1-4-8010-2010 C ofA - Supplies 83.75 850.00 766.25 9.85 1-4-8010-2240 C ofA - Mileage 101.15 1,700.00 1,598.85 5.95 1-4-8010-2250 C ofA - Conventions & Meetin 0.00 1,500.00 1,500.00 1-4-8010-2255 C ofA - Courses &Training 0.00 1,500.00 1,500.00 1-4-8010-2260 C ofA - Dues & Memberships 120.00 0.00 -120.00 1-4-8010-3600 C ofA - Professional Fees 0.00 4,800.00 4,800.00 COMMITTEEOF ADJUSTMENT Total 3,424.07 29,296.00 25,871.93 11.69 ENVIRONMENTAL ADVISORY COMMITTEE Page 37 of 217 TOWNSHIP OF MCNABIBRAESIDE GL5330 age 19 GL Department Report P : Date : Apr 28, 2016 Time : 9:50 am . Budget : BUDGET Period : 3 Description Year To Date Budget Variance % Used E.’“°_E.N.$_E.$,T,W.9QM§,8!§X,P§N§§5.$TATEW'_ENT tttt T7 , 77 H H _ . _ . . . . , ...... , , , , . . , , . , , . . . H . . .. 1-4-8015-2250 EAC - Meetings & Convention 0.00 1,750.00 1,750.00 ENVIRONMENTAL ADVISORY COMMITTEETotal 0.00 1,750.00 1,750.00 0.00 AGRICULTURE & REFORESTATION 1-4-8020-2260 Vet. - Dues and Memberships 400.33 400.00 -0.33 100.08 1-4-8020-3610 Drainage Superintendant Fee: 0.00 15,000.00 15,000.00 1-4-8020-4910 Interest Paid on Tile Drain Loe 9,994.71 0.00 -9,994.71 AGRICULTURE8. REFORESTATION Total 10,395.04 15,400.00 5,004.96 67.50 TRANSFER TO COUNTY& SCHOOLS 1-4-8100-5004 Transfer to County 735,338.00 0.00 -735,338.00 1-4-8100-5005 Transfer to English Public 402,959.00 0.00 —402,959.00 1-4-8100-5006 Transfer to English Separate 89,409.00 0.00 -89,409.00 1-4-8100-5007 Transfer to French Public 3,604.00 0.00 -3,604.00 1-4-8100-5008 Transfer to French Separate 8,200.00 0.00 -8,200.00 TRANSFER TO COUNTY& SCHOOLS Total 1,239,510.00 0.00 -1,239,510.00 Expense Total 2,323,792.98 10,228,700.00 7,904,907.02 22.72 Page 38 of 217 Report To: Council From: Angela Lochtie, Treasurer Date: April 28, 2016 Subject: April 2016 Tile Drain Loan Application Approval Recommendation THAT Council hereby approve the Tile Drain Loan application under the Tile Drainage Act, R.S.O. 1990 from Jamie Ziebarth as submitted and circulated. Background The Tile Drainage Loan Program is organized through the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA). This program provides tile drain loans to property owners of lands actively used for agricultural purposes and is authorized by the Tile Drainage Act. For additional information on the program, please see the Township's application guidelines, enclosed as Annex A Discussion A copy of the application for roll # 4701-001-030-28200 is enclosed as Annex B. This application has been reviewed by staff to ensure it meets preliminary eligibility requirements. The proposed work will be evaluated and inspected by the Township's Drainage Superintendent as per OMAFRA policy before the actual loan is granted. People Consulted Once this application is approved by Council, the Drainage Superintendent and property owner will be contacted by the Treasurer to initiate next steps. Financial Implications A borrowing by-law will be submitted to Council upon completion and inspection of the tile drainage work to request the loan which serves as the final stage of the tile drain loan process. Once finalized, the loan will appear on the Township's Consolidated Statement of Financial Position as a Tile drainage loans receivable offset by a Tile drainage loans payable. Respectfully Submitted, Angela Lochtie, Treasurer May 3, 2016 Page 39 of 217 TOWNSHIP OF MCNAB/BRAESIDE TILE DRAINAGE LOAN APPLICATION GUIDELINES 1. Applications are available at the Township of McNab/Braeside Treasury office. Presently the loan amount per owner is 75% of eligible costs to a maximum of $50,000.00. The amount of money available to each applicant, the amount of money available to the Township of McNab/Braeside and the interest rate (presently 6%) are all set annually by the Province. Funds may not be available for loans that are applied for later in the year but may be funded the following year if completed properly. It is the farmer’s responsibility to ensure that the installing contractor is fully licensed by the Province of Ontario. Failure to do so may make you ineligible to receive the tile drainage loan. 2. Completed applications are to be returned to the Treasury office for presentation to Council for approval. Property taxes must be paid up to date before approval can be given. Approval must be received before work is commenced! If work has been completed before Council approval and before an inspection, you may be disqualified from receiving a loan. 3. Once Council approval has been received you may proceed with installation. Before work is started, the Municipality must be notified in order for the work to be inspected while in progress! The work must be inspected or your loan application will not be processed. Call Lorne Franklin, Tile Drainage Inspector at (613) 592-6060 ext. 123 to arrange an inspection. 4. An Inspection and Completion Certificate must be issued by the Tile Drain Inspector. To qualify for this certificate, a copy of the final installation invoice showing total quantities for all items as installed and a plan showing property boundaries and installed tile locations and outlets (in a suitable format) must be received by the Tile Drain Inspector. Once the above noted information is received, a final inspection must be completed. At the time of inspection, all outlets and installed tile runs must be evident on the surface (not tilled under). Failure to have the final inspection completed without all conditions being met will result in the project being ineligible. 5. As soon as work is completed and you have received all of your invoices and the Inspection and Completion Certificate, they should be taken to the Municipal Office. The invoices need not be marked paid at this stage, as these figures will only be used for processing the loan. 6. Since loans are issued only once a month and must be approved by the Ministry of Agriculture, Food & Rural Affairs in Guelph, timing is very important. The Municipal Office needs at least five working days before the 1st Tuesday of each month to prepare the loan documents. The loan debenture is the 1st day of the following month. If not received by that date your loan will be delayed until the following month. Your cheque will be issued to you after we receive the loan money from the Ministry of Agriculture, Food and Rural Affairs. This whole process could take up to six weeks. 6. An estimate of the cost of material and installation must be provided on the application. We recommend that you be as close to the cost as possible. Loans will be reduced by any discounts for early payment and the full H.S.T. An inspection fee of $350.00 (subject to change) is also deducted from your loan cheque. Interim inspections may be requested prior to the final inspection (to permit tilling prior to final completion) – additional fees will apply. 7. Once you receive your loan, repayment of principal and interest will be made either billed on an annual basis or with your property taxes. 8. Failure to comply with any of these provisions, improperly installing the tile drainage system or misrepresentation by way of cost, design or any other means could invalidate your right to receive a loan. By signing this copy, I understand and agree with the aforementioned procedures Signature: Date: Print Name: Page 40 of 217 ©Municipal World‘ Form 1116 7 TileDrainage Act ‘ Reg. T.M. in Canada, Municipal World Inc. R.S.O. 1990, c. T.8. s. 3 Multlcopy Form - PRESS FIRMLY R.R.O. 1990, Reg. 1032 APPLICATION FOR LOAN T0: The Council of I"I i_g4i‘i&'§/EEC‘ of Ci3UI\/I DETAILS OF OWNERSHIP OWS "E-‘flatterlg; ll 6 E’>r—ii DESCRIPTION OF LANDTO BE DRAINED Lot number % Concession number If portion of lot, specify: Scam“ /»l~»/mi ‘ DESCRIPTION OF DRAINAGESYSTEM Number of hectares to be drained Approximate number of metres of material $2 ilec TEté?:S 61290 i:Lcuz.c~s ESTIMATED COST OF DRAINAGE SYSTEM AMOUNT OF LOAN REQUESTED Material $ goo (Amount of loan requested must be a ’ multiple of $100 , not exceeding 75% of 01her <__ /3, >1 the total cost) inspection fees $ TOTALCOST $ Q5’; Tao/_’O iq‘ COO Anticipated date of commencement Anticipated date of com Ietion Mew 4.29m: i4/.i_~/ nlto In making this application for a loan, I understand and agree to the following: (a) the granting or refusal of the application is in the discretion of council whose decision is final; (b) I willbe advised in writing of council's decision regarding the application; (c) should the application be granted, an inspector of drainage appointed by council willreport to council to the effect that the work has been satisfactorily completed before any funds are advanced by way of loan; ‘ (d) it is also a condition of the making of the loan that all work must be carried out in accordance with the Agricultural Tile Drainage Installation Act; (e) Council shall levy and collect for the term of ten years over and above all other rates upon the land, in respect of which the loan is made, a special equal annual rate sufficient to discharge the principal and interest of the loan; and (f) the Tile Drainage Act sets out procedural matters concerning apportionment of a loan when part of the land is sold, discharge of the indebtedness upon repayment of the loan at any time and all other matters which pertain to this application for a loan. » \ /lmi .95”/020/aDate (/Signature of owner Date Signature of owner Personal information contained on this form, collected pursuant to the Tile Drainage Act willbe used for the purposes of that Act. Questions should be directed to the Freedom of Informationand Privacy Coordinator at the institution conducting the procedures under that Act. Original — COUNCIL Copy — INSPECTOR Copy - APPLICANT OWNER Page 41 of 217 Report To: Council From: Angela Lochtie, Treasurer Date: April 28, 2016 Subject: Treasury Department Report - 2015 Consolidated Financial Statements - Audit Results Recommendation THAT Council approves the 2015 Consolidated Financial Statements of the Corporation of the Township of McNab/Braeside as submitted and circulated. Background Commencing February 2016 to present, the Township's Auditor, KPMG, performed a financial audit of the Township's Consolidated Financial Statements for the year-ended December 31, 2015. This audit is performed on an annual basis in accordance with section 296 (1) of the Municipal Act, 2001. Discussion A copy of the draft Consolidated Financial Statements of the Township for the year ended December 31, 2015 is enclosed as Annex A. A copy of the Audit Findings Report for the year ended December 31, 2015 is enclosed as Annex B. 1. Tile Drain Loans: Historically, the Township has presented Tile Drain Loans on a net basis. As identified by MMAH at an Eastern Ontario Treasurer's Association Meeting in June 2015, a number of Ontario municipalities (including the Township) should be reporting this information on a gross basis in the Township's annual Financial Information Return (FIR). In 2015, the Township has corrected this presentation to show the Tile Drain Loan as both an amount receivable from the tile drain loan recipient, and as a Tile Drain Loan payable to OMAFRA. 2. Land: The Township's land capital asset inventory was corrected for the land previously owned by the Township in the former Hidden River Sub-Division. This land was presented as an asset of the Township in previous reports in error. These two issues were considered immaterial. No further issues were identified in the Audit Findings Report. May 3, 2016 Page 42 of 217 The information presented in the Consolidated Financial Statements differs from the financial reporting made to Council on a monthly basis. The format for audited statements are prescribed by the Canadian Public Sector Accounting Standards. As part of these statements, the Statement of Operations excludes capital expenditures and increases/decreases in reserve funds and includes non-cash adjustments. In contrast, the Township budgets on a cash-basis and sets annual tax rates in consideration of both operating expenditures, capital expenditures and reserve requirements. For clarity, a reconciliation between these two methods of reporting is enclosed as Annex C. Respectfully Submitted, Angela Lochtie, Treasurer May 3, 2016 Page 43 of 217 Consolidated Financial Statements of CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE Year ended December 31, 2015 Page 44 of 217 Consolidated Financial Statements of CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE Year ended December 31, 2015 Management’s Responsibility for the Consolidated Financial Statements Page Independent Auditors' Report 1-2 Consolidated Statement of Financial Position 3 Consolidated Statement of Operations and Municipal Equity 4 Consolidated Statement of Changes in Net Financial Assets 5 Consolidated Statement of Cash Flows 6 Notes to Consolidated Financial Statements 7 Consolidated Schedule of Segment Information 20 Page 45 of 217 Management’s Responsibility for the Consolidated Financial Statements The accompanying consolidated financial statements of the of Corporation of the Township of McNab/Braeside (the “Township”) are the responsibility of the Township’s management and have been prepared in compliance with legislation, and in accordance with Canadian generally accepted accounting principles. A summary of the significant accounting policies is contained in note 1 to the consolidated financial statements. The preparation of consolidated financial statements necessarily involves the use of estimates based on management’s judgment, particularly when transactions affecting the current accounting period cannot be finalized with certainty until future periods. The Township’s management maintains a system of internal controls designed to provide reasonable assurance that assets are safeguarded, transactions are properly authorized and recorded in compliance with legislative and regulatory requirements, and reliable financial information is available on a timely basis for preparation of the consolidated financial statements. These systems are monitored and evaluated by management. The consolidated financial statements have been audited by KPMG LLP, independent external auditors appointed by the Township. The accompanying Auditors’ Report outlines their responsibilities, the scope of their examination and their opinion on the Township’s consolidated financial statements. Lindsey Parkes Angela Lochtie Chief Administrative Officer/Clerk Treasurer Page 46 of 217 INDEPENDENT AUDITORS' REPORT To the Members of Council, Inhabitants and Ratepayers of the Corporation of the Township of McNab/Braeside We have audited the accompanying consolidated financial statements of Corporation of the Township of McNab/Braeside, which comprise the consolidated statement of financial position as at December 31, 2015, the consolidated statements of operations and municipal equity, changes in net financial assets and cash flows for the year then ended, and notes, comprising a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Consolidated Financial Statements Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error. Auditors’ Responsibility Our responsibility is to express an opinion on these consolidated financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the consolidated financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the consolidated financial statements. The procedures selected depend on our judgment, including the assessment of the risks of material misstatement of the consolidated financial statements, whether due to fraud or error. In making those risk assessments, we consider internal control relevant to the entity’s preparation and fair presentation of the consolidated financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the consolidated financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Page 47 of 217 Opinion In our opinion, the consolidated financial statements present fairly, in all material respects, the consolidated financial position of Corporation of the Township of McNab/Braeside as at December 31, 2015 and its consolidated results of operations and its consolidated cash flows for the year then ended in accordance with Canadian public sector accounting standards. Chartered Professional Accountants, Licensed Public Accountants (date) Ottawa, Canada 2 Page 48 of 217 CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE Consolidated Statement of Financial Position December 31, 2015, with comparative information for 2014 2015 2014 (note 2) Financial assets: Cash $ 3,054,269 $ 3,516,106 Investments (note 5) 3,560,838 3,445,685 Taxes receivable 794,453 766,669 Accounts receivable 334,532 405,457 Tile drainage loans receivable (note 13) 233,971 224,589 7,978,063 8,358,506 Financial liabilities: Accounts payable and accrued liabilities 439,767 710,237 Deferred revenue - obligatory reserve funds (note 9) 163,237 134,408 Landfill closure and post-closure costs (note 6) 478,129 441,413 Tile drainage loans payable (note 13) 231,206 224,589 1,312,339 1,510,647 Net financial assets 6,665,724 6,847,859 Other non-financial assets: Tangible capital assets (note 12) 14,469,475 13,263,159 Inventory of supplies and prepaid expenses 44,434 36,646 Total non-financial assets 14,513,909 13,299,805 Contingent liabilities (note 8) Subsequent event (note 17) Accumulated municipal equity (note 7) $ 21,179,633 $ 20,147,664 The accompanying notes are an integral part of these consolidated financial statements. 3 Page 49 of 217 CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE Consolidated Statement of Operations and Municipal Equity Year ended December 31, 2015, with comparative information for 2014 Budget Actual Actual 2015 2015 2014 (note 11) (note 2) Revenue: Net municipal taxation $ 4,646,071 $ 4,663,869 $ 4,491,941 Government grants 527,818 556,499 552,053 Investment income 76,700 119,249 82,458 Other 485,251 567,042 640,300 Transfer from deferred obligatory reserve funds (note 9) 243,556 244,869 674,011 Total revenue 5,979,396 6,151,528 6,440,763 Expenses (note 10): General government 858,188 806,359 1,123,001 Protection to persons and property 1,129,558 1,094,198 893,626 Transportation services 1,577,375 1,540,678 1,521,750 Environmental services (note 6) 761,904 745,323 703,234 Health and social services 32,500 25,267 26,616 Recreational and cultural services 714,212 679,258 407,914 Planning and development 232,084 228,476 92,119 Total expenses 5,305,821 5,119,559 4,768,260 Annual surplus 673,575 1,031,969 1,672,503 Municipal equity, beginning of year 20,147,664 18,475,161 Municipal equity, end of year $ 21,179,633 $ 20,147,664 The accompanying notes are an integral part of these consolidated financial statements. 4 Page 50 of 217 CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE Consolidated Statement of Changes in Net Financial Assets Year ended December 31, 2015, with comparative information for 2014 Budget 2015 2014 (note 11) (note 2) Annual surplus $ 673,575 $ 1,031,969 $ 1,672,503 Acquisitions of tangible capital assets (2,202,244) (1,963,377) (1,125,317) Amortization of tangible capital assets – 738,876 668,465 Loss (gain) on disposal of tangible capital assets – (1,037) 61,279 Proceeds received from sale of tangible capital assets – 19,222 6,000 (1,528,669) (174,347) 1,282,930 Change in inventory of supplies and prepaid expenses – (7,788) 7,145 Change in net financial assets (1,528,669) (182,135) 1,290,075 Net financial assets, beginning of year 6,847,859 5,557,784 Net financial assets, end of year $ 6,665,724 $ 6,847,859 The accompanying notes are an integral part of these consolidated financial statements. 5 Page 51 of 217 CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE Consolidated Statement of Cash Flows Year ended December 31, 2015, with comparative information for 2014 2015 2014 (note 2) Operating transactions: Annual surplus $ 1,031,969 $ 1,672,503 Items not involving cash: Amortization of tangible capital assets 738,876 668,465 Loss (gain) on disposal of tangible capital assets (1,037) 61,279 Change in landfill closure and post-closure costs 36,716 35,000 Change in non-cash assets and liabilities: Decrease (increase) in taxes receivable (27,784) 3,369 Decrease (increase) in accounts receivable 70,925 (135,805) Increase (decrease) in accounts payable and accrued liabilities (270,470) 191,303 Increase (decrease) in deferred revenue - obligatory reserve funds 28,829 (393,336) Net decrease (increase) in tile drainage loans receivable (9,382) 26,305 Net increase (decrease) in tile drainage loans payable 6,617 (26,305) Decrease (increase) in inventory of supplies and prepaid expenses (7,788) 7,145 565,502 437,420 Net change in cash from operations 1,597,471 2,109,923 Capital transactions: Cash used to acquire tangible capital assets (1,963,377) (1,125,317) Proceeds received from sale of tangible capital assets 19,222 6,000 (1,944,155) (1,119,317) Investing transactions: Net purchases of investments (115,153) 133,261 Increase (decrease) in cash (461,837) 1,123,867 Cash, beginning of year 3,516,106 2,392,239 Cash, end of year $ 3,054,269 $ 3,516,106 The accompanying notes are an integral part of these consolidated financial statements. 6 Page 52 of 217 CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE Notes to Consolidated Financial Statements Year ended December 31, 2015 1. Accounting policies: The consolidated financial statements of the Township are the representation of management prepared in accordance with Canadian public sector accounting standards. Significant aspects of the accounting policies adopted by the Township are as follows: (a) Basis of consolidation: (i) Consolidated entities: These consolidated statements reflect the assets, liabilities, revenue and expenses of the reporting entity. The reporting entity is comprised of all organizations, committees and local boards accountable for the administration of their financial affairs and resources to the Township and which are owned or controlled by the Township. Interdepartmental and inter-organizational transactions and balances between these organizations are eliminated. (ii) Accounting for upper tier and school board transactions: The taxation, other revenue, expenses, assets and liabilities with respect to the operations of the school boards, and the County of Renfrew are not reflected in these consolidated financial statements. (iii) Trust funds: Trust funds and their related operations administered by the Township are not consolidated. (b) Accrual accounting: Revenue and expenses are reported on the accrual basis of accounting. Revenue is recognized in the year in which it is earned and measurable. Expenses are recognized as they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay. (c) Deferred revenue - obligatory reserve funds: The Township receives restricted contributions under the authority of provincial legislation and township by-laws. These funds by their nature are restricted in their use, and until applied to applicable expenses, are recorded as deferred revenue. Amounts applied to qualifying costs are recorded as revenue in the fiscal period that they are expended. 7 Page 53 of 217 CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE Notes to Consolidated Financial Statements (continued) Year ended December 31, 2015 1. Accounting policies (continued): (d) Landfill closure and post-closure costs: The Township accrues landfill closure and post-closure care requirements that have been defined in accordance with industry standards and include final covering and landscaping of the landfill, pumping of ground water and leachates from the site, and ongoing environmental monitoring, site inspection and maintenance. The reported liability is based on estimates and assumptions with respect to events extending over a 31 year period using the best information available to management. Future events may result in significant changes to the estimated total expenses, capacity used or total capacity and the estimated liability, and would be recognized prospectively, as a change in estimate, when applicable. (e) Investments: Investments in guaranteed investment certificates are recorded at cost plus accrued interest and amortization of purchase premiums and discounts and investments in bond funds are recorded at market value. If the market value of investments becomes lower than cost and this decline in value is considered to be other than temporary, the investments are written down to market value. Investment income earned on available current funds, reserve funds (other than obligatory funds) are reported as revenue in the period earned. Investment income earned on obligatory reserve funds is added to the fund balance and forms part of the respective deferred revenue balance. (f) Government transfers: Government transfers are recognized in the consolidated financial statements in the period in which the events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met and reasonable estimates of the amounts can be made. (g) Use of estimates: The preparation of consolidated financial statements in conformity with Canadian public sector accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the consolidated financial statements and the reported amounts of revenue and expenses during the period. Actual results could differ from these estimates. These estimates are reviewed annually and as adjustments become necessary, they are recognized in the consolidated financial statements in the period they become known. 8 Page 54 of 217 CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE Notes to Consolidated Financial Statements (continued) Year ended December 31, 2015 1. Accounting policies (continued): (h) Non-financial assets: Non financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year and are not intended for sale in the ordinary course of operations. (i) Tangible capital assets: Tangible capital assets are recorded at cost which includes amounts that are directly attributable to acquisition, construction, development or betterment of the asset. The cost, less residual value, of the tangible capital assets, excluding land and landfill sites, are amortized on a straight line basis over their estimated useful lives as follows: Asset Useful Life - Years Land improvements 15 - 40 Buildings and building improvements 10 - 50 Linear assets 20 - 30 Machinery and equipment 5 - 20 Vehicles 8 - 20 Annual amortization is charged at 50% in the year of acquisition and in the year of disposal. Assets under construction are not amortized until the asset is available for productive use. (ii) Contributions of tangible capital assets: Tangible capital assets received as contributions are recorded at their fair value at the date of receipt and also are recorded as revenue. (iii) Works of art and cultural and historic assets: Works of art and cultural and historic assets are not recorded as assets in these consolidated financial statements. (iv) Inventories of supplies: Inventories of supplies held for consumption are recorded at the lower of cost and replacement cost. 9 Page 55 of 217 CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE Notes to Consolidated Financial Statements (continued) Year ended December 31, 2015 2. Correction of an immaterial prior period error: The Township has recast the comparative information to reflect adjustments with respect to following prior period errors: (a) In 2009, on implementation of Section 3150 Tangible Capital Assets, the Township inadvertently recorded, in its capital assets, a parcel of land that had not been owned by the Township for a number of years. In the current year, the Township has removed this parcel of land from its capital assets. (b) The Township has outstanding tile drainage loans payable to the Ministry of Agriculture, Food and Rural Affairs and corresponding tile drainage loans receivable from individuals. The loans payable and loans receivable have the same interest rate, repayment schedule and terms. In prior years, the loans payable and loans receivable were recorded on a net basis. In the current year, the Township has presented these balances on a gross basis on the statement of financial position. The impact of these corrections are summarized as follows: Increase (decrease) Consolidated Statement of Financial Position: Tile drainage loans receivable $ 224,589 Tile drainage loans payable 224,589 Tangible capital assets (151,687) Accumulated municipal equity (151,687) Consolidated Statement of Operations and Municipal Equity: Other revenue 15,387 General government expense 15,387 Municipal equity, beginning of year (151,687) Municipal equity, end of year (151,687) Consolidated Statement of Cash Flows: Net decrease in tile drainage loans receivable 26,305 Net decrease in tile drainage loans payable 26,305 3. Adoption of new accounting policy: The Township adopted Public Sector Accounting Board Standard PS 3260 Liability for Contaminated Sites effective April 1, 2014. Under PS 3260, contaminated sites are defined as the result of contamination being introduced in air, soil, water or sediment of a chemical, organic, or radioactive material or live organism that exceeds an environmental standard. This Standard relates to sites that are not in productive use and sites in productive use where an unexpected event resulted in contamination. The Township adopted this standard on a retroactive basis and there were no adjustments as a result of the adoption of this standard. 10 Page 56 of 217 CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE Notes to Consolidated Financial Statements (continued) Year ended December 31, 2015 4. Operations of school boards and the County of Renfrew: During 2015, requisitions were made by the school boards and the County of Renfrew requesting the Township to collect property taxes and payments in lieu of property taxes on their behalf. The amounts collected and remitted are summarized below: School Boards County of Renfrew 2015 2014 2015 2014 Amounts requisitioned $ 2,016,681 $ 2,032,435 $ 2,950,497 $ 2,904,536 5. Investments: Investments are invested in guaranteed investment certificates and bond funds, with interest rates ranging from 1.4% to 1.8% and maturity dates ongoing from December 2016 to January 2018. 2015 2015 2014 2014 Fair Fair Cost value Cost value Guaranteed investment certificates $ 1,700,071 $ 1,700,071 $ 3,445,685 $ 3,445,685 Bond funds 1,852,189 1,860,767 – – $ 3,552,260 $ 3,560,838 $ 3,445,685 $ 3,445,685 6. Landfill closure and post-closure costs: The landfill closure and post-closure costs are the Township’s estimate of the future costs of closing the Township’s one active landfill site. The Environmental Protection Act sets out the regulatory requirements to properly close and maintain all active and inactive landfill sites. Under environmental law, there is a requirement for closure and post-closure care of solid waste landfill sites. This requirement is to be provided for over the estimated remaining life of the landfill site based on usage. Landfill closure and post-closure care requirements have been defined in accordance with industry standards and include final covering and landscaping of the landfill, treatment and monitoring of leachate, monitoring ground water and surface water, gas monitoring and recovery, and ongoing maintenance of various control systems, drainage systems and final cover. The reported liability is based on estimates and assumptions with respect to events extending over a twenty-five year period using the best information available to management. Future events will result in changes to the estimated total expenditures, capacity used or total capacity and the estimated liability and will be recognized prospectively, as a change in estimate, when applicable. The Township updated its engineering assessment of the landfill site in 2014. 11 Page 57 of 217 CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE Notes to Consolidated Financial Statements (continued) Year ended December 31, 2015 6. Landfill closure and post-closure costs (continued): Estimated total expenditures represent the sum of the discounted future cash flows for closure and post-closure monitoring activities using an assumed rate of 2% for inflation and a discount factor of 3%. The estimated total landfill closure and post-closure expenditures for stages 1 and 2 are estimated to be $675,000 at December 31, 2015 (2014 - $675,000). The estimated liability for these expenditures is recognized as the landfill site’s capacity is used. Included in liabilities at December 31, 2015 is an amount of $478,129 (2015 - $441,413) with respect to landfill closure and post-closure obligations recognized to date. The estimated remaining life of the landfill site is 16 years for stage 1 and 2, after which the period for post-closure care is estimated to be 15 years. 7. Accumulated municipal equity: 2015 2014 (note 2) Operating surplus/deficit breakdown: Unfunded liability - landfill closure and post-closure costs $ (198,998) $ – Reserves and Reserve funds set aside for specific purposes by Council: Capital asset replacement 4,255,362 4,035,079 General government 25,455 – Municipal development 66,920 140,885 Roads 149,197 270,235 Fire 51,575 105,036 Waste management 278,353 302,944 Future assessment appeals 19,000 19,000 Future loss of grants 25,532 25,532 Recreation and cultural services 82,119 60,156 Working capital 1,822,678 1,822,677 Museum 20,000 20,000 Cemetery 23,737 18,737 Administration building 20,000 20,000 Employee benefits 40,360 40,360 Other 28,868 3,864 Total reserve funds 6,909,156 6,884,505 Investment in tangible capital assets 14,469,475 13,263,159 Total accumulated municipal equity $ 21,179,633 $ 20,147,664 12 Page 58 of 217 CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE Notes to Consolidated Financial Statements (continued) Year ended December 31, 2015 8. Contingent liabilities: The nature of municipal activities is such that there may be litigation pending or in prospect at any time. With respect to claims at December 31, 2015, management believes that the Township has valid defences and appropriate insurance coverages in place. In the event any claims are successful, the amount of any potential liability is not determinable; therefore no amount has been accrued in the consolidated financial statements. 9. Deferred revenue - obligatory reserve funds: A requirement of Canadian public sector accounting standards is that obligatory reserve funds be reported as deferred revenue. This requirement is in place as federal, provincial and municipal legislation restricts how these funds may be used. The balances in the obligatory reserve funds of the Township are summarized below: 2015 2014 Balance, beginning of year $ 134,408 $ 527,744 Gasoline tax 213,430 219,349 Development charges and lot fees 56,931 56,069 Investment income 3,338 5,257 Transfers to operations: Deferred obligatory reserve fund (244,870) (674,011) Balance, end of year $ 163,237 $ 134,408 Analyzed as follows: Development charges $ 163,237 $ 134,408 10. Supplementary information: 2015 2014 Current fund expense by object: Salaries, wages and employee benefits $ 1,657,912 $ 1,757,275 Materials and supplies 1,076,006 1,190,070 Contract services 1,305,897 1,048,458 Rents and financial expenses 42,018 42,525 External transfers 298,850 61,467 Amortization of tangible capital assets 738,876 668,465 Total $ 5,119,559 $ 4,768,260 13 Page 59 of 217 CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE Notes to Consolidated Financial Statements (continued) Year ended December 31, 2015 11. Budget data: The budget data presented in these consolidated financial statements is based upon the 2015 operating and capital budgets approved by Council on March 3, 2015 with a minor amendment approved on June 2, 2015. Municipal taxes budgeted by the Township and reported as revenue on the Statement of Operations may cover both operating expenses reported on the Statement of Operations and capital acquisitions reported on the Statement of Changes in Net Financial Assets. As a result, the budgeted surplus reported on the Statement of Operations is offset by capital expenditures and budgeted use of reserves and reserve funds. A reconciliation of the approved budget to the budget information reported in these consolidated financial statements is listed below: 2015 Budget Reported on statement of operations: Operating revenue $ 5,979,396 Operating expenses 5,305,821 Annual operating surplus 673,575 Reported on statement of changes in net financial assets: Acquisition of tangible capital assets (2,202,244) Total budgeted deficit on statements $ (1,528,669) Budget items not reported on statements: Transfer from reserves $ 1,528,669 Total budgeted surplus not reported on statements $ 1,528,669 14 Page 60 of 217 CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE Notes to Consolidated Financial Statements (continued) Year ended December 31, 2015 12. Tangible capital assets: Balance at Transfers, Balance at December 31, disposals and December 31, Cost 2014 Additions adjustments 2015 Land $ 1,463,223 $ – $ 3 $ 1,463,220 Buildings and building improvements 2,404,496 146,584 – 2,551,080 Linear assets 12,806,408 549,214 (20,154) 13,375,776 Machinery and equipment 1,751,367 420,248 – 2,171,615 Vehicles 1,815,065 632,312 262,434 2,184,943 Work-in-progress 398,532 215,019 123,685 489,866 Total $ 20,639,091 $ 1,963,377 $ 365,968 $ 22,236,500 Balance at Transfers, Balance at Accumulated December 31, Amortization disposals and December 31, amortization 2014 expense adjustments 2015 Land $ – $ – $ – $ – Buildings and building improvements 906,392 72,608 – 979,000 Linear assets 4,860,721 434,324 – 5,295,045 Machinery and equipment 694,635 105,934 – 800,569 Vehicles 914,184 126,010 347,783 692,411 Total $ 7,375,932 $ 738,876 $ 347,783 $ 7,767,025 Net book value Net book value December 31, 2014 December 31, 2015 Land $ 1,463,223 $ 1,463,220 Buildings and building improvements 1,498,104 1,572,080 Linear assets 7,945,687 8,080,731 Machinery and equipment 1,056,732 1,371,046 Vehicles 900,881 1,492,532 Work-in-progress 398,532 489,866 Total $ 13,263,159 $ 14,469,475 (a) Work-in-progress: Assets under construction having a value of $489,866 (2014 - $398,532) have not been amortized. Amortization of these assets will commence in the period that the asset is put into service. (b) Works of art and historical treasures: The Township manages and controls various works of art and non-operational historical cultural assets including buildings, artifacts, paintings and sculptures located at Township sites and public display areas. These assets are not recorded as tangible capital assets and are not amortized. 15 Page 61 of 217 CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE Notes to Consolidated Financial Statements (continued) Year ended December 31, 2015 13. Tile drainage loans: 2015 2014 Receivable: 6.00%, Tile drainage loan, receivable $2,283 annually including principal and interest, due September 2017 $ 4,185 $ 6,101 6.00%, Tile drainage loan, receivable $1,073 annually including principal and interest, due January 2018 1,968 2,869 6.00%, Tile drainage loan, receivable $1,644 annually including principal and interest, due June 2018 4,395 5,697 6.00%, Tile drainage loan, receivable $3,451 annually including principal and interest, due January 2020 11,958 14,537 6.00%, Tile drainage loan, receivable $1,454 annually including principal and interest, due March 2021 7,149 8,116 6.00%, Tile drainage loan, receivable $2,500 annually including principal and interest, due March 2021 12,293 13,956 6.00%, Tile drainage loan, receivable $3,342 annually including principal and interest, due March 2021 16,435 18,658 6.00%, Tile drainage loan, receivable $2,921 annually including principal and interest, due March 2021 14,364 16,307 6.00%, Tile drainage loan, receivable $5,652 annually including principal and interest, due October 2021 27,793 31,552 6.00%, Tile drainage loan, receivable $4,158 annually including principal and interest, due January 2022 23,209 23,209 6.00%, Tile drainage loan, receivable $6,793 annually including principal and interest, due February 2022 37,924 42,186 6.00%, Tile drainage loan, receivable $6,087 annually including principal and interest, due February 2023 37,798 41,401 6.00%, Tile drainage loan, receivable $4,687 annually including principal and interest, due September 2025 34,500 – $ 233,971 $ 224,589 16 Page 62 of 217 CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE Notes to Consolidated Financial Statements (continued) Year ended December 31, 2015 13. Tile drainage loans (continued): 2015 2014 Payable: 6.00%, Tile drainage loan, payable $2,283 annually including principal and interest, due September 2017 $ 4,185 $ 6,101 6.00%, Tile drainage loan, payable $1,073 annually including principal and interest, due January 2018 1,968 2,869 6.00%, Tile drainage loan, payable $1,644 annually including principal and interest, due June 2018 4,395 5,697 6.00%, Tile drainage loan, payable $3,451 annually including principal and interest, due January 2020 11,958 14,537 6.00%, Tile drainage loan, payable $1,454 annually including principal and interest, due March 2021 7,149 8,116 6.00%, Tile drainage loan, payable $2,500 annually including principal and interest, due March 2021 12,293 13,956 6.00%, Tile drainage loan, payable $3,342 annually including principal and interest, due March 2021 16,435 18,658 6.00%, Tile drainage loan, payable $2,921 annually including principal and interest, due March 2021 14,364 16,307 6.00%, Tile drainage loan, payable $5,652 annually including principal and interest, due October 2021 27,793 31,552 6.00%, Tile drainage loan, payable $4,158 annually including principal and interest, due January 2022 20,444 23,209 6.00%, Tile drainage loan, payable $6,793 annually including principal and interest, due February 2022 37,924 42,186 6.00%, Tile drainage loan, payable $6,087 annually including principal and interest, due February 2023 37,798 41,401 6.00%, Tile drainage loan, payable $4,687 annually including principal and interest, due September 2025 34,500 – $ 231,206 $ 224,589 14. Trust funds: Trust funds administered by the Township amounting to $10,133 (2014 - $11,505) have not been included in the "Consolidated Statement of Financial Position" nor have their operations been included in the "Consolidated Statement of Operations". 17 Page 63 of 217 CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE Notes to Consolidated Financial Statements (continued) Year ended December 31, 2015 15. Segmented information: The Township is a municipal government institution that provides a range of services to its citizens, including police, fire, transportation, recreational and environmental. For management reporting purposes the Township’s operations and activities are organized and reported by department. Funds were created for the purpose of recording specific activities to attain certain objectives in accordance with special regulations, restrictions or limitations. Municipal services are provided by departments and their activities are reported in these funds. Certain departments that have been separately disclosed in the segmented information, along with the services they provide, are as follows: (a) General Government: Includes administration, corporate services and governance of the Township. Administration as a segment includes human resource management, support to Council for policy development, by-law development in compliance with the Municipal Act, tax billing and collection responsibilities, financial management reporting, monitoring and overall budget status as well as frontline reception and customer service. (b) Protection Services: Includes fire protection, conservation authority, protective inspection and control and emergency measures. Fire protection includes inspection, extinguishing and suppression services; emergency medical first response; and prevention education and training programs. Inspection and control includes building inspection, by-law enforcement and animal control services. (c) Transportation Services: This department provides the winter and summer maintenance, the repair and the construction of the municipal roads system. (d) Environmental Services: Includes the management and maintenance of storm sewer and waste collection. (e) Health and Social Services: Includes the management and maintenance of cemeteries and physician recruitment. (f) Recreation and Cultural Services: Provides services that contribute to neighbourhood development and sustainability through the provision of recreation and leisure programs and facilities including community halls, libraries, parks, recreation fields and the arena. 18 Page 64 of 217 CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE Notes to Consolidated Financial Statements (continued) Year ended December 31, 2015 15. Segmented information (continued): (g) Planning and Development: Manages development for business interests, environmental concerns, heritage matters, local neighbourhoods and community development. It facilitates economic development by providing services for the approval of all land development plans, the application and enforcement of the zoning by-law and official plan, and the provision of geomatics services. For each segment separately reported, the segment revenue and expenses represent both amounts that are directly attributable to the segment and amounts that are allocated on a reasonable basis. Therefore, certain allocation methodologies are employed in the preparation of segmented financial information. These municipal services are funded primarily by property tax revenue. Taxation and payments-in-lieu of taxes are apportioned to these services based on the net surplus. Certain government transfers, transfer from other funds, and other revenue have been apportioned based on a percentage of budgeted expenses. The accounting policies used in these segments are consistent with those followed in the preparation of the consolidated financial statements as disclosed in note 1. 16. Comparative information: Certain comparative information has been reclassified to conform to the current year consolidated financial statement presentation. 17. Subsequent event: On March 15, 2016, the Township obtained long-term financing of $146,812 in the form of a debenture bearing interest at 1.65%, payments semi-annually of $15,355 principal and interest and maturing in March 2021. 19 CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE Consolidated Schedule of Segment Information Year ended December 31, 2015 Health and Recreational General Protection Transportation Environmental Social and Cultural Planning and 2015 Government Services Services Services Services Development Development Total Revenue: User charges $ 11,659 $ 113,756 $ 6,236 $ 110,140 $ – $ 62,194 $ 21,049 $ 325,034 Government grants 470,661 17,280 46,790 1,000 – 19,321 1,448 556,500 Investment income 119,249 – – – – – – 119,249 Other – – – 72,525 – 11,010 13,829 97,364 Transfer from deferred obligatory reserve funds – – 242,030 2,839 – – – 244,869 601,569 131,036 295,056 186,504 – 92,525 36,326 1,343,016 Expenses: Salaries, wages and employee benefits 551,779 279,105 484,582 116,495 267 182,628 43,056 1,657,912 Materials and supplies 138,890 155,467 464,107 152,867 – 149,177 15,498 1,076,006 Contracted services 82,750 571,861 32,114 440,261 – 22,818 156,093 1,305,897 Rents and financial expenses 9,138 – 11,804 5,342 – 1,905 13,829 42,018 External transfers 5,462 1,230 – – 25,000 267,158 – 298,850 Amortization of tangible capital assets 18,340 86,535 548,071 30,358 – 55,572 – 738,876 806,359 1,094,198 1,540,678 745,323 25,267 679,258 228,476 5,119,559 Net segment expenses over revenue $ (204,790) $ (963,162) $ (1,245,622) $ (558,819) $ (25,267) $ (586,733) $ (192,150) $ (3,776,543) Unsegmented revenues: Property taxation $ 4,663,869 Penalties and interest on taxes 144,643 4,808,512 Annual surplus $ 1,031,969 Page 65 of 217 20 AUDIT Corporation of the Township of McNab/Braeside Audit Findings Report For the year ended December 31, 2015 kpmg.ca Page 66 of 217 Corporation of the Township of McNab/Braeside 2 Audit Planning and Findings Report for the year ended December 31, 2015 The contacts at KPMG in connection with this report are: Table of Contents Executive summary 3 Andrew Newman Audit approach 5 Engagement Partner Audit cycle and timetable 7 Tel: 613-212-2877 [email protected] Audit risks and results 8 Financial statement presentation and disclosure 10 Adjustments and differences 11 Melissa Ghuman Audit Senior Manager Control observations 12 Tel: 613-2123603 Appendices 13 [email protected] Nicole van Oosten Audit Senior Accountant Tel: 613-212-5764 [email protected] At KPMG, we are passionate about earning your trust. We take deep personal accountability, individually and as a team, to deliver exceptional service and value in all our dealings with you. Page 67 of 217 At the end of the day, we measure our success from the only perspective that matters – yours. Corporation of the Township of McNab/Braeside 3 Audit Planning and Findings Report for the year ended December 31, 2015 Executive summary Purpose of this report Audit Materiality Adjustments and differences The purpose of this Audit Findings Report is to Materiality was determined for planning purposes We did not identify differences that remain assist you, as a member of the Council of the as follows: uncorrected. Township of McNab/Braeside (“the Council”), in Benchmark: total expenses The financial statements contain a correction of an your review of the results of our audit of the immaterial prior period error described on page 9. Township of McNab/Braeside (“the Township”) % of benchmark: 2.5% financial statements as at and for the year ended Materiality: $130,000 December 31, 2015: Performance materiality: 75% of materiality, or Audit risks and results $97,500 We discussed with you at the start of the audit the Audit misstatement posting threshold: $6,500 Audit and business risk significant financial reporting risk related to the Our audit is risk-focused. In planning our audit for We re-assessed materiality at the completion of presumed risk of management override of the Township, we took into account key areas of our audit to ensure the amount remained controls. focus for financial reporting. appropriate. We are satisfied that our audit work has appropriately dealt with this risk for the Township. Independence We are independent and have extensive quality control and conflict checking processes in place. We provide complete transparency on all services and follow Council approved protocols. * This Audit Planning and Findings Report should not be used for any other purpose or by anyone other than the Council. KPMG shall have no responsibility or liability for loss or damages or claims, if any, to or by any third party as this Audit Planning and Findings Report has not been prepared for, and is not intended for, and should not be used by, any Page 68 of 217 third party or for any other purpose. Corporation of the Township of McNab/Braeside 4 Audit Planning and Findings Report for the year ended December 31, 2015 Executive summary Finalizing the audit Control and other Significant accounting policies As of May 3, 2016, we have completed the audit observations and practices of the financial statements, with the exception of We did not identify any control deficiencies that During the year, McNab adopted Public Sector certain remaining procedures, which include we determined to be significant deficiencies in Accounting Board Standard PS 3260 Liability for amongst others: ICFR. Contaminated Sites effective April 1, 2014. Under PS 3260, contaminated sites are defined as the • Receipt of the signed management result of contamination being introduced in air, soil, representation letter for the financial water or sediment of a chemical, organic, or statements Critical accounting radioactive material or live organism that exceeds • Completion of subsequent event audit an environment standard. This Standard relates to procedures up to the date the statements are estimates sites that are not in productive use and sites in productive use where an unexpected event approved We have identified a critical accounting estimate resulted in contamination. This standard has been • Obtaining evidence of the Township’s relating to the Landfill closure and post-closure applied retroactively, and no adjustment was approval of the financial statements, obligation. The liability is the Township’s estimate required in the financial statements. of future costs of closing the Township’s one respectively. active landfill site. We will update the Council on significant matters, if any, arising from the completion of the audit, including the completion of the above procedures. Our auditors’ report will be dated upon the completion of any remaining procedures. Page 69 of 217 Corporation of the Township of McNab/Braeside 5 Audit Planning and Findings Report for the year ended December 31, 2015 Audit approach Significant financial reporting risks Inherent risk is the We have not identified any significant financial reporting risks. susceptibility of a balance or assertion to Significant accounts include: misstatement which could be material, individually or when • Cash aggregated with other • Investments misstatements, • Tangible capital assets assuming that there are • Accounts payable and accrued liabilities no related controls. • Revenue and deferred revenue Our assessment of • Landfill closure and post-closure obligation inherent risk is based on various factors, including Our audit procedures included substantive audit procedures. Our planned substantive audit procedures will include test of details, the size of the balance, such as confirmations of selected balances and agreeing selected transactions to source documents. its inherent complexity, the level of uncertainty in measurements, as well as significant external market factors or those particular to the internal environment of the entity. Page 70 of 217 Corporation of the Township of McNab/Braeside 6 Audit Planning and Findings Report for the year ended December 31, 2015 Audit approach Professional requirements Why Our audit approach Fraud risk from This is a presumed fraud risk. As the risk is not rebuttable, our audit methodology incorporates the Professional standards required procedures in professional standards to address this risk. management We have not identified any These procedures include testing of journal entries and other presume the risk of override of controls specific additional risks of adjustments, performing a retrospective review of estimates and management override relating to fraudulent revenue evaluating the business rationale of significant unusual transactions. recognition and the risk of this audit. management override of controls exist in all companies. The risk of fraudulent recognition can be rebutted, but the risk of management override of control cannot, since management is typically in a unique position to perpetrate fraud because of its ability to manipulate accounting records and prepare fraudulent financial statements by overriding controls that otherwise appear to be operating effectively. Page 71 of 217 Corporation of the Township of McNab/Braeside 7 Audit Planning and Findings Report for the year ended December 31, 2015 Audit cycle and timetable Commence year end planning: Perform year end fieldwork Our key activities during the January 2016 and provide draft financial year are designed to achieve statements to management: our one principal objective: February - March 2016 To provide a robust audit, efficiently delivered by November 2015 a high quality team focused on key issues. Our timeline is in line with prior year. Planning Audit fieldwork Strategy Ongoing communication with February-March October 2015 the Council and Senior 2016 Management Draft reporting Audit findings discussion with the Debrief Council: May 3, 2016 Final Approval of financial statements by reporting Council: May 3, 2016 Issuance of audit report on financial statements: March 2016 Upon approval of the Council Page 72 of 217 Corporation of the Township of McNab/Braeside 8 Audit Planning and Findings Report for the year ended December 31, 2015 Audit risks and results Significant Why Our significant findings from the audit Inherent risk of material financial misstatement is the reporting risks susceptibility of a Presumed risk of Risk of fraud KPMG performed all required procedures under professional standards. balance or assertion to management override of control – misstatement which No significant findings were noted as a result of our audit work. Risk of fraud could be material, individually or when aggregated with other misstatements, assuming that there are no related controls. We highlight our significant findings in respect of significant financial reporting risks identified, as well as any additional significant risks identified. Page 73 of 217 Corporation of the Township of McNab/Braeside 9 Audit Planning and Findings Report for the year ended December 31, 2015 Audit risks and results Other areas of Why Our significant findings from the audit Significant findings from focus the audit regarding other Correction of an At the beginning The Township has recast the comparative information to reflect adjustments with respect to areas of focus are as immaterial prior of the audit, two the following immaterial prior period errors: follows: period error. items were 1. In 2009, on implementation of Section 3150 Tangible Capital Assets, the Township brought to our inadvertently recorded, in its capital assets, a parcel of land that had not been attention by owned by the Township for a number of years. The total value of the land was management in $151,687 and has been removed from the Townships capital assets. This relation to prior adjustment has been recorded in the 2014 comparative amounts of the financial period errors. We statements. KPMG has agreed the disposal of the land to the Township’s capital performed audit asset schedules and to supporting documentation. procedures on 2. The Township has outstanding tile drainage loans payable to the Ministry of these two items Agriculture and Rural Affairs and corresponding tile drainage loans receivable from during our audit. individuals. The loans payable and loans receivable have the same interest rate, The recast of the repayment schedule and terms. In the prior years, the loans payable and loans 2014 figures is receivable were recorded on a net basis. In the current year, the Township has disclosed in Note presented these on a gross basis on the statement of financial position. The 2 of the financial balance of tile drainage loans payable and receivable outstanding at December 31, statements. 2014 of $224,589 have been recorded in the 2014 comparative amounts of the financial statements. KPMG has agreed the tile drainage loans payable to the OMAFRA debenture certificates, and tile drainage loans receivable to Council approval, the amounts are disclosed in Note 13 of the financial statements. Page 74 of 217 Corporation of the Township of McNab/Braeside 10 Audit Planning and Findings Report for the year ended December 31, 2015 Financial statement presentation and disclosure The presentation and disclosure of the financial statements are, in all material respects, in accordance with Canadian accounting standards for not-for-profit organizations. Misstatements, including omissions, if any, related to disclosure or presentation items are in the management representation letter included in the Appendices. Page 75 of 217 Corporation of the Township of McNab/Braeside 11 Audit Planning and Findings Report for the year ended December 31, 2015 Adjustments and differences Adjustments and differences identified Corrected adjustments during the audit have been We did not identify any adjustments that were communicated to management and subsequently corrected in the financial statements. categorized as Corrected “adjustments” or Uncorrected differences Uncorrected We did not identify differences that remain uncorrected. “differences.” These include disclosure adjustments and differences. Professional standards require that we request of management and the Council that all identified adjustments or differences be corrected. We have already made this request of management. Page 76 of 217 Corporation of the Township of McNab/Braeside 12 Audit Planning and Findings Report for the year ended December 31, 2015 Control observations In Otheraccordance control with deficiencies Significant deficiencies professional standards, may be identified during In accordance with professional standards, we are required to disclose any control deficiencies that we determined to be significant we are required to the audit that do not rise (“significant deficiencies”). communicateto the level of to significant the Councildeficiency. any control We did not identify any control deficiencies that we determined to be significant deficiencies in ICFR. deficiencies that we identified during the audit and have determined to be significant deficiencies in ICFR. Page 77 of 217 Corporation of the Township of McNab/Braeside 13 Audit Planning and Findings Report for the year ended December 31, 2015 Appendices Appendix 1: Required communications Appendix 2: Audit Quality and Risk Management Appendix 3: Background and professional standards Appendix 4: Management representation letter Page 78 of 217 Corporation of the Township of McNab/Braeside 14 Audit Planning and Findings Report for the year ended December 31, 2015 Appendix 1: Required communications In accordance with professional standards, there are a number of communications that are required during the course of and upon completion of our audit. These include: • Auditors’ report – the conclusion of our audit is set out in our draft auditors’ • Management representation letters –In accordance with professional report as attached. standards, copies of the management representation letter are provided to the Council. The management representation letter is attached. Page 79 of 217 Corporation of the Township of McNab/Braeside 15 Audit Planning and Findings Report for the year ended December 31, 2015 Appendix 2: Audit Quality and Risk Management KPMG maintains a system of quality control designed to reflect our drive and Quality control is fundamental to our business and is the responsibility of every determination to deliver independent, unbiased advice and opinions, and also partner and employee. The following diagram summarises the six key elements meet the requirements of Canadian professional standards. of our quality control systems. Visit http://www.kpmg.com/Ca/en/services/Audit/Pages/Audit-Quality-Resources.aspx for more information. • Other controls include: Independence, • We do not offer services that would – Before the firm issues its audit integrity, ethics impair our independence. report, the Engagement Quality and objectivity The processes we employ to help retain Control Reviewer reviews the • and develop people include: appropriateness of key elements of publicly listed client audits. Other risk – Assignment based on skills and – Technical department and management Personnel experience; management specialist resources provide real- quality controls – Rotation of partners; time support to audit teams in – Performance evaluation; the field. – Development and training; and • We conduct regular reviews of – Appropriate supervision and engagements and partners. Review coaching. teams are independent and the work of every audit partner is reviewed at • We have policies and procedures for least once every three years. deciding whether to accept or continue a client relationship or to perform a • We have policies and guidance to Acceptance & specific engagement for that client. ensure that work performed by continuance of Independent Existing audit relationships are reviewed engagement personnel meets clients / • monitoring applicable professional standards, engagements annually and evaluated to identify regulatory requirements and the firm’s instances where we should discontinue standards of quality. our professional association with the client. • All KPMG partners and staff are Engagement required to act with integrity and performance standards objectivity and comply with applicable laws, regulations and professional Page 80 of 217 standards at all times. Corporation of the Township of McNab/Braeside 16 Audit Planning and Findings Report for the year ended December 31, 2015 Appendix 3: Background and professional standards Internal control over financial reporting Documents containing or referring to the audited financial statements As your auditors, we are required to obtain an understanding of internal control over financial reporting (ICFR) relevant to the preparation and fair presentation of We are required by our professional standards to read only documents the financial statements in order to design audit procedures that are appropriate containing or referring to audited financial statements and our related auditors’ in the circumstances for the purpose of expressing an opinion on the financial report that are available through to the date of our auditors’ report. The objective statements, but not for the purpose of expressing an opinion on internal control. of reading these documents through to the date of our auditors’ report is to Accordingly, we do not express an opinion on the effectiveness of internal identify material inconsistencies, if any, between the audited financial control. statements and the other information. We also have certain responsibilities, if on reading the other information for the purpose of identifying material Our understanding of ICFR was for the limited purpose described above and was inconsistencies, we become aware of an apparent material misstatement of not designed to identify all control deficiencies that might be significant fact. deficiencies and therefore, there can be no assurance that all significant deficiencies and other control deficiencies have been identified. Our awareness We are also required by our professional standards when the financial of control deficiencies varies with each audit and is influenced by the nature, statements are translated into another language to consider whether each timing, and extent of audit procedures performed, as well as other factors. version, available through to the date of our auditors’ report, contains the same information and carries the same meaning. The control deficiencies communicated to you are limited to those control deficiencies that we identified during the audit. Page 81 of 217 Corporation of the Township of McNab/Braeside 17 Audit Planning and Findings Report for the year ended December 31, 2015 Appendix 4: Management representation letter Page 82 of 217 Page 83 of 217 Page 2 KPMG LLP Place Bell 150 Elgin Street, Suite 1800 Ottawa, Ontario K2P 2P8 Canada DATE______ Ladies and Gentlemen: We are writing at your request to confirm our understanding that your audit was for the purpose of expressing an opinion on the financial statements (hereinafter referred to as "financial statements") of Corporation of the Township of McNab/Braeside ("the Entity") as at and for the period ended December 31, 2015. We confirm that the representations we make in this letter are in accordance with the definitions as set out in Attachment I to this letter. We confirm that, to the best of our knowledge and belief, having made such inquiries as we considered necessary for the purpose of appropriately informing ourselves: GENERAL: 1) We have fulfilled our responsibilities, as set out in the terms of the engagement letter dated June 17, 2014, for: a) the preparation and fair presentation of the financial statements and believe that these financial statements have been prepared and present fairly in accordance with the relevant financial reporting framework b) providing you with all relevant information, such as all financial records and related data and complete minutes of meetings, or summaries of actions of recent meetings for which minutes have not yet been prepared, of shareholders, board of directors and committees of the board of directors that may affect the financial statements, and access to such relevant information c) such internal control as management determined is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error d) ensuring that all transactions have been recorded in the accounting records and are Page 84 of 217 Page 2 reflected in the financial statements INTERNAL CONTROL OVER FINANCIAL REPORTING: 2) We have communicated to you all deficiencies in the design and implementation or maintenance of internal control over financial reporting of which management is aware. FRAUD & NON-COMPLIANCE WITH LAWS AND REGULATIONS: 3) We have disclosed to you: a) the results of our assessment of the risk that the financial statements may be materially misstated as a result of fraud b) all information in relation to fraud or suspected fraud that we are aware of and that affects the Entity and involves: management, employees who have significant roles in internal control, or others, where the fraud could have a material effect on the financial statements c) all information in relation to allegations of fraud, or suspected fraud, affecting the Entity’s financial statements, communicated by employees, former employees, regulators, or others d) all known instances of non-compliance or suspected non-compliance with laws and regulations, including all aspects of contractual agreements, whose effects should be considered when preparing financial statements e) all known actual or possible litigation and claims whose effects should be considered when preparing the financial statements SUBSEQUENT EVENTS: 4) All events subsequent to the date of the financial statements and for which the relevant financial reporting framework requires adjustment or disclosure in the financial statements have been adjusted or disclosed. RELATED PARTIES: 5) We have disclosed to you the identity of the Entity’s related parties and all the related party relationships and transactions / balances of which we are aware and all related party relationships and transactions / balances have been appropriately accounted for and disclosed in accordance with the relevant financial reporting framework. ESTIMATES: 6) Measurement methods and significant assumptions used by us in making accounting estimates, including those measured at fair value, are reasonable. Page 85 of 217 Page 3 NON-SEC REGISTRANTS OR NON-REPORTING ISSUERS: 7) We confirm that the Entity is not a Canadian reporting issuer (as defined under any applicable Canadian securities act) and is not a United States Securities and Exchange Commission (“SEC”) Issuer (as defined by the Sarbanes-Oxley Act of 2002). We also confirm that the financial statements of the Entity will not be included in the consolidated financial statements of a Canadian reporting issuer audited by KPMG or an SEC Issuer audited by any member of the KPMG organization. GOING CONCERN: 8) We have provided you with all relevant information relevant to the use of the going concern assumption in the financial statements. MISSTATEMENTS: 9) The effect of the corrected misstatements that relate to the prior year financial statements are immaterial, both individually and in the aggregate, to the prior period financial statements as a whole. OTHER: 10) In connection with your audit of the financial statements of the Entity for the year ended December 31, 2015, we confirm, to the best of our knowledge and belief, the following representations in respect of the Entity’s tangible capital assets: a) The Entity reported the historical cost and the accumulated amortization of tangible capital assets in its financial statements in accordance with PS3150 – Tangible Capital Assets. b) The tangible capital asset note in the financial statements contains all known information related to tangible capital assets of the Entity. c) We have not knowingly withheld any information relating to tangible capital assets of the Entity. Yours very truly, CORPORATION OF THE TOWNSHIP OF MCNAB/BRAESIDE By: Ms. Lindsey Parkes, CAO/Clerk Page 86 of 217 Page 4 By: Ms. Angela Lochtie, Treasurer Page 87 of 217 Page 5 Attachment I – Definitions MATERIALITY Certain representations in this letter are described as being limited to matters that are material. Misstatements, including omissions, are considered to be material if they, individually or in the aggregate, could reasonably be expected to influence the economic decisions of users taken on the basis of the financial statements. Judgments about materiality are made in light of surrounding circumstances, and are affected by the size or nature of a misstatement, or a combination of both. FRAUD & ERROR Fraudulent financial reporting involves intentional misstatements including omissions of amounts or disclosures in financial statements to deceive financial statement users. Misappropriation of assets involves the theft of an entity’s assets. It is often accompanied by false or misleading records or documents in order to conceal the fact that the assets are missing or have been pledged without proper authorization. An error is an unintentional misstatement in financial statements, including the omission of an amount or a disclosure. RELATED PARTIES In accordance with PS4260, Disclosure of Related Party Transactions by Not-for-Profit Organizations related party is defined as: • when one party has the ability to exercise, directly or indirectly, control, joint control or significant influence over the other. Two or more parties are related when they are subject to common control, joint control or common significant influence. Two not-for-profit organizations are related parties if one has an economic interest in the other. Related parties also include management and immediate family members. In accordance with PS4260, Disclosure of Related Party Transactions by Not-for-Profit Organizations a related party transaction is defined as: • a transfer of economic resources or obligations between related parties, or the provision of services by one party to a related party, regardless of whether any consideration is exchanged. The parties to the transaction are related prior to the transaction. When the relationship arises as a result of the transaction, the transaction is not one between related parties. Corporation of the Township of McNab/Braeside 18 Audit Planning and Findings Report for the year ended December 31, 2015 kpmg.ca KPMG LLP, an Audit, Tax and Advisory firm (kpmg.ca) and a Canadian limited liability partnership established under the laws of Ontario, is the Canadian member firm of KPMG International Cooperative (“KPMG International”). KPMG member firms around the world have 162,000 professionals, in 155 countries. The independent member firms of the KPMG network are affiliated with KPMG International, a Swiss entity. Each KPMG firm is a legally distinct and separate entity, and describes itself as such. © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name, logo and “cutting through complexity” are registered trademarks or trademarks of KPMG International. Page 88 of 217 Page 89 of 217 TOWNSHIP OF MCNAB/BRAESIDE RECONCILIATION BETWEEN 2015 OPERATING SURPLUS/CONSOLIDATED STATEMENT OF OPERATIONS AND 2015 TOWNSHIP BUDGETING AND REPORTED SURPLUS Budgeting and reporting for Township finances differs from the information presented in the audited financial statements. The audited statements must be reported using a prescribed format according to Canadian Public Sector Accounting Standards. The primary reasons for the reporting differences include: 1) The Township budgets and reports both operating and capital expenditures together in one report. The audited statement of operations only reports on the operating portion of Township financial activity. 2) Monthly Township reporting is on a cash-basis. The Statement of Operations includes non-cash adjustments. Example: gain/loss on disposal of assets. The Statment of Operations includes the difference between the remaining book value of the asset and the proceeds of disposal. 3) The Township budgeting and reporting includes the use of reserves as a source of revenue, and the transfer of funding to reserves as an expense. The audited Statement of Operations excludes these reserve transactions. 4) In 2015, the Township corrected land asset inventory in the amount $151,567. This transfer was treated as a prior period adjustment in the audited Statement of Operations. 2015 OVERALL TOWNSHIP SURPLUS (CASH-BASIS, INCLUDING OPERATING, CAPITAL AND RESERVE ACTIVITIES) 153,461 Category Item Amount Total Capital Spending Capital Acquisitions 1,963,377 Gain/Loss on Disposal 1,037 Proceeds of Disposal (19,222) 1,945,192 Increases to reserve for future projects White Lake Park 22,000 Waste Mgmt Loan Repayment to Municipal Development Reserve 10,000 Waste Mgmt Loan Repayment to Equipment Reserve 4,284 Waste Mgmt Loan Repayment to LF Closure Reserve 12,519 Waste Mgmt - Buildings 27,002 General Gov't - 2016 Strategic Plan 5,000 General Gov't - Electronic Records Mgmt 20,455 General Gov't - New municipal office 12,000 Roads - 2016 Fuel Tank Removal 13,000 Emergency Management - Supplies & Equip 7,000 Roads Aggregate Funding 21,790 Building - Per Buildng Code 8,004 Recreation 30,000 Museum - Building Projects 9,000 Cemetery 5,000 Fire Dept - New Equipment 20,000 Fire Dept - 2016 Capital Purchases 31,575 Fire Dept - Equip Replacement 15,000 Municipal Election 10,000 283,629 Decreases to reserve for completion of projects Capital Acquisitions (1,101,971) Planning - OMB Hearing Miller's Quarry (80,000) EAC - Pipeline (3,965) Minor Ball - MCP Diamond Grading (1,730) Waste Mgmt - Phase 3 Landfill (WIP) (8,878) McNab Days Event Deficit (307) (1,196,851) Other Restatement: Land Assets (151,687) Other (1,775) (153,462) 2015 OPERATING SURPLUS AS PER AUDITED STATEMENT OF OPERATIONS 1,031,969 Page 90 of 217 Report To: Council From: Lindsey Parkes, CAO/Clerk Date: April 28, 2016 Subject: By-Law Enforcement Report Recommendation THAT Council accept the By-Law Enforcement Report for the month of March 2016 as information as submitted and circulated. Background Monthly Summary - March 2016 Respectfully Submitted, Lindsey Parkes, CAO/Clerk May 3, 2016 Page 91 of 217 McNab/Braeside -March 2016 # Date Complainant Location Status Total Calls 1 3-Mar Stray Dog Timothy Dr Resolved 1 2 7-Mar Stray Dog Division St Resolved 1 3 9-Mar Dogs @ large William Meek Resolved 1 4 9-Mar Missing Dog Campbell's Dr Resolved 1 5 13-Mar Raccoons Usborne St Resolved 1 6 15-Mar Neglect of Dog River Rd Resolved 1 7 16-Mar Stray Dog Burnstown Rd Resolved 1 8 18-Mar Missing Dog Russett Dr Resolved 1 9 21-Mar Stray Dog Crane St Resolved 1 10 23-Mar Stray Dog Croskery Cres Resolved 1 11 26-Mar Missing Cat Gilles St Resolved 1 12 28-Mar Stray Dog Moore St Resolved 1 13 30-Mar Stray Dog White Lake Store Resolved 1 14 1 31 Mar Calls Regarding Tickets 8 Winter Parking NEW CALLS 21 Ongoing = Requires Ongoing Monitoring TOTAL Page 92 of 217 MONTHLY SUMMARY 2016 Animal Pound Prop. Stand. Noise Other Total Tickets Charges Jan 13 0 1 0 14 28 6 Feb 9 0 3 0 12 24 6 1 Mar 21 1 0 0 0 21 5 Apr 0 May 0 Jun 0 Jul 0 Aug 0 Sep 0 Oct 0 Nov 0 Dec 0 Total 43 1 4 0 26 73 17 1 Summary of Calls for Assistance/Complaints - 2015 Date Animal Pound Prop Stand Noise Other Total Tickets Jan 11 0 4 0 2 17 13 Feb. 13 0 4 1 4 22 6 Mar. 14 0 5 0 0 19 0 Apr. May Jun Jul Aug Sep Oct Nov Dec TOTAL Page 93 of 217 Report To: Council From: Lindsey Parkes, CAO/Clerk Date: April 25, 2016 Subject: Clerk's Department Report Recommendation THAT Council approve the draft "Messy yard" by-law and direct the Clerk to bring this by-law forward to the next regular meeting of Council for consideration of passing. Background The By-Law Enforcement Officer has advised that several municipalities are using this type of by- law instead of the property standards by-law to gain a more timely response from the property owners with regards to compliance. The property standards by-laws allows for 20 day response and appeal times and the new draft by-law enables by-law to send the notice of non-compliance and request a response/action within 48 hours. A written complaint would still be required from a complainant, or an instance can be brought to the attention of the CAO/Clerk by our By-Law Enforcement Team. Respectfully Submitted, Lindsey Parkes, CAO/Clerk May 3, 2016 Page 94 of 217 The Corporation of the Township of McNab / Braeside By-law No. ????-16 Being a By-law respecting the cleaning up of yards and vacant lots in the Township of McNab / Braeside. Whereas Sections 11(2) clauses 5 & 6, 127, 128 and 131 of the Municipal Act 2001, SO 2001 c. 25 as amended authorizes municipalities to pass by-laws for requiring the cleaning and clearing of yards, for prohibiting the depositing of refuse on private and public lands; and for prohibiting automotive wrecking yards; and Whereas Section 127 of the Municipal Act 2001, S.O. 2001, c.25, as amended, permits a municipality may pass by-laws requiring an owner or occupant of land to clean and clear the land, not including buildings, or to clear refuse or debris from the land, not including buildings and for regulating when and how such matters shall be done, for prohibiting the disposal of refuse or debris on land without the consent of the owner or occupant of land and for defining "refuse"; and Whereas Section 446 of the Municipal Act 2001, SO 2001 c. 25 permits a municipality to enact a by-law to require that a matter or thing be done by a person and in default, the matter or thing may be done by the municipality at the person's expense and further that the costs of doing so may be added to the tax rolls and collected in the same manner as taxes; and Whereas it is deemed desirable to enact this by-law to extend the useful life of individual properties to enhance the quality of communities and neighbourhoods, and to ensure the continued enjoyment of property for residents and property owners in the Township of McNab / Braeside; Now Therefore the Council of the Corporation of the Township of McNab / Braeside enacts as follows: 1. Application This by-law shall apply to all properties within the Township of McNab / Braeside which are used for residential, commercial, industrial and institutional purposes. 2. Definitions: (a) "boulevard" means the area between the right of way limit and the curb. Also referred to as "road edge" in this document. See also "inner boulevard" and "outer boulevard". 1. Page 95 of 217 (b) “Derby Car” means a motor vehicle designed or intended to be used in a Demolition Derby (c) "Corporation" means the Corporation of the Township of McNab / Braeside; (d) "inner boulevard" means that portion of the road edge between the curb and the sidewalk. (e) "notice" means a notice as set out in Appendix "A" of this Bylaw; (f) "occupant" means the registered owner of property, tenant or occupant or person for the time being managing or receiving the rent from the property, whether on his own account or on account of an agent or trustee of any person, or any one of the aforesaid; (g) "officer” means a person or entity employed directly or indirectly to provide Municipal Law Enforcement Services on behalf of the Corporation as its agent and includes his/her designate assigned the responsibility for enforcing and administering this by-law; (h) "outer boulevard" means that portion of the road edge between the sidewalk and the right of way limit. (i) "property" means any parcel of land or registered water lot and, without limiting the generality of the foregoing, shall mean lands and/or premises appurtenant to a building or structure, whether residential, commercial, industrial or institutional, and includes vacant property; (j) "refuse" or "debris" means any article, thing or matter that has been cast aside or discarded or abandoned, whether of any value or not, or that has been used up in whole or in part, or expended, or worn out in whole or in part; Without restricting the generality of the foregoing, refuse or debris may include: i) garbage, rubbish, junk or litter. ii) excessive accumulations or piles of grass clippings, tree and garden cuttings, brush and leaves which are not part of a horticultural or composting process; iii) unusable containers such as crockery, dishes, glassware, bottles, plastic containers and cans; iv) discarded paper, paper products, cardboard, clothing; v) unused, discarded or inoperable appliances such as stoves, refrigerators and other such appliances, furniture, machinery parts, pipes, water or fuel tanks; vi) any unused, abandoned, dismantled or inoperative vehicle; 2. Page 96 of 217 vii) any wrecked, dismantled, discarded vehicle or automotive parts or accessories, mechanical parts, unmounted or mounted tires, accessories or adjuncts to any vehicle or mechanical equipment; viii) any all-terrain vehicle, motor home, motorized snow vehicle, motorized recreational vehicle or camper, traction engine, farm or lawn tractor, road- building machine or a vehicle drawn, propelled or driven by any kind of power, including horse power or manpower, boat, watercraft or trailer or part thereof, which is in a wrecked, discarded, dismantled, inoperative or abandoned condition unless it is necessary for the operation of a business lawfully situated on the property; ix) broken concrete or asphalt pavement, patio/sidewalk slabs, unusable building materials; x) discarded, unused or stored materials resulting from or as part of construction, alteration, repair or demolition of any building or structure, or old or decayed lumber; xi) any refuse or debris, or any other materials, objects or conditions that may create a health, fire or accident hazard; xii) dilapidated, collapsed or partially constructed structures which are not currently under construction or repair; xiii) discarded, dead, diseased, decayed or damaged trees or brush not neatly stacked and intended for use for heating purposes; (k) "repair" means the provision of such facilities and the making of additions or alterations or the taking of such action as in restoring, renovating or mending as may be required so that the property shall conform to the standards as established in this by-law; (l) "right-of-way” means the corridor of land owned by a municipality within which a road is located. This includes the road pavement and boulevards on either side. (m) "vehicle" means an automobile, motorcycle, motor assisted bicycle, traction engine, farm tractor or farm machinery, road building machine, construction vehicle, bulldozer, backhoe, excavator, grader, asphalter, earth mover, compactor, crane, lift, skid steer, generator, welder, street car or other vehicle running only on rails, motorized snow vehicle, off road vehicle, trailer, boat, bicycle, or any vehicle drawn, propelled or driven by any kind of power, including but not limited to mechanical power, muscular power or wind power. 3 Page 97 of 217 3. Scope This By-law does not apply so as to prevent a farm operation or practice meeting the definition of "agricultural operation" and "normal farm practice" under the Farming and Food Production Protection Act, 1998, SO 1998, c.1 as amended from carrying out a normal farm practice as provided for and defined under that Act. 4. General Standards a) Every owner, tenant or occupant of property shall maintain said property clean and free from refuse and/or debris. b) Commercial waste bins or dumpsters are not permitted on residential properties except on a temporary basis during construction or demolition projects. c) Every owner, tenant or occupant of property shall keep the vegetation on the property maintained so that its height is maintained not to exceed a maximum of approximately 15 cm (6 inches).and free from any overgrowth of weeds such as dandelions, ragweed, and thistles. Any noxious weeds must be controlled and or removed from the property. d) Grass or improved surfaces adjacent to a particular private property, within the right-of-way, between the private property and the road curb line or road edge of pavement referred to as the inner or outer boulevard shall be maintained in a state of good repair as set out in this by-law by the owner, tenant or occupant of the private property, and kept in a clean, clear and safe condition. Property located in the following zones, as designated in the Township of McNab / Braeside Comprehensive Zoning Bylaw as amended, shall be exempt from the above provision: Environmental Protection (EP), Open Space (0S), and any exception zones to these zones. e) Every owner, tenant or occupant of property shall keep hedges, shrubs and trees adjacent to a public sidewalk, walkway or roadway cut and trimmed so as not to encroach into the sidewalk and to allow safe, unhindered passage by pedestrians or vehicles. 4 Page 98 of 217 f) No person shall throw, place or deposit, or permit any person to throw, place or deposit, any refuse or debris as herein defined on any property within the Township of McNab / Braeside without the written consent of the property owner, and only then in accordance with this by-law. g) Every owner, tenant or occupant shall keep their property free and clear of infestations of injurious insects, termites, rodents, vermin or other pests. h) No owner, tenant or occupant of residential land shall store any unused, inoperative or unlicensed motor vehicles, Derby Cars, vehicle parts, or other inoperative or derelict equipment or machinery on the property unless the subject item(s) are stored in a side or rear yard and the subject item(s) are screened from view from any street or from any residential other residential property or the subject item(s) are stored out of sight in an enclosed structure. The above provisions shall not apply to owner, tenants or occupants of land zoned to permit the land to be used for such purposes by the Township’s Comprehensive Zoning By-law OR to owner, tenants or occupants of residential land who are actively restoring not more than two vehicles, providing that the vehicles are stored in an enclosed permanent structure and restoration work is located in such a manner so as to be screened from view by neighbouring property owners, tenants or occupants, or from adjacent roadways. i) No owner, tenant or occupant of land shall keep a swimming pool, hot tub, wading pool or artificial pond unless it is maintained in good repair and working condition. 5. Liability Pursuant to Section 448 of the Municipal Act, SO 2001, c, 25 as amended, no proceeding for damages or otherwise shall be commenced against a member of Council or an officer, employee or agent of the municipality or a person acting under the instructions of the officer, employee or agent for any act done in good faith in the performance or intended performance of a duty or authority under this by-law for any alleged neglect or default in the performance in good faith of the duty or authority. 6. Right of Entry Pursuant to Section 435 and 436 of the Municipal Act, SO 2001, c.25 as amended, an officer may enter upon property, at any reasonable time, for the purpose of carrying out inspections of or on such property to determine whether or not the provisions of this by- law are being complied with. 5 Page 99 of 217 In accordance with the provisions of Section 426(1) of the Municipal Act, SO 2001, c.25 as amended, no person shall hinder, interfere with, or otherwise obstruct, either directly or indirectly, an officer in the lawful exercise or power or duty under this by-law. 7. Administration and Enforcement a) When any property is not maintained to the requirements of this by-law, the officer may notify the owner, tenant or occupant, or other person responsible for the maintenance of the property, using the Notice in Appendix "A" attached hereto, directing that the property be made to comply with the provisions of the by-law within a defined period of time, but not less than 48 (forty eight) hours from the date of the Notice. Said Notice shall be sent by registered mail to the last known address as shown on the last revised assessment rolls of the municipality or delivered personally to the owner, tenant or occupant or person responsible for the property. b) Where a Notice has been sent pursuant to Section 7a) and the requirements of the Notice have not been complied with, the officer may order that the work be done at the expense of the owner, tenant or occupant. An Order to Remedy shall be sent by registered mail to the last known address as shown on the last revised assessment rolls of the municipality or delivered personally to the owner, tenant or occupant or person responsible for the property. The expense incurred may be recovered by action or by adding the costs to the tax roll and collecting them in the same manner as taxes, pursuant to Section 446(3) of the Municipal Act, SO 2001, c. 25, as amended. The municipality has the option to apply a reasonable administration fee to this process should it be necessary. c) An Order shall be in the form as set out in Appendix "B" to this by-law. d) In the case of a health, safety or fire hazard, an officer may order that the hazard be removed forthwith without the Notice as described in Section 7a) being completed. e) In the event an officer is unable to serve a Notice and/or Order by registered mail or personally, the Notice and/or Order may be posted in a conspicuous place on the property, and the placing of the Notice and/or Order shall be deemed to be sufficient service of the Notice and/or Order on the property owner. 6 Page 100 of 217 f) For clarity, where the owner, tenant or occupant fails to comply with an Order issued under this by-law within the time specified for compliance, the Township in addition to all other remedies: i) shall have the right to enter in and upon the lands and to restore the lands and carry out remedial action specified in the Order at the owner's expense; and ii) shall not be liable to compensate such owner, tenant or occupant or any other person having interest in the property by reason of anything done by or on behalf of the Township under the provisions of this Section; and iii) where any materials or things are removed in accordance with this Section, the materials or things may be immediately disposed of by the officer and any recovered salvage value or other actual recovery of money made upon such disposal shall be credited against costs; and iv) where a vehicle has been removed, impounded, restrained or immobilized according to Section 170(15) of the Highway Traffic Act, RSO 1990, as amended, in violation of this by-law, all costs associated with the removal, impoundment, restraining or immobilization will be the responsibility of the registered owner of the vehicle. 8. Offences a) Any person who contravenes any provision of this by-law is guilty of an offence, and upon conviction is liable to the penalties as provided for in the Provincial Offences Act, R. S. O. 1990, c. P. 33 as amended. b) A person who is convicted of an offence under this by-law is liable, for each day or part of a day that the offence continues, to a minimum fine of $200.00 and a maximum fine of $10,000.00 and the total of all of the daily fines for the offence is not limited to $100,000.00 as provided for in subsection 429(3)2 of the Municipal Act, 2001, S.0 2001, c.25, as amended. 9. Validity a) Should a court of competent jurisdiction declare a part or whole of any provisions of this by-law to be invalid or of no force and effect, the provision or part is deemed severable from this by-law. It is the intention of Council that the remainder survives and be applied and enforced in accordance with its terms to the extent possible under the law so as to protect the public by ensuring a minimum standard for maintenance of yards is maintained. 7 Page 101 of 217 b) Where a provision of this by-law conflicts with the provisions of another bylaw, Act or Regulation in force within the Township of McNab / Braeside, the provisions that establish the higher standards to protect the health and safety of persons shall prevail. 11. Enactment This By-law shall come into full force and effect on the day of its passing. Enacted and Passed this _____ day of ______, 2016. 8 Page 102 of 217 TOWNSHIP OF MCNAB / BRAESIDE CLEAN YARDS BY-LAW NO. ????-16 PART 1 PROVINCIAL OFFENCES ACT Column 2 Column 1 Column 3 Item Section Creating Short Form Wording Set Fine Offence Section 4.a) $200. 1 Fail to Maintain Property - Debris $200. 2 Commercial Waste Bin – Section 4.b) Prohibited Residential Property $200. 3 Fail to Maintain Property — Weeds / Section 4.c) Overgrowth $200. 4 Fail to Maintain surfaces adjacent to Section 4.d) private property $200. 5 Fail to Maintain hedge, shrub or tree Section 4.e) $200. Littering 6 Section 4.f) $200. 7 Permit Littering I_ Section 4.f) $200. 8 Permit Infestation - insects/rodents/vermin Section 4.g) $200. 9 Storage Prohibited Section 4. h) $200. 10 Pool / Hot Tub / Pond — Not Maintained Section 4.i) * Note: The general penalty provision for the offences indicated above is Section 8 of By-law No. xxxx-00, a certified copy of which has been filed. Page 103 of 217 Report To: Council From: Lindsey Parkes, CAO/Clerk Date: April 28, 2016 Subject: Clerk's Department Report - Committee Seat Recommendation THAT Council accept the letter of resignation as submitted by Peter Murray with regret as circulated. Background Letter of resignation from a member of the Economic Development Committee Respectfully Submitted, Lindsey Parkes, CAO/Clerk May 3, 2016 Page 104 of 217 Via E—mail April20, 2016 McNab/BraesideEconomic Development Committee Attention: Chairperson Lori Hoddinott Re: Resignation and Vacation of Seat Dear Lori; Please accept this resignation of my membership on the M/BEconomic Development Committee effective the date ofthls letter. Changes in my personal life have required me to re—evaluatemy priorities. Accordingly, I have realized that the level of effort required to productively contribute to the achievement of the Economic Development Committee mandate exceeds the time that I am able to commit. it was a pleasure working with you and the committee members past and present. I wish you luck in your goals. Regards, 7/ Peter M urray c.c: Lindsey Parkes, CAO UPCOMINGl..UNCll_EONS AT GMJLEE BOOK EFLRLY T§l¥iSii D15§Tl*lS \‘x’lLI.FILL UP {’1’§S'l’? TIIURSDPAY,KFRIL 28" 201 6 Cream of Asparagus Soup, Crusty Rolls Chicken Breasts in White Wine Sauce Long Grain & Wild Rice Sesame Green Beans Lemon Meringue Pie THURSDAY,JUNE 16"‘201 6 Summer Salad, Crusty Rolls Apricot Glazed Ham, Baked Beans Scalloped Potatoes, Mexican Corn Rhubarb Crisp & Whipped Cream Galilee Centre, 398 John St. N., Arnprior Arrival Time: 11:30 a.n1. — 12:00 p.In. Cost: $17 Call 613-623-4242 Ext: 21 for Reservations Page 105 of 217 Page 106 of 217 Spring Cleaning? Let us help by Recycling Spring Yard Sale Saturday, May 14th Rain date Sunday, May 15th 7:00am — 2:00pm BBQ-refreshments 10:00am Dona?on of Gen?y used Items Appreciated To be dropped off: A1"our Parking Lot the morning of The sale... Any Timeaffer 7:00am 106 N\cGonigalS’rr'ee’r West If you are a Senior and need help with deliver 07‘ /fems please call Liz fa arrange for pickup 613- 623-7981 Arnpr'ior—Br'aeside-McNc1bSeniors AT Home 5; Page 107 of 217 6) Breakfast N’ Learn Hosted by Arnprior-Braeside-McNab Seniors at Home with sponsorship from Tierney & Stauffer LLP., Arnprior Wednesday, April 27 Galilee Centre, Arnprior ‘Unique ways of handling the stress of finances’ Presentation by Stephane Ferron of Northern Credit Union Cost $6.00 8:30am Payment/Greetings, 9:00am Buffet style Breakfast 9:30am One Hour Presentation Folks at all ages are encouraged to attend Pre-Register by noon Tuesday, April 26 61 3-623-7981 More info: Liz Wall, Development Coordinator Page 108 of 217 Calls For Service (CFS) Billing Summary Report McNab-Braeside March - 2016 Billing Categories 2°15 2°15 V do "0?/7151017 Year to Time ; Year To Date Year to Time YearTo Da1e (Bi/”_”_9G8199_0’l95 _ ; ; 1 be/0‘W March Mam h ‘ 1 traditional crime groUPII19-9} Date Standard Weighted Hours 1 Date Standard Weighted Hours I 1 Violent Criminal Aggravated Assault-Level O 1 14.2 0 0 0.0 Code »3 14.2’ Assault With Weapon or Causing Bodily Harm~ 0 0 0,0 0 1 14.2 14.2 Level 2 Assau|tvLeve| 1 O 1 14.2 14.2 0 0 0 0 Using ?rearm (or imitation) 0 0 0 1 142 142 in commission of oflence Criminal Harassment 0 1 14.2 14.2 0 1 14.2 14.2 Utter Threats -Master code 1 1 14.2 14.2 0 0 0.0 Utter Threats to Person 0 2 14.2 28.4 . 0 1 14.2 14.2 1 Total 1 6 14.2 85.2 0 4 14.2 56.8 V Propeny Crime 81Enter 1 2 5.1 12.2 0 1 6.1 8.1 Break V V'°1a1‘°"5 Theft of Motor Vehicle 1 1 6.1 6.1 V; 1 1 6.1 5.1 0.0 The? under - Other The? 1 3 6.1 18.3 O 0 Theft Motor FROM Vehicle 0 11 1 1 61 5'1 Under $5,000 1 Fraud -Master code 2 2 6.1 12.2 3 0 1 6.1 6,1 1 Fraud - Steal/Forge/Poss./Use 0 0 0 1 6.1 6 1 Credit Card Fraud - False Prelence < = 0 1 6 1 0 0 0.0 $5000 : , Fraud -Money/pr0per1y/ 1’ 0 1 2 6'1 122 security <= $5,000 6.1 6.1 Fraud - Other 1 2 6.1 0 1 Personation with Intent 0 0 0 ' 0 0 1 6 ' 1 (fraud) Identity Fraud 0 O 1 1 6.1 6.1 Mischief~ master code 2 4 6.1 24.4 * -1 0 3 6.1 18.3 lnlerfere wi1h lawful use. . O 0 0'0 0 1 6'1 6'1 ’ ‘ enjoyment of propeny Damage 0 0 0.0 1 1 6.1 6.1 Property V Total 8 17 6.1 103.7 , 5 13 6.1 79.3 Criminal Weapons-Carry Other Offensive 1 1 7'0 7'0 0 0 0'0 Code Violations concealed 1E"°1”‘1'"911am°) Bail Violations — Fail To 1 1 70 0 0 an Comply ‘ Trespass at Night 1 1 7.0 0 0 0.0 Total 5 3 3 7.0 0 0 0.0 Drug Possession Possession Cannabis 0 1 6.0 4 5 6.0 30.0 6.0 5 6.0 30.0 Total 1 0 1 _ 4 1 Drugs Traf?cking Cannabis 0 1 31.8 31.8 ;_ 0 O 0.0 Report content Last Updated: Report generated by: Report generated on: 2016/04/09 Slight, Colin Apr 15,2016 2:28:43 PM Page 1 of 4 Page 109 of 217 Calls For Service (CFS) Billing Summary Report McNab-Braeside March - 2016 BillingCategories 2015 2°15 (Bl//"79C5l99°’l9Sl75l°W do '70‘ m?lCl7 Year to Time Vear To Date ‘ ; Year to Time Year To Date Mam" ""a'°“ tradllionalcrlme gmupings) Date Standard Weighted Hours Date Standard Weighted Hours Drugs Production - Other 1 Controlled Drugs 8. O 0 0.0 V 0 1 31.8 31.8 V Substances 31.8 Total l 0 1 31.8 31.8 i 0 1 31.8 Statutes &Acts LandlordfTenant 0 3 3.0 9.0 ‘,1 0 1 3.0 3.0 Mental Health Act 1 2 3.0 6.0 O 1 3.0 30 Mental Health Act- 0 0 0 1 3'0 30 Attempt Suicide Mental Health Act 0 Threat 1 3 3.0 0 2 3.0 6.0 of Suicide Mental Health Act » 1 1 3'0 0 1 30 3'0 Voluntary Transport Custody Dispute 0 0 0.0 . 0 1 3.0 3,0 Trespass To Property Act 0 1 3,0 3.0 > 0 2 3.0 6.0 A 3 30.0 o 9 3.0 27.0 Total 10 3.0 _ Operational Animal Stray 0 0 0.0 A; 0 1 3.4 3.4 Animal » Other 0 2 3.4 6.8 ';_ 0 1 3.4 3.4 - Dog Owners _'vi Animal 0 0 0.0 1 1 3.4 3.4 LiabilityAm -‘I‘ Alarm ~Master code 0 0 0.0 V’ ~' 0 1 3.4 3.4 -’ Alarm -Others 0 1 3.4 3.4 I 1 1 3.4 3.4 V Domestic Disturbance 5 13 3.4 44.2 i 1 6 3.4 20.4 Suspicious Person 0 1 3.4 3.4 ‘ ‘L 2 2 3.4 6.8 Phone -Nuisance A No 0 O 0 0 0 1 3.4 34 Charges Laid A - -Other ~ No Phone 0 1 3.4 3.4 0 0 0.0 Charges Laid 0 0 0.0 1 1 3.4 3.4 Fire— Building I i -Master >. Insecure Condition 0 0 0.0 1 1 3.4 3.4 Code ; ; Noise Complaint» Animal 0 0 0.0 . 0 1 3,4 34 Found Property -Master _l 0 1 $4 34 O 0 00 code . _ Found ~ License Plate 0 O 1 1 3.4 3.4 Found-Machinery 8. Tools 0 1 3.4 3.4 - 0 O 0.0 V Found—Others 0 2 3.4 6.8 : 0 0 0.0 Lost Property -Master 0 0 1 3 3.4 10.2 Code Lost—Persona| Accessories 0 1 3.4 0 0 0.0 Losl-Others 0 0 0 1 3.4 3.4 Death - Natural Sudden 0 2 34 1 2 34 6.8 Causes Suspicious Vehicle 0 2 3.4 6.8 . O 2 3.4 8.8 Trouble with Youth 1 1 3.4 3 4 f 0 0 00 Report Content Last Updated: Report generated by: Report generated on: 2016/04/09 Slight, Colin Apr 15.2016 2:28:43 PM Page 2 of 4 Page 110 of 217 Calls For Service (CFS) Billing Summary Report McNab-Braeside March - 2016 Billing Categories 2°15 2015 (BIIIITIQC"5I9Q0’I95b9IUWCID"01 match Year to Time Year To Date - Year to Time Year To Date Maw“ I traditianalcrime groupings) Date Standard Weighted Hours F Mam“?Date Standard Weighted Hours Operational Unwanted Persons 1 1 3.4 3.4 , I; 0' 3 3.4 10.2 Neighbour Dispute 1 1 3.4 3.4 ; 0 O 0.0 Assist Fire Department 0 1 3.4 3.4 1 2 3 3.4 10.2 Assist Public 4 12 3.4 40.8 3 5 3.4 17.0 Compassionate Message 0 0 0.0 I 0 1 3.4 3.4 Family Dispute 3 6 3.4 20.4 1 1 5 3.4 17.0 15 49 3.4 16 43 3.4 146.2 O"e’a"°"a'2 1 2 1.2 2 5 1.2 5.0 False Alarm-Malfunction 0 0 U 3 1.2 3.6 False Alarm -Others 2 4 1.2 0 2 1.2 2.4 False Alarm Cancelled 0 0 0 1 1.2 1.2 Keep the Peace 1 3 1.2 0 0 0.0 H ‘ 911ca|l/911 hang up 1 15 1.2 18.0 _ 3 18 1.2 21.6 911 call ~ Dropped Cell 1 1 1.2 1.2 _ . 0 1 1.2 1.2 Total 6 25 1.2 30.0 5 30 1.2 36.0 I Traf?c MVC ~ Personal Injury (MOTOR VEHICLE O 3 3.3 9.9 I 0 5 3.3 16.5 ‘_ COLLISION) , MVC ' Dam‘ N°“ Pm” 1 a 3.3 25.4 ' 1 3 3.3 9.9 Reportable : MVC - Prop. Dam. ~ Reportable (MOTOR 1 14 3.3 46.2 3 18 3.3 59.4 VEHICLE COLLISION) ‘ MVC ~ Prop. Darn. Failed to Remain (MOTOR 0 0 0.0 / . 0 1 3.3 3.3 " VEHICLE COLLISION) I MVC — Others (MOTOR VEHICLE COLLISION) ' Total = 2 21 3.3 39.1 - 4 27 3.3 89.1 as 139 563.4 34 132 496.2 Note toD t omm nder : I The content of each report is to be shared with the municipality for which it was generated mly and not be publicly shared with any other municipality or agency. o Alldata is sourced from the Niche RMS application. Included are ‘reported’ occurrences (actuals and unfounded occurrences) tor 'bi||ab|e‘ occurrences ONLY. Data is refreshed on a weekly basis. a The Traf?c category includes motor vehicle collision(MVC) occurrences entered into Niche (UCR code 8521). MVCs are NOT sourced from the eCRS application for this report. a Only the primary violation is counted within an occurrence. 0 o i i litie 2 0 Data contained within this report is dynamic in nature and numbers willchange over time as the Ontario Provincial Police continues to investigate and solve crime. 1 This report is NOT to be used for crime trend analysis as not all occurrences are included. Report Content Last Updated: Report generated by: Report generated on: 2016/04/09 Slight, Colin Apr 15, 2016 2:28:43 PM Page 3 ol 4 Page 111 of 217 Calls For Service (CFS) Billing Summary Report McNab-Braeside March - 2016 0 Data groupings within this report do not match traditional crime groupings seen in other public reports such as the OPP Police Services Board reports or Statistics Canada reporting. Report Content Last Updated: Report generated by: Report generated on: 2016/04/09 Slight, Colin Apr 15.2016 2:28:43 PM Page 4 of 4 Page 112 of 217 Calls For Service (CFS) Billing Summary Report McNab-Braeside March - 2016 ‘ _2915 2015 ‘ Billing Categories V _ _ I W I I V (Bi/""9 b9/0W (10 '70’ "WW7 Year To Date C3T9£70"i95 . Year to . Time Year To Date Time ‘ ‘ Mam“ ‘ traditional crime groupings) , Date Standard Weighted Hours Standard Weighted Hours ‘ 0 ' Violent Criminal Code 1 5 14.2 85.2 0 4 14.2 56.8 I Property Crime Violations 8 17 6.1 5 13 6.1 79.3 Code V1o|atIons(Exclud1ng tCf)é:lf1;3(:r)Cr1mInal 3 3 I0 0 0 00 Drug Possession 0 1 6.0 4 5 6.0 30.0 V Drugs 0 1 31.3 o 1 31.8 31.8 K 0 ‘ Statutes &Acts 3 10 3.0 0 9 3.0 27.0 ‘ 7 Operational 15 49 3.4 16 43 3.4 146.2 > Operationa|2 6 25 1.2 5 30 1.2 36.0 2 27 3.3 4 27 3.3 89.1 38 139 34 132 496.2 NotetoD achmentcom n r: o The content of each report is to be shared with the municipality for which it was generated Qlly and not be publicly shared with any other municipality or agency. 'bil|ab|e' 0 Alldata is sourced irom the Niche RMS application. Included are 'reported' occurrences (actuals and unfounded occurrences) for occurrences ONLY. Data is refreshed on a weekly basis. a The Traffic category includes motor vehicle collision (MVC) occurrences entered into Niche (UCR code 8521). MVCs are NOT sourced from the eCRS application for this report. o Only the primary violation is counted within an occurrence. No Munici II I 0 Data contained within this report is dynamic in nature and numbers willchange overtime as the Ontario Provincial Police continues to investigate and solve crime. 0 This report is NOT to be used for crime trend analysis as not all occurrences are included. o Data groupings within this report do not match traditional crime groupings seen in other public reports such as the OPP Police Services Board reports or Statistics Canada reporting. Report Content Last Updated: Report generated by: Report generated on: 2016/04/09 Slight, Colin Apr 15. 2016 2:27:08 PM Page 1 of 1 Page 113 of 217 “MAKING ONTARIO .-1SAFER PLACE FROM FIRE. " Sent via email April 15,2016 To: All Ontario Fire Chiefs Re: Project Fire Safety H.0.M.E. Offer A handful of you have written overthe past three weeks to express your concern over the cancellation of the Project Fire Safety H.O.M.E. Offer (referred to hereafter as the Offer). Shortly after the announcement of the Offer in January ofthis year, it was brought to my attention that certain aspects of the Offer — as it was then structured — could be perceived in a negative light. This perspective came as a complete surprise to me. The only consequence I had envisioned upon the launch of the Offer was that fire services throughout Ontario would have access to public education materials at no cost (whether they were large, small, full-time, composite, or volunteer) that they might not normally be able to afford. Once seized with knowledge that the Offer could potentially be perceived as something other than a positive public education initiative, l engaged in a course of discussions regarding the advisability of continuing on with the Offer “as is”. This dialogue culminated in a conversation with the FMPFSC Board of Directors on March 23, 2016, at which time it was determined this would not be possible. Two important messages that resulted from our discussions were communicated to you in my letter of March 24, 2016. The first was that the Offer would be cancelled in its present form — not cancelled outright, but in the way itwas originally structured. I further advised that the Council would be exploring other options to provide public education materials to fire services in Ontario, and that i would let you know of any new initiative as soon as I could. Work continues on this front, and I believe the structure of the new program willbe more advantageous to your municipalities than the original Offer. I hope this second piece of correspondence will clear up any misunderstanding surrounding the cancellation of the program, and the misinformation that flows as a result. I hope this message finds you all well. -r:s1...- .,cJ..s..“ Ross Nichols Chair Fire Marshal's Public Fire Safety Council c.c. Board of Directors, FMPFSC Arthur Pullan — Executive Director Members, FMPFSC 25 Nlorton Sliulman A‘\tL‘rl)\lC2 “‘ Floor, Trirtinto.nlarin.‘\'l3l\l‘iiB"l" Tclcpliouc (647) 329-1 100 Facsinlile(6» 3204219 Page 114 of 217 4' ‘E. i.. .2 mu»::r' .' Eastern Operations, 2 innovation Drive,Box950, i Renfrewr’ ApI1|11,2016 ON" C EIVEDl GeoffPatterson McNab/Br'ae_sldeMinorBaliAssociation is Ziil? 2508 RussettDriveRR#2 AP); Arnprior,’ON K73368 "Ii - .ViACOURlER .. .. , .. DearMr.Patterson, ’ Thank youforyourcorrespondenceseeiringOntario Power Generations(QPG)support oi the McNabIBraes'|de Minorbaseball‘Association. Yourrequest was reviewed under our Corporate CitizenshipProgram (CCP) funding guidelines and I am pleased to enclose'a cheque #10111705 in the amount of $500.00 representing OPG's support ofthe 2016 minorbaseball season. ourCCP program is subject to financial audit (donations and sponsorshipshave tax Implications for our company). In order to meetour accounting I auditrequirements we require you to forward ’ within 2 months of receipt of our support cheque the following items: 1) An official numbered receipt (sponsorship, donation) for the above contribution, clearly Indicating thereceipt of funds from OPG (please Include $ amount, date of receipt of funds.purpose of ‘donation or sponsorship funding, name and full address of the recipient organization. the signature of an official .with the recipient organization and their telephone centecthumber). Please make sure to include the charitableregistration number on the receipt (if applicable). . 2) A photocopy of the original _cheque. , 3) The enclosed Consentand Reieaee_AFormcompleted and signed, so that OPG may reference its support of the McNab/Braeside Minor Ball in our corporate ’ Association' publications. ' To simplify the administration, we ask that you send all these required items #1 to #3 detailed above including the "originai'recetpt" to the attentionof Ms. Cindy Clarke at the address below (I've included a plreaddressédenvelope): ~ - _ Ms. Cindyciarke Manager, Corporate CitizenshipProgram OntarioPowerGeneration 700 University Avenue,‘ H19E04 Toronto," ON M5G 1X6 If a receipt for 0PG‘s support is not received, OPG will be unable to consider future funding requests from‘your organization. We appreciate your co—operation in this matter. i willcontinue to be your local contactregarding all CCP fundingrequests I initiatives.Should you have any questions concerning our support, please contact me directlyat (613) 433-9673 ext. 3350. iwis outhebest withthis upcoming season. Page 115 of 217 6) Please join the Phoenix Centre for Children and Families ?é FOR OUR “OPEN HOUSE” May 6, 2016 Anytime between 9:00am and 11:30am for a continental breakfast. Information about our services in celebration of chi|dren’s mental health Page 116 of 217 Lindse Parkes From: Anna Szadkowska Dear Lindsay, Abundant Solar Energy would like to extend our appreciation to you and your staff for the work and support provided last year during the FIT4Application preparations — thank you! We are writingto provide a brief update on the solar industry. Currently, the Independent Electricity System Operator (IESO)continues to work through all the FIT4 Applications it received in October 2015. We expect to hear from them regarding the FIT4 Contracts in the middle ofthis year. On April the 5"‘2016 the Energy Minister directed the IESOto conduct another FITprogram round this year, to procure more renewable energy in Ontario. We have attached a FITS Directive for your reference. We look forward to working with you again this year, you are welcome to contact our office (416-494-9559) or myself anytime. Best regards, Anna Szadkowska Project Manager, Business Development Suite 900, 2235 Sheppard Ave E Toronto, ON M2J SB5 T: 1 416 494 9559 M: 1 647 523 8609 E: anna.s@abundantsolarenergycom ABMAm" C Solar EinertJ Inc. Page 117 of 217 ONTARIO ENERGY BOARD NOTICE The Ontario Energy Board is holding a hearing to consider what mechanisms may be used to recover the costs of expandin natural gas service to Ontario communities that are currently not served. Learn more. Have your say. The Ontario Energy Board is commencing a hearing on its own motion to consider what mechanisms may be used to recover the costs orexpanding natural gas service to Ontario communities that do not currently have access to natural gas. in July 2015, Union Gas Limited itied an application (EB-2015-0179) to expand natural gas service to certain rural and remote communities. That application included a proposal to have existing Union Gas Limited customers pay a portion oi the costs to connect new customers. The Ontario Energy Board has determined that the requests made by Union Gas Limited in that application raise issues that may be common to any entity that wishes to provide natural gas service to communitiesthat do not currently have access to natural gas service. The Ontario Energy Board will therefore address these issues through a generic proceeding. The Ontario Energy Board will put the hearing orUnion Gas Lim|ted’s application (EB-2015-0179) on hold until the generic hearing is complete. in the generic proceeding. the Ontario Energy Board will consider possible alternative raternaking irameworks to provide natural gas service to Ontario communities that do not currently have access to natural gas. The OEB plans to seek input from lntervenors on exactly wilat the Issues should be. However.broadly speaking the OEB intends to review the icllowing issues: 1. Should the OEB implement new retemaklng mechanisms including changes to current economic tests to encourage utilities to expand natural gas distribution service to new communities? ii so, what should these new mechanisms be7 2. Should the OEB consider imposing conditions or making other changes to Municipal Franchise Agreements and Certificates oi Public Convenience and Necessity to reduce barriers to natural gas expansion? 3. Does the OEB have the authority to require the ratepayers of one utility to subsidize the costs or another utility to expand into new communities? It so, under what circumstances (ii any) would this be appropriate’? To see the detailed draft issues list, please select the file number EB-2018-0004 on the OEB website: wvvw.ontariocnergyboard.ca/notice THE ONTARIO ENERGV BOARD IS HOLDINGA PUBLIC HEARING The Ontario Energy Board (DEB) will hold a public hearing to consider the kind oi cost recovery mechanisms that may be appropriate tor rural and remote community expansion projects in Ontario. We will hear arguments irom parties involved in the process and Willdecide what. it any. new mechanisms are appropriate. The OEB willadopt into the record orthis proceeding. all evidence tiled in EB-2015-0119that is relevant to the issues to be determined ior the generic hearing. The OEB Willprovide an opportunity tor the tilingoi iuriherevidence in subsequent procedural orders. the OEB willdeem the intervencrs in the EB-2015-0179 case to be intervencrs in this generic hearing and grants to any such intervenors the same cost eligibility status as was granted in EB»20i5-0t 79. The OEB is an independent and impartial public agency. We make decisions that serve the public interest. Our goal is to promote a iinanciailyviable and eliicienl energy sector that provides you with reliableenergy services at a reasonable cost. BE INFORMED AND HAVEVOUR SAV You have the right to iniormation regarding this application and to be involved in the process. I You can review this Notice and related documents on the OEFYSWebsite now. - You can sign up to observe the proceeding by receiving OEB documents related to the hearing. ' iron can lite cl letter withyour comments which willbe considered during the hearing. - You can become an active participant (called an intervenol). Apply by February 22, 2016 or the hearing will go ahead without you and you willnot receive any iurlher notice ol the proceeding. - At the end oi the process, you can review the OEB's decision and its reasons on our website. LEARNMORE Our iilenumber iorthis case is EB-20t6»0004. To learn more about this hearing. ?nd instructionson how to tileletters or become an intervsriol.or to access any document related to this case [includingthe dralt issues list), please select the ills number EB-2016-0004iron!the list on the OEB website at www.ontarioenergyboardcn/notice, You can also phone our Consumer Relations Centre at i-877-532-2727 with any ouestions. can HEARING The use lriiorlds to proceed with an oral hearing for this case. PRIVACV It you write a letter orcomment, your name and the content 0/ your letter will be pui on mepublic record and the OED website. However, your personal telephone number.home address and email address willbe removed. It you are a business. all your information willremain public ll you apply to become an iniarvenor.all inforrllaiionwill be public. This hearing willbe held under sections 19 and 36 ol the Ontario Energy Board Act, 1999. an as-\_fxu Onlarln ,i..t.«.« : ' ;...- ow‘ Page 118 of 217 Ministry of Energy Mlnlstere de I'l'-Znergle 3!! Office of the Minister Bureau du ministre 4"‘Floor.Hearst Block 4' étage, edifice Hearst 900 Bay Street 900. rue Bay ''“''|.... Toronto ON M7A 2E1 Toronto ON M7A2E1 Ontario Tel.: 416-327-6753 Tél. I 416 32743758 Fax: 416-327-6754 Téléc. : 416 32745754 APR- 5 2016 Mr. Bruce Campbell President and Chief Executive Officer Independent Electricity System Operator 1600-120 Adelaide Street West Toronto ON M5H 1T1 Dear Mr. Campbell: RE: Future Renewable Energy Procurements I write in my capacity as the Minister of Energy in order to exercise the statutory power of ministerial direction l have in respect of the independent Electricity System Operator (IESO) under the ElectricityAct, 1998, as amended (the “Act”). Background In directions dated June 12, 2013. December 16, 2013, March 31, 2014, April24, 2014 and November 7, 2014, the Ontario Power Authority (OPA, which has since merged with the IESO) was directed to develop a new competitive process for the procurement of renewable energy projects generally larger than 500 kilowatts(kW). On March 10, 2016, the IESO released a list of 16 contracts that were offered under the first phase of this new competitive process, known as Large Renewable Procurement (LRP), representing 454.885 megawatts (MW) of clean renewable capacity. LRP I introduced strong competition between developers of large renewable projects, driving down price. The process also provided local communities with a stronger voice and additional opportunities to participate in the development of renewable energy projects. As outlined in the 2013 Long-Term Energy Plan (LTEP), and the December 16, 2013 direction, IESO was directed to commence large renewable procurements in each of 2014, 2015 and 2016. However, owing to the complexity involved in developing a new competitive process, as well as the |ESO’s broad level of engagement on the development of LRP l, maintaining this schedule was not feasible. In a direction dated April 22, 2015, IESO was directed to engage with stakeholders, municipalities and Aboriginal communities at the completion of LRP l to ensure that any learnings and opportunities for improvement are taken into account in future large renewable procurements. Additionally, IESO was directed not to issue the Request for Qualifications (RFQ) for the second LRP process (LRP ll) before the conclusion of this engagement process. .../cont'd Page 119 of 217 .2. Pursuant to the April 22, 2015 direction, on March 1, 2016, the IESO released a draft LRP II Stakeholder and Community Engagement Plan (the “Engagement Plan“), invitingfeedback from all stakeholders, municipalities and Aboriginal communities to prepare for the launch of the LRP ll process. The government recognizes that prudent long-term energy planning is essential to establishing a clean, reliable and affordable energy future. The Ministryintends to develop an updated LTEP, which willprovide an opportunity to reviewfuture renewable energy procurement strategies, including LRP and the Feed-In-Tariff (FIT) program; whether and how to procure any available capacity that may remain from the LRP and/or FIT targets; and consideration of future renewable energy procurement strategies as the IESO moves towards the use of market-based initiatives. Direction Pursuant to the authority I have, as Minister of Energy, under sections 25.32 and 25.35 of the Act, I hereby direct the IESO to undertake the following: 1. Large Renewable Procurement (LRP) II: 1.1 The IESO shall procure up to 600 MW of wind, up to 250 MW of solar photovoltaic. up to 50 MWof hydroelectricity and up to 30 MW of bioenergy under LFlP II, in accordance with the process described herein. Develo ment of the LRP II He u stf r ualific tions RF 1.2 Taking into account feedback received through the Engagement Plan, the IESO shall develop the LRP ll RFQ and post itfor public reviewand comment. The IESO shall post the final RFQ and launch the RFQ process by August 1, 2016. 1.3 The IESO shall consider under what conditions an applicant that was previously designated a Qualified Applicant (QA) under the LRP I RFQ may automatically qualify as an eligible QA for the LRP II FlFP. Development of the LFtP ll Request for Proposals (RFPI 1.4 The IESO shall draft the LRP IIRFF’in consultation withthe Ministryof Energy, following engagement and outreach with stakeholders, municipalities and Aboriginal communities in accordance with the Engagement Plan. 1.5 The IESO shall complete the evaluation and selection of LRP ll proposals in order to issue contracts under LRP II no later than May 1, 2018. Future Procurements 1.6 Language in previous directions requiring the IESO to undertake a third Large Renewable Procurement (LRP III)is hereby revoked. 1.7 The IESO shall not procure any available or unallocated capacity resulting from LRP I or LRP II. .../cont'd Page 120 of 217 .3. 2. Feed-In Tariff (FIT) and microFlT Procurements: 2.1 As contemplated in the 2013 LTEP, the Ministry is currently working with local distribution companies, industry partners, the IESO and the Ontario Energy Board to develop a proposal, to be posted for public comment in 2016, to transition the microFlT program to a net metering initiative.Given this transition, the IESO shall cease accepting applications under the microFlTprogram by December 31, 2017. The 2017 microFlTprocurement shall have a target of up to 50 MW. 2.2 The FIT 5 procurement shall include a base target of up to 150 MW. In addition to the 150 MW, the FIT 5 procurement target shall also only include contract capacity that has become available from any contract terminations under prior small FIT (greater than 10 kW and generally up to and including 500 kW) and microFlT procurements. 2.3 Determinationof the total capacity to be assigned to the FIT 5 procurement shall be calculated and published by the IESO by December 31, 2016. 2.4 The IESO shall conduct a FIT price review in 2016, with a resulting price schedule posted publicly by September 1, 2016, effective immediately thereafter for the FIT 5 procurement, and on January 1, 2017 for the microFlT program. 2.5 The IESO shall open the FIT5 application window prior to November 1, 2016. 3. General 3.1 This directionsupplements and amends previous directions to the extent that a previous direction is inconsistent with the provisions of this direction. Allother terms of any previous direction remain in fullforce and effect. This direction takes effect on the date it is issued. Sincerely, T# Bob Chiarelli Minister CZ Tim O'Neill, Chair, Independent Electricity System Operator Serge Imbrogno, Deputy Minister, Ministry of Energy Carolyn Calwell, Director, Legal Services Branch, Ministries of Energy, Economic Development, Employment and Infrastructure, and Research and Innovation Page 121 of 217 if \\“.. . .I’ . Euslr.-rrr(7nl.irio \Vnrrluris'C\tlLtlS c/0 County of Renlrew, 9 International Drive, Pembroke, ON KBA6W5 Pembroke.April6, 2016 Kirsten Walli.Board Secretary Ontario Energy Board 2300 Yonge St. PO Box 2319 Toronto, Ontario M4P 1E4 Re: Ontario Energy Board Generic Proceeding EB-2016-004 Dear Ms. Walli. Regarding the Ontario Energy Board's Generic Proceeding EB-2016-004.the Eastern Ontario Wardens‘ Caucus would like to provide the following submission as a letter of comment. As an organization representing the interests of municipal taxpayers in rural Eastern Ontario, the EOWC supports the initial application from Union Gas (EB-2015-0179) to expand natural gas service to rural and remote communities. Beyond that, however, the EOWC also supports any similar efforts from other entities, such as Enbridge Gas, that wish to provide natural gas services to rural and remote communities that do not currently have access to such services. The expansion of the infrastructure required to provide natural gas to rural communities that would othenrvise not receive this service would allow for significant economic benefits for every sector: residential, commercial and industrial. Natural gas is the most reliable, efficient, and economical form of energy, but due to the dispersed nature of our population — coupled withour geography and geology — many areas remain underserviced or are simplynot serviced at all. As the economic development of our region is a priority issue, the expansion of the natural gas network is of great importance to everyone who lives and does business in rural Eastern Ontario. Ifcertain conditions were put into place, such as those being considered by the Ontario Energy Board, it may become financially feasible to extend natural gas to the EOWC region. The EOWC is an incorporated non-profit organization comprised of the elected Wardens of the 13 County Councils in rural Eastern Ontario.stretching from Northumberland in the west to the Quebec border in the east, with a combined population of 750,000. In closing, on behalf of the EOWC, l strongly encourage the Board to consider and approve any measures raised in the Generic Proceeding EB<2016-004 that may allow for the provision of natural gas in our region. Best regards, r/<11/c. Peter Emon Chair, 2016. Eastern Ontario Wardens‘ Caucus Page 122 of 217 The Corporation of the Township of Date: April 12, 2016 pup, NORTH STORMONT Resolution No. __(Lo_‘i_ RESOLUTION MOVED BY: SECONDED BY: Deputy Mayor Bill McGimpsey a Deputy Mayor BillMcGimpsey 0 Councillor Jim Wert i2/ Councillor Jim Wert :3 Councillor FrancoisLandry El Councillor FrancoisLandry Cl Councillor Randy Douglas 0 Councillor Randy Douglas 1/ WHEREAS the OEB file EB-2015-0179 (dated July 23, 2015) application and pre-filed evidence from Union Gas Limited is seeking approval of its proposed Community Expansion Program with intent to support the expansion of infrastructure necessary to provide natural gas to communities that would otherwise not receive natural gas service (Rural areas); WHEREAS the Ontario Energy Board issued a Notice for Public Hearing EB-2016-004 (dated January 2016) regarding OEB’s intent to review the following issues in May 2016: 1. Should the OEB implement new ratemaking mechanisms including changes to current economic tests to encourage utilities to expand natural gas distribution service to new communities? If so, what should these new mechanisms be? 2. Should the OEB consider imposing conditions or making other changes to Municipal Franchise Agreements and Certificates of Public Convenience and Necessity to reduce barriers to natural gas expansion? 3. Does the OEB have the authority to require the ratepayers of one utility to subsidize the costs of another utility to expand into new communities? If so, under what circumstances (if any) would this be appropriate? WHEREAS the Eastern Ontario Warden’s Caucus's letter of comment (dated April 6, 2016) regarding the Ontario Energy Board's Generic Proceeding EB-2016-O04 with intent for the Warden Caucus to support the initial application from Union Gas (EB—2015—0179) and also similar entities that wish to expand natural gas service to rural and remote communities; WHEREAS the Township of North Stormont has signed a 20 year Franchise Agreement with Enbridge and has attempt many communications with them to have natural gas service in thew?st par four Township without any responses or actions being taken by Enbridge; EDVV FOR AGAINST Recorded Vote: CARRIED: DEFEATED: Ma yor Mayor Declaration of Conflict of interest: E] Disclosed His/Her/Theirinterest ill Vacated His/Her/TheirSeat Cl Deferred Page 123 of 217 The Corporation of the Township of Date: April 12, 2016 PM‘,1 NORTII STOIUVIONT Resolution No. (003 RESOLUTION MOVED BY: SECONDED BY: Deputy Mayor Bill McGimpsey Deputy Mayor Bill McGlmpsey :2 Councillor Jim Wert :/ Councillor Jim Wert a Councillor FrancoisLandry :1 Councillor FrancoisLandry Cl Councillor Randy Douglas a Councillor Randy Douglas 0/ WHEREAS the West part of the Township of North Stormont is being served by Union Gas and that the separation is even made on the West side of a road (serviced by Union Gas) versus the East side of the same road (unserved by Enbrldge); WHEREAS the Township of North Stormont made representation with Union Gas to endeavor possible development of the natural gas services on the East side of the Township; THEREFORE BE IT RESOLVED by the Council of Township of North Stormont that the OEB examine the proposal to expand natural gas services and make it available to all of Eastern Ontario rural areas such as the United Counties of Stormont, Dundas & Glengarry and the United Counties of Prescott-Russell as it is vital to our Economic Development and to Business expansion and retention as well as the increase of employabllity in our sector. AND BE IT ALSO RESOIYEDTHAT this resolution supports the letter of comment sent to the Ontario Energy Board by the Eastern Ontario Warden's Caucus, AND BE IT FURTHER RESOLVED THAT this resolution be circulated to all municipal and regional councils in Ontario requesting that they endorse and support this resolution and communicate their support to the Premier, the OEB and the Ministers of Economic Development, Employment and Infrastructure, Energy, and Agriculture and Rural Affairs. Passed by the Council of the Township of North Stormont on April 12, 2016 FOR AGAINST Recorded Vote: CARRIED: Lcmg DEFEATED: _ Mayor Mayor Declaration of Conflict of interest: El Disclosed His/Her/Theirinterest D Vacated His/Her/TheirSeat Cl Deferred CA0/ Clerk Page 124 of 217 @ G5 Galilee Centre "\’/\./\.\'4\\ The [Infect spiritual setting, year round GALILEE CENTRESROYALOAK: ONTARIOHERITAGETREE Ga|i|ee’s White Oak has been recognized as an Ontario Heritage Tree Celebration: Thursday, April 28, 2016 Spring luncheon at noon — $17/pp For Reservations: 613-623-4242 ext 21 As Director ofthe Galilee Centre I am delighted to report that the White Oak on our grounds that our friend Christine Grubisic nominated has been recognized as an Ontario Heritage Tree. It will be posted on the Forests Ontario website shortly. Our thanks to Judy Gardiner, the tree doctor for a thorough evaluation of this tree, and Toni Ellis, from Forests Ontario. This remarkable tree was planted on the Galilee grounds by H.R.H. Edward, Prince ofWales in 1860. We were so pleased to receive the wonderful news just before Earth Day that the tree is a recognized Ontario Heritage Tree. 398 John Street North, Arnprior, Ontario, K7S2P6 Page 125 of 217 10. c.c. Chief Hartwick Instruction Renfrew County Fire Communications Systems Study March 29, 2016 15 Frank Kenny Rd., Navan, Ontario, K4B 1H9, Tel: 613-835-2189 (Office) 613-220-6660 (Mobile) Email: daw Report No: 290316-1.4a 1 Page 126 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 Table of contents Executive Summary ...... 3 1 Introduction ...... 12 1.1 Study Background ...... 12 1.2 Purpose ...... 12 1.3 Scope ...... 13 1.4 Project Approach ...... 13 1.5 County of Renfrew Background Context ...... 14 1.6 Standards and Best Practices ...... 14 2 Fire Operations within Renfrew County ...... 15 2.1 Current Fire Dispatch Operations - Central Ambulance Communications Centre (CACC)...... 15 2.2 Current Fire Services Operations Support and Reporting ...... 18 2.3 Alternatives for Future Fire Dispatch Operations ...... 19 3 Renfrew County Fire Radio Communications ...... 22 3.1 Basic Primer on Radio Communications ...... 22 3.2 Current Fire Radio Paging/Alerting System...... 25 3.3 Current Paging System Observations and Comments: ...... 28 3.4 Alternatives for Upgrading Paging/Alerting System...... 29 3.5 Current Fire Voice Radio Communications in the County ...... 31 3.5.1 Renfrew County’s Old Public Works (PW) Radio System ...... 31 3.5.3 Conclusions - Current Fire Radio Communications ...... 36 4 Future County Fire Radio Communications ...... 37 4.1 Strategic Direction ...... 37 4.1.1 Renfrew County Environmental Context ...... 37 4.1.2 Comparative Perspective – Neighbouring Counties ...... 38 4.2 Available Upgrade Systems ...... 39 4.3 Alternatives for Fire Radio Communication Upgrade ...... 40 4.3.1 Critical Considerations ...... 40 4.3.2 Alternative 1 – Upgrade of Status Quo – Use the new PW System ...... 40 4.3.3 Alternative 2 - Implement a Third Party Digital/Analogue System through a RFP Process...... 41 4.3.4 Alternative 3 – Implement a Third Party P25 based system ...... 42 4.3.5 Alternative 4 – Move to the Provincial Fleetnet system ...... 42 4.3.6 Alternative Upgrade Conclusions ...... 43 5 Current Operational Environment for County’s Municipal Fire Services ...... 43 Appendices...... 47 APPENDIX ‘A’ – Municipal Radio Inventory ...... 1 2/52 Page 127 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 Executive Summary Dawnex Corp. was engaged by the County of Renfrew Emergency Services Department to undertake a review of the Fire Communications Systems within the County in order to assess its current state and develop recommendations to ensure effective operations for the next 10 to 15 years. The scope of the study included the County wide fire communication systems and the facilities used by CACC to support the County’s Municipal Fire Services. It did not include any Police, Paramedic communications systems or the individual Municipal Radio communication systems. The approach used in this study follows a Structured Analytical method. It consisted of an accelerated step-wise methodology (utilizing various analytic techniques) together with established project check-point reviews. Renfrew County is the largest County in Ontario (in area size) with an estimated population of just over 100,000 people. There are 19 separate municipal governing bodies within its boundaries, each with its own Fire Services most of which are staffed by volunteers with the exception of Arnprior, Pembroke, CFB Petawawa, Renfrew, Deep River and Canadian Nuclear Laboratories (CNL) at Chalk River. All groups were contacted and included in fact finding information collection for this study, input was received from all municipalities (refer to Appendix ‘A’ for Municipal Radio Inventory). Communications Centre (CACC) – Dispatch Operations The CACC represents the common denominator for all the Fire Services in Renfrew County. It has the primarily responsible for call taking and dispatching for almost all of the County’s municipal Fire Services. It should be noted that the CACC is not a full-service Fire dispatch centre. It does not handle any fire incident support role including: equipment tracking and allocation; simultaneously documenting specific fire incident events, handling requests for additional resources (except for mutual aid), and the recording of fire incident tactical radio traffic. Basically, all ‘on scene’ (i.e. the location of the emergency) incident management is entirely the responsibility of the municipal Fire Services. In 2014 the CACC received approximately 30,000 calls 1500 of which were for Fire Services. In the meetings with County Fire Chiefs, none expressed dissatisfaction with the services received by CACC. In fact, most commended CACC for the excellent service provided apart from radio system performance. Calls processed by CACC are done so within accepted Ontario standards. A more efficient and effective dispatch would require a ‘full- service’ Fire Dispatch module operating in the CACC. This would provide Fire specific data capturing with linkages to paging and alerting systems – a utility that does not currently exist. The provision of a Fire specific CAD module and leveraging of Fire RMS systems would greatly benefit the Fire Services within the County. These capabilities, along with 3/52 Page 128 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 associated upgrade to newer more a modern Paging/Alerting system would provide significant efficiency and effectiveness gains and enhance the County’s risk mitigation for fire services response. It would also move CACC to a ‘best practices’ process model. Recommendation No. 1: It is recommended that the CACC CAD be upgraded to include a Fire CAD module. This should be done in concert with an upgrade to the Paging/Alerting system. Acquisition of a Fire CAD module could be accomplished in a number of ways, however, given that the CACC has a TriTech CAD the simplest would be to obtain a TriTech fire CAD module. Recommendation No. 2: It is recommended that first consideration for a Fire CAD be given to the TriTech Fire Module as an enhancement to the current TriTech CAD system being used at the CACC. All Fire Services require support and reporting facilities. Support in terms of managing delivery of service (e.g. fire prevention, training etc.); report creation support (e.g. for reports. to municipal officials and the Fire Marshal’s Office). The ‘best practice’ method to assist and manage this function is through the use of a Fire Records Management System (RMS). Some, but not all Fire Services in the County have such a system. Currently there is no facility at CACC to leverage RMS systems operating in County’s Municipal Fire Services. Recommendation No. 3: It is recommended that further to Recommendation 2 any upgrades to CAD and Paging/Alerting also allow for links to current Municipal Fire Services RMS systems, and that a process is established for assisting those Fire Services without an RMS to acquire one. Alternatives for Future Fire Dispatch Operations The above dealt with key aspects of the current Fire Dispatch Operations within the County of Renfrew for support and service to each of the municipal Fire Services. Analysis focused on the current state and possible improvements to the current state. The question arises: Are there alternatives to the current model? Three alternatives are identified and assessed: Alternative 1 : The current Fire Dispatch Operations Model is based on decentralized Fire Services (at the municipal level) with centralized call taking and dispatch at the CACC. It represents the “status quo” or the “no change” option; CACC is used for call taking and dispatch to municipal Fire Services in which the CACC is not a full service Fire dispatch centre. Its services are contracted out to the County which flows through monies collected from each municipality to the province for payment. The total annual monies collected from the 4/52 Page 129 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 County municipalities for CACC services is approximately $100,000. The total annual county budget for radio equipment maintenance etc. is approximately $30,000. Alternative 2: This alternative is based on Fire emergency response remaining with the municipalities (i.e. as under the current model); and a fully functioning Fire Dispatch operated in a County run facility. The total approximate (minimum) setup cost would be: $1,280,000 and the total approximate (minimum) on-going annual cost would be: $685,000. Alternative 3: This alternative is essentially alternative 1 only instead of CACC as the dispatch centre another organization is contracted to be the Fire dispatch. The County could investigate the possibility of using another organization, however, given that the municipal Fire Chiefs have indicated their overall satisfaction with CACC performance; and the fact that it would be unlikely that another organization would contract to do it much cheaper (the cost of moving alone would just about disqualify that possibility). This alternative is dismissed as not a viable option for consideration at this time. Based on an analysis of the alternatives: Recommendation No. 4: It is recommended that the current ‘status quo’ - Alternative 1 continue to be used as the ‘best’ model for the Fire Services located within the County of Renfrew; provided that the recommended upgrades are also implemented. Current Fire Radio Paging/Alerting System The Paging/Alerting system is a critical component for Fire Services emergency response. It is through this system that fire responders are notified of a fire emergency. The current system is a simple analogue based radio communications system in which the municipalities are responsible for “picking up” the paging transmission from the County’s system and re-transmitting to their own pagers. The County does not supply the pagers nor is it responsible for downstream re-transmission of the paging signal. The system is now over 20 years old and has never been updated with regards to equipment or system architecture. Although the equipment is old, parts for the system are still available; however, this may become an issue over the next few years. The system is meeting the basic operational needs; however, it does not conform to ‘best practices’ and may not conform to current modern emergency systems standards. It certainly does not provide the benefits offered by newer technologies for increased operational efficiency or effectiveness. For example, the leading Fire Services (e.g. Ottawa have a redundant system - paging and alerting are separate, as well paging includes messages to pagers and other devices like cell phones and notification to a priority 5/52 Page 130 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 municipal officials list. It also includes verification that the page was successfully transmitted. Alternatives for Upgrading Paging/Alerting System From a service provision view point, there are two basic possible options: Option 1: This is the ‘status quo’ option that only provides an upgrade to newer equipment. The system would continue to use the existing architecture (same towers) and voice paging analogue technology with little or no upgrade to CACC processes for Fire Paging/Alerting to municipalities. The Municipalities would still be responsible for re-transmitting the Paging signal to their papers. A guess estimate as to cost would be in the order of $50k to $100k. This option provides no new features; it merely extends the life of the current environment. Option 2: This represents the ‘new system’ option which provides for expanded capabilities offered by newer technology. It would also facilitate integration with a CACC fire CAD and the use of redundant capabilities for ensuring that fire notification was sent out and received by the appropriate Fire Services (something currently lacking). There are a number of possibilities in this option depending on the required interfaces to CACC (CAD) and the advanced features desired. Based on the experience of Ottawa Fire Services acquisition, a guess estimate cost of a similar system for the County would be in the order of $200k to $350k. If a managed service version was taken (i.e. third party would provide the service at a monthly cost). Then the guess estimate cost would be in the order of $3000 - $4000 per month – on a 10 year term. Recommendation No. 5: It is recommended that the current Fire radio Paging/Alerting system be upgraded to newer advanced technology in concert with upgrades to Fire CAD and RMS systems on a shared cost basis between the participating municipalities. There are numerous possibilities for implementing this recommendation, the County first needs to establish a set of requirements for the system. A basic set of configuration constraints outlining possible solution sets should be the first priority. With this information the County should first issue a Request for Information (RFI) from suppliers. This would allow the County to assess available solutions with magnitude costs and decide on the most viable solution. Based on this assessment a formal Request for Proposal (RFP) would be prepared and issued for the Paging/Alerting system. 6/52 Page 131 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 Current Fire Voice Radio Communications in the County The current operational model for Fire Voice Radio Communications in the County can best be described as a ‘dual’ system network, that is, it consists of two parts: a County owned system for dispatching and the municipal radio systems for ‘on scene’ radio communications. Each are operated independently and are the responsibility of their owners (one the County, the other the municipalities). Renfrew County’s Fire Radio System The dispatch component of the Fire Communications Radio system is owned by the County. The system is used by CACC to dispatch to each of the County’s individual municipal Fire Services. This system is an old analogue based radio communications system. It operates by the transmission of an analogue signal through 3 towers: Foymont, Arnprior, and Bisset Creek. The system is about 20 years old and has never been updated with regards to equipment or system architecture. Maintenance is becoming difficult and operational performance will become more and more an issue. The system is meeting the basic operational needs; however, it is not up to current accepted norms for Emergency Radio Systems or ‘best practices’ of peer Fire Services Radio Systems in Ontario. The system is meeting the basic operational needs; however, it is not up to current accepted norms for Emergency Radio Systems or ‘best practices’ of peer Fire Services Radio Systems in Ontario. Current Municipal Radio Systems The Municipal Radio Systems form the second independent component of the Fire Radio Network in the County. Each municipality operates their own radio system for their own operational needs, which is also used by their Municipal Fire Services. As such these systems are typically not designed to meet Emergency Services Radio system standards or ‘best practices’. An inventory of all radio systems and equipment currently being used by the municipal Fire Services was conducted and is presented in Appendix ‘A’ – Municipal Fire Services Radio Inventory. There are 18 separate municipal systems using a variety of technologies and equipment. The County’s radio system objective is to notify the particular municipalities’ Fire Service of an emergency incident, communicate details, and receive acknowledgement of receipt. The objective of the municipal radio system is to acknowledge receipt of dispatch AND to provide communications between its fire responders when they are ‘on scene’. The current county system does not conform to currently accepted Emergency Radio Systems standards or ‘best practices’ of peer Fire Services systems. The municipal radio systems vary from municipality to municipality which gives rise to operational issues. 7/52 Page 132 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 From a strategic perspective the current Fire Communications System needs to be upgraded to align with available modern digital technology, modern standards and Fire Services ‘best practices’. In terms of immediate issues, one stands out and needs to be addressed by the municipal officials; namely, the province has announced a decision to close the Yukes Lake Tower and have all radio equipment removed by August 30, 2016. This tower is still required and will be for the foreseeable future to maintain current fire radio operations for the Township of Brudenell Lyndoch & Raglan Fire Department. Recommendation No. 6 It is recommended that the affected municipalities negotiate an agreement with the province so that the Yukes Lake tower will continue in operation until it is no longer needed. Future County Fire Radio Communications There are 3 basic technological upgrade paths Fire Radio Communications. The one common element amongst them all is that they all utilize digital technology: • Third Party Analogue/Digital Systems: systems offered by third party vendors (e.g. Turris Communications) that represent major radio communications system vendors (e.g. Motorola). • P25 Systems: systems that conform to the P25 standards that are offered by a number of large radio communications companies. This is the way of future digital emergency radio communications; however, the accent is on future. • FleetNet: a trunked radio system operated by Bell Mobility Radio (BMR), a division of Bell. It is a very large and complex system designed and operated under contract to the Ontario provincial government. Four alternative upgrade options have been identified for Fire Radio Communications. Further assessment will be required based on requirements specification, information gathering and direction on a number of critical factors, these include: 1. What level of Fire Services support should be provided by the County to municipal fire services i.e. is the current model acceptable or should changes be made? 2. The degree of conformance to Emergency Radio Communications standards and best practices. 3. The development of ‘base’ approved specifications and criteria for the identification of possible solutions and their assessment. This will require the preparation of Requests for Information (RFI) from vendors; in order to prepare Requests for Proposals (RFP) for an actual radio system. This is a non-trivial exercise that will require involvement of all the Municipal Fire Services, elected officials, County Officials and external consultants. 4. The identification of fiscal and governance constraints. 8/52 Page 133 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 5. The identification of an approved timeline for the project. These considerations along with the key situational factors identified will impact any upgrade path chosen and will need to be addressed. They are beyond the scope of this study. The alternatives identified are: Alternative 1 – Upgrade of Status Quo – Use the new PW System This option assumes that the current fire radio system will be retired and that the upgrade will be based on the new PW system recently installed for the County. The new PW system architecture will be used as the foundation for an upgraded Fire Radio Communications system. This system is based on Motorola technology using a digital trunking system capable of handling both digital and legacy analogue radios. The current new PW system would have to be upgraded to also handling paging/alerting and made robust enough to conform to emergency services radio standards. Estimated magnitude costs is difficult to determine without answers to the critical issues, however, based on current costs, a ball park estimate for expanding the current PW system would be in the order of about $2+ million (including an upgraded Paging/Alerting system). Alternative 2 - Implement a Third Party Digital/Analogue System through an RFP This option is similar to alternative 1 in that they are both based on a digital/analogue system; however, in this case the upgrade Fire system are not limited to the technology of the new PW system but open to other vendor proposals. It would also include handling paging/alerting and conform to emergency services radio standards. Cost estimate is difficult to determine, however, a ball park estimate would be between $2-3 + million (including an upgraded Paging/Alerting system). Alternative 3 – Implement a Third Party P25 based system A P25 system is the ‘Cadillac’ option. It potentially would give the County the most advanced Radio Communications system available. It would be the most expensive as well. Operationally, it would not provide such overwhelmingly advanced features that the system must have to conform to emergency services radio standards or for interoperability. P25 based systems are not as yet common in Canada, and may not be so for years to come. In the county’s case costs could exceed $8+ million and take several years to build and be expensive to maintain. The cost of the system, the implementation time and lack of a “must have” capability make this alternative unfeasible at this time and for the next number of years. Alternative 4 – Move to the Provincial Fleetnet system FleetNet is the provincial government which is being upgraded; work is well underway; however, capabilities, pricing and availability of service have not been officially announced by Bell. This system offers a number of significant advantages over all other systems, namely to seamlessly provide interoperability with Police and Paramedic Services, both of which use FleetNet. Unfortunately, few details are available in terms of pricing etc. thus it is difficult to assess this option. 9/52 Page 134 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 Of the four alternatives identified, two basic options stand out: implementation of a third party digital/analogue system (the third party could be either the current radio communications provider or a new one); or investigating the use of the provincial Fleetnet system. This study has identified the need to upgrade its Fire Radio Communications system. The question is really when and how. These are not easily answered, as demonstrated by the experience of the County of Frontenac and united Counties of Leeds/Grenville. In Renfrew’s case, the County will need to address critical factors before proceeding with an upgrade. Recommendation No. 7 It is recommended that the County establish a special project under County oversight and funding, with a mandate to address the critical factors listed in section 4.3.1 and that the project be the foundational vehicle for upgrading the Fire Radio Communications System. As part of the work handled by this project, further study and assessment of the four identified upgrade paths should be carried out. Recommendation No. 8 It is recommended that an RFI be prepared seeking vendor input for possible upgrades to the fire radio system. The RFI should not limit vendors, in terms of possible solutions, but should set out specific boundaries and requirements that would provide vendors with guidance as to the expectations and constraints of the County. Based on the results of this RFI a decision could then be made on the form of the desired solution and issue an RFP for its acquisition. Current Operational Environment for County’s Municipal Fire Services This study’s scope with regards to fire operations is limited to the over-all County level view and not individual Municipal level Fire Services. As such no in-depth analysis of each Fire Services operations was carried out; however, the study did a more global review, with the following observations and conclusions: • Fire Services in the County operate independently but are linked by Mutual Aid agreements and a common goal to service the County residents. Each Fire Services is accountable to their particular municipality from which it receives funding. • There is no direct oversight or formal link between the County and each Fire Service or Fire Chief. There are a number of important committees in place which help disseminate information and coordinate efforts for common needs which operate apart from the County. Two such committees are the Renfrew County Fire Communications Committee (RCFCC) and the Fire Chiefs Committee (FCC). 10/52 Page 135 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 Presently the governance model for Fire Services in the County is completely decentralized to the municipal level. The County plays little or no role in coordination or guidance for its municipal Fire Services. In terms of radio communications, a newly re-constituted (and/or re-named) RCFCC could be an excellent conduit for information flow for the municipal Fire Services. Membership would be at the discretion of municipalities, with the focus being on fire operations, not contract administration. The FCC could provide direct oversight for his committee. Both the new RCFCC and FCC could be important instruments for municipal Fire Operations in the County. This is not currently recognized or supported by either the County or the Municipalities. For these committees to succeed requires support and assistance along with commitment from all parties. Establishing the proper context and purpose for these committees to exist is important. Our review noted that most (perhaps all - our study scope did not include a review of all 19 Municipalities) did not have a Master Fire Plan or its subset a Fire Communications Plan (FCP - for fire). The FCP would be a good foundation for establishing common practices and a framework for more effective Fire Services operations within the County. This plan could be one specific task of the new RCFCC, thus empowering it with real responsibility and mandate. All municipalities would have to participate in some form or other; i.e. whether in the form of sub committees, or regular open forum meetings. The new Renfrew County Fire Communications Committee (RCFCC) and the Fire Chiefs Committee (FCC) can play a vital and important role in the County for the maintenance of effective Fire Operations for all County municipalities Recommendation No. 9: It is recommended that the two committees be officially recognized by the local municipalities within the area which encompasses the County and receive support by establishing authorized mandates to act as coordinating and information dissemination vehicles for Municipal Fire Services. Appropriate reporting structures would have to be established and regular reporting maintained. The creation and use of a Fire Communications Plan (FCP) for Fire Services is a ‘best practice’ followed by many counties, cities, and regions. It would benefit the municipalities within Renfrew County to follow the same practice. The new RCFCC could be the ideal operational vehicle to maintain and be the holder of the FCP. This could also form the basis for the development of a future Master Fire Plan involving all municipalities in the County. Recommendation No. 10: It is recommended that the new RCFCC be empowered and supported by the local municipalities for the development of an official Fire Communications Plan for Fire Services within Renfrew County and that it continue to receive support for maintenance and distribution of the FCP. 11/52 Page 136 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 1 Introduction 1.1 Study Background Dawnex Corp. was engaged by the County of Renfrew Emergency Services Department to undertake a review of the Fire Communications Systems within the County in order to assess its current state and develop recommendations to ensure effective operations for the next 10 to 15 years. At the centre of Fire Communications is the County’s Emergency Services dispatching provided under contracts with the Ontario Provincial Police (OPP) and the Ontario Ministry of Health and Long Term Care – Renfrew Central Ambulance Communications Centre (CACC) which was installed in the late 1990’s. This covers multiple area Fire Services dispatching supported by communications over an analog two way radio system. The current communications system has been identified as not well suited to support interoperation communications between the various emergency providers. This weakness was identified as a significant risk factor for the provision of optimal emergency response services (especially Fire Services) to the citizens of the County. Given the age of the current communications system along with significant advances in technology and emergency best practise standards (most notably the National Fire Protection Association (NFPA) guidelines) the County has recognized the need to address an upgrade to the County wide Fire communications system. A number of significant problem areas have been identified: • Lack of Fire specific dispatch system (i.e. a Computer Aided Dispatch (CAD) system) specifically designed to support and manage Fire Services response. • Migration methods for handling use of advance communications systems such as VOIP (Voice over IP) and Cellular communications. • Upgrading of Fire operational procedures to align with demands of new standards and communication systems. • Lack of complete interoperable radio communications coverage for the entire County. This study is in response to the problems identified by the County of Renfrew Emergency Services and the Municipal Fire Services in the County. 1.2 Purpose The purpose of this study is to: ● Establish a baseline for the current Fire Communications System by identifying the technology components; ● Identify options for future fire communications upgrade path (with magnitude costs); 12/52 Page 137 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 ● Identify current Renfrew County Fire Operations environment and possible upgrade improvements; ● Prepare recommendations for County consideration and action. 1.3 Scope The scope of this study includes County fire communications, portions of the municipal fire communication systems and the facilities used by CACC to support the County’s Municipal Fire Services. It does not include any Police, Paramedic communications systems or the individual Municipal Radio communication systems. 1.4 Project Approach The approach used in this study follows a Structured Analytical method. It consisted of an accelerated step-wise methodology (utilizing various analytic techniques) together with established project check-point reviews, as follows: ● Step 1: Establish Project Framework – Identify and confirm project parameters (i.e. key stakeholders, data sources, reporting requirements, project plan and check-points); project kick-off and contract finalization. ● Step 2: Establish Baseline Environment – This consisted of project kick-off and compilation and gathering of sufficient data and information to establish the context and status of the current environment. The end of Step 2 had a check point review. ● Step 3: Analysis and Solution Set Identification – Various analysis techniques (e.g. root cause analysis) was performed to identify root issues and key business requirements. Based on this analysis a set of solution options was formulated and costed. ● Step 4: Preparation of Preliminary Report – Based on the information and data gathered and analysed a draft preliminary report was prepared and communicated to stakeholders for input. Revisions were made and a Preliminary Report for presentation prepared. The end of Step 4 had a check point review. ● Step 5: Preparation of Final Report – Based on input and review of the Preliminary Report a Final Report was prepared with a presentation submission to the Director of Emergency Services. This approach emphasizes careful data gathering followed by in-depth analysis, it also relies heavily on client participation and client communications - essential indigents for a successful project. 13/52 Page 138 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 1.5 County of Renfrew Background Context Renfrew County is the largest County in Ontario (in area size) with an estimated population of just over 100,000 people. There are 19 separate municipal governing bodies within its boundaries, each with its own Fire Services most of which are staffed by volunteers with the exception of Arnprior, Pembroke, CFB Petawawa, Renfrew, Deep River and Canadian Nuclear Laboratories (CNL) at Chalk River . The municipalities included in this study were: 1. Admaston/Bromley 2. Algonquins of Pikwakanagan 3. Arnprior 4. Bonnechere Valley 5. Brudenell, Lyndoch & Raglan 6. Deep River 7. Greater Madawaska 8. Head, Clara & Maria (has no Fire Services) 9. Horton 10. Killaloe, Hagarty & Richards 11. Laurentian Valley 12. Laurentian Hills 13. Madawaska Valley 14. McNab/Braeside 15. North Algona Wilberforce 16. Pembroke 17. Petawawa 18. Renfrew 19. Whitewater The County’s has inconsistent geographic terrain which can pose a challenge to radio communications, something noted by most of the municipalities. The County has no direct input into any of the Fire Services operations nor exercises any oversight authority. The CACC is the one centralized component for the County’s Municipal Fire Services, providing a central Call Taking and dispatch function for the municipalities under contract to the County. All groups were contacted and included in fact finding information collection for this study, input was received from all municipalities (refer to Appendix ‘A’ for Municipal Radio Inventory). 1.6 Standards and Best Practices Throughout the report reference is made to standards, as a point of comparison; in most cases specific item references are not given as this study is not an audit, but an analysis 14/52 Page 139 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 using a number of reference points. Where reference is made to standards these refer to one or more of the following: • NFPA (National Fire Protection Association) standards • Ontario Fire Marshal standards • Industry standards • Radio vendor standards • National Public Safety Telecommunications Council standards • P25, phase 1 & 2 Specification • Innovation, Science and Economic Development Canada (formerly Industry Canada) Standards The term ‘best practices’ is also used throughout the report, in this context the term refers to processes and procedures recognized as ‘best of breed’ amongst peer Fire Services. These are usually practices employed by large municipal Fire Services. In this case it refers to practices of: • Fire Services of Ottawa, Toronto, Hamilton • International Computer Aided Dispatch Consortium (ICC) • Canadian Armed Forces • RCMP 2 Fire Operations within Renfrew County 2.1 Current Fire Dispatch Operations - Central Ambulance Communications Centre (CACC) The CACC represents the common denominator for all the Fire Services in Renfrew County. It has the primarily responsible for call taking and dispatching for almost all of the County’s municipal Fire Services. It should be noted that the CACC is not a full-service Fire dispatch centre. It does not handle any fire incident support role including: equipment tracking and allocation; simultaneously documenting specific fire incident events, handling requests for additional resources (except for mutual aid), and the recording of fire incident tactical radio traffic. Basically, all ‘on scene’ (i.e. the location of the emergency) incident management is entirely the responsibility of the municipal Fire Services. CACC processes for emergency fire services consist of two separate components: notification of an emergency and response initiation. The notification processing starts with North Bay 911 (it is Ontario’s primary Public Safety Answering Point (PSAP) for all Municipalities in Renfrew County). North Bay receives the 911 call and if it is for a request for Fire Services response the call is transferred downstream to the Renfrew CACC fire services response line. 911 calls for police are not transferred to CACC but to Smiths Falls (OPP). 15/52 Page 140 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 In 2014 the CACC received approximately 30,000 calls 1500 of which were for Fire Services. In the meetings with County Fire Chiefs, none expressed dissatisfaction with the services received by CACC. In fact, most commended CACC for the excellent service provided apart from radio system performance. Calls processed by CACC are done so within accepted Ontario standards. The Computer Aided Dispatch (CAD) software used to collect the caller information at Renfrew CACC is supplied by TriTech Software Systems (current version Ariss II version 4.5). This is the software application is used by the Ministry of Health across Ontario for Emergency Medical Dispatch. Currently event times and incident information for fire calls handled by the CAD are compiled manually and faxed to each Fire Service following an incident. Notification begins when a call is transferred to CACC, it is answered according to a defined procedure. The current process is being performed within accepted standards for Ontario. Briefly, the process is: ● The emergency information is entered into their TriTech Aris II computer dispatch system. The installed version of CAD is not fire specific, and only allows for the entry of basic incident information needed to perform dispatch. ● Depending on the origin of the call for Fire Services the dispatcher accesses paper based Fire Cards (different for each fire district) for guidance on what information to compile for the responding Fire Services. ● The CAD information entry is completed. With this completed the Response to the request for emergency assistance is initiated: ● The dispatcher then moves to the Paging or Altering systems and re-enters the appropriate information and the response request goes out to the Fire Services responders. ● The incident information is populated with available information and faxed to the appropriate Fire Services authority. ● The Dispatcher then waits for a voice radio response on the Renfrew County radio system from the dispatched Fire Services indicating that they have received the call and are responding. There is no automatic indicator to dispatch indicating that the page or alert was received. The overall process follows accepted Ontario standards; Fire Chiefs have indicated that they are satisfied with the service provided by the CACC. A more efficient and effective dispatch requires a ‘full-service’ Fire Dispatch module operating in the CACC. This would provide Fire specific data capturing with linkages to paging and alerting systems – a utility that does not currently exist. This would need to be done in concert with an upgrade to Paging/Alerting system. Paging should allow for both 16/52 Page 141 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 voice and text, facilitating the use of cellular networks. This capability is common to all modern Fire CAD systems and a ‘best practices’ standard. Although cellular devices can be used as paging receivers; it is not advisable to move to an only cellular based paging system because of coverage and reliability issues. Cellular use should be used to augment, not replace paging systems. The use of status head messaging on mobile radios (refers to the ability to press buttons on mobile radios that are pre-programmed to send a text file over channels; text message can be: ‘on scene’, responding, all clear or other message; each time the buttons are pressed a time stamped message is sent). This would also augment the responding and on location times currently done through voice. In this instance an upgraded CAD could handle the notification through a two way radio interface. Implementing such an upgrade would provide a number of significant benefits: ● The CAD information could pre populate fire response documentation, allowing for web based access to incident reporting. ● Call for Fire Services would be initiated in a shorter time. ● Expand response information dissemination and coverage through cellular use. ● Allow the use of whosreponding.com. Used by many municipalities to aid in fire response and incident reporting. ● Enhance reporting by better mechanisms for determining when a call is being responded to and when responders are ‘on scene’. The provision of a Fire specific CAD module and leveraging of Fire RMS systems would greatly benefit the County’s Fire Services. These capabilities, along with associated upgrade to newer more a modern Paging/Alerting system would provide significant efficiency and effectiveness gains and enhance the County’s risk mitigation for fire services response. It would also move CACC to a ‘best practices’ process model. Recommendation No. 1: It is recommended that the CACC CAD be upgraded to include a Fire CAD module. This should be done in concert with an upgrade to the Paging/Alerting system. Acquisition of a Fire CAD module could be accomplished in a number of ways, however, given that the CACC has a TriTech CAD the simplest would be to obtain a TriTech fire CAD module. This would provide all the required integration linkages and could become part of the regular maintenance and support activities of CACC’s current CAD system. This should be aligned and coordinated with any upgrade made to the Paging/Alerting system. Before going ahead the County should prepare a document outlining the specifications required. The County may be able to take advantage of provincial pricing and standing offers held with TriTech for negotiating the acquisition of their Fire Module. Although costing for this acquisition was not immediately available a magnitude estimate is that the project should be under $100k. 17/52 Page 142 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 Recommendation No. 2: It is recommended that first consideration for a Fire CAD be given to the TriTech Fire Module as an enhancement to the current TriTech CAD system being used at the CACC. Addressing the need for an upgraded CAD (to utilize a Fire specific component) and an upgraded Paging/Alerting (this facility is dealt with in more detail in Chapter 3 Fire Radio Communications) would go a long way to supporting the Municipal Fire Services. As mentioned, the municipal Fire Chiefs expressed satisfaction with CACC services, however, they knew little about how the CACC processes worked or how CAD maintenance occurred. It would be very helpful and advantageous if these were documented and communicated to all County Municipal Fire Services (the Fire Chiefs Committee could be a good contact point). This is especially important where CAD is upgraded or modified or where the Paging/Alerting systems are modified. By understanding the processes and change procedures Fire Services could better support the changes and prepare for them. Managing change is an important component to any successful implementation. The goal is to make Fire dispatching more effective; to accomplish this will require an understanding on both CACC and Municipal Fire Services of their roles and processes. 2.2 Current Fire Services Operations Support and Reporting All Fire Services require support and reporting facilities. Support in terms of managing delivery of service (e.g. fire prevention, training etc.); report creation support (e.g. for reports. to municipal officials and the Fire Marshal’s Office). The ‘best practice’ method to assist and manage this function is through the use of a Fire Records Management System (RMS). Some, but not all Fire Services in the County have such a system. Currently there is no facility at CACC to leverage RMS systems operating in County’s Municipal Fire Services. At present CACC Dispatch and the various Fire Services use faxes to transfer the incident information to those requiring it (especially incident reporting to the Fire Marshal’s Office). The current method is an old and inefficient way for information reporting. It is labour intensive, error prone and requires hard copy file storage. Retention times vary by municipality. Paper files could be destroyed, sometime after 3-7 years depending on municipal retention requirements. Current RMS software packages allow for the completion, retention and sending of Incident reporting. The retention factor can be augmented by the electronic ability of managing statistics. All Fire services understand the requests by their Council for current statistics that allow for budgeting requests. The ability of a Fire Chief to correctly quote statistics is becoming the most important aspect of their jobs. The stats can be used for individual incidents or conglomeration of response, geography, weather, catastrophes, and other pertinent events. Facilitating the acquisition of RMS systems for all Fire Services and exploiting their use would be of great benefit to all concerned. 18/52 Page 143 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 Upgrades to CAD (and Paging/Alerting) would allow for digital flow of information to a Fire Services Record management System (RMS) with minimal human processing. This is the current norm for ‘best practices’ Fire Communications centres. A number of Fire Services (the larger municipalities) have a Fire RMS, acquisition of a Fire CAD and the upgrading Paging/Alerting system could significantly enhance the use of Fire RMS for Fire Services support and reporting. Recommendation No. 3: It is recommended that further to Recommendation 2 any upgrades to CAD and Paging/Alerting also allow for links to current Municipal Fire Services RMS systems, and that a process is established for assisting those Fire Services without an RMS to acquire one. This area is a prime candidate for upgrade within the CACC and improvement for Municipal Fire Services support. 2.3 Alternatives for Future Fire Dispatch Operations The above sub-sections dealt with key aspects of current Fire Dispatch Operations within the County of Renfrew and the current ‘in-place’ model used by the County for support and service to each of the municipal Fire Services. Analysis focused on the current state and possible improvements to the current state. The question arises: Are there alternatives to the current model? This section addresses this question. Three alternatives are identified and assessed: Alternative 1 : As described above, the current Fire Dispatch Operations Model is based on decentralized Fire Services (at the municipal level) with centralized call taking and dispatch at the CACC. It represents the “status quo” or the “no change” option; CACC is used for call taking and dispatch to municipal Fire Services in which the CACC is not a full service Fire dispatch centre. Its services are contracted out to the County which flows through monies collected from each municipality to the province for payment. The administration of the contract and governance oversight by the County is through the Director of Emergency Services with equipment maintenance (dispatch consoles and radio system) being handled by the Director of Public Works & Engineering. The current budget/costs of Alternative 1 are as follows: • Total annual monies collected from the County municipalities for CACC services is approximately $100,000. • Total annual county budget for radio equipment maintenance etc. is approximately $30,000. 19/52 Page 144 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 The total County annual expenditures for the County in support of Fire Dispatch Operations is $130,000. This represents the baseline cost for Fire Dispatch Operations and the comparison amount against which other alternatives can be compared. Alternative 2: This alternative is based on Fire emergency response remaining with the municipalities (i.e. as under the current model); and a fully functioning Fire Dispatch operated in a County run facility. This would entail the following: The building or allocation of space in a current County held property for a fire communications centre. The square footage required would be in the order of around 1000 sq. ft.; that size requirement could probably be found in existing County inventory. Assuming it can, the opportunity cost of allocating the space to Fire would be in the order of at least $20,000/year. A dedicated CAD system and supporting computer infrastructure would have to be purchased, installed and made operational; staff hired, communications equipment purchased and maintained etc.. Based on the city of Ottawa experience for accomplishing a similar endeavour and accounting for a reduced project size, the approximate costs in setting and running the centre would be: $150,000 (setup cost)- CAD System – purchase and implementation (it is assumed implementation also takes into account all the upgrade interfaces identified for the current CACC) $100,000 (setup cost) – computer infrastructure (computer, networking, workstations – assuming reuse of some of the current consoles) $50,000 (setup cost)– office facilities and dispatch workstations $75,000 (setup cost) - Hardware for linkages to Paging/Alerting and Voice Radio, voice recorder for dispatch and at least a 5K UPS power supply. $595,000/year (ongoing)-Hiring of call takers/dispatchers to cover the current 1500 calls a year – 7/24 operations would require at least 1 person per shift, allowance for vacation/sick/training time. Total minimum staff required would be: 1 supervisor, 6 dispatchers at a total salary and benefit cost of at least $85,000/person/year. $50,000/year (ongoing) equipment/computer hardware/software – maintenance and support. $40,000 (setup) backup generator. $20,000 (on-going) Office supplies, cleaning, office facilities. The setup/transfer to the new fire communications centre would take between 12-18 months and require the services of a project manager and County staff (approximately $150,000 for external PM) and a transition contingency budget of $100,000. Not included in costs is the provision of a backup dispatch site. Total approximate ( minimum ) setup cost would be: $1,280.000 Total approximate ( minimum ) on-going annual cost would be: $685,000 20/52 Page 145 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 The primary advantages of having a County owned and run fire communications dispatch are: • Local government governance and oversight; and • A full-service Fire dispatch center offering incident management support to the municipal Fire Services. The County would control the service levels and performance of the centre. For large cities (e.g. Ottawa) having local control brings a degree of direct accountability to the community being serviced. For large disperse areas that do not have the dense population distribution, this is less important. In addition, large municipalities require a full service Fire dispatch to actively manage equipment and assist with Fire incidents, since they regularly have several Fire incidents occurring at the same time. This is not often the case for the County. This alternative would support the County’s move to provide a higher level of Fire Services support. The main disadvantage of course is the added cost in setting up the centre, annual higher costs and in providing a backup centre - in the end it boils down to affordability. Alternative 3: This alternative is essentially alternative 1 only instead of CACC as the dispatch centre another organization is contracted to be the Fire dispatch. It would take over the current functions of the CACC. The rationale for this is either cost, i.e. finding a provider that is cheaper than CACC or dissatisfaction with CACC and the desire to have improved service. The County could investigate the possibility of using another organization, however, given that the municipal Fire Chiefs have indicated their overall satisfaction with CACC performance; and the fact that it would be unlikely that another organization would contract to do it much cheaper (the cost of moving alone would just about disqualify that possibility). This alternative is dismissed as not a viable option for consideration at this time. The above alternatives describe three possible options for Fire Dispatch Operations, of these: • Alternative 3 was dismissed as cost reduction would be most unlikely and current CACC service performance is more than acceptable. • Alternative 2 requires an initial investment of at least $1,280.000, and an annual budget of at least $685,000. For call taking and dispatching; this alternative will not provide the Fire Services in the County any significant benefits over Alternative 1(status quo), provided that Alternative 1 includes upgrades noted in the recommendations. However, if the County decides it wishes to invest in higher support levels for municipal Fire Services, then this could be a viable option. At present, the County has not stated this. 21/52 Page 146 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 It must be remembered that the Fire Chiefs have indicated that they are satisfied with the service provided by CACC. Analysis of the current operations showed that it meets basic operational requirements but not ‘best practices’. Implementation of recommendations on Fire Dispatch Operations will address this and provide significant improvements in support of municipal Fire Services and in CACC fire dispatch operations. In addition, given that the annual costs for CACC services and maintenance are approximately $130,000 and the costs for Alternative 2 significantly higher; this alternative is not supported at this time. Recommendation No. 4: It is recommended that the current ‘status quo’ - Alternative 1 continue to be used as the ‘best’ model for the Fire Services located within the County of Renfrew; provided that the recommended upgrades are also implemented. 3 Renfrew County Fire Radio Communications 3.1 Basic Primer on Radio Communications In order to better understand the issues, problems and operational considerations involved in dealing with Fire Services Radio Communications, especially as it relates to Renfrew County, this section is written to provide a brief primer on radio communications and the technologies involved. Radio communication takes place using electromagnetic waves that travel from the transmitter to the receiver. These waves can be reflected or absorbed by materials such as buildings, the earth, or trees, reducing the strength of the wave when it reaches the receiving antenna. These can all influence what is referred to as the radio service area, or system coverage. This coverage area is described as the useful area where the system can be used reliably. Many factors affect coverage, including the radio power output, type of technology used (e.g. digital or analogue), the type and height of the transmission antenna, and the transmission line losses. However, the factor that most influences coverage is the height of the antenna above the surrounding ground and structures. By locating the antenna on a tower or mountain top, the system designer provides a more direct path from the transmitter to the receiver. The topology of the terrain serviced by the system can have a dramatic effect on coverage. A hilly or mountainous terrain will give rise to increased interference which must be accounted for if coverage is to be maintained. Several different types of radios are used in Fire Services. These radios can be classified as mobile, portable, or fixed; analog or digital; and direct, repeated, or trunked radios, each of which will be explained below: Mobile radios are designed to be mounted in vehicles and get their power from the vehicle’s electrical system. They can be of either a one- or two-piece design, with the radio 22/52 Page 147 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 itself separated from the controls. An external antenna is connected to the radio and permanently mounted to the vehicle. Mobile radios usually have better performance than portable radios, including better receivers and more powerful transmitters. Mobile radios used in trunked radio systems may or may not have more powerful transmitters because the systems are designed for portable use, reducing the need for high-powered transmitters. Portable radios are hand-held radios powered by rechargeable or replaceable battery packs. They usually have an external rubber antenna attached to the top of the radio. Mobile and portable radios have similar controls to perform their essential functions. These include things such as changing channels, adjusting the speaker volume, and transmitting. The common names for these controls are the channel (or talk group) selector, volume adjustment, and push-to-talk (PTT) switch. Some radios, particularly those intended for fire and police use, will have an orange or red EMERGENCY button. This button may be programmed to indicate to the radio system, and to other users, that a user has an emergency. Older radios may have a squelch adjustment knob, but most modern radios have internal control settings or adaptive squelch so that a squelch adjustment knob is no longer necessary. Base station radios are located at fixed locations, and usually are powered by AC utility power. Base stations generally are higher in performance than mobile and portable radios, with higher-powered and more stable transmitters and more sensitive and interference- resistant receivers. Some fire departments equip fire stations with base station radios to provide enhanced coverage throughout their service area and to provide backup communications in the event of a primary communications system failure. Repeaters are similar to base stations, but they can transmit and receive at the same time, retransmitting the signal received by the receiver. Repeaters are used to extend the coverage of radios. Radio console equipment is used by dispatchers to control base station radios and repeaters and allow the dispatcher to receive and transmit on one or more radios simultaneously. The consoles typically have individual volume and transmit controls for each radio as well as a master volume and transmit control. Headsets can be connected to the consoles along with footswitches, allowing dispatchers to operate the console hands-free so they can operate computer equipment simultaneously. Analogue Radios: The human voice is an analogue signal; it is continuously varying in frequency and level. Analogue radios have been in use since the invention of voice radio in the early 1900s. The type of analog radio used today was invented in the 1930s to improve on the older radio’s poor immunity to noise. These radio systems use frequency modulation (FM) to modulate the transmitted signal with the user’s voice. The main advantage of FM over older radio system types is that FM radios tend to reject (interfering) signals that are weaker than the desired signal. To further reduce received noise and 23/52 Page 148 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 interference, well-designed analogue radio systems use tone-coded squelch (TCS) or digital coded squelch. Digital Radios: To improve audio quality and spectrum efficiency, radio manufacturers introduced digital radios. This was a necessary move based on the USA’s FCC requirements to continue narrow banding. Since being introduced, digital modulation has been touted as having more user features, better audio clarity, and higher spectrum efficiency than analogue modulation. The digital radio has what is referred to as a vocoder which converts analog voice to a digital interpretation from an audio sample. Digital radios, unlike CD or DVD audio, have very limited data rates. Even cell phones have higher data rates than a digital radio. Because of limited data rates, digital radio audio is sampled at a much lower rate. Designers of the portable radio vocoders felt the radios did not need the same level of precision as CD-quality audio. Analogue versus Digital Signal radio signals: As the radio user travels further from the transmitting radio, the signal strength decreases. The signal strength directly affects the ability of the radio to reproduce intelligible audio. In an analog system, the clarity and intelligibility of the transmission, as received by the user, decrease directly as the signal level decreases. The noise (static) in the signal progressively increases in strength, while the desired signal decreases, until the transmitting user cannot be heard over the noise. With digital signals, when a user transmits to a receiver, the transmitted signal decreases just as the analog signal does. However, the error correction in the digital transmission contains extra information that allows the audio information to be heard even with a large decrease in signal level. As the receiver travels further from the transmitter, the signal level decreases to the point where the error correction cannot correct all errors in the signal. When this point is reached, the receiving users will hear some distortion in the signal and may hear some strange non-speech noises. These strange non-speech noises are sometimes called “Ewoking” after the language spoken by the Ewok characters in the movie “Star Wars”. Once this point is reached, a small reduction in signal level will cause the number of errors to exceed the ability of the system to compensate, and all audio will be lost. The difference between the two types of signals is that the analogue degradation of signal is more pronounced and slower whereas the digital degradation of signal happens faster with little warning. APCO P25: The Association of Public Safety Communications Officers (APCO), representing the public safety technical community and the Telecommunications Industry Association (TIA), recognized there would be a requirement to move to digital technology. This provided an opportunity to develop an open standard that would allow different 24/52 Page 149 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 manufacturers to build equipment that could operate together. The goal was to introduce competition into the market, help control costs, and provide a technology platform for improved interoperability. Up until the development of this standard, each manufacturer had proprietary digital radios that could interoperate only with like radios, unless an expensive API was coded and maintained. Working with the TIA, APCO coordinated the work of manufacturers to develop the P25 Standard for digital radios. Modern public safety digital radios use this standard. P25 is the national standard for public safety digital radios, but also is backward compatible for analogue use. This standard was developed to allow radios from multiple manufacturers to communicate directly using a common digital language, define standards for trunked radio systems to allow multiple manufacturers to operate on a common platform, and to provide a roadmap for future features and capabilities. What P25 is not: P25 does not address any operational or interoperability needs. P25 does not provide the Fire Services with interoperability unless it is planned for. A lone agency on P25 is no more interoperable than being on a UHF system trying to interoperate with a department on VHF. P25 only provides manufacturers with a common digital language for the radios and system infrastructures. P25 system standards were also meant to allow radios of different manufacturers to operate on any other P25-trunked radio system. 3.2 Current Fire Radio Paging/Alerting System The Paging/Alerting system is a critical component for Fire Services emergency response. The alerting portion of the system refers to transmissions received by Fire Stations where Fire Services have manned Fire Stations (full time Fire responders). Fire Services for the majority of the County is provided primarily through volunteers, there are only a few Fire Services that employ full time firefighters. As a consequence, the system that notifies the volunteers of a fire emergency must be very robust if the volunteer fire system is to be successful. If the notification system fails, Fire Service response fails. The current system is a simple analogue based radio communications system. It is accomplished by the transmission of an analogue voice page primarily through the Foymont tower: - see Paging Transmission System Diagram 1 below. The Paging/Alerting system is based on a decentralized design in which the municipalities are responsible for “picking up” the paging transmission from the County’s system and re-transmitting to their own pagers. In some cases the municipally owned pagers “pickup” the transmission directly (from the County’s Foymont tower). The County does not supply the pagers nor is it responsible for downstream re-transmission of the paging signal. Research into details of this system was difficult as formal complete documentation was not readily available. However from the information that was gathered, the system is now over 20 years old and has never been updated with regards to equipment or system architecture. As with any piece of equipment there comes a time when maintenance 25/52 Page 150 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 becomes difficult and operational performance declines. The current system is being maintained under contract to the County by Turris Communications (formerly Christie Walther Communications), who provides ‘as and when’ required maintenance and fixes. Although the equipment is old, parts for the system are still available; however, this may become difficult over the next few years. As mentioned in previously, the system is meeting the basic operational needs; however, it does not conform to ‘best practices’ and may not conform to current modern emergency systems standards. It certainly does not provide the benefits offered by newer technologies for increased operational efficiency or effectiveness. 26/52 Page 151 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 Paging Transmission System Diagram 27/52 Page 152 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 3.3 Current Paging System Observations and Comments: From documentation gathered, site visits, interviews and meetings held the following observations and comments are made: • The system is reaching its life-cycle end of life. Equipment is old and subject to increasing failures. • Current system maintenance is a basic “fix when broken” service, ‘best practices’ maintenance schemes are typically based on a “managed service” arrangement with guaranteed response times and a planned disaster recovery process. • The CACC paging system is maintained by Turris Communications, individual re- transmission of paging is the responsibility of each downstream municipality. • It was not possible to determine whether or not the current system meets the NFPA standard of 95% coverage, 95% of the time, however, given the age and the system configuration it is doubtful that it meets this standard. • The decentralized model does not provide consistent or controlled quality of performance across the County, and depending on the age and performance of the municipal systems coverage within a municipality maybe poor. • The system is an analogue voice system, it is old technology that gets the basic job done; however, it is prone to increasing risk of failure and thus a high risk factor for emergency service delivery. • The system has no interfaces to CAD or RMS systems as offered by modern, character based (digital systems). • Although the transmission sent from Foymont may be received by all municipalities with receiving towers, the quality of their re-transmission to the local municipality’s own pagers may not be up to standard due to performance issues of the municipality’s system and thus paging failures can occur. • The County Paging system has little or no performance monitoring. Determination of a successful transmission is primarily based on CACC receiving a voice radio confirmation from Fire responders indicating that they are responding to the page. • The system operation itself has no active operations monitoring, i.e. indicators for the operational readiness of the transmission system. • If the Paging system fails, significant time will be lost in responding to a fire emergency. At present there is no redundant system for paging. Failure of the Paging system results in a CACC ‘best effort’ means of notifying the appropriate Fire Service of a fire emergency. • There is no effective disaster recovery arrangement should the system be made completely inoperable. • A viable disaster recovery procedure for the Paging system should be developed and tested. Current Paging system is not a ‘best practices’ system used by leading Ontario Fire Services. For example, the leading Fire Services (e.g. Ottawa have a redundant system - paging and alerting are separate, as well paging includes messages to pagers and other devices like cell phones and notification to a priority municipal officials list. It also includes verification that the page was successfully transmitted). 28/52 Page 153 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 3.4 Alternatives for Upgrading Paging/Alerting System This section outlines potential upgrade paths from the current Paging/Alerting. The primary focus is on the actual ‘hard’ system and not CACC processes which will have to be changed to accommodate any upgrade. From a service provision view point, there are two basic possible options: 1. Keep the current architecture and configuration and upgrade to newer hardware i.e. maintain the current basic operation. 2. Upgrade to newer technology with a more advanced architecture that provides ‘best practices’ capabilities for supporting municipal Fire Services. Option 1: This is the ‘status quo’ option that only provides an upgrade to newer equipment. The system would continue to use the existing architecture (same towers) and voice paging analogue technology with little or no upgrade to CACC processes for Fire Paging/Alerting to municipalities. The Municipalities would still be responsible for re-transmitting the Paging signal to their papers. It is not clear whether or not ‘just newer’ equipment is possible or if more extensive upgrade involving newer generation software would be necessary. However, it would certainly be possible to perform an upgrade while retaining the current architecture and configuration. A guess estimate as to cost would be in the order of $50k to $100k. This option provides no new features; it merely extends the life of the current environment. Option 2: This represents the ‘new system’ option which provides for expanded capabilities offered by newer technology. It would also facilitate integration with a CACC fire CAD and the use of redundant capabilities for ensuring that fire notification was sent out and received by the appropriate Fire Services (something currently lacking). There are a number of possibilities in this option depending on the required interfaces to CACC (CAD) and the advanced features desired. The specifications for this option are beyond the scope of this study. For example, it would have to be determined if the system would be a whole County system (i.e. provide paging for all Fire Services) or only partial (i.e. allow municipalities to operate their own paging transmission). There are many details which would have to be specified. Based on the experience of Ottawa Fire Services acquisition of a Paging/Alerting system; a guess estimate cost of a similar system for the County would be in the order of $200k to $350k. If a managed service version was taken (i.e. third party would provide the service at a monthly cost). Then the guess estimate cost 29/52 Page 154 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 would be in the order of $3000 - $4000 per month – on a 10 year term. Cost of the system would be distributed amongst the municipalities, who would also be responsible for purchasing as many pagers as they required. The Contract could be administered by the County. The advantages of this option over the ‘status quo’ are significant and include: • Newer configuration and architecture providing redundant operation • Paging to pagers, station alerting, text messaging using digital transmission • Character based system (voice conversion possible) • Integration with CAD and RMS • Integrated logging and audit • Automatic system monitoring and failure alerting • Expanded coverage and higher confidence in transmission success • Define user community, e.g. uses by other than Fire Services e.g. municipal departments, notification for Elected Officials, Government ministries (Natural Resources) and other possible users. As noted above, the current Paging/Alerting system, while meeting basic operational requirements is near its life-cycle end. There are a number of increased risk factors associated with the current system, namely: risk of system failure, and lack of fire emergency notification. An upgrade which addresses the current weaknesses in the Paging/Alerting system is the preferred choice. Recommendation No. 5: It is recommended that the current Fire radio Paging/Alerting system be upgraded to newer advanced technology in concert with upgrades to Fire CAD and RMS systems on a shared cost basis between the participating municipalities. There are numerous possibilities for implementing this recommendation, the County first needs to establish a set of requirements for the system. A basic set of configuration constraints outlining possible solution sets should be the first priority. This will establish architecture and configuration boundaries. Although this is beyond the scope of this study, some of the factors which would need to be addressed include: • Current Environment • Geographical Area to be Covered • Users (number of and general identification of users of the system) • System Interfaces (e.g. TriTech, RMS, cellular links etc.) • Allowable technologies (digital, analogue, pagers etc.) • Redundancy • Backup • Maintenance and upkeep • Buy or Managed Service • Cost limitation, cost sharing arrangement and contract management • Minimum size, expansion capability • System monitoring, failure alerting 30/52 Page 155 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 With this information the County should first issue a Request for Information (RFI) from suppliers of radio Paging/Alerting systems asking for their proposed solution options for a new Paging/Altering system. This would allow the County to assess available solutions with magnitude costs and decide on the most viable solution. Based on this assessment a formal Request for Proposal (RFP) would be prepared and issued for the Paging/Alerting system. Following this approach the County could be ready to issue an RFP by next fall. 3.5 Current Fire Voice Radio Communications in the County The current operational model for Fire Voice Radio Communications in the County can best be described as a ‘dual’ system network, that is, it consists of two parts: a County owned system for dispatching and the municipal radio systems for ‘on scene’ radio communications. It is based on the understanding that CACC is not a full-service Fire Dispatch, but rather acts only as the principle notification vehicle for County municipal Fire Services. This means that it does not play an ‘active’ role in any emergency incident management response. It does not provide services such as tracking equipment usage, monitoring Fire responder voice communications, dispatch of additional equipment or other functions normally carried out at a dedicated full-service Fire Dispatch centre. The ‘on scene’ incident management is strictly the responsibility of the responding municipal Fire Services, CACC only becomes involved if specifically requested (e.g. assist in activating Mutual Aid). This is an important factor to keep in mind, as the current Fire Voice Radio system is designed based on this premise. This operational model has two main components: the County operated fire voice radio communications system owned by the County (and maintained by Turris Communication) at the center and the independently owned and operated municipal radio communications systems at the end points (which each of the municipal Fire Services uses). Each are operated independently and are the responsibility of their owners (one the County, the other the municipalities). The following sections describe both components which together make up the overall Fire Voice Radio Communications network. 3.5.1 Renfrew County’s Radio System The dispatch component of the Fire Communications Radio system is owned by the County and utilizes a radio communications system the same as the old Public Works system (old because the PW system was recently upgraded to a new digital system). The County Fire system is used by CACC to dispatch to each of the County’s individual municipal Fire Services. This system is an old analogue based radio communications system. It operates by the transmission of an analogue signal through 3 towers: Foymont, Arnprior, and Bisset Creek - see County Fire Radio Transmission System Diagram below. The system is based on a the operational principle that CACC is NOT a ‘full-service’ dispatch centre which requires it to communicate with Municipal Fire Services ‘on scene’ – it can but does not have to as part of its operational requirement. ‘On scene’ communications is the responsibility of each 31/52 Page 156 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 municipal Fire Services utilizing their own radio system (this is described in the subsequent section). Research into details of this system was difficult as formal complete documentation was not readily available. However from the information gathered the system is about 20 years old and has never been updated with regards to equipment or system architecture. Maintenance is becoming difficult and operational performance will become more and more an issue. As with the Paging/Alerting system it is being maintained under contract to the County by Turris Communication. They provide ‘as and when’ required maintenance and fixes. Although the equipment is old, parts for the system are still available; however, this may become difficult over the next few years. The system is meeting the basic operational needs; however, it is not up to current accepted norms for Emergency Radio Systems or ‘best practices’ of peer Fire Services Radio Systems in Ontario. 32/52 Page 157 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 County’s Fire Radio System – Fire Radio System Diagram 33/52 Page 158 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 Observations and comments on the County’s fire radio system: • The system is reaching its life-cycle end of life. Equipment is old and subject to increasing failures. • Current system maintenance is a basic “fix when broken” service; which is not a ‘best practices’ maintenance scheme based on a “managed service” arrangement with guaranteed response times and a planned disaster recovery process. • The system is independent of the municipal radio systems and was not designed to provide inter-operability communications amongst emergency responders. • It was not possible to determine whether or not the current system meets the NFPA standard of 95% county coverage, 95% of the time, however, it was not designed to do so, and thus it is unlikely that it does so. Its primary purpose was to communicate with the Fire Services with initial incident details and receive acknowledgement of receipt of fire incident notification, not to provide county-wide radio communications coverage. • The system is an analogue voice system, it is old technology that gets the basic job done; however, because of its age it is prone to increasing risk of failure and thus presents a high risk factor for emergency service communications delivery • The system operation itself has no active operations monitoring, i.e. indicators for the operational readiness of the transmission system. • If the system fails, recovery can be slow as there is no guaranteed fix time; Fire Services will not be able to directly contact CACC. • There is no effective disaster recovery arrangement should the system be made completely inoperable. • Current system design was not based on accepted norms (i.e. Standards and best practices) for Emergency Radio Communications systems. For example it lacks the normal ‘best practices’ redundancy built into emergency services systems. This is further compounded by the fact that municipal radio systems are also not designed based on accepted norms for Emergency Radio Communication systems. • The system is an old analogue system not able to easily link to other radio systems, i.e. Municipal radio systems, a key deficient factor for many of the County’s current Municipal radio systems and their mutual aid agreements. 3.5.2 Current Municipal Radio Systems Municipal Radio Systems form the second independent component of the Fire Radio Network in the County. Each municipality operates their own radio system for their own operational needs, which is also used by their Municipal Fire Services. As such these systems are typically not designed to meet Emergency Services Radio system standards or ‘best practices’. An inventory of all radio systems and equipment currently being used by the municipal Fire Services was conducted and is presented in Appendix ‘A’ – Municipal Fire Services Radio Inventory. There are 18 separate municipal systems using a variety of technologies and equipment. 34/52 Page 159 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 The County’s radio system objective is to notify the particular municipalities’ Fire Service of an emergency incident, communicate details, and receive acknowledgement of receipt. The municipal’s radio system’s objective is to acknowledge receipt of dispatch AND to provide communications between its fire responders when they are ‘on scene’. Observations and comments on the Municipal Radio Systems in the Renfrew County: As previously noted, the scope of this study did not include a detailed assessment of each of the County’s 18 municipal radio systems. It did include compilation of each of their radio equipment inventory. Based on the inventory and analysis conducted; the following observations and comments are made: • Licensing: The Department of Innovation, Science and Economic Development Canada (formerly Industry Canada) holds the portfolio of spectrum licensing in Canada. Currently within Renfrew County most of the municipalities hold their own licences for their radio systems. Available technologies could be used to amalgamate these licences and provide a more cost effective solution. • Radio compatibility: The municipalities surveyed have many different radio suppliers, the two most common are Motorola and Kenwood analogue radios. Current technology allows interoperability between radio manufacturers especially if the different manufacturers operate on the same licenced Mhz frequency. Where this is not the case, interoperability between manufacturers often becomes a complicated and an expensive operation which is the current situation with County Municipalities. • Coverage: This is dependent on the configuration, age, and technology used for each particular municipal system. The Based on the inventory of radio equipment, it was concluded that the majority of municipal systems utilize old technology and old radios. This means that communications ‘on scene’ varies across the county depending on the particulars of each municipal radio system. Generally, the older the system the more likely coverage will be a problem especially in meeting the NFPA standard of 95% coverage, 95% of the time. Whether or not communications ‘on scene’ is possible with the CACC will depend on the County’s old PW radio coverage capabilities. One must keep in mind that the County’s system was not met to provide radio communications to all locations within the County. • Interoperability: Municipal Fire radios all have access to the Fire Marshal’s channel allowing for fire interoperability and each municipal radio has access to the CACC communicating channel, provided an ‘on scene’ link can be established. However, Fire radios cannot talk directly to Police or Paramedic; they must revert to communicating through the CACC dispatch channel. This is not unusual for rural Ontario. A radio system patch could be developed that would allow direct contact between the different entities, but it would require activation by a dispatcher. It would also require multiple patches as each Fire municipality has their own radio 35/52 Page 160 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 spectrum. The point is, there are various ways to gain interoperability even with older radios; however, significant effort will be required, and one would still have the problem of ensuring a communications link with the CACC • Effectiveness: Judging by the equipment identified in the inventory, current municipal radio systems would meet basic requirements, some better than others, depending on the age and technology being used. Few represent ‘best practices’ equipment usage. Most could be enhanced to be more effective, some significantly by upgrading to newer equipment and technology. For municipal systems operating only analogue radios, consideration to move to digital/analogue upgrade would be worthwhile. Most of the current systems are disparate, with little consideration being given to leveraging the advantages offered by currently available technology. Many of these systems are old and will be expensive to maintain. • Ownership and Purchasing: There appears to be little cooperation amongst municipalities for common purchasing and alignment of radio communications equipment and systems. Cooperative purchasing and sharing of technology could provide significant cost savings. This could be extended to maintenance and support activities as well. Shared ownership could help reduce costs and increase operational effectiveness. 3.5.3 Conclusions - Current Fire Radio Communications Renfrew County’s Fire Voice Radio Communications network consists of its own fire radio system and each municipalities own radio system. It is based on the premise that CACC is not a ‘full service’ Fire dispatch centre. Under this operational principle the current county system is meeting its basic operational objectives. The ‘on scene’ radio communication will vary from municipality to municipality largely as a function of the state of each municipal radio system. This is a by-product of the County’s decentralized Fire Services operations model. The current county system does not conform to currently accepted Emergency Radio Systems standards or ‘best practices’ of peer Fire Services systems. The municipal radio systems vary from municipality to municipality which gives rise to operational issues. Dealing with this is examined in Chapter 5 below. The overall structure of Fire Services in the County is complex and will require careful consideration which is dealt with in the subsequent Chapter 4 below. In terms of immediate issues, one stands out and needs to be addressed by the municipal officials; namely, the province has announced a decision to close the Yukes Lake Tower and have all radio equipment removed by August 30, 2016. This tower is still required and will be for the foreseeable future to maintain current fire radio operations for the Township of Brudenell Lyndoch & Raglan Fire Department. 36/52 Page 161 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 Recommendation No. 6 It is recommended that the affected municipalities negotiate an agreement with the province so that the Yukes Lake tower will continue in operation until it is no longer needed. 4 Future County Fire Radio Communications 4.1 Strategic Direction Digitally based systems are the future direction for all emergency radio communications systems. The only real questions for emergency services providers are: When? What system? And what’s the upgrade path? This is true for all organizations providing emergency services and requiring radio communications. The County of Renfrew is not in a unique situation. It only has unique characteristics and a unique current situation which influences its particular upgrade timeline and path. From a strategic perspective the County’s goal is essentially already set: It must upgrade its emergency radio communications to align with available modern digital technology. Although the direction is set, the path is not. There are many factors to consider in defining a road map for achieving an effective upgraded County Fire Radio Communications network. The following sections explore some of those considerations. 4.1.1 Renfrew County Environmental Context It is important to understand the County’s particular environment and constraints as these will directly influence the path the County will take in upgrading its Emergency Radio Communications systems. From our analysis of the current County environment and situation a number of key situational factors were identified: • The county is the largest in Ontario in terms of area size and is diverse in term of terrain making any radio communications system design to service the county more difficult and expensive than the “usual”. • The population of the County is approximately 100,000, thus the tax base is not as large as large Ontario municipalities. This limits the financial means to undertake large expenditures, no matter how warranted they may be. • The current fire dispatch model is not a full service model; the county should confirm that is will continue to be its operational model. • The County’s emergency Fire Services are based on a decentralized model with the municipalities being responsible for the delivery of services. There is little or no coordination or service oversight providing guidance and support. This lack needs to be addressed before upgrading the Fire Radio Communications system. 37/52 Page 162 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 These key factors will affect whatever upgrade path is chosen by the County its Fire Radio Communications, as they directly impact the specifications for the radio system. 4.1.2 Comparative Perspective – Neighbouring Counties To provide a comparative perspective on the scope of the problem facing the County a quick review of neighbouring counties was undertaken. Two Counties were identified as having faced a similar problem of upgrading their Fire Communications systems, their experience is outlined below: • The United Counties of Leeds and Grenville recently faced a similar problem of having to upgrade their Fire Communications system; they completed their upgrade in 2014. The county is smaller than Renfrew in terms of area and population (approximately 70,000). Their radio system was in need of upgrade and after a significant effort in defining their requirements and tender process a selection was made and a new system implemented. Details of the effort include: The contract was given to Glentel Inc. (now owned by Bell Mobility) for the supply and installation of Digital Simulcast Voice and Paging System. The agreement met Leeds Grenville moved from an analog to a digital service to improve the area’s overall fire communication system. The Counties are covering the cost of the basic infrastructure, including towers and related equipment, and the dispatch system. The total cost of the project was $5.9-million with the Counties portion being approximately $3.8-million. Participating municipal fire departments purchase their own radios and pagers. The system implementation came after four years of consultation with local municipalities and their fire services. The system went live in early 2014. • The County of Frontenac is currently facing a similar problem as Renfrew for upgrading their radio communications system. The county is smaller in area than Renfrew but has a larger population base (approximately 150,000). The county began studying the need for an upgrade system in 2013 and received a report in 2014 outlining the need: Then current system is old and replacement parts are difficult to find. The transmission sites offer little redundancy or emergency backup power. There are known communications dead zones. Current infrastructure does not meet industry safety standard of 95% coverage, 95% of the time. No recording of all radio voice communication channels. Challenged interoperability amongst emergency responders. 38/52 Page 163 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 A requirement to overhaul the complete system that would cost up to $7 million over a 15-year period. The county has postponed action on a new radio system pending further study. 4.2 Available Upgrade Systems The following background information on general upgrade systems available provides a perspective on the technologies available for proceeding with a Fire Radio Communications upgrade. There are 3 basic technological paths open a fire radio communications upgrade. The one common element amongst them offerings is that they all utilize digital technology; they only differ in terms of protocols and proprietary standards implemented. Each has advantages and disadvantages and associated costs. There are different providers for all of the upgrade paths available. Specific alternative solutions are identified in subsequent sections; each of the alternatives will be identified as to which upgrade path they belong. The three upgrade paths identified are: Third Party Analogue/Digital Systems: This refers to systems offered by third party vendors (e.g. Turris Communications) that represent major radio communications system vendors (e.g. Motorola). These firms tailor available radio communications systems to suit the needs of buyers. They can be very creative and responsive to buyer’s needs. In this instance the strategic direction is to move to digital communications, the problem is there are many possible routes, too many to review in this study. Suffice it to say that the chosen solution will be one which utilizes digital technology while also providing for linkages to older analogue systems. Each third party vendor has different offerings; it will be up to the County to define a set of requirements before soliciting any third party proposal. P25 Systems: P25 systems (i.e. that conform to the P25 standards) are offered by a number of large radio communications companies. This is the way of future digital emergency radio communications; however, the accent is on future . It is not a mature technology, and may not be the most suitable for all jurisdictions. Various factors need to be considered against a set of defined requirements, only then can one determine its suitability for a given jurisdiction. FleetNet (Ontario Provincial Government): FleetNet is a trunked radio system operated by Bell Mobility Radio (BMR), a division of Bell. It is a very large and complex system designed and operated under contract to the Ontario provincial government. It has been in operation since early 2000s and is the primary wide area, two-way voice and data network, offering services for public safety and emergency services in Ontario. It is based on Motorola’s SMARTZONE® technology operating over four independent zones. The system consists of over 200 sites, 900 channels 39/52 Page 164 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 with 20,000 users and covers a geographic area of more than 700,000 kilometers. Several ministries and municipalities in Ontario share the system, including police, fire, health, transportation, corrections, and natural resources. 4.3 Alternatives for Fire Radio Communication Upgrade 4.3.1 Critical Considerations Four alternative upgrade options have been identified for Renfrew County Fire Radio Communications. These are described in the subsequent sections; however, their assessment is limited to currently available information and the direction given by the County. Further assessment will be required based on requirements specification and information gathering and direction on a number of critical factors, these include: 1. What level of Fire Services support should be provided by the County to municipal fire services i.e. is the current model acceptable or should changes be made? 2. The degree of conformance to Emergency Radio Communications standards and best practices. 3. The development of ‘base’ approved specifications and criteria for the identification of possible solutions and their assessment. This will require the preparation of Requests for Information (RFI) from vendors; in order to prepare Requests for Proposals (RFP) for an actual radio system. This is a non-trivial exercise that will require involvement of all the Municipal Fire Services, elected officials, County Officials and external consultants. 4. The identification of fiscal and governance constraints. 5. The identification of an approved timeline for the project. These considerations along with the key situational factors identified above impact any upgrade path chosen and will need to be addressed. They are beyond the scope of this study. In terms of available upgrade paths, four options for the future County radio communications have been identified and described next. 4.3.2 Alternative 1 – Upgrade of Status Quo – Use the new PW System This option assumes that the current fire radio system will be retired and that the upgrade will be based on the new PW system recently installed for the County. The new PW system architecture will be used as the foundation for an upgraded Fire Radio Communications system. This system is based on Motorola technology using a digital trunking system capable of handling both digital and legacy analogue radios. The current new PW system would have to be upgraded to also handling paging/alerting and made robust enough to conform to emergency services radio standards. 40/52 Page 165 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 The exact specification for this alternative would have to be the subject of a separate project. The goal would be to specify sufficient details to allow the issuance of a Request for Proposal from the current provider for the implementation of an expanded service. Estimated magnitude costs is difficult to determine without answers to the critical issues, however, based on current costs, a ball park estimate for expanding the current PW system would be in the order of about $2+ million (including an upgraded Paging/Alerting system). Timeframe for implementation of this option would be in the 2-3 year range, if the county were to start this spring with addressing the critical factors, otherwise it will be longer. The advantages offered by this option are: Low overall cost; Relatively short implementation timeline, which could be fast tracked; Provides a path for all municipal Fire Services to upgrade to digital technology and allows for legacy analogue systems to continue to be used; Should provide for the fire radio needs for at least the next 10 years; Allows for the implementation of ‘best practices’ Fire Operations: • Minimal disruption to current operations. • This is the simplest of all options. The disadvantages offered by this option are: Longer upgrade path to P25 digital standard; Not a completely open competitive process, could be subject to challenges; 4.3.3 Alternative 2 - Implement a Third Party Digital/Analogue System through a RFP Process This option is similar to alternative 1 in that they are both based on a digital/analogue system; however, in this case the County is not limited to the technology of the new PW system but open to other vendor proposals. It would also include handling paging/alerting and conform to emergency services radio standards. The exact specification for this alternative would have to be the subject of a separate project and based on the critical factors being addressed. In this case, it would be worthwhile if the County also issue a RFI to assess what solutions are being offered by the various vendors. This would be very valuable in preparing a more exact and specific competitive RFP for vendors to respond to. Estimated magnitude costs is difficult to determine as there are too many unknowns with this option, however, in the long run the County could get a ‘better’ system, but possibly at a higher price. A ball park estimate would be a cost of between $2- 3+ million (including an upgraded Paging/Alerting system). Timeframe for implementation of this option would be in the 2-4 year range, if the county were to start this spring with addressing the critical issues, otherwise it will be longer. 41/52 Page 166 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 The advantages offered by this option are: Market place costing through a competitive process; Reasonable implementation timeline; Provides a path for all municipal Fire Services to upgrade to digital technology and allows for legacy analogue systems to continue to be used; Should provide for the County’s radio needs for at least the next 10+ years; Allows for the implementation of ‘best practices’ Fire Operation. The disadvantages offered by this option are: Could be disruptive to current operations if the current Radio Systems provider does not win the RFP; Potentially longer implementation timeline; Potentially more costly; Unknown upgrade path to P25 digital standard; 4.3.4 Alternative 3 – Implement a Third Party P25 based system A P25 system is the ‘Cadillac’ option. It potentially would provide the most advanced Radio Communications system available. It would be the most expensive as well. Operationally, it would not provide such overwhelmingly advanced features that the County must have to conform to emergency services radio standards or for interoperability. It would probably make it easier, at a price. P25 based systems are not as yet common in Canada, and may not be so for years to come. Certainly, in large rural areas with sparse populations (i.e. less than 500,000) the infrastructure necessary for P25 would have to be entirely new and thus take time to build. For Renfrew County the costs could exceed $8+ million and take several years to build and be expensive to maintain. The cost of the system, the implementation time and lack of a “must have” capability make this alternative unfeasible for Renfrew County at this time and for the next number of years. 4.3.5 Alternative 4 – Move to the Provincial Fleetnet system FleetNet is a trunked radio system operated by Bell Mobility Radio under contract to the provincial government. The government has recently announced an extension to the contract for upgrading of the system. Work is well underway; however, capabilities, pricing and availability of service have not been officially announced by Bell. This system offers a number of significant advantages over all other systems, namely to seamlessly provide interoperability with Police and Paramedic Services, both of which use FleetNet. Unfortunately, few details are available in terms of pricing etc. thus it is difficult to assess this option. 42/52 Page 167 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 4.3.6 Alternative Upgrade Conclusions Of the four alternatives identified, two basic options stand out: implementation of a third party digital/analogue system (the third party could be either the current radio communications provider or a new one); or investigating the use of the provincial Fleetnet system. This study has identified that the current county fire system need s to be upgraded. The question is really when and how. These are not easily answered, as demonstrated by the experience of the County of Frontenac and united Counties of Leeds/Grenville. In Renfrew’s case, the need to address critical factors is required before proceeding with an upgrade. Recommendation No. 7 It is recommended that the County establish a special project under County oversight and funding, with a mandate to address the critical factors listed in section 4.3.1 and that the project be the foundational vehicle for upgrading the County’s Fire Radio Communications System. As part of the work handled by this project, further study and assessment of the four identified upgrade paths should be carried out, that is, of: 1. Upgrade of Status Quo – Use the new PW System; 2. Implement a Third Party Digital/Analogue System through a RFP Process; 3. Implement a P25 based system; and 4. Move to the Provincial Fleetnet system; Recommendation No. 8 It is recommended that an RFI be prepared seeking vendor input for possible upgrades to the fire radio system. The RFI should not limit vendors, in terms of possible solutions, but should set out specific boundaries and requirements that would provide vendors with guidance as to the expectations and constraints of the County. Based on the results of this RFI a decision could then be made on the form of the desired solution and issue an RFP for its acquisition. 5 Current Operational Environment for County’s Municipal Fire Services This study’s scope regards to fire operations are limited to the over-all County level view and not individual Municipal level Fire Services. As such no in-depth analysis of each Fire Services operations was carried out, however, the study did a more global review, the results of which follow: 43/52 Page 168 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 Fire Services in the County are the primarily emergency responders for fire emergencies for the 19 separate municipalities or regions within the County of Renfrew. They operate independently but are linked by Mutual Aid agreements and a common goal to service the County residents. Each Fire Services is accountable to their particular municipality from which it receives funding. There is no direct oversight or formal link between the County and each Fire Service or Fire Chief. There are a number of important committees in place which help disseminate information and coordinate efforts for common needs which operate apart from the County. Two such committees are the Renfrew County Fire Communications Committee (RCFCC), an operations oriented committee, and the Fire Chiefs Committee (FCC). Presently the governance model for Fire Services in the County is completely decentralized to the municipal level. The County plays little or no role in coordination or guidance for its municipal Fire Services. Each Fire municipality has its own operational procedures and agreements which address each municipality's individual needs. This is particularly important for Mutual Aid agreements so as to ensure correct response to requests for Mutual Aid. In meetings with Fire Chief's, no real concerns were raised regarding these agreements, citing many years of mutual cooperation. In addition, common operational protocols are established for operational guidance. These and radio communication facilities greatly affect incident command. From a best practices view, these should be reviewed yearly by the Fire Chiefs Committee to ensure they are up to date. This committee could play a vital role in establishing a mechanism for more uniform fire operations and dealing with fire matters on a County basis. In terms of radio communications, a newly re-constituted (and/or re-named) RCFCC could be an excellent conduit for information flow for the municipal Fire Services. Membership would be at the discretion of municipalities, with the focus being on fire operations, not contract administration. In meetings with Fire Chiefs, they raised the issue of governance from an empowerment perspective - namely, the committee has no formal authority or official mandate. Thus, even though the committee plays a vital role in unifying radio protocols, identifying issues and communicating radio related matters it has no support or official standing amongst the County’s municipalities. Empowering this Committee, by a governing body like the County or through municipal agreements, would go a long way to establishing the trust needed by the committee. The FCC could provide direct oversight for his committee and in turn the FCC could report directly to the empowering body. Both the new RCFCC and FCC could be important instruments for municipal Fire Operations in the County. This is not currently recognized or supported by either the County or the Municipalities. For these committees to succeed requires support and assistance along with commitment from all parties. Otherwise the committees will not be successful. 44/52 Page 169 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 Establishing the proper context and purpose for these committees to exist is important. Our review noted that most (perhaps all - our study scope did not include a review of all 19 Municipalities) did not have a Master Fire Plan or its subset a Fire Communications Plan (FCP - for fire). A Master Fire Plan is a comprehensive document dealing with such broad areas as: • Community Risk Analysis • Fire Services Organization • Emergency Response Capability • Fire Communications Plan • Emergency Response Urban and Rural • Fire Water Supply • Prevention & Public Education • Professional Development and Training The comprehensive scope of the MFP, maybe more than Fire Services are able to address in the immediate future. However, as a start or minimum, ‘best practices’ dictates that a Fire Communications Plan is an essential for Fire Services. It would outline in detail specific communication protocols, policies, procedures and processes to be followed, including: ● Introduction and mandate authority ● Fire Services contact info and municipalities included ● Coverage details ● Fire Service Perspective ● Communications Planning Team ● Call Processing ● 9-1-1 System ● Emergency Communication System ● Information collection and required reporting ● Defining Requirements ● Obtaining Funding ● Process and information for issuing RFP’s and Evaluating Responses ● Technology Choices ● Implementation and Training ● Mutual Aid agreements A Fire Communications Plan is currently lacking for the municipalities within the County. This plan would be a good foundation for establishing common practices and a framework for more effective Fire Services operations within the County. The starting of a Fire Communications Plan is a worthwhile endeavour. Mapping the current environment and formulating a migration path to the future would be of great benefit in aligning the County’s Municipal Fire Services. The FCP would then be available as a guide for new entries, Councillors, newly appointed officials and others. 45/52 Page 170 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 This plan could be one specific task of the new RCFCC, thus empowering it with real responsibility and mandate. All municipalities would have to participate in some form or other; i.e. whether in the form of sub committees, or regular open forum meetings. The new RCFCC could represent all the municipalities by formulating fair, scalable decisions derived from the majority. It could also aid in purchases made by the municipalities. Currently, each Fire municipality buys Fire Services equipment according to their needs without consultation within the County. By uniting together for procurement of communications equipment the County’s municipalities will increase buying power. Leveraging current purchases, could allow other municipalities to extend software and licensing agreements within the County. The committee could form a practical source of information/guidance for the municipalities regarding communications and equipment. The new Renfrew County Fire Communications Committee (RCFCC) and the Fire Chiefs Committee (FCC) can play a vital and important role in the County for the maintenance of effective Fire Operations for all County municipalities. Both committees could play an important role in the governance structure for County Fire Services by providing a communications and coordination vehicle uniting all the Fire Services. They could provide the means to the provision of uniform service and high quality, modern fire response services throughout the County. Recommendation No. 9: It is recommended that the two committees be officially recognized by the local municipalities within the area which encompasses the County and receive support by establishing authorized mandates to act as coordinating and information dissemination vehicles for Municipal Fire Services. Appropriate reporting structures would have to be established and regular reporting maintained. The creation and use of a Fire Communications Plan (FCP) for Fire Services is a ‘best practice’ followed by many counties, cities, and regions. It would benefit the municipalities within Renfrew County to follow the same practice. The new RCFCC could be the ideal operational vehicle to maintain and be the holder of the FCP. This could also form the basis for the development of a future Master Fire Plan involving all municipalities in the County. Recommendation No. 10: It is recommended that the new RCFCC be empowered and supported by the local municipalities for the development of an official Fire Communications Plan for Fire Services within Renfrew County and that it continue to receive support for maintenance and distribution of the FCP. 46/52 Page 171 of 217 Renfrew County Fire Communications Systems Study March 29, 2016 Appendices 47/52 APPENDIX ‘A’ – Municipal Radio Inventory As of Mar. 1, 2016 Mutual Aid Channel – Portables - # of Mobile Frequency Do you have access? If Do you have other info/ Mobiles - # of Base Stations - No Municipality/Group No. No. Makes & Models & Repeaters - Supplier of Municipal so how – through Base comments you would like Makes & Models Makes & Models Resp Batteries Makes & Models Maintenance Systems Station/ to give? onses & Operations Operates on Mobile/Portable? 5 Kenwood KSC31 Base radio 5 Motorola HT750 Motorala Moxy 2 11 portable radios 1 Admaston/Bromley 1 11 1 Motorola Digital channel yes Douglas Fire Department 20 Motorola pagers KPR 7350 Motorola 6m 300 multi channel Christie Walter Algonquins of 2 Motorola M225 2 are at our base - 2 1 3 6 6 cp Motorola 2000 1 Motorla GR 300 Pikwakanagan 1 Motorola M400 2- GM 300 The Town of Arnprior fire department owns and operates its own tactical 1 - Tait 8100 fire communications repeater system. Base repeater on a (17) Motorola HT1250 w/Kenwood Rx dedicated 29 metre tower. (7) Motorola M1225 w/IMPRES batteries (paging tone) Programmed into 158.7900/ Tower has a UHF antenna (2) Motorola CM300 (2) Motorola HT750 1 – Motorola Bell Mobility some 154.3400 and the base has a UHF 3 Arnprior 1 13 (2) Kenwood TK8180 19 w/IMPRES batteries Desktrac (former Glentel) mobile and some Mhz receiver that receives tone (2) Kenwood TK8302 (6) Motorola IMPRES w/Motorola C100 portables and voice message from Batteries command series Foymount when dispatch (back-up) initiates a paged call to the Arnprior volunteer fire department. Motorola M1225 X 22 Motorola – CP 200 X 2 Repeater Motorola CM300 X 6 16 Stations 6 Base Station Kenwood M700 / 800 TC 500 X 20 Foymount – Radio Ryan Mutual aid through Motorola M1225 X 2 – Note – This is 39 repeater system Communications 118.8 both Base / Mobile 4 Bonnechere Valley 30 Kenwood TK 2312 (new w/ battery backup the standard radio standard for future Eganville – Paging – Perth Ontario and Portable for all new purchases) X 3 repeater system purchases. 1 Motorola P1225 (3) 8-Motorola Batteries (2 for 3021s Minitor 5 Brad Horde, 8- Motorola M1225 2- / 3033s) 4-Motorola 1 Tower mounted repeater Ridge Yes, All Mobiles, Brudenell, Lyndoch & Icom IC-F1020-2 Icom 3033s (5) Minitor 4 with the base station and 5 12 32 Communication 154.310Mhz Portables and base Raglan 2-Icom IC-F121 Icom 3021s (20) 40-Motorola battery backup (Buck Bancroft Ont. stations Icom F50 (2) Minitor 3 Mountain) Motorola M1225 Icom 3001 (2) Total 52 w/ battery backup 1 Page 172of217 Report No: 290316-1.4a 1 Pumper 1 – Motorola XPR 4550 10 Motorola XPR We have acces to Pumper 2 – Kenwood Must be replace We are having problem (model unknown) 6550 (10 batteries) mutual aid channel ASAP 1 Motorola CDM with the Paging system. 6 Deep River 1 4 Tanker 1 – Kenwood 13 3 Motorola HT 750 (4 Glentel through every radios 1250 159.345 The paging system when batteries A RFQ will be done (base, portable, (model unknown) 171.69 down twice recently very soon. mobile) Command vehicle – 169.32 Motorola PM 400 154.01 In-house Township operates it’s member does own VHF repeater and Fire basic Department Approximately 14 maintenance and to Dispatch Repeater Mobile Radios. A 2 Base station service. system. Township has mixture of radios. One each Township 148.905 Mhz Mutual Aid channel invested heavily Kenwood Mobiles 3 Motorola HT 750 (4 of operates it’s own 153.950 MHZ is programmed in all into providing its own 7 Greater Madawaska 1 14 0 VHF repeater (7302, 7180) and batteries Motorola (M1225) Repeater mobile and portable analog VHF radio system and Motorola Mobiles Kenwood Output radios. infrastructure. Any Dispatch (M1225, (TK-7180) proposed county upgrades repeater system. PM400,CM300) would need to be We do not interoperable purchase with this existing repeater access equipment. from an outside provider. Head, Clara & Maria 8 ( no Fire Services) Motorola Repeater Interface Quan. (1) 10 Motorola Radius Inventory of 18 Minitor V Motorola CDM- CP-200 Yes – through Base, or VI Pagers. Also all 1250 Quan. (2) GlenTel 9 Horton 1 5 Motorola CM-300 18 8 Motorola MT-1000 1 Motorola GM-300 153.845 mhz. Mobiles and 10 of the Firefighters run the “Who’s Motorola CDR-700 Communications. No spare batteries 18 portables. Quan. (1) Responding” Smartphone App. Page 173of217 2 transmit 167.2350 168.1050 receive Freq. - 168.8400 MHZ 162.8100 167.7600 163.1250 151.1050 163.8600 154.1300 162.7650 155.2500 151.1050 22 Portables 154.0700 154.1300 7 Mobiles Kenwood Nexedge - Motorola 154.0100 Yes, we have access Killaloe, Hagarty & 155.2500 NX-200 None CDM-1250 Quan. 10 7 Kenwood NX 700 22 154.0700 through all mobile Richards 168.1050 26 Batteries (2) 154.0100 and portable units. 168.8400 162.5500 167.7600 162.4750 151.1050 162.4000 154.1300 Maintance - 155.2500 Spectrum 154.0700 Communications 154.0100 1 Is there a system that can Motorola – CP200-5 be customized to work on Motorola – PM400-2 Motorola – P1225-1 Motorola CDR-700 Christie and the same principle as 11 Laurentian Valley 1 5 Motorola – M1225-3 7 none Motorola – GP300-1 Quan. (1) Walther Have mutual aid satellite phones? This access through mobile would eliminate all dead 154.845 & portable units only zones. 1 Motorola MAX Chasse with built TRAC 300 26 Kenwood TK 2302 in power supply 2 2 base stations - 2 Motorola Radius plus three spare Motorola VHS one is a Motorola GM300 batteries 153-845RX GM300 mounted Radius CR300 the Christie and 2 Motorola Radius 2 HT Motorola 750 in cabinet plus Yes on Base , Mobil 12 Laurentian Hills 7 29 other is a Walther 154-905TX 153- SM100 plus 3 spare batteries RICK and a third and Portable Motorola Radius 845 Simplex 1 Code 3 3692 1 Kenwood TK 2170 GM300 Motorola 120 1 Kenwood TK7160H- plus one spare battery UHS mounted on K top 1 Yes our operating 2 base stations. channel is the mutual 8 mobiles total. Barry’s Bay and Portables all are Spectrum aid channel. All our 7 – Motorola M1225 Combermere 13 Madawaska Valley 1 8 35 Motorola- CP 200 with Communications 154.01 Mhz portables, mobiles 1 – Motorola CM 300 Both have Lithium Ion battery in North Bay and base stations are Motorola CDR 700 able to access the units mutual aid channel Page 174of217 3 23 portables 9 mobiles Kenwood/Motorola/ 3 base station one Kenwood and Renfrew county 14 McNab/Braeside 9 23 hyt omn1 N/A in each station Aiden Ryan 154.875 mhz Motorola mutual aid channel 40 battries Kenwood 1 Analog; 16+ Channels, North Algona 2 Fire Hall Base 15 9 Norrowband 40 Analog; 16+ Channels, 3 Repeaters Wilberforce Stations Capable, not Trunk Norrowband Capable, 1 capable not Trunk capable Pembroke is not a member 2 Motorola cdm 750 14 Motorola ht 1250 We have access to of Renfrew county but we 6 Motorola cdm 1550 3 motorola xpr 7550 1 Motorola base- Mutual Aid channel are part of the Renfrew 16 Pembroke 8 27 4 Motorola Glentel 154.13 Mhz ls 10 motorola ht 750 Gm300 MC2000 through all radios in County mutual aid system inventory and are part of the dispatch contract. 1 Motorola XPR 6550 x 10 with 1 Battery each 8 Mobiles with Local Town Motorola XPR 6350 x 1 County Mutual Aid Pyramid x 3 truck Stn #1 Motorola Repeater All radios have We have 21 channels with Battery 3-Motorola CDM mounted repeaters M1225 165.135 RX / TX Mutual Aid County programmed into our Motorola HT-1000 x 1250 Motorola x 2 (Stn Christie and Petawawa wide 154.010 RX/TX radios for various Petawawa 16 28 14 with 20 Batteries 17 2-Motorola XPR 4550 #1 and Water Stn #2 Kenwood TK- Walther Paging 154.280 All have OFM Mutual neighboring depts. Also Motorola HT-750 x 1 2-Motorola M1225 Tower) 7160H RX/TX Aid 154.070 RX/TX have Marine, weather and with 2 batteries 1-Kenwood TK-7160H Mobile National SAR Kenwood TK-2170 with Repeater 2 batteries 169.140 RX/TX Petawawa 2 (Portable use to Dispatch) 150.860 RX/TX 1 Page 175of217 4 11 Motorola portable 3 Motorola mobile radios – radios – Motorola Base WE currently also use the digital/analogue 2 Motorola mobile digital/analogue station – analogue Who’s Responding app 18 Renfrew 4 12 1 Motorola portable repeaters – 1 Motorola mobile Zetron console and all of our firefighters radio – analogue digital/analogue radio – analogue are on it. 27 Motorola pagers 1 Have 5 – 154.5700 1Z Whitewater Region Radius – Motorola All Motorola – 1225, 4-Radius – 4-Radius – Christie and 19 12 35 or/and Yes, both Keep us up to date please Twp GR-300 Ht750 and Icom Motorola GR - 300 Motorola GR - 300 Walther 154.5700 1 810.2/539.0IZ Totals 18 166 396 VHF Connect 6 Base stations – Plus Network – Motorola Multiple 15 Portables – MOTOTRBO XPR 56 Mobiles – Frequencies Motorola MOTOTRBO 5550 (VHF 136-174 Renfrew County PW Motorola MOTOTRBO Motorola MTR Christie and and repeaters 20 56 15 XPR 7550 (VHF 136- MHZ) with 10 VHF *new system XPR 5550 (VHF 136- Walther at 6 sites – 174 MHZ) with 15 3000 VHF Long Range 174 MHZ) Application batteries Lithium ION Wireless Speaker pending with Microphones Industry (RLN6551A) 1 Canada Page 176of217 5 Page 177 of 217 TWP.ofM Eve Yantha APR25 2016 633 Yantha Rd., R.R.#1, Renfrew, Ont. K7V324 (613) 4322566 RECEIVEDFRONTCOUNTER (A1 I E Aprll 18' 2016 ¥:;::¢:.\1:) Municipality of McNab/BraesideTownship n'\(7sgo‘.\ R.R.# 2, Arnprior, Ont. \lx‘) K753G8 Dear Mr. Mayor and Township Council and RoadMaintenance Dept. Re: Yantha Rd: Ditch/Drainage, Ruts, etc. Thank you to the roads crew for all the work that was done on Yantha Roadlast year. Again I had the fence line on the Yantha property and along Yantha Roadcleaned up, because the snow was breaking down our fence from the grapevines and the noxious trees (Buckthorn) growing along it. . A few piles of buckthorn up towards Goshen Rd. were not picked up — therefore in a few years, from the seeds of them, more Buckthorn will be growing densely. is there not some spray to killthat brush, etc.? Because of the ruts in the road this past year, i had to pay a $700.00 billto have my car repaired. The lower control arms broke down over time, over the ruts. When the late, Mr. Neil Storie, and the former grader man, graded the road in the Spring, he dug at least 8 inches down with the grader to get below the ruts and therefore, it kept good for years — needing a grading a few times a year. I think the same could be done, as many, many people drive this road and are experiencing the same problems. Could they not put a hard top on it likethey did Goshen road? Thiswould save taxpayers a lot of money in the long run and a lot of cowboying on the gravel, with cars and trucks. I am including the following paragraph, a bit revised, from the first letter sent to your Municipal Office. Where we had the fence line cleaned up, we had a problem last summer and again with water staying on our field and the hay being unable to be cut, specifically, near MccallumRd. The ditch has filled in with silt over the years and needs a good clean out. We request that your crew, when they are down with a backhoe, clean out the ditch and allow our field to drain into the system. Iwillbe having a backhoe dig a trench to the fence line, if, and when it dries up. Ifyou check with the eye, you willsee where the silt has built up. Ido my best to keep the area clean. Withthanks, ,4’'%¢, Evevantha 6, Page 178 of 217 c/a 23o€.z.£;yz¢.%a 36753.93 Mayor Tom Peckett and Councillors The Scottish Festival for2016 is proud to informyou that the 2016 Scottish Festival is well on its way to another amazing event. Our local MPP John Yakabuski willbe present forthe opening exercises. He willdo 0 Canada as well as a song or two ofhis choosing. We have been informedthat he willbe pleased to present a provincial item to the Smith and Ferguson families, in recognition oftheir volunteer effortsregarding the founding ofthe Scottish Festival in 2009. Would it be possible foryou and some ofthe councillors to be present to welcome John and present some recognition forour two foundersfamilies.Thistribute willnot be long, but we pray willallow the familiesto see that the effortsofthese men is appreciated. We are doing this in the middle ofthe ?rst massed band on the 26"’.The massed band willbe a little later to allow one of the boys to get to the event. Both Bob Smith Jr and Corey Ferguson willbe there to accept the tribute on behalfoftheir fathers. Mayor Peckett, ifyou wish to say a word ofwelcome after0 Canada that would be very nice as well. We hope that all willstay and enjoy the rest ofthe day with us. Thank you foryour support. Boyd & Rose Ann Mactaren co-chairs Scottish Festival .. (L-:3/ °><5»« Page 179 of 217 Please JoinUs May 3rd, 9:30 ‘am. The Town of Arnprior is beginning workon the largest singleself-funded investment made by the Town towards the rehabilitationof Town owned infrastructurewhichwillalso providefor an enhanced and beautified streetscape as well as improvedaccessibilityin Amprior’sdowntown core. Pleasejoin us for the Downtown Revitalization Ground BreakingCeremony being held at the park located beside the Libraryat 21 MadawaskaStreet. For more information call 613-623-4231 x.1829 Page 180 of 217 ‘h?rningsto no Ottawa Valle ~ inthellaller ’ APRIL-MAV ‘ DITION BUSI ESS The Region's Business Media. More than 3,400 Subscribers. Illtlt HERE1'0DIIWNLOAD www.ovbusiness.com l [email protected] Issue No. I80 Publishedby: Ottawa ValleyBusinessGroup April I9, 20 l6 Decision On CP RailCorridor: April 28th Costs, future management remain unknown to public By: JenniferLayman costs the conservation authority [email protected] “This willbe a legacy for County Council." to manage the corridor, but Grey County does allocate $75,000 a On April 28th. the 17 elected year for maintenance. officials that make up Renfrew - PETAWAWAMAYORBOB SWEET Managing The Trail County Council will decide iii ALSOCHAIROF DEVELOPMENT& PROPERTY The Grey County purchase the} are going to lease and man- brings up another issue; one that age the Cl’ Rail bed property. will also come up to be voted ment and Property. Paul lyiorcau. Determining The Cost They will make this decision upon at the April 28th Rcnfrew explained that all discussions When the discussion on pur- without telling the public how County Council meeting - inan- around the Cl’ Rail corridor chasing thc corridor began in much its going to cost. The only agemcnt oi‘the corridor. are held in closed session. The 2010, the estimated price tag was thing Dcvelpment and Property Development and Property details only become public if $90 million. Media reports noted Committee Chair. Bob Sweet, is recommending that the three that the value of the steel the said about the closed meeting County Council approves the in municipal partners manage the recommendations. lfthcy don't. rail bed was $50 million. That outcome was that "this will be a corridor long-term, but there is the details are not leaves a value ol‘$4() million. legacy for County Council.“ public. no plan on ho\v they would do Session Decision Three year later at the 2013 The Deal Closed that, nor a cost for this long- it‘it seems that all of Mississippi Mills meeting refer- Spccilically. the County of strange term service. Looking a?er 300 without enced earlier, CP Rail tncntioned Renlrew Development and this is happening telling kilometres of trail would require the it is going to cost that they had an issue with prop- Property Committee is asking taxpayers some work such as grooming, decision was made taxes (they were currently the elected ol?eials of Rcntrew them. that in erty ?xing damage, cutting grass. 20l3 at £\ meeting at the 'l'o\\'n of paying taxes on that property). County to approve three things: removing fallen trees, printing Miss .sippi Mills. There it was CI’ indicated then they would 1) whether the county enters into maps, managing trail passes, etc. decided that once a con?dential- like a lease rate set at the cost of an asset donation agreement with The Eastern Ontario Trails ity agreement was passed by the taxes plus a percentage point, Cl’ Rail. 2) whether the county Alliance (EOTA) manages by-law. all future sessions would bringing the total to approxi- enters into a lease agreement multi-ttse trails all across eastern be closed. This closed discussion mately $460,000. with C1’Rail, and 3) whether Ontario. Was any opportunity would allow CF to disclose en- And in Grey County, a 77 kilo- the county enters into a part- explored to connect Renfrew vironmental liability and bridge metre Cl’ Rail line was acquired ner’s agreement with Papincau County with their region (Bel- conditions. At the time of this For$1. According to an article Cameron and Lanark County to levillc.Tweed. Bancroll, etc?) 2013 meeting. the County in The Daily Observer. (‘irey manage the eorridor long-term. April What would make Development o[‘Renfrew’s legal counsel had County assumed the condition The discussion. ifany. will be and Property want to manage the already reviexred the con?denti- “as is" and turned it over to the closed to the public. County of corridor themselves’? and County local conservation authority to Rcnfreyv Director 01‘Develop- ality agrcemcnt the Continued on Page 3 had approved it. mange. lt didn’t say how much it Spring/Summer 2016 Issue Delivers in Mctyi Order FREEcopies for your workplucel Or, subscribefor $20 per year. %I?I =21 www.ovl1eolth.coI bel-iea|thy@ovo|th.oo Page 181 of 217 April 19,2016 Ottawa ValleyBusiness Page 2 Ottawa Valley in Renfrew. 409 Stewart Street. Open to all members oftlie 5:30-8:00pm. Register with Jack- SCSA group ofclubs. For infor- BUSINESS ie at 613-735-0091 orjsio1t@ mation, please contact the SCSA Ottawa Valley Business (OVB) is a twice- COL!11ly0?‘Cl‘l?‘C\’l/.011.138 office at 613-735-8882 or email monthly publication covering business April 30, 2016 [email protected]. news and events throughout Renlrew. ‘ Buy. Sell and Trade Day for May 7, 2016 Lanark and Pontiac counties and the I Birds and Small Animals. Pem- Second annual Downtown Pem- surrounding areas. OVB is by published April 20, 2016 broke M&R I-‘ccdsstore. 8:30am broke Onc-Stop Sen/ice Shop the Ottawa Valley Business group. Renfrew County Plowmen’s to 12:30pm. For informationcall Trade Show. Check out amazing WHO READS US: meeting in Cobden. Contact 613-732-2843 or pembroke@ products and services available OVB is deliveredvia email to more than Myles England at 613-582-3470. niandrfcedscom in Downtown Peinliroke.Vendor 3.400businesses, government agencies April 21, 2016 May 2, 2016 spaces are open only to Pem- and organizations. Renfrew County Beef meeting in National Farmers Union meet- broke BIA and Upper Ottawa Cobdcn. Contact Donna Camp- ing. Barrline. Contact Tony Valley Chamber ofCommerce HOW TO SUBSCRIBE: bell at 613-432-5568. Strziathofat 613-587-4343. members. Pembroke Memorial Subscriptions are (ree. Emailus at April 2016 2016 Centre, 10:00am-3:00pm.For [email protected] to subscribe at 22-23. May 2-5, www.ovbusinesscom/subscribe. Renfrew & Area Home and Ontario Small Urban Municipali- more info call: 613-629-5555. Garden Leisure Show. Mz\-le- lies Conference nndTrade Show May 9, 2016 ADVERTISING: Way Activity Centre in Renfreiv. Blue Moiinmin.Ontario. Arnprior Federation ofAgri- OVB's target audience is employers and \\'ww.ren frewtodayzca \V\\’\’V.0SLll’1‘l.C€l/CV€111S culture nieeting. 8:00pm at the employees. Adveitising is available from April 25, 2016 May 6, 2016 Galena Community Hall. Call 1/8page to lull page, plus online.See Renfrew County 17edci‘ationof Grand Opening of the Renfrew Ernie Smith at 613-623-3439. www.ovbusiness.com/advertising for more information. Agriculture meeting in Cobdeii. branch office 0fFamiIy and May 11, 2016 Contact Donna Campbell at 613- Cliildrcn’s Services of Rcnfrew Options Skilled Trades Fair. 432-5568. County. 114Argyle Street South Algonquin College Pembroke. April 25-27.2016 in Renfrew. 10:00am-2:00pm. 9:00am. — 2:00pm. This event is Ontario Association for Non- RSVP by May 1st to: maggic. free to exhibitors and the public. Pro?t Homes and Services for johnston@ibsi'cii?'ew.ori.ca May 18,2016 Seniors Annual Conference. May 7, 2016 Renfrew County P1owmen’s Held sit the Sheraton Centre in Snow Country Snowmobile meeting in Cobden. Contact CONTENT 8: SUBMISSIONS: Toronto. \vww.oanliss.org Association (SCSA) Annual Myles England at 613-582-3470. News, article ideas, employee news. April 26, 2016 General Meeting and elections. May 19, 2016 business events, tenders and letters Tourism Edition ofthe Business 3:i)0pni. Sands on Golden Lake Renfrew County Beefmeeiing in to the editor are welcomed. Content Bistro. Rocky Mouniain House Resort. Highway 60 in Deacon. Cobden. Contact Donna Camp- will be edited to lit the space available. bell at 613-432-5568. Submissions must have to the impact May 26, 2016 business community to be considered. Free Algonquin College Spring Busi- CONTACT US: ness Leadership Conference. enniler Layman Event! Professional sales, mobile mar- .Ka|lie Doering keting. employee €11g€1gC1Tl@I1l. [email protected] and organizational performaiice I3-732-7774 nianzigemeiit. Conference rate www.ovbusiness.com BUSINESSBISTRO is $199 + tax. The day includes 21 13 Petawawa Boulevard. Findout how you can bene?t from the tourism industry! lunch and networking breaks. Pembroke.Ontario K8A 7G8 wuw.algonquincollege.com/ pembroke/spring-biisiness-and- SOCIAL MEDIA: Tuesday, April 26 leadership-conferencel 5:30 pm-8pm May 26, 2016 e An Introduction to Workplace Safety & Insurance. Speaker: Al- www.Iacebook.comlOVBusiness @]ennLayman (Twitter) len Cramm, Ministry ofLabour 409 Stewart Street (Of?ce ofthe Employer Advis- (Corner of Bruce Street) er). 9:30-11:30ani. followed by The Employment Standards Act Subscribe Schnitzel: and Steaks Renfrew, Ontario, K7V1Y4 & Program. Speaker: Leslie Ais- ion, Ministry ofLaboiir, Eastern For Free! Region. 11:30am-1:00pm. Free to attend. Register by phone: If you're reading this for the To RSVP contact Jackie Stott: 613-283-7002 exl. 109 or at first time, you should read it smallbiisiness@snia|lbizcemieca all the time! Subscribe for FREE jstott@cou ntyofrenfrew.on.ca May 30. 2016 by sending an email to: Renfrew County Federation of [email protected] ~or~ Agriculture meeting in Cobden. ()t’i:iwa Valley 613.735.0091 /800.273.0183 Contact Donna at 613-432-5568. BUSINESS Send your business even: to: tldInil1@0l’b1lSlH€SS.C0m Page 182 of 217 April I9, 2016 Ottawa ValleyBusinessGroup Page 3 Decision on CP RailCorridor (continued) Continued fromPage I the recent April meeting of the with Development & Property partners paid $69,000 for an Development and Property Com- Committee members noted by appraisal of the corridor.The ap- It seems unusual that the mittec. They were in closed ses- t*): praisal cost was made public,but Development and Property sion for two hours with Borden + Deep River (7)* the result of the appraisalwas Committee would want County Ladner Gervais, before emerging +Admaston Bromley (7) not shared with the public. Council to commit to becoming with their "Icgacy” proposal. + Renfrew (1-i)* + Sometime around March 2015, trail managers, without any kind How The Vote May Go + North Algona (9) the CP Rail Corridor commit- of plan or costing in place. County Council is made up of + Head Clara Maria (2)* tee received money from Trans “Development and Property 17 members, but every munici- + Brudencll Lyndoch Raglan (6) Canada Pipelinc to be used for recommended to County Council pality has a certain number of + Horton (7) the corridor acquisition “includ- that Council pass a by-law to votes based on population, The + Madawaska Valley (I3) ing the hiring ofan environmen- enter into a partners‘ agreement total number ofvotcs is I94, and + Greater Madawaska(14)* tal enginecring ?rm to evaluate between the three partners,” exactly 50 per cent (97 votes) are + Whitewater Region (lS)* environmental records.” explained Paul Moreau, Director held by the seven members of + Bonnechere Valley (10) + In September 2015, the legal of Development and Property the Development and Property + McNab Braeside (l4)* ?rm of Borden Ladner Gen/ais at the County ol'Renfrc\v. "This Committee - the group recom- -i- Laurentian Hills (6) was hired to develop an agree- document if approved by County mending the three itetns to be ap- + Laurentian Valley (17) ment ofpurchase and sale with Council will create the frame- proved. There is no way to know + Arnprior (14) CP Rail. work t‘ordiscussions for the fu- ifall Committee members voted + Petawawa (31)* About the CP Rail Corridor ture management of the corridor. in favour. Given thc vote alloca- + Killaloe llagarty Richards (8) The CP rail bed corridor is 300 The details of that discussion and tions, Pctawawa has 32% ofthe More Timeline Findings kilometres in length with 219 the agreement and the associ- vote by themselves, they only Some other interesting things kilometres in Renfrew County, ated costs occurred in closed. As need 18 tnore votes to support learned from some quick re- 58 kilotnetres in Lanark County discussed, I am not at liberty to the recommendations to have a search include: and 23 kilometres in Papincau- convey any information that was majority. (We can only assume + Cl’ has an “Agreement in Cameron. discussed as part of the closed that Petawawa is in favour ofthe Principle" with theAlgonquin County Council meets on April session. Should County Council recommendations as Bob Sweet Land Claim with rcference to an 28th at 10:00am at the County of pass a by-law to enter into the chaired the Cl’ Rail Corridor “Algonquin Trail." Renfrcw building. At press time, agreement. those details will be Committee as well as Develop- + A tax receipt cannot be issued the agenda for the meeting was released.” ment and Property.) for the value ofthe lease rate. not yet available. That d ision was made at Vote allocations are as follows + in February 2014, the three THE LARGESTTOURISM GUIDE COVERING THE OTTAWA VALLEYAND THE PONTIAC. Advertising starts at just $75 plus HST.Book an ad or let us help you write an editorial. Alladvertisers are automaticallylisted in our online directory for a fullyear! No additional cost! NEW! Be part of our “Backyard Escapes” program to get people ' sts' tours, visiting your business this year. And we’|| build our Facebook page Is,events. and promote you more with our “Like 8:Share &Win" promotions! shopping, golfcourses, \’\/here You Get water or Renew Fishing and sports PACKED F LLOF VALUE FOR YOUR BUSINESS! and more! A MAGAZINE D. For’The AND MORE! Pon?ac Page 183 of 217 April :9, zore Ottawa ValleyBusiness Page 4 Business News Around The Valley 25 West Restaurant Purchased Everything DiSC, and also for Braeside Mayor's award was Janna and Kerry Fortitr have The Five Behaviors ofa Cohe- presented to Joirn Brady, while purchased 25 West (business and sive Team. Dennis Harrington ofthe Arn- building) in Downtown Pem- New Fire Station Location prior McNab-Braeside Seniors Emerson Velasco broke. Janna Fortin is the owner The City of Pembroke has at Home program was presented limcrson Velaseo, the Tourism ofJanna’s Gallery Cafe which is decided where their new Fire with the Chamber President’s Otiicer for MRC Pontiac for nearly across the street from 25 Department will be located: on award, The Young Entrepreneur the past two years. is leaving West. There will be a name and Upper Valley Drive near the OPP award was presented to Bradley the area. Vclascowill be join- format change and the btrsincss station. The department will Samuel. a lawyer with Tierney ing Tourismc Outaouais as a May 5th. Their son move in two years time. Stauffer LLP and the innovation Development Adviser. Velaseo is will re-open and his ?ance (both who have Laurentian Valley award went to Clrantel Beaulieu. making the move to be closer to recetrtiy completed their culinary Saving Money Kravc Bistro earned the New his family. arts course) will be joining them A conversion to LED lighting Business award.and Brittle Jay l\icLrrren in the business. .ianna‘s Gallery may have come with a high price Printing took hotne the Skilled Jay MeLaren hasjoined the Cafe will stay open for business tag, but its going to be a savings Trade award. Businessperson Algonquin College Board of as usual. injust four years. The $95,000 ofthe Ycar was Mike Mareii of Governors, replacing outdo- Pembroke Gets $3 Million investment will save the town Giant Tiger. McNab Braeside ing member Fred Biackstein. The City ofPembroke will be $30,000 a year on energy costs. also recognized Prior Tire and Mci.:rrcn is a retired Algonquin cashing a provincial cheque for Mississippi Mills Cameron Farnrs. College faculty member, former $3 million. money it is putting To Choose Candidate Animal Hospital Wins Award Pembroke business owner and towards improvements for Paul On April l9th. the Town of Mis- The American Animal Hospital long-time Kiwanian. McLaren Martin Drive. The money is sissippi Mills will appointone Association (A/\i-IA) awarded has been a part-time teacher at ?owing through the Connect- of ii individuals who applied the seventh annual AAHA- the College for the past 20 years. ing Links program that helps to ?ll the seat tragically vacated Accredited Practice of the Year McLaren will begin his three municipalities repair roadways by Bernard Cameron‘s death. Awards during their annual year term on theAlgonquin Col- and bridges that connect com- Candidates who have applied for conference. PembrokeAnimal lege Board on September lst. munities to provincial highways tlrejob include Rickey Minnilie Hospital took home ?rst place Aha (Zee) lberham and border erossitrgs. The project who was the highest vote-earner for the general practice category. Serge Godbout-Fortin include |.7 kilometres of Paul at the last election who did not Handi-Bus Requests Grant Aha (Zea) lhcrham and Serge Martin Drive from international make it to eotrneil, former mayor The Pembroke i-iandi-Busis ask Gotibout-Fortin have resigned Drive to Town Line Road, and John Levi and Lanark County ing for $12,500 ?om the Town- as volunteer ?re?ghters with repairs to Olympic Bridge on United Way executive director, ship of Laurentian Valley to the Township ofNorth Aigona Highway 4]. Fraser Scantiebury. provide services to their munici- Wilberforce. Delft Group Arnprior Business Awards pality. in 2015, the Handi-Bus Krista Owen Celebrates 20 Years The Greater Arnprior Chamber provided2,087 trips for residents Krista Owen has been hired as in celebration of the 20th year of Commerce has delivered their in Laurentian Valley. The Handi- volunteer ?re?ghter with the in business. The Del? Group, awards at the 12thannual gala. Bus requests $25,000 from the Township ofNorth Aigona Wil- an eastern Ontario consulting Mayor David Reid awrrrded City ofPembroke. Their total berforce. practice, has added two new the Town ofAmprior award to operating budget is $278,700. Jim Kutschke products to their offerings. They Teresa Thom, manager of the Jim Kutschke, the Treasurcrl are now an authorized partner for Opportunity Shop. Tire McNab- Continued on Page 5 Deputy Clerk orthe County of Renfrew.is retiring. Kutschkc has worked at the County since Most businessesbuild a www.fwdthink.rret 1985. His ?nal day ofwork will websitefor their business. Phone:613-732-7774 be October 3 I, 2016. [email protected] < You shouldbuild a website Do you have people /rews? Send for your customers. I it /0: admin@orrl)rrsr'ness.com Marketingis about connecting to your customers and potential customers. That happens through a variety of ways, includingyour Report crime. . website. Ifyou want your website Anonymously. to help connect you to customers, talkto us. This is what we do with clients every singleday. GIIIMIEI ‘trI $'l'0PI’IEI"I$ forwardthinking MARKETING AGENCY 1-800-222-TIPS www.vaIleytips.ca Page 184 of 217 April I9, 20|6 Ottawa Valley Business Page 5 Business News Around The Valley Comim/edframPage 4 building on Fifth Avenue. The The fundraisers will be held on Street in Pembroke, inside the business was previously located Saturday, May 21, 2016 and current HGS building behind the Heavy Extrication Agreement in Corp and is in the marine.de- Saturday, October 8, 2016 from Renfrew County District School The Township of Bonnechere fence and custom manufacturing 9:00am to Noon. Board. The eatery is open from Valley is in agreement with the business. They recently \von a Dentist Retires 7:00am to 7:00pm, Monday to Bonneehere Valley Fire Depart- contract to refurbish buses from Dr. Paul A. Pettyk has retired Friday and 8:00am to 4:00pm on ment taking back over the heavy OC Transpo. after 47 years in dentistry. Petryk Saturday. Katsoulis also runs the extrication on Highway l32/ Workplace Investigation has sold his practice to Dr. .lalali food and beverage operation at Highway 4|, from Scotch Bush Training Workshop who assumed the business on the Pembroke GolfClub. Road to the township border of The County of Renfrew is host- April l5th. Dr. Petryk will be Arnprior's Largest Greater Madawaska To\vnship. ing Charles V. Ilofley from llicks working with Dr. Jalali for a Infrastructure Investment Carleton Place Funding Morley, to present a Workplace smooth transition. The Town ot‘Arnprior is kick- The Town of Carleton Place has investigation Training Workshop Deputy Warden Passes ing off its 2016-l7 Downtown earned 5367.000from the Canada on May I8, 20l(7. This one day The County of Renfrew will Revitalization plan. calling it 150 infrastructure Program to interactive workshop is on how have a Deputy Warden.appoint- the "largest single self-funded rehabilitate their town hall audi- to conduct effective workplace ed by the Warden. In a 62-78 infrastructure investment." The torium. investigations. The cost per vote, council voted to move plan includes the reconstruction Community Living Strike person to attend this workshop ahead with the position. of sanitary sewers. storm sewers, Community Living Workers for is $225 and includes a morn- Airport Elects Executive watermains. roads. curbs, side- Renfrew County South have ing snack. lunch and materials. Allan Wren will continue his po- walks, streetlights and the tra?ic voted 89 percent in favour of For further details or to register sition as Chair ofthe Pembroke signals at the intersection ofJohn striking in order to get a contract. contact Casey Fitzpatrick in the & Area Airport Commission. Street and Elgin Street. There The union and the employer will Human Resources Department. Joining him on the Executive are will be new trees, planters and be bargaining April 27th. Road Toll Fundraiser James Carmody (Vice Chair), street furniture. The 2016 phase Competition Composites The Town ofBaneroft is getting Andrew Plummer and Theresa begins May 2nd and will run to Locates To Arnprior involved with a fundraiser for Sabourin. November 30th. Competition Composites has the Bancrott Lions Club. The New Eatery Opens moved into an 18,000 square fundrai r is a “Road Toll Fund- Monica Katsoulis has opened foot facility in Arnprior, for- raiser” on Station Street in front The Kitchen Eatery and Cater- merly the Paci?c Safety Products ofthe Royal Canadian Legion. ing Company at 100 Crandall ng,Ti-‘ Bustness1. ...V IigeadershipConfen ofessi,onalDevelopmentOpportunity in Renfrew County ' Thursday, May 26th l t . I Measuring Value: How is your business doing? (Sarah Delicate) ce" I Professional Selling (Chris Dore) I Do-It»Yourself Public Relations Planning (Peter O’Malley) *I Marketing: Make it mobile (Marc Whitehead) EI Empathic Assertiveness: Responding to challenging behaviour (Arianne Rieheson) KEYNOTE ADDRESS: DR. DENIS CAUVIER How to Engage Your Team olle.g_e.coin/ $199 plus HST Our Second Annual Spri pembrokg e includes three workshops, Business Leadership A lunch, keynote speaker, breaks Conference. Sessions have and post-conference social limited seating. Book now. Page 185 of 217 ll l9,20l6 Ottawa ValleyBusiness Page6 MPP Weighs In On Bill I00 Easements are voluntary - it’sthat simple Pembroke where there is an voluntary agreement between a agreement through easement landowner and an eligible body between the property owner and or bodies. No property owner the sno\vmobilc club. The legal would be compelled to provide opinion that we have received is an easement unless they agreed that property owners should not to do so.” i believe this assur- be concerned about protecting ance would be helpful in provid- By: lohnYakabuski, MPP their rights ifthcy continue with ing comfort to property owners, [email protected] the current arrangement. There Having said that, I completely is no requirement for a property respect the rights of property Let me talk a little bit about owner to enter into an easement, owners. It‘someone makes a de- Bill 100, Supporting Ontario’s nor is any snowmobile club cision to not allow people cross Trails Act. 2016 which has cer- interested in having any such their property, that is within their tainly been the subject ofrecent arrangement either. Property rights as the property owner. discussion not only in my riding, owners and rccreationalists have However, I would hope that gotten along quite well under the anyone who has an existing trail App: CamCard but all across rural Ontario. old system and there is no reason on their property would not close Cost: Free When the Bill was introduced to believe that the system ean’t it based on any fear that Bill 100 Available: i0S. Google Play, in May 2015., I received next-to- continue regardless of what is cxtinguishcs their rights. Windows no feedback from those either for the legislation or opposed proposed in Bill l00. The Ontario Federation of Through our Tourism, Culture Snowmobile Clubs has also rec- CamCard is the easiest app to to it. That all changed a couple and Sport Critic MPP Steve ognized problcmswith the Leg- manage and exchange business of months ago. Opponents of Clark, we requested the govern- islation. Mike Clcwcr, Director cards, the perfect ?t for sales the Bill. primarily the Ontario ment not proceed with the Bill of Strategy & Business Develop- people. entrepreneurs, business Landowners Association (OLA), until all the concerns of con- ment with the OFSC wrote: "We developers or marketing experts, became more than a little vocal stituents had been addressed. If do, however, believe that Bill and anyone who wants to be one. in their opposition to the Bill this due diligence had been done 100 would be much more palat- Use CamCard to capture all your which resulted in me receiving from the beginning. this tire- able to our important landowner business cards. and all the con- calls from property owners wor- storm could have been avoided. partners should Section 12 be tact information can be quickly ried about ho\v this Bill might It is another case ofthe govern- amended to provide greater clar- and accurately read and saved to affect them. While the OLA may ment proceeding with legislation ity to the areas that are causing your smartphone. disagree \vith my interpretation without properly consulting all COl’1C€I‘l1. AS 8. “'6 Exchange electronic business (and they are free to do so), I am COHSCQLICIICC, affected stakeholders, would be very supportive of any cards securely when meet- offering my view based on legal MPP Clark has proposedon process for consultation that ing new people at meetings, opinions that our caucus has our behalfthat the Bill should be would accomplish this.” tradeshows, seminars and other received. amended to clarify all the impli- At the end oi‘the day, we are business social occasions. Go The big sticking point in this cations ofthe Bill. The legisla- all neighbours. It is only proper paperless now. Bill, according to the OLA them- tion must state clearly that any we respect each others rights Smartly manage all your busi- selves. is the section dealing with agreements by easements must and concerns. Snowmobiling is ness cards by adding notes, set- easements. The primary concern be voluntary. Minister Coteau a cherished winter activity and ting reminders. quickly search- in my riding is access to trails needs to incorporate the same an integral part ofour economy. ing, tagging and sharing cards. by snowmobilers over privately- language into the bill that he it would be a shame for it to be Be more productive. held land. Almost all, itnot all of used in a statement he released harmed because ofa poorly- All your business cards are these trails today, are open on the in an attempt to quell the fears drafted and misunderstood piece stored in the cloud and synchro- basis of an agreement between a of property owners. To quote the of legislation. nized across smartphones, tablets property owner and a local club. Minister: “An easement pursuant and the web app in real-time. l‘m not aware ofa single trail to Bill [00, if passed, would be a Always available. through Renfrc\v-Nipissing- Features + Scan and store your business cards, never miss a card + Read cards in 16 languages + Batch scan all your paper cards to cut the card clutter Fire Alarms Sprinkler Systems 4- Exchange c-cards with people nearby at meetings, tradeshows Suppression Systems or seminars Fire Extinguishers FIRE." _ SAFETY + Search contacts‘ company www.Iaymanfireandsafety.com news to start a good conversation Safety Equipment You can scan tip to 200 cards Phone: 6! 3-732-5320 in the free version. Visit www. [email protected] camcard.coin for more info. Page 186 of 217 April I9 20l6 Ottawa ValleyBusiness Page 7 Book Club: Getting Things Done The art of stress-free productivity an entire culture ofwebsites, and experience as a management A organizational tools, seminars, consultant and executive coach 1 EtttmttMusmmand offshoots. to some 0fAmerica’s most pres- Ontario Allen has rewritten the book tigious organizations, such as theartofstress-free from start to ?nish, tweaking New York Life, the World Bank, Universities productivity his classic text with important and the U.S. Navy. perspectives on the new work- I00,000 mmtheNz‘.\‘iit1lltll!riESDCSlSE|llItg3uihulplace, and adding material that Have a great read to share? Number of students who will make the book fresh and Send it to us at: graduate from Ontario DavidM relevant for years to come. This [email protected] universities each year. new edition ofGetting Things Done will be welcomed not only 298,564 by its hundreds ofthousands of Number of female appli- existing fans but also by a whole cants to Ontario Universi- new generation eager to adopt its ties in the fallof 20l4. provcn principles. From the Publisher A can 265,200 By: David Allen “The Bible ofbusiness and per- I didn’t failthe test. I just found Number of male applicants sonal productivity.“ - Lifeltaek l00 ways to do it wrong. to Ontario Universities in Since it was ?rst published “A completely revised and up- - Benjamin Franklin the fallof 20|4. almost ?fteen years ago, David dated edition of the blockbuster Allen's Getting Things Done bestseller from ‘the personal pro- 373,000 Don't be afraid to give up the has become one ofthe most ductivity guru.” - Fast Company to go for the Number of undergradu- in?uential business books of its About the Author good great. D. Rockefeller ate students who attended era, and the ultimate book on David Allen is widely recognized -John universities the personal organization. “GTD“ is as the world’s leading expert on Ontario in Give them quality.Thats the now shorthand for an entire way personal and organizational pro- 20 l3- l4 school year. best kind of advertising. ofapproaching professional and dttetivity. He has more than thir- - MiltonHershey $75,396 personal tasks, and has spawned ty years of pioneering research Average employment income of Ontario Success is the ability to go from failure to failure without graduates from Ontario losingyour enthusiasm. postsecondary institutions. to - SirWinston Churchill $840 Million Welcome an idea the Amount provided to stu- The value of lies in of it. dents in 20|3—l4 by univer- using - Thomas Edison sities through scholarships The Work Place. and bursaries. A person who never made a $26,000 mistake never tried anything The average debt among new. - Albert Einstein those Ontario university E graduates who graduated Nothing in?uences people with debt in 20l 5. Post your lob more than a recommendation 44% opportunity from a trusted friend. - Mark Zuckerberg Percent of university for $75 Cll’lCl students graduated Ifyou can't explainit simply. without debt in 20 l5. we'll get the you don't know it well enough. - Albert Einstein 2| word out. Number of universities in |0O% of customers are Ontario. We'll even help people. lO0% of employ- 6 you write the ees are people. lfyou don't Number of medical schools understand people, you don't in Ontario. ad for tree! understand business. - Simon Sinek Source: Council of Ontario employers@ov]obs.co The road to success is always Universities under construction. Phone: 6l 3-732-7774 - LilyTomlin Page 187 of 217 Apr I9 OI6 ll. ll"llt; MINPnos Quotations To Administrative Trainingat AlgonquinCollege Live By For Executive program compressed into 46 weeks Admin Pros lfyou’re thinking about at tizing, accepting responsibility many have changed the name to As soon as you sit down to a career change, you may want to and demonstrating initiative. Office Aclininistration~Executive cup of hot coffee, your boss consider a position in adininistra- The program is the preferred to reflect the broader role that will ask you to do something tion. Locally, Algonquin College choice of credentials for employ- oflice administrators play within which will last until the coffee offers a compressed 46 week ers who are looking to hire of?ce an office. is cold. program. managers, clerks, secretaries and Ollice Administration—Execu- - Author Unknown The Of?ec Administration — of?ec assistants. Graduates of tivc graduates are being prepared Executive program, is a two-ycar the program have exceptional to take on many roles that are Keep calm and let the admin- diploma compressed into 46 computer skills. and with hun- increasingly become more com- istrative assistant handle it. weeks, delivered over one year. dreds of hours of practicallearn- plex, such as managing data- - Anonymous The program is designed to pre- ing experiences within a coin- bases, preparing ?nancial spread pare students for the fast-paced putcr lab. they have the ability to sheets, and delivering presenta- It's funny how school admin- administrative ?eld. Empha- produce accurate, high-quality tions to client groups. istrators think they are in sis is placed on the practical written materials ranging from Graduates may ?nd employ- charge, but we all know the demands ofthcjob: organizing documents, minutes, ?nancial ment in administrative ?elds school secretary is the boss. activities.preparing professional statements, and promotional within the private and public - Someecards documents, interacting with the materials. sectors (corporations, small or workforce.meeting deadlines, While some organizations still medium size businesses, govern- I'm in charge of thinkingof working under pressure, priori- refer to the ?eld as secretarial, ment, institutions and associa- things before people know tions) such as ?nancial, legal, they need them. business or personnel adminis- -JoanHarris, Mad Men tration. With further experience, graduates may progress to posi- I'm a secretary, not a tions as administrative o?ieers, magician. senior executive assistants or - Jesselanes of?ce managers. Courses include: communica- Mmhmm, you've had this pain tions, personal ?nance, math for two months and you need skills production applications, to be seen today because it's administrative procedures, excruciating and you’re going computer applications, introduc- out of town? Right,come on tion to accounting, spreadsheet in. and presentation applications. - Your e Cards de?ning your digital presence. (Medical Secretary quotes) executive administration and work placements. A person who feels appreci- The Oflice Administration- ated willalwaysdo more than Executive program can also be what is expected. leveraged by those wanting to - Anonymous further enhance their education. For example. the core curricu- The worst mistake a boss When you need to promote your job him in the program can provide can make is not to say ‘well audience, advanced standing to students in- done’. opportunity to a larger consider terested in also obtaining a La\v - JohnAshcroft po 'ng on Eastern Ontario Jobs. Clerk or other designations. For more information on this Alwaysbe nice to secretaries. program with Algonquin College They are the real gatekeepers ExclusivelyE':a.sterinQrttariol in Pembroke, Contact Connie in the world. Poupore, Coordinator; — Anthony]. D'Angelo Phone: 613-735-4700, Ext. 2631 work@eastemonl:ariojobs.com [email protected] www.EastemOntario.lobs.com w\v\v.algonquincollcgecom Page 188 of 217 April I9, 20 I6 Ottawa ValleyBusiness Page 9 ‘”:t:t:~;rvvi Admin JobsProvide High Satisfaction Associations For 20 I3 survey says 84% in professional enjoy the job Administrative Professionals In 2013, Purolator released a - Scheduling meetings (32%) - Running errands (8%) survey that found job satisfac- While administrative profes- - Buying presents for family, Association of tion among Canadian administra- sionals’ workloads are increas- friends and loved ones (5%) Administrative Assistants tive professionals to be high at ing, most respondents seem to - Taking care ofchildren (3%) A Canada-wide association 84 per cent. enioy a good work-life balance. - Personal vacation planning that offers education. Profes- Of the human resources (I IR) 74.7 per cent of those surveyed (2%) sional development leader- people surveyed. 80 per cent do not feel they need to be read- - Taking care of pets (2%) ship, innovation, best practic- believe administrative profes- ily available to assist managers Additionally, survey findings es and discounts to members. sionals are taking on more outside ofworking hours. Forty revealed that 60 per cent of ad- Fees are approximately$ I56 responsibilities in their organiza- two per cent said they are never ministrative professionals have per year. Also categories for tions. Administrative profession- contacted outside of normal busi- never received any recognition retired members and stu- als agreed with 63 per cent have ness hours. on Administrative Professionals’ dents. seen an increase in their work- interestingly, almost a quarter Day. [email protected] load in the past three years. (23%) ofthe administrative pro- www.aaa.ca. These ?ndings are part of fessionals surveyed have been Source: Purolator Inc. two online surveys Purolator asked to assist with tasks that fall Association of Executive commissioned which polled outside normal administrative and Administrative administrative professionals and duties, including: Professionals HR professionals with hiring - Booking appointments (9%) The moment you join AEAP, authority separately, focusing you become a vital part of a on job satisfaction, workload, thrivingnetwork of profes- responsibilities, HR planning sionals dedicated to promot- and work-life balance. Let Your Business F ing the careers of those who, HR professionals surveyed by the very nature of their believe key reasons for the in- critical work, are associated creased responsibilities include: with the leaders ofthe busi- — Administrative professionals ness world. Offers monthly now work for more than one newsletter, education op- manager (37%) portunities, discounts, online - Administrative profession- forum and more. A U.S. or- als’ managers are busier, which ganization but with Canadian makes them busier (37%) pricing for less than $lOO. - Reduction in administrative [email protected] staffsizes (25%) www.theaeap.com. IIR and administrative profes- sionals polled agree the top three International Association most important skills for an of Administrative administrative professional are: tAii“i3ii‘5“5A1”Professionals (IAAP) - An ability to multi-task (63% We make it possible. IAAPwas founded in I942 as and 68%respectively) the national Secretaries Asso- - Organizational skills (68% and ciation. The organization says 58% respectively) Looking for a place to develop your husin they are the premier asso- - ciation that strives to ensure Computer skills (58% and 50% T; e :1 look at landiirlease and build opportumti s respectively) individualsworking in office at the Peinhroltc& Area Airport In [I] ‘ middle HR professionals surveyed and administrative professions said they could not complete of I’eta\\'a\vn and just off the is C nnda have the opportunity to con- the following tasks without an Higlnvay and Petawawa Boulevard. nect, learn, lead, and excel. administrative professional: Membership is $|4l (profes- Ser\ iced and non serviced land available. $5| - Organizing events (48%) sionals) and (students). - Managing courier shipments They offer certification. (43%) Inquire today at: resources, conferences and - Organizing ?les (39%) ww\v.flycyta.caI Phone: 61 87-5300 events. - Catering (34%) www.iaap-hq.org Page 189 of 217 April I9, 20l6 Ottawa ValleyBusiness Page I0 RegionalNews Briefs Province to Force psychiatrist or a psychologist, 0ntario’s Minimum owns all or part ofthe business, Developers To Provide the claims process to be eligible Wage Rises and he or she regularly performs Low income Housing for WSIB bene?ts will be expe- Starting October lst, the mini- the same work to a large degree The Province ot"Ontario is dited, without the need to prove mum wage in Ontario is rising to of some or all of the employees looking at legislation to force a causal link between PTSD and $11.40 per hour. The minimum who share in the tip pool, or developers to make a percentage a workplace event. The presump- wage for liquor servers will in- those in the same industry who ol‘their condo units affordable tion applies to policeofficers, crease to $9.90 and for students would normally receive tips. to individuals with low income. firefighters, paramedics, certain under age I8 (working less than Joe Vacearo.CEO oi‘the Ontario workers in correctional institu- 28 hours a week), the wage will llomebuildcrs Association told tions and secure youth justice rise to $10.70 per hour. People YOUR SINGLE Global News that providing facilities.dispatchers ofpolicc. working in their own homes for SOURCE FOR lower cost units does come at a tirelighter and ambulance ser- an employer will see an increase cost, and that other new home vices, and emergency response to $1255 per hour. LOCAL BUSINESS buyers will be expected to pay teams. Employers: No Use Ottawa Valley Business for that. Vaecaro finds that unfair Fees To Rise in Ontario More Keeping Tips to home buyers. While the $30 Drive Clean fee Starting June 10th.it will be ille- to stay informed of what's PTSD Assumed For has been eliminated in the recent gal for employers to keep a por- happening throughout the First Responders Ontario budget, that loss will tion oieinployces‘ tips and other region. Subscriptions are The Province oi‘Ontario passed be recouped by raising prices gratuities, except as permitted free and each issue delivers legislation that will create a in other areas. Fees for driver by the Employment Standards to your inbox on the first presumption that post-traumatic on vehicle licensing, camping Act, 2000 (ESA). These rules and third Tuesdays of the stress disorder (PTSD) diag- in provincial parks, ?shing and affect employers and employees month. We make it easy nosed in lll'Slresponders is hunting licenses, liquor license. covered by the ESA in work- to stay current in business. work-related. Under the Support- event permits and court applica- places where tips and gratuities ing Ontario's First Responders tions will increase. The increases are received, such as at bars, Act, the presumption allows for are projected to raise $2.] billion restaurants. hair and nail salons, Ottawa Valle faster access to WSIB bene?ts, for the government. Eliminating catering {inns and taxis. Employ- resources and timely trcatmcnt. the Drive Clean program cost ers will generally be prohibited ()nce nusméss a first responder is diag- the province $60 million in lost from sharing in a tip pool. The www.ovbusinesscom/subscribe nosed with PTSI) by either a rc\'cnucs. exception is if the employer III: World‘: Numb e Ac’rionCOACH -u...... c¢.u...... business coaching flfun You're invited to test drive possibly the most productive 90 minutes of your WEEK! ProfitCLUB Pembroke is 90 minutes of education. interactive idea building and constructive feedback that you can take back and apply in your business. Powerful, productive and profitable only for business owners! Here is what you can expect from Pembroke ProfitCLUB: / BiWeekly ~ 90 Minutes to keep you focused and on track. «. wurdnit See the potential / Thursdays lunch or Wed evening session options. profits with my head buried V We build Profit Habits that you can apply in your business. in the day to day” / Work with other like minded business owners that share what works Brian Kendrick-TRAVEI-ONLY for them‘ "Terry tussierknows his I You will be working a coach who will push you to be your best. SW“:C°’eV’5F’°"‘e_r / Practice the mindset of successful business owners. P°5e’d°" C’E°"'"9 5e’‘’’‘‘'’‘ / There is only one focus of this group - PROFIT! This is your invitation to experience how group business coaching can take you and yourbusiness to the next level. Join us for a complimentary session. Call or email today to reserve your seat at the next ProfitCLUB Pembroke session. Contact Coach Terry Lussier 613.725.7720 — [email protected] Page 190 of 217 April 19.2016 Ottawa Valley Business Page I I Tender Results Around The Region Town of Carleton Place. Catchbasin and Sewer Line - . Purchase ofa 2016 Kia Sor- Cleaning Program. Town of . rento LX from Turpin Kia in the Carleton Place. . TENDERS Reconstruction ofRoads amount ol‘$26,869.6O plus taxes. Aqua-Drain - $32,148.00 Clean Water Works - $33.550.00 Supply and Apply Crushed Community Boat R171’- Professional Services for XSite - $36,267.00 Gravel A&B Launch Rebuild Pakenham Library Expansionl NCM Hydro Vac - $41,550.00 Renovation. Town of Missis- Awarded to Aqua-Drain. FOR PROPOSAL sippi Mills. REQUEST VG Architects - $46,000 Design and Construction of RFP - Branding, Visual Cole and Associates — $56,000 a Public Works Garage and Identity and Website Chmiel Architects - $51,225 Winter Sand/Salt Storage Supply and Applicationof Development Services Peter Mans?eld Arch. - $60,405 Structure. Township of McNab Liquid Calcium Chloride IB1 Group Architects - $87.l00 Braeside. RFI’ - Robert Simpson Park Awarded to VG Architects. Argue Construction. - $859650 Hot Mix Paving ofMill Street Canteen Operation AWD Contractors - $965,000 and First Avenue PW-2016-03 Rehabilitation Michanie Const. - $1,095.=l88 RFI’ - Nick Smith Centrc ofYoung Road. Township of RGT Clouthicr - $ 1.2l7.000 Canteen Operation McNab/Braeside. Thomas Cavanagh - $1.598,500 Thomas Cavanagh - $255,777.00 McDonald Bros. - $1,690,000 Refrigeration Controller and RFP - Nick Smith Centre Pro BR Fulton - $273,502.50 Awarded to Argue. 13vaporativcCondenser Shop Operation Crains' Const. - $3l3.678.00 Replacement H&1'1Const.- $319,376.44 For fulllender results, and ten- RFP - Energy Management Walsh Contracting - $352,595.80 ders with I‘eSIl/ISpending, please Surface Treatment of Services R.W. Tomlinson - $388,000.00 visit ourwebsite at: Pucker Street Smith Const. A $455,064.50 W1rw. ov1nIsiI1css.cam R.G.T. Clouthicr - $477,200.00 RFP - Animal Control and PW-2016-04 Goshen Road Re- Ti?a" Food Concessions for 2016 By-law Enforcement Services 11abi1itation/Reconstruction. Summer Season Township of McNab/Braeside, REQUESTFOR B.R. Fulton - $l.167,641.7l Matters installation of Emergency QUOTATION B.F..Ii - l‘l§l‘294.57l.22 RESERVE COPIES NOW Standby Diesel Generators Crains Const. - $1,343,997.71 FOR YOUR WORKPLACE RFQ - Water Tower Roof Cavanagh - $l.369,404.33 Replacement Goldie Mohr - $1,376,114.00 Call: 613-732-7774 Smiths Const. - $l,483.l42.52 behea|thy@ovhealthca Tenders and resz//is are pasled R.G.T. Clouthier - $1,484.000.00 DVIHVIE{If} WWW.0VI7llSiIl€SS.C0lI1 Walsh Contract - $1,622,329.76 COPIES ARE FREE! Combermere Community Tomlinson ~ $2,141,820.65 Centre Renovations A Note About Tenders: Ottawa Valley Business contacts municipalities once a BEPARTOF 100 WOMEN week for any active tenders they WHO CONTRIBUTETO WOMEN’S Surface Trcatment have available. We also visit CAUSESIN THEAREA! Galbraith Road their websites to provide these tenders and we contact inu- Rehabilitation ot‘County nicipaliteis for results as soon Structure B120 as the tender expires.lfthere (Claybank Bridge) is a tender or result you do not see posted with us, please let us Rehabilitation of know. County Road 8 NOW RECRUITINGFOR For more irilormolionon OUR 2016100 WOMEN! Find Us On thiscampaign and other Rehabilitation of funds we suppori, visil: County Road 40 www.givingthotgrows.com facebook. Rehabilitation of Ottawa ValleyBusiness Donations are (‘O.\=l.\‘lU.\'I'l‘Y County Road 30 OV Health welcomedlowords TravelOur Backyard o lund or in general f>?i0nRefurbishing of foundaix~..—.i»..,i.t imm it\\ .1 | Uiwtrttl Ottawa ValleyJobs support. Kitchen Cabinets Forward Thinking Page 191 of 217 April I9 2016 Ottawa ValleyBusiness The Value of Returning Messages A small exp eriment yields big results .- T» There were some other ?nd- What other reason could there be ‘Mk ings as well in my experiment. for not returning [3 call or email Online Forms after at least three attempts? UPCOMING ISSUES Any time I had to email via a The problem is that it left a poor form on the website, there was perception in my mind of that 2016 no response. 1probably ?lled business or organization. Do May 3, Regular Issue ofOVB out 20 forms and never had one they treat all oftheir customer Mental HealthAt Work By: Layman response. Two admin people who inquiries this way? Every person Special: lennifer Deadline:April 27th [email protected]: answered my phone call (contact in the company contributes to #3) told me that no one every an- the perception (brand) ofthe May 17, 2016 I conducted a little experiment swers that form and one said no workplace, so my three experi- in the first tltrec months of this one even knows where it goes! ences with the workplaee could Regular Issue ofOVB Special: Disability Employment year. Every week, I emailed 25 So if you have a form on your only lead me to believe that this Deadline: May 11th busin ses throughout Eastern website (usually to avoid spam) is how they operate. Ontario. asking to speak to their you might want to rethink that. It's worthwhile to contact your June 7, 2016 human resources person. I gave Transparency 0\\’11 (or l1EI\'CSOITICOIIC C01T1p£11'1)’ Regular Issue ofOVB each business a week to respond Any workplace that made their do it for you) to see what kind of Special: Tourism before sending another request. key personnel public (owner, HR service you are getting in return. Deadline: June 1st lftherc was no response after person. general manager, etc.) If you email or phone message two emails, I called and left had excellent response rates; is getting attention quickly, then HEALTH MATTERS a message. The results were usually the same day or within you know you’re on the right dismal. 24 hours. I thought this was track and you can reinforce 2016 On average, 4 businesses excellent given that they are the the positive feedback. Ifyour Distribution oFWinter issue has occurred. out 0125 responded to the lirst most accessible people. but also email or phone call could have request by email; 5 responded the most diligent in responding. been returned sooner, or maybe Spring/SummerEdition to the second request by email Email Errors isn’t being returned at all, it’s a Publishes: May 6, 2016 and 2 responded to the voicemail There were a surprising num- chance to improve your service Deadline:April 15, 2016 phone message. I continued my ber of email address errors on level and sonteone‘s experience efforts to ?ve points ofeontact. I websites or given to me over the and perception ofyour company. Fall Edition averaged 0.34% response at that phone by reception. As a follow- You invest in marketing your Publishes: September‘), 2016 point. up, I never received any response business, so you don‘t want that Deadline: August 19. 2016 1couldn’t help but wonder if or new entail when I called to hard work to be lost for an issue the managers or owners of the mention the problem. Messages that can be easily resolved. I01 THINGS TO DO workplaces knew about tlte com- went unreturned. IN THE VALLEY munication breakdown that was Some of you may think that the Jenniferis the oirner a_/'Fnm'artI Think- mg A'[(lI‘/(L’IIIIg.«‘1gL’IlL‘_I«‘.Hzr calm/m happening. 11'they knew. \vhy low response rate was that the rip/JL'ur'.r ever)‘ IS.1'll€. June/July Issuc would they allow it to continue, HR person simply didn’t want l-‘uhlishes:May 26, 2016 and it‘they didn‘t. how upset to speak with me. and I would Deadline: May 24, 2016 would they be ifthey found out? \\ hole-heartedly agree with you. August/September Issue Sometimes in business, Publishes: July 28, 2016 Deadline: .Iuly25, 2016 you just have to go October/November Issue your own way. Publishes: September 29, 2016 Deadline: September 26. 2016 TRAVEL OUR BACKYARD MAGAZINE 2016 Issue Publishes: May 13, 2016 Deadline: April 15,2016 MEETINGS & EVENTS GUIDE 2016 Issue Publishes: September 1.2016 www.fwdthink.netIPhone: 613- ~7774 [email protected] Deadline:August 22, 2016 Page 192 of 217 (5) Ministry of Ministers des Municipal Affairs Aifalres munlclpales and Housing et du Logement . > _ Municipal Services Division Divisiondes services aux munlcipalliés 777 Bay Street-16th Floor 777, rue Bay. 16' stage Pr n a 0 Toronto ON M5G 2E5 Toronto ON M5G 2E5 Telephone: 416 585-6429 Téléphone: 416 585-6429 Fax: 416 5856445 Télécopleur: 416 585-6445 April22, 2016 MEMORANDUM TO: Municipal Chief Administrative Officers, Clerks and Service Managers SUBJECT: Proclamation of the Infrastructure for Jobs &Prosperity Act, 2015 I am writing to you on behalf of the Ministry of Economic Development, Employment and Infrastructure to advise you that the Infrastructure for Jobs and Prosperity Act, 2015 willbe proclaimed on May 1, 2016. The purpose of the Act is to establish mechanisms to encourage principled, evidence-based and strategic long-term infrastructure planning that supports job creation and training opportunities, economic growth, protection of the environment and design excellence. Upon proclamation, the Government and Broader Public Sector entities covered by the Act willbe required to consider statutory infrastructure planning principles when making infrastructure—related decisions. Attached as Appendix A are the principles that planning and investment decisions should take into account. These include: 1 A long-term view as well as demographic and economic trends 2 Applicable budgets and fiscal plans 3 Clearly identified priorities 4. Continuation of the provision of core public services 5. Promotion of economic competitiveness, productivity, job creation and training 6 Ensuring health and safety of infrastructure workers 7 Opportunities to foster innovation 8 Evidence-based and transparent decisions 9. Existing plans and strategies such as policy statements and transportation plans 10. Promotion of accessibility for persons with disabilities 11. Designs that minimize environmental impact and are resilient to climate change 12. Use of acceptable recycled aggregates ' 13. Promotion of community benefits As a matter of best practice, many entities are likely already considering these principles. Proclamation of the Act willformalize these requirements, making their application more consistent across entities in a manner appropriate to each entity's context. Page 193 of 217 The legislation does not immediately introduce any new formal reporting requirements. However, each entity is responsible to meet the legislated requirements and should be prepared to demonstrate compliance, ifrequired. Note: this memo should not be relied upon as a substitute for specialized legal or professional advice in connection with activities and decisions pertaining to infrastructure planning and investment. Independent legal or professional advice should be obtained when determining the interpretation and application of the Infrastructure for Jobs and Prosperity Act, 2015. Responsibility for decisions remains with the recipients of this letter. Ifyou have any questions or require further information, please contact your Municipal Services Office at 613-545-2100 ‘or toll-free at 1-800-267-9438. Your continued support is greatly appreciated. Sincerely, 4’//f/k-l2Xl;~uLlvlg~_<3' Elizabeth Harding Assistant Deputy Minister Municipal Services Division Attachment Page 194 of 217 Appendix A Infrastructure Planning Principles as provided for in the Infrastructure for Jobs and Prosperity Act 2015 Principles The Government, and every broader public sector entity, shall consider the following principles when makingdecisions respecting infrastructure: 1. Infrastructure planning and investment should take a long-term view, and decision-makers should take into account the needs of Ontarians by being ‘ mindful of, among other things, demographic and economic trends in Ontario. 2. Infrastructure planning and investment should take into account any applicable budgets or fiscal plans, such as fiscal plans released under the Fiscal Transparency and Accountability Act, 2004 and budgets adopted under Part VII of the MunicipalAct, 2001 or Part VIIof the City of Toronto Act, 2006. 3. Infrastructure priorities should be clearly identified in order to better inform investment decisions respecting infrastructure. 4. Infrastructure planning and investment should ensure the continued provision of core public services, such as health care and education. 5. infrastructure planning and investment should promote economic competitiveness, productivity, job creation and training opportunities. 6. infrastructure planning and investment should ensure that the health and safety of workers involved in the construction and maintenance of infrastructure assets is protected. 7. infrastructure planning and investment should foster innovation by creating opportunities to make use of innovative technologies, services and practices, particularly where doing so would utilize technology, techniques and practices developed in Ontario. 8. Infrastructure planning and investment should be evidence based and transparent, and, subject to any restrictions or prohibitions under an Act or otherwise by law on the collection, use or disclosure of information, i. investment decisions respecting infrastructure should be made on the basis of information that is either publiclyavailable or is made available to the public, and ii. information with implications for infrastructure planning should be Page 195 of 217 shared between the Government and broader public sector entities, and should factor into investment decisions respecting infrastructure. 9. Where provincial or municipal plans or strategies have been established in Ontario, under an Act or otherwise, but do not bind or apply to the Government or the broader public sector entity, as the case may be, the Government or broader public sector entity should nevertheless be mindfulof those plans and strategies and make investment decisions respecting infrastructure that support them, to the extent that they are relevant. Examples of plans and strategies to which this paragraph may apply include, i. policy statements issued under section 3 of the Planning Act, and provincial plans as defined by that Act, ii. municipal water sustainability plans submitted under the Water Opportunities Act, 2010. iii.the Lake Simcoe Protection Plan established under the Lake Simcoe Protection Act, 2008, and iv. transportation plans adopted under the Metro/inxAct, 2006. 10. infrastructure planning and investment should promote accessibility for persons with disabilities. 11. Infrastructure planning and investment should minimize the impact of infrastructure on the environment and respect and help maintain ecological and biological diversity, and infrastructure should be designed to be resilient to the effects of climate change. 12. Infrastructure planning and investment should endeavour to make use of acceptable recycled aggregates. 13. Infrastructure planning and investment should promote community benefits, being the supplementary social and economic benefits arising from an infrastructure project that are intended to improve the well-being of a community affected by the project, such as local job creation and training opportunities (including for apprentices, within the meaning of section 9), improvement of public space withinthe community, and any specific benefits identified by the community. 14. Any other principles that may be prescribed for the Government or the broader public sector entity, as the case may be. Page 196 of 217 Lindse Parkes /9 From: Dave Hartwick Sent: Monday, April 25, 2016 11:13 AM To: 150; 251; 35; 351; ANDREW1; andrewl23; brady; chad347,' Chris104; chris328; dave118; devin234;doug3; duane313,'dwayne1l1,' Graemel; ice;jacob130;jason208;jeff227; jeremy126;jim302,' karen202;l Importance: High Please be advised that BEI has scheduled a 72 hour closure of Campbell Drive north and south. During this closure no traffic will be able to access Highway 17 from Campbell drive north or south and Highway 17 traffic won’t be able to access Campbell Drive. Full closure of Campbell Drive will be May 09, 2016 at 6:00pm and will reopen May 12, 2016 at 6:00pm. Dome7/mzaubé Fire Chief Township of McNab Braeside Office 613 623 -5756 ext 233 Cell 613-316-2097 Fax 613-623-9138 Email firechief@mcnabbraesidecom Township of McNab/Braeside| 2508 Russett Drive, RR#2, Arnprior, ON K75 3G8 l www.mcnabbraeside.com One person can be a crucial ingredient on a team, but one person cannot make a team. "This E-mail may contain privileged and confidential information intended only for the individual or entity named in the message. lfthe reader of this message is not the intended recipient, or the agent responsible to deliver it to the intended recipient, you are hereby notified that any review, dissemination, distribution or copying of this communication is prohibited. If this communication was received in error, please notify us by reply E-mail and delete the original message." Page 197 of 217 Lindse Parkes From: AMO Communications Subject: AMO Watch File - April28, 2016 AMO Watch File not displaying correctly? View the online version | Send to a friend Add [email protected] to your safe list watchfile April 28, 2016 In This Issue - Growing concerns from municipalities on interest arbitration. ~ Ontario’s Culture Strategy consultation. - AMO presents Media Relations workshops. - Pre-AMO Conference Heads of Council: limited space left. — Added — Tuesday Learning Lunches to AMO Conference. - Join LAS at one of our no cost spring information sessions. - It's energy consumption reporting time! — Earn additional interest on short-term deposits with One Investment Program. - Municipal workshops on small hydropower opportunities. — Careers with Hamilton Conservation Authority, Niagara Region and OPS. AMO Matters AMO continues to advance the need to provide some criteria for arbitrators on ‘capacity to pay’ withthe Ministry of Labour’s review of the interest arbitration regime in Ontario. Click here for a quick video that illustrates our position. Provincial Matters Last fall, the Province consulted the public on the value of culture in their lives and communities. The Province is now inviting participation in the next stage of consultation by providing feedback on the key parts of the draft Culture Strategy. AMO/LAS Events AMO presents Media Relations Workshops in Thunder Bay, Sault Ste. Marie, Mississauga, London and Belleville staring in June. This training will better prepare you and your municipality for the media spotlight, on good days and bad. Find out more and register today. Join fellow Heads of Council at AMO‘s Heads of Council Training on Sunday, August 14 in Windsor. Get the information you need to be an effective Head of Council. Learn what skills you need to utilize, the tools you need to lead, manage and collaborate and more. Don't miss out, and reserve your space today! AMO Conference programming keeps growing! These industry sponsored lunch sessions focus on topics relevant to all municipalities in Ontario. Join peers on Tuesday, August 16, 2016 for an hour long event that is sure to spark conversation. Learn more about the lunches and the Conference program today! Please note space is limited in these lunch sessions. Page 198 of 217 LAS is hosting no cost Town Hall information sessions across the province this spring. Join us and discover how LAS helps municipalities Save Money, Make Money &Build Capacity. LAS Ontario Regulation 397/11 reports on 2014 annual consumption are due July 1. This is a great time to review your 5-year CDM plan. Keep it up to date with LAS‘Energy Planning Tool (EPT). This low»cost program can be used to track your monthly energy bills, and all your conservation projects, programs, and processes. Watch for a new financial analysis tool to be added this spring. From May 1st until July 31, 2016, the One Investment Program willoffer an interest rate of 1.10% on all new HISA deposits, including new investor deposits. Don't miss your opportunity to earn 0.15% more (annualized) than a bank account returning Prime less 1.75%. Municipal Wire* Ontario has more than 2000 small dams in communities across the province. Learn how municipalities and community groups can partner to upgrade these structures or build new ones to produce clean energy from waterpower. Workshops are scheduled for Minden, (May 18th), Peterborough, (May 24th) and Carleton Place, (June 1st). For more information, please contact Stephanie Landers. Careers Hamilton Conservation Authority - Design Pro'ects Coordinator. Interested applicants should email resume and covering letter, by 4pm Friday May 13, 2016 to '[email protected] (please quote “Design Projects Coordinator” in subject line and send in MS Word or PDF format). Data and Policy Proqram Manaqer ~ Niaqara Reqion. The position is responsible for researching and providing policy support, advice and training on emerging legislation, conducting research, program and policy development and data management activities. Please submit your online application on the Careers page for Job Opening 16498 by May 15, 2016. Section Head — Ontario Public Service. Location: Ministryof Transportation, Toronto. Job Term: 3 Permanent. Please apply online, only, by Monday, May 9,2016, by entering Job ID 91739 in the Job ID search field and following the instructions to submit your application. Manager Financing and Infrastructure - Ontario Public Sen/ice. Location: Ministry of MunicipalAffairs and Housing, Toronto. Please apply online, only, by Monday, May 9, 2016. Please follow the instructions to submit your application. About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter! AMO Contacts AMO Watch File Team, Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario Media lnguiries, Tel: 416.729.5425 Municipal Wire Career/Employment and Council Resolution Distributions ‘Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness olthird-party submissions. Distributionof these items does not imply an endorsement of the views, information or services mentioned. Page 199 of 217 . emmonmem. Association of Municipalities of Ontario :::f:;%?;::e{h[i:e 200 University Ave. Suite 801.TorontoON Canada M5H 3C6 5% ' To unsubscribe, please click here Povvered By '.'-,I fO r H1 i,,,_,,,T,_?,,___ _,__ ___,,‘___ '1 Page 200 of 217 ox-2 ] ox.2w ' O [C7 O m A l SOFTTECH JACKET May «it; gar 3:0 ; Saddle stitched, paneled softshell with gun-metal zippers, bonded with polyester microfleece for added warmth and incredible con1fort'.Water-resistanttreated outer shell provides wet weather protection @ InternalFull-Length '\ Waterprnoll Breathable . ourershell CLIMATERANGE — 0°C10015°C Zinnered Accessory J2"F‘I059"F ‘ Puckel DX-2W:CharcoalTwill M's&W’s:Black M's8.W's:CharcoalTwill PERFORMANCE FEATURES TECHNICALSPECIFICAUONS I STORMTECH H2X®Waterproof/ (Black) 4—way Stretch Woven Fabric Bonded with Breathable Outer Shell Microfleece, 97% Polyester, 3% Spandex 8.85 02 I Bonded Polyester Fleece Lining (USA)/300g (CDN) I Metal Centre Front Zipper (Charcoa|Twi|l) 100% Polyester MelengeTwi|l Bonded I Zippered Chest Pocket with Micro?eece, 10.62 02 (USA)/360g (CDN) I Zippered Side Pockets I Internal Fu|l—Length Stormflap SW“-‘S I Snap Cuff Closure with Slit (Mews) S‘3XL .Locker Loop (M's Black) S—5XL (Womene) XS-2XL PRICE $l6[].O0lMsm=l STORIVITECHSPRING/SUMMER2016 267 Page 201 of 217 LWl““"“""inr CITY OF WELLAND Legislative Services Office of the City Clerk 60 East Main Street, Welland, ON L3B 3X4 Phone: 905-735~17OOext. 2159 Fax: 905-732-1919 Email: c|erk@wel|and.ca www.we|land.ca April21, 2016 File No. 16-70 Region of Niagara 2201 St. David's Road PO. Box 1042 Thorold, ON L2V4T7 Attention: Ralph Walton, Regional Clerk Dear Mr.Walton: RE: April 19, 2016 — WELLANDCITY COUNCIL At its meeting of April 19, 2016, Welland City Council passed the following motion: “THAT THE COUNCIL OF THE CITY OF WELLAND supports the development of Provincial Legislation requiring the registration, licensing and setting Provincial Standards, for Private Supportive Living Accommodations, where the operator provides accommodations and where the operator provides or arranges for services that relate to the health, safety and security of the residents; and further THAT Welland City Council requests the support of the Region and our local MP and MPP and that a copy of this recommendation be forwarded to all Ontario Municipalities and their local MPP’s, AMO and FCM for support.” Yours truly, cis?éupmw Tara Stephens Acting City Clerk TS:cp cc: - Vance Badawey, MP, - Cindy Forster, M.P.P — Ontario Municipalities - Association of Municipalities of Ontario - Federation of Canadian Municipalities Page 202 of 217 TOWNSHIP OF GILLIES RR#1, 1092 Hwy. 595, Kakabeka Falls, Ontario POT1W0 Tel: (807) 475-3185 . Fax: (807) 473-0767 . E-Mail:gi|lies@tba?el.net . www.gi|liestownshig.com April 11,2016 Honourable Marc Gameau Ministerof Transport House of Commons OTTAWA ON K1AOA6 Mr. Minister: Re: Enforcement of "No Wake" Zones Please be advised that the Council of The Township of Gillies, on April 11th 2016, adopted a resolution supporting the resolution by The Township of Georgian Bay requesting the implementation of legislation that would provide authorities with the abilityto enforce a “No Wake" restriction in Ontario's navigable waters. RESOLUTION NO. 2016/083 Moved by Councillor Groenheide; Seconded by Councillor O'Gorman BE IT RESOLVED THAT Council supports the resolution as passed by The Township of Georgian Bay on March 14"‘2016 which requests the Implementation of legislation that would provide authorities with the ability to enforce a "No Wake” restriction in Ontario's navigable waters. AND THAT copies of this Resolution be sent as directed CARRIED ifyou require further information, please do not hesitate to contact the undersigned at 807-475-3185 or giliies@tbayte|.net. Sincerely, hara Lavaliée Clerk cc: - Tony Clement, M.P. Parry Sound - Muskoka 44A KingWilliam Street (Main Office) Huntsville, Ontario P1 H 1G3 - All municipalities in Ontario 3:1>.»..;. Page 203 of 217 CORPORATION OF THE TOWNSHIP OF GEORGIAN BAY MOTION C-83-2016 Adopted by Council on Monday, March 14, 2016 WHEREASthe Office of Boating Safety, which administers the Vessel Operation Restriction Regulations (VORRS) pursuant to the Canada Shipping Act, 2001, has advised that the issue of “No Wake” is currently addressed by limiting the speed or power of a vessel; AND WHEREASthe Office of Boating Safety has advised that “No Wake” is not a restriction found in the Canada Shipping Act, 2001, or its regulations, and therefore is not an enforceable restriction; ANDWHEREAS a boat's wake can do a great deal of damage, including - the erosion of shorelines - o the swamping of nests of loans and other waterfowls - the damaging of docks and vessels moored at docks and at marina gas pumps the danger to swimmers the interference with safe navigation the disruption of wetland habitat the upsetting of canoes and small boats, especially in narrow channels BE IT RESOLVED that the Township of Georgian Bay requests the Honourable Marc Garneau, Minister of Transport, to address this dangerous and harmful situation, by implementing legislation that would provide authorities with the ability to enforce a “No Wake” restriction in Ontarios navigable waters; AND THAT a copy of this resolution be forwarded to all municipalities in Ontario with a request for endorsement; AND THAT a copy of this resolution be forwarded to the Honourable Tony Clement, M.P., Parry Sound — Muskoka. 99 Lone Pine Road, Port Severn, Ontario LOK 1S0 1-800-567-0187 www. gbtownshig. ca Page 2 of 2 coco Page 204 of 217 TOWNSHIP OF SOUTH STORMONT ,,,, RESOLUTION “N ._ ( ’ ' MOVED 7sSr‘M\»3»~-- RESOLUTION NO lH/(20%; SECONDED BY DATE April 27, 2016 That Council of th Township of South Stormont supports the Township of North Stormont d encourages t1e Ontario Energy Board to make natural gas services ava' able to all of Eastern Ontario. CARRIED DEFEATED D DEFERRED Chairperson Recorded Vote: Councillor Primeau __ Councillor Smith __ Councillor Waldroff ___ Deputy Mayor Hart __ Mayor Bancroft ___ Page 205 of 217 CORPORATION OF THE TOWNSHIP OF McNAB/BRAESIDE By-Law No. 2016-26 Being a By-law to Establish Fees and Charges for services or use of municipal property. ______ WHEREAS Section 391(1) of the Municipal Act, 2001 provides that a municipality may impose fees or charges on any person, municipality, local board and the crown. (1) for services or activities provided or done by or on behalf of it; (2) for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and (3) for the use of its property including property under its control. NOW THEREFORE the Council of the Corporation of the Township of McNab/Braeside enacts as follows: 1. The fees and charges set out on the attached Schedules are hereby imposed as follows: Schedule “A” – Administration Schedule “G”- Recreation Schedule “B” – Building Schedule “H” - Museum Schedule “C” – Septic Schedule “I” - Animal Control Schedule “D” – Development Charges Schedule “J” – Fire Department Schedule “E” - Planning Schedule “K” - Roads Department Schedule “F”- Waste Management Schedule “L” – Market Fees 2. All fees and charges set out in this by-law shall be payable prior to the provision of the service unless an agreement in writing is made to the contrary and approved by the CAO/Clerk and/or Council. 3. In the event any fee or charge imposed herein remains unpaid after provision of the service or is otherwise in arrears, such fees or charges may be added to the Tax Roll for any real property in the municipality, the owner of which is responsible for paying the fee or charge and shall be collected in like manner as municipal taxes. 4. Council does hereby delegate to the CAO/Clerk, the authority to administer such fees and charges and approve such forms and procedures as may be required for the efficient administration of the fees and charges. 5. The fees set out in this By-Law shall be increased at the rate of inflation, based upon the Consumer Price Index for Ontario, when Council deems it appropriate. BE IT FURTHER ENACTED, that all By-Laws or parts thereof, and all or any resolutions of Council contrary thereto, or inconsistent herewith, be and the same are hereby repealed READ a first time this 3rd, day of May, 2016. READ a second time this 3rd, day of May, 2016. READ a third and final time and passed this 3rd, day of May, 2016. ______MAYOR CAO/CLERK Page 206 of 217 By-Law No. 2016-26 Page 2 of 13 By-Law No. 2016-26 Schedule “A”- Administration General Information: Photocopying $0.25/page 8 ½ x11 $0.30/page 8 ½ x14 $0.50/page 11 x 17 Fee Requests for General & Personal Information under MFIPPA: Application Fee $5.00 to be paid when you submit your request Search Time $7.50 per ¼ hour required to search and retrieve records Record Preparation $7.50 per ¼ hour required to prepare records for release Photocopying $0.20/page 8 ½ x11 $0.30/page 8 ½ x14 $0.50/page 11 x 17 Facsimile Transmit $5.00 Receive $2.00 Administrative Fee under the Line Fences Act, 2006 (s17) $ 200.00 Archive Record Retrieval/Research $10.00 per ¼ hour N.S.F. charge $25.00 per cheques Late payment fees on all overdue accounts (excluding taxes) 1.25% per month after 90 days Commissioner of Oaths $ 5.00 (residents) (by appointment) $30.00 (non-residents) Marriage License $125.00 Civic Marriage/Union Service in Council Chambers Normal working hours: 10:00 a.m. - 3:00 p.m. $300.00 Civic Marriage/Union Service at other times and locations Payable to marriage officiant $350.00 Refreshment Vehicle License $175.00 Mobile Canteen Licence $75.00 Commercial or Unique Entertainment Event Permit $750.00 Tax Certificates $30.00 (per roll number) Zoning Compliance Report $50.00 (per roll number) Subdivision Compliance Report $60.00 Fire Compliance Report $50.00 (per roll number) Lottery Licence, Break Open Tickets, Bingos, Raffles, etc. 3.% of total prize value. Replacement Gate Key (Canaan Road) $15.00 Township Pin $ 2.50 Township Flag $48.00 Township Map (cost recovery) County of Renfrew Map (cost recovery) Promotional items, hats, T-shirts, etc. (cost recovery) Copy of Zoning By-Law (cost recovery) Copy of Official Plan (cost recovery) Page 207 of 217 By-Law No. 2016-26 Page 3 of 13 By-Law No. 2016-26 Schedule “B” - Building Building Building Bond Actual Costs plus $5,000.00 refundable deposit Minimum Permit Fee $100.00 Residential Building Permit G.F.A. x .70 Comm/Industrial/Institutional Building Permit G.F.A. x 1.10 Building Accessory to a Residential Unit $150.00 Over 375 sq. ft. G.F.A. x .40 Demolition Permit $50.00 Plumbing Permit $20.00 per fixture Min. for new construction. $200.00 Min. for additions/repairs $100.00 Alterations/Renovations Permit. $150.00 Including an outdoor wood burning furnace Conditional Permit. $100.00 HVAC Permit $100.00 Change of Use Permit. $300.00 Revision or Renewal of permit $100.00 Porch/Carport $100.00 Pool Permit $100.00 McNab/Braeside Municipal Buildings No Fee Other Buildings, farm buildings, storage buildings, greenhouses, fabric covered buildings .30/sq. ft. Permit to Install an Interior Wood Burning Application/Chimney No Fee (Inspection and Certification arranged by Property owner and submitted to CBO) Page 208 of 217 By-Law No. 2016-26 Page 4 of 13 By-Law No. 2016-26 Schedule “C” Septic Septic Application Fees Class 2 system (grey-water) $300.00 Class 3 system (cesspool) $300.00 Class 4 system (leaching bed, filter bed) $450.00 Class 5 system (holding tank) *** $450.00 An engineered designed system $450.00 Replacement of tank and/or up to 100 ft of weepers $150.00 Outdoor Washrooms (Class 1) $200.00 For approval of condominium - for each site that is proposed or installed up to 10,000 L $450.00 (*** Class 5 system - a signed agreement with licensed pumper will be required.) Comments requested from Sewage System Inspector For consents - for each lot to be severed $100.00 Minor Variance $100.00 Plan of Subdivision review $100.00 Minimum Distance Separation Calculations $25.00 per application Request for Septic records $50.00 for each record Page 209 of 217 By-Law No. 2016-26 Page 5 of 13 By-Law No. 2016-26 Schedule “D” Lot Development Charges Lot Development Fees Single Detached Dwelling $3,763.00 Single Attached Dwelling/unit $3,441.00 Apartment/unit $2,867.00 Mobile Home/unit $2,724.00 Commercial See By-Law #2014-47 Jedd Creek & Campbell Drain Storm water Service Area See By-Law #2014-47 Dochart Creek Service Area See By-Law #2015-45 Page 210 of 217 By-Law No. 2016-26 Page 6 of 13 By-Law No. 2016-26 Schedule “E” Planning Planning Consent Application (per severance) $750.00 Minor Variance Application $600.00 Exemption (Con 12, West Pt. Lot 5 - Pine Grove Mobile Park) exempt from Minor Variance Application fees if setbacks are met. Zoning By-law Amendment $1,600.00 Official Plan Amendment $2,000.00 Amended Planning Applications $250.00 (Consent, Minor Variance, Zoning Amendment, Official Plan) Duplicate Planning Proposals $200.00 OMB proceedings Actual cost with $1,000.00 deposit Other planning matters Actual cost with $1000.00deposit Subdivision Proposal Actual cost with $10,000.00 deposit Business Proposals Actual cost with $1,000.00 deposit Plan of Subdivision Application County of Renfrew - Planning Site Plan Agreement Actual cost with $1,500.00 deposit plus a $750.00 Administrative Fee Page 211 of 217 By-Law No. 2016-26 Page 7 of 13 By-Law No. 2016-26 Schedule “F” - Waste Management Tipping Fees at the Landfill Site - 573 Calabogie Rd. Garbage Bag $2.00 Mixed Waste (Household and Construction/Demolition Material Flat Rate ( 200 kg & under) $ 15.00 Per Tonne $ 90.00 per metric tonne* Hydrocarbon Contaminated Soils (Pre-approved) $ 90.00 per metric tonne* Stumps and Contaminated Wood $ 90.00 per metric tonne* All refrigerated appliances no charge Sorted, flattened and recycled corrugated cardboard no charge Scrap metal including white goods no charge All recycling items listed in the recycling contract no charge Clean wood, free of paint or stain no charge Garden waste and leaves (free of household garbage) no charge E-waste - Computers, Monitors and other Electronics no charge (Do not accept parts or incomplete or broken screens) Uncontaminated waste oil(up to 25 litres) $3.50 (25 - 50 litres) $7.00 Tires - Cars, small truck, front tractor with rim removed no charge Cars, small truck, front tractor with rim $5.00 Truck - with rim removed no charge Truck - with rim $5.00 Tractor Rear - with rim removed no charge Tractor Rear -with rim $5.00 Blue Boxes - available at the Municipal Office at cost $7.00 Tipping Fee at the curbside, the maximum limit is two bags per week each additional bag must be tagged with yellow tag for pickup. Yellow Tag $2.00 *If the scales at the landfill site are not operational due to a power outage or maintenance, the following tipping fees shall apply: Car, single axle trailer, towed by car, half ton truck or van $15.00 Half ton and single axle trailer $30.00 Tandem axle trailers, farm wagons $65.00 Single axle truck $150.00 Single axle packer truck, tandem truck $300.00 Tandem packer truck $400.00 Tractor trailers $700.00 Un-compacted waste, roll off bins and tri-axle truck $15.00/ cu. yd. Stumps $15.00/ cu. yd. Page 212 of 217 By-Law No. 2016-26 Page 8 of 13 By-Law No. 2016-26 Schedule “G” - Recreation Boat Launch Parking $50.00 annual pass (residents) Available May 1 $5.00 second vehicle pass (residents) (Only available for purchase at the Township Office) $75.00 annual pass (non-residents) $10.00/vehicle using launch Ball Diamond Rental $28.00 per game / per diamond Tournaments Lighted Diamond $140.00/day Unlit Diamond $85.00/day 3 diamonds $280.00/day Weekend (Fri-Sun) $675.00 (all diamonds) Leagues $28.00/game x number of games /season Braeside RA Centre Hall rental / hr without S.O.P. $25.00/hr $75.00 maximum Hall rental / hr with S.O.P. $125.00 Fund-raising event $125.00 Security and Clean up Deposit $50.00 without S.O.P. (refundable if applicable) $100.00 with S.O.P. Hall Rental for Recreational Programs 1-3 hour facility rental $2.00 /registrant $30.00 maximum All day facility rental/session $5.00 /registrant $75.00 maximum Outdoor Rink Rental $28.00/hour -Group Ice Skating Archery Program $ 40.00/registrant for 10 weeks Jr. Golf Program $ 85.00/participant per session Hockey Development $ 25.00/registrant for 6 weeks Dochart Park Field Rental $ 28.00/hr Page 213 of 217 By-Law No. 2016-26 Page 9 of 13 By-Law No. 2016-26 Schedule “H” - Museum Waba Cottage Museum Museum Entry: Adults $2.00 Family $5.00 Children 12 years and under - no charge Special Functions: Wedding Ceremony and Photos $ 250.00 Security and Clean up Deposit $ 100.00 (refundable if applicable) Bus Tours $2.00 per/person -Museum Admission Church Groups, Family Reunions No charge, donations appreciated Waba Cottage T-Shirt $18.00 adult $15.00 youth Laird of McNab Post Card $0.75 McNab - The Township (Book) $30.00 The Last Laird of McNab (Book) $10.00 Page 214 of 217 By-Law No. 2016-26 Page 10 of 13 By-Law No. 2016-26 Schedule “I” - Animal Control Before March 31st Dog Tags $12.00 (One Dog) $12.00 (2nd Dog) $30.00 (3rd Dog) Kennel Licence $150.00 After March 31st Dog Tags $24.00 (One Dog) $24.00 (2nd Dog) $60.00 (3rd Dog) Kennel Licence $250.00 Replacement Tag $2.00 Nuisance Animal Cage Rental $25.00 Refundable Deposit Page 215 of 217 By-Law No. 2016-26 Page 11 of 13 By-Law No. 2016-26 Schedule “J” - Fire Department Inspection of Refreshment Vehicle $50.00 Inspection of Private Home Daycare $35.00 Inspection of Licensed Day Care $80.00 Inspection of Rooming/Boarding House $80.00 Inspection of Multiple Residential Building $120.00 Inspection of Commercial/Industrial Building (up to 4 visits) $200.00 Inspection of Commercial/Industrial Buildings (5 or more) $100.00 Seniors Homes $200.00 Group Homes/Not for Profit $N/C CO Alarms $25.00 False Alarm/Owner does not attend** $410.00 False Alarm (System on test)*** $1,000.00 White Lake Fire Hall Hall Rental per hour. $25.00/hr $50.00 max Security and Clean up Deposit $100.00 (refundable if applicable) Cost of Fire Suppression Services 1. The cost of Fire Department services charged shall be in accordance with Ministry of Transportation rates as set out in the Ministry of Transportation Memorandum to Fire Chiefs and available through the Claims Office of the Ministry of Transportation. a) The agreed rates are: $450.00 first hour or thereof per vehicle (includes manpower) $205.00 each additional half hour or part thereof per vehicle 2. Additional equipment and /or services required by the Fire Department to extinguish the fire shall be charged at actual invoiced cost plus 15% (fifteen per cent) administration fee. Staff Charge out rates Fire manpower charge out rate( per person $30.00/hour or part thereof assigned) FIRE Contravention of open air burning MTO rates($410/per truck per hour includes firefighters ) Burn Permit (valid 2 days) $5.00 Burn Permit (valid for a calendar month) $25.00 Burn Permit (valid for fire season Apr.1 –OCT.1 ) $100.00 Incinerator Permit – valid for the calendar year $50.00 Camp Fire – Valid for the Calendar year N/C Fire watch required due to owner no-show $50.00 per hour, or part there of notification MNR Crown Protection Area (CPA) As per agreement ** “False Alarm” means a Security Alarm Occurrence where there is no evidence that a fire is present in a building, structure or premises and includes, but is not limited to: i) the activation of an alarm during its testing without prior authorization; ii) an alarm activated by mechanical failure, malfunction or faulty equipment; iii) an alarm activated by atmospheric conditions, vibrations or power failure; iv) an alarm activated by user error; v) an alarm activated with malicious intent; *** “System on Test” means an alarm system that is being tested, or having work done on the alarm system by a technician. Page 216 of 217 By-Law No. 2016-26 Page 12 of 13 By-Law No. 2016-26 Schedule “K” - Roads Department Civic Address Sign $64.50 post and installation included Entrance Permit $75.00 plus recovery cost of installation Tile Drain/Road Crossing Permit $150.00 Sale of Used Culverts invoiced on a cost recovery basis Requested works invoiced on a cost recovery basis Installation of a private sign invoiced on a cost recovery basis Cost Recovery Rates: Tandem axle truck: $54.00/hr Backhoe: $27.50/hr Motor Grader: $47.00/hr Plus: Labour and Materials cost recovery basis Page 217 of 217 By-Law No. 2016-26 Page 13 of 13 By-Law No. 2016-26 Schedule “L” – McNab/Braeside Market Vendor Permit Fees Full-time Seasonal Space Single Stall 10’ X 10’ $130/Season Full-time Seasonal Space Double Stall 20’ X 10’ $260/Season 4 Week Block* $40.00 Weekly Space 10’ x 10’ $20.00/week (a four week minimum to a maximum of $140.00/stall per season applies to weekly space) *If the vendor pays for a 4 week block and then commits for the rest of the season, the price for the space will be at a discounted price of $7.00 per day per stall.