Port Authority of Allegheny County Light Rail Transit Underground Transmission System Upgrade in Downtown Subway Specification PAT-6804
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REQUIRED GOALS FOR THIS CONTRACT ARE:
DISADVANTAGED BUSINESS ENTERPRISES: 20 PERCENT OF THE TOTAL CONTRACT PRICE FOR INSTRUCTION TO MEET THESE GOALS CONTACT Ms. Cameil Williams (412)566-5257
1 Section 1 – Introduction
1.1 General
1.1.1 The objective of this Contract is to provide new components in the Port Authority Light Rail Transit (LRT) Radio System that shall serve the operational and business needs of Port Authority, as defined in the Contract Documents. The new components to be provided, referred to herein as the Underground Transmission Subsystem (UTS), are generally described as radiating coaxial cable, station coverage antennas and a bidirectional amplifier subsystem to be installed in the underground portion of the LRT System Central Business District (CBD). Changes to the existing LRT Radio System required to interface the UTS are also required in the Work of this Project.
1.1.2 The Radiating Coaxial Cable to be installed shall replace and upgrade existing radiating coax that is a critical component of the existing LRT Radio System in the CBD. After completion of the Project, Port Authority will retain the existing radiating coax in place for retirement or other use. The station coverage antennas shall replace existing antennas and shall upgrade and improve the coverage in the station public areas. The bidirectional amplifier subsystem shall be new components of the LRT Radio System that will upgrade coverage, repeat Public Safety channels throughout the underground CBD, and provide a standby operating mode for the LRT Radio System in the CBD.
1.1.3 The Contract Scope of Work requires the Contractor to perform system design and installation planning, and to provide, assemble, install, test and commission the new LRT Radio System components as specified in the
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Contract Documents. The Work shall include but not be limited to the following: a. Project management and administration. b. System design. c. Installation planning. d. Site Inspections. e. Schedules. f. Submittals. g. Procurement, shipping and storage. h. Installation. i. Integration with Existing LRT Radio System. j. Testing. k. Commissioning. l. Removal of replaced and designated equipment. m. Documentation.
1.1.4 In general, the term provide as used herein implies that the Contractor shall design, procure, assemble, install, integrate, test and commission the referenced item as applicable.
1.2 Contract Bids
1.2.1 To be eligible for award, Bidders must participate in a mandatory Pre-Bid Site Survey arranged by the Systems Engineer. Representative Project work locations will be visited to allow Bidders to witness site conditions prior to bidding this Contract. All bidders shall contact the Port Authority’s Systems Engineer at 412-566-5109 between 0700-1500, weekdays, within one week after the Pre-Bid Conference, stating the Bidder’s intention to attend and the number of representatives that will attend. Each bidder will be allowed a maximum of three participants. After the one-week period after the Pre-Bid Conference the Systems Engineer will notify the Bidders the date and time of the Pre-Bid Site Visit. Based upon the number of potential bidders requesting participation in the Pre-Bid Site Survey, timing for the survey will be determined. The Pre-Bid Site Visit may be held after revenue hours, i.e. between 01:30 and 04:30 hours.
1.2.2 Bidders shall submit bids to Port Authority consistent with and in response to the Contract Documents.
1.2.3 To be eligible for award, the successful Bidder shall meet the following requirements: Bidder shall have been in the business of providing contract inspections, maintenance, equipment start-up and shut-down services,
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adjustments, retro fits, and repair services on equipment covered by these specifications for a minimum of five (5) years. The services to include; contract maintenance, systems inspections, new systems installation services, adjustments to existing systems, retro fits or approved modifications of existing systems and systems repair.
1.2.4 Contractor shall employ a minimum of three (3) trained service/installation technicians, each having a minimum of five (5) years experience in the services for equipment specified herein. Contractor shall submit resumes of any individual that may be assigned to work on Port Authority property. Resumes shall be submitted within seven (7) calendar days of request from Port Authority. Resume shall include work experience, list of certifications, and any training that the individual has received.
1.2.5 Bidders shall provide sufficient evidence of compliance with all requirements listed in this Specification either with the bid or within seven calendar days of request by Port Authority to be considered eligible for award. Failure to provide information as required will result in the rejection of the bid.
1.2.6 Bidder shall provide at least three references within the past five (5) years for which work of a similar size and complexity as stated within this specification has been provided. Bidder shall list the company name, address, telephone number and contact person for each reference. A brief description of the work performed and the cost of the project shall accompany each reference. The Port Authority will contact any or all references regarding the quality of work, timeliness of work, and general overall services provided by the Bidder. The Port Authority will determine if the reference information provided is a “favorable” rating. If a rating other than “favorable” is obtained, Port Authority may elect to reject the bid in its entirety. The decision is of the Port Authority's sole discretion, and the decision shall be final.
1.2.7 The following information shall be provided by all bidders with their bids: a. A list of contact names and telephone numbers representing organizations where the Bidder has performed similar work during the previous 5 years. The similar projects shall be of a comparable cost, size and complexity. b. Documentation that demonstrates that the Bidder has the experienced managers, engineers and technicians necessary to complete the Work as required in the Contract Documents. c. Documentation that demonstrates that the Bidder can furnish the full range of services required by the Contract Documents. d. Resumes of key team members.
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e. Listing of any sub-contractors to be used in the execution of the Work. f. All bid requirements as indicated elsewhere in the Contract Documents.
1.3 Existing Conditions
1.3.1 Port Authority installed the existing LRT Radio System in the early 1990s. Approximately ten years ago the LRT Radio System was expanded and enhanced as part of the work known as Stage II. In the past few years the LRT Radio System was expanded as part of the work known as the North Shore Connector Project.
1.3.2 The existing LRT Radio System is a conventional analog system that employs simulcast and voting. The following is a summary description of the existing LRT Radio System: a. Multiple above ground sites with UHF repeaters and UHF auxiliary receivers that provide above ground coverage over the entire LRT System. b. Underground transmission and antenna systems comprised of radiating coaxial cable, antennas and associated components and hardware that provide under ground coverage in the Mt. Lebanon Tunnel, the Mt. Washington Tunnel and the entire underground portion of the CBD. c. Underground CBD coverage of Port Authority RF Channels is provided by base stations at two locations, Steel Plaza Station and Allegheny Station. The base stations at Allegheny Station use a radiating coax system that extends from the North Shore Connector (NSC) Portal to a point near the former Gateway platforms. The base stations at Steel Plaza use a radiating coax system that extends from a point near the former Gateway Center platforms to the Jail House and Penn Park Portals. d. Donor Bidirectional Amplifiers (BDA) at Allegheny Station that transmit and receive off-the-air Port Authority and Public Safety RF channels, interfacing them to a radiating coaxial cable system that extends from the North Side Connector (NSC) Portal to a point near the outbound end of the former Gateway platforms. e. Main system control site Operations Control Center (OCC), located at the Port Authority South Hills Village (SHV) campus. f. Auxiliary control consoles at South Hills Junction Building Route Foreman’s Office and Port Authority Police Dispatch at Pitt Tower Facility. g. Mobile radios in LRT Vehicles and Non-Revenue Vehicles. h. Portable radios.
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1.3.3 The Port Authority RF channels of the existing LRT Radio System are described in Table 1.1 below.
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Channel Name Base TX Base RX PL Tone Frequency Frequency (MHz) (MHz) Data 470.6125 473.6125 88.5 Operations 470.6625 473.6625 88.5 Support 470.7375 473.7375 88.5 Right of Way 471.8125 474.8125 88.5 Port Authority Police 452.7750 457.7750 192.8
Table 1.1 – Existing LRT Radio System RF Channels
1.3.4 There is a Yard channel, base TX/RX frequencies 470.6875/473.6875 MHz, that is used in certain locations in the existing LRT Radio System. The Yard channel is not repeated in the CBD underground area and will not be interfaced in this Project.
1.3.5 Public Safety RF channels that are interfaced by the existing donor BDA at Allegheny Station are described in Table 1.2 below.
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Channel Name Base TX Base RX PL Tone Frequency Frequency (MHz) (MHz) Pittsburgh Police Channel 453.1000 458.1000 186.2 1 Dispatch KGB327 Pittsburgh Police Channel 453.2500 458.2500 186.2 2 Dispatch KGB327 Pittsburgh Police Channel 453.4000 458.4000 186.2 3 Dispatch KGB327 Pittsburgh Police City 453.5500 458.5500 186.2 Wide Index KGB327 Pittsburgh Bureau of Fire 453.7000 458.7000 186.2 Channel 5 Dispatch KGB327 Pittsburgh Bureau of Fire 453.8500 458.8500 186.2 Channel 6 Operations KGB327 Pittsburgh Ops Channel 7 453.4500 458.4500 186.2 WNKK745 Pittsburgh Public Safety 453.9500 458.9500 186.2 Admin WQH261 Pittsburgh Bureau of EMS 462.9500 467.9500 100.0 Channel 9 Dispatch WNAB885 Pittsburgh Bureau of EMS 462.97570 467.9750 100.0 Channel 10 Operations WNAB885 Pittsburgh Incident 453.4125 458.4125 203.5 Command WQIV347 Pennsylvania Emergency 453.5250 458.5250 210.7 Management 6 WQEQ857 Allegheny County 471.1375 474.1375 156.7 Emergency Services Regional WIL944 Allegheny County Public 453.7125 453.7125 156.7 Safety TAC (County Wide) KD34400 Pittsburgh 6 TA Ch 12 458.3625 458.3625 186.2 KD34400
Table 1.2 – Existing Public Safety RF Channels
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1.3.6 FCC Licenses for the LRT Radio System include the following: a. WPZK225. b. KNS870. c. WQAM596. d. KB6334. e. WQCC594.
1.3.7 The existing LRT Radio System employs simulcast and voting.
1.3.8 Refer to the Contract Drawings for additional information regarding the existing LRT Radio System. All Contract Drawings labeled as Reference Drawings depict existing Port Authority systems. Reference Drawings are for reference and information only.
1.4 Abbreviations
1.4.1 The following abbreviations are used in the Contract Specifications and Drawings: a. BDA – BiDirectional Amplifier b. CBD – Central Business District c. CDRL – Contract Documents Requirements List d. CFR – Code of Federal Regulations e. COTS – Commercial Off the Shelf f. CTCSS – Continuous Tone Coded Squelch System g. EIA – Electronic Industries Alliance h. EMC – Electromagnetic Compatibility i. EMI – Electromagnetic Interference j. FCC – Federal Communications System k. FDP - Fiber Distribution Panel l. HVAC - Heating, Ventilating, and Air Conditioning m. IEC - International Electrotechnical Commission n. LRT – Light Rail Transit o. LRV – Light Rail Vehicle p. MHz – Megahertz q. NIST – National Institute of Standards and Technology r. NSC – North Shore Connector s. NTP – Notice to Proceed t. OCC – Operations Control Center u. OEM - Original Equipment Manufacturer v. OSHA – Occupational Safety and Health Administration
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w. PA - Pennsylvania x. PAAC – Port Authority of Allegheny County y. PL Tone – Private Line Tone z. RF – Radio Frequency aa. RFS – Radio Frequency Systems (company) bb. RX – Receive cc. SHV – South Hills Village dd. SVT – System Validation Test ee. SWR – Standing Wave Ratio ff. TIA – Telecommunications Industry Association gg. TX – Transmit hh. UHF – Ultra High Frequency ii. UTS – Underground Transmission Subsystem jj. VAC – Volts Alternating Current
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2 Section 2 – Contractor Requirements
2.1 General
2.1.1 The intent of the Technical Specifications and Drawings is to include all items necessary for the proper execution and completion of the Work. The Technical Specifications shall be construed so as to include all work necessary to produce the intended results. If any portions of the Technical Specification or Drawings are in conflict with any other portion, the Engineer shall determine the governing document.
2.1.2 The Contract includes but is not limited to designing, integrating, furnishing, installing, testing and commissioning new components in the Port Authority Light Rail Transit (LRT) Radio System, referred to herein as the Underground Transmission System (UTS). The UTS is described in further detail in Section 3, “System Configuration.”
2.1.3 The Contractor shall schedule the Work meeting the scheduling and sequencing requirements stated herein. The Contractor shall schedule the Work so that all Project Work is completed within 180 calendar days after the effective date of the Notice to Proceed.
2.1.4 Unless otherwise directed by the Engineer, all Contractor and sub- contractor employees shall be accompanied by a designated Port Authority representative at all times while on Port Authority property, facilities or sites. The Contractor shall coordinate with Port Authority to schedule Port Authority representatives. All Project Work conducted within twelve feet of the centerline of any Port Authority LRT track, or in any public area, or that affects the existing LRT Radio System or Revenue Traffic, shall be conducted during non-revenue service hours, 1:30 AM to 4:30 AM Sunday through Saturday. This shall include but not be limited to all installation of Radiating Coaxial Cable. (Refer to requirements stated herein regarding Right-Of-Way Allocation Requests and Lock Out / Tag Out Procedures.) All other Project Work requiring participation of Port Authority employees or representatives shall occur during normal business hours, Monday through Friday, excluding Port Authority holidays. Normal business hours for Port Authority are 7:30 AM to 4:00 PM.
2.1.5 All contractor forces when on Port Authority property, facilities and sites, shall have in their possession Engineer approved identification indicating that they are Contractor Project employees.
2.1.6 The Contractor shall previously coordinate with Port Authority any Project activity that will require an outage of the existing Radio System, Traction Power System or other Port Authority systems. Outages shall occur during non-revenue service hours, 1:30 AM to 4:30 AM Sunday Underground Transmission System Upgrade Page 10 of 81 September 2012 Sepecification PAT-6804
through Saturday, unless otherwise approved or required by the Engineer. The Contractor shall minimize the length of the outage to the greatest extent possible.
2.1.7 The Contract Documents present the functional and system requirements of the UTS to be installed. The details for providing the UTS shall be determined and guaranteed by the Contractor, subject to the requirements of the Contract Documents and the written approval of the Engineer.
2.1.8 The life cycle of the UTS provided by the Contractor shall be a minimum of ten years.
2.1.9 The Contractor shall serve as a single Systems Integrator, responsible for all equipment supply, integration, testing, sub-disciplines, manufacturers and sub-contractors. The Contractor, as Systems Integrator, shall coordinate with Port Authority and shall supply all of the elements necessary to provision a complete and operational UTS.
2.1.10 System acceptance will be in accordance with Contract Documents and subject to the approval of the Engineer, as described herein.
2.1.11 The Contractor shall have experience with electromagnetic compatibility (EMC). The Contractor shall provide equipment that functions properly in areas of high electromagnetic interference (EMI) and does not produce EMI that may affect other equipment and systems.
2.1.12 System documents, plans and drawings supplied by the Contractor shall be in accordance with Contract requirements and approval of the Engineer. All documents shall be submitted for review and approval. Refer to Section 8, “Documentation.”
2.1.13 Any Contractor proposed hardware or software substitutions or modifications to the specified systems shall require the Contractor to provide all necessary approved equal engineering details and analysis. When proposing changes or substitutions of products or designs the Contractor shall provide all engineering and system designs, calculations and certified analysis necessary to confirm that the proposed changes will not impact system performance or deviate from the performance of the design contained within the Contract Documents. No additional compensation or time extensions will be granted for this engineering or analysis. Before any related installation the Contractor shall submit any proposed substitutions and/or modifications to the Engineer for approval at the sole discretion of the Engineer.
2.1.14 The Contractor shall not provide Systems Software or Applications Software under this Contract that is developed specifically for this Underground Transmission System Upgrade Page 11 of 81 September 2012 Sepecification PAT-6804
Contract. All Systems Software and Applications Software provided for this Contract shall be COTS or Semi-custom software as defined in Section 6, “Software.”
2.1.15 The Contractor shall provide the UTS to be highly reliable and available. The UTS equipment shall provide service on a continuous basis, seven days a week, twenty-four hours a day for the life of the system.
2.1.16 The Contractor shall provide the UTS so that no change or modification is required to any existing Port Authority facility, circuit or system, including but not limited to Port Authority communications networks, existing Port Authority telephone and radio systems and circuits, and Port Authority facilities unless specifically required in the Contract Documents.
2.1.17 The Contractor shall provide the UTS so there are no ongoing licensing fees, or any other type of ongoing fees or charges to be paid by Port Authority, other than those incurred with the existing Radio System, such as FCC License renewals.
2.2 Contractor’s Management and Administration
2.2.1 The Contractor shall be responsible for management of the Contractor’s activities over the course of the entire Project, including the management of all manufacturers and sub-contractors.
2.2.2 The Contractor shall provide Project employees that are certified and trained in their field as identified by industry standards. All sub-contractor employees used on the Project are also considered Project employees.
2.2.3 The Authority is committed to maintaining a drug and alcohol-free workplace and has a vital interest in maintaining a safe, healthful, and efficient working conditions for the Work. Alcohol and illegal drug use or possession of such drugs and alcohol pose a serious threat to workplace safety and health and pose a danger. The Authority reserves the right to remove or have individuals removed who are under suspicion of being, or who are, under the influence of alcohol or any other controlled substance.
2.2.4 The Contractor shall perform criminal background checks for all of its Project employees who will be assigned to work on Port Authority property. Project employees identified as having unacceptable results shall be prohibited from being assigned to work on Port Authority property. Failure to adhere to this policy will be considered a breach of the Contract and may result in termination.
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2.2.5 Contractor’s Project Team: The Contractor shall provide a Project Team that shall be responsible for the implementation of the elements of the Contract. Throughout the Project, the Project Team shall document, monitor and facilitate the creation of the UTS.
2.2.6 The Contractor’s Project Team shall include but not be limited to a Project Manager. Other management roles may be identified and assigned by the Contractor. Within fourteen calendar days after Notice to Proceed (NTP), The Contractor shall submit resumes for each of the key Project Team members to be approved by the Engineer.
2.2.7 Within fourteen calendar days after NTP the Contractor shall submit a staffing organization chart listing principal staff assignments and responsibilities for this Contract, and resumes for all technical and managerial staff assignments. Principal participants shall have previous experience in a similar position on at least one other project similar in scope and magnitude to this project. The assignment and reassignment of principal participants to the project by the Contractor shall be subject to the approval of the Engineer.
2.2.8 The requirements of the Contractor’s Project Manager shall include, but not be limited to, the following: a. The Contractor’s Project Manager shall have a minimum of ten years experience in the management of communications projects. This shall include but not be limited to testing, installing, configuring, debugging and documenting hardware, system and software activities similar to those required by this Project. b. The Project Manager shall be experienced in administration and supervision of communication projects including the management and direction of sub-contractors and their work. c. The Project Manager shall have the authority to make both engineering and contractual commitments and decisions that are binding on the Contractor. d. The Project Manager shall interface with Port Authority to coordinate all Project activities. e. The Project Manager shall be a full-time employee of the Contractor.
2.2.9 Project Progress Reporting: Project management responsibilities shall include, but not be limited to, the following: a. The Contractor shall submit a written weekly Progress Report and updated schedule by close of business every Friday throughout the Project. The Progress Report shall include but not be limited to a summary of Project activities since the last report, a description of
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the status of all open issues, a record of all closed issues, and an updated list showing the status of all submittals on the CDRL. b. The Contractor shall schedule and conduct a weekly progress meeting with participants determined by the Engineer. The goal of the meeting shall be to update Port Authority on Project progress and respond to questions. c. Attendance at other Project meetings to be held on an as-needed basis as determined by the Engineer. d. Preparation of minutes of all Project meetings, including but not limited to conference calls. Minutes shall be forwarded to the Engineer for approval within five working days of each meeting.
2.2.10 Submittal and Documentation: Project management responsibilities shall include but not be limited to the following: a. Preparation of all submittals to the Engineer for approval as called for or inferred in the Contract Documents, in accordance with Section 9, “Submittals”. b. Develop and maintain procedures regarding submittals. c. Provide and coordinate system of securing, maintaining and distributing documents.
2.2.11 Other project management responsibilities shall include but not be limited to coordination with Port Authority activities, maintenance of provisioning records, testing schedules and documentation, documentation, management of shipping, and management of installation and commissioning.
2.2.12 The requirements of the Contractor’s Technicians shall include, but not be limited to, the following: a. At a minimum, a Technician shall be equipment manufacturers' certified, specifically trained and experienced in the installation, maintenance and operation of similar or identical equipment and systems as specified herein. b. Technicians must have the capability to identify, trouble shoot and repair any problem or situation pertaining to the equipment and systems installed under this contract. c. Technicians must be capable to successfully diagnose and determine root cause of problems, make appropriate changes, corrections or adjustments, replace units and assemblies or parts as necessary to return the system to an operational status. d. Technicians must have the capability to discuss operating results with Port Authority. The Technicians must be able to perform tasks and duties independently, and function with little or no
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supervision. The personnel shall be available at all times to support or assist installation activities. e. Contractor shall employ at a minimum two (2) manufacturer's certified trained technicians, each having a minimum of three (3) years recent, continuous experience in the services for equipment and systems specified herein. Contractor shall submit a list of individuals that will be assigned to work on The Port Authority Project. The list shall include work experience, list of certifications, related training skills or abilities related to the project requirements that the individual has received or knowledge obtained. f. Technicians must be capable to discuss coherently, the operating results with Port Authority personnel. Technicians must be able to perform the above tasks and duties independently, be self- sustaining and be self-directed.
2.3 Permits and Licensing
2.3.1 As soon as possible after NTP and prior to commissioning the UTS, the Contractor shall obtain on behalf of Port Authority all permits and licensing required for the installation and commissioning of the UTS, including but not limited to all changes required to the existing FCC licenses: a. Interference Analysis, if required. b. Frequency Coordination, if required. c. Changes required due to the change in active equipment. d. Other changes as required such as emission designators and/or transmit power levels.
2.3.2 Prior to commissioning the UTS, the Contractor shall submit copies of all licenses and permits obtained and all other associated documentation.
2.3.3 All costs for any required licensing or permits shall be borne by the Contractor at no additional cost to Port Authority.
2.4 Insurance
(This section has been removed and can be found as a part of an eBusiness attachment associated with this bidding event)
2.5 Safety and First Aid Requirements
2.5.1 Pursuant to DOL Regulations set forth in 29 C.F.R. Part 1926, the Contractor agrees that such provisions are a condition of, and incorporated into, the Contract, and shall be made a condition of each subcontract Underground Transmission System Upgrade Page 15 of 81 September 2012 Sepecification PAT-6804
entered into pursuant to the Contract, that the Contractor and any Subcontractor shall not require any laborer or mechanic employed in performance of the Contract to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous to his or her health and safety, as determined under the applicable construction health and safety standards promulgated by the Secretary of Labor or the State.
2.5.2 The Contractor shall promptly and fully comply with, execute and enforce, without separate charge therefore to Port Authority, the safety and health requirements stated herein and those that may be prescribed by any official or representative charged with the enforcement thereof, and shall take such other measures as may be necessary to assure that the Work shall be done in a safe manner and the safety and health of the employees and the general public are safe-guarded. The Contractor shall be responsible for its Subcontractors' compliance with these provisions.
2.5.3 Copies of all reports submitted to OSHA by the Contractor or any Subcontractor, and also copies of OSHA citations and recommendations, shall be submitted to the Port Authority’s Project Manager within five (5) days of submission or receipt.
2.5.4 The Contractor shall:
a. The Contractor shall submit three (3) copies of a Safety Program in writing to the Port Authority’s Project Manager, for review and approval for conformance with the requirements of the Contract Documents, within ten (10) days after receipt of the Notice of Award. b. The Contractor’s Safety Program shall incorporate such programs and activities as may be necessary to comply with OSHA and other applicable federal, state, county and municipal laws and regulations and Port Authority’s rules, policies and procedures in the performance of the Work. As part of this item, the Contractor shall develop and institute, for the duration of the Contract, procedures in the event of fire, injury, accident or other emergency conditions. This portion of the Safety Program is to be maintained on public display at the Contractor's field office; c. Designate, at the Pre-Construction Conference, a Safety Representative whose duties shall be to implement and enforce the Safety Program; and d. Conduct weekly Worksite safety meetings. Included at these meetings will be instructions for each employee on the recognition and avoidance of unsafe conditions and the regulations applicable to his or her work environment to control or eliminate any hazards or other exposures to illness or injury. Such meetings shall be
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administered by the Contractor's Safety Representative. Notice of the time and place of such safety meetings shall be given to the Port Authority’s Project Manager at least three (3) days in advance of each such meeting. A copy of the safety meeting minutes shall be provided to the Port Authority’s Project Manager within three (3) days after each safety meeting. The Engineer or Port Authority shall be invited to, and at their discretion, may attend these meetings.
2.5.5 As an integral part of the Contractor’s Safety Program, the Contractor shall prepare and maintain a directory, listing the company name and contact person, business telephone number and emergency telephone number, including a mobile number (i.e. cellular, pager, etc.) as available, for the following, which shall be maintained and updated as required for the duration of the Contract, and shall be provided to Port Authority and the Port Authority’s Project Manager and posted at each of the Contractor’s telephones and at a prominent place at the Worksite:
a. Contractor's Main Office, including a 24-hour contact for non- business hours; b. Contractor's Project Manager; c. Contractor's Field Superintendent, Safety Representative(s) and any other Contractor’s personnel as required by the Port Authority’s Project Manager; d. Each Subcontractor; e. Each Port Authority contractor working adjacent to or on the Worksite; f. Port Authority’s Project Manager Office and Mobile Phone; g. Emergency telephone numbers including, but not limited to, physicians, emergency hospitals, ambulance, police and fire department; h. Emergency telephone numbers for utility owners who have facilities on or adjacent to the Worksite; i. Port Authority's 24 hour emergency numbers: 1. For bus incident - Bus Traffic at (412) 851-4900. 2. For rail incident - Operations Control Center at (412) 851- 4700. 3. Port Authority Police at (412) 255-1385. j. Railroads and other affected agencies and/or authorities; and k. Pennsylvania Department of Environmental Protection.
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2.5.6 Failure of the Contractor to comply with any of the requirements of this Section may be cause for Port Authority to disqualify the Contractor from bidding on any other Port Authority contracts.
2.5.7 Should a Responsible Authority determine that the Contractor’s failure to comply with this Section creates a hazard to life, limb or property, the Responsible Authority may stop any operation of the Contractor affected by the failure until such failure is remedied. Any time lost due to any such stoppage of the Work shall not be made the subject of any claim for money or time by the Contractor. The Contractor shall not make any claim for extension of time or for additional compensation or for damages by reason of or in connection with work stoppages directed by any Responsible Authority, by reason of or involving operations which create an imminent danger (as defined by OSHA) to employees, to the public or to property.
2.5.8 The Contractor shall submit to the Port Authority a copy of all accident occurrence reports within 24 hours of occurrence.
2.5.9 The Contractor shall submit one copy of the OSHA Form 300A including all injuries that occurred to the Contractor or appropriate Subcontractor employees to the Port Authority’s Project Manager, no later than the third day of each month. The Contractor shall indicate, in the upper left corner, the total man-hours worked by the Contractor and its Subcontractors during the previous month.
2.5.10 The Contractor shall be solely responsible for initiating, maintaining and supervising safety precautions and programs in connection with the Work.
a. The Contractor shall take reasonable precautions for the safety of, and provide reasonable protection to prevent damage, injury or loss to: 1. The materials and equipment for incorporation in the Work whether in storage on or off the site under the care, custody or control of the Contractor or others; 2. Other property at the site or adjacent to it, including trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not for removal, relocation or replacement in the course of construction. 3. Vehicle and pedestrian traffic traveling through, under, or around the construction area and construction access areas. b. The Contractor shall erect and maintain, as required by existing conditions and progress of the Work, safeguards for safety and protection, including posting danger signs and other warnings
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against hazards, promulgating safety regulations and notifying owners and users of adjacent utilities. c. The Contractor shall ensure employees, visitors, Subcontractor's employees, and Suppliers' employees, while on the Worksite, comply with the approved Contractor’s Safety Program and with the provisions of the Williams Steiger Occupational Safety and Health Act of 1970 and any changes thereto. d. In the event of a conflict and/or ambiguity between various safety statutes or requirements, the interpretation by Port Authority’s Project Manager as to which provision(s) applies or what a given provision(s) implies will be final.
2.5.11 Contractor shall employ and assign to the Work a Safety Representative who shall assist in the supervision for the safety of persons on and about the work and affected property. Should the Contractor implement shift or off hour work, the Safety Representative shall be present at the job site at a minimum at times during performance of potentially dangerous or hazardous work.
a. The Contractor shall, within fifteen (15) days after Notice of Award, submit to the Port Authority’s Project Manager for approval, the qualifications of its proposed Safety Representative. Qualifications shall include railroad construction, and heavy construction experience of not less than Ten (10) years and Five (5) years devoted to, and with responsibility for, job safety. No Work shall commence until the Port Authority’s Project Manager has approved the Safety Representative. b. The Contractor’s Safety Representative shall: 1. Make daily safety inspections of job sites and take necessary immediate corrective action to eliminate unsafe acts and conditions; 2. Assure that the OSHA 300A Form Accident Report is properly completed and submitted to the Port Authority’s Project Manager; 3. Review accident and incident reports and initiate immediate corrective action; 4. Provide job foremen with appropriate material for use in conducting weekly “tool box” safety meetings; 5. Attend foremen “tool box” safety meetings and evaluate their effectiveness; 6. Assist in the preparation of the accident investigation and reporting procedures; 7. Implement training programs for supervisors and employees as they apply to their specific responsibilities
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and ensure compliance by them of all safety requirements in performing their specific responsibilities; including but not limited to : 1) heavy equipment operators, 2) power equipment operators, 3) crane operators and all non- operating labor; Training records shall be maintained by the Contractor and made available to the Port Authority upon request. 8. Encourage programs for recognition of individual employee’s safety efforts and their contribution toward improved work methods; 9. Be responsible for the control and availability of all necessary, properly operating and maintained safety equipment, including employee’s personal protective equipment; 10. Coordinate activities with those of the other contractors and the Port Authority’s Project Manager; 11. Submit a written weekly report summarizing: a. Daily inspection results; b. Tool box meetings; c. Accident investigations; and d. Planning activities for upcoming operation. 12. Maintain a current copy of OSHA 29 CFR 1926/1910 Standards on site; and 13. Maintain a record of the installation and maintenance of the traffic control and highway closure signs, signals, barricades, and devices. The record shall include a written log of daily maintenance and photographs of installations. c. If the Port Authority’s Project Manager determines that the Safety Representative is not effective in executing his or her duties, the Port Authority’s Project Manager may direct the Contractor, in writing, to replace the current Safety Representative with a new Safety Representative. d. If or when it should be necessary to replace the Safety Representative, the Contractor shall notify the Port Authority’s Project Manager, within 72 hours in writing, and submit to the Port Authority’s Project Manager the name, experience and qualifications of the proposed replacement Safety Representative for approval. The replacement Safety Representative shall be approved and on site prior to replacing the current Safety Representative.
2.5.12 Imminent Danger - The Contractor shall not make any claim for extension of time or for additional compensation, or for damages by reason of or in connection with stoppages of the Work that Port Authority, the Port Underground Transmission System Upgrade Page 20 of 81 September 2012 Sepecification PAT-6804
Authority’s Project Manager or their authorized representative directs by reason of or involving operations creating an imminent danger (as defined by OSHA) to employees, to the public or to property. Imminent danger, according to OSHA, “is any condition where there is reasonable certainty that a danger exists that can be expected to cause death or serious physical harm immediately, or before the danger can be eliminated through normal enforcement procedures".
2.5.13 Safety Program - The Safety Program shall provide guidelines to implement an accident prevention program on the Project, and fully describe the Contractor's commitments for meeting its obligations to provide safe and healthful working conditions for its employees. After Notice of Award, and prior to the start of Work, the Port Authority’s Project Manager will schedule a meeting with the Contractor to review the Safety Program. The Contractor shall conduct a similar meeting with each Subcontractor at any tier prior to start of the Subcontractor’s work, and shall ensure that each Subcontractor complies with the Safety Program. Both meetings will require the attendance of the Contractor’s Project Manager and approved Safety Representative. Other attendees at the meeting may include representatives from the Port Authority’s Project Manager and Port Authority. The intent of the review is to: clarify any issues regarding regulatory compliance or contract requirements; enhance planning for both safety and productivity; and reduce the potential for accidents. The Port Authority’s Project Manager will review the Safety Program to verify that it complies with the Contract Documents. The Contractor shall not begin the Work until the Port Authority’s Project Manager approves the Contractor's Safety Program as compliant with the requirements of the Contract Documents.
a. Safety Program Content 1. Accident Investigation and Procedures – The Contractor shall describe the accident/incident reporting procedures for the Project. The Contractor shall submit to the Port Authority’s Project Manager a copy of accident/incident reports within 24 hours of occurrence of the following: a. Personal injury to a member of a crew, subcontractor, general public traveling in vehicles or pedestrians, and Port Authority personnel; b. Equipment or property damage; c. Near misses having a potential for serious injury, death or property damage; and d. Requests of the Port Authority’s Project Manager. 2. Employee Sanctions – Explain disciplinary action for any employee who jeopardizes his or her health or safety, or the health or safety of others.
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3. Emergency Procedures – Describe the procedures to familiarize employees with Emergency Procedures for the Project. At a minimum, the procedure shall cover injuries, fires, evacuations, and similar situations, Worksite medical facilities including number and location of stretchers and first aid kits and the location of the First Aid Station. 4. Fire Protection and Prevention – Explain the Project fire protection and prevention program in detail and how the Contractor shall implement it. 5. First Aid – Explain the role of supervision and employees in reporting accidents and injuries, however minor. Provide at least two (2) persons at the Worksite with a valid certificate in First Aid/CPR Training. The Contractor shall provide documentation of this training to the Port Authority’s Project Manager. 6. Hazard Communications – The Contractor shall provide a written hazard communication program which describes how the Contractor will comply with the requirements of 29 CFR 1926.59 "Hazard Communication". 7. Medical Surveillance – Explain how it will meet the requirements of 29 CFR 1926.33 "Access to Employee Exposure and Medical Records." 8. Occupational Health Programs – Provide required, specific occupational health programs to protect employees working on the Project, i.e., air monitoring, sampling, special protective clothing or equipment, particular hazards monitoring including, but not limited to, silica, asbestos and lead, and a Project - wide noise survey. 9. Personal Protective Equipment – Describe personal protective equipment to be utilized on this Project. Include parameters for its use. Parameters shall include orange or yellow-green (or fluorescent versions of these colors) vest, shirt or jacket in work zones adjacent to traffic. 10. Safe Work Practices – Explain requirements placed on supervision when making Work assignments. List site specific requirements here and give responsibility for enforcement. Provide competent designated signalmen for crane work. Submit annual crane inspection certificate prior to use of any crane. 11. Safety Orientation of New Hires including Supervisory and Administrative Personnel – Describe how each new hire or transferee shall receive a thorough safety and hazard communication orientation which imparts basic information about the Project safety and health program, federal and local regulations, and other safety rules and Underground Transmission System Upgrade Page 22 of 81 September 2012 Sepecification PAT-6804
regulations necessary to perform tasks safely. The Contractor shall verify its new hire orientation for each employee. It shall do so in writing with the employee’s signature on the letter to attest to its validity within 24 hours of the employee’s orientation. The Contractor shall submit verification of employees’ rights and duties as required by Section 306 (f.1) of PA Workers Compensation Act. Future safety instructions may be necessary if the Contractor performs hazardous work and/or unfamiliar tasks. Based upon the nature of the work, orientation may include, but not be limited to, the following: a. Confined spaces; b. Cranes, rigging and material handling; c. Electrical safety; d. Emergency procedures; e. Evacuation; f. Eye protection; g. Fall protection; h. Fire protection; i. First aid facilities and emergency procedures; j. Foot protection; k. Hazard communications; l. Head protection; m. Hearing protection; n. Housekeeping; o. Medical surveillance; p. Perimeter guarding; q. Respiratory protection; r. Safe work practices on Port Authority property; s. Safety harnesses and lifelines; t. Safety meetings; u. Scaffolding and ladders; v. Special Project requirements and procedures; w. Temporary shoring; x. Trenching and excavations; y. Work in/over water (as required); and z. Work near Railroads. 12. Safety Orientation For Supervisors – The Contractor shall describe supervisor safety orientation upon hire or promotion. List safety duties and responsibilities in daily work activities. Underground Transmission System Upgrade Page 23 of 81 September 2012 Sepecification PAT-6804
13. Tool Box Safety Meetings – The Contractor shall describe its weekly Toolbox Safety Meetings for its employees and an equivalent requirement that its Subcontractors conduct similar meetings. The meetings shall address material relevant to employees’ activities e.g. hazard communications, pre-job orientation and changing jobs or conditions. 14. Task Safety Analysis and Training – The Contractor shall describe its pre-task planning and safety analysis of different phases of the Project. The Contractor shall describe the procedures to train employees in the exposures they will face and the job they are to perform. This is to be done during the pre-job and hazardous communications orientation. Other situations may arise during the course of the Project requiring additional training. The Contractor shall describe how it shall accomplish this. 15. Worksite Safety Inspection – The Contractor shall document to the Port Authority’s Project Manager its daily Worksite safety inspections. 16. Confined Spaces – Identify potential areas constituting confined spaces. Describe plans for ventilation, atmosphere monitoring, access and egress, personal protective equipment requirements. Describe in detail emergency procedures and equipment. Describe the specific training programs to conduct prior to confined space entry. 17. Jobsite Security – Identify proactive measures for security of the Worksite. b. 100% Fall Protection 1. The Contractor shall develop and submit to Port Authority’s Project Manager a plan detailing specific actions it shall take to ensure that no employees are exposed to an elevated fall hazard in excess of six (6) feet. The Contractor shall utilize full body harnesses for personal fall protection. At no time shall the Contractor and its Subcontractors use body belts as part of a personal fall arrest system. 2. The Contractor shall train personnel in proper fall protection methods and requirements, and give additional training concerning full body harnesses, lanyards, and lifelines. Training shall cover proper use of such equipment, including wearing, securing, and inspection procedures. The Contractor shall maintain documentation of such training on the Project. The Contractor shall institute measures to verify the effectiveness of the training.
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2.5.14 Transit Corridor/Property Safety Conditions
a. The Worksite may consist of an operating railway and/or busway. The Contractor's attention is directed to the fact that the Work may, of necessity, be performed at times near high voltage feeder cables, signal cables and other trolley wires which may be energized. The Contractor shall always assume that such wires and cables are energized. The Contractor shall take all precautions necessary to avoid contacting or damaging, in any way, any of these wires, cables or their insulators and supporting structures; shall be responsible for the protection of its and any Subcontractor's workers and for the protection of the general public from injury due to contact of any equipment or materials with such wires and cables; and shall be responsible for the costs incurred in repairing facilities damaged as a result of the performance of the Work. b. LRT or Busway Right-of-Way Access – Any time the Contractor will be working within the LRT or Busway Rights-of-Way, the Contractor shall complete Port Authority’s Right-of-Way Allocation Request, which form shall be provided to the Contractor by Port Authority, and submit this form to the Port Authority’s Project Manager for processing by Port Authority a minimum of two (2) weeks prior to the commencement of any activities within the Right-of-Way. 1. The Contractor shall attend the weekly scheduled Right-of- Way Allocation meeting prior to the start of the related work. During the performance of the related work, the Contractor shall attend the Right-of-Way Allocation meetings weekly to provide an update of its progress and activities. 2. The Contractor shall not travel on or begin any related work within the LRT or Busway Rights-of-Way prior to the Contractor and its Subcontractors attending Port Authority’s Track Access Training Course (duration four (4) hours) and Port Authority’s Busway Certification Program (duration one (1) hour). Attendance by the Contractor’s and its Subcontractor’s personnel shall be coordinated with the Port Authority’s Project Manager a minimum of two (2) weeks prior to the commencement of related work. 3. The Contractor must obtain a permit from Port Authority for access onto Busway Rights-of-Way and placards which must be displayed on all vehicles accessing the Busway. Access is limited to only those vehicles, areas, times and days specified in the permit.
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4. The Contractor shall ensure that its personnel, and the personnel of Subcontractor and Suppliers, comply with all required procedures identified in the noted training course, certification program, and permits.
2.5.15 Spotters. Due to conditions present within a work zone adjacent an operating railway, a spotter may be required. The role of the spotter is to alert the work crews of any LRV or rail vehicles in approach. The need for a spotter could be due to limited sight distance (due to a blind curve), excessive noise in the work area or any other situation that may arise from a specific job. Whenever any portion of the Work is being performed within 10 feet of the centerline of track, the Contractor shall provide a “spotter” or “spotters” equipped with a sufficiently audible alarm device, to alert all personnel of any approaching rail traffic in adjacent operating railways. The spotter shall be stationed in a position to see any approaching rail vehicles in sufficient time to alert such personnel. As vehicles approach, the spotter shall sound the alarm, and shout “hot rail” so all personnel can hear and move out of the pathway of the oncoming vehicle. With oncoming traffic, the Contractor shall remove any equipment as well. The personnel shall not resume their activities until after the vehicle has passed. The spotter shall have no other duties other than that described above whenever any portion of the Work is being performed within 10 feet of the centerline of track.
2.6 Lock Out / Tag Out Procedure
2.6.1 Contractors working in or around the Rail Right of Way must attend the mandatory Safety Training prior to any Work activities identified in Port Authority Rail Operations Standard Operating Procedures; Right of Way Access Training. Contractors must become familiar and participate in the Port Authority’s LOCK OUT / TAG OUT Procedures identified in the attachment to this document.
2.6.2 Work of this Project must adhere to the Port Authority's Lock Out/Tag out Policy Statement and Guidelines for Traction Power, Overhead Contact System (OCS), signal power and general-use power. Contractor's field Supervisors must ensure that all personnel are trained to the hazard level they will be exposed. After Award, the Contractors field personnel must become familiar with and adhere to Port Authority's Lock Out and Tag Out Procedures. Project activity requires that the OCS system must be de- energized during specific work activities identified throughout the project.
2.6.3 Contractor shall ensure all personnel who work on or near equipment that requires LOCK OUT/TAG OUT must be trained to the Port Authority Lock out Tag Out procedures..
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2.7 Materials
2.7.1 All equipment and materials provided under this specification shall be new and shall conform to the codes and standards established for the class of equipment or material identified. Materials and equipment provided by others shall be approved for the application prior to the start of Work.
2.7.2 Identity of Sources and Quality Standards - The Contractor shall submit a listing as to manufacture and catalog number of principal items of material and equipment to Engineer for review and approval before items are delivered to the Worksite. Items used which are below the standard of quality, or which would create a hazardous or unsightly condition, or which would be misapplied, will be rejected. Contractor must replace items rejected, at no additional cost to Port Authority.
2.7.3 Equipment Information and Instructions - Contractor shall assemble and turn over to Engineer, in logically arranged folios, all instruction bulletins, parts lists, prints, etc., accompanying or attached to apparatus or equipment as applicable. Equipment provided by others will be submitted separately and approved prior to the commencement of installation activities.
2.7.4 Coordination with Equipment Providers – The Contractor shall coordinate with the special equipment provider for the approved installation methods, installation hardware and specific system parameters. Contractor shall check all dimensions, drawings and installation requirements to ensure proper systems operation. Contractor shall coordinate its Work with the special equipment provider to prevent conflicts.
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2.8 Site Inspection
2.8.1 As soon as possible after NTP and prior to submitting the System Design the Contractor shall conduct an inspection of each of the Project sites. The Contractor shall coordinate and schedule the inspections with Port Authority prior to performing the Site Inspection.
2.8.2 The Contractor shall use the inspections to become familiar with the sites and to gather information required for system design, implementation planning and subsequent Contract activities.
2.8.3 The inspections shall address but not be limited to the following: a. Site access. b. Space. c. Cable management. d. Electrical power and grounding. e. Routing of Radiating Coaxial Cables. f. Location of Project equipment and related materials. g. Location of antennas and related materials. h. Interfacing and connections to existing Port Authority Systems. i. Sequencing and commissioning. j. Possible EMI scenarios and considerations.
2.8.4 While on site for inspection the Contractor shall perform any preliminary testing demonstrated to be necessary by the Contractor.
2.8.5 The Contractor shall refer to Section 10, “Testing,” for additional requirements regarding testing. These requirements also apply to preliminary testing. Test Procedures, including but not limited to test forms, shall be approved prior to all occasions of testing, including those performed before approval of the Test Plan.
2.8.6 Site Inspections shall be concluded within two calendar weeks of NTP. Within one week of the conclusion of the Site Inspections and prior to submitting the System Design the Contractor shall submit a Site Inspection Report that describes findings for each of the site inspection sessions and documentation of any testing conducted.
2.9 System Design
2.9.1 The Contractor shall develop and submit within 30 calendar days after NTP a System Design of the UTS.
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2.9.2 The System Design shall present a detailed design of the UTS, meeting all requirements presented in the Contract Documents.
2.9.3 The System Design shall include but not be limited to the following: a. All technical details required to provide a complete and working UTS that meets all Contract Requirements. b. Specification sheets of all equipment and products to be installed. c. Text describing each component of the UTS. d. Functional block drawings for the complete UTS. The diagrams shall detail interconnection between each major UTS component. The interconnection between elements shall be clearly marked with the signal type and level, where appropriate. e. Detailed construction and installation plans/drawings. Plans shall show mechanical details, equipment mounting, indicators, and interconnecting cables and devices. Plans shall include but not be limited to rack profile drawings and plan view equipment layout drawings for all sites. Plans also include but not limited to the detailed routing of the Radiating Coaxial Cable as developed by the Contractor.
2.10 Implementation Plan
2.10.1 The Contractor shall develop and submit to the Engineer within 30 calendar days after NTP an Implementation Plan that details the Contractor’s plans for implementing the UTS.
2.10.2 The Implementation Plan shall present all information required to properly install the equipment, software and systems supplied. The Contractor shall describe the sequencing and all other requirements for installing, testing and commissioning the UTS. The Implementation Plan shall clearly and distinctly identify how the Contractor will implement, facilitate and perform the installation, meeting all Contract requirements. The Implementation Plan shall consist of detailed installation drawings, plans and a written report including instructions for all elements to be installed or made active.
2.10.3 The Implementation Plan shall include, but not be limited to, the following: a. Text describing the entire process of implementing the UTS. b. A detailed schedule of all implementation activities. c. The Contractor shall identify all installation and implementation activities that require the Lock Out / Tag Out procedure and detail the method for implementing the procedure requirements.
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d. The Contractor shall identify all installation and implementation activities that require the Right-Of-Way Allocation Request procedure and detail the method for implementing the procedure requirements. e. Project Test Plan that ensures, verifies and demonstrates upon successful execution that the UTS is designed correctly, is installed correctly, is functioning properly and meets all Contract requirements. The Test Plan shall meet the requirements of Section 10, “Testing.” f. Detailed specifications and OEM Engineering Manuals and Application guides, for each major system component. g. Software configuration information and Project data. Refer to Section 6, “Software.” h. Detailed UTS Parts Inventory List for all sites and Repair Parts Inventory List. Refer to Section 11, “Provisioning.” i. Method for removing and turning over replaced and removed equipment to Port Authority. j. FCC emissions certification for all Project equipment. k. Copies of all permits and licenses obtained and other associated documentation such as applications. l. Recommended maintenance procedures. m. Other pertinent information.
2.11 Design Review
2.11.1 Within 30 calendar days after NTP the Contractor shall develop the System Design and the Implementation Plan to the 100 percent completion level and submit for review and approval.
2.11.2 The Contractor shall coordinate with Port Authority to schedule a Design Review, consisting of one or more meetings as required. The Design Review shall occur no sooner than one calendar week after submittal of the System Design and Implementation Plan developed to the 100 percent completion level.
2.11.3 Subsequent to the Design Review, the Contractor shall submit final System Design and Implementation Plan with all Design Review issues addressed. System Design and Implementation Plan are not complete until final approval by the Engineer.
2.12 Procurement, Shipping and Storage
2.12.1 Upon approval of the System Design and Implementation Plan by the Engineer, the Contractor shall procure and ship all equipment and
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materials to be installed in accordance with the approved System Design and Implementation Plan. Contractor is not authorized to procure material prior to approval of the System Design and Implementation Plan.
2.12.2 The Contractor shall procure and provide Repair Parts according to the approved Repair Parts Inventory List simultaneously with the other UTS hardware and software. Refer to Section 11, “Provisioning.”
2.12.3 The Contractor shall be responsible for packaging, shipping and delivery of all material and/or systems elements to the designated locations. The Contractor shall ensure that packaging, shipping and delivery protects the equipment and material being shipped as well as Port Authority facilities.
2.12.4 The Contractor shall be responsible for the storage, insurance and security of the Project material and equipment. If requested by the Contractor, Port Authority can provide limited outdoor space at the South Hills Junction campus for a Contractor provided container. Size and location of the space and containers will be at sole discretion of Port Authority. Port Authority shall be indemnified for any stored equipment or material. Port Authority will not provide other storage or security measures for equipment or material.
2.13 Installation
2.13.1 The Contractor shall install the complete UTS. The Contractor shall install all Contract equipment and materials in accordance with the approved System Design and Implementation Plan. The Contractor shall comply with each OEM’s recommended installation practices and procedures, and meet all warranty requirements.
2.13.2 All Project installation activities shall comply with recognized industry standards and procedures and shall include but not be limited to equipment grounding, communications line/circuit grounding, shielding and lightning/surge protection in accordance with IEC 1000-4, TIA-EIA 568B and the document, “Motorola Standards & Guidelines for Communications Sites (R56).”
2.13.3 The Contractor shall assemble all equipment, install all software and complete all administration, provisioning and database entry required in accordance with the approved System Design, Implementation Plan, OEM guidelines and industry standard recommended practices.
2.13.4 The Contractor shall provide on-site field installation supervision as required to insure that the installation of Contractor supplied equipment and material is in accordance with the approved Implementation Plan. Any and all deficiencies observed, corrective actions required or non-compliant Underground Transmission System Upgrade Page 31 of 81 September 2012 Sepecification PAT-6804
practices performed shall be immediately corrected and submitted in writing to the Engineer.
2.13.5 Contractor installation services shall include all supervision, inspection, equipment, miscellaneous materials and supplies, travel and transportation, insurance, permits, applicable taxes, and any other services necessary to provide installation of a fully functioning UTS.
2.13.6 Unpacking, removal of shipping brackets, installation, reconnection of system cables, powering up, verification of proper operation of the hardware, and all recommended start-up procedures shall be performed by the Contractor. The Contractor shall remove and properly dispose of any and all Project packing/shipping material from the sites and/or Port Authority property.
2.13.7 The Contractor shall be responsible not to damage, contaminate and/or compromise the integrity of any and all existing facilities, including but not limited to interior finishes, fire suppression systems, HVAC equipment, electrical systems, plumbing, furniture, fixtures, etc. The Contractor shall restore to the satisfaction of the Engineer, at no cost to Port Authority, any and all existing facilities that the Contractor damages, contaminates and/or compromises the integrity of, during Project activities.
2.13.8 At the conclusion of installation the Contractor shall submit certification that the installation: a. Conforms to the approved System Design and Implementation Plan. b. Complies with each OEM’s recommended installation practices and procedures. c. Meets all warranty requirements.
2.14 Commissioning
2.14.1 Commissioning is defined as putting a component, element or system in service, completing all testing required to verify proper operation.
2.14.2 The Contractor shall coordinate and schedule the installation and commissioning of the various elements of the UTS as stated in Section 7, “Sequencing and Commissioning,” unless otherwise approved by the Engineer.
2.14.3 Refer to Section 7, “Sequencing and Commissioning” for additional requirements.
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2.15 Removal
2.15.1 Upon completion of all commissioning and associated testing, the Contractor shall begin the removal of all equipment replaced or rendered superfluous by the Work of this Project. The Contractor shall record and provide to Port Authority the equipment bar codes, model numbers and serial numbers for each item removed for the purpose of removing the equipment from the Port Authority physical asset list.
2.15.2 The Contractor shall store removed equipment as necessary and shall turn over all removed equipment to Port Authority at one time. The Contractor shall coordinate and schedule the transfer with Port Authority.
2.16 Testing
2.16.1 The Contractor shall perform testing in compliance with the approved Test Plan, Test Procedures and Implementation Plan.
2.16.2 All testing shall be in compliance with Section 10, “Testing.” The Contractor shall submit the Test Plan as part of the Implementation Plan. The Contractor shall submit Test Procedures to be approved before any required Project testing is performed. The Contractor shall submit a Test Report within seven calendar days of completing any testing.
2.17 Documentation
2.17.1 Documentation for all aspects of this Contract shall be prepared and submitted as required in Section 8, “Documentation,” and elsewhere in the Contract Documents.
2.17.2 Upon completion of commissioning the Contractor shall prepare and submit Site Specific As Built sets. As Built Documentation shall be submitted and approved prior to completing the System Validation Test.
- End of Section -
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3 Section 3 – System Configuration
3.1 General
3.1.1 This Section defines the Underground Transmission System (UTS) to be provided by the Work of this Contract. The UTS requires the installation of new components as well as rearrangement of existing LRT Radio System components.
3.2 Underground Transmission System
3.2.1 The UTS shall function in two modes at each Remote Optical Unit: a. Primary Mode. When a UTS Remote Optical Unit is in the Primary Mode the UTS Remote Optical Unit shall interface existing base stations and donor BDA equipment at Allegheny Station using the existing Port Authority fiber optic cable plant. In the downlink direction, the UTS Remote Optical Unit shall rebroadcast the LRT (refer to Table 1.1) and Public Safety (refer to Table 1.2) RF channels received by the base station and donor BDA equipment at Allegheny Station to the tunnel and station spaces. In the uplink direction the UTS Remote Optical Unit shall receive transmissions in the tunnel and station spaces and deliver them to the existing donor BDA equipment and base stations at Allegheny Station for rebroadcast. b. Backup Mode. In the Backup Mode the UTS Remote Optical Unit shall interface existing base stations and new donor BDA equipment at Steel Plaza Station using the existing Port Authority fiber optic cable plant. In the downlink direction, the UTS Remote Optical Unit shall rebroadcast the LRT (refer to Table 1.1) and Public Safety (refer to Table 1.2) RF channels received by the base station and donor BDA equipment at Steel Plaza Station to the tunnel and station spaces. In the uplink direction the UTS Remote Optical Unit shall receive transmissions in the tunnel and station spaces and deliver them to the new donor BDA equipment and existing base stations at Steel Plaza Station for rebroadcast. c. The UTS shall be equipped to switch from Primary to Backup Mode at each Remote Optical Unit automatically when the level of the received optical signal at the Remote Optical Unit from the primary Optical Master Unit falls below a pre-set level. The UTS shall be equipped to switch from Primary to Backup Mode at each Remote Optical Unit manually using the BDA Subsystem Maintenance Application.
3.2.2 The UTS shall be designed and installed to provide a minimum RF signal level of -97 dBm for all channels listed in Tables 1.1 and 1.2 as follows:
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a. To all on-track Light Rail Vehicle (LRV) radios in the tunnel area from the platforms at the former Gateway Center Station to the Penn Park Portal and the Jail House Portal. b. To portable radios in moving LRVs in the tunnel area from the platforms at the former Gateway Center Station to the Penn Park Portal and the Jail House Portal. c. To portable radios at a height of five feet in the tunnel area from the platforms at the former Gateway Center Station to the Penn Park Portal and the Jail House Portal. d. To portable radios at a height of five feet in all public areas on all levels, platform, mezzanine and street, at Wood Street Station and Steel Plaza Station.
3.2.3 The UTS shall be comprised of three major subsystems: a. Radiating Coaxial Cable Subsystem. Comprised of new runs of Radiating Coaxial Cable as required to provide the required RF coverage from the former Gateway Center platforms to the Jail House Portal and the Penn Park Portal. b. Station Antenna Subsystem. Comprised of antennas and associated equipment and materials to provide the required RF coverage in all public areas on platform, mezzanine and street levels at Steel Plaza Station and Wood Street Station. c. Bidirectional Amplifier Subsystem. Comprised of all Bidirectional Amplifiers (BDA), filters, optical components, donor antennas and related equipment and materials to provide the functionality required herein.
3.2.4 The UTS shall be designed and installed to interface the existing LRT Radio System as shown on the Contract Drawings and as described herein. Upon commissioning, the UTS shall become integral with the LRT Radio System.
3.2.5 The UTS shall be designed to accommodate PL Tones and/or CTCSS Tones. The Contractor shall provide any components required to support CTCSS.
3.2.6 The Contractor shall design and optimize the entire UTS, including but not limited to measuring and designing for the received RF levels of all channels listed in Tables 1.1 and 1.2, and determining and setting signal levels and thresholds to achieve the coverage and functionality described herein.
3.2.7 To the extent possible the Contractor shall utilize for inter-cabinet cabling plug in connectors at both cable ends with a means of locking that shall prevent accidental separation. Underground Transmission System Upgrade Page 35 of 81 September 2012 Sepecification PAT-6804
3.2.8 The Contractor shall provide labeling, tagging and signage that includes, but is not be limited to, all hardware elements, all inter-rack cables and all equipment racks. Labeling shall comply with TIA-606A as appropriate. a. All labels shall be printed or generated by a mechanical device. b. Labels shall be resistant to heat, moisture, ultraviolet light and solvents.
3.2.9 The UTS shall be designed to be modular. The design shall provide easy and straightforward replacement of modules.
3.2.10 The UTS active components shall be mounted in cabinets equipped with standard 19-inch or 23-inch EIA-310 equipment racks, except where otherwise indicated herein. Cabinets shall be manufactured by Hoffman or approved equal. a. The Contractor shall permanently install equipment cabinets, securing in place. Location of equipment cabinets shall be submitted as part of System Design for approval.
3.2.11 The UTS shall be grounded in conformity with appropriate local, national and international electricity supply and safety regulations.
3.2.12 The UTS shall be designed so that loss of electrical power does not damage or otherwise require reloading of software or firmware.
3.2.13 The UTS shall meet the following environmental requirements except where specifically stated otherwise herein: a. Ambient temperature operating: 0 to 50 degrees C. b. Ambient temperature storage: -40 to 80 degrees C. c. Relative humidity: 5% to 95% non-condensing. d. Altitude, operating: -350 to 16,500 feet.
3.3 Radiating Coaxial Cable Subsystem
3.3.1 The Contractor shall provide the Radiating Coaxial Cable Subsystem as shown in the Contract Documents and meeting all requirements stated herein.
3.3.2 The Radiating Coaxial Cable Subsystem shall be comprised of the following at minimum: a. Two runs of 1 ¼ inch diameter Radiating Coaxial Cable from a point at the outbound end of the former Gateway Center platform area to Steel Plaza, from Steel Plaza to the Jail House Portal and from Steel Plaza to the Penn Park Portal. Refer to Contract Drawing SYS-02.
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b. The two runs of Radiating Coaxial Cable shall generally be located at the top center of the tunnel. One run shall be located and aimed to provide the required coverage levels for the Inbound Track, and the other shall be located and aimed to provide the required coverage levels for the Outbound Track. c. All mounting hardware and associated materials required for installation of the Radiating Coaxial Cable meeting all manufacturer’s requirements. d. All RF interface components such as combiners, couplers, duplexers, multicouplers, hybrids, splitters, etc. required to connect the Radiating Coaxial Cables to the Bidirectional Amplifier Subsystem. e. Coaxial Cable and associated hardware and materials to connect the Radiating Coaxial Cables to the RF components and the Bidirectional Amplifier Subsystem.
3.3.3 The Contractor shall provide Radiating Coaxial Cable meeting the following requirements at minimum: a. Size: 1.25 inch diameter b. Minimum operating frequency: 75 MHz. c. Max. operating frequency: 2700 MHz. d. Jacket: halogen free, non corrosive, flame and fire retardant, low smoke, polyolefin. Test methods for fire behavior of cable: IEC 60754-1/-2 smoke emission halogen free, non corrosive; IEC 61034 low smoke; IEC 60332-1 flame retardant; IEC 60332-3-24 fire retardant. e. Slot Design: Groups of vertical slots at short intervals. f. Characteristic Impedance: 50 Ohms +/- 2. g. Relative propagation velocity: 89%. h. Capacitance: 22.9 pF/ft. i. Inductance: 0.057 microHenry/ft. j. DC-resistance inner conductor: 0.24 Ohms/1000ft. k. DC-resistance outer conductor: 0.53 Ohms/1000ft. l. Outer Conductor Material: Overlapping Copper Foil. m. Inner Conductor Material: Copper Tube. n. Diameter over Jacket: 1.50 inch. o. Diameter Outer Conductor: 1.34 inch. p. Diameter Inner Conductor: 0.52 inch. q. Minimum Bending Radius, Single Bend: 20.0 inches. r. Cable Weight: 0.60 lb/ft. s. Max. tensile force: 440 lb.
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t. Indication of Slot Alignment: Guides opposite to slots. u. Storage temperature: -94 to 185 degrees F. v. Installation temperature: -13 to 140 degrees F. w. Operation temperature: -40 to 185 degrees F. x. Maximum longitudinal loss at 450 MHz: 0.58 dB/100 ft. y. Coupling Loss 50% at 450 MHz: 75 dB. z. Coupling Loss 95% at 450 MHz: 87 dB. aa. Radiating Coaxial Cable shall be RFS Model RLKU114-50JFLA or approved equal such as Andrew.
3.3.4 The Contractor shall provide mounting hardware for the Radiating Coaxial Cable meeting the following requirements: a. Radiating Coaxial Cable mounting hardware sets shall be comprised of the following components: heavy-duty clamp, stainless steel plug, screw, washer and spring washer. b. Heavy-duty clamps shall be RFS Model HDC-114-110-01 or approved equivalent. c. Heavy-duty clamps shall be polyamide, black, fire class UL 94 HB, halogen free. d. Heavy-duty clamps shall include the fastening mechanic for the 1.25 inch diameter Radiating Coaxial Cable specified herein. e. Stainless steel plug shall be RFS part number PLUG-8-2 or approved equivalent. f. Washer shall be RFS part number W-8.4-1 or approved equivalent. g. Spring washer shall be RFS part number SW-80-1 or approved equivalent. h. Screw shall be RFS part number S-890-1 or approved equivalent.
3.3.5 The Contractor shall terminate the ends of runs of Radiating Coaxial Cable with 50 Ohm Terminations, or depending upon coverage requirements, a Yagi or other type antenna. 50 Ohm Terminations shall be correctly rated for the RF power to be encountered according to the Contractor’s System Design.
3.3.6 Where necessary for coverage the Contractor shall provide 7 dB Yagi Antennas at the ends of Radiating Coaxial Cable Runs meeting the following requirements: a. Frequency: 450-470 MHz b. Elements: 4 c. Gain (typ): 7 dBd d. Dimensions (L x H): 29x13in. e. Power rating (typ): 500 watts Underground Transmission System Upgrade Page 38 of 81 September 2012 Sepecification PAT-6804
f. Antenna weight: 5 lb. g. Impedance / VSWR: 50 ohms / 1.5:1 (max) h. Shipping weight: 9 lb. i. Front to back ratio (min): 20 dB. j. Beamwidth V / H: 54° / 80° k. Exposed area (flat plate equiv.): 0.33 ft.2 l. Termination: N Female m. The Yagi Antennas shall be Telewave Model ANT450Y7-WR or approved equal.
3.3.7 Where necessary for coverage the Contractor shall provide antenna types other than the 7 dB Yagi Antennas specified herein at the ends of Radiating Coaxial Cable runs. The antennas shall meet or exceed all applicable requirements stated for the 7 dB Yagi Antenna, differing only in the requirements associated with the type, such as gain, shipping weight, etc.
3.3.8 The Contractor shall provide coaxial cable transmission line as specified for other subsystems herein.
3.3.9 The Contractor shall meet the following requirements in installing the Radiating Coaxial Cable: a. The Contractor shall submit the latest edition of the RFS publication “Installation Guide Line Radiating Cable.” The Contractor shall follow all applicable recommendations and guide lines contained in this publication. b. If any Contractor installation methods do not comply with the recommendations and guidelines in the publication, the Contractor shall submit as part of System Design a complete description and justification for the alternative methods for approval by the Engineer. c. Radiating Coaxial Cable shall be installed using heavy-duty clamps specified herein to the extent possible. If other methods are necessary for the installation, such as using strut or messenger, the Contractor shall submit as part of System Design a complete description and justification for approval by the Engineer. d. The Contractor shall obtain and make use of the installation tools recommended by the Radiating Coaxial Cable manufacturer. e. The Contractor shall mark the position of clamps using a method recommended by the manufacturer. f. The Contractor shall install the clamps at intervals that do not exceed the recommended clamp spacing of 5 feet.
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g. The Contractor shall locate and install the clamps so that a minimum spacing of the leaky coaxial cable from the wall or ceiling of 3.15 inches is maintained. h. The Contractor shall locate and install the clamps so that the leaky coaxial cable is installed higher that the height of the rolling stock without interfering with the required rolling stock clearance envelope. i. The Radiating Coaxial Cable shall not cross or run along any metal pipes, drains, tunnel equipment bracing or other metal structures or objects. j. Before installation of clamps the Contractor shall submit as part of the Installation Plan detailing the location of each clamp. k. At each clamp position the Contractor shall drill a hole for the stainless steel plug that is 10 mm in diameter and 32 mm deep. l. The Contractor shall ensure that the hole is drilled at right angles to the surface of the tunnel wall so that the clamps do not become twisted during the subsequent installation. The Contractor shall clean out the hole with an air pump after drilling. The Contractor shall drive the stainless steel plug into the wall with the manufacturer recommended manual setting tool that leaves behind a visual setting check. m. The Contractor shall install and tighten the screw using a powerful cordless electric screwdriver or other manufacturer recommended tool. The Contractor shall ensure the clamps are lined up so that the leaky coaxial cable runs in a straight line. n. The Contractor shall use ground rollers when pulling the leaky coaxial cable over the ground to protect the cable jacket. o. The Contractor shall use a gas blowlamp or hot-air gun to shrink heat-shrink sleeves over connectors. p. The Contractor shall use manufacturer recommended hoisting stockings and grips where applicable. q. During installation the Contractor shall place uncoiled cable close to the tunnel wall and secure the cable against sliding. The Contractor shall ensure that passing trains cannot catch the cable and that emergency routes are not blocked. r. The Contractor shall not exceed the minimum bending radius for installing the Radiating Coaxial Cable. The Contractor shall consider the minimum bending radius when fixing the clamps. s. The Contractor shall ensure that the cable is never pulled across sharp edges and corners. The Contractor shall only uncoil as much cable as can be completely installed in a foreseeable time. t. The Contractor shall install the leaky coaxial cable in the clamps so that the slots face away from the tunnel wall and toward the intended coverage area. Underground Transmission System Upgrade Page 40 of 81 September 2012 Sepecification PAT-6804
u. After installing the cable on the clamps, the Contractor shall close the clamps with the lock frame. v. The Contractor shall ground the Radiating Coaxial Cable following manufacturer’s recommendations immediately after installation.
3.3.10 At its sole discretion, Port Authority may allow the use of Contractor- owned hyrail equipment during installation of the Radiating Coaxial Cable Subsystem, following all applicable Port Authority procedures. However the track gauge of the Port Authority LRT System is not standard US Railroad gauge, therefore most hyrail equipment will not work on the Port Authority LRT System. No other mechanized equipment will be permitted in the LRT Right-Of-Way.
3.3.11 The Radiating Coaxial Cable Subsystem shall be a complete, functional subsystem as shown in the Contract Drawings and meeting all requirements stated herein.
3.3.12 All subsystem components shall be arranged in the most efficient and practicable manner, as demonstrated in the System Design.
3.3.13 As part of System Design the Contractor shall demonstrate how the Radiating Coaxial Cable Subsystem meets all Contract Requirements.
3.4 Station Antenna Subsystem
3.4.1 The Contractor shall procure, install, test and commission the Station Antenna Subsystem as shown in the Contract Documents and meeting all requirements stated herein.
3.4.2 The Station Antenna Subsystem shall be comprised of indoor antennas, transmission lines, and related equipment and materials, to provide the required coverage throughout the public areas on the platform, mezzanine and station levels at Steel Plaza Station and Wood Street Station. Station Antenna Subsystem components, including but not limited to antennas and coaxial transmission lines, shall be new components provided by the Contractor. Use of any existing antennas, coaxial cables or related materials is not permitted.
3.4.3 Upon commissioning the UTS, the Contractor shall remove the existing antenna and associated transmission line in the Wood Street Station street level. This antenna location may be replaced by the Project depending upon the Contractor’s System Design.
3.4.4 The Contractor shall provide indoor antennas meeting the following minimum requirements:
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a. Low profile, indoor omnidirectional antenna. b. Frequency Range: 450 to 475 MHz. c. Input Connector Type N Female. d. Characteristic Impedance: 50 Ohms. e. Total Input Power: 50W. f. Unity Gain. g. Polarization: Linear, Vertical. h. Indoor antenna shall be MAXRAD Model MLPC450 or approved equal.
3.4.5 Where necessary for coverage the Contractor shall provide antenna types other than the indoor antenna specified herein. The antennas shall meet or exceed all applicable requirements stated for the indoor antenna, differing only in the requirements associated with the type, such as gain, shipping weight, etc.
3.4.6 The Contractor shall provide coaxial cable transmission line that meets the following minimum requirements: a. 7/8-inch foam, flexible coaxial cable. b. Characteristic Impedance: 50 Ohms c. Outer Conductor: Copper d. Inner Conductor: Copper Tube e. Min. Bending Radius: 10 in. f. Attenuation/100ft @ 450 MHz: 0.88 dB g. Average Power @ 450 MHz: 1.32 kW h. Coaxial Cable shall be RFS Model UCF78-50JA, Andrew VXL5RN-50 or approved equal.
3.4.7 The Contractor shall provide connectors and other related required materials that are designed for use with the approved antennas and coaxial cables.
3.4.8 The Station Antenna Subsystem shall be a complete, functional subsystem as shown in the Contract Drawings and meeting all requirements stated herein.
3.4.9 All Station Antenna Subsystem components shall be arranged in the most efficient and practicable manner, as demonstrated in the System Design.
3.4.10 As part of System Design the Contractor shall demonstrate how the Station Antenna Subsystem meets all Contract Requirements.
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3.5 Bidirectional Amplifier Subsystem
3.5.1 The Contractor shall procure, install, test and commission the Bidirectional Amplifier Subsystem as shown in the Contract Documents and meeting all requirements stated herein.
3.5.2 The Bidirectional Amplifier Subsystem shall be comprised of the following components at minimum: a. Optical Master Unit. The Optical Master Unit interfaces a minimum of four pairs of fibers, with each pair of fibers connecting to remote units. The Optical Master Unit performs an RF Over Fiber function for both uplink and downlink directions. b. Optical Remote Units. The Optical Remote Unit interfaces two pairs of fibers, with each pair of fibers connecting to separate master units. The Optical Remote Unit performs an RF Over Fiber function for both uplink and downlink directions. c. Bidirectional Amplifiers (BDA). BDAs are comprised of amplifiers, squelch gate units and other components as necessary to provide the BDA function for all required individual RF channels. d. Filters. RF filters as required to interface the appropriate frequency bands to the BDA units. e. Directional Couplers. Passive RF device used to couple power flowing in one direction to a separate port. f. Delay Lines. Delay Lines shall be provided as required to support connecting BDA Subsystem at both ends of a run of Radiating Coaxial Cable. This arrangement provides redundancy by overlapping the coverage of two separate remote locations. The Delay Lines enables phase adjustment of the two overlapping RF signals to minimize interference. g. RF Interface Components. Splitters, hybrids, and/or other RF components as required to interface all of the required connections the Radiating Coaxial Cable Subsystem and the Station Antenna Subsystem. h. Donor Antennas. Two antennas, one for transmit and one for receive, to be installed on the station rooftop to provide off-the-air RF signals to the other components of the BDA subsystem. i. Coaxial Cable Transmission Line. Connects the Donor Antennas to the rest of the BDA subsystem. j. Power Supply. Connects to existing station 110 VAC electrical power to provide the required electrical power to the other BDA Subsystem components. k. Equipment racks, coax jumpers, other equipment and materials as necessary. Underground Transmission System Upgrade Page 43 of 81 September 2012 Sepecification PAT-6804
3.5.3 The BDA Subsystem shall be based on BDA equipment manufactured by Axell Wireless Limited as currently used in the existing LRT Radio System, or approved equal.
3.5.4 The BDA Subsystem shall be designed and equipped to employ a handshaking function to ensure that downlink and uplink do not both operate at the same time on the same frequency bands.
3.5.5 The Contractor shall provide and configure the BDA Subsystem so that all Project requirements, including but not limited to RF coverage, are met.
3.5.6 The Contractor shall provide hardware and software, including but not limited to delay lines, required to provide and optimize overlapping coverage on the Radiating Coaxial Cable runs between Wood Street Station and Steel Plaza Station.
3.5.7 The Contractor shall provide hardware and software, including but not limited to delay lines, required to provide and optimize the RF coverage boundary near Gateway Center Station between the existing LRT Radio System and the UTS.
3.5.8 The BDA Subsystem shall be equipped to recognize and process PL Tones, so that only signals with the correct PL Tones are repeated.
3.5.9 The Contractor shall provide RF Interface Components as required that meet or exceed the technical specifications of the following: a. Receiver Multicouplers shall be Kathrein Model 727 622 or approved equal such as TX/RX, dbSpectra, Bird, or Telewave. b. Hybrid TX Combiners shall be Kathrein Model 784-10063 or approved equal such as TX/RX, dbSpectra, Bird, or Telewave. c. Decoupled Power Splitters shall be Kathrein Model 725 871 or approved equal such as TX/RX, dbSpectra, Bird, or Telewave. d. Hybrid Directional Couplers shall be Katherin Model 720 297 or approved equal such as TX/RX, dbSpectra, Bird, or Telewave. e. RF Attenuators shall be Kathrein Model 791 920 or approved equal such as TX/RX, dbSpectra, Bird, or Telewave.
3.5.10 The Contractor shall provide Donor Antennas that meet the following requirements: a. Exposed dual dipole array, broad frequency response, heavy-duty outdoor antenna. b. Frequency Band: 406-512 MHz. c. Gain: 9 dBi with ¼ wave spacing. d. Impedance: 50 Ohms. Underground Transmission System Upgrade Page 44 of 81 September 2012 Sepecification PAT-6804
e. VSWR < 1.5:1. f. Polarization: Vertical. g. Maximum Input Power: 500 Watts. h. Direct Termination: N Female Connector. i. Weight: 13.2 pounds. j. The Donor Antennas shall be Telewave Model ANT450D5DM or approved equal.
3.5.11 The Contractor shall provide lighting protectors for each Donor Antenna and any other antenna that may be subject to lightning. The Lightning Protector shall be Polyphaser Model IS-VU50HN or approved equal. The lightning protectors shall be installed and grounded according to manufacturer’s recommendations.
3.5.12 The Contractor shall coordinate the locations of the Donor Antennas on the Steel Plaza rooftop with the Engineer and Port Authority.
3.5.13 The Contractor shall provide all hardware and other associated materials to mount the Donor Antennas on the designated rooftop.
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4 Section 4 – System Interfaces
4.1 General
4.1.1 This Section defines key interfaces of the UTS to be provided as part of the Work of this Contract.
4.1.2 The Contractor shall provide the UTS so that all system interfaces shall have full functionality. The Contractor shall provide all hardware, software and provisioning required for the interfaces.
4.2 Interfaces to Existing LRT Radio System
4.2.1 As shown in the Contract Drawings the UTS shall interface existing LRT Radio System Base Stations at Steel Plaza.
4.2.2 As shown in the Contract Drawings the UTS shall interface the existing LRT Radio System components at Allegheny Station, North Side Station and Gateway Center Station using strands in the existing Port Authority Fiber Optic Cable Plant.
4.2.3 The Contractor shall reconfigure the existing Optical Master Unit equipment at Allegheny Station as required to allow for the final LRT Radio System configuration to function as shown in the Contract Drawings and as described herein.
4.2.4 The Contractor shall reconfigure the existing Optical Remote Unit equipment at North Side Station and Gateway Center Station as required to allow for the final LRT Radio System configuration to function as shown in the Contract Drawings and as described herein.
4.2.5 The Contractor shall design and optimize the RF coverage boundary near Gateway Center Station between that of the existing LRT Radio System and the UTS.
4.3 Interfaces to Existing Port Authority Fiber Optic Cable Plant
4.3.1 As shown in the Contract Drawings the UTS shall interface the existing Port Authority Fiber Optic Cable Plant. Refer to the Reference Drawings for information on the existing Fiber Optic Cable Plant.
4.3.2 The Contractor shall provide fiber jumpers as required to interface the UTS to existing Fiber Distribution Panels (FDP), and to reconfigure the FDP connections as required at Allegheny Station, North Side Station and Gateway Center Station to allow for the final LRT Radio System
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configuration to function as shown in the Contract Drawings and as described herein.
4.4 Electrical Power
4.4.1 The Contractor shall provide the UTS to interface existing Port Authority AC electrical power facilities.
4.5 UTS Alarms and Controls
4.5.1 The Contractor shall wire available BDA Subsystem alarms and controls to a punch block to allow interfaces to the existing Port Authority SCADA System. As part of System Design the Contractor shall provide documentation detailing the available BDA Subsystem alarms and controls.
4.6 Physical Interfaces
4.6.1 The Contractor shall physically interface Port Authority facilities when installing the UTS, including but not limited to the following: a. Installation of the Radiating Coaxial Cable on the tunnel ceilings. As part of System Design the Contractor shall develop and submit the details of installation method and the route to be taken by the various runs of Radiating Coaxial Cable. b. Installation of antennas in tunnel. If required for coverage, the Contractor shall provide antennas at the ends of runs of Radiating Coaxial Cable. As part of System Design the Contractor shall develop and submit details of how the antennas shall be mounted and installed. c. Installation of Donor Antennas on Steel Plaza rooftop. As part of System Design the Contractor shall develop and submit details of how the Donor Antennas shall be mounted and installed. d. Installation of Indoor Antennas. As part of System Design the Contractor shall develop and submit details of how the Indoor Antennas in Station areas shall be mounted and installed. e. Installation of coaxial cables. As part of System Design the Contractor shall develop and submit details of how the various runs of coaxial cables to antennas and Radiating Coaxial Cables shall be routed and installed. f. Installation of cabinets, equipment and material in Steel Plaza Station and Wood Street Station equipment rooms. As part of System Design the Contractor shall develop and submit details of how the cabinets, equipment and materials shall be installed.
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4.7 Functional Interfaces
4.7.1 Upon commissioning the UTS shall become an integral part of the Existing LRT Radio System. The Contractor shall provide all hardware, software and configuration for the integrated UTS to function as shown in the Contract Drawings and as described herein.
4.7.2 This shall include but not be limited to providing all hardware, software and configuration to function as described herein for all channels and PL Tones listed in Tables 1.1 and 1.2. The Contractor shall measure the RF levels of all received RF signals and provide and configure the UTS accordingly.
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5 Section 5 – BDA Subsystem Maintenance Application
5.1 General
5.1.1 The UTS shall be equipped with a BDA Subsystem Maintenance Application. The Contractor shall procure licenses for the software for installation on a minimum of six Port Authority workstations, computers or laptops.
5.1.2 The BDA Subsystem Maintenance Application shall be IP based. When the Port Authority computer hosting the application is connected to a BDA Subsystem Ethernet port either physically or via the Port Authority LAN/WAN, and configured correctly, the Maintenance Application shall present to the user BDA alarms and controls.
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6 Section 6 – Software
6.1 General
6.1.1 This Section defines the software requirements for the UTS.
6.1.2 The term “software” as used in the Contract Documents shall be defined as anything that may be stored electronically. Software shall include but not be limited to the following: a. Systems Software b. Applications Software c. Data
6.1.3 As part of the Implementation Plan the Contractor shall submit a list of all software configuration information. The list shall provide file names, version numbers and other pertinent information for all Project software.
6.1.4 The term “Systems Software” shall be defined as low-level programs that interact with a computer and manage computer resources at a very basic level. Systems Software shall include but not be limited to the following: a. Operating system elements and extensions. b. Object and support libraries. c. System services. d. System management software. e. Language compilers and linkers. f. Support utilities. g. Revision control system. h. Network software. i. Network equipment IOs. j. Network equipment configurations. k. Configuration editor. l. Debuggers. m. Diagnostic tools. n. Rapid application development tools.
6.1.5 The term “Applications Software” shall be defined as programs or a group of programs designed for end users. Applications Software includes but is not limited to database programs, word processors, and spreadsheets. Applications Software is unable to run without the Systems Software. Applications Software includes but is not limited to the following:
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a. Database Managers: Database managers are programs that provide target features and functions primarily through manipulation of various stored data elements. b. Specific Functions: Specific function software meets one or more of the various requirements of the Contract Documents. Specific functions generally are not employed outside of the UTS or similar system. c. Stock Functions: Stock function software are programs that are not unique to the UTS or similar systems, but provide a function within the UTS that is also used by other systems, such as e-mail, word processing, spreadsheets, browsers, etc.
6.1.6 The term “data” shall be defined as software that consists of all remaining software that is required to configure, manage, operate or otherwise utilize the UTS. As part of the Implementation Plan the Contractor shall submit copies of all data to be installed as part of this Project. Data includes but is not limited to the following: a. Configuration data and parameters in all forms and formats. b. Databases.
6.1.7 All Systems Software and Applications Software shall be considered to be one of the following classifications:
6.1.8 COTS: Software shall be considered COTS if it is in whole or part a standardized package or platform regularly used for the deployment of specific applications. This definition includes service-proven proprietary products that might already have been developed and are owned by the Contractor. Such products shall have a distinct life-cycle that provides new and improved, compatible releases over time, shall currently be supported by the Contractor, shall be expected to be supported by the Contractor over the minimum life cycle period of the UTS, and shall have a significant and suitable installed base, as determined by the Engineer.
6.1.9 Semi-custom: Semi-custom software is software developed in the past for similar projects and modified or extended specifically for this Project. Software shall be considered semi-custom if any modifications are implemented to COTS source code. To be considered semi-custom as opposed to custom, such modifications cannot exceed fifty percent of the total sum of the software.
6.1.10 Custom: Custom software is software developed specifically for this Project. All software classified as data is included in this category.
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6.1.11 The Contractor shall provide Systems Software and Applications Software for this Contract that is COTS or Semi-custom software. Systems Software and Applications Software shall not be Custom software.
6.2 Software Requirements
6.2.1 For COTS and Semi-custom software the Contractor shall use only software that has been successfully utilized in a transit environment, or an environment of similar nature and complexity.
6.2.2 The Contractor shall not provide for this Contract software that is poorly structured or poorly documented, regardless of the past use or history of the software. The Contractor shall provide for this Contract software that is in accordance with the current accepted versions of the following: a. IEEE Std. 730, “IEEE Standard for Software Quality Assurance Plans.” b. IEEE Std. 828, “IEEE Standard for Software Configuration Management Plans.” c. IEE Std. 829, “IEEE Standard for Software Test Documentation.”
6.2.3 The Contractor may submit to the Engineer within 30 days of NTP a request for approval of alternate standards for assuring quality software development and implementation.
6.2.4 The Contractor shall provide UTS software with system parameters that are user-configurable and shall not require software source code changes or compilation or a system restart to place the new parameters into effect. The Contractor shall provide presentation and methods of maintaining user-configurable parameters that are of a user-friendly environment for inquiry and revisions.
6.2.5 The Contractor shall provide the UTS so that checks on user entries are made to detect potential errors, with detected invalid entries reported to the user in an error message. The error message shall not require the use of a reference document for interpretation. The user shall not be required to repeat steps that were correctly executed prior to the erroneous action.
6.2.6 The Contractor shall provide all necessary licenses, manuals and documentation (electronic and paper form), as well as any and all other information required to operate, maintain and extend the UTS in the future, by Port Authority or by Others.
6.2.7 The Contractor shall provide the UTS so that authorized Port Authority personnel may apply new releases and/or versions of the UTS software without support from the Contractor.
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6.2.8 The Contractor provide the UTS so that authorized Port Authority personnel may change system settings and parameters stored in UTS software without support from the Contractor.
6.3 Software Repair and Maintenance
6.3.1 The Contractor shall be responsible for installing software fixes, patches, updates and other required changes on all UTS software elements during installation, integration and testing to the completion of the System Validation Test. The Contractor shall include records of software changes in the preventive maintenance and repair logs described in Section 10, “Testing.”
6.3.2 The Contractor shall lock down all versions of Semi-Custom and Custom software with the approval of the Implementation Plan. The Contractor shall make no changes to any UTS Semi-Custom or Custom software after the approval of the Implementation Plan without the approval of the Engineer. The software version lock down period shall continue until the final acceptance test.
6.3.3 During the software version lock down period, the Contractor shall only make changes to COTS software that are required by the software provider.
6.3.4 Software changes made during the software version lock down period shall be made at no additional cost to Port Authority.
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7 Section 7 – Sequencing and Commissioning
7.1 General
7.1.1 This Section defines the sequencing and commissioning requirements of the Work of this Contract.
7.1.2 The Work of this Project shall not disrupt Port Authority Revenue Service. Much of the Work is required herein to be conducted after revenue service hours.
7.1.3 A portion of the Work of this Project shall be conducted in the LRT Right- Of-Way and will require following the Right-Of-Way Allocation Procedure.
7.1.4 A portion of the Work of this Project may require a shut down of the LRT Traction Power System. The Contractor shall follow the Lock Out / Tag Out Procedure whenever applicable.
7.1.5 The Port Authority existing LRT Radio System is a critical system that is used around the clock every day of every year. The Contractor shall to the greatest extent possible minimize all disruptions to this and any other Port Authority existing system throughout the Project. All required disruptions shall be previously coordinated with Port Authority.
7.1.6 Due to these important factors as well as maximizing the efficiency of the Work, the Contractor shall address sequencing and commissioning in the Implementation Plan, including but not limited to detailing and scheduling all Project activities with the potential of disrupting any Port Authority existing system. The Contractor shall address sequencing activities at each individual site as well as sequencing the complete UTS.
7.1.7 The Contractor shall sequence the Work of this Project meeting the scheduling and sequencing requirements of Section 2, “Contractor Requirements,” and as stated elsewhere in the Contract Documents.
7.1.8 The Implementation Plan shall include, but not be limited to the procedures necessary to install all software and hardware, and to place the UTS in a fully functional and operational state.
7.1.9 The Contractor shall commission the UTS in compliance with the approved System Design and Implementation Plan meeting all requirements of the Contract Documents.
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7.2 Physical Requirements
7.2.1 The Contractor shall plan installation work so that upon commission all UTS cabinets, equipment and materials are located in the approved locations in the Station equipment rooms.
7.2.2 The Contractor shall perform any and all temporary work required to achieve this, including but not limited to any required relocation of the existing equipment. The Contractor shall provide any material required to achieve the temporary work.
7.3 Installation and Commissioning Requirements
7.3.1 Unless otherwise approved by the Engineer, the Contractor is not permitted to begin any activity earlier than it is designated to begin in the language of this section. The Contractor shall commission the UTS as follows unless otherwise approved by the Engineer.
7.3.2 Upon approval of System Design and the Implementation Plan the Contractor shall begin procurement of equipment and materials.
7.3.3 Upon approval of System Design and the Implementation Plan the Contractor shall begin installing and commissioning the UTS. The Contractor shall complete all related testing according to the approved Test Plan. As UTS components are commissioned the UTS components shall be in their permanent positions.
7.3.4 As part of the commissioning, the Contractor shall verify that all UTS components are fully functional and operational.
7.3.5 All testing performed during commissioning shall be recorded on approved test forms and submitted as part of the testing report. The Test Procedures and associated test forms shall include but not be limited to all parameters with pass/fail criteria for each. The Contractor shall perform all testing required to record all benchmark values required for future maintenance procedures.
7.3.6 The UTS shall be considered 100% operational when the entire Radiating Coaxial Cable Subsystem, the entire Station Antenna Subsystem and the entire BDA Subsystem are completely installed, integrated and commissioned.
7.3.7 The System Validation Test shall not begin until the UTS is 100% operational.
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8 Section 8 – Documentation
8.1 General
8.1.1 This Section specifies the requirements for developing and delivering documentation, operating and maintenance manuals, drawings, and layouts, and describes the general format and manner in which information shall be delivered.
8.1.2 The Contractor shall be responsible for the correctness of the documentation and final drawings.
8.1.3 The Contractor shall provide documentation that is restricted to material directly related to this specific Project. The Contractor shall not include in any documentation material that describes equipment or systems not provided as part of this Contract. In cases where the original equipment manufacturer (OEM) of a component of the UTS provides documentation that addresses configurations, models, versions, etc. of their product in addition to those used in the UTS, the Contractor may submit the OEM’s documentation, but must supplement it with an additional submittal that presents only the material directly related to the specific component provided as part of this Contract.
8.1.4 The Contractor shall submit all aspects of documentation defined in the Contract Documents for review and approval by the Engineer, before providing the required documentation. Unless otherwise approved by the Engineer, the Contractor shall submit all documentation in both hard copy and soft copy, with soft copies being Microstation Version 8.0 format for drawings and Microsoft Office format for all other documents.
8.2 Site Specific As Built Documentation
8.2.1 The Contractor shall develop and provide Site Specific As Built documentation that shall provide detailed drawings and documentation for all locations with equipment installed under this Contract.
8.2.2 The Contractor shall supply each site with one copy of all documentation related to that site. This shall include but not be limited to documentation of interface connections to Microwave System and/or other Port Authority systems, system levels and all provisioning titles/names.
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8.3 Provisioning Documentation
8.3.1 The Provisioning documentation shall provide detailed tables and drawings that shall include all UTS provisioning and settings.
8.3.2 The Contractor shall develop and provide Provisioning documentation that is site specific, with one copy supplied to each site.
8.3.3 Refer to Section 11, “Provisioning,” for additional requirements.
8.4 Drawing Standards
8.4.1 Port Authority will provide drawing standards. The Contractor shall comply with Port Authority drawing standards in drawings. Drawings shall be provided in the CAD format required by Port Authority.
8.4.2 The Contractor shall use a file naming convention for CAD drawings provided as part of this Contract that is consistent with Port Authority conventions.
8.4.3 The Contractor shall include both hard copies and software copies in any drawing submittals. The Contractor shall supply soft copies of drawings on non-proprietary CD-ROM.
8.4.4 As part of the System Design the Contractor shall submit for review and approval by the Engineer, the following: a. CAD symbol libraries. b. Sample plan formats. c. Sample font libraries.
8.5 Format Requirements For Drawings
8.5.1 The Contractor shall provide drawings with page size of each being B size (11”X 17”).
8.5.2 The Contractor shall provide drawings that are not crowded or cluttered, but are arranged to be easily readable.
8.5.3 The Contractor shall revise drawings to include any and all changes before final As Built prints are made. All drawing and/or document mark ups shall be incorporated in final As Built package.
8.5.4 The Contractor shall use the Port Authority standard border in all drawings.
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8.6 Covers and Binders
8.6.1 The Contractor shall provide all documentation materials with heavy-duty, moisture and wear-resistant, 8 ½ x 11” three ring binders. Each manual shall be clearly labeled on the front cover and spine of the binder with the following information: a. Port Authority of Allegheny County b. (Description of Manual, e.g. Equipment operation instructions, maintenance instructions, programming instructions, etc.) c. (Description of Equipment or Systems) d. (Name of Contractor) e. Date: (month & year)
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9 Section 9 – Submittals
9.1 General
9.1.1 This Section specifies the requirements for Project submittals.
9.1.2 The Contractor shall comply with the requirements for the submission of schedules, reports, certificates, and other data identified in the Contract Documents. The Contractor shall present all such submittals to the Engineer for review and approval in accordance with the requirements of this Section and elsewhere in the Contract Documents.
9.1.3 The Contractor shall submit documentation and drawings for approval by the Engineer prior to procurement, and installation. All submittals shall reference applicable Specification Sections. Each submittal with multiple subsystems shall include a complete working system and include all subsystem documentation and drawings necessary for a complete system evaluation. No partial submittals of a system shall be accepted unless all subsystem documentation and drawings are included.
9.1.4 The Contractor shall make all submittals required by the Contract Documents, or as requested by the Engineer, and revise and resubmit as required to establish compliance with the specified requirements.
9.1.5 The Contractor shall comply with the requirements of the Contract Terms and Conditions, except as modified herein, and with other provisions pertaining to submittals described in pertinent Sections of these Specifications.
9.1.6 The Contractor shall provide submittals for all procured items. Submittals shall, at a minimum, identify the manufacturer, model name and model number, and provide a sufficient product description, including technical specifications.
9.2 Contract Documents Requirements List (CDRL)
9.2.1 Refer to the Contract Documents Requirements List (CDRL) shown in Table 9.1 at the end of this Section. The Contractor shall use the CDRL at the end of this Section as an example and starting point in developing the initial CDRL to be submitted within 14 days after NTP. The Contractor shall add, delete and edit the information contained so that the CDRL accurately reflects all of the required information for each and every submittal required in the Contract Documents. As part of the Weekly Progress Report, the Contractor shall submit an updated version of the CDRL every week showing the current status of all submittals, adding
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new submittals as identified. The assigned CDRL numbers shall be referenced in all submittals. The Contractor shall include a Project Submittals Cover Sheet with each submittal identifying CDRL number and all other pertinent information.
9.2.2 Column titles, i.e. required information fields, of the CDRL are as follows. This information shall also be shown on each Project Submittal Cover Sheet. a. SUBMITTAL NAME: Name of the item. b. SUBMITTAL NUMBER: Number identifier of the item. The Contractor shall consecutively number every submittal. c. LOCATION WITHIN DOCUMENT CHAPTER SECTION: The location of the submittal’s requirement in the Contract Documents. d. TIME FRAME FOR SUBMITTAL: Number of days/weeks/months after the award of the Contract that the submittal is due. e. # OF COPIES: Number of copies of the item to be submitted for each submission of the item.
9.2.3 Omission from the CDRL at the end of this Section of a specific submittal called for or referred to in the Contract Documents in no way relieves the Contractor from the responsibility for supplying the item to the Engineer for approval.
9.3 Engineer’s Review
9.3.1 The Engineer’s review of drawings and schedules will be for conformance with the design concept only, and should not be construed: a. As permitting any departure from the Contract requirements. b. As offering relief from the responsibility for any errors, including details, dimensions, and materials. c. As approving departures from details furnished by the Engineer except as otherwise provided herein.
9.3.2 The Contractor shall describe in the Project Submittal Cover Sheet any variations from the Contract requirements. Failure to describe such variations shall not offer relief from the responsibility for executing the work in accordance with the Contract, even though such drawings have been reviewed.
9.3.3 Submittals reviewed by the Engineer and returned to the Contractor shall be marked with one of the following designations using the Project Comment Form shown in Appendix B: a. No Exceptions Taken
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b. Proceed as Noted c. Revise as Noted and Resubmit d. Rejected – Resubmit e. Review not Required f. Clarification Requested
9.3.4 The Contractor shall not proceed with procurement, manufacture or fabrication of items submitted for review, until such submittals have been designated by the Engineer as "No Exceptions Taken" or "Proceed as Noted," unless specifically authorized to do so by the Engineer.
9.3.5 Submittals to be resubmitted. a. If corrections to the submittals are required, returned copies will be marked “Proceed as Noted” or "Revise as Noted and Resubmit”, and in either case the required corrections will be shown. One reproducible copy will be returned to the Contractor for corrections. b. The Contractor shall resubmit the corrected material in the same quantity originally submitted within fifteen days after receipt by the Contractor of the returned submittal. c. Re-submissions will be handled in the same manner as first submissions. d. The Contractor shall notify the Engineer within ten days if any correction indicated on submittals constitutes a change of the Contract requirements. e. Work indicated on submittals marked "Proceed as Noted" may be carried out prior to resubmission and final review.
9.3.6 Submittals designated as “No Exceptions Taken” a. When the Engineer has found a submittal acceptable, each copy of the submittal will be marked with the notation “No Exceptions Noted” and the date. One reproducible copy will be returned to the Contractor. Construction may then proceed. b. No further changes may be made except upon written instructions from the Engineer.
9.3.7 In the event any Contractor's submittal is rejected twice for the same reason and must be submitted a third time, the Engineer will record all time used by his staff, Engineering consultants, and sub-consultants in evaluation of third or subsequent submittal. Port Authority will deduct such costs from the Contract Price through change order procedures and other means as established in the Contract.
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Contract Documents Requirements List (CDRL) LOCATION TIME FRAME SUBMITTAL WITHIN FOR # OF SUBMITTAL NUMBER SPEC SUBMITTAL COPIES Resumes of any Within 7 days of individuals assigned to 001 1.2.4 2 request work on PAAC Property Contractor proposed substitutions and/or 002 2.1.13 System Design 2 modifications Resumes for each of the Within 14 days key Project Management 003 2.2.6 2 of NTP Team members Principal staff Within 14 days assignments and 004 2.2.7 2 of NTP responsibilities chart Weekly progress report 005 2.2.9 Every Friday 2 and updated schedule Prior to Copies of all licenses and 006 2.3.2 commissioning 2 permits obtained the UTS Copies of all reports Within 5 days of submitted to OSHA, 007 2.5.3 submission or 2 copies of OSHA citations receipt and recommendations Within 10 days Safety Program 008 2.5.4 3 of NTP Accident Occurrence Within 24 hours 009 2.5.8, 2.5.13 1 Reports of occurrence The 3rd day of OSHA Form 300A 010 2.5.9 1 each month Qualification of Safety Within 15 days 011 2.5.11 2 Representative of NTP Safety Representative 012 2.5.11 Weekly 1 Report Safety Representative Replacement 013 2.5.11 As required 1 Qualifications Annual Crane Inspection 014 2.5.13 Prior to crane use 1 Certificate Verification of Within 24 hours employees’ rights and 015 2.5.13 1 of orientation duties Prior to work Fall Protection Plan 016 2.5.13 2 performed 2 Weeks prior to RoW Allocation Request 017 2.5.14 1 activity
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Contract Documents Requirements List (CDRL) LOCATION TIME FRAME SUBMITTAL WITHIN FOR # OF SUBMITTAL NUMBER SPEC SUBMITTAL COPIES 2.6, Lock Out / Tag Out Form 018 As required 1 Attachment Material and Equipment Prior to delivery 019 2.7.2 2 List to worksite Within 1 week of Site Inspection Report 020 2.8.6 2 Inspection Within 30 days System Design 021 2.9 6 of NTP Within 30 days Implementation Plan 022 2.10 6 of NTP Deficiencies, corrective actions, non-compliant 023 2.13.4 When observed. 2 practices. Conclusion of Installation Certification 024 2.13.8 2 installation. Installation Guide Line Prior to 025 3.3.9 2 Radiating Cable installation. Contractor’s proposed Within 30 days alternate software quality 026 6.2.3 2 of NTP if needed standards. Before provision All aspects of required 027 8.1.4 of 2 documentation. documentation. Initial Contract 14 Days after Documents Requirements 028 9.2.1 2 NTP List (CDRL) Preventive maintenance Upon completion 029 10.3.1 2 and repair logs of all testing Prior to Test Procedures 030 10.5 performing any 2 required testing 14 days after Test Reports 031 10.6 completion of 2 test Upon completion As Built Documentation 032 2.17.2 of 6 Sets commissioning
Table 9.1 – Contract Documents Requirements List
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10 Section 10 – Testing
10.1 General
10.1.1 This Section presents the requirements for all testing to be provided by the Contractor.
10.2 General Testing Requirements
10.2.1 The Contractor shall provide and be responsible for all labor, material, specialized tools, test equipment and devices as required, for the preparation, performance and documentation of all testing required.
10.2.2 The Contractor shall inspect and test all equipment furnished and all work performed under this Contract to ensure the proper and safe operation of all equipment and to prove the adequacy and acceptability of the total installation.
10.2.3 The Contractor shall submit to the Engineer for approval copies of all completed Test Reports within fourteen days of the completion of each test.
10.2.4 Approval of inspection and test results, acceptance of any equipment or the waiving of inspection or tests thereof, shall in no way relieve the Contractor of the responsibility to furnish a complete and operational UTS that meets the requirements of the Contract Documents. Any such actions shall not invalidate any claim the Port Authority may make because of defective or unsatisfactory documentation.
10.2.5 The Port Authority may request additional tests at no extra charge, on any work not in accordance with the Contract Documents.
10.2.6 Should any inspections or tests performed by Port Authority, or required of the Contractor by Port Authority, indicate that specific hardware, firmware, software or documentation does not meet the Contract Document requirements, the Contractor shall replace, modify or add the appropriate items necessary to correct noted deficiencies at no cost to Port Authority.
10.2.7 The Contractor shall propose only integration procedures and performance tests that are in full compliance with recommended practices and procedures for each of the equipment manufacturers.
10.2.8 The Contractor shall perform the following levels of testing:
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a. Installation Testing – Conducted during installation. b. Integrated System Testing - Conducted during commissioning of the UTS. c. System Validation Testing – Conducted after commissioning of the entire UTS. Validates that the entire commissioned UTS is functioning as specified. The Contractor maintains the UTS during this period.
10.3 Preventative And Corrective Maintenance
10.3.1 The Contractor shall be responsible for performing repairs and recommended preventative maintenance on all system elements during installation, integration and testing until the completion of the System Validation Test. The Contractor shall keep and submit to the Engineer upon completion of all testing both preventive maintenance and repair logs containing records of the preventive maintenance and repair work performed on all hardware, firmware and software.
10.3.2 The Contractor shall include the following in the repair log: a. Identification of item repaired, including but not limited to Software revision and serial numbers. b. Date and time malfunction was detected. c. Description of malfunction. d. Date and time malfunction was corrected. e. Description of corrective action taken.
10.3.3 The Contractor shall include the following in the preventative maintenance log: a. Identification of the element being maintained, including but not limited to, software revision and serial numbers as appropriate b. Date and time maintenance is performed c. Description of maintenance procedures performed d. Description of problems encountered.
10.3.4 The person performing the task shall initial log entries. The Contractor shall make both logs available to Port Authority at all times and shall submit them to the Engineer upon completion of testing.
10.3.5 If any equipment has been damaged or for any reason does not comply with Contract requirements, the Contractor shall provide and install replacement equipment at no additional expense to Port Authority.
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10.3.6 For all Repair Parts used during testing the Contractor shall draw the parts from the Repair Parts Inventory provided with the equipment. The Contractor shall replace all Repair Parts used during the testing. If a part is required that is not in Port Authority’s Repair Parts Inventory due to the failure of the Contractor to provide appropriate Repair Parts, the Contractor shall repair or replace the failed equipment and provide an additional unit of the failed equipment into the Repair Parts Inventory at no additional cost to Port Authority.
10.4 Test Plan
10.4.1 As part of the Implementation Plan the Contractor shall develop and submit for approval by the Engineer a Test Plan outlining all testing to be performed. The Test Plan shall contain but not be limited to the following: a. A schedule of all testing and inspection activities. b. A narrative presenting the Contractor’s plan for achieving all testing requirements. c. Samples of all forms to be used during testing. d. Preliminary Test Procedures for all tests.
10.5 Test Procedures
10.5.1 Upon approval of the Implementation Plan and prior to any performing any testing required herein, the Contractor shall develop and submit Test Procedures for all tests. The Contractor shall sufficiently document test procedures for tests to ensure that each test is comprehensive, representative of the functions to be exercised, and repeatable in whole or in part if so desired. All testing results are to be documented on Contractor developed test forms. Applicable test forms shall be included in the Test Procedure.
10.5.2 The Contractor shall include in the Test Procedures the following information: a. The unit under test. b. Test equipment utilized. c. Expected and observed test results, with pass/fail certification. d. Test Schedule. e. Responsibilities of Contractor. f. Requirements for Port Authority personnel, if any. Participation by Port Authority personnel in testing will be limited to that deemed necessary by the Engineer. The Contractor shall justify and coordinate with the Engineer and Port Authority any participation by Port Authority personnel. g. Record keeping assignments, procedures and forms. Underground Transmission System Upgrade Page 66 of 81 September 2012 Sepecification PAT-6804
h. Copies of any certified test data to be supplied by the Contractor. i. List of all documentation to be used during the test. j. A description of test equipment or data to be supplied by the Contractor. k. Block diagram of each hardware test configuration(s) including equipment to be supplied by Port Authority and simulation. l. Problem resolution and procedure for handling variances m. Provisions for retest.
10.5.3 The Contractor shall include in the test procedures the following specific information for each test: a. The purpose of each test and the functions to be tested. b. The detailed procedures to be followed. c. The test set-up and test conditions. d. All inputs and outputs. e. Test firmware/software descriptions and listings. f. Expected results. g. Acceptance criteria.
10.5.4 The Contractor shall schedule and coordinate all testing with Port Authority sufficiently in advance of the testing to meet all requirements, including but not limited to required Lock Out / Tag Out procedures and Right-Of-Way Allocation Request procedures. All testing affecting the existing LRT Radio System or Revenue Traffic in any way shall be conducted after revenue hours, 01:30 to 04:30. All Integrated System Testing shall be conducted after revenue hours.
10.6 Test Reports
10.6.1 The Contractor shall maintain a complete record of all test results. The Contractor shall submit a Test Report within fourteen days of the completion of each test procedure at each site. The Contractor shall key the Test Reports to the Test Procedures.
10.6.2 The Contractor shall include the following in test reports, as a minimum: a. The signatures of the Contractor and Port Authority personnel witnessing each of the tests and re-tests. b. Any special test conditions or actions taken. c. Test results, and the test date. d. Software versions of associated software. e. All serial numbers of associated hardware. f. Space for comments by the witnesses.
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10.6.3 The Contractor shall prepare and include in the Test Report a variance report each time a deviation from Contract Document requirements is detected. The variance report shall include a complete description of the variance, and indicate whether the variance is to be corrected immediately, at the end of the current test session, or at some identified point in the future.
10.6.4 Once corrected, the Contractor shall document corrective actions taken to eliminate each variance by providing sufficient information to enable the Engineer to determine the need for re-testing the equipment, for testing interactions with any previously tested equipment, and for updating documentation as a result of the corrective action. The variance is eliminated when the Contractor and Port Authority have acknowledged, by signature, correction of the variance.
10.7 Installation Testing
10.7.1 As part of the equipment installation, the Contractor shall perform installation testing, i.e. inspecting, calibrating and adjusting all hardware and software, recording all test results according to the approved Test Procedures. The installation test shall be performed for all equipment installed under this Contract at each location.
10.7.2 As the installation of elements of each subsystem are completed, Installation Testing shall be conducted that verifies the integrity of the installed equipment and materials, and verifies that is has been installed correctly. The associated Test Report shall fully describe the cable, the equipment, the location, the direction, the length, connectors and devices along with the measured values and discrepancies. This testing shall include but not be limited to the following: a. As each run of Radiating Coaxial Cable is installed, including all associated feeder coaxial cable, jumpers, connectors, antenna systems and terminations, the Contractor shall test the run according to the approved test procedure. The Contractor shall use a Time Domain Reflectometer to measure the condition of the cable, connectors, terminations and devices. The Contractor shall also conduct spot RF coverage tests using an RF generator feeding the run and a field strength meter or spectrum analyzer reading the RF level at the distance from the Radiating Coaxial Cable specified by the manufacturer. b. As each Indoor Antenna is installed, including all associated feeder coaxial cable, jumpers and connectors, the Contractor shall test the antenna and transmission line according to the approved test procedure. The Contractor shall use a time domain reflectometer to measure the condition of the cable, connectors, terminations and devices. The Contractor shall use an RF generator at the beginning Underground Transmission System Upgrade Page 68 of 81 September 2012 Sepecification PAT-6804
of the transmission line and a through line wattmeter to measure the reflected power to the antenna. The Test Report shall fully describe the cable, antenna, the location, the direction, the length, connectors and devices along with the measured values and discrepancies. c. As each Donor Antenna is installed, including all associated feeder coaxial cable, jumpers and connectors, the Contractor shall test the antenna and transmission line according to the approved test procedure. The Contractor shall use a time domain reflectometer to measure the condition of the cable, connectors, terminations and devices. The Contractor shall use an RF generator at the beginning of the transmission line and a through line wattmeter to measure the reflected power to the antenna. The Test Report shall fully describe the cable, the antenna, the location, the direction, the length, connectors and devices along with the measured values and discrepancies. d. As complete elements of the BDA Subsystem are installed, such as the head end equipment at Steel Plaza, the remote equipment at Steel Plaza and the remote equipment at Wood Street, Installation Testing shall be conducted to the extent possible to verify the equipment and the installation. e. The Contractor shall test to verify all existing fiber optic cable strands to be used by the Project. The Contractor shall use an optical time domain reflectometer to measure the condition of the optical cable.
10.7.3 Unless otherwise approved by the Engineer, Installation Testing will only include testing that can be performed without an outage of the existing LRT Radio System.
10.8 Integrated System Testing
10.8.1 As part of the commissioning of the UTS, the Contractor shall perform Integrated System Testing. Through the Integrated System Testing the Contractor shall demonstrate that the equipment is operational under actual field conditions, that all variances identified have been corrected, and that the UTS equipment is functioning properly with user systems and other interfaced equipment at each location. The testing shall demonstrate the operation of the basic functions with UTS equipment connected and performing its defined functions.
10.8.2 When a deficiency or problem is identified during integration testing, the Contractor shall locate and isolate the cause and initiate corrective measures so that the integration testing can be completed as rapidly as possible.
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10.8.3 RF coverage testing shall be conducted as part of Integrated System Testing. The Contractor shall measure the uplink and downlink RF signal levels to calibrated test equipment. The Contractor shall demonstrate Delivered Audio Quality of 3.5 for both uplink and downlink. The Contractor shall include all Project RF channels (refer to Tables 1.1 and 1.2) in this testing. All required coverage areas shall be tested.
10.8.4 The Contractor shall conduct quantitative downlink field tests using an omnidirectional unity gain antenna mounted on the top of an LRV and attached to an RF field strength meter or spectrum analyzer. Measurement devices shall have an NIST traceable calibration certificate. The measurements shall be conducted using a continuous wave transmitted signal without audio. The measurement bandwidth shall be that of a single audio channel. The Contractor shall conduit quantitative downlink field tests for a portable unit utilizing the same measurement device but may use a device mounted omnidirectional unity gain antenna with the appropriate attenuator to reflect the inefficiency of a portable and the attenuation of the signal penetrating the LRV to a portable unit at hip level, furthest away from the Radiating Coaxial Cable where applicable. Quantitative downlink field tests shall be conducted over all required coverage areas.
10.8.5 The Contractor shall conduct qualitative uplink and downlink field tests over all required coverage areas. The Contractor shall use a portable radio and an LRV mobile radio with an omni-directional unity gain antenna mounted on top of an LRV. The Contractor shall demonstrate the quality of the uplink and downlink communications, with successful uplink and downlink voice communications possible 98 percent of the time.
10.8.6 Commissioning the UTS shall be contingent upon successful Integrated System Testing demonstrating that the UTS is functioning to meet all Contract requirements, including but not limited to RF coverage requirements.
10.9 System Validation Test
10.9.1 After all Project equipment has been installed and commissioned, the Contractor shall conduct a System Validation Test (SVT) with the complete UTS in operation at all applicable locations for a period of time no greater than 28 calendar days to be determined by the Engineer. The SVT will verify that any changes that have occurred due to field installation, startup, and testing have been correctly implemented and that the communications equipment can function as an integrated whole with all user systems connected and in operation.
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10.9.2 All UTS components shall exhibit 100% availability. If during the period of the SVT the UTS experiences a failure that leads to a system availability of less than 100%, the SVT shall immediately be determined a “failure” and the SVT shall be restarted, at the discretion of Port Authority.
10.9.3 The SVT will consist of operating the UTS utilizing standard Port Authority operating methods, consistent with the procedures described in the approved Contractor documentation, and without special test equipment or procedures. The Contractor shall maintain logs and records documenting the performance of all equipment. The Contractor shall be responsible for the performance and functional operation of the Project equipment. Qualified Contractor service technicians shall conduct all maintenance, both preventive and remedial, on the equipment. When on- site maintenance support is needed, qualified Contractor personnel shall arrive at the site within 4 hours of notification throughout the SVT test period.
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11 Section 11 – Provisioning
11.1 General
11.1.1 This Section specifies the parts to be provided by the Contractor.
11.1.2 The term “part” is defined as a component, module, or other item that would be handled as a unit in a repair situation. This excludes material such as coaxial cable and Radiating Coaxial Cable. This also excludes large or unique items that would not be handled as a unit in a repair situation, such as an antenna.
11.1.3 As part of the Implementation Plan, the Contractor shall submit the UTS Parts Inventory List, a matrix showing all parts to be provided and installed to comprise the UTS. The matrix shall indicate part name, part numbers, and quantities by site, as well as any other pertinent information.
11.2 Repair Parts Inventory
11.2.1 The Contractor shall procure and provide the Repair Parts Inventory. The Repair Parts Inventory shall consist of a quantity of parts that will be used by Port Authority to maintain the UTS upon completion of the Project.
11.2.2 The Repair Parts Inventory shall consist of a quantity of ten percent of each part in the UTS Parts Inventory, with the minimum quantity of one for each part in the UTS Inventory.
11.2.3 The Contractor shall submit as part of the Implementation Plan a Repair Parts Inventory List, listing the quantities of repair parts that will be provided by the Contractor to comprise the Repair Parts Inventory.
11.2.4 The Contractor shall procure the parts listed in the approved Repair Parts Inventory simultaneously with the rest of the UTS. The Contractor shall provide the Repair Parts Inventory during installation of the UTS.
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12 Section 13 – Warranty
12.1 General
12.1.1 The Contractor shall warrant the UTS and repairs against failure under normal use, and defects in materials and workmanship for a period of one year from the date the UTS is commissioned and made 100% operational. Warranty shall begin upon installation and acceptable operation. Warranty shall cover all costs associated with the repair including but not limited to the removal and installation, transportation and repairs.
12.1.2 The Contactor shall provide repair service to cover warranty repairs within five calendar day’s notice by Port Authority. Warranty repairs will not be chargeable to Port Authority, and shall include all parts, material, labor, travel and other expenses needed to restore the UTS to fully functioning and properly operating state.
12.1.3 This warranty is in addition to any rights provided under the Uniform Commercial Code or any other remedy provided by law.
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13 Section 14 – Payment
13.1 General
13.1.1 The Contractor shall be paid 20 percent in accordance with the pricing indicated upon approval of System Design and Implementation Plan.
13.1.2 The Contractor shall be paid the balance in accordance with the pricing indicated upon completion of all Project Work by the Contractor and acceptance of all Project Work by Port Authority.
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ATTACHMENTS
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Standard Operating Procedure: Publication # Date Page 1 of 6 Rail Operations 700.5 March 2007 + Form
Title: Substation Circuit Breaker Lockout/Tagout
Distribution: Primary: Others:
Issued by: Approved:
Supersedes: July 2002 Rail Operations/Engineering Officer
Purpose
To establish an outage procedure utilizing the combined efforts of the Authority’s Substation and Movement Director personnel. The breakers are physically removed from their electrical connections in the cubicle and the contractor locks and tags are installed on the locking mechanism of the breaker.
I. Definitions Authority Authorized Employee – That employee in the substation or in the field who installs a unique lock and tag on breaker or tie-switch. Breaker – The electrical disconnect device that when moved to the “open” position removes electrical power from the prescribed circuit. Catenary (Overhead Catenary System) – The system of 700 volt DC contact wire and feeder wire, messenger support wire, hangers spacers, poles, support arms and insulators, located 15 – 19 feet above the track and used for the transmission of LRV DC traction power. Contractor – A company, corporation or individual hired by the Authority to perform work on the Light Rail System. For purposes of this procedure, an Authority employee may also be a contractor. Contractor’s Authorized Employee – The employee who will physically observe the installation of the lock(s) and tag(s) on the energy isolating device(s) and who’s signature alone is required in Parts 1, 2 and 3 of the Tie Switch/Circuit Breaker Lock Out Tag Out form. Energy Isolating Device – A mechanical or electromechanical device that physically prevents the transmission or release of energy, including but not limited to the following: a disconnect switch, a manually operated electrical circuit breaker or a manually operated switch by which the conductors of a circuit can be disconnected from all ungrounded supply conductors.
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Publication Number: 700.5 Date: March 2007 Page 2 of 6
Title: Substation Circuit Breaker Lockout/Tagout
Hasp – A device installed on an energy-isolating device that permits the application of multiple locks. Power Department Authorized Representative – The supervisory employee who reviews The Request. Rack-Out – A physical electrical disconnect means at a substation breaker. Safety Lock – A unique type lock that holds an energy isolating device in a safe (open) position at the energy isolation point for the purpose of personal safety. Signal Power – The 2,300 volt AC wires normally located at the top of the catenary poles, which supply electrical power to the block signal system, used for LRV spacing. The signal power originates at the substation. Substation – The building and electrical equipment where incoming utility power is transformed into traction power and signal power for light rail use. Tag – A prominent, securely attached warning label, which for the purpose of personal protection forbids the operation or activation of the energy-isolating device to which the tag is attached. The tag identifies the authorized employee who placed the tag and has control of the equipment. Working Area – The portion of the light rail system where contractor work is to be performed on or in the proximity of the overhead catenary system or signal power. II. Pre-Outage Activities (Part 1) The party desiring the power outage must complete and submit a “Tie Switch/Circuit Breaker Lock Out Tag Out" form (attached) AT LEAST three (3) working days prior to the scheduled outage. (Special consideration may be granted at the discretion of Power Department Management and Supervision, whenever the three working days notice can not be given) This includes any contractor, agency or Port Authority Department/Division that requires power to be de-energized. When completing the form, any party requesting the outage would be referred to as the “Contractor.” The contractor must complete Part 1 of the form and submit it to the Power Department for review and approval. The name of the contractor’s authorized employee is the person responsible for ensuring that the work description and safeguards are followed during the power outage.
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Publication Number: 700.5 Date: March 2007 Page 3 of 6
Title: Substation Circuit Breaker Lockout/Tagout
Once received, the Power Department’s Authorized Representative will review the work description and safeguards. If there are any questions or concerns pertaining to the outage, the Power Department’s Authorized Representative will obtain the required clarification prior to approving the outage. This may require a series of meetings with the contractor. The Power Department’s Authorized Representative will also discuss the proposed outage with representatives of the Rail Operations Group prior to granting permission for the outage. This may include coordination with Road Operations when manpower is required to safely conduct the business of the Port Authority. Once the Power Department’s Authorized Representative is certain the outage can be safely conducted without providing undue hardship on the Port Authority’s equipment and/or operations, he/she will approve the outage by signing the appropriate line in Part 1 of the Register. If one contractor is coordinating the outage for more than one party, that contractor accepts responsibility for all contractors during the outage. If more than one contractor is working, the names of each contractor must be identified in the section for contractor’s work description. If more than one contractor will be working in an area without any one party taking responsibility, each contractor must submit a Register form for an outage. NO OUTAGE WILL BE PERFORMED UNTIL APPROVED! Once the outage is approved, the Power Representative will complete the portion of the form (Part 1) dealing with safeguards related to the work and affected equipment. This will completely describe the actions the Port Authority will take at the time of the outage. Distribution of the Form will be as follows: Original Contractor Copy Power Dept Copy OCC Copy Power Outage Notification Board
III. De-energizing activities
Prior to the start of the outage, a Power Supervisor will provide a copy of the Form to the employee(s) who will be initiating the lockout/tagout in the traction power substation. The Power Supervisor will also ensure that the employee(s) performing the outage fully understand(s) the lockout/tagout to be performed. The contractor’s authorized employee will report to the substation to initiate the power outage by presenting the original form. If the contractor does not present the Original form, the outage will be immediately canceled and OCC notified.
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Publication Number: 700.5 Date: March 2007 Page 4 of 6
Title: Substation Circuit Breaker Lockout/Tagout
The Power Department’s Authorized employee will contact the Operations Control Center (OCC) to have the appropriate breakers opened (de-energized). The Power Department’s Authorized employee will then rack out that breaker and install a “Hasp” device, lock and tag on the breaker or cubical. The contractor, in turn, will install his lock and tag on the “Hasp.” This procedure will be repeated until all the necessary breakers are de-energized. The Power Department’s Authorized employee will then complete the “Safety Actions Completed” portion of the form and sign under “Port Authority Employee’s Signature.” The contractor must then sign the acceptance part of the form in Part 2. If the contractor does not sign, the outage is immediately canceled and OCC or a Power Supervisor is to be notified immediately. If more than one contractor has requested a particular breaker be de-energized, each must present a form for their company and their locks and tags will be installed on the “Hasp” for the respective breaker or cubical. If the outage requires action at more than one substation, the contractor’s authorized employee must report to each substation with the above actions taken. For outages longer than 24 hours, warning signs will be installed on the overhead to define the work area. These signs will read “Limit of Work Area.” For outages less than 24 hours where there is a potential for the contractor(s) or Port Authority forces working near the interface of energized and non-energized lines, the warning signs will be installed. For every outage, the Port Authority will post an outage notice to inform the Power employees where and when outages will occur. All written entries on the form must be made on the original – no exceptions. IV. Re-energizing activities The contractor must schedule the work to allow ample time to re-energize the circuit prior to the estimated finish time. When the contractor returns to the substation to re-energize the circuit(s), he/she must sign the form on the Contractor’s line in Part 3. If the contractor’s authorized employee does not sign the form, Part 3; the circuit is not to be re-energized until inspected. The Authority authorized employee who signs the Register; Part 3 in lieu of the contractor must then complete the inspection. If more than one contractor is working in the area, each must sign the form relating to their company prior to the circuit being re-energized. If all contractors have not reported back to the substation within 15 minutes of the estimated finish time, OCC is to be notified so an inspection of the area can be performed. Once the inspection is performed and found clear of personnel, the person performing the inspection will sign the form on the Contractor’s line in Part 3.
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Publication Number: 700.5 Date: March 2007 Page 5 of 6
Title: Substation Circuit Breaker Lockout/Tagout
Power will be restored when the same contractor’s signature appears in Part 3 of the Register that appears in Part 2 of the form or an inspection has been completed by an Authority Authorized Employee who signs the form in Part 3 for the contractor. The contractor will be held responsible for any delay in service and may be charged for Port Authority’s expenses for inspection up to and including loss of revenue. The Power Department's Authorized Employee at the substation will then sign the Port Authority Acceptance line of the form. This procedure will be followed at each substation involved in the outage. The original form will be kept by the Power department employee at the substation and returned to his/her supervisor as soon as possible. The original form will then be kept in the Port Authority’s file with a copy returned to the contractor, if requested. Once all the locks are removed from the breaker or cubical, the breaker will be racked back in and control returned to OCC. OCC will then be contacted by the Authority’s Authorized Employee to re-energize the circuit. This procedure has been developed to ensure safe power outages for both Port Authority and any contractors working on or around Port Authority’s equipment. It is critical that each step be followed completely. If there are any questions regarding this procedure or the ability to safely re-energize a circuit, make sure they are answered as soon as possible or at a minimum prior to re-energizing any circuit. Instructions for completing form:
Part 1 Contractor’s authorized employee (one who will physically install lock(s) and tag(s)), must provide his/her name, the company’s name and telephone number. By signing the “Register”, the contractor’s authorized employee certifies that they have read the Authority’s “Instructions” for safety requirements, including Lockout/Tagout Procedures, and agrees to abide by these procedures.
Contractor’s authorized employee must plan the work a minimum of three (3) working days in advance with Authority’s authorized representative and provide an estimated start and finish date and time and work location, with a brief work description, including safeguards to be used.
Authority’s authorized representative will explain Authority’s Lockout/Tagout Procedure and identify the energy isolating devices. Only the equipment identified will be de-energized for the outage. Both parties will sign in the appropriate location.
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Publication Number: 700.5 Date: March 2007 Page 6 of 6
Title: Substation Circuit Breaker Lockout/Tagout
Part 2 Contractor’s and Authority’s authorized employees will meet, at the predetermined location, and follow their instructions to de-energize the equipment at the energy isolating device(s)for the outage. Upon the completion of “Safety Actions” both contractor’s and Authority’s authorized employees (employees who physically install lock(s) and/or tag(s)) will sign the “Register” in the appropriate location.
Part 3 When affected employees are clear of the working area, the contractor’s authorized employee will return to the energy isolating device(s) and inform the Authority’s authorized employee of the status in the “Working Area”. Authority and contractor authorized employees will sign the Register and will remove their tags and locks from the energy isolating device(s)and energize the circuit.
The Authority retains the right to deny access to or provide work permission to any Authority’s work area(s), including ejection of the contractor from the Authority’s property, as deemed in the best interest of the Authority and without cause.
Prolonged outages may require additional agreements.
Any person, other than a contractor, performing work requiring a power outage will assume the obligations and responsibilities of “Contractor”.
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