Call for Proposals from Ngos

Call for Proposals from NGOs/CSOs CFP-009-PHL-2021 Implementing Partner for the UNDP’s Resilient Livelihood Restoration and Recovery Project for the Typhoon Vamco/Ulysses - Province of Cagayan

INSTRUCTIONS TO PROPOSERS

I. BACKGROUND

UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, we offer global perspective and local insight to help empower lives and build resilient nations.

This Call for Proposals (CFP) is specifically related to the Resilient Livelihood Restoration and Recovery Project in Cagayan Province.

II. OBJECTIVES AND EXPECTED OUTPUTS/DELIVERABLES

Typhoon Vamco (Ulysses) wreaked havoc across Luzon on 11-12 November 2020 with more than three million people from 5,594 barangays in eight regions affected, with 283,656 people seeking refuge in 2,205 evacuation centres while 158,926 people are in home-based setting.

The already swollen Cagayan River in northern Luzon rose quickly, inundating low-lying communities when authorities released water from Magat Dam, one of the largest in the country, to prevent the dam from reaching its critical spilling level. At least 1.1 million people were affected by the flooding in the two provinces of Isabela and Cagayan including Tuguegarao City, which local authorities said were the worst in the region in four decades.

The UNDP, working with the provincial government and the affected LGUs on livelihood restoration and recovery, shall provide support in addressing the immediate, medium, and long-term interventions towards economic resiliency through the Typhoon Vamco/Ulysses Resilient Livelihood Restoration and Recovery Project for Cagayan Province. This project aims to support priority most-affected households to restart their livelihoods, targeting over 500 women micro-entrepreneurs and persons-with-disabilities.

Detailed objectives, related outputs and deliverables are provided in the Terms of Reference –

Annex – 1

The Project shall cover 4 LGUs in Cagayan Province, namely Amulung [western portion], Enrile [eastern portion], affected barangays of Tuguegarao City and Solana.

III. ELIGIBILITY & QUALIFICATION CRITERIA

The parameters that will determine whether a NGO is eligible to be considered by UNDP will be based on the requirements indicated in the TOR and in NGO Request for Information (RFI) and Capacity Assessment checklist (CACHE) templates herein attached as Annex 2 & 3.

NGOs that have already submitted the information requested in the previous process conducted by UNDP Philippines in the year 2020 do not have to resubmit their documents related to the RFI and CACHE template again.

IV. PROPOSAL

Proposed Methodology, Approach, Quality Assurance Plan and Implementation Plan – This section should demonstrate the NGO’s response to the TOR by identifying the specific components proposed, how the outputs/delivery shall be addressed, as specified; providing a detailed description of the essential performance characteristics proposed; identifying the works/portions of the work that will be subcontracted.

Moreover the proposal should demonstrate how the proposed methodology meets or exceeds the TOR, while ensuring appropriateness of the approach to the local conditions and the rest of the project operating environment. This methodology must be laid out in an implementation timetable and a quality assurance.

Management Arrangement, Resources and Qualifications of Key Personnel – This section should include the comprehensive description of the management structure and information regarding required resources including curriculum vitae (CVs) of key personnel that will be assigned to support the implementation of the proposed methodology, clearly defining the roles and responsibilities vis-à-vis the proposed methodology. CVs should establish competence and demonstrate qualifications in areas relevant to the TOR.

V. EVALUATION CRITERIA

1. Proposals will be evaluated based on the following criteria:

Summary of Technical Proposal Evaluation Forms Score Weight Points Obtainable

1. NGO/CSO Eligibility and Qualifications 40% 400 2

a. Previous experience providing technical support to micro enterprise sector in post disaster settings; b. managing cash disbursement projects; c. track record in sustaining project interventions beyond UNDP partnership; and d. geographical access to beneficiaries or presence/networks in covered areas by the Project 2. Appropriateness of Proposed Methodology, 30% 300 Approach and Implementation Plan a. Sound technical proposal that includes innovative and replicable inclusion mechanisms to maximize the value of the proposal to the beneficiaries. b. High impact interventions directly targeting and responding to the needs established in the ToR. c. Participatory monitoring and evaluation that will contribute to building a sense of ownership among the beneficiaries to promote the sustainability of the interventions. 3. Management Arrangement, Resources and 20% 200 Qualifications of proposed Key Personnel 4. Value for Money 10% 100 a) Unit rates quoted for the personnel and other activities are as per market rates. b) Management charges vis a vis actual support to networks and community networks is cost efficient and provides value for money. Total 100% 1000

2. Evaluation methodology: Quality-Based under Fixed Budget Selection (QB-FBS)

Quality-Based Fixed Budget Selection (QB-FBS) methodology implies that all proposals have the same maximum overall price (which cannot exceed the given fixed budget amount), such that evaluation will be focused on the selection of the best quality proposal.

NGOs/CSOs are expected to provide their best technical proposal and financial breakdown (within the budget) in one single envelope, clearly stating proposed overheads. Evaluation of all technical proposals shall be carried out, in accordance with evaluation criteria stated in this document, and the proposal which obtains the highest technical score shall be selected. CSOs/NGOs exceeding the established fixed budget in their financial proposals will be immediately rejected.

3. Budget size and duration

Proposals amount should be maximum of USD 80,000 (equivalent Peso) for Cagayan Province. The NGO partner is needed to directly implement the Project in close collaboration with UNDP, the Provincial Office for People’s Empowerment [POPE] of Cagayan and the concerned LGUs.

The amount requested in the proposal should be commensurate with the organization’s administrative and financial management capabilities. Project implementation must not exceed the duration of 5 months.

V. SELECTION PROCESS

UNDP will review proposals through a five-step process:

a) determination of eligibility – through information provided in RFI and CACHE templates; b) technical review of eligible proposals; c) scoring and ranking of the eligible proposals based on the assessment criteria outlined in the previous section to identify highest ranking proposal; and d) round of clarification (if necessary) with the highest scored proposal.

VI. SUBMISSION PROCESS

Applicants shall bear all costs related to proposal preparation and submission.

Applicants must submit their proposals in one envelope to:

- [email protected] - Email Subject Line: CFP-009 Resilient Livelihood Restoration and Recovery Project in Cagayan Province

The following documents must be submitted in order for the submission to be considered:

a) Proposal Template (Technical Proposal) – including CVs of proposed key personnel b) Financial Proposal c) Documentation requested in the Request for Information (RFI) d) Audited financial statements for past two years, including management report.

Only one submission per organization is allowed. Once the application is complete and submitted, revised versions of proposal documents will not be accepted.

Proposals, with supporting documents, should be submitted by Close of Business, 8 February 2021.

For additional questions about the Call for Proposals Guidelines or application forms, please e-mail [email protected]

UNDP reserves the right not to fund any proposals arising from this Call for Proposals.

VII. SCHEDULE OF COMPLETION OF CALL FOR PROPOSAL

Below is an estimated timeline for this Call for Proposals.

1/22/2021 Call for Proposal opens and relevant documents are posted online. 2/8/2021 Deadline for organizations to submit proposals under this Call. 2/15/2021 Assessment and selection processes will take place. 2/25/2021 Selected applicants will be notified.

VIII. OTHER INFORMATION

UNDP implements a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical practices, and obstruction. UNDP is committed to preventing, identifying and addressing all acts of fraud and corrupt practices against UNDP as well as third parties involved in UNDP activities. (See http://www.undp.org/content/dam/undp/library/corporate/Transparency/UNDP_Anti_Fraud_Poli cy_English_FINAL_june_2011.pdf and http://www.undp.org/content/undp/en/home/operations/procurement/protestandsanctions/ for full description of the policies)

In responding to this Call for Proposals, UNDP requires all Proposers to conduct themselves in a professional, objective and impartial manner, and they must at all times hold UNDP’s interests paramount. Proposers must strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. All Proposers found to have a conflict of interest shall be disqualified. Without limitation on the generality of the above, Proposers, and any of their affiliates, shall be considered to have a conflict of interest with one or more parties in this solicitation process, if they:

1) Are or have been associated in the past, with a firm or any of its affiliates which have been engaged UNDP to provide services for the preparation of the design, Terms of Reference, cost analysis/estimation, and other documents to be used in this competitive selection process; 2) Were involved in the preparation and/or design of the programme/project related to the services requested under this Call for Proposals; or 3) Are found to be in conflict for any other reason, as may be established by, or at the discretion of, UNDP.

In the event of any uncertainty in the interpretation of what is potentially a conflict of interest, proposers must disclose the condition to UNDP and seek UNDP’s confirmation on whether or not such conflict exists.

Terms of Reference

Implementing Partner for the UNDP Typhoon Vamco/Ulysses Resilient Livelihood Restoration and Recovery Project for Cagayan

I. Project Description

The UNDP, working with the provincial government and the affected LGUs on livelihood restoration and recovery, shall provide support in addressing the immediate, medium, and long-term interventions towards economic resiliency through the Typhoon Vamco/Ulysses Resilient Livelihood Restoration and Recovery Project for Cagayan Province. This project aims to support priority most-affected households to restart their livelihoods, targeting 500 women micro-entrepreneurs and persons-with-disabilities.

UNDP early recovery intervention considers the build-back better principle; thus, all actions in the immediate term shall serve as building blocks for the over-all long-term sustainable economic recovery. The over-all goal is to put in place Safer, Adaptive, and Resilient Communities through Sustainable and Resilient Local Economies and Environment. Support and choice of livelihoods shall adhere to the following guiding principles: a) market/demand-driven; b) resource-based; c) ecological soundness; d) empowerment at all levels (individual and community-level enterprises); e) inclusivity and gender sensitivity; and, f) consideration to climate and risk reduction elements.

The above targets shall be achieved through the restoration or creation of sustainable decent jobs through non-agri micro-enterprises and skills training for employment/self-employment. This could include micro-vending activities of fruits and vegetables and other basic commodities and goods. The basic strategy is to promote family-focused intervention and multi-targeting by supporting at least 2 members of the family to engage in diversified economic activity to spread the risk. This shall entail skills mapping at the family level to guide in determining the types of economic activities for at least 2 productive members of the family.

For this project, potentially over 500 women micro-entrepreneur – who could be the wife or head of the family shall be supported with working capital assistance. The other members, i.e., the husband or daughter or son, who have other skills that could be enhanced or developed, may be

given support for other jobs like skills training for civil works, food processing, or diversification of the husband’s farm activities into lower risk commodities like root crops. This will spread the risk, diversify income sources, and increase family income. This strategy shall promote and ensure a resilient local economic recovery and development in Cagayan LGUs affected by Typhoon Vamco/Ulysses.

For both agri and non-agri, support shall be given only to businesses which are demanded by the local or provincial markets as shown through a simple feasibility study. For the non-agri, priority shall be given to those women-managed micro-enterprises and those undertaken by persons with disabilities which were proven to have been viable pre-typhoon time.

The proposed intervention package shall consist of following major items (percentage is approximate / estimated breakdown of overall package) - technical assistance and linkage to markets (10%) - working capital for the micro-enterprise activities (80%) - capacity building on business management and values formation (10%) and

The Project shall cover 4 LGUs in Cagayan, namely Amulung [western portion], Enrile [eastern portion], affected barangays of Tuguegarao City and Solana.

II. Scope of Work

Specifically, the NGO shall perform the following tasks:

1. Directly implement and administer the working capital assistance and savings to the select priority beneficiaries in the 3 LGUs; 2. Selection of the beneficiaries based on criteria agreed with the POPE and UNDP, to be validated with the respective LGUs; 3. Preparation of simple feasibility study with beneficiaries; 4. Mobilization of LGU youth volunteers for support in the identification of beneficiaries, family profiling of selected beneficiaries, preparation of simple feasibility study, and in conducting monitoring activities; 5. Conduct capacity building support like training and mentoring on business management and values formation; 6. Monitoring of beneficiaries’ implementation of micro-enterprise projects; 7. Conduct of family profiling of selected beneficiaries, including skills inventory; 8. Documentation of good practices and lessons learned; 9. Referral of other members of the family to other agencies for possible support, i.e., skills training; and, 10. Submission of Progress Report to UNDP and Provincial Government through the POPE.

III. Institutional Arrangement

The UNDP shall enter into a Responsible Party Agreement with the selected NGO. 8

Responsible parties will be directly accountable to UNDP in accordance with the terms of their agreement or contract with the implementing partner.

UNDP project team will supervise / review the implementation activities, reports and outputs with spot checks and site visits?? As per the rules of this engagements.

IV. Payment terms

Payment will be linked with successful accomplishment of following deliverables. UNDP will release first payment tranche of 20% upon finalization of the workplan and Inception report.

Deliverable Payment tranche Finalization of workplan and inception report by responsible party and 20% acceptance by UNDP; Submission and acceptance of feasibility study with list of beneficiaries 40% Identified Evidence of release of cash assistance to beneficiaries 30% Final Report 10%

All deliverables/outputs will be reviewed by UNDP project manager and only upon certification and acceptance, the payment will be released

V. Duration of the Engagement

The expected duration of the engagement will be 5 months.

VI. Professional Qualifications of the NGO/CSO and its key personnel

Eligibility and Qualifications of the NGO/CSO a) Geographical Access to Beneficiaries. NGO should be in close proximity to all the areas/LGUs or have presence/networks in the covered areas by the Project; b) Prominent player in the development community as shown in their organizational documents; c) Track record in developing innovative solutions and methodologies; d) Key leadership role in resolving development issues; e) Experience in providing technical support to the micro-enterprise sector in Albay; f) Experience in managing cash disbursement projects; g) Completed at least three (3) projects related micro-enterprise assistance in post-disaster context in the last five (5) years; h) Functional expertise in the following: • Design, implementation, management, M&E, and learning/documentation of micro-enterprise projects with savings component in post-disaster context

• Has proven track record and capacity to sustain Project interventions beyond the UNDP partnership • Well-connected with other key development players in the province to be able to provide comprehensive assistance at the family level; and • Partnership with the province and LGUs as elaborated in their organizational documents, i.e., brochures, and upon validation with the province and LGUs.

Proposed Key Personnel:

Project Coordinator - to provide coordination work to the different community volunteers in the targeted areas for the requirement. The coordinator will also serve as the overall project manager of the project who will manage and supervise the implementation of the project. The following are the minimum requirement and competencies of this post:

• With a bachelor’s degree on any relevant course; • Minimum of five (5) years of work experience in the field of project coordination, implementation, management, monitoring and reporting; and, • At least 2 years’ experience in community organizing or in the field of community development.

VII. Financial Proposal

Please use the template provided.

(Note: Given that the budget for the Project is already fixed as stated in the Call for proposal, the financial should focus on how much the NGO will need to implement the Project.)

ANNEX 1: TECHNICAL AND FINANCIAL OFFER

Name of NGO/CSO: Click or tap here to enter text. CfP Reference Click or tap here to enter text. Date: Click or tap to enter a date.

Technical Offer

Provide the following: - a brief description of your qualification, capacity and expertise that is relevant to the Terms of Reference. - a brief methodology, approach and implementation plan; - team composition and CVs of key personnel

Financial Offer

Provide a lump sum for the provision of the services stated in the Terms of Reference your technical offer. The lump sum should include all costs of preparing and delivering the Services. All daily rates shall be based on an eight-hour working day.

Currency of Quotation: Click or tap here to enter text. Ref Description of Deliverables Price 1. 2. 3. 4. 5. Total Price

Breakdown of Fees UO Personnel / Other Elements Qnty Unit Price Total Price M Personnel e.g. Project Manager/Team Leader day

Other expenses Local Transportation Communication Other Costs: (please specify) Total

I, the undersigned, certify that I am duly authorized to sign this offer and bind the NGO/CSO below in event that the offer is accepted. Exact name and address of NGO/CSO Authorized Signature: Company NameClick or tap here to enter text. Address: Click or tap here to enter Date: Click or tap here to enter text. text. Click or tap here to Name: Click or tap here to enter text. enter text. Functional Title of Authorised Phone No.: Click or tap here to enter Signatory: Click or tap here to enter text. text. Email Address: Click or tap here to enter text. Email Address: Click or tap here to enter text.

Annex 2 – REQUEST FOR INFORMATION (RFI) FROM CSO/NGO

Areas of Inquiry/ Supporting Topic Response documentation 1. Proscribed 1. 1. Is the CSO/NGO listed in the UN’s list organizations of proscribed organizations, UNDP Vendor Sanctions List, or indicted by the International or National Criminal Court? 2. Is the CSO/NGO banned by any other institution/governments? If, yes, please provide information regarding the institution/Government and reasons. 2. Legal status and 1. Does the CSO/NGO have a legal capacity Bank Account to operate in the UNDP programme country, and does it comply with the legal requirements of the country to register and operate an NGO/CSO? Please provide copies of all relevant documents evidencing legality of operations. 2. Does the CSO/NGO have a bank account? (Please Submit proof indicating latest date) 3. Certification/ Is the CSO/NGO certified in accordance with Accreditation any international or local standards (e.g., ISO), such as in: • Leadership and Managerial Skills • Project Management • Financial Management • Organizational standards and procedures • Other 4. Date of 1. When was the CSO/NGO established? Establishment and Organizational Background 2. How has the CSO/NGO evolved since its establishment? (no more than 2 paragraphs) 3. Who are your main donor/ partners? 4. Please provide a list of all entities that the CSO/NGO may have an affiliation with. 5. In how many cities/provinces/regions/ countries do you have capacity to operate 12

in? Please provide a complete list and indicate the size of the offices in each location. 5. Mandate and 1. What is the CSO/NGO’s primary constituency advocacy / purpose for existence? 2. What is the CSO/NGO’s mandate, vision, and purpose? (no more than 2 paragraphs) 3. Is the CSO/NGO officially designated to represent any specific constituency? 6. Areas of 1. Does the CSO/NGO have expertise in any Expertise of the key areas identified above in this RFI? 2. What other areas of expertise does the CSO/NGO have? 7. Financial 1. What was the CSO/NGO’s total financial Position and delivery in the preceding 2 years? Please Sustainability provide a financial statement for the last 2 years. 2. What is the CSO/NGO’s actual and projected inflow of financial resources for the current and the following year? 3. Please provide a list of projects with description, duration, location and budget over the past 2 years (arrange from biggest budget to the lowest). 8. Public 1. What documents are publicly available? Transparency 2. How can these documents be accessed? (Pls provide links if web-based) 9. Consortium 1. Do you have the capacity to manage a consortium? 2. Do you currently, or have you in the past, managed or been involved with a consortium? If yes, provide a list of all consortia, the list of partners in the consortia, the role in the consortia, and the total financial budgets involved. 3. Do you have a formal alliance with other CSOs/NGOs? If yes, pls. identify and provide details.

Capacity Assessment Checklist (CACHE) For CSO/NGO

Areas of Inquiry Topic [Please Attach Supporting Documentation for Response Each Question] 1. Funding Sources 1. Who are the CSO/NGO’s key donors? 2. How much percentage share was contributed by each donor during the last 2 years? 3. How many projects has each donor funded since the CSO/NGO’s inception? 4. How much cumulative financial contribution was provided for each project by each donor? 5. How is the CSO/NGO’s management cost funded? 2. Audit 1. Did the CSO/NGO have an audit within the last two years? 2. Are the audits conducted by an officially accredited independent entity? If yes, provide name. 3. Leadership and 1. What is the structure of the CSO/NGO’s Governance governing body? Please provide Capacities Organigramme. 2. Does the CSO/NGO have a formal oversight mechanism in place? 3. Does the CSO/NGO have formally established internal procedures in the area of: • Project Planning and Budgeting • Financial Management and Internal Control Framework • Procurement • Human Resources • Reporting • Monitoring and Evaluation • Asset and Inventory Management • Other 4. What is the CSO/NGO’s mechanism for handling legal affairs? 5. Ability to work (prepare proposals) and report in English. 4. Personnel 1. What are the positions in the CSO/NGO that Capacities are empowered to make key corporate decisions? Please provide CVs of these staff. 2. Which positions in the CSO/NGO lead the areas of project management, finance, procurement, and human resources? Please provide CVs of these staff. 5. Infrastructure and 1. Where does the CSO/NGO have an official Equipment Capacities presence? Please provide details on duration 14

Areas of Inquiry Topic [Please Attach Supporting Documentation for Response Each Question] and type of presence (e.g. field offices, laboratories, equipment, software, technical data bases, etc.) 2. What resources and mechanisms are available by the CSO/NGO for transporting people and materials? 6. Quality Assurance 1. Please provide references who may be contacted for feedback on the CSO/NGO’s performance regarding: 2. Delivery compared to original planning 3. Expenditure compared to budget 4. Timeliness of implementation 5. Timeliness and quality of reports 6. Quality of Results

This TOR is approved by:

Signature: ______

Name and Designation: Floradema C. Eleazar

Team Leader, Climate Action Programme Team

Date of Signing: ______