DISTRICTOF METCHOSIN
AGENDA
ENVIRONMENTALADVISORYSELECT COMMITI'EEMEETING
March 22, 2016 at 7:00 p.m. COUNCIL CHAMBERS,MUNICIPALHALL
1. Agenda, Additions, Approval
2. Presentations
3. Public Participation
4. Adoption of Minutes a) MEASC,January 26"‘,2016
5. Review of the Minutes
Council & Standing Committee Minutes (httg://metchosin.civicweblnetI) a) Council Meeting: Jan 25, Feb 1, Feb 22 and Mar 7, 2016 b) Finance & Environment: Jan 25 and Mar 7, 2016 c) Planning: Jan 11, 2016 d) Parks: None e) Highways & Public Works: None
Advisory Committee Minutes (httg://metchosin.civicweb.net/) a) Parks & Trails Advisory Committee: None b) Heritage Advisory Committee: January 27 and February 24, 2016 c) Agricultural Advisory Committee: January 11, 2016 d) Healthy Community Advisory Committee: None
6. Business Arising from the Minutes a) Significant Trees Register b) Tower Point c) Agriculture and Climate Change
7. New Business a) Council Resolution, January 11, 2016 That Council recommends appointment to the Metchosin Environmental Advisory Select Committee
8. Reports
9. Correspondence
10. Adjournment and Next Meeting Date DISTRICT OF METCHOSIN Minutes
ENVIRONMENTAL ADVISORY SELECT COMMITTEE MEETING
January 26 2016 at 7:00 pm. COUNCIL CHAMBER, MUNICIPAL HALL
Present: Bill Cave, Jacqueline Clare (Recorder), Mike Fischer, Andy MacKinnon, Moralea Milne, Erin Van de Water (Chair) Regrets: Norm Hardy
The meeting was called to order at 7:05 pm
1. Agenda, Additions, Approval None.
2. Presentations. None.
3. Public Participation None
4. Adoption of Minutes Minutes of the EnvironmentalAdvisory Select Committee meeting held on November 24 2015 were approved.
5. Review of the Minutes Minutes received as read without comment.
6. Business Arising from the Minutes
a) Tower Point Staff is dealingwith this; please remove this item from the minutes.
b) Agriculture and Climate Change MEASC is willing to work with the Agricultural Advisory Select Committee to prepare a report upon council’s approval. c) Signi?cant Trees Inventory MEASC has partnered with HASC to produce a proposal to update the Signi?cant Tree Inventory (see attached report). 7. New Business None.
8. Reports Update to Signi?cant Tree Inventory Proposal
9. Correspondence None
10. Adjournment and Next Meeting Date The meeting was adjourned at 7:50 pm.
Next Meeting Date: Tuesday February 23 2016, 7:00pm, Council Chambers (or earlier if necessary at the discretion of the Chair) District of Metchosin
Minutes Council Meeting January 25, 2016 at 7:00 p.m. Council Chamber Metchosin Municipal Hall
Present: Mayor Ranns in the Chair; Councillors Gramigna, MacKinnon, Kahakauwila and Milne. Also present was LAUrlacher, Chief Administrative Officer and T. Van Swieten, Deputy Corporate Officer
The meeting was called to order at 7:51pm.
Closed Portion, Exclusion of the Public
Moved and Seconded by Councillors Kahakauwila and MacKinnon that the public be excluded under section 90 of the CommunityCharter in order to consider: 1(a) Personal information about an identi?able individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality. 2(b) the consideration of information received and held in con?dence relating to negotiations between the municipality and provincial government or the federal government or both and a third party, matter being consideredrelates to or is one or more of the following:
Carried The closed portion of the meeting called to order at 7:00p.m. The open portion of the meeting was called to order at 7:03p.m.
1. Agenda, Additions and Approval
Moved and Seconded by Councillors Gramigna and Kahakauwila that Council approve the agenda as amended with the addition under Business Arising of FirearmBylaw Amendment regarding geese from Mike Hicks. Carried 2. Public Participation - None
3. Adoption of the Minutes
Moved and Seconded by Councillors Gramigna and Kahakauwila that Council adopt the minutes of the Council meeting on December 14, 2015. Carried 4. Receipt of Minutes
Moved and Seconded by Councillors Milne and MacKinnon that Councilreceive the minutes of the Finance & Environment Committee,December 7, 2015. Carried
Moved and Seconded by Councillors MacKinnon and Gramigna that Councilreceive the minutes of the Special Parks Committee, December 14,2015. Carried District of Metchosin - 2 - January 25, 2016 Council Meeting Minutes
Moved and Seconded by Councillors Gramigna and Milne that Council receive the minutes of the Planning Committee, January ll, 2016. Carried
Moved and Seconded by Councillors Milne and Gramigna that Council receive the minutes of the Special Council Meeting, January 11, 2016. Carried S. Mayor’s Report
Mayor Ranns reported that with a new Chair of CRD, Mayor Desjardins, there will be a positive change in direction of the CRD Board. Mayor Ranns also reported that he has been appointed to the Special Task Force for Integrated Resource Management and gave a brief explanation of gasi?cation and its positive effect on the environment and cost savings.
Mayor Ranns reported that Councillor Grarnigna has been appointednew Chair of the Te’mexw Treaty Negotiation. Mayor Ranns stated that Councillor Gramigna is very familiar with the Te’rnexw Treaty Negotiation process and will be a very positive addition. Metchosin will now become the venue of the in camera meetings, staff taking on the administrative components, staff time being compensated by the other 1l municipalities that are participating.
6. Business Arising
a) WSPR Alternate Appointment
Moved and Seconded by Councillors Milne and Gramigna that Council appoint Councillor MacKinnon as an alternate to the West Shore Parks and Recreation Society. Carried b) Te’mexw Treaty Advisory Committee Appointment
Moved and Seconded by Councillors Milne and Kahakauwila that Council appoint Councillor Gramigna as Chair to the Te’mexw Treaty Advisory Committee and Mayor Ranns as alternate to the same Committee. Carried
c) Firearm Bylaw Amendment Regarding Geese — Letter From Mike Hicks
Mayor Ranns gave a brief explanation of what Mike Hicks was proposing in his letter to Council.
Moved and Seconded by Councillors Gramigna and Milne that Council receive the correspondence from Mike Hicks and ask Mr. Hicks to attend a future Planningor Council meeting to speak to his letter regarding Firearm Bylaw Amendment Regarding Geese. Carried 7. Reports for Information
a) Metchosin Public Communication Monthly Report Statistics, December 2015
Moved and Seconded by Councillors Gramigna and Kahakauwila that Councilreceive the District of Metchosin Public CommunicationMonthly Report Statistics,December 20l 5. Carried b) Metchosin Building Inspection Department Monthly Report, December 2015
Moved and Seconded by Councillors Grarnigna and Kahakauwila that Councilreceive the Metchosin Building Inspection Department Monthly Report, December 2015. Carried District of Metchosin - 3 - January 25, 2016 Council Meeting Minutes
c) CRD Monthly Bylaw and Animal Care Services Report, November & December 2015
Moved and Seconded by Councillors Gramigna and Kahakauwila that Councilreceive the CRD Monthly Bylaw and Animal Care ServicersReport for November 2015. Carried d) West Shore RCMP, Detachment Mayor’s Report - December 2015
It was noted that the West Shore RCMP has a pre-registry for bikes that assists in getting stolen bikes bike to their owners, the Committee asked staff to put the link on the Districtwebsite and in the next edition of the MUSE.
Moved and Seconded by Councillors Kahakauwila and MacKinnon that Councilreceive the West Shore RCMP Mayor‘s Report for December 2015 Carried 9. Correspondence
a) BC Utilities Commission - Review of Participant Assistance/Cost Award Guidelines
Moved and Seconded by Councillors Kahakauwila and Grarnigna that Council receive the correspondence from BC Utilities Commission Carried
b) Beauty Council, Western Canada — Business License Bylaw Requirements
Moved and Seconded by Councillors Gramigna and Kahakauwila that Council receive the correspondence from the Beauty Council of Western Canada. Carried c) Cannabis Distribution “the right way” by Licensed Producers and/or Pharmacies
Moved and Seconded by CouncillorsMilne and Kahakauwila that Councilreceive the correspondenceregarding cannabis distribution. Carried 9. Adjournment
Moved and Seconded by Councillors Kahakauwila and Milne that Council adjourn the meeting at 8:l5p.m. Carried
Certi?ed Correct
Mayor Corporate Officer District of Metchosin
Minutes Council Meeting February 1, 2016 at 7:00 pm. Council Chamber Metchosin Municipal Hall
Present: Mayor Ranns in the Chair; Councillors Gramigna, MacKinnon, Milne and Kahakauwila. Also present was L. Urlacher, Chief Administrative Of?cer and T. Van Swieten,Deputy Corporate Officer
The meeting was called to order at 7:0Op.m.
1. Agenda, Additions and Approval
Moved and Seconded by Councillors Gramigna and Milne that Council approve the agenda as presented. Carried 2. Presentations
a) Colleen Brownlee,SIRC Report for April 2015—November2015
Ms. Brownlee gave a brief review of the SIRC Report including:
0 SIRC Activity April — October 2015 - Outlined plans and projects for the remainder of 2015 and for 2016 o Overviewed the draft operatingbudget for 2016
Council stated that the SIRC program is excellent for the community and the report was very well done, professional and pro?cient.
b) Sherry Buttnor, RASC Star Party in Metchosin
Ms. Buttnor requested Council waive fee for renting the Municipal grounds for the RASC Star Party. A discussion ensued on the popularity and success of the past RASC Star Parties in Metchosin.
Council agreed to move this item to the next Finance & Environment Committeemeeting, March 7, 2016.
c) Jimmy Miller, West Shore Skate Park Coalition
Mr. Miller gave a brief overview of the history and goals of West Shore Skate Park Coalition, supporting users that are both young and old, gender neutral, ethnically diverse and social- economically varied. Mr. Miller also discussed the following: 0 Would like to workwith Council to ?nd a location for a skate park in Metchosin - Have Council and municipal staff involved in the planning and development - Work together in securing funds 0 Building individual and public awareness around skate parks and its many user groups
Council discussed different options for placement of a skate board park, stated their support in principle at this time and offered Councillor MacKinnon’shelp as liaison for Parks Committee, and Mayor Ranns stated he will approach the subject on the Mayor’s level to seek support. District of Metchosin - 2 - February 1, 2016 Council Meeting Minutes
3. Public Participation
Ken Farquharson, resident and speaking on behalf of APRM, supports Conncil’s resolution for the protection of o1d~growthforests and commends Council for bringing it forward.
Avril Yoachim, resident, expressed concerns regarding the presented SIRC report, questioning salaries of SIRC staff, other options for reasonable rental facilities and stated not all services provided by SIRC were necessary for Metchosin seniors. Ms. Yoachim also questioned the cost of the fee for service agreement.
Steve Gray, resident, supports Council’sresolution for the protection of old-growth forests and acknowledges the ecological, recreational and economicbene?tsfor stopping the cutting of old- growth forests on the island.
Karen Woodland, resident, supports Council’sresolution for the protection of old-growth forests and commented that with climate change more widely accepted, this is one way we can make a contribution.
Adoption of the Minutes
Moved and Seconded by Councillors Gramigna and MacKinnon that Council adopt the minutes of the Councilmeeting on January 25, 2016. Carried Receipt of Minutes
Moved and Seconded by Councillors Milne and MacKinnon that Council receive the minutes of the Special Finance & Environment Committee,January 25, 2016. Carried
Mayor’s Report — None
Business Arising
a) Temporary Use Permit — 640 Lomax
Moved and Seconded by Councillors Grarnigna and Kahakauwilathat Council consider the attached temporary use permit applicationfor 640 Lomax at its February 22, 2016 meeting, and direct staff to prepare a draft permit for public review, send notices of the application and meeting to neighbours specifying the area if more than 60 m, and to the newspaper as required by the Local Government Act.
Councillor Grarnignaasked Council if they wish to increase the noti?cation of neighbours within 60 m radius to cover a greater amount of people.
It was moved and seconded to amend the motion by adding the words “Including all the adjoining properties, all properties on Lomax and the Boys and Girls Club.”
The main motion as amended was adopted,with the ?nal wording being as follows:
Moved and Seconded by Councillors Gran-iignaand Kahakauwila that Council considerthe attached temporary use permit applicationfor 640 Lomax Road at its February 22, 2016 meeting, and direct staff to prepare a draft permit for public review, send notices of the application and meeting to neighbours, within 60 m and including all the adjoining District of Metchosin - 3 - February 1, 2016 Council Meeting Minutes
properties, all properties on Lomax Road and the Boys and Girls Club, and to the newspaper as required by the Local GovernmentAct. Carried b) Protection of Old-Growth Forests Resolution
Moved and Seconded by Councillors MacKinnon and Milne that Council forward the following resolution to Association of Vancouver Island Coastal Communities:
Protection of old-growth forests of Vancouver Island METCHOSIN
WHEREAS old-growth forest is increasinglyrare on Vancouver Island, and is gone for centuries once logged;
And WHEREAS old-growth forest has signi?cant economic,social and environmental value as wildlife habitat,tourism resource, carbon sink and much more;
THEREFORE be it resolved that the old growth forest on provincial Crown Land on Vancouver Island be protected from logging; AND BE IT FURTHER RESOLVED that the Association of Vancouver Island Coastal Communities send a letter to the Provincial Government- Minister of Forests, Lands and Natural
Resource Operations — as well as relevant government organizations requesting that the Vancouver Island Land Use Plan be amended to protect all of Vancouver Island’s remaining old growth forest.
Council discussed the importance of the resolution, taking the resolution to UBCM and adding the urgency in the resolution.
It was moved and seconded to amend the motion by adding the words “And WHEREAS current plans on provincial Crown Land call for logging the remaining old-growth forest, outside of protected areas, Old—GrowthManagement Areas, and similarreserves, over the next 5-10 years.”
The main motion as amended was adopted, with the ?nal wording being as follows:
Protection of old-growth forests of Vancouver Island METCHOSIN
WHEREAS old-growth forest is increasingly rare on Vancouver Island, and is gone for centuries once logged;
And WHEREAS old-growth forest has signi?cant economic,social and environmental value as wildlife habitat, tourism resource, carbon sink and much more;
And VVI-[EREAS current plans on provincial Crown Land call for logging the remaining old- growth forest, outside of protected areas, Old-Growth Management Areas,and similar reserves, over the next 5-10 years.
THEREFORE be it resolved that the old growth forest on provincialCrown Land on Vancouver Island be protected from logging; AND BE IT FURTHER RESOLVED that the Association of Vancouver Island Coastal Communities send a letter to the Provincial Government- Minister of Forests, Lands and Natural
Resource Operations — as well as relevant government organizations requesting that the Vancouver Island Land Use Plan be amended to protect all of Vancouver Island’s remaining old growth forest. Carried District of Metchosin — 4 — February 1, 2016 Council Meeting Minutes
Reports for Information
a) Metchosin Senior’s Association — Report to the District of Metchosin
Moved and Seconded by Councillors Milne and Kahakauwilathat Council receive the Metchosin Senior’sAssociation Report. Carried Correspondence
a) West Shore Skate Park Coalition
Moved and Seconded by Councillors Milne and Kahakanwila that Council receive the correspondence from West Shore Skate Park Coalition and refer the issue to an upcoming Finance & Environment Committee meeting when deemed by the Chair. Carried 10. Adjournment
Moved and Seconded by Councillors Kahakauwila and Gramigna that Council adjourn the meeting at 8:l5p.m. Carried
Certi?ed Correct
Mayor Corporate Officer District of Metchosin
Minutes Council Meeting February 22 2016 at 7:00 p.m. Council Chamber Metchosin Municipal Hall
Present: Mayor Ranns in the Chair; Councillors Gramigna, MacKjnnon and Kahakauwila. Also present was L. Urlacher, Chief Administrative Officer and T. Van Swieten, Deputy Corporate Officer
Regrets: Councillor Milne
The meeting was called to order at 7:00pm.
Closed Portion, Exclusion of the Public
Moved and Seconded by Councillors Grarnigna and Kahakauwila that the public be excluded under section 90 of the Community Charter in order to consider: l(e) the acquisition, disposition or expropriation of land or improvements,if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; Carried The closed portion of the meeting called to order at 6:35p.m. The open portion of the meeting was called to order at7:00p.m.
Agenda, Additions and Approval
Moved and Seconded by Councillors Gramigna and MacKinnon that Council approve the agenda as presented. Carried Presentations
Christine Chase, The Juan de Fuca Performing Arts Centre
Christine Chase from the Juan de Fuca Performing Arts Centre gave Council an update on the workings of their group and informed Council of their desire to build a Performing Arts Centre in the area. Ms. Chase also invited members of Council to join an upcoming discussion form on February 23"‘,2016.
Public Participation
Sheila Mitchell, resident, spoke on the 640 Lomax TUP application stating her concerns with noise and air quality. Ms. Mitchell asked Council to enforce their bylaws.
Daryl Adrian,resident,spoke on the 640 Lornax TUP application and expressed pollution concerns and potential road damage as well as safety concerns.
Rae Coates, resident, spoke on the 640 Lomax TUP application and expressed health concerns as well as the noise disruptingthe neighbourhood. District ofMetcl1osin ~ 2 - February 22, 2016 Council Meeting Minutes
Erin Flagg, resident, spoke on the 640 Lomax TUP application and commented that the owner should not require a TUP to crush rocks, as this should be covered under his building permit application.
Alan Foster, resident, spoke on the 640 Lomax TUP application stating crushing rocks for a limited time period should be ?ne as long as the sprayer is being used to control dust.
Mike Hormick, resident and applicant of the 640 TUP application and gave a brief depiction of his plans for the proposed crushing of rock expressing his intent to reduce the impact on neighbours and carbon footprint as much as possible.
Lenore Davidson, resident, spoke on the 640 Lomax TUP application stating crushingrocks over a three week period would have less impact on the roads than hauling the rocks to be crushed and back again.
Dave Thompson, resident, spoke on the 640 Lornax TUP application and stated his concerns on noise and suggested Council use this opportunityto take noise measurements that may be helpful for future applications.
Peter Pauwels, resident, spoke on the 640 Lomax TUP application and stated that three weeks of rock crushing would be less disruptive than gravel trucks going all day.
Sherry Rourke, resident and spokes person from True Line Contracting, spoke on the 640 Lornax TUP addressing noise concerns and stated that the noise from the crushing rocks would be less than the gravel trucks travelling on the roads.
Daniel Preston, resident, spoke on the 640 Lornax TUP application expressingher concerns over noise and the amount of gravel trucks that will be on the roads and crushing of the rocks on site would be less intrusive.
Chris Gabriel, resident, spoke on the 640 Lomax TUP application and stated that a time limit for crushing the rocks should be set.
Debbie Norman, resident, spoke on the 640 Lomax TUP application and stated she had put up with constant truck noise from last year and expressed concerns over air quality and noise from the crushingrocks and how it could affect her health. Ms. Norman also informed Council of damage done to her house from past blasting.
Wendy Norman, resident spoke on the 640 Lomax TUP application stating the noise of constant trucks last year was terrible and does not support the crushing of rocks on this property. Ms. Norman expressed health concerns and questioned the permit process.
5. Adoption of the Minutes
Moved and Seconded by Councillors Kahakauwila and MacKinnon that Council adopt the minutes of the Special Council meeting on lanuaiy ll, 2016. Carried
Moved and Seconded by Councillors Kahakauwila and MacKinnon that Council adopt the minutes of the Council meeting on February 1, 2016. Carried District of Metchosin - 3 — February 22, 2016 Council Meeting Minutes
Moved and Seconded by Councillors Kahakauwila and MacKinnon that Council adopt the minutes of the Special Council meeting February 17, 2 016. Carried 6. Mayor’s Report
Mayor Ranns reported on the Integrated Risk Management Committee Task Force, which looks at different approaches to managing waste streams. The Task Force will be looking at private sector ways of dealing with not only biosolids but with Municipal solid waste (kitchen scraps, organic materials etc) and surprising technologiesthat are available and can generate revenue.
Mayor Ranns also shared good news that Metchosin Councillor Kahakauwila won $100,000 in the Scratch and Win Lottery bought at the Metchosin Corner Store.
7. Business Arising
a) Temporary Use Permit — 640 Lomax
Councillor Gramigna thanked the public for their input and ensured the public that all correspondence received to date has been read by Council. Councillor Gramigna commented on the following: 0 District’s responsibility to send out notices, as per the application process 0 48 hours notice of crushing days to neighbours on Lornax through hand delivery of a ?yer and written notice to the District of Metchosin Duration of the TU? Limiting the crushing to certain hours and not on weekends Monitoring Good faith to applicants that take out permits
0 Damage to buildings - Insurance Companies Council further commented on the following: o Appreciating public input o Transporting rocks back and forth to be crushed off site and damageto roads 0 Rock crushing on site being a better option 0 Duration 0 Permitting houses to be built in Metchosin and much of land left to build on is rock 0 Noise 0 Protections built into the permit (eg. misting to alleviate dust)
Moved and Seconded by Councillors Gramigna and Kahakauwila that Council grant the Temporary Use Permit for 640 Lomax Road as presented. Carried 8. Reports for Information
a) Metchosin Public Communication Monthly Report Statistics, January 2016
Moved and Seconded by Councillors Kahakauwila and MacKinnon that Council receive the District of Metchosin Public CommunicationMonthly Report Statistics, January 2016. Carried b) Metchosin Building Inspection Department Monthly Report, January 2016
Moved and Seconded by Councillors Kahakauwila and MacKinnon that Council receive the Metchosin Building Inspection Department Monthly Report, January 2016. Carried
0000 District of Metchosin - 4 - February 22, 2016 Council Meeting Minutes
c) CRD Monthly Bylaw and Animal Care Services Report, January 2016
Moved and Seconded by Councillors Kahakauwila and MacKinnon that Council receive the CRD Monthly Bylaw and Animal Care Servicers Report for January 2016. Carried 9. Correspondence
a) Christine Chase, The Juan de Fuca Performing Arts Centre
Councillor Kahakauwila gave a brief break down of how CRD Arts is funded and by which municipalities.
Moved and Seconded by Councillors Kahakauwila and Gramigna that Council receive the correspondence from the Juan de Fuca Performing Arts Centre And that CouncillorKahakauwila will forward this informationto CRD Arts. Carried
b) Framework for Discussion, Governance and Service Integration Opportunities in the Capital Region
Mayor Ranns gave a brief update on a recent meeting with area Mayors and Minister Fassbender’s Of?ce regarding the amalgamation issue and informed Council that the Ministers Office has no intention of forcing amalgamationbut looking into integration of services.
Council discussed the correspondence from Peter Fassbender, Minister, Ministry of Community Sport and Cultural Development and Minister Responsible for TransLink, including: 0 Governance is Amalgamation Metchosin being opposed to any amalgamation Public input/Open house Reference to the referendum results Regional referendum questions were not uniform Provincial government funding for a forum Amalgamation Yes website Participating to enforce our opposition to any amalgamation Letter stating “No” Governance at CRD Shared services Ensuring rural be separate from urban
Moved and Seconded by Councillors Kahakauwila and MacKinnon that Council direct staff to send a letter to the Minister’s Office stating that Metehosin has no issue with the attachment to Minister Fassbender’s letter of January 29, 2016, “A framework for Comment Capital Integrated Services and Governance Initiative” And that Council would like to go on record as being totally opposed to any amalgamation.
Councillor Gramigna Opposed, stating that he is opposed to amalgamation Carried c) Resolution from the Township of Esquimalt - Autonomy
Council discussed the resolution from the Township of Esquimalt and the background informationprovided.
00000000000 District of Metchosin — 5 — February 22, 2016 Council Meeting Minutes
Moved and Seconded by Councillors Kahakauwila and MacKinnonthat Council forward the following resolution to Association of Vancouver Island Coastal Communities.
SECTION 279 OF THE COMMUNITY CHARTER — NO FORCED AMALGAMATIONS
WHEREAS Municipalities in Canada have traditionallybeen viewed as “creatures of the Province” and do not enjoy separate distinct legislative status, but rather are subject to the wishes and will of provincial authority;
And WHEREAS In British Columbia, municipalities enjoy the highest level of autonomy among Canada’s local governments and the nation’s most equitablerelationship with provincial authority, as laid out in the Community Charter;
And WHEREAS The practice of the current provincial government has been to recognize and respect the local autonomy of municipalities over matters of localjurisdiction including on matters of municipal amalgamation;
And WHEREAS More speci?cally, Section 279 of the Community Charter titled “No Forced Amalgamations”, legally ensures and reinforces that municipal autonomy is the highest value in the relationship with the provincial government;
THEREFORE BE IT RESOLVED: That the District of Metchosin seek con?rmation from the provincial government and all provincial political parties within the British Columbia legislature with respect to their position on maintaining and respecting Section 279 of the Community Charter,
AND BE IT FURTHER RESOLVED: That this resolution be forwarded to the Association of Vancouver Island Coastal Communities conference in the Spring of 2016 and to the Union of British Columbia Municipalitiesconference in the fall of 2016 for debate and support. Carried 10. Adjournment
Moved and Seconded by CouncillorsKahakauwila and Gramignao that Council adjourn the meeting at 8:40p.m. Carried
Certi?ed Correct
Mayor Corporate Ot?cer District of Metchosin
Minutes Council Meeting March 7, 2016 at 7:00 p.m. Council Chamber Metchosin Municipal Hall
Present: Mayor Ranns in the Chair; Councillors Gramigna, Milne, MaeKinnon and Kahakauwila. Also present was L. Urlacher,Chief Administrative Officer and T. Van Swieten, Deputy Corporate Officer
The meeting was called to order at 9:00pm.
1. Agenda, Additions and Approval
Moved and Seconded by Councillors Kahakauwila and MacKinnon that Council approve the agenda as presented. Carried
3. Public Participation — None
4. Adoption of the Minutes
Moved and Seconded by Councillors Gramigna and MacKinnon that Council adopt the minutes of the Council meeting on February 22, 2016. Carried
Moved and Seconded by Councillors Gramigna and MacKinnon that Council adopt the minutes of the Special Council meeting on February 29, 2016. Carried 5. Receipt of Minutes
Moved and Seconded by Councillors Milne and MacKinnon that Council adopt the minutes of the Special Finance & Environment Committee, January 25, 2016. Carried 7. Adjournment
Moved and Seconded by CouncillorsKahakauwila and Milne that Council adjourn the meeting at 9:02p.m. Carried
Certi?ed Correct
Mayor Corporate Officer District of Metchosin
Minutes Special Finance and Environment Committee Meeting January 25, 2016 at 7 p.m. Council Chamber Metchosin Municipal Hall
Present: Councillor Milne in the Chair, Councillor Gramigna, MacKirmon,Kahakauwila and Mayor Ranns. Also present was L. Urlacher, Chief Administrative O?icer and T. Van Swieten, Deputy Corporate Officer
The meeting was called to order at 7:03p.m.
1. Agenda, Additions and Approval
Moved and Seconded by Councillors Kahakauwila and MacKinnon that Committeeapprove the agenda as amended with the addition under Reports, Staff Report for West ShoreParks and Recreation and CEO Report from Greater Victoria Public Library and under Business Arising 6b) Fossil Exports Carried Presentations
Dan Huger, Chair — Port Renfrew Chamber of Commerce, Protection of Old-Growth Temperate Forests
Mr. I-lager gave a presentation on Old-Growth Temperate Forests, supporting the resolution presented on this agenda, BusinessArising 6a) which included:
0 Protecting Walbran Forest — Stop logging Walbran Valley
Tall Tree Forests attracting tourists - Ancient Forest
Tourist industry increasing — Increasing Employment in Port Renfrew
Not against logging — Protecting old growth Macro Economics in Port Renfrew De?nition of Temperate and what makes a temperate forest
Public Communication
Ken Farquharson, resident, asked the Committeeto support the resolution regarding the protection of old-growth temperate rainforests of Vancouver Island and protect old growth forests for future generations.
Gail Dalzell, property owner, questioned the definition of industrial logging on the resolution to protect old-growth temperate rainforests and the resolution should be aimed toward Crown Land. Ms. Dalzell supports the protection of old growth on Crown Land.
Jodi Buchanan, resident, provided details of an incident that occurred on the evening of December 24”’,2015 involving ?reworks that scared her dog and was subsequentlyhit and killed by a car. Ms. Buchanan implored the Committee to take action towards controlling?reworks in Metchosin, neighbours’ being noti?ed is imperative.
Pattie Whitehouse,resident, supports regulating ?reworks and asked the committee to look at regulating them, including notifying neighbours. District of Metchosin — 2 - January 25, 2016 Finance and Environment Committee Meeting Minutes
Elizabeth Jatkowski, resident, stated the ?rework situation is out of control and the District should follow suit as neighbouringmunicipalities and regulate ?reworks.
4. Adoption of Minutes
Councillor MacKinnon inquired about 7d) Fossil Exports from Paci?c Ports from the December 7, 2015 F&E Minutes being adopted, stating it was agreed from the Committeeto bring this issue forward to a future meeting when a full Council is present for further discussion. ltem was added under New Business 6b).
Moved and Seconded by CouncillorsKahakauwila and MacKinnon that the Committee adopt the minutes of the Finance and Environment Committee meeting, December 7, 2015. Carried Business Arising
a) Resolution regarding the protection of old-growth temperate rainforests on Vancouver Island
The Committee discussed the following: 0 Crown Land/Private Land 0 Tourism and employment 0 Second growth logging/De?nition of old growth forest 0 Specifying the wording in the resolution to increase success of the resolution at AVICC and UBCM 0 Including background information and history with the resolution
Moved and Seconded by CouncillorMacKinnon and Mayor Ranns that the Committeerequest staff work with Councillor MacKinnon to reword the resolution with the suggested revisions and bring back to February 1, 2016 Council meeting for discussion. Carried b) Fossil Exports from Paci?c Ports
Councillor MacKinnon read the correspondence received on December 7”‘,2015 from Mr. Frank Mitchell regarding fossil exports from paci?c ports.
Moved by Councillor MacKinnon No Seconder
that the Committee recommend Council reaffirmtheir commitment in opposition to increased oil tanker tra?icoffour coast.
No seconder was obtained for the proposed motion but was discussed as to the following:
0 Fossil fuel exports 0 Coal from Roberts Bank to China and economic consequences of not exporting - Resolution to no increase of oil tanker traffic stands 0 Adequate spill response - Resolutionhad alreadybeen done in 2011 and reaf?nned 2014
6. Reports
a) Reserve and Surplus Policy Amendment F-100.52
The Committee discussed the amendmentto add an Environmental Surplus Reserve District of Metchosin - 3 - January 25, 2016 Finance and Environment Committee Meeting Minutes
enabling Council to allocate any annual surplus/deficit from the environment budget to the new reserve should they choose to.
Moved and Seconded by Councillors Grarnigna and Kahakauwila that Committeerecommend Council approve the Reserve and Surplus Policy AmendmentF-100.52 as presented. Carried
b) 2011 Staff Report —- Fireworks Regulation
The Committee agreed to postpone the discussion on the Fireworks Regulation until Chief Dunlop is available to attend the meeting.
c) West Shore Parks and Recreation — Verbal Report
Councillor Milne gave a brief update on the Staff Report from West Shore Parks and Recreation that was added to the agenda and stated that Langford supported the budget for this year and WSPR will be addressing any of their concerns they have over the next couple months.
d) Greater Victoria Public Library —— Verbal Report
CouncillorMilne gave a brief report on the CEO Report from Greater Victoria Public Library that was added to the agenda including budget being ?nalized, upcoming programs and new branches opening in James Bay and Langford.
8. Adjournment
Moved and Seconded by Councillors Kahakauwila and MacKinnon that the Committee adjourn the meeting at 7:50p.m. Carried
Certi?ed Correct
Chair Corporate Officer District of Metchosin
Minutes Finance and Environment Committee Meeting March 7, 2016 at 7 p.m. Council Chamber Metchosin Municipal Hall
Present: Councillor Milne in the Chair, Councillor Gramigna, MacKinnon, Kahakauwila and Mayor Ranns. Also present was L. Urlacher, Chief Administrative Officer and T. Van Swieten,Deputy Corporate Officer
The meeting was called to order at 6:59p.m.
1. Agenda, Additions and Approval
Moved and Seconded by Councillor Gramigna and Mayor Rarms that Committee approve the
agenda as amended moving the Presentation of Stephen Wright, RCMP — 2016/2017 Annual Performance Plan from the Council Meeting Agenda to the Finance and Environment Committee Agenda. Carried Presentations
Staff Sgt. Stephen Wright, RCMP — 2016/2017 Annual Performance Plan
Staff Sgt. Stephen Wright from West Shore RCMP explained they are still gathering data for their
2015 year end (April 1 — March 31) report and it will be provided to Council shortly. Staff Sgt. Wright asked Council for their input on policing priorities for the upcoming year, reminding Council of 2015 priorities: 0 Organized Crime/Drug Trafficking 0 Traffic Safety 0 Police/Community Relations 0 Aboriginal Policing 0 Property Crimes Staff Sgt. Wright gave Council an update of some of the West Shore Detachment’sissues and changes they have been dealing with over the past year, including: 0 Property crime due to drugs and organized motorcycle gang 0 Langford paying for the addition of four police officers to the detachment 0 Formed a “Crime Reduction Team” within the detachment (seen signi?cant reduction of property crime since)
- Auxiliary Constable Program — The elimination of auxiliary ride-alongs due to liability issues/concerns,has highly impacted the operations as the detachments has highly relied on the volunteers and are considerably valued. These volunteers will now focus on communitypolicing. I The conversion of the Youth Detention Centre as a temporary shelter for the homeless Staff Sgt. Wright told Council of some of the priorities they have in place for 2016, including: 0 Reduction of property crime 0 Road safety 0 Reduction of domestic violence and prevention 0 Rock the Shores Concert District ofMetcl1osin — 2 - March 7, 2016 Finance and Environment Committee Meeting Minutes
The Committee communicatedthat property crime is a big concern throughout the Metchosin community and has seen a signi?cant increase in 2015 and asked if the RCMP could concentrate on this particular issue. The Committee discussed what could be done to help reinstate the Auxiliary Constable Program, including dra?ing a resolution to go to AVICC and UBCM. Mayor Ranns stated he will bring this discussion up at the next Mayor’s meeting.
The Committee asked Staff Sgt. Wright for a current list of priorities and some time to review the list and get input from the community. Staff Sgt. Wright informed the Committee that he will bring forward a list with the 2015 Year End Report and present at a future Council meeting.
3. Public Communication
Pattie Whitehouse,resident, stated using common sense and courtesy should be enough, but clearly Metchosin needs to regulate the use of ?reworks, including notifying adjacent properties. Ms. Whitehouse also stated her support for Stan Orchard’s Bull Frog Program.
Elizabeth Jetowski,resident,stated her support for regulating ?reworks in Metchosin and gave examples of past experiences with the noise of ?reworks. Ms. Jetowski also stated that Metchosin is providing a venue for everyone to come and set off ?reworks and asked Council to conform to the other four municipalities in the Western Communitiesand regulate them,
Bev Bacon, resident, supports the resolution Fossil Exports from Paci?c Ports. Ms. Bacon also expressed concern over reduced sale value on properties with covenants and stated BC Assessment should acknowledgereduced land values because of covenants. Ms. Bacon also stated fireworks are not rural and she expressed her concerns over noise for wildlife.
Karyn Woodland,resident, supports the Fossil Exports from Paci?c Ports resolution.
Jody Buchanan,resident, supports the regulation of ?reworks in Metchosinand shared her experience with Council regarding her dog running off seared from ?reworks on Christmas night and subsequentlybeing hit by a car and killed. Ms. Buchanan also stated her concerns on the effects fireworks have on livestock and wildlife, as well as being a ?re hazard during the dry weather.
Frank Mitchell,resident, supports the Fossil Exports from Pacific Ports resolution,stating he has seen an increased amount of tankers crossing and believes this is an internationalproblem.
Gail Dalzell,property owner, stated Council should not be involved in the covenant process or monitoring, another organization should be handling it. Ms. Dalzell also stated that something should be done regarding ?reworks in Metchosin,but not to strict as it is only a few people being inconsiderate.
Gordon Telford, resident, compared regulating ?reworks to the recent ban on beach ?res. Beach fires have been successfully banned and stated ?reworks need to be regulated and could have the same success as the ban on beach ?res. Mr. Telford thanked Council on the recent ban of beach fires.
4. Adoption of Minutes
Moved and Seconded by Councillors MacKinnon and Kahakauwilathat the Committee adopt the minutes of the SpecialFinance and Environment Committee Budget Workshop, Januaiy 25, 2016. Carried District of Metchosin - 3 - March 7, 2016 Finance and Environment Committee Meeting Minutes
Moved and Seconded by Councillors Gramigna and Kahakauwila that the Committee adopt the minutes of the Finance and Environment Committee Meeting, January 25, 2016. Carried
Moved and Seconded by Mayor Rams and Councillor MacKinnon that the Committee adopt the minutes of the Special Finance and Environment Committee Budget Workshop, February 29, 2016.
Carried 5. Business Arising
a) Fossil Exports from Paci?c Ports
Councillor Milne gave a brief description of the resolution stating it is similar to the past resolution made by Council on “Less Tanker Traffic”, this one being for “No Increase in Fossil Expo ”, for many of the same reasons Council supported the less tanker traffic resolution. The Committee discussed the following: 0 This being a different resolution than the less tanker traffic resolution 0 Tanker traffic resolution was to protect our shoreline ?‘om potential oil spills - Purpose of this resolution:
0 To stop selling our materials does not stop the consumption globally ~ it will be bought elsewhere 0 Protecting the shoreline Fossil fuels include LNG and coal, posing no threat to our Shoreline Impacting industries that do not pose a threat to our shoreline Need for energy and being a resourced based country Meaningful spill response linked to the potential pipeline to Vancouver Rewording the resolution to speci?cally say the portion of the Salish Sea in Canadian waters More exports of any fuels or fossil fuels means more tankers and more risk of spills, including coal spills that would have environmental effects in the ocean Resolution that deals with inadequate spill response Materials need to be shipped Climate change and future generations Carbon based fuels and making changes Oregon and Washington Ports banning extremely highly ?ammable coal being transported, so being transported through Vancouver - Environmental gain by not selling materials/Economicproblem by not selling material 0 Climate change/switching to alternative means of energy/requiring money 0 Bringing diiferent resolutions forward that are more specific
Moved and Seconded by CouncillorMacKinnon and Mayor Ranns that the Committee recommend Council make the following resolution as amended changing the last sentence from:
“THEREFORE be it resolved that new oil, coal and LNG export projects proposed for the Salish Sea be rejected by the provincial and federal governments.”
To:
“THEREFORE,be it resolved that new oil, coal and LNG export projects proposed for the Canadian water in the Salish Sea be rejected by the provincial and federal governments.”
00000 0 00000 District of Metchosin — 4 — March 7, 2016 Finance and Environment Committee Meeting Minutes
The new wording to be:
Fossil Exports from Paci?c Ports
WHEREAS the Salish Sea is a special place. its unique coastal environment supports a stunning variety of marine life, including wild salmon and endangered killer whales. These waters have been home to thriving Indigenous communities for thousands of years, and today our communities, regional economy and way of life all rely on the health and natural beauty of the Salish Sea. All of this is at risk.
And WHEREAS right now, more than a dozen new or expanded oil, coal or lique?ed natural gas (LNG) facilities have been proposed or recently approved on the shores of the Salish Sea, primarily aimed at exporting North American fossil fuels to Asian markets. These projects would have signi?cant impacts on our air, ocean and wildlife, and would put communitiesand our climate at risk.
And WHEREAS there is concern about the export of fossil fuels through our shared waters. Tar sands pipelines, oil and LNG terminals and new coal ports proposed on both sides of the Canada/US border would have signi?cant impacts on the air, ocean and wildlife, and would put community health and safety, our economy and our climate at risk.
THEREFORE be it resolved that new oil, coal and LNG export projects proposed for the Canadian waters in the Salish Sea be rejected by the provincial and federal governments. Defeated a) Fireworks Regulation, 2011 Staff Report
The Committee discussed the following: I Protecting people Fire hazard concerns Protection of pets, livestock and wildlife
Restricting ?reworks to certain dates — harming?reworks
Permits and training courses at no cost ~ Educating
Regulating and enforcement — concerns if this solves the problem
Families that enjoy ?reworks — common sense and common courtesy People coming from other municipalities to set off ?reworks here Fire Chief Dunlop was asked to speak, she commented on the following: 0 Camp?re ban went well with Very little complaints and monitoring Regulations as a tool, identify certain dates to allow fireworks Injuries and ?re hazards Protection of all animals Education, permits and/or registering on line (website) when you are planning to set off ?reworks
Moved and Seconded by CouncillorsMilne and MacKinnon that the Committeerecommend that Council direct Chief Dunlop to bring forward a dra? Bylaw, stating ?reworks can only be set off on Halloween and New Years with an educational component, notifying neighbours. Defeated
Moved and Seconded by Councillor Kahakauwila and Mayor Ranns that the Committeerecommend that Council direct staff to bring back a report to the Committee on possible provisions for the regulation of fireworks. Carried
COCO IOOOOOI District of Metchosin - 5 - March 7, 2016 Finance and Environment Committee Meeting Minutes
ACTION ITEM: After the motion, it was noted, as guidance to sta?‘,that the potential regulation, if enacted, be reviewed in a year’s time, by way of the Fire Chief compiling statistics encompassing all provisions in the Bylaw, (i.e, calls, enquiries, complaints, enforcement, education and training etc.)
b) RASC Star Party in Metchosin
Moved and Seconded by Councillors Kahakauwila and MacKinnon that the Committeerecommend Council approve waiving the Municipal Grounds Rental fee for the RASC Star Party event taking place on August 26-28, 2016. Carried 6. Reports
a) 2015 Victoria Family Court and Youth Justice Annual Report
Moved and Seconded by Councillors Grarnigna and Kahakauwila that the Committee receive the 2015 Victoria Family Court and Youth Justice Annual Report. Carried
b) 2016 Greater Victoria Public Library Budget and Five Year Financial Plan - FINAL
Councillor Milne gave a brief overview of the GVPL Budget, stating that it is nearly the same as when it came to the Committee as Provisional, funds that the City of Langford are putting in for their new library, new staff to ?ll vacancies as well as new positions in the new library and commented on the collections budget.
The Committee discussed the following: 0 Excellent layout of the budget in terms of the rationale 0 Speci?c break downs are easily identi?ed 0 Justi?cation for the statement on how heavily used the library system is
Moved and Seconded by Mayor Rams and Councillor MacKinnon that the Committee recommend Council approve the 2016 Greater Victoria Public Library Budget and Five Year
Financial Plan — FINAL Carried c) Conservation Covenants, Staff Report
Councillor Milne gave a brief update on the workshop with Habitat Acquisition Trust, describing conservation covenants, how they deal with them and what’s needed to be a partner in conservation covenants. The Committee then discussed the following: 0 The Municipality presently being a party to a conservation covenant I Different ways covenant holderscan participate in the covenant
0 Active responsibilities — monitoring and enforcement
- Value of an organization establishing partnership with the Municipality— Organization having the active responsibilities, the Municipality only being involved if the organization no longer exists (Municipality being a “silent partner”) I-lAT’s landownercontact programs Excellentpresentation from HAT
Voluntary covenants not just on the shoreline ~ covenants having merit Municipalitynot being directly involved in covenants as a signatory Money lelt from Planning and Environment Budget put in a separate reserve to aid these organizations
COIOI District of Metchosin - 6 - March 7, 2016 Finance and Environment Committee Meeting Minutes
Moved and Seconded by Councillor MacKinnon and Mayor Ranns that the Committee recommend to Council that they maintain the option to be party to conservation covenants in Metchosin, where these covenants are jointly held with other agencies (e.g., Land Trusts). Our role should be as the “silent partner” and would not include baseline inventories, or ongoing monitoring and enforcement. Metchosin should only enter into covenants where sufficient funds had been deposited in trust to fund ongoing monitoring and enforcement activities in perpetuity.
AND THAT the Committee recommend to Council that they support shoreline conservation through promotion and education. Speci?cally, we would like to see something similar to HAT’s landowner contact programs put in place for Metchosin’s shoreline dwellers.
AND THAT the Committee recommend to Council that individual grant-in—aidrequest, including those from conservation organizations, will be evaluated on their own merits if and when applications are submitted in March of each year (consistent with our Grant in Aid application process and Assistance to Community Group policy). Carried It was agreed to bring the motion forward to Council for rati?cation when a full Council is in attendance.
d) Bullfrog Program, Stan A. Orchard, R.P. Bio.
Moved and Seconded by Councillors MacKinnon and Grarnigna that the Committee receive the 2015 Bullfrog Program Report from Stan A. Orchard,R.P. Bio. Carried e) Peninsula & Area Agricultural Commission 2015 Annual Report
Moved and Seconded by Councillors Kahakauwila and Grarnigna that the Committee receive the 2015 Peninsula & Area Agricultural Commission2015 Annual Report. Carried 7. Adjournment
Moved and Seconded by Councillors Kahakauwilaand MacKinnon that the Committee adjourn the meeting at 9:00pm. Carried
Certi?ed Correct
Chair Corporate Officer District of Metchosin
Minutes Planning Committee Meeting January 11, 2016 at 7 p.m. Council Chamber Metchosin Municipal Hall
Present: Councillor Gramigna in the Chair; Councillor Milne and Mayor Ranns. Also present was L. Urlacher, Chief Administrative Officer and M. Kirk, Recording Secretary
Regrets: Councillors Kahakauwila and MacKinnon
The meeting was called to order at 7:00 p.m.
Agenda, Additions and Approval
Moved and Seconded by Councillor Milne and Mayor Ranns that the Committee approve the agenda as presented. Carried Public Participation/Presentations
Presentation from Matt Johnson, Corvidae Environmental Consulting discussed:
— West—Montideas for redevelopment
— West-Mont has been in operation for 42 years and has been in Metchosin since 1998 — Physical space has maxed out with the increased attendance
— Current growth model in 3 years will be 220 students — Options: (l) renovating a combo of modular units with changes in the BC Building Code could become costly (2) new site for the building - 2 models: (1) set up modular units where the playing ?elds are now and take down and redevelop the footprint of the main building and remove modular units to playing area (2) build a new building first and take down the main building and turn it into playing area
Councillor Gramigna
— Stated that there was no application being brought forth at this time
Public Participation
Bev Hall — Metchosin Resident ~ Opposed to the Temporary Use Permit application on Lomax Road - Lived on Lomax Road for approximately 23 years, familiar with the area - Expressed concern with noise, monitoring and commercial sales
Brent Donaldson — Metchosin Resident
— Recommends Council doesn’tproceed with regulating shipping containers ~ Only 18 respondence, if residents were concerned the number should have been higher - Commented on the Temporary Use Permit application and howmuch diesel fuel would be used from a prior application - Residents should be noti?ed a time frame from start to ?nish District of Metchosin - 2 - January 11, 2016 Planning Committee Meeting
Dave Thompson -— Metchosin Resident - Expressed concern with noise and monitoring regarding the Temporary Use Permit application on Lomax Road - Would like to know the time line from the builder when developing the property
Bruce Davidson v Metchosin Resident - Supports the Temporary Use Permit application on Lomax Road
Mike Hornick - True Line Contracting
- Contractor for the site at Lomax Road - 2 Options: (l) was to truck off site to be processed, then truck back with material, approximately 1200 trucks on the road (2) to move in the portable crusher onto the property to reduce time and carbon footprint - Would like the Temporary Use Permit application to be approved
Aaron Flaig — Metchosin Resident
— Supports the Temporary Use Permit application
- Truck traffic has been restricted in the Metchosin Bylaws to prevent road repair
Gail Dazell — Metchosin Property Owner
— Suggested that WCB should be contacted for a handbook on decibel levels of noise
Allan Foster ~ MetchosinResident
- Supports the Temporary Use Permit application
I an Bylinsky — Metchosin Resident
— Supports the Temporary Use Permit application
3. Minutes
Moved and Seconded by Mayor Rams and Councillor Milne that the Committee adopt the minutes of the Planning Committee meeting held on November 9, 2016. Carried 4. Reports
a) Staff Report, Shipping Containers
The Committee discussedthe report on shipping containers and welcomed input from the public and decided that there was not enough interest to make a regulation and involve staff time.
Moved and Seconded by CouncillorMilne and Mayor Ranns that the Committee choose option (3) to receive the staff report on shipping containers for informationpurposes. Carried
b) Staff Report, Temporary Use Permit — 640 Lomax
Councillor Gramigna
- Explained that the draftpermit for public review was to be moved forward with the intent of notifying the surrounding areas with all of the information and choices that were presented.
The Committee discussedthe approval process for the Temporary Use Permit and invited public input either in writing or attending the February 22, 2016 meeting. District of Metehosin - 3 - January 11, 2016 Planning Committee Meeting
Moved and Seconded by Councillors Milne and Ranns that the Committee recommend that Council consider the attached temporary use permit application at its February 22, 2016 meeting, and direct staff to prepare a draft permit for public review, send notices of the application and meeting to neighbours (specify that area if more than 60 m), and to the newspaper as required by the Local Government Carried
c) Staff Report, Metchosin Planning Department, Applications Received 2015
Moved and Seconded by Mayor Ranns and Councillor Milne that the Committeereceive the Planning Department Report on applicationsreceived for 2015. Carried
d) AASC Recommendations from November 19, 2015 Minutes (Verbal)
Councillor Gramigna gave a brief update regarding the AASC recommendations ?romtheir November 19,2015 meeting and stated staff will review the recommendations.
5. Adjournment
Moved and Seconded by Councillor Milne and Mayor Ranns that the Committee adjcum the meeting at 7:32 pm. Carried
Certi?ed Correct
Chair Corporate Officer DISTRICTOF METCI-IOSIN Minutes
HERITAGE ADVISORY SELECT COMMITTEEMEETING
Wednesday January 27, 2016 at 7:00 pm COUNCIL CHAMBER, MUNICIPAL HALL
Present: Gaert Linnaea, Chair, Robert Patterson, C. MacKinnon, Chris Pratt, Jan Poulin, and Ron Jenkins
The Meeting was called to order at 7:05 pm
Approval of the Agenda The agenda was approved by Robert Patterson and seconded by Ron Jenkins as presented with the addition of under Item 5. Business Arising from the Minutes of October 28, 2015 and b) the Signi?cant Tree Record, as well as under Item 6 New Business b) Recruitment of new members and c) Heritage Inventory recorded on VHS. Carried.
3. Presentations:
Skip & Elva came prior to meeting and were give a thank card for their many years of service to the Committee. C MacKinnon also were presented the Volunteer of the Year trophy and plaque to Robert Patterson and Gaert Linnaea as they were not present at the Awards Metchosin Day.
3. Public Participation: None
4. Adoption of Minutes:
Moved and Seconded by Robert Patterson and seconded by Jan Poulin that the Minutes of the Heritage Advisory Select Committee Meeting held on October 28"‘ 2015 be adopted. Carried.
Business Arising from the Minutes
a) Community Heritage Register: Chair reported and discussed the letters of permission for the Church and School have not been received to date and further discussion around possible additions to the Heritage Register. Chair to draft article for MUSE to make public aware of this register.
b) Signi?cant Tree Record: Update from C MacKinnon regarding the MEASC meeting of January 26""Jacqueline Clare completed the redo, a new digitalized copy of the Signi?cant Tree Inventory, copy of which she will fonlvard with MEASC minutes to HASC Chair to be circulated with HASC members for review and comment. With MEASC taking the lead, HASC will continue to be
.4» District of Metchosin - 2 - Date **, 2013 Heritage Advisory Select Committee Meeting Minutes
involved in consultation. The intention is to re-contact landowners, in order to locate and identify trees using GPS and record. Discussed writing MUSE article to invite landowners to come forward with any signi?cant trees,
6. New Business:
a) BC Heritage Legacy Funds: Council approval to apply to fund Historical photos installation at Bike Shelter to a maximum total cost of $3,000.00. Read highlighted relevant parts of BC Legacy Funds guidelines. Assistance required from staff to work with Chair on the application. The Legacy Fund deadline is April 2016. Committee viewed the existing digitized historical photos Chair to circulate 14 of these photos by email to select the 8 of the most relevant ones to the village centre and early farming and transport and then compose descriptions Two quotes are required for both the printing and the graphics costs. Chair will follow up on this.
b) Recruitment HASC now has 6 members recommended that besides MUSE and District website postings we approach resident directly and encourage participation. c) HASC’s Metchosin Heritage Inventory on VHS tape was given Ron Jenkins to view and make enquiries about conversion to DVD.
7. Reports: Chair reported the need to meet in February to further discuss Bike Shelter project historical photos. Thank you card was signed by all for Skip and Elva Kennedy.
8. Correspondence: Recent Heritage BC Newsletters and British Columbia Historical Foundation received.
9. Adjournment and Next Meeting Date:
Moved and Seconded by Robert Patterson and Jan Poulin that the meeting adjourn meeting at 8:40 pm and that the next meeting date be Wednesday February 24 2016 at 7 pm in the Council Chambers. Carried. DISTRICT OF METCHOSIN Draft Minutes
HERITAGE ADVISORY SELECT COMMITTEEMEETING
Wednesday February 24, 2016 at 7:00 pm COUNCIL CHAMBER, MUNICIPAL HALL
Present: Gaert Linnaea, Chair, Robert Patterson, C. MacKinnon, Chris Pratt, Jan Poulin, lsabel Tipton. Regrets: Ron Jenkins
The Meeting was called to order at 7:00 pm
1. Approval of the Agenda. The agenda was approved by Jan Poulin and seconded by Chris Pratt as presented. Carried.
Presentations: lsabel Tipton attended as a guest. C. MacKinnon to advise Staff of her desire to be approved as a committee member.
Public Participation: None
Adoption of Minutes:
Moved and Seconded by Robert Patterson and seconded by C. MacKinnon that the Minutes of the Heritage Advisory Select Committee Meeting held on January 27"‘2016 be adopted. Carried.
Business Arising from the Minutes
a) Community Heritage Register: Viewpoints on Map 8 were circulated and discussed as well as those not on the map (eg. Mt Blinkhorn). C. MacKinnon reported that Parks & Trails and MEASC are also interested and could identify them. Mt. Blinkhorn’s heritage relevance could be of interest to Council. Suggested the Camosun College 160 acres on Barrow Road could be included. Committee to make a list of viewpoints most relevant to Heritage. Discussed brie?y outstanding S05 and Letters of Permission for Warden Stuart at St Mary’s Church.
b) Heritage BC Legacy Funds Application. Chair to contact CAO to ask for assistance with application submission.
Bike Shelter Historic Photos and Text: A list of 12 possible photos and copies of photos with their draft descriptions was circulated and discussed. Committee eliminated 4, discussed layout and the use of 8 photos. Also discussed the numbering photos and posting these on the map. Descriptions were discussed and edited, agreeing to date as many as possible. Robert to District of Metchosin - 2 — Date **, 2013 Heritage Advisory Select Committee Meeting Minutes
contact Chief Russell Chipps again to ask what band would consider representative of the band’s history. HASC Chair will circulate descriptions to HASC members for review and comment. All photos used must give credit and read “Courtesy of the Metchosin Museum Society.
c) MUSE Article March lssue. Photo and article copy was circulated to update committee, which outlined the shared HASCIMEASC initiative to follow upon and take GPS locations of existing trees and expand upon the tree inventory for Significant Tree Record. Also mentioned was the Bike Shelter Photos Project and Community Heritage Register.
6. New Business:
a) Heritage BC Membership has been paid for the year.
7. Reports: Chair offered that the Minutes be circulated to the committee before forwarding to District. Chair inquired about Chestnut Tree on La Bonne Rd. It was suggested that Al Havers could be contacted. Metchosin Museum Society hosted a successful event at Community with presentation of a book on the history of Leechtown on Friday February 19.
8. Announcements: Chris Pratt announced and suggested visiting the display of framed Douglas Treaty Documents the Royal Bay Secondary School foyer. Chair announced the West Shore Arts Council’s Sunday February 28 Arts Forum at Langford Legion from 1 to 4 pm.
9. Correspondence: Recent Heritage BC Newsletters and Updates received as well as the Heritage BC Poster were circulated commemorating Heritage Week.
10. Adjournment and Next Meeting Date:
Moved and Seconded by Chris Pratt and Jan Poulin that the meeting adjourn at 8:10 pm and that the next meeting date be Wednesday March 23, 2016 at 7 pm in the Council Chambers. Carried. DISTRICTOF METCHOSIN Minutes
AGRlCULTURAL ADVISORYSELECT COMMITTEEMEETING
January 11, 2015 at 7:30 pm. COUNCIL CHAMBER, MUNICIPAL HALL
Present: Brent Donaldson Tom Henry Karen Hoffman Andy MacKinnon Robin Tunnicliffe
Regrets: John Buchanan Alex Fletcher Ann Richmond
The meeting was called to order at 7:30 pm
1. Agenda, Additions and Approval
2. Presentations
a) New members Karen Hoffman and Robin Tunnicliffe were welcomed on the committee
Adoption of Minutes
Moved and Seconded by Tom Henry and Brent Donaldson that the minutes of the Agricultural Advisory Select Committee meeting held on December , 2015, be approved. Carried
New Business
a) Update on the permanent shelter for the Metchosin Market - Andy brought the issue to municipal council. The Parks committeeneed a site plan and written proposal from the MetchosinProducers’ Association - Action item: Karen Hoffman to bring this issue to the Metchosin Producers’ Association District of Metchosin - - Date January 11, 2015 Agricultural Advisory Select Committee Meeting Minutes
b) Metchosin Farm Forum
— plans are underway for the MetchosinFarm Forum day - Unfortunatelyit is on the same day as the Island Ag show, committee wanted to make note not to do this again.
— Most presenters are lined up and there was an announcement this month in the Muse
— Brent would like funds to pay for refreshments - Logistics still need to be lined up for lunch. Robin felt that there should be a local food lunch, and that Sea Bluff could donate produce. Andy suggested we order Mychosin Pizza.
— Brent to decide on lunch structure for the day.
c) Promoting Agriculture in Metchosin - Robin presented logo proofs on behalf of the logo committee. The logo would he used for stickers for Metchosin products, and swag like T-shirts, ball caps and Stand?elds.
— There are problems with the designs because they may not scale properly. - Andy suggested Neil West may be amenableto upgrading our current design - Robin suggested that the producers could purchase the stickers at cost. The committee decided to give them away to producers at no cost
5. Reports
a) Cimate Change and Metchosin - Jim reported that he is working on this topic but there is nothing to report and for now this topic should be omitted from future agendas.
- b) Greenhouses in Metchosin August 4, 2010 - Greenhouse policy submittedby Ag Committee
Late 2012 - Highways and Communication committee discussed the submissionto incorporate the recommended Greenhouse Policy in the OCP and associated bylaws. ...howeverresolved to refer the Greenhouse Policy to staff
September l5, 2014 —thecommittee resolved to send Sherry’s report back to the Ag committee to update their recommended policy as per Sherry’s comments.
September 17, 2014 — Ag Committee received the referral on their agenda
AASC members should review Sherry's report and come to the next AASC meeting prepared to discuss whether they want to update their policy recommendations on greenhouses.
Could we please add the item "Greenhouses in Metchosin"back on our next AASC agenda under "BusinessArising from Minutes". District of Metchosin — - Date January 11, 2015 Agricultural Advisory Select Committee Meeting Minutes
6. Correspondence None
7. Adjournment and Next Meeting Date - Meeting adjourned and next meeting date to be set by Brent Donaldson
Moved and Seconded by Robin and Karen that the Committee adjourn the meeting at 8 p.m.
Carried Next meeting date: Thursday, Feb 18 , 2015 at 7:30pm, Council Chambers