Call for Proposals from NGOs/CSOs CFP-009-PHL-2021 Implementing Partner for the UNDP’s Resilient Livelihood Restoration and Recovery Project for the Typhoon Vamco/Ulysses - Province of Cagayan INSTRUCTIONS TO PROPOSERS I. BACKGROUND UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, we offer global perspective and local insight to help empower lives and build resilient nations. This Call for Proposals (CFP) is specifically related to the Resilient Livelihood Restoration and Recovery Project in Cagayan Province. II. OBJECTIVES AND EXPECTED OUTPUTS/DELIVERABLES Typhoon Vamco (Ulysses) wreaked havoc across Luzon on 11-12 November 2020 with more than three million people from 5,594 barangays in eight regions affected, with 283,656 people seeking refuge in 2,205 evacuation centres while 158,926 people are in home-based setting. The already swollen Cagayan River in northern Luzon rose quickly, inundating low-lying communities when authorities released water from Magat Dam, one of the largest in the country, to prevent the dam from reaching its critical spilling level. At least 1.1 million people were affected by the flooding in the two provinces of Isabela and Cagayan including Tuguegarao City, which local authorities said were the worst in the region in four decades. The UNDP, working with the provincial government and the affected LGUs on livelihood restoration and recovery, shall provide support in addressing the immediate, medium, and long-term interventions towards economic resiliency through the Typhoon Vamco/Ulysses Resilient Livelihood Restoration and Recovery Project for Cagayan Province. This project aims to support priority most-affected households to restart their livelihoods, targeting over 500 women micro-entrepreneurs and persons-with-disabilities. Detailed objectives, related outputs and deliverables are provided in the Terms of Reference – 1 Annex – 1 The Project shall cover 4 LGUs in Cagayan Province, namely Amulung [western portion], Enrile [eastern portion], affected barangays of Tuguegarao City and Solana. III. ELIGIBILITY & QUALIFICATION CRITERIA The parameters that will determine whether a NGO is eligible to be considered by UNDP will be based on the requirements indicated in the TOR and in NGO Request for Information (RFI) and Capacity Assessment checklist (CACHE) templates herein attached as Annex 2 & 3. NGOs that have already submitted the information requested in the previous process conducted by UNDP Philippines in the year 2020 do not have to resubmit their documents related to the RFI and CACHE template again. IV. PROPOSAL Proposed Methodology, Approach, Quality Assurance Plan and Implementation Plan – This section should demonstrate the NGO’s response to the TOR by identifying the specific components proposed, how the outputs/delivery shall be addressed, as specified; providing a detailed description of the essential performance characteristics proposed; identifying the works/portions of the work that will be subcontracted. Moreover the proposal should demonstrate how the proposed methodology meets or exceeds the TOR, while ensuring appropriateness of the approach to the local conditions and the rest of the project operating environment. This methodology must be laid out in an implementation timetable and a quality assurance. Management Arrangement, Resources and Qualifications of Key Personnel – This section should include the comprehensive description of the management structure and information regarding required resources including curriculum vitae (CVs) of key personnel that will be assigned to support the implementation of the proposed methodology, clearly defining the roles and responsibilities vis-à-vis the proposed methodology. CVs should establish competence and demonstrate qualifications in areas relevant to the TOR. V. EVALUATION CRITERIA 1. Proposals will be evaluated based on the following criteria: Summary of Technical Proposal Evaluation Forms Score Weight Points Obtainable 1. NGO/CSO Eligibility and Qualifications 40% 400 2 a. Previous experience providing technical support to micro enterprise sector in post disaster settings; b. managing cash disbursement projects; c. track record in sustaining project interventions beyond UNDP partnership; and d. geographical access to beneficiaries or presence/networks in covered areas by the Project 2. Appropriateness of Proposed Methodology, 30% 300 Approach and Implementation Plan a. Sound technical proposal that includes innovative and replicable inclusion mechanisms to maximize the value of the proposal to the beneficiaries. b. High impact interventions directly targeting and responding to the needs established in the ToR. c. Participatory monitoring and evaluation that will contribute to building a sense of ownership among the beneficiaries to promote the sustainability of the interventions. 3. Management Arrangement, Resources and 20% 200 Qualifications of proposed Key Personnel 4. Value for Money 10% 100 a) Unit rates quoted for the personnel and other activities are as per market rates. b) Management charges vis a vis actual support to networks and community networks is cost efficient and provides value for money. Total 100% 1000 2. Evaluation methodology: Quality-Based under Fixed Budget Selection (QB-FBS) Quality-Based Fixed Budget Selection (QB-FBS) methodology implies that all proposals have the same maximum overall price (which cannot exceed the given fixed budget amount), such that evaluation will be focused on the selection of the best quality proposal. NGOs/CSOs are expected to provide their best technical proposal and financial breakdown (within the budget) in one single envelope, clearly stating proposed overheads. Evaluation of all technical proposals shall be carried out, in accordance with evaluation criteria stated in this document, and the proposal which obtains the highest technical score shall be selected. CSOs/NGOs exceeding the established fixed budget in their financial proposals will be immediately rejected. 3 3. Budget size and duration Proposals amount should be maximum of USD 80,000 (equivalent Peso) for Cagayan Province. The NGO partner is needed to directly implement the Project in close collaboration with UNDP, the Provincial Office for People’s Empowerment [POPE] of Cagayan and the concerned LGUs. The amount requested in the proposal should be commensurate with the organization’s administrative and financial management capabilities. Project implementation must not exceed the duration of 5 months. V. SELECTION PROCESS UNDP will review proposals through a five-step process: a) determination of eligibility – through information provided in RFI and CACHE templates; b) technical review of eligible proposals; c) scoring and ranking of the eligible proposals based on the assessment criteria outlined in the previous section to identify highest ranking proposal; and d) round of clarification (if necessary) with the highest scored proposal. VI. SUBMISSION PROCESS Applicants shall bear all costs related to proposal preparation and submission. Applicants must submit their proposals in one envelope to: - [email protected] - Email Subject Line: CFP-009 Resilient Livelihood Restoration and Recovery Project in Cagayan Province The following documents must be submitted in order for the submission to be considered: a) Proposal Template (Technical Proposal) – including CVs of proposed key personnel b) Financial Proposal c) Documentation requested in the Request for Information (RFI) d) Audited financial statements for past two years, including management report. Only one submission per organization is allowed. Once the application is complete and submitted, revised versions of proposal documents will not be accepted. Proposals, with supporting documents, should be submitted by Close of Business, 8 February 2021. 4 For additional questions about the Call for Proposals Guidelines or application forms, please e-mail [email protected] UNDP reserves the right not to fund any proposals arising from this Call for Proposals. VII. SCHEDULE OF COMPLETION OF CALL FOR PROPOSAL Below is an estimated timeline for this Call for Proposals. 1/22/2021 Call for Proposal opens and relevant documents are posted online. 2/8/2021 Deadline for organizations to submit proposals under this Call. 2/15/2021 Assessment and selection processes will take place. 2/25/2021 Selected applicants will be notified. VIII. OTHER INFORMATION UNDP implements a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical practices, and obstruction. UNDP is committed to preventing, identifying and addressing all acts of fraud and corrupt practices against UNDP as well as third parties involved in UNDP activities. (See http://www.undp.org/content/dam/undp/library/corporate/Transparency/UNDP_Anti_Fraud_Poli cy_English_FINAL_june_2011.pdf and http://www.undp.org/content/undp/en/home/operations/procurement/protestandsanctions/ for full description of the policies) In responding to this Call for Proposals, UNDP requires all Proposers to conduct themselves in a professional, objective and impartial manner, and they must at all times hold UNDP’s interests paramount. Proposers must strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. All Proposers found to have a conflict of interest