(Public Pack)Agenda Document for Cabinet, 05/09/2018 10:00
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Public Document Pack B O S T O N Municipal Buildings Boston B O R O U G H C O U N C I L Lincolnshire PE21 8QR Tel: 01205 314200 Chief Executive Fax: 01205 364604 Phil Drury MCIAT, ACIOB 28 August 2018 TO: ALL MEMBERS OF THE CABINET NOTICE OF MEETING OF THE CABINET Dear Councillor You are invited to attend a meeting of the Cabinet on Wednesday, 5th September, 2018 at 10.00 am In the Committee Room, Municipal Buildings, West Street, Boston, PE21 8QR PHIL DRURY Chief Executive Membership: Leader of the Council – Councillor Michael Cooper Deputy Leader – Councillor Aaron Spencer Councillors David Brown, Martin Griggs, Claire Rylott, Paul Skinner and Nigel Welton A G E N D A PART I - PRELIMINARIES A MINUTES (Pages 1 - 12) To sign and confirm the minutes of the last meeting, held on 27th June 2018. B APOLOGIES To receive apologies for absence. C DECLARATIONS OF INTERESTS To receive declarations of interests in respect of any item on the agenda. D QUESTIONS FROM MEMBERS OF THE PUBLIC To answer any written questions received from members of the public no later than 5 p.m. two clear working days prior to the meeting – for this meeting the deadline is 5 p.m. on 31st August 2018. PART II - AGENDA ITEMS 1 RECOMMENDATIONS FROM OVERVIEW AND SCRUTINY (STANDING ITEM)* 2 RECOMMENDATIONS FROM THE BOSTON TOWN AREA COMMITTEE (BTAC) (STANDING ITEM) 3 QUARTER 1 REPORT - PERFORMANCE, RISK AND FINANCE (Pages 13 - 64) (A report by Suzanne Rolfe, Transformation and Governance Manager, and Paul Julian, Chief Finance Officer) Portfolio Holder: Councillor Aaron Spencer 4 TASK AND FINISH GROUP - MARKETS REVIEW (Pages 65 - 154) (A report by Phil Perry, Head of Place and Space) Portfolio Holder: Councillor Nigel Welton 5 LEISURE, GUILDHALL AND SPORT - FUTURE OPERATIONAL ARRANGEMENTS (Pages 155 - 158) (A report by Phil Perry, Head of Place and Space) Portfolio Holder: Councillor Claire Rylott 6 EXCLUSION OF THE PUBLIC AND PRESS To consider resolving - That under Section 100(A)(iv) of the Local Government Act 1972, as amended by the Local Government (Access to Information)(Variation) Order 2006, the public and press be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Order. 7 APPENDIX 1 - REVIEW OF OFFERS, AND POTENTIAL CONTINUING COUNCIL OPERATIONS (Pages 159 - 160) Please note – this appendix to Item 5 contains confidential information and is attached as appropriate. * In accordance with the Constitution, recommendations of Overview and Scrutiny Committees referred to Cabinet (if any) shall be included at this point in the agenda (unless they have been considered in the context of the Cabinet deliberations on a substantive item on the agenda) within six weeks of the Overview and Scrutiny Committee completing its report / recommendations. Call-In –any decision taken by the Cabinet concerning an item on this agenda can be ‘called in’ in accordance with the Constitution, within 5 working days of the decision notice being published. It is expected that the decision notice will be published on 7th September 2018. Subject to this publication, the deadline for calling in a decision is 5 p.m. on Friday 14th September 2018. This meeting may be subject to being recorded Members of the public are welcome to attend this meeting as observers except during the consideration of exempt or confidential items. Emergency Procedures In the event of a fire alarm sounding all attendees are asked to leave the building via the nearest emergency exit and make their way to the Fire Assembly Point located in the car park at the rear of the Municipal Buildings. Alternative Versions - Should you wish to have the agenda or report in an alternative format such as larger text, Braille or a specific language, please contact Democratic Services on direct dial (01205) 314227 The person to contact about the agenda and documents for this meeting is Janette Collier, Senior Democratic Services Officer, Municipal Buildings, Boston Tel. no: 01205 314227 e- mail [email protected] This page is intentionally left blank Agenda Item A BOSTON BOROUGH COUNCIL NOTICE OF DECISIONS TAKEN BY CABINET ON 27 JUNE 2018 DATE OF PUBLICATION: FRIDAY, 29 JUNE 2018 DEADLINE FOR CALL-IN: FRIDAY, 6 JULY 2018 NOTES: A COPY OF THE CABINET AGENDA HAS BEEN PREVIOUSLY CIRCULATED TO ALL MEMBERS OF THE COUNCIL. IF YOU REQUIRE ANY FURTHER INFORMATION ON ANY ISSUE PLEASE CONTACT, IN THE FIRST INSTANCE, THE PORTFOLIO HOLDER OR OFFICER NAMED IN THE RIGHT HAND COLUMN. MEETING OF THE CABINET 27 June 2018 Present: Councillor Michael Cooper, in the Chair Councillors Aaron Spencer, David Brown, Martin Griggs, Claire Rylott and Nigel Welton Officers – Deputy Chief Executive (Corporate Director & Monitoring Officer), Head of Regulatory Services, Head of Environmental Operations, Head of Corporate Services, Head of Place and Space, Accountancy Manager Treasury and Capital, IT Manager, Transformation and Governance Manager, Communications Manager, Principal Housing Strategy Officer and Democratic Services Manager Also attending – Councillor Paul Gleeson 11 MINUTES The minutes of the meeting of the Cabinet held on 16 May 2018 were received and signed by the Chairman. 12 APOLOGIES Apologies for absence were received from Councillor Paul Skinner and the Chief Executive. 13 DECLARATIONS OF INTERESTS Councillor Nigel Welton declared an interest in the report of the Review of the Council’s Private Sector Housing Policy, on the grounds of there being a potential for a perception of conflict of interest with his employment. For clarity, the revised policy would have no impact on his role as he was not involved in the decision making process relative to the policy. Page 1 14 RECOMMENDATIONS FROM OVERVIEW AND SCRUTINY (STANDING ITEM)* Items on the agenda had been considered by the appropriate Overview and Scrutiny Committee and recommendations were contained within the reports or would be verbally reported during the presentation of those reports. There was no recommendation from the scrutiny committee in respect of the Review of the Council’s Private Sector Housing Policy due to the meeting at which the report was to be considered being inquorate. All Members had been asked for comments on the policy, and those received had been circulated. 15 RECOMMENDATIONS FROM THE BOSTON TOWN AREA COMMITTEE (BTAC) (STANDING ITEM) Portfolio DECISION Holder and That the request for expenditure of £22,410 (plus £1,000 for consumables) Officer for the purchase of 90 litter bins in the BTAC area be approved. Cllr Welton CA REASON FOR DECISION At the meeting of the Boston Town Area Committee held on 20 June 2018 consideration had been given to a report by the Head of Operations regarding the replacement of litter bins in the BTAC area. A survey had been undertaken to ascertain the location, number, type and condition of street litter bins in the main town centre pedestrian thoroughfares and throughout the BTAC area. The results showed that 90 new litter bins would be required to replace those which were no longer fit for purpose. Quotes for replacements had been obtained from three companies and the preferred supplier identified as a company named Broxap due to its design incorporating a self closing ashtray which would address the problem of cigarette litter, at a cost of £22,410 (plus £1,000 for consumables). In accordance with the Constitution any request for BTAC expenditure above £10,000 required Cabinet approval. A copy of the BTAC report and minute was circulated to the Cabinet for information. Page 2 Cabinet 27 June 2018 16 DIGITAL STRATEGY Portfolio DECISION Holder and That the Digital Strategy and associated business cases, as set out in the Officer appendix to the report, be adopted for the remaining period of the current Corporate Plan. Cllr Spencer MC REASON FOR DECISION Councillor Aaron Spencer introduced a report by the IT Manager setting out a Digital Strategy which included initiatives being pursued over the remaining period of the current Corporate Plan and to seek views on digital service development. The primary objectives of the strategy were to learn from past experiences of digital service delivery and to ensure that Members’ aspirations were fully understood and incorporated. The development and adoption of a Digital Strategy would ensure the Council exploited the opportunities offered by modern technology, whilst also meeting the expectation of stakeholders, challenging budgetary conditions and ever-changing governance requirements. A copy of the draft strategy was appended to the report which included five business cases that had been approved for completion within the 2018-2020 Corporate Plan lifecycle and would provide a sound footing for future transformation ambitions. The actions within the business cases may result in a positive impact on the revenue budget by producing cost savings. Cabinet acknowledged it was important for the Council to have an all encompassing digital strategy to provide better services to the public and supported the document as produced. OTHER OPTIONS OR ALTERNATIVES CONSIDERED None. RECORD OF ANY CONFLICT OF INTEREST None. RECORD OF ANY DISPENSATION GRANTED Page 3 None. 17 CCTV ANNUAL POLICY UPDATE 2018 Portfolio DECISION Holder and That the CCTV Policy, as set out in the appendix to the report, be adopted Officer with effect from 9 July 2018. Cllr Skinner PH REASON FOR DECISION The Head of Regulatory Services introduced a report providing the CCTV Annual Policy Update for 2018. The report stated that the Council’s CCTV Policy had come into effect in December 2015 and covered the scope and operation of the public realm CCTV systems owned and managed by the Council, the CCTV systems operated within a number of the Council’s operational buildings and the CCTV system installed on the Council’s primary refuse fleet.