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Handbook 2018/2019

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INTERNATIONAL STUDENT HANDBOOK 2018/2019 STUDENT SERVICES OFFICE TABLE OF CONTENTS Welcome to ÉTS . 3 On-campus services . 28 Pre-departure information . .. 4 Registrar’s Office . 29 Official documents . 5 Graduate Studies Office. 30 Health insurance . 7 Student Services Office . 31 Travel insurance . 7 Recruitment and International Coordination Office . 33 Customs. 7 Co-op Office . 34 Prepare your budget .. 8 Library .. 35 ÉTS buddy program . 10 Co-op Bookstore . 36 Student Association . 37 Arrival Information .. 11 When to arrive? . 12 Official documents during your studies . 38 At the border . 12 Renewing your Quebec Acceptance Certificate (CAQ) . 39 Welcome service at the airport . 12 Renewing your study permit . 39 Transportation from the airport . 12 Restoration of status . 40 Temporary lodging . 13 Provincial health insurance . 40 Extending your stay . 40 Academic Jargon . 14 Levels of study .. 15 Healthcare . 41 Admission versus Enrollment . 15 Mandatory health and hospitalization insurance . 42 University calendar . 16 Health insurance for members of your family . 43 Important dates . 17 ASÉQ dental insurance. 44 Workload . 18 ASÉQ complementary insurance . 44 Grading scale and Grade point average . 19 Accessing health care in Quebec . 45 Academic policies . 19 Living in Montreal . 48 Enroll in a course at another university . 19 Finding your housing . 49 Official documents . 20 Opening a bank account . 52 Academic planning . 20 Getting around . 53 Practical Information .. 21 Nutrition . 54 Manage your budget . 22 Working part-time . 56 Tuition fees and mandatory fees . 23 Day-to-day practical information .. 58 Access codes . 25 Tourism . 61 Interactive portal | Mon ÉTS . 25 Appendix 1 (Pre-departure checklist) . 62 ÉTS email . 26 Appendix 2 (Arrival, step-by-step) . 64 ÉTS mobile application . 26 Lockers . 26 Student card . 27 School supplies . 27 2 WELCOME TO ÉTS We are pleased to welcome you as a new member of the ÉTS community! As our campus is located in the heart of Montreal, you will quickly discover a multitude of academic and cultural opportunities in which to participate . With a student population of over 9 000, approximately 20 % of whom are international students, we can also say without hesitation that student life at ÉTS is not only diverse, but also inspiring and inventive! Whether you want to participate in the student association, work on your technical prowess, showcase your artistic talents or do volunteer work, there is certainly a club or student group for you! We encourage you to get involved in ÉTS student life and contribute in your own unique way to our dynamic community . Please note that the information in this handbook is for international graduate students who will be completing their studies at ÉTS in English (Ph.D. or Master’s with dissertation). 3 PRE-DEPARTURE INFORMATION OFFICIAL DOCUMENTS HEALTH INSURANCE TRAVEL INSURANCE CUSTOMS PREPARE YOUR BUDGET ÉTS BUDDY PROGRAM 4 OFFICIAL DOCUMENTS REQUIRED FOR STUDYING IN QUEBEC Depending on your situation, you will need to obtain QUEBEC ACCEPTANCE CERTIFICATE (CAQ) certain official documents: International students admitted to a program of study › Valid passport that lasts more than 6 months must apply for and obtain a CAQ from the Quebec provincial government upon › Quebec Acceptance Certificate (CAQ) for studies receipt of their official letter of admission . › Study permit The application for the CAQ is available online on the › Work permit Immigration Quebec website (MIDI) . › Temporary resident visa › Electronic Travel Authorization STUDY PERMIT Once the CAQ has been approved and issued, students PASSPORT admitted to a program of study lasting 6 months or longer Make sure your passport is valid . The expiration date of a must apply for their Canadian study permit . Information Canadian study or work permit will not extend past your about applying for the study permit is available on the passport’s expiration date . Immigration, Refugees and Citizenship Canada website . Exemptions Some students are not required to obtain a CAQ and study permit (ex: students admitted to a one-term exchange program lasting less than 6 months) . Please check the MIDI website for details . 5 WORK PERMIT TEMPORARY RESIDENT VISA Graduate students: Most of the professional master’s Depending on your country of citizenship, you may degree programs (with project) offer the possibility of need a temporary resident visa to enter Canada . Visit the completing an internship . If a student’s program includes Immigration, Refugees, and Citizenship Canada website an internship, she will enroll in the pre-requisite course for more information . PRE811 offered by the Internship Office . ELECTRONIC TRAVEL AUTHORIZATION (eTA) International students who complete an internship as part Please visit the Immigration, Refugees and Citizenship of their program must apply for and be issued a co-op Canada website to verify information related to the work permit from Immigration, Refugees and Citizenship electronic travel authorization . Canada . 6 HEALTH INSURANCE All international students studying in Quebec are required to be covered by a Quebec health insurance policy . The government of Quebec has signed agreements with 9 countries, allowing citizens of these countries to be covered by the provincial health care system (RAMQ) . These countries are Belgium, Denmark, Finland, France, Greece, Luxembourg, Norway, Portugal and Sweden . If you are a citizen of one of these 9 countries, make sure to bring with you the official document or form proving that you are covered and eligible in your country of origin . You will find a list of these documents on the aforementioned RAMQ website . If you are not a citizen of one of these countries, you will be required to enroll in the Desjardins health insurance plan at the start of your first session at ÉTS . TRAVEL INSURANCE CUSTOMS We highly encourage you to purchase travel insurance to To see what goods you may bring into Canada without cover you during your first days in Quebec before you are paying a customs duty and what goods are prohibited or covered by either the RAMQ provincial insurance or the restricted to import into Canada, visit the Canada Border Desjardins health insurance . You will need to take out this Services Agency website . kind of plan in your country of origin, prior to departure . International students who will be covered by Desjardins health insurance during their studies are advised to take note of the effective date of their coverage as noted in the health insurance brochure . 7 PREPARE YOUR BUDGET It is essential to prepare your budget in order to not have SCHOLARSHIPS financial worries as you start your studies . ÉTS is not able If you will be receiving a scholarship, make sure you to assume expenses for students, although the Student understand the eligibility criteria and conditions . Some Services Office can offer assistance in budget preparation . students receive an exemption from the additional If someone such as a family member or friend will be of- tuition fees billed to international students thanks to an fering you financial assistance throughout your studies, agreement signed between Quebec and their country of make sure you understand the limits of this person’s help . origin . If you have questions about these programs, please communicate with the proper governmental agency in We have prepared a sample budget in order to help you your country of origin . prepare your own . Please note that the figures in this bud- get are estimates . Official tuition fees are available on the Subject to approval, ÉTS currently assumes the additional ÉTS website . All the costs presented here are in Canadian tuition fees billed to international Ph .D . students . It is dollars . important to note that international Ph .D . students who receive a scholarship from an outside source (ex: Please remember that when you apply for your official Islamic Development Bank) are NOT eligible for this documents, you will be asked to provide information assistance, and will be billed the regular full tuition fees about your financial capability to undertake your studies . for international students . Government assistance is only available to Canadian citi- zens and permanent residents . You will find information about scholarships for graduate students on the ÉTS website, including the bursary for French-language integration and international student tuition fee exemptions . If you have questions about scholarships, please communicate with the Graduate Student Office at infobourses@etsmtl .ca . 8 SAMPLE BUDGETS We suggest you use the following sample budgets to help you plan for your first year of studies. › Master’s degree › Ph.D. students who do not receive a tuition exemption from ÉTS › Ph.D. students who do receive a tuition exemption from ÉTS REVENUES Personal savings $ Scholarship $ Personal loan $ Assistance from friends or family $ TOTAL FOR THE YEAR $ EXPENSES Official documents (passport, CAQ, study permit, visa, electronic travel authorization) $ Luggage, clothing associated with travel $ Transportation between Montreal and your home county $ Costs associated with getting settled in Montreal $ Tuition and mandatory fees (3 sessions of full-time study) $ Health insurance (mandatory) $ Dental insurance (optional, but automatically billed) $ ÉTS Development Fund and Sustainable Development Fund (optional, but automatically billed) $ School supplies, books $ Lodging $ Renters’ insurance (optional but highly recommended)
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