YELLOWHEAD COUNTY COUNCIL MEETING AGENDA Tuesday, January 24, 2017 9:30 AM
Our Mission Statement Building a better community for present and future generations.
Vision Statement Recognized as a place of choice for those who want to be where great things happen.
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COUNCIL MEETING AGENDA COUNCIL CHAMBERS YELLOWHEAD COUNTY ADMINISTRATION BUILDING, EDSON, ALBERTA JANUARY 24, 2017
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1.0 AGENDA
1.01 Adoption of Agenda
That Council for Yellowhead County adopts the January 24, 2017 Council meeting agenda.
2.0 MINUTES
2.01 Adoption of Council Meeting Minutes 4 - 8
That Council for Yellowhead County adopts the January 10, 2017 Council meeting minutes.
2.02 Adoption of the Committee of the Whole Meeting 9 - 14 Minutes
That Council for Yellowhead County adopts the January 17, 2017 Committee of the Whole minutes as presented.
3.0 PUBLIC HEARINGS
4.0 SCHEDULED PUBLIC PRESENTATIONS
5.0 CHIEF ADMINISTRATIVE OFFICER
5.01 Strategic Priorities Update 15 - 18
That Council for Yellowhead County accept the Strategic Priorities Update for information purposes.
5.02 Dust Control Fees 19
Pursuant to the discussions from the Committee of the Whole meeting of January 17, 2017, Administration recommends that Council ratifies a rate of $200.00 per application for the 2017 dust control program.
6.0 INFRASTRUCTURE SERVICES
Yellowhead County Council Meeting Agenda January 24, 2017 Page 2 of 49 7.0 COMMUNITY SERVICES
7.01 Municipal Historic Resource Designation - Donahoo 20 - 39 School
That Council for Yellowhead County approves the application by the Donahoo Community Association for Municipal Historic Resource Designation on the Donahoo School as presented and make a motion to proceed with a Notice of Intention.
8.0 PROTECTIVE SERVICES
9.0 CORPORATE AND PLANNING SERVICES
10.0 GENERAL ADMINISTRATION
10.01 Council Schedule 40 - 42
That Council for Yellowhead County accept the Council Calendar for information purposes.
10.02 Council Information Package 43
That Council for Yellowhead County accepts the January 17, 2017 Council Information Package, previously distributed.
10.03 Follow Up Action List 44 - 49
That Council for Yellowhead County accept the Follow Up Action List for information purposes.
11.0 MAYOR & COUNCILLOR REPORTS
12.0 IN-CAMERA SESSION
13.0 ADJOURNMENT
13.01 Adjournment of Council Meeting Minutes
That Council for Yellowhead County adjourns the January 24, 2017 Council meeting.
Yellowhead County Council Meeting Agenda January 24, 2017 Page 3 of 49 Council Meeting Minutes January 10, 2017
MINUTES
Yellowhead County Council held a Council Meeting on January 10, 2017 commencing at 9:30 AM in the Council Chambers, at the Yellowhead County Administration Building in Edson, Alberta.
COUNCILLORS PRESENT: Sandra Cherniawsky, Councillor, Division No. 1 Anthony Giezen, Councillor, Division No. 2 Fred Priestley-Wright, Councillor, Division No. 3 David Russell, Councillor, Division No. 4 Shawn Berry, Councillor, Division No. 5 Bill Velichko, Councillor, Division No. 6 Dawn Mitchell, Deputy Mayor and Councillor, Division No. 7
COUNCILLORS ABSENT: Gerald Soroka, Mayor Jack Williams, Councillor, Division No. 8
ADMINISTRATION PRESENT: Jack Ramme, Chief Administrative Officer Albert Bahri, Director of Protective Services Barb Lyons, Director of Corporate and Planning Services Christopher Read, Director of Community Services Don O'Quinn, Director of Infrastructure Services Stefan Felsing, Communications Coordinator Tracy Parker, CAO Administrative Assistant/Recording Secretary
Deputy Mayor Mitchell called the meeting to order at 9:30 a.m.
1 AGENDA
1.1 Adoption of Agenda
RES 1-01-10-17 MOVED BY Councillor Priestley-Wright that Council for Yellowhead County adopts the January 10, 2017 Council agenda as presented. CARRIED UNANIMOUSLY
2 MINUTES
2.1 Adoption of Council Meeting Minutes
RES 2-01-10-17 MOVED BY Councillor Russell that Council for Yellowhead County adopts the December 13, 2016 Council meeting minutes as presented. CARRIED UNANIMOUSLY
2.2 Adoption of Committee of the Whole Minutes
RES 3-01-10-17 MOVED BY Councillor Berry that Council for Yellowhead County adopts the December 20, 2016 Committee of the Whole meeting minutes as presented. CARRIED UNANIMOUSLY
3 PUBLIC HEARINGS
4 SCHEDULED PUBLIC PRESENTATIONS
5 CHIEF ADMINISTRATIVE OFFICER
5.1 Appointment of Returning Officer - 2017 Municipal Election
RFD - 610
The Local Authorities Election Act, R.S.A., 2000, Section 13 states: 13(1) An elected authority may, by resolution, appoint a returning officer for the purposes of conducting elections under this Act. (2) If the elected authority does not appoint a returning officer, the secretary is
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deemed to have been appointed as the returning officer. (3) The returning officer for a local jurisdiction may not be a candidate for the elected authority for that local jurisdiction.
Section 14 of the Local Authorities Election Act, R.S.A., provides for the duties of the returning officer as follows: 14(1) In addition to performing the duties specified in this or any other Act, a returning officer shall: Appoint a presiding deputy, deputies, constables and other persons as required; Establish voting stations; Designate at least 2 deputies to work at each voting station, one of whom shall be designated as the presiding deputy, who is to be in charge of the voting station; Provide for the supply and delivery of ballots, ballot boxes, instructions to electors and other necessary supplies to all voting stations; Give notice of nominations; Receive nominations; Declare acclamations; Give notice of elections; Do all things necessary for the conduct of an election.
A returning officer has all the duties and powers of a presiding deputy and deputy. A returning officer may delegate any of the returning officer’s powers and duties to a constable, presiding deputy or deputy and may impose conditions and restrictions on the delegation.
Tracy Parker, Council Secretary had fulfilled this roll in the 2007, 2010 and 2013 elections and has served as returning officer in by-elections.
RES 4-01-10-17 MOVED BY Councillor Cherniawsky that Council for Yellowhead County approves the appointment of Tracy Parker as the Returning Officer for the October 16, 2017. CARRIED UNANIMOUSLY
5.2 Special Ballots
RFD - 611
Section 77.1 of the Local Authorities Election Act states that an elector may apply to vote by special ballot if they are unable to vote at an advance vote or at the voting station on election day because of 1. physical incapacity, 2. absence from the local jurisdiction or 3. being a returning officer, deputy returning officer, constable, candidate, official agent or scrutineer who may be located on election day at a voting station other than that for the elector's place of residence.
The Local Authorities Election Act in Section 77.2 allows the elected authority, by resolution passed prior to nomination day, to provide for special ballots and provide that the application for special ballots may be made in writing, by telephone, by telecopier (fax), in person or by e-mail.
The key benefit of implementing special ballots is that the vote is extended to those who would not be able to vote otherwise. These individuals may include petroleum industry employees assigned to a location outside of the jurisdiction, members of the military, those who spend their winters in other communities (snowbirds), or the physically challenged. Special Ballots have been used successfully by Yellowhead County in three municipal elections.
RES 5-01-10-17 MOVED BY Councillor Giezen that Council for Yellowhead County authorizes the use of Special Ballots for the October 16, 2017 Municipal Election;
AND THAT the request for Special Ballots may be received by telephone, fax, in person, by email or in writing. CARRIED UNANIMOUSLY
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5.3 Advanced Vote
RFD - 612
Administration advised that the elected authority may, by resolution, provide for an advanced vote.
The Local Authorities Election Act states that:
Section 73(1) An elected authority may, by resolution, provide for holding an advance vote on any vote to be held in an election. Section 73(2) No advance vote shall be held within 24 hours of election day. Section 73(3) If a resolution is enacted under subsection (1), the Returning Officer must determine the days and hours when the advance vote is to be held.
RES 6-01-10-17 MOVED BY Councillor Velichko that Council for Yellowhead County authorizes an advanced vote for the 2017 municipal election. CARRIED UNANIMOUSLY
5.4 Fulham School Speed Reduction
RFD - 614
At the December 20, 2016 Committee of the Whole meeting, Councillor Russell spoke to Council in an effort to engage council in the discussion relative to politically moving forward an initiative to have the speed zone implemented on Highway 32 in proximity to the Fulham School.
On February 5, 2016, a letter was addressed to the County from Alberta Transportation relative to seeking support for a speed reduction at the Fulham School.
The item was presented to Council at a Committee of the Whole meeting on February 16, 2016, and subsequently forwarded to a Council meeting on February 23, 2016 in which council unanimously passed a resolution supporting a speed limit reduction at the Fulham School. (RES 59-02-23-16)
To date, no action has occurred at this location. Pursuant to Council direction, the County has received word that the School Division also supports this initiative. At the time of writing this item, confirmation of support had not been received from the RCMP, however administration anticipates their support.
Previous correspondence with respect to this issue was provided to Council for information.
RES 7-01-10-17 MOVED BY Councillor Russell that Council for Yellowhead County directs Administration to send a letter to Alberta Transportation (copied to Member of the Legislative Assembly) requesting a school speed reduction on Highway 32 in front of the Fulham School to a speed of sixty kilometres per hour during the hours of 8:00 a.m. and 5:00 p.m. on a school day. CARRIED UNANIMOUSLY
6 INFRASTRUCTURE SERVICES
7 COMMUNITY SERVICES
8 PROTECTIVE SERVICES
8.1 Yellowhead County Municipal Emergency Plan
RFD - 613
All Municipalities in Alberta are required to review and keep current their Municipal Emergency Plan. Yellowhead County’s current plan was last updated in 2009. Yellowhead County covers twenty two thousand square kilometers of area with rural residence, farming, a heavy industrial presence and several major highways.
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Keeping this demographic in mind the Emergency Plan was reviewed, areas requiring updating and adjustment were identified and a new plan has been written to reflect current day issues. The plan is now a user friendly all hazards plan which is a template that can be used in all types of emergencies.
Pursuant to Bylaw 26.12 Section 5, Council is required by resolution to approve Yellowhead County's emergency plans and programs and review the status of the plan at least once per calendar year. This new plan was presented to the Emergency Advisory group, then to Council at the December 20 2016 COW meeting for review. At that time, Council directed Administration to bring forward the plan for consideration.
RES 8-01-10-17 MOVED BY Councillor Berry that Council for Yellowhead County approve the Municipal Emergency Plan as presented. CARRIED UNANIMOUSLY
9 CORPORATE AND PLANNING SERVICES
9.1 First reading of Bylaw 18.16, to amend Land Use Bylaw 16.13 from RD- Rural District to RI- Rural Industrial District for NE 27, SE 27-53-13-W5M.
RFD - 607
Tervita Corporation is applying to re-district the subject land to Rural Industrial District because they wish to expand the Class II Industrial Landfill which they are currently operating on NW 27-53-13-W5M. Tervita has been operating this landfill since 2004, and it is approaching its design capacity with an estimated depletion schedule for summer of 2017. In order to continue operations, Tervita is proposing a lateral expansion into NE, SE 27-53-13-W5M to extend capacity for approximately the next 40 years.(more detailed information is attached).
The Application was referred to Alberta Transportation and to Yellowhead County Infrastructure Services, The Director of Yellowhead County Infrastructure Services expressed a concern with the tracking of mud on the Carrot Creek Tower Road and feels that Tervita needs to come up with a more effective way of keeping mud off the road. At the time of writing this report there had not been any feedback received from Alberta Transportation.
Yellowhead County Planning Services acknowledged that several landowners in the vicinity of the landfill had concerns about the proposed expansion, and it was their opinion that Council would hear from these individuals at the Public Hearing stage of the Amendment process.
RES 9-01-10-17 MOVED BY Councillor Priestley-Wright that Council for Yellowhead County give first reading to Bylaw 18.16 amending Land Use Bylaw 16.13 for NE, SE 27-53-13-W5M from Rural District (RD) to Rural Industrial (RI) District;
AND THAT a Public Hearing for Bylaw 18.16 be held on February 14, 2017. CARRIED UNANIMOUSLY
9.2 NOVEMBER 2016 FINANCIAL REPORT
RFD - 609
Presented for Council's information were various financial results for the period ending November 30, 2016.
The reports included a list of the amounts for cash, investments and shares on hand at November 30 and a list of all payments issued during the month of November. Additionally there is a summarized list, by department, that shows the year to date revenue and expenses in comparison to the budgeted amount for each category.
RES 10-01-10-17 MOVED BY Councillor Cherniawsky that Council for Yellowhead County accept the November Financial Report for information purposes. CARRIED UNANIMOUSLY
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10 GENERAL ADMINISTRATION
10.1 Council Schedule
RES 11-01-10-17 MOVED BY Councillor Russell that Council for Yellowhead County accept the Council Schedule for information purposes. CARRIED UNANIMOUSLY
10.2 Council Information Package
RES 12-01-10-17 MOVED BY Councillor Cherniawsky that Council for Yellowhead County accepts the Council Information Packages dated December 9, 2016 and December 20, 2016 for information purposes , CARRIED UNANIMOUSLY
Deputy Mayor Mitchell recessed the meeting at 9:56 a.m. Deputy Mayor Mitchell reconvened the meeting at 10:05 a.m.
11 MAYOR & COUNCILLOR REPORTS
12 IN-CAMERA SESSION
12.1 In Camera Session
RES 13-01-10-17 MOVED BY Councillor Velichko that Council for Yellowhead County enters into an In-Camera session at 10:06 a.m. CARRIED UNANIMOUSLY
RES 14-01-10-17 MOVED BY Councillor Russell that Council for Yellowhead County adjourns the In-Camera Session at 10:09 a.m. CARRIED UNANIMOUSLY
12.2 Lease Renewal; Lehigh Hanson Materials Ltd. (Cadomin)
IC-0060
RES 15-01-10-17 MOVED BY Councillor Priestley-Wright that Council approve a five year lease, for Part of the NW 31-46-23-W5M, to Lehigh Hanson Materials Ltd. at a rate of $5,311.00 per year. CARRIED UNANIMOUSLY
13 ADJOURNMENT
13.1 Adjournment of Council Meeting
RES 16-01-10-17 MOVED BY Councillor Cherniawsky that Council for Yellowhead County adjourns the January 10, 2017 meeting at 10:10 a.m. CARRIED UNANIMOUSLY
Gerald Soroka, Mayor
Jack Ramme, Chief Administrative Officer
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MINUTES
Yellowhead County Committee of the Whole held a meeting on January 17, 2017 commencing at 9:30 AM in the Council Chambers, at the Yellowhead County Administration Building in Edson, Alberta.
COUNCILLORS PRESENT: Gerald Soroka, Mayor Sandra Cherniawsky, Councillor, Division No. 1 Anthony Giezen, Councillor, Division No. 2 Fred Priestley-Wright, Councillor, Division No. 3 David Russell, Councillor, Division No. 4 Shawn Berry, Councillor, Division No. 5 Bill Velichko, Councillor, Division No. 6 Dawn Mitchell, Deputy Mayor and Councillor, Division No. 7 Jack Williams, Councillor, Division No. 8
COUNCILLORS ABSENT: None.
ADMINISTRATION PRESENT: Jack Ramme, Chief Administrative Officer Albert Bahri, Director of Protective Services Christopher Read, Director of Community Services Barb Lyons, Director of Corporate and Planning Services Don O'Quinn, Director of Infrastructure Services Stefan Felsing, Communications Coordinator Tracy Parker, CAO Administrative Assistant/Recording Secretary
Mayor Soroka called the meeting to order at 9:30 a.m.
1 CALL TO ORDER OF COMMITTEE OF THE WHOLE MEETING
2 AGENDA
2.1 Adoption of the Committee of the Whole Agenda
RES 01-01-17-17 MOVED BY Councillor Russell that Council for Yellowhead County adopts the Council meeting agenda with the following amendment: - Item 4.2 and will proceed item 4.1. CARRIED UNANIMOUSLY
3 SCHEDULED PUBLIC PRESENTATIONS
4 YELLOWHEAD COUNTY STRATEGIC PRIORITIES/ISSUES
4.1 Connector Road Study - Peers/Niton and Chip Lake
CDR - 132
Administration had hired AMEC Foster Wheeler to prepare a feasibility study and cost estimates relative to the potential of route alignment and constructing new roads (collector roads) for Peers/Niton and for Chip Lake.
The study is completed and both roads have some challenges, and the consultants’ representative Mr. Glenn Newman was present to address Council and review the findings of the study and the options Council may wish to consider.
Peers/Niton Connector - Township Road 550 from Eastbank Road (Township Road 545A) to Niton North Road (Range Road 124):
Length of new construction: 14.46 Kilometers Construction Costs: o Grading - $15,775,000.00 o Base/Paving - $8,215,000.00 o Total: $23,990,000.00 Right of way: Proposed 40 meters - existing to be widened as needed
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Utility impacts: 20 pipeline crossings Upgrade Existing Roadway: Interim grading west end - $2,190,000.00 Base/Paving - $2,080,000.00 Total: $4,270,000.00 Project Total: $28,260,000.00
Chip Lake Connector - Township Road 551 from Secondary Highway 751 East/South- East to Township Road 550 and Range Road 103N
Option 1 Length of new construction: 12.06 Kilometers Construction Costs: o Grading - $12,300,000.00 o Base/Paving - $6,860,000.00 o Total: $19,160,000.00 Right of way: Proposed 40 meters - existing to be widened as needed Right of way: 7 private (acquisition difficult) 21 Crown Utility impacts: 5 pipeline crossings Hydro-technical: New Bridge Poison Creek $1,200,000.00 Hydro-technical: 2 - 2000 millimeter Corrugated Steel Pipe Kilometer 11.85 - $300,000.00 Muskeg: 1.50 kilometres Upgrade Existing Roadway: Grading: $7,900,000.00 Base/Paving - $7,100,000.00 Total: $15,000,00.00 Project Total: $34,160,000.00
Option 2 Length of new construction: 11.96 Kilometers Construction Costs: o Grading - $13,000,000.00 o Base/Paving - $6,800,000.00 o Total: $19,800,000.00 Right of way: Proposed 40 meters - existing to be widened as needed Right of way: 2 private, remainder Crown Utility impacts: 5 pipeline crossings Hydro-technical: New Bridge Poison Creek $1,200,000.00 Hydro-technical: 2 - 2000 millimeter Corrugated Steel Pipe Kilometer 11.85 - $300,000.00 Hydro-technical: 2 - 2400 millimeter Corrugated Steel Pipe Kilometer 3.3 - $340,000.00 Muskeg: 3.10 kilometres Upgrade Existing Roadway: Grading: $7,900,000.00 Base/Paving - $7,100,000.00 Total: $15,000,00.00 Project Total: $34,800,000.00
Option 1 has the advantage of slightly lesser cost, less muskeg along the route, and one less major culvert. The disadvantage of crossing multi-privately owned properties where right of way may be difficult to obtain.
Option 2 has the advantage of avoiding privately owned lands but the disadvantage of slightly higher cost, more muskeg along the route and the need for an additional major culvert.
Discussion included:
- No traffic count was conducted on the Eastbank road; - Peers/Niton Connector Road has eight private parcels and 26 parcels belonging to the Crown. The concept was generally accepted by private landowners; - Project is supported by industry; - Multiple pipeline crossings;
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- Construction over muskeg presents construction challenges and increased costs; - FMA compensation is included in the estimates; - Public consultation; - Compatibility with Provincial road network.
Council directed Administration to bring the Connector Road Study to the February Committee of the Whole meeting.
Mayor Soroka recessed the meeting at 10:31 a.m. Mayor Soroka reconvened the meeting at 10:45 a.m.
4.2 Wildwood Fire Hall CAD Drawing Presentation
Director Albert Bahri shared the Wildwood CAD design drawings with Council.
Discussion included: - Compatibility with Station 10; - Kitchen and office facility; - Training rooms; - Building will house the antique firetruck; - Museum will be open to public and house a tourism information center; - Facility will have public washrooms; - Land surveyed and geotechnical process complete; - Signage will be added to the drawings; - Station 10 construction is underway. The contractor will be standing steel on January 18, 2017; - Station 10 estimated completion date is August 2017.
4.3 Dust Control Fees
CDR - 133
As Council will recall, in January of 2016, Council amended the dust control policy removing the formula based fee structure and implementing a fee schedule to be determined by Council annually.
In 2016, Council set the rate for a dust control application at $200.00. In comparison, the fee structure for 2015 was set at $340.00 and in 2014 the fee per application was set at $314.00.
As Administration prepares for the 2017 dust control program, Council needs to recommend a fee per application for the 2017 season.
Discussion included:
- Carrot Creek area showed an increase of 40 applications; - Niton Junction area showed an increase of 45 applications; - Wildwood area showed an increase of 45 applications; - Hinton area showed an increase of 3 applications; - Safety issues regarding dust control was discussed.
Council elected not to increase the 2017 rate for dust control applications from its current fee of $200.00 per application. Council directed that Administration forward the matter to the January 24, 2017 Council meeting.
4.4 Brushing Program Review
CDR - 134
Yellowhead County recognizes that the control of brush on its road allowances is necessary for the safety of the traveling public and to facilitate the proper maintenance of the road ways. An effective brushing program will enable the roads to dry faster, provide clear sight lines, minimize wildlife strikes, provide snow storage area, and help maintain good drainage and less wind fall across roads. The ultimate
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goal would be to remove all brush/trees within the road allowances throughout the County. Once the brush is removed it can be maintained by spraying and mowing programs.
Discussion included:
- Council received an overview of the existing program and viewed a map detailing program progress; - Expansion of the program would require the budget to be increased; - Administration had noted a reduction in available mowing contractors; - Administration outlined the problem with topography when mowing; - Right of way access; - Lack of available equipment; - Backlash from citizens regarding removal of trees; - Brushing along fence line issues; - Herbicide fence line program; - Site specific ditch modification would be cost prohibitive;
Council directed Administration to define a plan for brushing, herbicide application and mowing and bring it to the March Committee of the Whole meeting.
4.5 Alberta Association of Municipalities Districts and Counties Board Governance Review
CDR - 135
Every four years, the Alberta Association of Municipalities Districts and Counties (AAMDC) undertakes a board governance review to examine and update the association’s governance process to ensure that it aligns with its strategic plan and meets the needs of the membership. To do so, the AAMDC has formed a Board Governance Review Committee (BGRC) comprised of one representative from each AAMDC district and a non-voting chairperson. The questions have been designed to gather feedback from member municipalities on some of the topics that the BGRC will be considering. The BGRC asks that if possible, these questions be completed by municipal councils as a whole.
The review and hence the survey questions have been broken into five primary categories: Membership Board Structure Board Roles and Responsibilities Governance Processes Board Compensation
Council reviewed to AAMDC Board Governance Review questions. Discussion included:
- Membership - If a municipality is a full member in another association, they should not be a full member in AAMDC; - Board Structure - no change; - Board Roles and Responsibilities - due diligence in presenting both sides of the issue should be increased; - Acoustics at Pembina Zone requires improvement; - Credibility of resolutions; - Requirement for discussion at Zone meeting regarding the effectiveness and motivation of resolutions.
Mayor Soroka recessed the meeting at 12:04 p.m. Mayor Soroka reconvened the meeting at 12:42 p.m.
4.6 Preschool Equity
CDR - 131
Preschools have been an important component of the early childhood learning and development landscape for County residents for several years. The benefits of preschool
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are significant. The first five years of life are the time when the core of one’s brain is developed and the pathways by which decision making, emotional regulation and learning are established. Preschools provide an enriched environment for County children to build their physical, emotional and social development and ensure comparable developmental opportunities as those of urban children.
With the exception of the Marlboro preschool (Kounty Kids), which is funded through a unique contract with the North Central Child and Family Services region, the four county based, provincially licensed preschools are operated by non-profit volunteer boards and have historically received funding through the Family and Community Support Services (FCSS) program to offset registration costs and fundraising activities. This funding has been provided disproportionately, due to Parent Link Centre (PLC) Initiative services. Peers and Carrot Creek have been receiving over twice the amount of funding (with greater service and reporting expectations) as compared to Evansburg and Lobstick preschools. Due to a tighter focus on Provincial Parent Link services, this funding is no longer available for registration based preschool programs.
Programs that have been funded solely from FCSS dollars submit a grant application and are funded based on the deficit between budgeted revenue and expenses annually. Programs funded through the Parent Link Initiative have been provided with a set dollar amount and develop their budget based on that revenue, as well as any registration fees (to be minimal to increase accessibility) and fundraising. As such, the programs with Parent Link Initiative funding have developed increased budgets with commensurate increased levels of service.
The 2016 snapshot of funding for the 4 programs is as follows:
Program Budget Outside Hours/week # children cost/child Funded* Contribution portion Peers $19,500 PLC 6/week + 11 $2181/child $1772/child $24,000 PLC (2 days) Carrot Creek $19,500 PLC 8/week + 17 $1323/child $1147/child $22,500 PLC (2 days) Lobstick $6500 FCSS 6/week 10 $1320/child $650/child $13,200 (2 days) Evansburg $7000 FCSS 6/week 12 $1250/child $583/child $15,000 (2 days) *Funded reflects either Yellowhead County FCSS funds (Lobstick/Evansburg) or Provincial Parent Link funds (Peers/Carrot Creek)
Discussion included:
- Impact on programing if parent portions of the fees remain unpaid; - Funding responsibilities - Municipal or School Board; - Inequity of funding by location; - Parent Link funding model is not available in all situations; - Base level of subsidy to any and all licensed preschool programs within Yellowhead County; - Council debated the merits of funding preschool programming; - Towns of Hinton and Edson do not fund preschools however may offer reduced rents; - Parent attendance and volunteerism; - Council agreed that funding preschools within Yellowhead County is a priority;
Council directed Administration to bring back further information which includes evaluating parent's financial contribution, a detailed budget outlining expenses, and the oversight structure for Preschools.
5 POTENTIAL STRATEGIC PRIORITIES - FOR CONSIDERATION TO WORK PROGRAM
6 MAYOR & COUNCILLOR REPORTS
6.1 Division 1 - Councillor Cherniawsky
No Reports Submitted
6.2 Division 2 - Councillor Giezen
Wildwood Senior's Dinner - December 4, 2016
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Pembina Agriculture and Recreation Society - December 13, 2016
6.3 Division 3 - Councillor Priestley-Wright
Evergreens Foundation - December 9, 2016 Evergreens Foundation - December 20, 2016
6.4 Division 4 - Councillor Russell
No Reports Submitted
6.5 Division 5 - Councillor Berry
Edson and District Chamber of Commerce - December 14, 2016 Subdivision and Development Appeal Board Training - December 15, 2016
6.6 Division 6 - Councillor Velichko
West Fraser - December 12, 2016
6.7 Division 7 - Councillor Mitchell
No Reports Submitted
6.8 Division 8 - Councillor Williams
Remembrance Day - Hinton - November 11, 2016 Hinton Pulp Advisory Committee - November 21, 2016 Edson and District Historical Society - November 24, 2016 Fire Achievement Award - November 25, 2016 Forestry Resources Advisory Group - November 28, 2016 Heritage Advisory Board - December 7, 2016 Evergreens Presentation - Parkland Lodge - January 7, 2017
6.9 Mayor Soroka
TELUS - December 16, 2016
7 IN-CAMERA SESSION
8 ADJOURNMENT
8.1 Adjournment of the Committee of the Whole Meeting
RES 02-01-17-17 MOVED BY Councillor Berry that Council for Yellowhead County adjourns the Committee of the Whole meeting at 1:50 p.m. CARRIED UNANIMOUSLY
Gerald Soroka, Mayor
Jack Ramme, Chief Administrative Officer
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Page 14 of 49 Yellowhead County Council Request for Decision
Date Presented: January 24, 2017 Item Number: RFD - 616
SUBJECT Strategic Priorities Update
ISSUE To review the Strategic Priorities Report and update
BACKGROUND Council held a priority setting session in October of 2016 and determined a priority listing of corporate priorities and reviewed some of the operational initiatives being undertaken by staff.
This is a quarterly update relative to the actions being undertaken with respect to the priority listing.
REPORT/DOCUMENT
FINANCIAL Any initiatives that are underway were included in the 2017 interim budget.
OPTIONS 1. Accept update as presented 2. Request report be sent to a future Committee of the Whole meeting for amendment
RECOMMENDATION Administration recommends that Council accept the update as information.
Submitted by Jack Ramme, CAO
Page 15 of 49 STRATEGIC PRIORITIES CHART Oct 14, 2016
CORPORATE PRIORITIES (Counci|ICAO)
NOW TIMELINE 1. Rosevear Ferry HistoricalSite ack —January 2017 2. Hamlet Lighting Plan - Don _ March 2017 3. Road Grading (GraderOperatorMeeting) Don _ November 2015 4. RoadConstructionPriorities Don _ November/Dec2016 5. Service Capacity Review aCk_JUne 2017
NEXT ADVOCACY/ PARTNERSHIPS - Cadomin - Highway Intersection (Jade) ° Trail Master Plan ° McLeod River Bridge - Community Capacity Building - Seniors Housing ' County Land Bank
OPERATIONAL STRATEGIES (CAO/Staff)
CHIEF ADMINISTRATIVEOFFICER (Jack) CORPORATE SERVICES (Barb)
1. Rosevear Ferry Historical Site 1. Hamlet Development Agreement — July 2017 2. Service Capacity Review 2. Peers Area Structure Plan Consultation Jan 2017
3. Robb Land 3. Budget Software — November 2016 - Wildwood Fire Hall 4,
- Payroll HR Software — February
INFRASTRUCTURE (Don) COMMUNITYSERVICES (Christopher) 1. Hamlet LightingPlan - 2017 1. Community Capacity Building 2. Road Grading 2. Parks Open Spaces Matrix
3. Road Construction Priorities 3. Weed Spray Service — May 2017
o o Weed Management Review — June 2017
- - Hamlet Signage Strategy - 2017
PROTECTIVE SERVICES (Albert) 1. Parkland Fire Agreement— November 2016
2. Tower Construction — November 2016
3. Radio/Paging System — November 2016
o Tanks — 2017
- Wildwood Fire Hall — 2017
Page 16 of 49 Strategic Priorities Update: January 2017
Priority: Status:
Rosevear Ferry HistoricalSite Letter sent October 18,2016 to Alberta Transportation seeking information relative to the disposition of the Ferry after the bridge is completed. Suggested County may wish to make historical site utilizing existing cable structures etc.
Subsequent letter sent on January 13, 2017 seeking a decision with respect to the disposition of the Ferry. Stillawaiting a reply.
Hamlet Lighting Plan December 6, 2016, Administration met with Fortis to review lighting options for the County. As Fortis is going to be doing lighting upgrades (LEDtechnology) the County has to determine timing of lighting changes, if it wants a higher end light fixture and willhave to have a lighting study clone to ensure gaps are covered off. Fortis is reviewing existing lighting and willprepare a lighting plan for the hamlets so council may determine its next steps relative to number of lights, locations of higher end fixtures etc.
Road Maintenance Operators meeting Council willrecall this initiative is a dialogue between Council and road maintenance staff to review and discuss items of mutual benefit relative to what works well and where improvements can be made and to get a better understanding for the participants relative to operations and the political issues around road maintenance. The initial meeting is being planned during spring break up, 2017.
Road Construction Priorities Construction works and studies for the 2017 budget year are underway. At a future Committee of the Whole meeting (February 21, 2017) a map will be provided so council can review progress of existing priorities, and can reaffirm go forward priorities for the Collector Road network and local road rebuild program.
Service Capacity Review During the strategic priorities session held by council in November of 2016, a number of areas were identified as perhaps needing to be reviewed to ensure Council is satisfied with the programs and the end results being achieved. The intent was to do a service review of certain programs with the understanding that such a review would look at a history of the program, the aniticapted outcomes, the success of the outcomes, what (ifany) adjustments may need to be made and what (if any) other resources may need to be allocated or likewise,should a
Page 17 of 49 program be concluded. The first Service capacity review will explore road side brushing program. This review will commence in January, 2017.
Page 18 of 49 Yellowhead County Council Request for Decision
Date Presented: January 24, 2017 Item Number: RFD - 618
SUBJECT Dust Control Fees
ISSUE To set the application fees for the 2017 spring and fall Dust control program
BACKGROUND In 2016, Council amended the Dust Control policy whereby Council is to annually determine the fees for the spring and fall applications.
At the Committee of the Whole meeting held on January 17, 2016, Council reviewed the issue and was comfortable leaving the rate for 2017 at $200.00 per application and requested that the item be brought to a council meeting for ratification.
REPORT/DOCUMENT Not Available
FINANCIAL Funds for the 2017 dust control program are included in the 2017 operating budget and account for revenues from applications at a rate of $200/application.
OPTIONS 1. Council can approve the 2017 dust control application fee rate at $200/ application. This supports the recommendation from Council at the Committee of the Whole meeting. 2. Council can send the item back to the Committee of the Whole for further review.
RECOMMENDATION Pursuant to the discussions from the Committee of the Whole meeting of January 17, 2017, Administration recommends that Council ratifies a rate of $200.00 per application for the 2017 dust control program.
Submitted by Jack Ramme, CAO
Page 19 of 49 Yellowhead County Council Request for Decision
Date Presented: January 24, 2017 Item Number: RFD - 615
SUBJECT Municipal Historic Resource Designation - Donahoo School
ISSUE The Heritage Advisory Board and administration present the application from Donahoo Community Association for Municipal Historic Resource Designation on the Donahoo School to Council for review and approval.
BACKGROUND On March 22nd, 2016 Yellowhead County Council approved the Municipal Heritage Management Plan as presented, which allows for the process to identify, protect and conserve historic places throughout the region. With the approved Heritage Management Plan we now have a framework for recognizing, designating and protecting historic resources within the County.
With this, a completed application for Municipal Historic Resource Designation has been received from the Donahoo Community Association for the Donahoo School.
The application includes: a statement of significance of the historic resource, including a description of the historic place and its heritage value; a listing of the Character Defining Elements of the building, which determine the elements that would be protected through the designation and applicable for provincial funding for maintenance and/or repair; a statement of integrity, which assesses whether the historic resource retains the seven aspects of Integrity: location; design; environment; materials; workmanship; feeling; and, association from the present to the past; historic photos of the resource; a current copy of the title; and, current photos, both exterior and interior.
The application was reviewed by the Heritage Advisory Board during their regular meeting on December 7th, 2016, and the recommendation to Council for Designation was passed.
With approval by Council of the current application for Municipal Historic Resource Designation, then a motion for a Notice of Intention would need to be made as per the requirements under Section 26 of the Historical Resources Act, and as outlined in Section 8 or our Municipal Heritage Management Plan. This Notice of Intention to designate the property is sent by Council to the property owner with a 60-day waiting period, wherein the property owner has time to deliberate the designation. After the 60-days, and with the deliberation complete, Council may pass a bylaw declaring the site a Municipal Historic Resource pursuant to the Historic Resources Act. The site would then by placed on the newly formed Yellowhead County Register of Historic Places, and, at the property owners and Council's discretion, listed on the Alberta Register of Historic Places.
For more information on the Municipal Heritage Designation Process, please see the attached excerpt from the Yellowhead County Municipal Heritage Management Plan.
REPORT/DOCUMENT Attached
FINANCIAL With the approval of the Municipal Historic Resource Designation for the Donahoo School there would be no financial implications or obligations to Yellowhead County, as a representative of the Donahoo Community Association (registered owners of the resource) has signed a waiver of compensation form (see attached) and all financial incentives within the Heritage Management Plan are recommendations only, at the discretion of Yellowhead County Council to adopt or expand upon as they see fit.
Page 20 of 49 OPTIONS 1. Approve the application by the Donahoo Community Association for Municipal Historic Resource Designation on the Donahoo School and proceed with a motion for a Notice of Intention. 2. Make a recommendation for amendments to the application by the Donahoo Community Association for Municipal Historic Resource Designation on the Donahoo School and do not proceed with a motion for a Notice of Intention. 3. Other direction as provided by Council.
RECOMMENDATION That Council for Yellowhead County approves the application by the Donahoo Community Association for Municipal Historic Resource Designation on the Donahoo School as presented and make a motion to proceed with a Notice of Intention.
Submitted by Jenny Seibel, Heritage Coordinator
Page 21 of 49 MUNICIPAL HISTORI RESOURCE DESIGNATION FORM
« l_I. in ..,l KM. :*:4:.l,tw, .: . -_l'.l‘ ,.ivji , , J/ellowheadCounty ‘I . .. “
I ‘1:z2S!~“§‘
Name of Heritage Resource: Donahoo School
Street Address: 53232 Range Road 94, YellowheadCounty, Alberta
LegalDescription: Lot(s)/Unit No.2 BlockNo.: Plan (LTO)No.2
LandUse District: Prt. NE 1/4 17-53-9-W5
*Name of Registered Owner(s): Donahoo Community Association
Street Address: 30X 731
City: Wildwood Province: AB Postalcodez TOE2M0
Telephone No.: 780-328-2|22/780-325-3912 Email: sheila Morrison
*Acopy ofthe Titlemay be required to be submitted with the application.
Name of Applicant/Agent (if different than owner): ?e”/H Mo
Street Address: E); X 4% \ go q ,_f
City: wt u)O) d Province: (3 Postal Code: ‘Tot?’ar? 0 Telephone No.: (2 Email: ‘ CV‘[
FOR OFFICE USE ONLY
Application No.: MHRD16-003 File No.: MI-lRDl6-003
Received By: _ \0l /up
Personolinformotionis being collected under the authority of the Municipal GovernmentAct for the purpose ofprucessing this Municipal Heritage Resource Designation Application. This informationis protected under the privacy provisions ofthe Freedom ofInformationand Protection ofPrivacy Act. lfyau have any questions about the
collection of this information, contact the Director ofCommunity Services at (780) 723-4800, Yellowhead County, 2716 — 1 Avenue, Edson, AB, T7E 1N9.
I YELLOWHEAD COUNTY MUNICIPAL HERITAGE MANAGEMENT PLAN I MUNICIPAL HISTORIC RESOURCE DESIGNATION FORM 1/4
Page 22 of 49 {V /<-’ I - V
' %Lg\ MUNICIPAL HISTORIC RESOURCEDESIGNATION “FORM _yeI1owhead County _,t‘E:,r13%,:v-:».‘r
AUTHORIZATIONS AUTHORIZATION OF APPLICANT/AGENT
I/WeDough“) Cm.nN\uN\ ?gs authorize IOLy?oeatgok) (name ofregistered own (name ofagent/person authorized to Sign the application)
to act as agent and sign the application form submitted to the Municipality of Yellowhead County on my/our behalf for the property known as mbouodnooInoucp
Signature(s) of registered owner ): Date: /L/9/rwta?m??‘.(s(,,C,) ?og I5 /llo
Signature(s) of Signing Officerls) of Corporation: Corporate Sea|(s), if applicable:
REGISTERED OWNER'S AGREEMENT
As of the date of this application, I am the registered owner of the lands described in the application. I have examined the contents of the application, certify that the information submitted with it is correct insofar as I have knowledge of these facts, and concur with the submission of the application. I acknowledge that the lands described in the application may be subject to applicable laws, regulations, and guidelines including, but not limited to, the Yellowhead County Land Use Bylaw. I agree to comply with all provisions of the Yellowhead County Land Use Bylaw and any other applicable legislation, if this application is approved.
Signature lof registered owner(s : Date: (Sec) Hug I6//b I ‘J57’!/y1g_ ?nesI’;/H9 ‘T DECLARATION
I, lok. N) , solemnly declare that the statements made by me upon this application are o the best of my belief and knowledge a true and complete representation of the purpose and intent of this application.
en[;.._. Date; Signat of a plicantVg_r__a , gag I 5 /lie
FORWARD TO: eritage Coordinator, Vellowhead County (Mail): 2716 - 1 Avenue, Edson, AB, T7E 1N9 I (Ema :[email protected] Edson Office: (Tel): 780-723-4800 (Fax): 780-723-5066 I Wildwood Office: (Tel): 780-325-3782 (Fax): 780-325-3783
Personal informationis being collected under the authority of the Municipal Government Actforthe purpose ofprocessing this Municipal Heritage Resource Designation Application. This informationis protected under the privacy provisions ofthe Freedom oflnformationand Protection of Privacy Act. Ifyau have any questions about the collection ofthis information, contact the Director of Community Services at (780) 723-4800, Yellowheod County, 2716 - 1 Avenue, Edson,AB, T7E 1N5.
«H 0 ‘ HEADCOU TVMUNICIPAL HERITAGEMANAGEMENT P AN I MUNICIPALHISTORICRESOURCEDESIGVNATIONEORM- mi
Page 23 of 49 MUNICIPAL HISTORIC RESOURCE DESIGNATION FORM ellovvhead _,i,. l 4 l‘ _.;,i __(., .5, , («:9 .u: )(],‘aun§y ‘ . wni
SUBMITTAL DOCUMENTS
Please include the following information with your application:
PROPERTY INFORMATION:
Current colour photographs of the subject property and adjacent sites (please label and date each photograph)
Historic photographs or illustrationsof the property and structures (ifavailable)
Description and sketch of present site conditions including landscaping, parking areas and surface materials
Copy of the current certi?cate of title for the property
Current copy of a legal survey prepared by an Alberta Land Surveyor (if available)
ARCHITECTURAL INFORMATION (PLEASEINCLUDE INFORMATION SOURCES) X Current colour photographs of each building facade (Please label and date each photograph) I Description (including photographs and/orillustrations) of the type of construction indicating type of materials (original or replacement), colour and present condition
)8 Description (including photographs and/or illustrations) ofthe architectural features indicating type of materials (original or replacement), colour and present condition, including but not limited to: foundation, roof, doors, windows, trim, exterior ?nish, porches/balconies, substantial alterations and other features
Description (including photographs and/orillustrations) of any notable construction methods, use of materials or craftsmanship
How does the resource contribute to or ?t into the streetscape and surrounding landscape? Is the resource a prominent visual landmark in the neighbourhood, community or region? Ifso, please explain
HISTORICAL INFORMATION (PLEASE INCLUDE INFORMATION SOURCES)
Date of construction of original structure(s)
Description and date of any substantial alterations, additions or renovations
Description of original, present and proposed use of all structures and the site
Statement of the historical signi?cance of the structure(s) and site including, but not limited to, association with any historicalpersons, groups, institutions, or events at the local, regional, provincial or national level
Statement of any special prominence of the structure(s) or site in Yellowhead County's cultural, political or economic development
Architect's name (original and any substantial alterations, additions or renovations)
BuiIder’sname (original and any substantial alterations, additions or renovations)
Statement of any special prominence of the architect and/or builder in the community, province or nation
Personal informationis being collected under the authority ofthe Municipal GovernmentActforthe purpose ofprocessing this Municipal Heritage Resource Designation Application. This informationis protected under the privacy provisions ofthe Freedom ofInformationand Protection 0/Privacy Act. Ifyou have any questions about the
collection ofthis information, contact the Director of Community Services at (780) 723-4800, Yellowhead County, 2716 — 1 Avenue, Edson, AB, 775 1N9.
Page 24 of 49 MUNICIPAL HISTORIC RESOURCE DESIGNATION FORM
v .., t.. L .i= }7eII0whead .. . ,» .‘ ...1 V\ ; : H .. V‘ N.‘ V. I_. County
REHABILITATION INCENTIVE INFORMATION
If you are applying for financial assistance from Yellowhead County's Historical Resources Management Program and/orthe Alberta Historical Resources Foundation, additional information will be required.
The nature of rehabilitation proposed and the type of financial assistance that is being requested. Consultation with the County to review the scope of work proposed for your historic place is recommended.
Owner agrees that the rehabilitation ofthe resource will meet the intent ofThe Standards and Guidelines for the Historic Conservation ofHistoric Places in Canada.
Owner's Signature:
NOTE: It is strongly encouraged that you consult with the Municipalityof ‘lellowhead County prior to submitting the completed application. The Heritage Coordinator may waive some of the listed requirements. More detailed information may be requested during review of the application.
Personal informationis being collected under the authority ofthe Municipal Government Act for the purpose ofpracessing this Municipal Heritage Resource Designation Application. Thisinformationis protected under the privacy provisions ofthe Freedom ofinformationand Protection ofPrivacy Act. lfyou have any questions about the
collection of this information, contact the Director af Community Services at (780) 7234800, Yellowhead County, 2716 » 1 Avenue, Eclson, AB, T7E 1N9.
I VELLOWHEAD COUNTY MUNICIPAL HERITAGE MANAGEMENT PLAN | MUNICIPAL HISTORIC RESOURCEDESIGNATION FORM 4 / 4
Page 25 of 49 Donahoo School
Historic Site # 104406
Description of Historic Place
The Donahoo School is located approximately 7 km southwest of the Hamlet of Wildwood, near the intersection of Township Road 533 and Range Road 94. Located on a small, cleared plot, the school is a one room, single storey wood framed building with a front gabled room and a double door entrance on the north side of the building.
Heritage Value
The heritage value of the Donahoo School lies in its association with the development of local education as well as its representation of early pioneer schoolhouse design and construction.
The Donahoo School is valued because of its association with the establishment of formal education in the area during the early 20th century. The current school was built in 1937 to replace a smaller, log school built in 1914. This new school was built from donations made by community members. The school provided education for children in grades 1 through 8, attracting families to the area, who saw the value in providing their children with schooling. This helped to spur the rural development of the area, providing the infrastructure upon which the local community was built. The building marked the establishment of formal education in the area and it served as the precursor to the amalgamated Wildwood School District in 1957, which saw the building repurposed as a community hall.
The design and construction of the Donahoo School is representative of early rural schools design and teaching methods. The single room layout is common for early rural Alberta school houses, where a small group of children of varying ages would be educated in the same room by the same teacher. The teacher would stand at the front of the class and lecture by a chalkboard. Student’s recreational time would be spent outside while a nearby outhouse provided toiletry needs. Growing populations and changing teaching styles eventually outgrew the standard one room schoolhouse, making the Donahoo School a symbol of a bygone era in rural education.
Page 26 of 49
Character Defining Elements
Mass, form and scale: Single storey, rectangular footprint Medium gable roof with projecting rafters, plain fascia along verges Wood frame construction with white, clapboard exterior siding; Interior white flush board siding and ceiling; and wood trim (originally brown on the exterior) Original fenestration: includes double hung six over six windows along north, east and west sides Original concrete footing foundation Exterior elements: Includes brick chimney; wood entry doors; original school sign at the front of the building Interior elements: Includes original hard wood floor with trim; chalkboards; wood stove; girls cloak room (now kitchen) with original broom closet and wood cupboard; four student desks; upright piano donated by Mrs. Brown (second teacher in Donahoo); original Union Jack cloth flag; original wiring and light fixtures
Sources
Donahoo Community Association. Personal Communication, September 2016. Chip Lake Historical Society. Where the River Lobstick Flows, Mackay to Styal. N.p.: October 1987. Print.
Page 27 of 49 Donahoo School 53232 Range Road 94 Statement of Integrity
Common Name Donahoo School Civic Address 53232 Range Road 94 Name and Contact of Registered Owner Donahoo Community Association Description of Historic Place The Donahoo School is located approximately 7 km southwest of the Hamlet of Wildwood, near the intersection of Township Road 533 and Range Road 94. Located on a small, cleared plot, the school is a one room, single storey wood framed building with a front gabled room and a double door entrance on the north side of the building. Excluded Type (Yes/No) NO Applicable Significance Criteria A) Theme/Activity/Cultural Practice/Event C) Design/Style/Construction Period of Significance 1937 - 1957 Character Defining Elements Mass, form and scale: Single storey, rectangular footprint Medium gable roof with projecting rafters, plain fascia along verges Wood frame construction with white, clapboard exterior siding; Interior white flush board siding and ceiling; and wood trim (originally brown on the exterior) Original fenestration: includes double hung six over six windows along north, east and west sides Original concrete footing foundation Exterior elements: Includes brick chimney; wood entry doors; original school sign at the front of the building Interior elements: Includes original hard wood floor with trim; chalkboards; wood stove; girls cloak room (now kitchen) with original broom closet and wood cupboard; four student desks; upright piano donated by Mrs. Brown (second teacher in Donahoo); original Union Jack cloth flag; original wiring and light fixtures
Page 28 of 49 Donahoo School 53232 Range Road 94 Statement of Integrity
Chronology of Alterations Renovations were made to the building in the 1990s, including a tin roof and the addition of indoor outhouses built on the southwest portion of the school (in an addition). The original wood plank siding of the interior and exterior of the building remain. In 2015, the original wood shavings used as insulation in the attic were removed and new reflective foil, barrier and cellulose insulation were added to R40 standard to improve heat efficiency
Aspects of Integrity Location (YES) The Donahoo School resides in its original location Design (Yes) The original form and massing of the Donahoo School are complete while the open interior floor plan reflects character as an early rural schoolhouse Environment (Yes) The Donahoo School maintains its association with the surrounding rural landscape that characterized its use as a school. Materials (Yes) There are sufficient original materials from the exterior and interior of the Donahoo School that relate to its period of significance as a single-room schoolhouse. The original wood frame, siding and large windows, along with the chalkboard, desks and wood stove communicate its purpose as an early rural school Workmanship (Yes) The simple utilitarian design and the interrelationship of the original material elements communicate the workmanship that went into the construction of the school as well as its purpose in the development of elementary education Feeling (Yes) The location of the Donahoo School and the preservation of its original design along with the interrelationship of the physical elements from its period of significance convey its importance as an example of early rural schoolhouse design Association (Yes) The preservation of the Donahoo School provides a direct link to early schooling in rural Alberta. The single-room design is able to convey an approach to schooling that is very different from what is currently practiced Statement of Integrity (Yes) The Donahoo School retains all aspects of integrity necessary to convey its significance as a representation of early rural schoolhouse design as well as its importance in the development of education in the rural community
Page 29 of 49
Page 30 of 49 Page 31 of 49
Page 32 of 49 Northeast facing elevation: Single storey, wood framed building; Original gable roof with projecting rafters, plain fascia and verges; Original windows, doors and trim; Original school sign; Original brick chimney; Original siding
Northwest facing elevation: Original gable roof with projecting rafters, plain fascia and verges; Original windows, doors and trim; Original school sign; Original brick chimney; Original siding
Southeast facing elevation: Original gable roof with projecting rafters, plain fascia and verges; Original windows and trim; Original siding
East facing elevation: Original gable roof with projecting rafters, plain fascia and verges; Original windows and trim; Original siding
Page 33 of 49
Original Wood cabinet in former girl’s cloak Original broom closet with door and fixtures off room. girl’s cloak room.
Northwest corner of interior, former girl’s cloak Original wood stove. room.
Open school room (facing south from main Original students desks. entrance) showing original chalkboards.
Page 34 of 49
Original upright piano donated by Mrs. Brown Interior of school room (facing west), showing (2nd teacher at school). original side exit and chalkboard.
Open school room facing northeast. East facing windows from interior.
Page 35 of 49 {&( V WA VER or t2OMPENSATlONFORM J/ellowhead.County
. / | 6/l‘€,l fl/2OKKJ $0 MK.) , being the registered owner/sof the
D0nah0° School , together with the land legally
described as: P11.NE 1/4 17-53-9-W5 , do hereby agree to waive any claim
to compensation, pursuant to Section 28(1) of the Historical Resources Act, RSA2000, c H-9,from
the Municipality of Yellowhead County, for any decrease in economic value resulting from a bylaw,
pursuant to Section 26(1) of the HistoricalResources Act, RSA2000, c H-9,designating the
D0n8h00 5011001 and land as a Municipal Historic
Resource. Ifurther agree that upon any transfer of or agreement related to the
D°n5h°° 5¢l1°°l and land that those parties related
to such an agreement willalso be subject to this waiver of compensation.
Agreed to this l5 day of be Q , 20 (lo , atthe Municipality of
Vellowhead County, in the Province of Alberta.
0.
§ignatureof Registered Owner \
Signature of Registered Owner Vl?tness
MHRD16-003
FORWARD TO‘ Heritage Coordinator, Vellowhead County
(Mail): 2716 - 1 Avenue, Edson, AB, T7E 1N9 (Email): [email protected] Edson Office: (Tel): 78042341800 (Fax): 780-7235066 Wlldwood Office: (Tell: 7803253782 (Fax): 78032543783
VEl.LOWHEAD CCIUNTV MUNICIPAL HERITAGE MANAGEMENT PLAN I WAVER OF CDMPENSATlDN FORM
Page 36 of 49 NOTICE OF INTENTION TO DESIGNATE FORM YELLOWHEAD COUNTY MUNICIPAL HERITAGE MANAGEMENT PLAN
NAME OF HERITAGE RESOURCE: AS A MUNICIPAL RESOURCE
ALBERTA HISTORIC RESOURCES ACT Section 26 H.R.A., R.S.A. 1980, c.H-8, as amended
To:
Notice is hereby given that following at least sixty (60) days from the date of serving this Notice, on:
Council Meeting Date: Municipal Council of:
intends to pass a Bylaw that the site legally described as:
SHORT LEGAL DESCRIPTION: Plan: Block: Lot:
LONG LEGAL DESCRIPTION: Municipal Address:
Excepting there out all mines and minerals, and containing the building(s), known as:
located on the site to be designated a MUNICIPAL HISTORIC RESOURCE under Section 26 of the Historical Resources Act, as amended from time to time. AND TO TAKE FURTHER NOTICE THAT the Municipal Council of Yellowhead County has appointed the Chief Administrative Officer to implement matters arising from the issuance of the Notice of Intention to Designate a Municipal Historic Resource. DATED this day of , 20 .
FILE No.:
ATTACHMENTS: Location Map Statement of Significance Photographs Chief Administrative Officer
FORWARD TO: Heritage Coordinator, Yellowhead County (Mail): 2716 - 1 Avenue, Edson, AB, T7E 1N9 | (Email): [email protected] Edson Office: (Tel): 780-723-4800 (Fax): 780-723-5066 | Wildwood Office: (Tel): 780-325-3782 (Fax): 780-325-3783
YELLOWHEAD COUNTY MUNICIPAL HERITAGE MANAGEMENT PLAN | NOTICE OF INTENTION TO DESIGNATE FORM 1 / 1
Page 37 of 49 Historic Resource 8. Municipal Heritage Designation Designation Process De?nition
MunicipalHeritage Designation isthe process of protecting a historicresource by 8.1 Purpose of Municipal Heritage Designation way of a MunicipalBylawregisteredon the property withLandTitles. Designation under the Alberta Historical Resources Act is one tool that Goal communities throughout Alberta have used to protect hundreds of heritage properties. Properties can be designated either individually or as part of a To legallyprotect heritage placesto prevent larger Heritage Consenlation District. inappropriate actions that coulddamage or destroy theirheritagevalue;formally For Yellowhead County, designation of heritage properties provides a process recognize signi?canthistoricplaceswithin to ensure the heritage attributes of a property are conserved and protected YellowheadCountfshistory;andto provide a gateway to ?nancialand other incentives over time. Property owners, the Heritage AdvisowBoard, the Heritage for heritage property owners. Coordinator and municipal staff work together to ensure that any future changes to the property respect its value. Procas
A Heritage DesignationApplicationis For the property owner of a historic resource, designation recognizes the submittedto the County. Councilpasses a significance of their property and assures them that future owners will respect motion to designate, noti?esowner and, and appreciate their investment. Designation may also provide property after 60 days, passes a DesignationBylaw owners with access to grants, loans, or tax relief to support the conservation of that isthen registeredon the property the property. through the land TitlesOffice.It is then listedon the YellowheadCounty Register of Overall, heritage designation recognizes the importance of a property to the HistoricPlaces.It may alsobe registeredon local community; protects the properties cultural heritage value; encourages the AlbertaRegister of HistoricPlacesbut good stewardship and conservation; and promotes knowledge and this is at the discretionofthe Municipality. understanding about the property. Form Location
Referto forms in Appendix: 8.2 Heritage Designation Process
0 A.9 — MunicipalHistoricResource The designation process begins with an Application for Historic Resource DesignationFonn Designation submitted by either the owner of the historic resource, or other 0 A.10—Waiverof Compensation Fonn interested parties. After the application is reviewed and approved by the Advisory the board submits a recommendation for designation 0 A.11 — Notice of Intention to Designate Heritage Board, Form to Council after which Council passes a motion to proceed, a Letter of Intention to Designate is sent to the property owner with a 60 days’ notice, after which 0 A.12 — Designation BylawForm Council may pass a bylaw declaring the site a Municipal Historic Resource
0 A.13 — Designation Process Summary pursuant to the Historic Resources Act. The site is then placed on the Form Yellowhead County Register of Historic Places, and, at the discretion of the Municipality, can also be listed on the Alberta Register of Historic Places. 0 A.14—App|icationfor Heritage Resource Intervention Permit Form
. listing on ?? an on A pli u . ul vellwhead '3' Monte m‘w“o” Registration Anna n-an-r Inlllmoll to M Designation County ? Hl?gfk Resmnre nvhw . Desiunale Bvlawall me may «:1 mm D n ‘ “ °" “" Hlnodt Mia: rmInsulin-my]
COMMUNITV DESIGN STRATEGIES |N(. VELLOWHEAD COUNTV HERITAGE MANAGEMENT PLAN I MARCH 2016 38
Page 38 of 49 Heritage Designation Process The Issue of
Compensation Process Procedure
IsYellowheadCounty requiredto Municipal Historic - The Application for Designation is completed by the compensate owners in exchangefor property owner and is submitted to the Heritage municipalhistoricresource designation? Resource Advisory Board for review and approval. Designation 0 Section 28 of the HistoricResources - The Advisory Board a Application Heritage prepares Act includesprovisionsfor owner recommendation to Council to designate the compensation, whichnonnallyapplies property. whenthe economic valueofthe - property is negativelyaffected by Agreement/Waiver The municipality and the property owner arrive at more either an agreement of compensation, or waived designation.However, often the of Compensation valueofthe property increases. compensation. Note: Many owners of Municipal Historic Resources waive compensation because of 0 Compensation agreements are their eligibility to apply to the Alberta Historical nonnallycreatedprior to designation, and in a manner that benefits boththe Resources Foundation for ?nancial assistance to owner and municipality. support approved conservation work. - Council passes a motion to designate the property. 0 Owners of designated Municipal Notice of Intention HistoricResources haveaccess to - Council sends a Notice of Intention to designate ongoing Provincialconservation with a 60-day waiting period to the property owner. fundingthroughthe AlbertaHistorical - Council passes bylaw to designate property as a Resources Foundation. Designation Bylaw Municipal Historic Resource.
0 Theowner often waive will - Bylaw is registered against title of assigned property oompensation withthe understanding at the Land Titles Office and served on the that potentialfundingis in placeto property's registered owner. assist withpreservation, rehabilitation, - or restoration activities. Yellowhead The site is listed on the Municipal Register of Historic Places. 0 TheMunicipalitymay alsoelectto County Municipal initiate localincentives that are most Register of Historic suitablefor their localsituation. Places
0 Thedesignationofa property is - registered on the landtitle,andthus Alberta Register of The site may be nominated for placement on the Alberta Register of Historic Places and the Canadian remains in effect after the property is Historic Places sold. Register of Historic Places.
COMMUNITV DESIGN STRATEGIES INC. VELLOWHEAD COUNTV HERITAGE MANAGEMENT PLAN I MARCH 2016 39
Page 39 of 49 February 2017 SUN MON TUE WED THU FRI SAT
1 2 3 4
5 6 7 8 9 10 11
Council Schedule
12 13 14 15 16 17 18
Council Meeting 2716 1st Avenue Edson, Alberta T7E 1T5
19 20 21 22 23 24 25 Phone: 780-723-4800 Fax: 780-723-5066
Family Committee Day of the Whole
26 27 28
Council Meeting
Page 40 of 49 March 2017 SUN MON TUE WED THU FRI SAT
1 2 3 4
5 6 7 8 9 10 11
Council Schedule
12 13 14 15 16 17 18
Council Meeting 2716 1st Avenue Edson, Alberta T7E 1T5
19 20 21 22 23 24 25 Phone: 780-723-4800 Fax: 780-723-5066
Committee of the Whole AAMDC Conference
26 27 28 29 30 31 * Council April 11—Final Review Meeting of Budget
First April 25—Adoption of Review Budget Final Budget *
Page 41 of 49 April 2017 SUN MON TUE WED THU FRI SAT
1
2 3 4 5 6 7 8
Council Schedule
9 10 11 12 13 14 15 Council Meeting Good Friday Second 2716 1st Avenue Review Edson, Alberta T7E 1T5 Final Budget 16 17 18 19 20 21 22 Phone: 780-723-4800 Fax: 780-723-5066
Easter Committee Monday of the Whole
23 24 25 26 27 28 29 Council Meeting
______Adoption 30 of Budget
Page 42 of 49 Council Information Package 12-Jan-17
Name of Article Author Received Industrial containers on 53rd Avenue Evansburg Dallas Haywood 11-Jan-17
Page 43 of 49 Follow Up Action List
(Up to and including December 31, 2016)
General
Creating Municipal Election Package Confirmed dates for Election training with Consultant, lawyers etc.
Corporate Services and Planning
Period Ending December 31, 2016
Planning Statistics Development Permits 251 Subdivision Applications 30 Land Use Bylaw Amendments 7 Area Structure Plan Amendments 0 Compliance Letters 30 Road Closures 3 Subdivision and Development Appeal Board Hearings 1 Stop Orders 5 2016 Illegal Development Letters 36 Public Land Disposition Referrals 21 Phase 1 Environmental Assessments 3
Corporate Services
2017 Budget will be implemented on Jan 1, 2017. 2016 tax collection is an increasingly large project. Follow up with outstanding amounts and potential bankruptcies on non-titled accounts is ongoing. Community Tax Exemptions – This triannual process will take place from November 2016 to January 2017 and will be before Council in early 2017. Assessment Review Board – 3 LARB complaints have been heard and finalized Local Authorities Pension Plan – Staff continue to work with LAPP during the major transition of the LAPP operating system. LAPP year end will be completed for January 31, 2017 and will be a major undertaking. Budget software – The new Questica budget software will become available for general staff use during January 2017 Human Resources – Research has been completed for new program software. This is a major project which is included in the 2016 Capital Budget and will be implemented over the period of March to September, 2017. Benefit provider –The County benefit provider will be changed effective January 31, 2017.
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Page 44 of 49 Staffing – One vacancy. Year end – The 2017 year end process will commence in January with the external audit taking place February 27 – March 3, 2017.
Planning
ASP – The first Steering Committee meeting has taken place. Subdivision applications –The number of subdivision applications to Dec 31 is 30. Development permits – The total number of development permits to Dec 31 is 251. Permitting – Accurate Assessments has provided the list of properties with no permits and 36 illegal development letters were issued in 2016.
Infrastructure Services
Tipple Park Museum - ongoing floor finish issue/claim SH947 Base & Pave - ongoing claim Evansburg WTP air scour and filter upgrade - complete. Rosevear Bridge – Construction continuing with piers in the river. 2016 Evansburg Street Improvements – winter shutdown. Carrot Creek Tower Road Reconstruction – Out to tender. Closing on January 25, 2017. Peers Sani Dump – Completed. Wildwood Truck Fill – Modifications to Plant on-going. Peers WTP Generator – Construction on-going. Winter maintenance activities - sand/salt and plowing snow – on-going. 9 Mile Hill Project – winter shutdown. Start-up in 2107. Robb Force Main – Dealing with contract issues. Robb Contaminated Site Clean-up - Completed. Route location study from North of Chip Lake to Highway 32 has been completed. Culvert Repair TR 545 (washout north of Evansburg) – Completed. Leaman Road bridge repair - Completed. Tom Hill Tower Road – Engineering underway. Working on equipment purchase for 2017
Protective Services
Enforcement
Patrols: Investigations: 475 in 2016 (down 11% from 2015) Citations: 1030 in 2016 (up 65% from 2015)
Staffing: 5 Fulltime CPO positions with one additional CPO to be hired in 2017 o Two officers to work out of the Wildwood office on the east side of the County
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Page 45 of 49 Additional officers is allowing Enforcement Services to go into areas more frequently and at varied times. This has led to enforcement action being taken in areas that were traditionally not frequently patrolled. Joint Forces Operations were conducted with RCMP, Fish and Wildlife and Commercial Vehicle Enforcement throughout the year.
Notable Events: Several significant clean up orders were completed during the year in Evansburg, Wildwood, Peers and Robb. Still participating in D.A.R.E. classes in Wildwood and Evansburg. OHV patrols include both ATV and Snowmobiles.
Fire Services:
Staffing: Daytime Engine Company 10 and 12. o Continual work on starting to pre plan high life hazard and high risk locations o Work with public safety on dry hydrant inspection and maintenance. o Response times being met at 80 second chute time when staffed. 7 new Paid on Call recruits started in November for station 8, 9, and 12.
Projects: FDM database management and development – on going FDM GIS Analytics in development Evansburg Emergency Services Building – in progress o Ground work underway, foundations and base metal work o Facility interior detailed design o Product research and implement Wildwood Emergency Services Building – in progress o Tender development o Finalize detailed design Radio/pager system implementation – complete Ongoing radio/pager system development and adjustments Station 5, 7 & 8 renovation – In progress o Detailed design o Contractor proposals 2017 capital budget purchasing o SCBA complete units, cylinders & RIT Pak o Thermal Imaging Cameras o YCF-60 (Engine 12) in progress o YCF-61 (Utility Van) o YCF-62 (Utility Truck) Tanks for fire protection water supply were spec’d and ordered Requests for inspections have increased due to daycare and care facility renewals River signage project in progress (sign designs) Work with OFC and AFCA on core competency committee ongoing for provincial training standards. Review of deployment model, working towards unit based dispatching
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Page 46 of 49 Work on rental agreements for training props for external fire departments, agencies in progress. Continual work on additional Standard Operating Guidelines. Continual work to move all reports for stations online.
Training: Recruit class completed training November 20th with graduation on the 25th. Preparing for 2017 spring recruit class 2017-3 Completed audit and review of 2016 training. o Working to ensure all personnel have Standard first aid WHMIS’ and ICS 100 by end of March. o Review and updates to driver list, distributed to stations. o Working to develop reports for each firefighter on training competency levels related to Level of service. o Work on adding additional class 3 drivers in stations ongoing. Ongoing work to develop online training platform. 1st quarter of 2017 adding: o Pump operator basic course o Vehicle rescue- operations level course Fire service training grant submitted to the Province with a request for $34,500 with Jasper and Hinton. Implementation of “Drive to Arrive” program in all stations. 2017 training calendar completed. Training division planning and coordinating all 2017 weeknight drill for stations. Station drill and training January-April. o Train the trainer course for station officers occurred on December 10th with 21 personnel attending. o Skills being reviewed and delivered are: . hazardous materials size up and initial actions, . Fire laddering, knots and hoisting equipment, response drills, radio communications, . Rescue- review of basic vehicle rescue and improving efficiency on extrication . Medical- review of assessment of trauma patients and vital signs . Driver re-certification program . Heavy Rescue recertification day.
Dispatch:
Date Range: January 1, 2016-December 31, 2016
Incidents dispatched: o Fire: 1258 . incidents including investigations, and Public Events o Community Peace Officers for other municipalities: 1464 . includes traffic stops and enforcement
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Page 47 of 49 Total incidents handled by YRECC in 2016 is 2722
911 calls to the call center: 9114 data packets sent from TELUS to call center (equals calls into dispatch)
Projects update: Sundre is now using the call center for their working alone monitoring Didsbury will be coming on line within the next 3 months for working alone and CPO monitoring RFP sent to Wetaskiwin County for full dispatch services. Expected results to be released by Wetaskiwin County officials on January 17, 2017 Carstairs is working toward coming on board Global Traffic Solutions has approached YRECC to do their Peace Officer monitoring Kneehill County has inquired about YRECC dispatching services further talks to continue New Avtec radio consoles up and running, and new radio protocols have been put in place Town of Edson is now using call center for working alone and after hours call taking Training with dispatchers continues including : new radio system, APCO Public Safety tele communicator level 1, APCO Fire Communications and various other job related training as it comes up.
Community Services
Volunteer Conference organization
Agriculture
Assisting WCFA with Environmental Grant stream funding due Jan 31st Preparing ASB Grant due Jan 30th Provincial ASB Conference at the Westin Jan 23- 27th we are the hosting region. Create work plans for Shining Bank Stewardship Project Predator Control 10/80 tablets report due to province Equipment purchases as per budget – Kubota YC Local Food Initiative phase two, look for our booth at the ASB Conference!
FCSS:
Youth Leaders Program: Develop curriculum Finalize year end reporting for Region 6 Families First Contract Develop Elder Abuse protocol for Eastern Yellowhead region of Elder Abuse Network. Abundantly Yellowhead Project: Develop model
Parks and Recreation
Update campground fees and contract Prepare tender for new pumptracks Organize World Snow Day at Bear Lake (January 15, 1-3pm) Purchase approved recreation supplies and equipment (i.e. movie screen, snow shoes, walking poles, etc.)
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Page 48 of 49 Put together CIMCO contracts for ice plant replacements Invoice Parkland County for 2016 expenses and provide info on our 2017 projects for cost- sharing
Heritage
Continue work on Heritage Inventories for 2016 to take to HAB in February Arrange and be present for installation of acoustic baffling at Tipple Park Museum Take Donahoo School’s application for Municipal Historic Resource Designation before Council Continue research into Cadomin Cemetery and Marlboro Hill Cemetery to coordinate possible project work in 2017
Calendar Dates of Note
World Snow Day at Bear Lake Jan 15th Septic workshop Jan 19th Final day to order tree seedlings Jan 27th
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