2017-2018 Handbook Student

Seven Hills Doherty

1 Student Handbook

Table of Contents

Mission Statement ...... 4 Educational Philosophy...... 4 Our Approach to Teaching...... 4 Our Environment for Learning...... 4 Our Commitment to Character...... 4

Seven Values of The Seven Hills School ...... 5 Nondiscriminatory Policy...... 5

The Doherty Program ...... 6 School Hours...... 6 Morning Drop Off and Afternoon Dismissal Procedures...... 6 Doherty Traffic Flow...... 7 Morning Drop Off...... 8 Park and Walk Students In...... 8 Car Line...... 8 The Seven Hills Shuttle...... 8 Neighborhood School Buses...... 8 Morning Drop Off Reminder...... 8 Dismissal...... 8 11:30 am Pre-Kindergarten Dismissal...... 8 1:30 pm Pre-Kindergarten Dismissal...... 8 3:20 pm Dismissal...... 8 Dismissal for Kindergarten through Fifth Grade ...... 8 Neighborhood School Buses...... 9 Seven Hills Shuttle...... 9 After the Bell...... 9 After School Athletic Practices at Doherty...... 9 Absences...... 9 Snow Day Procedures...... 10 Riding The School Van...... 10

Health Policies ...... 11 Emergency Medical Authorization ...... 11 Physicals...... 11 Illness...... 11 Insect and Food Allergy Guidelines...... 11 Head Lice (Pediculosis) Protocol...... 16 General Procedures...... 17 Checking Other Students...... 17 Follow-up Procedures / Return to School...... 17 Resources...... 18 Guidelines for Administering Medications in School...... 18 Fire and Tornado Drills...... 20 Crisis Plan...... 20 Visitors...... 20 Student/Parent Responsibilities...... 20 Dress Code/School Uniform: Grades 1-5...... 22 Girls:...... 22 Boys:...... 22 • Slacks — Navy twill, corduroy, or polyester. No athletic wear or sweatpants...... 22 2016–2017 Seven Hills Doherty Student Handbook 2

Lunch Procedure...... 23 School Supplies...... 23 Lost and Found...... 23 Telephone Messages...... 23 Student Support Services...... 24 Library...... 24 Care of Books...... 24 Birthday Books...... 24 Borrowing Policies...... 24

Seven Hills Doherty After the Bell Programs ...... 25 Holiday Care...... 26 Holiday Care Policy...... 26 Summer Enrichment Program...... 26 Field Trips...... 27 Outdoor Education...... 27 Lower School Athletics...... 27 Grades 1–4 Overview...... 27 Registration Fees for 2016–2017...... 28 Registration Procedures...... 28 Team Selection Process...... 28 Uniforms...... 29 Grades 5–6 Overview...... 29 Registration Fees for 2016–2017...... 29 Registration Procedures...... 30 Team Selection Process...... 30 Uniforms...... 30

Academic Matters ...... 31 Homework...... 31 Computer Ethics and Use of the Internet...... 31 Report Periods...... 32 Conferences...... 32 Parent Involvement...... 33 Teacher/Class Requests...... 33 Doherty P.A...... 33 Executive Committee...... 33 Committee Chair/P.A. Board members...... 34 School Communication...... 34 Divorced Parents...... 34

The Seven Hills Fund—Annual Giving ...... 35 Parent Education Opportunities...... 35 School Parties...... 36 Parties for Teachers...... 36 Arrival and Departure...... 36 Clothing...... 36 Parent Conferences...... 36 Visitors...... 37 Attendance...... 37 Transportation to School...... 37 School Clothing...... 37 School Supplies...... 37 Field Trips...... 37 Reports and Conferences...... 38

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Notes ...... 39

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Mission Statement

Seven Hills engages hearts and minds, challenging students to develop their unique capacities and preparing each for a meaningful role in a rapidly changing world.

Educational Philosophy Our Approach to Teaching ✦ We believe that learning should be engaging and relevant. ✦ We use teaching methods designed to ensure that students acquire the intellectual and social skills they need to thrive in an increasingly complex global community. ✦ We focus not only on the acquisition of knowledge, but on inquiry, discovery, and the application of skills to meaningful problem solving. ✦ We teach students to make choices, to manage their time, to think critically and creatively, and, above all, to take responsibility for their own learning. ✦ We are committed to exploring educational best practices and to adapting our instructional methods to advances in technology and developments in the world. Our Environment for Learning ✦ We believe that students learn best when they work in an atmosphere of open inquiry and mutual respect. ✦ We believe that the school should provide a safe, supportive, and challenging environment, with clear goals and high expectations for student achievement and conduct. ✦ We believe that education is relationship-based and that students learn best when teachers fully understand the interests, motivations, and individual learning styles of each of their students. ✦ We believe that the school should provide the widest possible range of opportunities for students to explore personal interests and develop individual talents. ✦ We believe that extracurricular and athletic activities should be open to all students who wish to participate, regardless of their innate ability. Our Commitment to Character ✦ We believe that the school, in partnership with our families, plays a critical role in helping students develop character and core values. ✦ We strive to nurture the intellectual, aesthetic, moral, and social skills our students will need to become engaged citizens and responsible leaders. ✦ We see our teachers, administrators, and staff as role models, mentors, and collaborators, engaging with students in meaningful and mutually respectful ways. ✦ We value individuality and believe that a rich diversity of backgrounds and perspectives enriches our community. ✦ We encourage students and faculty to be actively involved in their communities, making us all more aware of the needs of others.

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Seven Values of The Seven Hills School

These are the values which we at Seven Hills strive to instill in our students:

✤ striving for excellence ✤ respect for others and appreciation of diversity ✤ kindness, caring and compassion ✤ honesty and integrity ✤ fairness and justice ✤ personal responsibility and accountability ✤ commitment to community

Nondiscriminatory Policy

The Seven Hills School recruits and admits qualified students of any race, color, national or ethnic origin, religion, gender, disability, or sexual orientation to all rights, privileges, programs and activities of the school. The school will not discriminate on the basis of race, color, national or ethnic origin, religion, gender, disability, or sexual orientation in administration of its educational policies, scholarships, loans, tuition remission, fee waivers, educational programs, athletics, or extracurricular activities. The school is not intended to be an alternative to court or administrative agency ordered, or public school district initiated, desegregation. The school will not discriminate on the basis of race, color, national or ethnic origin, religion, age, gender, disability, or sexual orientation in the hiring of its certified or noncertified personnel. For more information, please call (513) 728-2400.

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The Doherty Program

The Seven Hills Mission is the foundation upon which we build the Doherty program. The compatibility of our students with the college preparatory program is of paramount importance, for we seek success for every child. We believe the academic, emotional, physical, and social development of the children to be of equal importance. We appreciate that they have a wide range of abilities and learn at differing rates with distinct learning styles. We emphasize both cooperative and interactive learning which foster an appreciation of their differences. We believe strongly in teaching critical thinking skills. We guide the children in the use of analytical procedures and technological tools, as well as engage them in open-ended, creative activities. A strong partnership between school and home is of critical importance as we work together to develop our children's intellect and esteem. With an emphasis on the values set forth by The Seven Hills School, we charge our students to become responsible citizens of the world.

General Procedures

School Hours 8:30 –11:30 Pre-Kindergarten 8:30 – 1:00 Pre-Kindergarten 8:30 – 3:15 Pre-Kindergarten 8:30 – 3:20 Kindergarten - Grade 5 3:30 – 6:00 Encore Club for Pre-Kindergarten — Grade 5

* Early arrivals between 7:30 AM and 8:00 AM should report to the Encore Club Room in Haile Hall where they will be supervised until 8:00 AM.

The Doherty Office is open from 8:00 AM to 4:00 PM and the telephone number is 728-2320. The Encore Club classroom telephone number is 728-2344 and the cell phone number is 317-1090. * Please refer to the Seven Hills After the Bell Programs. Children will remain on the school campus from the time of arrival until dismissal unless excused by the teacher and/or the office. The school cannot release your child to anyone other than the normal pickup person without a note or phone call from a parent or guardian. Children in grades 2–5 who leave early must be signed out in the office by an adult. Children in PreK–1 who leave early must be picked up in the classroom.

Morning Drop Off and Afternoon Dismissal Procedures

Most students have a normal pattern for pick up; however, plans do change, in which case, we ask that you please call the office before 2:45 PM to allow us to get that information to your child.

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Doherty Traffic Flow

Doherty Traffic Flow

Madison Road

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Soccer Field

Encore Club (ring doorbell) Playground Morning drop-off 7:30-8:00am Afternoon pick-up after 4:00pm

Park Encore Club * Haile Hall Main Park Entrance

Doherty Drive* *

Jones Hall Car Line and Bus Stop no outlet Morning drop-off for Jones Hall students. 3:20pm dismissal pick-up for Traffic Flow for car line, TSHS Shuttle & buses - car line during morning drop-off and 3:20 dismissal. - TSHS Shuttle - neighborhood buses 10 Minute Parking for drop-off and pick-up

Doherty Parking These lots are available for all grades. Parents of Preschool and Kindergarten should park and walk into classrooms for morning drop-off and 11:30 dismissal.

No Parking Zones Please leave all no parking zones open for bus traffic. The buses cannot make turns if cars are parked in the no parking zones.

* Doherty Drive is closed from 8:45 to 3:00.

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Morning Drop Off

Park and Walk Students In One of the truly special attributes of Doherty is the great sense of community. Nothing creates that community more than when parents park and walk their students into their classrooms taking a few minutes to chat with other parents, teachers, and other students. We encourage everyone to do this if your schedule permits. There is plenty of parking in the Kemper Parking Lot (accessible by drives off Johnstone Place and Madison Road). We ask parents of preschoolers to park and walk their children into their classrooms each morning.

Car Line The right hand side of Doherty Drive is reserved for the car line. Please pull as far ahead as possible and try to make sure your children are prepared to get out quickly when it is their turn so we can keep the car line moving. No car should be left unattended in the drop off line. Please obey all “No Parking” signs and cones. We appreciate your help in keeping all of our students safe.

The Seven Hills Shuttle The Seven Hills Shuttle transports students between campuses. The shuttle begins at Doherty. Those wishing to ride from Doherty to the Hillsdale Campus may catch the shuttle at the bus stop on Doherty Drive before 7:45 AM. The bus then returns to the Hillsdale campus. Doherty students can be dropped off at the Hillsdale Campus prior to 8:10 AM for the trip to Doherty. There is no charge for the shuttle service.

Neighborhood School Buses For those living in neighborhoods with school buses serving Doherty, the buses drop off students on Doherty Drive. For those wanting additional information on whether this is an option for you, please contact your local public school district.

Morning Drop Off Reminder Unless students have a pre-arranged meeting with their teachers, any student who is dropped off between 7:30 AM and 8:00 AM must be taken to the Encore Club Room in Haile Hall. There is no charge for morning care.

Dismissal

11 : 3 0 AM Pre-Kindergarten Dismissal

Please be reminded that for our students’ safety, Doherty Drive is closed from 10:00 AM-3:10 PM. Please park in the Kemper Parking Lot and walk in to pick up your students. The gates will be closed and opened by school personnel only.

1:30 PM Pre-Kindergarten Dismissal

Doherty Drive will be open from 12:55-1:10 PM. for 1:00 Pre-K pick up only. The gates will be closed and opened by school personnel only.

3:20 PM Dismissal

Dismissal for Kindergarten through Fifth Grade

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For the safety of our children and the convenience of our parents, please abide by the following car traffic/ parking procedures: ✦ No parking on Johnstone Place between 2:30–3:45 PM. ✦ Kindergarten–5th grade will be dismissed to the car line on the Jones Hall side of the driveway starting at 3:20 PM.

✦ A faculty member will open the gates at 3:10 PM. ✦ Parking remains available behind Kemper Playground for the parents who would like to pick up their child in the classroom.

Neighborhood School Buses For those living in neighborhoods with school buses serving Doherty, the buses pick up students at the bus stop on Doherty Drive between 3:15 PM and 3:30 PM.

Seven Hills Shuttle

The Seven Hills Shuttle arrives at Doherty at 3:35 PM. Students wait in the Jones Hall resource room with a teacher until the shuttle arrives. Upon arrival on the Hillsdale Campus, students will be picked up from the bus by their athletic coach or escorted to Lotspeich Encore Club. Like Doherty Encore Club, you do not need to pre-register for Lotspeich Encore Club and the same fee applies. Pre-kindergarten and kindergarten Encore Club is held in the Nellie Leaman Taft Early Childhood Center, Grades 1–5 Encore Club can be found in the Lotspeich Building.

After the Bell Children who are attending Encore Club or an Enrichment Class are escorted by teachers to Haile Hall at 3:30 PM. If you are running late and arrive later than 3:45 PM, your child will be taken to Encore Club. After 4:00 PM, Encore Club pick-up is only through the door on the east end of Haile Hall (facing Johnstone Place). On days with nice weather, Encore Club will be outside and pick up is in the play area behind Haile Hall.

After School Athletic Practices at Doherty

Students with 3:30 PM practices are supervised in the resource room (first floor of Jones Hall) until they are picked up by the coaches. Students with later practices go to Encore Club and their coaches will pick them up there.

Absences

We have been advised by OAIS (Ohio Association of Independent Schools) to require parents to call the school if their child is going to be absent. Please notify the office before 9:00 AM if your child will not be in school. If a child is being tutored, the parent should notify the tutor when the child is absent. Absences due to family vacations are excused but not encouraged. The homeroom teacher should be informed of these trips and the absences cleared one week in advance. Please do not withdraw your child before vacations begin or continue your vacation after classes resume. Our educational program is designed to be an active learning process with much student teacher interaction, hands-on learning activities, and student discussion. Therefore, “making-up” written assignments enables your child to experience only a part of the educational program. It is hoped, since the school has a long winter and spring vacation, that family trips can be planned during these times. Also, dental and medical appointments should be scheduled after school hours.

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Snow Day Procedures

Seven Hills will be identified as “The Seven Hills School” on T.V. and radio channels/stations. Announcements should be on the air by 6:45 AM. When school is closed or there is a snow delay, parents will be notified by our SchoolReach automated phone calling system. Public schools may cancel their bus service on days when we are in session. If they do not run in the morning, they will not run in the afternoon. It is your responsibility to get your child(ren) to and from school. The inter–campus shuttle will run on snow days when we are operating on a one/two hour delay, but will leave one/two hour(s) later than usual. SchoolReach, Seven Hills’ telephone broadcast service will be used to send out urgent messages, such as school delays, school cancellations and early pickup due to inclement weather. Only the Head of School and Director of Operations have the authority to initiate a broadcast call. Once school is in session, it is the school's practice to continue to hold classes for the school day. Specifically, TSHS rarely closes early for weather emergencies (predicted snow, tornado watch, etc). In all cases, students picked up early from school must be signed out by the parent or by someone designated by the parent.

Riding The School Van

The school is responsible for students while on the van. Any instructions given by the driver should be followed. These rules must be followed for the safety of everyone. 1. Remain seated at all times while on the van. 2. Do not talk to the driver while he/she is driving. 3. Hands, arms, and head should be kept inside of the windows. 4. Always cross in front of the van when getting off. It is important to cross far enough in front of the van so that the driver has a clear view. 5. No objects should be thrown within or out of the van. 6. Students are expected to be calm, considerate, and polite to others on the van.

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Health Policies

Emergency Medical Authorization

The Emergency Medical Authorization must be signed annually by a parent and be on file in the nurse's office by the first day of school. It does not require a physician's signature. This form gives the school staff the parent(s) work number(s) as well as emergency contact and physician/dentist names and phone numbers for use in the event of of an injury or illness. If the student is receiving routine medications it is important that they be noted on this form. In the event of an emergency, it will accompany the student to the hospital for treatment. In emergency situations, if the parents cannot be reached, the school nurse or other school personnel will call the student's physician and/or have the student transported to an emergency room if necessary.

Physicals

All NEW students must have their immunization record on file within two weeks after the start of school and their medical record completed by a physician within 90 days of the first day of school. If the student is new to Hamilton County from outside the continental U.S., documentation of tuberculosis (TB) skin test is required within 90 days of the first day of school and up to two weeks after the first day of school unless the student is symptomatic. All RETURNING students must have a current list of immunizations, meeting state requirements, on file in the nurse's office. Students in Pre-Kindergarten and entering Kindergarten must have their medical record updated annually by a physician. As required by Hamilton County Public Health, all students are required to have a yearly TB Screening Form completed by a parent and on file at the beginning of each school year.

Illness

In the interest of other students and staff, parents should keep students home if they have any of the following: fever, vomiting, diarrhea, a rash of undetermined origin, or symptoms of a cold such as frequent coughing or nasal drainage that the student is unable to take care of him/herself. A student should be free from fever, vomiting, and/or diarrhea, without the assistance of medication, for 24 hours before returning to school. Notify the school immediately if your child develops a communicable disease. If any restriction of activity is necessary upon returning to school after an illness, please send a note to the classroom teacher with the specific details. A student will be excused from physical activities upon receipt of a written note from home. Permanent or long-term gym excuses will require a physician’s statement along with any pertinent information for monitoring the students’s activities.

Insect and Food Allergy Guidelines The Seven Hills School recognizes the potential severity of allergies, whether they are to food, insects or latex. The school wants to partner with families to provide for the safety of the allergic student, to ensure that there is a plan in place to try to avoid allergen exposure as much as possible and to provide direction for treatment in the event of accidental exposure.

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Of course, the policies described in these guidelines will not completely eliminate the risk of an exposure; therefore, students should be taught to advocate for themselves and use preventative measures to avoid allergens. It is in the student’s best interest to educate your student about his or her allergy.

Because younger students are still learning about how to manage the risks associated with their allergies, the Lower School policies have been designed to reduce, as much as possible, the risk of accidental exposure to allergens. This will involve a partnership among parents, teachers and staff, and the school nurse, whose specific responsibilities are spelled out below.

Since older students are better able to manage their allergies, policies regarding food are less stringent than in Lower School. At Middle and Upper School, the school nurse will provide guidance for these students and their families, and students will be allowed to carry their own Epinephrine auto-injector, with the doctor’s permission, in conjunction with an additional Epinephrine auto-injector in the Nurse’s Office.

The following guidelines have been developed for this purpose.

Parent/Guardian Responsibilities: Communication 1. The parent of a new student will initiate a meeting with the school nurse and the homeroom teacher (if applicable) prior to the first day of school, or as soon as possible after a new diagnosis of allergy once school has begun. The purpose of this meeting is to discuss the student’s history, needs, and care during the school day. For returning students, this meeting is optional.

2. The parent will supply the following medical forms and medications (Benadryl is already stocked in the Nurse’s Office) prior to the first day of school or as soon as a student is determined to have a life-threatening allergy: • Emergency Care Plan form • Consent to Administer Medication at School form (one medication per form) • Two Epinephrine auto-injectors for use during the school day. Auto-injectors will not be transported between the Lower School campuses.

3. If your student has had an allergic reaction requiring the administration of Benadryl and/or Epinephrine, he or she will either be sent to the hospital via a 911 call or, if parent/EMS agree, home with a parent/guardian for the remainder of the school day.

4. Parents will educate their child in the self-management of his or her food allergy including: • Safe and unsafe foods • Strategies for avoiding exposure to unsafe foods • Symptoms of allergic reactions • How and when to tell an adult/friend that they may be having an allergy-related problem • How to read food labels (age appropriate)

Food/Parties 1. Most families of students with food allergies prefer to pack their child’s lunches. Lunch is available for purchase; however, it will be the parent’s responsibility to discuss their student’s food allergy with the cafeteria staff and check those ingredients before purchase. Parents of an allergic student are responsible for informing the school staff of all precautions

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to be taken at lunchtime. The parent will inform the teacher if they desire for their student to sit at the allergen free table at lunch. Parents may also be asked to call and check food that may be consumed at a field trip destination (i.e. a restaurant).

a. Snacks—Parents in grades Prek-5 will be encouraged to send only healthy snacks (i.e. fruits/veggies/cheese) for morning snack. Parents of all students are asked to make a special effort to send only nut free snacks (i.e. no foods containing peanuts or tree nuts). During snack time, a student with food containing a known allergen for another student (e.g. some students may be allergic to certain fruits or veggies) may be asked to move away from the allergic student until he/she has finished their snack. When in doubt, do without!

b. Ingredients of school-provided daily snacks must be checked by the parent for safety and marked as such for use in the classroom and After the Bell. The parent will supply safe snacks for unexpected times. Safe snacks may be kept frozen for unexpected events. Parents are to label the snacks with the student’s name and homeroom. Food items brought into the classroom are not to be given to an allergic student unless approved by the student’s parent.

2. Birthday celebrations in grades PreK-5 should not involve food.

3. Classroom holiday parties in grades PreK-5—The parent volunteer who coordinates the event will inform the teacher of any food/drink brought into the classroom one week prior to any holiday party. We request all parents NOT to bring any foods that include peanuts or tree nuts.

After School Activities: 1. Epinephrine auto-injectors given to the school for student’s use during the school day will not leave the school building except for all day and overnight field trips. They will not travel to athletic activities which occur outside of the normal school day. Accordingly, it is the parent’s responsibility to be sure the coach is aware of the child’s allergy and has access to an Epinephrine auto-injector, if necessary, and is trained to use it. The parent will supply safe snacks at practices and games. We request all parents NOT to bring snacks that include peanuts or tree nuts.

2. If your student uses the shuttle between campuses for After the Bell care or athletic practices, parents will need to supply an extra Epinephrine auto-injector for use on the shuttle or the other campus. No food is to be eaten on the shuttle by any student, unless medically indicated.

3. The parent will supply Epinephrine auto-injectors for use at Holiday Care/After the Bell if the session is not on their home campus.

Responsibilities for Students with Allergies: 1. The student will not trade food with others, or eat anything with unknown ingredients or with known allergens in it.

2. The student will know the signs and symptoms of their allergic reactions, if age appropriate.

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3. The student may carry emergency medication responsibly, if age appropriate and physician has approved by checking appropriate box for self-carry on the “Consent to Administer Medication at School.”

4. The student will be able to demonstrate proper self-administration of Epinephrine auto- injector, inhaler or other prescribed emergency medication to the school nurse (when age appropriate).

5. The student will notify a teacher/staff/friend immediately if allergic reaction occurs.

6. The student will go to the nurse/office immediately, accompanied by staff/student, if able.

7. If student is traveling between campuses on school shuttle, no food will be consumed on shuttle unless medically indicated.

School Responsibilities: Administration 1. Each school cafeteria will have an “allergen free” table. This table will be cleaned with a sanitizing solution/Clorox wipes after each lunch. Students with allergies will decide with their parent as to whether or not they will sit at this table prior to the start of each year.

2. Cafeteria staff will be made aware of which students have food allergies and will receive a copy of their Emergency Action Plans. They will be trained by the school nurse in signs and symptoms of anaphylaxis and how to follow the Emergency Action Plan, including administration of the Epinephrine auto injector and calling 911.

3. Food consumption on buses for long distance/overnight field trips will not include food that contains the known allergen for the allergic student who may be on that trip.

4. The athletic department will give all coaches a copy of each athlete’s Emergency Medical Authorization, which indicates allergies. The athletic department will highlight the food/ insect allergic students to the coaches. Coaches in 7th-12th grades will receive Epinephrine auto injector training when certified in CPR/AED/FA and can be trained yearly as made available to the school nurse via the athletic department.

School Nurse 1. The school nurse will include the allergic student’s name on a confidential list given only to teachers as well as give a copy of the student’s Emergency Action Plan to those teachers who will be involved in the teaching for that student’s grade level. Copies of the completed “Emergency Care Plan - Allergy” are to be given to administrators and staff members, each teacher in the student’s Unit or grade as well as all specials or MAPELL teachers. Copies are also kept in the Nurse’s Office medication binder and in each student’s emergency box, After the Bell binder, & the cafeteria, as well as each student’s health file.

2. The school nurse will provide bi-annual (or more often as necessary) training for faculty/ staff with regards to allergy signs/symptoms, Epinephrine/Benadryl administration, and inhaler administration. Teachers/staff will be required to complete an online training module

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available through F.A.R.E at http://www.allergyready.com prior to the beginning of the school year or a comparable training recommended by the school nurse.

3. The school nurse will place all emergency medications in pre-determined locations in each division and/or as agreed upon with the student’s parents and note these locations on the Emergency Action Plan.

4. Parent supplied emergency medication will be sent by school nurse on all field trips, including overnight trips.

5. The school nurse will notify parents of upcoming expiration dates on emergency medications.

6. A child who has had an allergic reaction requiring the administration of Benadryl and/or Epinephrine will either be sent to the hospital or, if parent/EMS agree, home with a parent/ guardian for the remainder of the school day.

Teachers/Advisors Training and Communication 1. All teachers/staff will be required to complete an online training module available through F.A.R.E at http://www.allergyready.com prior to the beginning of the school year or a comparable training recommended by the school nurse.

2. Lower School teachers will review the Emergency Action Plan for each of their students who has one and keep a copy of each in the sub folder. The teacher needs to inform the substitute teacher of the allergic students in the class. Middle/Upper School teachers will review Emergency Action Plans on Middle and Upper students in the appropriate Nurse’s Office.

3. Lower school homeroom teachers will send a note home at the beginning of the school year to notify other parents of the food allergy in the classroom.

4. In the absence of the school nurse, teachers will follow the Emergency Action Plan in the event of a suspected or known accidental exposure to the student’s allergen. In accordance with the school guidelines, a child who has had an allergic reaction requiring the administration of Benadryl and/or Epinephrine will either be sent to the hospital or, if parent/ EMS agree, home with a parent/guardian for the remainder of the school day.

Field Trips 1. The teacher will notify the school nurse of all field trips via email at least a week before the trip.

2. The teacher will notify parents of potential risks on field trips, such as where food may be consumed, so that parents can call the restaurant to check ingredients.

Food 1. Safe snacks for allergy students will be kept frozen for unexpected events. Food items brought into Lower School classrooms should not to be given to an allergic student unless approved by the student’s parent. When in doubt, do without!

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2. Teachers will NOT read labels. Teachers may email or text parents a picture of the ingredient label to get approval by the parent.

3. Instructional food use must be pre-approved via email by the parents of food allergy students and the school nurse. These foods are not permitted to contain peanuts, tree nuts or any known allergen for the food allergic student involved in the class.

4. Snacks: a. Students in grades PreK through K and all After the Bell students will be provided with a snack that will be parent pre-approved for the food allergic student. Any snack provided must be peanut and tree nut free.

b. Parents in grades Prek-5 will be encouraged to send only healthy snacks (i.e. fruits/ veggies/cheese) for morning snack. Parents of all students are asked to make a special effort to send only nut free snacks (i.e. no foods containing peanuts or tree nuts). During snack time, a student with food containing a known allergen for another student (e.g. some students may be allergic to certain fruits or veggies) may be asked to move away from the allergic student until he/she has finished their snack. When in doubt, do without!

c. Students in grades 6-12 will be permitted to have snacks. Snacks may need to be restricted in some areas to ensure the safety of the students with allergens.

5. In grades PreK-5, lunch duty teachers will monitor the allergen free table to be sure that there are no students sitting there with known allergens in their lunches and pass out hand wipes to students who have eaten a possible allergic food.

Parties 1. Birthday celebrations are not to involve food. Teachers may provide a special non-food item to recognize the student’s birthday.

2. Classroom holiday parties in grades PreK-5—The parent will inform the teacher of any food/drink brought into the classroom one week prior to any holiday party. Food items brought into the classroom are not to be given to an allergic student unless approved by the student’s parent. We request all parents NOT to bring any foods that include peanuts or tree nuts. When in doubt, do without!

3. School sponsored activities—Seven Hills requests that all foods brought to these activities to be peanut or tree nut free. This includes but not limited to bake sales, team lunches, advisor parties, athletic sport events, and P.A. functions.

(Revised 6/19/17)

Head Lice (Pediculosis) Protocol Head lice can be a frequent occurrence, particularly in elementary school aged children. It is defined as a parasitic infestation of the hair on the head. Pediculosis is characterized by itching of the scalp caused by the saliva of live lice that feed off of the host and then produce ova (nits), which are found attached to the hair shafts. Pediculosis is transmitted by direct head-to-head contact with infested persons.

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Transmission rarely occurs in the school environment. Evidence shows that the likelihood of transmission in schools is only 1%, far less than the common cold. Infestations are more commonly discovered at school following breaks when children are more likely to have sleepovers, go to camp or visit relatives. A child may be sent home early at the discretion of the nurse based on the severity of the infestation and/or the age of the child.

General Procedures 1. Any student who is suspected of having head lice, should be checked by the nurse. 2. When the condition is identified, the parent/guardian is notified and the student must be treated that day before returning to school the next day. 3. Encourage parents to consult with their family physician regarding treatment. As a variety of over the counter shampoos/conditioners are available for the treatment of head lice, they should follow the recommendations of their physician or a pharmacist. 4. Treatment procedures are fully explained on the product labels, and these directions must be carefully followed. Pregnant women should follow the instructions of their physician. 5. Provide parents with current written information on how to eliminate lice at home, including screening all family members for lice, treating only those found to have live lice and how to clean the home environment. Stress to parent that removing the lice/nits out of the hair is the most important step in this entire process. 6. The school nurse should speak with the parents/guardians of the student with head lice regarding names of close contacts in school (sleepover friends) so that their heads may also be checked. The parent is asked to inform the parents of close contacts as well. 7. All attempts will be made to maintain confidentiality at school. 8. The nurse can be available to show any parent how to check their child’s head and what lice and nits look like.

Checking Other Students Classroom transmission is exceedingly rare, however checking family members and close playmates is appropriate. Checking the younger ages (individual preschool and kindergarten classes) is also appropriate, due to the closeness of their play.

Notify the nurse on the other campus if siblings or close contacts are in attendance there, so that the identified students may be examined. 1. Check all school-age siblings. 2. Identify and check the students who are likely contacts of the affected student, such as close sleepover friends. 3. If additional cases are found, check their close contacts as well.

Send a letter home to parents of the entire class/unit where lice have been found to notify them. Ask parents to check their children at home tonight and then once a week for several weeks and to notify the nurse if they find evidence of lice.

Follow-up Procedures / Return to School 1. Rescreen upon return to school following treatment for lice. 2. Recurring or nonresponsive cases may need to be referred to their primary care provider for further management.

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3. Parent must manually remove nits from student’s hair. This is time consuming but very important to avoid re-infestation. Using a small metal lice comb is very helpful in removing nits. A student may be sent home early at the discretion of the nurse.

Resources Centers for Disease Control and Prevention (2010). Head Lice Information for Schools. Retrieved from http://www.cdc.gov/parasites/lice/head/schools.html Frankowski, B.L., & Bocchini, J.A.. (2010) Clinical Report – Head Lice. Pediatrics. 126(2) 392- 403. Retrieved from http://pediatrics.aappublications.org/content/126/2/392.full?sid=474bb968-bdf1-47c9- 9883-92d1398d4bc5 National Association of School Nurses (2011) Position Statement - Pediculosis Management in the School Setting. Retrieved from http://www.nasn.org/PolicyAdvocacy/ PositionPapersandReports/NASNPositionStatementsFullView/tabid/462/ArticleId/40/Pediculosis- Management-in-the-School-Setting-Revised-2011 Pontius, D. J. (2014, September/October). Demystifying Pediculosis: School Nurses Taking the Lead. Pediatric Nursing,40(5), 226-235. Retrieved from https://www.pediatricnursing.net/ce/2016/article4005226235.pdf

Guidelines for Administering Medications in School

A school nurse may administer medication during school hours to pupils in the school according to the following guidelines. In accordance with OAC 4723-13-02, medication may also be self-administered by the student with the assistance of medically unlicensed school personnel in the absence of the school nurse. Medication may not be kept and taken by individual students except as outlined below in #7. 1. The medication must be prescribed by a licensed prescriber. a. A written order for the prescribed medication, dosage, duration of dosage, and a statement explaining the administration of the dosage and the possible side effects, signed by the licensed prescriber, must be on file in the nurse’s office before the medication can be given. A new form must be completed if a medication dosage is adjusted. In an emergency, orders may be faxed from the licensed prescriber. b. The school nurse, if available, will administer pills, capsules or liquid medication. An unlicensed staff person may assist the child in self-administering pills, capsules or liquid medication and may assist a child with his/her inhaler. Neither the nurse nor the staff will administer any medications requiring injections or the use of syringes or similar instruments with the exception of an Epipen in the treatment of an allergic reaction. Care guidelines for diabetic students will be determined on an individual basis. c. Over-the counter drugs may be given by the nurse provided they are prescribed in writing by a licensed prescriber and all above qualifications have been met. If the nurse is not available, an unlicensed staff person may assist the child in self-administering over-the counter drugs provided they are prescribed in writing by a licensed prescriber and all above qualifications have been met. 2. A statement signed by the parent or guardian giving permission to the school nurse to administer prescribed medication and permitting the student to self-administer the medication in the absence of the school nurse with the assistance of medically unlicensed school personnel must be on file in the nurse’s office before medicine is given. Medication will not be given without this statement and the licensed prescriber’s order on file.

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3. The parents’ statement must also include a clause providing that the parents agree not to file or make any claim against anyone for negligence in connection with the administration or non-administration of any medicine and further agree to save such individuals and hold them harmless from any liability incurred as a result of the administration or non-administration of any medicine. Forms for this information are available in the nurse’s office. 4. In all cases, the parents must assume responsibility for the safe delivery of the medication to the school. All prescribed medication must be in the original containers clearly marked by the pharmacist with the student’s name, the dosage directions, physician’s name, and the prescription number. The pharmacy will provide a second container for use at school if asked. 5. Except as stated in #7, all medications must be delivered to the school nurse, who will keep them in a locked place. 6. The school nurse is not responsible for any medications taken/given on overnight field trips or for medications required during After the Bell or Holiday Care. These medications must be supplied separately by the parent(s) to the After the Bell or Holiday Care programs or to the sponsors of the trips. 7. In order for a student to carry and use his inhaler, insulin or Epipen on his own, he/she must have a statement from the licensed prescriber and parent indicating that assistance is not required.

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Emergency, Safety, and Security Procedures

Fire and Tornado Drills

Monthly fire drills will be held during each school year. There will be directions posted in each area prior to school opening. Tornado drills will also be held during the spring of each school year. Teachers shall escort their classes to the area specified for each building. During a tornado warning period, parents may pick up their children if they choose. However, no teacher may leave a group to help locate a specific child. Any student picked up early must be signed out by that parent or by someone the parent has designated on the student's emergency form.

Crisis Plan

TSHS has emergency procedures in place, reviews the plans yearly with the faculty, and provides the appropriate information and training. For reasons of security, the plan is not published.

Visitors

Parents are always welcome to visit and/or observe classes. Please notify the office and request a visiting time and a visitor's badge. This will help avoid confusion and lost teaching time. For security, all visitors in the school, should be registered in the school office and should be wearing a visitor's badge. All other visitors should pick up a badge in the school office before going to the classrooms.

Student/Parent Responsibilities

1. The student should at all times show respect for the property of others. 2. Toys (including electronic games or any other battery operated toys, trading cards, etc.) should not be brought to school. 3. Violent toys such as knives and guns are not permitted in the school. 4. Threats are taken seriously at Seven Hills. At the lower school level they are hurtful and often frightening. The school will consider them as such and act accordingly. At the Middle and Upper school level, when we determine that a serious threat has been made and can identify who made it, we will remove the student and the student's possessions from the class and will notify his or her parents. Based on the school's assessment, the student may be required to have an evaluation by educational, medical, and/or law enforcement professionals. Suspension or expulsion may result. 5. Please do not allow your child to bring large sums of money or items of great value. 6. Students and parents are not permitted to sell items for outside organizations to other students, (i.e. Girl Scout cookies, candy bars, raffle tickets, etc.). 7. Dogs are not permitted on campus.

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Code of Conduct

In keeping with the Mission of The Seven Hills School and the Values Statement we, at Doherty, are dedicated to providing an environment in which learning is possible for every child. It is the right of every child to learn and it is the responsibility of every child to behave in a manner which makes learning possible. If a child disrupts the learning environment, any or all of the following steps may be taken: 1. The teacher works directly with the student toward solving problems. 2. The teachers consult with their teaching team and counselor. 3. Parents are called. 4. The student meets with the team of teachers. 5. A student may be removed from class or the play field. 6. A student may miss recess or class, or, in Unit III, be given a detention. 7. Parents meet with the team of teachers and the Head of Doherty to discuss behavior issues. 8. In-school suspension. 9. Counseling regarding alternative educational options. Parents are encouraged to contact the teacher when they have questions or concerns about discipline or academic problems related to their child's success in school.

As a school that seeks to be a community in which every individual is treated with respect, Seven Hills prohibits bullying and responds seriously to instances of it. Bullying involves systematically, chronically, or severely inflicting psychological distress or physical pain on one or more students. It may include verbal, written, electronic, or physical acts, and may occur on or off campus and during or outside of school hours. Bullying is often characterized by an imbalance of power and by the aggressor targeting one or more students on the basis of an actual or perceived characteristic. Bullying goes beyond peer-to- peer conflict, disagreement, or dislike. Rather, it is behavior that is severe enough to create an intimidating or threatening environment for a student or to have a substantively negative impact on his or her emotional or mental wellbeing. Students or parents who believe that there has been an instance of bullying in the school should contact their division head to report it. The appropriate administrators will investigate any such reports, and will respond to bullying by following their division’s disciplinary procedures and by applying disciplinary consequences. Because bullying violates the values of the school, consequences can be quite serious and may include suspension or expulsion. In some instances, these consequences may also include a counseling or mediation component. The school’s response is meant both to respond to a specific situation as well as to deter future instances of bullying.

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Dress Code/School Uniform: Grades 1-5

Doherty School is a uniform school. It is important that both parents and students are aware of and responsible for following this policy. Please read over this policy with your child to help him/her become aware of its importance. Uniforms are to be worn Monday through Thursday. On Friday, students may wear any tasteful clothing of their choice (no tank tops or spaghetti strap tops). Students and their parents should consider seriously their responsibility to adhere to the uniform requirements and to maintain the conditions of the uniform code. In doing so, they are reflecting pride in themselves and in the school.

Girls:

• Jumper — Plaid • Tops — Oxford button-down in white or light blue, short or long sleeve knit shirt with collar or turtleneck in white or light blue. • Sweater — Cardigan, pullover V-neck, or crew neck—navy or white. • Slacks — Twill, corduroy, or polyester slacks in navy may be worn. No athletic wear or sweatpants. • Leggings — Navy leggings may be worn as pants or under the jumper or skorts. Leggings MUST be worn under the jumper or shorts in winter. • Shorts — Girls may wear navy shorts from the beginning of the school year through October l5 and again after spring break. Shorts must be no shorter than the tips of the fingers when arms are down. • Skorts — Navy or plaid skorts may be worn.

‣ Makeup is not permitted. ‣ Hats are not to be worn indoors.

Boys:

• Tops — Oxford button-down in white or light blue, short or long sleeve knit shirt with collar, or turtleneck in white or light blue. • Sweater — Pullover V-neck, crew neck, or vest in navy. • Slacks — Navy twill, corduroy, or polyester. No athletic wear or sweatpants. • Shorts — Boys may wear navy shorts (longer length walking shorts) from the beginning of the school year through October l5 and again after spring break. No gym shorts.

‣ Hats are not to be worn indoors. ‣ Slacks and shorts must be worn at waist, not on hips.

Spirit Wear — Both girls and boys may wear Seven Hills sweatshirt or fleece. Shoes — Open toe or open heel shoes are not permitted, including Crocs.

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All uniform items for boys and girls may be purchased at any retailer carrying the required navy, light blue, or white items, such as Target or Old Navy. These items, as well as the plaid jumper and skort, are available at Lands End. Sears also offers Lands End items or you may purchase online at: http://www.landsend.com/pp/ SchoolSearch.html?action=landing&selectedSchoolNum=900182643. Uniform Exchange: In the interest of ecology and economy, the P.A. offers the opportunity to recycle Doherty uniforms. Used uniforms for boys and girls are located in Haile Hall. You may take any uniforms you need whether or not you donate any in return. Children who arrive at school in non-standard uniform clothing will be sent to the office to change or to call a parent to bring appropriate clothing. Gym Uniform for Boys and Girls: Students do not change for gym; however they must wear gym shoes with socks when taking physical education. Note: Recess will be outside except at the teacher's discretion. All students will participate in gym and recess unless otherwise instructed in writing by parent or doctor. Please be sure that your child is prepared for all weather conditions. All students must go outside several times everyday. Please consult a weather report and help us keep your child dry and warm.

Services of School

Lunch Procedure

Children have the choice of packing or buying lunch. Monthly lunch menus are posted on TSHS website at www. 7hills.org. Charges for school lunches will be billed monthly and should be paid promptly upon receipt. We are unable to substitute orange juice for milk in the school lunch unless allergies are a problem. First grade students may only buy from the menu, not a la carte, and may not charge extra desserts and snacks. Pre-Kindergarten children who stay for Encore Club will eat lunch in Haile Hall. The cost is included in After the Bell fees.

School Supplies

The Student Bookstore is located in Jones Hall and is operated by the Unit III students. Basic school supplies such as paper, pencils, pens, and student plan books may be purchased in the bookstore.

Bookstore hours during the school year are: M–Th, 8:l0–8:25 AM and 3:l0–3:25 PM.

Lost and Found

It is imperative that all belongings be marked with name tags. Lost and found boxes are located in the gym, Jones Hall, and both floors of Haile Hall. At the end of each semester, unclaimed items in the lost and found are sent to the The Seven Hills School Resale Shop.

Telephone Messages

Our goal is to make the best possible use of all teaching time. It is necessary that all calls to teachers or students come through the office. Messages will be taken and made available to the teachers. Unless there is an emergency situation, classes will not be interrupted for messages to students or calls to teachers.

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Please help your child make his/her social arrangements at home. The phone in the hallway of Jones Hall is for emergencies only. Parents are also welcome to use the office phone.

Student Support Services

There is a full-time counselor at Seven Hills Doherty. Services provided include weekly classroom guidance programs for all students in grades Pre-K through five, small group counseling, classroom observation, parent/ teacher consultation, and parent education programs. The counselor also coordinates outside referrals for professional psychological intervention. (See also Parent Education.) A reading specialist serves Doherty five days a week. Students are recommended for reinforcement by their classroom teachers and receive this instruction in addition to their classroom program in reading. Students meet in the specialist’s classroom.

Library

The library is an integral part of the student's learning program. It is well stocked with many types of materials on a wide range of subjects for reading pleasure and for research. As a simple matter of courtesy to fellow students, we ask that each student be responsible for returning borrowed materials on time.

Care of Books

Book care is stressed each year with the students. Each student is asked to have a convenient, consistent, and safe place (one that is out of reach of smaller children and pets) to keep borrowed library books.

Birthday Books

Students are invited to purchase a book for the library as their birthday (or any other significant day) gift to the school. Each student's book will have his/her name inside the cover indicating the name of the giver.

Borrowing Policies

✦ All books and materials must be signed out of the library even if borrowed for one period. ✦ When a book is signed out in a student's name, she/he is responsible for it and it should not be loaned to another student. ✦ First and second graders may borrow books for a two-week period. Third through fifth graders have a four week borrowing period.

✦ Overnight books and reserved books must be returned to the library by 8:30 AM the next day or by 8:30 AM on Monday if taken out for the weekend. ✦ Some reference books do not leave the library. ✦ An Overdue list is posted in each room periodically. ✦ A Notice will be sent home when the book has been out 6 to 8 weeks requesting parent help in looking for the book. Students must pay for lost books.

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Seven Hills Doherty After the Bell Programs

Our After the Bell program provides a variety of opportunities for children following the school day between 3:30 PM to 6:00 PM. The options include Encore Club, Enrichment Programs, and Music Lessons. Students have the option to participate in one or a combination of all three. * Encore Club provides a diverse, warm, homelike environment for students. A dedicated and energetic staff plans activities including art, games, and active play. Students are grouped by grade level and are escorted to the appropriate classrooms in Haile Hall at 3:30 by a teacher. After 4:00 pm, Encore Club pick-up is only through the door on the east end of Haile Hall (facing Johnstone Place). On days with nice weather, Encore Club will be outside and pick up is in the play area behind Haile Hall. Reservations are not required and we offer a flexible fee schedule with annual, daily, and hourly options.

* Enrichment programs are eight-week specialty programs that are offered in fall, winter, & spring sessions. In addition, one day special events are offered during the mini session times. Each session provides new options of activities for children in pre-kindergarten through fifth grade. Registration is required and fees vary by program.

* Music Lessons are offered throughout the school year on a weekly basis. Lessons will be scheduled based upon teacher availability. Currently piano and guitar lessons are offered. The fee for a 30-minute private lesson is $25.00. * Holiday Care is a part of our After the Bell program and is available for children in pre-kindergarten through fifth grade. Holiday Care begins at 7:30 and ends at 6:00 on records day, conference days, and on selected school break days if there is sufficient registration. Reservations are required a minimum of two weeks in advance. Children riding in carpools that are not picked up by 3:45 PM will be escorted to Encore Club where children will be safe and have care until parents arrive. Late care charges are as follows:

* Parents will be charged a $1.00 for every minute after 6:00 PM. This charge will appear on your Seven Hills monthly statement.

* Please be aware of our 6:00 PM pick-up time. Our Encore Club teachers have other obligations after 6:00 PM.

* If an emergency arises, we ask that you call the Encore Club number at 728-2344 or the cell number at 317-1090. The school will not release your child to anyone other than the normal pick-up person without written permission from the parent or guardian. If a change in the normal pick-up procedure occurs at the last minute parents must phone the school prior to actual pick up. All programs are closed on snow days. If we are on a one or two hour delay, teachers will arrive as soon as possible. Please escort your child to morning care, or to his/her homeroom upon arrival to make sure a teacher is present since some drive long distances and may be delayed by road conditions.

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After the Bell Enrichment Programs

• Music Lessons • Chess • Seasonal Enrichment Class Offerings * Enrichment Program fees will appear on your Seven Hills monthly statement. * Students attending Encore Club prior to any Enrichment Programs will be charged for the time they are in Encore Club. * Those students attending Encore Club prior to Scouts/Brownies/Daisies or sports will be charged for the time they are in Encore Club.

Holiday Care

Holiday Care is an extension of our After the Bell program and was developed to meet the growing needs of working parents. Holiday Care is available from 7:30 AM to 6:00 PM on records day, conference days, and during school breaks, if there is sufficient interest. Children choose from a variety of activities that the teachers have planned in advance. Snacks and lunch are provided daily. Children with allergies or special dietary restrictions are asked to bring their own lunches on Holiday Care days. All children should bring a bookbag and appropriate clothing for the weather. Pre-K children should also bring an extra set of clothes and a blanket if staying for nap.

Holiday Care Policy

1. Reservations must be made in advance. Registration forms will be sent home via email blast prior to each holiday. Forms must be submitted to your Lower School office or via email by the listed due date. It is important that you sign your child up for Holiday Care by the deadline so we can be certain we are well staffed. 2. In case of emergency, last minute arrangements may be made by calling the office at 728-2320 or 728-2380. 3. Cancellations must be made at least 24 hours in advance. A non-canceled reservation will be billed for four hours. 4. Holiday Care during winter and spring breaks will be canceled due to insufficient enrollment. You will be notified of any cancellations.

Summer Enrichment Program

The Seven Hills Summer Enrichment Program offers weekly half-day or full-day programs for nine weeks during the summer. Children ages 3–6 years participate in “themed” weeks, which provide a framework for relaxing, fun- filled activities that support children’s social, emotional and academic growth. Students 7–18 years have an opportunity to select from a wide range of enrichment programs, which include technology, science, fine arts, sports, and academics. Early care, after care and lunch options are also available. For more information please contact Jill Romerill, Summer Camp Director, at 728-2380 or [email protected]. Additional information is also available on our website www.7hills.org.

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Special Offerings—Curricular and Extracurricular

Field Trips

Due to the variety of field trips, specific procedures and information will be sent home prior to each trip. Paragraph 11 of the student enrollment contract serves as your permission slip for the entire school year. An optional four day trip to Washington, D.C., for Lotspeich and Doherty fourth graders is sometimes offered the weekend after school is out.

Outdoor Education

In grades four and five, Doherty students are offered a very special supplementary learning experience through the Seven Hills Outdoor Education Program. They have the opportunity to become acquainted with their classmates, teachers, and themselves in settings far removed from their familiar classrooms. Weekend camping, canoeing, and bicycling trips are offered during the fall and spring. Detailed planning, safety precautions, thoughtfulness, helpfulness, and self-reliance are the lessons taught quite naturally in this atmosphere. Expenses are kept low and a range of trips are offered which will permit wide participation.

Lower School Athletics

Grades 1–4 Overview

For grades 1–4, The Seven Hills School follows a no-cut policy. Any student, regardless of skill or experience, who is willing to commit to the practices, games and expectations of the coach as well as this handbook, will be on a team. Grades 1–4 participate in outside leagues and in instructional clinics. The emphasis of the Seven Hills Athletic Program in grades 1–4 is to provide an athletic experience for every child who wishes to participate. The primary purpose of the program at this level is to foster, in all participants, a desire to develop one’s own athletic potential as fully as possible and to build the skills necessary for successful athletic involvement in the future. All team members who participate in practices should have significant playing time. The Seven Hills Athletic Program offers the following sports to grades 1-4 students: Season Grades Sports League Fall 1–4 Boys and Girls Soccer SAY Winter 1-2 Boys and Girls Basketball Clinic TSHS Instructional Clinic 3-4 Boys Basketball CPYBL 3-4 Girls Basketball CPYBL Spring 1–4 Girls Softball SOGFSA/EHGSL 1–4 Boys Baseball Knothole 1–4 Girls and Boys Track and Field CYO

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Registration Fees for 2016–2017

Registration fees cover the cost of team registration in the league, uniforms, equipment, and referee/umpire fees. Soccer $80per player Basketball $80per player Basketball Clinic $50per player Softball $80per player Baseball $80per player Track $50per player

Registration Procedures

The registration process will begin with an e-mail blast sent to parents from their divisional office with links to the Seven Hills Lower School athletic page. All registration forms and information should be downloaded from the Seven Hills website and turned in, along with the registration fee, to your divisional office. During the registration period signs will be posted through the school and information will be available in the divisional offices. A deadline date is noted on the sports’ forms. A space on a Seven Hills athletic team cannot be guaranteed if the registration is received after the deadline. Fall Registration forms are posted in late April and are due in early May. Winter Registration forms are posted in mid-September and are due at the end of September. Spring Registration forms are posted in early January and are due mid-January. Clinics Registration forms are posted in conjunction with the corresponding sport teams.

Team Selection Process

If participant numbers indicate the need for multiple teams, the Athletic Curriculum Council will maintain consistency with the school’s values by forming balanced teams to include athletes of all skills levels to the best of their ability. A maximum of two coaches on each team may have their own children on their team. Soccer Passers (ages 6 and 7) The Athletic Curriculum Council will conduct a blind draw. Coaches may have their own children on their team. Doherty and Lotspeich maintain separate teams. Wings (ages 8 and 9) The Athletic Curriculum Council will conduct a blind draw. Doherty and Lotspeich students are combined to form teams. Basketball, Softball and Baseball The Athletic Curriculum Council will place students on the teams. If participant numbers permit, in grades 1 and 2, Doherty and Lotspeich students are not on combined teams. In grades 3 and 4, students from Doherty and Lotspeich are combined to form Seven Hills teams. Track and Field Doherty and Lotspeich students from grades 1–4 are combined to form grade level teams.

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Uniforms

Soccer Each player receives a shirt, shorts and socks that the player keeps at the end of the season. Basketball Each player receives a jersey and a pair of shorts, which the player turns in at the end of the season. Softball Each player receives a shirt, shorts, socks and hat, which the player keeps at the end of the season. Baseball Each player receives a shirt, pants, belt, socks and hat. The player returns the pants and belt and keeps the shirt, hat and socks at the end of the season. Track & Field Each player receives a shirt that the player keeps at the end of the season. Clinics Each clinic participant receives a t-shirt.

Grades 5–6 Overview

For grades 5 and 6, The Seven Hills School follows a no-cut policy. Any student, regardless of skill or experience, who is willing to commit to the practices, games and expectations of the coach as well as this handbook, will be on a team. Fifth and sixth graders play for The Seven Hills School in outside leagues. In the Seven Hills Athletic Program, Grades 1 through 6, emphasis is on skills development and participation. The natural shift in Grades 5 and 6 is to field more competitive teams while allowing the athletes to develop through practice and game experiences. Parent coaches at this level should adhere to the League minimum playing time requirements. Higher skilled players may see an increase in playing time at this level. The Seven Hills Athletic Program offers the following sports to grades 5-6 students: Season Grades Sports League Fall 5/6 Boys and Girls Soccer SAY 5/6 Girls Volleyball CYVA Winter 5/6 Boys Basketball CPYBL 5/6 Girls Basketball CPYBL Spring 5/6 Girls Softball SOGFSA 5/6 Boys Baseball Knothole 5/6 Girls and Boys Track and Field CYO 5/6 Girls Lacrosse SOYGLA 5/6 Boys Lacrosse GCYLL

Registration Fees for 2016–2017

Registration fees cover the cost of team registration in the league, uniforms, equipment and referee and umpire fees. Soccer $80 per player Volleyball $80 per player Basketball $80 per player Softball $80 per player Baseball $80 per player

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Track and Field $50 per player Lacrosse $80 per player

Registration Procedures The registration process will begin with an e-mail blast sent to parents from their divisional office with links to the Seven Hills Lower School athletic page. All registration forms and information should be downloaded from the Seven Hills website and turned in, along with the registration fee, to your divisional office. During the registration period signs will be posted through the school and information will be available in the divisional offices. A deadline date is noted on the sports’ forms. A space on a Seven Hills athletic team cannot be guaranteed if the registration is received after the deadline. Fall Registration forms are posted in late April and are due in early May. Winter Registration forms are posted in mid-September and are due end of September. Spring Registration forms are posted in early January and are due mid-January.

Team Selection Process

The SAY League uses an outside area representative to conduct a blind draw. The league is based on participation and limits the number of players a team can carry. Eligibility is based on age not grade level. The Cincinnati Premier Youth Basketball League (CPYBL), the Eastern Hills League (EHL), Knothole Club of Cincinnati, Southwestern Ohio Girls Fastpitch Softball Association (SOGFSA), Cincinnati Youth Volleyball Association (CYVA), Southern Ohio Girls Youth Lacrosse (SOYGLA) and Greater Cincinnati Youth Lacrosse League (GCYLL) allow Seven Hills to form its own teams. If participant numbers indicate the need for multiple teams, the Athletic Curriculum Council will maintain consistency with the school’s values by forming balanced teams to include athletes of all skills levels to the best of their ability.

Uniforms

Soccer Each player receives a shirt, shorts and socks that the player keeps at the end of the season. Volleyball Each player receives a shirt, which the player keeps at the end of the season. Basketball Each player receives a jersey and a pair of shorts, which the player turns in at the end of the season. Softball Each player receives a shirt, shorts, socks and hat, which the player keeps at the end of the season. Baseball Each player receives a shirt, pants, belt, socks and hat. The player returns the pants and belt and keeps the shirt, hat and socks at the end of the season. Track/Field Each player receives a shirt that the player keeps at the end of the season. Lacrosse Each player receives a jersey and a pair of shorts, which the player turns in at the end of the season.

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Academic Matters

Homework

Each unit will give individual homework assignments, as needed, at various times during the year. This will be daily work that needs completing. Special assignments may be given over a specified period of time for home projects or to teach the skill of personal responsibility. Although the amount of time spent on homework will vary slightly from student to student, the targeted amount of time per day will be: Unit I—20 minutes; Unit II—30 minutes homework and 15–20 minutes sustained reading; Unit III—40 minutes homework and 30 minutes sustained reading. There is no expectation that assignments will be daily for every child. In Units II and III, parents may be asked to initial the child's assignment book indicating that the assignments have been completed. Projects may be assigned over a specified period of time. The purpose may be to encourage parent involvement, to develop the skill of responsibility in dealing with work planning, or to extend or reinforce work.

Computer Ethics and Use of the Internet

The Seven Hills School computer network puts enormous power at the fingertips of all members of this community—students, faculty, staff, and families. Inherent in the use of this power, however, is the understanding that it rests on the school's stated values and therefore requires its users to accept the same ethical responsibilities that govern other spheres of school life. The school assumes that individual users will be responsible for their behavior and communication over the network, and that they will comply with school standards. The use of the network, like all other aspects of school life, is built on trust. The general rules, values, and responsibilities found in the Student Handbook provide a sound basis for good decision making with regard to technology. In brief, users must respect the personal and material rights of others. Within reason, freedom of speech and access to information will be honored, yet users should be aware that the school may review files and other communications to maintain system integrity and to ensure that users are using the system responsibly. Therefore users should not expect that files stored on either network servers or local hard drives will always be private. The network is provided for students to conduct research and communicate with others. Access to it is a privilege, not a right. Internet use policy for Doherty students is as follows: 1. Students are allowed to use the Internet for educational purposes and under faculty supervision only. 2. The use of on-line e-mail, chat rooms, instant messaging, and games are not allowed at any time. 3. The above rules also apply to all student-owned laptops, as long as the students are on school property or using the school’s network to access the Internet. 4. At all times, students are to follow ethical and responsible use of technology guidelines as outlined in the Student Handbook. Guidelines for Use of Internet and On-Line Services: In providing links to any off campus network, the school is required to follow that carrier's acceptable use policy in addition to our own. Those granted either full or supervised use of the Internet through a Seven Hills connection must remember that they become on-line

2016–2017 Seven Hills Doherty Student Handbook 32 representatives of the school when they exercise this privilege. Violations of the stated rules and guidelines in such situations reflect not only on the individual user but also on the school. Moreover, since a system as vast as the Internet inevitably includes some unethical or even dangerous users, Seven Hills users are urged not to give out personal information to other users on bulletin boards, chat boards, or other systems. Consequences for Violating These Rules and Guidelines: Violations of these general rules and guidelines, and more specific posted rules, should be reported to the division head and may result in suspension of computer and network privileges or other disciplinary actions as described in the Student Handbook.

Report Periods

Each school year is divided into three evaluation periods. These are as follows: November Progress Report and Parent/Teacher Conference February Progress Report and Parent/Teacher Conference June Progress Report will be mailed home

Conferences

Dates of Parent/Teacher conferences are on the school master calendar. Be sure to plan ahead and sign-up for both conferences. Sign-up sheets will be available in your child's classroom on Parents’ Night. If you cannot attend the scheduled parent conference, your child's report card will be mailed home. If there is a necessity for additional conferences during the year, these may be scheduled with the teacher. Faculty will treat e-mail as they do all written correspondence, replying within the week. Please do not substitute e-mail for phone calls, personal visits, and conferences.

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Parent Involvement/Communication

Parent Involvement

There are a number of exciting events that occur each year in which each parent can become better acquainted with other school parents. All activities are listed on the calendar each year. A few for you to be especially aware of are: Fall: Opening Day Parent Coffee Spring: Cultural Connections Week Book Fair Carnival Parents’ Night Pancake Breakfast/Art Show Everybody Counts The Doherty Parent Association is one of the school's greatest assets. The P.A. provides opportunities for parents to become acquainted with the school and each other, to encourage parental involvement through volunteer activities and to provide financial support (through P.A. sponsored events) for programs and activities that will benefit the school.

Teacher/Class Requests

When considering the placement of Seven Hills students into various classes, the faculty and administration evaluate very carefully what is in the best interest of each individual learner balanced with the creation of an optimal class dynamic. Although we encourage ongoing communication with parents regarding every child’s particular learning style and academic needs, we are simply unable to honor individual requests for particular teachers and particular classes. Honoring some requests and not others would undermine the sense of equity within our community, as well as the appropriate responsibility of such placements being in the hands of divisional teachers and administrators. All four Seven Hills division operate in this manner, and School’s Council has reaffirmed this policy. If there are ever any questions or concerns regarding this matter, please speak with your respective division head.

Doherty P.A.

The purpose of the P.A. is to foster school spirit, organize volunteers, and raise funds to support the program. It serves as a conduit for communication and promotion between the parents and the school. The Doherty P.A. is open to all TSHS parents. The P.A. will host one general meeting in the fall, followed by monthly meetings. The agenda is set by the P.A. President in collaboration with the Head of Doherty and will include reports on the progress of committees as appropriate and address topics of interest throughout the year. The P.A. shall include an executive committee who, in collaboration with the Head of Doherty, will invite P.A. Board members and chairs based on their interest, time, and talents to serve as follows:

Executive Committee

President: The president will serve a one-year term.

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Vice President: The vice president will serve a one-year term and then become president. New Family Liaison: The new family liaison works with the Head of Doherty to welcome new parents to TSHS, serve as an additional resource, and also communicate contact information to Buddy families. If a volunteer cannot be secured, the PA vice president will assume the role of the new family liaison. Advisor: The advisor will serve for one year following her/his year as president.

Committee Chair/P.A. Board members

Secretary: The secretary will provide notes for the office to type and distribute to parents. Treasurer: The treasurer will maintain and report the status of the P.A. budget at each meeting. Book Fair: This committee raises funds to support the library. Athletic Boosters: This committee represents Doherty at the TSHS Athletic Boosters meetings. Carnival/Silent Auction: The carnival committee works to coordinate a spring carnival. The silent auction committee supports the carnival and serves as its major fundraiser. Hospitality: This committee will sponsor/support special events. Resale Shop: This committee works to communicate the purposes of the Resale Shop, generate a steady stream of volunteers, and collect goods for the shop. Spirit Shop: This committee keeps the community informed about the contents and status of the Spirit Shop which is located on the Hillsdale campus. Yearbook: This committee works to produce a yearbook each year as well as provide partial funding for its production. The P.A. is an educational, charitable, and not-for-profit organization. Proceeds from fundraisers shall be used to support the school. It will provide the P.A. funds to support committees as well as provide funds for the faculty wish lists as presented by the Head of Doherty.

School Communication

In an effort to be more ecology minded, communication will be sent by e-mail blasts on Thursdays of each week. This will include memos, flyers, notes about upcoming events, and sign-up forms for athletics and other activities. Please watch for the sign up sheets, print them and return them to the school office. If you need paper copies, let the office know.

Divorced Parents

In situations where a child's parents are divorced or separated, it is the advice of the school's legal counsel and our practice to include both parents in the school directory and to provide equal access to student information to both parents unless the school has a written court order to do otherwise. Both parents are routinely sent school mailings which include general information, report cards and teacher comments. The school cannot and will not take either parent's side or become involved in visitation, custody or other matters involving the student. The school strives to work with students' parents; however, if the situation between the parents and the school becomes too difficult, the parents will be asked to withdraw the student from Seven Hills.

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The Seven Hills Fund—Annual Giving

An important part of The Seven Hills School is the Seven Hills Annual Fund. Each year, over 1,500 alumni, parents, grandparents, friends, and 100% of the faculty and staff support Seven Hills through gifts to the Annual Fund that provides the margin of excellence in and out of the classroom. How are gifts to The Seven Hills Annual Fund used? • Gifts to The Seven Hills Annual Fund are earmarked for many of the educational materials used by your children every day—ranging from maps to microscopes, art supplies to sports equipment. • Contributions to The Seven Hills Annual Fund have a direct and positive impact on the experience that your children enjoy every day. Tuition and fees cover approximately 80% of the true cost of educating a child at Seven Hills.

• Additional funds bridge the gap between income from tuition and our total operating expenses. These crucial additional dollars come primarily in the form of annual contributions to The Seven Hills Annual Fund. Participation by each family is crucial. • Foundations and corporations often decide which schools to support based on the level of participation by core groups like parents. The more people who participate, the better our chances of being selected for grants and corporate donations. • The faculty and staff who nurture your children, the innovative programs, and the excellence you have come to expect from Seven Hills would not be possible without the support of parents just like you. • Every gift truly makes a difference.

Each family will be contacted in the fall with more information about the Fund. We hope you will consider making a gift at whatever level is most comfortable for you and your family. The Seven Hills Annual Fund is an imperative part of keeping Seven Hills the special place we call home. The Seven Hills School, its students and faculty are counting on your support! Questions? Contact Andi Fischer Simon ’98, Director of Annual Giving, at 513-728-2436 or [email protected].

Parent Education Opportunities

Throughout the school year, there are programs offered on a variety of topics related to parent education. Parents are informed of these opportunities by flyers and brochures, as well as the weekly calendar of Seven Hills Events.

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Social Activities at Seven Hills

School Parties

Holiday parties are organized by room parents. At some point during the year, you may be called upon to help with your child's class parties.

Parties for Teachers

We would prefer not to have surprise parties for teachers and do not permit children to collect money at school to buy presents for teachers.

Doherty Pre-Kindergarten Procedures

Arrival and Departure

School begins promptly at 8:30 AM. Children who do not stay for Encore Club should be picked up at 11:30 AM. Children staying for Encore Club will be served a hot lunch. In order to provide for an organized time of departure, please inform the teacher, in writing, if there is a change in your child's transportation plan.

Clothing

Please dress your child in informal, washable play clothes. Easy to manipulate buttons, zippers, buckles, and velcro-fasteners encourage independence and responsibility in your child's care of him/herself. Raincoats with a hood are encouraged since umbrellas are not permitted. A school bag is an essential item in helping to organize materials. Be sure to mark your child's jackets, hats, boots, mittens, and rainwear with his/her name. A seasonally appropriate change of clothes for emergencies should be kept at school.

Parent Conferences

Conference days are scheduled for November and February.

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Visitors

Visitors are welcome in Pre-Kindergarten any time after the first month of school. Parents wishing to share a special activity in the classroom may schedule an appropriate time with the teacher. However, parents are always welcome to drop in and spend time in your child's room. Parents should sign in at the Office to receive a badge to wear while in the classrooms.

Doherty Kindergarten Procedures

Attendance

Regular attendance and arriving at school by 8:30 AM not only fosters your child’s good attitude toward school but are necessary for satisfactory kindergarten achievement. Classroom activities begin promptly at 8:30 AM. Please be aware of the importance of a punctual arrival. If your child will not be in school, please notify the office before 9:00 AM.

Transportation to School

The school should be notified before school begins in August if your child will be riding a school bus. Car pool lists and notice of individual pickups should be given to the teacher on the first day of school. When it is necessary to change the plans for any reason, the information must be sent in writing to the teacher. This includes children going home with other members of their class.

School Clothing

Since school uniforms are not worn in kindergarten, children should dress appropriately for kindergarten activities and weather. Clothing should be washable and comfortable. All clothing must be marked with the child's name. It is wise to have an extra raincoat with a hood at school for unexpected weather changes. For safety reasons, umbrellas are not permitted. The children are encouraged to become independent in caring for themselves—large boots and easy to manipulate buttons and zippers are helpful. Each child should have a seasonally appropriate change of clothes clearly marked with his/her name.

School Supplies

Each child is asked to bring a school bag or backpack daily. Please be sure that it is clearly marked with the child's name.

Field Trips

Throughout the year, kindergartners take part in a variety of field trips and instructional programs. Part II of the student enrollment contract serves as your permission slip for the entire school year.

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Reports and Conferences

Report cards will be distributed at parent conferences in November and February. Dates of Parent/Teacher Conferences are on the school’s master calendar. Sign-up sheets for both conferences will be available in your child's classroom on Parents’ Night in August. In June, report cards are mailed home. Parents should feel free to request a conference at any time during the year. Any concerns should be discussed immediately to ensure a happy and successful year. Appointments may be made with your child’s teacher.

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Notes

2016–2017 Seven Hills Doherty Seven Hills Doherty School 2726 Johnstone Place Cincinnati, OH 45206 (513) 728-2320