WASHINGTON COUNTY BOARD OF COUNTY COMMISSIONERS October 28, 2019 AGENDA
1. Call to order by Chair. 2. Prayer and Pledge to the Flag. 3. Roll Call. 4. Approval of Agenda. 5. Public Comments Regarding Agenda Items. Each individual shall be given three (3) minutes to address the Board regarding Agenda items. Comments shall be limited to items on the meeting’s Agenda. 6. Public Hearings. a. At the conclusion of the public hearings, the Board of County Commissioners will reconvene in regular session. Upon reconvening, the order of business shall continue as follows: 7. Planning Commission and Zoning. a. Receive minutes of the October 1, 2019, Washington County Regional Planning Commission with attachments. pg. 6 b. Receive minutes of the October 1, 2019, Board of Zoning Appeals Meeting with attachments. pg. 8 8. Resolutions for Special Recognition and Proclamations. a. None. 9. Board of County Commissioners. a. Receive and consider minutes from the September 23, 2019, regular meeting of the Board of County Commissioners (previously mailed). b. Receive and consider minutes from the October 17, 2019, special called meeting of the Board of County Commissioners (previously mailed). 10. Elections, Appointments, and Confirmations. a. Consider Resolution No. 19-10-02 “Resolution Reappointing Members to the Audit Committee.” pg. 9 b. Consider Resolution No. 19-10-03 “Resolution Reappointing Member to the Board of Zoning Appeals.” pg. 11 c. Consider Resolution No. 19-10-12 “Resolution Reappointing Two Members to the Washington County Industrial Development Board.” pg. 13
October 2019 Agenda Page 1 of 5 Page 1 of 146 d. Consider Resolution No. 19-10-22 “Resolution Appointing Members to the Washington County Library Board of Trustees.” pg. 15 11. Reports of Officials and Committees. a. County Mayor. 1. Receive and consider September Financial Statements. b. County Attorney. 1. No Written Report. c. Director of Health Department. 1. No Written Report. d. Director of Schools. 1. No Written Report. e. Audit Committee. 1. No meeting. f. Beer Board. 1. No meeting. g. Commercial, Industrial & Agricultural Committee. 1. Receive minutes of the October 10, 2019, meeting with attachments. pg. 17 h. Committee on Committees. 1. No meeting. i. Courtroom Security Committee. 1. No meeting. j. Employee Compensation & Benefits Committee. 1. No meeting. k. Health, Education & Welfare Committee. 1. Receive minutes of the October 10, 2019, meeting with attachments. pg. 38 a. Consider Resolution No. 19-10-05 “Resolution Authorizing Spending From Fiscal Year Budget 2019-2020 Re: Environmental Court Cleanup of Property Owned by Ricky Royal Located at 215 Hensley Loop, Jonesborough, Tennessee.” pg. 57 b. Consider Resolution No. 19-10-06 “Resolution Authorizing Spending from Fiscal Year Budget 2019-2020 Re: Environmental Court Cleanup of Property Owned by Lucas Hunt Located at 104 Brandonwood Drive, Johnson City, Tennessee.” pg.62 c. Consider Resolution No. 19-10-20 “Resolution of Support of Town of Jonesborough’s Proposed Terms for a Lease-Purchase
October 2019 Agenda Page 2 of 5 Page 2 of 146 Arrangement, and Execution of Inter-Local Agreement and Related Leases.” pg. 67 l. Intergovernmental Affairs Committee. 1. No meeting. m. Investment Committee. 1. No meeting. n. Public Records Commission. 1. Washington County, Tennessee Department of Records Management and Archives Seventh Annual Report 2018-2019. pg. 72 o. Public Safety Committee. 1. Receive minutes of the October 10, 2019, meeting with attachments. pg. 87 a. Consider Resolution No. 19-10-17 “Resolution Ratifying the Agreement between East Tennessee State University and Washington County, Tennessee for Forensic Pathology Services.” pg. 89 p. Public Works Committee. 1. Receive minutes of the October 10, 2019, meeting with attachments. pg. 91 a. Consider Resolution No. 19-10-13 “Resolution Setting Speed Limit on Mt. View Road.” pg. 93 b. Consider Resolution No. 19-10-14 “Resolution Accepting Lamar School Drive Off of Cherokee Road as a Washington County Road.” pg. 95 c. Consider Resolution No. 19-10-15 “Resolution Authorizing the Disposition of Highway Department Surplus Property on GovDeals.com.” pg. 99 d. Consider Resolution No. 19-10-16 “Resolution Accepting Brady Way as a Washington County Road.” pg. 101 q. Purchasing Commission. 1. No meeting. r. Reapportionment Committee. 1. No meeting. s. Rules Committee. 1. Receive minutes of the October 10, 2019, meeting with attachments. pg. 106 a. Consider Resolution No. 19-10-11 “Resolution Approving Letter Contract Between Washington County, Tennessee, and NuVision Marketing for Video Services of the Washington County, Tennessee Commission Meetings and Amending Budget 2019-2020 by Adding $600 to Line Item for Funding
October 2019 Agenda Page 3 of 5 Page 3 of 146 Livestreaming of Special Called Commission Meetings.” pg. 108 t. Washington County Library Board of Trustees. 1. No meeting. u. Washington County Safety Committee. 1. No meeting. v. Budget Committee. 1. Receive minutes of the October 16, 2019, meeting with attachments. pg. 114 a. Consider Resolution No. 19-10-08 “Resolution Amending Fiscal Year Budget 2019-2020 Re: To Cover Additional Shelving Required for the Archive Annex and Higher Estimated Renovation Costs of Phase 2 of the Annex Renovations.” pg. 121 b. Consider Resolution No. 19-10-09 “Resolution Amending Fiscal Year Budget 2019-2020 Re: Two UT’s Extension Employees Electing Health Care Coverage.” pg. 124 c. Consider Resolution No. 19-10-10 “Resolution Amending Fiscal Year Budget 2019-2020 Re: To Reflect Additional Funds to be Moved from the Register of Deeds Data Processing Fee- Restricted Fund Balance (101 Q34510 806) to Their Operating Budget to be Used for Data Processing Equipment.” pg. 127 d. Consider Resolution No. 19-10-18 “Resolution Approving the Government Contract for Evaluation and Treatment of Adult Criminal Defendants Charged with Misdemeanors.” pg. 130 e. Consider Resolution No. 19-10-21 “Resolution Authorizing Investigation, Negotiation and Execution with the City of Johnson City Regarding LEA Apportionment.” pg. 141 12. Old Business. a. None. 13. Notaries. a. Consider Resolution No. 19-10-19 “Resolution Approving the Election of Notaries Public for Appointment and/or Reappointment for Washington County, Tennessee.” pg. 144 14. New Business. a. Strategic Goals. 15. Appendix. a. None. 16. Miscellaneous Announcements.
October 2019 Agenda Page 4 of 5 Page 4 of 146 a. The cut-off date and time for next month’s County Commission Agenda is Thursday, November 14, 2019 at 12:00 noon. 17. Adjournment.
October 2019 Agenda Page 5 of 5 Page 5 of 146 Washington County Regional Planning Commission Meeting Minutes October 1, 2019
Members Present Members Absent Joe McCoy, R.L.S., Chair Tim Hicks Sam Lindley, P.E., Vice-Chair Commissioner McAllister Pat Wolfe Commissioner Wheeler Grant Summers Visitors Staff Present None Angie Charles, AICP Christopher Pape, GISP
Chair McCoy called the meeting to order at 5:30 pm. Vice-Chair Lindley gave the Invocation and Chair McCoy lead the pledge of allegiance.
Chair McCoy called for nominations for the election of officers, consisting of positions for: Chair; Vice-Chair; Secretary; and Assistant Secretary. A motion was made by Mr. Wolfe to leave the current officers in place nominating Joe McCoy as Chair, Sam Lindley as Vice-Chair, Angie Charles as Secretary and Christopher Pape as Assistant Secretary. The motion was seconded by Mr. Summers, and there being no further discussion the motion was approved unanimously (4-0).
A motion was made by Mr. Wolfe to approve the amended agenda, seconded by Mr. Summers; the motion carried unanimously (4-0).
Chair McCoy asked for any disclosures of conflicts of interests. Chair McCoy disclosed a conflict of interest on the Rose Garden Subdivision.
A motion was made by Mr. Summers to approve the September 3, 2019 minutes as submitted, seconded by Mr. Wolfe; the motion carried unanimously (4-0).
A motion was made by Vice-Chair Lindley, seconded by Mr. Summers, to approve the Consent Agenda confirming the actions of the Secretary/Assistant Secretary of the Planning Commission approving 10 plats. The motion carried unanimously (4-0).
Chair McCoy recused himself from the next item. Vice-Chair Lindley assumed the Chair. DRAFT
A motion was made by Mr. Summers, seconded by Mr. Wolfe, to approve the Rose Garden Subdivision. The motion carried unanimously (3-0-1, McCoy).
Chair McCoy rejoined the meeting and resumed the role of Chair.
Page 6 of 146 The Commission considered TEMA (TN Emergency Management Agency) requested amendments for the County Flood Damage Prevention Resolution, included as Appendix B in the Zoning Resolution. Mr. Summers made a motion to recommend approval of the amendments to the FIRM maps listed in Article III Section B of the Resolution, amending them as requested. The motion was seconded by Vice-Chair Lindley, and was approved unanimously (4-0).
There being no further business, Vice-Chair Lindley made a motion to adjourn the meeting, which was seconded by Mr. Wolfe. The motion carried unanimously (4-0), and the meeting adjourned at 5:40 P.M.
DRAFT
Page 7 of 146 Board of Zoning Appeals Meeting Minutes October 1, 2019
Members Present Members Absent Wayne Rupert, Chair Major Bryan Horton Lesley Musick, Vice-Chair Skip Oldham Ted Lynch Visitors Staff Present None Angie Charles Chris Pape
Chair Rupert called the meeting to order at 9:05 A.M., and the attendance roster circulated.
A motion was made by Mr. Lynch, seconded by Ms. Musick, to approve the May 7, 2019 minutes as submitted. The motion was approved unanimously (3-0). Chair Rupert opened the floor for nominations for the election of officers. Mr. Lynch nominated Mr. Rupert to remain as Chair, and nominated Ms. Musick for Vice-Chair.
A motion was made by Mr. Lynch, seconded by Ms. Musick, to elect Mr. Rupert as Chair and Ms. Musick as Vice-Chair; the motion carried unanimously (3-0).
There being no further business, Mr. Lynch made a motion to adjourn the meeting, seconded by Vice-Chair Musick. The motion carried unanimously (3-0), and the meeting adjourned at 9:15 A.M.
Page 8 of 146 Originating Committee: Budget Committee Additional Approving Committee:
WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS
RESOLUTION NO. 19-10-02
RESOLUTION REAPPOINTING MEMBERS TO THE AUDIT COMMITTEE
WHEREAS, pursuant to T.C.A. § 9-3-405, the county legislative body shall create the Audit Committee. The Audit Committee members shall be external to management and may be members of the governing body, citizens from within the boundaries of the local government, or a combination of both. Members of the Audit Committee shall be selected by the legislative body; and
WHEREAS, on October 10, 2019, the Rules Committee recommended that this be sent to the Budget Committee to recommend five appointments to the Audit Committee; and
WHEREAS, on October 16, 2019, the Budget Committee recommended that Jacqui Steadman, Richard Ray and Paige Carter be reappointed to the Audit Committee with a term ending September 20, 2021; and
WHEREAS, on October 16, 2019, the Budget Committee recommended that Freddie Malone and Lynn Hodge be reappointed to the Audit Committee with a term ending October 31, 2021; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT:
SECTION 1. The Board of County Commissioners hereby reappoint Jacqui Steadman, Richard Ray and Paige Carter to serve on the Audit Committee for a term beginning as set forth in Section 3. and ending September 30, 2021.
SECTION 2. The Board of County Commissioners hereby reappoint Freddie Malone and Lynn Hodge for a term beginning as set forth in Section 3. and ending October 31, 2021.
SECTION 3. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth.
Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Abstaining: Commissioners Absent:
Resolution No. 19-10-02 Page 1 of 2 Page 9 of 146
Originating Committee: Budget Committee Additional Approving Committee:
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 28th day of October, 2019.
KATHY STOREY, County Clerk
GREG MATHERLY, Chair of the Board
REFERRED to County Mayor this the ____ day of ______2019.
KATHY STOREY, County Clerk
APPROVED by County Mayor on this the ___ day of______2019.
WILLIAM J. GRANDY, County Mayor
The County Mayor having declined to approve this Resolution, the same became effective on the __ day of ______2019, pursuant to Tennessee Code Annotated § 5-6-107(b)(5).
KATHY STOREY, County Clerk
Approved as to form by the County Attorney this _____ day of ______2019.
______ALLYSON L. WILKINSON, County Attorney
Resolution No. 19-10-02 Page 2 of 2 Page 10 of 146
Originating Committee: Rules Additional Approving Committee: Budget
WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS
RESOLUTION NO. 19-10-03
RESOLUTION REAPPOINTING MEMBER TO THE BOARD OF ZONING APPEALS
WHEREAS, pursuant to T.C.A. § 13-7-106 and Article IX, Section 901 of the Washington County Zoning Resolution, the Washington County Board of Zoning appeals consists of five (5) members appointed by the Board of County Commissioners; and
WHEREAS, the term of Mr. Bryan Horton on the Board of Zoning Appeals will expire on November 30, 2019; and
WHEREAS, on October 10, 2019, the Rules Committee recommended the Budget Committee consider this at their October 16, 2019 meeting; and
WHEREAS, on October 16, 2019, the Budget Committee recommended consideration and approval to reappoint Mr. Bryan Horton to the Board of Zoning Appeals, to the Board of County Commissioners; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT:
SECTION 1. The Board of County Commissioners hereby reappoints Mr. Bryan Horton to the Board of Zoning Appeals for a term ending November 30, 2023.
SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth.
Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent:
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 28th day of October, 2019.
KATHY STOREY, County Clerk
GREG MATHERLY, Chair of the Board
Resolution No. 19-10-03 Page 11 of 146 Page 1 of 2 Originating Committee: Rules Additional Approving Committee: Budget
REFERRED to County Mayor this the ____ day of ______2019.
KATHY STOREY, County Clerk
APPROVED by County Mayor on this the ___ day of______2019.
WILLIAM J. GRANDY, County Mayor
The County Mayor having declined to approve this Resolution, the same became effective on the __ day of ______2019, pursuant to Tennessee Code Annotated § 5-6-107(b)(5).
KATHY STOREY, County Clerk
Approved as to form by the County Attorney this _____ day of ______2019.
______ALLYSON L. WILKINSON, County Attorney
Resolution No. 19-10-03 Page 12 of 146 Page 2 of 2 Originating Committee: Rules Committee Additional Approving Committee:
WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS
RESOLUTION No. 19-10-12
RESOLUTION REAPPOINTING TWO MEMBERS TO THE WASHINGTON COUNTY INDUSTRIAL DEVELOPMENT BOARD
WHEREAS, the Washington County Industrial Development Board consists of seven (7) or more members appointed by the Board of County Commissioners of Washington County, Tennessee; and
WHEREAS, the terms for three members, Mr. Doug Garland, Mr. Joe Thomas, and Mr. Bob Williams, of the Board of Directors of the Industrial Development Board of the County of Washington, Tennessee expired July 31, 2019; and
WHEREAS, on October 10, 2019, the Rules Committee recommended consideration and approval to reappoint Mr. Joe Thomas and Mr. Bob Williams to the Industrial Development Board of Washington County, Tennessee, to the Board of County Commissioners; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT:
SECTION 1. The Board of County Commissioners hereby reappoint Mr. Joe Thomas and Mr. Bob Williams to serve as members of the Washington County Industrial Development Board for terms ending July 31, 2023. Mr. Doug Garland does not want to serve another term.
SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth.
Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent:
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 28th day of October, 2019.
KATHY STOREY, County Clerk
Resolution 19-10-12 Page 1 of 2 Page 13 of 146
Originating Committee: Rules Committee Additional Approving Committee:
GREG MATHERLY, Chair of the Board
REFERRED to County Mayor this the ____ day of ______2019.
KATHY STOREY, County Clerk
APPROVED by County Mayor on this the ___ day of______2019.
WILLIAM J. GRANDY, County Mayor
The County Mayor having declined to approve this Resolution, the same became effective on the __ day of ______2019, pursuant to Tennessee Code Annotated § 5-6-107(b)(5).
KATHY STOREY, County Clerk
Approved as to form by the County Attorney this _____ day of ______2019.
______ALLYSON L. WILKINSON, County Attorney
Resolution 19-10-12 Page 2 of 2 Page 14 of 146
Originating Committee: Additional Approving Committee:
WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS
RESOLUTION NO. 19-10-22
RESOLUTION APPOINTING MEMBERS TO THE WASHINGTON COUNTY LIBRARY BOARD OF TRUSTEES
WHEREAS, pursuant to T.C.A. § 10-3-103, the Board of County Commissioners appoints the members of the Board of Trustees of the Washington County Library (the “Library Board”); and
WHEREAS, the Library Board recommends the reappointment of Mrs. Janet Freeman and Mrs. Brenda G’Fellers, with a term ending December 31, 2022; and
WHEREAS, the Library Board recommends the appointment of Mr. Rufus Houston and Mrs. Krystal Hawkins to a term ending December 31, 2021; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT:
SECTION 1. Mrs. Janet Freeman and Mrs. Krystal Hawkins are hereby reappointed to the Library Board for a term ending December 31, 2022.
SECTION 2. Mr. Rufus Houston and Mrs. Krystal Hawkins are hereby appointed to the Library Board for a term ending December 31, 2021.
SECTION 3. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth.
Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent:
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 28th day of October, 2019.
KATHY STOREY, County Clerk
GREG MATHERLY, Chair of the Board
Resolution No. 19-10-22 Page 1 of 2 Page 15 of 146
Originating Committee: Additional Approving Committee:
REFERRED to County Mayor this the ____ day of ______2019.
KATHY STOREY, County Clerk
APPROVED by County Mayor on this the ___ day of______2019.
WILLIAM J. GRANDY, County Mayor
The County Mayor having declined to approve this Resolution, the same became effective on the __ day of ______2019, pursuant to Tennessee Code Annotated § 5-6-107(b)(5).
KATHY STOREY, County Clerk
Approved as to form by the County Attorney this _____ day of ______2019.
______ALLYSON L. WILKINSON, County Attorney
Resolution No. 19-10-22 Page 2 of 2 Page 16 of 146
CIA Committee Minutes October 10th, 2019 9:00 am
Committee members attending: Commissioners Phil Carriger and Kent Harris
Committee members absent: Commissioners Larry England, Jodi Jones and Robbie Tester
Others in attendance: Allyson Wilkinson – County Attorney, Teresa Stoots, Sherry Greene, Stacy Evans and Mark Fields from BrightRidge, Susan Saylor – Communications Director, Robert Houk – Johnson City Press
With only two Committee members present, the Committee did not have a quorum and could not take action on any items.
Stacy Evans and Mark Fields from BrightRidge gave a presentation regarding the installation plan of Broadband throughout Washington County. Presentation is attached. Chairman Carriger asked if Mr. Evans and Mr. Fields could come back in January to present the Committee with an update on the progress of the installation.
Respectfully submitted by Sherry Greene.
DRAFT
Page 17 of 146 OCTOBER 10, 2019
www.BrightRidge.com
Page 18 of 146 ❖ Johnson City aerial Fiber-optic construction Construction Phase: 1st phase FY19 Fiber-optic aerial distribution total: 52 miles Aerial Fiber construction to date: complete in July Aerial Fiber Splicing: complete 1st section Service availability: started in June Underground fiber construction: complete Potential Residential customers passed: 4,139 Potential Business customers passed: 703 (622 more than planned in Oct 2018) Page 19 of 146 BROADBAND DEPLOYMENT ❖BrightRidge Fiber-optic network – Business & Industrial Parks ▪ Hanover Rd Bus Park – completed ▪ Med Tech Park – completed ▪ Princeton Rd/Silverdale – completed ▪ Westside Park - completed ▪ Buffalo Park – pending construction ▪ Tri-County Ind - pending NAPs & Splicing ▪ Burley – pending construction ▪ Wash Co Ind – pending splicing ▪ J.City Ind – completed ▪ Innovation Park – pending demand
Page 20 of 146 BROADBAND DEPLOYMENT FY2019 - Phase 1 - Fiber to Jonesborough downtown (Oct 2018 plans)
50 business customers passed.
Page 21 of 146 BROADBAND DEPLOYMENT Fiber-optic build in Jonesborough – Phase 1 ▪ 144 potential residential customers within 500ft of the primary aerial fiber distribution line. ▪ 61 potential business customers within 500ft of fiber line. ▪ 44 active customers (15 business & 29 residential) fiber customers installed.
Page 22 of 146 BROADBAND DEPLOYMENT FY2019 - Phase 1 – Fixed Wireless to southern Washington County (Oct 2018 plans)
4,000 customers in the wireless service area 4 mile radius from tower Licensed LTE spectrum. Lower freq non-line of site Options for 5G in future
Page 23 of 146 BROADBAND DEPLOYMENT ❖Phase 1+ Wireless coverage areas:
Four Tower locations planned: Persimmon Ridge (Jonesborough) 2,405 optimal customer locations Piney Knob (south of Telford) 566 optimal customer locations Buffalo Ridge (south of Gray) 1,610 optimal customer locations Fall Branch (move west of I81) 391 optimal customer locations
Page 24 of 146 BROADBAND DEPLOYMENT ❖Fixed Wireless @ Jonesborough / Persimmon Ridge Crown Castle Tower site 1043638 ❑ Started sending mailers to potential customers in this area started 6/19. ❑ 42 active customers ❑ FCC delayed the release of CBRS Spectrum that promises to double our bandwidths & improve customers served. ❑ Reviewing adjustments to site survey minimums to include more customers as serviceable.
Page 25 of 146 BROADBAND DEPLOYMENT ❖Fixed Wireless @ Piney Knob/Nofattie Road Checklist of tasks: Existing monopole tower Electrical service available No FAA approval required TelRad equipment purchased Quotes & Scheduling equipment mounting with contractor/internal. Mounting hardware delivers 8/29 Wireless equipment installed 9/18 Coverage verification
Page 26 of 146 BROADBAND DEPLOYMENT ❖Fixed Wireless @ Fall Branch Checklist of tasks: Possible locations evaluated No FAA approval required TelRad equipment purchased Right-of-way access for monopole Monopole install RFP for microwave backhaul Purchase microwave backhaul solution Electrical service install Wireless equipment install
Page 27 of 146 BROADBAND DEPLOYMENT ❖Fixed Wireless @ Buffalo Ridge Checklist of tasks: Existing monopole tower Electrical service available No FAA approval required TelRad equipment purchased Microwave backhaul required – RFP (9/18) Purchase of Microwave equipment Contract with city of JC for tower use Site evaluation of equipment mounting Ordering mounting hardware Wireless equipment installation
Tower application to County if needed Page 28 of 146 BROADBAND DEPLOYMENT
Washington County School Asbury Optional High Boones Creek Elementary Daniel Boone High School David Crockett High School Fall Branch School Grandview Elementary School Gray Elementary School Jonesborough Elementary School Jonesborough Middle School Lamar School Ridgeview Elementary School South Central Elementary School Sulphur Springs Elementary School West View Elementary School
Reliable highspeed Internet and WAN links Cloud hosted resources and testing services
Page 29 of 146 BROADBAND ❖Downtown Johnson City WiFi (1Gbps) • Founder’s Park – online 6/1 • Farmer’s Market – online 6/1 • King Commons (Oct) • E Market St & E Main (Oct) Free public access for visitors/events
Page 30 of 146 BROADBAND ❖Downtown Jonesborough WiFi • Main Street – Online now
Free public access for visitors/events
Page 31 of 146 ❖ Johnson City Fiber-optic construction Construction Phase: 2nd phase FY20 Fiber-optic aerial distribution total: 92 miles 1st section Service availability: October Potential Residential customers passed: 4,676 Potential Business customers passed: 398
5,074 potential customers
Page 32 of 146 BROADBAND DEPLOYMENT ❖Fiber-optic build in Johnson City – Phase 1 + 2 ▪ Fiber aerial distribution total: 156 miles ▪ Residential customers passed: 9,000+ ▪ Business customers passed: 1,508 ▪ 1st Phase averages 76 customer passings per mile and 2nd Phase is 44 per mile. Average for all eight phases is 41 customer per mile. ▪ Fiber build costs ~ $30k per mile. ▪ Hybrid design of Fiber in urban and Wireless in rural areas proved to provide the best return for the public on their investment. Page 33 of 146 ❖ Jonesborough Fiber-optic construction Construction Phase: 2nd phase FY20 Fiber-optic aerial distribution total: 10 miles Aerial Fiber construction to date: 0% complete Aerial Fiber Splicing: 0% complete 1st section Service availability: Est December Underground fiber construction: 0% complete Potential Residential customers passed: 214 + Potential Business customers passed: 15 +
Page 34 of 146 BROADBAND DEPLOYMENT FY2020 - Phase 2 – Fiber and Fixed Wireless service areas
Wireless in Piney Flats Expand wireless west Wash Co Fiber North JC (west of N Roan St) (Knob Creek, St Franklin, Med Tech Pk) New Customer Passings: Fiber passing 4,652 homes Fiber passing 489 businesses Wireless passing 6,000 homes Wireless passing 90 businesses (adds over 11,000 to coverage)
Page 35 of 146 BROADBAND DEPLOYMENT FY2021 - Phase 1,2,3 – Fiber and Fixed Wireless service areas
Accumulative by end FY2021: Fiber passing 14,446 homes Fiber passing 1,702 businesses Wireless passing 18,000 homes Wireless passing 210 businesses
(Over 34,000 customers in coverage)
Page 36 of 146 Page 37 of 146
Health, Education & Welfare Committee Minutes October 10, 2019 at 1:00 p.m.
Committee members attending: Chairman Danny Edens, Commissioners Steve Light, Suzy Williams
Committee members absent: Commissioners Jodi Jones and Greg Matherly.
Others in attendance: Jennifer Moore, Dr. Flanary – Director of Schools, Mayor Joe Grandy, Richard Griffin - Library Director, Susan Saylor, Commissioner Jim Wheeler, Allyson Wilkinson – County Attorney, Samantha Prater – Children’s Advocacy Center, Robert Houk – J.C. Press, Marina Waters – Herald & Tribune, Patty Johnson, Teresa Stoots
The meeting was called to order by Chairman Danny Edens
Prayer was led by Commissioner Williams. Commissioner Light led the pledge to the flag.
Motion to approve minutes from previous meeting was made by Commissioner Williams. Seconded by Commissioner Light. Motion carried unanimous (3-0-2).
Items discussed:
Item 1 – Commissioner Williams introduced Dr. Colleen Falasca who gave a brief talk on Foster Children. She moved to the area from New Jersey and is a retired doctor. Her husband still practices. Dr. Falasca has fostered over 28 children. Dr. Falasca discussed the issues she has had with Washington County Schools concerning the enrollment of a foster child in school. Dr. Flanary said he would meet with her to discuss.
Item 2 – Dr. Flanary gave an update on the schools. South Central - roof is complete; Jonesborough Elementary - new roof was started and HVAC started and the cooling is in the design stage. David Crockett High School - boiler is 95% complete.
Item 3 – Staff Attorney Allyson Wilkinson submitted four reports by The Seeley Law Firm with requests for cleanup funding: • 105 RE Broyles Road, Limestone - $29,900.00. Commissioner Light asked if he could talk to Ms. Broyles one more time before this moves forward. Motion was made by Commissioner Light to move forward on with the contingency that Ms. Broyles has a final opportunity to handle the issue herself. (This may be pulled before Commission Meeting on October 28, 2019). Seconded by Commissioner Williams. Motion carried unanimously (3-0-2).
Page 38 of 146
• 104 Brandonwood Drive, Johnson City, TN - $2,270.00. Motion was made by Commissioner Williams. Seconded by Commissioner Light. Motion carried unanimously (3-0-2). • 3661 Old State Route 34, Limestone, TN - $10,160.00. Motion was made by Commissioner Light. Seconded by Commissioner Williams. Motion carried unanimously (3-0-2). • 215 Hensley Loop, Jonesborough, TN - $6,520.00. Motion was made by Commissioner Light. Seconded by Commissioner Williams. Motion carried unanimously (3-0-2).
New Business – None
Old Business – None
Motion to adjourn was made by Commissioner Light. Seconded by Commissioner Williams. The meeting adjourned at 1:50 p.m.
Attachments: • Environmental Court Reports – 105 RE Broyles Road, Limestone – 104 Brandonwood Drive, Johnson City, TN – 3661 Old State Route 34, Limestone, TN – 215 Hensley Loop, Jonesborough, TN
Action items: • Resolution approving cleanup at 105 RE Broyles Road, Limestone, TN ($29,900) (forward to Budget) • Resolution approving cleanup at 104 Brandonwood Drive, Johnson City, TN ($2,270) (forward to Budget) • Resolution approving cleanup at 3661 Old State Route 34, Limestone, TN ($10,160) (forward to Budget) • Resolution approving cleanup at 215 Hensley Loop, Jonesborough, TN ($6,520)(forward to Budget)
Respectfully submitted by Teresa Stoots
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WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS
RESOLUTION NO. 19-10-05
RESOLUTION AUTHORIZING SPENDING FROM FISCAL YEAR BUDGET 2019-2020 RE: ENVIRONMENTAL COURT CLEANUP OF PROPERTY OWNED BY RICKY ROYAL LOCATED AT 215 HENSLEY LOOP, JONESBOROUGH, TENNESSEE
WHEREAS, the General Welfare Officer requests authorization to utilize an amount not to exceed $6,520.00 to pay for court authorized (Exhibit A) cleanup of property (Exhibit B) owned by Ricky Royal located at 215 Hensley Loop, Jonesborough, Tennessee; and
WHEREAS, the 2019-2020 Fiscal Year Budget is amended as follows:
1. Decrease $6,520.00 from equity line item 101-39000 (Unassigned);
2. Increase $6,520.00 to expense line item 101-53310-536 (General Sessions Judge – Hazardous Waste Cleanup); and
WHEREAS, on October 10, 2019, the Health, Education & Welfare Committee recommended consideration and approval of this request to the Board of County Commissioners; and
WHEREAS, on October 16, 2019, the Budget Committee recommended consideration and approval of this request as part of a cumulative request for $6,520.00 to the Board of County Commissioners; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT:
SECTION 1. The request to utilize an amount not to exceed $6,520.00 to pay for court-authorized (Exhibit A) cleanup of property (Exhibit B) owned by Ricky Royal located at 215 Hensley Loop, Jonesborough, Tennessee is hereby approved.
SECTION 2. The 2019-2020 Fiscal Year Budget is amended as follows:
1. Decrease $6,520.00 from equity line item 101-39000 (Unassigned).
2. Increase $6,520.00 to expense line item 101-53310-536 (General Sessions Judge – Hazardous Waste Cleanup).
SECTION 3. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the
Resolution No. 19-10-05 Page 1 of 2 Page 57 of 146
Originating Committee: Health, Education & Welfare Committee Additional Approving Committee: Budget Committee
County Clerk, as hereinafter set forth.
Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent:
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 28th day of October, 2019.
KATHY STOREY, County Clerk
GREG MATHERLY, Chair of the Board
REFERRED to County Mayor this the ____ day of ______2019.
KATHY STOREY, County Clerk
APPROVED by County Mayor on this the ___ day of______2019.
WILLIAM J. GRANDY, County Mayor
The County Mayor having declined to approve this Resolution, the same became effective on the __ day of ______2019, pursuant to Tennessee Code Annotated § 5-6-107(b)(5).
KATHY STOREY, County Clerk
Approved as to form by the County Attorney this _____ day of ______2019.
ALLYSON L. WILKINSON, County Attorney
Resolution No. 19-10-05 Page 2 of 2 Page 58 of 146
Resolution No. 19-10-05 Exhibit A
Page 59 of 146 Page 60 of 146 Resolution No. 19-10-05 Exhibit B
Page 61 of 146 Originating Committee: Health, Education & Welfare Committee Additional Approving Committee: Budget Committee
WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS
RESOLUTION NO. 19-10-06
RESOLUTION AUTHORIZING SPENDING FROM FISCAL YEAR BUDGET 2019-2020 RE: ENVIRONMENTAL COURT CLEANUP OF PROPERTY OWNED BY LUCAS HUNT LOCATED AT 104 BRANDONWOOD DRIVE, JOHNSON CITY, TENNESSEE
WHEREAS, the General Welfare Officer requests authorization to utilize an amount not to exceed $2,270.00 to pay for court authorized (Exhibit A) cleanup of property (Exhibit B) owned by Lucas Hunt located at 104 Brandonwood Drive, Johnson City, Tennessee; and
WHEREAS, the 2019-2020 Fiscal Year Budget is amended as follows:
1. Decrease $2,270.00 from equity line item 101-39000 (Unassigned);
2. Increase $2,270.00 to expense line item 101-53310-536 (General Sessions Judge – Hazardous Waste Cleanup); and
WHEREAS, on October 10, 2019, the Health, Education & Welfare Committee recommended consideration and approval of this request to the Board of County Commissioners; and
WHEREAS, on October 16, 2019, the Budget Committee recommended consideration and approval of this request as part of a cumulative request for $2,270.00 to the Board of County Commissioners; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT:
SECTION 1. The request to utilize an amount not to exceed $2,270.00 to pay for court-authorized (Exhibit A) cleanup of property (Exhibit B) owned by Lucas Hunt located at 104 Brandonwood Drive, Johnson City, Tennessee is hereby approved.
SECTION 2. The 2019-2020 Fiscal Year Budget is amended as follows:
1. Decrease $2,270.00 from equity line item 101-39000 (Unassigned).
2. Increase $2,270.00 to expense line item 101-53310-536 (General Sessions Judge – Hazardous Waste Cleanup).
SECTION 3. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the
Resolution No. 19-10-06 Page 1 of 2 Page 62 of 146
Originating Committee: Health, Education & Welfare Committee Additional Approving Committee: Budget Committee
County Clerk, as hereinafter set forth.
Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent:
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 28th day of October, 2019.
KATHY STOREY, County Clerk
GREG MATHERLY, Chair of the Board
REFERRED to County Mayor this the ____ day of ______2019.
KATHY STOREY, County Clerk
APPROVED by County Mayor on this the ___ day of______2019.
WILLIAM J. GRANDY, County Mayor
The County Mayor having declined to approve this Resolution, the same became effective on the __ day of ______2019, pursuant to Tennessee Code Annotated § 5-6-107(b)(5).
KATHY STOREY, County Clerk
Approved as to form by the County Attorney this _____ day of ______2019.
ALLYSON L. WILKINSON, County Attorney
Resolution No. 19-10-06 Page 2 of 2 Page 63 of 146
Resolution No. 19-10-06 Exhibit A
Page 64 of 146 Page 65 of 146 Resolution No. 19-10-06 Exhibit B
Page 66 of 146 Originating Committee: Health, Education, Welfare Additional Approving Committee: Budget
WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS
RESOLUTION No. 19-10-20
RESOLUTION OF SUPPORT OF TOWN OF JONESBOROUGH’S PROPOSED TERMS FOR A LEASE-PURCHASE ARRANGEMENT, AND EXECUTION OF INTER-LOCAL AGREEMENT AND RELATED LEASES
WHEREAS, pursuant to Tenn. Code Ann. §§ 12-9-104 et seq., the County has the power to enter interlocal agreements with a municipality and other public agencies of the state to perform any governmental service, activity or undertaking which each public agency entering into the agreement is authorized by law to perform; and
WHEREAS, pursuant to Tenn. Code Ann. §§ 7-5-901 et seq., the County may contract for the purchase of capital improvements using a contract, lease, or lease/purchase arrangement; and
WHEREAS, on August 15, 2019, the town of Jonesborough introduced a lease- purchase arrangement with Washington County that would result in a new school being constructed to serve Jonesborough students (“the Jonesborough Proposal”). The concept of the Jonesborough Proposal was illustrated in sixty-five (65) pages of documents including: (1) a Question and Answer Document; (2) a Site Plan; (3) a Design Process; (4) a description of Commitments; (5) an Agreement between School Board, County and Town (aka Inter-Local Agreement); (6) a Building Lease; and a (7) Recreation Facilities Lease. Collectively, these documents were referred to as the “Proposed Draft Documents” and Exhibit A to 19-09-05); and
WHEREAS, the Inter-Local agreement generally sets out the responsibilities of the Town of Jonesborough, Washington County, and the Washington County Board of Education as contemplating a mutually beneficial relationship to effectively build a community facility to include recreation facilities and a multipurpose building, primarily for use of the Board of Education as a school facility; and
WHEREAS, the Inter-Local Agreement requires the Town to execute a Building Lease, and serve as Lessor of the primary building to be constructed as part of the project, and execute the Recreation Facilities Lease and serve as the Lessor of the grounds and facilities for recreation space; and
WHEREAS, the Inter-Local Agreement requires the County to execute a Building Lease, and serve as Lessee of the primary building to be constructed as part of the project, and execute the Recreation Facilities Lease and serve as the Lessee of the grounds and facilities for recreation space; and
Resolution No. 19-10-20 Page 67 of 146 Page 1 of 5 Originating Committee: Health, Education, Welfare Additional Approving Committee: Budget
WHEREAS, the Building Lease recites the intent that the County’s payments thereunder reimburse the Town for the costs of purchase of the Property, and construction of the Improvements, and that payments are not to be used to pay costs of maintenance or operation expenses related to the Building, and rent shall not exceed the cost of financing the amount of $32,000,000 (thirty-two million) dollars of principal at a fixed rate of 3% per year, for a fixed period not to exceed thirty-eight (38) years;
WHEREAS, the Facilities Lease recites that the County’s payments of rent in the amount of $41,700 per month for a fixed period not to exceed thirty-eight (38) years (i.e. may create a financial obligation of up to $19,000,000 (nineteen million dollars) in addition to the $32,000,000 obligation of the Building Lease Agreement) shall be attributable to the Town’s maintenance and management of the Facilities, other parks and recreation programming of the Town, and other uses;
WHEREAS the Building Lease and Facilities Lease are referred to collectively as the Leases; and
WHEREAS, the Washington County Board of Education, at its August 29, 2019 Called Meeting considered the Jonesborough Proposal and voted to approve a revised version of the Inter-Local Agreement (the “Revised Inter-Local Agreement”, Exhibit B to Resolution 19-09-05), subject to the approval by the Board of Education’s attorney as to the form and substance of the Leases after a determination that they do not affect the Board of Education’s interests; and
WHEREAS, on September 5, 2019, the Washington County Board of Education brought forward the Revised Inter-Local Agreement for consideration by the Health Education Welfare Committee which moved it forward by voting to put before the Budget Committee the Jonesborough Proposal as illustrated by the Revised Inter-Local Agreement, subject to the review and comment by counsel for Washington County; and
WHEREAS, on September 11, 2019, the Budget Committee considered the Jonesborough Proposal as illustrated by the Revised Inter-Local Agreement and voted to develop a resolution of support for the concept to allow the County to work through the due-diligence process, and to provide interim funding for schematic design of the project facilities; and
WHEREAS, on September 23, 2019, Jonesborough declined the interim funding, and the Washington County Board of Commissioners authorized the consideration, investigation, and negotiation of the Jonesborough Proposal without delay, to identify and review of detail that would allow Washington County to perform its due diligence in order to consider the risk, to determine financial impact, to review progress, and to receive the findings of the investigation and negotiation as would be relevant and beneficial to keep this project moving forward under terms and conditions that are in the best interest of Washington County, its citizens, and its taxpayers; and
Resolution No. 19-10-20 Page 68 of 146 Page 2 of 5 Originating Committee: Health, Education, Welfare Additional Approving Committee: Budget
WHEREAS, the Washington County Board of Commissioners approved Resolution 19-09-05, as amended, and requested a special meeting to consider the Jonesborough Proposal no later than October 17, 2019; and
WHEREAS, on October 1, 2019 the Washington County Board of Commissioners held a workshop to allow for the opportunity to hear from (1) legal counsel for Washington County who summarized the terms of the Jonesborough Proposal and addressed Commissioner questions concerning the terms of the Leases; and (2) an accounting professional specializing in governmental and audit services who provided additional information in response to Commissioner inquiries concerning financial issues; and
WHEREAS, Washington County investigated the financial and legal impact of the Jonesborough Proposal, and negotiated to integrate terms intended to protect the interest of Washington County, its citizens, and its tax-payers, and provided its most recent set of revised terms to Jonesborough on October 2, 2019; and
WHEREAS, on October 9, 2019 and October 10, 2019, Jonesborough provided Washington County with further revised terms which also incorporated comment by the Board of Education; and
WHEREAS, in compliance with Tenn. Code Ann. § 7-51-904(a), on October 10, 2019, Washington County provided public notice of the special called meeting of October 17, 2019, directing readers to the Washington County website, and on October 10, 2019, Washington County posted Jonesborough’s most recent terms in an 82-page document on its website; and
WHEREAS, Washington County provided Jonesborough with its comments responsive to the October 10, 2019 revised terms and negotiations continued; and
WHEREAS, on October 17, 2019, Washington County circulated Negotiated Terms of Jonesborough Proposal in an 84-page document that compared the most recent terms to the terms of October 10, 2019; and
WHEREAS, in compliance with Tenn. Code Ann. § 7-51-904(a), on October 21, 2019, Washington County provided public notice that the Jonesborough School Project would be considered at the regular October 28, 2019 meeting of the Board of County Commissioners of Washington County, directing readers to the Washington County website which included notice of the terms in substantially final form, and subsequently provided all documents in their entirety as an Appendix to this Resolution; and
WHEREAS, Washington County finds the Jonesborough Proposal, as set out in the final terms described generally above and published as an Appendix to this Resolution, to be worthy, and in the best interest of Washington County, its citizens, and its taxpayers and therefore seeks to enter the inter-local agreement and lease- purchase agreements; now therefore
Resolution No. 19-10-20 Page 69 of 146 Page 3 of 5 Originating Committee: Health, Education, Welfare Additional Approving Committee: Budget
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT:
SECTION 1. The Washington County Board of Commissioners finds the Jonesborough Proposal, as noticed on October 21, 2019 in substantially final form, and published in their entirety as an Appendix to this Resolution, to be worthy, and in the best interest of Washington County, its citizens, and its taxpayers.
SECTION 2. The Washington County Mayor is hereby authorized to execute the Inter-Local Agreement, Building Lease Agreement, Facilities Lease Agreement, and Purchase Option Agreement of the Jonesborough Proposal, and any necessary related documents, subject to the review of the County Attorney’s Office.
SECTION 3. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth.
Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent:
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 28th day of October, 2019.
KATHY STOREY, County Clerk
GREG MATHERLY, Chair of the Board
REFERRED to County Mayor this the ____ day of ______2019.
KATHY STOREY, County Clerk
APPROVED by County Mayor on this the ___ day of______2019.
WILLIAM J. GRANDY, County Mayor
The County Mayor having declined to approve this Resolution, the same became effective on the __ day of ______2019, pursuant to Tennessee Code Annotated § 5-6-107(b)(5).
KATHY STOREY, County Clerk
Resolution No. 19-10-20 Page 70 of 146 Page 4 of 5 Originating Committee: Health, Education, Welfare Additional Approving Committee: Budget
Approved as to form by the County Attorney this _____ day of ______2019.
ALLYSON L. WILKINSON, County Attorney
Resolution No. 19-10-20 Page 71 of 146 Page 5 of 5 WASHINGTON COUNTY, TENNESSEE
DEPARTMENT OF RECORDS MANAGEMENT AND ARCHIVES
SEVENTH ANNUAL REPORT
2018-2019
The top two floors of the former county jail are now the Archive Annex, housing county records. This space was renovated during 2018-2019. Enclosing the exterior windows was part of the project.
Submitted by Ned Irwin County Archivist and Records Manager July 2019
Archives Annual Report, 2018-2019 Page 0
Page 72 of 146
WASHINGTON COUNTY, TENNESSEE
DEPARTMENT OF RECORDS MANAGEMENT AND ARCHIVES
ANNUAL REPORT, 2018-2019
By the Numbers
The following is the county archive year (July 1st, 2018-June 30th, 2019) by the numbers:
§ 366,285.35 = dollars spent for Archive Annex renovation § 263,194 = revenue dollars raised by the archive filing fee § 239,355 = dollars appropriated in the department budget § 59,195 = total views of archives website § 35,598 = loose marriage licenses and bonds housed in the archives § 10,000 = dollars donated to Friends of the Archives in memory of Mildred Kozsuch § 4,951 = visitors to archive website § 1771 = date of earliest document in the archives § 1,571.5 = number of hours contributed by others to the archives § 1,024 = number of reference inquiries handled. (includes 13 on grand jury visit of Sept. 12, 2018 and 8 American Heritage girls and leaders on November 27th, 2018) § 227 = number of marriage record searches for the County Clerk’s office § 475 = number of volumes in Book Collection § 72 = number in attendance at public presentations given on the county archive. § 36 = number of states from which reference inquiries were received: Tennessee, Alabama, Arkansas, California, Colorado, Florida, Georgia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maryland, Massachusetts, Michigan, Mississippi, Missouri, Nevada, New Mexico, New York, North Carolina, North Dakota, Oklahoma, Oregon, Pennsylvania, South Carolina, South Dakota, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin § 25 = countries from which researchers accessed the archive website. § 16 = number of Friends of the Archives members § 11 = number of volunteers § 11 = number of media items about the archives (newspaper articles, radio and television news segments, and social media) § 3 = number of foreign countries from which research inquiries were received (Israel, England, and Canada)
Archives Annual Report, 2018-2019 Page 1
Page 73 of 146
NARRATIVE SUMMARY
Introduction
Two major efforts were undertaken during the year: the renovation of the Archive Annex (see more under “Building Management”) and the recovery of county records not in the custody of the county (see more under “County Records” and “Public Records Commission” sections). Both efforts stretched across 2018 and 2019. It was a productive year in terms of records processed and made available for researchers. And the year saw a tremendous increase in research use of the collection. The department is becoming more widely known, which is a good thing. The archives isn’t meant to be a warehouse. It is becoming what it was intended to be, a preservation facility for the county’s historic records and a lure for heritage tourism.
Financial Management
The department operated under a $239,355 budget during 2018-2019. Funds for this budget do not come from the county general fund but from the archive filing fee levied on specific county documents when these are created (such as marriage licenses, new car titles, etc.) This fee is authorized by state statute, and the monies earned from the fee must be dedicated specifically for the county archives and its efforts to preserve county records.
The archive fee fund (reserve fund) balance was $458,183.73 at the beginning of the fiscal year (July 1, 2018). The fee raised $263,194.02 during the fiscal year. From the fund balance $343,784.35 was spent to pay for the Archive Annex renovation project (more on that below under the heading “Building Management.”) At the end of the fiscal year (June 30, 2019), $212,675.73 was expended in the department’s budget. This left an unspent savings of $26,679.27, which along with savings from the Archive Annex project being completed under budget, returned $33,515.63 to the department’s reserve fund, which ended the year with a balance of $164,916.65.
The department continues to pay on a county capital outlay note of $530,000 that was used to finance the renovation of the archive building in 2015-2016. The annual payment is $49,000. It is anticipated that the final payment of this 12-year bond will be in 2025. So we are about at the halfway point on that debt payment.
We continue our efforts to be good stewards of the monies we are asked to manage, and we believe we have done so again this year.
Archives Annual Report, 2018-2019 Page 2
Page 74 of 146
Building Management
Interior view of Archive Annex storage area following renovation, showing enclosed windows, new lighting, and a new HVAC system.
Archive Annex
Since starting my job in 2012, one of my chief goals was to renovate the Archive Annex (old county jail) space. After years of planning and saving money, this was finally accomplished during 2018-2019. The renovation project involved installing a new heat, air, and ventilation (HVAC) system (the space had never had air conditioning); upgrading the electrical system for the new HVAC system; installing new lighting; installing a new roof where the HVAC air units were set; and enclosing exterior windows on the building.
Construction on the project began on November 13th, 2018 and finished on March 19th, 2019. Thomas Weems of Johnson City was the architect. His fees were $22,500. Preston Construction Company of Johnson City was the general contractor. The $350,622 construction project was actually finished under budget. The final cost was $343,785.35. The unused $6,836.36 was returned to the department’s reserve fund. The original project bid came in over budget at $440,000 and had to be revised. This meant leaving enclosing the exterior windows on the north side with metal panels until later.
Archives Annual Report, 2018-2019 Page 3
Page 75 of 146
In addition to the architect and general contractor, the following firms were involved on the project: S. B. White Company, Johnson City, Tenn. (HVAC and plumbing subcontractor); Morristown Roofing, Whitesburg, Tenn. (roofing subcontractor); Kingsport Armature and Electric, Kingsport, Tenn. (electrical sub-contractor); Witt Company, Johnson City, Tenn. (drywall sub-contractor); and Gardner Paint, Johnson City, Tenn. (painting sub-contractor).
As part of a separate courthouse exterior renovation project on which Burleson Construction was general contractor, the roof of the Archive Annex building was replaced. Morristown Roofing was again the sub-contractor on this roof.
Archive Building
The department’s digital scanning station was moved upstairs from the archive workroom in November 2018 to provide more volunteer workspace downstairs. An additional large work table was moved into the workroom at that time.
Three new dehumidifiers were installed in the archive basement to replace old models that stopped working. These new units have considerably reduced the moisture levels in the basement.
In the Reading Room, the monitor screen used for presentations was moved from the east wall to the north wall for better visibility.
A new awning over the rear building entrance was installed by Omar Awning on March 8th, 2019, replacing a dilapidated one that was at least 16 years old.
Collection Management
County Records
A. Acquisitions. The most significant addition of county records to the archives was the tax books for 1939- 1971 moved from the County Trustee’s basement in July 2018. These records were processed and total 213 boxes (120 linear feet). The archives now has county tax books from 1814-2010.
The Zoning Department transferred records related to the recent county redistricting to the archives. This included committee minutes and a redistricting map. This material was added to Record Group 23: Zoning Office Records and was processed. (.5 linear foot.)
Four magistrate docket books and miscellaneous warrants from Fred Hilbert’s tenure as a justice of the peace were donated to the archives by Joel Conger of Jonesborough.
Archives Annual Report, 2018-2019 Page 4
Page 76 of 146
Note: See also about additions received as part of effort to recover missing county records below.
B. Processing. Several important projects to preserve, organize, and make records available to researchers occurred during the year: • Reprocessed, re-organized, and re-housed loose marriage records from the County Clerk’s office. There are a total of 35,599 marriage licenses or bonds in this collection for the period of 1781-1950. • Processed Education Records series of County Clerk Records, 1833-1936 (15 boxes/6.5 linear feet). • Processed 8 boxes (4 linear feet) of county records transferred originally from Duke University into the Superior Court case file series. • 18th century wills (66) were scanned and added to website’s digital collections. • A project was begun to scan and digitize 18th century marriage licenses and bonds. • Volunteers continued to process early loose County Court judicial records. This project began in the fall of 2017. An inventory for 1778-1825 case files was placed on the archives’ website in July 2019. • Staff and volunteers continue processing Circuit Court case files. To date files for the years 1808-1859 have been processed. • Volunteers continue processing Johnson City Law Court case files.
Donna Briggs and Ned Irwin received the box containing 1788-1793 County Court minutes from Sarah Baxter of the Tennessee State Library and Archives, April 10th,
Archives Annual Report, 2018-2019 Page 5
Page 77 of 146 2019.
Recovery of Historic County Records
The recovery of county records not presently in the county’s custody was a major effort undertaken by the department during 2018-2019. Under Tennessee law, public records are always public records and possession by a private individual does not change this right of ownership. Our initial focus was on county records that were once in the personal possession of the late Paul Fink of Jonesborough. The effort was authorized by the Washington County Public Records Commission and County Mayor Joe Grandy. Allyson Wilkinson, staff county attorney, provided expert legal assistance and insight.
The documents originally held by Fink had been scattered over the years both by Fink himself, and, following his death in 1980, by his heirs. We identified three main repositories housing these records and proceeded to seek the recovery of the county records from the following institutions: Special Collections at the University of Tennessee in Knoxville; the Calvin M. McClung Historical Collection of the Knox County Public Library in Knoxville; and Special Collections at Appalachian State University in Boone, N. C. Other Fink connected county documents remain in private hands, and we will seek their return in the future as these are identified.
In July 2019, Donna Briggs and I examined the Fink-Dulaney Collection at Special Collections at the University of Tennessee. We identified documents in the collection that were official county records. A formal request was made for the return of these records. Negotiations regarding this request continued into the spring of 2019. On May 1st, 2019, we again traveled to Knoxville and brought back the county records found at UT. This amounted to approximately 1,128 documents. Over the following months, these documents were processed into the appropriate record groups held in the county archives.
Archives Annual Report, 2018-2019 Page 6
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The original 1836 map first dividing Washington County into civil districts, returned from the University of Tennessee in May 2019.
In March 2019, a formal request was made for the return of county records found in the Paul Fink Papers at the McClung Historical Collection in Knoxville. This request was granted. As part of the agreement, McClung requested permission to copy the documents for researcher use prior to returning the documents to the county archives. It is estimated there are approximately 10,000 documents in this collection. We anticipate the return of the county records in the early part of fiscal year 2019-2020.
In March 2019, a formal request was made for the return of county records found in the Paul Fink Papers at Appalachian State University. Following extensive negotiations, twenty of twenty-four identified official county records were returned on June 17th, 2019. Four documents were disputed by the Special Collections staff and have not yet been returned. We continue in discussions with the university and legal staff over the return of these four Washington County documents. Addendum Note: These last four documents were finally retrieved by department staff from Boone on August 21st, 2019.
Archives Annual Report, 2018-2019 Page 7
Page 79 of 146 The archives was also fortunate during the year to have 25 historic county documents returned from an anonymous collector. These included state of Franklin and other important court records. These documents were at one time in the possession of Paul Fink. It is hoped more such records will be returned from private individuals, as we make a concerted effort in the coming fiscal year to secure such documents.
In April 2019, Myers Brown and Sarah Baxter of the Tennessee State Library and Archives (TSLA) returned a Washington County Court of Pleas and Quarter Sessions minute book for 1788-1793 found at the TSLA as they make preparations to move to a new building in 2020. This was an unexpected and much appreciated windfall.
Donna Briggs and Ned Irwin recovered this box of county records from the University of Tennessee, May 1st, 2019. Book Collection
The department’s collection of monographs increased considerably. As of June 30, 2019, the Book Collection contained 475 volumes. The collection nearly doubled in the year. The primary reason for this was a major donation of local history and genealogy books by Cheryl Wexler of Kingsport, Tenn. She donated 220 volumes that had belonged to her husband’s late aunts Dorothy and Ruth Wexler of Kingsport.
Archives Annual Report, 2018-2019 Page 8
Page 80 of 146 The Friends of the Archives (FOA), as always, made important book purchases on behalf of the department. During the year, the FOA purchased eight books at a total cost of $285.60. In addition, the following individuals or organizations made book donations to the collection: Cheryl A. Christensen Bennett, Lucy Gump, Margaret Hougland, Betty Jane Hylton, Johnson City Public Library, Paul Kennedy, Dr. William E. Kennedy, Dr. A. B. Pruitt, and Tom Roberts.
Manuscript Collections
The following additions were made to the department’s manuscript holdings: • March 29th, 2019: Sandhi Kozsuch of Dunwoody, Ga., donated his mother Mildred Koszuch’s photographic slide collection of historic locales in Washington County. This was processed as Mildred Spaulding Kozsuch Collection, Accession Number 11. • April 4th, 2019: Martha Whaley of Elizabethton, Tenn. donated material on Embreeville and Bumpass Cove. This was processed as Embreeville and Bumpass Cove Collection, Accession Number 10. • May 2019: Historic newspapers were transferred from the University of Tennessee at Knoxville from the Fink-Dulaney Collection. This was processed as the Historic Newspapers Collection, Accession Number 13.
Map Collections
Several significant maps or digital copies were donated, as follows: • August 20, 2018: Gordon Edwards donated digital copies of Sanborn Fire Insurance maps for Jonesborough, Tenn., scanned from original maps owned by the Heritage Alliance [16 sheets for following years: 1888 (1), 1892 (1), 1907 (2), 1913 (3), 1924 (5), 1939 (4). These digital copies were made accessible on the public reference computer in the reading room. Some of these maps are not included in the Library of Congress collection of Sanborn maps. • The Tennessee State Library and Archives donated (at an earlier time) the county block maps for the 2000 census for Washington County (31 sheets). • June 3rd, 2019: Cheryl Wexler of Kingsport donated two maps: “Fincastle County, Virginia, 1772-1777” ( J. R. Hildebrand. 1968) and “A Settlement Map of Wythe County, Virginia, giving the Names and Locations of Many of the Early Adventurers in the Territory from 1745-1858” ( J. R. Hildebrand, F. B. Kegley and Mary B. Kegley, 1974. (Two copies). • June 14th, 2019: A map cabinet was donated to the archives by the Assessor of Property’s office and moved to the Archive Annex.
Photograph Collection
In addition to the Mildred Spaulding Kozsuch Collection noted above under Manuscript Collections, a small number of miscellaneous photographs of Washington County scenes were donated by Betty Janey Hylton of Johnson City and Ernestine Renfro of the Lamar community.
Archives Annual Report, 2018-2019 Page 9
Page 81 of 146 Records Management
The renovation of the Archive Annex provided better access and control for records stored there by 13 county offices and departments. During the year, archives staff assisted the following offices on multiple occasions in retrieving records for their offices from archival storage areas, including the Benefits and Human Resources Office, Bookkeeping Office, Circuit Court Clerk, Clerk & Master, and the County Attorney’s office. The Register of Deeds office was advised and assisted on the disposal and transfer of old accounting records.
Reference and Public Service
It was a busy year in the archives. Public activities greatly increased. Staff assisted over 1,000 researchers, who represented 36 different states and three foreign countries. This was an increase of 10% over the previous fiscal year. Use of the department’s website showed an even greater year-to-year increase. There were 59,195 views of the website by 4,951 visitors representing 25 different countries. Website views more than doubled, and visitors to the site increased about 10%.
The following are countries that had visitors using our website: United States, American Samoa, Argentina, Austria, Brazil, Canada, China, Czech Republic, European Union, France, Germany, Hong Kong, Honduras, India, Ireland, Italy, Japan, Mauritius, Mexico, Netherlands, Portugal, South Africa, Spain, Thailand, and the United Kingdom.
In-person visitors to the archive totaled 585 individual researchers. The majority (528) were Tennessee residents. There were 57 researchers from a total of 19 other states. Among the states represented were Alabama, Arkansas, California, Florida, Illinois, Indiana, Kansas, Kentucky, Louisiana, Maryland, Massachusetts, Missouri, New Mexico, North Carolina, Oregon, Texas, Virginia, Washington, and Wisconsin. The furthest individual visited from Hawaii! These heritage tourists had an economic impact on our local economy. They stayed in local hotels, ate in local restaurants, got gas at local stations, and shopped in local stores. Several spent more than one day in Washington County. As a magnet for such tourists, the archives will bring more such researchers into our community in the years ahead. Note: Statistics for in-person research use of the archives did not begin until August 10th, 2018, so the figures cover from that date through June 30th, 2018, about six weeks less than a full fiscal year.
In conjunction with the Washington County-Jonesborough Library and Heritage Alliance of East Tennessee and Southwest Virginia, the department designed and produced a joint brochure to promote research and heritage tourism in Jonesborough and Washington County titled Passport to History: Researching Washington County.
Public presentations were made at Heritage Alliance’s “History Happy Hour” on September 20th, 2019 and to a group of American Heritage Girls on November 27th, 2019.
Archives Annual Report, 2018-2019 Page 10
Page 82 of 146 The department provided a letter of support of a grant the Heritage Alliance was awarded to scan their photograph collections. The county archivist provided archival and historical consultation to the following: Gene Hurdt on the vertical files of the Washington County- Jonesborough Library; Tom Roberts of DeLand, Fla., on his Postcard History Series: Johnson City book published by Arcadia Press in 2019; Jack Goins, Hawkins County Archives; Ronni Wood, ETSU MALS graduate student; and Jo Stakley, Monroe County Archives.
We also assisted the Keefauver family and the City of Johnson City with the nomination research through old tax records dating the house construction that led to the site being granted a state historical marker by the Tennessee Historical Commission. This marker was unveiled at a public ceremony on June 7th, 2019 at which the department’s assistance was recognized.
Website
Several additions were made to the department’s website during the year. Scanned images of original documents for both the Watauga Association era and the state of Franklin era were added to the “Digital Collections” sub-page. The digital collections are getting heavy usage. The major record group collection guides were updated and new guides were added for Record Group 23 (Zoning Office Records), Record Group 24 (Tennessee State Court Records), and for loose wills. Numerous images were added to the “Photo Gallery” sub-page, including those in the Mildred Spaulding Kozsuch slide collection. Numerous articles were added to the “News & Events” and “Hidden Voices” sub-pages keeping the public informed about the on-going work of the department and of interesting discoveries found in the collection. The webpage is constantly revised and updated, so please view it on a regular basis. The url is: www.wctnarchives.org.
For more on website statistics and usage, see earlier in this section.
Staffing and Volunteers
The department remains a staff of two full-time employees. In addition to their daily duties, both County Archivist Ned Irwin and Archive Assistant Donna Briggs contributed to the community through service, consultations, etc. Both contributed articles to the Bulletin of the Watauga Association of Genealogists. Donna served on the Heritage Alliance board of directors for the second year.
Without volunteers, we could not do all that is done in the archives. We are lucky to have a dedicated group that helps us. Eleven volunteers contributed a remarkable 1,571.5 hours of service to the department. This is the equivalent of an employee working 209.5 work days. Those individuals contributing their valuable time were Mike Briggs, Georgia Greer, Janette Guinn, Shirley Hinds, Margaret Hougland, Betty Jane Hylton, Gary Irwin, Mary Alice Irwin, Kyle Johnson, Kari Roueche, and Nancy Trivett. We were pleased to welcome Britney Helton of Church Hill, Tenn., an ETSU history undergraduate with an interest in pursuing an archival career, in the summer of 2019.
Archives Annual Report, 2018-2019 Page 11
Page 83 of 146
Public Records Commission
The Washington County Public Records Commission (PRC) works in close conjunction with the department to insure the preservation of county records. At its’ July 31st, 2018 meeting, the PRC approved resolutions asking the County Commission to transfer $375,000 (for construction) and $7,500 for architectural services for the renovation of the Archive Annex. This request was subsequently approved by the County Commission.
The term for the existing PRC members ended August 31st, 2018. The County Commission adopted a proclamation honoring retiring Chairman Dr. Sam Humphreys at its’ August 27th, 2018. Dr. Humphreys had served for the previous eight years as chairman of the PRC.
In September 2018, a four-year term on the PRC began for the following members: Register of Deeds Teresa Bowman, Commissioner Mike Ford, Gene Hurdt, Ned Irwin, Dr. William Kennedy, Judge John Kiener, Chancellor John Rambo, and County Clerk Kathy Storey. Mrs. Bowman was the only new member appointed.
At its’ March 5th, 2019, the PRC elected new officers, as follows: Mike Ford, Chairman; John Kiener, Vice-Chairman; and Ned Irwin, Secretary. Also at the meeting, the members unanimously adopted a resolution authorizing “Ned Irwin, the County Archivist and Records Manager, to work with the County Attorney’s office to locate and recover any and all government records wherever they may be found; such records include but are not limited to those papers previously held by Paul Fink, which may now be found in at least three known locations (University of Tennessee Special Collections Department at Knoxville, Belk Library, Appalachian State University at Boone, North Carolina, and the Calvin M. McClung Collection of the Knox County Library.)” Those efforts are described earlier in this report under the heading “Recovery of Historic County Records.”
Friends of the Archives
Archives Annual Report, 2018-2019 Page 12
Page 84 of 146 Actual scene near Jonesborough and painting of it by Jonesborough artist Peggy Nichols Root now displayed in the archives Reading Room.
The Friends of the Washington County, Tennessee Archives (FOA) continued to provide strong and sustaining support for the county archives. During 2018-2019, it funded the department’s Volunteer Appreciation Day luncheon held at the Main Street Café in Jonesborough on December 18th, 2018; purchased copies of 17 Tennessee State Supreme Court case files of cases originating in Washington County that supplement original case files already held in the archives; paid for printing of a new departmental brochure and for three brochure display stands; purchased eight reference books for the Book Collection; and paid for the moving of the monitor in the Reading Room.
The most significant effort during the year for the FOA was its’ commissioning of artist Peggy Nichols Root of Jonesborough for two large landscape paintings of Washington County scenes to be placed on permanent loan display in the archives’ Reading Room. The first of the completed paintings featuring a Spring landscape near Jonesborough titled “Early Spring: Old House, Mill Springs Road” was installed on July 23rd, 2019. It is anticipated that Root will also paint seasonal landscapes for Summer, Fall, and Winter to display in the Reading Room in the coming fiscal year.
The FOA received several generous donations earmarked for support of the archives. This included a significant donation of $10,000 by Sandhi Kozsuch in memory of his mother, late County Historian Mildred Kozsuch; a $500 donation from the Watauga Association of Genealogists (WAGS); and a $100 donation from Peggy N. Daugherty, a researcher from Santa Ana, California.
A total of $6,888.91 was spent by the FOA in support of the archives during the fiscal year.
The Year Ahead
• Following funding approval by the County Commission, June 24th, 2019, authorizing $110,000 from county capital projects funds, we will proceed with enclosing the exterior windows of the Archive Annex on the north side of the building (the side facing the rear of the courthouse proper). • Staff will focus more on records management collaboration with county office holders, especially regarding electronic record-keeping. • There is a continuing need for additional records storage space for contemporary county records, ideally a separate records center facility for in-active but not historic county records. Storage space in the archive building and Archive Annex is rapidly being filled.
Archives Annual Report, 2018-2019 Page 13
Page 85 of 146
Archives Annual Report, 2018-2019 Page 14
Page 86 of 146
Public Safety Committee Minutes October 10, 2019 5:00 p.m.
Committee members attending: Chairman Jim Wheeler, Commissioners Jerome Fitzgerald, Kent Harris, Freddie Malone
Committee members absent: Commissioner Mike Ford
Others in attendance: Jim Dawson – FBVFD, Mayor Joe Grandy, John Daniel, Susan Saylor, John Schweitzer – Chair Dept. of Pathology, Dr. Matrina Schmidt – Medical Examiner, Rusty Lewis – Associate Dean Finance & Administration, Laura Parsons – Director of Operations/FABMD1-WLJFC, Allyson Wilkinson – County Attorney, Teresa Stoots
The meeting was called to order by Chairman Wheeler.
Commissioner Malone gave the Invocation and Commissioner Fitzgerald led the Pledge of Allegiance.
Chairman Wheeler announced that he would have to leave the meeting in about 45 minutes and at that time Commissioner Malone would take over as Vice Chair.
Motion to approve minutes from the previous meeting was made by Commissioner Fitzgerald and seconded by Commissioner Malone. Motion carried (4-0-1).
Motion to approve the Agenda was made by Commissioner Fitzgerald and seconded by Commissioner Malone. Motion carried (4-0-1).
Items discussed:
Item 1 – Autopsies, ETSU Forensic Center, and Medical Examiner John Schweitzer – Chair Dept. of Pathology, Dr. Matrina Schmidt – Medical Examiner, Rusty Lewis – Associate Dean Finance & Administration, and Laura Parsons – Director of Operations/FABMD1-WLJFC answered questions from the Committee regarding ETSU Forensic Services. Questions were asked regarding the high number of autopsies being performed in Washington County and why. Laura Parsons gave a short slide presentation showing the increase over the years and answered questions on why they have increased. Ms. Parsons told the Committee to remember there is a Trauma 1 Center in Johnson City. There was discussion regarding the process of sending out Investigators from the Center, determination of performing autopsies, notification to kin, notifying physicians, etc. Motion was made by Commissioner Fitzgerald to move forward with ratifying the Contract for Forensic Services for a term ending June 30, 2020, and to reinstate funds to fulfill
Page 87 of 146
obligation for forensic needs in Washington County. Seconded by Commissioner Harris. Motion carried (3-0-2)
There being no further business, motion was made by Commissioner Fitzgerald to adjourn the meeting. Seconded by Commissioner Harris. The meeting adjourned at 6:35 p.m.
Attachments: None
Action items: • Move forward with ratifying Contract for Forensic Services for a term ending June 30, 2020. • Move forward with Resolution Amending Fiscal Year Budget 2019-2020 Re: Reinstate Funds to Fulfill Obligation for Forensic Needs in Washington County (Send to Budget).
Respectfully submitted by Teresa Stoots.
Page 88 of 146 Originating Committee: Public Safety Additional Approving Committee: Budget
WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS
RESOLUTION No. 19-10-17
RESOLUTION RATIFYING THE AGREEMENT BETWEEN EAST TENNESSEE STATE UNIVERSITY AND WASHINGTON COUNTY, TENNESSEE FOR FORENSIC PATHOLOGY SERVICES
WHEREAS, the attached Agreement between East Tennessee State University (ETSU) and Washington County, Tennessee provides the scope of services regarding the County Medical Examiner and death investigators 365 days per year, 7 days per week, 24 hours per day, in accordance with T.C.A. §§ 38-7-101 et. seq., known as the Tennessee Post Morten Examination Act”; now therefore,
WHEREAS, the County Mayor requests the following amendments to Fiscal Year Budget 2019-2020:
1. Decrease $210,000 from equity line 39000 (General Fund Unassigned); and
2. Increase $210,000 to expense line item 54610-599 (Other Charges (ETSU Forensics)
WHEREAS, the amendments are to fund the Agreement through June 2020 when it expires.
WHEREAS, on October 16, 2019, the Budget Committee recommended consideration and approval of this request to the Board of County Commissioners; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT:
SECTION 1. The attached Agreement is approved and ratified.
SECTION 2. Fiscal Year Budget 2019-2020 is amended as follows:
1. Decrease $210,000 from equity line 39000 (General Fund Unassigned); and
2. Increase $210,000 to expense line item 54610-599 (Other Charges (ETSU Forensics)
SECTION 3. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth.
Resolution No. 19-10-17 Page 1 of 2 Page 89 of 146
Originating Committee: Public Safety Additional Approving Committee: Budget
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 28th day of October, 2019.
KATHY STOREY, County Clerk
GREG MATHERLY, Chair of the Board
REFERRED to County Mayor this the ____ day of ______2019.
KATHY STOREY, County Clerk
APPROVED by County Mayor on this the ___ day of______2019.
WILLIAM J. GRANDY, County Mayor
The County Mayor having declined to approve this Resolution, the same became effective on the __ day of ______2019, pursuant to Tennessee Code Annotated § 5-6-107(b)(5).
KATHY STOREY, County Clerk
Approved as to form by the County Attorney this _____ day of ______2019.
ALLYSON L. WILKINSON, County Attorney
Resolution No. 19-10-17 Page 2 of 2 Page 90 of 146
DRAFT
Page 91 of 146 DRAFT
Page 92 of 146 Originating Committee: Public Works Committee Additional Approving Committee:
WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS
RESOLUTION No. 19-10-13
RESOLUTION SETTING SPEED LIMIT ON MT. VIEW ROAD
WHEREAS, the Highway Superintendent requests that the speed limit on Mt. View Road from Possum Hollow to Frog Level Roads in the 11th Civil District of Washington County be set to twenty-five miles per hour (25 mph); and
WHEREAS, the Public Works Committee recommended consideration and approval of this request to the Board of County Commissioners at its October 10, 2019 meeting; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT:
SECTION 1. The speed limit on Mt. View Road from Possum Hollow to Frog Level Roads in the 11th Civil District shall be set to twenty-five miles per hour (25 mph).
SECTION 2. The new speed limit shall become effective upon its posting by the Washington County Highway Department.
SECTION 3. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth.
Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent:
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 28th day of October, 2019.
KATHY STOREY, County Clerk
GREG MATHERLY, Chair of the Board
Resolution No. 19-10-13 Page 1 of 2 Page 93 of 146
Originating Committee: Public Works Committee Additional Approving Committee:
REFERRED to County Mayor this the ____ day of ______2019.
KATHY STOREY, County Clerk
APPROVED by County Mayor on this the ___ day of______2019.
WILLIAM J. GRANDY, County Mayor
The County Mayor having declined to approve this Resolution, the same became effective on the __ day of ______2019, pursuant to Tennessee Code Annotated § 5-6-107(b)(5).
KATHY STOREY, County Clerk
Approved as to form by the County Attorney this _____ day of ______2019.
______ALLYSON L. WILKINSON, County Attorney
Resolution No. 19-10-13 Page 2 of 2 Page 94 of 146
Originating Committee: Public Works Committee Additional Approving Committee:
WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS
RESOLUTION No. 19-10-14
RESOLUTION ACCEPTING LAMAR SCHOOL DRIVE OFF OF CHEROKEE ROAD AS A WASHINGTON COUNTY ROAD
WHEREAS, a road known as Lamar School Drive off of Cherokee Road in the 4th Civil District, as shown in that certain Deed for Right-of-Way for Public Road and plat attached hereto as Exhibits A and B; and
WHEREAS, upon inspection by the Highway Superintendent, Lamar School Drive is 465 feet long, 20 feet wide and has been constructed in a manner consistent with the guidelines of the Washington County Regional Planning Commission; and
WHEREAS, the Highway Superintendent recommends acceptance of Lamar School Drive as a county road, as further described and depicted on Exhibits A and B attached hereto; and
WHEREAS, the Public Works Committee recommended consideration and approval of this request to the Board of County Commissioners at its October 10, 2019 meeting; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT:
SECTION 1. Lamar School Drive, as described and depicted on the attached Exhibits A and B, is hereby accepted by the Board of County Commissioners as a county road and shall be open to the public and listed on the official county road list.
SECTION 2. Said road shall be known as “Lamar School Drive” and shall have the descriptions, measurements and classifications as further described on the attached Exhibits A and B.
SECTION 3. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth.
Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent:
Resolution No. 19-10-14 Page 1 of 2 Page 95 of 146
Originating Committee: Public Works Committee Additional Approving Committee:
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 28th day of October, 2019.
KATHY STOREY, County Clerk
GREG MATHERLY, Chair of the Board
REFERRED to County Mayor this the ____ day of ______2019.
KATHY STOREY, County Clerk
APPROVED by County Mayor on this the ___ day of______2019.
WILLIAM J. GRANDY, County Mayor
The County Mayor having declined to approve this Resolution, the same became effective on the __ day of ______2019, pursuant to Tennessee Code Annotated § 5-6-107(b)(5).
KATHY STOREY, County Clerk
Approved as to form by the County Staff Attorney this _____ day of ______2019.
ALLYSON L. WILKINSON, County Staff Attorney
Resolution No. 19-10-14 Page 2 of 2 Page 96 of 146
Resolution No. 19-10-14 Exhibit A
Page 97 of 146 Resolution No. 19-10-14 Exhibit B
Page 98 of 146 Originating Committee: Public Works Additional Approving Committee:
WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS
RESOLUTION No. 19-10-15
RESOLUTION AUTHORIZING THE DISPOSITION OF HIGHWAY DEPARTMENT SURPLUS PROPERTY ON GOVDEALS.com
WHEREAS, pursuant to Tenn. Code Ann. §§ 5-7-101 and 5-14-108, the County has the power to make any order for the disposition of its property and sell by public auction, including internet auctions, property that has become surplus, obsolete, or unusable; and
WHEREAS, the Highway Department Superintendent requests that the following surplus property be sold on GovDeals.com:
DESCRIPTION 1 Printer/Plotter 4 2005 Sterling dump trucks
WHEREAS, on October 10, 2019, the Public Works Committee recommended consideration and approval of this request to the Board of County Commissioners; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT:
SECTION 1. The above-described property is hereby declared as surplus, obsolete and/or unusable property and the Highway Department Superintendent is authorized to dispose of the property in accordance with state law.
SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth.
Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent:
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 28th day of October, 2019.
Resolution No. 19-10-15 Page 99 of 146 Page 1 of 2 Originating Committee: Public Works Additional Approving Committee:
KATHY STOREY, County Clerk
GREG MATHERLY, Chair of the Board
REFERRED to County Mayor this the ____ day of ______2019.
KATHY STOREY, County Clerk
APPROVED by County Mayor on this the ___ day of______2019.
WILLIAM J. GRANDY, County Mayor
The County Mayor having declined to approve this Resolution, the same became effective on the __ day of ______2019, pursuant to Tennessee Code Annotated § 5-6-107(b)(5).
KATHY STOREY, County Clerk
Approved as to form by the County Staff Attorney this _____ day of ______2019.
ALLYSON L. WILKINSON, County Staff Attorney
Resolution No. 19-10-15 Page 100 of 146 Page 2 of 2 Originating Committee: Public Works Committee Additional Approving Committee:
WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS
RESOLUTION No. 19-10-16
RESOLUTION ACCEPTING BRADY WAY AS A WASHINGTON COUNTY ROAD
WHEREAS, a road known as Brady Way off of Harmony Road in the Madison Meadow Subdivision in the 13th Civil District, as shown in that certain plat attached hereto as Exhibits A and B; and
WHEREAS, upon inspection by the Highway Superintendent, Brady Way is 2,150 feet long, 24 feet wide and has been constructed in a manner consistent with the guidelines of the Washington County Regional Planning Commission; and
WHEREAS, the Highway Superintendent recommends acceptance of Brady Way as a county road, as further described and depicted on Exhibits A and B attached hereto; and
WHEREAS, the Public Works Committee recommended consideration and approval of this request to the Board of County Commissioners at its October 10, 2019 meeting; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT:
SECTION 1. Brady Way, as described and depicted on the attached Exhibits A and B, is hereby accepted by the Board of County Commissioners as a county road and shall be open to the public and listed on the official county road list.
SECTION 2. Said road shall be known as “Brady Way” and shall have the descriptions, measurements and classifications as further described on the attached Exhibits A and B.
SECTION 3. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth.
Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent:
Resolution No. 19-10-16 Page 1 of 2 Page 101 of 146
Originating Committee: Public Works Committee Additional Approving Committee:
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 28th day of October, 2019.
KATHY STOREY, County Clerk
GREG MATHERLY, Chair of the Board
REFERRED to County Mayor this the ____ day of ______2019.
KATHY STOREY, County Clerk
APPROVED by County Mayor on this the ___ day of______2019.
WILLIAM J. GRANDY, County Mayor
The County Mayor having declined to approve this Resolution, the same became effective on the __ day of ______2019, pursuant to Tennessee Code Annotated § 5-6-107(b)(5).
KATHY STOREY, County Clerk
Approved as to form by the County Staff Attorney this _____ day of ______2019.
ALLYSON L. WILKINSON, County Staff Attorney
Resolution No. 19-10-16 Page 2 of 2 Page 102 of 146
Resolution No. 19-10-16 Exhibit A
Page 103 of 146 Page 104 of 146 Resolution No. 19-10-16 Exhibit B
Page 105 of 146 Rules Committee Minutes October 10th, 2019 8:00 am
Committee members attending: Vice-Chairman Wheeler, Commissioners Phil Carriger and Freddie Malone
Committee members absent: Chairman Robbie Tester, Commissioner Gary McAllister
Others in attendance: Mayor Joe Grandy, County Attorney Allyson Wilkinson, Teresa Stoots, Sherry Greene
The meeting was called to order at 8:00am by Vice-Chairman Wheeler and led in prayer by Commissioner Malone. Pledge to the flag was led by Commissioner Carriger.
Motion to approve the agenda was made by Commissioner Carriger and seconded by Commissioner Malone. Motion carried unanimously.
Motion to approve the minutes for 8/26/19 was made by Commissioner Carriger and seconded by Commissioner Malone. Motion approved unanimously.
Motion to approve the minutes for 9/5/19 was made by Commissioner Malone seconded by Commissioner Wheeler. Motion approved unanimously
Items discussed:
Item 1 - Discussion regarding Rule 10b. Vice-Chairman Wheeler opened the discussion of appointments and confirmations to various Boards where the Legislative Body is tasked with nominating those appointees. The Committee confirmed a process should be in place for uniformity of the various appointments. Commissioner Malone made a motion to have the Legal Department draft a proposed revised rule incorporating an application process, with vetting by the appropriate Committee as determined by the Commission Chair, for Committee/Board appointments made by the Legislative Body. Motion was seconded by Commissioner Carriger. Motion carried unanimously.
Current expirations and vacancies on various Committees/Boards was discussed:
Industrial Development Board - Commissioner Malone made a motion, seconded by Commissioner Carriger to reappoint Joe Thomas and Bob Williams to the Industrial Development Board. Motion carried unanimously. Resolution will be forwarded to the full Commission. Library Board – CommissionerDRAFT Malone made a motion, seconded by Commissioner Carriger to appoint Rufus Houston and Krystal Hawkins to the Library Board. These appointees were recommended by the Library Board. Motion carried unanimously. Resolution will be forwarded to the full Commission.
Audit Committee, BOZA and Resale of Land Committee – Commissioner Malone suggested appointments to these Committees be discussed and action taken at the October Budget Committee meeting.
Mayor Grandy asked if it was the desire of the Committee to move forward with an application process. The Committee concurred. Mayor Grandy suggested admin would compile a list, of upcoming vacancies
Page 106 of 146 on various Boards/Committees through March 2020, to enable advertisement for nominations and submission of applications to be made.
Item 2 – Discussion regarding Rule 8b. Discussion of the distribution timeline for the Commission agenda packet as well as the Budget Committee Agenda. Mayor Grandy stated to the Committee that his admin have adjusted their preparation timeline for the Budget Committee Agenda. A deadline will be set for 9:00am, the Friday before Budget Committee meeting, for all Budget agenda items. If there is a request that comes in after the deadline, the Official/Department Head will be required, based on Committee approval of hearing their request, to present said request to the Budget Committee at their meeting.
Old Business: none
The meeting was adjourned at 9:03am. Commissioner Carriger made a motion to adjourn seconded by Commissioner Malone.
Attachments: none
Action items: Legal Department will draft a proposed revised rule incorporating an application process, with vetting by the appropriate Committee as determined by the Commission Chair, for Committee/Board appointments made by the Legislative Body. Resolution to be forwarded to the full Commission reappointing Joe Thomas and Bob Williams to the Industrial Development Board. Resolution to be forwarded to the full Commission reappointing Rufus Houston and Krystal Hawkins to the Library Board.
Respectfully submitted by Sherry Greene.
DRAFT
Page 107 of 146 Originating Committee: Rules Committee Additional Approving Committee: Budget Committee
WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS
RESOLUTION NO. 19-10-11
RESOLUTION APPROVING LETTER CONTRACT BETWEEN WASHINGTON COUNTY, TENNESSEE, AND NUVISION MARKETING FOR VIDEO SERVICES OF THE WASHINGTON COUNTY, TENNESSEE COMMISSION MEETINGS AND AMENDING BUDGET 2019-2020 BY ADDING $600 TO LINE ITEM FOR FUNDING LIVESTREAMING OF SPECIAL CALLED COMMISSION MEETINGS
WHEREAS, Tim Flannagan, President of NuVision Marketing, proposed to provide video services related to the monthly Washington County, Tennessee Commissioners meeting at a cost of $200.00 per meeting. The video services are set out in a Letter Agreement (Exhibit A); and
WHEREAS, the 2019-2020 Fiscal Year Budget is amended as follows:
1. Decrease $600.00 from equity line item 101-39000 (Unassigned);
2. Increase $600.00 to expense line item 101-51100-399 (County Commission – Other Contracted Services); and
WHEREAS, the amendment is for funding for Live Streaming special called meetings of the Washington County Board of Commissioners; and
WHEREAS, a Letter Agreement by and between Washington County, TN and NuVision Marketing will incorporate the terms above, have a term of twelve (12) months running from July 1, 2019 to June 30, 2020, and contains other necessary provisions as determined by the Rules Committee with input by the County Attorney’s Office; and
WHEREAS, on September 5, 2019, the Rules Committee recommended consideration and approval of this request to the Budget Committee; and
WHEREAS, on September 11, 2019, the Budget Committee recommended consideration and approval of this request to the Board of County Commissioners; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT:
SECTION 1. The Board of County Commissioners hereby approves the Twelve-Month Contract through a Letter Agreement by and between Washington County, TN and NuVision Marketing for video services.
Resolution No. 19-10-11 Page 1 of 3 Page 108 of 146
Originating Committee: Rules Committee Additional Approving Committee: Budget Committee
SECTION 2. The 2019-2020 Fiscal Year Budget is amended as follows:
1. Decrease $600.00 from equity line item 101-39000 (Unassigned).
2. Increase $600.00 to expense line item 101-51100-399 (County Commission – Other Contracted Services).
SECTION 3. The County Mayor of Washington County is authorized to execute the Letter Agreement with NuVision Marketing consistent with the terms as set forth in this Resolution.
SECTION 4. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth.
Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent:
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 28th day of October, 2019.
KATHY STOREY, County Clerk
GREG MATHERLY, Chair of the Board
REFERRED to County Mayor this the ____ day of ______2019.
KATHY STOREY, County Clerk
APPROVED by County Mayor on this the ___ day of______2019.
WILLIAM J. GRANDY, County Mayor
The County Mayor having declined to approve this Resolution, the same became effective on the __ day of ______2019, pursuant to Tennessee Code Annotated § 5-6-107(b)(5).
KATHY STOREY, County Clerk
Resolution No. 19-10-11 Page 2 of 3 Page 109 of 146
Originating Committee: Rules Committee Additional Approving Committee: Budget Committee
Approved as to form by the County Attorney this _____ day of ______2019.
ALLYSON L. WILKINSON, County Attorney
Resolution No. 19-10-11 Page 3 of 3 Page 110 of 146
WASHINGTON COUNTY COMMISSION OF TENNESSEE AGREEMENT LETTER
November 1, 2019
Tim Flannagan President of NuVision Marketing 220 Brookwood Drive Bristol, Tennessee 37620 Telephone: (423) 366-0159 E-mail: [email protected]
Re: Video Services related to Monthly Meetings of the Washington County, Tennessee Board of Commissioners
Dear Mr. Flannagan,
This agreement by and between NuVision Marketing and Washington County, Tennessee, is for the purpose of establishing “Video Services” including videography, livestreaming, and video archiving services related to the Washington County, Tennessee Board of Commissioners meetings. The parties named herein have agreed and do hereby enter into this agreement according to the provisions set forth below:
• Washington County agrees to pay NuVision Marketing the amount of $200.00 per meeting for Video Services of the Washington County Commission meetings;
• The term of this agreement shall be from July 1, 2019 ending June 30, 2020. Either party may terminate this agreement with 30 days’ notice. All payments due and payable for the current fiscal year are within the current budget and are within an available, unexhausted, and unencumbered appropriation;
• This agreement shall auto-renew. Washington County intends to pay all amounts payable under the terms of the Agreement when due, if funds are legally available to do so under a future appropriation from the legislative body.
Letter Agreement Page 1 of 3
Page 111 of 146
• In no event shall Washington County be responsible for paying more than $2,400.00 for Video Services related to the regular monthly meetings of the Washington County, Tennessee Board of Commissioners for FY2019/2020;
• NuVision Marketing is solely responsible for staying advised of the meeting schedule. To the extent that Video Services are requested for special called meetings or workshops, such request will be made by the Chairman or Vice Chairman, with the understanding that the Video Services will be provided at an additional $200.00 per meeting;
• NuVision Marketing will use best efforts to show the voting results when broadcasting.
• NuVision Marketing will send monthly invoices to Washington County by the 1st of each month and Washington County shall make payment by the 15th of each month;
• NuVision Marketing agrees to develop a “Washington County Government” YouTube channel which shall host no public comments and shall otherwise conform to the best practices as identified by the Washington County Information Technology Director. Washington County reserves the right to update the best practices from time to time.
• NuVision Marketing agrees to live-stream all meeting videos at the time of the meeting and archived on the YouTube channel within twenty-four hours of the conclusion of the meeting. Credentials for the Washington County YouTube Channel and any other social media platforms created by NuVision Marketing on behalf of Washington County shall be provided to the Washington County Information Technology Director;
• Livestream videos shall be broadcast on the Washington County website www.washingtoncountytn.org with links available for Facebook, YouTube, Twitter, and other social media platforms. NuVision Marketing shall provide embedded codes of any videos within twenty-four hours of the conclusion of any recorded meeting. In the event that, despite NuVision Marketing’s best efforts, livestream is unavailable at the time of the meeting, NuVision Marketing shall upload the video to the Washington County Government YouTube link within twenty-four hours of the conclusion of the meeting, without any reduction to NuVision Marketing’s $200 fee.
• NuVision Marketing, its agents, contractors, employees, and affiliates agree to work in conjunction with the Washington County and its Information Technology Director for the purpose of making the videos of the Washington County Commission meetings available to the public.
Letter Agreement Page 2 of 3
Page 112 of 146
• NuVision Marketing, its agents, contractors, employees, and affiliates agree to refrain from all commentary within or about any videos of the Washington County Commission meetings and the content and mental processes therein.
• Washington County retains all propriety interest in the “Washington County Government” YouTube channel; NuVision Marketing has no proprietary interest in the subject YouTube channel or its content. Washington County retains all rights, ownership, and decision-making authority with respect to the Washington County Government YouTube channel.
• NuVision Marketing agrees that it will broadcast no meeting without approval of Washington County.
The terms of this Agreement shall begin upon full execution of this Agreement.
IN WITNESS WHEREOF, the parties agree to the foregoing terms and have signed their names below.
William J. Grandy, County Mayor Date Washington County, Tennessee
Tim Flannagan, President Date NuVision Marketing
Letter Agreement Page 3 of 3
Page 113 of 146 Budget Committee Minutes
October 16, 2019 9:00 a.m.
Committee members attending: Chairman Joe Grandy, Commissioners Jim Wheeler, Steve Light and Freddie Malone
Committee members absent: Commissioner Larry England
Others in attendance: Allyson Wilkinson – County Attorney, Mitch Meredith – Director of Accounts and Budget, Sherry Greene, Susan Saylor, Brenda Downes – Circuit Court Clerk, Ned Irwin – Director of Archives, Dan Wheeley – Director of EMS, Teresa Stoots
The meeting was called to order by Chairman Grandy and opened in prayer and pledge by Commissioner Malone.
Items discussed: Item 1 – Chairman Grandy asked the Committee if there were any changes to be made to the September 11th budget committee meeting minutes. Seeing none, a motion to approve the minutes was made by Commissioner Malone and seconded by Commissioner Light. Motion carried.
Item 2 – Chairman Grandy asked the Committee if there were any additions or corrections to the agenda. Being none, Chairman Grandy asked to add an item – a proposed Resolution to be sent to the full commission to allow the Mayor to negotiate with the City of Johnson City for an Agreement in support of some of the Johnson City School Projects and help prevent potential litigation with respect to the Jonesborough School Project. Motion was made by Commissioner Malone to approve the agenda with that addition. Seconded by Commissioner Wheeler. Motion carried.
Item 3 – Mayor Grandy presented to the Committee budget amendments that were approved by the Mayor since last month’s budget committee meeting. (attachment) Motion to approve was made by Commissioner Wheeler and seconded by Commissioner Light. Motion Carried.
Item 4 – Fund Balance Projection – For information purposes only. (attachment) Commissioner Wheeler voiced that he noticed the unrestricted fund balance is much lower than it was this time last year, and wanted to make note before the resolutions were discussed. Mr. Meredith said he expected the final audit adjustment numbers here in the next few weeks, at least by the November budget committee meeting, and it may make some difference.
Item 5 – Mayor Grandy presented budget amendments requiring a resolution for consideration by the Commission: a. Public Records Commission – Amendment for Archive Building Improvements to enclose exterior windows and shelving - $39,000. Motion was made by Commissioner Light, seconded by Commissioner Wheeler. Motion carried. Requests were approved by the Public RecordsDRAFT Commission and will be forwarded to the Commission in the form of a resolution (proposed #19-10-08). b. Ag Extension – Amendment to cover cost of two Agriculture Extension employees participation in health care coverage - $15,500. Motion was made by Commissioner Light, seconded by Commissioner Wheeler. Motion carried. Request will be forwarded to the Commission in the form of a resolution (proposed #19-10-09). c. Register of Deeds – Amendment for purchase of data processing equipment funded from the Register’s restricted fund balance - $7,000. Motion was made by Commissioner
Page 114 of 146 Malone, seconded by Commissioner Light. Motion carried. Request will be forwarded to the Commission in the form of a resolution (proposed #19-10-10). d. Health Education & Welfare - Commissioner Light requested that the cleanup of 105 RE Broyles Road, Limestone, ($29,900) be tabled. Commissioner Light informed the committee that he had talked to three daughters of the property owner and they want to try and clean the property up. Motion to table until February 2020, and have Bobby France follow-up with the family on the property, was made by Commissioner Light, seconded by Commissioner Wheeler. Motion carried. Discussion took place regarding adding the lien amounts to the taxes and be collected by the Trustee. More research is needed on this issue. e. Health Education & Welfare - 215 Hensley Loop, Jonesborough - $6,520. Motion to approve was made by Commissioner Malone, seconded by Commissioner Light. Motion carried. Commissioner Wheeler did not vote. Request will be forwarded to the Commission in the form of a resolution (proposed #19-10-05). f. Health Education & Welfare - 104 Brandonwood Drive, Johnson City, TN - $2,270. Motion to approve was made by Commissioner Malone, seconded by Commissioner Light. Motion carried. Request will be forwarded to the Commission in the form of a resolution (proposed #19-10-06). g. Health Education & Welfare - 3661 Old State Route 34, Limestone - $10,160. Commissioner Wheeler asked what was going on with this property. Ms. Wilkinson gave the particulars on this matter. Motion was made by Commissioner Light to defer until the November Budget Meeting, seconded by Commissioner Wheeler. Motion carried. Motion to make an addition to the Agenda was made by Commissioner Malone to discuss liens on environmental cleanups being collected with property taxes, seconded by Commissioner Light. Motion carried. Discussion ensued. Ms. Wilkinson stated she would bring back to this Committee with respect to what the law allows in collection of environmental liens. h. Public Safety – Ratification of contract and funding for Forensic Needs in Washington County - $210,000. Motion for approval was made by Commissioner Malone, seconded by Commissioner Light. Motion carried. Request will be forwarded to the Commission in the form of a resolution (proposed #19-10-17). i. Mayor Grandy presented the contract from the State of Tennessee establishing rates and ensuring payment for the evaluations and treatment necessary for evaluations ordered in regards to adults charged only with misdemeanor crimes. Motion to approve ratification was made by Commissioner Wheeler, seconded by Commissioner Malone. Motion carried. Contract will be forwarded to the Commission for ratification in the form of a resolution (proposed #19-10-18). j. Resolution to the full commission requesting and authorizing the Mayor to discuss, negotiate and execute a proposal with the City of Johnson City to help fund the Johnson City Schools Capital Projects, in consideration of no litigation concerning the Jonesborough School proposal. Motion for approval by Commissioner Malone, seconded by Commissioner Light. Motion carried. A resolution granting authorization will be forwarded to the Commission for consideration (proposed #19-10-21).
Item 6 – Discussion of prioritizing Capital Projects – Committee members will prioritize their lists and return to the Mayor.
Item 7 - The Rules Committee requested the Budget Committee review potential reappointments to the Audit Committee.DRAFT Motion to approve the reappointments were made by Commissioner Wheeler seconded by Commissioner Light. Motion carried unanimously. Reappointments will be forwarded to the Commission in the form of a resolution (proposed #19-10-02). The Rules Committee also requested the approval of reappointment of Bryan Horton to the BOZA Committee. Motion to approve the reappointment was made by Commissioner Light seconded by Commissioner Malone. Motion carried unanimously. Reappointment will be forwarded to the Commission in the form of a resolution (proposed #19-10-03).
Page 115 of 146 Item 8 - For informational purposes, Mayor Grandy presented the Fund Financial Statements for period ending September 30, 2019. These quarterly financial statements will be forwarded to the full Commission.
Item 9 – For informational purposes, Mayor Grandy presented the Sales Tax update.
With no further business the meeting was adjourned at 10:35 am.
Attachments: Budget Amendment requests approved by the Mayor Fund Balance Projections Fund Financial Statements – uploaded to the County’s web-site List of General Government Capital Investments – Uncommitted Amounts (to be prioritized) Sales Tax Update
Action Items: Resolutions 19-10-02, 19-10-03, 19-10-05, 19-10-06, 19-10-08, 19-10-09, 19-10-10, 19-10- 17, 19-10-18 and 19-10-21 to be forwarded to the full Commission at their October 28th meeting for consideration. Attorney Wilkinson will bring back to this Committee research with respect to what the law allows in collection of environmental liens.
Respectfully submitted by Teresa Stoots and Sherry Greene.
DRAFT
Page 116 of 146 3amgip01.p 57-4 Washington County Government 10/14/19 Page:1 05.19.06.00.00 GENERAL INPUT BUDGET TRANSFERS 11:31 AM
BATCH DESCRIPTION FISCAL YEAR POST DATE BATCH ORIGIN STATUS 19-00011 Register of Deed - Reclass of Bottled Water C 2019-2020 09/30/2019 Web Batch Entry History
LINE NAME/PROJ DESCRIPTION/ADDITIONAL DESCRIPTION ACCOUNT/REFERENCE QUICK KEY ENTRY DATE DEBIT AMOUNT CREDIT AMOUNT 1 Record budgeted cost of bottled water 101 E 51600 312 000 00000 000 09/30/2019 500.00 0.00 2 Reclass budgeted cost of bottled water to 101 E 51600 599 000 00000 000 09/30/2019 0.00 500.00 contracted services TOTALS 500.00 500.00 BATCH DESCRIPTION FISCAL YEAR POST DATE BATCH ORIGIN STATUS 19-00010 Solid Waste - New Bldg & Expenditure Reclassi 2019-2020 09/30/2019 Web Batch Entry History
LINE NAME/PROJ DESCRIPTION/ADDITIONAL DESCRIPTION ACCOUNT/REFERENCE QUICK KEY ENTRY DATE DEBIT AMOUNT CREDIT AMOUNT 1 Replacement Convenience Center Bldg at Lamar 116 E 55732 706 000 00000 000 09/30/2019 7,000.00 0.00 2 Transfer for Bldg Replacement at Lamar 116 E 55732 733 000 00000 000 09/30/2019 0.00 7,000.00 3 Conv Center reclass to other line items 116 E 55732 599 000 00000 000 09/30/2019 0.00 1,440.00 4 Conv Center Line Item Reclassification 116 E 55732 312 000 00000 000 09/30/2019 200.00 0.00 5 Conv Center Line Item Reclassification 116 E 55732 399 000 00000 000 09/30/2019 100.00 0.00 6 Conv Center Line Item Reclassification 116 E 55732 453 000 00000 000 09/30/2019 200.00 0.00 7 Conv Center Line Item Reclassification 116 E 55732 506 000 00000 000 09/30/2019 470.00 0.00 8 Conv Center Line Item Reclassification 116 E 55732 511 000 00000 000 09/30/2019 170.00 0.00 9 Conv Center Line Item Reclassification 116 E 55732 513 000 00000 000 09/30/2019 300.00 0.00 TOTALS 8,440.00 8,440.00 BATCH DESCRIPTION FISCAL YEAR POST DATE BATCH ORIGIN STATUS 19-00009 Health Dept - Transfer for copy paper 2019-2020 09/30/2019 Web Batch Entry History
LINE NAME/PROJ DESCRIPTION/ADDITIONAL DESCRIPTION ACCOUNT/REFERENCE QUICK KEY ENTRY DATE DEBIT AMOUNT CREDIT AMOUNT 1 Copy paper previously paid from Other 101 E 55110 414 000 00000 000 09/30/2019 2,000.00 0.00 Charges 2 Copy paper previously paid from Other 101 E 55110 599 000 00000 000 09/30/2019 0.00 2,000.00 Charges TOTALS 2,000.00 2,000.00 BATCH DESCRIPTION FISCAL YEAR POST DATE BATCH ORIGIN STATUS 19-00008 Circuit Court Amendment for Registration Fees 2019-2020 09/13/2019 Web Batch Entry History
LINE NAME/PROJ DESCRIPTION/ADDITIONAL DESCRIPTION ACCOUNT/REFERENCE QUICK KEY ENTRY DATE DEBIT AMOUNT CREDIT AMOUNT 1 Funding for November COAT Conference 101 E 53100 356 000 00000 000 09/13/2019 300.00 0.00 2 Transfer funds for November COAT conference 101 E 53100 355 000 00000 000 09/13/2019 0.00 300.00 registration fees TOTALS 300.00 300.00
************************ End of report ************************ MAYOR APPROVED AMENDMENTS - SEPT 2019 Page 117 of 146 Washington County, Tennessee Fund Balance Projections For the Year Ended June 30, 2020 Capital General Fund Highway Solid Waste Debt Service Projects Fund Balance (Budgetary Basis) Unaudited, June 30, 2019 $ 17,490,447 $ 5,221,732 $ 372,325 $ 6,594,600 $ 3,616, 670 Restricted & Committed Balances (Unaudited) (2,344,210) - - - Fund Policy Restrictions (GF - 33.3% of Expenditures, DS - 40% of Expenditures) (14,080,765) - - (5,277,104) - FY 2020 Budgeted Addition to / (Use) of Fund Balance (720,960) (1,024,880) (244,355) (944,060) (3,517,380) Unrestricted Fund Balance Available 344,511 4,196,852 127,970 373,436 99,290 # FY 2020 Adopted Budget Amendments 1 19-08-04 Clinic Lease Extension (1,000) 2 19-08-05 Additional Funding for JES Cooling Tower (49,000) 3 19-08-06 Jonesborough Middle School HVAC Controls (69,000) 4 19-08-13 Other Contracted Services for Crack Sealing (50,000) 5 19-09-09 Highway - 36" Printer/Scanner (8,800) 6 19-09-01 Video Streaming (600) 7 19-09-02, Environmental Clean-up (16,900) 03, 04
# Proposed Resolutions Impacting Fund Balances 1 19-10-xx Ag Extension - Helath Care Coverage for UT Employees (15,500) 2 19-10-xx Environmental Clean-up - R.E. Broyles Road (29,900) 3 19-10-xx Environmental Clean-up - Hensley Loop (6,520) 4 19-10-xx Environmental Clean-up - Brandonwood (2,270) 5 19-10-xx Environmental Clean-up - Old State Route 34 (10,160) 19-10-xx Forensic Services - County Coroner / Autopsies (210,000) 6 Projected Unrestricted Fund Balances $ 51,661 $ 4,138,052 $ 127,970 $ 373,436 $ (18,710) YTD Approved Budget Amendments (18,500) (58,800) - - (118,000)
Page 118 of 146 Capital Investment Plan Fiscal Years 2020 - 2024 General Government Capital Investments - Uncommitted Amounts
Project Budget ($ in 000's) Fiscal Years Ended June 30, Priority Totals Ranking FY20-24 2020 2021 2022 2023 2024 Ashe Street Courthouse Renovations 300 250 50 0 0 0 Computer Systems - Library 70 0 40 30 0 0 Drone & Software - Codes Dept 8 0 8 0 0 0 Conversion of BCES to TCAT 1,300 525 775 0 0 0 Courthouse Security (Historic) 1,100 0 1,100 0 0 0 Detention Center HVAC 2,000 0 2,000 0 0 0 Detention Center Water Heaters 75 0 75 0 0 0 Election Commission Relocation 1,350 0 1,350 0 0 0 EMS / Fire Training Center 475 475 0 0 0 0 Health Department Roof 150 150 0 0 0 0 Historic Courthouse - HVAC Renovations 1,325 1,000 325 0 0 0 Circuit Court (Sound System) 38 0 38 0 0 0 Vehicles (Assessor, Codes, Zoning) 100 0 65 0 35 0 Park & Athletic Fac Site Work/Structures 2,142 742 1,400 0 0 0 0 0 0 0 Total Expenditure 10,433 3,142 7,226 30 35 0
Page 119 of 146 Washington County Schools FY 2018 Sales Tax Revenue
Sales Tax Receipts Comparison 2016 2017 2018 2019 2020 Actual FY 2016 Budget FY2016 Actual Budget Variance FY 2017 Budget FY2017 Actual Budget Variance FY 2018 Budget FY2018 Actual Budget Variance FY2019 Budget FY2019 Actual Budget Variance FY2020 Budget FY2020 Actual Year/Year Variance July 1,155,316 1,241,008 85,692 7.4% 1,235,707 1,183,242 (52,465) -4.2% 1,255,745 1,205,952 (49,793) -4.0% 1,277,721 1,278,019 298 0.0% 1,290,186 1,344,151 66,132 5.2% August 1,183,482 1,233,272 49,790 4.2% 1,228,004 1,271,727 43,723 3.6% 1,247,917 1,271,772 23,855 1.9% 1,269,756 1,291,098 21,342 1.7% 1,303,390 1,344,028 52,930 4.1% September 1,097,048 1,166,463 69,415 6.3% 1,161,480 1,176,910 15,430 1.3% 1,180,315 1,218,782 38,466 3.3% 1,200,971 1,228,130 27,159 2.3% 1,239,822 1,307,238 79,108 6.4% October 1,142,660 1,203,805 61,145 5.4% 1,198,663 1,236,256 37,593 3.1% 1,218,101 1,210,363 (7,738) -0.6% 1,239,417 1,291,320 51,903 4.2% 1,303,614 - 0.0% November 1,115,592 1,229,322 113,730 10.2% 1,224,071 1,252,585 28,514 2.3% 1,243,921 1,249,834 5,914 0.5% 1,265,689 1,284,627 18,938 1.5% 1,296,858 - 0.0% December 1,119,932 1,188,391 68,459 6.1% 1,183,315 1,203,061 19,746 1.7% 1,202,504 1,202,844 341 0.0% 1,223,547 1,285,033 61,486 5.0% 1,297,267 - 0.0% January 1,153,376 1,246,671 93,295 8.1% 1,241,346 1,234,360 (6,985) -0.6% 1,261,476 1,292,584 31,108 2.5% 1,283,551 1,328,654 45,103 3.5% 1,341,303 - 0.0% February 1,530,284 1,641,380 111,096 7.3% 1,634,369 1,672,670 38,301 2.3% 1,660,872 1,624,509 (36,362) -2.2% 1,689,937 1,591,315 (98,622) -5.8% 1,606,465 - 0.0% March 985,799 1,086,261 100,462 10.2% 1,081,621 977,437 (104,184) -9.6% 1,099,161 1,147,864 48,703 4.4% 1,118,396 1,146,808 28,412 2.5% 1,157,726 - 0.0% April 1,070,484 1,122,378 51,894 4.8% 1,117,584 1,033,968 (83,615) -7.5% 1,135,707 1,134,848 (859) -0.1% 1,155,581 1,156,902 1,321 0.1% 1,167,917 - 0.0% May 1,293,893 1,284,816 (9,077) -0.7% 1,279,328 1,288,153 8,825 0.7% 1,300,074 1,343,738 43,664 3.4% 1,322,825 1,353,123 30,298 2.3% 1,366,005 - 0.0% June 1,108,622 1,219,725 111,103 10.0% 1,214,515 1,230,545 16,030 1.3% 1,234,210 1,231,634 (2,576) -0.2% 1,255,808 1,300,134 44,326 3.5% 1,312,512 - - 0.0% 13,956,488 14,863,492 907,004 6.5% 14,800,000 14,760,914 (39,086) -0.3% 15,040,001 15,134,724 94,723 0.6% 15,303,201 15,535,163 231,962 1.5% 15,683,066 3,995,417 198,170 -
Indicates Highest Revenue Month
Page 120 of 146 Originating Committee: Budget Committee Additional Approving Committee:
WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS
RESOLUTION NO. 19-10-08
RESOLUTION AMENDING FISCAL YEAR BUDGET 2019-2020 RE: TO COVER ADDITIONAL SHELVING REQUIRED FOR THE ARCHIVE ANNEX AND HIGHER ESTIMATED RENOVATION COSTS OF PHASE 2 OF THE ANNEX RENOVATIONS
WHEREAS, the Director of Archives requests the following amendments to Fiscal Year Budget 2019-2020:
1. Decrease $39,000.00 from equity line item 101-34710 (Assigned for General Government);
2. Increase $19,000.00 to expense line item 101-51910-707 (Preservation of Records – Building Improvements);
3. Increase $20,000.00 to expense line item 101-51910-711 (Preservation of Records – Furniture and Fixtures); and
WHEREAS, the amendments are to pay for additional shelving required for the Archive Annex and higher than estimated renovation costs of Phase 2 of the Annex renovations, and represent no new spending; and
WHEREAS, on October 16, 2019, the Budget Committee recommended consideration and approval of this request to the Board of County Commissioners; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT:
SECTION 1. The Fiscal Year Budget 2019-2020 is amended to:
1. Decrease $39,000.00 from equity line item 101-34710 (Assigned for General Government).
2. Increase $19,000.00 to expense line item 101-51910-707 (Preservation of Records – Building Improvements).
3. Increase $20,000.00 to expense line item 101-51910-711 (Preservation of Records – Furniture and Fixtures).
SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth.
Resolution No. 19-10-08 Page 1 of 2 Page 121 of 146
Originating Committee: Budget Committee Additional Approving Committee:
Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent:
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 28th day of October, 2019.
KATHY STOREY, County Clerk
GREG MATHERLY, Chair of the Board
REFERRED to County Mayor this the ____ day of ______2019.
KATHY STOREY, County Clerk
APPROVED by County Mayor on this the ___ day of______2019.
WILLIAM J. GRANDY, County Mayor
The County Mayor having declined to approve this Resolution, the same became effective on the __ day of ______2019, pursuant to Tennessee Code Annotated § 5-6-107(b)(5).
KATHY STOREY, County Clerk
Approved as to form by the County Attorney this _____ day of ______2019.
______ALLYSON L. WILKINSON, County Attorney
Resolution No. 19-10-08 Page 2 of 2 Page 122 of 146
Resolution No. 19-10-08 Attachment
19-10-08
Page 123 of 146 Originating Committee: Budget Committee Additional Approving Committee:
WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS
RESOLUTION No. 19-10-09
RESOLUTION AMENDING FISCAL YEAR BUDGET 2019-2020 RE: TWO UT’s EXTENSION EMPLOYEES ELECTING HEALTH CARE COVERAGE
WHEREAS, the Director of the Washington County’s Agriculture Extension office requests the following amendments to Fiscal Year Budget 2019-2020:
1. Decrease $15,500.00 from equity line item 101-39000 (Unassigned);
2. Increase $15,500.00 to expense line item 101-57100-309 (Agricultural Extension Service – Contracts with Government Agencies); and
WHEREAS, the amendments are to pay for two of UT’s agriculture extension employees’ health care coverage; and
WHEREAS, on October 16, 2019, the Budget Committee recommended consideration and approval of this request to the Board of County Commissioners; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT:
SECTION 1. The Fiscal Year Budget 2019-2020 is amended to
1. Decrease $15,500.00 from equity line item 101-39000 (Unassigned).
2. Increase $15,500.00 to expense line item 101-57100-309 (Agricultural Extension Service – Contracts with Government Agencies).
SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth.
Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent:
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 28th day of October, 2019.
Resolution No. 19-10-09 Page 1 of 2 Page 124 of 146
Originating Committee: Budget Committee Additional Approving Committee:
KATHY STOREY, County Clerk
GREG MATHERLY, Chair of the Board
REFERRED to County Mayor this the ____ day of ______2019.
KATHY STOREY, County Clerk
APPROVED by County Mayor on this the ___ day of______2019.
DANIEL J. ELDRIDGE, County Mayor
The County Mayor having declined to approve this Resolution, the same became effective on the __ day of ______2019, pursuant to Tennessee Code Annotated § 5-6-107(b)(5).
KATHY STOREY, County Clerk
Approved as to form by the County Attorney this _____ day of ______2019.
______Allyson L. Wilkinson, County Attorney
Resolution No. 19-10-09 Page 2 of 2 Page 125 of 146
Resolution No. 19-10-09 Attachment
19-10-09
Page 126 of 146 Originating Committee: Budget Committee Additional Approving Committee:
WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS
RESOLUTION NO. 19-10-10
RESOLUTION AMENDING FISCAL YEAR BUDGET 2019-2020 RE: TO REFLECT ADDITIONAL FUNDS TO BE MOVED FROM THE REGISTER OF DEEDS DATA PROCESSING FEE-RESTRICTED FUND BALANCE (101 Q34510 806) TO THEIR OPERATING BUDGET TO BE USED FOR DATA PROCESSING EQUIPMENT
WHEREAS, the Register of Deeds requests the following amendments to Fiscal Year Budget 2019-2020:
1. Increase $7,000.00 from expense line item 101-51600-709-806 (Register of Deeds – Data Processing Equipment);
2. Decrease $7,000.00 to equity line item 101-34510-000-806 (Restricted for General Government); and
WHEREAS, the amendments are to reflect additional funds to be moved from the Register of Deeds Data Processing Fee – Restricted Fund Balance (101 Q 34510 806) to their operating budget to be used for Data Processing Equipment and represent no new spending; and
WHEREAS, on October 16, 2019, the Budget Committee recommended consideration and approval of this request to the Board of County Commissioners; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT:
SECTION 1. The Fiscal Year Budget 2019-2020 is amended to:
1. Increase $7,000.00 from expense line item 101-51600-709-806 (Register of Deeds – Data Processing Equipment).
2. Decrease $7,000.00 to equity line item 101-34510-000-806 (Restricted for General Government).
SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth.
Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR:
Resolution No. 19-10-10 Page 1 of 2 Page 127 of 146
Originating Committee: Budget Committee Additional Approving Committee:
Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent:
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 28th day of October, 2019.
KATHY STOREY, County Clerk
GREG MATHERLY, Chair of the Board
REFERRED to County Mayor this the ____ day of ______2019.
KATHY STOREY, County Clerk
APPROVED by County Mayor on this the ___ day of______2019.
WILLIAM J. GRANDY, County Mayor
The County Mayor having declined to approve this Resolution, the same became effective on the __ day of ______2019, pursuant to Tennessee Code Annotated § 5-6-107(b)(5).
KATHY STOREY, County Clerk
Approved as to form by the County Attorney this _____ day of ______2019.
ALLYSON L. WILKINSON, County Attorney
Resolution No. 19-10-10 Page 2 of 2 Page 128 of 146
Resolution 19-10-10 Attachment
19-10-10
Page 129 of 146 Originating Committee: Health, Education, Welfare Additional Approving Committee: Budget
WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS
RESOLUTION No. 19-10-18
RESOLUTION APPROVING THE GOVERNMENT CONTRACT FOR EVALUTION AND TREATMENT OF ADULT CRIMINAL DEFENDANTS CHARGED WITH MISDEMEANORS
WHEREAS, when a court with appropriate jurisdiction orders the State to provide an evaluation and the treatment necessary to the evaluation of a criminal defendant charged only with misdemeanor crimes pursuant to and in accordance with T.C.A. §33-7-3, the State shall facilitate and arrange for the provision of outpatient evaluation and treatment and shall provide the inpatient evaluation and treatment services as needed; and
WHEREAS, the Contract between the State of Tennessee, Department of Mental Health and Substance Abuse Services and Washington County, Tennessee (the Contract, attached as Exhibit A) establishes rates, and ensures payment for the evaluation and treatment necessary to evaluations ordered pursuant to T.C.A. §33-7- 3; and
WHEREAS, the Contract includes a term of July 1, 2019 through June 30, 2020, and the term may be extended by the State in additional twelve-month terms for a maximum term that shall not exceed sixty (60) months; and
WHEREAS, on October 16, 2019, the Budget Committee recommended consideration and approval of this request to the Board of County Commissioners; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT:
SECTION 1. The Washington County Mayor is hereby authorized to execute the Contract between the State of Tennessee, Department of Mental Health and Substance Abuse Services and Washington County, Tennessee, subject to the review of the County Attorney’s Office.
SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth.
Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent:
Resolution No. 19-10-18 Page 130 of 146 Page 1 of 2 Originating Committee: Health, Education, Welfare Additional Approving Committee: Budget
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 28th day of October, 2019.
KATHY STOREY, County Clerk
GREG MATHERLY, Chair of the Board
REFERRED to County Mayor this the ____ day of ______2019.
KATHY STOREY, County Clerk
APPROVED by County Mayor on this the ___ day of______2019.
WILLIAM J. GRANDY, County Mayor
The County Mayor having declined to approve this Resolution, the same became effective on the __ day of ______2019, pursuant to Tennessee Code Annotated § 5-6-107(b)(5).
KATHY STOREY, County Clerk
Approved as to form by the County Attorney this _____ day of ______2019.
ALLYSON L. WILKINSON, County Attorney
Resolution No. 19-10-18 Page 131 of 146 Page 2 of 2 GOVERNMENTAL REVENUE CONTRACT (state revenue contract with a federal or Tennessee local or quasi -governmental entity)
Begin Date End Date Agency Tracking # Edison ID July 1, 2019 June 30, 2020 DA_53533_2019-2020_090 53533
Procuring Party Legal Entity Name Procuring Party Registration ID Washington County, Tennessee
Service Caption Evaluation and Treatment Under Tenn. Code Ann. Title 33, Chapter 7, Part 3 (Adults Charged Only With Misdemeanor Crimes)
Agency Contact and Telephone # For these services: Dr. Jeff Feix, Ph.D., Director Office of Forensics and Juvenile Court Services Division of Planning, Research, and Forensics Tennessee Department of Mental Health and Substance Abuse Services OCR USE - RV (615) 532-6747 Director of Contracts: Quinn Wilson Simpson Assistant General Counsel / Director Office of Contracts Division of General Counsel Tennessee Department of Mental Health and Substance Abuse Services (615) 253-7654
Page 132 of 146 CONTRACT BETWEEN THE STATE OF TENNESSEE, DEPARTMENT OF MENTAL HEALTH AND SUBSTANCE ABUSE SERVICES AND WASHINGTON COUNTY, TENNESSEE
This Contract, by and between the State of Tennessee, Department of Mental Health and Substance Abuse Services, hereinafter referred to as the ‘State” and Washington County, Tennessee (a Tennessee County), hereinafter referred to as the “Procuring Party,” is for the provision of Evaluation and Treatment Under Tenn. Code Ann. Title 33, Chapter 7, Part 3 (Adults Charged Only With Misdemeanor Crimes), as further defined in the "SCOPE OF SERVICES."
A. SCOPE OF SERVICES:
A.1. Mutual Understandings of the Parties:
a. The purpose of this Contract is to establish rates and ensure payment for the evaluations and treatment necessary to evaluations ordered pursuant to Tennessee Code Annotated (T.C.A.) Title 33, Chapter 7, Part 3 (Adults Charged Only With Misdemeanor Crimes), as further described in this Scope of Services.
b. T.C.A. Title 33, Chapter 7, Part 3 provides that, under the circumstances described therein, a general sessions, criminal, or circuit court may order a defendant, charged only with misdemeanor crimes, to undergo outpatient evaluation and treatment.
c. The State facilitates and arranges for the provision of said outpatient evaluation and treatment.
d. T.C.A. Title 33, Chapter 7, Part 3 provides that, under the circumstances described therein, a general sessions, criminal, or circuit court may order a defendant, charged only with misdemeanor crimes, to be placed in a hospital or treatment resource, as defined by T.C.A. § 33-1-101 for the purposes of evaluation and for treatment necessary to the evaluation.
e. The State’s Regional Mental Health Institutes (RMHIs) are such hospitals or treatment resources.
f. Courts handling cases arising out of or associated with the Procuring Party’s jurisdiction (i.e., geographical boundaries) will from time to time order that a defendant charged only with misdemeanor crimes be evaluated and treated on an outpatient basis; and sometimes inpatient basis and receive treatment necessary to the evaluation, if inpatient, at one of the State’s RMHIs.
g. The Procuring Party is statutorily obligated in all such cases to pay the cost of outpatient and inpatient evaluation and treatment necessary to the evaluation.
h. It is in the interest of the Parties to establish rates for the cost of outpatient evaluations and treatment; and evaluations and treatment necessary to the evaluations, if inpatient, at the RMHIs and establish how said cost will be paid and a timeline for payment.
i. The Parties acknowledge that the relevant sections of the T.C.A., Title 33, along with rules and policies and procedures issued in accordance therewith, shall take precedence over any conflicting terms of the court order.
A.2. Responsibilities and Obligations of the Parties:
Page 133 of 146 a. Procuring Party. The Parties agree that the Procuring Party shall have the following responsibilities and obligations:
(1) When a court with appropriate jurisdiction orders the State to provide an evaluation and the treatment necessary to the evaluation of a defendant charged only with misdemeanor crimes pursuant to and in accordance with T.C.A. Title 33, Chapter 7, Part 3, the Procuring Party for whom the court is acting shall pay the State for said evaluation and treatment as specified in Section C.; and
(2) When court approval or certification of the cost to be paid by the Procuring Party under this contract is required, the Procuring Party shall act in good faith and with diligence to facilitate the State’s obtaining such court approval or certification.
b. State. The Parties agree that the State shall have the following responsibilities and obligations:
(1) When a court with appropriate jurisdiction orders the State to provide an evaluation and the treatment necessary to the evaluation of a criminal defendant charged only with misdemeanor crimes pursuant to and in accordance with T.C.A. Title 33, Chapter 7, Part 3, the State shall facilitate and arrange for the provision of outpatient evaluation and treatment and shall provide the inpatient evaluation and treatment services as needed;
(2) The State shall facilitate the provision of a report of the results of outpatient evaluations to the court when completed, and shall notify the court when inpatient evaluation and/or treatment ordered by the court is complete and the defendant is to be discharged and transferred back to the jurisdiction of the court; and
(3) The State shall accept payment as specified in Section C. as payment in full for the evaluation and treatment necessary to the evaluation of a defendant charged only with misdemeanor crimes when said evaluation and treatment are ordered pursuant to T.C.A. Title 33, Chapter 7, Part 3.
B. TERM OF CONTRACT:
B.1. This Contract shall be effective on July 1, 2019 (“Effective Date”), and extend for a period of twelve (12) months after the Effective Date (“Term”), thereby ending on June 30, 2020. The State shall have no obligation for goods or services provided by the Contractor prior to the Effective Date.
B.2. Term Extension. It is understood and agreed that the State may extend the Term an additional period of time, not to exceed twelve (12) months beyond the expiration date of this Contract, under the same terms and conditions. In no event, however, shall the maximum Term, including all extensions or renewals, exceed a total of sixty (60) months
C. PAYMENT TERMS AND CONDITIONS:
C.1. Rates and Increments. The Procuring Party shall reimburse the State at the rates and increments listed below for a defendant charged only with misdemeanor crimes pursuant to the T.C.A. section listed below:
T.C.A. Section Type of Service Amount Outpatient Competency to Stand Trial $400.00 per service § 33-7-301(a) Evaluation recipient
Page 134 of 146 Outpatient Mental Condition at the Time of the $400.00 per service § 33-7-301(a) Alleged Crime Evaluation recipient Both Outpatient Competency to Stand Trial $800.00 per service § 33-7-301(a) and Mental Condition at the Time of the recipient Alleged Crime Evaluations Additional Mental Health Assessments in § 33-7-301(a) order to complete an outpatient evaluation $100.00 per assessment under this part (must be authorized by State) Physician Services utilized to complete an § 33-7-301(a) outpatient evaluation under this part (must be $100.00 per service authorized by State) Outpatient Competency to Stand Trial and/or Mental Condition at the Time of the Alleged Crime Evaluation for defendant housed in a $900.00 per service § 33-7-301(a) Tennessee Department of Correction (TDOC) recipient facility located in a county served by the mental health center Outpatient Post-Conviction Competency to $400.00 per service § 33-7-301(a)(4) Proceed Evaluation (Must be authorized by recipient State) Outpatient Post-Conviction Mental Condition $400.00 per service § 33-7-301(a)(4) Evaluation recipient Outpatient Post-Conviction Intellectual $400.00 per service § 33-7-301(a)(4) Disability Evaluation recipient Inpatient Evaluation and Treatment at a $450.00 per service § 33-7-301(a) Regional Mental Health Institute (RMHI) recipient per day Inpatient Evaluation and Treatment at an $450.00 per service § 33-7-301(b) RMHI recipient per day Outpatient Committability of Insanity Acquittee $600.00 per service § 33-7-303(a) Evaluation in accordance with Commitment recipient Criteria of T.C.A. Title 33, Chapter 6, Part 5 Completion of Outpatient Treatment Plan for Insanity Acquittee Considered Not $300.00 per service § 33-7-303(a) Committable [with or without Mandatory recipient Outpatient Treatment (MOT) under T.C.A. § 33-7-303(b)] Inpatient Evaluation and Treatment at an $450.00 per service § 33-7-303(c) RMHI recipient per day
C.2. Daily Rate, "Date of Admission", and "Date of Discharge". For inpatient evaluation and treatment, the Procuring Party shall be responsible for paying the daily rate to the State for the day a defendant charged with misdemeanor crimes only is admitted, herein “date of admission”, and each day between the date of admission and the day the defendant is discharged, herein “date of discharge”. The Procuring Party shall not be responsible for paying the daily rate for the date of discharge. For purposes of this Contract, the date of discharge shall be the date that the Procuring Party or the Procuring Party’s transportation agent actually removes the defendant from the State’s grounds.
Page 135 of 146 C.3. Time of Payment and Collection Efforts. Procuring Party shall pay the State within thirty (30) calendar days after receiving an invoice from the State. If at the end of thirty (30) calendar days, the Procuring Party has not paid the invoice, the State shall issue a second invoice, and shall continue sending invoices at thirty (30) calendar day increments until reaching one hundred and twenty (120) calendar days for which the invoice remains unpaid. If the invoice remains unpaid at the end of the one hundred and twenty (120) day period, the State shall initiate collection efforts or refer the issue to the Tennessee Attorney General’s Office.
C.4. Interpreter Services. In the event that the State must procure interpreter services from non-state resources under court order or in order to effect an inpatient evaluation or treatment necessary to the evaluation, the Procuring Party shall reimburse the State the actual cost of the interpreter services.
C.5. When Defendant is Financially Able to Pay For and Be Responsible for Costs and Expenses. When a court with appropriate jurisdiction orders the State to provide an evaluation and the treatment necessary to the evaluation of a defendant charged only with misdemeanor crimes pursuant to and in accordance with T.C.A. Title 33, Chapter 7, Part 3; and the court finds the defendant financially able to pay for, and be responsible for, all or part of the costs and expenses for the evaluation and treatment, the Procuring Party shall pay the State the cost of the evaluation and treatment and seek reimbursement from the defendant. At no time shall the State seek payment directly from the defendant.
D. STANDARD TERMS AND CONDITIONS:
D.1. Required Approvals. The State is not bound by this Contract until it is signed by the contract parties and approved by appropriate officials in accordance with applicable Tennessee laws and regulations (depending upon the specifics of this contract, said officials may include, but are not limited to, the Commissioner of Finance and Administration, the Commissioner of Human Resources, and the Comptroller of the Treasury).
D.2. Modification and Amendment. This Contract may be modified only by a written amendment signed by all parties hereto and approved by both the officials who approved the base contract and, depending upon the specifics of the contract as amended, any additional officials required by Tennessee laws and regulations (said officials may include, but are not limited to, the Commissioner of Finance and Administration, the Commissioner of Human Resources, and the Comptroller of the Treasury).
D.3. Termination for Convenience. The Contract may be terminated by either party by giving written notice to the other, at least thirty (30) days before the effective date of termination. Said termination shall not be deemed a Breach of Contract by the State. Should the State exercise this provision, the State shall have no liability to the Procuring Party. Should either the State or the Procuring Party exercise this provision, the Procuring Party shall be required to compensate the State for satisfactory, authorized services completed as of the termination date and shall have no liability to the State except for those units of service which can be effectively used by the Procuring Party. The final decision, as to what these units of service are, shall be determined by the State. In the event of disagreement, the Procuring Party may file a claim with the Tennessee Claims Commission in order to seek redress.
Upon such termination, the Procuring Party shall have no right to any actual general, special, incidental, consequential, or any other damages whatsoever of any description or amount.
D.4. Termination for Cause. If either party fails to properly perform or fulfill its obligations under this Contract in a timely or proper manner or violates any terms of this Contract, the other party shall have the right to immediately terminate the Contract. The Procuring Party shall compensate the State for completed services.
Page 136 of 146 D.5. Subcontracting. Neither the Procuring Party nor the State shall assign this Contract or enter into a subcontract for any of the services performed under this Contract without obtaining the prior written approval of the other. If such subcontracts are approved, they shall contain, at a minimum, sections of this Contract below pertaining to "Conflicts of Interest," "Nondiscrimination," and “Records” (as identified by the section headings).
D.6. Conflicts of Interest. The Procuring Party warrants that no amount shall be paid directly or indirectly to an employee or official of the State of Tennessee as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Procuring Party in connection with any work contemplated or performed relative to this Contract other than as required by section A. of this Contract.
D.7. Nondiscrimination. The State and the Procuring Party hereby agree, warrant, and assure that no person shall be excluded from participation in, be denied benefits of, or be otherwise subjected to discrimination in the performance of this Contract or in the employment practices of the State or the Procuring Party on the grounds of handicap or disability, age, race, color, religion, sex, national origin, or any other classification protected by Federal, Tennessee State constitutional, or statutory law.
D.8. Records. The Procuring Party shall maintain documentation for its transactions with the State under this Contract. The books, records, and documents of the Procuring Party, insofar as they relate to work performed or money paid under this Contract, shall be maintained for a period of three (3) full years from the final date of this Contract and shall be subject to audit, at any reasonable time and upon reasonable notice, by the state agency, the Comptroller of the Treasury, or their duly appointed representatives. The financial statements shall be prepared in accordance with generally accepted accounting principles.
D.9. Strict Performance. Failure by any party to this Contract to insist in any one or more cases upon the strict performance of any of the terms, covenants, conditions, or provisions of this Contract shall not be construed as a waiver or relinquishment of any such term, covenant, condition, or provision. No term or condition of this Contract shall be held to be waived, modified, or deleted except by a written amendment signed by the parties hereto.
D.10. Independent Contractor. The parties hereto, in the performance of this Contract, shall not act as employees, partners, joint venturers, or associates of one another. It is expressly acknowledged by the parties hereto that such parties are independent contracting entities and that nothing in this Contract shall be construed to create a employer/employee relationship or to allow either to exercise control or direction over the manner or method by which the other transacts its business affairs or provides its usual services. The employees or agents of one party shall not be deemed or construed to be the employees or agents of the other party for any purpose whatsoever.
D.11. State Liability. The State shall have no liability except as specifically provided in this Contract.
D.12. Force Majeure. The obligations of the parties to this Contract are subject to prevention by causes beyond the parties’ control that could not be avoided by the exercise of due care including, but not limited to, natural disasters, riots, wars, epidemics, or any other similar cause.
D.13. State and Federal Compliance. The Procuring Party and the State shall comply with all applicable State and Federal laws and regulations in the performance of this Contract.
D.14. Governing Law. This Contract shall be governed by and construed in accordance with the laws of the State of Tennessee. The Procuring Party agrees that it will be subject to the exclusive jurisdiction of the courts of the State of Tennessee in actions that may arise under this Contract. The Procuring Party acknowledges and agrees that any rights or claims against the State of Tennessee or its employees hereunder, and any remedies arising therefrom, shall be subject to
Page 137 of 146 and limited to those rights and remedies, if any, available under Tennessee Code Annotated, Sections 9-8-101 through 9-8-407.
D.15. Completeness. This Contract is complete and contains the entire understanding between the parties relating to the subject matter contained herein, including all the terms and conditions of the parties’ agreement. This Contract supersedes any and all prior understandings, representations, negotiations, and agreements between the parties relating hereto, whether written or oral.
D.16. Severability. If any terms and conditions of this Contract are held to be invalid or unenforceable as a matter of law, the other terms and conditions hereof shall not be affected thereby and shall remain in full force and effect. To this end, the terms and conditions of this Contract are declared severable.
D.17. Headings. Section headings of this Contract are for reference purposes only and shall not be construed as part of this Contract.
D.20. Confidentiality of Records. Strict standards of confidentiality of records and information shall be maintained in accordance with applicable state and federal law. All material and information, regardless of form, medium or method of communication, provided to the Contractor by the State or acquired by the Contractor on behalf of the State that is regarded as confidential under state or federal law shall be regarded as “Confidential Information.” Nothing in this Section shall permit Contractor to disclose any Confidential Information, regardless of whether it has been disclosed or made available to the Contractor due to intentional or negligent actions or inactions of agents of the State or third parties. Confidential Information shall not be disclosed except as required or permitted under state or federal law. Contractor shall take all necessary steps to safeguard the confidentiality of such material or information in conformance with applicable state and federal law. The obligations set forth in this Section shall survive the termination of this Contract.
E. SPECIAL TERMS AND CONDITIONS:
E.1. Conflicting Terms and Conditions. Should any of these special terms and conditions conflict with any other terms and conditions of this Contract, these special terms and conditions shall control.
E.2. Communications and Contacts. All instructions, notices, consents, demands, or other communications required or contemplated by this Contract shall be in writing and shall be made by certified, first class mail, return receipt requested and postage prepaid, by overnight courier service with an asset tracking system, or by EMAIL or facsimile transmission with recipient confirmation. Any such communications, regardless of method of transmission, shall be addressed to the respective party at the appropriate mailing address, facsimile number, or EMAIL address as set forth below or to that of such other party or address, as may be hereafter specified by written notice.
The State:
Dr. Jeff Feix, Ph.D., Director Office of Forensics and Juvenile Court Services Tennessee Department of Mental Health and Substance Abuse Services 500 Deaderick Street Nashville, Tennessee 37243 E-mail Address: [email protected] Telephone #: (615) 532-6747 FAX #: (615) 253-3045
The Procuring Party:
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Joe Grandy, III, County Mayor Washington County P.O. Box 219 Jonesborough, Tennessee 37659 [email protected] Telephone # (423) 753-1666 FAX # (423) 753-1718
All instructions, notices, consents, demands, or other communications shall be considered effectively given upon receipt or recipient confirmation as may be required.
E.3. HIPAA Compliance. The State and Procuring Party shall comply with obligations under the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and its accompanying regulations.
a. Procuring Party warrants to the State that it is familiar with the requirements of HIPAA and its accompanying regulations, and will comply with all applicable HIPAA requirements in the course of this Contract.
b. Procuring Party warrants that it will cooperate with the State, including cooperation and coordination with State privacy officials and other compliance officers required by HIPAA and its regulations, in the course of performance of the Contract so that both parties will be in compliance with HIPAA.
c. The State and the Procuring Party will sign documents, including but not limited to business associate agreements, as required by HIPAA and that are reasonably necessary to keep the State and Procuring Party in compliance with HIPAA. This provision shall not apply if information received by the State under this Contract is NOT “protected health information” as defined by HIPAA, or if HIPAA permits the State to receive such information without entering into a business associate agreement or signing another such document.
E.4. Rule 2 Compliance. The State and the Procuring Party shall comply with obligations under Rule 2 of the Confidentiality of Alcohol and Drug Abuse Patient Records, and its accompanying regulations as codified at 42 C.F.R. §§ 2.1 et seq.
a. The Procuring Party warrants to the State that it is familiar with the requirements of Rule 2 of the Confidentiality of Alcohol and Drug Abuse Patient Records, and its accompanying regulations, and will comply with all applicable requirements in the course of this Contract.
b. The Procuring Party warrants that it will cooperate with the State, including cooperation and coordination with State privacy officials and other compliance officers required by Rule 2 of the Confidentiality of Alcohol and Drug Abuse Patient Records, and its regulations, in the course of performance of the Contract so that both parties will be in compliance with Rule 2 of the Confidentiality of Alcohol and Drug Abuse Patient Records.
c. The State and the Procuring Party will sign documents, including but not limited to business associate agreements, as required by Rule 2 of the Confidentiality of Alcohol and Drug Abuse Patient Records, and that are reasonably necessary to keep the State and the Procuring Party in compliance with Rule 2 of the Confidentiality of Alcohol and Drug Abuse Patient Records. This provision shall not apply if information received by the State under this Contract is NOT “protected health information” as defined by Rule 2 of the Confidentiality of Alcohol and Drug Abuse Patient Records, or if Rule 2 of the Confidentiality of Alcohol and Drug Abuse Patient Records permits the State to receive such information without entering into a business associate agreement or signing another such document.
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IN WITNESS WHEREOF,
WASHINGTON COUNTY TENNESSEE :
PROCURING PARTY SIGNATURE DATE
PRINTED NAME AND TITLE OF PROCURING PARTY SIGNATORY (above)
DEPARTMENT OF MENTAL HEALTH AND SUBSTANCE ABUSE SERVICES:
MARIE WILLIAMS, COMMISSIONER DATE
Page 140 of 146 Originating Committee: Health, Education, Welfare Additional Approving Committee: Budget WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS
RESOLUTION No. 19-10-21 RESOLUTION AUTHORIZING INVESTIGATION, NEGOTIATION and EXECUTION WITH THE CITY OF JOHNSON CITY REGARDING LEA APPORTIONMENT
WHEREAS, pursuant to Tenn. Code Ann. §§ 12-9-104 et seq., Washington County has the power to enter interlocal agreements with a municipality and other public agencies of the state to perform any governmental service, activity or undertaking which each public agency entering into the agreement is authorized by law to perform; and
WHEREAS, pursuant to Tenn. Code Ann. §§ 7-5-901 et seq., the County may contract for the purchase of capital improvements using a contract, lease, or lease/purchase arrangement; and
WHEREAS, on August 15, 2019, the town of Jonesborough introduced a lease-purchase arrangement with Washington County that would result in a new school being constructed to serve Jonesborough students (“the Jonesborough Proposal”); and
WHEREAS, Washington County relies upon Tennessee law allowing existing law which allows Jonesborough to purchase, design, and construct capital improvements on the property without the necessity for Washington County to apportion any such costs to any municipality situated within Washington County; and
WHEREAS, the Jonesborough Proposal provoked concerns that the Local Education Agency operating in the City of Johnson City would be deprived of financial support; and
WHEREAS, in order to resolve conflict and maintain good relations with the City of Johnson City and the Local Education Agency operating within the municipality, Washington County has an interest in identifying an appropriation amount that resolves potential dispute over interpretation of the Jonesborough Proposal; and
WHEREAS, in resolution of potential dispute over interpretation of the Jonesborough Proposal requires the opportunity for due diligence, investigation, and negotiation of terms in the best interest of all Washington County citizens and taxpayers; and
WHEREAS, on October 16, 2019, the Budget Committee recommended consideration and approval of this request to the Board of County Commissioners; now therefore
Resolution No. 19-10-21 Page 141 of 146 Page 1 of 3 Originating Committee: Health, Education, Welfare Additional Approving Committee: Budget
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT:
SECTION 1. The Washington County Board of Commissioners finds it to be in the best interest of Washington County to authorize the County Mayor to investigate, negotiate, and execute with the City of Johnson City and the Local Education Agency operating within that municipality to identify terms that would resolve dispute over the interpretation of the Jonesborough Proposal.
SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth.
Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent:
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 28th day of October, 2019.
KATHY STOREY, County Clerk
GREG MATHERLY, Chair of the Board
REFERRED to County Mayor this the ____ day of ______2019.
KATHY STOREY, County Clerk
APPROVED by County Mayor on this the ___ day of______2019.
WILLIAM J. GRANDY, County Mayor
The County Mayor having declined to approve this Resolution, the same became effective on the __ day of ______2019, pursuant to Tennessee Code Annotated § 5-6-107(b)(5).
KATHY STOREY, County Clerk
Approved as to form by the County Attorney this _____ day of ______2019.
Resolution No. 19-10-21 Page 142 of 146 Page 2 of 3 Originating Committee: Health, Education, Welfare Additional Approving Committee: Budget
ALLYSON L. WILKINSON, County Attorney
Resolution No. 19-10-21 Page 143 of 146 Page 3 of 3 Originating Committee: Additional Approving Committee: WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS
RESOLUTION NO. 19-10-19
RESOLUTION APPROVING THE ELECTION OF NOTARIES PUBLIC FOR APPOINTMENT AND/OR REAPPOINTMENT FOR WASHINGTON COUNTY, TENNESSEE
WHEREAS, pursuant to T.C.A. § 8-16-101(a), the Washington County Board of County Commissioners shall elect as many notaries public as they may deem necessary; and
WHEREAS, the Washington County Clerk’s Office has reviewed the applications for appointment and/or reappointment of the notaries public listed in the attached Exhibit A, incorporated herein, and has verified that each applicant has certified compliance with T.C.A. § 8-16-101 and is not disqualified thereunder; and
WHEREAS, the Board of County Commissioners wishes to elect for appointment and/or reappointment those individuals listed in Exhibit A; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT:
SECTION 1. The individuals listed in Exhibit A are hereby elected notaries public for Washington County, Tennessee.
SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth.
Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 28th day of October, 2019.
KATHY STOREY, County Clerk
GREG MATHERLY, Chair of the Board
REFERRED to County Mayor this the ____ day of ______2019.
Resolution No. 19-10-19 Page 144 of 146 Page 1 of 2 Originating Committee: Additional Approving Committee:
KATHY STOREY, County Clerk
APPROVED by County Mayor on this the ___ day of______2019.
WILLIAM J. GRANDY, County Mayor
The County Mayor having declined to approve this Resolution, the same became effective on the __ day of ______2019, pursuant to Tennessee Code Annotated § 5-6-107(b)(5).
KATHY STOREY, County Clerk
Approved as to form by the County Attorney this _____ day of ______, 2019.
ALLYSON L. WILKINSON, County Attorney
Resolution No. 19-10-19 Page 145 of 146 Page 2 of 2 Resolution No. 19-10-19 Exhibit A
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