Borwick Hall

School Pack for Teachers Borwick Hall, Borwick, Carnforth, Lancashire, LA6 1JU Tel: 01524 732 508 Fax: 01524 732 590 [email protected] www.borwick-hall.co.uk

Dear Colleague

This pack has been compiled to provide you with all the information necessary to book your visit to Borwick Hall.

To confirm your provisional booking, we need from you:

• Your completed, signed booking form, plus a 10% deposit per person or the subjective and objective codes entered on the booking form, in order for a journal transfer to be done.

Please note: Provisional bookings are only reserved for 21 days. We will contact you if we have not received a completed, signed booking form within the 21 days and we reserve the right to cancel the booking after this deadline. 4 weeks prior to your visit we require written confirmation of the following:

 One member of your staff accompanying the children has a First Aid Certificate.

 Notification of any medical conditions (* information extracted from forms - 3B - see enclosed form in this pack)  Notification of any medication taken by a child - *as above PLEASE

ALSO COMPLETE AND RETURN THE FOLLOWING FORMS:

 Activities booking form  Final Arrangements - Course details  Course Register  Bedroom list (for Beckside these will be sent out to you once we have received your course register) (Names preferred, however room outlines showing location of male & female location will suffice until arrival). We strongly advise you to read our booking conditions carefully and ensure that you have insurance against cancellation charges.

If you require any further information please do not hesitate to contact us.

Yours sincerely

Mick Waplington Centre Manager

FOR YOUR SAFETY AND COMFORT

ON ARRIVAL and departure PLEASE REPORT TO RECEPTION

Coach drivers should be asked to park opposite the barns on the Visitors car park to avoid any traffic congestion. YOUR VISIT:

 Please note that your first meal on your day of arrival will be in the evening and that we do not have the facilities to welcome you before 1.30 pm. Bedrooms are not available until 2.00 pm on the day of arrival. We can supply a list of places to visit in the morning on your way here.

On the day of departure:  all bedrooms must be vacated by 10.00 am and all public rooms by 1.00 pm. Arrangements must be made prior to your arrival if different arrival/departure times are necessary, or extra charges will be made.

Security

Accommodation blocks - Group leaders and adults will be given an electronic key which opens the external door and their own room. Childrens’ rooms are not lockable for safety reasons. For your security access to the block can only be obtained by using the electronic key. Lost/ non-returned keys will be charged for at cost (£20)

The Grounds – the gardens and grounds are extensive and we hope you will enjoy the beautiful surroundings. To avoid disturbing other groups we do ask you not to enter any buildings on the complex, other than the building where you are resident.

Fire Safety – the Centre is equipped with an automatic fire alarm system. There are fire extinguishers and break glass points throughout the buildings. In the event of the fire alarm sounding, please vacate the building as quickly and safety as possible. There are 3 assembly points, one for each accommodation area as shown below:

 Old Borwick Hall - HARD PLAY AREA adjacent to the staff car park.  Beckside Lodge, Café & Bungalow -TARMAC AREA opposite entrance to East Beckside  Stables & Gatehouse - GRASS AREA in front of the Stables

After evacuating, please do not enter the buildings until you have been informed that it is safe to do so by a member of Borwick Hall staff or the fire brigade..

Continued ......

FOR YOUR SAFETY AND COMFORT - continued

Alcohol must not be brought onto the premises. We have a licensed bar available to group members who are 18 and over.

Smoke Free Policy In accordance with Lancashire County Council, we operate a Smoke Free Policy within all buildings and all grounds. Staff accompanying groups are asked to ensure that the fire precautions are observed at all times.

First aid - boxes are located in all buildings.

PAY PHONE – a coin operated telephone is located in the main entrance area of Beckside public rooms.

For incoming calls the number is: Tel: 01524 734162

YOUR WELCOME A member of Borwick staff will welcome you and go over all of the Health, Safety and Domestic routines.

PERSONAL PROPERTY should not be left unattended. Please keep any valuables on your person or locked in your bedroom.

Mattresses Unfortunately there are children who tend to wet the bed. It is helpful if you can identify likely children and advise a member of staff so that a waterproof sheet can be provided for you to place on the relevant bed.

SUIT CASE LIST

ESSENTIAL At least 3 complete changes of clothing

Trainers * Old shoes/Trainers for water based activities Please note - it is VERY IMPORTANT to have these as Borwick Hall are unable to provide footwear for water sessions. Night Clothes Toiletries and Towel Plastic bags for wet clothing Lunch Box and Plastic Drinks Bottle Back Pack or Small Rucksack Hat and Gloves (peaked cap for summer, woolly in winter) Thick socks (several pairs) Essential Medication Sun Cream / Block

Spending Money as advised by teachers

RECOMMENDED – please bring if you already have them but all can be provided by the centre;

Waterproofs, Walking boots, small rucksack, Wellies if caving on programme.

EXTRAS – not absolutely necessary but which may add to your comfort – slippers, evening clothes.

Please remember jeans are unsuitable to be worn on activities

OUR RANGE OF ACTIVITIES

The following activities can be incorporated into a full Monday to Friday booking, or a 2 night stay, subject to availability and numbers. All programmes are written after liaising with visit leaders to determine how best to meet your specific aims for the visit. Simply return your completed Activity form (in appendix) by post or fax. Alternatively give us a call to discuss your needs and we will use our expertise to advise on the most suitable programme for your visit.

Climb activities *Sky pole Adventure days, could include; *Bouldering wall *Mine exploration *Climbing Wall *hillwalking/ mountaineering *Off-site climb and abseiling *Ghyll scrambling

Team Challenges *Forest visit *low ropes course *Team Wall *crate stack *and many more….. Part self – programme/ part activities Open Canoeing provided. Caving Typically this allows students study/ Archery revision sessions + opportunity to Kayaking undertake some activities. Orienteering Raft building Off road biking Bushcraft/ survival skills Rocky rambles

All activities are undertaken in groups of, approximately, 10 students. We aim for the activities to be enjoyable, fun and develop both personal and group skills  self confidence and self reliance  decision making  co operation  communication  empathy for others  team work  conflict resolution.

BORWICK EXTRAS

EVENING ACTIVITIES (with an Instructor)

By prior arrangement and subject to availability, please contact the office for details.

We can also supply evening activity packs for your use – ask your course director on arrival

BORWICK SHOP

During your first evening the customer care staff will consult with you to agree a convenient time if you require the shop open for your students. The shop is stocked for the convenience of all our visitors selling souvenirs, confectionary, drinks and a small selection of games equipment.

A TYPICAL DAY

8.30 BREAKFAST

9.30 MEET TUTORS, BRIEFING ON THE DAYS PROGRAMME.

FULL DAY OF ACTIVITIES INC. LUNCH.

4.30 FREE TIME, SHOWERS, ETC

6.00 EVENING MEAL

PLEASE NOTE :

Whilst teachers are responsible for their children during the whole stay, assisted by tutors during activities, we ask them to be particularly vigilant meal times, drink breaks and free time.

Please fill in the following forms numbered : • Activities Booking Form (1) • Final Arrangements (2) • Bedroom List (3)

(sent separately to you in addition to this pack )

• Course Register (4) Please return to:

Fax 01524 732590

Or post to;

Borwick Hall, Borwick, Carnforth, Lancashire, LA6 1JU Together with your booking form THANKYOU

Please select/ highlight your preferred activities from the list below. Up to 6 for a 4 night visit, or up to 4 for a 2 night visit. We will do our best to fulfill your requests but occasionally we have to modify the programme due to external factors beyond our control. Simply return or fax your completed Activity form to: Borwick Hall, Borwick, Carnforth, Lancashire, LA6 1JU Fax: 01524 732 590

Climb activities Adventure day Sky pole Hill walking Bouldering Canal walks Climbing wall Campcraft Rocky rambles Ghyll scrambling Canoeing Mountain scrambling Raft Building Problem solving Caving Survival skills Visits to Places of Interest orienteering Off-Road Biking Team challenges Horrible history Archery

Name of school ______

Contact Person ______

Tel. No: ______Comments ______

Final arrangements (2)

ESSENTIAL INFORMATION

To help your course run smoothly it is essential that the following information is sent to our Admin Team at least 4 weeks before the course commences.

Date(s) of course / visit ______

Leader ______

Final number

Adults Male______Female______

Students/ pupils Male______Female______

Time of arrival ______First meal required (usually tea time)______

Departure time______Last meal required (usually lunch)______

Special meals required (medical diets/vegetarian etc.) No Yes

If YES, please specify;

Any other comments

ESSENTIAL INFORMATION 3B

PARENTAL/CARER CONSENT & MEDICAL INFORMATION FORM

FOR TYPE B EDUCATIONAL VISITS AND ADVENTUROUS ACTIVITIES. This form to be completed in full by the parent/carer and returned to school.organisation

Please note:

You will find one copy of this form below, alternatively you can access the form on: https://lccsecure.lancashire.gov.uk/edintact

to print out the required number of copies direct.

Borwick Hall Borwick Carnforth Lancashire LA6 1JU

Tel: 01524 732 508 Fax: 01524 732 590 Email: [email protected] Web: www.borwick-hall.co.uk

PARENTAL/CARER CONSENT AND MEDICAL INFORMATION FORM FORM 3B page 1 FOR TYPE B EDUCATIONAL VISITS AND ADVENTUROUS ACTIVITIES (copy as required) (This form is be completed in full by the parent/carer and returned to the school/organisation)

1. DETAILS OF VISIT Visit to:………………………………………… Alternative Activity:.……………………………………… ...... From: …………..………………… ...... (date/ time) To: ……….…..……………………………… ...... (date/time) Full name: ……...………..……………………… ...... Date of Birth: ………./………../ ...... Form/class: … ......

I agree to my son/daughter/ward taking part in the above stated visit/activity and having read the information sheet, agree to his/her participation in any of all of the activities described. I acknowledge the need for good conduct and responsible behaviour on his/her part and that the school/organisation reserves the right to prevent my son/daughter/ward continuing with the visit/activity in the case of poor behaviour. Further, I understand that there would be no entitlement to a refund of monies paid.

He/she is capable of swimming 25 metres unaided Yes / No (Delete as appropriate)

2. EMERGENCY DETAILS a) I may be contacted by telephoning the following telephone number(s):

Home: (……… ...... ) …...……………… ...... Work: (……… ...... ) ………………..………………………… ...... Mobile Telephone no : …………………………………………………….………………………………………… ...... Name & Address: ………………………………………………………….…………………….…..……………… ...... ……………………………………………………………………………….………..……..…………………..…… ...... b) Please state an alternative contact point: - Telephone number: (…………) .……..……………………… ...... Name & Address of Contact : ………………………….……………………………………………………………...... ……….……………………………………..………………….…………..…………………..…………………… ...... Child health service details: - Medical card number: …………….……..……………………………………… ...... Family doctor (Name, address and telephone number): ……………………………………… ...... ………… ...... …………………………………………………..……………………………………( ………… )………………… ......

3. MEDICAL INFORMATION Does your child suffer from any of the following conditions? (Please cross out the ‘yes’ or ‘no’ which does not apply) Asthma yes / no Bronchitis yes / no Chest Problems yes / no Diabetes yes / no Fainting yes / no Migraine yes / no Heart Trouble yes / no Raised Blood Pressure yes / no Tuberculosis yes / no

if YES to any of the above, please provide details: ………………………………..…………………… ...... …………………………………………………………………………..… …………………… ......

Epilepsy yes/no If yes, a) What specific epilepsy syndrome has been diagnosed for your child? …………………………… ...... b) What is the pattern of any seizure? …………………………………………………………………… ......

Does your child suffer from any other condition requiring medical treatment, including medication? Yes / No If YES, please provide details: ......

Is your child allergic or sensitive to any medication (e.g.Penicillin), Insect bites or food? Yes / No if YES. please provide details: ...... Continued ......

Form 3B Parental Consent and medical Information Type B Visits .doc https://lccsecure.lancashire.gov.uk/edintact FORM 3B page 2 Has your child been immunised against the following diseases? Poliomyelitis Yes / No Tetanus (lock jaw) Yes / No If YES to tetanus, please give date if known ………………………………………………… ......

Is your child taking any form of medication on a regular basis? Yes / No If YES, please give full details, indicating the type of medication and dosage. ……………………………………………………………………………………………………… ...... Please ensure that your child has adequate supplies of medication and dosage for the whole visit.

To the best of your knowledge, has your child been in contact with any contagious or infectious diseases, or suffered any recent condition that may become infectious or contagious? Yes / No If YES, please give full details:

……………………………………………………………………………………………………………………… ...... ……………………………………………………………………………………..…………………………..……… ...... In the case of a residential course, does your child have any:  Special Dietary needs? ……………………………………………………………………………………….… ......  Any childcare needs? …………………………………………………………………………………………… ......

4. INSURANCE COVER I understand that the visit is insured in respect of legal liabilities (third party liability) but that my child has no personal accident cover unless I have been specifically advised of this in writing by the organiser of the visit. I also understand that any extension of insurance cover is my responsibility unless advised differently by the School.

5. DECLARATION BY PARENT/CARER  In the case of an emergency I agree to my child being given any medical, surgical or dental treatment, including general anaesthetic and blood transfusion, as considered necessary by the medical authorities present.  I have read the attached information provided about the proposed exchange visit and the insurance arrangements.  I consent to my child …………………..……………………………………………… taking part in the visit, and, having read the information sheet, declare my child to be in good health and physically able to participate in any activities mentioned.  I have noted where and when the pupils are to be returned and I understand that I am responsible for my child getting home safely from that place.  I am aware of the levels of insurance cover.  I will ensure that any change in the circumstances (e.g. recent medication or injury) which will affect my child’s participation in the visit will be notified to the School prior to the visit.

I ACCEPT THAT THERE IS AN INHERENT RISK OF INJURY IN PARTICIPATION OF ADVENTUROUS OUTDOOR ACTIVITIES. RISK CAN BE REDUCED TO ACCEPTABLE LEVELS BY IMPLEMENTING APPROPRIATE RISK ASSESSMENTS. COPIES OF WRITTEN RISK ASSESSMENTS ARE AVAILABLE ON REQUEST FROM THE SCHOOL/ORGANISATION.

Signature of Parent/Carer …………………………………………………. Date…………………………………… ...... (N.B. Parental/Carer consent required for children aged 17 and under)

Name of Parent/Carer in block letters: …………………………………….………………………………….………… ...... Address: …………………………………………………………………………………………………………………… ...... …………………………………………………………………………………………………………………….………… ...... In the case of the applicant being over 18 years of age, the following must be read and signed: I declare the above information is correct and that the person in charge has my permission to authorise medical treatment in an emergency. I consent to medical treatment if deemed necessary by the attending authority present and the use of anaesthetics being given in the case of an emergency.

Signed ………………………………………………………………………... Date …………………………………… ......

Form 3B Parental Consent and medical Information Type B Visits .doc https://lccsecure.lancashire.gov.uk/edintact G BORWICK HALL COURSE RE ISTER (5) (copy as required) Visiting School / Organisation ______

School No. date of Arrival ______/ / ______Date of Departure ______/ ______/ ______

Name /Address / Tel.No: Staff Pupil Remitted Fee (name only) Paying (20% of Core Fee Core Fee)

TOTAL NUMBER The above details are certified correct by: Name ______

Mick Waplington Centre Manager Borwick Hall Borwick Carnforth Lancashire LA6 1JU

Dear Mr Waplington

Prior to our visit to Borwick hall, I write to confirm the following:

 At least ONE member of staff accompanying the children has a First Aid Certificate.

 The Parental/Carer Consent & Medical Conditions forms (Form 3B) have been completed.