CCOOMMPPRREEHHEENNSSIIVVEE EEMMEERRGGEENNCCYY
MMAANNAAGGEEMMEENNTT PPLLAANN Clallam County, Washington
Clallam County Sheriff’s Office Emergency Management Unit www.clallam.net/EmergencyManagement/
Volume I – Basic Plan 2016
CLALLAM COUNTY
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
(CEMP)
December 2016 (revised)
Clallam County Comprehensive Emergency Management Plan
FORWARD
This Comprehensive Emergency Management Plan (CEMP) for Clallam County is one of many efforts to prepare people in Clallam County for emergencies, and is formatted to be consistent with the National Response Framework and the Washington State Comprehensive Emergency Management Plan in order to standardize plans throughout the state and to provide interoperability between local, state, and federal levels of government.
This CEMP is written to address the specific concerns and needs of unincorporated Clallam County and its government. It is anticipated that each City, Tribe, and agency in Clallam County has designated Emergency Management staff that prepare for, take mitigation actions against, respond to, and recover from an emergency or disaster event according to its own plans. However, when the emergency demands exceed available resources, County staff support them in coordinating assistance from other local, state and federal emergency management agencies.
The Hazardous Materials Emergency Response Addenda and ESF 10 to the CEMP are written in cooperation with the Local Emergency Planning Council (LEPC) of Clallam County. The Addenda expands the CEMP to meet the special planning requirements of SARA Title III and the National Response Team Criteria for Review of Hazmat Emergency Plans. The potential for rapid escalation, the limited resources available in a small community like Clallam County, and variables present in a situation which involves hazardous materials, present a challenge to any single response agency, so it is suggested that other agencies participate in promulgation of that section.
There is a cooperative effort of Clallam County and the Cities of Port Angeles, Sequim and Forks, and the member agencies, Tribes, and organizations of the Peninsula Responder Emergency Planning (PREP) Council that may be utilized by Clallam County and other jurisdictions. Its approach of multi-jurisdictions helps to ensure the best use of local response and recovery resources in time of community-wide crisis. PREP meets regularly to train emergency personnel, conduct regular drills and exercises, and deliver consistent public education.
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Another effort is the Washington State Region 2 Homeland Security Council, comprised of Clallam, Jefferson and Kitsap Counties. Made up of the three County Emergency Managers, as well as Tribal, law enforcement, fire, public utilities and medical representatives, the mission statement is to, “meet the necessary levels of availability and competence of emergency personnel and equipment across a variety of disciplines to efficiently mitigate, prevent, prepare, respond and recover from acts of terrorism, natural or man-made disasters to the extent possible.”
Departmental plans describing emergency procedures are maintained in a notebook labeled as Volume III and accompanies the Clallam County CEMP. Clallam County is committed to carry out its responsibility to meet the demands of emergency management. We will continue to work with other agencies, Tribes, and the public to ensure that our community is prepared by developing, maintaining and enhancing our emergency management capabilities. The CEMP moves us one step closer to being able to minimize the impacts of emergency and disasters on people, property, the economy, and the environment.
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LETTER OF PROMULGATION
CLALLAM COUNTY COMPREHENSIVE EMERGENCY MANAGEMENT PLAN 2016 REVISION
This Comprehensive Emergency Management Plan (CEMP) for Clallam County has been developed in adherence to the requirements of Chapter 38.52 Revised Code of Washington (RCW). The CEMP supports the National Response Framework Plan (NRFP) and the National Incident Management System (NIMS).
The CEMP provides whole community guidance for mitigation, preparedness, planning, response and recovery through collaborative efforts and actions such as preparedness events, trainings, exercises, and joint response efforts to natural and man- made disasters. Its organizational structure provides the framework for our stakeholders and response partners to work together collectively with Clallam County regarding authorities, coordination of resources, functions and the individual responsibilities of local, state, federal, volunteer, private and public sector organizations.
County department heads and elected officials are reminded to become familiar with the CEMP contents to be prepared to coordinate their respective resources during an emergent event and allow for the continuation of services during and following such a disaster. The CEMP is a dynamic document that is continually updated to meet changing needs and best practices learned through trainings, exercises, and real world events. As such, requests for changes or modifications should be directed to the Clallam County Emergency Management Unit Program Coordinators.
Signed this ___ day of January 2017
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TABLE OF CONTENTS
FORWARD ...... 2
LETTER OF PROMULGATION ...... 5
Table of Contents ...... 7
BASIC PLAN ...... 13
INTRODUCTION ...... 13
A. Mission ...... 13
B. Purpose ...... 13
C. Scope ...... 14
D. The Clallam County CEMP is captured in one volume while supported by an additional four volumes as described in the following paragraphs: ...... 15
POLICIES ...... 17
A. Authorities ...... 17
b. Assignment of Responsibilities ...... 18
C. Limitation ...... 20
SITUATION ...... 21
A. Emergency/Disaster Conditions and Hazards ...... 21
B. Planning Assumptions ...... 22
CONCEPTS OF OPERATIONS ...... 23
A. General...... 23
B. Emergency Management Concepts ...... 23
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C. Direction and Control ...... 25
Essential Services which are to be directed, controlled and coordinated include, but are not limited to: ...... 27
D. Emergency Operations Facilities ...... 28
Staffing Notification and Responsibility: Department personnel designated to serve in the Emergency Operation Center will be identified and trained in incident command system positions as described in the National Incident Management System plan……………………………………………………………………………………………………………………………………..29
E. Warning and Emergency Public Information ...... 30
Organization and Responsibilities: The Clallam County Public Information Officer (PIO) is appointed by the Sheriff. All department heads will coordinate public announcements through the County PIO. All other non-county PIOs, such as the hospital, school districts, American Red Cross, Salvation Army etc., will coordinate public announcements and media interviews through the County PIO. It is not the intent of the PIO to be a spokesperson for all agencies. The PIO's primary purpose is to coordinate information to ensure accurate information is being provided to the public and to monitor rumor control. ………………………………..31
F. Emergency Operations Center Concepts of Operation ...... 34
G. Emergency Financial Management Operations: ...... 36
H. County Department Mitigation Activities ...... 37
I. County Department Preparedness Activities ...... 38
J. County Department Emergency Operations Center Response Activities ...... 39
K. County Department Contingency Recovery Activities ...... 46
EMERGENCY SUPPORT FUNCTION ANNEXES ...... 48
EMERGENCY SUPPORT FUNCTION -ONE TRANSPORTATION ...... 50
EMERGENCY SUPPORT FUNCTION -TWO COMMUNICATIONS ...... 60
EMERGENCY SUPPORT FUNCTION -THREE PUBLIC WORKS AND ENGINEERING ...... 72
EMERGENCY SUPPORT FUNCTION – FOUR ...... 80
FIREFIGHTING ...... 80
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EMERGENCY SUPPORT FUNCTION – FIVE ...... 90
EMERGENCY MANAGEMENT ...... 90
EMERGENCY SUPPORT FUNCTION –SIX ...... 100
MASS CARE, EMERGENCY ASSISTANCE, HOUSING, AND HUMAN SERVICES ...... 100
EMERGENCY SUPPORT FUNCTION –SEVEN ...... 107
LOGISTICS MANAGEMENT AND RESOURCE SUPPORT ...... 107
EMERGENCY SUPPORT FUNCTION –EIGHT ...... 115
PUBLIC HEALTH AND MEDICAL SERVICES ...... 115
EMERGENCY SUPPORT FUNCTION –NINE ...... 124
SEARCH AND RESCUE ...... 124
EMERGENCY SUPPORT FUNCTION –TEN HAZARDOUS MATERIALS RESPONSE ...... 130
EMERGENCY SUPPORT FUNCTION –ELEVEN AGRICULTURE AND NATURAL RESOURCES ...... 144
EMERGENCY SUPPORT FUNCTION –TWELVE ...... 157
ENERGY ...... 157
EMERGENCY SUPPORT FUNCTION –THIRTEEN ...... 165
PUBLIC SAFETY AND SECURITY ...... 165
EMERGENCY SUPPORT FUNCTION -FOURTEEN ...... 178
LONG-TERM COMMUNITY RECOVERY ...... 178
EMERGENCY SUPPORT FUNCTION - FIFTEEN ...... 192
EXTERNAL AFFAIRS ...... 192
EMERGENCY SUPPORT FUNCTION - TWENTY ...... 201
MILITARY SUPPORT TO CIVIL AUTHORITIES ...... 201
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APPENDICES LIST ...... 205
APPENDIX 1 ...... 206
APPENDIX 2 ...... 208
Acronyms and Abbreviations ...... 208
APPENDIX 3 ...... 215
Glossary ...... 215
APPENDIX 4 ...... 234
AUTHORITIES AND REFERENCES ...... 234
APPENDIX 5 ...... 235
SUGGESTION AND REVISION FORMS ...... 235
CEMP Suggestions Form ...... 236
Record of Revisions ...... 237
Distribution List ...... 238
FD1 ...... 240
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CLALLAM COUNTY
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN CEMP
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BASIC PLAN
INTRODUCTION
A. MISSION
Clallam County Emergency Management (CCEM) is established to save lives, protect property, preserve the environment, and restore the economic base of the community and in cooperation with other public and private organizations of the community, to endeavor to mitigate, prepare for, respond to and recover from all natural, man-made and technological emergencies and disasters.
Clallam County Emergency Management carries out this mission by adopting a system of emergency management programs, plans and procedures that define emergency strategies, identify resources, combine essential services, develop responder capabilities, and develop citizen awareness and self-sufficiency before an emergency or disaster occurs. The duties to fulfill the mission use a whole community framework with an emergency management program that creates an atmosphere of interagency cooperation in emergency and disaster operations while it recognizes jurisdictional differences.
B. PURPOSE
The purpose of this plan is to establish emergency management functions and the responsibilities of the Emergency Management Department as well as other county departments, and public and private organizations that aid in the response and recovery from any hazard that could impact our community.
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Clallam County’s Comprehensive Emergency Management Plan (CEMP) uses the National Incident Management System (NIMS) and is an all-hazards plan that provides the structure and mechanisms for policy and operations coordination for incident management. Consistent with the model provided in the National Response Framework (NRF) and NIMS, the CEMP can be partially or fully implemented in the context of a threat, or anticipation of, or in response to a significant incident or event.
Selective implementation through the activation of one or more Emergency Support Functions (ESFs) or annexes allows maximum flexibility in responding to and recovering from an incident, meeting the unique operational and information-sharing requirements of the situation at hand, and enabling effective interaction between various county or non-county entities. This plan will facilitate restoration of basic county government operations and services following emergencies or disasters.
C. SCOPE
Emergencies and disasters are likely to occur as identified in the Washington State Hazard Mitigation Plan (see Appendix A for reference) and this plan provides:
1. A coordinated, efficient, and systematic plan for effective use of government, private sector and volunteer resources.
2. An outline of local government responsibilities in emergency management activities in accordance with the requirements of Chapter 38.52 of the Revised Code of Washington and other applicable laws.
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D. THE CLALLAM COUNTY CEMP IS CAPTURED IN ONE VOLUME WHILE SUPPORTED BY AN ADDITIONAL FOUR VOLUMES AS DESCRIBED IN THE FOLLOWING PARAGRAPHS:
Volume 1 - Basic Plan outlines the county’s approach to emergency management, describing the mission, purpose, broad policies, legal authority, concept of operations and general responsibilities for emergency management activities. Included in the basic plan are: *Appendices that include a variety of topics such as definitions, acronyms, administration, reference and training. *Emergency Support Functions (ESF’s). A series of sections that address activities and responsibilities common to most emergency response and recovery operations – i.e., telecommunications, health and medical services, mass care, fire protection and law enforcement.
Volume 2 - Hazard Specific Annexes provide those special procedures for hazard-specific incidents to deal with the unique requirements of various disasters. Examples of hazard- specific incidents include earthquakes, terrorist events and tsunamis.
Volume 3 - Procedures and Checklists provide the details of how to apply the concepts described in the basic plan and its supporting appendices and ESF’s. Procedures/checklists outline the positions and specific tasks needed to accomplish those activities and responsibilities outlined in the plan’s ESF’s. The procedures/checklists also provide names and phone numbers of those filling positions.
Volume 4 - Resource Lists contain comprehensive lists of information on personnel and equipment that may be needed during a disaster. The resource lists provide equipment listings by type, with emergency contact phone numbers and if applicable, rates.
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Volume 5 – Agreements contain inter-local agreements, mutual aid pacts, and memorandum of understanding documents.
The CEMP consists of the Basic Plan, Concepts of Operations, and the Emergency Support Functions (ESFs). Support Volumes organize Hazard Specific Annexes, Departmental Procedures and Checklists, Resource Lists and Agreements.
E. Organization
The Board of Clallam County Commissioners exercises the legislative and executive powers of the county. There are three districts within the county and Commissioners are nominated by district every four years and elected by District wide vote. The Chair of the Board is elected each year by his or her fellow commissioners.
A County Administrator is an appointed position by the Board of Commissioners, employed by renewable contract. The County Administrator is delegated executive powers by the Board of Commissioners and is responsible for recommending and implementing County policy, directing appointed department heads, coordinating departmental activities, managing the county budget and the day-to-day administrative matters of county government.
The County Sheriff or his/her designee serves as the county’s Emergency Management Director. The Emergency Management Director reports to the County Administrator. Clallam County Emergency Management (CCEM) staff also includes this Emergency Management Director and two Emergency Program Coordinators. These positions carry out the day-to-day emergency programs within Clallam County.
This program is established by county resolution to review, recommend, and advise the County Commissioners/Administrator on all issues pertaining to emergency preparedness, including mutual aid plans and agreements, ordinances, resolutions, rules and regulations as necessary to implement such plans and
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agreements.
The day-to-day organizational structure of Clallam County Emergency Management serves as the basis for all responses for major emergency and disaster situations. Each employee’s role will operate within the general structure of his or her assignment.
All of the personnel, services and facilities of county government become part of the emergency management organization as needed in times of community crisis. Other governmental and quasi-governmental agencies may commit their resources under the coordination of this plan by means of cooperative or inter-local agreements, or as otherwise provided.
Many private agencies and organizations have assumed emergency roles during disaster. In doing so, they become a part of the emergency management organization according to this plan and agree to coordinate their activities in the same manner as the local government agencies. Peninsula Responder Emergency Planning (PREP) Council meets every other month to study, train, and exercise together with fellow representatives from the education, emergency medical response, health, behavioral/mental health, faith-based community, non-government organizations, federal response, state response, local response and tribal response sectors.
POLICIES
A. AUTHORITIES
This plan was developed, promulgated, and is maintained pursuant to the following county, state and federal statutes and regulations:
1. Inter local agreements of Clallam County Emergency Management.
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2. Clallam County Board of Commissioners Resolution Nos. 100, 111, 112, 2001. and CR Resolution No. 68, 2001, Resolution No. 87, 2005, Resolution No. 53, 2006, Resolution 47, 2009 and Resolution 22, 2016.
3. Clallam County Code: 3.12.220
4. Washington State Emergency Management statute, Chapter 38.52 Revised Code of Washington, as amended.
5. Public Law 920, Federal Civil Defense Act of 1950, as amended.
6. Code of Federal Regulations, Title 44, Part 205
7. Public Law 93 - 288, Disaster Relief Act of 1988, as amended.
8. Washington Administrative Code, Title 118, Emergency Management
B. ASSIGNMENT OF RESPONSIBILITIES
COUNTY GOVERNMENT RESPONSIBILITIES: In carrying out the provisions of the Emergency Management program, the legislative authorities of the political subdivisions of the state are responsible for utilizing the services, equipment, supplies and facilities of existing departments. The personnel of such departments are directed to cooperate with the emergency management organization upon request (reference RCW 38.52.110). Details on the emergency responsibilities of each county department are located in the supporting plans.
LEGISLATIVE AUTHORITY (BOARD OF COUNTY COMMISSIONERS) is responsible for:
1. EMERGENCY MANAGEMENT: Participate in the emergency management program and provide overall direction in the development of emergency preparedness, response, recovery and mitigation programs.
2. PROCLAMATION OF EMERGENCY: The President of the United States has authority to make a Declaration of an Emergency upon receiving local and State proclamations of emergencies. Local and
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State Officials have the authority to make a Proclamation of Emergency.
3. COUNTY GOVERNMENT RESOURCES: Ensure that all available county government resources are used to the maximum extent possible in responding to the needs of the community in a crisis.
4. EMERGENCY EXPENDITURES: Authorize expenditure of funds necessary to combat the disaster, protect health and safety of persons and property, and provide assistance to disaster victims, as appropriate.
5. PRIORITIZING EMERGENCY RESOURCES: Policy level decisions involving the acquisition and distribution of food and water, supplies, equipment and other material when critical shortages exist or are anticipated.
6. IMPRESSMENT OF CITIZENS: Command the services and equipment of private citizens as necessary in response to the disaster after a Proclamation of Emergency by the Governor.
COUNTY ADMINISTRATOR: Shall represent the Board of Commissioners as the single point of contact for emergency policy decisions and as otherwise empowered. Another primary duty is to act as the point of contact between jurisdictions at the policy level with regard to issues of joint interest. The County Administrator is in contact with individual Board members during any emergency and initiates special and emergency meetings of the Board of Commissioners when necessary under this policy.
EMERGENCY MANAGEMENT DIRECTOR: Responsible for establishing and maintaining emergency response capabilities, including planning, staff training, development of incident facilities, dissemination and implementation of plans.
INCIDENT COMMAND AGENCIES: Responsible for providing trained incident managers and staff when
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required; responsible for management of the emergency response and recovery according to the plan and responsible for establishing on-location direction and control facilities.
POLICTICAL SUB-DIVISIONS, TRIBAL GOVERNMENTS, PARTICIPATING AGENCIES AND ORGANIZATIONS: Responsible for providing staff as appropriate in time of emergency, participating in training and exercises, providing representatives to the incident management as a point of contact during emergencies, committing workers, equipment and resources to the cooperative effort.
C. LIMITATION
No guarantee of a perfect response is expressed or implied by this plan. The possibility of local resources becoming overwhelmed is a reality. The participating jurisdictions can only endeavor to make a reasonable effort to respond based on the situation, information and resources available at the time of the disaster.
Not all emergency situations can be foreseen. The community emergency management system must be able to adapt rapidly to unique conditions. This may include multi-jurisdictional situations as well as simultaneous events. A cooperative effort, of Clallam County, the cities of Port Angeles, Sequim, and Forks, the Tribal Nations of the Lower Elwha Klallam, Quileute, Makah and Jamestown S’Klallam and member agencies and organizations of the Peninsula Responder Emergency Planning (PREP) Council, has been made to address multi-jurisdictional and trans-boundary issues. The “seamless” multi-jurisdictional approach reflected in that plan is a means of ensuring the best use of local response and recovery resources in time of community crisis. No attempt will be made in this document to specify all the possibilities and intricacies associated with every type of disaster that might conceivably develop.
The disaster response and relief activities of government may be limited by:
1. Inability of the general citizenry to survive on their own for more than three days without additional supplies of water, food, shelter and medical supplies.
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2. Lack of police, fire, emergency medical services and public works response due to damage to facilities, equipment and shortages of personnel.
3. The shortage of critical drugs and medicines at medical facilities.
4. The shortage of trained response personnel and equipment needed to handle a disaster.
5. Damage to lifelines, such as roads, utilities and communication networks.
6. Damage to communication networks, telephone and/or overload of the 9-1-1 system.
7. The delay of arrival of outside assistance from either the state or federal level.
8. The limited number of public safety responders in a rural jurisdiction.
SITUATION
A. EMERGENCY/DISASTER CONDITIONS AND HAZARDS
Clallam County is subject to a full range of natural and technological hazards that could represent a serious threat to public safety and health, property and the environment. This plan is designed to help meet the unique needs of the impacted populous, whatever the nature and scope of the incident. This whole community plan is developed in accordance with an "ALL HAZARDS" approach.
Because of the geography of Clallam County, limited response resources in some of the areas, and the relative isolation from timely outside assistance, a comprehensive method of sharing resources and effectively combining local forces is necessary. As referenced earlier, the Peninsula Responder Emergency Planning (PREP) Council was formed to meet that need.
Geographical separation of the population centers requires the development of plans and procedures that are sensitive to the unique needs of each community while retaining central coordination to ensure uniform county-wide response and recovery. Please refer to Appendix five (5), National Incident Management System, (NIMS).
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B. PLANNING ASSUMPTIONS
Coordination among emergency response organizations is a daily reality. This interaction is based on the frequent and routine practice of those relationships.
Demand on emergency response agencies becomes much greater in times of crisis, and the prioritization of responses to an emergency becomes critical. In addition, the resources of supporting many public and private organizations that normally do not interact except during a crisis need to be mobilized on a cooperative basis.
The North Olympic Peninsula is geographically isolated and has limited transportation routes. In the event of a wide-spread disaster, the community cannot rely on significant outside assistance. The primary response to disaster falls on local government and each individual citizen.
Citizens, businesses, government agencies, and industries shall utilize their own resources and provide for themselves during the first three days of an emergency or disaster.
Implementation of some portions of this plan may not require a proclamation of an emergency. During an emergency with significant community impact a proclamation of an emergency is necessary to activate defined emergency powers, to make an extraordinary commitment of local resources, and can be a prerequisite to seeking state and federal disaster assistance.
A free market economy and existing distribution systems should be maintained as the primary means for continuing operations of the economic and private sector systems. Normal business procedures may require modification to provide essential resources and services.
Federal and state agencies will respond, when requested, according to their established plans and will
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participate in the local NIMS, as appropriate.
CONCEPTS OF OPERATIONS
A. GENERAL
Emergency management in Clallam County is conducted under the generally accepted four emergency management phases: mitigation, preparedness, response, and recovery. Emergency preparedness is a constant and continuous process.
The CEMP is designed to support the actions of local government agencies in their efforts to conduct the four phases of emergency management activities.
The CCEM Director is responsible for the administration and overall coordination of the emergency management program for Clallam County.
B. EMERGENCY MANAGEMENT CONCEPTS
When a disaster is imminent or has occurred, CCEM will operate under these basic guidelines:
1. Determine the scope of the situation; mobilize, commit initial emergency response resources as required by the nature of the emergency, and implement the plan as needed.
2. Establish incident command and assume coordination of the local capabilities and county resources needed to alleviate or lessen the impact of a disaster or emergency. Take action to save lives, protect property, preserve the environment, and restore the economy.
3. Emergency situations not requiring full activation of the Clallam County EOC, but which require coordination of decision making by several Department heads and/or agencies at the scene may be conducted
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from the Clallam County EOC.
4. Catastrophic events that geographically isolate segments of the County will cause the immediate invocation of the Area Command system in Clallam County with the five different Area Command Units being pre-determined by as Clallam County Fire District #1; #2; #3; #4; #5; and the Port Angeles Fire Department.
5. Activate and staff the Clallam County Emergency Operations Center (EOC) or handle with dispatch assistance. Activation of the EOC will include the Emergency Operations Center Management Support Team of volunteers (EOC-MST) and staff of the Clallam County Emergency Management unit. Activation of the EOC will also place administrative officials and department heads in positions to serve as subject matter experts respective to the Emergency Support Functions under their non- emergency state of government responsibilities. Department heads may also be assigned to Command Staff and General Staff positions during employment of the Incident Command System in the respective essential support function assignments.
6. Establish communications with liaisons from adjacent jurisdictions, if appropriate.
7. Call for mutual aid resources, if needed.
8. Obtain a proclamation of the emergency from the BOCCC if necessary to activate emergency powers, suspend normal non-essential activities, and divert local resources to augment disaster response and recovery.
9. If disaster conditions appear likely to exceed county capabilities, request support from the state through the state’s Washington State Emergency Operations Center (EMD).
9. State EMD will evaluate county resource commitment, and state resources may be authorized if available.
10. In the event that the capabilities of state government are exceeded, federal disaster assistance may be requested by the Governor.
11. Establish county policies and control mechanisms to restore equilibrium, minimize economic dislocation, stabilize prices, preserve existing institutions and organizations, and re-establish community services.
12. Mobilize available county, local, state and federal resources to restore the community to its pre- disaster state to the fullest extent possible.
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C. DIRECTION AND CONTROL
Clallam County Emergency Management will provide effective direction, control, and coordination during an emergency or disaster operation. In the event of a disaster beyond the normal capabilities of local government, a local proclamation of emergency shall be made by the Board of Clallam County Commissioners (BOCCC) in accordance with RCW 36.40.180. This proclamation is prepared by the Clallam County Emergency Manager or designee and is approved and signed by the Board as a proclamation of a county wide emergency or disaster. (See Appendix 1 for Proclamation of Emergency template)
The National Incident Management System (NIMS) provides a consistent nationwide approach for Federal, State, Local and Tribal Governments, the private sector and non-governmental organization to work effectively and efficiently together through the Incident Command Structure (ICS). ICS is the basis for all direction, control and coordination of emergency response and recovery efforts conducted under this plan. Emergency response and support agencies/organizations agree to carry out their objectives in support of the ICS to the fullest extent possible. Clallam County will direct and coordinate the local capabilities and resources needed to alleviate or lessen the impact of a disaster of emergency based on the NIMS principles and National Response Framework.
Incident Command Agency: Designation of the incident command agency and assumption of incident coordination will follow statutory responsibilities when applicable. Designation of the incident commander is based on the following criteria:
1. Specific or implied authority or responsibility, or as otherwise identified in this plan.
2. Location and nature of the emergency.
3. Recognized expertise of official or agency personnel.
4. Assumption of responsibility by the official agency.
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Legislative Authorities: The Board of Clallam County Commissioners (BOCCC) is the legislative authority of Clallam County and is responsible for policy actions and policy decisions during an emergency or disaster, within the scope of its powers. This may include the authorization of emergency expenditures. In the event of a majority of the BOCCC is not available, the remaining Commissioners may make decisions dealing with an emergent emergency or disaster.
Designation of Successors: Succession will be done when there are no available elected legislative officials to make policy decisions during an emergency. Authority will fall on the remaining county elected officials (except judges), with the Prosecutor acting as the Chair of this body. The County Administrator, County Road Engineer, and Emergency Manager will also be included in this body.
In the event no elected officials are available, emergency authority will fall to the County Administrator present with assistance from the EM staff and county Road Engineer.
Directors, Supervisors, and other heads of departments, agencies, and local political subdivisions are responsible for appointing and training a line of successors to insure adequate emergency operation over their department in their absence.
The Clallam County Undersheriff is appointed as the County Operational Emergency Manager and is responsible for coordinating government and activities taken to mitigate and prepare for, respond to, or recover from an emergency or disaster situation as provided in RCW 38.52.070.1. Emergency Management
Upon notification of an actual emergency or disaster, responding elected heads of the political subdivision involved, governmental and volunteer organizations are responsible for maintaining their own internal emergency direction and control. However, this authority is subject to the overall direction and control of the Clallam County EOC Incident Commander, Command Staff, and Section Chiefs directing operations with a common operating picture from the Clallam County EOC, or its
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alternate site.
ESSENTIAL SERVICES WHICH ARE TO BE DIRECTED, CONTROLLED AND COORDINATED INCLUDE, BUT ARE NOT LIMITED TO:
1. Police and Fire protection for the affected area with local and Tribal Law Enforcement and
Clallam County Fire Districts along with the Port Angeles Fire Department.
2. Search and Rescue with the Clallam County Sheriff’s Office
3. Emergency Medical Services with Clallam County Health & Human Services
4. Road/Public Works activities with Clallam County Roads Department
5. Energy production or distribution with liaison to City Utility Districts and the Clallam Public Utility District agency.
6. Processing and distribution of life support essentials such as food, fuel, and pharmaceuticals with Clallam County Emergency Management; Clallam County Public Works; and Clallam County Health & Human Services. Liaison with Olympic Peninsula Chapter of the American Red Cross and Faith Based Organizations.
7. Water and Sewage treatment, solid waste disposal with Clallam County Public Works and City Utility Departments
8. Public Safety communications with local and Tribal Law Enforcement; Clallam County Fire Districts; Port Angeles Fire Department; PenCom 911 Dispatch; and Amateur Radio Emergency Services Organization.
9. Transportation. Liaison with Clallam Transit and local transportation companies
10. Operations of essential financial institutions. Clallam County Auditor; Clallam County Treasurer and liaison to local financial institutions
The level of Clallam County EOC operations are dictated by the size and complexity of an event.
Level 1: Full Operations including Catastrophic Operations. These are situations that are larger in scope and require the use of mutual aid resources or special procedures for dealing with the emergency. Single jurisdiction/multi-agency events are defined by when a broader application of ICS protocols are required to ensure
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coordination. A command post will be established if site-specific, and the EOC may be activated as appropriate.
Catastrophic Operations are broad scope community emergencies with long term impact representing a significant threat to life, property, and/or the environment; requiring a substantial commitment of personnel, equipment, and facilities; requiring considerable outside help. Multi-jurisdictional / multi-agency events which require unified command in order to ensure effective coordination. The Clallam County EOC should be activated to coordinate resources and information.
Level 2: Enhanced Operations and Recovery Activities. Unusual occurrences which can be dealt with using existing local resources without outside help (or minimal mutual aid assistance), and which are short term in nature and limited in scope. Incident command is routinely established in the event that the situation expands unexpectedly. A command post will be established. The Director may choose to coordinate resources and information in concert with emergency dispatch or the Clallam County EOC can be activated at Level 1 as a resource coordination center, as appropriate.
Recovery Activities include long term reconstruction of public facilities, detailed damage assessment (joint, local/state/federal teams), debris clearance, establishment of disaster assistance centers and community restoration projects.
Level 3: Daily, routine emergency response. This level of activations includes the status of monitoring of situations and events. Disaster readiness is achieved by the maintenance of twenty-four hour coverage by local emergency services agencies operating on internal procedures
D. EMERGENCY OPERATIONS FACILITIES
Dispatch Assistance and Location: In the event an incident requires additional resource coordination, but does not warrant the opening of the Clallam County EOC, dispatch can be immediately assisted by emergency
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management staff working with the Peninsula Communications 911 Center (PENCOM) to coordinate an appropriate response.
PENCOM is housed across the street in the Port Angeles City Hall at 321 E 5th Street, with two alternate equipped sites. One alternate site is in the communications room of the Clallam County EOC and the second alternate site is at the Clallam County Fire District #3 Station at 323 N 5th Avenue, Sequim, Washington.
Emergency Operations Center (EOC): The Clallam County EOC is utilized in incidents requiring the coordination of resources; incident information coordination and as a point of contact for legislative authorities. County departments and public safety agencies will make available command level personnel for staffing of the Clallam County EOC and all other agencies and departments will make personnel available to the Clallam County EOC, as appropriate.
The Clallam County EOC is located at 223 E. 4th St.( in the basement of the Clallam County Courthouse in Port Angeles also known as Training Room # 070).
Alternate EOC sites are the Port Angeles Fire Department training room, at 102 East 5th Street and in the Clallam County Incident Command mobile vehicle staged at the Fire District #3 Carlsborg campus on Carlsborg Road, Sequim, Washington.
STAFFING NOTIFICATION AND RESPONSIBILITY: DEPARTMENT PERSONNEL DESIGNATED TO SERVE IN THE EMERGENCY OPERATION CENTER WILL BE IDENTIFIED AND TRAINED IN INCIDENT COMMAND SYSTEM POSITIONS AS DESCRIBED IN THE NATIONAL INCIDENT MANAGEMENT SYSTEM PLAN.
It is recognized that the need for Clallam County EOC Staffing will expand and contract during the various phases of the disaster, with the largest commitment of personnel required
for the duration of the response phase. Actual staff alerting, procedures are outlined in the Clallam County EOC Activation book, and includes the use of Clallam Alert, telephones,
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cell phones, and radio.
E. WARNING AND EMERGENCY PUBLIC INFORMATION
The warning and emergency public information system is to provide for coordination of information released to key officials, the news media and the general public in time of crisis in addition to warnings. These systems are a multi-jurisdictional multi- agency process and effect all responding organizations.
All public information released during an emergency situation will be coordinated through the CCEM Director or the designated PIO and then authorized by the current Incident Commander before release to minimize confusion.
The Emergency Alert System (EAS) and all available local communications and warning systems will also be utilized for disseminating emergency public information.
Emergency Public Information Policies and Procedures: Prior to or during a local emergency, CCEM will coordinate the dissemination of emergency information and subsequent instructions to the public, via all available local communications and warning systems as well as EAS.
Priorities for release to the public include:
a. Presidential Declaration and announcements by federal officials.
b Clallam County government’s instruction or announcements.
c. Gubernatorial Proclamations and announcements or other state official announcements.
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d. Clallam County general information on details and progress.
e. Clallam County information concerning individuals and families or the effects of the emergency on the population and resources.
ORGANIZATION AND RESPONSIBILITIES:
THE CLALLAM COUNTY PUBLIC INFORMATION OFFICER (PIO) IS APPOINTED BY THE SHERIFF. ALL DEPARTMENT HEADS WILL COORDINATE PUBLIC ANNOUNCEMENTS THROUGH THE COUNTY PIO. ALL OTHER NON-COUNTY PIOS, SUCH AS THE HOSPITAL, SCHOOL DISTRICTS, AMERICAN RED CROSS, SALVATION ARMY ETC., WILL COORDINATE PUBLIC ANNOUNCEMENTS AND MEDIA INTERVIEWS THROUGH THE COUNTY PIO. IT IS NOT THE INTENT OF THE PIO TO BE A SPOKESPERSON FOR ALL AGENCIES. THE PIO'S PRIMARY PURPOSE IS TO COORDINATE INFORMATION TO ENSURE ACCURATE INFORMATION IS BEING PROVIDED TO THE PUBLIC AND TO MONITOR RUMOR CONTROL.
The County PIO will be the point of contact for the news media. Responsibilities of the PIO are:
a. Establish a joint information center/system (JIC/JIS) when appropriate.
b. Prepare information for release to the print, audio, and social media as well as
the public.
c. Obtain approval for all releases from the incident commander.
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d. Coordinate all social media and news media activities associated with the incident.
e. Coordinate the public information and rumor control process.
f. Monitor social media and news media coverage of the incident.
g. Work with Clallam Alert System coordinators, as appropriate.
h. Coordinate consistent messaging with other jurisdictional/special purpose district PIOs, such as the hospital or school districts.
County Emergency Management coordinators are responsible for:
a. The rapid dissemination of warnings to key officials and the general public. Twenty-four hour capabilities may be accomplished by the designation of alternate warning officers.
b. Preparation and maintenance of local warning plans, Suggested Procedures (SP), and call lists.
c. Coordination of the enhancement and maintenance of county-wide communications capabilities that can be utilized for warning purposes.
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d. Meeting the expectations of a secondary NAWAS answering point (See EFS 2).
e. Coordination with area's primary EAS stations (KONP: KSQM; and KFKB radio) and ensures that the EAS plan is reviewed and updated, when appropriate.
f. Coordination of emergency public information with the County PIO.
g. Dissemination of Warnings and Emergency Information to persons with access and functional needs will include different formats of print/audio/social media. CCEM will work with the hospitals and the community college in an effort to access interpreter services as available. The 711 telephone interpretive services for people who are deaf or hard of hearing may also be accessed.
Washington State Emergency Management is responsible for ensuring the receipt and dissemination of significant national and state warning information throughout the state and National Atmospheric and Oceanic Administration or other warnings via the National Alert Warning System (NAWAS) and the National Law Enforcement Teletype System (NLETS ) through ACCESS.
Peninsula-Communications 911 Center (PENCOM):
a. Is the 24 hour point of contact for warning information for Clallam County.
b. Is the NAWAS primary answering point.
c. Is responsible for disseminating warning information, as appropriate, to:
o CCEM
o Clallam County Sheriff’s Office
o Clallam County Fire Districts 1, 2, 3, 4, 5, and 6
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o Port Angeles Fire Department
o Washington State Patrol
o Appropriate administrative and field personnel
The American Red Cross manages the disaster victim information systems which provides for central coordination of casualty lists and other victim information.
F. EMERGENCY OPERATIONS CENTER CONCEPTS OF OPERATION
Each county department and local jurisdictions or organizations should establish contingency procedures to capture and provide the required reports to the legislative authorities, Clallam County Emergency Management (CCEM) Director, and other officials with information concerning the nature, magnitude, and impact of an emergency or disaster, and for use in evaluating and providing the most efficient and appropriate emergency or disaster response assets and services. Reports required include, but are not limited to:
a. Situation Reports.
b. Request for assistance.
c. Damage Assessment Reports
Emergency Workers will be used by CCEM: CCEM will use emergency workers as outlined in state law. “Emergency Worker” is defined in RCW 38.52.010(4), and rules and regulations concerning workers are outlined in RCW 38.52.310. Chapter 118.04 WAC covers the Emergency Worker Program in detail.
Liability coverage: CCEM will obtain a state EMD Mission/Incident Number.
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a. EMD mission/incident numbers are assigned to local jurisdictions for all actions taken that are intended to protect life, property, and the environment during the incident period. They will be used for the duration of the incident and the recovery period. b. Equipment and vehicles should only be used by trained, qualified personnel. Personal property not relevant to the mission will not be considered for compensation coverage.
c. Claims under a state EMD mission/incident number will be coordinated through the Clallam County Emergency Management Director.
d. In instances where emergency work is performed to protect life and property, requirements for environmental review and permits may be waived or orally approved as per the following statutes and regulations:
1. Construction Projects in State Waters (Hydraulic Projects or Other Works), RCW 75.20.100.
2. Forest Practices Act (Application for Forest Practices ,RCW 76.09.060.
3. Flood Plain Management (Processing of Permits and Authorizations for Emergency Water Withdrawal and Facilities to be Expedited), RCW 86.16.180.
4. Shorelines Management Act (Shoreline Permits), WAC 173.14.040.(2).(3).
5. State Environmental Policy Act (SEPA), (Exceptions for Emergency Actions), WAC 197.10.180.
e. Many structures, archaeological sites, or properties of historically significance are protected by law. Non-time-critical missions and recovery actions affecting such protected areas should be coordinated with the Department of Enterprise Services.
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G. EMERGENCY FINANCIAL MANAGEMENT OPERATIONS:
Emergency expenditures are not normally integrated into the budgeting process of local jurisdictions. These events occur on a periodic basis requiring substantial and necessary unanticipated obligations and expenditures. a. Local jurisdictions will incur disaster-related obligations and expenditures in accordance with the provisions of RCW 38.52.070(2) and appropriate state statues as follows: 1. Cities (under 300,000 pop.) Chapter 35.33 RCW. 2. Counties Chapter 36.40 RCW.
b. Records will be kept in such a manner to separately identify event related expenditures and obligations from general programs and activities of county agencies and local jurisdictions or organizations.
c. Complete and accurate records are necessary: 1. To document request for assistance. 2. For reimbursement under approved applications pertaining to declared emergencies or disasters. 3. For audit reports, detailed records will be kept from the onset of the event that include, but are not limited to:
a. Work that is performed by force account. (1) Appropriate extracts from payrolls, with any cross-references needed to locate original documents. (2) A schedule of equipment used on the job. (3) Invoices, warrants, and checks issued and paid for materials and supplies used on the job.
b. Work that is contracted out. (1) Copies of request for bids. (2) The contract which is let. (3) Invoices submitted by the contractor (4) Warrants authorizing check issuance.
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c. Work done under inter-community agreements and mutual aid.
d. Disaster-related expenditures and obligations of county departments, local jurisdictions and organizations may be reimbursed under a number of federal programs. Reimbursement of approved costs for work performed in the restoration of certain public facilities may be authorized by the federal government after a major disaster declaration by the President under the statutory authority of certain federal agencies.
e. Audits of emergency expenditures will be conducted in the course of normal audit of local governments. Audits of projects approved for funding with federal disaster assistance funds are necessary to determine the eligibility of the costs claimed by the applicant.
H. COUNTY DEPARTMENT MITIGATION ACTIVITIES
1. Each department should develop a mitigation plan to establish interim and long-term actions to eliminate hazards or to reduce the effects of those hazards that cannot be eliminated.
2. As a minimum, mitigation should consider the following strategies:
a. Remove or eliminate the hazard.
b. Reduce or limit the amount or size of the hazard.
c. Segregate the hazard from that which is to be protected.
d. Reduce the likelihood of a hazard occurring.
e. Establish hazard warning and communication procedures.
f. Conduct training and education, plan testing exercises, and plan maintenance.
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I. COUNTY DEPARTMENT PREPAREDNESS ACTIVITIES
1. Lines of authority should be identified and documents for the continuity of government, should be protected. Internal agency individuals and departments, and external agencies with responsibilities during assessment and mitigation, preparedness, response, and recovery phases should be identified and documented.
2. The Clallam County Emergency Management (CCEM) Director is responsible for developing and implementing exercise and training programs that are compliant with the National Incident Management System.
Trainings for Emergency Operation Center activities for emergency workers, including Department personnel should include, but are not limited to: a. Processing emergency call information. b. Activation of disaster management plan. c. Notification of personnel who have disaster management duties. d. Mobilization or demobilization of services. e. Continuity of government. f. Communication procedures. g. Procedures to accomplish evacuation or sheltering in place.
3. The Clallam County Emergency Management (CCEM) Director is also responsible for public education programs to ensure the public is informed with the current information as well as best practices in the goal that the public can be adequately prepared to meet their individual emergency needs.
4. Local jurisdictions should conduct annual exercises to validate the effectiveness of their emergency preparedness plans and procedures. Exercises mandated by contract or other requirements may be used to satisfy this requirement. Coordinate emergency management exercises and training activities with other local, Tribal, State, and Federal agencies. Thorough critiques by participants, controllers, and evaluators identifies strengths and gaps countered during exercises. Changes to plans and procedures are incorporated immediately, or in the next review cycle. If exercises reveal a problem, training is
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enhanced to address the need.
5. Determine local training and public education needs and requirements in coordination with EMD. Ensure participation of emergency management staff and associated integrated emergency management personnel and volunteers in professional development training.
6. Public education programs are a vital aspect of emergency/disaster mitigation, preparedness, response, and recovery. Public education provides all-hazard awareness and operational preparedness programs for countywide community outreach.
7. State and local agencies may request and receive assistance from the Washington State Emergency Management Division (EMD) for the purpose of developing and implementing training and exercises for local emergency management planning efforts, training, and evaluation of local plans. Such program as Community Emergency Response Teams (CERT); Medical Reserve Corps (MRC); Community Points of Distribution (CPOD); and Map Your Neighborhood (MYN) are a few of the public education outreach programs.
8. State EMD maintains overall responsibility for disaster exercise, training, and public education. Other state agencies cooperate with state EMD and the Federal Emergency Management Agency (FEMA) to develop and implement on-going emergency management training, to facilitate plan and procedure development and evaluation, and to assist emergency management personnel as they carry out their emergency duties and responsibilities.
9. Each department should develop and implement actions to be taken in advance of an emergency to develop operational capabilities and facilitate an effective response in the event a disaster occurs.
J. COUNTY DEPARTMENT EMERGENCY OPERATIONS CENTER RESPONSE ACTIVITIES
1. Clallam County departments and agencies should establish administrative response strategies and actions
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to be taken immediately before, during, and after an emergency to support operations during emergencies or disasters, and to preserve vital records all in the efforts to save lives, minimize damage to property, and enhance the effectiveness of recovery and business resumption.
2. County departments and local jurisdictions or organizations with emergency management responsibilities will establish, maintain, and protect vital records under a record retention program as defined in RCW 40.10.010. Department heads are responsible to ensure the preservation of vital records. Methods to preserve vital records include, but are not limited to:
a. Computer backups, kept off-site.
b. Fire proof file cabinets/vaults.
3. All departments within county government have emergency management responsibilities. Activities that may be undertaken include, but are not limited to:
Prepare and maintain a safe workplace.
Identify key personnel to staff the organization during emergency situations.
Develop and maintain a chain of command to ensure continued operations in the event that key personnel are not available.
Develop and maintain emergency management suggested operating procedures and checklists.
4. EMERGENCY MANAGEMENT UNIT: a. Establishes the local emergency management organization, to include staffing for normal activities and emergencies and disasters.
b. Prepares a comprehensive plan and program for the emergency management of county government. Advises and assists local agencies in the development of emergency or disaster plans and programs.
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c. Prepares local proclamation of emergency for the Board of Clallam County
5. COMMISSIONERS:
d. Provides for the registration of emergency workers.
e. Obtains a state mission number for emergencies and disasters for the liability coverage and indemnification to registered emergency workers in accordance with Chapter 38.52.180 of Revised Code of Washington.
f. Provides for communications coordination and support.
g. Maintains the Emergency Operations Center for direction and control support.
h. Coordinates emergency and disaster information and requests with State EMD.
i. Maintains a continuous readiness and response capabilities through a 24-hour duty officer system.
j. Coordinates damage assessment efforts.
k. Provides representation on and coordinates the Peninsula Responders Emergency Planning participants. A Stabilization and Recovery Committee will be established as a sub- group from the participants in the Peninsula Responders Emergency Planning Group.
6. WASHINGTON STATE UNIVERSITY EXTENSION AGENT: (Washington State University, Extension Services)
a. Assists with damage assessment (agriculture).
b. Serves as liaison with the U. S. Department of Agriculture Emergency Board.
7. ASSESSOR'S OFFICE:
a. Coordinates damage assessment.
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b. Assessor serves as a member of the Stabilization and Recovery Committee.
8. AUDITOR'S OFFICE:
a. Coordinates with Treasurer to administer emergency fiscal procedures.
b. Auditor serves as a member of the Stabilization and Recovery Committee.
9. CLERK’S OFFICE
a. Supports the courts
b. Provides receipting and disbursing of the public’s money.
10.. COMMISSIONERS’ OFFICES:
a. Board of Clallam County Commissioners provides legislative actions necessary for response, recovery, and the establishment of emergency public policy.
b. County Administrator implements policy decisions, provides oversight and direction, and coordination with other jurisdictions at an executive level. The County Administrator also serves as Chairman of the Stabilization and Recovery Committee.
11. DEPARTMENT OF COMMUNITY DEVELOPMENT – BUILDING:
a. Building Official/Fire Marshal coordinates structure habitability assessment.
b. Assists with damage assessment.
c. Provides liaison with county fire districts when necessary.
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12. DISTRICT COURT I AND II:
a. Insures constitutional guarantees of defendants held in custody.
b. Conducts other court business as ability permits.
13. HEALTH AND HUMAN SERVICES DEPARTMENT:
a. Coordinates immunization and disease control.
b. Assists with the identification, storage and disposal of human remains, in coordination with the Coroner.
c. Liaison with the Regional Health Care Coalition
d. Liaison with the health care system (physician offices, hospitals) regarding public health recommendations and disease control.
e. Answers public or emergency service worker questions about disease, exposure, and protection.
f. Maintains referral information – clinics that are open and functioning, etc.
g. Collects data on injury and disease status.
14. HEALTH AND HUMAN SERVICES - ENVIRONMENTAL HEALTH:
a. Supervises food and water quality control measures.
b. Supervises emergency sanitation measures.
c. Assists with structure habitability assessment.
d. Assists with hazardous material incidents
e. Performs sanitation systems inspections.
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15. INFORMATION TECHNOLOGY:
a. Provides computer support services to county government agencies for recordkeeping and emergency cost-tracking procedures.
b. Maintains the network infrastructure, software, critical applications for communications in- house and with state network or other governmental agencies.
c. Supports video conferencing with other agencies and law enforcement.
16. PARKS, FAIR, AND BUILDING MAINTENANCE:
a. Assists with services and utilities to the Clallam County EOC.
b. Responsible for restoration of county government buildings and facilities.
c. Assists with damage assessment (county parks and associated property).
17. HUMAN RESOURCES /RISK MANAGEMENT:
a. Coordinates acquisition and assignment of county personnel in support of emergency operations and damage assessment.
b. Assists with incident related timekeeping.
c. Contacts Labor and Industries and reports deaths within 8 hours.
18. PROSECUTOR'S OFFICE:
a. Prosecutor serves as legal advisor to the Board of Clallam County Commissioners.
b. Prosecutor serves as Coroner:
Coordinates the identification, storage, and disposal of human remains.
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Coordinates notification of next of kin.
Coordinates maintenance of casualty lists.
19. PUBLIC WORKS DEPARTMENT:
a. Provides equipment and operators to assist with heavy rescue.
b. Coordinates road closures, provides barricades and signs.
c. Coordinates debris clearance from public roadways, bridges, etc.
d. Assists with restoration of critical facilities.
e. Assists with information gathering and damage assessment (county property).
f. Provides liaison with local utility districts and telephone companies.
g. Provides liaison with the U.S. Army Corps of Engineers (USACE).
h. Provides liaison with the State Department of Transportation (WSDOT).
i. Supports the county Emergency Operations Center.
20. JUVENILE SERVICES:
a. Supports Law Enforcement.
b. Maintains Judicial integrity to continue or rapidly restore court activities.
c. Maintains facility to house incarcerated juvenile offenders.
21. SUPERIOR COURT CLERK:
a. Manages court scheduling, trials, hearings, fact findings, restraining orders, warrants, and all remaining court matters.
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b. Communicates court closures with other agencies.
22. SHERIFF'S DEPARTMENT:
a. Coordinates search and rescue operations.
b. Coordinates population evacuation.
c. Provides security of evacuated areas.
d. Maintenance of order.
e. Traffic and crowd control.
f. Security of critical facilities.
g. Coordinates supporting mutual aid law enforcement agencies.
h. Emergency Management Unit operations.
23. TREASURER'S OFFICE:
a. Coordinate with Auditor with the administration and execution of emergency fiscal procedures and resource support.
b. Treasurer serves on the Stabilization and Recovery Committee.
K. COUNTY DEPARTMENT CONTINGENCY RECOVERY ACTIVITIES
1. Plans should establish disaster recovery and business resumption strategies, activities to return vital life support systems to minimum operating standards and long-term activities designed to return life
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and business operations to normal levels.
2. County departments should identify recovery tasks and responsibilities to achieve short and long term goals and objectives. Departments should include the following recovery tasks and responsibilities in their disaster management plan:
a. Organization and staffing for continuity of government.
b. Essential records recovery and restoration.
c. Resource procurement.
d. Restoration of utility services.
e. Record keeping and documentation.
f. Public and employee information.
g. Agency, entity, and community coordination.
h. Debris and waste removal.
i. Restoration and salvage.
j. Personnel reunification.
k. Identification of resources and obtaining funding.
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EMERGENCY SUPPORT FUNCTION ANNEXES
Emergency Support Function Annexes (ESFs) outline the general guidelines by which Clallam County government and stakeholder agencies will carry out the responsibilities assigned in the Comprehensive Emergency Management Plan. The following ESFs have been developed with input from the lead agencies with the assistance of applicable support agencies and Emergency Management.
ESF-1 Transportation
ESF-2 Communications, Information Systems and Warning
ESF-3 Public Works and Engineering
ESF-4 Firefighting
ESF-5 Emergency Management
ESF-6 Mass Care, Emergency Assistance, Housing and Human Services
ESF-7 Logistics Management and Resource Support
ESF-8 Public Health and Medical Services
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ESF-9 Search and Rescue
ESF-10 Oil and Hazardous Materials Response
ESF-11 Agriculture and Natural Resources
ESF-12 Energy
ESF-13 Public Safety and Security
ESF-14 Long-Term Community Recovery
ESF-15 Public Affairs
ESF-20 Military Support to Civil Authorities
Notes:
1. ESFs 1-15 are included in the National Response Framework. Numbers 16-19 are reserved for federal expansion.
2. ESF 20 is consistent with the Washington State Comprehensive Emergency Management Plan.
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EMERGENCY SUPPORT FUNCTION -ONE TRANSPORTATION
PRIMARY AGENCY: Clallam County Public Works Department (CCPW)
SUPPORT AGENCIES: Board of Clallam County Commissioners (BOCCC) Clallam County Emergency Management (CCEM) Washington State Dept. of Transportation (DOT) Clallam Transit (CT) Clallam County Sheriff‘s Office (CCSO) School Transportation Services Private Industry Transportation Services
INTRODUCTION
A. Purpose - To ensure effective coordination of all available transportation resources.
B. Scope - To assist in the coordination of vehicles, equipment, and the transportation infrastructure necessary for support of field operations.
POLICIES
All responses will follow all applicable laws of the State of Washington and local ordinances. All support agency
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sources will be utilized as appropriate from the mutual aid agreements.
SITUATION
A. Emergency/Disaster Conditions and Hazards
Due to the geography of the Clallam County area and its transportation routes, the ability to move the population could be affected by the following hazards:
1. Wildfire
2. Flood
3. Severe weather
4. Earthquake
5. Hazardous Materials incident
Not only can these hazards interrupt transportation by damage to the road system, the facilities that house the equipment could be damaged. The personnel used to provide the transportation could be killed or injured by a hazard, which would also affect the community’s transportation ability.
B. Planning Assumptions
1. Most of the population will utilize private transportation methods to leave a disaster area.
2. Limited number of resources will be available at the onset of an emergency or disaster.
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3. Increases in population will create a strain on the road systems that will affect emergency transportation.
4. In a gubernatorial proclaimed disaster, state resources may become available to assist local governments in disaster response to support field operations/incident.
CONCEPTS OF OPERATIONS
A. General
1. In a severe emergency or disaster, Clallam County responders may require the use of local vehicles, equipment and other assistance for moving heavy equipment, supplies, or people. Utilization of available ground transportation for local emergency operation will be on a first priority basis. Depending upon the circumstances, air or water transportation services may also be required. These are normally considered as second priority carriers for most localized operations, but may be necessary for isolated incidents.
2. In the event of a severe disaster damaging the ground transportation system in the Clallam County area, an immediate survey of the county and state highway system will be undertaken by law enforcement and highway/road maintenance supervisors. Estimates of traffic capabilities, highways available for use, and route closures will be made available to Clallam County Emergency Management (CCEM) for public information purposes as soon as possible.
3. When requested by CCEM, the state Emergency Management Division (EMD) and the state Utilities and Transportation Commission may assist in the procurement and delivery of outside transportation resources.
4. In a Presidential declared disaster the regional FEMA director may assist in further provision of
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emergency transportation resources within the disaster area.
5. During an emergency, service providers will operate within the concepts of the Incident Command System, becoming part of the system, yet maintaining their own internal structure.
B. Organization
1. Clallam County Public Works Department:
The Emergency Manager is responsible for coordination of transportation support. The Public Works Department is responsible for developing procedures on how to coordinate transportation-related needs and for ensuring that personnel receive training in order to carry out their responsibilities.
The Public Works Department will work with support agencies to develop and maintain a working relationship and procedures to activate needed transportation resources.
2. Board of Clallam County Commissioners:
As the legislative authority, the Board of Clallam County Commissioners is responsible for ensuring that the Public Works Department, as the primary agency, carries out its responsibilities in transportation coordination. The Board is also responsible for ensuring that the necessary funding for transportation support is made available, as appropriate.
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3. Clallam County Emergency Management
Will develop and maintain a resource list of all available transportation resources. This includes rolling stock and locations of potential fueling points.
4. Support agencies
All support agencies are to work with the primary agency to develop and maintain a workable transportation function. Support agencies are to also develop and maintain their own Suggested Procedures (SP) and checklist for response to request for transportation support.
C. Procedures
1. Upon the need for transportation coordination, the Clallam County Public Works Department will activate its transportation SP and checklist.
2. The Clallam County Public Works Department will assign personnel to the EOC, or appropriate command post location. These personnel will be responsible for coordinating transportation requests from the command agencies and coordinating with the support agencies representatives at the EOC.
4. Transportation requests are to be made through the Clallam County Public Works Department personnel at the Clallam County EOC or other command location.
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D. Mitigation activities
1. Clallam County Public Works Department:
a. Regularly inspect public roadways/right-of-ways for deterioration and make necessary repairs to keep them in good condition.
b. Ensure, to the extent possible, that potential slide areas and areas of slippage do not interfere with county roadways.
c. Keep equipment in operating condition.
2. All agencies:
a. Keep equipment in operating condition.
E. Preparedness Activities
1. Clallam County Public Works Department:
a. Develop and maintain Suggested Procedures (SP) and checklist dealing with transportation response.
b. Assure that all personnel are trained in their responsibilities according the departmental SP and checklist.
c. Develop and maintain a chain of command to ensure continuity within the department.
d. Assign and train personnel to function at the Clallam County EOC, to assist in coordination of transportation issues.
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2. All agencies:
a. Develop and maintain SP and checklist dealing with transportation.
b. Assure that all personnel are trained in their responsibilities.
c. Maintain a current inventory of all transportation and fuel resources available and make this inventory available to the CCEM.
3. Vital infrastructure - The following is a list of roads, bridges, and transportation points that if damaged, could affect transportation within the Clallam County area. All agencies should be aware of these and develop procedures to keep transportation operating in the event that one or more of these are impassable:
a. State Route 101 including bridges (Main route east and west)
b. State Route 110 including bridges (Main route LaPush to State Route 101)
c. State Route 112 & 113 (Main links with west end of County)
d. Dungeness River bridges
e. Sol Duc River Bridges
f. Elwha River Bridges
g. Local airports including Fairchild International Airport, Sequim Valley Airport, Forks Airport and Quillayute Airport
4. Evacuation
Evacuation routes are predetermined according to the State Tsunami Evacuation Maps. Evacuation is to be dealt with on a case-by-case basis. Local law enforcement and road/highway department should work together, prior to an incident, to deal with potential problems of traffic routing and communications during an incident that requires evacuation.
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F. Response activities
1. All agencies and departments affected by this ESF shall:
a. Development and maintain Suggested Procedures that should, at a minimum address:
1. Lines of authority during a response phase.
2. Individual responsibilities, by position, to undertake during an emergency or disaster.
3. Coordination with the PW Dept.
4. Communications between agencies.
b. Ensure representation at the Clallam County EOC or command post.
c. Report any known or suspected damage to infrastructure to the primary agency or agency responsible for the maintenance of damaged infrastructure.
G. Recovery Activities
The PW Department will, after an emergency or disaster, make sure that inspection of infrastructure is completed. The appropriate agency for the repair of damaged infrastructure or facilities will prioritize the repair so that essential service will be given first priority. All agencies involved in recovery efforts will ensure that detailed cost accounting is done in the event of a declared disaster and there is a potential for federal and state assistance.
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RESPONSIBILITIES
A. Primary Agency – Clallam County Public Works Department
1. Develop and implement Suggested Procedures for its personnel.
2. Document all emergency related costs and expenditures for auditing purposes.
3. Provide specialized support functions, resources, or emergency personnel as agreed upon, contracted for, or provided for in mutual assistance agreements.
4. Report to designated staging areas as directed for assignments.
5. Designate a transportation coordinator who will coordinate equipment in conjunction with Emergency Management.
6. Designate personnel to coordinate transportation efforts in conjunction with the overall operation from a point, such as the Clallam County EOC.
B. Support Agencies
1. Legislative authority is responsible for authorization for use of the jurisdictions transportation capabilities.
2. Clallam County Emergency Management responsibilities:
a. Maintain and update an inventory of local transportation resources that identifies transportation capabilities and fuel sources.
b. Assist with the coordination of local transportation resources to support emergency
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transportation efforts.
c. Initiate requests for additional transportation resources, if required.
d. Update local emergency resource guidebook, which shows all available transportation capabilities.
3. Board of Clallam County Commissioners; Washington State Department of Transportation; Clallam County Sheriff’s Office; School Transportation; and Private Industry Transportation Services are responsible to:
a. Develop and maintain departmental Suggested Procedures
b. Coordinate transportation activities with the CCPW
c. Work within the concepts of ICS during an incident.
RESOURCE REQUIREMENT
In order to accomplish the purpose of this annex, equipment suitable for transportation and keeping vital routes open is necessary.
Refer to the Emergency Operations Center Resource Manual (Volume 4) and the SARA/Tier II Emergency and Hazardous Chemical Inventory Notebook for a listing of available resources and fueling locations, which include both private and public locations.
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EMERGENCY SUPPORT FUNCTION -TWO COMMUNICATIONS
PRIMARY AGENCIES: Clallam County Emergency Management (CCEM)
Peninsula Communications 911 Center (PENCOM)
SUPPORT AGENCIES: KONP - AM radio (Primary EAS Station)
KBDB - KLLM radio (Forks EAS Station)
KAPS Radio (Mount Vernon EAS Station)
KSQM Radio (Sequim EAS Station)
Clallam County Sheriff’s Department
U.S. Customs and Border Protection
- Office of Field Operations, Port Angeles
- Office of Border Patrol, Port Angeles
Law Enforcement, Fire Departments, and Rescue
Clallam County Amateur Radio Emergency Services (ARES)
Joint Information Task Force of Clallam County
INTRODUCTION
A. Purpose
To organize, develop and maintain adequate communications hardware and systems capabilities for support of Clallam County emergency operations.
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B. Scope
All agencies responding to emergencies or disasters that will need to communicate in order to efficiently coordinate the response actions.
POLICIES
A. The Clallam County Comprehensive Emergency Management Plan (CEMP), as described in this ESF, will govern all local telecommunications and warning activities related to emergency/disaster response.
B. Communications-support requirements that are not met at the local level will be forwarded to the State EMD for assistance. Federal assistance may be requested.
C. The Clallam County CEMP (communications) should complement state plans, and systems should be interoperable with the state system when and where feasible.
D. The Clallam County ARES Emergency Communications Coordinator (ARES-ECC) shall coordinate all amateur radio activities.
SITUATION
A. Emergency/Disaster Conditions
Emergency/Disaster conditions that could affect communications vary. The following is not an inclusive list, but does address the main conditions that may affect communications:
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1. Power outages
2. Lighting strikes / Electro-Magnetic Pulse (EMP)
3. Equipment failures/losses due to natural or man-made disasters
B. Planning Assumptions
1. Responding agencies shall own and maintain their own communications equipment.
2. PENCOM has back-up power sources that are capable of approximately two weeks of operation.
3. There is communications coverage for the entire county through a system of repeaters and base stations.
4. There are identified frequencies that will be used for primary direction and control.
5. There are identified frequencies that will be used for secondary control.
CONCEPTS OF OPERATIONS
A. General
In a major disaster situation, the CCEM and assigned local fire and law enforcement supervisors have access to a 24-hour emergency alert and communications capability at the PENCOM office for contacting response personnel at the various local, state, and federal levels of government. Communications resources in the Clallam County Emergency Operations Center (EOC) and backup capabilities include two-way public agency radio networks (locally and on the state level), amateur radios, Winlink packet radio/computer communications, and commercial telephones. PENCOM capabilities include two-way public agency radio networks with paging ability, ACCESS, National Warning Alert System
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and Emergency Alert System (NAWAS) encoder/decoder. The County’s EOC, located in the basement of the Clallam County Courthouse, is designated as the primary communications center for Clallam County, in the event of a major incident.
The Port Angeles Fire Department is capably equipped and may serve as an alternate EOC for the County. Clallam County Fire District #3 located in Sequim is equipped as the alternate site for PENCOM. All four facilities are backed up by generator power.
3. During localized emergency situations, a mobile command post may be utilized to establish communications from agencies involved at the scene. In more extreme circumstances, the mobile command post may also be used to link field units with the decision makers stationed at the Clallam County EOC.
4. In the event of a major emergency or disaster occurring in the Clallam County area, effective use of the existing public safety and other government agencies communications resources is the first priority for support of emergency operations.
5. The development and upgrading of the area-wide emergency communications centers and overall systems are to be conducted to the greatest extent possible to support two-way radio operations and repeat translation services, in addition to the testing and maintenance of those systems presently in place.
6. The local Emergency Alert System (EAS) primary station is KONP AM (1450 am). Other EAS stations are KSQM in Sequim and KAPS in Mount Vernon. KBDB-KLLM in Forks operating for the west end of the County; activation will follow the EAS plan.
7. In times of emergency, ARES volunteers may provide an additional local or state-wide communications network from their individual base and /or mobile stations. This local capability
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provides an extra backup communication system at the Clallam County EOC if required.
8. Verizon, T-Mobile, and AT&T Wireless telephone communications (cellular) systems can supply additional communications needs, however reception/access from the Clallam County EOC in the basement is unreliable. Verizon is the only carrier to supply wireless telephone communications to the Northwest Coast of Clallam County.
B. Organization
The primary agencies provide communications coverage over the entire Clallam County area. They act as the central receiving point for warning information and have the ability to disseminate information to support agencies.
In addition to the communications capability of the primary agencies, support agencies provide immediate communications capabilities with all participating agencies involved in the emergency.
In the event of an emergency or disaster, a secondary communications system will be set up, by use of amateur radio operators, between the Clallam County EOC, Red Cross command post, emergency communication centers, and shelters. The local amateur radio operators also have the ability to set up field communications to support these public safety operations.
C. Procedures
Upon receipt of warning information, the receiving agency will ensure that the information is disseminated to
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the necessary support agencies and that all affected agencies are alerted to the information.
All warnings, emergency information, and actions taken will be documented. This includes the text of the message, where the message originated from, agencies messages sent to, and the appropriate times and dates.
In the event the amateur radio operators are needed, CCEM will activate them by contact with the ARES- ECC or designee.
D. Mitigation Activities
1. All agencies will:
a. Test their communications and warning equipment to ensure capability of the equipment.
b. Develop and maintain back-up systems, including back-up power ability.
c. Attempt to construct / place new equipment away from possible hazards.
CCEM will coordinate communications upgrades through the County hazard mitigation plan.
E. Preparedness Activities
1. CCEM will:
a. Be responsible for issuing emergency warning communications to appropriate agencies and providing continuous updates.
b. Follow established NIMS procedures for coordinating information flow between agencies
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through the Clallam County EOC.
c. Work with the ARES-ECC and the amateur radio operators to support a secondary communications system.
d. Coordinate drills and exercises as may be required.
2. Primary agencies will:
a. Designate a warning/communications coordinator.
b. Ensure that all communications staff are trained in emergency communications / warning functions.
3. Support agencies will:
a. Develop and maintain Standard Operating Guidelines (SOG) dealing with warning and communications.
b. Provide training to all appropriate staff.
c. Work with primary agencies to develop warning fan outs.
d. Develop and maintain contact procedures of staff.
e. Develop and maintain a fax tree to provide information to appropriate agencies.
F. Response Activities
1. CCEM will:
a. Obtain Mission number from Washington State Emergency Management.
b. Activate the Clallam County Emergency Operations Center (EOC) or other command
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location.
c. Provide a central point of contact for communications and warning information.
d. Provide mobile communications supporting Clallam County EOC communications.
e. If necessary, cause EAS to be activated through established procedures in the EAS plan.
2. Support agencies will:
a. Activate their disaster communications SOG.
b. Coordinate information between agencies by use of the Clallam County EOC or other established point of contact.
c. Go to back-up power, if needed.
G. Recovery Activities
1. Primary and support agencies will:
a. Continue to coordinate information between agencies regarding recovery activities.
b. Provide information about damages that field units observe to the Clallam County EOC or other established point of contact with CCEM.
c. Check communication equipment and make necessary repairs.
2. CCEM will:
a. Receive and forward all primary and support agencies damage reports.
b. Notify all primary and support agencies when Mission number is closed.
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c. Facilitate stakeholder after-action evaluation for possible integration in
future planning.
RESPONSIBILITIES
A. CCEM is responsible to:
1. Prepare, revise, and implement current communications plans in accordance with county, state, and federal criteria.
2. Coordinate with ARES EEC, who will establish a secondary communications network.
3. Periodically test the communications system by exercises.
4. Coordinate access to use of CCEM incident command vehicles.
B. PENCOM is responsible to:
1. Maintain an inventory of existing radio frequencies and other communications resources available for local emergencies.
2. Maintain liaison with other agencies to ensure upgraded communications capabilities are compatible with county-wide communications systems.
3. Maintain secondary answering point.
C. Primary and support agencies are responsible to:
1. Ensure that all personnel within their jurisdiction, including regulars, reserves, or auxiliaries, are trained in radio operation and procedures.
2. Ensure that their agency will support emergency operations.
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3. Keep their SOG regarding communications operations current and their personnel trained.
4. Inventory their communications equipment and capabilities and provide the inventory list to CCEM.
5. Establish liaison with CCEM staff upon their notification for an emergency response.
D. KNOP Radio is responsible to:
1. As primary EAS station, coordinate with other participating stations on EAS matters and planning.
2. Ensure that staff is trained in EAS procedures.
RESOURCES DESCRIPTIONS
A. Peninsula Communications 911 Center (PENCOM) is equipped with public safety radio communications capabilities and can communicate on most local public safety frequencies. 1. State-wide warning fan out will be received by PENCOM over the National Warning System (NAWAS) or A Central Computer Enforcement Service System (ACCESS). The primary NAWAS facility is located in the PENCOM Center. The alternate NAWAS unit is located in the Clallam County EOC.
2. Upon receipt of warning or test information PENCOM will fan out all warning information via ACCESS, telephone, facsimile, and voice radio, as provided in their emergency Alert book.
A. CCEM duty personnel will activate the CLALLAM ALERT SYSTEM to notify and alert citizens and the public safety community over thirty-two different communication venues upon receiving an alert from PENCOM regarding a national, state, or local incident requiring dissemination of a warning.
B. The ALL-HAZARD ALERT BROADCAST (AHAB) sirens will be activated to warn of an imminent Tsunami wave arrival and may be utilized to warn of other imminent emergencies. The AHAB can be activated by local law and fire agencies or their representatives and by Washington State Emergency Management Telecommunications (WSEMT). These are tested in odd months by amateur radio emergency services operators, local law and fire agency officers, and in even months by WSEMT.
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C. The AMATEUR RADIO ROOM is located in the Clallam County EOC with complete radio capability, including packet radio for the transmission of hard copy information.
D. TWO-WAY RADIO equipment is available in the Clallam County EOC for various direct radio communications including CEMNET; WSDOT; Clallam County Public Utility District, AHAB Base Station, and other.
E. A TELEPHONE Bank is located in the Clallam County EOC to be used in the event of an activation. The Clallam County EOC also has facsimile; copier; Smart Board; and internet computer capabilities.
F. NOAA ALL HAZARD ALERT RADIOS have been distributed throughout Clallam County as in building warning systems. The National Oceanographic Atmospheric Administration all hazard alert radios can be activated by the NOAA Warning Officer.
G. EMERGENCY ALERT SYSTEM (EAS) can be activated by designated local officials to broadcast official information to the public via local broadcast outlets. Each jurisdiction will designate those officials who are authorized to activate EAS, as shown in the EAS Plan. The EAS is available specifically for Clallam County local events form radio stations KONP Port Angeles; KSQM Sequim; and KBDB Forks. Radio repeaters will allow County emergency officers to announce warnings over these stations.
H. A BACK UP GENERATOR is located in the courthouse facility where the Clallam County EOC is housed and is maintained and tested biannually. The generator has a 30-day fuel capacity.
I. Warning to the general public will be accomplished by all means available including the Emergency Alert System, National Weather Service Alert radio service, Clallam Alert, door to door, media, AHAB sirens, voice radio, or any other workable method.
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RESOURCE REQUIREMENTS
Resource requirements are addressed in both the Clallam County ARES Manual and the communications inventory section of the Emergency Operations Center Resource Manual (Volume 4).
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EMERGENCY SUPPORT FUNCTION -THREE PUBLIC WORKS AND ENGINEERING
PRIMARY AGENCIES: Clallam County Public Works Department (CCPW)
SUPPORT AGENCIES: Clallam County Emergency Management (CCEM)
Board of Clallam County Commissioners (BOCCC) Clallam County Dept. of Community Development (CCDCD)
Washington State Department of Transportation (DOT)
Clallam County Public Utility District/Roads Department (CCRD)
Clallam County Health and Human Services/Environmental Health (CCHHS/EH)
INTRODUCTION
A. Purpose
Provide coordination for repair and clearing of essential roads and facilities, and resource support in emergency or disasters situations.
Provide for inspection of facilities and private residences/businesses for structural condition and safety.
Provide for debris and wreckage clearance and temporary repair of essential facilities.
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Provide memorandum of understanding documents with landfills and trucking providers for the disposal of debris once it is removed.
B. Scope
Provide an outline for coordinating emergency engineering operations involving the County Road Department.
POLICIES
This ESF will follow Revised Code of Washington 43.19.450 and applicable local ordinances.
SITUATION
A. Emergency/Disaster Hazards and Conditions
These conditions are as varied as there are natural and technological hazards. Earthquakes, floods, wildfire, severe weather, flash flooding, and even terrorism could adversely affect the response in this ESF.
Anything that could cause roads to be impassable or cause a need for heavy equipment resources would affect Road and Engineering.
B. Planning Assumptions
1. Any emergency / disaster incident will require Road Department involvement.
2. Most incidents will affect some portion of the infrastructure by either actual damage and/or debris clearance.
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3. Road/Public works will work under the concepts of ICS.
4. A major incident will deplete local road/public works resources.
5. Many local citizens are on septic systems, not sewer.
CONCEPTS OF OPERATIONS
A. General
1. In the event of a major emergency requiring the activation of road engineering/public works services, all necessary equipment and personnel will be mobilized and dispatched to the scene.
2. If the situation is beyond the capabilities of the Road Department, personnel and equipment may be provided for locally with assistance from city, state, and/or out of the area public works departments and/or by the contracting of private resources from within the area.
3. In major emergency situations, priorities for emergency engineering operations will be established by the designated engineer/public works official working with the other agency heads from either the Clallam County EOC or the mobile Command Post.
4. Additional outside assistance and resources may be obtained from state, federal, or private sources after a proclamation of emergency by local and state officials.
5. Activities that the Road Department may provide during an emergency or disaster situation are:
a. Debris clearance from roadway / right-of-ways.
b. Restoration of essential facilities / roadways.
c. Heavy equipment resources.
d. Evacuation route identification/coordination support.
e. Transportation resource coordination.
6. The Road Department is responsible for assessing damage to public bridges, roads and facilities and
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to assure the safety of those infrastructures.
7. Public Utility Districts, wastewater treatment systems, and drinking water systems will provide for the operation of those local systems.
B. Organization
The organization of the Public Works ESF follows the ICS concept. Each organization will keep their own command structure and work within the ICS organization in the event of an incident.
C. Procedures
Each organization under this ESF will follow its own internal Suggested Procedures when responding to an incident. When appropriate, agencies will assign a representative to the EOC or command post, as the circumstances dictate.
D. Mitigation Activities
1. Road Department:
Maintain and repair roadways and right-of-ways.
2. All agencies shall:
Regularly maintain equipment to ensure it is in good running order.
E. Preparedness Activities
1. All agencies shall:
a. Maintain an inventory of available resources including personnel within their departments.
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b. Develop and maintain Suggested Procedures for emergency and disaster situations.
c. Develop and maintain mutual aid agreements with neighboring jurisdictions.
d. Coordinate emergency planning activities and information with neighboring jurisdictions and CCEM.
e. Maintain and test communication systems.
f. Identify vital and essential roadways, bridges and facilities to establish a repair priority in the event any of these become damaged.
g. Assure that personnel are trained in emergency responsibilities.
F. Response Activities
1. All agencies shall:
a. Provide a senior official to operate from the Clallam County EOC or other command location to assure coordination with other agencies.
b. Work within the ICS system.
c. Conduct emergency engineering services as the situation demands and as outlined in their suggested procedures.
d. Report any hazardous conditions to the command location.
e. Maintain records and document all expenditures during the emergency situation.
G. Recovery Activities
1. Clallam County Public Works - Road Dept. shall:
a. Provide information concerning hazardous areas or other existing problems
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b. Perform restoration operations.
c. Assist with damage assessments.
d. Document disaster and restoration cost for possible federal reimbursement.
e. Debrief and provide acute and chronic stress management for personnel.
2. Clallam County Public Utility District:
a. Provide information concerning hazardous areas or other existing problems
b. Perform restoration operations.
c. Document disaster and restoration cost for possible federal reimbursement.
d. Provide for restoration of drinking water services.
3. Clallam County Emergency Management (CCEM):
a. Collect and coordinate damage assessment and restoration cost.
b. Provide liaison activities between local agencies and federal damage assessment teams.
4. All agencies:
a. Document damage and restoration costs.
b. Coordinate damage assessment with CCEM.
c. Perform restoration procedures.
RESPONSIBILITIES
1. The Director of Emergency Management and/or designee is responsible for:
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a. Assuring that all personnel are trained in emergency operating procedures.
b. Developing a method for mobilizing personnel and equipment for construction or repair of roads/streets and other public facilities.
c. Conducting emergency operations.
2. Other departments/agencies:
a. Have the overall responsibility and authority to coordinate emergency activities as it relates to their own procedures.
b. Assist with emergency personnel or resources, maintaining their individual group autonomy with direction and control provided by the head of the department/agency.
c. Provide damage assessment for public facilities and infrastructure.
d. Perform debris removal and emergency repairs to public facilities and infrastructure.
3. In an emergency, the Clallam County Public Works/Road Department is responsible to:
a. Document expenditures for disaster/emergency related obligations for auditing and reimbursement purpose.
b. Designate a staff member to specifically plan for and assist families of on-duty County personnel.
c. Provide resources or emergency personnel as agreed upon or provided for in mutual assistance agreements.
d. Alert staff and brief them on the situation.
e. Review plans and procedures and assure that all personnel are informed of existing or revised procedures.
f. Provide senior level representation for engineering operations at the Clallam County EOC or mobile Command Post.
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g. Coordinate needs for augmentation of forces for the CCEM.
RESOURCE REQUIREMENTS
Resources available to carry out this ESF are in the Clallam County Emergency Operations Center Confidential E.O.C. Activation Phone Log and the S.A.R.A./Tier 11 Emergency and Hazardous Chemical Inventory Notebook. Additional resources that may be needed in times of disasters may have to be obtained locally through private sources, or through request from the state.
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EMERGENCY SUPPORT FUNCTION – FOUR
FIREFIGHTING
PRIMARY AGENCIES: Clallam County Fire District 1 – Forks Clallam County Fire District 2 – Unaffiliated Clallam County Central Clallam County Fire District 3 – Unaffiliated Clallam County Sequim Clallam County Fire District 4 – Joyce Area Clallam County Fire District 5 – Clallam Bay –Sekiu Area Clallam County Fire District 6 – Unaffiliated Clallam County West City of Port Angeles Fire Department(PAFD)
SUPPORT AGENCIES: Clallam County Emergency Management (CCEM) Clallam County Sheriff’s Office (CCSO) Law Enforcement agencies (LE) Clallam County Public Works Department (CCPW) State agencies—Department of Natural Resources (DNR) State agencies - Washington State Patrol (WSP) Federal agencies—National Park and Forest Services (ONP-FS)
INTRODUCTION
A. Purpose
To provide an organized local capability for effective fire management that utilizes all available fire fighting resources.
B. Scope
Fire suppression and support functions required for multi-agency structural and major wild land fire operations. Wild land fire fights are coordinated with the Washington State Department of Natural Resources (DNR), the National Forest Service (NFS), and the National Park Service (NPS).
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Fire mobilization is coordinated through the Washington State Patrol
POLICIES
A. The process and procedures established in state and federal mobilization guides shall be followed in
responding to an emergency or disaster.
B. Direction and control of a multi-agency, multi-jurisdictional incident will follow the concepts of the Incident
Command System (ICS).
C. Individual fire protection districts must ensure that their home district is adequately protected before responding to mutual aid or fire mobilization requests.
SITUATION
A. Emergency/Disaster Hazards and Condition
Fire service could be affected by all hazards that could occur within the Clallam County area. The affects include inability of resource movement due to impassable roadways, damage to resources, injuries or death of fire responders, or not enough local resources to accomplish the mission.
B. Planning Assumptions
1. A large fire will require more resources than local fire agencies can provide.
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2. Additional fire resources can be obtained through the state fire mobilization plan.
3. Fire agencies will ensure fire protection to their home districts prior to committing resources to mutual aid.
4. Fires (urban, rural, wild land) may result from or occur coincidentally with a significant event, such as an earthquake or thunder storm.
5. Communications will be coordinated through the state mobilization plan. 800 MHz communications with out-of-the-area agencies may be limited. Reciprocal agreements for communications with state and federal agencies may be implemented.
6. Vehicle access will be hampered by occurrences such as bridge failures, debris in roadway, etc. Conventional travel to fire area may be extremely difficult.
CONCEPTS OF OPERATIONS
A. General
1. On scene fire related operations within Clallam County are managed by ICS.
2. Fire Service mutual aid agreements provide for additional local personnel and resources in the event individual Clallam County jurisdictions are unable to contain a given situation with existing resources and personnel.
3. Each agency assisting under the mutual aid agreement retains its own autonomy, with overall direction provided by the Chief (Incident Commander) of the affected jurisdiction. In the event of a multiagency fire response, direction, control and coordination may be established from a Command Post at the scene or from the county Emergency Operations Center (EOC). Incoming units may
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receive assignments from either location or from designated staging areas.
4. Requests for additional outside resources by activation of the Washington State Patrol fire mobilization plan will be coordinated through the Fire Marshall’s Office located in the Washington State Emergency Operations Center.
5. Fire Services provide limited emergency medical services, based on individual departments’ ability and training. Emergency medical response is not a requirement of local Fire Services. However those agencies that do provide emergency medical services do so under the direction of the local Emergency Medical Services (EMS) Director.
6. Law Enforcement agencies and the Public Works Department can support Fire Service agencies by performing their normal functions of traffic control, area security and use of heavy equipment.
7. Fire Service agencies personnel can be used for the dissemination of information and warnings, as prescribed in the Warning Appendix.
8. Fire Service agencies provide limited response to hazardous materials incidents. Their response is in a defensive manner, commensurate with their level of training.
B. Organization
Each fire district is an independent agency reporting to elected commissioners. Within each district is an identified chain of command that oversees the operational portion of the agency.
In the event of a multi-agency response, the concepts of ICS will be used.
C. Procedures
When fire agency’s assistance is needed from either the public or another agency, the appropriate fire dispatch center will be contacted. The fire dispatch agency will “tone” out the appropriate agency for response.
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In the event an incident is beyond the capabilities of the responding agency, then the Incident Commander will request additional resources through the appropriate fire dispatch center. This request can be by a specific request for particular equipment or by an alarm request. Both multiple structural and wild land fire alarms have been predetermined through mutual aid agreements and the Olympic Regional Fire Defense Plan.
If an unprecedented disaster situation occurs which exhausts mutual aid resources, the State Fire Mobilization plan can be activated to provide additional resources. Activation will follow the Fire Mobilization Plan.
On scene command of an incident will follow the concepts of ICS.
D. Mitigation Activities
1. All Fire Service agencies:
a. Keep response equipment in good condition.
b. Conduct fire safety inspections and educate property owners on how to reduce their fire potential.
c. Work to ensure compliance with the Uniform Fire Code and the Uniform Building Code.
d. Support or help establish local codes and ordinances that help reduce the threats of major conflagrations, such as restrictions on combustible roofing materials.
E. Preparedness Activities
1. All Fire Service agencies and support agencies:
a. Develop, maintain and continue to refine the local Incident Command System and other operational procedures to effect full utilization of resources.
b. Maintain current inventories of resources.
c. Provide ongoing training to personnel on their roles and responsibilities in fire operations.
d. Participate in local mutual aid agreements.
e. Participate in the state Fire Mobilization Plan.
f. Provide trained personnel and resources for assignment to the Clallam County EOC.
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g. Support the efforts of the regional training council and Western Washington Interagency Training Commission.
h. Maintain interagency disaster response training.
i. Maintain activation and alerting procedures and ensure that all personnel are trained.
F. Response Activities
1. Fire Service Agencies:
a. Establish Incident Command System and supporting elements of ICS.
b. Conduct responses as outlined in local suggested procedures.
c. Assist with the dissemination of warnings.
d. Provide Urban Search & Rescue support.
e. Coordinate request for outside resources with CCEM, or appropriate agency.
f. Incident Command will coordinate traffic control and evacuation support.
g. Provide defensive support for Hazardous Materials incidents.
2. Clallam County Emergency Management (CCEM), as needed, may:
a. Obtain a state mission number.
b. Provide communications and other support assistance to the fire operation, such as the mobile command post.
c. Activate the Clallam County EOC in support of fire operations.
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d. Request Fire Mobilization activation.
e. Coordinate Fire Mobilization resources.
3. Clallam County Sheriff’s Office/Local Law Enforcement agencies:
a. Provide for scene security.
b. Provide traffic control.
c. Assist in Urban Search & Rescue.
4. Clallam County Public Works agencies:
a. Provide traffic control support.
b. Provide heavy equipment.
G. Recovery Activities
1. Fire Service agencies:
a. Provide information concerning hazardous areas, or other encountered problems.
b. Continue fire prevention, suppression, rescue or other operations.
c. Assist in damage assessment data collection.
d. Document agency cost.
e. Provide for fire investigation.
2. Emergency Management:
a. Acts as liaison between local fire agencies and state or federal damage assessment teams.
b. Coordinates information with state Emergency Management.
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3. Law Enforcement agencies:
a. Assist with fire investigations.
RESPONSIBILITIES
A. Primary Agencies
1. Fire Chiefs and heads of Fire Service agencies are responsible to:
a. Develop and review local suggested procedures, resources inventories, and other operational plans.
b. Assure that all response personnel are trained in fire suppression and other fire related activities within their jurisdictions.
c. Ensure the ability to mobilize personnel and equipment for fire protection and related services (such as medical support) as provided in the department’s procedures and by use of dispatch.
d. Direct emergency operations within their respective political subdivisions.
e. Work within the guidelines of the established fire mutual aid agreements or operating plans.
f. Have the overall responsibility and authority to coordinate emergency fire operations within their respective jurisdictions.
g. On scene fire management will follow the concepts of ICS.
h. If a structural fire originates on unprotected lands, the first arriving agency or unit will assume command until jurisdictional boundaries are determined. Once determined, the responsible protection agency will be notified and an appropriate Incident Command structure will be put in place. Incident command for non-structural fires in the county is provided by state and federal agencies (DNR, NFS, and NPS).
i. Area law enforcement will assist fire service operations with crowd and traffic control and evacuation of endangered population areas as necessary.
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j. Participate in the Regional and State Fire Mobilization Plan, if able.
k. Document expenditures for auditing and reimbursement purpose.
l. Provide specialized support functions, resources, or emergency personnel as agreed upon in mutual aid agreements or operating plans.
m. Report to designated staging areas as directed for assignment.
n. Provide fire prevention and suppression activities within their respective jurisdictions.
o. Provide for light duty search and rescue support within department capabilities.
p. Provide emergency medical treatment to patients at the scene.
q. Provide a limited capability for hazardous materials incidents.
r. Assist with public information in warning areas affected by an emergency.
s. May assist in evacuation of areas affected by a major emergency.
t. Provide assistance in damage assessment and reporting.
B. Support Agencies
1. Clallam County Emergency Management may assist, as requested, in:
a. Updating local mutual aid agreements
b. Being the Point of contact for Clallam County activation of the Regional and State Fire Mobilization Plan
c. Acting as the contact point for state and federal request for firefighting resources for suppression on state and federal lands.
d. Requesting appropriate Fire Service staffing for the Clallam County EOC.
2. Clallam County Sheriff’s Office/Local Law Enforcement agencies:
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a. Provide traffic control.
b. Provide area security.
c. Be part of the Incident Command System.
d. Evacuation support.
e. Search & Rescue command authority.
3. Clallam County Public Works agencies:
a. Traffic control support.
b. Assistance with identifying evacuation routes.
c. Heavy equipment support.
RESOURCE REQUIREMENTS
Firefighting and special equipment for the Clallam County area are listed in the Olympic Regional Fire Defense Plan, as well as the Department of Natural Resources Mobilization Guide, and the Puget Sound Interagency Communications Center Mobilization Guide.
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EMERGENCY SUPPORT FUNCTION – FIVE
EMERGENCY MANAGEMENT
PRIMARY AGENCY: Clallam County Emergency Management (CCEM)
SUPPORT AGENCIES: Clallam County Sheriff’s Office (CCSO) Board of Clallam County Commissioners (BOCCC)
Clallam County Fire Districts (CCFD)
Peninsula Communications E-911 (PENCOM)
Clallam County Assessor’s Office (CCAO)
Clallam County Public Works Department (CCPW)
Clallam County Department of Community Development (CCDCD)
Amateur Radio Emergency Service Operators (ARES)
American Red Cross – Olympic Peninsula Chapter (ARC-OPC)
INTRODUCTION
A. Purpose
To ensure effective communication and information exchange, and dissemination of information in order to effectively analyze situations so the appropriate action plan can be created.
B. Scope
This Emergency Support Function (ESF) affects all agencies/departments involved in emergency operations. It is necessary to ensure that all information is coordinated and correct so that effective planning is done.
POLICIES
A. All incident information shall be forwarded to the Clallam County Emergency Operations Center (EOC) or other locations established by Emergency Management.
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B. Clallam County Emergency Management will provide for information coordination through their Clallam County EOC or other established location. They will ensure that information is passed to the various agencies involved in disaster response/recovery.
C. Emergency Management will keep the State informed of the situation.
D. Media relations are to be handled by the Incident Commander(IC) or the Public Information Officer (PIO).
SITUATION
A. Emergency/Disaster Hazards and Conditions
Emergency or disaster situations that would affect the ability of agencies to communicate could affect this ESF, these are, but not limited to:
1. Power outages
2. Lightning strikes / electromagnetic pulse (EMP)
3. Equipment failures/losses due to natural or technologic disasters
B. Planning Assumptions
1. Information coordination will be limited at the onset of an incident.
1. The Clallam County EOC, or secondary EOC location will be used as the point of contact for information coordination.
3. There will be misinformation and rumors to contend with.
CONCEPTS OF OPERATIONS
A. General
1. Information will be coordinated from the Clallam County EOC or other designated point, as
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appropriate to the incident. Coordinated information will be disseminated through Clallam Alert; Telephone; Facsimile; Amateur Radio, Internet, and/or Broadcast to all Peninsula Response Emergency Program Agencies and other stakeholders as necessary.
2. Gathered information will be used for planning purposes and to keep all involved agencies current on actions that are occurring.
3. Information shall be distributed only to those agencies that are involved in the response operations. Information shall not be given out to non-involved agencies without the permission of the IC and/or PIO.
4. The Clallam County EOC shall review and coordinate received information, verify for accuracy and use it to avoid potential rumor situations.
5. Information should be communicated in hard copy form, such as fax, amateur radio packet system, or written reports. All involved response agencies should provide situation reports to the Clallam County EOC or designated location at least once every 12 hours, or upon request from the EOC itself.
6. The Clallam County EOC, or designated point, shall provide situation reports to the Washington State EOC. This includes transmission of the local proclamation of the emergency. This will be done by the best means available, to include, but not limited to fax or amateur radio packet system.
7. Information that is obtained, that is critical in nature for planning purposes, should be communicated from field units to the appropriate communications center or directly to the Clallam County EOC via radio link.
8. The office responsible for coordination of information shall be Clallam County Emergency Management and/or the PIO. Responsibilities include:
a. Assign personnel to assist with the coordination of information.
b. Ensure the confidentiality of information received.
c. Ensure that the Clallam County EOC or designated facility is equipped to handle the task of coordinating information.
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B. Organization
1. Clallam County Emergency Management is the primary agency for the coordination and collection of incident information for planning and analysis. The assigned PIO shall act as information coordinator.
2. Emergency Management shall maintain a facility, the Clallam County Emergency Operations Center and an alternate to serve as a point of contact for information coordination and collection.
3. Emergency Management will establish procedures dealing with information coordination, collection and distribution.
C. Procedures
1. Upon the need for information, analysis and planning, the Clallam County EOC, or alternate site will be activated by Emergency Management. Request to activate the Clallam County EOC for information coordination can come from any command level officer of fire or law enforcement. In addition, the legislative authority of a particular jurisdiction can request information coordination activation.
2. The Incident Commander or designee will ensure that information coordination is established by, but not limited to:
a. Opening the EOC, per departmental Suggested Procedures and call- out lists.
b. Obtaining necessary equipment, such as fax machines, additional phone lines, etc. (Most of the needed equipment is already in place, however the size of the incident could overwhelm available resources.)
c. Coordinate with Clallam County Amateur Radio Emergency Services Emergency Coordinator to activate amateur radio group for communication support.
3. Support agencies will coordinate information gathering with the Clallam County EOC. This will be done by periodic situation reports which should include:
a. Time and date of report.
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b. Person making report and call back number, etc.
c. Description of what is happening (damages, injuries, etc.)
d. Area where it is taking place.
4. Information gathered at the Clallam County EOC will be disseminated to the Planning Section, or Incident Commander.
D. Mitigation Activities
1. Clallam County Emergency Management shall endeavor to keep the Clallam County (EOC) in a state of readiness. This includes, but is not limited to:
a. Keeping emergency communications systems in a state of readiness.
b. Providing necessary phone communications.
c. Maintaining the redundancy of the communications systems.
d. Providing data back up to all necessary information.
e. Ensuring the readiness of backup power generation.
2. All support agencies will:
a. Ensure that their communications equipment/systems are kept in a state of readiness.
b. Ensure that capabilities to record, process and communicate information is kept in a state of readiness.
E. Preparedness Activities
1. Clallam County Emergency Management:
a. Develops and maintains liaison with support agencies to ensure readiness.
b. Develops and maintains the process for information coordination during an emergency or disaster.
c. Develops reporting formats and systems, and coordinates damage assessment reporting
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procedures.
2. Clallam County Fire Districts:
a. Develop and maintain Suggested Procedures (SPs) for the coordination of information and ensure that personnel are appropriately trained. Including, but not limited to:
1. Transmission of sensitive information.
2. Initial reporting of damage assessments.
3. Internal information policies.
b. Train and provide personnel capable in information gathering, analysis and planning activities, including personnel that can function from the Clallam County to support appropriate information coordination activities.
3. Law Enforcement:
a. Develop and maintain SPs for the coordination of information and ensure that personnel are appropriately trained.
b. Ensure that appropriate personnel are capable of participating in an incident planning process.
4. Peninsula Communications Emergency 911 (PENCOM):
. Develop and maintain procedures for ensuring that appropriate information is coordinated and see that personnel are appropriately trained in the policies of the different departments.
5. Clallam County Assessor’s Office:
a. Develop and maintain procedures for performing information analysis and ensure that personnel are trained.
b. Coordinate with Emergency Management for the criteria for damage assessment gathering.
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c. Coordinate damage assessment information with the Red Cross.
6. Clallam County Public Works Department:
a. Develop and maintain procedures for performing information analysis and ensure that personnel are trained.
b. Identify vital roadways and infrastructures and ways to by-pass these in the event of damage from a disaster.
c. Provide information concerning damage to roads and the infrastructure, in a timely manner to the Clallam County EOC or other established point of contact.
d. Participate with planning in issues regarding public road uses.
7. Clallam County Building Department:
a. Develop and maintain procedures for performing information analysis and ensure that personnel are trained. Procedures must address coordination of information to the Clallam County EOC or other designated location.
b. Develop trained personnel to assist in the collection and coordination of information at the Clallam County EOC, or designated location.
c. Assist with damage assessment gathering.
8. Amateur Radio Operators:
a. Develop and maintain procedures in communications to assist in information collection and coordination in concert with the Clallam County EOC.
b. Ensure that personnel are trained in procedures.
9. American Red Cross- Olympic Peninsula Chapter:
a. Develop and maintain procedures for performing information analysis and ensure that personnel are trained.
b. Coordinate with Assessor’s Office and develop information reporting guidelines.
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F. Response Activities
1. Clallam County Emergency Management
a. Activate the Clallam County EOC and for status reports.
b. Establish an information collection point and collect information.
c. Analyze provided information and distribute it to the appropriate agencies. Information should be distributed by best means, such as fax.
d. Coordinate and prepare periodic situation reports for local officials and the Washington State Emergency Operation Center.
e. Utilize WebEOC to collect situational awareness information and to order resources.
f. Request special information from local agencies and volunteer organizations.
g. Prepare local proclamation for the legislative authority of the affected jurisdiction and forward it to State Emergency Management and prepare the proclamation by the legislative authority terminating the proclamation of emergency.
2. Support Agencies
a. Collect information from their field representatives and provide that information to Emergency Management at the Clallam County EOC.
b. Keep Emergency Management and the Clallam County EOC apprised of their resource needs.
c. Make request of field representatives for special information.
G. Recovery Activities
1. Clallam County Emergency Management
a. Continue to prepare situation reports.
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b. Continue to gather information.
c. Coordinate damage assessment and other information during the recovery phase for State and/or Federal use.
d. Prepare the proclamation for the legislative authority terminating the proclamation of emergency.
2. Support Agencies
a. Continue to provide information to Emergency Management, as requested.
b. Review and revise reporting procedures and formats as necessary.
c. Assist in collection of damage assessment information and coordinate activities with Emergency Management.
RESPONSIBILITIES
A. Primary Agency
1. Clallam County Emergency Management
Coordinate the collection and sharing of information about potential or actual emergencies or disasters that could affect Clallam County.
B. Support Agencies
1. Support Agencies
Support Emergency Management in the collection and sharing information about potential or actual emergencies that could affect Clallam County.
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RESOURCE REQUIREMENTS
1. Resources needed to fulfill this Essential Support Function are part of the Clallam County EOC.
2. Qualified personnel to fill the Planning Sections Chief role.
3. Personnel trained in Planning operations and the gathering and coordinating of information.
4. Facilities where information analysis can be coordinated.
5. Office equipment, such as computers, fax, copier, paper, etc.
6. Trained personnel that can gather and report back information.
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EMERGENCY SUPPORT FUNCTION –SIX
MASS CARE, EMERGENCY ASSISTANCE, HOUSING, AND HUMAN SERVICES
PRIMARY AGENCY: Clallam County Emergency Management (CCEM)
SUPPORT AGENCIES: American Red Cross – Olympic Peninsula Chapter (ARC-OPC) Clallam County Health & Human Services (CCHHS)
INTRODUCTION
A. PURPOSE
Coordinate the delivery of mass care, emergency assistance, housing, and human services when local response and recovery needs exceed their capabilities.
B. SCOPE This support function is to ensure a coordinated effort between government and community service organizations to provide mass care, emergency assistance, housing, and human services support to affected people during and after a disaster.
C. LIMITATIONS - Clallam County and its communities can provide limited emergency mass care and shelter support to meet the immediate needs of victims by maximizing the use of public and private buildings as temporary housing, bulk distribution of emergency items, feeding, or medical facilities. There is extreme likelihood of
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transportation infrastructure failure (road closures, mud slides, felled trees, bridges out, etc.).
POLICIES
A. All services will be provided without regard to race, color, national origin, religion, nationality, sex, age, disability, limited English proficiency, or economic status.
B. All appropriate governmental and volunteer agency resources will be used as available. Duplication of effort and benefits will be reduced to the extent possible.
C. ARC-OPC operations will conform to the American Red Cross Board of Governors’ Disaster Services Policy Statement and will be performed in accordance with the American Red Cross Disaster Services regulations and procedures, which shall be included as an appendix to the Clallam County Comprehensive Emergency Management Plan (CEMP).
D. The ARC-OPC may coordinate opportunities to track victims.
SITUATION
A. Emergency/Disaster Hazards and Conditions
Several different hazards exist that could cause the need for mass care of the population, either due to evacuation or displacement caused by damaged structures. Those conditions are, but not limited to, Wildfire, Earthquake, Floods, and Hazardous Materials emergencies.
B. Planning Assumptions
1. Local and county governments in coordination with voluntary organizations may provide shelter, feeding, bulk distribution, emergency first aid, and disaster welfare information to victims.
2. For planning purposes, it is assumed that up to ten percent of the population may require public shelter services in any given situation. Research indicates most people evacuated from their homes for extended periods of time will find their own shelter in non impacted areas either with friends or relatives.
3. The ARC-OPC has existing agreements in place for shelters for up to 75
people and an activation and staffing plan for shelter operations.
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a. There are associated shelter resources available locally through ARC-OPC to care for up to 75 people for three days.
b. ARC-OPC will coordinate with the Regional Office of the American Red Cross for needed shelter resources that exceed local capabilities.
4. CCEM has identified Points of Refuge sites to house local populations needing temporary shelter. These are inventoried in the Shelter Resource section of the Emergency Operations Center Resource Manual (Volume 4) a. If needed, CCEM will coordinate with Washington State Emergency Management Division for needed shelter resources that exceed the American Red Cross capabilities.
CONCEPTS OF OPERATIONS
A. General
1. The ARC-OPC has established a Disaster Response plan. They are responsible for inventorying potential shelter locations and have:
a. Identified usable shelters, to include, but not limited to schools, churches, and campgrounds.
b. Written agreements to use shelters, as appropriate. Agreements are written for five years and are reviewed for contact information updates.
c. Trained volunteers for mass care and shelter operations.
d. Established an Amateur Radio Emergency Services (ARES) communication system for communications between ARC-OPC Headquarters and the Clallam County Emergency Operations Center.
e. Formed, with other social service organizations, mental health services.
2. In an emergency, information concerning the shelter program, including activated public shelter locations, will be disseminated as directed by CCEM in coordination with the ARC-OPC.
3. The ARC-OPC representative to the Clallam County Emergency Operations Center will function as the mass care liaison
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4. CCEM may coordinate resources and emergency assistance in support of local and county governments, voluntary organizations, and the private sector to augment their mass care response activities as requested for mass evacuation; facilitated reunification; household pets and service animals; and general, specialized, medical, and nonconventional shelters.
5. CCEM will coordinate with Functional Assessment Service Teams; Community Disability Service agencies; Community Emergency Response Teams; and Map Your Neighborhood Teams in providing support services to populations that are vulnerable during an impactful event is which they are seeking shelter services.
B. Organization
1. CCEM works with ARC-OPC to assist in the coordination and liaison with local government and the public in instituting mass care and shelter activities for the public.
2. The ARC-OPC has developed the Olympic Peninsula Chapter Disaster Response Plan, a mass care/shelter plan for the Clallam County area.
ARC-OPC also has trained volunteers and paid staff to carry out the plan.
C. Procedures
1. Sheltering and mass care will follow the Olympic Peninsula Chapter Disaster Response Plan developed and implemented by the Olympic Peninsula Chapter of the American Red Cross.
2. No shelter facility shall be opened if it is suspected that any structural integrity of the facility is compromised. When appropriate, such shelters shall not be opened until they have been surveyed by an assigned & trained damaged building inspector.
D. Mitigation Activities
For the purpose of this ESF #6, mitigation and preparedness are considered the same.
E. Preparedness Activities
1. CCEM will:
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a. Coordinate with ARC-OPC in shelter and mass care issues. Ensure capability between the Clallam County Comprehensive Emergency Management Plan and ARC-OPC mass care plans.
b. Obtain shelter operations training from the ARC-OPC.
c. Identify and deliver programs that educate the population on alternative sheltering plans in Clallam County (e.g. with friends, through associations, utilizing Community Points of Distribution, and training in self- sufficiency to be able to shelter in place at home).
2. ARC-OPC will: a. Identify usable facilities for shelter and mass care.
b. Maintain a current listing of all available shelters.
c. Recruit and train volunteers for mass care operations.
d. Coordinate with CCEM in planning issues and other mass care concerns.
e. Develop a liaison with other community service organizations for providing mass care to the public.
f. Provide Disaster Safe & Well services.
F. Response Activities
1. CCEM will:
Respond to emergency or disaster following organizational guidelines and procedures.
2. ARC-OPC will:
Respond to emergency or disaster following organizational guidelines and
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procedures.
G. Recovery Activities
1. CCEM will:
a. Perform disaster impact assessments.
b. Coordinate with FEMA and Washington State Emergency Operation Center for any programs that are made available.
c. Coordinate with FEMA and Washington State Emergency Operation Center for any program available to support Clallam County in meeting the needs of long-term disaster housing considerations.
2. ARC-OPC:
a. Will coordinate behavioral and mental health services.
b. May provide necessary support services, as per American Red Cross National Policies.
RESPONSIBILITIES
1. CCEM, as the lead agency responsible for implementing the shelter program, is responsible to:
a. Ensure inventories of available Points of Refuge and their related capabilities are current. This will be accomplished using Clallam County’s Fire District Jurisdictions.
b. Coordinate the implementation of the overall shelter program within the county as needed.
c. Coordinate communications between the shelter and the Clallam County Emergency Operations Center with assistance from Clallam County Amateur Radio operators, when appropriate.
2. The ARC-OPC will designate a shelter manager responsible to:
a. Identify suitable community facilities and follow the guidelines of the Olympic Peninsula Chapter’s Disaster Response Plan.
b. Maintain a listing of shelters, capabilities, and resources available.
c. Develop county-wide shelter management and staffing assignments and
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supporting training.
d. Document costs for reimbursement and auditing purposes.
e. Evaluate and review procedures to ensure operational readiness.
f. Coordinate support services in an emergency.
g. Document displaced individuals at shelters.
h. Handle all aspects of the community sheltering plan and other shelter activities in accordance with their mission.
i. An ARC-OPC representative will be the Liaison in the Clallam County Emergency Operations Center to work in tracking and reporting the needs and services offered to the community.
RESOURCE REQUIREMENTS
American Red Cross - Olympic Peninsula Chapter and Clallam County Emergency Management
Memorandum of Understanding outlining each agencies responsibilities.
Clallam County Emergency Management will identify and record an inventory of the Point of Refuge facilities in the Emergency Operations Center Resource Manual (Volume 4)
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Clallam County Comprehensive Emergency Management Plan
EMERGENCY SUPPORT FUNCTION –SEVEN
LOGISTICS MANAGEMENT AND RESOURCE SUPPORT
PRIMARY AGENCY: Clallam County Emergency Management (CCEM)
SUPPORT AGENCIES: Board of Clallam County Commissioners (BOCCC)
Clallam County Public Works (CCPW)
Amateur Radio Emergency Services (ARES) American Red Cross-Olympic Peninsula Chapter (ARC-OPC)
INTRODUCTION
A. Purpose
Ensure efficient utilization of resources during an emergency or disaster situation. Provide for the effective conservation and/or allocation of existing and requested resources during and after local major emergencies or disasters.
B. Scope
This ESF is to assist in the obtaining of resources and the coordination of resources during an incident. This ESF applies to all agencies that have resources that could be utilized during a situation.
SITUATION
A. Emergency/Disaster Hazards and Conditions
Resource support could be affected by several disaster scenarios, such as earthquake, flood and/or wildfire. The main focus would be on a disaster situation that would isolate the county or certain areas of the county, which would prevent timely arrival of resource support. Due to this, the county as a whole and the cities
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must be able to coordinate local resources for a period of time prior to the arrival of additional resources.
B. Planning Assumptions
1. Each responding organization has an established system for managing their specific resources.
2. Public safety agencies, and many others, are familiar with and utilize Incident Command System. (ICS)
3. Clallam County Emergency Operation Center will utilize WebEOC when accessible for resource ordering with the Washington State Emergency Operations Center.
4. Generally, sufficient resources necessary for an emergency operation are found locally.
5. Requests for and utilization of outside resources will often become necessary in a larger scaled emergency or disaster situation.
CONCEPTS OF OPERATIONS
A. General
1. In the event of a proclaimed disaster or a major emergency impacting Clallam County, use of local resources are to be the first priority (RCW 38.52).
2. Requests for additional outside equipment or other assistance will be a coordinated effort. Responding agencies should notify Clallam County Emergency Management or the Clallam County Emergency Operations Center (EOC), if activated, with requests for emergency resources. Resource coordination will be from either the Emergency Management office or Clallam County EOC. The Incident Commander or designee will act as resource coordinators.
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3. Staging of incoming resources to be determined on a case by case basis, depending upon the situation.
4. Clallam County Emergency Management has overall responsibility for the coordination and allocation of existing and requested resources. A resource inventory list will be kept current by Emergency Management
5. The Board of Clallam County Commissioners has executive responsibility and authority to place economic controls, within legal constraints, into effect as the situation demands, or if contact with the state government is lost. If necessary, voluntary controls are to be the preferred method of resource management, although mandatory controls may be required as a temporary measure.
6. When applicable, private agricultural, industrial, commercial, financial, or other service enterprises shall assist local government in an advisory capacity with development and support of emergency resource redistribution and mobilization policies or subsequent control programs.
7. Clallam County A.R.E.S. organization will assist with communications for the coordination of resources.
B. Organization
Clallam County Emergency Management:
1. Coordination point for resource support. This coordination will be done
through the Clallam County EOC or other established point as determined necessary.
2. Responsible for maintaining inventory listings of local resources.
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C. Procedures
The management of local resources not regulated by federal or state law is the responsibility of local government.
The political subdivision are empowered with legal authority to invoke controls on resources and establish resource allocation priorities during a state of emergency. Even though the legislative authority has the power to invoke controls during an emergency, continued operations of a free market economy and existing distribution systems should be utilized to the maximum extent possible.
D. Mitigation Activities
All Agencies:
1. Ensure that resources are kept in working order.
2. Ensure resources are protected from damage due to a disaster event, to the extent feasible.
E. Preparedness Activities
Clallam County Emergency Management
1. Develop and keep current a resource inventory list.
2. Assist other agencies in the maintenance of their resource plan.
All Agencies
1. Develop Suggested Procedures for Resource Support.
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2. Ensure that all personnel are familiar with their roles during an incident.
3. Conduct training, at least on an annual basis.
4. Develop call-up system for after hours contact needs.
F. Response Activities
Clallam County Emergency Management
1. Activate the Clallam County EOC or other location for coordination of resources.
2. Establish communications to organize resource support.
Clallam County Board of Commissioners
1. Will be available to the Clallam County EOC for the duration of the incident.
2. Establish price controls and/or rationing.
3. Prioritize resource use, in cooperation with Emergency Management.
4. Ensure necessary funding for resource support is available.
5. Perform all responsibilities as required by RCW 38.52
Clallam County Public Works Department
1. Ensure coordination with the Clallam County EOC or other appropriate locations.
2. Make available all necessary resources, to maximum extent possible.
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A.R.E.S Operators
1. Provide communications support for the Clallam County EOC and/or other coordination locations.
American Red Cross- Olympic Peninsula Chapter
1. Activate their Disaster Response Plan, as appropriate.
G. Recovery Activities
Clallam County Emergency Management
1. Obtain information on damage assessments and coordinate damage assessment follow-ups.
2. Supply damage assessment figures to appropriate agencies, this includes any potential activities under the Stafford Act.
Board of Clallam County Commissioners
1. As necessary, establish priorities in the assignment and use of all resources including personnel, food, water, health resources, fuel, electric power, transportation, communications, and other survival items and services needed to provide effective recovery.
2. Coordinate recovery activities through Emergency Management and direct all county departments to cooperate with Emergency Management.
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American Red Cross- Olympic Peninsula Chapter
1. Provide care and support to affected population as prescribed in their Disaster Response Plan.
2. Perform damage assessment, per Red Cross policies, and coordinate information with Emergency Management.
Clallam County Public Works Department
1. Perform damage assessment and determine priorities in order to reestablish “normal” conditions as soon as possible.
2. Ensure that vital systems are prioritized in order that they are restored in the quickest manner.
3. Coordinate with Emergency Management actions taken in order that recovery efforts are done to meet the needs of the public.
RESPONSIBILITIES
A. Primary Agency - Clallam County Emergency Management
1. Responsible for ensuring that local resources are inventoried and that this inventory is updated on an annual basis.
2. Responsible for coordination of local resources through use of the Clallam County EOC or other coordination point during an emergency or disaster event.
3. Responsible for coordinating request for out of area resources, such as activation of the State Fire Mobilization Plan.
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B. Support Agencies - All support agencies are responsible to:
1. Ensure that their resources are kept in operating condition.
2. Provide updates of resources to Clallam County Emergency Management.
RESOURCE REQUIREMENTS
WebEOC is the required resource ordering tool when requests for resources are processed through the Washington State Emergency Operations Center.
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EMERGENCY SUPPORT FUNCTION –EIGHT
PUBLIC HEALTH AND MEDICAL SERVICES
PRIMARY AGENCIES: Clallam County Health & Human Services (CCHHS) Clallam County Health Officer (CCHO) Clallam County Prosecuting Attorney /Coroner (CCC)
SUPPORT AGENCIES: Clallam County Health & Human Services: Environmental Health (CCHHS/Env) Clallam County Emergency Management (CCEM) Clallam County Medical Reserve Corps (CCMRC) Clallam County Critical Incident Stress Management Team(CISM) Olympic Ambulance (OA) Clallam County Fire Districts (CCFD) American Red Cross – Olympic Peninsula Chapter (ARC-OPC)
INTRODUCTION
A. Purpose
Provide the coordination of Public Health and Emergency Medical Services during times of emergency or disaster.
B. Scope
This ESF provides the concepts that the Public Health, Emergency Medical, Behavioral/Mental Health, and Mortuary services are to function. This ESF applies to all agencies performing Health and Emergency Medical functions.
POLICIES
Emergency Medical response to emergencies or disaster will follow accepted protocols of the responding agency.
SITUATION
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A. Emergency/Disaster Hazardous and Conditions
Natural and/or Technological disaster could affect the Public Health and Emergency Medical response. This would come from damage to the infrastructure and roadways, limiting the ability of movement of resources.
A mass causality event (i.e. Aircraft Accident) could also affect the ability of the response, due to the overwhelming of resources.
B. Planning Assumptions
1. Local EMS resources will become overwhelmed in any large scale event.
2. There is only one trauma hospital in the area and this hospital could be affected by a disaster situation.
3. Clallam County does not have large scale established mortuary storage capabilities.
CONCEPT OF OPERATIONS
A. General
1. The primary objective of Emergency Medical Service is to provide life safety for prompt and continuous emergency life support to victims of emergencies and disasters.
2. Clallam County Emergency Management will coordinate logistics support for Emergency Medical services upon request.
3. Olympic Medical Center (OMC) is the area’s trauma center. In the event that OMC is either unable to provide services or overwhelmed, then sites that can be used to assist are:
a. Harborview Medical, Seattle
b. Forks Community Hospital, Forks
c. Jefferson General, Port Townsend
d. Harrison Hospital, Bremerton
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These sites are limited in their capabilities and depending upon the situation, request for support may have to be made to the State.
4. Clallam County Emergency Management working in conjunction with the Clallam County Critical Incident Stress Management team, and the American Red Cross-Olympic Peninsula Chapter, will coordinate counseling activities for emergency workers and disaster victims.
5. The Clallam County Department of Health and Human Services has responsibility for situations dealing with communicable diseases and all other issues dealing with public health. This includes, but not limited to control of communicable disease outbreaks, monitoring of drinking water systems, maintenance of food safety practices, issuing health advisories, and other disease prevention measures necessary during a disaster.
6. The Clallam County Health Officer will be responsible for operations and coordination of temporary morgues. This can be done either by use of existing morgues or use of local cold storage warehouses. The Health Officer will also coordinate with local funeral homes to handle mass fatalities.
7. The Mass Care Plan of the American Red Cross establishes the coordination of religious crisis counseling and other appropriate functions.
B. Organization:
The agencies are independent of each other, however they do coordinate issues together. They set the standards for coordinated response to an emergency or disaster for the response Emergency Medical organizations and hospitals. The concepts of response follows ICS.
C. Procedures:
Each organization affected by this ESF will be responsible for developing and following their own internal Suggested Procedures dealing with response to an incident. Response to an incident will follow ICS. A
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representative from one of the primary agencies will be assigned to the Clallam County EOC to coordinate Public Health and Emergency Medical related issues.
D. Mitigation Activities:
Other than facilities being fitted to withstand disasters, mitigation for this ESF will fall under preparedness.
E. Preparedness Activities:
1. The Emergency Medical Services Council:
a. Ensure current training and certification program for EMS field personnel is within the guidelines of accepted protocols.
b. Ensure the appropriate training for mass causality response is carried out in an appropriate manner.
c. Ensure that appropriate EMS agencies develop and maintain Suggested Procedures.
d. Develop and maintain a current inventory listing of all EMS related equipment and coordinate this information with Emergency Management.
2. Clallam County Health Officer:
a. Develop and maintain liaison with local funeral directors.
b. Establish sites that can be used for temporary morgues for a mass casualty event
c. Develop and maintain Suggested Procedures for action to take for a mass casualty event
d. Develop and maintain Suggested Procedures dealing with response to
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disasters for protection of the public health.
e. Ensure appropriate personnel are trained to respond to public health emergencies.
3. Ambulance Companies:
a. Develop Suggested Procedures for response to emergencies following the concepts of the ICS as the on-scene Emergency Medical command during an emergency. This includes how crews will be alerted to respond to a disaster.
b. Coordinate with the Emergency Medical program director regarding operations and training requirements for certification.
c. Inventory equipment, communications capabilities and other resources and provide that to the EMS council and Emergency Management.
4. Olympic Medical Center and Forks Community Hospital:
a. Develop and maintain a disaster plan and mass causality plan for the hospital and ensure staff are appropriately trained in individual responsibilities.
b. Participate in drills and exercises dealing with mass casualty scenarios.
5. Clallam County Fire Agencies
a. Develop and maintain departmental procedures dealing with emergency medical response and ensure personnel are aware and trained in the procedures.
b. Ensure that all personnel have at least a current First Responder first aid certified.
c. Hold periodic mass causality drills / exercises.
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6. Emergency Management
a. Develop and maintain the Comprehensive Emergency Management Plan for responding to disasters.
b. Create and hold mass causality drills / exercises.
c. Assist Emergency Medical services in public preparedness education.
7. American Red Cross – Olympic Peninsula Chapter
Develop and maintain a mental health response program to assist the victims of disasters and ensure appropriate staff and volunteers are trained in this response capability.
8. Critical Incident Stress Management Team of Clallam County:
Develop and maintain Suggested Procedures dealing with response to disasters for protection of mental health of workers.
F. Response Activities
1. In an emergency, all responding Emergency Medical organizations are responsible to:
a. Document expenditures for all disaster or emergency related obligations for auditing and reimbursement purposes.
b. Document all actions taken and reason for those actions being taken.
c. Coordinate vital statistics, public information and technical assistance.
d. Provide resources and specialized support functions as agreed upon or provided for in mutual
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assistance agreements.
e. Alert staff (by agency's procedures) and briefing them of the situation.
f. Review plans and procedures and assuring personnel are informed of existing or revised procedures.
g. Coordinate needs for augmentation of resources with Clallam County Emergency Management.
h. Conducting emergency operations.
In addition to the above, the below agencies have the additional actions.
2. Olympic Medical Center
a. Is the trauma center for the Clallam County area.
b. Coordinates Mass Casualty incidents with field EMS personnel.
c. Locates and assigns overflow facilities, as appropriate.
d. Coordinates the movement of patients to other facilities, as appropriate.
e. Provides for patient care, to include mental health issues.
3. Olympic Ambulance
a. Follow the concepts of ICS on all responses to emergencies or disasters.
b. Mobilize personnel and resources, as appropriate.
4. Clallam County Fire Districts
a. Follow the concepts of ICS.
b. Assist field Emergency Medical resources, as appropriate, within
departmental qualifications.
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5. Clallam County Emergency Management
a. Coordinate resource request and obtain additional resources from State and other sources, as appropriate.
b. Coordinate information between agencies.
c. Coordinate with Washington State Emergency Operations Center for support in providing shelter to impacted and medically fragile individuals.
6. Clallam County Health & Human Services in conjunction with Environmental Health:
a. Responds at the request of the Incident Command Staff, as appropriate.
b. Monitors all conditions that may have an effect of the public health.
c. Performs field sampling and testing, as appropriate.
d. Warns command staff of potential health threats to responders.
e. Issues health advisories to the public, as appropriate.
7. American Red Cross – Olympic Peninsula Chapter
a. Establishes mass care operations, when requested by incident command staff.
b. Establish mass care following the concepts of the Red Cross Disaster plan
G. Recovery Activities
All agencies: Support recovery activities consistent with their department’s mission and capabilities.
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RESPONSIBILITIES
A. Primary Agency
Coordinate the planning for, and provisions of, the local Emergency Medical and public health assistance to the local area after an emergency or disaster.
B. Support Agencies
Provide support to the primary agency in planning for, and providing resources to, the response to an emergency or disaster.
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EMERGENCY SUPPORT FUNCTION –NINE
SEARCH AND RESCUE
PRIMARY AGENCY: Clallam County Sheriff’s Office (CCSO) Clallam County Search and Rescue (SAR)
SUPPORT AGENCIES: Clallam County Fire Agencies (CCFA) Clallam County Emergency Management (CCEM)
INTRODUCTION
A. Purpose
Provide better coordination and utilization of resources in Search and Rescue (SAR) operations.
B. Scope
This ESF details the roles and responsibilities of agencies responding to Search and Rescue operations, either wildland or urban. State law encompasses both wildland and disaster (urban) SAR (Section 38.52.010(7) RCW).
POLICIES
Land SAR activities are initiated, coordination and directed by the local law enforcement agency responsible for the jurisdiction.
Air SAR for mission or downed civil aircraft is the responsibility of the Department of Transportation (WSDOT) (RCW 47.68)
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The Incident Command System (ICS) is the preferred method of on-scene incident management for all SAR operations.
SITUATION
A. Emergency/Disaster Hazards and Conditions
Clallam County is threatened by major events such as avalanches, earthquakes or airline crashes. Such disasters have the potential of resulting in large SAR operations that could be multi-jurisdictional.
Clallam County has mountainous areas. Avalanches are another situation that could present a situation to the local SAR capabilities.
The wide range of and easy access to outdoor recreation in Clallam County and the increasing number of people recreating in the outdoors will result in a possible increase in SAR operations.
B. Planning Assumptions
1. Local resources are capable of handling day to day SAR activities.
2. The military will respond to most requested rescue situations for air support.
3. Law Enforcement Agencies, according to RCW 38.52.400, are the responsible agency for SAR.
4. Searches for overdue / lost aircraft are coordinated by the Aeronautics Division of Washington State Department of Transportation.
CONCEPTS OF OPERATIONS
A. General
1. All SAR operations will be managed by the concepts of the Incident Command System with the Clallam County Sheriff Office as the Command Agency.
2. SAR operations will normally be controlled from a field command post location.
3. Large scale SAR may utilize the Clallam County EOC for coordination of resources.
4. In the event of a search and rescue emergency, all necessary personnel and equipment, including organized volunteer services, will be dispatched and mobilized to the scene. Control of all emergency search and rescue functions are
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the responsibility of the Sheriff.
5. Upon notification of a search and rescue emergency, Clallam County Emergency Management may be requested to advise the Washington State Emergency Operation Center off any search and rescue mission which utilizes volunteers and request a mission number. This extends liability coverage to participating registered personnel and equipment. The Sheriff office may also request the mission number.
6. Whenever local resources are exhausted, unavailable, or unqualified for a particular search and rescue mission, Clallam County Sheriff’s Office, or Emergency Management may request assistance through the Washington State Emergency Operation Center. The State office will authorize State, Federal and statewide search and rescue volunteer organization resources and initiate the access of personnel, equipment, air support, and other specialized or requested supplies.
7. The radio frequency 155.160 MHz has been dedicated state wide for Search and Rescue communications purposes.
B. Organization
1. The Local chief law enforcement officers are responsible for SAR operations within their jurisdictions.
2. The US Forest Service and National Park Service (USFS) have SAR responsibilities on their lands. The USFS has requested that the Clallam County Sheriff’s Office handle SAR operations on Forest Service lands.
3. Clallam County Sheriff’s Office will work in a coordinating capacity in direct support of search and rescue activities and:
a. Obtain state mission number for actual and training missions
b. Register local search and rescue volunteers as emergency workers
4. Fire and Emergency Medical Service agencies are to assist SAR operations with technical, medical and personnel support.
C. Procedures
1. Upon receiving information of a possible SAR operations, the responsible law enforcement
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agency will initiate their SAR procedures.
2. When personnel from outside the law enforcement agency are used, the responsible agency will contact Emergency Management for a Washington State Mission Number.
3. Direction and Control of the SAR operations will follow the concepts of ICS, with the responsible law enforcement agency being the Incident Command agency.
D. Mitigation Activities
Primary agency
1. Provide ongoing public education.
2. Maintain an active SAR program.
E. Preparedness Activities
Primary agency
1. Provide SAR training to responsible personnel and appoint a SAR coordinator. SAR training shall include response to Urban SAR and wildland SAR.
2. Develop and maintain support procedures for response to SAR operations.
3. Develop and maintain a training program for personnel and volunteers for SAR.
Support agencies
1. Establish coordination with primary agency.
2. Develop and maintain procedures for responding to SAR operations, which are coordinated with primary agency’s procedures.
3. Develop and maintain training for SAR operations.
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F. Response Activities
Primary agency
1. Initiate all SAR operations within their jurisdiction, except those operations tasked to Washington State Department of Transportation, Aeronautics Division.
2. Establish ICS for SAR operations and become Incident Command for all SAR operations, this includes Urban Search and Rescue.
3. Provide trained personnel for SAR operations.
4. Request additional resources, as appropriate.
Support agencies
1. Provide resources for SAR operations, as appropriate.
2. Respond following the concepts of the Incident Command System.
G. Recovery Activities
All Agencies
Assist in the return for all SAR resources in an organized fashion, so as to be able to respond to future SAR missions.
RESPONSIBILITIES
Primary agency
1. In accordance with RCW 38.52.400 the chief law enforcement officer of each political subdivision is responsible for conducting search and rescue operations within the jurisdiction.
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2. Provide a 24 hour point of contact for the public to report possible SAR operations
3. Provide direction and coordination for SAR operations, to include Urban SAR operations.
Support agencies
Upon request, provide support in search and rescue operations and aid victims within their means of personnel, training and equipment.
RESOURCE REQUIREMENTS
SAR resources are obtained and kept, for the most part, by the Clallam County Sheriff’s Office.
They have obtained a pool of active volunteers and equipment.
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EMERGENCY SUPPORT FUNCTION –TEN HAZARDOUS MATERIALS RESPONSE
PRIMARY AGENCY: Washington State Patrol (WSP) Clallam County Fire Agencies (CCFA)
SUPPORT AGENCIES: Clallam County Emergency Management (CCEM) Clallam County Sheriff’s Office/ Local Law Enforcement Agencies (CCSO) (LE) Clallam County Health & Human Services Department (CCHHS) Washington State Agencies- (Department of Transportation (DOT); Department of Ecology (DOE) Federal Agencies, if required
INTRODUCTION
A. Purpose
To provide for the coordination of local government actions when responding to local incidents involving radioactive chemical, toxic, explosive, terrorist or other hazardous materials. For more information, see the Hazardous Materials Response Plan developed in accordance with S.A.R.A. Title III attached to this Plan.
1. Scope
Provides for the coordination and definition of functions performed by responders to hazardous material incidents
POLICIES
Management of a hazardous materials incident will follow Incident Command System.
The Washington State Patrol (WSP) shall be the incident command authority for all hazardous materials incident occurring
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anywhere in Clallam County, except within the boundaries of the City of Port Angeles. In the City of Port Angeles, including Port of Port Angeles property inside the City limits, the Port Angeles Fire Department is responsible for Incident Command. This Clallam County Comprehensive Emergency Management Plan refers to events outside the City limits. The Hazardous Materials Response Plan attached refers to all events in Clallam County.
All actions taken at a Hazardous Materials Incident will be defensive in nature and shall be within the capabilities of the personnel on scene. More details are shown in the Hazardous Materials Response Plan attached.
SITUATION
A. Emergency/Disaster Hazards and Conditions
Hazardous materials are transported through the Clallam County area daily via highway, shipping, and air routes, creating a relatively high exposure to potential Haz-Mat incidents. Local response to these incidents is limited in scope by restriction placed due to both financial and training constraints. With the extensive requirements put forth in SARA Title 1 and 29 CFR 1910.120 and the cost that these requirements entail, it is not feasible that Clallam County can have and maintain a full Haz-Mat response team and equipment. It is for this reason that in the event of a major Haz-Mat incident that is beyond the capabilities of local responders, the only actions that will be taken will be consistent with their capabilities at the operational level. Defensive actions will be the highest level of response by local responders.
Planning Assumptions 1. Clallam County Haz-Mat response will be defensive only.
2. Support for a large scale Haz-Mat incident will have to come from out of the area.
3. There are limited facilities and transportation routes that could sustain a hazardous materials incident, these have been identified in the Hazardous Materials Response Plan attached. Local public safety agencies are aware of these locations.
CONCEPTS OF OPERATIONS
A. General
1. The concepts of operations for Hazardous Material Incidents will follow the concepts set forth in the Clallam County Local Emergency Planning Committee (LEPC) Hazardous Materials Response Plan.
2. Local command of a hazardous materials incident will follow the concepts of the incident command system. Unless otherwise designated, the Washington State Patrol will assume command responsibility.
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The command team will be responsible for working together from a command post location(s).
3. The affected political subdivision has the primary responsibility for protecting life, property and environment threatened by hazardous material incidents except in those areas specifically preempted by state or federal law. As necessary, local public safety agencies are primarily responsible for initial assessment of the situation, attempt identification of materials involved, incident coordination, securing the site, rescue and medical treatment of the injured if safe to do so, defensive measures or containment if properly trained to do so and/or evacuation people if endangered. Clean up is the primary responsibility of the spiller, if known.
4. When local agencies (fire services or law enforcement, etc.) have Incident Command responsibilities, the state and federal function will be to support and coordinate with the local responders, when requested
5. When outside personnel and resources are working in support of local response agencies, private, state, or federal personnel will maintain their normal chain of command and supervision. They will respond to tasks and assignments through or in conjunction with the on-scene Incident Command System.
6. Upon notification of a Hazardous Materials Incident, Clallam County Emergency Management will obtain a state Emergency Management incident number to extend liability coverage to registered local volunteers and equipment responding in a specialized or general support capacity.
7. Response to a Hazardous Materials incident will be defensive in nature and responding departments will perform only to the level trained. Primary consideration will be given to protection of the public by either evacuation or in place protection. Protection of property and environment will be secondary.
8. Command of a Haz-Mat incident will be initially from a field command post location. The Clallam County EOC may be activated if, in the opinion of the Incident Commander, Direction and Control of the incident can be better facilitated from the Clallam County EOC.
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B. Organization
The primary agency for an incident in the County, outside of the City of Port Angeles, is the Washington
State Patrol; however the responding fire agency may be the first on-site. The response to a Hazardous
Materials incident will follow the concepts of the Incident Command System (ICS), establishing Unified
Command, as appropriate.
C. Procedures When a hazardous materials incident occurs, the Incident Command Agency should:
1. Establish an isolation area and move all people out of that area.
2. Establish perimeter control / area security.
3. Establish and identify command post and staging locations. Establish ICS.
4. Take measures to protect the public and the safety of responders.
5. Call for necessary help from mutual aid jurisdictions, State Department of Ecology
and/or US EPA.
6. Ensure that public health departments are advised and incorporated into the incident
command system.
7. Monitor the progression of the incident.
8. Work with appropriate agencies to determine site safety and when to declare the
incident over and allow people back into the area.
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D. Mitigation Activities
1. Work with the LEPC to improve ideas that facilities can use to reduce the amount of
hazardous chemicals which are on site.
2. Encourage businesses that use hazardous chemicals to develop and maintain such
aids as containment barriers.
E. Preparedness Activities
1. Maintain and update locations of where hazardous materials are stored, used and/or produced. Ensure that all public safety responders are supplied with these materials.
2. All agencies should ensure that all personnel that have the potential of responding to a hazardous materials incident have the appropriate level of training.
3. Work with the LEPC to hold a hazardous materials exercise on an annual basis.
4. Ensure that all public safety agencies have current copies of the US D.O.T. Emergency Response Guide.
5. All agencies should ensure that personnel have the appropriate level of Personal Protective Equipment (PPE) for expected response
F. Response Activities
Washington State Patrol:
1. Acts as Incident Command Agency where so designated in accordance with the law. Determine overall incident objectives.
2. Establish direction and control facilities (command post and/or Clallam County EOC) and ensure joint planning for tactical activities.
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3. Coordinate the activities of all local emergency response agencies; make maximum use of all assigned resources.
4. Develop action plans, and ensure integrated tactical operations are conducted.
Clallam County Emergency Management:
1. Assist the Incident Command agency in the coordination of local emergency response and support agencies.
2. Implementation of the appropriate portions of the Peninsula Responders Emergency Program (PREP) and CEMP and supplementary procedures.
3. Notification of State Emergency Operations Center.
4. Coordination of requests for State and Federal assistance.
Clallam County Fire Agencies:
1. Provide initial response to the incident and identify the hazardous material involved.
2. Activate the hazardous materials response system and make all necessary initial notifications.
3. Assist the Incident Command agency in isolating the hazard area.
4. Assist with rescue when possible.
5. Provide field coordination of all incident related emergency medical services.
6. Provide coordination of all fire mutual-aid forces responding to the incident in accordance with standing procedures.
Clallam County Sheriff:
1. Isolate the hazard area as designated by the Incident Commander.
2. Provide traffic and crowd control incident to the hazard area and establish the necessary control points.
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3. Coordinate evacuation of the endangered population.
4. Provide site security as needed.
5. Provide coordination of all mutual-aid law enforcement resources responding to the incident in accordance with standing procedures.
County Public Works Department:
1. Assist the law enforcement agency with establishing road blocks and traffic control points.
2. Provide equipment and manpower as available to assist with heavy rescue.
3. Provide assistance with diking and sandbagging operations for containment of chemicals when appropriate.
4. Provide for inspection of roads, bridges and public facilities.
Clallam County Health and Human Services: Environmental Division:
1. Protective measures for persons in marginal impact areas.
2. Decontamination measures.
3. Inspection of impacted drinking water sources.
4. Inspection of food.
5. Determination of the safety to re-enter/re-occupy evacuated impact areas.
Human Service Organizations:
The combined human services organizations of Clallam County, will operate under the coordination of the American
Red Cross –Olympic Peninsula Chapter in accordance with the provisions of the Comprehensive Emergency
Management Plan. Available services include evacuation shelter operation, mass care and feeding, emergency
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individual assistance, welfare and recovery programs.
State Agencies:
State Department of Ecology
1. Acts as lead state agency for the management of hazardous materials incident cleanups.
2. Respond to reported incidents and determine the source, cause and responsible party.
3. Ensure that containment, cleanup, and disposal are carried out in a timely and adequate manner.
4. Initiate enforcement action as appropriate.
5. Assess environmental damage.
Washington State Dept. of Agriculture
Provides technical assistance, laboratory testing and sampling, and estimates of recovery costs for spills involving pesticides.
Washington State Emergency Management:
Maintains a 24 hour reporting and notification network for state level response.
Washington State Department of Fish & Wildlife:
Assists in resource damage assessments and provides information on potential and actual habitat damage.
Washington State Department of Social & Health Services:
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Acts as lead agency for incidents involving radioactive materials and provides technical information, sampling, and laboratory analysis for incidents involving pesticides and other toxins.
Washington State Department of Transportation:
May provide assistance with traffic control, equipment, and personnel for cleanup activities on state and interstate highways
Washington State Patrol:
Acts as Incident Command Agency where so designated in accordance with the law.
Federal agencies:
National Guard has mitigation, response and recovery responsibilities.
U. S. Coast Guard:
The U. S. Coast Guard has investigative and enforcement responsibilities for all spills into U. S. waters and coastal navigable waters.
U. S. Environmental Protection Agency:
EPA has the primary responsibility for spills that occur on inland U. S. waters not under USCG jurisdiction, and all land spills. The state of Washington is within EPA Region X; and certain spill response activities have been delegated to the state DOE. If it is determined that a spill will exceed local and state resources, the spill may be transferred to EPA.
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G. Recovery Activities
1. Ensure that release has ended and that the area is safe to re-enter. This decision must come from the Incident Commander.
2. Assist in clean up that is appropriate and within abilities.
3. Advise the public it is safe to return to the isolated area.
4. Coordinate cost recovery, as appropriate.
RESPONSIBILITIES
Primary Agency
The Washington State Patrol is the designated Incident Command Agency for all of Clallam County, on and off of state highways, per RCW 70.136.030 (exception is: City of Port Angeles), and will:
a. Follow the concepts of ICS.
b. Ensure their personnel are trained to the appropriate levels for response.
c. Perform all functions associated with the Incident Command agency.
d. Respond to all request for assistance.
e. Provide command level personnel for command post or Clallam County EOC, as appropriate.
Support Agencies
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Clallam County Fire Districts:
a. Fire suppression
b. Rescue
c. Material containment, defensive only and limited to departments capabilities
d. Ensure personnel are properly trained
e. Develop Suggested Procedures consistent with LEPC plan
f. Medical aid support
g. Evacuation support
h. Emergency decontamination support
i. Follow concepts of ICS.
j. Act as Incident Command Agency until Washington State Patrol arrives.
k. Provide command level personnel for command post or Clallam County EOC, as appropriate.
Clallam County Sheriff’s Office/Local Law enforcement:
a. Develop and train in Suggested Procedures in responding to Haz-Mat incidents, consistent with the LEPC plan
b. Evacuation
c. Traffic and crowd control
d. Area security / scene isolation
e. Provide command level personnel for command post or Clallam County EOC, as appropriate.
Emergency Medical Services
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a. Develop and train in Suggested Procedures in responding to Hazardous Materials incidents, consistent with the LEPC plan
b. Medical aid
c. Emergency decontamination
d. Evacuation of injured person(s)
e. Provide command level personnel for command post or Clallam County EOC, as appropriate.
Engineering / Road:
a. Developing and training in Suggested Operating Procedures in responding to hazardous materials incidents, consistent with the LEPC plan
b. Traffic control support (barricades, personnel, etc.)
c. Heavy equipment
d. Containment support (when within the capabilities and under supervision of the incident command agency.)
e. Evacuation support
f. Provide command level personnel for command post or Clallam County EOC, as appropriate.
Clallam County Emergency Management:
a. Develop and train in Suggested Procedures in responding to Hazardous Materials, consistent with the LEPC plan
b. Collect SARA Title 3 data from Tier 2 forms and supplies chemical information to public safety agencies
c. Provide chemical release scenarios by use of ALOHA program.
d. Local point of contact for Washington Ecology.
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e. Arrange for First Responder awareness and operational level training to local response agencies.
f. Provide chemical information from CAMEO RIDS program.
g. Establish field command post or open Clallam County EOC, as appropriate
h. Coordinate with the state’s radiological monitoring program
Clallam County Health and Human Services:
a. Develop and maintain Suggested Procedures for support of a Hazardous Materials Incident and ensure staff is trained in the SPs.
b. Formulate and distribute public health information to the media and other appropriate areas.
Washington State Department of Ecology:
a. Provide for clean up and/or remediation of spills when the spiller is unknown.
b. Provide on scene coordination and technical information for containment, clean up and disposal for a spill.
c. State’s on scene coordinator.
d. Assist in determining if an incident should be federalized.
e. Assist local agencies in cost recovery.
RESOURCE REQUIREMENTS
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1. Trained responders to the operations level.
2. Containment supplies such as:
Absorbent pads/materials
Booming materials
E. US DOT Emergency Response Guidebooks
In addition to the above mentioned requirements, coordination with state Ecology spill response units is necessary.
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EMERGENCY SUPPORT FUNCTION –ELEVEN AGRICULTURE AND NATURAL RESOURCES
PRIMARY AGENCIES: Clallam County Emergency Management (CCEM)
SUPPORT AGENCIES: Board of Clallam County Commissioners (BOCCC) Faith Based Groups in Clallam County (Faith) American Red Cross – Olympic Peninsula Chapter (ARC-OPC)
INTRODUCTION
A. Purpose
To provide for the distribution of food, water, and donated goods to displaced individuals, county residents, or emergency workers in the event of a disaster or long term recovery period.
To provide guidelines for a rapid response to Animal Health Events that impact the health, safety, and welfare of humans and animals. See ESF-11 Appendix A
B. Scope
This ESF applies to all agencies that perform food and water distribution to the general public.
ESF 11-Appendix A intends to address all animal rescue and sheltering needs throughout Clallam County during a major emergency, or disaster, including opening of alternative animal shelters in Clallam County.
POLICIES
The priority of providing food, water, and donated goods will be to areas of acute need, then to areas of moderate need.
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SITUATION
A. Emergency/Disaster Hazards and Conditions
Several types of hazard conditions could affect the delivery of food and water to the general public. These are, but not limited to:
1. Floods
2. Earthquake
3. Severe weather
4. War
These types of disasters have the potential to deprive substantial number of citizens access to food and/or the means to prepare it. This most likely will be by the disruption of the distribution network and the physical destruction of food and water supplies.
B. Planning Assumptions
1. Citizens will be able to provide for themselves for the first 3 days.
2. There are enough food supplies locally to supply the citizens for approximately one week, with rationing.
3. The following are infrastructures that are considered vital to the resource capabilities of the Clallam County area:
a. City of Port Angeles
b. City of Sequim
c. City of Forks
d. Clallam PUD water services
e. Dry Creek Water Association
f. Crescent Water Association
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CONCEPT OF OPERATIONS
A. General
1. Clallam County Emergency Management will develop and maintain a list of food and water resources and shall develop agreements with these resources, as appropriate. This will be maintained in the Emergency Operations Center Resource Manual (Volume 4). The American Red Cross-Olympic Peninsula Chapter (ARC-OPC) will support Clallam County by providing guidance and training on food and water resource distribution.
2. In the event of a situation that would prevent normal deliveries of food and water to the Clallam County area, the Board of Clallam County Commissioners of the County may institute a rationing plan, as appropriate.
3. As appropriate, the Board of Clallam County Commissioners may secure food and water resource by purchase of same.
4. In the event potable water is needed, Clallam County Emergency Management will work with other agencies, such as the local Health Department, State Emergency Management or National Guard to secure emergency water supplies.
B. Organization
1. The ARC-OPC has established a disaster response committee and teams that will follow their internal disaster plan, coordinating activities with Emergency Management.
2. The ARC-OPC plan provides for a chain of command that fits into the Incident Command System and has identified liaison positions to coordinate with local government. An ARC-OPC representative will be a liaison in the Clallam County Emergency Operations Center (EOC). This position will work with Clallam County Emergency Management at the Clallam County EOC or at another determined coordination location.
C. Procedures
Clallam County has been designated to receive enough food and water during disasters and catastrophic events to supply fifteen Community Points of Distribution (CPOD) sites. Clallam County is following the protocols, processes, and logistical system set out be the Washington State Emergency Logistics Program to
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determine appropriate CPOD sites and train volunteers to staff CPOD operations in Clallam County. The existing procedures of the human services organizations for distributing food will be followed and coordinated with the ARC-OPC.
D. Mitigation Activities
1. Primary Organizations
a. Ensure that local disaster kits with first aid supplies and three day potable water supplies and food supplies are to be available at locations deemed essential by the organization.
b. Train staff on the value of educating their family’s members about the importance of three days or more preparedness.
2. Support Organizations
None
E. Preparedness Activities
1. American Red Cross – Olympic Peninsula Chapter
a. Maintain inventory list of available food inventories and suitable CPOD sites in the Emergency Operations Center Resource Manual (Volume 4).
b. Develop and maintain contacts with local food distributors and agreements to provide assistance, during a disaster situation.
c. Develop an inventory of suitable sites for feeding centers.
2. Support Agencies
a. Develop and maintain procedures for the support for distribution of food and water, including draft policies for rationing.
b. Develop relationship with primary agency, including a liaison position.
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F. Response Activities
1. Primary Organization
Respond to emergency or disaster following organizational guidelines and procedures.
2. Support Agencies:
Respond to emergency or disaster following organizational guidelines and procedures
G. Recovery Activities
1. Primary Organizations
Continue to provide food and water for affected area of the populous, working in conjunction with the support agencies.
2. Support Agencies
Coordinate food and water distribution with primary agencies.
RESPONSIBILITIES
1. Primary Organizations
a. Coordinates food allocations for Clallam County Emergency Management
b. Identifies locations where food and other rations can be stored.
c. Identifies and list business, such as grocers than have food on hand and business that can be used for storage of food and other goods.
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d. Are the emergency food coordinators and:
1. are responsible for determining locations food can be stored.
2. Coordinated personnel for the distribution of food to the public.
3. are responsible for the management of the food distribution activities.
4. Coordinates food distribution with other community service groups.
e. Purchase food stocks, within their fiscal capabilities.
2. Support Organizations – Board of Clallam County Commissioners
a. Coordinates with Clallam County Emergency Management as to the needs that should be provided to the public.
b. Are responsible for the purchase of emergency food stocks during a disaster, when local Human Services agencies can no longer provide this service.
3. Support Organizations - Clallam County Emergency Management
a. Coordinates resource information and needs between agencies
b. Provides coordinated information from all involved agencies for reporting purposes to the Board of Clallam County Commissioners.
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APPENDIX A
ESSENTIAL SUPPORT FUNCTION – 11 AGRICULTURE AND NATURAL RESOURCES
ANIMAL RESPONSE PLAN
PRIMARY AGENCY: Clallam County Emergency Management (CCEM) Clallam County Health & Human Services (CCHHS)
SECONDARY AGENCY: Local Animal Welfare Agencies (LAWA) Local Animal Supply Industries (Industry) American Red Cross-Olympic Peninsula Chapter (ARC-OPC)
INTRODUCTION
A. Purpose- To provide guidelines for a rapid response to Animal Health Events that affect the health, safety, and welfare of humans and animals.
1. Veterinary medicine and animal care activities in mitigation, preparedness, response, and recovery of emergency management for natural or technological disasters include, but are not limited to, small and large animal care and management, facility usage, displaced pets, livestock, and, if resources are available and with authorization from the Washington State Department of Agriculture (WSDA) and/or Washington State Department of Fish and Wildlife (WDFW), wildlife and exotic animal assistance.
2. Disease, toxic substances, terrorism, and natural, or technological disasters can cause animal health events. Animal health events include the subsequent disposal of dead animals. (see Tab A and Tab B)
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B. Scope- This ESF intends to address all animal rescue and sheltering needs throughout Clallam County during a major emergency or disaster, including the opening of alternative animal shelter(s) through the CCEM
POLICIES
A. Clallam County Emergency Management will work with local animal welfare groups to facilitate the planning and animal response and recovery activities within Clallam County. These groups will be responsible for companion animal and livestock rescue, mass care and sheltering.
B. Clallam County Emergency Management will work with the appointed Clallam County Animals in Disasters Volunteer Coordinator to be responsible for planning all animal rescue and recovery activities for the plan in the event of a natural or technological disaster in Clallam County.
C. Clallam County Animals in Disasters Volunteer Coordinator or designated representative will serve as the Emergency Management Animal Response Liaison in the Incident Command System in the event of a natural and technological disaster requiring activation of rescue and recovery resources as well as the request for activation of State or Federal resources.
SITUATION
A. Emergency/Disaster Conditions and Hazards
1. Any major emergency or disaster where animals need rescuing, veterinary medical assistance, food, and/or shelter. 2. Any foreign animal disease outbreak resulting in the deaths or depopulation of a large number of animals.
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B. Planning Assumptions
1. During an emergency, first priority is for the safety and well-being of humans. Animal response activities will occur if resources are available after the human needs of the community are met and if those activities do not endanger the lives of humans.
2. Private animal sheltering facilities may be overwhelmed during a catastrophic event.
3. Clallam County may have limited animal shelters and sheltering resources. 4. Depending on the hazard and the severity of the disaster, Clallam County may have limited responders to staff and manage animal rescue teams. 5. When the Clallam County EOC is activated, all animal emergency shelter and rescue operations will be coordinated through the Clallam County EOC.
CONCEPT OF OPERATIONS
A. General
1. Emergency animal sheltering provides for the immediate survival needs of animals via group services and facilities. Such care will typically be provided during and immediately after an emergency or disaster, until animal owners can return to their homes or find temporary shelter. These activities may include a “feeding in place” response.
2. Clallam County Emergency Management will coordinate logistics support in cooperation with local animal welfare agencies.
3. When necessary, other sheltering services for animals, including breed- and non-breed specific rescue groups may be asked to aid in coordinating and delivery of services. 4. Animal responders must meet training and qualification standards established by the Clallam County Animals in Disasters Volunteer Coordinator before participating in the response. 5. Emergency Animal Shelter establishment will be in cooperation with Clallam County Emergency Management and, in the case of co-located shelters (human and animal) the American Red Cross- Olympic Peninsula Chapter such that displaced animals and their owners are sheltered as close together as possible.
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6. Rescue groups recognized by the Clallam County Emergency Management may be asked to assist in animal sheltering services in accordance with established emergency sheltering recommendations/protocols with assistance from the WSDA.
7. Emergency animal sheltering/mass care includes such basic animal needs as emergency veterinary medical care; housing/shelter; provision of food, water, medicine, and other essential needs.
8. Clallam County Animals in Disaster Volunteer Coordinator, or their designee in the Clallam County Emergency Operations Center will coordinate information about updated lists of rescued/sheltered animals, shelter status,
and provide the Public Information Officer to assist in the coordination of media releases. 9. The Clallam County Animals in Disaster Volunteer Coordinator or their designee in the Clallam County Emergency Operations Center will coordinate with local cities, agencies, veterinary practices, pet stores, boarding facilities, and volunteer organizations for sheltering resources, facility support, and mutual aid.
B. Organization 1. This ESF is designed to ensure a rapid response to animal care and sheltering needs in a disaster or emergency. The Clallam County Animals in Disasters Volunteer Coordinator and Supporting agencies should have a thorough and up-to-date disaster response plan. 2. This ESF focuses on emergency veterinary care, evacuation, rescue, capture, temporary confinement, shelter, provision of food and water, identification and tracking for reunification of animals with owners and disposal of dead animals. 3. Support agencies will cooperate with the leadership of the Clallam County Animals in Disasters Volunteer Coordinator. Support agency duties are assigned based on known capabilities and in accordance with those agencies’ standard operating procedures. 4. In coordination with the Clallam County Animals in Disasters Volunteer Coordinator, support agencies are encouraged to develop plans that support this ESF #11 assignments and to participate in prepared disaster exercises as requested by CCEM.
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RESPONSIBILITIES
A. Clallam County Emergency Management
Clallam County Emergency Management is responsible for coordination, direction, and control of animal health care services in an animal emergency or disaster including the following when necessary:
1. Appointment of the Clallam County Animals in Disasters Volunteer Coordinator. 2. Coordination of County emergency management activities with Washington State EMD, CCHHS, Department of Health and other county agencies. 3. Notification and activation of the local and county emergency animal response personnel, and agency personnel resources, by the most efficient and expedient means possible.
4. Coordination of media releases and public service announcements with the Washington State Emergency Management Public Information Officer and and if established on-scene, the Joint Information Center.
5. Establish credentialing standards for animal response personnel.
6. The use of the Incident Command System as outlined in the National Incident Management System shall be used to manage the incident and incident resources.
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TAB A Clallam County Animal Response Management Animal Disease Emergency
The initial point-of-contact for an animal disease emergency is the attending veterinarian and/or animal care provider who will contact Washington State Veterinarian and/or WDFW. In the event of a Foreign Animal Disease outbreak, the WSDA will establish Incident Command, and will coordinate activities with Clallam County.
TAB B Clallam County Animal Response Management Emergency Disposal of Dead Animals
For the purposes of this ESF#11, dead animals or animal carcasses are animals (fowl, poultry, cattle, sheep, or any other domesticated animal and wildlife) that have died or been killed for purposes other than food.
Emergency disposal is the expeditious disposal of dead animal carcasses, contaminated animal products, and animal waste because of an Animal Heath Event or a natural or technological disaster.
Clallam County Emergency Management will coordinate with Clallam County Health and Human Services and the Washington State Department of Agriculture on all emergency disposal methods, which may include, but are not limited to burial, incineration, composting, and chemical digestion. The determination of the disposal method will be based on the situation, location, disease or disaster, environmental and human heath concerns, and measures necessary to control the spread of a foreign animal disease.
Once the disposal method has been determined, all agencies will provide support as required.
Animal Health Services Division, Washington State Department of Agriculture, maintains a list of licensed independent carcass removal specialists and licensed renderers for routine disposal. For more information on these listings, contact (360) 902-1878.
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Clallam County shall maintain a list of private contractors who can handle and dispose of this type of solid waste in the case of a non-disease event requiring such disposal. This list will be held in The Emergency Operations Center Resource Manual (Volume 4) supporting the Clallam County Comprehensive Emergency Management Plan.
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EMERGENCY SUPPORT FUNCTION –TWELVE
ENERGY
PRIMARY AGENCY: Board of Clallam County Commissioners (BOCCC)
SUPPORT AGENCIES: Clallam County Emergency Management (CCEM) Clallam County Public Works (CCPW) City of Port Angeles (PA) City of Forks (FKS) City of Sequim (SQ) Public Utility District #1 of Clallam County (PUD)
INTRODUCTION
A. Purpose
To provide for the effective utilization of available electric power and petroleum products required to meet essential needs, and to facilitate restoration of energy systems affected by an emergency or disaster.
B. Scope
Actions following any emergency or disaster will be determined by the specific emergency.
POLICIES
With the assistance of Clallam County Emergency Management, the legislative authorities shall prepare and update contingency plans for implementation in the event of energy shortages or emergencies. In the event of the entire state being affected, RCW 43.21G shall apply, which addresses energy emergencies and alerts and establishes necessary emergency powers for the Governor.
The authorities are to determine energy priorities during a disaster.
Clallam County CEMP – adopted October 2001 Basic Plan Page 157 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
Clallam County Comprehensive Emergency Management Plan
SITUATION
A. Emergency/Disaster Conditions and Hazards
Most of the hazard conditions that are stated within the Basic Plan could effect this ESF. Particular attention should be given to those types of disasters that could have wide-spread effects, such as an earthquake, flooding or severe weather. War related situation could also have a high impact on this ESF.
B. Planning Assumptions
1. The occurrence of a major disaster could destroy or damage portions of the county’s energy and utility systems and disrupt petroleum supplies.
2. Widespread and possibly prolonged electric power failures could occur in a major disaster.
3. The transportation, media and telecommunications infrastructures that are affected.
4. Delays in the productions, refining, and delivery of petroleum based products occur as a result of transportation infrastructure problems and loss of commercial power.
CONCEPTS OF OPERATIONS
A. General
Responding to energy or petroleum shortages or disruptions and their effects is necessary for preservation of the public health, safety, and general welfare of our county’s citizens. Activities during an energy emergency might include:
1. Assessing fuel and electric power damage.
2. Energy supply and demand.
3. Identifying requirements to repair energy systems.
4. Coordinate closely with federal, state, and local jurisdiction officials to establish priorities to repair damaged energy systems.
5. Coordinating temporary, alternate, or interim sources of emergency fuel and power; obtaining current information regarding damage to energy supply and distribution systems.
6. Assessing the requirements for restoration.
Clallam County CEMP – adopted October 2001 Basic Plan Page 158 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
Clallam County Comprehensive Emergency Management Plan
B. Organization
1. The electric power within Clallam County is distributed by the Public Utility District #1 of Clallam County (PUD), which receives hydroelectric power from the Bonneville Power Administration. Many end users that have high reliability needs (e.g., hospitals, public safety) have their own in-house generation sources.
2. Energy, utility and petroleum companies will compile damage assessment reports and transmit them to Emergency Management. These assessments are to be relayed to the Washington State Emergency Operation Center for their evaluations, as appropriate.
D. Mitigation Activities
1. Primary agency
None
2. Support agency (PUD)
Ensure, to the best of their ability, that transmission lines, pipelines and other modes of transmission are kept in a state of good repair.
E. Preparedness Activities
1. Primary Agency
a. In conjunction with CCEM develop programs for energy conservation, fuel allocations, curtailment data collection and analysis, and passes information on to public and private utilities.
b. Coordinates with local jurisdictions to develop reasonable supplemental energy utility resource plans.
2. Support Agency - CCEM
a. Maintains lists of public and private utilities including names, addresses, and telephone numbers of key officials.
Clallam County CEMP – adopted October 2001 Basic Plan Page 159 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
Clallam County Comprehensive Emergency Management Plan
b. Develops and maintains an inventory of energy, utility, and petroleum contacts and resources.
c. Provides other support to primary agency, as requested.
3. Support Agency - PUD
a. Develops and maintains operating procedures for actions to take during an emergency or disaster.
b. Ensures personnel are trained in emergency operations
F. Response Activities
1. Primary Agency
Make all legislative decisions and authorities dealing with rationing and prioritization of available energy resources.
2. Support Agency - Emergency Management
a. Coordinates public information concerning energy, utilities, and petroleum emergencies with the legislative authorities.
b. Provides liaison support between the utility districts and the legislative authorities.
c. Performs damage assessment estimates.
d. Coordinates information concerning energy, utility, and petroleum resource shortages between energy providers and the legislative authorities.
3. Support Agency - Utility Districts
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Respond as appropriate as described in their operating procedures.
G. Recovery Activities
1. Primary Agency
a. Determine priorities among users if adequate utility supply is not available to meet all essential needs.
b. Make request for assistance from the State.
c. Assist in the administration of energy allocation program in accordance with the Governor’s emergency powers.
2. Support Agency - CCEM
a. Compile damage and operational capability reports.
b. Provide liaison between the utilities and legislative authorities.
3. Support Agency – PUD
a. Provide damage and operational capability reports to CCEM, as appropriate.
b. Follow in-house procedures for the repair and restoration of transmission lines, pipelines, etc. to return service to normal.
RESPONSIBILITIES
A. Primary Agency
1. May place temporary economic controls involving energy, water resources, and/or petroleum products into effect as necessary, during emergencies or disasters. Including curtail of uses or rationing.
2. Energy coordination and allocation of emergency resources, with utilization of local resources as the first priority
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3. Documenting all emergency related energy or fuel expenditures and obligations.
4. Conservation and control of their own energy/petroleum resources to meet essential and immediate emergency needs.
5. Coordinating requests for additional fuels or energy products from outside the area, through Clallam County Emergency Management.
B. Support Agency - CCEM
1. Coordinates information between agencies and utilities, both private and public
2. Determine where energy and utilities are needed and advises legislative authority for prioritization.
C. Support Agencies – PUD; CCPW
1. Assist with development, coordination and support of energy and utility conservation policies and programs; especially with regard to those establishing priority system for curtailment of services, restoration of services, or provision of emergency services.
2. Independent companies and political subdivisions which supply local energy or water resources will continue to operate to the best of their ability. Requests for local support and resources will be coordinated through Clallam County Emergency Management.
RESOURCE REQUIREMENTS
1. Inventory lists of private and public organizations that have power generating ability to be maintained in the Clallam County Emergency Operation Center Resource Manual (Volume 4).
2. Inventory lists of fuel storage areas to be maintained in the Clallam County Emergency Operation Center Resource Manual (Volume 4).
. 3. National Response Framework, ESF#12-Energy
4. Washington State Comprehensive Emergency Management Plan
5. Necessary personnel and equipment to restore power to affected areas in a timely manner. See Clallam County ESF#12-Energy/ Personnel-Sub Element C. # # #
Clallam County CEMP – adopted October 2001 Basic Plan Page 162 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
Clallam County Comprehensive Emergency Management Plan
ESSENTIAL SUPPORT FUNCTION –TWELVE
ENERGY PERSONNEL - SUB ELEMENT C
[As required by WAC 118-30-060(2)(i)]
PURPOSE: To provide for the effective utilization and management of local or requested personnel resources.
OPERATIONAL CONCEPTS
A. Clallam County Emergency Management Responsibilities
1. Clallam County Emergency Management is responsible for coordinating
emergency response personnel. This involves:
a. Identification and registration of available personnel resources as emergency workers. (RCW 38.52.310) (WAC 118)
b. Utilizing temporary emergency workers by registering and classifying people as to their abilities and skills. This should be done in conjunction with the American Red Cross-Olympic Peninsula Chapter; Clallam County Community Emergency Response Teams; Clallam County Medical Reserve Corps, and the Clallam County Sheriff’s Volunteer Deputies volunteer resource capabilities.
c. Coordination of training requirements for emergency workers.
d. Calling out registered emergency workers.
e. When necessary, initiating requests for additional personnel assistance through the Washington State Emergency Operations Center.
f. Processing emergency worker liability or other claims, if necessary (RCW 38.52.210).
Clallam County CEMP – adopted October 2001 Basic Plan Page 163 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
Clallam County Comprehensive Emergency Management Plan
2. In an emergency, Clallam County, Cities, other departments or agencies, as well as private and volunteer organizations are responsible for:
a. Administrative Functions - Documenting all emergency/disaster related expenditures and obligations for auditing and reimbursement purposes.
b. Support Functions - Providing personnel as agreed upon, contracted for, or designated in mutual aid agreements.
B. Policies and Objectives.
1. The Emergency Management Organization, including county and municipal departments, state and federal agencies, local political subdivisions, volunteer and other organizations; their personnel, services and facilities will be utilized as the primary emergency management staff (RCW 38.52.110).
2. Locally organized and trained volunteer groups will provide the majority of specialized emergency personnel resources for areas such as damage assessment, shelter operations, mass care and feeding, handling donated goods and the like. These groups will be coordinated through the Clallam County Emergency Operations Center.
3. Any additional personnel assistance will be coordinated through the Washington State Emergency Operation Center.
4. Local personnel resources will be utilized on a first priority basis.
5. Responding agencies shall notify Clallam County Emergency Management of all requests for additional personnel.
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Clallam County CEMP – adopted October 2001 Basic Plan Page 164 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
Clallam County Comprehensive Emergency Management Plan
EMERGENCY SUPPORT FUNCTION –THIRTEEN
PUBLIC SAFETY AND SECURITY
PRIMARY AGENCY: Clallam County Sheriff’s Office (CCSO)
SUPPORT AGENCIES: Washington State Patrol (WSP) Local, Tribe, State and Federal law enforcement agencies (LE) Clallam County Public Works/Road Department (CCPW/R)
INTRODUCTION
A. Purpose
To provide for effective coordination of Clallam County law enforcement operations during emergency or disaster situations.
B. Scope
The intent of this ESF is to outline the law enforcement procedures required to effectively respond to a county-wide emergency or disaster.
POLICIES
The Clallam County Sheriff’s Office and support agencies will, within the limits of their resources and authority, coordinate with other local, state and federal law enforcement organization to support essential law enforcement operations.
Clallam County CEMP – adopted October 2001 Basic Plan Page 165 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
Clallam County Comprehensive Emergency Management Plan
SITUATION
A. Emergency/Disaster Conditions and Hazards
Any and all conditions identified in the Hazard Analysis can affect this ESF.
B. Planning Assumptions
Local, Tribe, Washington State Patrol, US Coast Guard, and US Customs and Border Patrol plan, exercise, and respond collaboratively under the direction of the Clallam County Sheriff’s Office on events in Clallam County.
Local resources are to be exhausted prior to seeking assistance from the Washington State Emergency Operations Center for the assistance of National Guard.
CONCEPTS OF OPERATIONS
A. General 1. In an emergency that is within the capabilities of local law enforcement organizations regular law enforcement activities, such as traffic control or other emergency police functions, will remain the responsibility of the Clallam County Sheriff.
2. In an emergency beyond the capabilities of the local law enforcement agency, additional personnel will be provided locally through mutual assistance agreements.
3. The Washington State Patrol will advise or assist within the county, but may not supersede the authority of the Sheriff.
4. All emergency traffic regulations particularly those involving roadblocks, re-routing, etc., will be closely coordinated with the head of the appropriate public works department i.e. Department of Transportation, County and City Road Supervisors or Engineers.
B. Organization
Inside Clallam County, law enforcement operations are to be conducted by the Sheriff. Mutual aid may be needed at times of disaster.
Clallam County CEMP – adopted October 2001 Basic Plan Page 166 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
Clallam County Comprehensive Emergency Management Plan
C. Procedures
Law enforcement response will be in accordance with the operational procedures and the county’s Comprehensive Emergency Management Plan.
D. Mitigation Activities
Primary Agency
Clallam County Sheriff has responsibility for any mitigation.
. Support Agencies
None
E. Preparedness Activities
1. Primary Agency
a. Develop and maintain operational guidance for the effective use of its resources.
b. Ensure that all personnel within their jurisdiction including regulars, reserves or auxiliaries, are trained in emergency management procedures, particularly involving traffic control, evacuations, and search and rescue operations.
c. Participate in local emergency response exercises and training.
d. Coordinate and maintains liaison with support agencies and state and federal law enforcement agencies.
2. Support Agencies
a. Develop and maintain operational guidance for the effective use of its resources.
b. Ensure that all personnel within their jurisdiction including regulars, reserves or auxiliaries, are trained in emergency management procedures, particularly involving traffic control, evacuations, and search and rescue operations.
Clallam County CEMP – adopted October 2001 Basic Plan Page 167 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
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c. Participate in local emergency response exercises and training.
F. Response Activities
1. Primary Agencies and Support Agencies
a. Ensure that warnings are disseminated, utilizing PENCOM and all available emergency communication capabilities.
b. Conduct search and rescue operations.
c. When needed, law enforcement personnel provide emergency personnel assistance will maintain their own autonomy, with their subsequent actions coordinated by the head of the requesting jurisdiction.
d. Documentation of expenditures for disaster /emergency related obligations. This is for reimbursement and auditing purposes.
e. Designation of a staff member to specifically plan for and assist families of on-duty officers.
f. Alert staff by use of dispatch center paging capabilities and briefing them of the situation.
g. Review plans and standard operating procedures and assuring that all law enforcement personnel are informed of existing or revised procedures.
h. Provide senior level representation at the Clallam County Emergency Operations Center or mobile Command Post in multiagency operations.
i. Coordinate needs for augmentation of forces with Clallam County Emergency Management.
G. Recovery Activities
Primary and Support Agencies
Follow the concepts in the Recovery and Restoration ESF.
Clallam County CEMP – adopted October 2001 Basic Plan Page 168 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
Clallam County Comprehensive Emergency Management Plan
RESPONSIBILITIES
Primary and Support Agencies
Provides for the law enforcement service as outlined in departmental guidance documents
RESOURCE REQUIREMENTS
Resources requirements for this ESF are those that are needed to accomplish the task of Law Enforcement.
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Clallam County CEMP – adopted October 2001 Basic Plan Page 169 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
Clallam County Comprehensive Emergency Management Plan
ESSENTIAL SUPPORT FUNCTION –THIRTEEN
PUBLIC SAFETY AND SECURITY APPENDIX ESF#13-A
EVACUATION AND MOVEMENT
PRIMARY AGENCIES: Clallam County Sheriff’s Office (CCSO) Board of Clallam County Commissioners (BOCCC)
SUPPORT AGENCIES: Clallam County Emergency Management (CCEM) American Red Cross – Olympic Peninsula Chapter (ARC-OPC) Clallam County Public Works /Roads Department (CCPW/R) Clallam County Fire Districts (CCFD) Port Angeles Fire Department (PAFD) Private Transportation Agencies (PT) Clallam Transit (CT) Local, Tribe, State and Federal Law Enforcement agencies (LE)
INTRODUCTION
A. Purpose
The purpose of this Emergency Support Functions is to coordinate efforts in safely evacuating the public from a threat to life and/or health.
B. Scope
Evacuation and movement involves the coordination of varying agencies and good communications with the public. Evacuation and movement is the responsibility of public safety and the legislative authorities of a jurisdiction. This ESF applies to those agencies and others that are necessary for an evacuation.
Clallam County CEMP – adopted October 2001 Basic Plan Page 170 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
Clallam County Comprehensive Emergency Management Plan
C. Limitations
An emergency or disaster situation involving Clallam County or its communities could require the evacuation of a large number of people in or near a threatened or stricken area. However, the coordination of a major evacuation may be extremely difficult due to several local conditions including the possible isolation of the area to be evacuated and the difficulty of providing sufficient warning and means of transportation for those in rural areas. This is especially true for those individuals who are at risk medically, the elderly, and the handicapped.
In addition, although an evacuation can be ordered by government, people cannot be forced by government to leave. Government has only the responsibility to warn and advise the public to evacuate.
POLICIES
The Incident Commander (IC) of a particular situation has the authority to call for an evacuation to protect the life and health of the populous immediately in harm’s way.
The Law Enforcement agency of an affected jurisdiction is operationally in charge of evacuations within their area of responsibility.
The BOCCC has the ultimate responsibility for any and all evacuations. This is especially true for any evacuation that will be extended in nature or is not immediately threatening the health and safety of the populous.
SITUATION
A. Emergency/Disaster Conditions and Hazards
Any disaster situation could cause the need for evacuation. Of particular concern to Clallam County is from earthquake/tsunami, flooding or a wild fire, which could cause the need for an immediate evacuation, with very little time to plan for the specific evacuation.
B. Planning Assumptions
1. Individuals and families may be displaced from their homes and may be provided shelters by one or more volunteer organizations.
Clallam County CEMP – adopted October 2001 Basic Plan Page 171 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
Clallam County Comprehensive Emergency Management Plan
2. Approximately 10% of the populous may seek shelter in organized shelters. The rest usually will find their own shelter through friends, family, or commercial sources.
3. Displaced persons may require transportation to shelter facilities. This should be provided for by private transportation.
4. Shelter operations are to have sufficient sanitation and cooking facilities, including food storage (cold and frozen storage if power is still intact) to maximize the use of available products.
CONCEPTS OF OPERATIONS
A. General
1. Unless an evacuation is of an emergency nature, the Board of Clallam County Commissioners as the legislative authority will coordinate with the Sheriff and the Emergency Management regarding the decision to evacuate.
2. Clallam County Emergency Management will coordinate with the Washington State Emergency Operations Center for additional state or federal assistance, if required.
3. Operational priorities are to be established by the senior Sheriff Officer working with the other responding agency head from the Clallam County Emergency Operation Center, or other established Command Center.
4. Levels have been established as follows:
a. Precautionary - Public is advised by the Clallam Alert notification system and/or local media and available means of a potential for an evacuation.
b. Level 1 - Public is advised by door to door method, enhanced telephone notification system, and media that an area has the potential of being evacuated and that all citizens within that area should be ready to evacuate immediately.
c. Level 2 - An area is being evacuated and the public is requested to leave that area immediately and that there will be no further warnings
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Clallam County Comprehensive Emergency Management Plan
5. Warning will be accomplished by all means available.
6. For planning purposes it is assumed private vehicles may provide the means of evacuation for the majority of people in the evacuation zone. Public transportation resources will be utilized, if possible, to evacuate those without other means of transportation.
B. Organization
The responsibility of carrying out this ESF is with Law Enforcement. In the event a disaster affects more than one jurisdiction, the concepts of the Incident Command System, Unified Command will be followed in the decision making process.
C. Procedures
Existing agency procedures for the operations of shelters, feeding and movement of the populous are to be followed.
D. Mitigation Activities
. Primary Agencies
None
2. Support Agency – American Red Cross
Ensure that shelters are capable of handling influx of evacuees.
E. Preparedness Activities
1. Primary Agencies
a. Develop and maintain evacuation procedures and ensure that personnel are trained in the implementation of these procedures.
Clallam County CEMP – adopted October 2001 Basic Plan Page 173 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
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b. Develop and maintain procedures to coordinate with human services organizations through the American Red Cross – Olympic Peninsula Chapter to address the opening of shelters and reception areas.
2. Support Agency – American Red Cross
a. Develop and maintain procedures for handling of displaced persons from an evacuation.
b. Develop a volunteer family preparedness program.
c. Develop and maintain a 24-hour contact / call-out procedures so that public safety can contact a representative.
3. Other Support Agencies
a. Develop and maintain procedures on their roles and responsibilities during an evacuation.
b. Ensure personnel are trained in the implementation of their roles and responsibilities during an evacuation.
F. Response Activities
1. Primary Agencies – Clallam County Sheriff
a. Responsible for implementing and coordinating emergency evacuation. This is done in the event of a situation that immediately threatens an area and there is no time to obtain a proclamation from elected officials.
b. Responsible for determining when and how the public can re-enter the evacuated area(s).
c. Provides security for evacuated areas.
d. Documents evacuation status and disseminate status to appropriate personnel, agencies and the public on a continual and timely basis.
2. Support Agency - Incident Commander
a. In the event an incident requires an emergency evacuation, such as a Hazardous Materials incident, flooding, fire, or any other localized incident, the incident commander has
Clallam County CEMP – adopted October 2001 Basic Plan Page 174 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
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emergency authority to call for an emergency evacuation of a potentially affected area.
b. Alerts the American Red Cross as soon as possible for the opening of shelters.
c. Must document justification for calling for an evacuation.
d. Must advise the Executive Authority as soon as practical.
3. Support Agency – Board of Clallam County Commissioners
Directly responsible for the decision, proclamation, and issuing evacuation orders to evacuate areas that are located within its jurisdiction. Justification or reasons for the threat to life or property of local citizen must be well documented.
4. Support Agency - Emergency Management
a. Provide support to law enforcement, as appropriate.
b. Coordinate public information / instructions with local public safety agencies and the media.
c. Act as the point of contact with the American Red Cross for shelter opening, tracking of displaced persons and other activities as appropriate.
5. Support Agency – American Red Cross
Responsible for the sheltering and tracking of displaced citizens (Disaster Welfare Inquiry) due an evacuation.
6. Support Agency – Road Dept.
a. Assist with request for additional personnel.
b. Provide traffic control signs, barricades, etc.
c. Assist in the determination of safe evacuations routes.
Clallam County CEMP – adopted October 2001 Basic Plan Page 175 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
Clallam County Comprehensive Emergency Management Plan
7. Support Agency – Clallam Transit and Private Transportation Agencies
a. Provide transportation (buses) for:
1. Temporary shelters.
2. Movement of citizens out of an affected area, as needed.
b. Provide liaison at the Clallam County Emergency Operations Center, as appropriate.
G. Recovery Activities
1. Primary Agencies
a. Evaluate the safety of an evacuated area prior to allowing citizens back in.
b. Provide a detailed summary of actions taken and cost relating to the evacuation.
2. Support Agencies
Perform recovery as outlined in departmental procedures.
RESPONSIBILITIES
Primary Agencies
Performing evacuations for the protection of the public and coordinating the provisions of this Emergency Support Function.
Support Agencies
Support the Primary Agencies’ goals in the accomplishment of evacuation and movement.
Clallam County CEMP – adopted October 2001 Basic Plan Page 176 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
Clallam County Comprehensive Emergency Management Plan
RESOURCE REQUIREMENTS
1. Trained personnel.
2. Reception areas and tracking of displaced persons procedures.
3. Equipment to facilitate moving the populous, such as:
a. Vehicles
b. Barricades
c. Communication equipment
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Clallam County Comprehensive Emergency Management Plan
EMERGENCY SUPPORT FUNCTION -FOURTEEN
LONG-TERM COMMUNITY RECOVERY
PRIMARY AGENCY: Clallam County Emergency Management (CCEM)
SUPPORT AGENCIES: Clallam County Long Term Recovery Committee Clallam County Health & Human Services Clallam County Public Works Nongovernmental Organizations
The hazard and scope of the disaster will determine the extent of agencies involved, however all Clallam County Departments, Law, Fire, and Transportation agencies may be involved.
INTRODUCTION
A. Purpose
The purpose of this ESF is to establish uniform policies and planned activities for effective coordination to accomplish recovery and restoration tasks resulting from a natural or technological emergency or disaster.
B. Scope
This ESF addresses recovery planning, mitigation, and actions needed to stabilize or promote redevelopment of whole community to move the community towards resumption of normal, or new normal activities. The recovery process defines capabilities necessary for the impacted communities to rebuild infrastructure systems, complete debris removal and demolition, rebuild or repair to support for long term housing, to resumption of economic development, distribution of potable water, food and critical goods, support the provision of health systems and social and community services, and restore natural and cultural resources. Recovery and restoration actions following any emergency or disaster will be determined by the specific event.
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Clallam County Comprehensive Emergency Management Plan
POLICIES
A. Recovery and restoration activities are operational in nature and begin while response operation activities are still underway. For most events, these activities will begin with Emergency Management from the Clallam County EOC or other location, working to assemble data on the extent of damages. If warranted, the Director of Emergency Management may recommend to the Board of Commissioners to make a Proclamation of Emergency in order to seek assistance from the Governor’s office and the State. This proclamation is the first step towards obtaining a Presidential of Disaster (federal assistance), if appropriate.
Recovery and restoration activities for local and volunteer agencies will be coordinated through Clallam County Emergency Management. If a joint state/federal Disaster Field Office (DFO) is established, the coordination of these activities will then come from the DFO.
A. Clallam County Emergency Management will coordinate the collection of post damage assessment information for both public facilities and individual damage assessments. This information will be forwarded to Washington State Emergency Management Division as per the Robert T. Stafford Disaster Relief and Emergency Assistance Act (administered by the Federal Emergency Management Agency and other programs) for a determination of whether the county will be recommended for federal individual assistance, public assistance, or both.
B. Whenever Clallam County qualifies for state and/or federal individual disaster assistance, individual, families, and businesses will be referred to applicable state and federal programs, or to volunteer agencies.
C. When individuals, families, and businesses do not qualify for state or federal assistance, or whenever Clallam County declares a local emergency, which is not followed by a state or federal declaration, referrals to assisting nongovernmental agencies, faith-based organizations, and social service organizations will be provided.
Public damage and response costs will be borne by the incurring organization. Reimbursement will be provided through state and federal programs, as available.
Clallam County CEMP – adopted October 2001 Basic Plan Page 179 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
Clallam County Comprehensive Emergency Management Plan
PLANNING ASSUMPTIONS
A. Any major emergency or disaster conditions and hazards could create the need for recovery and restoration.
B. An emergency or disaster that has occurred could be a situation that has caused significant damage could cause our jurisdiction to need support and act upon the recommendations of the state and/or federal agencies.
C. There may be an immediate and urgent need for medical attention, sanitation facilities, food, water, shelter, fuel, clothing and transportation following a disaster event.
D. Disaster preparedness activities will provide best practices to individuals, businesses, and schools as the immediate basic needs will be the responsibility of the individual, business, and schools.
E. Needs not met by individual responsibility will be referred to established nongovernmental agencies, faith- based organizations and social service organizations.
F. Organizations or agencies, whether public or private, providing utility services prior to a disaster, will have and will implement plans to continue that service during recovery and restoration.CONCEPTS OF OPERATIONS
A. A unified coordinated effort is required for successful recovery. Clallam County will work towards increased coordination efforts as central to efficient, effective and timely recovery. Coordination following any incident will allow recovery leaders to identify needs and priorities more effectively, reallocate existing resources, engage traditional and nontraditional whole community partners and identify other assistance.
1. Emergency Management will:
a. Provide guidance to Board of Clallam County Commissioners concerning issues of recovery and restoration.
b. Determine the economic and environmental impact to Clallam County.
c. During the response phase, document reported damage throughout the county, evaluate
Clallam County CEMP – adopted October 2001 Basic Plan Page 180 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
Clallam County Comprehensive Emergency Management Plan
community needs, and commence planning for recovery and restoration.
d. Determine the measures for losses necessary to continue recovery.
e. Assist in public information activities such as public announcements on recovery and restoration and instructions on applying for assistance programs.
f. Provide liaison between the County and State or Federal agencies dealing with recovery efforts.
2. Affected Departments/Agencies will:
a. Coordinate recovery and restoration efforts with Emergency Management.
b. Provide necessary staff to support local recovery and restoration efforts.
c. Provide damage and cost assessments, as appropriate.
B. Organization
In the event of a catastrophic disaster the Board of Clallam County Commissioners will be advised by the Prosecuting Attorney. The county’s Comprehensive Emergency Management Plan identifies the County Administrator as an advisor, and the Treasurer, Auditor, and Assessor as appointed members to the Disaster Recovery Team regarding direct recovery and restoration efforts. Emergency Management will also have representation on this ad hoc committee. In the event of the inability of any of these to participate, recovery and restoration efforts will be accomplished by a majority of those positions that are available to serve.
C. Procedures
1. Recovery and restoration operations begin in the Clallam County EOC or other incident coordination center. They are based on situation assessments developed as the situation progresses. Emergency Management is normally assigned this task of collecting initial damage assessments and making recommendations regarding the need for a Proclamation of Emergency to the local legislative authority.
Clallam County CEMP – adopted October 2001 Basic Plan Page 181 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
Clallam County Comprehensive Emergency Management Plan
2. Recovery and restoration task may include, but not limited to:
a. Formation of a damage assessment task force.
b. Priority of effort.
c. Support requirements.
d. Coordination requirements.
e. Reporting requirements.
D. Mitigation Activities
1. Primary Agency
All individuals and agency representatives involved in recovery and restoration activities will be alert for opportunities to lessen the effects of future emergencies or disasters. Suggestions will be forwarded to the Clallam County Emergency Management.
The Emergency Management Director, or designee, will forward suggestions to the appropriate local or state agency.
2. Support Agencies
All individuals and representatives involved in recovery and restoration activities will be alert for opportunities to lessen the effects of future emergencies or disasters. Recommendations will be forwarded to Clallam County Emergency Management.
E. Preparedness Activities
1. Primary Agency
a. Prepare recovery and restoration plan.
b. Provide the Clallam County EOC, Area Command, or other location to assist with the needed assessments and other logistical needs for recovery and restoration.
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2. Support Agencies
Develop and maintain procedures to recover from the effects of a disaster and to restore agency facilities and operations. An important part of this is a line of succession of departmental leadership which is established during the preparedness phase.
F. Response Activities
1. Primary Agency
Initiates the documentation of disaster effects and other needed information for recovery and restoration
2. Support Agencies
a. Respond as stated in departmental guidelines.
b. Document disaster related events, including cost.
c. Coordinate with Emergency Management, as requested to ensure recovery and restoration efforts.
G. Recovery Activities
1. Primary Agency
a. Provides the Clallam County EOC, Area Command, or other location for the coordination of recovery and restoration information.
b. Receives recovery and restoration information from all support agencies and reports on the information to the legislative authorities.
c. Provides liaison with state and federal agencies when dealing with recovery and restoration efforts.
2. Support Agencies
Provides information and support resources at the request of Emergency Management.
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RESPONSIBILITIES
A. All County Organizations:
1. Include recovery and restoration activities in organizational training and exercise programs. Cross-train with other organizations in drills and exercises to evaluate recovery and restoration procedures.
2. Implement recovery and restoration procedures following an emergency, or disaster.
3. Provide Public Information Officer with relevant information for distribution to the public.
4. Provide Liaison to work in the Clallam County EOC, or at Area Command sites to work with state and federal assessors.
5. Support and assist other organizations with specific recovery and restoration needs as possible.
6. Coordinate with Olympic Peninsula Chapter of the American Red Cross to activate mass care facilities and individual assistance programs as needed and identified by American Red Cross staff, or upon request from the Clallam County EOC, or Area Commands.
7. Activate animal shelters as necessary.
B. Disaster Recovery Team:
1. Decide and direct the scope and timing of county involvement in collection, receipt and disposal of disaster related debris.
2. Recommend policy and provide direction on emergent issues not otherwise addressed or those for which there is a disagreement or confusion regarding responsibility, scope, duration, coordination, or procedures.
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C. Emergency Management:
1. Provide liaison to coordinate with private nongovernment agencies, faith-based organizations, and social service organizations and the business community to facilitate the provisions of recovery and restoration resources and services.
2. Arrange for establishment of a Disaster Recovery Assistance Center at the request of state or federal emergency management personnel.
3. Maintain files of disaster related recovery and restoration information provided during previous disasters.
4. Develop Clallam County EOC procedures for coordinating recovery and restoration activities. Exercise and evaluate the effectiveness of these procedures.
5. Coordinate with the Public Information Officer on public information to be released on available services and assistance programs. Work with the PIO to coordinate content and distribution of recovery information with state and federal emergency management agencies.
6. Maintain a system of registering emergency workers for recovery and restoration activities.
7. Maintain a system for coordinating emergency volunteers, not otherwise qualified for registration as emergency workers for recovery and restoration activities.
8. Assist other organizations in identifying recovery and restoration activities and training opportunities.
9. Coordinate the Comprehensive Emergency Management Plan review after each activation to incorporate lessons learned.
REFERENCES National Disaster Recovery Framework Washington State Emergency Management Disaster Assistance Guide for Local Government
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ESSENTIAL SUPPORT FUNCTION -FOURTEEN
LONG-TERM COMMUNITY RECOVERY APPENDIX ESF#14-A
DAMAGE ASSESSMENT
PRIMARY AGENCY: Clallam County Emergency Management (CCEM)
SUPPORT AGENCIES: Clallam County Assessor’s Office (CCAO) Clallam County Prosecutor’s Office (CCPO) Board of Clallam County Commissioners (BOCCC) Clallam County Department of Community Development (CCDCD) Clallam County Sheriff’s Office (CCSO) Clallam County Fire Agencies (CCFA) Clallam County Public Works/Road Department (CCPW/R) American Red Cross – Olympic Peninsula Chapter (ARC-OPC) All other Clallam County Departments, as appropriate
INTRODUCTION
A. Purpose
The purpose of this ESF is to establish uniform policies for timely assessment of damages resulting from a natural or technological disaster.
B. Scope
Disasters cause injuries to individuals and damage to property, the environment, schools, businesses, non- profit entities, and to government-owned assets. Damages to all of these must be assessed to determine a priority of response efforts and to determine eligibility for various forms of disaster aid.
POLICIES
When the effect of an incident is so profound as to be readily apparent that the state and affected jurisdictions will qualify for federal disaster relief, a Preliminary Damage Assessment (PDA) must be
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completed. Emergency Management leads the PDA effort, usually accompanied by state and federal inspectors. If the PDA ultimately leads to a Presidential Declaration of a disaster authorizing “Public Assistance”, then detailed Project Work Sheets (PWS) of public sector damages will be completed jointly by local, state and federal staff.
Other inspectors survey damages suffered by individuals and businesses if “Individual Assistance” is authorized. These activities are coordinated through a Disaster Field Office (DFO), if activated. Other damage assessment activities include “windshield surveys” of affected areas. This assessment is a quick, cursory evaluation, usually accomplished by driving through the damaged areas.
In rare instances, the effects of the disaster are so dramatic that the need for a PDA is eliminated for those jurisdictions that are especially hard hit. In those cases, inspectors begin verifying claims for Public and Individual Assistance as quickly as possible, pursuant to the administrative procedures of the specific program.
Whenever there is a need for damage assessment, whether for potential state/federal assistance or just for local information, Emergency Management shall coordinate this effort. All appropriate agencies shall cooperate with Emergency Management in any way requested.
SITUATION
A. Emergency/Disaster Conditions and Hazards
See Clallam County Hazard Annex (Vol 2)
B. Planning Assumptions
1. An emergency or disaster has occurred.
2. The emergency or disaster has caused significant damage requiring thorough assessment.
3. Local agencies will assist in the damage assessment.
4. There may be a shortage of qualified damage assessment inspectors.
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CONCEPT OF OPERATIONS
A. General
PDA’s are tools used to determine our jurisdiction’s eligibility for disaster assistance. Emergency Management will lead state and federal inspectors through damaged areas. From these assessments the state can recommend that the Governor seek federal disaster assistance.
B. Organization
The responsibilities for the accomplishment of damage assessment are with Clallam County Emergency Management.
C. Procedures
1. Early Assessment Activity
Initial damage assessment information will come into Emergency Management / Clallam County EOC where it is analyzed. If it appears that Clallam County may meet the threshold for state/federal assistance, Emergency Management will coordinate with the state. This coordination will include a local proclamation of Emergency from the Board of Commissioners and then a request for a PDA from the state. Based on the results of the PDA, the state will make recommendations to the Governor for further action.
2. Damage Verification
Once Clallam County is declared, by the President, to be a major disaster area, teams of federal and state inspectors will inspect damaged public facilities with a county representative and determine what aid, if any, may be due. Other inspectors will verify damages suffered by individuals and businesses that have registered with FEMA.
D. Mitigation Activities
Primary and Support Agencies will work together on Hazard Mitigation Plans.
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E. Preparedness Activities
1. Primary Agency - Emergency Management
Prepare detailed administrative procedures to implement damage assessment programs.
Develop list of critical facilities such as fire houses, hospitals, correctional facilities, and Area Command sites.
Maintain a registry of ATC/20; FEMA 154; and ATC/45 qualified damages assessment emergency workers.
2. Support Agency - Assessor
a. Develop and maintain procedures to evaluate damage to real property.
b. Develop and maintain administrative procedures to conduct damage assessments and public information procedures for informing the public as to damage assessment information.
3. All other Support Agencies
Develop and maintain administrative procedures to conduct damage assessments and coordinate information with Emergency Management.
F. Response Activities
1. Primary Agency - Emergency Management
Collect and assemble preliminary damage assessment information and provide it to the state.
2. Support Agencies
Area Commands, cities, special purpose districts, and public utilities will provide damage assessment information to Emergency Management, as appropriate.
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G. Recovery Activities
1. Primary Agency - Emergency Management
a. Continue to collect damage assessment information.
b. Provide a method of public information to collect damage assessment information and to advise the public what information is being sent out from the state and federal governments.
c. Work with state and federal assessment teams while collecting information in Clallam County.
2. Support Agencies
Continue to conduct damage assessments and provide information to Emergency Management.
RESPONSIBILITIES
A. Primary Agency - Emergency Management
Coordinate the collection, dissemination, and evaluation of damage assessment information from throughout the county.
B. Support Agencies
Perform damage assessment tasks following an emergency, hazardous event, or disaster.
RESOURCE REQUIREMENTS
A. Primary Agency - Emergency Management
1. Facility/location information can be coordinated at.
2. Trained personnel
3. Computer system.
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4. Vehicles & fuel
5. Redundant Communication systems & equipment
6. Hard copy and electronic maps for status reports and grid work
7. Appropriate post damage assessment forms and reference guides.
B. Support Agencies
1. Trained personnel.
2. Vehicles & fuel
3. Appropriate post damage assessment forms and reference guides.
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EMERGENCY SUPPORT FUNCTION - FIFTEEN
EXTERNAL AFFAIRS
PURPOSE
Provides the structure for immediate dissemination of warnings and alerts to key officials and the general public
SCOPE
The warning and emergency public information system is to provide for coordination of information released to the news media and the general public in time of crisis. These systems are multi-jurisdictional multi-agency process and affect all responding organizations.
ORGANIZATION
A. WARNING OFFICER: The Clallam County Emergency Management Director will act as warning officer for Clallam County and may designate alternate warning officers, as appropriate.
B. PUBLIC INFORMATION OFFICER: Each department will coordinate public announcements through the Clallam County Sheriff’s Public Information Officer (PIO). The joint information center (JIC) will be recognized in the event of a multi-jurisdictional event.
RESPONSIBILITIES
A. WARNING OFFICER: The warning officer is responsible for the rapid dissemination of warnings to key officials and the general public. Twenty-four hour capabilities may be accomplished by the designation of alternate warning officers. The warning officer will use the following facilities:
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1. NAWAS (National Warning System) - The primary NAWAS facility is located in the Peninsula Communications 911 Center (PENCOM). The alternate NAWAS facility is located in the Clallam County EOC.
2. EMERGENCY ALERT SYSTEM (EAS): The EAS can be activated by designated local officials to broadcast official information to the public via local broadcast outlets. Each jurisdiction designates those officials authorized to activate EAS, as shown in the EAS Plan. The EAS is available specifically for Clallam County local events through radio stations KONP in Clallam County and KSQFM in Sequim Repeaters will allow emergency officers to announce warnings over these stations. The two stations are available now for dissemination of warnings given on the EAS state and national levels.
3. CLALLAM ALERT SYSTEM: The Clallam Alert can be activated by Clallam County Emergency Management to notify residents, responders, and businesses about risks to health and safety. Officials can send alerts about emergencies such as severe weather, floods, utility disruptions, or critical police activity. Emergency Alerts may be sent 24 hours a day based on severity. Residents can subscribe to receiving information on up to 32 different venues (emails, phone, texting). Landline phone numbers can be contacted automatically without pre-registration.
4. NOAA WEATHER RADIO: The National Oceanographic Atmospheric Administration weather alert radio system can be activated by the warning officer and other locally designated officials.
5. PUBLIC SAFETY RADIO NETWORKS: Local public safety communication centers and their paging capabilities will be utilized to disseminate information throughout the public safety community.
B. PUBLIC INFORMATION OFFICER: The PIO will be the point of contact for the news media. Responsibilities of the PIO are:
1. Establish a joint information center (JIC) when appropriate.
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2. Prepare information for release to the media and the public.
3. Obtain approval for all releases from the incident commander.
4. Coordinate all news media activities associated with the incident.
5. Coordinate the public information and rumor control process.
6. Monitor news media coverage of the incident.
7. Work with warning officer, as appropriate.
WARNING EMERGENCY RESPONSIBILITIES:
A. Washington State Emergency Management:
1. Responsible for ensuring the receipt and dissemination of significant national and state warning information throughout the state.
2. Responsible for coordinating national, state, National Atmospheric and Oceanic Administration or other warnings via the National Alert Warning System (NAWAS) and the National Law Enforcement Teletype System (NLETS ) through ACCESS.
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B. Clallam County Emergency Management (CCEM)
1. Prepares and maintains local warning plans, Suggested Procedures (SP), and call lists.
2. Coordinates the enhancement and helps maintain communications capabilities that can be utilized for warning purposes.
3. Is the secondary NAWAS answering point.
4. Coordinates with area's primary EAS stations (KONP and KSQFM radio) and ensures that the EAS plan is reviewed and updated.
5. Coordinates emergency public information.
C. The Peninsula Communications 911 Center (PENCOM):
1. Is the 24 hour point of contact for warning information for Clallam County.
2. Is the NAWAS primary answering point.
3. Is responsible for disseminating warning information
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WARNING POLICIES AND OBJECTIVES
A. Statewide warning fan out will be received by PENCOM over the National Warning system or A Central Computer Enforcement Service System (ACCESS). Upon receipt of warning or test information, the Center will fan out all warning information via ACCESS, telephone, and voice radio, as provided in their emergency alert book. (NOTE: CCEM also has NAWAS capability.)
B. In the event of any national, state, or local incident requiring warning dissemination, PENCOM will alert both CCEM Director and CCEM duty personnel. The CCEM personnel will activate the warning procedures, as necessary.
C. Warning to the general public will be accomplished by all means available including the Emergency Alert System, National Weather Service Alert Weather radio system, Clallam Alert, door to door, media, All Hazard Alert Broadcast Sirens, voice radio, or any other workable method.
EMERGENCY PUBLIC INFORMATION RESPONSIBILITIES
A. In the occurrence of a major local, state or national disaster situation affecting Clallam County, the CCEM Director or a designated PIO will be responsible for the coordination, preparation, and dissemination of all emergency information. Individual responding organizations or agencies, such as the American Red Cross, Salvation Army, etc., will speak for their own operations, as they choose. It is not the intent of the PIO to be a spokesperson for all agencies. The PIO's primary purpose is to coordinate information to ensure accurate information is being provided to the public and to monitor rumor control.
B. In localized emergency which involve a multiple agency response to a specific incident, a PIO may be assigned as part of the Incident Command Team conducting operations at the scene, normally working from a field
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command post
C. In the event the Clallam County EOC is activated, a PIO (either local personnel or support from a request to the state) will be assigned to the Clallam County EOC to coordinate information from PIOs in the field and with incident command posts. The Clallam County EOC will coordinate information by acting as the information collection point.
D. Other emergency public information responsibilities include planning and coordination of procedures with the local media to ensure effective dissemination of emergency information and/or subsequent public instructions.
E. The PIO will participate in a joint information center if appropriate.
F. For each incident, the command agency will determine the media’s official point of contact. The location of this point of contact shall be relayed to all appropriate communications centers and the Clallam County EOC. During a large scale incident, the legislative authority shall have the opportunity to determine the location of the media’s point of contact. They may also allow that authority to remain with the incident commander.
G. All Agencies:
1. In a major emergency or disaster situation, the release of all emergency information to the public shall be coordinated as best it can. The Clallam County EOC can act as coordination point, as appropriate.
2. Information concerning localized incidents will be released through the designated CCEM Director, the PIO, or by the Incident Commander.
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H. Media: In a major disaster situation, designated members of the media may be assigned public information responsibilities at the Clallam County EOC or will function from a field location to provide real time emergency public information or instructions.
I. In an emergency, the CCEM Director or the designated PIO is responsible for:
1. Distribution of information regarding emergency preparedness activities, by all available means. (This should be a coordinated effort with CCEM)
2. Coordination and dissemination of emergency information and authorized news release to the public.
3. Establishing liaison with neighboring counties and their PIO in regional disasters, to avoid information overlap.
4. Coordinating incident information between different commands and /or incident locations when appropriate and disseminating information to the appropriate commands and incidents.
EMERGENCY PUBLIC INFORMATION POLICIES AND OBJECTIVES
A. Prior to or during a local emergency, CCEM will coordinate the dissemination of emergency information and subsequent instructions to the public, via the local media. Priorities for release to the public include:
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1. Presidential Declaration and announcements by federal officials.
2. Gubernatorial Proclamations and announcements or other state official announcements.
3. Information concerning individuals and families or the effects of the emergency on the population and resources.
4. City government instructions or announcements.
B. All public information released during an emergency situation will be coordinated through the CCEM Director or a designated PIO to minimize confusion.
C. The Emergency Alert System and all available local communications and warning systems will also be utilized for disseminating emergency public information.
JOINT INFORMATION CENTER
In large events, or when more than one jurisdiction is impacted by the emergency, a Joint Information Center (JIC) may be established to coordinate the release of information. The designated PIO’s will equally and cooperatively staff and operate the JIC.
COOPERATION WITH THE JIC
Clallam County’s designated PIO will cooperate with the JIC to the fullest extent possible regarding the release of any information involving the incident.
DISSEMINATION OF WARNINGS AND INFORMATION TO SPECIAL POPULATIONS
There are limited provisions for special dissemination of warnings and information to persons who are hearing or visual impaired. Clallam Alert has the capability to provide warning messages by voice, or by text and email in print.
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DISASTER VICTIM INFORMATION SYSTEM
The disaster victim information system provides for central coordination of casualty lists and other victim information. The disaster victim information system is coordinated by the American Red Cross.
RUMOR CONTROL
Each department will appoint staff as needed to work in coordination with the JIC and other public information systems for rumor control.
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EMERGENCY SUPPORT FUNCTION - TWENTY
MILITARY SUPPORT TO CIVIL AUTHORITIES
PRIMARY AGENCIES: Clallam County Emergency Management (CCEM) Board of Clallam County Commissioners (BOCCC)
SUPPORT AGENCIES: Washington State Military Department United States Coast Guard (USCG) Washington State National Guard (WANG) -with residents in Clallam County
INTRODUCTION
A. Purpose
The purpose of this Emergency Support Functions is to pre-define the circumstances and conditions under which the United States Coast Guard (USCG), the Washington State National Guard (WANG) and the Department of Defense (DOD) can provide defense support to civil authorities (DSCA) efforts in safely evacuating the public from a threat to life and/or health as well as delivering life and/or health safety resources to impacted areas.
Describe the procedures to obtain DSCA.
B. Scope This Emergency Support Function applies to all requests for military support organized by Clallam County Emergency Management following a proclamation of an emergency.
POLICIES
None specific
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ASSUMPTIONS
A. The military is capable of providing a wide range of support resources to local governments.
B. Military assistance is considered supplemental to local efforts and will not be requested unless and until applicable local responders have been, or will imminently be, exhausted.
C. Washington National Guard troops that reside in Clallam County are to report to the nearest Area Command to where they are if the Cascadia Subduction Zone fault ruptures as would be indicated by the ground shaking for more than 5 minutes.
D. Military support may be delayed until a state of emergency is declared by the Governor or there has been a Presidential Declaration.
E. It may take 48-hours or longer to receive military assistance.
F. When deployed to provide DSCA, military forces will work under the direction of local authority, but will retain their unit integrity and military chain of command.
CONCEPTS OF OPERATIONS
A. If Clallam County has exhausted all of its county and private resources, a resource request will be made to the State Washington State EOC as part of routine resource request procedures. Washington State Emergency Management Division will determine the appropriate means of meeting the counties request which could include use of military assets.
B. In an imminently serious situation, the county may request assistance directly from the military.
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1. An imminently serious situation exists.
2. The military unit is capable of providing the type of support requested without degrading its primary national defense commitments.
3. The military unit is the only source of help available including the private sector, or the only source of help, including the private sector, that can respond in time to alleviate the threat.
4. The Board of County Commissioners has proclaimed a local emergency.
5. The county or Washington State government is willing to certify to military authorities than conditions 1, 3, and 4 exist.
6. The county agrees to assume the costs incurred by the military unit to provide the requested support.
RESPONSIBILITIES
A. Clallam County EOC Logistics Section
1. Determine if and when a recommendation will be made to request military assistance.
2. Prepare requests for military assistance.
3. Transmit all requests to Washington State Emergency Management
4. Identify suitable staging areas and coordinate logistics support with the responding unit, as appropriate.
5. Coordinate activities to ensure efficient use of requested assets.
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APPENDICES LIST
One – Proclamations of Emergency
Two – Acronyms and Abbreviations
Three – Glossary
Four – Authorities and References
Five – Suggestion and Revision Forms
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APPENDIX 1
PROCLAMATION of EMERGENCY
In the event of a disaster beyond the normal capabilities of local government, a local proclamation of emergency shall be made by the Board of Clallam County Commissioners (BOCCC) in accordance with RCW 36.40.180. This proclamation is prepared by the Clallam County Emergency Manager or designee and is approved and signed by the Board as a proclamation of a county wide emergency or disaster.
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CLALLAM COUNTY PROCLAMATION OF EMERGENCY TEMPLATE
PROCLAMATION Proclamation of emergency in clallam county
WHEREAS, RCW 36.40.180. allows the Board of Clallam County Commissioners to proclaim a state of emergency in Clallam County. WHEREAS, (description of the emergency, disaster, or catastrophic event) and; WHEREAS, people and/ or property will likely be damaged unless special efforts are taken to reduce the threat to life and property, and; WHEREAS, There is an emergency present that may necessitate activation of the Clallam County Comprehensive Emergency Management Plan, including utilization of emergency powers granted pursuant to Chapter 35.33 RCW and Chapter 38.52 RCW NOW, THEREFORE, BE IT PROCLAIMED, Board of Clallam County Commissioners hereby proclaims that an emergency exists in Clallam County due to the (description of the emergency, disaster, or catastrophic event) . By virtue of this declaration, County departments are authorized to do the following: 1. Enter into contracts and incur obligations necessary to combat such emergency situations to protect the health and safety of persons and the preservation of property; and 2. Provide appropriate emergency assistance to the victims of such disaster; and 3. As necessary, activate those portions of the Clallam County Comprehensive Emergency Plan necessary to combat the effects of the extraordinary (description of the emergency, disaster, or catastrophic event) to the extent possible.
This proclamation shall be subject to confirmation by resolution of the Board of Clallam County Commissioners at the earliest practicable time. Signed this ______(date)
BOARD OF CLALLAM COUNTY COMMISSIONERS ______BILL PEACH ______MARK OZIAS ______RANDY JOHNSON
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APPENDIX 2
ACRONYMS AND ABBREVIATIONS
AAR After Action Report – A report that examines response actions, application of NIMS, modification to plans and procedures, training needs and recovery activities. AARs are required by NIMS after any emergency that requires a proclamation of an emergency. Reports must be submitted to WA State EMD.
ARC American Red Cross – International, nongovernmental volunteer organization that aids in disaster relief.
ARES Amateur Radio Emergency Services – HAM radio operators trained to operate in the Emergency Operations of Clallam County.
BOCCC Board of Clallam County Commissioners –Clallam County Administration
CCEM Emergency Management Unit- Clallam County Sheriff’s Office.
CCERD Emergency resource directory- Clallam County EM support Volume IV.
CCFD Clallam County Fire District - Clallam County has six fire protection districts, numbered 1 - 6.
CCSO Clallam County Sheriff’s Office
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CEMNET Comprehensive Emergency Management Network (Radio)
CEMP Comprehensive Emergency Management Plan
CERT Community Emergency Response Team
CPOD Community Points of Distribution
DFO Disaster Field Office – Local, temporary office established by the Federal Emergency Management Agency (FEMA) to provide a point of contact for programs after a community has suffered a disaster.
DMP Disaster Management Plan
DOT Department of Transportation, Washington State
EAS Emergency Alert System - Replaced the Emergency Broadcast System (EBS) for communicating emergency information electronically to the public via television and radio.
EM Emergency Manager or designee.
EMAC Emergency Management Assistance Compact
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EMD Washington State Emergency Operations Center of the Washington State Emergency Operations Center State level emergency management office.
EMS Emergency Medical Service. Medical first responders, such as paramedics and emergency medical technicians.
EOC-MST Management Support Team working in the Clallam County EOC
EOC Emergency Operations Center – The physical location of a multi-agency coordination entity that provides support and coordination to the on-scene responders. Primary EOC for Clallam County is located in the Basement of the Clallam County Courthouse (Room #070). Secondary locations are at the City of Port Angeles Fire Hall located at 102 E. 5th Street, Port Angeles or Sequim Fire Hall, 323 N. 5th Avenue, Sequim.
EOP Emergency Operations Plan
EPA Environmental Protection Agency (Federal)
ERD Emergency Resource Directory
ESF Emergency Support Functions. Support functions written as part of the overall plan.
EVAC Evacuation – The process of moving persons out of an area affected or potentially affected by a disaster situation.
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FAST Functional Assessment Service Team
FCH Forks Community Hospital
FEMA Federal Emergency Management Agency
FIRE MOB Fire Mobilization Plan – Washington State plan for the mobilization of resources throughout the state for response to major incidents.
HAZ MAT Hazardous Materials
HHS Health and Human Services
HIVA Hazard Identification and Vulnerability Analysis - Detailed study to identify hazards that may occur in a given area
IAP Incident Action Plan
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IC Incident Commander - Person in charge of an incident; usually the senior officer on-scene
ICS Incident Command System - ICS is a proven management system based on successful business practices that is the standard for emergency management across the country.
JCDEM Jefferson County Department of Emergency Management
JIC Joint Information Center
KCDEM Kitsap County Dept. of Emergency Management
LEPC Local Emergency Planning Committee - Made up of local public safety, community members, chemical facility representatives and others to prepare and plan for hazardous materials emergencies. Required under Superfund Amendments and Reauthorization Act (SARA) Title 3
MEDNET Radio Network Frequency for Medical Response
MRC Medical Reserve Corps
MYN Map Your Neighborhood
NLETS National Law Enforcement Teletype System
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NIMS National Incident Management System
NLETS National Law Enforcement Teletype System
OMC Olympic Medical Center
PENCOM Peninsula Communications 911 Center - Joint City/County emergency dispatch.
PPE Personal Protective Equipment
PREP Peninsula Regional Emergency Planning - Council responsible for implementing the Peninsula Regional Emergency Plan to coordinate efforts under ICS for response to a multi-jurisdictional event.
PWS Project Worksheet – Reports to gather information regarding the effects of a disaster. PW are completed and submitted to the State of Washington to determine eligibility for disaster recovery programs.
PW Public works
RCW Revised Code of Washington
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REDNET Radio network frequency for fire response
SAR Search and Rescue
SOPs Standard operating procedures
UC Unified Command
USAR Urban Search and Rescue – SAR functions usually occurring after building damage or collapse from an earthquake or other incident.
UHF Ultra High Frequency
VHF Very High Frequency
WebEOC Online program monitored by Washington State Emergency Management that allows populating of all ICS, FEMA, & EOC forms online for permanent record and viewing access by other registered emergency management and responder agencies. This is a required portal program for ordering resources from Washington State Emergency Operations Center.
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APPENDIX 3
GLOSSARY
AFTER ACTION REPORT
A report that examines response actions, application of NIMS, modification to plans and procedures, training needs and recovery activities of any emergency response program after an event, training, or exercise. AARs are required by NIMS after any emergency that requires a proclamation of an emergency. Reports must be submitted to WA State EMD.
ACTIVATION
Clallam County Emergency Operations Center opens in response to an incident.
AGENCY
Governmental administrative organizations ICS agencies are defined either as jurisdictional (having statutory responsibility for incident management) or as assisting or cooperating (providing resources or other assistance). Governmental organizations are most often in charge of an incident, though in certain circumstances, private sector organizations may be included. Additionally, non-governmental organizations (NGOs) may be included to provide support.
ALL HAZARDS
“All-hazards” plans can provide a basic framework for responding to a wide variety of disasters, but planners typically address the kinds of disasters that might be expected to occur in a particular jurisdiction.
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CATASTROPHE
Any natural or manmade incident, including terrorism that exceeds the local response agencies ability to handle and results in extraordinary levels of mass casualties, damage, or disruption severely affecting the population, infrastructure, environment, economy, national morale, and/or government functions.
COMMAND
The act of directing, ordering, or controlling by virtue of explicit statutory, regulatory, or delegated authority
COMMAND POST
Location of unified command
COMMAND STAFF
The Command Staff consists of the Public Information Officer, Safety Officer and Liaison Officer and sometimes a Legal Representative. They report directly to the Incident Commander. They may have assistants, as needed.
COMMON TERMINOLOGY
Normally used words and phrases-avoids the use of different words/phrases for same concepts, consistency, to allow diverse incident management and support organizations to work together across a wide variety of incident management functions and hazard scenarios.
COMMUNICATIONS
Process of transmission of information through verbal, written, electronic, or symbolic means
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CONTINUITY OF GOVERNMENT
COG is activities that address the continuance of constitutional governance. COG planning aims to preserve and/or reconstitute the institution of government and ensure that a department or agency’s constitutional, legislative, and/or administrative responsibilities are maintained. This is accomplished through succession of leadership, the pre-delegation of emergency authority and active command and control during response and recovery operations.
CONTINUITY OF OPERATIONS (COOP)
Planning should be instituted (including all levels of government) across the private sector and non- governmental organizations as appropriate, to ensure the continued performance of core capabilities and/or critical government operations during any potential incident.
COORDINATION
The process of systematically analyzing a situation, developing relevant information and informing appropriate command authority of viable alternatives for selection of the most effective combination of available resources to meet specific objectives.
COORDINATION CENTER
Term used to describe any facility that is used for the coordination of agency or jurisdictional resources in support of one or more incidents.
CORRECTIVE ACTIONS
Implementing procedures that are based on lessons learned from actual incidents or from training and exercises.
COST UNIT
Functional unit within the Finance/Administration Section responsible for tracking costs, analyzing
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cost data, making cost estimates and recommending cost-saving measures.
CRITICAL INFRASTRUCTURE
Systems and assets, whether physical or virtual, so vital to the United States that the incapacity or destruction of such systems and assets would have a debilitating impact on security, national economic security, national public health or safety, or any combination of those matters.
CYBER THREAT
An act or threat that poses potentially devastating disruptions to critical infrastructure, including essential communications such as voice, email and Internet connectivity
CYBER SECURITY
Protection of data and systems in networks that are connected to the internet including measures to protect critical infrastructure services
DEMOBILIZATION
The orderly, safe and efficient return of an incident resource to its original location and status
DISASTER
A sudden calamitous emergency event bringing great damage loss or destruction
DISASTER FIELD OFFICE
Local, temporary office established by the Federal Emergency Management Agency (FEMA) to provide a point of contact for programs after a community has suffered a disaster.
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DOCUMENTATION UNIT
Functional unit within the Planning/Intelligence Section responsible for collecting, distributing, recording and safeguarding all documents relevant to an incident
EMERGENCY
Any incident(s), whether natural or manmade, that requires responsive action to protect life or property. Under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, an emergency means any occasion or instance for which, in the determination of the President, federal assistance is needed to supplement state and local efforts and capabilities to save lives and to protect property and public health and safety, or to lessen or avert the threat of a catastrophe in any part of the United States.
EMERGENCY ALERT SYSTEM
Replaced the Emergency Broadcast System (EBS) for communicating emergency information electronically to the public via television and radio
EMERGENCY MANAGEMENT ASSISTANCE COMPACT (EMAC)
Congressionally ratified organization that provides form and structure to interstate mutual aid. Through EMAC, a disaster-affected state can request and receive assistance from other member states quickly and efficiently, resolving two key issues upfront: liability and reimbursement.
EMERGENCY MANAGEMENT COMMUNITY
The stakeholders in emergency response in Washington including the residents of Washington, the private sector and federal, state, local and tribal governments.
EMERGENCY OPERATIONS CENTER (EOC)
The physical location at which the coordination of information and resources to support incident
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management (on-scene operations) activities takes place. An EOC may be a temporary facility or may be located in a more central or permanently established facility.
EOC may be organized by Incident Command System Command and General Command sections, major functional disciplines (e.g., fire, law enforcement and medical services), by jurisdiction (e.g., federal, state, regional, tribal, city, county), or some combination thereof.
EMERGENCY OPERATIONS PLAN
The ongoing plan maintained by various jurisdictional levels for responding to a wide variety of potential hazards.
EMERGENCY RESOURCE DIRECTORY (ERD)
A directory containing information on agency or organization personnel emergency certifications and qualifications and vendor and support organization supplies, equipment, etc. that may be needed during an emergency. Supplies and equipment can include such items potable water tenders, portable toilets, heavy equipment, prepared meals, bulk foodstuffs, cots, rental office trailers, etc. To the extent possible and when appropriate, equipment should be typed by capability according to a common and accepted typing schematic. Emergency resource directories should only include those items likely to be needed by the preparing agency or organization in the performance of their duties and should not attempt to include everything that may be needed in any emergency.
EMERGENCY RESPONSE PERSONNEL
Personnel affiliated with or sponsored by emergency response agencies.
EMERGENCY OPERATIONS CENTER ACTION PLAN
The plan developed at IC EOC levels, which contains objectives, actions to be taken, assignments and supporting information for the next operational period.
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ESSENTIAL FACILITIES
Police, fire, emergency operations centers, schools, medical facilities and other resources that have a role in an effective and coordinated emergency response.
EVACUATION
Organized, phased and supervised withdrawal, dispersal, or removal of civilians from dangerous or potentially dangerous areas and their reception and care in safe areas.
FEDERAL
Of or pertaining to the federal government of the United States of America.
FINANCE/ADMINISTRATION SECTION
The section responsible for all administrative and financial considerations surrounding an incident or EOC activation
FUNCTION
Function refers to the five major activities in ICS: Command, Operations, Planning, Logistics and Finance/Administration. A sixth function, Intelligence/Investigations, may be established, if required, to meet emergency management needs.
GROUP
A component of ICS that is established to divide people into functional areas of operation. Groups are composed of resources assembled to perform a special function not necessarily within a single geographic division. Groups, when activated, are located between branches and resources in the Operations Section. See Division.
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HAZARD
Something that is potentially dangerous or harmful, often the root cause of an unwanted outcome.
HAZARD IDENTIFICATION AND VULNERABILITY ANALYSIS
Detailed study to identify hazards an area is vulnerable to experience.
INCIDENT
An occurrence or event, natural or mechanized that requires a response to protect life and/or property. Incidents include major disasters, emergencies, terrorist attacks, terrorist threats, civil unrest, wild-land and urban fires, floods, hazardous materials spills, nuclear accidents, aircraft accidents, earthquakes, hurricanes, tornadoes, tropical storms, tsunamis, and related disasters, public health and medical emergencies and other occurrences requiring an emergency response.
INCIDENT ACTION PLAN (IAP, ICS forms 202-206)
An oral or written plan containing general objectives reflecting the overall strategy for managing an incident. It may include the identification of operational resources and assignments. It may also include attachments that provide direction and important information for management of the incident during one or more operational periods.
INCIDENT COMMAND
Responsible for overall management of the incident and consists of the Incident Commander, either single or unified command or any assigned supporting staff.
INCIDENT COMMAND POST (ICP)
The field location where the primary functions are performed. The ICP may be co-located with the incident base or other incident facilities.
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INCIDENT COMMAND SYSTEM (ICS)
ICS is a proven management system based on successful business practices that is the standard for emergency management across the country. It is used for all kinds of emergencies and is applicable to small as well as large and complex incidents. ICS is a component of NIMS with five functional areas: command, operations, planning, logistics and finance/administration.
INCIDENT COMMANDER (IC)
The individual responsible for all incident activities, including the development of strategies and tactics, as well as the ordering and the release of resources. The IC has overall authority and responsibility for conducting incident operations and is responsible for the management of all incident operations at the incident site.
INFORMATION
Raw, unanalyzed data that identifies persons, evidence, events; or illustrates processes that specify the occurrence of an event. May be objective or subjective and is intended for both internal analysis and external (news media) application. Information is the “currency” that produces intelligence.
INTELLIGENCE
Product of an analytical process that evaluates information collected from diverse sources, integrates the relevant information into a cohesive package and produces a conclusion or estimate. Information must be real, accurate and verified before it becomes intelligence for planning purposes. Intelligence relates to the specific details involving the activities of an incident or EOC and current and expected conditions and how they affect the actions taken
to achieve operational period objectives. Intelligence is an aspect of information. Intelligence is primarily intended for internal use and not for public dissemination.
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INTELLIGENCE/INVESTIGATIONS
Intelligence gathered within the Intelligence/Investigations function is information that either leads to the detection, prevention, apprehension and prosecution of criminal activities (or the individual(s) involved) including terrorist incidents or information that leads to determination of the cause of a given incident (regardless of the source) such as public health events or fires with unknown origins. This is different from the normal operational and situational intelligence gathered and reported by the Planning Section.
INTEROPERABILITY
Allows emergency management/response personnel and their affiliated organizations to communicate within and across agencies and jurisdictions via voice, data, or video-on-demand, in real-time, when needed and when authorized.
JOINT INFORMATION CENTER (JIC)
A facility established to coordinate all incident-related public information activities. It is the central point of contact for all news media. Public information officials from all participating agencies should co-locate at the JIC.
JOINT INFORMATION SYSTEM (JIS)
Integrates incident information and public affairs into a cohesive organization designed to provide consistent, coordinated, accurate, accessible, timely and complete information during crisis or
incident operations. The mission of the JIS is to provide a structure and system for developing and delivering coordinated interagency messages; developing, recommending
and executing public information plans and strategies on behalf of the IC; advising the IC concerning public affairs issues that could affect a response effort; and controlling rumors and inaccurate information that could undermine public confidence in the emergency response effort.
JURISDICTION
A range, or sphere of authority. Public agencies have jurisdiction at an incident related to their legal
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responsibilities and authority. Jurisdictional authority at an incident can be political or geographical (e.g., federal, state, tribal and local boundary lines) or functional (e.g., law enforcement, public health).
KEY RESOURCES
Any publicly or privately controlled resources essential to the minimal operations of the economy and government.
LIAISON OFFICER
A member of the Command Staff responsible for coordinating with representatives from cooperating and assisting agencies or organizations. Reports directly to the IC and coordinates the initial entry of Agency Representatives into the EOC and also provides guidance and support for them as required.
LOCAL EMERGENCY PLANNING COMMITTEE
Made up of local public safety, community members, chemical facility representatives and others to prepare and plan for hazardous materials emergencies. Required under Superfund Amendments and Reauthorization Act (SARA) Title 3.
LOCAL GOVERNMENT
The council of governments is incorporated as a nonprofit corporation under state law), regional or interstate government entity, or agency or instrumentality of a local government; an Indian Tribe or authorized tribal entity, or in Alaska a Native village or Alaska Regional Native Corporation; a rural community, unincorporated town or village, or other public entity.
LOGISTICS
Providing resources and other services to support incident management
LOGISTICS SECTION
The section responsible for providing facilities, services and material support for an incident or Emergency
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Operation Center activation
MANAGEMENT STAFF
See Command Staff.
MITIGATION
Provides a critical foundation in the effort to reduce the loss of life and property from natural and/or mechanized disasters by avoiding or lessening the impact of a disaster and providing value to the public by creating safer communities. Mitigation seeks to fix the cycle of disaster damage, reconstruction and repeated damage. These activities or actions, in most cases, will have a long-term sustained effect.
MOBILIZATION
The process and procedures used by all organizations—federal, state, tribal and local for activating, assembling and transporting all resources that have been requested to respond to or support an incident.
MOBILIZATION CENTER
An off-emergency location where emergency services personnel and equipment may be temporarily located, pending assignment to emergencies, release, or reassignment.
MULTIAGENCY OR INTER-AGENCY COORDINATION
The participation of agencies and disciplines involved at any level of the SEMS organization working together in a coordinated effort to facilitate decisions for overall emergency response activities, including the sharing of critical resources and the prioritization of incidents.
MULTIAGENCY COORDINATION GROUP (MAC GROUP)
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Typically, administrators/executives, or their appointed representatives, who are authorized to commit agency resources and funds, are brought together and form MAC Groups. MAC Groups may also be known as multiagency or emergency management committees. They may otherwise be defined by the System. It can provide coordinated decision making and resource allocation among cooperating agencies and may establish the priorities among incidents, harmonize agency policies and provide strategic guidance and direction to support incident management activities.
MULTIAGENCY COORDINATION SYSTEM(S) (MACS)
Multiagency coordination systems provide the architecture to support coordination for incident prioritization, critical resource allocation, communications systems integration and information coordination. The elements of multiagency coordination systems include facilities, equipment, personnel, procedures and communications. Two of the most commonly used elements are EOC and MAC Groups. These systems assist agencies and organizations responding to an incident.
MUTUAL AID AGREEMENTS AND/OR ASSISTANCE AGREEMENTS
Written or oral agreements between and among agencies/organizations and/or jurisdictions that provide a mechanism to quickly obtain emergency assistance in the form of personnel, equipment, materials and other associated services. The primary objective is to facilitate rapid, short-term deployment of emergency support prior to, during, and/or after an incident.
MUTUAL AID COORDINATOR
An individual who is responsible to coordinate the process of requesting, obtaining, processing and using mutual aid resources
NATIONAL
Of a nationwide character, including the federal, state, tribal and local aspects of governance and policy
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NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS)
Provides a systematic, proactive approach guiding government agencies at all levels, the private sector and non-governmental organizations to work seamlessly to prevent, protect against, respond to, recover from and mitigate the effects of incidents, regardless of cause, size, location, or complexity, in order to reduce the loss of life or property and harm to the environment.
NATIONAL RESPONSE FRAMEWORK (NRF)
A guide to how the nation conducts all-hazards incident management.
NON-GOVERNMENTAL ORGANIZATION (NGO)
An entity with an association that is based on the interests of its members, individuals, or institutions. It is not created by a government, but it may work cooperatively with the government. Such organizations serve a public purpose, not a private benefit. Examples of NGO include faith-based charity organizations and the American Red Cross.
OFFICER
The ICS title for the personnel responsible for the Command Staff
positions of Safety, Liaison and Public Information in the Incident Command Post or the Emergency Operations Center
OPERATIONAL AREA (OA)
An intermediate level of the state emergency organization, consisting of a county and all other political subdivisions within the geographical boundaries of the county
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OPERATIONAL PERIOD
The time scheduled for executing a given set of operation actions, as specified in the Incident Action Plan. Operational periods can be of various lengths, although usually they last 12-24 hours.
OPERATIONS SECTION
Section responsible for all tactical incident operations and implementation of the Incident Action Plan. In ICS, it normally includes subordinate branches, divisions, and/or groups. At the SEMS EOC levels the section is responsible for the coordination of operational activities. The Operations Section at an EOC contains branches, groups or units necessary to maintain appropriate span of control.
ORGANIZATION
Any association or group of persons with like objectives that are functioning as governmental departments and agencies, private sector, and/or nongovernmental organizations
PLANNING SECTION
The section responsible for the collection, evaluation and dissemination of operational information related to the incident or EOC activities and for the preparation and documentation of the IAP or EOC action plan respectively. This section also maintains information on the current and forecasted situation and on the status of resources assigned to the incident or EOC activation.
POLITICAL SUBDIVISIONS
Includes any city, county, tax or assessment district, or other legally authorized local governmental entity with jurisdictional boundaries
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PREPAREDNESS
A continuous cycle of planning, organizing, training, equipping, exercising, evaluating and taking corrective action in an effort to ensure effective coordination during incident response. Within NIMS, preparedness focuses on the following elements: planning, procedures and protocols, training and exercises, personnel qualification and certification and equipment certification.
PENINSULA REGIONAL EMERGENCY PROGRAM
Council responsible for implementing the Peninsula Regional Emergency Program to coordinate efforts under ICS for planning and training together for a response and recovery to a multi-jurisdictional event.
PERSONAL PROTECTIVE EQUIPMENT
Masks, gloves, gowns or suits to protect responders from contamination
PREVENTION
Actions to avoid an incident or to intervene to stop an incident from occurring. Prevention involves actions to protect lives and property. It involves applying intelligence and other information to a range of activities that may include such countermeasures as deterrence operations; heightened inspections; improved surveillance and security operations; investigations to determine the full nature and source of the threat; public health and agricultural surveillance and testing processes; immunizations, isolation, or quarantine; and, as appropriate, specific law enforcement operations aimed at deterring, preempting, interdicting, or disrupting illegal activity and apprehending potential perpetrators and bringing them to justice.
PRIVATE SECTOR
Organizations and entities that are not part of any governmental structure. The private sector includes for- profit and not-for-profit organizations, formal and informal structures, commerce and industry.
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PROTOCOLS
Sets of established guidelines for actions (which may be designated by individuals, teams, functions, or capabilities) under various specified conditions
PUBLIC INFORMATION
Processes, procedures and systems for communicating timely, accurate and accessible information on the incident’s cause, size and current situation; resources committed; and other matters of general interest to the public, responders and additional stakeholders (both directly affected and indirectly affected).
PROJECT WORKSHEET
Reporting document to gather information regarding the effects of a disaster. Worksheets are completed and submitted to the State of Washington to determine eligibility for disaster recovery programs.
PUBLIC INFORMATION OFFICER (PIO)
A member of the Command Staff (Management Staff at the SEMS EOC Levels) responsible for interfacing with the public and media and/or with other agencies with incident-related information requirements.
RECOVERY
The development, coordination and execution of service- and site-restoration plans; the recon-situation of government operations and services; individual, private–sector, nongovernmental and public assistance programs to provide housing and to promote restoration; long-term care and treatment of affected persons; additional measures for social, political, environmental and economic restoration; evaluation of the incident to identify lessons learned; post incident reporting; and development of initiatives to mitigate the effects of future incidents.
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RECOVERY PLAN
A plan developed to restore the affected area or community.
REIMBURSEMENT
Provides a mechanism to recoup funds expended for incident-specific activities
RESOURCE MANAGEMENT
Efficient emergency management and incident response requires a system for identifying available resources at all jurisdictional levels to enable timely and unimpeded access to resources needed to prepare for, respond to, or recover from an incident. Resource management under NIMS includes mutual aid agreements and assistance agreements; the use of special federal, state, tribal and local teams; and resource mobilization protocols.
RESOURCES
Personnel and major items of equipment, supplies and facilities available or potentially available for assignment to incident operations and for which status is maintained. Resources are described by kind and type and may be used in operational support or supervisory capacities at an incident or at an EOC.
RESPONSE
Activities that address the short-term, direct effects of an incident. Response includes immediate actions to save lives, protect property and meet basic human needs. Response also includes the execution of EOP and of mitigation activities designed to limit the loss of life, personal injury, property damage and other unfavorable outcomes. As indicated by the situation, response activities include applying intelligence and other information to lessen the effects or consequences of an incident; increased security operations; continuing investigations into nature and source of the threat; ongoing public health and agricultural surveillance and testing processes; immunizations, isolation, or quarantine; and specific law enforcement operations aimed at preempting, interdicting, or disrupting illegal activity and apprehending actual perpetrators and bringing them to justice.
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REVISED CODE OF WASHINGTON
The Laws for the State of Washington
SEARCH AND RESCUE
Searching and/or rescuing a person or persons in a wilderness environment.
URBAN SEARCH AND RESCUE
SAR functions usually occurring in an urban environment after building damage or collapse.
End of Glossary
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APPENDIX 4
AUTHORITIES AND REFERENCES
This plan was developed, promulgated, and is maintained pursuant to the following county, state, and federal statutes and regulations:
1. Inter-local agreements of Clallam County Emergency Management see Appendix 10
2. Board of Clallam County Commissioners Resolution 47, 2009; 112,2001 Ordinance No. 11, 1979 and No. 451.1995
3. Clallam County Code 3.12.220130
4. Board of Clallam County Commissioners Resolution 100, 2001
5. Washington State Emergency Management statute, Chapter 38.52 Revised Code of Washington, as amended.
6. Public Law 920, Federal Civil Defense Act of 1950, as amended.
7. Code of Federal Regulations, Title 44, Part 205
8. Public Law 93.288, Disaster Relief Act of 1988, as amended.
9. Washington Administrative Code, Title 118, Emergency Management
# # #
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APPENDIX 5
SUGGESTION AND REVISION FORMS
CEMP CHANGES, MAINTENANCE, AND REVIEW PROCESS
A. Plan changes will be published annually either using an entire new publication, by subsection, or by publishing only changed pages on a Record of Revisions form.
B. The normal review period will be every five years. It is the intent of CCEM to conduct a formal review of 25 percent of the plan each year and publish the appropriate changes annually.
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CEMP SUGGESTIONS FORM
Dear CEMP Reader:
The Comprehensive Emergency Management Plan will be reviewed annually and updated as necessary. Please fill in your name, title, agency, address, phone and fax number. There are three review sections: (1) Basic Plan, (2) Appendices, and (3) Emergency Support Functions. Fill in the blanks regarding the location of information in the plan being reviewed. Attach marked-up copies to this sheet with any suggested changes for each of the three separate sections. Make other suggestions or comments in the space provided below. Add extra sheets as necessary. Thank you for your contribution efforts and for taking the time to make the next CEMP great! Mail to:
Emergency Management Unit Program Coordinator Clallam County Sheriff’s Office 223 East Fourth Street – Suite 12 Port Angeles, WA 98362-0149
Email address: ______
Name: ______Title: ______Agency:______
Address: ______
City: ______State ______Zip Code ______
Phone: ( ) ______FAX: ( ) ______
Section:______Basic Plan: ______Appendices: ______ESFs: ______
Location: ______
Suggestions or Comments:
______
______
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APPENDIX 5 – cont’d
RECORD OF REVISIONS
The Comprehensive Emergency Management Plan will be reviewed annually and updated as necessary. Coordination
plan review will be the responsibility of Clallam County Emergency Management, in cooperation with other
departments. Copies of revised portions will be sent out via email to all names shown on the Distribution List.
.
Change # Date Entered Contents of Change Initials
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DISTRIBUTION LIST
http://www.clallam.net/EmergencyManagement/
# of Department / Organization Address Distribution
Copies
2 Commissioners Courthouse Administrator and Office
1 State Emergency Mgmt. Camp Murray Director/ Plans Section
3 Emergency Mgmt. Courthouse EOC, Office & Crisis Locker
1 Road Dept. Courthouse Office
1 Auditor Courthouse Office
1 Dept Community Development Courthouse Office
2 Health & Human Services Courthouse Office and Health Officer
1 Juvenile Services Juvenile. Center Office
1 Parks, Fair, & Building Main Courthouse Office
1 Personnel & Risk Mgmt. Courthouse Office
4 Sheriff Courthouse Office, Jail, PIO, SAR
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1 PENCOM City Hall Dispatch
1 City of Port Angeles City Hall Mayor & Emergency Mgr.
2 City of Sequim Sequim City Hall Mayor & Emergency Mgr.
2 City of Forks Forks City Hall Mayor & Emergency Mgr.
1 Lower Elwha Klallam Tribe Tribal Center Emergency Manager
1 Jamestown S’Klallam Tribe Tribal Center Emergency Manager
1 Makah Tribe Tribal Center Emergency Manager
1 Quileute Tribe Tribal Center Emergency Manager
1 Olympic National Park Headquarters Emergency Manager
1 American Red Cross Clallam/Jeffco. Office
1 Amateur Radio Emergency Courthouse EOC Radio Room Services
1 W.S. D.O.T. Olympic Region Office
1 Clallam Transit Port Angeles Office
1 Clallam Public Utility District Port Angeles Office
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2 EAS Radio Stations KONP Pacific & West End EAS Coordinator
KSQM
1 Local Animal Rescue Group Emergency Manager
1 FD1 Forks Fire Chief
1 FD2 Port Angeles Fire Chief
1 FD3 Sequim Fire Chief
1 FD4 Joyce Fire Chief
1 FD5 Clallam Bay Fire Chief
1 FD6 Forks Fire Chief
1 Port Angeles Fire Dept Port Angeles Fire Chief
1 Clallam Transit Port Angeles Office
1 Quileute Tribal School La Push Office
1 Forks Community Hospital Forks Hospital Administrator
1 PASD #121 Port Angeles Office
1 Crescent SD Joyce Office
Clallam County CEMP – adopted October 2001 Basic Plan Page 240 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
Clallam County Comprehensive Emergency Management Plan
1 Sequim SD #323 Sequim Office
1 Cape Flattery SD Clallam Bay/Sekiu Office
1 Quillayute Valley SD Forks Office
1 Olympic Christian School Port Angeles Office
1 Queen of Angels Port Angeles Office
1 Mt. View Christian School Sequim Office
1 Five Acre School Port Angeles Office
1 Quileute Tribal School La Push Office
1 Forks PD Forks Police Chief
1 Sequim PD & Vol IV Sequim Police Chief
1 PAPD Port Angeles Police Chief
1 Elwha Tribal Police Port Angeles Police Chief
1 Makah Tribal Police Neah Bay Police Chief
1 Quileute Tribal Police La Push Police Chief
1 Port of Port Angeles Port Angeles Emergency Mgr.
Clallam County CEMP – adopted October 2001 Basic Plan Page 241 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
Clallam County Comprehensive Emergency Management Plan
1 Peninsula College Port Angeles Emergency Mgr
1 Olympic Medical Center Port Angeles Hospital Administrator
1 Forks Community Hospital Forks Hospital Administrator
# # #
Clallam County CEMP – adopted October 2001 Basic Plan Page 242 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016
Clallam County Comprehensive Emergency Management Plan
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Clallam County CEMP – adopted October 2001 Basic Plan Page 243 Updated: 6.2006; 6.2010; 12.2014; 04,2015;12.2016