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cloudscout.one what's next CW 25

Scope: User

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dates for the next two months. This is an update-report containing only new or changed items during CW 25.

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What's next to do Major Items

UPDATED - Microsoft Kaizala Pro will be included as part of your Office 365 MC177244 service starting late-June check before: 06/23/2019 Microsoft Kaizala Pro will be available as part of your Office 365 plan Status: beginning in late-June 2019 (previously communicated late May). Created: 06/17/2019 "https://kaizalademo.office.com/" Microsoft Kaizala Pro is a simple and Product: Kaizala secure work management and messaging app that brings unique capabilities to Microsoft 365 with its ability to have very large, flexible Platform: mobile, Online, World tenant group types and the ability to connect and engage with people outside of Scope: Administration, UI, User an organization’s directory – including contract workers, vendors, partners, suppliers, customers and citizens. Kaizala enables phone number-based identity for easy onboarding, and a simple user experience for messaging and work management through the open directory. With Kaizala Pro, organizations own the data within their Office 365 connected Kaizala groups. Effects for Operations With assigned Kaizala Pro licenses users will see a new icon in the Office portal app launcher for Kaizala. This might lead to confusion and an increase in ticket volume Recommendations It's recommended to disable Kaizala for your organization. Also, check the user provisioning to fit your license assignment needs. To introduce Kaizala to your users set up a project to ensure all requirements are met, like legal and compliance, administration, data protection, data privacy and so on. Config Options Kaizala can be disabled in the Kaizala admin center https://manage-in.kaiza.la/Settings/Settings. Comments This Message Center entry appears to be older but was hidden by Microsoft until CW25. This Message Center entry was first seen by us on 18th of June 2019 on a tenant. Some customers have seen the license assignments by Microsoft before the Message Center entry was unveiled. "Honi soit qui mal y pense." additional Info URL https://docs.microsoft.com/de-de/Office365/Kaizala/enable-disable-kaizala Description This adds automatically a Kaizala Pro license to all users in your tenant and displays the Kaizala title in the Office Portal. Docu to check Working instructions, Automation / Scripts More Info URL http://aka.ms/kaizalablog MS Feature Name Microsoft Kaizala Pro will be included as part of your Office 365 service starting late-May MS Preperations If you would like to allow users to access Microsoft Kaizala, no action is needed. If you would like to disable Kaizala for your organization, you can follow the instructions for the "https://aka.ms/managekaizala" tenant-level admin control. Please click Additional Information to learn more about Kaizala. MS How does it affect Kaizala Pro will be visible in the Office 365 app launcher and will be on-by-default for your me organization. Users will start seeing a Microsoft Kaizala icon in late-June 2019. Additionally, they will be able to start using the Kaizala Management Portal and link their Office 365 account on the Kaizala mobile app.

Updated Feature: Microsoft Forms Pro Generally Available MC182397 check before: 06/27/2019 We are proud to announce that Microsoft Forms Pro will be generally Status: In development available July 1, 2019. With the general availability of Microsoft Forms Created: 06/16/2019 Pro: Product: Forms Our Public Preview program (“Preview Program”) comes to an end. Participants of the Preview Program will continue to enjoy the full Platform: Online, World tenant functionality of Microsoft Forms Pro until July 30, 2019. Scope: Administration, Licensing, A free 30-day Forms Pro trial will become available. User This message is associated with Office 365 Roadmap ID "https://www.microsoft.com/microsoft- 365/roadmap?filters=featureid=51331" 51331. This change does not apply to Office 365 subscriptions in GCC. Recommendations It's recommended to disable "teaser", "Freemium" or "Trail" offers with unclear licensing and costs for a productive environment. If you want to evaluate: use a test tenant or configure a demo tenant. Links 51331,MC173446 Config Options Admins can disable the ability for users to join new services without having a license assigned. Set-MsolCompanySettings -AllowEmailVerifiedUsers $false -AllowAdHocSubscriptions $false This hits all services see the "MoreInfoLink" for more infromation on th PowerShell command Opportunities If your organization takes advantage out of the Form pro version evaluate and check licensing Description A "pro" version of Forms is now available. This "pro" Version adds features missing in the existing version of Forms. Docu to check Working instructions, Automation / Scripts Linked RM Item Title: Microsoft Forms Pro Details Description: Forms Pro is a simple, yet comprehensive enterprise survey solution for businesses to capture and analyze feedback to improve how they engage across their business. With Forms Pro, you can get actionable feedback from customers in real-time at every stage of their journey, improve organizational health with real-time feedback, build the products customers want, and leverage the data and tools you already use from Dynamics 365, Common Data Services (CDS) and Power Platform. Forms Pro will adhere to the compliance, security, and privacy levels you’ve come to expect from Forms and other Office 365 apps. Companies can collect information without users having to go to non-secure solutions, and there isn’t a need to build and maintain custom surveying tools. Learn more at www.formspro.microsoft.com More Info URL https://docs.microsoft.com/forms-pro/ MS Preperations If you would like to allow users to trial Forms Pro there is nothing you need to do. If you do not want to allow users to trial Forms Pro, you can disable the ability via "https://docs.microsoft.com/azure/active-directory/users-groups-roles/directory-self-service- signup#how-do-i-control-self-service-settings" Azure AD self-service settings. If you took action to disable access to the Forms Pro preview, per the instructions in MC173446, that setting will continue to be honored. Please click Additional information to learn more about Forms Pro. MS How does it affect Starting July 1, 2019, Microsoft Forms Pro, an enterprise survey tool that makes it easy for your me business users to collect customer feedback, run employee satisfaction and conduct product research will become a paid service. Pricing for Microsoft Forms Pro is based on the number of responses received per the surveys distributed by users within an organization. You will see this service show up under "Microsoft Forms Pro capacity add-on". You are receiving this message because you have one or more users in your organization currently signed up for the Preview Program, or you may have users sign up for a Forms Pro trial. What does this mean for existing Preview Program users? Participants of the Preview Program can continue to enjoy the full functionality of Microsoft Forms Pro through July 30, 2019, by opting into the free 30-day trial, once available. If users wish to continue using Microsoft Forms Pro after July 30, 2019, they will need to purchase a license. If you choose not to buy a license to Microsoft Forms Pro by July 30, 2019: Users in your organization will no longer be able to create new surveys or receive survey responses using Microsoft Forms Pro. Users in your organization with access to Microsoft Forms via a qualifying Office 365 license will revert from Microsoft Forms Pro to Microsoft Forms. What does this mean for users who did not participate in the Preview Program? Users who did not participate in the Preview Program may experience Forms Pro beginning July 1, 2019 by signing up for a free 30-day trial. After the trial period users will require a paid license to continue creating new surveys or receiving survey responses using Microsoft Forms Pro.

New Feature: Outlook mobile supports digital signing and email encryption MC182605 with S/MIME check before: 07/11/2019 Outlook for iOS and Android will soon support Secure Multipurpose Status: In development Internal Mail Extensions (S/MIME) to help enforce additional email Created: 06/19/2019 message security. For customers who are using the Microsoft sync Product: Intune, Outlook technology (MC165218), you will be able to digitally sign and encrypt email messages as well as read S/MIME encrypted and signed Platform: Android, iOS, mobile messages. Scope: MDM, Security, User This capability is in reference to the Microsoft 365 roadmap feature IDs: "https://www.microsoft.com/microsoft- 365/roadmap?filters=&filters=&searchterms=32569" 32569 and "https://www.microsoft.com/microsoft- 365/roadmap?filters=&searchterms=32570" 32570 Recommendations If your organization is using S/MIME it's highly recommended to set up a project to make use of S/MIME in Outlook mobile. Links 32569,32570,MC165218 Opportunities If your organization is using a different Exchange client on mobile to support S/MIME, this is the option to take advantage of Outlook mobile. The change to Outlook mobile may reduce costs for 3rd party software, too. Description Microsoft adds the capability to use S/MIME with Outlook on mobile devices and the capability to distribute certificates with Intune Docu to check Trainings, Working instructions, Automation / Scripts Linked RM Item Title: Outlook for Android: Secure Multipurpose Internet Mail extensions (S/MIME) Outlook for iOS: Details Secure Multipurpose Internet Mail extensions (S/MIME) Description: With SMIME, sign or encrypt messages in Outlook mobile with company issued certificates. Available only to customers on the updated architecture using the Microsoft sync technology (Office 365 Message Center post ID 165218). With SMIME, sign or encrypt messages in Outlook mobile with company issued certificates. Available only to customers on the updated architecture using the Microsoft sync technology (Office 365 Message Center post ID 165218). MS Preperations Outlook mobile support for S/MIME digital signing and encryption will start to roll out no sooner than mid-July 2019 for general availability. If you would like to see an early preview of Outlook for iOS with S/MIME, you can register with the "http://aka.ms/outlookinsiders" Outlook Insider program. This preview will be available at the end of June. As a reminder, S/MIME will be only available for Office 365 customers using the Microsoft sync technology for Outlook mobile. To check, simply go to Outlook mobile/Settings, select your Office 365 account, and scroll to the bottom of the screen. You should see “Microsoft sync technology”. If not, your tenant is not yet on the sync technology and you should contact your account team. Use Microsoft Intune or your existing MDM solution to set up automatically delivery of the certificates for your Android devices once it’s available. For more information on how to deploy certificates with Intune, please see "https://docs.microsoft.com/intune/certificates-configure" Configure a certificate profile for your devices in Microsoft Intune. Intune will also support S/MIME options in their app configuration for Outlook mobile at the time S/MIME become generally available. Note: At launch, Outlook mobile’s S/MIME functionality will not support "https://csrc.nist.gov/publications/detail/sp/800-157/final" derived credentials, which is used by some US Office 365 Government Community Cloud customers. Support for derived credentials is planned for the second half of 2019. MS How does it affect S/MIME requires valid certificates for digital signing and encryption capabilities. Outlook mobile me plans to support manual delivery (via email) of certificates for both iOS and Android at launch for general availability followed closely by and automated certificate delivery for Outlook for Android via Microsoft Intune or another mobile device management (MDM) solution. Automated cert delivery for Outlook for iOS is planned to be delivered via Microsoft Intune later in the second half of 2019. Users who want to sign, encrypt or decrypt email messages will need to turn on the new Security setting in Outlook for iOS and Android to enable S/MIME. With valid user certificates on the device and the S/MIME toggle turned on in Outlook mobile settings, you will be able to read S/MIME signed and/or encrypted messages, as well as sign and/or encrypt a message by tapping the lock icon on a new option on the message toolbar (overflow) when creating New Messages. You will see an indication if a received message is signed, encrypted or both at the top of the message. Enabling S/MIME within the app will automatically turn off the Organize by Thread setting.

What's next to do normal Items

Planner: Export to Excel 52585 check before: 06/01/2019 Export the tasks in a Planner plan to an Excel file. Status: Rolling out Created: 06/20/2019 Product: Planner, Office 365 general Platform: Online Scope: User Recommendations Give actively notice to your help desk and users. Description Users can export Planner information on tasks to Excel

New Feature: PowerPoint Designer for branded templates MC182597 check before: 06/25/2019 PowerPoint Designer for branded templates is a new Office 365 feature. Status: Rolling out We'll begin rolling this feature out soon. Created: 06/18/2019 This message is associated with Microsoft 365 Roadmap ID Product: Office Client "https://www.microsoft.com/microsoft- 365/roadmap?filters=featureid=51006" 51006 Platform: Online, Windows Desktop Designer in PowerPoint will now work with you company's branded Scope: Administration, User templates to keep your employees on-brand. This feature is rolling out now and Intelligent Services will need to be enable for your organization to utilize this feature. We'll be gradually rolling this out to Targeted release customers in mid- June, and the roll out will be completed to all customers worldwide by the end of July. Recommendations Evaluate this function in order to take advantage of the PowerPoint Designer. Links 51006 Description Using company branded templates in the intelligent suggestions in PowerPoint will help ogranizations to deliver their templates to their users Linked RM Item Title: Designer for branded templates Details Description: Now large enterprises, SMBs, universities can utilize Designer recommendations in their own branded templates. This allows people to stay on-brand. More Info URL https://support.office.com/article/creating-custom-templates-that-work-well-with-designer-in- powerpoint-21521084-0c21-4471-bec1-a286a2f70b9f MS How does it affect You don't need to do anything, but may consider updating your user training, and notifying your me helpdesk. Please click Additional information to learn more. ; PublishedTime=2019-06-19T21:20:00Z

New Feature: Teams Real Time Presence MC182674 check before: 06/26/2019 Teams Real Time Presence is a new Office 365 feature. We'll begin Status: In development rolling this feature out soon. Created: 06/20/2019 This message is associated with Microsoft 365 Roadmap ID Product: Teams "https://www.microsoft.com/microsoft- 365/roadmap?filters=featureid=52395" 52395 Platform: mobile, Online, Windows Desktop Scope: Administration, Compliance, User Compliance Presence sharing is always enabled in Teams for users in the organization. Privacy (deciding who can see presence) configuration is not available in Teams. Recommendations Check the link in the "More Info" section and reach out to data privacy responsible or workers council on this change, if necessary. Be aware, that Teams is not Skype for Business in term of presence. Links 52395 Description By default, anyone in your organization using Teams can see - in nearly real time - whether or not other users are available online. Linked RM Item Title: Microsoft Teams - Real Time Presence Details Description: Stay focused throughout the day with Microsoft Teams. Whether you are free for a quick chat or presenting in a meeting, real time presence increases the accuracy of your status so others know when to reach out. More Info URL https://docs.microsoft.com/microsoftteams/presence-admins MS Preperations There is nothing you need to do to prepare for this change. Please click Additional Information to learn more. MS How does it affect Teams Presence is now happening in real time meaning that when users'presence is changing, me other users can see this change right away. We'll be gradually rolling this out to all customers starting beginning of July, and the roll out will be completed worldwide by the end of August.

What's next to do minor Items

Microsoft To-Do Mac App 52543 check before: 05/31/2019 Microsoft To-Do is now available on Mac for your daily task management Status: Launched needs. Created: 06/20/2019 Product: To-Do Platform: Mac

Scope: Administration, User

Microsoft Defender ATP for macOS 52419 check before: 06/01/2019 Microsoft Defender ATP for Mac, which brings our unified endpoint Status: Rolling out security solution to Mac devices, is now available. We’ve been working Created: 06/16/2019 closely with industry partners to enable Windows Defender Advanced Product: Advanced Threat Protection - Threat Protection (ATP) customers to protect their non-Windows devices Azure (ATP), Defender, while keeping a centralized “single pane of glass” experience. Now we are Windows 10 going a step further by adding our own solution to the options with Microsoft Defender ATP for Mac. There are two key parts for cross- Platform: Mac, Windows Desktop platform support for Microsoft Defender ATP on Mac: - A new user Scope: Security, UI, User interface on Mac clients called Microsoft Defender ATP. The user interface brings a similar experience to what customers have today on Windows 10 devices. - Reporting for Mac devices on the Microsoft Defender ATP portal. More Info URL https://techcommunity.microsoft.com/t5/Windows-Defender-ATP/Microsoft-Defender-ATP-for-Mac- now-in-open-public-preview/ba-p/634603

MyAnalytics add-in coming to more Microsoft 365 and Office 365 suites 48497 check before: 07/01/2019 The MyAnalytics add-in for Outlook will be made available to everyone Status: In development using Office 365 and Microsoft 365 EDU suites that include Exchange Created: 06/20/2019 Online, specifically Microsoft 365 A3 for Faculty and Students, Office 365 Product: Exchange, MyAnalytics, A3 for Faculty and Students. Outlook, Office 365 general Platform: US Instances Scope: Administration, Compliance, Security, User

New Feature: Native Teams external access 1:1 MC182673 check before: 07/14/2019 Native Teams external access 1:1 is a new Office 365 feature. We'll begin Status: In development rolling this feature out soon. Created: 06/20/2019 This message is associated with Microsoft 365 Roadmap ID Product: Office Client, Teams "https://www.microsoft.com/microsoft- 365/roadmap?filters=featureid=52394" 52394 Platform: Online, World tenant Scope: UI, User Links 52394 Description Microsoft adds more functions in communication with external users. Linked RM Item Title: Microsoft Teams - Native Federation for 1:1 Chats Details Description: Have richer conversations with people outside your organization with Microsoft Teams. Users in TeamsOnly mode can now enjoy the same familiar chat experience whether they are communicating with a colleague or an external user. More Info URL https://docs.microsoft.com/en-us/microsoftteams/manage-external-access MS Preperations There is nothing you need to do to prepare for this change. Please see Additional Information to learn more about External Access and how to manage it. MS How does it affect Teams users can now message Teams users from a different organization and enjoy the richer me Teams messaging experience using stickers, @ mentions, images, etc. We'll be gradually rolling this out to all customers starting end of July, and the roll out will be completed worldwide by the end of August.

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