IBM Lotus Domino.Doc 3.5

Collaborative document management for the enterprise

Improve document management Highlights In today’s competitive environment, businesses need to eliminate redun-

 Offers out-of-the-box integration  Facilitates collaboration with dancy, accelerate “time-to-value” with Lotus Notes and Microsoft built-in tools and protect intellectual capital Outlook e-mail systems contained in business documents. ® ®  Provides rigorous and flexible With IBM Lotus Domino.Doc content  Provides versatility to organize, security options to help protect management software, you can imple- manage, access and share your critical business documents ment a document library environment documents from a variety of and content that can foster team-wide collabora- desktop applications including tion—between sales, marketing and industry-standard Web browsers customer service, for instance—and increase employee productivity throughout your enterprise.

Before employees such as sales and customer service representatives can adequately present your products and services to potential customers, they need to understand your products’ documentation—from product manuals to sales material. That means being able to share documents quickly and update information without duplicating files unnecessarily.

The ‘detach’ function in Lotus Domino.Doc allows users to detach documents easily into the Lotus Domino.Doc library, local file system or file server. Users can control document profile information and define security levels.

1 Lotus Domino.Doc distributed Outlook or IBM Lotus Notes® inbox to end-user needs. Microsoft Office or document library and built-in collab- a Lotus Domino.Doc library. That helps IBM Lotus SmartSuite® applications orative capabilities make it easy for organize important e-mail attachments can be configured as clients, in addi- your employees to capture, organize, and content to share and reuse in a tion to Microsoft Explorer file manager, access and share the information safe, managed library environment. Lotus Notes and industry-standard they need to perform their job duties Web browsers. more quickly. Integrated tools enable collaborative document management IBM Lotus Sametime® instant Integrate e-mail and Lotus Domino.Doc software enables messaging software can be configured desktop applications authorized users to organize and so that when you open a document Lotus Domino.Doc software integrates exchange documents through a profile—in either the Notes® or Web transparently with your employees’ variety of clients, or you can create client—you also have a tab or button e-mail and desktop applications. custom clients to meet individual to open a Lotus Sametime session. No additional training is required, and your user communities can more readily adopt document management practices. Simple “save as” and “open as” actions now tie directly to the check-in and check-out actions, streamlining the overall document management process.

With new e-mail integration capabilities, your employees can selectively store attachments—including spread- sheets, graphic presentations and text documents—directly from Microsoft®

The discussion forum capability directly associates a discussion with a document to enable efficient peer review and collaboration. Lotus Domino.Doc maintains the discussion thread and version control of the document being discussed.

2 3 Your document profile will show a list APIs and integration with IBM Lotus Lotus Domino.Doc features are of people relevant to the document, Workflow™ software make it simple designed to let you track and such as the author or reviewer, who and straightforward to integrate Lotus manage documents from initial draft are online. You can start a Lotus Domino.Doc software with e-business through reviews to a final, approved Sametime chat with anyone online to applications—such as customer document. Finalized documents can facilitate discussion of the document relationship management and Web be easily searched, accessed and and speed content editing. In addition, content management applications. reused to improve efficiency and you can associate a threaded discus- quality. Automatic expiration events sion with any document to encourage Easier document creation and and reminders keep review and feedback and brainstorming. And efficient review cycles approval cycles moving smoothly. team members can use a threaded Setting up a document library is easy And reviewers can conveniently discussion to streamline the approval and it can be used with all supported comment on originals or make updates process during document review. clients. You can define document to drafts. life cycle steps quickly, just by filling Flexible application development out a simple form. You can work with Lotus Domino.Doc software is tools enable customization documents locally—by dragging designed to operate with workflow Lotus Domino.Doc open application and dropping any document from the and e-business applications. You programming interfaces (API) allow network to your desktop and into a can configure it to automatically you to use IBM LotusScript, Microsoft Lotus Domino.Doc database—while move completed documents to IBM Visual Basic, Visual C++ and other maintaining version control across CommonStore or IBM Tivoli® Storage programming languages to access the entire enterprise. Multilevel version Manager based on flexible criteria. features and capabilities. And you control capabilities keep drafts A proxy document remains available can integrate with other business intelligently organized. Replicated for convenient search, discovery and applications, like relational databases document repositories, wherever retrieval. Or, by defining archival and transactional systems. Intuitive they’re physically located, fully support criteria based on a document’s type, functions like check-in and check-out and document locking. As a result, you always know which version is the most current and accurate.

2 3 you can automatically store documents Within the local file cabinet, authorized And proven, industrial-strength on offline media when they reach the participants create named folders Lotus Domino security features, end of their active life. Key attributes for documents, called binders. from certificate-based authentication of an archived document’s content Authors, in turn, assign new documents to Secure Sockets Layer (SSL) and retrieval information remain in a a predefined type—for example, encryption to document-level access Lotus Domino.Doc repository for future a business plan. Stored documents controls, provides a safe environment retrieval and use. can be conveniently accessed with for your data. Lotus Notes clients, Web browsers A security-rich document and even the desktop applications For more information management system used to create them. You can tag To learn more about using Lotus Lotus Domino.Doc content manage- favorite documents for quick access Domino.Doc 3.5 to improve document ment software utilizes an organized and bookmark documents across management in your enterprise, visit: file cabinet system to help streamline multiple binders so there is no need to document life cycle management. duplicate documents. Load new file www.lotus.com/dominodoc A master file cabinet provides a cabinets quickly by importing whole convenient repository for all of your directories of documents from the file projects’ various documents. To system. And set up multiple levels of maximize network efficiency, the categorization within file cabinets. master file cabinet is replicated to each of your distributed sites as a Distributed document locking capa- local cabinet—automatically synchro- bilities, when combined with the nizing each replica, so your team industry-leading replication capabili- members can access and share ties of IBM Lotus Domino™ database documents from any local replica software, enable team members in without disrupting document different locations to check content integrity elsewhere. in and out of a local file cabinet.

4 5 IBM Lotus Domino.Doc 3.5 at a glance

Server requirements

Any of the following platforms paired with an IBM Lotus Domino server:

On Intel® • Microsoft Windows® NT® Server, Version 4.0 (with Service Pack 4 or higher) – Lotus Domino 5.0.3, Lotus Domino 5.0.4a, Lotus Domino 5.0.5, Lotus Domino 5.0.7a, Lotus Domino 5.0.8, Lotus Domino 5.0.9a or Lotus Domino 5.0.10 • Microsoft Windows 2000 Advanced Server – Lotus Domino 5.0.3, Lotus Domino 5.0.4a, Lotus Domino 5.0.5, Lotus Domino 5.0.7a, Lotus Domino 5.0.8, Lotus Domino 5.0.9a or Lotus Domino 5.0.10

On IBM AS/400® • IBM OS/400®, Version 4 Release 4 – Lotus Domino 5.0.4, Lotus Domino 5.0.5, Lotus Domino 5.0.7a, Lotus Domino 5.0.8, Lotus Domino 5.0.9a or Lotus Domino 5.0.10 • OS/400, Version 5 Release 1 – Lotus Domino 5.0.9a or Lotus Domino 5.0.10

On IBM AIX® • AIX, Version 4.3.3 – Lotus Domino 5.0.4, Lotus Domino 5.0.8, Lotus Domino 5.0.9a, Lotus Domino 5.0.10 • AIX, Version 4.3.2 – Lotus Domino 5.0.8, Lotus Domino 5.0.9a, Lotus Domino 5.0.10

On Sun Sparc • Sun Solaris 7 and Sun Solaris 8 operating environments – Lotus Domino 5.0.3, Lotus Domino 5.0.4, Lotus Domino 5.0.7a, Lotus Domino 5.0.8, Lotus Domino 5.0.9a or Lotus Domino 5.0.10

Client requirements

Windows XP Professional; Windows 2000 Professional; Windows NT Workstation, Version 4.0; Windows 98; or Windows 95 with any or all of the following: – Lotus Notes 5.0.3, Lotus Notes 5.0.5, Lotus Notes 5.0.6a, Lotus Notes 5.0.7a, – Lotus Notes 5.0.8, Lotus Notes 5.0.9a, Lotus Notes 5.0.10 – Netscape Communicator, Version 4.7x – Microsoft Internet Explorer, Version 5.x or Internet Explorer, Version 6.0

Lotus Software IBM Software Group One Rogers Street Cambridge, MA 02142 U.S.A.

AIX, AS/400, the e-business logo, IBM, the IBM logo, OS/400 and Tivoli are trademarks or registered trademarks of International Business Machines Corporation in the United States, other countries or both.

Domino, Domino.Doc, Lotus, Lotus Notes, Lotus Workflow, Notes, Sametime and SmartSuite are trademarks or registered trademarks of Lotus Development Corporation and/or IBM Corporation in the United States, other countries or both.

Microsoft, Windows and Windows NT are trademarks or registered trademarks of Microsoft Corporation in the United States, other countries or both.

Intel is a trademark of Intel Corporation in the United States, other countries or both.

Other company, product and service names may be trademarks or service marks of others.

Printed in the United States on recycled paper containing 10% recovered post-consumer fiber.

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