2017-2018
ANNUAL REPORT
CONTENTS
Executive Summary 2 Accountability Statement 4 Mission Statement 4 Vision Statement 4 Our Mandate 6 Campuses and Programs 7 Management’s Responsibility for Reporting 8 Board of Governors’ Message 9 Board of Governors 10 President’s Message 12 Executive Committee 14 Go Figure – Portage by the Numbers 2017-2018 16 Public Interest Disclosure (Whistleblower Protection) Act 18 Operational Overview 19 Goals, Priority Initiatives, Expected Outcomes and Performance Measures 24 Enrolment Plan 60 Research, Applied Research and Scholarly Activities 62 Community Outreach and Underrepresented Learners 63 Internationalization 65 Capital Plan 66 Information Technology 69 Our Valued Partners 70 2017-2018 Supporters and Friends of Portage College 74 Management’s Discussion and Analysis of Consolidated Financial Statements 76 Appendix: Portage College Audited Consolidated Financial Statements 83
Portage College Annual Report 2017-2018 1 EXECUTIVE SUMMARY
Portage College is a public, board-governed college operating as a Comprehensive Community Institution under the authority of the Post-secondary Learning Act of Alberta. The College operated seven campuses in 2017-2018.
Our mission statement highlights that the College “provides QUALITY education, training and services to facilitate learning and development of knowledgeable, skilled citizens in a caring, We experienced stable enrolment for the fourth year in supportive and dynamic college environment.” Our vision a row, increasing from 883 full-load equivalents in 2016-2017 statement is “building success by delivering exceptional to 936 in 2017-2018. Student satisfaction remained high in learning experiences.” We adhere to the five Adult Learning 2017-2018, with 89% of our students indicating that they System Principles of accessibility, affordability, quality, would recommend their Portage College program to others. accountability and coordination. Graduates continued to find employment, with 83% of the Class of 2016-2017 working. 93% of employers surveyed believe that Portage graduates are on equal or better footing ACCESSIBILITY than graduates from other post-secondary institutions. Portage provided continuing education, ad-hoc training, certificate, diploma and degree opportunities to 2,799 ACCOUNTABILITY students in 2017-2018; 45% of students in academic programs self-identified as Indigenous. Using funding For the fiscal year ended June 30, 2018, the College posted from three federal Post-Secondary Institutions Strategic an annual surplus of $534,000, due mainly to increased Investment Fund grants, we completed construction grant revenue and prudent financial management. The Office of a new Environmental Studies building in Lac La Biche. of the Auditor General (OAG) had no new recommendations The energy-efficient facility includes a greenhouse, a water or observations in its February 2018 audit. The College also simulation lab and added classroom space for our Natural implemented numerous Quality Assurance and Information- Resources Technology program. Thanks to a $1.08 million Technology-related guidelines and procedures. There were grant from the Government of Alberta, the College has eight disclosures of wrongdoing under the Public Interest been able to complete several market and demand analyses. Disclosure (Whistleblower Protection) Act in 2017-2018. These studies will provide the foundation for the creation Five investigations were initiated; four were still ongoing at of a 10-year program plan for each Portage campus and to the end of the fiscal year. One report was received back from complete architectural drawings for a proposed expansion an external investigator, with no findings of wrongdoing. of the Cold Lake campus. We also continued to expand and modernize our IT network capacity at our campuses in First Nation communities. We continued to partner and consult COORDINATION with industry, municipalities, students and our Indigenous The College continued to work to increase the transferability community partners to ensure that our programs and services of our courses to other institutions in 2017-2018, including are meeting the needs of our region and the province. an agreement with the Alberta College of Art and Design. The College also signed on to an 11-institution agreement to create Business pathways for Alberta students. The College AFFORDABILITY continued to explore options to develop programs, host The College had the lowest tuition fee ranking in Human degree programs and to share an Enterprise Resource Services, Nursing and Trades in Alberta and the second Planning (ERP) system in collaboration with other post- lowest in Business. In 2017-2018, students were able secondary institutions. The College finalized an agreement to access $617,000 in scholarships and bursaries. In addition, to host the University of Alberta’s Aboriginal Teacher the College managed the Foundational Learning Supports Education Program at three Portage campus locations Grant on behalf of Advanced Education, providing an increase in 2018. The College remained a partner in the Labour to the number of learners funded for Academic Foundations Education Applied Research North group, a research and College Preparation programs. consortium of four Northern Alberta post-secondary institutions and the Northern Alberta Development Council.
2 Executive Summary Round Dance, 2018
Portage College Annual Report 2017-2018 3 ACCOUNTABILITY STATEMENT
The Portage College Annual Report for the year ended June 30, 2018 was prepared under the Board’s direction in accordance with the Fiscal Planning and Transparency Act and ministerial guidelines established pursuant to the Post-Secondary Learning Act. All material economic, environmental or fiscal implications of which we are aware have been considered in the preparation of this report.
[Original signed by Randolph Benson]
Randolph Benson Chair, Board of Governors Portage College
MISSION STATEMENT
Portage College provides education, training and services to facilitate learning and development of knowledgeable, skilled citizens in a caring, supportive and dynamic college environment.
VISION STATEMENT
Building success by delivering exceptional learning experiences.
4 Accountability, Mission and Vision Statement Rupertsland Metis Scholar Awards given to 27 Portage College students, February 23, 2018
Portage College Annual Report 2017-2018 5 OUR MANDATE (Approved by Minister of Innovation and Advanced Education June 12, 2014)
Portage College is a public, board-governed college geographic service region in alignment with the strategic operating as a Comprehensive Community Institution planning initiatives of the Government of Alberta. Portage under the authority of the PSLA of Alberta. Portage College College undertakes in-depth consultation with all of its has campus locations in Lac La Biche, Cold Lake, St. Paul, community stakeholders, including community adult learning Bonnyville*, Frog Lake, Saddle Lake, Boyle, and Whitefish Lake. providers, school districts, current and past students, service and industry employers, Program Content Advisory In addition to delivering Apprenticeable Trades Training, Committees, and municipal and Aboriginal leaders. Portage College offers certificate and diploma programs in diverse areas, including Forestry, Natural Resources, Portage College excels in designing and delivering programs Business, Pre-Hospital Care, Health and Wellness, Culinary responding to the learning needs of students and local Arts, Human Services, Native Arts and Culture, University employers. Portage programs utilize leading-edge learning Studies, and Power Engineering. The College also offers technologies and are offered in multiple instructional academic upgrading, pre-employment trades training, modalities, including traditional face-to-face, off-site video- continuing education credit and non-credit courses, conferencing, and distributed self-paced learning. and cost recovery customized training programs. The College’s blended learning offerings, mobile trades training units, outreach programming, and service to small Portage College encourages applied research focusing cohorts demonstrate its ability to make both instruction on improvement of rural education and supports scholarly and learning supports readily available to students at times activity strengthening our understanding of rural and places convenient to them. The College offers learning communities. College personnel model established ethical assistance programs and dedicated learner support services principles guiding all research involving human subjects. addressing the needs of disadvantaged learners. College students’ community-based and applied research practices adhere to the same code of respectful engagement. Portage College works to maximize learning opportunities Portage College embraces every opportunity to collaborate that support the economic growth and human development with communities when conducting research identifying eco- needs of diverse northeast communities. A focus on nomic development and learning needs. community-based learning enables the College to partner with municipalities, First Nations Reserves, Métis Settlements, As a member of Campus Alberta, Portage College works with and school divisions for the provision of access to learning eCampusAlberta*, and Community Adult Learning Councils and recreation facilities, counseling, and library services. to make the broadest selection of education and training Portage College values collaboration and community-based available in the region. Portage College expands its program volunteerism supporting quality learning and life offerings through articulation and transfer agreements, opportunities in rural Alberta. program delivery collaborations, brokering arrangements, and strategic partnerships. Portage College provides education and employment training programs that instill a passion for lifelong learning, promote As a Comprehensive Community Institution, Portage College personal wellness, develop appreciation for cultural diversity, stewards adult education and training offerings in its and inspire social engagement.
*NB Subsequent to this mandate being approved by the Minister of Innovation and Advanced Education, the College closed its Bonnyville campus. eCampusAlberta was also discontinued after this mandate was approved.
6 Our Mandate CAMPUSES AND PROGRAMS
CAMPUSES OPERATED IN 2017-2018 PROGRAMS OFFERED IN 2017-2018 Boyle Academic Foundations Cold Lake Accounting Technician Frog Lake First Nation Ad-hoc Training (skills certification) Lac La Biche Advanced Care Paramedic Saddle Lake Cree Nation Apprenticeship Electrician St. Paul Apprenticeship Steamfitter-Pipefitter Whitefish Lake First Nation #128 Apprenticeship Welding Baking Business Administration College Preparation Community Social Work CTS Culinary Arts Early Learning & Child Care Educational Assistant Employability Skills English as a Second Language Hairstyling Heavy Equipment Operator Indigenous Arts & Entrepreneurship Institutional Cook Natural Resources Technology Office Administration Open Studies Power Engineering Practical Nurse Pre-Employment (Heavy Equipment Technician, Welding) Primary Care Paramedic SAG-D De-Oiling and Water Treatment Truck Transport University Transfer
Portage College Annual Report 2017-2018 7 MANAGEMENT'S RESPONSIBILITY FOR REPORTING
Portage College’s management is responsible for the the Board of Governors and is prepared in accordance with preparation, accuracy, objectivity and integrity of the the Fiscal Planning and Transparency Act and Post-Secondary information contained in the Annual Report including the Learning Act. financial statements, performance results and supporting management information. Systems of internal control are The Auditor General of Alberta, the institution’s external designed and maintained by management to produce reliable auditor appointed under the Auditor General Act, performs information to meet reporting requirements. The system is an annual independent audit of the consolidated financial designed to provide management with reasonable assurance statements which are prepared in accordance with Canadian that transactions are properly authorized, are executed public sector accounting standards. in accordance with all relevant legislation, regulations and policies, reliable financial records are maintained [Original signed by Nancy Broadbent] and assets are properly accounted for and safeguarded. Nancy Broadbent The Annual Report has been developed under the oversight Interim President & CEO of the institution audit committee, as well as approved by
Orientation, August 2017
8 Management's Responsibility for Reporting BOARD OF GOVERNORS' MESSAGE
On behalf of my dedicated colleagues on the Board of Our latest Graduate Survey shows that 83% of the Governors, it is my privilege to present Portage College’s Class of 2016-2017 was working six months after convocation. 2017-2018 Annual Report. The document captures the many An additional 38% of our graduates were pursuing further accomplishments of our students, faculty, staff and partners education, the highest percentage ever recorded on in the past academic year — our 50th anniversary year — a Portage College Graduate Survey. Additionally, 99% and highlights the College’s significant contributions to the of employers surveyed indicated they would hire another region and province that we serve. It also highlights our Portage graduate while 93% believe that Portage institution’s continued progress towards achieving the goals graduates are equally or better trained than graduates outlined in the 2017-2020 Comprehensive Institutional Plan. from other post-secondary institutions.
The Board of Governors stands for the Portage Service We are so grateful for the support of the Government Region as a whole. We strive for accountability, transparency of Alberta, our valued donors and partners, and the and sound business-decision processes and are effective continuing dedication of our employees and members in shaping a long-term vision for the College. We are a of the Board of Governors. We wish to thank the Board financially well-managed institution, submitting balanced Members who completed their terms this past academic budgets while pursuing partnerships to help fund new year for the work they did to continue to propel the College’s programs and capital projects. We honour our past, celebrate vision forward. Through everyone’s hard work, engagement our present and plan for our future together with our valued and support, we will achieve the full potential of our service partners and friends. region and will continue provide our students with top- quality training and support. Our philosophy of providing regional access to high quality education and workforce training to our diverse population Sincerely yours, of more than 85,000 people continues to reap rewards for our students and the communities we serve. An economic impact study completed in February 2018 shows that Portage College, our students and alumni contributed $110.2 million [Original signed by Randolph Benson] into our service area in 2015-2016, which is equivalent to 2.3% of the region’s total gross regional product. Randolph Benson The added income directly supported 1,062 jobs in the Chair, Board of Governors region. New graduates continue to find employment as well.
Portage College Annual Report 2017-2018 9 BOARD OF GOVERNORS July 1, 2017 – June 30, 2018
PUBLIC MEMBERS
Board Chair Public Member Randolph Benson John Orr (as of October 11, 2017)
Public Member Deputy Chair Roy Ripkens Michelle Wright (term ended November 26, 2017)
Public Member Public Member Gayle Desmeules Floyd Thompson (term ended October 22, 2017) (as of May 1, 2018)
Public Member Public Member James Jackson Parrish Tung (resigned October 11, 2017)
Public Member Public Member Ted Langford Donna Webster
Public Member Public Member Susan White Elizabeth Monroe (as of May 1, 2018)
10 Board of Governors PORTAGE MEMBERS
Faculty Member Student Member Lyla Allan Alyson Howey (as of February 26, 2018)
Staff Member Interim College President & CEO Darren Pratch Nancy Broadbent (term ended January 23, 2018) (as of May 9, 2018)
Staff Member College President & CEO Doug Furgason Dr. Trent Keough (as of January 23, 2018) (provided notice of intention to resign May 9, 2018; effective August 31, 2018)
Student Member Alfred (Nelson) Crookedneck (resigned October 2, 2017)
Portage College Annual Report 2017-2018 11 PRESIDENT'S MESSAGE
2018 marks Portage College’s 50th anniversary. From humble beginnings as Alberta New Start in 1968 to the vibrant, multi-campus post-secondary institution we are today, Portage College has been an important part of northeastern Alberta for a half a century. We are invested in the communities and people we serve and they in turn are invested in us. In the first six months of 2018 alone, more than 400 employees, students and community members volunteered their time to help the College hold a series of special events marking our golden anniversary.
This symbiotic relationship should not be surprising. • The Museum was also able to increase its display of local Community has always been the heartbeat of Portage College. art thanks to an Alberta Foundation for the Arts grant After all, it is thanks to a determined group of Indigenous worth $112,500. The grant, along with a $37,500 in-kind leaders and Lac La Biche residents that the College made it contribution from the College, allowed Portage to past its second anniversary. The College is a gift from those commission three works from Indigenous Artists who participated in the 26-day sit-in in the winter of 1970. celebrating the rich Indigenous cultural and natural Thanks to them, generations of northeastern Albertans have heritage that are at the roots of our organization, been able to stay at home and acquire the skills and training community and province. The three pieces will be they need to realize their dreams. In turn, many of them have on permanent loan at our Lac La Biche campus from stayed in the region, creating jobs and contributing to the the Alberta Foundation for the Arts and are expected tax base and the social fabric of the region. Economic impact to be in place by the Spring of 2019. studies show that the College has been a major driver of the • We opened a new Environmental Studies building at economy in the region and a sound investment for students, our Lac La Biche campus. Completed in February 2018, taxpayers and society for the past 50 years and will continue the energy-efficient facility features increased lab and to be so in the future. classroom space, a greenhouse and a simulation lab to We have enjoyed marking our milestone anniversary but house the College’s new Water and Wastewater Operator our past academic year has been about much more than program. Natural Resources Technology faculty and just our 50th celebrations. 2017-2018 was a year of countless students are very proud of their new facility. instances of faculty, staff, board members and our partners • Portage College was officially accepted into Alberta doing extraordinary things. To name but a few: College’s Athletics Conference (ACAC) men’s and women’s soccer, starting in 2018-2019. College teams will play • In conjunction with our 50th anniversary, we marked exhibition games this coming year and will then field the 40th anniversary of the College’s Museum of competitive indoor and outdoor soccer teams for the Aboriginal Peoples’ Art & Artifacts by hosting an 2019-2020 regular season. unforgettable evening. On April 13, 2018, the College officially opened a permanent exhibition of the • Lac La Biche County signed a three-year agreement to be Professional Native Indian Artists Inc. at our Lac La Biche the official sponsor of Voyageur Athletics. We are grateful campus. The one-of-a-kind exhibition features works from for the county’s continued support of our institution. seven esteemed Indigenous Canadian artists, as well as • Two of our health programs – Primary Care Paramedic Indigenous art from across the country. We were truly and Advanced Care Paramedic – received six-year honoured to have world-renowned artists Joseph Sanchez accreditations from the Canadian Medical Association, and Alex Janvier at the grand opening, the only two- the highest accreditation a program can receive. surviving members of the group, as well as representatives • Our Community Social Work program received a renewal from the provincial government, municipalities and of its accreditation for a full seven years. This is the Indigenous communities. Our Culinary Arts students highest accreditation a program can receive from provided catering services and wowed our guests the Alberta College of Social Workers. with some truly spectacular creations.
12 President's Message • We were very honoured to receive the Lakeland Catholic • Morganne Harding, an Office Administration student from Outstanding Community Partner Award from Lakeland Bonnyville, took home a gold medal at the Provincial Skills Catholic Schools. The College was recognized for Canada Competition and a bronze medal at the Skills supporting innovative programming and a wide range Canada National Competition in late spring. Morganne of experiential learning opportunities for students in all competed in the IT Office Software Solutions category, of the school division’s communities. showcasing her ability to solve business problems using • A pilot with Foundation Learning Supports whereby Microsoft Office. tuition funds come directly to the College was such • 100% of our 3rd Class Power Engineering students passed a success that it is being continued in 2018-2019. their 3B1 exam. • Enrolment numbers for our University Transfer and Early Learning & Child Care continued to grow. Congratulations and a heartfelt thank you to all Portage College personnel, our Board of Governors, and to our Our students continued to achieve new milestones in industry and community partners for their continued 2017-2018 as well, notably: contributions to our students’ success. Your support • The Portage College mixed curling team won a silver is vital and greatly appreciated. medal at the ACAC championships in Camrose. Skip Kyle To our students, thank you for giving us the opportunity Leach and second Connor Nikipelo were named to the to fulfill your education and training needs – you will always All-Conference team. Kyle also received the Charles Morter be Voyageurs! We look forward to continuing the voyage Memorial Award, given to the curler who best exemplifies with you as you explore new horizons and wish you all spirit, dedication, sportsmanship and leadership. the best in your future endeavours. Hope to see you • Community Social Work student and Buffalo Lake Métis at our 100th anniversary celebration in 2068! Settlement resident Lana Howse was honoured with Sincerely yours, an Esquao Award for her volunteerism, committee involvement and commitment to her community. The Esquaos highlight the accomplishments [Original signed by Nancy Broadbent] of Indigenous women in Alberta. Nancy Broadbent Interim President & CEO
Portage College Annual Report 2017-2018 13 EXECUTIVE COMMITTEE July 1, 2017 – June 30, 2018
Dr. Trent Keough President & CEO (provided notice of intention to resign May 9, 2018; effective August 31, 2018)
Nancy Broadbent Executive Vice President (Interim President & CEO position as of May 9, 2018)
Guy Gervais Vice President Academic
Tracy Boyde Vice President Infrastructure and Information Technology
Dale Mountain Chief Financial Officer (resigned January 12, 2018)
Bev Moghrabi Associate Vice President Student Services and Registrar
Carrie Frohler Director, Human Resources
14 Executive Committee Cap Toss, Convocation 2018
Portage College Annual Report 2017-2018 15 GO FIGURE — PORTAGE BY THE NUMBERS
STUDENT NUMBERS
2,799 581 Number of students registered in credit, Number of Indigenous students taking credit ad hoc or continuing education programming programs at Portage College in 2017-2018 at Portage College in 2017-2018. (this represents 45% of the student population). 1,835 100 Number of fall applications to Portage College Percentage of 3rd Class Power Engineering in 2017-2018 (credit programs, not including students who passed their 3B1 exam. apprenticeship trades). 89 1,661 Percentage of Portage College students who Number of students attending part-time at would recommend their program to others. Portage College in 2017-2018 (this represents 59% of all students). 74 1,138 Percentage of Portage College graduates working in training-related jobs six months Number of students attending full-time at after graduation. Portage College in 2017-2018 (this represents 41% of all students).
16 Go Figure — Portage by the Numbers FINANCIAL NUMBERS ($) OPERATING NUMBERS
110,200,000 133 Total economic impact of Portage College Number of industry, municipal, post-secondary in our service region. and governmental partnerships with the College in 2017-2018. 36,304,000 20 Portage College 2017-2018 operating budget. Number of Alberta communities where Portage College provided ad-hoc training in 2017-2018. 617,000 Amount of scholarship, bursary and award 7 money issued to Portage College students in 2017-2018. Number of communities where Portage College operated a campus in 2017-2018.
Portage College Annual Report 2017-2018 17 PUBLIC INTEREST DISCLOSURE (WHISTLEBLOWER PROTECTION) ACT
Under the Public Interest Disclosure (Whistleblower Of the disclosures received: Protection) Act, public entities including post-secondary institutions are required to publish in their annual reports • Four disclosures were regarding unfair workplace practice, the number of disclosures received, acted or not acted upon, workplace bullying, discrimination and harassment. investigations started and any corrective actions taken. All disclosures were sent to external investigators to There were 8 such disclosures and 4 general inquiries investigate. One report was received back from the at Portage College in the 2017-2018 academic year. investigator and no findings of wrongdoing were noted. The three remaining disclosures are still currently being The College is committed to maintaining the highest ethical investigated and findings have not yet been reported. standard in all of its activities and to acting immediately • One disclosure received reported an issue with safety on any reported wrongdoing. In addition, the College and security in the workplace. Meetings were conducted is committed to protecting all complainants for reporting and internal reviews of policies and procedures were a possible wrongdoing. conducted. At the same time, an external investigator was hired to conduct an investigation of the issues and procedures. While awaiting the final report from 2017-2018 REPORTS the external investigator, the College took steps to change some procedures. 4 General Inquiries • Three anonymous disclosures were made regarding unfair workplace practice, intimidation, workplace Disclosures of Wrongdoing 8 bullying, discrimination and harassment. These complaints are considered closed as they were anonymous and 5 difficult to follow up on. However, general comments Investigations (4 investigations ongoing were addressed by the Board Chair, and were also as of June 30, 2018) brought forward to members of the College Executive for awareness. 5 Reports Written (4 reports pending as of June 30, 2018)
18 Public Interest Disclosure (Whistleblower Protection) Act OPERATIONAL OVERVIEW
ECONOMIC RECOVERY The slow recovery of the provincial economy from the The Wood Buffalo-Cold Lake Region (which encompasses precipitous drop in oil prices in 2014-2015 continued to much of the Portage Service Region) is particularly impacted reverberate through northeastern Alberta in 2017-2018. by the ebbs and flows of the oil-and-gas-related economy. Western Canada Select prices improved steadily during There are many contractors, suppliers and service providers the academic year, reaching $53.25 USD a barrel in May 2018, in the region whose livelihood is largely dependent on the up 37.1% from May 2017. The number of active drilling rigs oil and gas industry. After hovering around 9% for most of increased and by May 2018, oil production was up 16.5% the winter of 2017, the region’s unemployment rate improved over the previous year. The provincial unemployment rate significantly in 2017-2018, reaching as low as 5.7% in March decreased steadily during the academic year, dropping from 2018. Rates increased in the final three months, however, 7.8% in July 2017 to 6.5% in June 2018, with fewer Albertans closing the academic year at the provincial average of 6.5%. collecting Employment Insurance. Conversely, the increasing In the Portage Service Region, employment levels were difference between the price of West Texas Intermediate and essentially stagnant, with 60 fewer jobs in the region in the price of Western Canada Select caused some Canadian 2018 compared to 2017 1. Few businesses expanded their firms to reduce production rates. The price of natural gas operations while several closed their doors, including continued to drop as well, closing at $1.26/GJ in April 2018, a ready-mix concrete firm which shut down operations down 42% from the previous year. in Cold Lake and Bonnyville. "The company attributed the closures to poor market conditions in the region." 2
WOOD BUFFALO – COLD LAKE UNEMPLOYMENT RATE WBCL Alberta
8.1 7.9 7.8 7.7 7.8 7.4 7.3 7.3 7.3 6.9 7.0 6.7 6.7 6.7 6.4 6.4 6.5 6.2 6.3 6.2 6.0 6.0 5.7
Jul- Aug- Sept- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun-
Source: Statistics Canada Labour / Market Bulletins
1 The numbers are generated using Emsi Analyst, factoring in subdivisions which include the Portage Service Region (which includes Lac La Biche County, the M.D. of Bonnyville, the City of Cold Lake, the towns of St. Paul and Bonnyviile, the Village of Boyle, and Indigeneous communities in northeastern Alberta). 2 Labour Market Bulletin Alberta May 2018, Statistics Canada, p. 6.
Portage College Annual Report 2017-2018 19 The slow recovery has provided both opportunities and FISCAL SITUATION challenges for Portage College. For the fourth academic year in a row, enrolment increased, from 883 full-load equivalents The College finished the 2017-2018 fiscal year with an in 2016-2017 to 936 in 2017-2018. The total is 135 higher than operating surplus of $534,000 due to an increase in grant in 2013-2014. Tuition and fee revenue was $235,000 higher revenue and prudent financial management. than originally budgeted. It is important to note that the College continued to take The College provides continuing education, ad-hoc training, proactive measures to reduce expenditures and to find certificate, diploma and degree opportunities to between further operating efficiencies in 2017-2018. Portage 2,800 and 4,600 students a year. More than half the students employees exercised considerable restraint during the attend on a part-time basis. Objectives continue to be fiscal year, particularly during the third and fourth quarters. to increase program attractiveness, provide small cohort The measures were necessary as the 2% Campus Alberta delivery, design multiple entry and exit opportunities in order increase did not keep pace with inflation, or with the need to improve long-term program viability and opportunities for capital replacement, or restore the cumulative effect for part-time learners. Portage continues to keep its programs of several years of funding reductions. affordable for students. Excluding mandatory student fees, Portage continues to face cost pressures now and into the College has the lowest cost ranking in both Human the coming years. The College has a balanced budget Services, Nursing and Trades in the province and the second for 2018-2019 but no provision for collective settlements lowest in Business. with the AUPE or the Faculty Association. Portage remains Student satisfaction levels remained high and in many in negotiations with the AUPE as the collective agreement cases increased in 2017-2018, with 89% of students expired on June 30, 2017. The College finalized an agreement recommending their Portage College program to others through June 30, 2019 with the Faculty Association earlier and 88% recommending the College. Despite facing in the fiscal year. It is imperative that the College remain a sometimes-tight job market, graduates continued to find fiscally prudent and introduce new programming that employment, with 83% of the Class of 2016-2017 working meets the needs of the students, communities and province six months after graduating (74% in training-related jobs). that we serve. Partnerships with industry, high schools, Reflecting the current state of the provincial economy post-secondary institutions, various levels of government, and the increasing importance of academic credentials Indigenous communities and municipalities will remain for many jobs, 38% indicated they were pursuing further critical to our success. education, the highest percentage ever recorded for With infrastructure dollars at a premium for post-secondary a Portage College Graduate Survey. institutions, the College has had to seek government grants Conversely, the slowly-improving economy has made it and provide matching funds or largely self-fund major more challenging for Portage to find industry partners projects in order to continue to offer new programs and sponsors for our programs and scholarships. As a result, demanded by the communities we serve. The net result the College has continued to reassess and reorganize many is the whittling away of the College’s reserves. As of the end of our annual fundraising events and activities and expanded of the fiscal year, the College’s restricted internally restricted the Corporate Communications department. The efforts surplus was $1.967 million, up $300,000 from the previous paid off in 2017-2018 as major fundraisers recorded profits, year. The College is planning to transfer a further $475,000 including the annual Spirit of Community Partnerships (SCP) in 2018 in an effort to avoid leaving Portage without Dinner, which netted $31,000 for the SCP endowment fund. a contingency fund of any significance. Sponsorship levels more than doubled from 2016 levels, due in part to the College’s year-long 50th anniversary celebrations. STUDENT FUNDING CHANGES Foundational Learning Supports (formerly Alberta Works) The significant slowing of pipeline development continues funding has been of significant assistance in Portage to affect plans for our Boyle campus. In addition to operating College’s ability to enable access to education for a 42-person camp and operating a successful Heavy marginalized populations and at-risk learners. In the spring Equipment Operator program on site, the College has spent of 2017, the College was offered the opportunity to pilot considerable energy and resources soliciting industry support a new process whereby tuition funds would come directly and lobbying various levels of government to establish to the College. In response, the College re-engineered our Canada’s first Pipeline Training Campus (PTC). With the recent processes to ensure the funding was maximally allocated to federal court ruling against the TransMountain Pipeline and students. The pilot was a huge success. Students, the College the postponement or shuttering of other pipeline projects, and Foundational Learning Supports were all pleased with the College has dropped the PTC from our 3-5 year capital the streamlined process and speed of service. As a result, planning timeline while still advocating for the project.
20 Operational Overview the process continued into 2018-2019. Portage greatly While we are grateful to partner with the community, appreciates Advanced Education’s willingness to address the arrangement poses a risk for the College’s programming. issues and concerns and to respond constructively As the building is a community-owned facility, we are unable to feedback. to receive Infrastructure Maintenance funding and as such are at the mercy of the First Nation Band Council to allocate funding to rectify building issues and proactively CAMPUS EXPANSION maintain buildings. Portage College has always adhered to the philosophy of bringing education to the learner. In 2017-2018, INFRASTRUCTURE MAINTENANCE CHALLENGES the College operated campuses in seven different communities. The College is faced with the challenge While developing capital projects such as expanding our of providing services at these community locations Cold Lake Campus are critical for program and community in a challenging fiscal environment including student development, it is equally important that Portage College support, computer and library services, and facility effectively utilize and sustain our existing infrastructure. and equipment maintenance. The College continues to focus on updating our Information Technology network, including improving wireless While we continue to invest in our technology infrastructure connectivity at all campuses. In 2017-2018, we worked to help provide those services, limited classroom, lab and with Athabasca University and Northern Lakes College student space has become an issue at our Cold Lake Campus. to begin developing a shared Enterprise Resource Planning Congested hallways are common at our 29,062 square-foot system and continued to work on developing a College facility. With limited classroom space further eroded by intranet system. the addition of an Electrical lab, the College is seeking funding for campus expansion. The project would add The College has $20 million in deferred maintenance projects much-needed classroom space as well as more trades labs, to address during the next few years. The situation has been allowing for expanded program offerings and an enhanced exacerbated by Portage having to self-fund a number of learning experience for our students. In May 2017, Advanced major capital projects during the past few years, including Education Minister Marlin Schmidt announced $1.08 million the hairstyling salon in Lac La Biche, leaving the College to fund research for a 10-year program plan for all campuses with few reserves and a low net asset balance to address and architectural drawings for the Cold Lake campus maintenance issues. In 2017-2018, Portage received expansion. The College engaged Hanover Research to a maintenance budget of $1.2 million, $388,000 more undertake a series of reports examining program demand, than the previous fiscal year and nearly triple the amount area high school needs assessment, demographics and received in 2014-2015. The College is grateful for the community profiles, employer needs assessment, competitor additional support as the yearly amount is still a small institution benchmarking, partnership opportunities percentage of what is needed to address some critical (particularly with Athabasca University), military infrastructure deficits, particularly at our ageing Lac La programming at community colleges, and best practices Biche Campus. Portage College will continue to work with in long-term facility planning. The College also purchased government and community partners in order to plan, a one-year subscription to Emsi Analyst, a labour market finance, and develop our infrastructure effectively. database that combines data sources (including Statistics Canada information) to provide current and forecasted pictures for professions, industries, wages, student program INDIGENOUS STUDENTS demand and other related information. Furthermore, We continue to note that Indigenous engagement for Portage hired Stantec to complete architectural drawings the region is in decline in all program areas. This decline for the proposed expansion. The drawings are expected to be is traceable to federal and provincial funding policy changes, completed before the end of 2018. The College appreciates although recent increases in Adult Foundational Learning the government’s commitment to long-term planning for grants and changes in how they are administered are the College and the support of the City of Cold Lake. encouraging. Fewer Indigenous students can receive Troubles at our Frog Lake campus in late spring 2017 carried funding than ever in our history. There is a social crisis into the 2017-2018 academic year. The building was shut emerging in the northeastern portion of Alberta that needs down based on recommendations from a federal health to be addressed by all levels of government. Along with inspector due to bats in the roof of the facility. Students more funding for individual students, Portage College needs were moved to a temporary facility but lost space and access base funding for career exposure and other training to be to some services and supports as a result. Student numbers delivered to Indigenous students in their home communities, had been increasing in Frog Lake until the incident but where they have family supports. subsequently decreased due to the issues with the building.
Portage College Annual Report 2017-2018 21 During the past few years, the College has tried to access Numerous Information Technology (IT) guidelines federal and provincial funding for programming for and procedures were finalized and implemented during Indigenous people and in Indigenous communities. In many 2017-2018, particularly concerning database and data records cases, the grants are the responsibility of several ministries, management, security and a disaster and recovery plan. rendering it very difficult and complex to obtain funding IT also initiated mandatory training for all College and offer programming in the communities we serve. employees regarding phishing scams and other A coordinated and sustainable approach is required if we wish fraudulent online activity. to truly respond to the Calls to Action identified in Canada’s Commission on Truth and Reconciliation and the United As noted in last year’s Annual Report, the effort to develop Nations Declaration on the Rights of Indigenous Peoples. these guidelines and procedures, many of which are required by either the Government of Alberta or the Auditor General, continues to come at a cost for Portage College. Given the AUDITOR GENERAL RECOMMENDATIONS small size of the institution, many of the same personnel are tasked with implementing these recommendations, The Office of the Auditor General (OAG) issued an at the expense of important tasks such as strategic planning. unqualified opinion for the College’s audited consolidated financial statements for the year ended June 30, 2018. In addition, the OAG noted in a February 2018 report that ECONOMIC IMPACT the College had fully implemented measures to improve systems to ensure compliance with legislation. The OAG A report completed in February 2018 shows that Portage acknowledged that management has developed a legislative College has a major economic impact on Northeastern compliance framework, legislative risk registry, guidelines Alberta and provides significant returns on investment for and procedures, and has ensured timely communication with students, taxpayers and society. Conducted by Idaho-based senior management and the Board of Governors. The College Economic Modeling Specialists International (Emsi), the was also cited for the timeliness and accuracy of its financial report highlights that in 2015-2016, the College, students statements. There were no new recommendations made in and alumni added $110.2 million in income to the area, the close of the 2018 audit. The OAG has asked the College equivalent to 2.3% of the region’s total gross regional to consider finding a way to conduct internal reviews product. The added income directly supported 1,062 jobs of control processes. The College will look to partner (or 1 out of every 40 jobs) in the region. The largest impact with other post-secondary institutions in order to sustain is from Portage College alumni, who generated $79.2 this increased activity. million in added income and supported 752 jobs in 2015-2016. Many College graduates remain in the region after they have completed their studies, supporting local businesses LEGISLATIVE COMPLIANCE, GUIDELINES and contributing to the economy. According to the College’s AND PROCEDURES latest Graduate Survey, 70% of the Class of 2016-2017 is living, working and studying in the Portage Service Region. As noted above, the College continued to dedicate considerable management, staff and faculty time and The study also shows that Portage is an excellent investment resources to developing a legislative compliance framework for students, society and taxpayers. For every $1 that and implementing and maintaining a legislative and students invest in their education, they will receive $4.60 enterprise risk registry in 2017-2018. The College also back in higher future earnings. This translates into an average approved, updated and implemented numerous guidelines annual return of 21.1%, considerably higher than a typical and procedures including: standard bank savings account. From a social perspective, for every $1 spent on Portage College, society as a whole • Prevention of Sexual Violence will receive $6.80 in benefits, related to added provincial income, fewer demands for income assistance, less crime • Assessment of Threats and / or High Risk Student Behaviour and increased health and well-being. For taxpayers, • Public Interest Disclosure (Whistleblower Protection) Portage College represents a revenue generator. In 2015-2016, • Cannabis on Campus taxpayers contributed $27 million to support the College’s operations but received $57.8 million from higher lifetime • Occupational Health & Safety student earnings, increased business outputs and saving from a reduced demand for social services. This is akin to $2.10 in benefits for every $1 spent. The Emsi report clearly confirms the importance of Portage College to our service region. We are an integral part of the communities, people and province that we serve.
22 Operational Overview Portage College-sponsored Kids Carnival in Cold Lake, May 2018
Portage College Annual Report 2017-2018 23 GOALS, PRIORITY INITIATIVES, EXPECTED OUTCOMES AND PERFORMANCE MEASURES
2017-2018 was the fourth academic year that the College 1. GROW GRADUATE AND COMPLETION RATES operated under the seven new strategic goals approved by the Board of Governors in June 2014. The goals were finalized ACROSS ALL PROGRAMS after a year-long process to streamline with College’s (accessibility, quality, coordination) strategic initiatives and included consultations with industry, community advisory committees, College staff and faculty, students, and the Executive and Operations Committees. 2. GROW ACCESS TO PROGRAMS At the end of the 2015-2016 year, two goals were modified (accessibility, affordability, coordination) with the approval of the Board of Governors to better reflect the College’s strategic plans. The key Adult Learning System Principles that each goal meets are indicated in brackets. 3. DEVELOP CENTRES OF SPECIALIZATION (accessibility, quality)
4. DEVELOP EFFECTIVE AND SUSTAINABLE STUDENT SUPPORTS (accessibility, coordination)
5. DEVELOP AND IMPLEMENT A CLEARLY IDENTIFIED BRAND WITH PROVINCIAL ASSETS (accessibility)
5. BUILD A CLEAR SENSE OF PURPOSE, VALUE AND IDENTITY FOR COLLEGE EMPLOYEES TO ENGAGE IN COLLEGE SUCCESS (quality)
6. DIVERSIFY THE COLLEGE'S FUNDING SOURCES (accessibility, affordability)
The following section outlines the results of the projects and initiatives undertaken in the first year of the plan (2017-2018) to try to meet the strategic goals outlined above. The strategic projects/targets and many of the initiatives / results listed below each goal are the ones identified in the 2017-2020 Comprehensive Institutional Plan.
*NB All goals and priority initiatives are considered “ongoing” unless otherwise noted as they encompass the three-year timeframe of the 2017-2020 Comprehensive Institutional Plan. The Annual Report only covers the period between July 1, 2017 and June 30, 2018.
24 Goals, Priority Initiatives, Expected Outcomes and Performance Measures GOAL: GROW GRADUATE AND COMPLETION RATES ACROSS ALL PROGRAMS
Priority Initiative: Student Retention
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: Ongoing In Process • Improved processes for students Ongoing Services for students with disabilities. with identified learning • Updated and streamlined disabilities improved guidelines and procedures. • Addressed staffing pressure at the Lac La Biche campus which helped to reduce wait times for assessment and intervention for students with disabilities. • Hired additional Student Learning Assistant position for the Lac La Biche campus to improve service and reduce wait times for assessment and intervention for students with disabilities.
Priority Initiative: Academic Support
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: September In Process • The College initiated little September 2019 Course and program 2018 connection with NEAAI in accessibility increased by 2017-2018. However, with new enhancing the College leadership, this is a priority for tutoring services model the 2018-2019 academic year. by partnering with the North Eastern Alberta Apprenticeship Initiative and Community Adult Learning Programs
Expected Outcome: September In Process • In conjunction with the Students June 2019 Course and program 2017 Association, soft-launched accessibility increased by the Community Helpers Peer launching Community Mentorship program in the Helpers Peer Mentorship fall of 2017. program • Surveyed students regarding the program, which will not be fully implemented until the end of the 2018-2019 academic year.
Portage College Annual Report 2017-2018 25 GOAL: GROW GRADUATE AND COMPLETION RATES ACROSS ALL PROGRAMS (CONT.)
Priority Initiative: Academic Support (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: Course Ongoing In Process • For the third year in a row, Ongoing and program accessibility Athletics and Counselling increased by supporting departments arranged “Make provincial mental health Some Noise for Mental Health” awareness campaigns events at all Portage campuses and at a Voyageurs men’s hockey game to help support the province- wide campaign. • Hosted Bell Let’s Talk Day mental health awareness events at Portage campuses.
Expected Outcome: Course September Complete • Secured provincial Mental Health Complete and program accessibility 2018 support funding and hired two increased by enhancing mental health workers for Lac La resources for Mental Biche and Cold Lake campuses. Health support for Their duties include providing Portage College students training and frontline support/ referrals as well as conducting awareness campaigns. They also work with the counsellor at our St. Paul campus to provide support for St. Paul and Frog Lake. • Received $80,000 Indigenous Mental Health grant to address restorative practice and awareness of health factors impacting Indigenous mental health; developed curriculum for a Healing Through the Arts course; 3 staff members and two Public Legal Education staff delivering the program. • Organized Mental Health First Aid training for interested staff and faculty.
26 Goals, Priority Initiatives, Expected Outcomes and Performance Measures GOAL: GROW GRADUATE AND COMPLETION RATES ACROSS ALL PROGRAMS (CONT.)
Priority Initiative: Academic Support (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: Course Ongoing In Process • Reviewed online mental health Ongoing and program accessibility supports while continuing to increased by acting to subscribe to The Breathing Room, reduce student stress and an online program for students anxiety through specific between the ages of 13 and 24 College initiatives seeking support to manage stress, (e.g. online mental health anxiety and depression. tools, awareness tools • Completed review of Sexual for staff and students) Violence Prevention guideline with students and staff and started training sessions; training completed for first responders. • Piloted a writing/math help centre at the Cold Lake campus. • Library offered training to students at all campuses in research skills and APA style and designed a copy- right training session for students. • Lynda.com made available to all students and staff; video courses available in software, creative and business skills.
Expected Outcome: December In Process • 6 workshops offered at the Lac La December 2018 Learning Cafés offered 2017 Biche Campus, 4 by Be Fit For Life. at every campus The other two workshops focused on dealing with anxiety. • 2 workshops offered at the Cold Lake and St. Paul campuses, both by Be Fit For Life.
Portage College Annual Report 2017-2018 27 GOAL: GROW GRADUATE AND COMPLETION RATES ACROSS ALL PROGRAMS (CONT.)
Priority Initiative: Program Quality Assurance
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2018 Complete • Health Check Guideline changes, Complete Program health check simplifying the process and process simplified clarifying the health check/ first-year review/audit schedule, approved by Academic Council and Executive; implementation plan developed by the Vice President Academic.
Expected Outcome: June 2018 Complete • The following Quality Assurance Complete Quality Assurance guidelines were reviewed and guidelines reviewed updated in 2017-2018: and updated »»Prior Learning Assessment Recognition (PLAR) »»Certification and Graduation »»Proctoring and Invigilation Protocol »»Academic Research and Procedures »»Program Advisory Committees »»Program Development • Purchased Worldwide Instructional Design System (WIDS) software to help with curriculum design and mapping and outcome alignment.
Expected Outcome: December In Process • Reviewed faculty evaluation December 2018 Faculty Development 2018 process, including a form focused plans include rollout of on key measures of instructional revised Quality Assurance excellence and linkages to guidelines the College’s Comprehensive Institutional Plan goals. • Began WIDS training for Health and University Transfer instructors in May 2018.
Performance Measure: June 2020 In Process • 2017-2018 Graduation Rate: 76% June 2021 Student graduation rate improves to 70%
28 Goals, Priority Initiatives, Expected Outcomes and Performance Measures GOAL: GROW GRADUATE AND COMPLETION RATES ACROSS ALL PROGRAMS (CONT.)
Priority Initiative: Program Quality Assurance (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Performance Measure: June 2020 In Process • 2017-2018 Completion Rate: 76% June 2021 Program completion rate improves to 75%
Performance Measure: June 2020 In Process • 2017-2018 Retention Rate: 82% June 2021 Student retention rate improves to 90%
Performance Measure: June 2020 In Process • 89% of Portage College students June 2021 Student satisfaction with surveyed were satisfied with their program rate improves program (2017-2018 Point of Exit to 90% Survey).
GOAL: GROW ACCESS TO PROGRAMS
Priority Initiative: Program Expansion Plan
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: September In Process • The grant that the College had Dependent on Diesel Engine Technology 2018 hoped to fund our Diesel Engine grant funding program launched Technology program was not available in 2018-2019. As future offerings are entirely dependent on grant funding, it is difficult to list even a revised completion date for the purposes of this document.
Expected Outcome: All 8 June 2018 Complete • All 8 Level 1 Water and Complete Water and Wastewater Wastewater courses approved courses offered through by Alberta Environment and Continuing Education Sustainable Resources. • Completed construction of new Environmental Sciences building, which includes a new water/ wastewater lab. • Courses were offered online and face-to-face but there was no uptake for the face-to-face classes.
Portage College Annual Report 2017-2018 29 GOAL: GROW ACCESS TO PROGRAMS (CONT.)
Priority Initiative: Program Expansion Plan (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2018 In Process • Worked with Inclusive Education June 2019 Increased partnerships St. Paul to develop a non-credit with Community Adult Kitchen Worker Program for Fall Learning Programs 2018 at the Food Sciences Centre. (CALPs) and regional • Worked with NorQuest College organizations with to get GED preparation materials mandates supporting for CALPs. adult learning in delivery of non-credit • Incorporated Lakeland College programming literacy curriculum into base programs, Student Learning Services and CALPs. • Listed all CALPs in the College’s semi-annual Continuing Education and Extension Catalogue. • Trades & Technology worked with CALPs to cross-promote programs.
Priority Initiative: Indigenous Community Access Plan
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: Open Ongoing In Process • Continued to operate open campus Ongoing campus services continue at Whitefish Lake First Nation #128 to be offered at Whitefish in 2017-2018. Lake First Nation #128 • Reviewed potential new model in partnership with for Continuing Education Indigenous & Northern programming at Whitefish Lake Affairs Canada First Nation #128.
Expected Outcome: June 2019 In Process • Signed agreement with Saddle June 2019 Expanded access plan Lake Cree Nation to deliver with Saddle Lake Cree Educational Assistant and Early Nation developed Learning and Child Care courses (to be delivered workshop-style). • Met with Saddle Lake Cree Nation chief and council to discuss programming and facility use within the community.
30 Goals, Priority Initiatives, Expected Outcomes and Performance Measures GOAL: GROW ACCESS TO PROGRAMS (CONT.)
Priority Initiative: Indigenous Community Access Plan (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2018 In Process • SuperNet installed at Frog Lake June 2019 Workforce training campus. opportunities expanded • Purchased new WiFi equipment in Frog Lake First Nation to deploy to sites. and aligned with the labour force strategy • Continued to seek funding sources for career programming, including a review of Integrated Training. • Explored option to offer Introduction to Mechanics program during Summer 2018. • Worked with Frog Lake High School to look at feasibility of offering dual credit Educational Assistant training.
Expected Outcome: June 2019 In Process • Continued to explore ways to June 2019 Partnership built make the Local Educational Centre with Buffalo Lake Métis a reality, even after denial of WEDC Settlement to establish grant request. Meetings continue Local Educational Centre, with Buffalo Lake Métis Settlement. and partner with Trade Winds to Success and several industry partners to submit a request to Western Economic Diversification Canada (WEDC) to fund a five- year incubator program
Portage College Annual Report 2017-2018 31 GOAL: GROW ACCESS TO PROGRAMS (CONT.)
Priority Initiative: Indigenous Community Access Plan (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2018 In Process • In conjunction with Northern June 2019 College’s Indigenous Lights Public Schools, hosted Engagement Strategy a Trades and Industry Fair in and community Bonnyville June 6, 2018 focused engagement strategy on Indigenous students. renewed and updated • Hosted a Post-Secondary Education Fair for 200 Indigenous students from 20 different Northern Alberta schools on March 15, 2018 at our Lac La Biche campus; 13 post- secondary institutions participated in the event. • Worked with Aspen View Public Schools to develop a trades and forestry-based camp for Indigenous youth. • As part of 40th anniversary celebration of the College’s Museum of Aboriginal People’s Art and Artifacts, opened exhibit of Professional Native Indian Artists Inc. paintings and hosted gala launch event featuring artists Alex Janvier and Joseph Sanchez; Sanchez also offered workshops to College students and Lac La Biche community members.
32 Goals, Priority Initiatives, Expected Outcomes and Performance Measures GOAL: GROW ACCESS TO PROGRAMS (CONT.)
Priority Initiative: Indigenous Community Access Plan (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2018 Complete • Offered workshop on Indigenous Complete Review all Indigenous teaching practices through the programming at Portage College’s Native Arts and Culture College to ensure all (NAC) department. content and delivery • Created an Indigenization aligns with the Call of Programming subcommittee to Action as identified to review curriculum and to create by the Truth and a best practices handbook for Reconciliation training faculty on what needs Commission of Canada to be added and removed from and in keeping with existing curriculum; subcommittee the United Nations members attended “Settler- Declaration on the Rights Colonialism, Indigenous Resistance of Indigenous Peoples & Reconciliation” training session. • Explored partnership possibilities with Blue Quills University, including delivering a university- transferable Cree Language course. • Worked with Enoch Cree Nation to develop a proposal to deliver NAC programming. • College’s Food Sciences Centre participated in Indigenous Works – Alberta Linkages, a project in the food and beverage and hospitality sectors. • Heavy Equipment Operator program selected by Rupertsland Institute to showcase the partnership with the Government of Canada.
Portage College Annual Report 2017-2018 33 GOAL: GROW ACCESS TO PROGRAMS (CONT.)
Priority Initiative: Indigenous Community Access Plan (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: September In Process • Created webpage for inventory September 2018 Update the College’s 2018 of Indigenous Cultural Awareness existing Indigenous Training. Awareness Course and • Explored possibility of licensing roll out to all students the University of Alberta’s and staff Indigenous Canada MOOC and integrating into the College’s existing diversity awareness course as well as other College curriculum as appropriate. New modified CIP expected outcome is to partner with U of A to deliver Indigenous Canada programming content to faculty and students by June 2020.
Expected Outcome: June 2020 In Process • The College funded the installation June 2020 Increase access to of high-speed fibre optic cabling technology-enabled to the Frog Lake campus. training on reserves’ and settlements’ campuses
Priority Initiative: Dual Credit Plan
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: Ongoing In Process • Signed MOUs with Northern Lights Ongoing Dual credit agreements Public Schools (NLPS), Aspen View maintained Public Schools (AVPS) and Lakeland Catholic Schools (LCS). • Edited MOU with Frog Lake First Nation to include Human Development course (from Early Learning and Child Care Certificate program).
34 Goals, Priority Initiatives, Expected Outcomes and Performance Measures GOAL: GROW ACCESS TO PROGRAMS (CONT.)
Priority Initiative: Dual Credit Plan (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: Ongoing In Process • Signed first-ever MOU with St. Paul Ongoing Opportunities to build Education Regional Division dual credit capacity (SPERD). explored • Met with 6 school divisions (AVPS, East Central Catholic Schools, Elk Island Public Schools, LCS, NLPS, SPERD) to discuss Portage as the sole dual-credit PSI. • Partnered with AVPS and LCS to offer dual credit programming in Food Sciences, Heavy Equipment Technician, Electrical and Robotics for the 2018-2019 academic year. • Explored partnership possibilities with Elk Island Public Schools and ECCS (specifically concerning the College’s entrepreneurship course). • Published a Dual Credit catalogue promoting the variety of courses and camps available to high school students.
Expected Outcome: June 2018 Complete • Arrangement in place allowing Complete Hairstyling dual credit high school students who take promoted and launched courses with a journeyperson in service region’s at their school to have the number high schools of required salon hours needed to graduate reduced when they attend Portage College’s Hairstyling program.
Expected Outcome: Ongoing In Process • Continued to offer one free Ongoing Financial incentives university course per semester for and scholarships for high school students in a division students enrolled in with whom Portage has an MOU. the region’s high schools and registered in College courses continued
Portage College Annual Report 2017-2018 35 GOAL: GROW ACCESS TO PROGRAMS (CONT.)
Priority Initiative: Cold Lake Campus Expansion
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: October In Process • Contracted Hanover Research to August 2018 Complete 10-year 2017 conduct market & regional analy- program plan ses regarding the expansion of the Cold Lake campus. Specifically: »»Program-specific market assessments -- Pharmacy Assistant (completed May 2018) -- Mechanics and Autobody (completed May 2018) -- Instrumentation Technician (completed June 2018) -- Degree-completion opportunities -- Digital Marketing Post Diploma Certificate »»Regional demographic analysis (completed February 2018) »»High School needs assessment (completed May 2018) »»Employer needs assessment (completed March 2018) »»Military program opportunities (completed January 2018) »»Competitor institution benchmarking »»Best practices in long-term facility planning (completed March 2018) • Purchased one-year subscription to Emsi Analyst, an online labour market database that combines all data sources (including Statistics Canada information) to provide current and forecasted pictures for professions, industries, wages, student program demand and other related information.
36 Goals, Priority Initiatives, Expected Outcomes and Performance Measures GOAL: GROW ACCESS TO PROGRAMS (CONT.)
Priority Initiative: Cold Lake Campus Expansion (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2019 In Process • Met regularly with University June 2019 Pursue partnerships of Alberta to arrange another with post-secondary iteration of the Aboriginal Teacher institutions to effectively Education Program (ATEP) at deliver on 10-year Portage College. The program program plan will be offered in 2018-2019 at our Lac La Biche, St. Paul and Cold Lake campuses. • Continued to negotiate with NAIT to offer a Bachelor of Business Administration (BBA) program at Portage College. We expect to sign an MOU to offer the program in 2019-2020. In the interim, 6 students are taking NAIT’s BBA program online at Portage, receiving support from both institutions. • Continued discussions with Athabasca University on feasibility of delivering degree programs in Cold Lake and across the service region.
Expected Outcome: February In Process • Met regularly with City of Cold Lake December 2018 Complete shovel-ready 2018 officials. The city is a committed drawing and cost partner in the campus expansion estimate for Cold Lake project. campus expansion to • Hired Stantec to complete campus- alleviate space pressures expansion design drawing and cost for students and staff estimates.
Performance Measure: June 2020 In Process • 2017-2018 Base-Funded June 2021 Based-Funded Programming FLE count: 934 Programming FLE * NB Based-Funded Programming FLE count count: 953 goal has been modified in the 2018-2021 Comprehensive Institutional Plan to 940 FLE for June 2021.
Portage College Annual Report 2017-2018 37 GOAL: DEVELOP CENTRES OF SPECIALIZATION
Priority Initiative: Food Sciences Centre
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2020 In Process • In partnership with Rural Alberta June 2020 Increased provincial Business Centres (RABC), leased participation at incubator spaces to community the Entrepreneurial clients. The College provides Incubation and the space and RABC provides Production Facility business-mentoring services. as well as the Food • Leased space to six incubators; Processing Laboratory one client also rented the meat-processing lab; total monthly revenue averaged $2,800. • Attended Foodovation, a two-day conference and trade show, to market the Food Sciences Centre. • Renewed connection with Northeast Alberta Food Marketers Association. • In partnership with the St. Paul & District Chamber of Commerce, applied for and received a Community and Regional Economic Support (CARES) grant, designed to help market St. Paul as a conference-ready community.
Expected Outcome: June 2020 In Process • Reviewed models for store June 2020 Retail store and café operation and hired a full-time opened catering and retail support staff person who will be responsible for preparing the store for a Fall 2018 opening. • Worked with meat-processing- incubator client to sell meat products through the retail store. • Opened the store for two hours a day for four days in the spring. In 8 hours, revenue totalled $1,100. • 2017-2018 revenue from catering, business incubators and food sales: $31,000.
38 Goals, Priority Initiatives, Expected Outcomes and Performance Measures GOAL: DEVELOP CENTRES OF SPECIALIZATION (CONT.)
Priority Initiative: Food Sciences Centre (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: December Complete • Hired St. Paul campus manager, Complete Implement leadership 2017 who is also the Dean of Food model to support Sciences. St. Paul campus and • Created and staffed a full-time commercialization position for catering and retail support. • Hosted 6 community lunches in St. Paul in December 2017 and catered several on-campus events in 2017-2018. • Provided off-site catering services for the Government of Alberta, the Town of St. Paul and other St. Paul organizations.
Priority Initiative: Pipeline Training Centre
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2018 In Process • Held several meetings with June 2021 Increase awareness Athabasca University to discuss of the necessity of partnership to increase awareness constructing the Pipeline of the necessity of constructing the Training Centre Pipeline Training Centre in support of training and research. • Developed promotional material and distributed to elected officials and industry partners.
Expected Outcome: June 2019 In Process • Continued to investigate feasibility June 2019 Deliver and develop pipe of offering pipeline coating coating and pipeline applicator courses at the Boyle safety training courses campus.
Expected Outcome: June 2020 In Process • Began discussions with SAIT June 2020 Pipeline Inspection & regarding brokering Pipeline Safety Programming Operations programming. developed
Portage College Annual Report 2017-2018 39 GOAL: DEVELOP CENTRES OF SPECIALIZATION (CONT.)
Priority Initiative: Pipeline Training Centre (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: December In Process • The College has received December 2018 Land transaction 2017 ministerial approval for the land completed to finalize transaction but is still awaiting Phase 2 footprint final paperwork.
Priority Initiative: Water Resources Training Centre (now called the Lac La Biche Arts and Environmental Centre)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2020 In Process • The project has been taken out Beyond the Further funding in place of the College’s annual BLIMS scope of the CIP submission and is now part of 3-year window Portage’s longer-term capital planning. The College re-evaluated and pared down its capital projects list in 2017-2018.
Expected Outcome: April 2018 Complete • Held public forums to gather Complete Master design of community output and met with simulation lab completed Lac La Biche County Council on several occasions to discuss project and preliminary drawings. • Stantec completed tender-ready drawings in early spring 2018. Plans were featured at the grand opening of the Museum of Aboriginal Peoples’ Art and Artifacts “Indian Group of Seven” exhibition launch in April 2018. • Completed construction of Water & Wastewater classrooms and lab space as part of Environmental Sciences Building renovations.
40 Goals, Priority Initiatives, Expected Outcomes and Performance Measures GOAL: DEVELOP CENTRES OF SPECIALIZATION (CONT.)
Priority Initiative: Water Resources Training Centre (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2018 Complete • Purchased simulators for Level 1 Complete Related training training. The College is hosting programs developed, the software. including Level 1 Water • Negotiated maintenance contract Operators and Level 1 for the simulators. Wastewater offerings • Curriculum for all 8 Level 1 courses completed and approved by Alberta Environment and Sustainable Resources. • Curriculum reviewed by Sacramento Office of Water Programs to gain copyright approval. • Level II curriculum development on hold due to lack of funding for an instructional designer.
Priority Initiative: Indigenous Arts Centre
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2018 In Process • Artist in Residence, Amy Malbeuf, Ongoing Artist in Residence to offered workshops throughout deliver workshops in the academic year at schools in 3 schools within the the service region including Light Portage College service of Christ Catholic School and the region Canadian Native Friendship Centre in Lac La Biche.
Expected Outcome: June 2018 In Process • Added a new print-making course Ongoing Increase offerings of as part of extension course Extension studies courses offerings in the fall term. from the Arts & Culture • Offered Art Club for Adults, program artists in the Brick Stich Beadwork, Peyote region Stitch Beadwork and Soap Stone Carving for winter and spring 2018 extension courses.
Portage College Annual Report 2017-2018 41 GOAL: DEVELOP CENTRES OF SPECIALIZATION (CONT.)
Priority Initiative: Indigenous Arts Centre (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2019 In Process • Established a museum board June 2019 Establish a framework and elected a board chair. to increase the Museum • Received a $130,000 Alberta of Indigenous Art & Foundation for the Arts grant for Artifacts including the museum and commissioned broadening exposure to four pieces of art from Indigenous Indigenous Art through artists. provincial and national galleries and art shows • Received a Canada 150 grant to create a museum catalogue. • Created videos of Native Arts and Culture program projects, including hide tanning, and tufting. • Established partnerships to support regional artisans and hosted a meeting to establish entrepreneur opportunities for Indigenous artists and artisans. • Opened permanent Professional Native Indian Artists Inc. (PNIAI) exhibit as part of a celebration of the 40th anniversary of the College’s Museum of Aboriginal People’s Art and Artifacts in March 2018, supplemented by a loan from Northern and Indigenous Affairs of seven works from PNIAI. Officially opened the exhibit with a gala evening on April 13, 2018. More than 200 people attended, including surviving group artists Alex Janvier and Joseph Sanchez. Also revamped some of the other museum exhibits. • Artist in residence Amy Malbeuf and instructor Ruby Sweetman opened a hide-tanning exhibition at the Alberta Craft Discovery Gallery in Edmonton on April 14, 2018.
42 Goals, Priority Initiatives, Expected Outcomes and Performance Measures GOAL: DEVELOP CENTRES OF SPECIALIZATION (CONT.)
Priority Initiative: Indigenous Arts Centre (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2020 In Process • Created an Indigenization of June 2020 Work with the President’s Programming subcommittee to Indigenous Advisory review curriculum and to create Committee to implement a best practices handbook for Indigenous curriculum training faculty on what needs across all program areas to be added and removed from existing curriculum; subcommittee members attended “Settler- Colonialism, Indigenous Resistance & Reconciliation” training session.
Expected Outcome: June 2020 In Process • Faculty member Trudie Allen June 2020 Establish an Indigenous worked with Alberta Legislative Art authentication Assembly’s Indigenous Art process Selection committee to establish connections and to promote the authentication process.
Expected Outcome: June 2019 In Process • Commissioned a consultant to June 2019 Review options to plan develop a drawing for an outdoor for the development Indigenous learning space. of indoor and outdoor • Applied for and received a Indigenous Learning $130,000 Alberta Foundation for spaces at our Lac La Biche the Arts grant to commission four campus public works of art.
Performance Measure: June 2020 In Process • Worked with Continuing Education June 2021 Develop a model with department and the Tribal Chiefs Continuing Education to Association to create an outreach increase outreach of arts model. and culture program
Portage College Annual Report 2017-2018 43 GOAL: DELIVER EFFECTIVE AND SUSTAINABLE STUDENT SUPPORTS
Priority Initiative: Revision of Student Enrolment Process
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2018 In Process • Developed pilot processes to Ongoing Manage assigned support new protocol for funding funding allocation for allocation for foundational foundational learning learners. students on behalf of • Reviewed new protocols for Advanced Education funding allocation for foundational learners. • Implemented a new student- funding-tracking process in 2018 that helped to reduce the number of outstanding accounts and increase the number of students with confirmed funding prior to fall registration.
Expected Outcome: June 2018 In Process • Purchased cloud-based application June 2021 Data collection on Oohlala and did a soft launch in enrolment processes May 2018. Will conduct a three-year strengthened pilot to see if this helps improve the College’s conversion and retention rates as well as student engagement.
Expected Outcome: December In Process • The College’s focus in 2017-2018 December 2019 Customer Relation 2017 was mainly on 50th anniversary Management (CRM) activities, particularly on a Fall 2018 investigated 50 on 50 event (which involved tracking down and inviting alumni from the past 50 years). • CRM still being investigated. Future possibilities being examined include alumni e-mail, insurance, online logo and access to databases.
44 Goals, Priority Initiatives, Expected Outcomes and Performance Measures GOAL: DELIVER EFFECTIVE AND SUSTAINABLE STUDENT SUPPORTS (CONT.)
Priority Initiative: Student Information Portal
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2018 In Process • Held preliminary discussions June 2021 System enhancements with companies regarding online prioritized as part payment systems. of Enterprise Resource • Created a joint business case Planning (ERP). with Northern Lakes College and Investigate collaborative Lakeland College for a complete opportunities ERP replacement. • Partnered with Athabasca University and Northern Lakes College to develop a student information system. • Soft-launched student communication tool Oohlala in May 2018. • Began working on Student Intranet.
Expected Outcome: June 2018 In Process • Implemented degree audit June 2019 Investigate student automation in Student Services. service solutions that This is a requirement for portal meet service needs information and student self- but require limited registration. It also saves time investment of system in transcript production. development and/or IT • Established a task team to work on resources and prioritize migrating marks from Grade Quick for system development to Moodle.
Priority Initiative: Alumni Development
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2019 In Process • In 2017-2018, the College June 2019 Value-added components concentrated on increasing of Alumni membership the number of members in enhanced our alumni association, which topped 900 by the end of the fiscal year. As a result, value- added components were not a focus. In 2016-2017, membership cards and membership benefits were finalized.
Portage College Annual Report 2017-2018 45 GOAL: DELIVER EFFECTIVE AND SUSTAINABLE STUDENT SUPPORTS (CONT.)
Priority Initiative: Alumni Development (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: Ongoing In Process • Installed Donor Perfect Software Ongoing Online Alumni for Corporate Communications community established, to support alumni information. building memberships • Reviewed feasibility of an alumni and connections tracking system. • Social media numbers: Facebook – 189 new subscribers; Twitter – 364 followers; Instagram – 1,074 followers
Expected Outcome: September Complete • In conjunction with Community Complete Support preparations 2017 Relations, Corporate to celebrate Portage Communications and Executive, College’s 50th developed and implemented Anniversary in 2018 a 50th anniversary plan. • Hired an external writer to create biographies of alumni as part of 50th anniversary efforts.
Performance Measure June 2020 In Process • 88% of Portage College students June 2021 (for entire goal): surveyed would recommend the Student Point of Exit College to others (2017-2018 Point Satisfaction reaches 90% of Exit Survey).
Performance Measure October In Process • Fall 2017 Application to Conversion October 2020 (for entire goal): 2019 Rate: 73%. This represents a 3% Fall Application to increase over 2016-2017 and a 19% Enrolment Conversion increase over 2015-2016 levels. Rate reaches 80%
46 Goals, Priority Initiatives, Expected Outcomes and Performance Measures GOAL: DEVELOP AND IMPLEMENT A CLEARLY IDENTIFIED BRAND AND PROVINCIAL ASSETS
Priority Initiative: Corporate Branding and Image Building
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: Ongoing In Process • Created University Transfer (UT) Ongoing Greater brand awareness brochure to highlight new program of existing and new name and the ever-growing programming opportunity to complete UT courses within Portage’s service region. • Contract videographer created and posted 40 videos during 2017-2018. These vary from full-length instructional videos to student testimonials and promotional shorts. • Manager of Community Relations met regularly with community partners to discuss goings on at the College.
Expected Outcome: September In Process • Executive Vice President created September 2018 Launch marketing plan to 2018 and distributed bi-monthly demonstrate how College Community Update Publication initiatives are aligned (CUP) to multiple stakeholders, with Adult Learning informing them of College System principles initiatives, events, and program developments. • Launched marketing plan to share results of Portage College economic impact study.
Portage College Annual Report 2017-2018 47 GOAL: DEVELOP AND IMPLEMENT A CLEARLY IDENTIFIED BRAND AND PROVINCIAL ASSETS (CONT.)
Priority Initiative: Corporate Branding and Image Building (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: Ongoing In Process • Made significant progress on the use Ongoing Greater brand awareness of the incubators and conference of infrastructure centre in the Food Sciences Centre supporting innovation in St. Paul. The College hosted more and entrepreneurship than 30 community events and in the four areas booked half of the incubator space of specialization in 2017-2018. • The Indigenous Arts Centre launched a celebration of the Museum’s 40th Anniversary. The College has been asked to provide outreach training to several communities and has been asked to lead discussions on the creation of a new Artisan Co-op in partnership with Travel Alberta. • Completed construction of new lab facilities for the Water Resources Training Centre and developed curriculum. A state-of-the-art facility was also designed by Stantec to house significant water and wastewater simulators. • Progress on the Pipeline Training Centre in Boyle has been hampered in terms of support by the image of the pipeline industry.
Expected Outcome: June 2019 In Process • Hired Graphics & Media Developer June 2019 Grow internal capacity and Administrative Assistant for to manage our corporate Corporate Communications and image marketing Community Relations. • Developed corporate communications plan. • Developed key messages with proof points for staff to know and share as they are in communities and attending events. • Re-branded letterhead and all employees’ e-mail signatures to include 50th anniversary logo. • Attended International Association of Business Communicators’ western conference.
48 Goals, Priority Initiatives, Expected Outcomes and Performance Measures GOAL: DEVELOP AND IMPLEMENT A CLEARLY IDENTIFIED BRAND AND PROVINCIAL ASSETS (CONT.)
Priority Initiative: College Marketing Plan
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2020 In Process • Corporate Communications staff June 2019 Collaborate with continues to focus on making communities where connections within our Portage College has communities in order to facilitate a campus to promote the College community promotion. those communities as College communities on their websites
Performance Measure: October In Process • For Fall 2017, Portage College’s October 2020 Market share 2019 market share was 45%, 74% when (fall applications) only considering Comprehensive of 55% Community Institutions.
GOAL: BUILD A CLEAR SENSE OF PURPOSE, VALUE AND IDENTITY FOR COLLEGE EMPLOYEES TO ENGAGE IN COLLEGE SUCCESS
Priority Initiative: Employee Engagement
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: Ongoing In Process • Included exercises on corporate June 2020 Foster the development initiatives, guidelines and of our unique corporate strategies as part of employee cultural identity planning days. through the College’s • Reworked interview process communication plan to include questions designed and through its annual to determine the cultural fit planning days of candidates. • Attended “How to Craft the Culture of Your Company” workshop and incorporated suggestions into action plan.
Portage College Annual Report 2017-2018 49 GOAL: BUILD A CLEAR SENSE OF PURPOSE, VALUE AND IDENTITY FOR COLLEGE EMPLOYEES TO ENGAGE IN COLLEGE SUCCESS (CONT.)
Priority Initiative: Employee Engagement (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2018 Complete • Developed a recognition program Complete Develop an employee that encourages and increases volunteer recognition volunteerism at the College. program that encourages • Established a tracking system for increased volunteerism volunteerism including volunteer both for internal College recognition planning. initiatives and community initiatives • Updated employee volunteer recognition guidelines. • In 2017-2018, more than 340 College employees, students and public members volunteered at 50th anniversary events and functions.
Priority Initiative: Support Employee Personal and Professional Growth
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: Ongoing In Process • Established online Training & Ongoing College continues Development calendar allowing to promote utilization staff to view all available training of professional opportunities. development and • Administered mandatory College- training and ensure wide online security awareness connection to Learning training to inform and protect Plans and the College’s College IT inventory and networks. strategic goals • Reinstated full funding for employee tuition bursary and professional development. • Provided support for employees pursuing their Masters and doctorates. One employee completed a PhD in October 2017. • Implemented new faculty evaluation guideline and began trial of new faculty evaluation template. • Identified list of training requirements for faculty including classroom management which will be developed and launched in 2018-2019.
50 Goals, Priority Initiatives, Expected Outcomes and Performance Measures GOAL: BUILD A CLEAR SENSE OF PURPOSE, VALUE AND IDENTITY FOR COLLEGE EMPLOYEES TO ENGAGE IN COLLEGE SUCCESS (CONT.)
Priority Initiative: Support Employee Personal and Professional Growth (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2018 Complete • Established Workforce Development Complete HR to establish a Committee to ensure that Workforce Development programming offered and taken Committee to drive aligns with the strategic goals College-wide professional of the College. development that is both • Workforce Development hosted strategic and operational. workshops to increase instructional The Committee will excellence. develop an annual planning process to • Provided training to ensure that HR structure delivery of and the College are compliant with professional development all new guidelines and legislation. initiatives.
Expected Outcome: June 2018 Complete • HR met with all College Complete Evaluate succession departments and identified planning activities training plans for staff. currently underway to learn best practices for future activities
Expected Outcome: June 2019 In Process • Applied for a $50,000 Restorative June 2019 Implement Indigenization Justice grant from the Alberta of College Human Justice and Solicitor General. Resources Practices and • Received a $5,000 grant from professional development Devon Energy to support Healing to meet the Call to Action through Arts workshops. as identified by the Truth and Reconciliation • Drafted a best practices handbook Commission of Canada to integrate Indigenous culture, and in keeping with customs, celebrations and the United Nations curriculum into programs. Declaration on the Rights • President’s Indigenous Advisory of Indigenous Peoples Committee and all related subcommittees attended restorative justice training and continued to work on plans to rollout training for all College employees.
Portage College Annual Report 2017-2018 51 GOAL: BUILD A CLEAR SENSE OF PURPOSE, VALUE AND IDENTITY FOR COLLEGE EMPLOYEES TO ENGAGE IN COLLEGE SUCCESS (CONT.)
Priority Initiative: Support Employee Personal and Professional Growth (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2019 In Process • Evaluated the usage of various June 2019 Implement metrics HR programs, including LifeWorks, for Human Resources the College’s employee assistance programs and services program. • Gathered metrics for HR programs and services for Board planning discussion; formulated action plan to be implemented in 2018-2019.
Performance Measure: June 2020 In Process • 2017-2018 Employee Engagement June 2021 Employee engagement (volunteering for College events of 70% and fundraisers): 85%. Due to numerous 50th anniversary activities, the employee engagement percentage was significantly higher than in 2016-2017. We anticipate a decrease in 2017-2018.
Performance Measure: June 2020 In Process • 2017-2018 Training & Development June 2021 Training & Development resource utilization: 83%. Highest resource utilization rate percentage: Faculty – 95%. Lowest reaches 95% percentage: Excluded – 52%
52 Goals, Priority Initiatives, Expected Outcomes and Performance Measures GOAL: DIVERSIFY THE COLLEGE'S FUNDING SOURCES
Priority Initiative: Capital Grants
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2018 In Process • Contracted Hanover Research June 2019 Funding secured for Cold to conduct market and regional Lake campus expansion; analyses regarding the expansion Government of Alberta of the Cold Lake campus. allocated $1.08 million to Specifically: plan potential expansion »»Program-specific market in 2017 provincial budget. assessments Need to put together Campus Development --Pharmacy Assistant Plan with the City (completed May 2018) of Cold Lake --Mechanics and Autobody (completed May 2018) --Instrumentation Technician (completed June 2018) --Degree-completion opportunities --Digital Marketing Post Diploma Certificate »»Regional demographic analysis (completed February 2018) »»High School needs assessment (completed May 2018) »»Employer needs assessment (completed March 2018) »»Military program opportunities (completed January 2018) »»Competitor institution benchmarking (still outstanding at end of fiscal year) »»Best practices in long-term facility planning (completed March 2018) • Established a steering committee with the City of Cold Lake to manage the project. • Awarded architectural services contract to Stantec Consulting; finalized campus expansion drawings expected by Fall of 2018.
Portage College Annual Report 2017-2018 53 GOAL: DIVERSIFY THE COLLEGE'S FUNDING SOURCES (CONT.)
Priority Initiative: Capital Grants (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2020 In Process • Completed construction of new Beyond the Funding secured for Water Environmental Sciences building, scope of the CIP and Wastewater Resources which includes a new water / 3-year window Training Centre in Lac La wastewater lab. Biche; Lac La Biche County • Set aside capital funds to complete is a partner in the project; floor works and furnish the foyer College received a of the Environmental Sciences federal Post-Secondary Building as College was not Institutions Strategic successful in our Federated Investment Fund grant Coop – Community Spaces for $752,460 towards grant application. the project. Should be a shovel-ready project • Completed architectural drawings for proposed new Lac La Biche Arts & Environmental Centre.
Priority Initiative: Entrepreneurial Ventures and Alternative Local Funding
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: June 2019 In Process • New St. Paul campus manager June 2019 Entrepreneurial initiatives tasked with generating ideas to bolster operational for the retail store and boosting funding developed, entrepreneurial revenue. specifically focusing on food as a by-product of training in St. Paul
54 Goals, Priority Initiatives, Expected Outcomes and Performance Measures GOAL: DIVERSIFY THE COLLEGE'S FUNDING SOURCES (CONT.)
Priority Initiative: Entrepreneurial Ventures and Alternative Local Funding (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: September Complete • Undertook review of the Voyageur Complete Sustainable ownership 2017 Grill in Lac La Biche; tweaked and operating models service model and reduced in place to support those evening hours. Financial losses entrepreneurial initiatives have to be curtailed and completely eliminated in 2018-2019. • Examined different models to further improve profitability of ancillary services and incorporate commercialization in all areas of the College. • Decentralized Continuing Education department; extension program- ming and commercialization opportunities are now the responsibility of each program area. It is expected with this widespread engagement that further buy-in will occur about revenue generation for the College.
Expected Outcome: December In Process • Revised the College’s financial June 2019 College borrowing 2017 borrowing guideline and presented guidelines and to Board of Governors’ Finance, procedures established Risk and Infrastructure committee.
Expected Outcome: June 2019 In Process • In 2017-2018, recorded a profit of June 2019 Increased profitability of $232,743, $95,000 higher than the existing ancillary services previous fiscal year. (Food Services, Housing, Bookstore)
Portage College Annual Report 2017-2018 55 GOAL: DIVERSIFY THE COLLEGE'S FUNDING SOURCES (CONT.)
Priority Initiative: Continuing Education
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: Ongoing In Process • Produced and distributed fall, winter Ongoing Contract training offered and spring extension catalogues. to businesses in addition • Wildland Firetack training put on to communities hold due to announcement of program changes from Government of Alberta
Expected Outcome: Ongoing In Process • Expanded professional development Ongoing Revenue generation course offerings beyond traditional from academic extension client base to include municipalities, programs and Continuing business and organizations. Education contracts • Continuing Education model supports for-credit has been decentralized to place programs and responsibility on all departments infrastructure needs to help with revenue generation through extension courses.
Expected Outcome: June 2018 In Process • Estimates for return to College June 2021 Profitability improved reduced by half due to economic through leveraging of downturn, reduction of provincial redesigned Continuing and federal support for partner Education organizational Frog Lake First Nation, program model changes and inability to fill Business Development Officer (BDO) positions for most of the fiscal year. BDO has subsequently been hired. • Focus in 2018-2019 will be on further developing post-graduate certificates and workplace specializations.
56 Goals, Priority Initiatives, Expected Outcomes and Performance Measures GOAL: DIVERSIFY THE COLLEGE'S FUNDING SOURCES (CONT.)
Priority Initiative: Fundraising
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Expected Outcome: Ongoing In Process • Raised more than $205,000 to Ongoing Increased net revenue support 50th anniversary events from fundraising events from five major sponsors: Devon Canada, MEG Energy, Canadian Natural Resources Ltd., Lac La Biche County and Xerox Canada. • Reduced cost of fundraising events by cutting ones that did not make money (e.g. annual golf tournament) and restructured other traditional fundraising events in consultation with community partners and stakeholders.
Expected Outcome: June 2019 In Process • Targeted sponsorship and donations June 2019 Increased efforts to solicit to the Spirit of Community external sources for Partnerships Endowment. scholarships • Worked on creating website page to take online donations and sell tickets to College fundraising events.
Expected Outcome: September In Process • Secured three-year agreement Ongoing Alternative avenues to 2017 with Lac La Biche County to fundraising explored sponsor Voyageurs Athletics for $100,000 per year. • Explored programs to help College find new funding grants. • Met with partners, particularly in the oil and gas industry, to discuss partnership and sponsorship opportunities.
Expected Outcome: Ongoing In Process • Adjusted policy to encourage Ongoing Board of Governors’ Board members to attend members engaged in fundraising events. strategic fundraising • Key Board members volunteered initiatives to attend meetings with College administration, business leaders and government ministers.
Portage College Annual Report 2017-2018 57 GOAL: DIVERSIFY THE COLLEGE'S FUNDING SOURCES (CONT.)
Priority Initiative: Fundraising (cont.)
Description Completion Status Progress Made Revised Date in 2017-2018 Completion Date
Performance Measure: June 2020 In Process • Officially received a $1.08 million June 2021 At least $2.1 million grant from Advanced Education for obtained from capital an Infrastructure Needs Assessment grant proposals for of our Cold Lake campus. strategic projects • Filed an expression of interest with Alberta Infrastructure to apply for a grant from the Investing in Canada Infrastructure Program to help construct an Indigenous Smudging and Cultural Awareness Atrium at our Lac La Biche campus.
Performance Measure: June 2020 In Process • Costs increased substantially over June 2021 Cost of fundraising 2016 levels, due to an increased and friendraising events number of events marking the reduced by 15% from College’s 50th anniversary and 2016 levels an expanded community relations/ corporate communications department.
Performance Measure: June 2020 In Process • Donations, gifts in kind and June 2021 Amount of donations sponsorships increased by 14% and gifts in kind increased over 2016 levels. by 15% from 2016 levels
58 Goals, Priority Initiatives, Expected Outcomes and Performance Measures Community workshop with renowned artist Joseph Sanchez, 2018
Portage College Annual Report 2017-2018 59 ENROLMENT PLAN (IN FLEs)
132 158
185 166 Trades and Technology
Health and Wellness 217 236 Business, University Transfer and Social Work
ACE, Arts and Food
373 383
- Forecast - Actual
* NB 17-18 FLE forecast taken from 2017-20 Comprehensive Institutional Plan. Totals may vary slightly due to rounding. ACE = “Academics for Career and Education”
The higher than forecasted enrolment is due to a few factors: Our apprenticeship trades programs experienced lower than expected enrolment for a second year in a row, reflecting a 1. The continued strong showing of our Early Learning province-wide decrease in demand for apprentices in several and Child Care and Educational Assistant programs, trades. As a result, the College has not been granted any which exceeded our CIP projections by 36.7 FLE. Steamfitter-Pipefitter seats by Apprenticeship and Industry 2. Higher than expected enrolment in the College’s health Training for 2018-2019. and wellness programs, particularly Licensed Practical Nurse. The program’s FLE count is higher in 2017-2018 in part due to a ministry-approved larger FLE factor in determining the final tally. 3. Higher than expected enrolment in our University Transfer (UT) program. This is the second consecutive year that the UT program has exceeded expectations.
60 Enrolment Plan (in FLEs) Enrolment Breakdown — Program by Program
Program FLE Forecast FLE Actual Actual vs. Forecast
Aboriginal Art Certificate 9.5 10.1 +0.6
Academic Foundations and College Preparation 210.5 206.3 -4.2
Accounting Technician 9.9 5.5 -4.4
Advanced Care Paramedic 54.5 54.5 0.0
Apprenticeship Electrician 19.8 9.4 -10.4
Apprenticeship Steamfitter-Pipefitter 4.6 5.9 +1.3
Apprenticeship Welding 6.5 4.0 -2.5
Artisan Entrepreneurship Diploma 7.0 5.3 -1.7
Baking Certificate 6.0 4.0 -2.0
Business Administration Certificate 46.0 41.0 -5.0
Business Administration Diplomas 23.0 25.7 +2.7
Community Social Work Diploma 55.0 66.5 +11.5
Culinary Arts Diploma 31.7 27.3 -4.4
Early Learning and Child Care Certificate 43.0 50.1 +7.1
Early Learning and Child Care Diploma 14.0 31.6 +17.6
Educational Assistant Certificate 16.0 26.7 +10.7
Educational Assistant Diploma 1.4 2.7 +1.3
Emergency Medical Responder 5.3 3.0 -2.3
Hairstyling 18.0 16.6 -1.4
Heavy Equipment Operator 21.1 10.9 -10.2
Institutional Cook 3.0 3.5 +0.5
Licensed Practical Nurse 84.0 108.0 +24.0
Natural Resources Technology Diploma 33.0 26.8 -6.2
Office Administration 10.2 10.2 0.0
Open Studies 30.5 15.7 -14.8
Power Engineering 3rd Class 48.4 40.2 -8.2
Power Engineering 4th Class 28.8 38.0 +9.2
Pre-Employment Heavy Equipment Technician 3.2 3.7 +0.5
Pre-Employment Welding 5.3 2.1 -3.2
Primary Care Paramedic 22.7 19.6 -3.1
SAGD De-Oiling and Water Treatment (DAWT) 2.1 1.6 -0.5
University Transfer 39.7 59.9 +20.2
*NB FLE = “Full Load Equivalent.” “Business Administration Diplomas” combine both the Accounting and Management specializations.
Portage College Annual Report 2017-2018 61 RESEARCH, APPLIED RESEARCH AND SCHOLARLY ACTIVITIES
As noted in our 2018-2021 Comprehensive Institutional and Northern Lakes College. LEARN funds Northern-Alberta- Plan, Portage College is committed to applied research but specific research on community and post-secondary topics is impeded by a lack of available dollars as most grants only such as skill shortages, information technology, student provide 50% of the funding. Future research is likely to be recruitment and innovation. LEARN, which has produced 126 driven by the College’s centres of specialization and research labour-market research reports since 1995, completed a study partnerships, although applied research is not a short-term in Spring 2018 on Digital Education Resources in Northern focus for the College. Alberta. The final report provided information regarding improving integration of resources into teaching practices Portage College continued to be an active partner in Labour and encouraged the development of a northern-Alberta- Education Applied Research North (LEARN) in 2017-2018. wide digital education strategy. The partnership represents The AR group is facilitated by the Northern Alberta effective management of resources and is an example Development Council (NADC) and includes representatives of post-secondary institutions collaborating with from Grande Prairie Regional College, Keyano College the NADC to find solutions to common challenges.
Deputy Premier and Health Minister Sarah Hoffman (third from left) visited the Lac La Biche Campus, February 22, 2018 Pictured with her are (left to right) Practical Nurse instructor Sherry Kanarek, student Chelsea Karpetz and student Chantal Mihalcheon
62 Research, Applied Research and Scholarly Activities COMMUNITY OUTREACH AND UNDERREPRESENTED LEARNERS
The College entered into a partnership with Dragonfly and entry-level career preparation, has helped to increase Counselling and Support Centre, a non-profit organization student retention and provided strong evidence of student based in Bonnyville that provides sexual assault services empowerment and success. In 2017-2018, the College and support to those impacted by sexual violence. expanded offering Foundational Learning to adult students, Portage provided space at our Lac La Biche campus which we intend to continue to make available in the for Dragonfly to offer outreach services to staff, community through our Continuing Education Department. students and community members. Portage also worked with the University of Alberta to bring The College continued to increase our connection with the Aboriginal Teacher Education Program to the region in Community Adult Learning Programs (CALPs). We offered 2018 as part of a cyclical plan. The program will be offered facilities to the CALPs in St Paul and Lac La Biche and at our St. Paul, Lac La Biche and Cold Lake campuses in partnered on a referral basis students with CALPs 2018-2019. The College hosted two successful iterations — especially ESL and basic-Foundational-level students of the program in 2010 and 2014. who achieve success — to our Academic Upgrading programs. We are planning further engagement with this Building an Arts and Environmental Centre — The College key group including sharing of curriculum resources aimed at completed the tender-ready documents for a one-of-a-kind foundational skills, and joint hosting of a literacy conference. facility. The proposed Lac La Biche Arts and Environmental Centre will house water/wastewater operator training, Through the Family Literacy Initiative, we operated as a and provide a new home for our Native Arts and Culture Community Adult Learning at our St. Paul campus and worked programming and the College’s Museum of Aboriginal on literacy initiatives. We also partnered with the St. Paul Peoples’ Arts and Artifacts. While the project is not part of Municipal Library, Parent Link, Mannawanis Friendship Centre, our three-year capital plan, we intend to continue to partner Franco-accueil, FCSS, Alberta Health Services and Alberta with Lac La Biche County to make this centre a reality by Works to provide programming. In addition, we delivered jointly retaining Engineering services to move to a tender- programs at the Elk Point Municipal Library, Adult Learning ready document and by pursuing Federal Government Centre and Elk Point Heritage Lodge to provide opportunities funding opportunities. for families to meet their Literacy needs. The coordinator also set up meetings with Saddle Lake Adult and Literacy Program The College renewed memoranda of understanding for to work on providing parenting and literacy programming. Dual Credit with the following school divisions: Aspen View Public Schools, Lakeland Catholic Schools, Northern Lights The College also continued to provide space at our Lac La Public Schools, and St Paul Education Regional Division 1. Biche campus to the Learning Network Educational Services, An MOU was also sent to Frog Lake First Nation for review. which offers professional development and training to staff, These memoranda explained how the College and the administrators and parent councils at K-12 schools in school divisions will partner to expand opportunities to northeastern Alberta. high school students including allowing any registered high school student to take one no-cost-tuition-free University Frog Lake Partnership/Training — During the past five years, Studies course per semester. In addition, two of these school the College has partnered with Frog Lake First Nation to divisions received $50,000 grants for the 2018-2019 academic offer a variety of programs including 1st Period Carpentry, year and named Portage College as the partner post- mechanics, cooking, office administration and Oil and Gas secondary in delivery of Pre-Employment Cooking, Heavy Administrative Assistant to students on the reserve. A notable Equipment Technician, Electrical and Robotics. Elk Island success story is the Essential Skills for Tradesperson program, Public Schools also received a start-up grant for trades where students put their classroom knowledge to practical training and met with Portage to see what partnership use by constructing houses. In 2017-2018, we began opportunities may be possible. East Central Alberta Catholic working with the Frog Lake high school to raise the School Division also approached Portage about possibly professionalization of Educational Assistants and childcare partnering to offer our entrepreneurship (ENTR 105) course. providers in the community. This will include Dual Credit The model would be similar to the one East Central has and continuing education opportunities. established with Lakeland College.
Whitefish Lake Open Campus — The Open Campus at The College published a catalogue titled “Portage College Whitefish Lake First Nation #128, a seamless operation Opportunities for High School Students” to promote the of High School completion, foundational adult education variety of courses and camps available to students while
Portage College Annual Report 2017-2018 63 they are still enrolled in high school. The catalogue included Call to Action. The President’s Indigenous Advisory a variety of training programs covering the range of faculties Committee was active in the past academic year in in the College. Dual Credit options were also highlighted. developing a connection with Elders and setting some One example is the Entrepreneurship Course, which we plan broad direction for the College. The Indigenization to further enhance by offering an annual Dragon’s Den-style of Programming subcommittee created a best practices Youth Entrepreneurial Challenge. document in keeping with the United Nations Declaration on the Rights of Indigenous Peoples for curriculum Buffalo Lake Métis Settlement Entrepreneurial Incubator indigenization to be rolled out following the Healing Partnership — While we were not successful in obtaining through Arts training in 2018-2019. The Indigenization funding for this project there remains interest from Buffalo of HR and Training subcommittee continued to work on Lake and the industry partners. With the new structure a cultural awareness program for all employees and reviewed of Deans having both Academic and Continuing Education all onboarding practices. A third subcommittee, responsible responsibilities (implemented in 2017-2018) we plan to for marketing, public relations, corporate relationships and explore ways to make the training centre at Buffalo Lake community relations, was also created. The College intends a possibility. to have a full Indigenization plan completed by the end The College was also invited by Rupertsland to participate of 2018-2019. in engagement with Victoria Settlement. This partnership Portage College started a feasibility analysis for long-term will include construction and arts and culture opportunities. facility planning for all campuses, focusing particularly With our new faculty-of-extension approach, we began on expansion of our “at capacity” Cold Lake campus. planning ways to make outreach of Arts and Culture The College and Athabasca University (AU) held several programming a reality, including having former program meetings during the academic year to outline an active graduates teach the College’s existing curriculum in modules collaboration plan going forward. The Cold Lake campus within the communities. Additionally, we plan to work with development is one of three strategic areas of focus. the communities to help them apply for federal government Foundation to degree programming including special grants to fund this outreach training. attention to military personnel requirements is the ultimate goal of this initiative. The College continued to deliver Practical Nurse, Primary Care Paramedic, Advanced Care Paramedic, University Transfer, The Portage College-Athabasca University collaboration also College Preparation, Educational Assistant, Early Learning included the pipeline training facility in Boyle. Bringing AU Childcare, and Pre-employment Heavy Equipment Technician to this campus will include increased continued education programs using a blended format. Depending on the opportunities and will allow the campus to secure program, the students are able to take portions or in some the research opportunities that have always been cases full training from anywhere. In 2017-2018, the College in the vision for this Alberta-owned infrastructure. continued to focus on expanding our extension studies Using an inclusive campus model, Portage College programs to bring them throughout the region through has continued to offer many supports to learners with the Continuing Education Department. disabilities. Through Student Learning Services, students are The College’s successful engagement with Indigenous able to access a wide variety of services including individual communities has drawn attention within Treaties 6, 7, and 8 learning assessments, instruction in effective learning and has led to successful program collaborations north strategies, reading and writing enhancement programs, and south of the College’s service region. In addition to these individual educational assistance, innovative learning collaborations, Portage also has campuses at Frog Lake First technology and equipment, classroom supports and Nation, Saddle Lake Cree Nation and Whitefish Lake First accommodations, exam accommodations, alternate Nation #128. Every year, the College makes more than formatting of materials, reduced course load and assistance $279,000 in scholarships and bursaries specifically available for students with English as an additional language. to First Nation, Métis and Inuit students. This is in addition The additional funding for Mental Health counselling at the to the $338,000 in scholarships and bursaries available Lac La Biche and Cold Lake campuses allowed the College to to all Portage students. increase services in the region and to hire two Mental Health workers. The College also funded an expansion in the While Portage College has a long-standing history of working Student Learning Services department in Lac La Biche with Indigenous people, we continue to actively work to and, after a successful pilot in Cold Lake, will be expanding ensure we achieve the outcomes reflected in the spirit and to create writing centre services to students of all programs. facts of the Truth and Reconciliation Commission of Canada:
64 Community Outreach and Underrepresented Learners INTERNATIONALIZATION
Portage College continues to look at capstone project In 2014, Portage College became a Designation Institution opportunities for international students at all of our with Citizenship and Immigration Canada International campuses. Due to available resources, however, the Board Student Program. Since that time, we have seen a significant of Governors has directed the College to focus our efforts increase in the number of inquiries from international on attracting and serving students from within our region students (most notably in the health field), although and within Alberta for specific program clusters. the numbers remain low. In 2017-2018, the College received applications from 27 international applicants, down 13 In November 2017, the College submitted an application from the previous academic year. Only 8 of those applicants to the Alberta College Athletic Conference (ACAC) to offer enrolled in a Portage College program. men’s and women’s soccer, starting in the fall of 2018. Included in the proposal was a view to attract international The College examined the feasibility of joining a metasearch student athletes. Portage has an approved tuition reduction engine that would allow students from anywhere in the world in place for hockey players which reduces the triple tuition to find out about Portage College and our program offerings. rate for international students to normal domestic tuition for The cost was prohibitive, however, and the College athletes. The College proposed to extend this to soccer play- determined it was not worth the return on investment. ers as well. The application was approved in June 2018 and the College will field men’s and women’s teams ready to compete in regular-season ACAC action in 2019-2020.
Round Dance, 2018
Portage College Annual Report 2017-2018 65 CAPITAL PLAN
Critical to Portage’s new programming initiatives to meet the needs of the communities and province that we serve are new facility construction, expansion and renovation. The projects below were the ones listed in the 2017-2020 Comprehensive Institutional Plan.
Priority Projects
Progress Expected Revised Funding Progress Made Type Description of Funding Completion Status Expected Sources in 2017-2018 Collection Date Completion Date
Expansion Cold Lake 100% GOA 0% GOA June 2020 In • Series of research June 2020 Campus Process projects completed Expansion examining program- ming, labour market, demographics, and employer and student demand. • Hired Stantec to complete architectural drawings of proposed expansion. These are expected to be completed by the end of 2018.
New Lac La 50% SIF grant, 50% SIF June 2020 In • New Environmental June 2028 Biche 30% Portage, grant, Process Studies building Water & 20% Lac La 30% opened at Lac La Biche Wastewater Biche County Portage, campus. Building Training (* NB this 20% Lac includes a greenhouse, Centre represents the La Biche computer labs, a wa- (now called breakdown of County ter/wastewater lab and the Lac La the $1.5 million student common area. Biche Arts Environmental • Initial concept draw- and Envi- Studies ings for a much-larger ronmental building arts and environmen- Centre) project) tal centre completed and unveiled in April 2018.
66 Capital Plan Priority Projects (cont.)
Progress Expected Revised Funding Progress Made Type Description of Funding Completion Status Expected Sources in 2017-2018 Collection Date Completion Date
New Pipeline 100% GOA 0% GOA June 2020 In • Still finalizing land June 2028 Training (with Process purchase Centre in funding Boyle – in place) Phase I
New Pipeline 100% GOA 0% GOA June 2020 In • Dependent on June 2028 Training Process completion of Phase I Centre in Boyle – Phase II
Other
Progress Expected Revised Funding Progress Made Type Description of Funding Completion Status Expected Sources in 2017-2018 Collection Date Completion Date
Maintenance Replace 100% GOA 100% GOA September Nearly • Work mostly December Domestic 2020 Completed completed in 2018 Hot/Cold the summer Water of 2018. Distribution System – LLB Campus
Maintenance Curbs and 100% GOA 0% GOA June 2021 Outstanding • Project has not June 2021 sidewalks been funded – LLB to this point Campus
Maintenance Asphalt 100% GOA 0% GOA June 2021 Outstanding • Project has not June 2021 overlay and been funded line painting to this point – LLB Campus
Maintenance Roof 100% GOA 100% GOA Completed Completed • Project Completed Replacement completed in – LLB 2017-2018. Campus
Portage College Annual Report 2017-2018 67 Five hockey legends attended the College's annual Spirit of Community Partnerships Dinner, April 1, 2018 From left to right: Billy Smith, Gerry Cheevers, Geraldine Heaney, Dave Babych and Al Iafrate
Portage College’s top priority capital project is the expansion capital plan. The Lac La Biche arts and Environmental Centre of our Cold Lake Campus. In order to meet the growing will serve as a cultural hub and an educational centre demand for programs and services and to address the of specialization in water and water management. increasing student numbers, the College is proposing Initial concept drawings were completed in 2017-2018 and to double the size of our current 29,062 square-foot facility. unveiled at a public event in April 2018. The proposed centre The $30 million expansion would not only create more space will feature simulation labs for training water and wastewater for students, who currently sit in a stairwell between classes, operators, space for our Native Arts and Culture programs, but also allow the College to expand our program offerings a theatre and a large museum space housing both in a region where enrolment has increased substantially the Lac La Biche County Museum and the College’s during the past five years. In May 2017, Advanced Education Museum of Aboriginal Peoples’ Art and Artifacts. announced $1.08 million in funding for the College to complete a feasibility study for facility and program The College is still committed to developing Canada’s first expansion in collaboration with the City of Cold Lake. Pipeline Training Campus in Boyle but has pushed the project The College has used the funding to develop architectural off of the three-year CIP planning cycle given the economic drawings of the proposed expansion project and to conduct and political climate surrounding pipelines at the moment. a series of research reports examining regional demographics, Phase I of the $55 million project includes a $25 million student and employer demand, labour market analysis, process loop that will be able to safely simulate oil spills military programming, partnership possibilities, competitor and pipeline breaches using non-toxic materials. The process benchmarking and best practices in facility planning. loop will be part of a phased-campus development that will The College expects to have a proposal before the provincial eventually offer multiple programs relevant to the oil and government by the end of the 2018-2019 academic year. gas pipeline industry. As of fiscal year end, $5 million is in place thanks to support from Alberta Community and Social In February 2018, the College opened the Environmental Services, Western Economic Development Canada, Rural Studies building on the site of an old shop at the Lac La Biche Diversification Initiative, Portage College and the private campus. The new energy-efficient facility features extra sector. During the years leading up to the Pipeline Training classroom and lab space for our Natural Resources Technology Centre project proposal, Portage College has worked with students, as well as a water/wastewater lab and a greenhouse. more than 40 companies, including multiple consultations The $1.5 million project was made possible by contributions with the Canadian Energy Pipeline Association and the from Lac La Biche County, the College and a $752,460 federal Canadian Standards Association, to bring pipeline training Post-Secondary Institutions Strategic Investment Fund grant. to northern Alberta. The College has consulted with and has approval from all seven First Nation and four The College, in partnership with Lac La Biche County, is now Métis Settlements within our service region to develop looking at constructing a first-of-its-kind, multi-purpose the Boyle site. building, although the project is not on Portage’s three-year-
68 Capital Plan INFORMATION TECHNOLOGY
Several of Portage College’s programs are now offered using for the College to continue to upgrade and expand a blended-delivery or fully-online model. Even courses and our IT infrastructure, including classroom technology, programs delivered face to face in a traditional classroom library services and information portals. The table below setting have Moodle companion sites and available online summarizes efforts undertaken in 2017-2018 to address resources and supports. Students now expect immediate, this critical and ongoing need. individualized service and support, making it essential
Expected Progress Made Type Description Status Completion in 2017-2018 Date
New Intranet Deployment In Process • Phase I – • Engaged external company to December 2018 develop Intranet to support College • Phase II – June committees and risk management. 2020 Laying groundwork for future projects. Phase II of the project involves additional applications.
New ERP Renewal In Process • RFP – June 2019 • Completed RFI with Athabasca • Project University and Northern Lakes completion – College. Explored vendor solutions. June 2021 Now moving to an RFP with one vendor.
New Network Infrastructure In Process • Initial phase – • Replaced networking equipment Renewal February 2019 at our Lac La Biche (LLB) campus. • Network • Upgraded wireless infrastructure renewal at at all College campuses other campuses • Re-wired LLB campus – May 2021 • All main data centres now on UPS and generator
Maintenance Disaster Recovery Complete Complete • Phase II complete, hardware in place (Phase II) at our backup location.
Maintenance Security Systems In Process June 2019 • Installed 120 security cameras at LLB Upgrade campus • Installed new security servers • Engaged consultant to review access control to doors at LLB campus
Portage College Annual Report 2017-2018 69 OUR VALUED PARTNERS
We are grateful to the following agencies, companies, municipalities and organizations for their ongoing support of our College. Their support has proven essential to ensuring that the College delivers on its promise to provide exceptional learning experiences for its students.
A B A&T Construction Ltd. Beaver Lake Cree Nation Access Pipeline Inc. Bigstone Lake Cree Nation Alberta Aboriginal Women’s Society Bird Studies Canada Alberta Agriculture and Forestry Blue Quills University Alberta Apprenticeship and Industry Training Boreal Centre for Bird Conservation Alberta Biodiversity Monitoring Institute Boom 103.5 (Lac La Biche) Alberta College of Paramedics Boston Pizza Lac La Biche Alberta College of Social Workers Britton’s Your Independent Grocer Alberta Community and Social Services Buffalo Lake Métis Settlement Alberta Conservation Association Alberta Construction Safety Association C Alberta Culture and Tourism Calliou Oilfield Clearing Ltd. Alberta Employment and Immigration Campus Alberta Alberta Environment and Parks Canadian Medical Association Alberta Fish and Game Association Canadian Natural Resources Limited Alberta Foundation for the Arts Canadian Wildlife Service Alberta Health Canalta Hotels Alberta Lakeland Direct Marketing: Lakeland Heritage Partners Cenovus FCCL Ltd. Alberta Law Foundation Chipewyan Prairie Alberta Museums Association Chwedoruk Trucking Alberta Pacific Forest Industries CleanHarbors Alberta Rural Development Network Cold Lake First Nations Alberta Safety Council College of Licensed Practical Nurses of Alberta Alberta Snowmobile Association Community Adult Learning Councils Alberta Solicitor General • Bonnyville Community Learning Council Alberta Sport, Recreation and Wildlife Foundation • Cold Lake Community Learning Council Alberta Sustainable Resource Development • Elk Point & District Further Education Aspen View Public Schools • Lac La Biche Community Learning for Adult Student Society Athabasca County • Lac La Biche Program for Adult Learning Athabasca University • Smoky Lake County Community Learning Council • St. Paul Community Learning Association • VegMin Learning Society (Vegreville)
70 Our Valued Partners Community Futures Lac La Biche K Community Programs Branch of Alberta Advanced Education Kehewin First Nation City of Cold Lake Keyano College County of St. Paul Kikino Métis Settlement
D L Devon Canada Lac La Biche Canadian Native Friendship Centre Lac La Biche & District Chamber of Commerce E Lac La Biche County East Central Francophone School Division Lac La Biche IGA École Plamondon School Lac La Biche Stationers Edcon Power Tongs Lac La Biche Transport Elizabeth Métis Settlement Lakeland Catholic School District Elk Island Public Schools Lakeland College Energy Safety Canada Lesser Slave Lake Bird Observatory
F M Fatal Light Awareness Program Canada MEG Energy Corp. Frog Lake First Nation Métis Nation of Alberta Minor Sports (Lac La Biche) G Goodfish Lake Development Corp. N Grande Prairie Regional College Nexen Incorporation North Star Science & Technology Ltd. H Northern Alberta Development Council Heart Lake Construction Northern Lakes College Heart Lake First Nation Northern Lights Public Schools
I O Integrated Environment Oil Sands Discovery Centre
J P J.A. Williams High School Pembina Pipeline Corporation Johnson Incorporated Piikani Nation Portage College Faculty Association Portage College Student Association
Portage College Annual Report 2017-2018 71 Q T Questfire Energy Tervita Corporation Thurber Engineering R Town of St. Paul Ramada Hotels TransCanada Corporation Randolph Benson Professional Corp RDK Electric U Royal Alberta Museum University of Alberta Royal Canadian Legion University of Calgary Rupertsland Institute V S Venture Building Supplies Saddle Lake Cree Nation Village of Boyle Samson Cree Nation Seven Lakes — Primco Dene W Smiley’s Furniture and Electronics Waschuk Pipeline Smoky Lake Forest Nursery Western Air Rescue St. Paul Champions for Change Society Western Economic Diversification Canada St. Paul Education Regional Division Whitefish Lake First Nation #128 Stantec Consulting WSP Canada Ltd. Student Association of Portage College X Xerox Canada
Portage College would also like to acknowledge the tremendous support received from residents of our service region for our annual fundraisers and events, student scholarships and bursaries, and Voyageurs athletics. Thank you.
72 Our Valued Partners Hockey Parents Weekend, January 2018
Portage College Annual Report 2017-2018 73 2017-2018 SUPPORTERS AND FRIENDS OF PORTAGE COLLEGE
Portage College greatly values the donations made by individuals, businesses, organizations, and industry. We responsibly steward and allocate all contributions. Please note that the list represents donation revenue earned during the reporting period. Thank you to the following –
$150,000+ $500 – $999 Lac La Biche County Lac La Biche IGA Mike and Nancy Broadbent $30,000 – $149,999 June Cardinal-Howse and Allan Howse Canadian Natural Resources Ltd. Trent and Bonita Keough Devon Canada MEG Energy Corp. $100 – $499 Alberta Pacific Forest Industries $10,000 – $29,999 Allan Robertson City of Cold Lake Amanda Alook Xerox Canada Ltd. Barry and Donna Feledichuk Barry and Lisa Symington $5,000 – $9,999 Beverly Lockett Blue Quills University Access Pipeline Inc. Brenda R. Daley County of St. Paul Calliou Oilfield Clearing Ltd. Carrie Froehler $1,000 – $4,999 Community Futures Lac La Biche Alberta Aboriginal Women’s Society Darrel Bird Britton’s Your Independent Grocer Darrell and Laura Stephansson Myrna Fox David Hanson North American Indian Rodeo Association David Paul Owl River Recreation Gail Hiar Pembina Golf Club Geoff and Karen Hibbs Pembina Pipeline Corporation Goodfish Lake Development Corp Questfire Energy Guy Gervais Royal Canadian Legion Heart Lake Construction Saddle Lake Reinvestment Program J.A. Williams High School Stantec Consulting Jaime Davies WSP Canada Inc. Joleyne Mayers-Jaekel Lac La Biche Stationers Leanne Coonan
74 2017-2018 Supporters and Friends of Portage College Artist Joseph Sanchez with the College's Food Sciences instructors at the PNIAI Grand Opening in Lac La Biche, April 2018
Loranda Ahnassay $50 – $99 Lyla Allan Charlyn Moore Mitch Mindus Kelly Mitchell O/A Shotgun Maintenance Lindsay Lee Jackson Portage College Faculty Association Robin Tizzard Portage College Student Association Sherraz Moghrabi Randolph Benson Professional Corp St. Paul Champions for Change Society Smiley’s Smail Holdings
Squirrely’s Gas Bar We have made every effort to ensure all our contributors Ted Langford to our 2017-2018 fiscal year are correctly recognized in Thomas Lett the Annual Report. We apologize if an error or an omission has occurred. The timing of your donation can also determine Tim Dennis the year in which it is acknowledged. The College wishes Tirecraft (Oasis Sales and Service) to gratefully acknowledge various anonymous donations Tracy Boyde totaling $1,968.76. Venture Building Supplies Inc. Village of Boyle
Portage College Annual Report 2017-2018 75 MANAGEMENT’S DISCUSSION AND ANALYSIS OF CONSOLIDATED FINANCIAL STATEMENTS (Thousands of dollars)
INTRODUCTION 1. OPERATING ENVIRONMENT This Management Discussion and Analysis (MD&A) should In 2017-18, Portage College received a 2% inflationary be read in conjunction with the Portage College consolidated increase to our Campus Alberta Grant as part of the financial statements and accompanying notes. The MD&A and Government of Alberta’s commitment to provide sustainable consolidated financial statements are reviewed and approved and predictable funding to the post -secondary sector. by the Portage College Board of Governors and President/ Tuition fees were frozen throughout the Post-Secondary CEO on the recommendation of the Portage College Board sector at 2014-15 rates for 2017-18 with the College receiving Finance, Infrastructure and Risk Committee. The consolidated a tuition offset grant from Advanced Education of $61. financial statements represent the financial position and results of operations of Portage College. The College’s The College continued to face operational budget challenges consolidated financial statements have been prepared as the 2% Campus Alberta increase did not keep pace in accordance with Canadian Public Sector Accounting with inflation or restore the cumulative effect of several Standards and are expressed in Canadian dollars. years of funding reductions by the former government. However, cost containment efforts and prudent financial The MD&A is an overview of the consolidated financial management resulted in a surplus of $534 on June 30, 2018. results Portage College achieved in the fiscal year ended The College continues to negotiate with the Staff Association June 30, 2018 and offers a detailed discussion and analysis (AUPE) whose contract expired June 30, 2017. In March 2016, of the following: the College received a letter from Advanced Education recommending a two-year freeze to Management and 1. Operating Environment Excluded employee salaries effective April 1, 2016 through 2. Financial Results to March 31, 2018, GOA has extended the freeze through 3. Net Assets to September 2019, which the College implemented. 4. Capital Spending 5. Areas of Significant Financial Risk
76 Management’s Discussion and Analysis of Consolidated Financial Statements 2. FINANCIAL RESULTS From total revenues of $37,007 for the fiscal year ended June Revenues 30, 2018, the College incurred a consolidated annual surplus of $534. The operating surplus is primarily a result of a The College revenues for 2018 were $37,007, a decrease of reduction in supplies, wages and an increase in contract $313 from prior year. Revenues were higher than budgeted by revenue from budget. The College has $521 in operating 1.9% or $703. The main source of revenue for the College are contingency funds internally restricted which is earmarked grants from the Government of Alberta which totaled $28.1M, for future deficits. representing 76% of total revenues. Advanced Education is the primary funder to the College.
2018 Budget 2018 Actual 2017 Actual
Government of Alberta grants $27,321 $28,118 $27,306
Federal and other government grants 604 536 885
Sales of services and products 4,311 3,732 4,636
Student tuition and fees 3,812 4,047 4,158
Donations and other grants 115 318 172
Investment income 141 256 163
Total $36,304 $37,007 $37,320
Capital Revenue Earned Actual June 30, 2018 Tangible capital assets purchased with externally restricted funds results in an obligation to the Operating Capital Total external funding agency to use the purchased assets over their useful lives in the provision of Government of $25,873 $2,245 $28,118 services. Under Public Sector Accounting (PSA) Alberta Grants standards deferred capital revenue when earned must be attributed to the primary revenue Federal and other 196 340 536 source in the statement of operations. government grants The following schedule depicts operating and deferred capital revenue earned by Sales of services 3,732 - 3,732 source for the year ended June 30, 2018. and products
Student tuition 4,047 - 4,047 and fees
Donations and other 266 52 318 contributions
Investment income 256 - 256
Total revenue $34,370 $2,637 $37,007
Portage College Annual Report 2017-2018 77 Government of Alberta Grants Tuition revenue and fees as a % Revenues from the Government of Alberta represent the of net operating expenditure College’s single largest source of income and play a key role in the ability to fund College activities. Government of 2017-2018 2016-2017 Alberta grants increased by $812 over the prior year. Also, GOA grants was $797 greater than budget. The increase Tuition and Related $4,047 $4,158 consisted of various government funded projects and fees revenue initiatives such as: Indigenous awards grant $192, main campus electrical distribution project $123, student mental Net Operating 34,427 33,668 health funding $40, additional Strategic Investment Funding Expenditure (SIF) $404, plus earning of SIF grants $239, earning of Access % 11.80% 12.35% to the Future Funding attributed to SIF projects $88, STEP decrease in Infrastructure Maintenance Program grant funding ($393) and various other increases of $104.
Donations and Other Contributions Federal and Other Government Grants Donations and contributions were $203 higher than budget Revenues from federal and other government grants due to an increase in donations, fundraising activities and decreased by ($349) over the prior year and were ($68) lower capital revenue earned. than budget. Conditional grants will have a corresponding equal expenditure offset. Investment Income
Sales of Services and Products Revenue from investment income increased by $93 over prior year, and was $115 higher than budget due to higher returns Revenues from sales of services and products decreased by in the financial markets than anticipated and increase in ($904) over the prior-year and were ($579) lower than budget. endowed scholarship disbursement. The decrease from budget was due to decreased contract revenue in Continuing Education. Expenses by Function
Student Tuition and Fees For the year ended June 30, 2018 the College recorded $36,510 in operating expenses representing an increase Tuition fees are regulated by Advanced Education under of $706 (2.0 %) from the prior year and $206 (0.1 %) higher Tuition Regulation Policy. Tuition fees remained frozen than budget. at the 2014-15 rates under the direction from the Provincial Government of Alberta. Instruction Revenues from student tuition and fees were $235 higher than budget. The student full load equivalents (FLE) were 936, Instruction represents the single largest function at the compared to the budget of 914 FLE. The 2018 FLEs increased College, representing teaching for all credit and non-credit by 53 from the prior year of 883. programming. This category also includes non-sponsored research and scholarly activity undertaken by faculty and In the past, the College provided compliance reporting within College departments. Instruction accounted for to the department. The tuition policy stipulated that tuition 28% of total expenditures for the year ended June 30, 2018. revenue and fees could not exceed 30% of the College’s With this function representing such a significant component net operating expenditure. Although this is no longer of the College’s activity, the $648 decrease in costs over mandated, the current year rate has been provided the prior year represents the function’s proportionate share for your reference. of the College’s salary and benefits and material, supplies and services.
In comparison to the 2018 budget, Instructional costs were $226 lower than expected.
78 Management’s Discussion and Analysis of Consolidated Financial Statements Academic and Student Support Facilities Operations and Maintenance
Academic and student support is the fourth largest function This function represents all expenditures associated with at the College. This category includes Student Services, facility operations and maintenance of buildings, grounds Student Recruitment, Student Records and Admissions, and equipment. It also includes all utility costs and rent Counseling, Social Development, Scholarships and other of leased facilities, and capital amortization. This function student related support. Academic and student support accounted for 25% of total expenditures for the year ended accounted for 18% of total expenditures for the year ended June 30, 2018. June 30, 2018. Expenses increased by $512 from the prior year and were Expenses decreased by ($405) from the prior year ($56) lower than budget. The variance consists of timing and represent the function’s proportionate share of of maintenance activity, reduced infrastructure maintenance the College’s salary and benefits and material, supplies grant and costs associated with conditional grants. and services decrease. In comparison to budget, academic and student support costs were ($759) lower than expected. Ancillary Services
Institutional Support Ancillary Services represents operating activities that are not grant funded which support students. It includes the College Institutional Support is the third largest function at the Bookstore, Cafeteria, Student Residences and Housing and College. This category represents activities for Executive and the Lac La Biche Child Care Association. Ancillary services Corporate Management, Public Relations, Corporate Finance, accounted for 6% of total expenditures for the year ended Human Resources and other corporate administrative June 30, 2018. activities. Institutional support accounted for 19% of total expenditures for the year ended June 30, 2018. Expenses decreased by ($53) from prior year and were $247 higher than budget. Expenses increased by $1,374 over the prior year. Analysis is provided further in the report under the administrative as a Special Purpose and Trust percentage of operating expenditures section. In comparison to the 2018 budget, Institutional support costs were $816 Special Purpose and Trust represents costs for fundraising higher than expected. activities and other programs specifically funded from restricted grants and donations. Special purpose trust Information Technology accounted for 0.5% of total expenditures for the year ended June 30, 2018. Expenses increased by $26 over Information Technology represents activities for Computing the prior year and were $113 higher than budget. Services, Network and Data Communication. Information Technology accounted for 5% of total expenditures for the year ended June 30, 2018.
Expenses decreased by ($100) from prior year and were $71 greater than budget due to an increase in computer replacements.
Portage College Annual Report 2017-2018 79 Administrative Expenditures as a Percentage of Total Operating Expenditures Administrative Expense as a Percentage of Total Operating Expenditures less Ancillary Advanced Education tracks the efficiency of post-secondary institutions by monitoring an institution’s administrative 2017-2018 2016-2017 expenditures as a percentage of total operating Institutional expenditures. This percentage was calculated by taking $6,766 $5,392 Support Institutional Support function category expenditures and dividing it by total expenditures (minus ancillary Total Operating $36,510 $35,804 services). The table below shows the College’s performance on this measure. Less Ancillary 2,083 2,136 Services The increase in Institutional Support from 2017 was $1,374. A portion of this variance is to due organizational Net Operating $34,427 $33,668 restructuring of the College’s management structure $363, Expenditures and severance and vacation pay $265. In addition, the College hired consultants to assist with an Internal Control Review Administration Exp/ 20.00% 16.02% and to review policies, guidelines and procedures related Net total Operating to new human resources legislation $294. Consultants were also used to cover position vacancies in Continuing Education $225, and finally the College and external funding partners increased public relations, community relations and other initiatives due to the College’s 50th Anniversary $249.
3. NET ASSETS The College’s net asset balance is an important indicator fund self-funded capital expenditures and replenish net of the financial health for the institution. It is comprised asset reserves. This has resulted in an accumulated surplus of Accumulated Surplus and Accumulated Re-measurement from operations of $2,356 versus $1,890 in the prior year. Gains and Losses. Internally restricted funds increased by $300 resulting in a balance of $1,967. A recommendation to transfer $475 to Accumulated surplus from operations increased by $466 over internally restricted net assets for future capital has been the prior year due to an operating surplus of $497 to partially proposed at the September 13th, 2018 Board meeting.
Accumulated Internally Invested in Accumulated Surplus Endowments Total surplus from restricted capital assets operations surplus
Balance as at June 30, 2017 $1,890 $1,667 $9,239 $2,138 $14,934
Balance as at June 30, 2018 2,356 1,967 8,956 2,175 15,454
Change + / (-) 466 300 (283) 37 520
80 Management’s Discussion and Analysis of Consolidated Financial Statements 4. CAPITAL SPENDING Capital expenditures were $3,448 (2017 – $2,211). Capital expenditures consisted of $2,229 in contributed capital and $1,219 in self-funded capital.
Acquisitions were made in the following asset categories:
• Land $nil (2017 – $8) • Building, trailers and improvements $2,416 (2017 – $659) • Equipment $43 (2017 – $816) • Computer hardware and software $989 (2017 – $729) • Learning resources and other assets $nil (2017 – $nil)
Project Contributed Self-funded Total
SIF — NRT lab and greenhouse $736 $461 $1,197
SIF — Water & Waste Water lab 997 76 1,073
SIF — IT Infrastructure renewal 210 217 427
Domestic Hot Water Project 184 0 184
Security system 0 159 159
CISCO renewal — IT project 0 102 102
Wireless upgrade 0 60 60
Student staff portal 0 49 49
Infrastructure Needs 45 0 45
Various IT equipment and software 11 34 45
Disaster Recovery 0 33 33
All other capital 31 0 31
Windows 10 upgrade 0 28 28
APAS upgrade 15 0 15
Total $2,229 $1,219 $3,448
Portage College Annual Report 2017-2018 81 5. AREAS OF SIGNIFICANT FINANCIAL RISK Budgetary Pressure
Although the College has a balanced budget for 2018-19, Net Assets the College is facing a number of risk factors. The College has reduced its operating budget over the past several years from The College has an accumulated surplus of $15,454 in net reductions in government funding and declining enrolments. assets, which includes endowment principal of $2,175 The effects of the significant funding cuts prior to 2015-16 are and invested in capital assets of $8,956. still being felt as we recover through strategic investment in Centres of Specialization and new program offerings. Accumulated surplus from operations is $2,356 or 7% of total revenues. With the exception of a $534 operating surplus In the 2018-21 Comprehensive Institutional Plan the College in 2018, this has declined significantly over the past several is projecting no increase in our Campus Alberta Grant years due to: funding cutbacks, declining enrolments, Funding for 2019-20. Advanced Education is undertaking increasing operating costs, collective agreement a review of the Post-secondary funding model with an settlements and spending on self-funded capital to address anticipated release in the late fall of 2018. The College does a deteriorating capital infrastructure. College management not have sufficient information to determine the effect is taking steps to replenish College reserves in net assets this will have on budget 2019 or forward. to provide funds to meet capital investment requirements. If these reserves continue to deteriorate, the College will Budgetary pressures are further compounded by limited be limited to address deteriorating capital infrastructure opportunities to find new revenue sources and a mandated or provide non-operating funds for future program growth freeze on tuition fee increase in 2018-19. The College will and expansion. On September 13, 2018, College executive continue with prudent financial management, introduce new requested a transfer from unrestricted funds to restricted programming and seek collaborative opportunities within capital of $475 to rebuild the restricted capital fund. the Post-Secondary sector to maintain a sustainable future.
Unfunded Deferred Maintenance Enterprise Resource Planning System (ERP)
The College directs a significant amount of resources towards The College operates an Enterprise Resource Planning System renewing existing facilities to ensure that these facilities are that is limited in meeting current demands of a contemporary updated with relevant technology and operate efficiently. post-secondary institution. The capital investment required A reduction in provincial funding for Infrastructure to bring the existing ERP system to a level of acceptable Maintenance, an aging infrastructure and a shortage functionality is beyond the financial means of the College. of skilled facility maintenance workers has created a backlog The College completed a business case for ERP solutions of unfunded deferred maintenance in excess of $20 M. and concluded that the Software-as-a-Service (SaaS) solution with the University of Alberta, Campus Alberta Unified Services (CAUS), is not feasible or cost effective. The College is collaborating with other post-secondaries who use the Unit 4 ERP system to jointly pursue system enhancements.
Consolidated Reporting Entity
The Lac La Biche Child Care Association is a reporting entity under Public Sector Accounting Standards and its financials are consolidated into the Portage College financial statements. The association was incorporated under the Societies Act of Alberta and independently board governed. The association ceased operations on November 30, 2016 due to financial challenges. The association has wound up operations in 2018.
82 Management’s Discussion and Analysis of Consolidated Financial Statements APPENDIX: AUDITED CONSOLIDATED FINANCIAL STATEMENTS
Portage College Annual Report 2017-2018 83
Independent Auditor’s Report
Board of Governors of Portage College
Report on the Consolidated Financial Statements
ǡ ͵ͲǡʹͲͳͺǡ ǡ ǡǡ Management’sǡ Ǥ Responsibility for the Consolidated Financial Statements
ǡ Auditor’s Responsibility ǡǤ
Ǥ Ǥ Ǥ . The procedures selected depend on the auditor’s judgment, ǡ Ǥ ǡ relevant to the entity’s preparation and fair presentation of the consolidated ǡ expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes ǡ Ǥ ǤOpinion
ǡ ǡ ǡ ͵ͲǡʹͲͳͺǡǡ ǡ ǡ Ǥ ȏǤ ǡ ǡ ǤȐ ͻǡʹͲͳͺ ǡ
84 Appendix: Audited Consolidated Financial Statements Post-Secondary Learning Act
[Original signed by Nancy Broadbent] [Original signed by Murray Walford]
Portage College Annual Report 2017-2018 85 [Original signed by Randolph Benson] [Original signed by Nancy Broadbent]
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