SAUK CENTRE CITY COUNCIL
WEDNESDAY, MARCH 4, 2020 6:30 P.M. SAUK CENTRE CITY COUNCIL REGULAR MEETING WEDNESDAY, MARCH 4, 2020 – 6:30 P.M.
AGENDA
1. Call to Order/Roll Call/Pledge of Allegiance
2. Approval of Agenda
3. Approval of Minutes a. February 19, 2020 Regular Meeting
4. Public Open Forum (Comments Limited to 3 Minutes)
5. Public Hearings a. 3.2 Off-Sale Liquor License Application – Coborn’s Inc.
6. Reports/Presentations a. EDA Report, City Administrator b. Park Board Report, City Administrator
7. Action Items a. Approve Resolution 2020-21, 3.2 Off-Sale Liquor License b. Approve Boards & Commissions – HRA c. Approve Resignation – Ambulance EMT d. Approve Resolution 2020-23 Authorizing Purchase of Stump Grinder Attachment e. Approve Resolution 2020-24 Authorizing Contract for Beach Improvements f. Approve Resolution 2020-25 Amending Prior Year End Interfund Transfers
8. Unfinished Business a. 2020 Street Improvement Projects – Elm St. N & S and Lake Street 1. Engineer Update 2. Petition to Remove Sidewalk – Elm St. N.
9. New Business
10. Consent Agenda a. List of Checks b. Resolution No. 2020-26 Accepting Contribution
11. Informational Items a. Charter Lineup Changes b. Hazardous Mitigation Goals 2020
12. Adjournment
SAUK CENTRE CITY COUNCIL REGULAR MEETING WEDNESDAY, FEBRUARY 19, 2020
1. CALL TO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE The Sauk Centre City Council met in a Regular Meeting on Wednesday, February 19, 2020 at 6:30 p.m. in the City Hall Council Chambers pursuant to due notice being given thereof. Present were Council Members Joe Fuechtmann, Heidi Leach, Diane Kelly, Keith Johnson and Mayor Warren Stone. Also present was City Administrator Vicki Willer, City Planner Sarah Morton, Police Chief Bryon Friedrichs, Public Works Supervisor Ben Clink and City Engineers Keith Yapp and Chuck Boser. Mayor Stone presided thereat.
2. APPROVAL OF AGENDA A motion was made by Council Member Kelly and was seconded by Council Member Leach to approve the agenda, with changes. A vote being recorded as follows: For: Council Members Kelly, Leach, Johnson, Fuechtmann and Mayor Stone. Against: None. The motion passed.
3. APPROVAL OF MINUTES A motion was made by Council Member Fuechtmann and was seconded by Council Member Leach to approve the February 5, 2020 Regular Meeting Minutes as presented. A vote being recorded as follows: For: Council Members Fuechtmann, Leach, Johnson, Kelly and Mayor Stone. Against: None. The motion passed.
4. PUBLIC OPEN FORUM (Comments Limited to 3 Minutes) None.
5. PUBLIC HEARINGS None.
6. REPORTS/PRESENTATIONS a. Police Chief Friedrichs presented the Council with the 2019 annual report stating that the department made 46 DWI arrests which was down from 51 in 2018. Eighteen of the 46 were for being under the influence of a controlled substance. DWI breakdowns are 11 – 4th degree, 11 – 3rd degree, 6 – 2nd degree and 0 – 1st degree.
In 2019 officers issued 4 citations for careless driving and 3 citations for inattentive driving, compared to 3 and 5 in 2018 and 5 and 6 in 2019.
The department is often asked to assist other agencies with an investigation or call that they are working on, as shown in the graph below:
Agency Assists 2019 2018 2017 MN State Patrol 74 90 80 Stearns County 112 123 137 Melrose PD 60 78 42
1 Todd County 14 19 10 K-9 14 15 22
In 2019 the Sauk Centre Police Department retained $16,867.91 in forfeitures, which was a considerable increase from just over $7,000 in 2018. These funds came from 10 vehicles. Five of the forfeitures were alcohol related offenses and the remaining 5 were drug related offenses. The Department also had one abandoned vehicle, which was sold to a salvage yard for $25.00.
A total of 162 were spent on training done outside of our department. The cost of this training was $$6,879, which consisted of $5,050 in salaries, $1,555 in class fees, $45 for meals, $299 for transportation and $198 for lodging. Our officers also train on the P.A.T.R.O.L courses, which is an online training program where each officer does at least one hour each month. We pay $720 per year for this online training.
The 2019 budget was $999,982. In the police administration portion of the budget, the department ended with a surplus of $1,495.22. For the police patrol portion of the budget, there was a deficit of $28,127.67. There was a surplus in the emergency service/siren expenditures of $3,785.15 leaving a total deficit of $22,847.30 in the overall expenditures portion of the budget. On the revenue side, there was an excess of $36,369.56 which left an excess of $16,579.42.
Police Chief Friedrichs also presented the January 2020 report stating that there were 473 ICRs and 97 Verbal Warnings for a total of 570.
b. Fire Chief Moritz presented the 2019 Fire Department Annual Report. He stated that there were a total of 122 calls in 2019, in comparison to 114 in 2018. The department billed out $19,540, received $4,941.82 (2018) and $13,520.00 (2019), collections/write-offs of $4,015.00, leaving $5,265.00 unpaid. The department received a total of $57,150.00 in grants/reimbursements/donations in 2019.
The Department had two firefighters retire in 2019, three were hired and 3 are on the waiting list. c. Ambulance Director Struffert presented the 2019 Ambulance Department Year-End Report noting that they provide additional services such as the Stearns County Fair, Demolition Derby, parades, sporting events, EMS week, CPR and 1st Aid Classes, community education classes as well as providing CPR/1st Aid courses to hospital staff and local businesses.
The Council reviewed the following:
• 2019 total calls/runs was 911, which was an increase from the 2018 total of 897 • 2019 total calls by month. • 2019 total transported patients.
2 • Sauk Centre Centracare is the main destination hospital for a majority of the calls. • Average patient age. • Runs by City/Township with Sauk Centre holding the majority of the runs. • Overview of special event details • Overview of Mutual aid
The department had 707 total billed calls, totaling $843,552.50 being billed out. The total amount collected in 2019 was $474,528.53.
The Department is requesting that the Council approve Adjustments/Write-Offs in the amount of $267,386.50. See 7a. d. Pam Borgmann presented the 2019 CVB/Visit Sauk Centre (VSC) Report. Their goal continues to be increase tourism, meetings, events and to position Sauk Centre as a destination of choice. Visit Sauk Centre has seen an increase in events in 2019 and the new marketing plan has gained over 2,600 followers on Facebook alone. Visit Sauk Centre continues to promote Sauk Centre through print ads, distribution of Visitors Guides, social media sites and through their website.
2019 highlights:
• BAM (Bike Across Minnesota) spent one night in Sinclair Lewis Park as they traveled the bike trails and roadways of Minnesota. Positive feedback was received from participants who said they would come back for an extended stay. VSC worked in conjunction with the Parks Department, City of Sauk Centre and BAM to provide the best experience for guests of 350. The weather was beautiful and the event was a success. • Michaela Rae was hired to build a new website and manage all social media platforms. VSC noticed a dramatic increase in followers. Michaela Rae hired Matt Mead to produce drone footage for all seasons. • Supported local organizations, including Sinclair Lewis Foundation, Artify Sauk Centre, Youth Hockey Association, Palmer House events, Caramel Apple Ride. • Numerous day tours were conducted which were mostly tours of the Sinclair Lewis Home and History Museum. • Grants were written to Explore MN Tourism for advertising and Black Oak Wind Farms for City Beautification. • A new Meeting Space Brochure was printed which updated our meeting spaces and capacities. • A new Art Crawl Event was hosted in September and is planned to be an annual event. • Collaborated with the Sauk Centre Chamber of Commerce on Sinclair Lewis Days and numerous other events. • 3,200 Visitors Guides sent to 65 Information Centers and other CVBs. • Lodging Revenue: o 2016 - $56,158 o 2017 – $52,640
3 o 2018 - $57,627 o 2019 – $56,964 e. City Planner Morton reported on the February 11, 2020 Planning Commission meeting as follows:
• Received Building Permit Reports o November – 9 permits issued with a total construction value of $150,828.20 o December – 6 permits issued with a total construction value of $68,869 o January – 7 permits issued with a total construction value of $258,250 • 2019 Building Permit Value of $4,353,286.81 • 2019 Housing Units – 2,046 f. Public Works Director Clink presented the Public Works Department report as follows:
• Outdoor rink had one Sunday in January where it needed to be closed due to warm weather and water pooling. • The boards at the outdoor rink are starting to show their age with the wood rotting in certain areas so the crew will check into options for replacement. • One large panel of grass broke at the arena during a Varsity game. This has been replaced. • Ice will be removed from the arena early March. • Staff widened all the sidewalks in town. • Residents are not cleaning sidewalks properly and it has become an issue • Continue to work on Ash Tree removal. • Staff has been busy removing snow, salting and sanding on parking lots, sidewalks, etc. • Staff will be cleaning one outlet of the Industrial Park storm pond as it has a large amount of sediment buildup. • Waiting for quotes to be returned for installation of Sinclair Lewis Park Beach.
7. ACTION ITEMS a. See 6c.
The Ambulance Department is requesting that the Council approve Adjustments/Write- Offs in the amount of $267,386.50 (Medicare required adjustment).
A motion was made by Council Member Kelly and was seconded by Council Member Fuechtmann to approve ambulance department adjustments of $267,386.50. A vote being recorded as follows: For: Council Members Kelly, Fuechtmann, Johnson, Leach and Mayor Stone. Against: None. The motion passed. b. Jesse Hoppe has been with the Sauk Centre Ambulance Department since June of 1997. Ambulance Director Struffert is recommending that Hoppe advance to Step 4 effective February 1, 2020.
4 A motion was made by Council Member Johnson and was seconded by Council Member Leach to approve the step advancement of Jesse Hoppe to Step 4 of the Ambulance pay scale. A vote being recorded as follows: For: Council Members Johnson, Leach, Kelly, Fuechtmann and Mayor Stone. Against: None. The motion passed. c. The plans and specifications for the 2020 project have been prepared and City Engineers Boser and Yapp updated the Council on the 2020 project:
• Elm St. S. new intersection detail/layout, new alley apron and apron for Ding Dong parking lot, curb revision, utility improvements • Elm St. N. utility improvements • Lake St. N. new sanitary and water/utility services, street design, north curbline will remain in same location, south location will move out, sidewalk is going to stay same • Regarding car wash drainage, installation of trench drain to collect water and drain into storm sewer pipe • Proposed bid opening date of March 26, 2020 • Estimated project cost of $1,200,000
Council Member Kelly introduced Resolution No. 2020-17, Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for 2020 Street Project. The motion was seconded by Council Member Leach. A vote being recorded as follows: For: Council Members Kelly, Leach, Johnson, Fuechtmann and Mayor Stone. Against: None. The motion passed.
d. The 2020 Budget includes funding for the potential purchase of a Hot Mix Trailer. The trailer would be used for transporting hot mix for pothole repair. It can also be used in the winter to warm up cold patch for use when hot mix plants aren’t open.
The trailer has a warming system in it so tar can be held over from one day to the next. There are also several safety features built into the system that our current trailer doesn’t have.
Public Works Supervisor, Ben Clink requested that the City authorize him to solicit quotes for the potential purchase and bring those to a future meeting for consideration.
Council Member Johnson introduced Resolution No. 2020-18, Resolution Seeking Quotes for Hot Mix Trailer. The motion was seconded by Council Member Fuechtmann. A vote
5 being recorded as follows: For: Council Members Johnson, Fuechtmann, Leach, Kelly and Mayor Stone. Against: None. The motion passed. e. Two vehicles have been forfeited to the Police Department by the Stearns County Attorney’s Office. Chief Friedrichs is requesting that they be considered as excess property and advertised for sale. The vehicles are as follows:
2001 Chevrolet Tahoe 2006 Chevrolet Malibu
Council Member Fuechtmann introduced Resolution No. 2020-19, Resolution Declaring Property as Excess and Authorizing Advertisement for Sale. The motion was seconded by Council Member Kelly. A vote being recorded as follows: For: Council Members Fuechtmann, Kelly, Leach, Johnson and Mayor Stone. Against: None. The motion passed.
f. Live Barn is a company that broadcasts games via the internet for the public to watch offsite via a subscription. Live Barn is requesting a contact with the City of Sauk Centre to broadcast Youth Hockey events at the Arena. This would give parents, grandparents, etc. the opportunity to watch games remotely.
Live Barn will install and be the owner of the equipment. City staff will be able to control which games get broadcast. The Agreement does not include Varsity Hockey due to Minnesota State High School Rules.
The Agreement was presented to the Council for review. Alexandria has been using Live Barn for ten years and is very happy with the service.
A motion was made by Council Member Leach and was seconded by Council Member Kelly to approve an Agreement with Live Barn for broadcasting from the Civic Arena. A vote being recorded as follows: For: Council Members Leach, Kelly, Johnson, Fuechtmann and Mayor Stone. Against: None. The motion passed.
g. The Personnel Committee met on February 14th with City Administrator Willer and Public Works Director Clink to consider the needs of the Public Works Department due to the retirement of Dave Beilke. The Committee recommends the City proceed with advertising for the position of Public Works Maintenance as well as a Summer Seasonal Position.
The Public Works Maintenance position would be a shift position with the ability to shift evenings and weekends for work at the Civic Arena. The employee must have a CDL license or the ability to obtain one within 6 months.
The timeline is as follows:
• Advertise: February 20 – March 12 • Applications accepted through March 16 • Committee review week of March 16-20
6 • Interviews and background to be completed by April 1 • Council action April 15 • Employment to commence May 1
The Summer Seasonal position will mainly work in Parks Department for mowing and trimming but will intermittently work in the Street Department.
The 2020 wage for the Maintenance Position at Step 1 is $22.50 per hour, plus benefits and the Summer Seasonal position is $11.90 per hour.
A motion was made by Council Member Fuechtmann and was seconded by Council Member Kelly to approve advertisement for Public Works Maintenance and Summer Seasonal Employee. A vote being recorded as follows: For: Council Members Fuechtmann, Kelly, Leach, Johnson and Mayor Stone. Against: None. The motion passed.
8. UNFINISHED BUSINESS a. A draft of the issues identified in the Safe Routes to School (SRTS) planning grant process has been prepared and submitted to the Committee for their review. Following the review, the SRTS Draft Plan will be compiled and recommendations from the plan will be brought forward. This plan to be adopted by the City Council. b. Removed. (see 7g)
9. NEW BUSINESS a. The City Public Works Department has been actively working to keep the sidewalks clear. In addition to city staff working on widening and ice removal, they have removed snow on various sidewalks when the snow was not removed within the allotted timeframe after a snow event.
The City Ordinance states that the adjoining property owner shall remove snow, dirt, or debris within 24 hours. The City can then remove the snow and bill the owner. In actuality, staff doesn’t inspect and remove snow until approximately 72 hours after an event. However, there continue to be residents who do not have the removal completed which results in removal and a bill to the owner.
Issuance of a bill results in one of the following:
1. The owner realizes they didn’t get to it and pays the bill. 2. The owner realizes they didn’t get to it but won’t pay the bill. 3. The owner emphatically states it was already done and that the City didn’t do it. 4. The owner denies responsibility for the sidewalk. 5. The owner requests the bill be removed.
Currently, four individuals fall under Category 3-4-5 where they insist it was already done or insist they cannot be held liable for the sidewalks and they request the bill be removed.
7 This issue comes up periodically and it is requested that the Policy Committee review the Code and either recommend a change or uphold the existing Code so these issues can be taken care of.
By general consent, review of the Code will be sent to the Policy Committee for their review/recommendation.
10. CONSENT AGENDA The Council considered the following Consent Agenda Items: a. Schedule of Claims - Unpaid Claims $190,734.43 Paid Claims $52.00 Total $190,786.43 b. List of January Checks $1,325,180.98 c. Sauk Centre Youth Hockey Association has submitted an Application & Permit for a 1- Day Temporary On-Sale Liquor License for beer & wine tasting at the Sauk Centre Civic Arena on March 28, 2020. Fee and Certificate of Insurance is being provided. d. Resolution No. 2020-20 Resolution Approving an Off-site Gambling Permit for the Community Connection of Sauk Centre. The permit would allow for a Raffle to be held on June 12, 2020 at the Stearns County Fairgrounds.
A motion was made by Council Member Leach and was seconded by Council Member Kelly to approve the Consent Agenda as presented. A vote being recorded as follows: For: Council Members Leach, Kelly, Johnson, Fuechtmann and Mayor Stone. Against: None. The motion passed.
11. INFORMATIONAL ITEMS a. Board of Appeal and Equalization Meeting – April 13, 2020 – 1:00 p.m. b. Joint Airport Zoning Board (JAZB) Public Hearing – March 19, 2020 – (City Hall) c. Day at the Capital Opportunity – March 18-19, 2020 d. City Audit with Clifton Larson Allen – March 9-13, 2020 e. Presidential Nominating Primary – March 3, 2020 (City Hall)
12. ADJOURNMENT A motion was made by Council Member Fuechtmann and was seconded by Council Member Leach to adjourn the meeting. A vote being recorded as follows: For: Council Members Fuechtmann, Leach, Kelly, Johnson and Mayor Stone. Against: None. The motion passed.
8 With no further business to come before the Council, Mayor Stone adjourned the meeting.
Respectfully submitted,
______Mayor Warren Stone City Administrator Vicki Willer
9 City of Sauk Centre Staff Report
Meeting Date: March 4, 2020
Subject: Public Hearing on a 3.2 Off-Sale License
Agenda Item: 5a
Description/Summary
Coborn’s Incorporated at 214 12th Street has requested a 3.2 Off-Sale License at this location. Granting of this license would authorize the owner of the establishment to sell 3.2 off-sale liquor. New liquor locations within the City require that a Public Hearing be held by the City Council to hear comments regarding the proposal before the license can be granted.
A legal advertisement was published notifying the public that a Hearing is scheduled on March 4, 2020 at 6:30 p.m. or shortly thereafter. The license to be effective March 15, 2020.
The following has been received: • City Application • $100.00 public hearing fee • $100.00 Liquor License Fee • A Completed Background Check • Form 9011- Certificate for a 3.2 Liquor License (State) • Workers Compensation documents Action Requested:
The Council to conduct a public hearing followed by action on #7a
Action Taken:
Motion: Second:
10 City of Sauk Centre Staff Report
Meeting Date: March 4, 2020
Subject: EDA Report
Agenda Item: 6a
Description/Summary
The EDA is scheduled for its regular meeting on Wednesday, March 5, 2020 at 12:00 p.m.
The EDA will be considering an application for Tax Increment Financing at this meeting.
Action Requested:
Receive Report
Action Taken:
Motion: Second:
11 City of Sauk Centre Staff Report
Meeting Date: March 4, 2020
Subject: Park Board Report
Agenda Item: 6b
Description/Summary
The Park Board to meet on Wednesday, March 4, 2020 at 5:00 p.m. This meeting was rescheduled due to the Presidential Primary on March 3.
The Park Board to consider recommendations to the Council including:
Stump Grinder Attachment Beach Improvements Seasonal Appointments
Action Requested:
Receive Report
Action Taken:
Motion: Second:
12 City of Sauk Centre Staff Report
Meeting Date: March 4, 2020
Subject: Resolution No. 2020-21, Approving the Application of Coborn's Incorporated for a 3.2 Off-Sale Liquor License to be located at 214 12th Street
Agenda Item: 7a
Description/Summary
This action is subsequent to the Public Hearing held earlier regarding the issuance of a 3.2 Off-Sale license to Corborn’s Incorporated.
Action Requested:
Approve Resolution No. 2020-21 Approving the issuance of a 3.2 Off-Sale Liquor License to Coborn’s Incorporated located at 214 12th Street.
Action Taken:
Motion: Second:
13 RESOLUTION NO. 2020-21
RESOLUTION APPROVING THE APPLICATION OF COBORN’S INCORPORATED FOR A NEW 3.2 OFF-SALE LIQUOR LICENSE TO BE LOCATED AT 214 12TH STREET
WHEREAS, the Sauk Centre City Council held a public hearing on March 4, 2020, on the application of Coborn’s Incorporated for a 3.2 Off-Sale Liquor License to be utilized at 214 12th Street, Sauk Centre; and
WHEREAS, the City Council, now being fully advised, is prepared to render a decision on said application; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF SAUK CENTRE, MINNESOTA:
Pursuant to the requirements set forth in Minnesota Statute Chapter 340A and Sauk Centre City Code, the application of Coborn’s Incorporated. for a 3.2 Off-Sale Liquor License to be located at 214 12th Street, and the same hereby, is approved.
Adopted this 4th day of March, 2020.
______Mayor Warren Stone
ATTEST:______City Administrator/Clerk Vicki M. Willer
SEAL
14 City of Sauk Centre Staff Report
Meeting Date: March 4, 2020
Subject: Boards & Commissions Appointments - HRA
Agenda Item: 7b
Description/Summary
Nominations for the HRA Board openings. The Council to consider the HRA appointments:
1.) HRA Board – 1 position to be appointed for a 5 year term. The term of Diane Leukam expires on March 31, 2020. The following have submitted nominations:
Diane Leukam
Action Requested: ______
The Council to appoint Diane Leukam to the position on the HRA Board for a five year term, effective April 1, 2020 and ending March 31, 2025.
Action Taken:
Motion: Second:
15 16 City of Sauk Centre Staff Report
Meeting Date: March 4, 2020
Subject: EMT Resignation
Agenda Item: 7c
Description/Summary
Mary Bertrand has submitted her resignation from the Sauk Centre Ambulance Service effective March 31, 2020.
Mary has been with the City as an EMT since February 10, 2004.
Action Requested:
Accept Resignation of Mary Bertrand from Sauk Centre Ambulance Service effective March 31, 2020.
Action Taken:
Motion: Second:
17 City of Sauk Centre Staff Report
Meeting Date: March 4, 2020
Subject: Stump Grinder
Agenda Item: 7d
Description/Summary
Due to the infestation of Emerald Ash Borer in the City, the Public Works Department has been removing trees in the City boulevards and on City property. The next step is to have all the stumps ground which historically has been contracted out.
At the present time, the cost to remove the stumps needing removal now is approximately $4,000. For approximately $7,000 the City could purchase its own Skidloader Mounted stump grinder. A portion of the purchase could be funded by the Emerald Ash Borer Grant the City received from the Mn Department of Ag. The City would continue to use the grinder throughout the duration of the tree removal project and could then potentially keep it or sell it.
A quote was obtained from the State Bid with Farm Rite of Long Prairie as the bid holder.
The quoted price for a Bobcat SC 60 Stump Grinder that is an attachment for both the Skidloader and Toolcat is $7,061.92.
18
Action Requested:
Approve Resolution 2020-23 Authorizing Purchase of Stump Grinder
Action Taken:
Motion: Second:
19
RESOLUTION 2020-23 RESOLUTION AUTHORIZING PURCHASE OF STUMP GRINDER
WHEREAS, the Public Works Department has been removing Ash Trees due to the Emerald Ash Borer infestation; and
WHEREAS, the Department is now seeking to have the stumps removed and topsoil and grass established; and
WHEREAS, historically a contractor has been utilized to perform the work; and
WHEREAS, an alternative to contracting was sought due to the costs the City is expected to incur over the next several years due to the EAB tree removal plan; and
WHEREAS, quotes were obtained for the purchase of a Skidloader mounted system that the City would own, and
WHERAS, the following vendors submitted quotes for the proposal:
Bidder Equipment Amount
Farm-Rite SG 60 Grinder $7,061.92
WHEREAS, the Department has reviewed the proposals and is requesting permission to purchase the
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SAUK CENTRE, MINNESOTA:
That the Mayor and City Administrator/Clerk are hereby authorized and directed to enter into a contract to purchase the equipment according to the terms presented.
Adopted this 4th day of March, 2020.
______Mayor Warren Stone City Administrator/Clerk Vicki M. Willer
20 City of Sauk Centre Staff Report
Meeting Date: March 4, 2020
Subject: Beach Improvements
Agenda Item: 7e
Description/Summary
At the February 5, 2020 City Council meeting, the Council approved Resolution 2020-15 Authorizing Solicitation of Quotes for the Beach Improvement Project.
Public Works Supervisor requested quotes from individuals know to perform such work and has presented the following for approval:
Bidder Amount
Craig Tschida $15,247 Ilgen Excavating, Inc. $20,057 A&H Concrete $17,995 Mid Minnesota Excavating, LLC $15,720
Action Requested:
Approve Resolution 2020-24 Authorizing Beach Improvement Contract
Action Taken:
Motion: Second:
21
RESOLUTION 2020-24 RESOLUTION AUTHORIZING BEACH IMPROVEMENT CONTRACT
WHEREAS, the City Council by Resolution 2020-15 authorized the Public Works Department to solicit quotes for the installation of a City Beach at Sinclair Lewis Park; and
WHEREAS, the Department obtained quotes from vendors known to supply the needed installation, and
WHERAS, the following vendors submitted quotes for the proposal:
Bidder Amount
Craig Tschida $15,247 Ilgen Excavating, Inc. $20,057 A&H Concrete $17,995 Mid Minnesota Excavating, LLC $15,720
WHEREAS, the Department has reviewed the proposals and is requesting permission to enter into a contract with to perform the installation.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SAUK CENTRE, MINNESOTA:
That the Mayor and City Administrator/Clerk are hereby authorized and directed to enter into a contract according to the terms presented.
Adopted this 4th day of March, 2020.
______Mayor Warren Stone City Administrator/Clerk Vicki M. Willer
22 City of Sauk Centre Staff Report
Meeting Date: March 4, 2020
Subject: Interfund Transfer Amendment
Agenda Item: 7f
Description/Summary
In December of 2019 the City Council approved year end interfund transfers. At that time it was noted that some interest allocation would occur to change the amounts slightly.
Those interest adjustments have been made resulting in a change to two accounts.
In addition, one Open Invoice remains on the Airport Entrance Road Fund so the fund was not closed as anticipated.
As a result of the above, staff is requesting that the Council approve the amended Year End Transfers: Approved Amended
Airport Runway Project Fund $46,478.42 $46,506.08 Getty Street Project Fund $44,274.57 $45,974.88 Airport Entrance Road $8,691.48 0
Action Requested:
Approve Resolution 2020-25 Amending 2019 Year End Interfund Transfers
Action Taken:
Motion: Second:
23 RESOLUTION NO. 2020-25
RESOLUTION AUTHORIZING YEAR END INTERFUND TRANSFERS
WHEREAS, the City of Sauk Centre annually budgets for interfund transfers to move funds internally for the purposes of funding capital projects, debt service, and sinking funds, and
WHEREAS, at year end those transfers are submitted for approval by the City Council,
WHEREAS, the City Council approve the 2019 Year End Fund Transfer on December 18, 2019 by Resolution 2019-106; and
WHEREAS, an amendment is requested due to interest accrual and the elimination of one transfer due to expected funds not being submitted.
NOW THEREFORE, BE IT RESOLVED by the city council of the City of Sauk Centre, that the following transfer amendments are approved:
BE IF FURTHER RESOLVED that the City Council approves the journal entries necessary for the fund transfers. Approved Amended
Airport Runway Project Fund $46,478.42 $46,506.08 Getty Street Project Fund $44,274.57 $45,974.88 Airport Entrance Road $8,691.48 0
Adopted this 4th day of March, 2020.
______Mayor Warren Stone
ATTEST:______City Administrator Vicki M. Willer
24
City of Sauk Centre Staff Report
Meeting Date: March 4, 2020
Subject: 2020 Street Improvement Projects
Agenda Item: 8a
Description/Summary
1. City Engineer to update the Council on the 2020 Street Improvement Project.
2. City Council to consider Petition submitted by Owners of the Lake St. N and Elm St. N. Project requesting elimination of sidewalk from project.
Action Requested:
Receive Report and Consider Amendment to Scope of Project
Action Taken:
Motion: Second:
25 26 City of Sauk Centre Staff Report
Meeting Date: March 4, 2020
Subject: Consent Agenda
Agenda Item: 10a-b
Description/Summary
The Council to consider the following Consent Agenda Items: a. Schedule of Claims - Unpaid Claims $50,074.76 Paid Claims $0.00 Total $50,074.76
b. See attachment 10b - Resolution No. 2020-26, Resolution Accepting Contributions.
The Men’s Card Playing Group $164.43 Senior Center MN Dark House & Angling Association $500.00 Fire Dept. Ice Oval $500.00 Fire Dept. MN Dark House & Angling Association $500.00 Amb. Dept.
It is recommended that the City acknowledge the contributions received and thank the Men’s Card Playing Group, MN Dark House & Angling Association and Ice Oval.
Action Requested:
Approve Consent Calendar as Presented.
Action Taken:
Motion: Second:
27 Schedule of Claims City of Sauk Centre 1st Meeting — March 2020 Date of Meeting: 3.4.2020
Vendor Dept. Purpose Amount Alexandria's Animal Doctor Police Forfeit Sonny/Regular bath, blowout, nail trim, Bravecto, Rimadyl $ 171.25 Ameripride Street Street/ShopTowels,Dispenser $ 52.92 Athletica Sport Systems Inc. Arena Replace Broken Glass $ 1,105.90 Auto Value Sauk Centre Various operating supplies $ 43.78 Big Sauk Lake GnGvt 2020 membership dues $ 25.00 Bound Tree Ambulance Medical Supplies $ 25.77 Chase Card Services Various operating supplies $ 3,391.81 Civil Air Patrol Airport Advertising $ 195.00 CliftonLarsonAllen Finance 2019 Audit Fees $ 1,312.50 Clink, Benjamin D Public Works Desk for the Public Works Dept $ 350.00 Coborn's Street Water $ 186.48 Department of Human Services Hospital EquitCost-SharingPrgm - March 2020 $ 6,799.73 Droby, Wendy Elections Mileage Reimb. for driving to Election Judge training $ 44.85 East Side Oil Waste Oil 1 barrels of filters $ 50.00 Emergency Automotive Technologies, Inc. Police New K-9 Squad equipment $ 4,761.37 Environmental Systems Research Institute, Inc. P & Z ArcGIS software and maintenance (5.19.20 - 5.18.21) $ 404.00 Galls Police Uniforms $ 419.03 Gillies Sign & Graphics of Sauk Centre Police Arm Patch logos for the wall of the PD lobby $ 410.00 H & L Mesabi Street Plow Blades $ 284.60 Horizon CPO Seminars Park Certified Pool Operator Training $ 570.00 Independent Testing Technologies, Inc. 2020 CIP various testing $ 4,980.00 Innovative Office Solutions LLC Elections Election Judge stamp $ 18.88 Jorson & Carlson, Inc. Arena Sharpen Zamboni blades $ 106.50 Jungles, Dean S Police Training $ 75.00 Kleinschmidt Plumbing Heating A/C Senior Center Service call to fix and install faucet $ 158.96 Marco Technologies LLC Various Monthly Copier maintenance ~ 2.1.20 - 3.1.20 $ 413.00 Menards Street 4-Shelf Unit, Log Chain, Ratchet straps $ 810.83 Mid-Minnesota EMS Education, Inc. Ambulance EMT Refresher $ 285.00 Midstate Electric Motor Service Street Used Heater $ 135.00 Midstate Electric Motor Service Ambulance Pressure Washer $ 1,215.00 Minnesota Dept of Administration Police Monthly Squad lease - January 2020 $ 1,746.54 Minnesota Ice Arena Managers Assoc. Arena 2020 MIAMA membership $ 225.00 Moritz Septic Service, LLC Ambulance Pumped Sand Trap $ 150.00 MPCA Airport Annual StormWtr permit fee $ 400.00 Perham Area EMS Ambulance CPR cards $ 135.00 Rahn's Oil & Propane Arena Forklift cylinders $ 150.50 Sauk Centre CVB GnGvt January 2020 Lodging Tax $ 3,191.06 Sauk Centre Public Utilities Commission GnGvt Reimburse Tower Rent from the County sent to the City in error $ 1.00 Sauk Centre PUC Various Utility charges:December 31, 2019 - January 31, 2020 $ 14,160.82 Steffel Pest Control Senior Center Pest Control Service $ 45.00 Steiner Lumber Various operating supplies $ 96.07 Swedenburg, Quint L Ambulance Mileage Reimb.for Training $ 146.05 Verizon Various 1.21.20 - 2.20.20 Cellphone Charges $ 271.52 Verizon Police Data cards (1.11.20 - 2.10.20) $ 140.04 Vogt, Sally Various Cleaning Services: February 1 -15, 2020 $ 414.00
Total$ 50,074.76 Paid Prior to Meeting
$ - Claims Appr by Council $ 50,074.76 Additions $ - Totals Claims This Batch $ 50,074.76
X______Date: ______CtyAdmr/Clk
Z:\Finance\Claims\2020\2020 claims listing 2/28/2020 11:13 AM 28
RESOLUTION NO. 2020-26 RESOLUTION ACCEPTING CONTRIBUTION
WHEREAS, a contribution of $164.43 was received by the City from the Men’s Card Playing Group, and
WHEREAS, the Men’s Card Playing Group has requested that the City allocate the contribution to the Sauk Centre Senior Center.
WHEREAS, a contribution of $500.00 was received by the City from the MN Dark House & Angling Association, and
WHEREAS, the MN Dark House & Angling Association has requested that the City allocate the contribution to the Sauk Centre Fire Department.
WHEREAS, a contribution of $500.00 was received by the City from the MN Dark House & Angling Association, and
WHEREAS, the MN Dark House & Angling Association has requested that the City allocate the contribution to the Sauk Centre Ambulance Department.
WHEREAS, a contribution of $500.00 was received by the City from the Ice Oval, and
WHEREAS, Ice Oval has requested that the City allocate the contribution to the Sauk Centre Fire Department.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SAUK CENTRE, MINNESOTA that the City accept the contribution received and commend the Men’s Card Playing Group, MN Dark House & Angling Association and Ice Oval for their generosity.
Adopted by the Sauk Centre City Council this 4th day of March, 2020.
______Mayor Warren Stone
ATTEST:______City Administrator Vicki M. Willer
29 City of Sauk Centre Staff Report
Meeting Date: March 4, 2020
Subject: Informational Items
Agenda Item: 11
Description/Summary a. Charter Line-up Changes b. Hazardous Mitigation Goals for Stearns County Plan
Action Requested:
Action Taken:
Motion: Second:
30
February 24, 2020 Delivery via Email Please Reply “Received”
Ms. Vicki Willer City of Sauk Centre 320 Oak Street South Sauk Centre, MN 56378
Re: Charter Communications – Upcoming Changes
Dear Ms. Willer:
At Charter, locally known as Spectrum, we continue to enhance our services in order to offer more entertainment and communication choices, and to deliver the best value to our customers. We are committed to offering our customers with products and services we are sure they will enjoy.
Effective on or after March 31, 2020, Spectrum Mi Plan Latino monthly pricing will increase from $44.99 to $54.99 for new customers. Existing customers who subscribe to Spectrum Mi Plan Latino will not be affected.
To view a current channel lineup visit www.spectrum.com/channels.
If you have any questions about this change, please feel free to contact me at (952) 367-4263 or via email at [email protected].
Sincerely,
Amanda Duerr Director, Government Affairs Charter Communications
16900 CEDAR AVENUE ROSEMOUNT, MN 55068 O (952) 367-4263 [email protected] 31 The City of Sauk Centre Goals Mitigation Action Chart Hazard Mitigation Comments on Possible Status Reduces Risk Priority Expected Time-frame Responsible Strategy Implementation, Funding to Party Administrations & New/Existing Integration into Local Buildings or Planning Mechanisms Infrastructure Severe Replace 40-year old sirens $25,000 Updated N/A City of Sauk Centre Summer Mitigation with two or three modern 2-5 years Preparedness single-phase sirens with Storms and Response greater coverage area Support Work with Public safety and Stearns County on location and formulate a budget Provide power to water $75,000 and Ongoing N/A 2-5 years City of Sauk Centre plant and well public utilities $7,000 Acquire and install a generator at water plant and a portable generator for use at well Structure and Provide a safe place for $200,000 Ongoing N/A 6-9 years City of Sauk Centre Infrastructure citizens to go Projects Find suitable locations for shelters and formulate budget for funding Upgrade and install storm shelters at fairgrounds and Sinclair Lewis Campground Plan and construct a $250,000 New N/A 6-9 years City of Sauk Centre community storm shelter Work with Fair board and park board to find a suitable location and form a budget Plan and construct a $100,000 New N/A 2-5 years City of Sauk Centre community safe room in form of a storm shelter Work with owner on application, construction plans and reporting Flood Structure and Decrease drainage catch $100,000 Ongoing N/A 6-9 years City of Sauk Centre Infrastructure basins at viaduct and MnDOT Projects Work with MNDOT and Engineers on best upgrade Purchase property, $150,000 New N/A 6-9 years City of Sauk Centre relocated mobile homes and convert land to open space Put plan together with owner Mitigation Provide power to water New N/A 2-5 years City of Sauk Centre Preparedness plant and well
32 Water and Response Acquire and install a $75,000 and Support generator at the water plant Contamination and a portable generator at $7,000 the water plant and use at well Structure and Limit access to city water $25,000 New N/A 6-9 years City of Sauk Centre Infrastructure supply wells Projects Acquire and install security fencing around five separate wells
33