REPORT OF THE SADC GENDER PROTOCOL SUMMIT AND AWARDS KITWE DISTICT LEVEL SUMMIT
ZAMBIA
VENUE: HOTEL EDINBURGH - KITWE DATE: 24 - 28 APRIL 2014
Kitwe District Level Summit participants, posing for a photo with His Worship the Mayor of Kitwe, Chileshe Bweupe (wearing a chain), at the Awards presentation ceremony on 28 April 2014 Photo by AN
1
Executive summary
Quick facts:
11 councils were represented at the Kitwe District summit 50 participants from 11 Local authorities: 24 were female and 26 male 11 entries were received in the local government COE category. 8 entries by Women and 3 by men Local government COE awards were divided into two categories. These categories were Urban and Rural councils. Chingola municipal council emerged winner under the urban council category and Katete emerged winner in the rural Council category. Runner up in urban council category was Luanshya municipal council. Runner ups in rural category was Nakonde District Council.
This is a report on the proceedings of the second Zambia SADC Protocol District Level Summit that was held in Kitwe District from 24 - 28 April 2014 with awards given to four councils whose work on the ground won the highest accolades from judges. A detailed participants list is attached at Annex A outlining the contact details of all the delegates who attended the two day summit. The summit was successfully held in partnership with Local Government Association of Zambia and Ministry of Local Government and Housing. The summit featured 11 entries from four provinces in the Institutional COE excellence Category. The following councils were represented: Kitwe City Council, Chingola Municipal Council, Ndola City Council, Luanshya Municipal Council, Katete District Council, Kapiri Mposhi District Council, Kasama Municipal Council, Kalulushi Municipal Council, Mufulira Municipal Council, Chinsali Municipal Council and Nakonde District Council.
The District Level summit served to verify the work of 11 Councils that had developed and are implementing gender action plans through the Centres of Excellence initiative in Zambia, as well as to strengthen peer learning and sharing at this level. In this first round of district level summits, entries were restricted to the local government COE’s. The purpose of the district summit was to broaden the scope of participation. It was also recognition of the growth of the COE programme, and the potential for peer learning and sharing.
The Summit formed a critical component of the verification of the work at the local level. All COE's from the four provinces that have passed stage five (action plan) of the COE process were invited to make presentations of what they had achieved, supported by documentation, at the district summits.
The district summit was preceded by a joint Stage 7 and 8 (media and IT for Advocacy workshop) where all COE's had a chance to upload their applications to the website; prepare presentations; plan a joint 50/50 campaign and post messages on the post 2015 agenda. GL later verified the winners by making brief visits to the councils that won after the district summits and assist in documenting for the national summit. A full summit and awards programme outlining all of the key activities is attached at Annex B.
The summit was held at the Hotel Edinburgh in the City of Kitwe. The summit provided a good platform for delegates and officials to share ideas and information.
2
The space also allowed staff to do a daily review of the summit proceedings. See Annex D for a detailed SWOT analysis.
The summit participants on the general proceedings of the Summit gave feedback. This was done through the evaluation tool, which was administered to all participants at the end of day 2 of the summit proceedings. See Annex E for participants Comments.
Analysis of participants Male Female Total % Male % Female Entrant 3 8 11 27% 73% Official 1 0 1 100% 0% Judge 2 1 3 67% 33% Partner 17 14 31 55% 45% Donor 0 0 0 0 0 Staff 3 1 4 75% 25% Total 26 24 50 56% 44%
In total 50 people participated in the Kitwe district summit, 26 men and 24 women. The 2014 summit interestingly saw higher male participation than women; an indication that male counterparts have become fully involved in the gender mainstreaming process. Present at the summit was His Worship the Mayor of Kitwe, Councillor Chileshe Bweupe, representatives from the Ministry of Local government and Housing and Copperbelt Provincial administration.
Programme
Keynote address The keynote address was delivered by the His worship the Mayor of Kitwe Hon Chileshe Bweupe. Hon Bweupe observed that the high number of participating councils in this 2014 district local summit and awards is evidence of how committed local authorities are and how GL and partner organisations could reach more people by decentralising the summits and giving visibility to local level initiatives. He added that the summit is a highly beneficial advocacy initiative that will open many more doors for all the local authorities who are able to showcase their work on a national and international platform.
Hon Bweupe highlighted that gender Kitwe City Council Mayor Councillor Chileshe Bweupe delivering a keynote address during the Kitwe District Level Summit – Photo by AN inequality is a greatest developmental challenge in Zambia and our greatest commitment is promoting gender equality beyond 2015 and achieving the 28 targets by the year 2015. Thus, the SADC Gender Protocol is a guideline and standard that we are using to determine the extent to which we must take and achieve gender equality.
3
On the evening of 28 April 2014, Gender Links awarded 2 winners 2 runners up at a colourful gala dinner that was held at the Hotel Edinburgh.
Plenary sessions During the plenary session, GL Country Manager started by giving an overview of the programme highlighting the key areas such as the Fifty-Fifty campaign strategy and the post 2015 agenda. An overview of how participants should contemplate over projects they will be presenting both at district and national level summits were given. The country manager GL Country Manager, Sangulukani Isaac Zulu, leading a plenary session at the Kitwe put emphasis on the fact that the District Level – Photo by AN projects implemented have to be sustainable and change the lives of the community to the better so as to be able to compete regionally.
Judges’ comments There were three Judges present at the summit. Alderman Patrick Tembo, Mr Hamulyata who is the Provincial Local Government Officer for the Copperbelt and Ms Monica Mwanza a retired local government practitioner of over 28 years experience. The judges commended all the local authorities present at the summit for the tremendous efforts being made in mainstreaming gender in their operations. The judges commended the level of engagement by COEs as regards the post 2015 Agenda was amazing and quiet phenomenal. Judges were delighted to see Councils vigorously engaging in discussion around the post 2015 agenda and bringing out some interesting suggestions and way-forward on the topical issues, both in plenary and during presentations.
After critical evaluation of presentations and evidence provided by councils present, the judges came up with four winners and runners up. Councils were categorised in two, as urban and rural councils. Under the Urban category, the winner was Chingola Municipal Council and the Runner Up was Luanshya Municipal Council.
Under the Rural category, Ms Monica Mwanza speaking behalf of the panel of judges during the Kitwe district summit – Katete District Council emerged Photo by AN. winner and Nakonde District council got the runners ups.
4
Summit outcomes
Participants acquired skills and knowledge of the COE process on gender mainstreaming in local authorities through sharing of best practices. Through peer learning, councils shared on how to engage decision makers in the Gender mainstreaming process. Participants also gained an understanding on the use of IT for advocacy.
Lessons learned
Councils are now fully aware of the COE process and with the level of buy-in exhibited during the summit; there is assurance that the gender mainstreaming programmes in the COE councils will be sustained. Councils still need assistance in identifying and implementing IT systems, which will enable them store data electronically. What was evident was that councils had very good gender mainstreaming programs yet they could not access data to back up their claims during the presentation. Participants are still not fully aware of the provisions of the some regional and international instruments that Zambia has signed. There is therefore need for GL to intensify sensitization of the SADC Gender Protocol in local authorities.
Next steps
Need for continued efforts beyond 2015 to ensure legislation is tailored to good governance and effectiveness. Council to improve on data storage systems as evidence was quite difficult to retrieve. Draft Council Gender Policy for those who do not have and review existing in line with National Gender Policy Create a social network for information sharing Improve on case studies in readiness for the national summit. Embark on the 50/50 campaigns. Winners at the district level summit are to proceed to the national summit.
Stage 7 and 8 (media and IT for Advocacy workshop)
Strategic Communications - IT for advocacy and building campaign skills The district summit was preceded by a joint Stage 7 and 8 (media and IT for Advocacy workshop) where all COE's had a chance to upload their applications to the website; prepare presentations; plan a joint 50/50 campaign and post messages on the post 2015 agenda.
This session was facilitated by Gender
Links Audio Visual Officer Albert Ngosa. Figure 1 : Participants analysing articles in the local newspapers- The Officer reiterated that the SADC Photo by AN
5
Protocol provisions on harnessing ICTs to empower women and men mainly introduced participants to the module on Strategic Communications:
Putting in place policies & laws on ICT Ensure women & girls’ access to ICTs Policies and laws must include specific targets developed in a participatory process.
Participants were taken through the various ICTs communication channels, which included email, messaging, cyber dialogue and social networking. Participants went through an interactive session of building a campaign message through bulk text messaging and creating online social platforms. They also alluded to the fact that they could use social networking platforms like face-book to build campaign strategies.
Participants were also asked to search the Internet for their respective councils. It was interesting to discover that most council pages were only present on gender links website.
Gender and media literacy Participants went through the provisions of the SADC Protocol in regards to the media. They highlighted that the media should be seen reporting events factually without a bias. In addition they stated that there was a need for a good working relationship between council and the media. As regards working with the media participants stated that, it was the media’s mandate to report with integrity. They also highlighted that there was need for councils to create good relations with the media.
Finding women and men in the news Participants analysed different articles in two national newspapers. Having gone through the exercise, participants agreed that women are often represented negatively in the newspapers. Women’s voices were not heard in the media, as most of the sources were men. Participants highlighted the following as the reasons why women sources were minimal in the media:
Lack of Economic resources Lack of education Religion Culture Attitudes. Women have low self-esteem thus they cannot speak to the media. Misconception that the media construes men to be very powerful and public figures participating in politics while women are more confined to the home, church and private life.
6
Annexes
Annex A: Participants list
Event: District SADC Gender Protocol Summit and Awards Venue: Hotel Edinburgh, Kitwe Country: Zambia Date: 24 – 28 March 2014
Surname Name Designation Organisation/ Category Sex E-mail address Cell phone Council (F/M) 1. Shadunka Eugginia Acting Council Kapiri Mposhi Local Govt F [email protected] 0977751899 Kantu Secretary District Council COE m 2. Manda Elizabeth Asstistant Human Kitwe City Local Govt F [email protected] 0966457657 Mumba Resource & Council COE Administration 3. Mulenga Elizabeth Councillor/Gender Luanshya Local Govt F [email protected] 0964036859 Twiggy Champion Municipal COE om Council 4. Moonde Mainza S Human Resource Mansa Municipal Local Govt F [email protected] 0977305030 Officer Council COE m 5. Ngwenya Malamula Acting Deputy Katete District Local Govt F [email protected] 0978222225 Elina Council Secretary Council COE om 6 6. Sambo Lydia Livestock Officer Ministry of Local Govt F [email protected] 0977944189 Agriculture & COE om Livestock 7. Sinkala Mary Director of Health Chinsali Local Govt F [email protected] 0977416392 Environment & Municipal COE Social Council Services/GFP
7
Surname Name Designation Organisation/ Category Sex E-mail address Cell phone Council (F/M) 8. Bwendo Ikasaya District Planning Kapiri Mposhi Local Govt M [email protected] 0979522354 Officer/GFP District Council COE 9. Malama Doreen Clerical Officer Katete District Local Govt F [email protected] 0968296055 Council COE m 10. Mushashu Dominic Environmental Chinsali Local Govt M [email protected] 0979616111 Planner Municipal COE m Council 11. Chabala Anshel Valuation Officer Kitwe City Local Govt F [email protected] 0964209544 Council COE om 12. Malambo Jane Acting Ndola City Local Govt F [email protected] 0977880506 Council COE m 13. Chimpampwe Kenneddy Councillor/GC Mansa Municipal Local Govt M 097848470 Council COE 14. Musonda Brian Chief Nakonde District Local Govt M [email protected] 0977662930 Administrative Council COE m Officer 15. Siame John Councillor Nakonde District Local Govt M 0977511400 Council COE 16. Mpuku Mulenga Systems & Nakonde District Local Govt M [email protected] 977856656 Statistics Council COE Assistant 17. Katuta Julius Acting Director Luanshya Local Govt M [email protected] 0966928094 Environment Municipal COE Housing and Council Social Services 18. Maipose Michael Councillor Nakonde District M [email protected] 0966598288 Council 19. Daka Jimmy Community Chingola M [email protected] 0967409825
8
Surname Name Designation Organisation/ Category Sex E-mail address Cell phone Council (F/M) Development Municipal m Officer Council 20. Salangeta Mulonga Councillor Chingola M [email protected] 0967265489 Municipal m Council 21. Simwinga Modern Accountant Kitwe City M [email protected] 0967440707 Council m 22. Mwelwa Golden Community Kitwe City M 0974681650 Development Council Officer 23. Nkonde Fred Chief Health Kalulushi M [email protected] 0964782450 Inspector Municipal m Council 24. Zambwe Mwila Socio-Economic Kasama M [email protected] 0977387900 Planner Municipal Council 25. Musonda Reuben District AIDS District AIDS M [email protected] 0977231841 Chibwe Coordination Task Force Advisor (NAC) – Mansa District 26. Muchimba Hamisikili Community Kitwe City M [email protected] 0977468807 Development Council Officer 27. Mwansa David Chief Community Kalulushi M mwansamumbad@gmail 0969941175 Development Municipal .com Officer Council 28. Katongo Idah Chief Community Kasama F [email protected] 0979671863 Development Municipal
9
Surname Name Designation Organisation/ Category Sex E-mail address Cell phone Council (F/M) Officer Council 29. Kabaso Hamida President YWCA - Kasama F Hamida.kabaso@yahoo. 0979581997 com 30. Kapungwe Janet Legal Assistant Kitwe City F 0977880594 Council 31. Songolo Shilla Deputy Director Kitwe City F shillachabalengola@yah 0955814923 Chabalengola Planning Council oo.com 32. Nyeleti Bibian Mayala Councillor – GC Kitwe City F 0977521454 Council 33. Maambo Judith Director Chingola F 0978883994 Environment Municipal Health and Council Community Development 34. Mumba Violet Councillor Chingola F 0965929080 Municipal Council 35. Obby Kabasa Council Kapiri Mposhi M [email protected] 097872330 Chairperson District Council 36. Mutale Jurita Chairperson – The Trauma F [email protected] 0978066529 GSC Healing Centre m 37. Phiri Evelyn Community Kalulushi F [email protected] 0977108689 Development Municipal m Officer Council 38. Katala Elijah Sub Officer Kitwe City M 0977602950 Council 39. Chipili Lilian Councillor Ndola City F [email protected] 0977187999 Council
10
Surname Name Designation Organisation/ Category Sex E-mail address Cell phone Council (F/M) 40. Sikombe Nalwamba Socio Economic Ndola City F [email protected] 0977354443 Planner Council 41. Sampa Dorothy Acting Public Kitwe City F dorothysmwanza@yaho 0955754101 Relations Council o.com Manager 42. Mutalange Martha Acting Chief Kitwe City F [email protected] 0966927765 Health Inspector Council m
Attendance by sex
No Number of Number of Total females males 22 20 42 52% 48% 100%
11
Annex B: Programme
THE SADC GENDER PROTOCOL DISTRICT SUMMIT AND AWARDS Documenting best practices in gender mainstreaming for a dynamic Post 2015 Agenda! 24 – 28 April 2014
PROGRAMME
TIME ITEM WHO DOCUMENTATION Day one: Documenting evidence and communicating results 8.30 Welcome Senior officials Objectives and overview of the GL Power point programme 9.00 Communication warm up GL exercise – Broken telephones What is communication? GL 10.30 TEA Principles of credible Group work Manual evidence Group one: Voice and inclusion Group two: Appropriate data collection methodologies Group three: Appropriate data collection and triangulation Group four: Change Group five: Transparency 11.30 Report back 12.00 Assessing your institutional Councils to Manual profile against the Bond reflect on their Principles of Credible Evidence draft case studies 13.00 LUNCH COE profiles and score cards 14.00 Finalising score cards, improving Groups – by Draft case studies using the institutional profiles council local government institutional profile Home work: Preparing/brushing Power point presentation up power point presentations templates Day two: Making IT work for gender justice 8.30 Basics of the Internet Manual 9.00 Find your Council – Google and Comments/ feedback on the GL webpage COE web page Online forms Attitude quiz
12
TIME ITEM WHO DOCUMENTATION Knowledge quiz SADC Gender Protocol Score Card 2014 How have you used the SADC Gender Protocol – what would you like in 2015 Uploading your summit entry 13.00 LUNCH 14.00 Panel: Mock presentations GL 15.30 TEA 16.00 Principles of good public GL speaking Day three: Communicating results, designing campaigns 8.30 Presentation – 50/50 campaign GL Power point; 50/50 brochure 9.30 Group work on the 50/50 campaign Special measures Template for a Fifty Fifty campaign Slogans and logo Year- long campaign – calendar and key dates 10.30 TEA Manual 11.00 Report back 14.00 Group work – Post 2015 Agenda Groups Matrix in the manual Group one – Constitutional and legal Group two- Gender and governance Group three- Education and training Group four – Economic justice Group five - GBV Group six – Health Group seven – HIV and AIDS Group eight – Peace building and conflict resolution; media, information and communication 15.00 Mock TV interview: The SADC we want post 2015! ! District summit – Day four OPENING 9.00 Welcome Gender Links Manager Cultural activity
Key note address 10.00 TEA PRESENTATIONS 10.30 COE 1 Case study and score card
13
TIME ITEM WHO DOCUMENTATION 11.30 COE 2 Case study and score card 12.00 COE 3 Case study and score card 12.30 COE 4 Case study and score card 13.00 COE 5 Case study and score card 14.00 LUNCH 15.00 COE 6 Case study and score card 15.30 COE 7 Case study and score card District summit – Day five 8.30 Welcome GL 9.00 COE 8 9.30 COE 9 Case study and score card 10.00 COE 10 Case study and score card 10.30 COE 11 Case study and score card 11.00 COE 12 Case study and score card 11.30 COE 13 Case study and score card 12.00 Presentation: The District Post GL 2015 Agenda Presentation: the district fifty/fifty campaign
13.00 LUNCH 14.00 GL Local government Gender Briefing on other entries that Summit Pack Councils can Make Gender Champion Fifty Fifty and the post 2015 agenda Gender, Climate Change and the Post 2015 Agenda GBV and the post 2015 Agenda Women’s rights and the post 2015 Agenda (Judges finalise scores, GL computes scores) AWARDS 19.30 Welcome GL Key Note Address HW Mayor Kitwe City Council Cultural presentation Runner up – urban Runner up – rural Winner – urban Winner – Rural 21.00 Refreshments & snacks
14
Annex C: SWOT analysis
Categories Strengths Weaknesses Solutions Communication COE Councils invited were in Late Communication to councils Staff orientation to be done in time. attendance. and gender focal point persons. ICTs readily available supported by Low ICT literacy levels by most easy-to- customize communication GFPs and GCs templates Time Good timing for holding summit Less time for constructive Provide for ample time for feedback Sufficient time to cater for all COE feedback and review on daily and review presentations basis Summit coincided with LGAZ Harmonize calendar of events with Executive meeting that required partner organisations council CEOs and Mayors to attend Transportation Venue convenient for transportation Staff using hired transport for Purchase GL operational vehicle moving equipment and cash especially in view of envisaged broadened scope of GL work Participation Remarkable council representation Participants were not adequately Need to clearly indicate what is Good response from rural councils prepared for the summit. expected of the participants as Younger entrants invitations are being done. More male participating – 48% Registration Excellent process registration, started GL Forms considered bulky and Continuous improvement in on time. difficult for some participants registration and M & E forms Two people doing the registration process. Voting Excellent process with clear Low judges’ honourariums Need for judges to come from processes scorecards considering amount of work and different parts of the catchment area Experienced, objective and qualified caliber of people tasked Improve judges’ honourariums judges
15
Categories Strengths Weaknesses Solutions Summit in Summit preparations started in good Absence of high level Through the partner ministry begin to general time government officials engage high government officials. Good learning platform well attended Low media coverage Invite media in good time Excellent programme that was Short time interval between the Engage partner organisations in good followed to the letter. two district summits time to avoid clash of programmes Livingstone District Level Summit Low attendance of council Chief provided a spring board for the Kitwe Executive Officers due to another District Level Summit partner programme taking place Quality case studies for the NLS at the same time as DLS Excellent number of M & E Forms collected Team work Excellent team work Over working before and during Hold regular periodic management the summit no breathing space meeting. Exploit ICTs available for intra- enhanced intra communication. Management Good management Relatively new management Share tasks and responsibilities well Well managed even in crisis team in advance Finance Budgets Weekly budget planning Logistics Good location of venue in the CBD of Accommodation for participants Need to accommodate participants at Kitwe were too far apart the same venue of event to avoid Good road network delays and unplanned circumstances
16
Annex D: Evaluation forms
WORKSHOP EVALUATION FORMS Event: Kitwe District Summit Date: 24-28 April 2014
43 Forms were submitted SCORE 1. PROGRAMME DESIGN 96% 2. PROGRAMME CONTENT 100% 3. DOCUMENTATION 92% 4. FACILITATION 98% 5. GROUP WORK 84% 6. OUTPUTS 90% 7. OUTCOMES AND FOLLOW UP PLANS 86% 8. LEARNING OPPORTUNITY 93% 9. NETWORKING OPPORTUNITY 100% 10. ADMINISTRATIVE ARRANGEMENTS 92% Total 93%
Which session did you find most useful? Why? I found the session on communication to be quite helpful. All sessions were useful. The event itself provided in-depth information for new councils especially. Presentations from councils, this was very useful as I got to learn on how other councils are mainstreaming Gender. IT session as we got to open Facebook and twitter accounts for our councils. This is good for sharing information.
Which session did you find least useful? Why?
All sessions were useful
How will you apply what you have gained from this engagement? By sensitizing the communities Integrate it in daily operations at place of work as well as at home By disseminating this information to relevant members of society starting with my family
Any other comment As local authorities we have a mandate to influence decisions at local level especially when it comes to issues of implementing national and international instruments such as the SADC protocol on gender and development and the MDGs. Information regarding the summits should be given in due time. Summit was well organized and the content was perfect. I look forward to participating in such programs.
17