Berkeley City Council Agenda Committee Special Meeting
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BERKELEY CITY COUNCIL AGENDA COMMITTEE SPECIAL MEETING BERKELEY CITY COUNCIL SPECIAL MEETING MONDAY, NOVEMBER 26, 2018 2:30 P.M. 2180 Milvia Street, 6th Floor – Redwood Room Committee Members: Mayor Arreguin, Councilmembers Linda Maio and Sophie Hahn (Alternate: Councilmember Ben Bartlett) AGENDA 1. Roll Call 2. Public Comment 3. Approval of Minutes: November 19, 2018 4. Review and Approve draft agendas: a. 12/11/18 – 6:00 p.m. Regular City Council Meeting 1. Selection of item for the Berkeley Considers online engagement portal b. Adjournments in memory of – 5. Council Items: a. Council Worksessions b. Council Referrals to Agenda Committee c. Land Use Calendar d. Council Policy Committees – Direction on Focus Areas of Committees e. Draft Guidelines for Developing & Writing Agenda Items 6. Adjournment – next meeting Monday, January 7, 2019 Monday, November 26, 2018 AGENDA Page 1 1 Additional items may be added to the draft agenda per Council Rules of Procedure. Rules of Procedure as adopted by Council resolution, Article III, C3c - Agenda - Submission of Time Critical Items Time Critical Items. A Time Critical item is defined as a matter that is considered urgent by the sponsor and that has a deadline for action that is prior to the next meeting of the Council and for which a report prepared by the City Manager, Auditor, Mayor or council member is received by the City Clerk after established deadlines and is not included on the Agenda Committee’s published agenda. The City Clerk shall bring any reports submitted as Time Critical to the meeting of the Agenda Committee. If the Agenda Committee finds the matter to meet the definition of Time Critical, the Agenda Committee may place the matter on the Agenda on either the Consent or Action Calendar. The City Clerk shall not accept any item past the adjournment of the Agenda Committee meeting for which the agenda that the item is requested to appear on has been approved. This is a meeting of the Berkeley City Council Agenda Committee. Since a quorum of the Berkeley City Council may actually be present to discuss matters with the Council Agenda Committee, this meeting is being noticed as a special meeting of the Berkeley City Council as well as a Council Agenda Committee meeting. Written communications addressed to the Agenda Committee and submitted to the City Clerk Department by 5:00 p.m. the Friday before the Committee meeting, will be distributed to the Committee prior to the meeting. After the deadline for submission, residents must provide 10 copies of written communications to the City Clerk at the time of the meeting. This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Mark Numainville, City Clerk, 981-6900. COMMUNICATION ACCESS INFORMATION: This meeting is being held in a wheelchair accessible location. To request a disability-related accommodation(s) to participate in the meeting, including auxiliary aids or services, please contact the Disability Services specialist at 981-6418 (V) or 981-6347 (TDD) at least three business days before the meeting date. Attendees at public meetings are reminded that other attendees may be sensitive to various scents, whether natural or manufactured, in products and materials. Please help the City respect these needs. I hereby certify that the agenda for this special meeting of the Berkeley City Council was posted at the display case located near the walkway in front of Council Chambers, 2134 Martin Luther King Jr. Way, as well as on the City’s website, on November 21, 2018. Mark Numainville, City Clerk Monday, November 26, 2018 AGENDA Page 2 2 BERKELEY CITY COUNCIL AGENDA COMMITTEE SPECIAL MEETING MINUTES BERKELEY CITY COUNCIL SPECIAL MEETING MINUTES MONDAY, NOVEMBER 19, 2018 2:30 P.M. 2180 Milvia Street, 6th Floor – Redwood Room Committee Members: Mayor Arreguin, Councilmembers Linda Maio and Sophie Hahn (Alternate: Councilmember Ben Bartlett) 1. Roll Call: 2:32 p.m. All present. 2. Public Comment: 0 speakers. 3. M/S/C (Maio/Hahn) to approve the Minutes of November 13, 2018. All Ayes. 4. Review and Approve draft agendas: a. M/S/C (Maio/Hahn) to approve the agenda of the 12/4/18 – 6:00 p.m. Regular City Council Meeting with the revisions noted below. Template revision for Councilmember names Ceremonial Items: Recognition of outgoing elected officials Item Added – Winter Shelter (Arreguin) Item 1 Certification of the Election (City Manager) – moved to 12/11 Item 3 State Housing Funding (City Manager) – revised recommendation Item 11 Vice-Mayor (Arreguin) – Councilmember Bartlett added as a co-sponsor Item 12 Seating Arrangement (Arreguin) – moved to 12/11 Item 13 Civic Center Park Fountain (Arreguin) – Councilmember Hahn added as a co-sponsor 1. Selection of item for the Berkeley Considers online engagement portal - No item selected b. Adjournments in memory of: - Deanna Despain, Former City Clerk 5. Council Items: a. Council Worksessions - M/S/C (Arreguin/Maio) to grant authority to the City Manager to place rescheduled Worksession items of the December 4 agenda. All Ayes. b. Council Referrals to Agenda Committee – received and filed c. Land Use Calendar – received and filed d. Council Policy Committees – Direction on Focus Areas of Committees. Discussion held. Item carried over 11/26 meeting. Monday, November 19, 2018 MINUTES Page 1 3 6. Adjournment. M/S/C (Maio/Arreguin) to adjourn the meeting. All Ayes. Adjourned at 3:21 p.m. Mark Numainville, City Clerk Monday, November 19, 2018 MINUTES Page 2 4 DRAFT AGENDA BERKELEY CITY COUNCIL MEETING Tuesday, December 11, 2018 6:00 PM SCHOOL DISTRICT BOARD ROOM - 1231 ADDISON STREET, BERKELEY, CA 94702 JESSE ARREGUIN, MAYOR Councilmembers: DISTRICT 1 – RASHI KESARWANI DISTRICT 5 – SOPHIE HAHN DISTRICT 2 – CHERYL DAVILA DISTRICT 6 – SUSAN WENGRAF DISTRICT 3 – BEN BARTLETT DISTRICT 7 – RIGEL ROBINSON DISTRICT 4 – KATE HARRISON DISTRICT 8 – LORI DROSTE This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Mark Numainville, City Clerk, 981-6900. The City Council may take action related to any subject listed on the Agenda. The Mayor may exercise a two minute speaking limitation to comments from Councilmembers. Meetings will adjourn at 11:00 p.m. - any items outstanding at that time will be carried over to a date/time to be specified. Preliminary Matters Roll Call: Ceremonial Matters: In addition to those items listed on the agenda, the Mayor may add additional ceremonial matters. 1. Swearing in of newly elected officials. City Manager Comments: The City Manager may make announcements or provide information to the City Council in the form of an oral report. The Council will not take action on such items but may request the City Manager place a report on a future agenda for discussion. Public Comment on Non-Agenda Matters: Persons will be selected by lottery to address matters not on the Council agenda. If five or fewer persons submit speaker cards for the lottery, each person selected will be allotted two minutes each. If more than five persons submit speaker cards for the lottery, up to ten persons will be selected to address matters not on the Council agenda and each person selected will be allotted one minute each. Persons wishing to address the Council on matters not on the Council agenda during the initial ten-minute period for such comment, must submit a speaker card to the City Clerk in person at the meeting location and prior to commencement of that meeting. The remainder of the speakers wishing to address the Council on non-agenda items will be heard at the end of the agenda. Speaker cards are not required for this second round of public comment on non-agenda matters. Tuesday, December 11, 2018 DRAFT AGENDA Page 1 5 Consent Calendar The Council will first determine whether to move items on the agenda for “Action” or “Information” to the “Consent Calendar”, or move “Consent Calendar” items to “Action.” Items that remain on the “Consent Calendar” are voted on in one motion as a group. “Information” items are not discussed or acted upon at the Council meeting unless they are moved to “Action” or “Consent”. No additional items can be moved onto the Consent Calendar once public comment has commenced. At any time during, or immediately after, public comment on Information and Consent items, any Councilmember may move any Information or Consent item to “Action.” Following this, the Council will vote on the items remaining on the Consent Calendar in one motion. For items moved to the Action Calendar from the Consent Calendar or Information Calendar, persons who spoke on the item during the Consent Calendar public comment period may speak again at the time the matter is taken up during the Action Calendar. Public Comment on Consent Calendar and Information Items Only: The Council will take public comment on any items that are either on the amended Consent Calendar or the Information Calendar. Speakers will be entitled to two minutes each to speak in opposition to or support of Consent Calendar and Information Items. A speaker may only speak once during the period for public comment on Consent Calendar and Information items. Additional information regarding public comment by City of Berkeley employees and interns: Employees and interns of the City of Berkeley, although not required, are encouraged to identify themselves as such, the department in which they work and state whether they are speaking as an individual or in their official capacity when addressing the Council in open session or workshops.