Ordinary Meeting of Council Attachments Wednesday 20 May 2020 5.00Pm

Ordinary Meeting of Council Attachments Wednesday 20 May 2020 5.00pm

Executive Meeting

Wednesday 8 April 2020

via Videoconference

MINUTES

3.00pm NEWROC Meeting

NEWROC Vision Statement NEWROC is a strong, cohesive regional leadership group that fosters economic prosperity of member Councils.

www.newroc.com.au

ANNUAL CALENDAR OF ACTIVITIES

MONTH ACTIVITY MEETING January Executive February Council refreshes itself on NEWROC Vision, Mission, Council Values (review Vision and Mission every other year) Council reviews NEWROC project priorities March WDC attendance to respond to NEWROC project Executive priorities Submit priority projects to WDC, Regional Development and WA Planning Discussion regarding portfolios vs projects, current governance structure April NEWROC Budget Preparation Council Review NEWTRAVEL Tourism Officer Contract - expires June 2017 May NEWROC Draft Budget Presented Executive NEWROC Executive Officer Contract/Hourly Rate Review (current contract expires June 2019) Local Government Week agenda to be discussed at Executive meeting to determine if EA should attend June NEWROC Budget Adopted Council July Executive August Information for Councillors pre-election Council NEWROC Audit September Executive October NEWROC CEO and President Handover Council November NEWROC Induction of new Council representatives Executive (every other year) Review NEWROC MoU (every other year) December NEWROC Drinks Council

ONGOING ACTIVITIES Compliance Media Releases

NEWROC Rotation Shire of Mt Marshall Shire of Nungarin Shire of Wyalkatchem Shire of Koorda (Oct 2019 – Oct 2021) Shire of Mukinbudin Shire of Trayning

NEWROC Executive Meeting 8 April 2020 - MINUTES TABLE OF CONTENTS NEWROC ROTATION ...... 2

1. OPENING AND ANNOUNCEMENTS ...... 4

2. RECORD OF ATTENDANCE AND APOLOGIES ...... 4 2.1. ATTENDANCE 4 2.2. APOLOGIES 4 2.3. GUESTS 4 2.4. LEAVE OF ABSENCE APPROVALS / APPROVED 4

3. DECLARATIONS OF INTEREST AND DELEGATIONS REGISTER ...... 4 3.1. DELEGATION REGISTER 4

4. PRESENTATIONS ...... 5

5. MINUTES OF MEETINGS ...... 6 5.1. BUSINESS ARISING 6

6. FINANCIAL MATTERS ...... 7 6.1. INCOME, EXPENDITURE AND PROFIT AND LOSS 7

7. MATTERS FOR CONSIDERATION ...... 9 7.1. NEWROC PROJECT UPDATES 9 7.2. TELECOMMUNICATIONS PROJECT 13 7.3. COVID19 14

8. EMERGING NEWROC ISSUES AS NOTIFIED, INTRODUCED BY DECISION OF THE MEETING ...... 15

9. OTHER BUSINESS ...... 15

10. 2020 MEETING SCHEDULE ...... 15

11. CLOSURE ...... 15

NEWROC Executive Meeting 8 April 2020 - MINUTES NORTH EASTERN WHEATBELT REGIONAL ORGANISATION OF COUNCILS

Minutes for the Executive Meeting held via videoconference on Wednesday 8 April 2020 commencing at 3.03pm.

MINUTES

1. OPENING AND ANNOUNCEMENTS

NEWROC CEO, Darren Simmons welcomed everyone to the meeting, and a special welcome to Rebecca from the Shire of Dowerin

2. RECORD OF ATTENDANCE AND APOLOGIES

2.1. Attendance

Darren Simmons NEWROC CEO, CEO, Shire of Koorda Taryn Dayman CEO, Shire of Wyalkatchem John Nuttall CEO, Shire of Mt Marshall Dirk Sellenger CEO, Shire of Mukinbudin Adam Majid CEO, Shire of Nungarin Brian Jones CEO, Shire of Trayning Rebecca McCall CEO, Shire of Dowerin (non voting)

NEWROC Officer Caroline Robinson Executive Officer, NEWROC

2.2. Apologies

Nil

2.3. Guests

Cameron Edwards - InfraNomics (videoconference at 3.45pm)

2.4. Leave of Absence Approvals / Approved

Nil

3. Declarations of Interest and Delegations Register

3.1. Delegation Register

Please find below a delegations register as per the new policy adopted in March 2017: Description of Delegations Delegatee Delegated to Approval Records Management CEO NEWROC EO Council NEWROC Financial Management CEO NEWROC EO Council Dec 2017 Bendigo Bank Signatory CEO NEWROC EO Council Dec 2017 (NEWROC) Bendigo Bank Signatory (Shire of Council CEO Council Dec 2017 Wyalkatchem) NEWROC Website CEO NEWROC EO Council June 2017

NEWROC Executive Meeting 8 April 2020 - MINUTES 4. Presentations

Cameron presented at 3.45pm via ZOOM and left at 4.02pm

Infranomics – works in infrastructure financing for logistics, power, water Has completed work on micro-grids and stand alone power systems (Onslow and Esperance) Close partnership with Magellin Power which has supplied systems for uninterrupted power to hospitals, defence etc Discussion regarding a possible system for a significant business in the NEWROC or a small town – can be either back up power or alternative power source with proven technology

ACTION: NEWROC EO to do some background work on various options for the NEWROC to consider and assess them according to a matrix provided by InfraNomics

ACTION: Invite Cameron to present to the NEWROC Council at the April meeting

NEWROC Executive Meeting 8 April 2020 - MINUTES 5. MINUTES OF MEETINGS

Minutes of the Executive Meeting held 25 February 2020 have previously been circulated.

RESOLUTION

That the Minutes of the Executive Meeting held on 25 February 2020 be received as a true and correct record of proceedings.

Moved: A Majid Seconded: J Nuttall CARRIED 5/0

5.1. Business Arising

NEWROC Membership

At the February Executive Meeting it was proposed that a NEWROC Council meeting be held to discuss the Shire of Dowerin’s membership application to the NEWROC.

The NEWROC Council meeting was held on Thursday 12 March 2020.

The outcome of the NEWROC Council meeting was to invite the Shire of Dowerin to be a member of the NEWROC and attend meetings, with no voting rights until 1 July 2020. Further discussion will be held on membership and financial contributions.

The NEWROC welcomes the Shire of Dowerin to this meeting.

NEWROC Executive Meeting 8 April 2020 - MINUTES

6. FINANCIAL MATTERS

6.1. Income, Expenditure and Profit and Loss

FILE REFERENCE: 42-2 Finance Audit and Compliance REPORTING OFFICER: Caroline Robinson DISCLOSURE OF INTEREST: Nil DATE: 6 April 2020 ATTACHMENT NUMBER: #1P and L CONSULTATION: STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority

COMMENTS

Account transactions for the period 1 February 2019 to 31 March 2020

Running Date Description Credit Debit Gross Balance

BB NEWROC Funds-5557 Opening Balance 182,336.36 0.00 182,336.36 0.00 01 Feb 2020 Bendigo Bank 15.44 0.00 182,351.80 15.44 Payment: Ask Waste 04 Feb 2020 0.00 6,627.50 175,724.30 (6,627.50) Management 04 Feb 2020 Payment: Monitor Books 0.00 50.00 175,674.30 (50.00) Payment: Solum Wheatbelt 04 Feb 2020 0.00 2,972.50 172,701.80 (2,972.50) Business Solutions 01 Mar 2020 Bendigo Bank 13.77 0.00 172,715.57 13.77 01 Mar 2020 Bendigo Bank 0.00 0.80 172,714.77 (0.80) 02 Mar 2020 ATO 1,274.00 0.00 173,988.77 1,274.00 Payment: Solum Wheatbelt 02 Mar 2020 0.00 3,205.00 170,783.77 (3,205.00) Business Solutions Payment: Monitor 03 Mar 2020 0.00 50.00 170,733.77 (50.00) Bookkeeping Services Total BB NEWROC Funds-5557 1,303.21 12,905.80 170,733.77 (11,602.59) Closing Balance 170,733.77 0.00 170,733.77 0.00

BB Term Deposit Account-1388 Opening Balance 151,603.36 0.00 151,603.36 0.00 26 Feb 2020 Bendigo Bank 1,259.96 0.00 152,863.32 1,259.96 Total BB Term Deposit Account-1388 1,259.96 0.00 152,863.32 1,259.96 Closing Balance 152,863.32 0.00 152,863.32 0.00

Total 2,563.17 12,905.80 (10,342.63) (10,342.63)

NEWROC Executive Meeting 8 April 2020 - MINUTES

RESOLUTION

That the income and expenditure from 1 February 2020 to 31 March 2020 and the P and L and balance sheet as at 31 March 2020 be received.

Moved: J Nuttall Seconded: T Dayman CARRIED 5/0

NEWROC Executive Meeting 8 April 2020 - MINUTES

7. MATTERS FOR CONSIDERATION

7.1. NEWROC Project Updates

FILE REFERENCE: 041-5 Strategic and Future Planning REPORTING OFFICER: Caroline Robinson, Executive Officer DISCLOSURE OF INTEREST: Nil DATE: 6 April 2020 ATTACHMENT NUMBER: CONSULTATION: Cameron Edwards Giles Perryman – ASK Waste Management STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority

COMMENT

Below is an updated status report for the NEWROC Strategic Projects:

NEWROC STRATEGIC PROJECTS – Status Report

NEWROC PRIORITY PROGRESS NEWROC EO NEXT STEP FUTURE PROJECT as FUNDING developed at February CEO SUPPORT 2018 Strategy Day 1. Renewable Energy  MicroGrid Report released NEWROC EO has ARENA  Renewable Energy Project Plan discussed the project with Investigation developed Cameron Edwards Business Case  Stage 2 Report Completed (included (InfraNomics was the DPIRD and Western Power successful consultant put meetings) forward with the microgrid  NEWROC EO met with Western funding application) Power Design Energy Team  NEWROC EO met with Steve Mason ICM regarding their energy project

Projects 2018 Projects  Micro Grid funding application submitted – no announcement as yet 2. IT Services  Presentation to Executive at May Formation of a IT steering Executive meeting by IWS Corporate group Investigation into IT  Three members progressing with IT support for members as Vision well as businesses in the

district 3. Regional Subsidiary  Executive working on charter and business plan (DRAFT) Investigation and  Meeting held with the Minister for preparation Local Government February 2019  NEWROC Letter of thanks to the Minister for the meeting  NEWROC CEO and NEWROC EO met with DLG and discussed the regional subsidiary regulations (16/4/19)  NEWROC EO has developed a response to the Department and working with Taryn Dayman on a formal response

NEWROC Executive Meeting 8 April 2020 - MINUTES

4. Integrated Planning  Stephen Grimmer attended  Stephen Grimmer NEWROC Executive meeting to project proposal present on the peer support program discussed and agreed  Discussion at October Council at the February meeting regarding Stephen Executive Meeting Grimmer’s proposal  Majority of Shires have  Darren Simmons, Stephen Grimmer completed Self and Caroline Robinson had a phone Assessment hook up to discuss process  Strategy Day did not  Stephen Grimmer worked with proceed – hence the CEO’s at the February Executive delay on this project Meeting on the process going forward

5. Childcare  Proposal to engage with REED  REED site assessment regarding childcare services in Mt at Wyalkatchem and Marshall Shire, Wyalkatchem and Koorda (January 2020) Koorda (as well as other members  John Nuttall has as required) followed up with REED  Taryn, John and NEWROC EO had  NEWROC EO has a meeting with REED to discuss followed up with REED proposal as well  NEWROC EO had a follow up meeting with REED in Narrogin  Childcare project added to NEWROC strategic project status report  NEWROC EO has engaged with REED again  Job advert promoted  EOI received for an Early Years Educator in Wyalkatchem

6. Telecommunications  Crisp Wireless has developed a – contemporary and strategic infrastructure investment  Agreement sent to Crisp future focused list Wireless for review and  NEWROC has commissioned a signing Advocacy tower in the Shire of Mukinbudin  NEWROC EO has  In principle support for a tower in followed up with Crisp Yorkrakine Wireless  Mukinbudin tower completed  Agreement sent to Crisp Wireless – still no response 21/10/2019  Response from Crisp Wireless regarding agreement and next steps including Yorkrakine tower and capital raising project  Agreement refined and sent to Earnshaw Lawyers for review  Yorkrakine Tower discussion  Shires of Mukinbudin and Nungarin making contact with Crisp Wireless regarding additional tower proposals

7. Roads Contracting  NEWROC EO spoke with Shire of to MRWA Chapman Valley CEO to discuss their roads contracting service under

2019 Investigation the regional council

 March Executive meeting, members brought Amount (dollars) of road works that was outsourced last financial year and any previous

NEWROC Executive Meeting 8 April 2020 - MINUTES years and the amount (dollars) of engineering that was outsourced last financial year and any previous years  Project plan and sample job description developed for an engineer across the NEWROC  Contact made with WDC regarding this position as a cash or in kind contribution to the Wheatbelt Secondary Freight Network – would only be considered in kind

8. Waste  Improving local waste sites  Members reviewed  Giles Perryman from ASK Waste report at February Investigation Management presented at June meeting. Further Council meeting discussion needs to  NEWROC EO met with RDA take place. NEWROC Wheatbelt EO to discuss NEWROC EO has followed up with strategic projects and waste was Avon Waste raised – current Board member of RDA Wheatbelt is interested in waste and our interest will be raised with the Board  ASK Waste Mgt awarded work for the business case.  Waste steering group formed to guide ASK Waste Mgt (Taryn, Darren and Caroline). Meeting held over the phone on Tues 11 Sept  ASK Waste Mgt email providing update on scope  CEO hook up with Giles Perryman 6/12/2019  Report received by NEWROC

Energy

NEWROC has submitted an application for micro grid funding (project business case) - the outcome is unknown InfraNomics will present at this meeting to discuss ARENA funding and a possible proposal Members are asked to look at this recent announcement: https://westernpower.com.au/community/news-opinion/why-wa-is-the-perfect-place- for-sps/

NEWROC Strategic Planning

The NEWROC Strategic Planning Workshop was due to be held in March however was delayed due to the COVID19 situation Members are asked for feedback on the next step

NEWROC Integrated Planning

Majority of members have completed the self assessment checklist provided by Stephen Grimmer

Waste Report

NEWROC Executive Meeting 8 April 2020 - MINUTES At the February Executive Meeting the following resolution was passed:

RESOLUTION

NEWROC EO to meet with Avon Waste to discuss the waste report and to prepare a project plan summary and consultation plan to present at the April Council meeting for further discussion

Moved J Nuttall Seconded A Majid CARRIED 4/0

The NEWROC EO has met with the Avon Waste CEO to discuss the report and is still working on a project plan and consultation plan

RESOLUTION

Information is received and discussed

Moved: A Majid Seconded: T Dayman CARRIED 5/0

Discussion:

NEWROC EO gave a brief update on projects – met with Avon Waste and will follow up on REED again Shire of Mt Marshall has provided direction to CEO John Nuttall regarding work on resolving power issues for the community of Beacon IPR project may be delayed due to COVID19 Members discussed their communications to date with the Department of Local Government – compliance, audit, extraordinary elections

NEWROC Executive Meeting 8 April 2020 - MINUTES 7.2. Telecommunications Project

FILE REFERENCE: 035-1 Grants General REPORTING OFFICER: Caroline Robinson DISCLOSURE OF INTEREST: Nil DATE: 6 April 2020 ATTACHMENT NUMBER: CONSULTATION: Leigh Ballard, Crisp Wireless STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority

COMMENT

Update on activities: NEWROC EO has reminded Crisp Wireless to send back the agreement as soon as possible NEWROC EO has provided a letter to Crisp Wireless to enable travel across regions for Crisp Wireless employees (COVID19) Brief discussion with Crisp Wireless regarding students being home and needing internet. Future expansion of the network in light of COVID19 – but not to be pursued until Crisp Wireless sign the agreement Crisp Wireless has increased the data capacity of the Data Centre in Merredin by three fold (in light of extra data demanded during COVID19) Customer sign ups continue to grow

RESOLUTION

That the information be received.

Moved: A Majid Seconded: T Dayman CARRIED 5/0

Discussion:

Shire of Koorda and Shire of Mt Marshall have purchased back up power for their POP towers in town NEWROC EO will request customer numbers again Crisp Wireless Agreement came back on 8 April and will be forwarded onto Taryn Dayman and John Nuttall for review prior to sending to members again Taryn Dayman sent some tower information to the WDC regarding coverage for the NEWROC – if funds were available to improve telecommunications in the region NEWROC EO will seek some updated information on towers for the NEWROC to increase coverage (school students home during COVID19, business owners working from home etc)

NEWROC Executive Meeting 8 April 2020 - MINUTES

7.3. COVID19

FILE REFERENCE: REPORTING OFFICER: Caroline Robinson DISCLOSURE OF INTEREST: Nil DATE: 7 April 2020 ATTACHMENT NUMBER: Nil CONSULTATION: Darren Simmons STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority

COMMENT

COVID19 has impacted local governments in many ways. This agenda item is open to any discussion on the current situation and restrictions in place.

The purpose of this agenda item is to discuss current challenges, opportunities and how we can work together on common areas.

Additionally, the NEWROC EO would like to discuss impacts on the:

NEWROC Strategy Day and direction going forward 2020/21 Budget 2020 Meeting Schedule Role of the NEWROC EO and possible assistance to members in non traditional areas going forward

Informal Item - Information discussed

NEWROC Strategy Day will be delayed CEO’s recommended that the April Council meeting go ahead on Zoom and then Executive Meeting in May via Zoom Members discussed rate setting and impacts on local government

NEWROC Executive Meeting 8 April 2020 - MINUTES 8. EMERGING NEWROC ISSUES as notified, introduced by decision of the Meeting

Nil

9. Other Business

Nil

10. 2020 MEETING SCHEDULE

28 April Council ZOOM

26 May Executive ZOOM

23 June Council Shire of Mukinbudin

28 July Executive Shire of Mt Marshall

25 August Council Shire of Mt Marshall

29 September Executive Shire of Wyalkatchem

27 October Council Shire of Wyalkatchem

24 November Executive Shire of Trayning

8 December Council Shire of Koorda

11. CLOSURE

NEWROC CEO thanked everyone for their attendance and closed the meeting at 4.17pm

Council Meeting

Tuesday 28 April 2020

Via ZOOM

MINUTES

2pm NEWROC Meeting

NEWROC Vision Statement NEWROC is a strong, cohesive regional leadership group that fosters economic prosperity of member Councils.

www.newroc.com.au

ANNUAL CALENDAR OF ACTIVITIES

MONTH ACTIVITY MEETING January Executive February Council refreshes itself on NEWROC Vision, Mission, Council Values (review Vision and Mission every other year) Council reviews NEWROC project priorities March WDC attendance to respond to NEWROC project Executive priorities Submit priority projects to WDC, Regional Development and WA Planning Discussion regarding portfolios vs projects, current governance structure April NEWROC Budget Preparation Council May NEWROC Draft Budget Presented Executive NEWROC Executive Officer Contract/Hourly Rate Review (current contract expires June 2021) Local Government Week agenda to be discussed at Executive meeting to determine if EA should attend June NEWROC Budget Adopted Council July Executive August Information for Councillors pre-election Council NEWROC Audit September Executive October NEWROC CEO and President Handover Council November NEWROC Induction of new Council representatives Executive (every other year) Review NEWROC MoU (every other year) December NEWROC Drinks Council

ONGOING ACTIVITIES Compliance Media Releases

NEWROC Rotation Shire of Mt Marshall Shire of Nungarin Shire of Wyalkatchem Shire of Koorda (Oct 2019 – Oct 2021) Shire of Mukinbudin Shire of Trayning

NEWROC Council Meeting 28 April 2020 - MINUTES TABLE OF CONTENTS

1. OPENING AND ANNOUNCEMENTS ...... 4

2. RECORD OF ATTENDANCE AND APOLOGIES ...... 4 2.1. ATTENDANCE 4 2.2. APOLOGIES 4 2.3. GUESTS 4 2.4. LEAVE OF ABSENCE APPROVALS / APPROVED 4

3. DECLARATIONS OF INTEREST AND DELEGATIONS REGISTER ...... 4 3.1. DELEGATION REGISTER 5 3.2. REGISTER OF ASSOCIATION 5

4. PRESENTATION ...... 6

5. MINUTES OF MEETINGS ...... 6 5.1. EXECUTIVE MEETING 25 FEBRUARY 2020 6 5.2. EXECUTIVE MEETING 8 APRIL 2020 6 5.3. COUNCIL MEETING 10 DECEMBER 2019 7 5.4. SPECIAL COUNCIL MEETING 12 MARCH 2020 7

6. FINANCIAL MATTERS ...... 8 6.1. INCOME, EXPENDITURE AND PROFIT AND LOSS 8

7. MATTERS FOR CONSIDERATION ...... 10 7.1. NEWROC STRATEGIC PLANNING – PROJECT UPDATES 10 7.2. TELECOMMUNICATIONS PROJECT 15 7.3. COVID19 18

8. EMERGING NEWROC ISSUES AS NOTIFIED, INTRODUCED BY DECISION OF THE MEETING ...... 20

9. OTHER BUSINESS ...... 20

10. 2020 MEETING SCHEDULE ...... 20

11. CLOSURE ...... 20

NEWROC Council Meeting 28 April 2020 - MINUTES NORTH EASTERN WHEATBELT REGIONAL ORGANISATION OF COUNCILS

Minutes for the Council Meeting held via Zoom on Tuesday 28 April 2020 commencing at 2.04pm

MINUTES

1. OPENING AND ANNOUNCEMENTS

Cr Stratford welcomed everyone to the meeting, thanked Cr Storer for his Presidency at the Shire of Koorda and the NEWROC and also welcomed Cr Hudson and Rebecca McCall to their first meeting. Cr Stratford opened the meeting at 2.04pm

2. RECORD OF ATTENDANCE AND APOLOGIES

2.1. Attendance

Cr Jannah Stratford NEWROC Chair, President Shire of Koorda Cr Pam McWha Councillor, Shire of Koorda Cr Pippa De Lacy President, Shire of Nungarin Cr Melanie Brown President, Shire of Trayning Cr Quentin Davies President, Shire of Wyalkatchem Cr Mischa Stratford Councillor, Shire of Wyalkatchem Cr Tony Sachse President, Shire of Mt Marshall Cr Gary Shadbolt President, Shire of Mukinbudin Cr Darrel Hudson President, Shire of Dowerin (non voting)

NEWROC Officer Caroline Robinson Executive Officer, NEWROC

2.2. Apologies

Cr Marlon Hudson Shire of Trayning Brian Jones CEO, Shire of Trayning

2.3. Guests

Cameron Edwards InfraNomics (2.45pm – 3.38pm)

2.4. Leave of Absence Approvals / Approved

Nil

3. Declarations of Interest and Delegations Register

Nil

NEWROC Council Meeting 28 April 2020 - MINUTES 3.1. Delegation Register

Please find below a delegations register as per the policy adopted in March 2017: Description of Delegations Delegatee Delegated to Approval Records Management CEO NEWROC EO Council NEWROC Financial Management CEO NEWROC EO Council Dec 2017 Bendigo Bank Signatory CEO NEWROC EO Council Dec 2017 (NEWROC) Bendigo Bank Signatory (Shire of Council CEO Council Oct 2019 Koorda) NEWROC Website CEO NEWROC EO Council June 2017

3.2. Register of Association

The following letter was written to Cr Storer on 6 February 2020 regarding a declaration of association by NEWROC Executive Officer, Caroline Robinson.

Cr Ricky Storer NEWROC Chair C/O [email protected]

6 February 2020

Dear Cr Storer,

RE: Declaration of Association

I would like to make you aware of a recent contract one of my businesses has been awarded which I feel I should declare to the North Eastern Wheatbelt Regional Organisation of Council (NEWROC).

NEWROC is engaged in a contract with Solum: Wheatbelt Business Solutions for the delivery of Executive Officer Services. I am the sole Director of this business.

150 Square Pty Ltd is a new business established with fellow Director Amanda Walker. This business employs Rebekah Burges.

150 Square Pty Ltd recently tendered for the delivery of WEROC Executive Officer services. It was successful in this tender. The contract will be delivered soley by Rebekah Burges, under 150 Square Pty Ltd. Rebekah is based in Meckering.

I would like to make the NEWROC aware of this association and confirm that: - separate financial management practices and software will be in place for the two - contracts, so too administration practices and processes, - both myself and Rebekah will maintain professionalism and a high degree of - confidentiality in performing these contracts,

I am happy for this to be raised at a NEWROC meeting for consideration by the members. I am also happy to answer any queries members may have.

Thank you for the opportunity to send this through,

Kind regards,

Caroline Robinson

NEWROC Council Meeting 28 April 2020 - MINUTES 4. PRESENTATION

Cameron Edwards InfraNomics (2.45pm)

InfraNomics works in power and water infrastructure development and can facilitate access to finance. InfraNomics is also a project manager. InfraNomics works closely with Magellan Power, Western Power, the Clean Energy Corporation and ARENA InfraNomics is WA owned and based in Bibra Lake InfraNomics works with Magellan Power on uninterrupted power supplies e.g. Onslow and the battery technology (brain) of microgrid systems. InfraNomics and the NEWROC EO have been scoping out some possible small and large projects centred on power reliability and reducing the cost of power in the district Cameron discussed the “behind the meter” power solution – its connection to the grid, “behind the meter” means it is on your property and it is a battery that kicks in when the power goes out. Until recently there have been some unclear legislation and restrictions There is some difficulty in doing a whole of municipal “behind the meter” system Ideally InfraNomics is looking for one heavy user to resolve reliability issues and improve energy resilience Discussion regarding back up power for Telstra towers InfraNomics has a stand alone, mobile, telecommunications tower with pack up power which requires no grid connection. It can work when other telecommunication systems fail and can resolve blackspots. Will work with Telstra, OPTUS and Vodafone. Western Power have released STS (solar and battery back up) for end of line users, one per residence (or per meter) Western Power has identified 15,000 possible STS sites in WA with a maximum of 1000 installed per year likely. The STS reduces energy costs and reliability is good (avg cost is $100K per unit) Brief discussion about the Perenjori system however the legislation needs to be changed to implement a similar service

ACTION

NEWROC EO to continue to work with InfraNomics on some energy concepts (at no cost to the NEWROC) focused on the issue with Telstra tower back up power, a cluster of businesses / users and/or a small municipal

5. MINUTES OF MEETINGS

5.1. Executive Meeting 25 February 2020

Minutes of the Executive Meeting held 25 February 2020 have previously been circulated.

RESOLUTION

That the Minutes of the Executive Meeting held on 25 February 2020 be received

Moved Cr Sachse Seconded Cr Shadbolt CARRIED 6/0

5.2. Executive Meeting 8 April 2020

Minutes of the Executive Meeting held 8 April 2020 have previously been circulated.

NEWROC Council Meeting 28 April 2020 - MINUTES RESOLUTION

That the Minutes of the Executive Meeting held on 8 April 2020 be received

Moved Cr Sachse Seconded Cr Shadbolt CARRIED 6/0

5.3. Council Meeting 10 December 2019

Minutes of the Council Meeting held on 10 December 2019 have previously been circulated.

RESOLUTION

That the Minutes of the Council Meeting held on 10 December 2019 be received as a true and correct record of proceedings

Moved Cr Davies Seconded Cr Brown CARRIED 6/0

5.4. Special Council Meeting 12 March 2020

Minutes of the Special Council Meeting held on 12 March 2020 have previously been circulated.

RESOLUTION

That the Minutes of the Council Meeting held on 12 March 2020 be received as a true and correct record of proceedings

Moved Cr Davies Seconded Cr Shadbolt CARRIED 6/0

NEWROC Council Meeting 28 April 2020 - MINUTES

6. FINANCIAL MATTERS

6.1. Income, Expenditure and Profit and Loss

FILE REFERENCE: 42-2 Finance Audit and Compliance REPORTING OFFICER: Caroline Robinson DISCLOSURE OF INTEREST: Nil DATE: 20 April 2020 ATTACHMENT NUMBER: #1P and L CONSULTATION: STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority

COMMENTS

Account transactions for the period 1 December 2019 to 31 March 2020 (these have been reviewed by the CEO’s however not endorsed by Council)

Date Description Reference Credit Debit

BB NEWROC Funds-5557 Opening Balance 201,217.60 0.00 01 Dec 2019 Bendigo Bank 0.00 1.20 02 Dec 2019 Payment: Trayning Hotel 1089 0.00 260.00 02 Dec 2019 Payment: Co-Op 1039 0.00 86.00 Payment: Solum Wheatbelt Business 02 Dec 2019 INV-0062 0.00 3,275.50 Solutions 02 Dec 2019 Payment: Middleton Business Advisers 1001184 0.00 1,078.00 02 Dec 2019 ATO 0.00 6,008.00 03 Dec 2019 Payment: XERO INV-1303 0.00 50.00 09 Dec 2019 Payment: Pj & L Longmuir 0047 0.00 258.50 10 Dec 2019 Payment: Ask Waste Management 602 0.00 3,091.00 Payment: Solum Wheatbelt Business 29 Dec 2019 INV-0063 0.00 3,295.00 Solutions 29 Dec 2019 Payment: Grants Empire 00001846 0.00 1,716.00 01 Jan 2020 Bendigo Bank 0.00 3.60 03 Jan 2020 Payment: XERO INV-2781 0.00 50.00 Payment: Solum Wheatbelt Business 04 Feb 2020 INV-0065 0.00 2,972.50 Solutions 04 Feb 2020 Payment: Ask Waste Management 606 0.00 6,627.50 04 Feb 2020 Payment: XERO INV-2819 0.00 50.00 01 Mar 2020 Bendigo Bank 0.00 0.80 Payment: Solum Wheatbelt Business 02 Mar 2020 INV-0067 0.00 3,205.00 Solutions 03 Mar 2020 Payment: Monitor Bookkeeping Services INV-2863 0.00 50.00 01 Dec 2019 Bendigo Bank 15.58 0.00 03 Dec 2019 Payment: Shire of Trayning INV-0062 260.00 0.00 01 Jan 2020 Bendigo Bank 15.98 0.00 01 Feb 2020 Bendigo Bank 15.44 0.00 01 Mar 2020 Bendigo Bank 13.77 0.00 02 Mar 2020 ATO 1,274.00 0.00 Closing Balance 170,733.77 0.00

BB Term Deposit Account-1388 Opening Balance 151,603.36 0.00 26 Feb 2020 Bendigo Bank 1,259.96 0.00 Total BB Term Deposit Account-1388 1,259.96 0.00 Closing Balance 152,863.32 0.00

NEWROC Council Meeting 28 April 2020 - MINUTES

RESOLUTION

That the income and expenditure from 1 December 2019 to 31 March 2020 and the P and L and balance sheet as at 31 March 2020 be received.

Moved Cr Sachse Seconded Cr Brown CARRIED 6/0

NEWROC Council Meeting 28 April 2020 - MINUTES

7. MATTERS FOR CONSIDERATION

7.1. NEWROC Strategic Planning – Project Updates

FILE REFERENCE: 041-5 Strategic and Future Planning REPORTING OFFICER: Caroline Robinson, Executive Officer DISCLOSURE OF INTEREST: Nil DATE: 20 April 2020 ATTACHMENT NUMBER: #2 Regional Landfill Report DRAFT for member information #3 Project Plan (draft) CONSULTATION: Darren Simmons Taryn Dayman John Nuttall Giles Perryman – ASK Waste Management Mandy Walker – RDA Wheatbelt Stephen Grimmer STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority

COMMENT

Below is an updated status report for the NEWROC Strategic Projects:

NEWROC STRATEGIC PROJECTS – Status Report

Projects 2018 Projects  NEWROC EO met with Steve Mason presented to the Executive ICM regarding their energy project in early April  Micro Grid funding application submitted – no announcement as yet 2. IT Services  Presentation to Executive at May Formation of a IT steering Executive meeting by IWS Corporate group Investigation into IT  Three members progressing with IT support for members as Vision well as businesses in the district 3. Regional Subsidiary  Executive working on charter and business plan (DRAFT) Investigation and  Meeting held with the Minister for preparation Local Government February 2019  NEWROC Letter of thanks to the Minister for the meeting  NEWROC CEO and NEWROC EO met with DLG and discussed the regional subsidiary regulations (16/4/19) 10

NEWROC Council Meeting 28 April 2020 - MINUTES

 NEWROC EO has developed a response to the Department and working with Taryn Dayman on a formal response 4. Integrated Planning  Stephen Grimmer attended  Stephen Grimmer NEWROC Executive meeting to project proposal present on the peer support program discussed and agreed  Discussion at October Council at the February meeting regarding Stephen Executive Meeting Grimmer’s proposal  Majority of Shires have  Darren Simmons, Stephen Grimmer completed Self and Caroline Robinson had a phone Assessment hook up to discuss process  Strategy Day did not  Stephen Grimmer worked with proceed – hence the CEO’s at the February Executive delay on this project Meeting on the process going forward

5. Childcare  Proposal to engage with REED  NEWROC EO has regarding childcare services in Mt followed up with REED Marshall Shire, Wyalkatchem and as well Koorda (as well as other members as required)  Taryn, John and NEWROC EO had a meeting with REED to discuss proposal  NEWROC EO had a follow up meeting with REED in Narrogin  Childcare project added to NEWROC strategic project status report  NEWROC EO has engaged with REED again  Job advert promoted  EOI received for an Early Years Educator in Wyalkatchem  REED site assessment at Wyalkatchem and Koorda (January 2020)  John Nuttall has followed up with REED 6. Telecommunications  Crisp Wireless has developed a – contemporary and strategic infrastructure investment  Agreement sent to Crisp future focused list Wireless for review and  NEWROC has commissioned a signing Advocacy tower in the Shire of Mukinbudin  NEWROC EO has met  In principle support for a tower in with Earnshaw Lawyers Yorkrakine again  Mukinbudin tower completed  Letter to Crisp Wireless  Agreement sent to Crisp Wireless – sent 21/4/2020 – will be still no response 21/10/2019 presented at the Council  Response from Crisp Wireless meeting regarding agreement and next steps including Yorkrakine tower and capital raising project  Agreement refined and sent to Earnshaw Lawyers for review  Yorkrakine Tower discussion  Shires of Mukinbudin and Nungarin making contact with Crisp Wireless regarding additional tower proposals

NEWROC Council Meeting 28 April 2020 - MINUTES

7. Roads Contracting  NEWROC EO spoke with Shire of to MRWA Chapman Valley CEO to discuss their roads contracting service under Investigation the regional council  March Executive meeting, members brought Amount (dollars) of road works that was outsourced last financial year and any previous years and the amount (dollars) of engineering that was outsourced last financial year and any previous years  Project plan and sample job description developed for an engineer across the NEWROC  Contact made with WDC regarding this position as a cash or in kind contribution to the Wheatbelt Secondary Freight Network – would only be considered in kind

2019 8. Waste  Improving local waste sites  Members reviewed report at February

 Giles Perryman from ASK Waste Investigation Management presented at June meeting. Further Council meeting discussion needs to  NEWROC EO met with RDA take place. Wheatbelt EO to discuss NEWROC  Project Plan developed strategic projects and waste was  NEWROC EO has raised – current Board member of followed up with Avon RDA Wheatbelt is interested in Waste waste and our interest will be raised  Feedback from Avon with the Board Waste sent to ASK  ASK Waste Mgt awarded work for Waste Management the business case.  Giles is reviewing the  Waste steering group formed to feedback as at guide ASK Waste Mgt (Taryn, 21/4/2020 Darren and Caroline). Meeting held over the phone on Tues 11 Sept  ASK Waste Mgt email providing update on scope  CEO hook up with Giles Perryman 6/12/2019  Report received by NEWROC

Energy

 NEWROC has submitted an application for micro grid funding (project business case) - the outcome is unknown as yet  InfraNomics presented at the April Executive Meeting and the NEWROC EO and InfraNomics have done some ground work ready for the Council meeting  Members are asked to look at this recent announcement: https://westernpower.com.au/community/news-opinion/why-wa-is-the-perfect-place- for-sps/

NEWROC Strategic Planning

 The NEWROC Strategic Planning Workshop was due to be held in March however was delayed due to the COVID19 situation. Will re-schedule when COVID19 restrictions are lifted

NEWROC Council Meeting 28 April 2020 - MINUTES NEWROC Integrated Planning

 Majority of members have completed the self assessment checklist provided by Stephen Grimmer  Project on hold at the moment due to COVID19 issues of importance

Waste Report

At the February Executive Meeting the following resolution was passed:

RESOLUTION

NEWROC EO to meet with Avon Waste to discuss the waste report and to prepare a project plan summary and consultation plan to present at the April Council meeting for further discussion

Moved J Nuttall Seconded A Majid CARRIED 4/0

Additionally, COAG released a report on Phasing Out Exports of Waste (March 2020). Of most relevance to the NEWROC in the report:

1 July 2020 – unprocessed glass banned from export 1 July 2021 – mixed plastic export ban 1 December 2021 – whole used tyre ban from export 1 July 2022 – single resin ban from export 1 July 2021 – mixed and unsorted paper ban from export Identified opportunities for local government: o Regional micro factories to enable locally generated waste resources into value added resources o Commercially viable waste and recycling facilities o Standardise contracting arrangements (materials, quality of outputs) o Reduced approval time for planning applications that seek to improve waste collection and value adding o Review of waste levy settings o Policies within Shires to phase out single use plastics o Separate common contaminants at household level o Recycled paper facilities o Localised processing plants for tyres and plastics (WA Govt commitment is $15m in funding) WA local governments will be required to produce waste plans and identify how they will achieve State Waste Strategy targets

At the Executive Meeting the following was discussed:

Action since the Executive Meeting:

NEWROC EO has met a few times with the Avon Waste CEO to discuss the waste report and additional feedback has been given to ASK Waste Management Project Plan for waste has been developed and is included for consideration

NEWROC Council Meeting 28 April 2020 - MINUTES NEWROC EO has completed some preliminary work on energy for the InfraNomics presentation at this meeting

OFFICER RECOMMENDATION

Information be received

Members receive the DRAFT NEWROC Regional Landfill Strategy (if Ask Waste Management responds in time for the Council meeting and the updated version is supplied this will be sent on)

Members provide feedback on the Project Plan for the Waste Project (if Ask Waste Management responds in time for the Council meeting)

MOTION

Information be received

Moved Cr Sachse

Motion lapsed

RESOLUTION

Information be received and the DRAFT NEWROC Regional Landfill Strategy be received and members to provide feedback from Councillors on the Strategy

Moved Cr Sachse Seconded Cr Brown CARRIED 6/0

Discussion:

Shire of Dowerin may like to be included in the DRAFT NEWROC Regional Landfill Strategy – NEWROC EO will enquire as to a cost for this Shire of Koorda is keen to progress the waste project as they are currently seeking to improve the Koorda landfill site. They may engage Ask Waste Management to do some work on this at their own cost and the members were agreeable Feedback on the DRAFT NEWROC Regional Landfill Strategy is to be internal only at this point in time

NEWROC Council Meeting 28 April 2020 - MINUTES 7.2. Telecommunications Project

FILE REFERENCE: 035-1 Grants General REPORTING OFFICER: Caroline Robinson DISCLOSURE OF INTEREST: Nil DATE: 21 April 2020 ATTACHMENT NUMBER: #4 RDA Wheatbelt Letter #5 Letter to Crisp Wireless (to be presented at the meeting) #6 Agreement sent to Crisp Wireless in early 2020 CONSULTATION: Leigh Ballard, Crisp Wireless John Nuttall Taryn Dayman Mandy Walker, RDA Wheatbelt STATUTORY ENVIRONMENT: Nil VOTING REQUIREMENT: Simple Majority

COMMENT

Update on activities: Crisp Wireless has sent back the agreement (8/04/2020) Crisp Wireless requested amendments to the agreement. The two most significant requests are outlined below: NEWROC Obligations (Crisp Wireless requested the addition of this clause) Ensure that there is a minimum of 200 connected Customers each month (as stated in tender response) and in the event there is less, pay to CRISP Wireless within 7 days of receipt of an invoice such sum so that the income to CRISP Wireless from subscriptions from Customers under this Agreement and NEWROC is $20,000 per month. Removal of this clause: Funding Arrangement (a) NEWROC have provided to CRISP Wireless the Funding for the purpose of acquiring and building the Infrastructure to provide the Services to Customers within the NEWROC Shires and Other Shires. (b) In consideration of NEWROC advancing the Funding to CRISP Wireless, CRISP Wireless charges all of its interest in the Infrastructure and agrees that if they are in default of this agreement or go into bankruptcy or administration, that all Infrastructure is retained by the NEWROC and the Customers on the Service (equipment installed at residents, businesses, other organisations to access the Service) (c) CRISP Wireless agrees to act in good faith (including obtaining consents, signing and producing documents, getting documents completed and signed and supplying information) which NEWROC asks and considers necessary for the purposes of: (i) ensuring that the security interest is enforceable, perfected and otherwise effective; (ii) enabling NEWROC to apply for any registration, complete any financing statement or give any notification, in connection with the security interest so that NEWROC has the priority required by it; or If CRISP Wireless holds any security interests and if failure by CRISP Wireless to perfect such security interests would materially adversely affect the security interests NEWROC holds or affect its business, then CRISP Wireless agrees to perfect that security interest and to implement, maintain and comply in all material respects with procedures for the perfection of those security interests. CRISP Wireless must take all steps to continuously perfect any such security interests including (without limitation) all steps necessary: 15

NEWROC Council Meeting 28 April 2020 - MINUTES (i) for it to obtain the highest ranking priority possible in respect of the security interest (such as perfecting a purchase money security interest or perfecting a security interest by control); and (ii) to reduce as far as possible the risk of a third party acquiring an interest free of the security interest (such as including the serial number in a financing statement for personal property that may or must be described by a serial number). John Nuttall and Taryn Dayman provided feedback on the agreement NEWROC EO had a phone meeting with Earnshaw Lawyers on 21/4/2020 to discuss the letter to Crisp Wireless and Agreement. Key points will be discussed at the Council meeting. NEWROC EO responded in writing to the agreement amendments requested by Crisp Wireless. Letter will be provided at the meeting. NEWROC EO has provided a letter to Crisp Wireless to enable travel across regions for Crisp Wireless employees (COVID19) Brief discussion with Crisp Wireless regarding students being home and needing internet. Future expansion of the network in light of COVID19 – but not to be pursued until Crisp Wireless sign the agreement Crisp Wireless has increased the data capacity of the Data Centre in Merredin by three fold (in light of extra data demanded during COVID19) Customer numbers at 20/4/2020 are: 163 customers, 29 non paying Letter from RDA Wheatbelt to Minister Marino

Discussion at the Executive Meeting:

Shire of Koorda and Shire of Mt Marshall have purchased back up power for their POP towers in town Crisp Wireless Agreement came back on 8 April and will be forwarded onto Taryn Dayman and John Nuttall for review prior to sending to members again Taryn Dayman sent some tower information to the WDC regarding coverage for the NEWROC – if funds were available to improve telecommunications in the region NEWROC EO will seek some updated information on towers for the NEWROC to increase coverage (school students home during COVID19, business owners working from home etc)

MOTION

NEWROC delegate authority to John Nuttall, Taryn Dayman and the NEWROC EO to meet with Crisp Wireless to discuss the agreement with a view to immediately resolving issues and providing a satisfactory outcome on the agreement that is in the best interests of the NEWROC members. And if a satisfactory agreement is not found then legal advice be sought

Cr Sachse

Motion lapsed

Cr Sachse put the item was put on hold at 2.51pm for the InfraNomics presentation and was resumed at 3.30pm

NEWROC Council Meeting 28 April 2020 - MINUTES RESOLUTION

NEWROC delegate authority to the NEWROC EO to undertake whatever action is necessary including legal advice up to $5,000, to clarify the ownership of the infrastructure and liaise with John Nuttall and Taryn Dayman as appropriate

Moved Cr Shadbolt Seconded Cr Davies CARRIED 6/0

Discussion:

Members were provided a copy of the letter from the NEWROC to Crisp Wireless at 1pm on Tuesday 28 April Discussion on ownership of the Infrastructure, discussion regarding the towers which were in existence prior to the project, insurance of the Infrastructure (currently held with Crisp Wireless) Discussion as to the implications of no agreement

NEWROC Council Meeting 28 April 2020 - MINUTES

7.3. COVID19

COMMENT

COVID19 has impacted local governments in many ways. This agenda item is open to any discussion on the current situation and restrictions in place.

The purpose of this agenda item is to discuss current challenges, opportunities and how we can work together on common areas.

Discussion at the Executive Meeting:

NEWROC Budget 2020/21

The NEWROC 2020/21 Budget is beginning in its draft stages and is replicated on this year’s budget. As the NEWROC has not had its Strategic Planning workshop or finalized the details of the Shire of Dowerin membership application fee, members are asked to consider the following options:

1. A skeleton budget be developed, modelled on the 2019/20 Budget but with no expenditure on strategic projects OR 2. Delay of the 2020/21 Budget until after the Strategic Planning session OR 3. Convene a meeting of the NEWROC Council in late May to discuss and confirm Shire of Dowerin membership and then formulating a 2020/21 Budget, but with no expenditure on strategic projects until after the Strategic Planning session iThink

Local Governments are being asked to assist in promoting an online innovation platform, iThink, to support the State's COVID-19 response. All ideas from Western Australians are being sought via the iThink platform to help in the COVID-19 coronavirus pandemic response. The platform, including an online community, is open to the public in this State.

Deputy Premier and Health Minister Roger Cook and highly respected surgeon and researcher Professor Fiona Wood AM are firmly behind the iThink initiative.

The ideas captured by the iThink platform are to be assessed, developed and implemented through a number of State Government led COVID-19 response teams that have been established across government departments.

VendorPanel Marketplace

NEWROC Council Meeting 28 April 2020 - MINUTES In an effort to increase the amount of opportunities and spend driven to the local economy, WALGA has secured Member access to the VendorPanel Marketplace platform. The technology will make it easier for buyers within Local Government to identify their local suppliers and invite them to submit quotes and proposals for their minor purchasing and project activity.

More information will be provided in coming weeks regarding this initiative, including a campaign relative to supplier on-boarding, aimed at encouraging local Small to Medium Enterprise to register in this system to provide them visibility and ease of access to Local Government business opportunities.

Members are asked to encourage local businesses to register.

RESOLUTION

1. NEWROC May Executive Meeting is via Zoom if COVID restrictions have not been lifted prior

2. NEWROC Strategic Planning day is convened as soon as convenient at the Shire of Koorda once COVID restrictions are lifted

4. NEWROC Council convene to discuss Shire of Dowerin membership application fee (to be organized by the NEWROC EO)

5. NEWROC Budget be developed after the Shire of Dowerin Membership Fee discussion and the NEWROC Strategy Day

6. Members promote iThink and VendorPanel to local communities and businesses

Moved Cr Davies Seconded Cr Shadbolt CARRIED 6/0

NEWROC Council Meeting 28 April 2020 - MINUTES

8. EMERGING NEWROC ISSUES as notified, introduced by decision of the Meeting

Shire of Mt Marshall raised concern at the Minister for Local Government’s verbal announcement regarding the zero interest charge for outstanding rates. It was agreed the NEWROC will monitor the situation and take appropriate steps as required

9. Other Business

Nil

10. 2020 MEETING SCHEDULE

26 May Executive ZOOM (Proposed)

23 June Council Shire of Mukinbudin

28 July Executive Shire of Mt Marshall

25 August Council Shire of Mt Marshall

29 September Executive Shire of Wyalkatchem

27 October Council Shire of Wyalkatchem

24 November Executive Shire of Trayning

8 December Council Shire of Koorda

11. CLOSURE

Cr Brown and Cr Davies thanked Cr Stratford for running the meeting, the first as NEWROC Chair.

Cr Stratford thanked everyone for attending and closed the meeting at 3.57pm

Great Eastern Country Zone

Minutes

Via GoToMeeting Videoconference

Commenced at 9:30am Thursday 30 April 2020

Peel Zone Meeting 30 April 2020 Page 2

Table of Contents

1. OPENING AND WELCOME ...... 4 2. ATTENDANCE AND APOLOGIES ...... 4 3. DECLARATIONS OF INTEREST ...... 6 4. ANNOUNCEMENTS ...... 6 5. GUEST SPEAKERS / DEPUTATIONS ...... 6 6. MINUTES ...... 6 6.1 Confirmation of Minutes from the Great Eastern Country Zone meeting held Wednesday 26 February ...... 6 6.2 Business Arising from the Minutes of the Great Eastern Country Zone Meeting Wednesday 26 February 2020 ...... 7 6.3 Minutes from the Great Eastern Country Zone Executive Committee Meeting held Thursday 16 April 2020 ...... 7 7. ZONE BUSINESS ...... 8 7.1 Covid-19 Issues – Reference to State Council agenda item ...... 8 7.2 Office of Auditor General – Audit Costs 20/21 financial year ...... 8 7.3 Election of Local Government Agricultural Freight Group of the Great Eastern Country Zone – 1 Delegate and 1 Deputy Delegate ...... 9 7.4 Local Government Agricultural Freight Group - Comment sought on the Movement of Oversize Agricultural Machinery ...... 10 7.5 COVID-19 Regional Level Vulnerability Analysis ...... 1 8. ZONE REPORTS ...... 1 8.1 Zone President Report ...... 1 8.2 Local Government Agricultural Freight Group ...... 2 8.3 Wheatbelt District Emergency Management Committee ...... 2 9. WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS ...... 3 9.1 State Councillor Report ...... 3 9.2 WALGA Status Report ...... 10 9.3 Review of WALGA State Council Agenda – Matters for Decision ...... 12 9.4 Review of WALGA State Council Agenda – Matters for Noting / Information ...... 13 9.5 Review of WALGA State Council Agenda – Organisational Reports ...... 13 9.6 Review of WALGA State Council Agenda – Policy Forum Reports ...... 14 9.7 WALGA President’s Report ...... 14 10. AGENCY REPORTS ...... 14 10.1 Wheatbelt Development Commission ...... 14 10.2 Department of Local Government, Sport and Cultural Industries ...... 14 10.3 Topics for next meeting update by the DLGSC ...... 15 10.4 Main Roads Western Australia ...... 15 10.5 Wheatbelt RDA ...... 15 11. MEMBERS OF PARLIAMENT...... 15 12. EMERGING ISSUES ...... 15 13. URGENT BUSINESS ...... 15 14. DATE, TIME AND PLACE OF NEXT MEETINGS ...... 15 15. CLOSURE ...... 15

Peel Zone Meeting 30 April 2020 Page 3

Great Eastern Country Zone Meeting held via videoconference (GoToMeeting) Commenced at 9.30am, Wednesday 30 April 2020

Agenda 1. OPENING AND WELCOME

2. ATTENDANCE AND APOLOGIES

Attendance

Shire of Bruce Rock President Cr Stephen Strange Cr Ramesh Rajagopalan Mr Darren Mollenoyux Chief Executive Officer, non-voting delegate Shire of Cunderdin Cr Dennis Whisson Cr Alison Harris Mr Stuart Hobley Chief Executive Officer, non-voting delegate Shire of Dowerin Cr Darrel Hudson Ms Rebecca McCall Chief Executive Officer, non-voting delegate Shire of Kellerberrin President Cr Rodney Forsyth Mr Raymond Griffiths Chief Executive Officer, non-voting delegate Shire of Koorda President Cr Jannah Stratford Cr Pamela McWha Mr Darren Simmons Chief Executive Officer, non-voting delegate Shire of Merredin President Cr Julie Flockart Cr Mal Willis

Mr Mark Dacombe Chief Executive Officer, non-voting delegate

Shire of Mount Marshall President Cr Tony Sachse – Deputy Chair Mr John Nuttall Chief Executive Officer, non-voting delegate Shire of Mukinbudin President Gary Shadbolt Mr Dirk Sellenger Chief Executive Officer, non-voting delegate Shire of Narembeen President Cr Rhonda Cole - Chair

Peel Zone Meeting 30 April 2020 Page 4 Cr Kellie Mortimore Mr Chris Jackson Chief Executive Officer, non-voting delegate Shire of Nungarin President Pippa DeLacey Cr Eileen O’Connell Mr Adam Majid Chief Executive Officer, non-voting delegate Shire of Tammin Cr Glenice Batchelor Cr Tania Daniels Mr Neville Hale Chief Executive Officer, non-voting delegate Shire of Trayning Cr Geoff Waters Shire of Westonia President Cr Karin Day Mr Jamie Criddle Chief Executive Officer, non-voting delegate Shire of Wyalkatchem President Cr Quentin Davies Ms Taryn Dayman Chief Executive Officer, non-voting delegate Shire of Yilgarn President Bryan Close Cr Wayne Della Bosca Naluka Mwale, Finance Manager

WALGA Representatives Nick Sloan, Chief Executive Officer Tony Brown, Executive Manager Governance & Organisational Services Chantelle O’Brien, Governance Support Officer

Guests

Hon. Mia Davies MLA, Member for Central Wheatbelt Hon. Martin Aldridge MLC, Agricultural Region

Jenifer Collins Regional Manager Wheatbelt – DLGSC (local update) Julie Knight Manager Local Government Executive Support - DLGSC (LG Bill and regulations update) Gordon MacMile Director Strategic Coordination and Delivery - DLGSC (Redress update) Liz Toohey A/Manager Local Government Policy and Engagement - DLGSC

Mr Rob Cossart, Wheatbelt Development Commission CEO Kirsten Twine, Wheatbelt Development Commission Mandy Walker, Director Regional Development, RDA Wheatbelt

Apologies

Shire of Dowerin Cr Julie Chatfield Shire of Kellerberrin Cr Scott O’Neill Shire of Kondinin President Cr Sue Meeking Cr Bev Gangell Ms Mia Maxfield Chief Executive Officer non-voting delegate Shire of Mount Marshall Cr Nick Gillett Shire of Mukinbudin Cr Sandie Ventris Shire of Nungarin Cr Gary Coumbe

Peel Zone Meeting 30 April 2020 Page 5 Shire of Trayning President Cr Melanie Brown Mr Brian Jones Chief Executive Officer non-voting delegate Shire of Westonia Cr Bill Huxtable Shire of Yilgarn Mr Peter Clarke Chief Executive Officer non-voting delegate

Mr Craig Manton, Main Roads WA Hon Laurie Graham MLC, Agricultural Region Ms Sharon Broad, Regional Manager, Water Corporation

Attachments The following were provided as attachments to the agenda: 1. Great Eastern Country Zone Minutes 26 February 2020. 2. Great Eastern Country Zone Executive Committee Minutes 16 April 2020. 3. President’s Report  Attachments Wheatbelt OASG Minutes

State Council Agenda – via link:

https://walga.asn.au/getattachment/45d4ad85-cc25-4110-b80e-189dddc7a564/Agenda-State- Council-6-May-2020.pdf

3. DECLARATIONS OF INTEREST

Nil

4. ANNOUNCEMENTS

Nil

5. GUEST SPEAKERS / DEPUTATIONS

Nil

6. MINUTES

6.1 Confirmation of Minutes from the Great Eastern Country Zone meeting held Wednesday 26 February

The Minutes of the Great Eastern Country Zone meeting held on Wednesday 26 February 2020 have previously been circulated to Member Councils.

RESOLUTION

Moved: Cr Quentin Davies Seconded: President Cr Tony Sachse

That the minutes of the Great Eastern Country Zone meeting held Wednesday 26 February 2020 are confirmed as a true and accurate record of the proceedings.

CARRIED

Peel Zone Meeting 30 April 2020 Page 6

6.2 Business Arising from the Minutes of the Great Eastern Country Zone Meeting Wednesday 26 February 2020

Nil

6.3 Minutes from the Great Eastern Country Zone Executive Committee Meeting held Thursday 16 April 2020

The recommendations from the Executive Committee Meeting have been extracted for the Zones consideration.

6.3.1 (Exec item 5.3) Budget 2020/21

Background:

Preparation of the draft budget for the 2020/21 reporting year will soon commence. This will then be tabled at the April of the Executive committee.

To support the preparation of the budget, the committee was invited to discuss and provide guidance on the following:

 Whether it wishes to provide any budget allocation for a Convention or similar events,  Other new items of activity, like regional Elected Member training  Subscription options.

The Committee needs to be aware that total cash currently held is $184,599 and that this year’s subscription was reduced by 50 percent. In determining the subscription, the committee may wish to consider potential activities beyond next year.

Executive Committee Resolved

That the Subscriptions be retained at $1750 for the 20/21 financial year

ZONE RESOLUTION

Moved: President Cr Tony Sasche Seconded: President Cr Dennis Whisson

That the subscriptions be set at $0.00 for the 20/21 financial year and each member Local Government pay for their own Elected Member training.

CARRIED

6.3.2 Minutes of the Executive Committee 16 April 2020

RESOLUTION

Moved: Cr Wayne Della Bosca Seconded: Cr Geoff Waters

That the remaining items contained in the Minutes of the Executive Committee Meeting of the Great Eastern Country Zone held Thursday 16 April 2020 be endorsed.

CARRIED

Peel Zone Meeting 30 April 2020 Page 7

7. ZONE BUSINESS

7.1 Covid-19 Issues – Reference to State Council agenda item By Tone Brown, Zone Executive Officer

Background

Local Governments advised on significant issues in respect to the Covid-19 pandemic as per below;

7.1.1. School Boarding Discussion was held on difficulties experienced by regional communities with Perth schools not accommodating students boarding at this point in time. A number of representatives raised this as an issue.

Mia Davies advised for Zone Local Governments to provide her office with any information on this issue and they will follow-up.

7.1.2 Food and Grocery supplies A number of Local Governments raised concerns with the low percentage of grocery supplies being delivered. In addition concerns were raised about some locations, the deliveries have shifted from once a week to once a fortnight.

Shires that raised concerns were Mukinbudin, Dowerin, Westonia, Nungarin and Bruce Rock.

WALGA CEO Nick Sloan advised that the issue is being addressed through the Freight and Logistics Council, and WALGA will again raise the matter. Mia Davies and Martin Aldridge also advised that they will follow up on this issue.

Noted

7.2 Office of Auditor General – Audit Costs 20/21 financial year By Tony Brown, Zone Executive Officer

Background

As everyone is aware the Office of Auditor General (OAG) now has responsibility for Local Government audits.

The Zone had previously endorsed the following position in respect to the OAG;

That WALGA; 1) Write to the Office of the Auditor General (OAG) advising of the cost increases to the Local Government sector in respect to financial audits over the first 2 years of OAG audits and request constraint on audit cost increases in the future.

2) Write to the Minister for Local Government seeking formal commitment that Performance Audits carried out by the Office of the Auditor General are the responsibility of the State Government.

Comment

With the COVID-19 response issues being addressed, WALGA on behalf of the sector wrote to the Auditor General, as per the following;

Peel Zone Meeting 30 April 2020 Page 8

Noting the significant amount of time, resources and cost associated with completing performance audits and financial auditing, I urge you to give the strongest possible consideration to:

 deferring all performance audits for 20-21;  deferring, by six months, Local Government financial and performance audits; and  freezing audit costs for 20-21.

The deferral of and freezing of audit costs will significantly contribute to the ability of Local Government to deliver on a zero net increase in local government rates, fees and charges for 2020-21, as per the Premiers request.

In conclusion, WALGA recognises that the implications of COVID-19 on our communities are far reaching, and we are determined to assist in reducing the oncoming household and business economic pressures, through the delivery of a zero net increase in local government rates, fees and charges for 2020-21.

The Auditor General has agreed to freezing Audit costs, deferring performance audits – but did not think it would be 12 months and also advised that there would be some flexibility on financial audit timing.

A number of Local Governments have raised concern that if the audits are going to be carried out electronically this year, then the OAG will not be incurring travel and accommodation costs and suggesting that the audit fees should be reduced.

Action WALGA representatives advised that an invitation will be offered to the Auditor General to attend a future WALGA webinar and respond to the issues listed above.

7.3 Election of Local Government Agricultural Freight Group of the Great Eastern Country Zone – 1 Delegate and 1 Deputy Delegate

The Zone Executive Officer received the following communication in regards to the Great Eastern Country Zone’s representation on the Local Government Agricultural Freight Group:

At its last meeting the WA Local Government Agricultural Group elected Cr Rod Forsyth as its Chair. Under the Group's terms of reference the Great Eastern Country Zone is entitled to appoint a further delegate to the Group.

The meeting also noted that your Zone's deputy delegate, Cr Ricky Storer, has resigned as Councillor and President of the Shire of Koorda. The Great Eastern Country Zone should also appoint a new deputy delegate to the Group.

Therefore, due to the timing of this information received, nominations were called from the floor.

Delegate

The following nomination(s) were received from the floor:

 Cr Julie Flockart Shire of Merredin

DECLARATION

That Cr Julie Flockart, be elected as Local Government Agricultural Freight Group Delegate of the Great Eastern Country Zone.

Peel Zone Meeting 30 April 2020 Page 9 Deputy Delegate

Nominations will be called from the floor:

 Cr Rhonda Cole Shire of Narembeen

DECLARATION

That Cr Rhonda Cole, be elected as Local Government Agricultural Freight Group Deputy Delegate of the Great Eastern Country Zone

7.4 Local Government Agricultural Freight Group - Comment sought on the Movement of Oversize Agricultural Machinery By Tony Brown, Zone Executive Officer

The Local Government Agricultural Freight Group has circulated the Minutes of their meeting held on 3 April 2020. The Group has requested feedback and comment on the current requirement to have a licensed heavy vehicle pilot for the movement of oversize agricultural machinery on regional distributor and State roads outside of the metropolitan area where the travel is more than 1 km between 'green zones' (see flow chart below).

The following in an excerpt from the minutes on this issue to provide background.

The Shire of Woodanilling has expressed concern at the distance limit placed on regional distributor roads for when a licensed heavy vehicle pilot is required. They have provided the following information which they submitted to the November 2019 meeting of the Great Southern Country Zone.

The Shire notes the changes to pilotage arrangements have allowed increases to vehicle size for specific pilot requirements and the November 2019 flowchart was implemented to address uncertainty in the May 2019 version.

In the attempt to provide a simpler approach, the Shire is concerned with the unintended consequences of treating all regional distributors the same as State roads from a risk perspective and is seeking review or clarification.

For example, Robinson Rd West has been specified within the Shire of Woodanilling as a regional distributor requiring licensed heavy vehicle pilots to move further than 1 km for specified vehicle types. Local Government Agricultural Freight Group The issues are:

 Robinson Rd West has twelve (12) intersecting local roads along its length and only two (2) are crossroads.  Of the remaining 10 intersecting roads on Robinson West Rd, only two are within 1 km of each other. Robinson Rd West is one of the safer Shire roads because of the pavement and shoulder width being designed to be the ‘backbone’ of the central part of the Shire for heavy vehicles, noting it is also the longest Shire road with the most farm frontage for agricultural freight tasks.

 There are concerns that the 1 km limit along Robinson Rd West will force traffic onto adjacent roads that would create a higher risk, even with agricultural pilots, given the clearance widths. Councillors have been approached by farmers who operate on both sides of the Woodanilling regional distributor roads to highlight the impact on operations to cross the road. A suggested improvement is to consider raising the 1 km maximum on regional distributors to extend to the next local government through road intersection.

Peel Zone Meeting 30 April 2020 Page 10 The Great Southern Zone resolved –

That the Great Southern Zone of WALGA requests the review of the distance limit on regional distributor roads before a licensed heavy vehicle pilot is required to be expanded to the nearest local government ‘through road’ connection.

WA Local Government Association has requested feedback as to whether this issue has arisen elsewhere in order to build the case for change as Main Roads likely see that they have conceded significant controls in this area.

Comment

 This issue is widespread.  Would the solution proposed address the issue?  Main Roads has moved a significant degree in modifying the current requirements to meet industry concerns and they may not feel that they can further review the requirements.

Local Government Freight Group RESOLUTION That the requirement to have a licensed heavy vehicle pilot for the movement of oversize agricultural machinery on regional distributor and State roads outside of the metropolitan area where the travel is more than 1 km between ‘green zones’ be referred to Zones within the agricultural region for comment and feedback to the Group.

Martin Aldridge provided information on this issue as attached. (Attachment 1)

Discussion on this item focused on leaving the current requirements relating to pilot vehicles as is and monitor the situation.

Zone delegates will discuss the matter at the next meeting of the Local Government Agricultural Freight Group.

Noted

Peel Zone Meeting 30 April 2020 Page 11

Peel Zone Meeting 30 April 2020 Page 2

7.5 COVID-19 Regional Level Vulnerability Analysis By Tony Brown, Zone Executive Officer

Background

To assist Local Governments as they look to provide the most appropriate response and recovery packages in light of the COVID-19 pandemic, WALGA have been assessing the extent to which each local community in WA will be impacted by COVID-19. As a way of doing this, WALGA analysed a range of demographic and social data that provide an indication of the COVID-19 health and economic vulnerability of each Local Government Area in WA. The indicators analysed for each Local Government Area include:

Health vulnerability • Share of people aged over 70 • Share of lone person households • Share of households with no motor vehicles • Share of people who need assistance with core activities • Population density

Economic Vulnerability • Share of people who work in impacted industries • Share of businesses in impacted industries • Share of non-employing businesses • Share of businesses with less than $2m in annual turnover • Share of households with no internet access

Over 60 individual Local Governments have been provided with an analysis pack specific to their district, and now WALGA have aggregated and reported on this data at the WALGA Zone level.

Analysis was attached with the Agenda.

The Zone noted that other issues like Delivery of Aged scare services and NDIS may be worth looking at.

Noted

8. ZONE REPORTS

8.1 Zone President Report By Cr Rhonda Cole

RESOLVED

That the Zone President’s Report be received.

Agenda Great Eastern Country Zone – 30 April 2020 Page 1

8.2 Local Government Agricultural Freight Group By Cr Rod Forsyth

RESOLVED

That the Local Government Agricultural Freight Group Report be received.

MOTION

Moved: President Cr Rod Forsyth Seconded: President Cr Stephen Strange

That the Great Eastern Country Zone advocate for an increase of the speed limit for tractors (including self-propelled boom sprays) on roads, to be up to 50kms per hour limit.

CARRIED

8.3 Wheatbelt District Emergency Management Committee By Cr Tony Sachse

Local Governments continue to deal with the COVID – 19 Emergency on a wide range of matters. WALGA continue to hold weekly COVID – 19 briefings including questions with the Minister for Local Government and other personnel which has been very helpful. Virtually all meetings are now electronic. The Wheatbelt DEMC Agencies including GECZ delegates Cr Julie Flockart and Cr Tony Sachse have been meeting through the Operational Area Support Group (OASG) on a weekly basis since 24/03/2020. These meetings have allowed for COVID-19 updates and Agency reports. The minutes of these meetings have been passed on to the GECZ Executive and are attached to this report. They contain some information that should not be available to the wider public. At the time of writing correspondence from the OASG Chair Rachele Ferrari indicated that of the 10 positive cases of COVID-19 in the Wheatbelt, 9 have recovered and only one is currently active. Virtually all Wheatbelt cases have been acquired from overseas and any transmission at local level has been minimal. The Intrastate border controls are believed to have helped considerably in this regard. Tracing the source of any infection is also much easier with the border controls. At this point in time it’s a very pleasing result given the potential for spread with all the associated effects where that spread to occur. This has also enabled preparation for dealing with the pandemic to continue on as planned, with the message of “keep preparing” being made. Most Local Government Local Emergency Managements Committee’s (LEMC’s) are holding Special Meetings due COVID -19. Some Councils have formed sub-committees on their LEMC’s. The busy agricultural seeding program is now underway. It’s to be hoped that most farm and agricultural business’ have their individual COVID – 19 emergency plans in place. To that end the GECZ Delegates have met with the Chair and Renee Manning, Industry and Economic Development, Department of Primary Industry and Regional Development (DPIRD). DPIRD are currently in the process of producing an information guideline on COVID-19 for agricultural producers and suppliers. When this becomes available it will be forwarded to the GECZ. Attached is a DPIRD Communique for the Grains Industry response to COVID-19. Comment is that supply and transport of materials for the seeding of crops has been able to continue, and the risk of shortages seems to be easing, although there is still potential for this to occur. While most people are abiding by the laws and guidelines due COVID – 19, there are still some who have seemingly been in breach. It’s to be hoped that any non-compliance will continue to be dealt with by WAPOL. Some are travelling large distances within the Wheatbelt for such things as shopping, when in some cases goods could have been purchased locally. Although not illegal, this intra Wheatbelt travel is disappointing as in some cases it is non-essential travel.

Agenda Great Eastern Country Zone – 30 April 2020 Page 2 The vision of people at Perth beaches over the Easter weekend has led some to question the popular recreation places in the Wheatbelt being activity discouraged or closed. This would include places such lakes (e.g. water sports) and granite rocks. Some of these venues are being “opened” again, but will be monitored closely by WAPOL. The approaching ANZAC weekend will again need to watched closely, and people should closely adhere to National and State guidelines. There is also some uncertainty within the communities as to how a positive COVID – 19 case is cleared to no longer need to isolate, and then return to work. The different requirements being for those with mild symptoms (3 days with no symptoms and 10 days from onset with no requirement for clear swabs), those who have been in hospital, and those health workers (2 clear swabs), are not well understood. This can lead to concern when previously positive cases “re-enter” the community. Comment though OASG is that every positive case needs to be cleared, and that there are several ways for this clearance to take place, depending on the background and detail of each case.

RESOLUTION

Moved: President Cr Tony Sachse Seconded: Cr Geoff Waters

That the Wheatbelt District Emergency Management Committee Report and attachments be received.

CARRIED

9. WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS

9.1 State Councillor Report Cr Stephen Strange

RESOLUTION

Moved: President Cr Stephen Strange Seconded: President Cr Rod Forsyth

That the State Councillor Report be received.

CARRIED

Agenda Great Eastern Country Zone – 30 April 2020 Page 3 9.2 WALGA Status Report By Tony Brown, Executive Officer

BACKGROUND

Presenting the Status Report for April 2020 which contains WALGA’s responses to the resolutions of previous Zone Meetings.

GREAT EASTERN COUNTRY ZONE STATUS REPORT APRIL 2020 Zone Agenda Item Zone Resolution WALGA Response Update WALGA Contact

Great Eastern C 2019 June 27 Zone Agenda That the Zone request WALGA to advocate on the In May 2019, the McGowan Government deferred a Ongoing Mark Batty Item 12.1 Government Regional impact of Government Regional Officer Housing planned increase to GROH rents in 2019-20. The next Executive Manager, Officer Housing on retaining public sector professionals (Doctors, increase of $30pw was due to come into effect 1 July Strategy, Policy and nurses, teachers) in the Great Eastern Country 2019. Planning Zone. [email protected] https://www.mediastatements.wa.gov.au/Pages/McGowa 9213 2078 n/2019/05/McGowan-Government-temporarily-defers- increase-to-GROH-rents.aspx WALGA notes and includes the Zones Recommendation in its advocacy for GROH and greater service support for regional and remote Western Australian Local Governments, acknowledging the importance of this topic in the coming months.

WALGA has been advised by WAPOL and the relevant State Government agency who confirm the rental freeze to GROH properties will remain until the completion of the review of the GROH Tenant Rent Setting Framework. Further work has been done in strengthening the partnerships between WAPOL officers and key Local Government officers in specified areas of concerns.

Department of Communities modelling and draft ERC proposal has been elevated within the Department. The Director General has called for a working group to be established to include representatives from GROH, of which the TSRF review will be included. As further information is made available, WALGA will remain in contact with the Zones to provide timely feedback and advice. Agenda Great Eastern Country Zone – 30 April 2020 Page 10

Great Eastern C 2019 June 27 Zone Agenda That the Great Eastern Country Zone Clearing permits have now been issued by DWER, and April 2020 Mark Batty Item 7.1 WALGA Advocacy 1. Supports the Shire of Westonia’s position to WALGA is working with the Shire to fast track the land Executive Manager, Regarding Greenfinch Mine seek clearing and mining approval for the declaration process for the road reserve through the Strategy, Policy and Expansion proposed Greenfinch mining operation. Department of Planning Lands and Heritage. Planning 2. Requests WALGA to raise the issue with [email protected] relevant authorities to ensure that the 9213 2078 Greenfinch Project has every chance of Ongoing. success. Grt Eastern C 2019 March Zone Agenda Item 1. Requests WALGA to advocate through the WALGA have written to the SEMC to request action in Ongoing Mark Batty 12.3 Telstra – Power Outages State Emergency Management Committee for respect to power outages effecting telecommunications. Executive Manager, Effecting Communications action in respect to power outages effecting Strategy, Policy and telecommunications and the eligibility for Planning Local Governments to turn generators on. WALGA have advocated to the SEMC and the SEMC [email protected] have included this item on their agenda at the meeting to 9213 2078 be held 2 August 2019.

WALGA tabled this issue at the August SEMC meeting requesting SEMC to formally write to the District Emergency management Committees and to provide WALGA with advice on this matter. SEMC have taken this as an action.

The Zone will be provided with a copy of SEMC’s response when received.

This matter has been officially raised at SEMC, particularly the sector is still awaiting a response.

WALGA tabled concerns of the sector at the State Emergency Management Committee on Friday 13th December 2019. Following this WALGA met with Telstra and discussed how we can better understand the Telstra notification systems and how Local Governments can access the information and key contacts should this happen. The key outcomes from the meeting were for Telstra to share a series of fact sheets on topics relevant to the issues being faced by your communities and provide key contact information in order for these matters to be escalated or referred should you need to. The first fact sheet provided by Telstra was on Power Outages and was disseminated to all regional councils.

Agenda Great Eastern Country Zone – 30 April 2020 Page 11 Grt Eastern C 2018 November 29 Zone That the Great Eastern Country Zone request Considered by the Infrastructure Policy Team at its March April 2020 Ian Duncan Agenda Item 7.4 Water WALGA to advocate opposing the WA Water meeting and further follow-up with Councils requested with Executive Manager Corporation - New management Corporation proposed fee structure in remote parts feedback to the next meeting. Infrastructure and billing structure for of the eastern Wheatbelt and; [email protected] standpipes 9213 2031 1. Request the Water Corporation look to possible subsidised billing to remote user standpipes for users without any other possible means of potable water; Write to the Department of Water suggesting that as a result of the increased Standpipe water costs that they re-introduce the Farm Water Grants to allow effected landholders the ability to create on- farm water storage and water connections Grt Eastern C State Council Agenda Item 4 State Council noting that the Great Eastern Country State Council Resolved: April 2020 Mark Batty March 2020 5.1 National Zone has reservations about the National Redress Executive Manager, Redress Scheme – Future Scheme and potential costs to Local Government That State Council: Strategy, Policy and Participation of WA Local for attending training and other potential operating 1. Acknowledge the State Government’s decision to Planning Governments costs. include the participation of Local Governments in the [email protected] National Redress Scheme as part of the State’s 9213 2078 declaration; 2. Endorse the negotiation of a Memorandum of Understanding and Template Service Agreement with the State Government, and 3. Endorse by Flying Minute the Memorandum of Understanding prior to execution, in order to uphold requirements to respond within legislative timeframes.

RESOLUTION 14.1/2020

Grt Eastern C Zone Agenda Item 26 February That the Great Eastern Country Zone requests State Council Resolution April 2020 Mark Batty 2020 7.1 Federal Government WALGA, in consultation with ALGA, to liaise with Ongoing Executive Manager, Drought Communities the WA State Government Ministers for Water, That State Council endorse the recommendation from the Strategy, Policy and Agriculture and Environment to provide a Great Eastern Country Zone relating to the Federal Planning coordinated holistic response in respect to the Government Drought Communities Program. [email protected] ongoing drying climate issues and access to the • That the Great Eastern Country Zone requests 9213 2078 Drought Communities Funding Program. WALGA, in consultation with ALGA, to liaise with the WA State Government Ministers for Water, Agriculture and Environment to provide a coordinated holistic response in respect to the ongoing drying climate issues and access to the Drought Communities Funding Program.

RESOLUTION 37.1/2020

Agenda Great Eastern Country Zone – 30 April 2020 Page 12 WALGA has met with the WA Minister for Water Chief of Staff and is lobbying through both the State and ALGA for a third round of funding, bespoke to Western Australia. Grt Eastern C 2018 November 29 Zone That the Great Eastern Country Zone requests that: Due to COVID-19, in 31 March, the State Government April 2020 Mark Batty Agenda Item 7.3 Container announced that the scheduled implementation date of 2 Executive Manager, Deposit Scheme Locations June 202, has been postponed and will be reviewed in Ongoing Strategy, Policy and 1. All Local Governments be guaranteed, August 2020. Planning as a minimum, one flexible refund point [email protected] in their area. 9213 2078

2. A flexible access point should be defined as a refund point which, as a minimum, is open 16 hours each two week period, including at least 8 hours at weekends

The State Government provide appropriate funding for the refund points. Grt Eastern C Zone Agenda Item 26 February The GECZ requested WALGA to provide advice Research is being carried out on this item and will be April 2020 Tony Brown 2020 6.3.1 (Executive committee detailing the potential costs if the Zone funded the available for the Zone meeting. Executive Manager item 5.3) Budget 2020/21 Council Member Essentials Training for Zone Governance and Members, including if the Zone refunds in-person Organisational Services and / or eLearning training costs already incurred 9213 2051 by Zone member Local Governments for the April [email protected] Zone meeting. Grt Eastern C Zone Agenda Item 26 February Request WALGA to inquire with Landgate in WALGA has been carrying out a lot of work in the April 2020 Tony Brown 2020 12.1 Landgate – Delays in respect to the delays in receiving interim valuations. valuations area, with the priority being to seek deferment Executive Manager receiving valuations of the 20/21 valuations. Governance and The issue of timeliness of interim valuations will also be Organisational Services progressed. 9213 2051 [email protected]

Agenda Great Eastern Country Zone – 30 April 2020 Page 13

ZONE COMMENT

This is an opportunity for Member Councils to consider the response from WALGA in respect to the matters that were submitted at the previous Zone Meeting.

RESOLUTION

Moved: President Cr Tony Sachse Seconded: President Cr Mal Willis

That the Great Eastern Country Zone WALGA April 2020 Status Report be noted.

CARRIED

9.3 Review of WALGA State Council Agenda – Matters for Decision

BACKGROUND

WALGA State Council meets five times each year and as part of the consultation process with Member Councils circulates the State Council Agenda for input through the Zone structure.

The full State Council Agenda can be found via link: https://walga.asn.au/getattachment/45d4ad85- cc25-4110-b80e-189dddc7a564/Agenda-State-Council-6-May-2020.pdf

The Zone is able to provide comment or submit an alternative recommendation that is then presented to the State Council for consideration.

Emerging Issues

4.1 COVID-19 Pandemic – WALGA Response

WALGA Recommendation

That the information contained in this report relating to WALGA’s response to the COVID-19 pandemic be noted.

4.2 Local Government Act Emergency Provisions

WALGA Recommendation

That WALGA:

1. Notes and supports the introduction of legislation that:

a. Provides for Ministerial emergency powers on the condition that the Local Government sector is consulted prior to the issuing of an order using this power, and, b. Provides the ability for Local Governments to suspend a provision of a local law

2. Continues to advocate for the 2019-20 valuations to apply to the 2020-21 rates.

Agenda Great Eastern Country Zone – 30 April 2020 Page 12

Matters for Decision

5.1 Amendment to Third Party Appeal Rights – Preferred Model

WALGA Recommendation

1. That the proposed amendment to the Third Party Appeals Process Preferred Model, being that third parties in addition to Local Governments are able to make an appeal on decisions made by Development Assessment Panels, is not supported, and 2. That the proposed amendment to the Third Party Appeals Process Preferred Model, being that closely associated third parties in addition to Local Governments are able to appeal decisions made by the Western Australian Planning Commission and the State Administrative Tribunal, in addition to Development Assessment Panels, is not supported.

5.2 Managing Lodging House Health Risks in WA

WALGA Recommendation

That the submission to the Department of Health in response to the Managing Lodging House Health Risks in WA discussion paper be endorsed.

RESOLUTION

Moved: Cr Wayne Della Bosca Seconded: Cr Kellie Mortimore

That the Great Eastern Country Zone supports all Matters for Decision as listed above in the May 2020 State Council Agenda.

CARRIED

9.4 Review of WALGA State Council Agenda – Matters for Noting / Information

6.1 Submission Position Statement: Special Entertainment Precincts and Options Paper for Proposed Amendments to the Environmental Protection (Noise) Regulations 1997

6.2 Submission on the Proposed Reforms to the Approval Process for Commercial Buildings

6.3 Report Municipal Waste Advisory Council (MWAC)

9.5 Review of WALGA State Council Agenda – Organisational Reports

7.1 Key Activity Reports

7.1.1 Report on Key Activities, Environment and Waste Unit 7.1.2 Report on Key Activities, Governance and Organisational Services 7.1.3 Report on Key Activities, Infrastructure

Agenda Great Eastern Country Zone – 30 April 2020 Page 13 7.1.4 Report on Key Activities, People and Place

9.6 Review of WALGA State Council Agenda – Policy Forum Reports

7.2 Policy Forum Reports

7.2.1 Mayors/Presidents Policy Forum 7.2.2 Mining Community Policy Forum 7.2.3 Container Deposit Legislation Policy Forum 7.2.4 Economic Development Forum

9.7 WALGA President’s Report

The WALGA President’s was attached to the Agenda.

RESOLUTION

Moved: President Cr Gary Shadbolt Seconded: Cr Geoff Waters

That the Great Eastern Country Zone notes the following reports contained in the WALGA May 2020 State Council Agenda.

 Matters for Noting/Information  Organisational Reports  Policy Forum Reports; and  WALGA President’s Report CARRIED

10. AGENCY REPORTS

10.1 Wheatbelt Development Commission

Mr Robert Cossart, Chief Executive Officer presented to the Zone and encouraged all Local Governments to contact his office with any issues..

10.2 Department of Local Government, Sport and Cultural Industries

Representatives from the Department of Local Government, Sport and Cultural Industries updated the Zone.

Julie Knight provided the Department update report and noted that the last payment of the Financial Assistance Grant for 2019/20 will be paid on 15 May 2020.

Please also see link below:

DLGSC Zone Update

Gordon MacMile provided an update on the National Redress scheme.

Agenda Great Eastern Country Zone – 30 April 2020 Page 14 Jennifer Collins provided an update on the Wheatbelt office matters. Jennifer advised that all Lotteries West income received is going towards a COVID-19 fund and to date $159 million has been available. For information on eligibility for the grants please contact the Wheatbelt office.

Noted

10.3 Topics for next meeting update by the DLGSC

Due to the current situation of Covid-19, the Department of Local Government, Sport and Cultural Industries are currently experiencing difficulty in staff availability to ensure that a representative with the expertise in the relevant area can attend Zone meetings. Therefore it is with regret at this time, only the usual sector updates via a link (as per Item 10.1) from the Department will be provided, attendance will occur where possible and requested topics for future meetings will be placed on hold until further notice.

Noted

10.4 Main Roads Western Australia

Mr Craig Manton is an apology for this meeting.

10.5 Wheatbelt RDA

Mandy Walker, RDA Wheatbelt presented to the Zone and the report is attached with these minutes (Attachment 2).

11. MEMBERS OF PARLIAMENT

Hon.Mia Davies and Hon. Martin Aldridge provided an update to the Zone and congratulated all Local Governments for their response to the current challenges.

12. EMERGING ISSUES 12.1 Wheatbelt Health MOU Group

Cr Glenice Batchelor advised that she attended the first meeting of the new Health MOU and will provide regular reports back to the Zone

13. URGENT BUSINESS

14. DATE, TIME AND PLACE OF NEXT MEETINGS

The next meeting of the Great Eastern Country Zone will be held in Kellerberrin or via videoconference (to be confirmed) on Thursday 25 June, commencing at 9.30am.

15. CLOSURE

There being no further business the Chair declared the meeting closed at 12.15pm.

Agenda Great Eastern Country Zone – 30 April 2020 Page 15

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Page 16

National Redress Scheme for Institutional Child Sexual Abuse

Department of Local Government, Sport and Cultural Industries

Information Paper

3 February 2020

Contents

1. SUMMARY - WA LOCAL GOVERNMENT: ROYAL COMMISSION AND REDRESS ...... 3 2. CURRENT SITUATION - WA LOCAL GOVERNMENT PARTICIPATION IN THE NATIONAL REDRESS SCHEME ...... 4 CURRENT TREATMENT OF WA LOCAL GOVERNMENTS IN THE SCHEME ...... 4 3. CONSULTATION TO DATE WITH WA LOCAL GOVERNMENT SECTOR ...... 5 4. WA GOVERNMENT DECISION - FUTURE PARTICIPATION OF WA LOCAL GOVERNMENTS IN THE NATIONAL REDRESS SCHEME ...... 7 KEY ASPECTS OF THE STATE’S DECISION ...... 8 5. CONSIDERATIONS FOR WA LOCAL GOVERNMENTS ...... 10 CONFIDENTIALITY ...... 10 APPLICATION PROCESSING / STAFFING ...... 10 RECORD KEEPING ...... 10 REDRESS DECISIONS ...... 11 MEMORIALS ...... 11 6. NEXT STEPS – PREPARATION FOR WA LOCAL GOVERNMENT PARTICIPATION IN THE SCHEME ...... 12 ACKNOWLEDGEMENTS ...... 13 FOR MORE INFORMATION ...... 13 APPENDIX A ...... 14 ROYAL COMMISSION INTO INSTITUTIONAL RESPONSES TO CHILD SEXUAL ABUSE – FURTHER INFORMATION ...... 14 THE WESTERN AUSTRALIAN GOVERNMENT RESPONSE TO THE ROYAL COMMISSION ...... 15 APPENDIX B ...... 16 NATIONAL REDRESS SCHEME - FURTHER INFORMATION...... 16 SURVIVORS IN THE COMMUNITY ...... 17 TREATMENT OF LOCAL GOVERNMENTS BY OTHER JURISDICTIONS ...... 18 TIMEFRAME TO JOIN THE SCHEME ...... 19 THE SCHEME’S STANDARD OF PROOF ...... 19 MAXIMUM PAYMENT AND SHARED RESPONSIBILITY ...... 20 EFFECT OF AN APPLICANT ACCEPTING AN OFFER OF REDRESS ...... 20

Page 2 – National Redress Scheme – DLGSC Information Paper FINAL (Feb2020) 1. SUMMARY - WA LOCAL GOVERNMENT: ROYAL COMMISSION AND REDRESS

The Western Australian Government (the State), through the Department of Local Government, Sport and Cultural Industries (DLGSC), has been consulting with the WA local government sector and other key stakeholders on the Royal Commission into Institutional Responses to Child Sexual Abuse (in 2018) and the National Redress Scheme (in 2019).

The consultation throughout 2019 has focused on the National Redress Scheme (the Scheme) with the aim of: • raising awareness about the Scheme; • identifying whether WA local governments are considering participating in the Scheme; • identifying how participation may be facilitated; and • enabling advice to be provided to Government on the longer-term participation of WA local governments.

Following this initial consultation and feedback gathered, the State Government considered a range of options regarding WA local government participation in the Scheme and reached a final position in December 2019.

DLGSC, supported by the Departments of Justice and Premier and Cabinet, will again engage with WA local governments in early 2020, to inform of the: • State’s decision and the implications for the sector (see Section 4); • Support (financial and administrative) to be provided by the State; and • Considerations and actions needed to prepare for participation in the Scheme from 1 July 2020 (see Section 5).

DLGSC’s second phase of engagement with WA local governments is summarised in the table below:

Description and Action Agency Timeline Distribution of Information Paper to WA Local DLGSC 3 February 2020 Governments WALGA hosted webinar DLGSC / DPC 18 February 2020 WA LG’s / Metro and Country Zone meetings 19 to 24 February 2020 DLGSC State Council meeting – Finalisation of WALGA 4 March 2020 Participation arrangements WALGA hosted webinar – Participation DLGSC/ Mid-March 2020 arrangements DPC

Further information about the Royal Commission is available at Appendix A and the National Redress Scheme at Appendix B of this Information Paper.

The information in this Paper may contain material that is confronting and distressing. If you require support, please click on this link to a list of available support services.

Page 3 – National Redress Scheme – DLGSC Information Paper FINAL (Feb2020) 2. CURRENT SITUATION - WA LOCAL GOVERNMENT PARTICIPATION IN THE NATIONAL REDRESS SCHEME

The WA Parliament passed the legislation required to allow for the Government and WA based non-government institutions to participate in the National Redress Scheme. The National Redress Scheme for Institutional Child Sexual Abuse (Commonwealth Powers) Act 2018 (WA) took effect on 21 November 2018.

The WA Government commenced participating in the Scheme from 1 January 2019.

The State Government’s Redress Coordination Unit within the Office of the Commissioner for Victims of Crime, Department of Justice: • Acts as the State Government’s single point of contact with the Scheme; • Coordinates information from State Government agencies to the Scheme; and • Coordinates the delivery of Direct Personal Responses (DPR) to redress recipients (at their request) by responsible State Government agencies to redress recipients.

CURRENT TREATMENT OF WA LOCAL GOVERNMENTS IN THE SCHEME

Under the National Redress Scheme for Institutional Child Sexual Abuse Act 2018 (Cth), Local Governments may be considered a State Government institution.1

There are several considerations for the State Government and Local Governments (both individually and collectively) about joining the Scheme.

The State Government considers a range of factors relating to organisations or bodies participation in the Scheme, before their inclusion in the declaration as a State Government institution. These factors include the capability and capacity of the agencies or organisations to: • Respond to requests for information from the State Government’s Redress Coordination Unit within prescribed timeframes; • Financially contribute to the redress payment made by the Scheme on behalf of the agency or body; and • Comply with the obligations of participating in the Scheme and the Commonwealth legislation.

A decision was made at the time of joining the Scheme to exclude WA local governments from the State Government’s declaration. This was to allow consultation to occur with the local government sector about the Scheme, and for fuller consideration to be given to the mechanisms by which the sector could best participate in the Scheme.

1 Section 111(1)(b).

Page 4 – National Redress Scheme – DLGSC Information Paper FINAL (Feb2020) 3. CONSULTATION TO DATE WITH WA LOCAL GOVERNMENT SECTOR

The Department of Local Government, Sport and Cultural Industries (DLGSC) has been leading an information and consultation process with the WA local government sector about the Scheme. The Departments of Justice and Premier and Cabinet (DPC) have been supporting DLGSC in the process, which aimed to: • Raise awareness about the Scheme; • Identify whether local governments are considering participating in the Scheme; • Identify how participation may be facilitated; and • Enable advice to be provided to Government on the longer-term participation of WA local governments.

DLGSC distributed an initial Information and Discussion Paper in early January 2019 to WA local governments, the WA Local Government Association (WALGA), Local Government Professionals WA (LG Pro) and the Local Government Insurance Scheme (LGIS). Between March and May 2019, DLGSC completed consultations that reached 115 out of 137 WA local governments and involved: • an online webinar to 35 local governments, predominantly from regional and remote areas; • presentations at 12 WALGA Zone and LG Pro meetings; and • responses to email and telephone enquiries from individual local governments.

It was apparent from the consultations that the local government sector had, at the time, a very low level of awareness of the Scheme prior to the consultations occurring, and that little to no discussion had occurred within the sector or individual local governments about the Scheme. Local governments were most commonly concerned about the: • Potential cost of redress payments; • Availability of historical information; • Capacity of local governments to provide a Direct Personal Response (apology) if requested by redress recipients; • Process and obligations relating to maintaining confidentiality if redress applications are received, particularly in small local governments; • Lack of insurance coverage of redress payments by LGIS, meaning local governments would need to self-fund participation and redress payments.

LGIS Update (April 2019) – National Redress Scheme

LGIS published and distributed an update regarding the considerations and (potential) liability position of the WA local government sector in relation to the National Redress Scheme.

Page 5 – National Redress Scheme – DLGSC Information Paper FINAL (Feb2020)

WALGA State Council Resolution

The WALGA State Council meeting of 3 July 2019 recommended that: 1. WA local government participation in the State’s National Redress Scheme declaration with full financial coverage by the State Government, be endorsed in principle, noting that further engagement with the sector will occur in the second half of 2019. 2. WALGA continue to promote awareness of the National Redress Scheme and note that local governments may wish to join the Scheme in the future to demonstrate a commitment to the victims of institutional child sexual abuse.

It is understood that this recommendation was made with knowledge that it is ultimately a State Government decision as to whether: • Local governments can participate in the Scheme as part of the State’s Government’s declaration; and • The State Government will fund local government redress liability.

Page 6 – National Redress Scheme – DLGSC Information Paper FINAL (Feb2020) 4. WA GOVERNMENT DECISION - FUTURE PARTICIPATION OF WA LOCAL GOVERNMENTS IN THE NATIONAL REDRESS SCHEME

Following the initial consultation process, a range of options for local government participation in the Scheme were identified by the State Government including:

1. WA Local governments be excluded from the State Government’s declaration of participating institutions.

This means that: local governments may choose not to join the Scheme; or join the Scheme individually or as group(s), making the necessary arrangements with the Commonwealth and self-managing / self-funding all aspects of participation in the Scheme.

2. WA Local governments be included in the State Government’s declaration of participating institutions.

There were three sub-options for ways local government participation as a State Government institution could be accommodated: a. Local governments cover all requirements and costs associated with their participation; b. The State Government covers payments to the survivor arising from local governments’ participation, with costs other than payments to the survivor (including counselling, legal and administrative costs) being funded by local governments; or c. An arrangement is entered into whereby the State Government and local governments share the requirements and costs associated with redress – for example, on a capacity to pay and deliver basis.

The State Government considered the above options and resolved via the Community Safety and Family Support Cabinet Sub-Committee (December 2019) to: • Note the consultations undertaken to date with the WA local government sector about the National Redress Scheme; • Note the options for WA local government participation in the Scheme; • Agree to local governments participating in the Scheme as State Government institutions, with the State Government covering payments to the survivor; and • Agree to the DLGSC leading further negotiations with the WA local government sector regarding local government funding costs, other than payments to the survivor including counselling, legal and administrative costs.

Page 7 – National Redress Scheme – DLGSC Information Paper FINAL (Feb2020) KEY ASPECTS OF THE STATE’S DECISION

For clarity, the State’s decision that means the following financial responsibilities are to be divided between the State Government and the individual local government that has a Redress application submitted, and then subsequently accepted by the Scheme Operator as a Redress claim.

State Government

The State Government will cover the following:

• Redress monetary payment provided to the survivor; • Costs in relation to counselling, legal and administration (including the coordination of requests for information and record keeping); and • Trained staff to coordinate and facilitate a Direct Personal Response or DPR (Apology) to the survivor if requested (on a fee for service basis with costs covered by the individual local government – see below).

Individual Local Government

The individual local government will be responsible for:

• Costs associated with gathering their own (internal) information if requested in a Redress application; • Providing the State with the necessary information to participate in the Scheme; and • Costs associated the delivery of a DPR (based on a standard service fee, plus travel and accommodation depending on the survivor’s circumstance). *

* note – The State’s decision includes that all DPR’s will be coordinated and facilitated by the Redress Coordination Unit (Department of Justice) on every occasion, if a DPR is requested by the survivor.

This decision was made on the basis that: • State Government financial support for local government participation in the Scheme, as set out, will ensure that redress is available to as many WA survivors of institutional child sexual abuse as possible. • The demonstration of leadership by the State Government, as it will be supporting the local government sector to participate in the Scheme and recognising the WALGA State Council resolution of 3 July 2019, is consistent with the local government sector’s preferred approach. • Contributes to a nationally consistent approach to the participation of local governments in the Scheme, and particularly aligns with the New South Wales, Victorian and Tasmanian Governments’ arrangements. This provides opportunity for the State Government to draw on lessons learned through other jurisdictions’ processes. • Ensures a consistent and quality facilitation of a DPR (by the State) if requested by the survivor. • State Government financial support for any local government redress claims does not imply State Government responsibility for any civil litigation against local governments.

Page 8 – National Redress Scheme – DLGSC Information Paper FINAL (Feb2020)

Noting the State’s decision, a range of matters need to be considered and arrangements put in place to facilitate local governments participating with the State Government’s declaration and meeting the requirements of the Scheme. Those arrangements will: • provide for a consistent response to the Scheme by WA Government institutions, and for WA survivors accessing the Scheme; and • mitigate concerns raised by local governments during consultations about complying with the processes and requirements of the Scheme.

Page 9 – National Redress Scheme – DLGSC Information Paper FINAL (Feb2020) 5. CONSIDERATIONS FOR WA LOCAL GOVERNMENTS

Following the State’s decision, a range of matters need to be considered by each local government and in some cases, actions taken in preparation for participating in the Scheme, these include:

CONFIDENTIALITY

• Information about applicants and alleged abusers included in RFIs (Requests for Information) is sensitive and confidential and is considered protected information under The National Redress Act, with severe penalties for disclosing protected information. • Individual local governments will need to consider and determine appropriate processes to be put in place and staff members designated to ensure information remains confidential.

APPLICATION PROCESSING / STAFFING

• The timeframes for responding to an RFI are set in The Act and are 3 weeks for priority application and 7 weeks for non-priority applications. This RFI process will be supported by the State (DLGSC and the Redress Coordination Unit). • Careful consideration should be given to determining which position will be responsible for receiving applications and responding to RFIs, due to the potentially confronting content of people’s statement of abuse. • Support mechanisms should be in place for these staff members, including access to EAP (Employee Assistance Program) or other appropriate support. • The need for the appointed position and person(s) to have a level of seniority in order to understand the magnitude of the undertaking and to manage the potential conflicts of interest. • The responsible position(s) or function(s) would benefit from being kept confidential in addition to the identity of the person appointed to it.

RECORD KEEPING

• The Redress Coordination Unit (Department of Justice) is the state record holder for Redress and will keep copies of all documentation and RFI responses. Local Governments will be required to keep their own records regarding a Redress application in a confidential and secure manner, and in line with all requirements of the State Records Act 2000. • Consider secure storage of information whilst the RFI is being responded to.

Page 10 – National Redress Scheme – DLGSC Information Paper FINAL (Feb2020)

REDRESS DECISIONS

• Decisions regarding redress applicant eligibility and responsible institution(s) are made by Independent Decision Makers, based on the information received by the applicant and any RFI responses. The State government does not have any influence on the decision made. • There is no right of appeal.

MEMORIALS

• Survivors (individuals and / or groups) from within individual communities may ask about the installation of memorials. The State Government’s view is to only consider memorialising groups, however locally, this is a decision of an individual local government.

Page 11 – National Redress Scheme – DLGSC Information Paper FINAL (Feb2020) 6. NEXT STEPS – PREPARATION FOR WA LOCAL GOVERNMENT PARTICIPATION IN THE SCHEME

In addition to the second-phase information process outlined in section 1, the State will develop:

1. A Memorandum of Understanding (MOU) - to be executed between the State and WALGA following the (WALGA) State Council meeting on 4 March 2020.

The MOU will capture the overall principles of WA local governments participating in the Scheme as State Government institutions and being part of the State’s declaration; and

2. Template Service Agreement – that will be executed on an ‘as needed’ basis between the State and an individual local government, if a redress application is received.

DLGSC and the Department of Justice will work with WALGA / LGPro and all local governments to prepare for participation in the Scheme including:

• Identifying appropriate positions, staff and processes to fulfil requests for information;

• Ensuring local governments have delegated authority to an officer to execute a service agreement with the State if needed;

The State will prepare a template Council report, where all WA local governments will be asked to delegate authority to an appropriate officer in advance, able to execute a service agreement if required. This is necessary as priority requests for information under the Scheme, are in a shorter turnaround time than Council meeting cycles and therefore, cannot be undertaken at the time.

• Ensuring local government have established appropriate processes and can fulfil Scheme obligations (particularly in terms of confidentiality, record keeping etc); and

• Gathering the necessary facility and service information from all individual local governments to commence participation in the Scheme. This information will be provided to the Commonwealth, loaded into the Scheme database and used to facilitate an individual local government’s participation in the National Redress Scheme.

Page 12 – National Redress Scheme – DLGSC Information Paper FINAL (Feb2020) ACKNOWLEDGEMENTS

The contents of this Information and Discussion Paper includes extracts from the following identified sources. Information has been extracted and summarised to focus on key aspects applicable to the Department of Local Government, Sport and Cultural Industries’ key stakeholders and funded bodies:

• The Royal Commission into Institutional Responses to Child Sexual Abuse – Final Report.

To access a full version of the Royal Commission’s Findings and the Final Report, please follow the link at https://www.childabuseroyalcommission.gov.au/

• Western Australian State Government response to the Royal Commission (27 June 2018).

To access a full version of the State Government’s detailed response and full report, please follow the link at https://www.dpc.wa.gov.au/ProjectsandSpecialEvents/Royal- Commission/Pages/The-WA-Government-Response-to-Recommendations- (June-2018).aspx

• More information on the National Redress Scheme can be found at www.nationalredress.gov.au.

• The full National Redress Scheme - Participant and Cost Estimate (July 2015) Report at https://www.dlgsc.wa.gov.au/resources/publications/Pages/Child- Abuse-Royal-Commission.aspx

FOR MORE INFORMATION

Please contact:

Gordon MacMile Director Strategic Coordination and Delivery Email: [email protected]

Department of Local Government, Sport and Cultural Industries 246 Vincent Street, LEEDERVILLE WA 6007 PO Box 329, LEEDERVILLE WA 6903 Telephone: (08) 9492 9700 Website: www.dlgc.wa.gov.au

Page 13 – National Redress Scheme – DLGSC Information Paper FINAL (Feb2020) APPENDIX A

ROYAL COMMISSION INTO INSTITUTIONAL RESPONSES TO CHILD SEXUAL ABUSE – FURTHER INFORMATION

The Royal Commission into Institutional Responses to Child Sexual Abuse (the Royal Commission) was established in January 2013, to investigate systemic failures of public and private institutions2 to protect children from child sexual abuse, report abuse, and respond to child sexual abuse. The Royal Commission’s Terms of Reference required it to identify what institutions should do better to protect children in the future, as well as what should be done to: • achieve best practice in reporting and responding to reports of child sexual abuse; • eliminate impediments in responding to sexual abuse; and • address the impact of past and future institutional child sexual abuse.

The Western Australian Government (State Government) strongly supported the work of the Royal Commission through the five years of inquiry, presenting detailed evidence and submissions and participating in public hearings, case studies and roundtables.

The Royal Commission released three reports throughout the inquiry: Working with Children Checks (August 2015); Redress and Civil Litigation (September 2015) and Criminal Justice (August 2017). The Final Report (Final Report) of the Royal Commission into Institutional Responses to Child Sexual Abuse incorporated the findings and recommendations of the previously released reports and was handed down on 15 December 2017. To access a full version of the Royal Commission’s Findings and the Final Report, follow the link at https://www.childabuseroyalcommission.gov.au/

The Royal Commission made 409 recommendations to prevent and respond to institutional child sexual abuse through reform to policy, legislation, administration, and institutional structures. These recommendations are directed to Australian governments and institutions, and non-government institutions. One specific recommendation was directed at Local Government, while many others will directly or indirectly impact on the organisations that Local Government works with and supports within the community.

Of the 409 recommendations, 310 are applicable to the Western Australian State Government and the broader WA community.

2 * For clarity in this Paper, the term ‘Institution’ means any public or private body, agency, association, club, institution, organisation or other entity or group of entities of any kind (whether incorporated or unincorporated), however described, and: • Includes for example, an entity or group of entities (including an entity or group of entities that no longer exist) that provides, or has at any time provided, activities, facilities, programs or services of any kind that provide the means through which adults have contact with children, including through their families • Does not include the family.

Page 14 – National Redress Scheme – DLGSC Information Paper FINAL (Feb2020) THE WESTERN AUSTRALIAN GOVERNMENT RESPONSE TO THE ROYAL COMMISSION

The State Government examined the 310 applicable recommendations and provided a comprehensive and considered response, taking into account the systems and protections the State Government has already implemented. The State Government has accepted or accepted in principle over 90 per cent of the 310 applicable recommendations.

The State Government’s response was released on 27 June 2018 fulfilling the Royal Commission recommendation 17.1, that all governments should issue a formal response within six months of the Final Report’s release, indicating whether recommendations are accepted; accepted in principle; not accepted; or will require further consideration. The WA Government’s response to the Royal Commission recommendations can be accessed at: http://www.dpc.wa.gov.au/childabuseroyalcommission

The State Government has committed to working on the recommendations with the Commonwealth Government, other states and territories, local government, non- government institutions (including religious institutions) and community organisations.

The State Government’s overall approach to implementation of reforms is focused on:  Stronger Prevention (including Safer Institutions and Supportive Legislation) o Create an environment where children’s safety and wellbeing are the centre of thought, values and actions; o Places emphasis on genuine engagement with and valuing of children; o Creates conditions that reduce the likelihood of harm to children and young people.  Reliable Responses (including Effective Reporting) o Creates conditions that increase the likelihood of identifying any harm; o Responds to any concerns, disclosures, allegations or suspicions of harm.  Supported Survivors (including Redress).

Many of the recommendations of the Royal Commission have already been addressed through past work of the State Government, and others working in the Western Australian community to create safe environments for children. This work is acknowledged and where appropriate, will be built upon when implementing reforms and initiatives that respond to the Royal Commission’s recommendations.

Page 15 – National Redress Scheme – DLGSC Information Paper FINAL (Feb2020) APPENDIX B

NATIONAL REDRESS SCHEME - FURTHER INFORMATION

The National Redress Scheme (the Scheme): • Acknowledges that many children were sexually abused in Australian institutions; • Recognises the suffering they endured because of this abuse; • Holds institutions accountable for this abuse; and • Helps people who have experienced institutional child sexual abuse gain access to counselling and psychological services, a direct personal response, and a redress-payment.

The National Redress Scheme involves: • People who have experienced institutional child sexual abuse who can apply for redress; • The National Redress Scheme team — Commonwealth Government staff who help promote the Scheme and process applications; • Redress Support Services — free, confidential emotional support and legal and financial counselling for people thinking about or applying to the Scheme; • Participating Institutions that have agreed to provide redress to people who experienced institutional child sexual abuse; and • Independent Decision Makers who will consider applications and make recommendations and conduct reviews.

The National Redress Scheme formally commenced operation on 1 July 2018 and offers eligible applicants three elements of redress: • A direct personal response from the responsible institution, if requested; • Funds to access counselling and psychological care; and • A monetary payment of up to $150,000.

Importantly, the Scheme also provides survivors with community based supports, including application assistance; financial support services; and independent legal advice. The Scheme is administered by the Commonwealth Government on behalf of all participating governments, and government and non-government institutions, who contribute on a ‘responsible entity pays’ basis.

Institutions that agree to join the Scheme are required to adhere to the legislative requirements set out in the National Redress Scheme for Institutional Child Sexual Abuse Act 2018 (Cth).

More information on the Scheme can be found at www.nationalredress.gov.au or the National Redress Guide.

Page 16 – National Redress Scheme – DLGSC Information Paper FINAL (Feb2020) SURVIVORS IN THE COMMUNITY

Throughout the five years of its inquiry, the Royal Commission heard detailed evidence and submissions, and held many public and private hearings, case studies and roundtables. Most notably, the Royal Commission heard directly from survivors of historical abuse.

The Royal Commission reported that survivors came from diverse backgrounds and had many different experiences. Factors such as gender, age, education, culture, sexuality or disability had affected their vulnerability and the institutions response to abuse.

The Royal Commission, however, did not report on the specific circumstances of individuals with the details of survivors protected; the circumstances of where and within which institutions their abuse occurred is also protected and therefore unknown. Further, survivors within the WA community may have chosen to not disclose their abuse to the Royal Commission.

Accordingly, it is not known exactly how many survivors were abused within Western Australian institutions, including within Local Government contexts. Within this context of survivors in the community, who may or may not be known, consideration needs to be given to how all institutions, including local governments, can fulfil the Royal Commission’s recommendation in relation to redress.

The Royal Commission’s Redress and Civil Litigation (September 2015) Report recommended the establishment of a single national redress scheme to recognise the harm suffered by survivors of institutional child sexual abuse. This report also recommended that Governments around Australia remove the limitation periods that applied to civil claims based on child sexual abuse, and consequently prevented survivors – in most cases – pursuing compensation through the courts.

As a result of reforms made in response to these recommendations, WA survivors now have the following options to receive recognition of their abuse:

1. Pursing civil court action(s) against the perpetrator and/or the responsible institution. The Civil Liability Legislation Amendment (Child Sexual Abuse Actions) Act 2018 (WA) took effect on 1 July 2018, removing the limitation periods that previously prevented persons who had experienced historical child sexual abuse from commencing civil action.

2. Applying to the National Redress Scheme, which provides eligible applicants with a monetary payment, funds to access counselling and an apology. Note, to receive redress the responsible institution(s) will need to have joined the Scheme.

Page 17 – National Redress Scheme – DLGSC Information Paper FINAL (Feb2020) TREATMENT OF LOCAL GOVERNMENTS BY OTHER JURISDICTIONS

At the time of the State Government joining the Scheme, only two jurisdictions had made a decision about the treatment of local governments. All jurisdictions have since agreed to include local governments within their respective declarations, with the exception of South Australia (SA). The SA Government is still considering their approach.

It is understood that all jurisdictions, with the exception of SA, are either covering the redress liability associated with local government participation in the Scheme or entering into a cost sharing arrangement. The table below provides a summary of other jurisdictions’ positions.

Jurisdiction Position • No responsibility for local governments. • The Commonwealth Government has indicated preference for a Commonwealth jurisdiction to take a consistent approach to the participation of local governments in the Scheme. • ACT has no municipalities, and the ACT Government is responsible for Australian local government functions. Capital Territory • ACT has therefore not been required to explore the issue of local (ACT) government participation in the Scheme. • In December 2018, the NSW Government decided to include local councils as NSW Government institutions and to cover their redress liability. New South • The NSW Office for Local Government is leading communications with Wales (NSW) local councils about this decision. • NSW’s declaration of participating institutions will be amended once preparation for local council participation is complete. • The NT Government has consulted all of the Territory’s local governments, Northern including individually visiting each local government. Territory (NT) • NT is in the process of amending Territory’s declaration of participating institutions to include local governments. • Queensland is finalising a memorandum of understanding (MOU) with the Local Government Association of Queensland to enable councils to Queensland participate in the Scheme as State institutions. • The MOU includes financial arrangements that give regard to individual councils’ financial capacity to pay for redress. • Local governments are not currently included in the SA Government’s South Australia declaration (SA) • The SA Government is still considering its approach to local governments. • Local Governments have agreed to participate in the Scheme and will be included as a state institution in the Tasmanian Government’s declaration. Tasmania • A MOU with local governments is being finalised, ahead of amending Tasmania’s declaration. • The Victorian Government’s declaration includes local governments. Victoria • The Victorian Government is covering local governments’ redress liability. Western • The WA Government has excluded local governments from its declaration, Australia (WA) pending consultation with the local government sector.

Page 18 – National Redress Scheme – DLGSC Information Paper FINAL (Feb2020) TIMEFRAME TO JOIN THE SCHEME

Institutions can join the Scheme within the first two years of its commencement. This means that institutions can join the Scheme up to and including 30 June 2020 (the second anniversary date of the Scheme). The Commonwealth Minister for Social Services may also provide an extension to this period to allow an institution to join the Scheme after this time. However, it is preferred that as many institutions as possible join the Scheme within the first two years to give certainty to survivors applying to the Scheme about whether the institution/s in which they experienced abuse will be participating.

If an institution has not joined the Scheme, they are not a participating institution. However, this will not prevent a person from applying for redress. In this circumstance, a person's application cannot be assessed until the relevant institution/s has joined the Scheme. The Scheme will contact the person to inform them of their options to either withdraw or hold their application. The Scheme will also contact the responsible institution/s to provide information to aid the institution/s to consider joining the Scheme.

THE SCHEME’S STANDARD OF PROOF

The Royal Commission recommended that ‘reasonable likelihood’ should be the standard of proof for determining eligibility for redress. For the purposes of the Scheme, ‘reasonable likelihood’ means the chance of the person being eligible is real and is not fanciful or remote and is more than merely plausible.

When considering a redress application, the Scheme Operator must consider whether it is reasonably likely that a person experienced sexual abuse as a child, and that a participating institution is responsible for an alleged abuser/s having contact with them as a child. In considering whether there was reasonable likelihood, all the information available must be taken into account.

Where a participating institution does not hold a record (i.e. historical information), the Scheme Operator will not be precluded from determining a person's entitlement to redress. The information to be considered by the Scheme Operator includes:

• The information contained in the application form (or any supplementary information provided by a person by way of statutory declaration); • Any documentation a person provided in support of their application; • The information provided by the relevant participating institution/s in response to a Request for Information from the Operator, including any supporting documentation provided; and • Any other information available including from Scheme holdings (for example where the Scheme has built up a picture of relevant information about the same institution during the relevant period, or the same abuser).

It should be noted that the ‘reasonable likelihood’ standard of proof applied by the Scheme is of a lower threshold (or a lower standard of proof) than the common law standard of proof applied in civil litigation – the ‘balance of probabilities’. Please see 11.7 of the Royal Commission’s Redress and Civil Litigation Report (2015) for additional information on the difference between the two.

Page 19 – National Redress Scheme – DLGSC Information Paper FINAL (Feb2020) MAXIMUM PAYMENT AND SHARED RESPONSIBILITY

The amount of redress payment a person can receive depends on a person's individual circumstances, specifically the type of abuse the person experienced.

A person may only make one application for redress. The maximum redress payment payable under the scheme to an applicant is $150,000 in total.

The payment of redress is made by the institution(s) found responsible for exposing the individual to the circumstances that led to the abuse.

There may be instances where one or more institutions are found to be jointly responsible for the redress payment to a person, and instances where a person may have experienced abuse in one or more different institutions. In such situations, the redress payable by an institution will be apportioned in accordance with the Scheme’s assessment framework - see https://www.legislation.gov.au/Details/F2018L00969 and method statement - see http://guides.dss.gov.au/national-redress-guide/4/1/1

Prior payments made by the responsible institution for the abuse to the applicant (e.g. ex-gratia payments) will be taken into account and deducted from the institutions’ redress responsibility.

EFFECT OF AN APPLICANT ACCEPTING AN OFFER OF REDRESS

Accepting an offer of redress has the effect of releasing the responsible participating institution/s and their officials (other than the abuser/s) from civil liability for instances of sexual abuse and related non-sexual abuse of the person that is within the scope of the Scheme. This means that the person agrees to not bring or continue any civil claims against the responsible participating institution/s in relation to any abuse within the scope of the Scheme.

If a responsible participating institution/s is a member of a participating group, the person will be releasing the other associated institutions and officials within that group from any civil liability for instances of sexual abuse and related non-sexual abuse of the person that is within the scope of the Scheme.

Accepting an offer of redress also has the effect of preventing a responsible participating institution from being liable to contribute to damages that are payable to the person in civil proceedings (where the contribution is to another institution or person).

In accepting the offer of redress, a person will also be consenting to allow the participating institution/s or official/s to disclose the person's acceptance of redress offer in the event that a civil claim is made. The Scheme must provide a copy of the person's acceptance of offer to each responsible institution for their records once received.

Note – the acceptance of an offer of redress does not exclude the pursuance or continuance of criminal proceedings against the abuser(s).

Page 20 – National Redress Scheme – DLGSC Information Paper FINAL (Feb2020) SHIRE OF KOORDA

MONTHLY FINANCIAL REPORT (Containing the Statement of Financial Activity) For the period ending 30 April 2020

LOCAL GOVERNMENT ACT 1995 LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

TABLE OF CONTENTS

Monthly Summary Information 2

Statement of Financial Activity by Program 5

Statement of Financial Activity by Nature or Type 7

Note 1 Statement of Financial Activity Information 8

Note 2 Cash and Financial Assets 9

Note 3 Receivables 10

Note 4 Other assets 11

Note 5 Payables 12

Note 6 Rate Revenue 13

Note 7 Disposal of Assets 15

Note 8 Capital Acquisitions 16

Note 9 Cash Reserves 18

Note 10 Other Liabilities 20

Note 11 Operating grants and contributions 21

Note 12 Non operating grants and contributions 22

Note 13 Trust Fund 23

Note 14 Budget Amendments 24

Note 15 Variance 25 MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDED 30 APRIL 2020 INFORMATION

PREPARATION TIMING AND REVIEW SIGNIFICANT ACCOUNTING POLICES

Date prepared: All known transactions up to 4 May 2020 GOODS AND SERVICES TAX Revenues, expenses and assets are recognised net of the BASIS OF PREPARATION amount of GST, except where the amount of GST incurred is not recoverable from the Australian Taxation Office (ATO). REPORT PURPOSE Receivables and payables are stated inclusive of GST This report is prepared to meet the requirements of Local receivable or payable. The net amount of GST recoverable Government (Financial Management) Regulations 1996 , from, or payable to, the ATO is included with receivables or Regulation 34 . Note: The statements and accompanying payables in the statement of financial position. Cash flows notes are prepared based on all transactions recorded at are presented on a gross basis. The GST components of cash the time of preparation and may vary due to transactions flows arising from investing or financing activities which being processed for the reporting period after the date of are recoverable from, or payable to, the ATO are presented preparation. as operating cash flows.

BASIS OF ACCOUNTING CRITICAL ACCOUNTING ESTIMATES This statement comprises a special purpose financial The preparation of a financial report in conformity with report which has been prepared in accordance with Australian Accounting Standards requires management to Australian Accounting Standards (as they apply to local make judgements, estimates and assumptions that effect governments and not-for-profit entities and to the extent the application of policies and reported amounts of assets they are not in-consistent with the Local Government Act and liabilities, income and expenses. The estimates and 1995 and accompanying regulations), Australian associated assumptions are based on historical experience Accounting Interpretations, other authoritative and various other factors that are believed to be pronouncements of the Australian Accounting Standards reasonable under the circumstances; the results of which Board, the Local Government Act 1995 and accompanying form the basis of making the judgements about carrying regulations. Accounting policies which have been adopted values of assets and liabilities that are not readily in the preparation of this financial report have been apparent from other sources. Actual results may differ from consistently applied unless stated otherwise. these estimates.

Except for cash flow and rate setting information, the ROUNDING OFF FIGURES report has been prepared on the accrual basis and is All figures shown in this statement are rounded to the based on historical costs, modified, where applicable, by nearest dollar. the measurement at fair value of selected non-current assets, financial assets and liabilities.

THE LOCAL GOVERNMENT REPORTING ENTITY All Funds through which the Council controls resources to carry on its functions have been included in this statement. In the process of reporting on the local government as a single unit, all transactions and balances between those funds (for example, loans and transfers between Funds) have been eliminated. All monies held in the Trust Fund are excluded from the statement, but a separate statement of those monies appears at Note 13.

Please refer to the compilation report SHIRE OF KOORDA | 2 MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDED 30 APRIL 2020 SUMMARY GRAPHS

OPERATING REVENUE OPERATING EXPENSES Rates Profit on Disposal of Assets Employee Other 41% 1% Costs Revenue 39% 3% Other Expenditure Interest 2% Earnings 3% Insurance Expenses 3%

Fees and Materials and Charges Contracts 17% 9%

Operating Grants, Utility Subsidies and Depreciation on Non- Charges Contributions Current Assets 1% 35% 46%

Budget Operating Revenues -v- Actual Budget Operating Expenses -v-YTD Actual 5,000 3,500 Budget 2019-20 4,500 Budget 2019-20 Actual 2019-20 3,000 Actual 2019-20 4,000

2,500 3,500

3,000 2,000 2,500

1,500 Amount Amount $('000s) 2,000 Amount Amount $('000s)

1,500 1,000

1,000 500 500

0 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

CAPITAL REVENUE CAPITAL EXPENSES

Budget Capital Revenue -v- Actual Budget Capital Expenses -v- Actual 3,500 1,200 Budget 2019-20 Budget 2019-20 3,000 Actual 2019-20 1,000 Actual 2019-20

2,500 800 2,000 600 Amount $ ('000s) 1,500 Amount Amount $('000s)

400 1,000

200 500

0 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

This information is to be read in conjunction with the accompanying Financial Statements and Notes.

Please refer to the compilation report SHIRE OF KOORDA | 3 KEY TERMS AND DESCRIPTIONS FOR THE PERIOD ENDED 30 APRIL 2020 STATUTORY REPORTING PROGRAMS

Shire operations as disclosed in these financial statements encompass the following service orientated activities/programs.

ACTIVITIES GOVERNANCE To provide decision making process for the Includes the activities of members of Council and the administrative support available to the efficient allocation of scarce resources. Council for the provision of governance of the district. Other costs relate to the task of assisting elected members and ratepayers on matters which do not concern specific Council services.

GENERAL PURPOSE FUNDING To collect revenue to allow for the provision of Rates, general purpose government grants and interest revenue. services.

LAW, ORDER, PUBLIC SAFETY To provide services to help ensure a safer and Supervision and enforcement of various local laws realting to fire prevention, animal control environmentally conscious community. and other aspects of public safety including emergency services.

HEALTH To provide an operational framework for Inspection of food outlets and their control, provision of meat inspection services, noise environmental and community health. control and waste disposal compliance.

EDUCATION AND WELFARE To provide services to disadvantaged persons, Maintenance of child minding centre, playgroup centre, senior citizen centre and aged care the elderly, children and youth. centre. Provision and maintenance of home and community care programs and youth services.

HOUSING To provde and maintain elderly residents Provision and maintenance of elderly residents housing. housing.

COMMUNITY AMENITIES To provide services required by the community. Rubbish collection services, operation of rubbish disposal sites, litter control, construction and maintenance or urban storm water drains, protection of the environment and administration of town planning schemes, cemetery and public conveniences.

RECREATION AND CULTURE To establish and effectively manage Maintenance of public halls, civic centres, aquatic centre, beaches, recreation centres and infrastructure and resources which will help the various sporting facilities. Provision and maintenance of parks, gardens and playgrounds. social well being of the community. Operation of library, museum and other cultural facilities.

TRANSPORT To provide safe, effective and efficient transport Construction and maintenance of roads, streets, footpaths, depots, cycle ways, parking services to the community. facilities and traffic control. Cleaning of streets and maintenance of street trees, street lighting etc.

ECONOMIC SERVICES To help promote the Shire and its economic Tourism and area promotion including the maintenance and operation of a caravan park. well being. Provision of rural services including weed control, vermin control and standpipes. Building control.

OTHER PROPERTY AND SERVICES To monitor and control Council's overheads Private works operation, plant repair and operation costs and engineering operation costs. operating accounts.

Please refer to the compilation report SHIRE OF KOORDA | 4 STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 30 APRIL 2020 STATUTORY REPORTING PROGRAMS

YTD YTD Var. $ Var. % Ref Amended Budget Actual (b)-(a) (b)-(a)/(a) Var. Note Budget (a) (b) $ $ $ $% Opening funding surplus / (deficit) 1(c) 1,054,445 1,054,445 1,087,368 32,923 3.12%

Revenue from operating activities Governance 84,952 70,793 6,200 (64,593) (91.24%) q General purpose funding - rates 6 1,066,030 1,066,030 1,062,833 (3,197) (0.30%) General purpose funding - other 1,085,370 827,286 788,614 (38,672) (4.67%) Law, order and public safety 17,707 17,581 19,466 1,885 10.72% Health 7,060 7,008 6,942 (66) (0.94%) Housing 198,676 165,564 174,130 8,566 5.17% Community amenities 189,792 188,958 190,837 1,879 0.99% Recreation and culture 99,169 96,003 102,725 6,722 7.00% Transport 161,771 161,771 170,810 9,039 5.59% Economic services 30,740 26,197 28,954 2,757 10.52% Other property and services 68,003 60,419 47,314 (13,105) (21.69%) q 3,009,270 2,687,610 2,598,825 (88,785) Expenditure from operating activities Governance (525,166) (434,512) (332,145) 102,367 23.56% p General purpose funding (109,923) (92,519) (90,385) 2,134 2.31% Law, order and public safety (95,703) (79,578) (62,161) 17,417 21.89% p Health (171,075) (122,671) (73,920) 48,751 39.74% p Education and welfare (46,892) (42,162) (40,894) 1,268 3.01% Housing (286,896) (239,080) (222,973) 16,107 6.74% Community amenities (315,127) (263,439) (226,943) 36,496 13.85% p Recreation and culture (981,774) (831,144) (857,818) (26,674) (3.21%) Transport (1,727,230) (1,460,117) (1,465,279) (5,162) (0.35%) Economic services (252,828) (211,104) (210,065) 1,039 0.49% Other property and services (10,786) (9,572) (7,986) 1,586 16.57% (4,523,400) (3,785,898) (3,590,569) 195,329

Non-cash amounts excluded from operating activities 1(a) 1,947,300 1,622,494 1,832,337 209,843 12.93% p Amount attributable to operating activities 433,170 524,206 840,593 316,387

Investing Activities Proceeds from non-operating grants, subsidies and contributions 12 774,971 774,971 524,000 (250,971) (32.38%) q Proceeds from disposal of assets 7 225,727 194,727 184,408 (10,319) (5.30%) Purchase of property, plant and equipment 8 (2,880,200) (2,570,037) (2,257,994) 312,043 12.14% p Amount attributable to investing activities (1,879,502) (1,600,339) (1,549,586) 50,753

Financing Activities Transfer from reserves 9 1,093,000 0 0 0 0.00% Transfer to reserves 9 (635,295) (74,069) (74,069) 0 0.00% Amount attributable to financing activities 457,705 (74,069) (74,069) 0

Closing funding surplus / (deficit) 1(c) 65,818 (95,757) 304,306

KEY INFORMATION pq Indicates a variance between Year to Date (YTD) Actual and YTD Actual data as per the adopted materiality threshold. Refer to threshold.Note 2 for Referan explanation to Note 15 of for the an reasons explanation for the of variance. the reasons for the variance. The material variance adopted by Council for the 2019-20 year is $10,000 or 10.00% whichever is the greater. This statement is to be read in conjunction with the accompanying Financial Statements and notes. Please refer to the compilation report SHIRE OF KOORDA | 5 KEY TERMS AND DESCRIPTIONS FOR THE PERIOD ENDED 30 APRIL 2020 NATURE OR TYPE DESCRIPTIONS

REVENUE EXPENSES

RATES EMPLOYEE COSTS All rates levied under the Local Government Act 1995. All costs associate with the employment of person such as Includes general, differential, specific area rates, minimum salaries, wages, allowances, benefits such as vehicle and rates, interim rates, back rates, ex-gratia rates, less housing, superannuation, employment expenses, removal discounts offered. Exclude administration fees, interest on expenses, relocation expenses, worker's compensation instalments, interest on arrears and service charges. insurance, training costs, conferences, safety expenses, medical examinations, fringe benefit tax, etc. OPERATING GRANTS, SUBSIDIES AND CONTRIBUTIONS Refer to all amounts received as grants, subsidies and MATERIALS AND CONTRACTS contributions that are not non-operating grants. All expenditures on materials, supplies and contracts not classified under other headings. These include supply of NON-OPERATING GRANTS, SUBSIDIES AND CONTRIBUTIONS goods and materials, legal expenses, consultancy, Amounts received specifically for the acquisition, maintenance agreements, communication expenses, construction of new or the upgrading of non-current assets advertising expenses, membership, periodicals, paid to a local government, irrespective of whether these publications, hire expenses, rental, leases, postage and amounts are received as capital grants, subsidies, freight etc. Local governments may wish to disclose more contributions or donations. detail such as contract services, consultancy, information technology, rental or lease expenditures. PROFIT ON ASSET DISPOSAL Profit on the disposal of assets including gains on the UTILITIES (GAS, ELECTRICITY, WATER, ETC.) disposal of long term investments. Losses are disclosed Expenditures made to the respective agencies for the under the expenditure classifications. provision of power, gas or water. Exclude expenditures incurred for the reinstatement of roadwork on behalf of FEES AND CHARGES these agencies. Revenues (other than service charges) from the use of facilities and charges made for local government services, INSURANCE sewerage rates, rentals, hire charges, fee for service, All insurance other than worker's compensation and health photocopying charges, licences, sale of goods or benefit insurance included as a cost of employment. information, fines, penalties and administration fees. Local governments may wish to disclose more detail such as LOSS ON ASSET DISPOSAL rubbish collection fees, rental of property, fines and Loss on the disposal of fixed assets. penalties, other fees and charges. DEPRECIATION ON NON-CURRENT ASSETS SERVICE CHARGES Depreciation expense raised on all classes of assets. Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995 . Regulation 54 of the Local INTEREST EXPENSES Government (Financial Management) Regulations 1996 Interest and other costs of finance paid, including costs of identifies these as television and radio broadcasting, finance for loan debentures, overdraft accommodation and underground electricity and neighbourhood surveillance refinancing expenses. services. Exclude rubbish removal charges. OTHER EXPENDITURE INTEREST EARNINGS Statutory fees, taxes, provision for bad debts, member's fees Interest and other items of a similar nature received from or State taxes. Donations and subsidies made to community bank and investment accounts, interest on rate instalments, groups. interest on rate arrears and interest on debtors.

OTHER REVENUE / INCOME Other revenue, which can not be classified under the above headings, includes dividends, discounts, rebates etc.

Please refer to the compilation report SHIRE OF KOORDA | 6 STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 30 APRIL 2020 BY NATURE OR TYPE

YTD YTD Var. $ Var. % Ref Amended Budget Actual (b)-(a) (b)-(a)/(a) Var. Note Budget (a) (b) $ $ $ $ % Opening funding surplus / (deficit) 1(c) 1,054,445 1,054,445 1,087,368 32,923 3.12%

Revenue from operating activities Rates 6 1,066,030 1,066,030 1,062,833 (3,197) (0.30%) Operating grants, subsidies and contributions 11 1,204,333 955,090 900,701 (54,389) (5.69%) Fees and charges 470,794 425,211 443,690 18,479 4.35% Service charges 3,450 3,450 3,450 0 0.00% Interest earnings 148,500 124,166 85,635 (38,531) (31.03%) q Other revenue 97,389 94,889 83,822 (11,067) (11.66%) q Profit on disposal of assets 7 18,774 18,774 18,694 (80) (0.43%) 3,009,270 2,687,610 2,598,825 (88,785) Expenditure from operating activities Employee costs (1,837,387) (1,511,762) (1,399,048) 112,714 7.46% Materials and contracts (435,189) (390,035) (329,279) 60,756 15.58% p Utility charges (32,500) (27,834) (28,041) (207) (0.74%) Depreciation on non-current assets (1,946,506) (1,622,088) (1,658,341) (36,253) (2.23%) Insurance expenses (120,000) (111,000) (95,663) 15,337 13.82% p Other expenditure (132,250) (103,999) (64,877) 39,122 37.62% p Loss on disposal of assets 7 (19,568) (19,180) (15,320) 3,860 20.13% (4,523,400) (3,785,898) (3,590,569) 195,329

Non-cash amounts excluded from operating activities 1(a) 1,947,300 1,622,494 1,832,337 209,843 12.93% p Amount attributable to operating activities 433,170 524,206 840,593 316,387 p

Investing activities Proceeds from non-operating grants, subsidies and contributions 12 774,971 774,971 524,000 (250,971) (32.38%) q Proceeds from disposal of assets 7 225,727 194,727 184,408 (10,319) (5.30%) Payments for property, plant and equipment 8 (2,880,200) (2,570,037) (2,257,994) 312,043 (12.14%) p Amount attributable to investing activities (1,879,502) (1,600,339) (1,549,586) 50,753

Financing Activities Transfer from reserves 9 1,093,000 0 0 0 0.00% Transfer to reserves 9 (635,295) (74,069) (74,069) 0 0.00% Amount attributable to financing activities 457,705 (74,069) (74,069) 0

Closing funding surplus / (deficit) 1(c) 65,818 (95,757) 304,306

KEY INFORMATION pq Indicates a variance between Year to Date (YTD) Actual and YTD Actual data as per the adopted materiality threshold. Refer to Note 15 for an explanation of the reasons for the variance. This statement is to be read in conjunction with the accompanying Financial Statements and Notes.

Please refer to the compilation report SHIRE OF KOORDA | 7 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 1 FOR THE PERIOD ENDED 30 APRIL 2020 STATEMENT OF FINANCIAL ACTIVITY INFORMATION

(a) Non-cash items excluded from operating activities

The following non-cash revenue and expenditure has been excluded from operating activities within the Statement of Financial Activity in accordance with Financial Management Regulation 32.

YTD YTD Notes Amended Budget Actual Budget (a) (b) Non-cash items excluded from operating activities $ $ $

Adjustments to operating activities Less: Profit on asset disposals 7 (18,774) (18,774) (18,694) Less: Movement in liabilities associated with restricted cash 0 0 (21,773) Add: Loss on asset disposals 7 19,568 19,180 15,320 Add: Depreciation on assets 1,946,506 1,622,088 1,658,341 Less: Contract liabilities not expected to be cleared at year end 0 0 199,143 Total non-cash items excluded from operating activities 1,947,300 1,622,494 1,832,337

(b) Adjustments to net current assets in the Statement of Financial Activity

The following current assets and liabilities have been excluded Last This This Time Year from the net current assets used in the Statement of Financial Year Year Last to Activity in accordance with Financial Management Regulation Closing Opening Year Date 32 to agree to the surplus/(deficit) after imposition of general rates. 30 June 2019 1 July 2019 30 Apr 2019 30 April 2020

Adjustments to net current assets Less: Reserves - restricted cash 9 (5,623,122) (5,623,122) (5,434,613) (5,697,191) Add: Provisions - employee 10 220,118 220,118 213,977 198,345 Add: Change in accounting policy 1,196 1,196 0 1,196 Total adjustments to net current assets (5,401,808) (5,401,808) (5,220,636) (5,497,650)

(c) Net current assets used in the Statement of Financial Activity Current assets Cash and cash equivalents 2 6,120,009 6,120,009 6,111,522 6,003,923 Financial assets at amortised cost 894,984 894,984 0 0 Rates receivables 3 102,623 102,623 112,656 143,231 Receivables 3 85,381 85,381 212,026 101,325 Other current assets 4 14,987 77,958 23,421 14,987 Less: Current liabilities Payables 5 (541,613) (541,613) (231,844) (175,487) Contract liabilities 10 0 (30,048) 0 (65,905) Provisions 10 (220,118) (220,118) (213,977) (220,118) Less: Total adjustments to net current assets 1(b) (5,401,808) (5,401,808) (5,220,636) (5,497,650) Closing funding surplus / (deficit) 1,054,445 1,087,368 793,168 304,306

CURRENT AND NON-CURRENT CLASSIFICATION In the determination of whether an asset or liability is current or non-current, consideration is given to the time when each asset or liability is expected to be settled. Unless otherwise stated assets or liabilities are classified as current if expected to be settled within the next 12 months, being the Council's operational cycle.

Please refer to the compilation report SHIRE OF KOORDA | 8 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 30 APRIL 2020 NOTE 2 CASH AND FINANCIAL ASSETS

Municipal Fund Trust Fund Interest Maturity Description Classification Unrestricted Restricted Cash Cash Institution Rate Date $ $ $ $

Cash on hand Municipal Account Cash and cash equivalents 136,621 0 136,621 0 Bendigo Variable Nil Licensing Account Cash and cash equivalents 11,803 0 11,803 0 Bendigo Variable Nil Savings Account Cash and cash equivalents 121,948 0 121,948 0 Bendigo Variable Nil ATM Control Account Cash and cash equivalents 19,580 0 19,580 0 Bendigo Nil Nil ATM Cash Account Cash and cash equivalents 15,420 0 15,420 0 Bendigo Nil Nil Cash on Hand Cash and cash equivalents 1,360 0 1,360 0 Cash on hand Nil Nil Term Deposit XXXXXX932 Cash and cash equivalents 0 4,790,513 4,790,513 0 Bendigo 1.20% Mar-20 Term Deposit XXXXXX965 Cash and cash equivalents 0 906,678 906,678 0 Bendigo 1.20% Mar-20 Trust Account Cash and cash equivalents 0 0 0 5,604 Bendigo Variable Nil

Total 306,732 5,697,191 6,003,923 5,604

Comprising Cash and cash equivalents 306,732 5,697,191 6,003,923 5,604 306,732 5,697,191 6,003,923 5,604 KEY INFORMATION Cash and cash equivalents include cash on hand, cash at bank, deposits available on demand with banks and other short term highly liquid investments highly liquid investments with original maturities of three months or less that are readily convertible to known amounts of cash and which are subject to an insignificant risk of changes in value and bank overdrafts. Bank overdrafts are reported as short term borrowings in current liabilities in the statement of net current assets.

The local government classifies financial assets at amortised cost if both of the following criteria are met: - the asset is held within a business model whose objective is to collect the contractual cashflows, and - the contractual terms give rise to cash flows that are solely payments of principal and interest.

Financial assets at amortised cost held with registered financial institutions are listed in this note other financial assets at amortised cost are provided in Note 4 - Other assets.

Unrestricted , Trust Fund, 306,732 Total Cash Unrestricted 5,604 $6. M $306,732

Restricted , 5,697,191

Please refer to the compilation report SHIRE OF KOORDA | 9 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 30 APRIL 2020 NOTE 3 RECEIVABLES

Rates receivable 30 June 2019 30 Apr 20 Receivables - general Credit Current 30 Days 60 Days 90+ Days Total $ $ $ $ $ $ $ $ Opening arrears previous years 107,650 102,623 Receivables - general (2) 0 73,000 70 8,301 81,369 Levied this year 1,041,439 1,062,833 Percentage 0.0% 0% 89.7% 0.1% 10.2% Less - collections to date (1,046,466) (1,022,225) Balance per trial balance Equals current outstanding 102,623 143,231 Sundry receivable 81,369 GST receivable 14,513 Allowance for impairment of receivables (2,676) Sport club loan 2,500 Interest receivable 5,619 Net rates collectable 102,623 143,231 Total receivables general outstanding 101,325 % Collected 91.1% 87.7% Amounts shown above include GST (where applicable)

KEY INFORMATION Trade and other receivables include amounts due from ratepayers for unpaid rates and service charges and other amounts due from third parties for goods sold and services performed in the ordinary course of business. Receivables expected to be collected within 12 months of the end of the reporting period are classified as current assets. All other receivables are classified as non-current assets. Collectability of trade and other receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible are written off when identified. An allowance for doubtful debts is raised when there is objective evidence that they will not be collectible.

Rates Receivable Accounts Receivable (non-rates) 1,600 2018-19 Current 1,400 Debtors Due 2019-20 30 Days 1,200 $101,325 1,000 60 Days 30 Days 800 60 Days 90+ Days 90% Over 30 Days 0% 600

Amount $('000s) Amount 100% 400 90+ Days 10% 200 Over 90 Days 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Current 10.2% 0% Collected Rates Due 87.7% $143,231

Please refer to the compilation report SHIRE OF KOORDA | 10 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 30 APRIL 2020 NOTE 4 OTHER CURRENT ASSETS

Opening Asset Asset Closing Balance Increase Reduction Balance Other current assets 1 July 2019 30 April 2020 $ $ $ $ Inventory Stock on Hand 14,987 0 0 14,987 Contract assets Contract assets 62,971 0 (62,971) 0 Total other current assets 77,958 14,987 Amounts shown above include GST (where applicable)

KEY INFORMATION

Inventory Inventories are measured at the lower of cost and net realisable value. Net realisable value is the estimated selling price in the ordinary course of business less the estimated costs of completion and the estimated costs necessary to make the sale.

Contract assets A contract asset is the right to consideration in exchange for goods or services the entity has transferred to a customer when that right is conditioned on something other than the passage of time.

Please refer to the compilation report SHIRE OF KOORDA | 11 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 30 APRIL 2020 NOTE 5 Payables

Payables - general Credit Current 30 Days 60 Days 90+ Days Total $ $ $ $ $ $ Payables - general 0 18,069 57,786 0 0 75,855 Percentage 0% 23.8% 76.2% 0% 0% Balance per trial balance Sundry creditors 75,855 ATO liabilities 32,345 Credit card 4,406 Housing Bonds 18,154 Other payables 44,727 Total payables general outstanding 175,487 Amounts shown above include GST (where applicable)

KEY INFORMATION Trade and other payables represent liabilities for goods and services provided to the Shire that are unpaid and arise when the Shire becomes obliged to make future payments in respect of the purchase of these goods and services. The amounts are unsecured, are recognised as a current liability and are normally paid within 30 days of recognition.

Creditors Due Current Aged Payables 30 Days 30 Days $175,487 76% 60 Days 90+ Days Over 30 Days 76%

Over 90 Days 0% Current 24%

Payables Payables

Housing Bonds Other payables 26% Sundry Credit card creditors 43% Housing Bonds ATO liabilities 10%

Sundry creditors Credit card 3%

0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 ATO liabilities 18%

Please refer to the compilation report SHIRE OF KOORDA | 12 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 30 APRIL 2020 NOTE 6 RATE REVENUE

General rate revenue Budget YTD Actual Rate in Number of Rateable Rate Interim Back Total Rate Interim Back Total $ (cents) Properties Value Revenue Rate Rate Revenue Revenue Rates Rates Revenue RATE TYPE $$$$ $$ $ $

Gross rental value GRV 0.113500 135 959,752 108,932 0 0 108,932 108,850 0 0 108,850 Unimproved value UV 0.019330 218 52,870,500 1,022,198 0 0 1,022,198 1,022,198 (45) 0 1,022,153 Sub-Total 353 53,830,252 1,131,130 0 0 1,131,130 1,131,048 (45) 0 1,131,003

Minimum payment Minimum $ Gross rental value GRV 400 26 26,790 10,400 0 0 10,400 10,800 0 0 10,800 Unimproved value UV 400 25 231,348 10,000 0 0 10,000 10,400 (292) 0 10,108 Sub-total 51 258,138 20,400 0 0 20,400 21,200 (292) 0 20,908 Discount (85,500) (89,078) Amount from general rates 1,066,030 1,062,833 Total general rates 1,066,030 1,062,833

Please refer to the compilation report SHIRE OF KOORDA | 13 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 30 APRIL 2020 NOTE 6 RATE REVENUE KEY INFORMATION Rates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets acquired from rates is obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

General Rates Budget YTD Actual 1,200,000 Budget YTD Actual %

1,000,000 $1.07 M $1.06 M 99.70%

800,000 GRV 10% 600,000

400,000

200,000 UV 90%

0 GRV UV GRV UV

Please refer to the compilation report SHIRE OF KOORDA | 14 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 30 APRIL 2020 NOTE 7 DISPOSAL OF ASSETS

Budget YTD Actual Net Book Net Book Asset Ref. Asset description Value Proceeds Profit (Loss) Value Proceeds Profit (Loss) $$$$$ $$ $

Plant and equipment Transport 9542 WS Ute 1 (KD000) 39,719 40,000 281 0 39,540 36,364 0 (3,176) 244 Low Loader/Float (KD031) 22,019 10,000 0 (12,019) 22,153 16,364 0 (5,789) 270 Volvo Grader (KD019) 20,237 37,727 17,490 0 20,237 37,727 17,490 0 Ranger Gardener Ute (KD058) 13,776 12,000 0 (1,776) 0 0 0 0 Other property and services 9541 CEO 1 (KD0) 33,997 35,000 1,003 0 34,112 35,316 1,204 0 9557 CEO 2 (KD0) 33,997 31,000 0 (2,997) 35,623 31,364 0 (4,259) 9544 DCEO 1 (0KD) 31,388 29,000 0 (2,388) 29,369 27,273 0 (2,096) DCEO 1 (0KD) 31,388 31,000 0 (388) 0 0 0 0 226,521 225,727 18,774 (19,568) 181,034 184,408 18,694 (15,320)

KEY INFORMATION

Budget Actual YTD Proceeds on sale 250,000 Annual Budget YTD Actual % 200,000 $225,727 $184,408 82% 150,000

100,000

50,000

0 Proceeds on Sale

Please refer to the compilation report SHIRE OF KOORDA | 15 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY INVESTING ACTIVITIES FOR THE PERIOD ENDED 30 APRIL 2020 NOTE 8 CAPITAL ACQUISITIONS Amended YTD Actual Capital acquisitions Budget YTD Budget YTD Actual Variance $ $ $ $ Building and Improvements 545,200 510,200 411,898 (98,302) Plant and Equipment 675,000 675,000 615,227 (59,773) Furniture and Equipment 157,000 157,000 0 (157,000) Roads 1,378,000 1,157,004 1,205,189 48,185 Other Infrastructure 125,000 70,833 25,680 (45,153) Capital Expenditure Totals 2,880,200 2,570,037 2,257,994 (312,043)

Capital Acquisitions Funded By: $ $ $ $ Capital grants and contributions 774,971 774,971 524,000 (250,971) Other (disposals & C/Fwd) 225,727 194,727 184,408 (10,319) Cash backed reserves Plant and equipment 353,000 0 0 0 Building 520,000 0 0 0 Recreation 70,000 0 0 0 IT & Admin 150,000 0 0 0 Contribution - operations 786,502 1,600,339 1,549,586 (50,753) Capital funding total 2,880,200 2,570,037 2,257,994 (312,043)

SIGNIFICANT ACCOUNTING POLICIES KEY INFORMATION All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as consideration plus costs incidental to YTD Budget YTD Actual the acquisition. For assets acquired at no cost or for nominal 3,500 consideration, cost is determined as fair value at the date of 3,000 acquisition. The cost of non-current assets constructed by the local government includes the cost of all materials used in the construction, 2,500 direct labour on the project and an appropriate proportion of variable 2,000 Thousands and fixed overhead. Certain asset classes may be revalued on a regular 1,500 basis such that the carrying values are not materially different from fair value. Assets carried at fair value are to be revalued with 1,000 sufficient regularity to ensure the carrying amount does not differ 500 materially from that determined using fair value at reporting date. 0

AcquisitionsAnnual Budget YTD Actual % Spent $2.88 M $2.26 M 78%

Capital GrantAnnual Budget YTD Actual % Received $774,971 $524,000 68%

Please refer to the compilation report SHIRE OF KOORDA | 16 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY INVESTING ACTIVITIES FOR THE PERIOD ENDED 30 APRIL 2020 NOTE 8 CAPITAL ACQUISITIONS (CONTINUED)

Amended Annual YTD Budget YTD Actual Variance Capital Acquisitions Budget (Under)/ Over Building and Improvements $ $ $ Lot 282 (Simmons) 20,000 20,000 9,988 (10,012) Lot 274 (Segond) 10,000 10,000 0 (10,000) Yalambee Units 25,000 25,000 0 (25,000) L550DEF Newcarlbeon UF 50,000 50,000 0 (50,000) Lot 204 (GROH) 40,000 40,000 0 (40,000) L164C (GROH) 350,000 350,000 386,710 36,710 Depot - New Ablutions 25,000 0 0 0 Admin - Auto sliding door 10,000 0 0 0 Net/Basket-ball Court Resurface 15,200 15,200 15,200 0 TOTAL - Building and Improvements 545,200 510,200 411,898 (98,302) Plant & Equipment WS Ute 1 (Mar) 55,000 55,000 49,336 (5,664) P31 L/Loader Float (Nov) 40,000 40,000 50,000 10,000 P19 Volvo Grader 345,000 345,000 358,000 13,000 P58 Garden Ford Ranger Tip Ute 30,000 30,000 0 (30,000) Misc Plant 15,000 15,000 0 (15,000) Exc. Vehicle 1 (Aug) 40,000 40,000 39,853 (147) Exc. Vehicle 2 (Jan) 60,000 60,000 62,885 2,885 DCEO Vehicle 54,000 54,000 55,153 1,153 DCEO Vehicle 36,000 36,000 0 (36,000) TOTAL - Plant & Equipment 675,000 675,000 615,227 (59,773) Furniture & Equipment Depot 7,000 7,000 0 (7,000) Servers/Computers 150,000 150,000 0 (150,000) TOTAL - Furniture & Equipment 157,000 157,000 0 (157,000) Roads Cooper Ref/Sheet 0 0 1,549 1,549 Koorda Kulja W/Seal (C4B) 150,000 125,000 55,250 (69,750) Koorda Kulja W/Seal (C4A) 0 0 88,544 88,544 Koorda Kulja Reseal 9.00-12.50 90,000 75,000 20,411 (54,589) Koorda Kulja Reseal 29.00-31.00 112,000 102,000 128,562 26,562 Burakin Wialki Reseal 150,000 125,000 154,220 29,220 Koorda Dowerin W/Seal 150,000 125,000 151,373 26,373 Koorda Dowerin Reseal 71,000 59,168 62,391 3,223 Cadoux Koorda Recon 150,000 125,000 161,819 36,819 Burakin Wialki W/Seal 150,000 125,000 183,117 58,117 Commonwealth Ref/Sheet 70,000 58,334 99,639 41,305 Kulja Central Ref/Sheet 56,000 46,668 0 (46,668) Mollerin Rock Sth Ref/Sheet 90,000 75,000 13,661 (61,339) Wilson Ref/Sheet 90,000 75,000 0 (75,000) Koorda Kulja Shoulders 49,000 40,834 84,653 43,819 TOTAL - Roads 1,378,000 1,157,004 1,205,189 48,185 Other Infrastructure Main Street Revitalisation 40,000 0 0 0 Rec (Recycled Water System) 70,000 58,333 0 (58,333) Footpaths 15,000 12,500 23,338 10,838 L550 Cement Group Driveway 0 0 2,342 2,342 TOTAL - Other Infrastructure 125,000 70,833 25,680 (45,153) 2,880,200 2,570,037 2,257,994 (312,043)

Please refer to the compilation report SHIRE OF KOORDA | 17 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 30 APRIL 2020 NOTE 9 CASH RESERVES

Cash backed reserve Budget Transfers Actual Transfers Budget Transfers Actual Transfers Opening Budget Interest Actual Interest In In Out Out Budget Closing Actual YTD Reserve name Balance Earned Earned (+) (+) (-) (-) Balance Closing Balance $ $ $ $ $ $ $ $ $ Accrued Leave 195,766 0 2,579 4,546 0 0 0 200,312 198,345 Road 590,547 0 7,779 111,391 0 0 0 701,938 598,326 Plant and equipment 713,279 0 9,395 116,563 0 (353,000) 0 476,842 722,674 Building 1,172,447 0 15,444 76,592 0 (520,000) 0 729,039 1,187,891 TV Satellite 31,136 0 410 723 0 0 0 31,859 31,546 Recreation 1,238,188 0 16,310 128,751 0 (70,000) 0 1,296,939 1,254,498 Medical Practitioner 291,116 0 3,835 6,760 0 0 0 297,876 294,951 IT & Admin 277,685 0 3,658 104,126 0 (150,000) 0 231,811 281,343 Sewerage 880,064 0 11,592 80,435 0 0 0 960,499 891,656 Community bus 61,261 0 807 1,423 0 0 0 62,684 62,068 NRM 21,520 0 283 500 0 0 0 22,020 21,803 Waste Management 150,113 0 1,977 3,485 0 0 0 153,598 152,090 5,623,122 0 74,069 635,295 0 (1,093,000) 0 5,165,417 5,697,191

Please refer to the compilation report SHIRE OF KOORDA | 18 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 30 APRIL 2020 NOTE 9 CASH RESERVES

KEY INFORMATION

Reserve balances

0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000

Accrued Leave

Road

Plant and equipment

Building

TV Satellite

Recreation

Medical Practitioner

IT & Admin

Sewerage

Community bus

NRM

Waste Management

Opening Actual YTD Closing Balance Balance

Please refer to the compilation report SHIRE OF KOORDA | 19 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES FOR THE PERIOD ENDED 30 APRIL 2020 NOTE 10 OTHER CURRENT LIABILITIES

Opening Liability Liability Closing Balance Increase Reduction Balance Other current liabilities Note 1 July 2019 30 April 2020 $ $ $ $ Contract liabilities Unspent grants, contributions and reimbursements - operating 30,048 46,857 (11,000) 65,905 Total unspent grants, contributions and reimbursements 30,048 46,857 (11,000) 65,905

Provisions Annual leave 119,823 0 0 119,823 Long service leave 100,295 0 0 100,295 Total Provisions 220,118 0 0 220,118

Total other current assets 250,166 286,023 Amounts shown above include GST (where applicable)

A breakdown of contract liabilities and associated movements is provided on the following pages at Note 11

KEY INFORMATION Provisions Provisions are recognised when the Shire has a present legal or constructive obligation, as a result of past events, for which it is probable that an outflow of economic benefits will result and that outflow can be reliably measured.

Provisions are measured using the best estimate of the amounts required to settle the obligation at the end of the reporting period.

Employee benefits Short-term employee benefits Provision is made for the Shire’s obligations for short-term employee benefits. Short-term employee benefits are benefits (other than termination benefits) that are expected to be settled wholly before 12 months after the end of the annual reporting period in which the employees render the related service, including wages, salaries and sick leave. Short-term employee benefits are measured at the (undiscounted) amounts expected to be paid when the obligation is settled.

The Shire’s obligations for short-term employee benefits such as wages, salaries and sick leave are recognised as a part of current trade and other payables in the calculation of net current assets.

Other long-term employee benefits The Shire’s obligations for employees’ annual leave and long service leave entitlements are recognised as provisions in the statement of financial position.

Long-term employee benefits are measured at the present value of the expected future payments to be made to employees. Expected future payments incorporate anticipated future wage and salary levels, durations of service and employee departures and are discounted at rates determined by reference to market yields at the end of the reporting period on government bonds that have maturity dates that approximate the terms of the obligations. Any remeasurements for changes in assumptions of obligations for other long-term employee benefits are recognised in profit or loss in the periods in which the changes occur. The Shire’s obligations for long-term employee benefits are presented as non-current provisions in its statement of financial position, except where the Shire does not have an unconditional right to defer settlement for at least 12 months after the end of the reporting period, in which case the obligations are presented as current provisions.

Contract liabilities An entity’s obligation to transfer goods or services to a customer for which the entity has received consideration (or the amount is due) from the customer. Grants to acquire or construct recognisable non-financial assets to be controlled by the Shire are recognised as a liability until such time as the Shire satisfies its obligations under the agreement.

Please refer to the compilation report SHIRE OF KOORDA | 20 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 11 FOR THE PERIOD ENDED 30 APRIL 2020 OPERATING GRANTS AND CONTRIBUTIONS

Unspent operating grant, subsidies and contributions liability Operating grants, subsidies and contributions revenue Increase Liability Current Provider Liability in Reduction Liability Liability Amended Budget YTD YTD Revenue 1-Jul Liability (As revenue) 30-Apr 30-Apr Revenue Budget Actual

$ $$$$ $ $ $

Operating grants and subsidies Governance Grant Wheatbelt Secondary Freight Network 100,000 246,000 0 346,000 65,905 84,952 70,793 0 General purpose funding Grants Commission 0 0 0 0 0 620,000 465,000 471,351 Federal Road Grant 0 0 0 0 0 295,000 221,250 223,175 Law, order, public safety Subsidy - BFS 0 0 0 0 0 11,381 11,381 12,876 Recreation and culture Grant - Aus Sport (Netball Resurface) 11,000 0 (11,000) 0 0 11,000 11,000 11,000 Transport Grant - MRD Direct 0 0 0 0 0 144,000 144,000 153,321 Other property and services Grant - Diesel Fuel Rebate 0 0 0 0 0 38,000 31,666 28,978 111,000 246,000 (11,000) 346,000 65,905 1,204,333 955,090 900,701

TOTALS 111,000 246,000 (11,000) 346,000 65,905 1,204,333 955,090 900,701

Please refer to the compilation report SHIRE OF KOORDA | 21 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 12 FOR THE PERIOD ENDED 30 APRIL 2020 NON-OPERATING GRANTS AND CONTRIBUTIONS

Unspent non operating grants, subsidies and contributions liability Non operating grants, subsidies and contributions revenue Increase Liability Current Liability in Reduction Liability Liability Amended Budget YTD YTD Revenue Provider 1-Jul Liability (As revenue) 30-Apr 30-Apr Revenue Budget Actual

$$$$$ $ $ $

Non-operating grants and subsidies Recreation and culture Grant - CSRFF Rec Ground 0 0 0 0 0 62,971 62,971 0 Transport Federal Roads to Recovery 0 0 0 0 0 402,000 402,000 225,000 Grant - Regional Road Group 0 0 0 0 0 310,000 310,000 299,000 0 0 0 0 0 774,971 774,971 524,000

TOTALS 0 0 0 0 0 774,971 774,971 524,000

Please refer to the compilation report SHIRE OF KOORDA | 22 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 13 FOR THE PERIOD ENDED 30 APRIL 2020 TRUST FUND

Funds held at balance date over which the Shire has no control and which are not included in this statement are as follows:

Opening Closing Balance Balance Amount Amount Description 1 July 2019 Received Paid 30 Apr 2020 $ $ $ $ Swimming Pool Committee 301 0 0 301 RRG Chairman's Travel 910 0 0 910 Koorda SES 4,394 0 0 4,394

5,605 0 0 5,605

Please refer to the compilation report SHIRE OF KOORDA | 23 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 14 FOR THE PERIOD ENDED 30 APRIL 2020 BUDGET AMENDMENTS

Amendments to original budget since budget adoption. Surplus/(Deficit)

Amended Non Cash Increase in Decrease in Budget Running GL Code Description Council Resolution Classification Adjustment Available Cash Available Cash Balance $ $ $ $ Budget adoption 150320 Opening surplus 232,771 232,771 Caravan Park ablution re-painting 150320 Capital Expenses 25,000 257,771 Depot - New ablutions 150320 Capital Expenses (25,000) 232,771 Admin - sliding door 150320 Capital Expenses (10,000) 222,771 DCEO Vehicle changeover 150320 Capital Expenses (18,000) 204,771 DCEO Vehicle changeover 150320 Capital Revenue (2,000) 202,771 CEO Vehicle changeover 150320 Capital Expenses (20,000) 182,771 CEO Vehicle changeover 150320 Capital Revenue (4,000) 178,771 Consultancy Mainstreet Revitalisation 150320 Capital Expenses (40,000) 138,771 C201902 Net/Basketball court resurface 150320 Capital Expenses (15,200) 123,571 I113140 Contributions and donations 150320 Operating Revenue 61,519 185,090 I121210 Roads to Recovery Grant 150320 Capital Revenue 80,000 265,090 C301905 Koorda Kulja Widen,Seal (slk 12.20-13.20) 150320 Capital Expenses (52,000) 213,090 E121010 Road Preservation 150320 Operating Expenses (115,000) 98,090 I123150 Profit on sale of assets 150320 Non Cash Item 17,490 98,090 E122099 Loss on sale of assets 150320 Non Cash Item 62,917 98,090 Proceeds on disposal of assets 150320 Capital Revenue (32,273) 65,817

80,407 399,290 (333,473) 65,817

Please refer to the compilation report SHIRE OF KOORDA | 24 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 15 FOR THE PERIOD ENDED 30 APRIL 2020 EXPLANATION OF MATERIAL VARIANCES

The material variance thresholds are adopted annually by Council as an indicator of whether the actual expenditure or revenue varies from the year to date Actual materially. The material variance adopted by Council for the 2019-20 year is $10,000 and 10.00%.

Timing/ Reporting Program Var. $ Var. % Explanation of Variance Permanent $ % Revenue from operating activities Contract Liability timing issues with WSFN Governance (64,593) (91.24%) q Timing Grant and Milestones. Budgeted works and admin Other property and services (13,105) (21.69%) q Timing reimbursements lower than anticipated. Expenditure from operating activities WSFN project expenditure less than anticipated. Training, Conference and Governance 102,367 23.56% p Timing Meeting Fee expenditure behind anticipated budget. Fire Control and Emergency Services Law, order and public safety 17,417 21.89% p Timing expenses lower than anticipated. Doctor Recoup invoice for July-December received in May. April recoup for Health 48,751 39.74% p Timing NEWHEALTH yet to be received at time of report. Sewerage Plant and Refuse Site Community amenities 36,496 13.85% p Timing maintenance lower than anticipated budget. Investing activities Non-operating grants, subsidies and Final RtR quarterly report complete, should (250,971) (32.38%) q Timing contributions receive the funds this month. Purchase of new finance system ($157K) anticipated this year, carry forward to next Capital acquisitions 312,043 12.14% p Timing financial year. Building, plant and other infrastructure programs slightly behind budget.

SHIRE OF KOORDA | 25 Monthly Report - List of Accounts Paid Submitted to Council 20 May 2020 The following list of accounts has been paid under delegation, by the Chief Executive Officer, since the previous list of accounts. Municipal vouchers numbered from V707 to V745 and direct bank transactions totalling $283,951.63 submitted to each member of the Council, on Wednesday the 20 May 2020 have been checked and are fully supported by vouchers and duly certified invoices with checks being carried out as to prices, computations and costing.

______Darren Simmons Chief Executive Officer

Payment made by Vouch Payment delegated No. Date Supplier's Name Description of purchase authority V707 14/04/2020 ATO March 2020 BAS 14,815.00 V708 15/04/2020 Super Choice Employee Superannuation Payments 9,139.31 V709 15/04/2020 Shire of Koorda Employee Wages 37,476.29 V710 15/04/2020 Water Corp L164C Adjustment Payment 271.97 V711 17/04/2020 Dept Of Transport P08 Firetruck Changeover 104.50 V712 17/04/2020 Synergy Streetlights Account 1,776.58 V713 21/04/2020 Dept Of Transport P100 Changeover 471.55 V714 21/04/2020 Boekeman Machinery P100 CEO Vehicle Change over 34,673.23 V715 24/04/2020 Telstra CEO, DCEO & WS Account 177.20 V716 24/04/2020 Shire of Koorda Petty Cash Re-imbursement 559.95 V717 24/04/2020 Water Corp L164C Special Reading 37.73 V718 28/04/2020 Synergy L20135 Supply Period 11 Mar - 7 Apr 2020 520.44 V719 28/04/2020 Telstra LH & SES Account 24.40 V720 28/04/2020 Super Choice Employee Superannuation Payments 9,479.94 V721 28/04/2020 Shire of Koorda Employee Wages 40,882.67 13650L Hot Bitumen, 280T Aggregate Spread - Cadoux Koorda V722 1/05/2020 Colas WA Road 17,551.96 V723 1/05/2020 Toll Transport (Courier Aust) Pty Ltd Freight: Parts 21.45 V724 1/05/2020 JR & A Hersey Pty Ltd Spray Mark, Gloves, Flagging Tape, Cold Galv 824.23 V725 1/05/2020 JM & S Enterprises Monthly Meterplan 199.86 V726 1/05/2020 Koorda Community RC CDO Qtr Jan - March $6325, ATM Reimbursement $149 6,474.00 V727 1/05/2020 KTY Electrical L282 Airconditoner Drain Clean Out 400.40 V728 1/05/2020 Landgate Rural Interims & 2020/21 Rural UV General Revaluation 4,622.04 V729 1/05/2020 Maher Rural Services L68 45kg Gas Bottle 145.00 V730 1/05/2020 Moore Stephens Compilation Monthly Financial Statement & Budget Review 4,125.00 Desktop Computer Configured & Preloaded Remote Access + V731 1/05/2020 N-Com Pty Ltd Wireless Card 2,406.80 V732 1/05/2020 Shire of Bruce Rock Monthly Reimbursement WSFN Project Manager 10,118.54 V733 1/05/2020 Shire of Mt Marshall NEW Health EHO Recoup February 2020 4,373.97 V734 1/05/2020 WA Contract Ranger Services Ranger Services 7/04 & 14/04/2020 374.00 V735 1/05/2020 Wheatbelt Liquid Waste 2x Drive In & 1x Depot Septic Tank Pump Outs 1,298.00 V736 1/05/2020 Bendigo Card Services See Summary Below 4,406.40 V737 4/05/2020 DFES April 2020 ESL Remittance 426.33 V738 5/05/2020 Telstra SES Account 30.00 Office & Houses Account (Annual Directory Charges $1380.50) V739 5/05/2020 Telstra 2,033.12 V740 7/05/2020 ATO BAS April 2020 21,740.00 V741 8/05/2020 GE & JP Investments PL 6315m3 Gravel Royalties - Rd Commonwealth 4,167.90 V742 8/05/2020 Michael Guest 2825m3 Gravel Royalties - Rd Koorda Kulja 1,864.50 V743 8/05/2020 Treebrook PL NM Henning 1605m3 Gravel Royalties - Rd Cadoux Koorda 1,059.30 V744 12/05/2020 Super Choice Employee Superannuation Payments 8,904.06 V745 12/05/2020 Shire of Koorda Employee Wages 35,974.01

GRAND TOTAL 283,951.63

SHIRE OF KOORDA | 1 Bendigo Credit Card V736 1/04/2020 Koorda Post Office Employee Gratuitous Payment Gift (2 of 2) 225.95 3/04/2020 Rent a Satphone 2 x Satellite Phone Handsets Activation Fee & Monthly Fee 3,080.00 3/04/2020 Crisp Wireless L68 WS Internet Account 99.00 3/04/2020 Crisp Wireless L164B DCEO Internet Account 99.00 3/04/2020 Crisp Wireless L282 CEO Internet Account 99.00 3/04/2020 Crisp Wireless Office Internet Account 328.90 4/04/2020 Caltex Dalwallinu CEO Fuel 75.33 7/04/2020 Dunnings Northam CEO Fuel 35.10 10/04/2020 Crisp Wireless L77A ES Building Internet Account 55.00 17/04/2020 Koorda Post Office CEO & DCEO Printers 88.00 19/04/2020 Wholesale Toners Toner For Printers 213.12 29/04/2020 Bendigo Card Services April 2020 Card Fee x 2 8.00 4,406.40

SHIRE OF KOORDA | 2 CASH FINANCIAL POSITION AS AT 13.05.2020

MUNICIPAL ACCOUNT

CASH AT BANK 13.05.2020 Bendigo Municipal 126,097.83 Bendigo Licencing 20,441.85 Bendigo Savings Account 71,948.06 Bendigo ATM Account 28,870.00 Bendigo ATM Cash Account 6,130.00 SUB TOTAL 253,487.74

LESS SUNDRY CREDITORS (98,101.67) BALANCE 155,386.07

RESERVE FUNDS

ACCRUED LEAVE 198,344.76 ROAD 598,325.99 PLANT REPLACEMENT 722,673.98 BUILDING 1,081,925.98 COMMUNITY HOUSING 41,661.16 JOINT VENTURE 45,231.91 JOINT VENTURE (Johnson Place) 19,072.06 TV SATELITE 31,545.71 RECREATION 1,254,497.82 MEDICAL PRACTITIONER 294,951.05 INFORMATION TECHNOLOGY 281,342.68 SEWERAGE 891,656.04 COMMUNITY BUS 62,068.39 NRM 21,803.38 WASTE MANAGEMENT 152,090.24 BALANCE 5,697,191.15

TRUST FUNDS

Nominations RRG Chairman's Travel 910.45 Koorda SES 4,393.51 Councillor Donations Swimming Pool Committee 300.50 BALANCE 5,604.46

SHIRE OF KOORDA | 1