Criminal Justice Coordinating Council Tuesday, December 1, 2020 – 2 p.m. Microsoft TEAMS Meeting
Please join the meeting by computer audio/video by accessing the meeting in your Outlook or Teams calendar.
1. Welcome / Introductions (Chair)
2. Approval of Meeting Minutes (Chair)
3. Committee Reports (2:05p.m. - 2:35p.m.)
A. Pretrial Services Community Advisory Board (Chief Judge Bain) B. Strategic Planning Committee (Rosalie Roy) C. Behavioral Health Committee (Carey Boelter / Billie Ratliff) D. Financial Resources Committee (Christine Burns) E. Transition to Workforce Committee (Christine Richard) F. Legislative Affairs Committee (Janet Huffor)
4. General Reports (2:35p.m. - 2:45p.m.)
A. 2019 - 2021 CJCC Action Plan Progress Tracking Sheet (Alexis Harper) B. Quarterly Criminal Justice Metrics Report (Alexis Harper)
5. Discussion Items
A. 2021 CJCC Meeting Dates (Alexis Harper) (2:45p.m. – 2:55p.m.) B. MOU with the Colorado Judicial Department for Data Sharing Initiative (Alexis Harper) (2:55p.m. – 3:05p.m.) C. BHCON Mapping Project (Carey Boelter) (3:05p.m. – 3:20p.m.) D. Criminal Justice and Behavioral Health Gaps and Needs Analysis Update (Health Management Associates) – (3:20p.m. – 3:50p.m.) E. Other Discussion Items (3:50p.m. – 4:00p.m.)
6. Next Meeting
To be determined.
1 Criminal Justice Coordinating Council
Meeting Minutes
Date: Tuesday, August 25, 2020
Location: Microsoft TEAMS Meeting
1. Chair Commissioner Holly Williams welcomed Council members.
2. The following Council members or their representatives were in attendance:
Holly Williams Board of County Commissioners William Bain 4th Judicial District Mark Allison Division of Adult Parole Adam Roberts AspenPointe Stan VanderWerf Board of County Commissioners Russ Bogardus Citizen Mark Smith Colorado Springs Police Department Chris Heberer Fountain Police Department Janice Hellman Community Corrections Board HayDen Kane Colorado Springs Municipal Court PJ Higgins Community Health Partnership Rosalie Roy Public Defender’s Office Dan May District Attorney’s Office Amy Folsom El Paso County Administration Diana May El Paso County Attorney’s Office Tim Wolken El Paso County Community Services Department Chris Garvin El Paso County Department of Human Services Robin Johnson El Paso County Public Health Bill Elder El Paso County Sheriff Ellen Walker Probation, 4th Judicial District Traci Marques Pikes Peak Workforce Center Jeff Cook Springs Rescue Mission George Reed UCCS School of Public Affairs
4. Dan May moved to approve the May 19, 2020 meeting minutes. Tim Wolken seconded. The motion carried unanimously.
5. The following committee chairs or representatives provided updates on committee activities: Pretrial Services – William Bain Strategic Planning – Rosalie Roy Behavioral Health – Carey Boelter Financial Resources – Christine Burns Transition to Workforce – Jennifer McKee Legislative Affairs – Brandon Wilson
2 6. Russ Bogardus inquired about tracking pretrial metrics and reductions in the jail population. Christine Burns replied that Pretrial Services is working with EPSO to track changes.
7. During the Behavioral Health Committee report, Chair Williams asked Carey Boelter about service calls to BHCON during COVID-19. Carey stated they were increasing, over 400 calls for the month of July, with higher rates of substance use. She was not able to say it’s directly related to COVID-19, it could be circumstantial, but mental health calls are significant. Mary Ellen Benson from AspenPointe weighed in and stated calls and outreach have increased during COVID.
Expansion of the BHCON program and less reliance on grant funding was encouraged by Commissioner VanderWerf, and Chief Heberer stated there is interest for expansion of these types of units in Fountain. Chris Garvin from DHS provided some information as a resource to BHCON on additional funding opportunities to help families impacted by COVID.
8. Traci Marques provided an updated from the Pikes Peak Workforce Center during the Transition to Workforce Committee report. She stated that PPWFC along with a variety of other Colorado Counties’ Workforce Centers have received a federal Pathway Home Grant, totaling $4 million over 3 years, to work with DOC and local jails. They are in the planning stages and will be hiring dedicated staff members for the new initiative.
9. Conversations and concerns surrounding unfunded mandates and the burden they place on local government were the primary topic of discussion, especially in regard to S.B. 20-217 during the Legislative Affairs Committee report. There were a variety of questions about what level of law enforcement must comply, and why the requirements of the bill are so expensive. Brandon Wilson noted that he believes the law to apply to local law enforcement and State Patrol; George Reed and Chief Roybal both offered some information on the costs, stating that the upfront cost for cameras and other associated camera equipment for individual wear and vehicles is very expensive, and costs for data storage and retrieval, and editing of footage to provide what is required under the law are also significant.
10. During HMA’s presentation on the Behavioral Health Study, Russ Bogardus asked about the physical implementation of a "backbone" entity to organize the recommended efforts. Lynn Dierker from HMA discussed a mapping process for what data and information will be shared between agencies will be conducted once initial priorities are identified. A backbone entity can be developed to include the most appropriate representatives, partners, and stakeholders for the particular priorities of focus.
11. Chief Northam reviewed information on pre-admit screening for any individual as they enter the jail, and other preventative steps that have been taken to help protect staff and inmates from COVID-19 exposure. He noted the use of temperature checks and screening question, along with temporary quarantine for many inmates after booking.
12. The meeting adjourned at 4:15 P.M..
3 PRETRIAL SERVICES COMMUNITY ADVISORY BOARD
December 1, 2020 Report
Committee Members
Chief Judge William Bain, 4th Judicial District (Chair) Lt. Michael Baier, El Paso County Sheriff’s Office Dr. Jonathan Caudill, Citizen Judge Shannon Gerhart, 4th Judicial District Patrick Kelly, Citizen Jeff Lindsey, 4th Judicial District Attorney’s Office Katherine Livornese, Court Operations Specialist, 4th Judicial District Rosalie Roy, Managing Deputy State Public Defender, 4th Judicial District Margaret Vellar, Chief Deputy District Attorney, 4th Judicial District Attorney’s Office Mark Waller, El Paso County Commissioner Tim Wolken, El Paso County Community Services Department
Staff: Christine Burns, Community Outreach Division, El Paso County Dawn Montoya, Pretrial Services Program, El Paso County
Committee Highlights
1. The Board met virtually on November 4.
2. The committee and staff continue to work towards completion of 2019-2021 Action Plan items. A survey is currently being developed to distribute in the spring of 2021 to obtain defendant and stakeholder input on the pretrial process and discovery areas for continuous quality improvement. The committee will begin to consider actions to include in the 2022-2024 Action Plan at the next meeting.
3. The Board discussed a proposed change in the type of risk assessment tool used to support judicial decision making in the bond setting process. The Public Safety Assessment (PSA) tool has been proposed to replace the currently used Colorado Pretrial Assessment Tool (CPAT). Discussions to continue with stakeholders to include the District Attorney, Public Defender, and Advisement Court.
4. The next committee meeting is scheduled for February 3, 2021
4 STRATEGIC PLANNING COMMITTEE
December 1, 2020 Report
Committee Members
Rosalie Roy, Managing Deputy State Public Defender, 4th Judicial District (Chair) Russ Bogardus, Citizen Bridget Collins, Deputy Court Executive, 4th Judicial District Teri Frank, El Paso County Sheriff's Office Chris Garvin, El Paso County Department of Human Services Lori Griffith, 4th Judicial District Probation Department Jeff Lindsey, El Paso County District Attorney's Office Susan Wheelan, El Paso County Public Health Brandon Wilson, El Paso County Interagency Relations Tim Wolken, El Paso County Community Services Department
Committee Highlights
1. The Committee met virtually on October 22.
2. Members discussed the ability for all committees to complete their remaining current Action Plan objectives in 2021. Formatting for the current Action Plan Summary and new Action Plan development was discussed. The Committee agreed that the formatting of the current action plan is easy to read and understand, so something similar will be developed for the upcoming summary and new plan. Gaining community feedback on items which should be incorporated into the new Action Plan will be a goal for 2021.
3. Dr. Harper reviewed some new opportunities for utilizing Microsoft Teams as a way to help each committee organize and communicate better among members. Individual Teams have been set up for each committee to create calendar invites, host meetings, chat, and file share, so all committee business is organized in one shared location that new members can easily be added to through email.
4. The Committee discussed progress on data sharing opportunities and reviewed an MOU drafted to request data from the Colorado Judicial Department for research purposes and improving best practices. The State Court Data Requests staff, and staff from the Division of Probation have been reviewing the MOU and suggested edits have been made to better clarify and define the data being requested, the ability to provide information, sharing agreements, and other parties to include in this collaborative MOU. The State Court Administrator’s Office legal staff have reviewed the document, is has also been reviewed by the El Paso County Attorney’s Office, next steps include gaining parties’ signatures and approval so the MOU can be carried out.
5. The next committee meeting will be held January 21, 2021.
5 BEHAVIORAL HEALTH COMMITTEE
December 1, 2020 Report
Committee Members
Carey Boelter, El Paso County Sheriff’s Office (Co-Chair) Billie Ratliff, Memorial/UC Health (Co-Chair) Dr. Victoria Allen-Sanchez, CSFD, CARES Amber Biss, El Paso County Department of Human Services Charlene Coffin, Penrose-St. Francis Health Services Katie Edelson, Homeward Pikes Peak Teri Frank, El Paso County Sheriff’s Office Eric Frederic, Colorado Springs Police Department Julie Gittens, Bridges Behavioral Treatment Services Jane Gravelle, El Paso County Department of Human Services Stephanie Green, Another Life Foundation Judy Haller, 4th Judicial District Attorney’s Office Brenda Heimbach, El Paso County Public Health Dr. Robin Johnson, El Paso County Public Health Andrea Kedley, Colorado Community Health Alliance Dominique Knowles, Springs Recovery Connection Kelly McCullough, Public Defender’s Office, 4th Judicial District Christine Mohr, Wellpath Claire Moon, 4th Judicial District Probation Department Marysia Pawlik, AspenPointe Latisha Quintana, Unified Problem Solving Court Laura Ridenour, El Paso County Sheriff’s Office Joe Sanchez, TESSA Allison Shew, Beacon Health Options Lynn Shull, National Alliance on Mental Illness Joel Siebersma, Springs Rescue Mission
Committee Highlights
1. The Committee met virtually on September 11, October 9, November 13.
2. As the Behavioral Health Study comes to a close, HMA has been working very closely with the Behavioral Health Committee to establish focused work groups for the priority areas outlined in the study. Committee members will contribute to priority work groups based on their role within their own agency or organization, interests, and ability to contribute to a work group’s outcomes. This will require large-scale reconfiguring of the committee. HMA will discuss this further in their presentation and latest update on the study and workplan.
3. In alignment with Stepping Up Initiative metrics to reduce the number of people in jail with mental illness, HMA has identified key priority areas where these initiatives can be achieved. These areas and efforts are rooted in diversion program design and implementation, improved screening and assessment tools, more robust data sharing, jail initiatives to enhance provision of comprehensive jail MAT and behavioral health
6 treatment and reentry planning and referrals, community navigation and system mapping for service provision, as well as prevention and treatment expansion. HMA has made various recommendations for how to address these areas and has been working with stakeholders to develop and implement work plans as part of the Behavioral Health Study outcomes and the restructured work groups within the Behavioral Health Committee.
4. Behavioral Health Connect (BHCON) Update: BHCON has hired a new clinician and is in the process of hiring a second clinician. Partnered with Fountain PD to expand the BHCON unit to add a 3rd unit in Fountain. EPSO BHCON units will aid Fountain by responding to calls in their jurisdiction when available and they will come into EPSO southern districts 5, 6, 7 when available.
5. El Paso County Public Health is establishing a new location in South East El Paso County, near the intersection of Highway 85/87 and Fontaine Blvd. This new facility is intended to provide easier access to services for residents in the area, including Security, Widefield, Fountain Valley, Fort Carson, and southeast Colorado Springs. A variety of services including assistance with economic recovery and food insecurity, Public Health services to support the community during the pandemic response and recovery phases, and other COVID-19 related testing and services, including future COVID vaccine clinics. WIC services will be moved into this location in December and will continue to be offered via technology until it is deemed safe to resume in-person service provision. Routine immunization services will also be available at the new facility in the future. Fountain police and EPSO will have a small substation at the new building.
6. The Committee’s goals for 2021 will be focused in carrying out actionable items and priorities determined within the Criminal Justice and Behavioral Health Gaps and Needs Analysis for the Pikes Peak Region.
7. The Committee meets on the 2nd Friday of each month.
7 FINANCIAL RESOURCES COMMITTEE
December 1, 2020 Report
Committee Members
Christine Burns, El Paso County Community Services Department (Chair) Russ Bogardus, Citizen Trudy Hodges, Springs Recovery Connection Jason Jacobson, El Paso County Financial Services’ Budget Division Andrew Prehm, El Paso County Sheriff's Office Carla Smith, Colorado Springs Finance Scott Sosebee, Court Executive, 4th Judicial District
Committee Highlights
1. The committee met virtually on November 3.
2. The Committee welcomes new member Trudy Strewler Hodges, CEO of Springs Recovery Connection. She is excited to join this group to learn more about the funding streams that relate to providing services to assist various populations in need, including those sentenced in problem solving courts and the jail, hoping to promote peer coaching and an alumni support group. She has only been the CEO of SRC since February of 2020, however as the past Executive Director of CASA she served on numerous Judicial Committees. She also brings 30 years of fiscal management experience and grant writing expertise.
3. The Criminal Justice Funding Sources spreadsheet located on the CJCC website has been updated with new information on funding sources: https://assets- communityservices.elpasoco.com/wp-content/uploads/Community-Outreach- Division/CJCC/Criminal-Justice-Funding-Sources-Updated-October-2020.pdf Thank you in large part to this semester’s CJCC Intern, Irene Arellan, for her work updating and organizing this resource. Members are encouraged to review both public and private grant awarding foundations and agencies to learn about potential funding sources and opportunities for developing projects.
4. A 2020 grants spreadsheet is attached. All CJCC members are encouraged to submit information to be included in the spreadsheet. The 2021 grants spreadsheet will be developed and distributed to collect grant information in the new year.
5. As a goal for 2021, and in conjunction with a Committee’s Action Plan item to “Work with the Strategic Planning Committee to seek funding for implementing an integrated data system”, the Financial Resources Committee will review an existing feasibility study and help develop a plan for updating information relevant to determining the need and costs for moving toward with more integrated data practices.
6. The next committee meeting will be January 12, 2021.
8 Criminal Justice Coordinating Council - Financial Resources Committee 2020 Criminal Justice Third Party Funding / Grant Funds (as reported by Council and Committee Members) Reporting Organization Funding / Grant Source Considering Applied Date Applied Awarded Amount Project Description
4th Judicial District - Pretrial Services Program Bureau of Justice Affairs or SAMHSA Grant Yes Pretrial Defendant Substance Use Disorder Treatment
4th Judicial District - Family Treatment Drug Court Office of Justice Programs Yes Yes $ 453,445.00 Enhancing family drug courts: multi-year funding for housing, transportation, evidence-based instruction for parents with substance abuse.
4th Judicial District - Collections Support Team Victims Assistance and Law Enforcement Fund Yes Yes $ 267,932.52 CY21 funding to enhance the collection of victim restitution.
Colorado Springs Police Department Colorado Department of Local Affairs Yes $ 976,770.00 2020-2021 Gray Black Marijuana Enforcement
Colorado Springs Police Department Office of National Drug Control Policy Yes $ 304,843.00 High Intensity Drug Trafficking
Colorado Springs Police Department Office of National Drug Control Policy Yes $ 283,419.00 High Intensity Drug Trafficking
Colorado Springs Police Department 4th Judicial District Attorney Yes $ 238,040.00 2020 VALE: Victim Advocacy Unit Program
Colorado Springs Police Department US Department of Justice Yes Aug-20 Yes $ 201,789.00 Justice Assistance Grant joint application with EPSO: $201,789 allocated to CSPD, $38,936 to EPSO
Colorado Springs Police Department US Department of Justice Yes Jan-20 Yes $ 998,760.00 Continuation funding for Improving Criminal Justice Response to Domestic Violence. Subrecipients include 4th JD Attorney and TESSA
Colorado Springs Police Department US Department of Justice - CARES Act Entitlement May-20 Yes $ 665,100.00 Coronavirus Emergency Supplemental Funding Program Formula Grant
Colorado Springs Police Department Colorado Department of Local Affairs Yes Sep-20 $ 103,443.00 Peace Officer Mental Health Grant
Criminal Justice Coordinating Council Colorado Springs Health Foundation Oct-19 Yes $ 60,000.00 Behavioral Health/Criminal Justice Analysis
El Paso County Public Health CO Dept. of Public Health: SB19-228 Yes $ 195,547.05 One-time funding to address opioid and other substance use priorities using public health interventions. The funds must be spent by June 30, 2020 and are intended to include strategies that address prevention, intervention, treatment and infrastructure-building
El Paso County Public Health CARES Act Yes $8,400,000 Purchased new building in SE EPC due to high health equity need and invested funds in the behavioral health and wellbeing of staff. The new building will be a location for Southeast El Paso County to receive COVID related services such as testing and future vaccine outreach clinics. Building will house a Women, Infants and Children (WIC) office, Immunizations clinic, and allow some of our law enforcement partners from EPC Sheriff’s Office and Fountain police to use space as a small substation. Pikes Peak Regional Office of Emergency Management as well as EPCPH Emergency Management team will utilize space to store and implement equipment needed to respond to regional disasters. Personnel and operation expenses related to extensive community COVID response and planning. Communication capacity expanded for community COVID response and education.
El Paso County Sheriff's Office US Department of Justice Yes Aug-20 $ 38,936.00 Justice Assistance Grant joint application with CSPD: $201,789 allocated to CSPD, $38,936 to EPSO
El Paso County Sheriff's Office Colorado Department of Local Affairs Yes Yes $ 388,631.14 2020-2021 Gray Black Marijuana Enforcement
El Paso County Sheriff's Office Colorado Dept of Transportation Yes Yes $ 10,000.00 2020 Click it or Ticket
El Paso County Sheriff's Office CDHS Office of Behavioral Health Yes Yes Yes $ 369,075.00 July 1, 2020 - June 30, 2021 - Co-Responder Program
El Paso County Sheriff's Office CDHS Office of Behavioral Health - JBBS Yes Yes $ 690,998.00 July 1, 2020 - June 30, 2021 - Reintegration and Recovery Program (R&R)/Compentency Enhancement/Pre-Sentence/Mental Health
El Paso County Sheriff's Office CDHS Office of Behavioral Health - JMAT Yes $ 150,000.00 2019-2020 Jail Medicared Asstance (JMAT)
El Paso County Sheriff's Office Colorado Dept of Public Safety Yes Yes $ 105,000.00 2020-2021 - Beat Auto Theft Through Law Enforcement (BATTLE)
El Paso County Sheriff's Office Colorado Dept of Transportation Yes Yes $ 44,000.00 thru 6/30/2021 - High Visibility Impaired Driving Enforcement
El Paso County Sheriff's Office Colorado Dept of Transportation Yes Apr-20 $ 228,000.00 2020 Application is Pending - High Visibility Impaired Driving Enforcement Click it or Ticket
El Paso County Sheriff's Office 4th Judicial District Attorney Yes Yes $ 153,731.70 2020 VALE thru 12/30/2020
El Paso County Sheriff's Office 4th Judicial District Attorney Yes Yes $ 74,104.00 2020 VOCA thru 12/30/2020
El Paso County Sheriff's Office Peace Officer Standards & Training (POST) Yes Apr-20 No $ 80,000.00 2020 Application not funded
El Paso County Sheriff's Office Bureau of Justice Justice Assistance Grant (JAG) Yes Yes $ 36,419.00 thru 9/30/2022
El Paso County Sheriff's Office 2020 Coronavirus Emergency Supplemental Funding Program Yes May-20 Yes $ 672,377.00 Pending Contract - Prevent the spread of COVID-19 through sanitation efforts and use of personal protection equipment (CESF) via the State El Paso County Sheriff's Office Bureau of Justice Justice Assistance Grant (JAG) Yes Aug-20 $ 38,936.00 Pending BJA/CSPD approval - thru 9/30/2023 to purchase 2 SMART Trailers
El Paso County Sheriff's Office 4th Judicial District Attorney Yes Jul-20 $ 170,820.00 2021 VALE thru 12/30/2021
El Paso County Sheriff's Office 4th Judicial District Attorney Yes Feb-20 $ 160,839.00 2021 VOCA thru 12/30/2022 each year stands alone.
El Paso County Sheriff's Office Office of National Drug Control Policy Yes Yes $ 154,867.00 High Intensity Drug Trafficking Sub-recipient from CSPD
El Paso County Sheriff's Office Office of Juvenile Justice & Delinquency Program (OJJDP) Yes Yes $ 1,300.00 2019-2020 Internet Crimes Against Children (ICAC) Sub-recpient from CSPD El Paso County Sheriff's Office Office of Juvenile Justice & Delinquency Program (OJJDP) Yes $ 7,600.00 2020-2021 Internet Crimes Against Children (ICAC) Sub-recpient from CSPD El Paso County Sheriff's Office Colorado Division of Local Affairs Yes Sep-20 $ 467,290.00 Co-Responder Program Expansion - $247,290 first year, $220,000 second year
Pikes Peak Workforce Center Colorado Department of Corrections Yes $ 194,040.00 Road to Work Program to provide employment readiness training, coaching and job placement assistance for men and women on parole.
Pikes Peak Workforce Center Colorado Department of Labor & Employment Yes $ 2,100,000.00 Pathway Home Grant to provide employment readiness, training, coaching & job placement to incarerated individuals that will be released to El Paso, Teller, Denver, Douglas and Arapahoe counties. Partnering with DOC & local jails to provide services 180 days prior release and continuing once they have been released. Grant cycle is July 2020 - June 2023
Total Funding $ 19,486,052.41
Members of the Criminal Justice Coordinating Council are encouraged to share their grant funding and grant intentions with the membership to encourage collaboration, partnership and efficient use of criminal justice resources. Please send updates to this spreadsheet to the Financial Resources Committee at [email protected]
9 TRANSITION TO WORKFORCE COMMITTEE
December 1, 2020 Report
Committee Members
Christine Richard, Colorado Department of Corrections, Division of Adult Parole (Co-Chair) Charity Bellerdine, MCHIP In-Reach Matthew Blanski, Colorado Department of Corrections, Division of Adult Parole Becky Boerjan, El Paso County Sheriff’s Office Karina Farrey, Pikes Peak Workforce Center Armi Hall, Springs Rescue Mission Volunteer Cliff Hunter, Citizen Hilary Johnson, ComCor, Inc. Denise Krug, Discover Goodwill Kurt Runge, 4th Judicial District Probation Department Tandi Zerfoss, Mt. Carmel Veterans Service Center
Committee Highlights
1. The Committee met on August 25, September 25, October 26, and November 23.
2. An agreement has been reached with the Homebuilders Academy for the Road to Work grant to pay for training for those justice involved individuals in Parole. This pilot program will hopefully provide some success that will lead to other grant support for individuals from Probation or jail. In order to help promote success, the individuals participating in the program are asked to invest in their own future by providing $200 of their own funding for the training to illustrate their seriousness and dedication to the programming. Once graduated, the Committee will work with the Homebuilders Association to help with employment placement. Efforts are being made to train employers from the Homebuilders Association on working with justice involved and the importance of giving them a second chance, while also working closely with Probation and Parole.
3. Updates and relevant employment information continue to be regularly made on the Committee’s LinkedIn page. New information highlights the importance of giving second chances and the community-wide benefits of hiring justice involved individuals. https://www.linkedin.com/company/cjcc-el-paso-county-transition-to-workforce- committee
4. As goals for 2021, the Committee has been tracking referrals for citizens receiving services through the Pikes Peak Work Force Center Road to Work Grant, Probation, and Parole, and will be working to report some numbers and outcomes in the new year. Information on new work readiness services and training/education opportunities and developing relationships with local trade associations will also continue to grow and be reported in 2021.
5. The committee has decided to move meetings each month to the 4th Monday.
10 LEGISLATIVE AFFAIRS COMMITTEE
December 1, 2020 Report
Committee Members
Janet Huffor, El Paso County Sheriff’s Office (Chair) Dr. Alexis Harper, El Paso County Community Services Department Carly Hoff, City of Colorado Springs Dr. George Reed, University of Colorado Colorado Springs; School of Public Affairs J. Adrian Stanley, El Paso County Public Health Brandon Wilson, El Paso County Interagency Relations
1. The Committee met virtually on October 29.
2. The Criminal Justice Bill Report, tracking relevant CJCC bills of interest, will be released weekly during the 2021 legislative session. With the feedback received in the survey distributed on Legislative Interests last quarter, the Committee will add a “Topic” column to the Bill Report, which will categorize the bills so members can more easily review topic areas most important to their agency or organization.
3. The Committee would like to reach out to CJCC members and partners in advance of the 2021 legislative session to request contact information for relevant and most appropriate staff within each agency or organization, who should be receiving bill reports and other Legislative Affairs Committee notifications and information. We want to make sure we are reaching the staff members who are responsible for being aware of legislative interests and priorities, to better facilitate communication regarding legislation and impacts. This effort helps achieve various Committee Action Plan items.
4. Due to the continued uncertainty associated with the COVID-19 pandemic, much remains unknown around how the First Regular Session of the Seventy-third Colorado General Assembly will play out. Surging virus numbers in the state could result in a similar situation that we saw last session where lawmakers voted to adjourn until numbers came back down. Session is currently scheduled to begin on Wednesday, January 13 and last for 120 days. El Paso County’s lobbyist has indicated that Democrats are coming into this session with a “mandate” and will use it to their advantage. Topics to keep an eye on include continued COVID-19 relief, implementation of the Paid Family Leave ballot measure, potential changes to SB20-217, and the state budget for FY2021-22.
Colorado Counties, Inc, which is an advocacy organization that works on behalf counties in the state solidified their 2021 legislative agenda on Friday, October 9. Some initiatives of note for the CJCC include:
• Seek Funding for Mental Health Co-Responder Program (San Miguel County) – o Co-Responder Programs are proven highly effective, reduce conflict escalation on law enforcement calls and in jails and reduce jail time and expense for those who need mental health services. Currently there are grant funded programs that do not allow long-term funding certainty.
11 o Language was included in the early versions of SB20-217. OBH has funding, but access for some counties has been difficult. o El Paso County has BHCON Unit. It’s funded by a grant from the Colorado Department of Human Services (CDHS) and is a five-year pilot comprised of a partnership between the El Paso County Sheriff's Office, the El Paso County Department of Health, and UCHealth.
• SB20-217 Clean-Up (Enhance Law Enforcement Integrity Act) (Summit County) – o Address the unfunded mandates in SB20-217 including funding for body worn cameras and storage of video footage and data. Additionally, restore the applicability of the Colorado Governmental Immunity Act to the new civil action created under C.R.S. 13-12-131. 5. 2020 Election results are as follows:
Federal Election Results –
The 2020 General Election, which was held on Tuesday, November 3rd, saw record voter participation in Colorado. As of 9:00 AM on Thursday, November 5, 3.2 million people had cast ballots in the state, which accounted for almost 79% of total registered voters. Only Minnesota, New Hampshire, and Maine had a higher voter turnout. Former Delaware Senator and Vice President Joe Biden won Colorado by 13 points (55.3% to 42.1%), which was the largest margin of victory in the state since President Reagan was re-elected in 1984. In El Paso County, President Trump beat Joe Biden by almost 11 points, a significantly smaller margin than his victory over Hillary Rodham Clinton in the 2016 election (22 points).
Colorado will have a new federal Senator, as former Denver Mayor and Colorado Governor John Hickenlooper defeated incumbent Senator Cory Gardner by almost 9 points. Senator Gardner beat Senator-elect Hickenlooper in El Paso County by a convincing 16-point margin, but it was not enough to overcome the high concentration votes in the Denver metro area.
Locally, Representative Doug Lamborn won re-election in Colorado’s 5th Congressional District, by a 20-point margin over Democrat challenger Jillian Freeland. Colorado’s federal congressional delegation now has a total of 6 Democrats and 3 Republicans. With the rapid population growth in Colorado over the last decade, the state is slated to pick up an additional congressional district, based off results from the 2020 Census.
Inauguration Day is scheduled for Wednesday, January 20, 2021 and the 117th United States Congress is scheduled to meet January 3, 2021 – January 3, 2023.
State Election Results –
At the state level, Democrats retained a majority in both the House (41-24) and the Senate (20-15) and for the first time in 84 years the party will control every major statewide elected office, both chambers of the legislature, both U.S. Senate seats and the balance of the state’s U.S. House delegation, while also winning the state’s presidential vote.
12 In El Paso County there were 2 Senate seats and 8 House seats up for election, with the incumbent winning in every race they participated in. Michael Allen ran unopposed and will be the next District Attorney for Colorado’s 4th Judicial District.
• Senate District 10: Larry Liston (R) • Senate District 12: Bob Gardner (R) - incumbent • House District 14: Shane Sandridge (R) – incumbent • House District 15: Dave Williams (R) – incumbent • House District 16: Andres Pico (R) • House District 17: Tony Exum (D) – incumbent • House District 18: Marc Snyder (D) – incumbent • House District 19: Tim Geitner (R) – incumbent • House District 20: Terri Carver (R) – incumbent • House District 21: Mary Bradfield (R)
2021 Colorado General Assembly Leadership –
Senate Republicans • Minority Leader - Chris Holbert (R-Parker) • Assistant Minority Leader - John Cooke (R-Greeley) • Whip - Paul Lundeen (R-Monument) • Caucus Chair - Jim Smallwood (R-Parker) • JBC - Bob Rankin (R-Carbondale)
Senate Democrats • President - Leroy Garcia (D-Pueblo) • Majority Leader - Steve Fenberg (D-Boulder) • President Pro Tem - Kerry Donovan (D-Vail) • Assistant Majority Leader - Rhonda Fields (D-Aurora) • Whip - Jeff Bridges (D-Greenwood Village) • Caucus Chair - Julie Gonzales (D-Denver) • JBC - Dominick Moreno (D-Commerce City) • JBC - Chris Hansen (D-Denver)
House Republicans • Minority Leader - Hugh McKean (R-Loveland) • Assistant Minority Leader – Tim Geitner (R-Colorado Springs) • Whip - Rod Pelton (R-Cheyenne Wells) • Caucus Chair - Janice Rich (R-Grand Junction) • JBC - Kim Ransom (R-Lone Tree)
House Democrats • Speaker - Alec Garnett (D-Denver) • Majority Leader - Daneya Esgar (D-Pueblo) • Assistant Majority Leader - Serena Gonzales-Gutierrez (D-Denver) • Co Caucus Chair(s) - Lisa Cutter (D-Conifer) and Meg Froelich (D-Englewood) • Co Whips - Monica Duran (D-Wheat Ridge) and Kyle Mullica (D-Thornton)
13 Local Election Results –
At the local level, the El Paso County Board of Commissioners had three seats up for election in 2020. In District 2, which is currently held by Board Chair Mark Waller, Carrie Geitner defeated Tracey Johnson. Commissioner Stan VanderWerf retained his seat in District 3, defeating Ken Schauer. Commissioner Longinos Gonzalez, Jr held on to his seat by defeating Andre Vigil. Colorado Springs Councilmember Andres Pico won his State House race and will be vacating his District 6 seat. The Council will select a successor in early January.
Voters in Colorado Springs voted to pass ballot measure 2A (TABOR Reset), 2B (Voter Approved Land Swap), 2C (Supermajority Requirement) and District 11 Ballot Issue 4A, which will allow the school district to collect, retain, and spend all revenue, instead of returning it to taxpayers.
General Election Ballot Issue Results –
Colorado voted on eleven different issues, making this ballot one of the longest statewide ballots in recent history. For comparison, the 2016 election included nine ballot issues (two legislative referrals and seven initiatives). This year voters decided on seven citizen initiatives, a veto referendum determining whether Colorado would join the National Popular Vote (NPV) Interstate compact (this is the first veto referendum to be certified for the Colorado ballot since 1932), a General Assembly referred state statute to increase tobacco taxes and create a new e-cigarette tax to fund various health and education programs, and two constitutional amendments, one to repeal the Gallagher Amendment and another concerning charitable games such as bingo and raffles.
• Amendment 76 – Require Citizenship to Vote (Passed) • Amendment 77 – Local Gaming Limit Approval (Passed) • Amendment B – Repeal Property Tax Assessment Rates (Passed) • Amendment C – Charitable Gaming Conduct (Passed) • Proposition 113 – National Popular Vote (Passed) • Proposition 114 – Restore Grey Wolves (Narrowly Passed) • Proposition 115 – Ban Late Term Abortions (Failed) • Proposition 116 – Reduce State Income Tax (Passed) • Proposition 117 – New Enterprise Requirement (Passed) • Proposition 118 – Paid Family & Medical Leave (Passed) Proposition EE – Tobacco & Nicotine Tax (Passed)
6. In 2021, as a means for meeting the Committee’s Action Plan Item to “Build relationships with EPC legislators who focus on CJ related issues”, the Committee will reach out to include members in special topics conference calls on major bills of interest as they develop during the legislative session. This will help keep partners aware of changes in bills that will be expected to have a large impact locally.
7. The next committee meeting is TBD. The Committee will meet on an as needed basis to discuss bill developments during the 2021 legislative session.
14 Criminal Justice Coordinating Council
Agenda Item Summary
Agenda Item: 2019 - 2021 CJCC Action Plan Progress Tracking Sheet
Agenda Date: December 1, 2020
Agenda Item Number: #4 – A
Presenter: Alexis Harper, Ph.D., Criminal Justice Planner, El Paso County
Information: X Approval:
The CJCC Strategic Planning Committee has coordinated the development of the attached 2019 - 2021 CJCC Action Plan Progress Tracking Sheet.
The Action Plan Progress Tracking Sheet will display the efforts of the CJCC over the next three years as we strive to enhance the criminal justice system in the Pikes Peak region. The tracking sheet displays the overall “Actions”, and specific tasks for each committee, along with the tasks or project managers, priority and status of the tasks, and any notes related to accomplishment of the tasks.
Dr. Harper will highlight high priority items and those that have seen progress since the last meeting.
Proposed Council Action Information only
15 Criminal Justice Coordinating Council 2019-2021 Action Plan Pretrial Services Community Advisory Board Actions Tasks Project Manager Priority Status Notes Risk Assessment Analysis and local CPAT Evaluate the jail population to inform PR Bond A. Harper 2019-2020 In Progress validation helped increase interview recommendations efficiency - Aug 2020 Effort was tied to County Work Release Reduce the Jail Population Through Pretrial Services Explore using a pretrial work release program Postponed Indefinitely Program that was dissolved Review of feasibility and level of need - Q3 Explore implementing an administrative release authority C. Burns 2020 Completed Q3/Q4 2020 2020; Pursuing jail diversion options with local law enforcement Self-review Completed and submitted to Completed the CAPS self-review and submit for an onsite Align Pretrial Services Operations with State Standards D. Montoya 2019 Completed Q3/Q4 2019 CAPS; Report of Final Findings received in Dec review by CAPS 2019 Utilize NIC recommended outcome and performance Working on data presentation and outcome Consider National Standards for Pretrial Services measures and critical data needs for pretrial services C. Burns 2020/2021 In Progress review in a dashboard type format - Q4 2020 programs Hired more staff to meet supervision Align with evidence-based practices C. Burns 2020 Identifying EB Practices demands - Aug 2020 Validate Pretrial Services recommendation matrix with To be reviewed as new pretrail risk A. Harper 2021 compliance with supervised conditions assessment measures are implemented Improve Pretrial Supervision and Case Management Track the length of time a defendant is on pretrial A. Harper & D. Montoya 2021 supervision Develop a means to survey pretrial defendants and Distribute a survey for stakholder and C. Burns 2021 stakeholders for value of pretrial supervision defendant input on pretrial services Strategic Planning Committee Actions Tasks Project Manager Priority Status Notes Assist committees with task completion, provide feedback, Report at each quarterly meeting the Monitor CJCC Action Plan Progress A. Harper 2019 Ongoing track status. committee's progress
Report at quarterly meetings new practices of Research evidence-based practices used in other jurisdictions A. Harper 2019 Ongoing since Q2 2019 other counties/Release monthly newsletter
Explore Innovative CJ Strategies Dr. Harper attended/presented at ACJS and Participate in NNCJCC/attend national conference A. Harper ASC National Conferences in 2019 Self-Surrender Project recieves NACo Research innovative practices to divert people from CJC L. Griffith 2020 In Progress Innovation Award 2020 Develop the duties and responsibilities for an intern A. Harper 2019 Completed Q1 2019 Fall 2020 Intern started late Aug. UCCS makes semesterly recommendations of Inform local colleges/universities of the internship Establish an Internship Program A. Harper 2019 Completed Q1 2019 qualified students; Internship Panels offer opportunities for students students opportunities to apply
Completed the recruitment process A. Harper 2019 Completed Q1 2019 2019 Internships filled; 2020 in progress CJ/BH Study provides sharing opportunity; Determine the feasibility of developing an integrated data Data sharing MOU w/ Judicial A. Harper, T. Wolken 2019-2021 In Progress system drafted/reviewed Aug 2020; Seeking approval Explore Data Sharing Opportunities to submit - Q4 2020 Collaborate with the Financial Resources Committee to find Update prior feasibility studies on developing A. Harper 2021 funding for an integrated data system integrated data systems. Contract with TESSA and Elevated Insights Family Justice Center Development Complete a feasibility study for developing a FJC B. Wilson 2019 Completed Q4 2019 completed Nov 2019 Behavioral Health Committee Actions Tasks Project Manager Priority Status Notes Host a summit to bring together CJ and behavioral health Summit hosted March 20, 2019 at the Citizens A. Harper, D. Greenberg 2019 Completed Q1 2019 Hold a Behavioral Health/Criminal Justice Summit agencies and stakeholders Service Center Extend invitations across the Pikes Peak Region A. Harper 2019 Completed Q1 2019 Invitations sent Feb 6, 2019 In Progress; To be Identify existing services and gaps in services and a plan for CJ/BH Gaps & Needs Analysis underway; A. Harper 2020 completed by end of addressing these gaps Consultant completed Phase 2 Aug 2020 2020 Develop a guide of supportive services and information on Helping Hands community resource guide - Committee Effort 2019 Completed Q2 2020 how to enroll and utilize these services Online Aug 2020 (updated quarterly) Expand Behavioral Health Services Flowchart of reentry process for connecting Create an understanding of Medicaid benefits for A. Kedley 2020/2021 Ongoing since Q3 2020 to services/DOC to RAE workflow - New CJC incarcerated individuals discharge and services referral efforts
Seek a Colorado Springs Health Foundation grant for a Grant awarded for $60,000 in Nov 2019 to A. Harper 2019 Completed Q4 2019 resources study support CJ/BH Gaps and Needs Analysis BHCON expanded to a second unit - Spring Serve as the steering committee for BHCON C. Boelter 2019 Ongoing since Q2 2018 2020 Develop a behavioral health services resource guide for law BHCON developed/distributed a pocket guide Utilize Jail Diversion Opportunities Committee Effort 2019 Completed Q2 20196 enforcement - Updated May 2020 Actively participate in the Stepping Up Initiative, Complete Committee Effort 2020 Completed Q2 2020 Completed self-assessment June 2020 the county self-assessment Financial Resources Committee Actions Tasks Project Manager Priority Status Notes Develop a list of potential funders and grants to promote Committee Effort 2019 Ongoing since Q1 2019 Spreadsheet tracking CJCC objective achievement
Quarterly updates released tracking grant Work with CJCC Committees to establish timelines for Committee Liaisons 2019 Ongoing awards to CJCC members/partners research, application, and award of funds for objectives Research and Support CJCC Actions Included in financial sources Consider funding opportunities from NNCJCC and NACo C. Burns 2020 Ongoing spreadsheet/Newsletter subscriptions to be aware of funding announcements Templates for what information is needed to Develop proposal templates CJCC Intern 2019 Completed Q1/Q2 2020 apply for various grants/funding opportunities https://assets- communityservices.elpasoco.com/wp- Develop a list of potential funders and grants that could Committee Effort 2019 Ongoing since Q1 2019 content/uploads/Community-Outreach- benefit CJ projects in the region Division/CJCC/Criminal-Justice-Funding- Sources-Updated-October-2020.pdf Research and Support Resources for Community CJ Projects Create a distribution list of individuals interested in CJ grant List of funders available on CJCC website for Committee Effort 2020 Completed opportunities all interested parties
Pursue additional funding for residential community Increase in funds from FY '14-15 to FY '19-20 is C. Burns and S. Smith 2020 Ongoing corrections and auxiliary services 49% ; Supplemental funds anticipated in 2020
Work with the Strategic Planning Committee to seek funding Review prior feasibility studies on Integrated Data System 2021 for implementing an integrated data system developing integrated data systems. Transition to Workforce Committee Actions Tasks Project Manager Priority Status Notes
Google Docs Sheet created for Committee to Develop a network of employers willing to hire ex-offenders C. Richard 2019 Ongoing since Q1 2018 access and update regularly Build an Employer Association Release regular news updates to Employer Association LinkedIn to release newsletters/blogs; Set up J.. McKee 2019 Ongoing since Q1 2019 members meetings with local trade associations
Host various events to bring together employers willing to Organizing meet-ups/conversations with EA C. Richard 2019 Ongoing since Q1 2018 hire ex-offenders and workforce associations Hold Regular Employer Association Events Enlist guest speakers to provide knowledge and information 2019 Spring Breakfast speakers from SRM, C. Richard and K. Runge 2019 Ongoing since Q1 2019 to employers PPWFC, and CCHA Parole officers have begun site visits for their Explore the extension of office hours for PO meetings and UA clients, reducing the need for them to report. Reduce Employment Barriers for Individuals with a Criminal History C. Richard 2020 Completed Q1 2020 testing Office hours are 7AM-6PM to accommodate check-ins. Develop a tracking mechanism for citizens receiving services Tracking referrals through PPWFC Road to Committee Effort 2021 from the workforce centers for follow-up Work Grant, Probation, and Parole
Created a job seekers guide to services and Utilize job and resource fairs and on the job training events PPWFC 2020 Ongoing since Q2 2020 Utilize Local Workforce Centers workshops; includes virtual opportunitites
PPWFC/ Community Identify and develop courses and curriculum for the Collaborating with local work readiness Works/Local Trade 2020/2021 Ongoing since Q2 2020 workforce centers service providers and trade associations Associations Legislative Affairs Committee Actions Tasks Project Manager Priority Status Notes Identify potential CJ issues that may generate proposed bills A. Harper & B. Wilson 2019 Ongiong Survey partners about interests Aug 2020 during the next legislative session Track proposed legislation during the legislative session A. Harper 2020 Ongoing since Q1 2020 Tracking spreadsheet within committee Provide the CJCC with info and updates regarding the status Tracked bills report sent out regularly General Monitoring of Criminal Justice Legislation A. Harper 2020 Ongoing since Q1 2020 of bills (weekly) during session Hold topic specific discussions during and Build relationships with EPC legislators who focus on CJ Committee Effort 2021 after the legislative session to review impacts related issues and gain different insight Highlight legislation which could impact CJCC Action Plan Proposed legislation regularly reviewed A. Harper 2020 Ongoing items against Action Plan Develop legislative priorities to enhance the PPR CJS A. Harper 2020 In Progress Survey/Discussion among CJCC members Develop Annual CJCC Legislative Priorities Review bills to be potentially introduced in Forecast potential impacts of priority bills Committee Effort 2020 In Progress 2021 legislative session Monitor adopted laws and impacts on CJCC interests Committee Effort Ongoing Following adoption Create a forum for communication between agencies A. Harper & B. Wilson 2020-2021 Survey Review Q3 2020 Discussion among CJCC members regarding legislation and impacts Provide the CJCC with timely info on bills to help inform Inform on Legislation and Decision-Making A. Harper 2020-2021 Ongoing since Q1 2020 Info on tracked bills reported out regularly decision-making Survey of legislative interests and priorities Encourage discussion on responses /approaches to legislation A. Harper 2020 Survey Q3 2020 among members Criminal Justice Coordinating Council
Agenda Item Summary
Agenda Item: Criminal Justice Metrics Report
Agenda Date: December 1, 2020
Agenda Item Number: #4 – B
Presenter: Alexis Harper, Ph.D., Criminal Justice Planner, El Paso County
Information: X Approval:
In the interest of providing CJCC members an overview of the status of the criminal justice system, regional criminal justice statistics and metrics are reported by quarter in the attached spreadsheet. These metrics include performance measures to gauge changes and progress in various areas of the CJCC and the committees’ Action Plan items.
These metrics are updated quarterly to reflect the most current year of data available.
18 Criminal Justice Metrics Report – December 1, 2020
2019 Q4 2020 Q1 2020 Q2 2020 Q3 EPSO BHCON Units 911 Calls/Referrals 199/37 181/25 251/30 289/70 Follow-Up Attempts/Successful Follow-Up Rate 144/80% 212/74% 328/57% 330/51% % Calls Related to Check The Welfare & Suicide 68% 67% 65% 64% % Treat in Place/Arrest (includes 911 Calls & Referrals) 58%/2% 52%/1% 56%/1% 58%/1% Average Time to Arrive on Scene 15 min 17 min 17 min 15 min EPSO Patrol Cars Released Back to Service 95 70 184 198 CSFD-CRT Total Incidents/Total Patients Treated 805/396 751/360 603/241 768/315 % Calls Related to Check The Welfare & Suicide 68% 66% 62% 56% % Treat in Place 65% 61% 65% 62% CSPD/CSFD Units Released Back to Service 635 580 438 489 Pretrial Services PR Bonds Granted 1467 1637 1466 1430 Bonds Recommended 681 568 353 402 Average Daily Supervised PR Bond Population 885 900 1280 1283 Non-Compliance Rate Public Safety/Appearance 9% 10% 5% 7% FTA Rate 8% 8% 5% 6% New Charges Rate 1% 2% 1% 1% Cases Interviewed Involving Domestic Violence 34% 39% 49% 44% Community Corrections Successful Completions/Rate (Residential) 108/55% 111/52% 203/61% 109/45% Board Screened Referrals/Acceptance Rate into Programs 245/92% 298/90% 235/84% 175/82% Average Length of Time Clients Serve in Programs (Days in Residential Programs) 160 175 179 150 Full-Time Employment Rate upon Release 59% 58% 62% 59% Entered Community Corrections with Full-Time Employment 12% 12% 10% 0.08% Increase in Full-Time Employment Since Intake 47% 46% 52% 58.92%
19 Criminal Justice Coordinating Council
Agenda Item Summary
Agenda Item: 2021 CJCC Meeting Dates
Agenda Date: December 1, 2020
Agenda Item Number: #5 – A (10 minutes)
Presenter: Alexis Harper, Ph.D., Criminal Justice Planner, El Paso County
Information: Endorsement: X
The CJCC traditionally meets once each quarter, on a Tuesday afternoon. These meetings will be held from 2-4PM. Location may vary.
Proposed dates: • February 23 • May 25 • August 24 • November 30
Dates and holidays to keep in mind to avoid scheduling conflict: • May 31 – Memorial Day • November 25 – Thanksgiving
Proposed Council Action Move to approve the 2021 CJCC quarterly meeting dates as outlined.
20 Criminal Justice Coordinating Council
Agenda Item Summary
Agenda Item: Memorandum of Understanding with the Colorado Judicial Department for Data Sharing
Agenda Date: December 1, 2020
Agenda Item Number: #5 – B (10 minutes)
Presenter: Alexis Harper, Ph.D., Criminal Justice Planner, El Paso County
Information: Endorsement: X
To promote best practices in data integration and analysis, a Memorandum of Understanding (MOU) has been developed between El Paso County and the Colorado Judicial Department. After reviewing data sharing agreements between criminal justice agencies across the State of Colorado, and in collaboration with the State Court Administrator’s Office, 4th Judicial District Court, Colorado Division of Probation Services, 4th Judicial District Probation Department, and El Paso County Attorney’s Office, the El Paso County Community Services Department submits the MOU for CJCC endorsement to be signed and carried out as written.
The MOU includes requests for data which would allow for the assessment of patterns among parties who became justice involved, including patterns of charges and offending. These data. which also include pretrial release and sentencing outcomes, may help improve bond guidelines and provisions in the Pretrial Supervision Program, and help determine how sentencing decisions predict future outcomes for offenders by reviewing outcomes in the criminal justice system.
Proposed Council Action Motion to endorse the Memorandum of Understanding between El Paso County Board of County Commissioners, and the Colorado Judicial Department, by and through the State Court Administrator.
21 MEMORANDUM OF UNDERSTANDING 1. PARTIES. This Memorandum of Understanding (“MOU”) is made by and between the El Paso County Board of County Commissioners, for the benefit of the El Paso County Community Services Department (“Department”), and the Colorado Judicial Department (“Judicial”), by and through the State Court Administrator’s Office (“SCAO”). Each Signatory to this MOU is referred to as a “Party,” and collectively as the “Parties.” The Parties agree as follows:
2. RECITALS AND PURPOSE. The Department seeks access to certain Judicial data for the purposes of: (1) determining what patterns exist among parties who become justice involved; and (2) patterns of charges and offending; and (3) improving bond guidelines and provisions in its pre-trial supervision program; and (4) reviewing case outcomes for unsentenced charges; and (5) reviewing patterns of sentencing decisions; and (6) analyzing how risk assessments correlate with probation outcomes; and (7 and 8) determining whether and in what ways a criminal defendant or offender’s compliance record while on pre-trial supervision or while sentenced to probation is predictive of their outcomes in the criminal justice system; with all purposes to be upheld with the goal of informing, promoting, and improving recommendations toward evidence-based and best practices. These purposes satisfy section 4.40(f)(1)(iii) of Chief Justice Directive 05-01.
3. TERM; RENEWAL. This MOU shall be effective on the date it is fully executed by the Parties and shall expire three years following its effective date. This MOU may be renewed by mutual agreement in writing of the Parties at least 30 days prior to its expiration date.
4. PARTIES RESPONSIBLITIES. a. Judicial will provide a dataset to the Department containing client identifiers pertaining to criminal defendants in El Paso County for the back period from 2017-2019 and through the effective date including the current year and following the completion of subsequent years; b. The Parties will mutually agree on data categories to be included in the dataset provided by Judicial. It is anticipated that the initial requested data categories will include the following batches, which reflect the purposes above, and are listed as such to reflect query options within the Judicial database management system; i. Data Batch One: Party Query 1. Case Number 2. Defendant name 3. Defendant date of birth 4. Defendant home address and zip code 5. Defendant gender 6. Defendant race/ethnicity 7. Case file date
ii. Data Batch Two: Charge Query 1. Case Number 2. Defendant name 3. Defendant date of birth
22 4. Attorney role (pro se, public defender, alternate defense council/private attorney, etc.) 5. Case type 6. Charge count 7. Charge status 8. Charge description(s) 9. Charge(s) statute number(s) 10. Charge Class (Felony, misdemeanor, traffic, petty offense indicator) 11. Date of case closing 12. Offense date 13. Arrest Date 14. Arresting agency 15. Case file date 16. Date and description of any additional charges filed against the defendant iii. Data Batch Three: Standard Bond Report Query 1. Case number 2. Defendant name 3. Defendant date of birth 4. Bond set amount 5. Type of bond set 6. Bond posted date 7. Bond posted amount 8. Type of bond posted 9. Bond status iv. Data Batch Four: Charge Finding Query 1. Case number 2. Defendant name 3. Defendant date of birth 4. Finding codes
v. Data Batch Five: Sentencing Query 1. Case number 2. Offender name 3. Offender date of birth 4. Offender race/ethnicity 5. Charge description 6. Case classes/types (Felony/misdemeanor indicator) 7. Offense date 8. Attorney role (pro se, public defender, alternate defense council, private attorney, etc.) 9. Sentenced penalty type 10. Sentence length 11. Fee amounts
23 12. Date sentence ordered
vi. Data Batch Six: Probation Query (Data Match)* 1. Matched on Last Name, First Name, DOB, and Case Number 2. LSI score closest to sentencing and closest to termination, if available 3. Probation recommended treatment level 4. Case status (active or termination status)
* Department will provide the Last Name, First Name, Case Number, and DOB for relevant cases to Judicial so Judicial can provide a probation data match to include the agreed upon data fields in this data batch vii. Data Batch Seven: Event Report Query 1. Case number 2. Event report
viii. Data Batch Eight: Scheduled Event Report Query 1. Case number 2. Scheduled event report
c. The Parties will work together to understand data definitions and Judicial will supply any keys or legends needed to decipher any numeric or letter codes within variable fields. d. Additional research requests related to the purpose of this MOU may be pursued and conducted if agreed upon by Judicial and Department. e. Data will be transferred between the Parties via a secure transmission method. f. The Parties will each identify a primary contact for the research conducted pursuant to this MOU. g. Department shall give Court Services at SCAO and the 4th Judicial District Court Executive an opportunity to review outcome findings, and Department shall give the Division of Probation Services at SCAO and the 4th Judicial District Probation Department an opportunity to review any probation related outcome findings, prior to presentation or publication of research related to this MOU, and allowed to footnote any process, policy, and/or data limitations necessary for full understanding of the results.
5. RESTRICTIONS ON THE DEPARTMENT’S USE OF JUDICIAL’S DATASET. As the recipient of Judicial data containing client identifiers, and as required by Chief Justice Directive 05-01, as amended, the Department agrees to the following: a. The data may be used only for research purposes specified in this MOU; b. The data are current as of the date and time that the data are gathered and are subject to change; c. The data will not be sold or otherwise distributed, directly or indirectly, to third parties; d. The data will not be used, directly or indirectly, to sell a product or service to an individual or the general public; e. The data will not be copied or duplicated without prior authorization from Judicial unless the data are deidentified and no record can be tied to any individual represented in the data; f. The data will not be made available on the Internet;
24 g. The data will not be tampered with or modified other than through analytical processes necessary to accomplish the study design as described in this MOU; h. The data will not be provided to anyone, including subcontractors, without prior authorization from Judicial; authorization is not necessary if the data are deidentified and no record can be tied to any individual represented in the data; i. The data will be kept confidential by every person working on the research, including subcontractors; j. Any reports generated utilizing the data will exclude client identifiers and results will be reported in the aggregate; k. Every person working on the research will undergo and pass a criminal background check that shows no violation of federal, state, or local criminal codes that would adversely affect the person’s ability or fitness to access Judicial data and view confidential information. l. For any subcontractor(s), determinations regarding passing of the background check(s) shall be at the sole discretion of Judicial. Each subcontractor working on this research will provide Judicial with a completed “Colorado Judicial Department Authorization for Release of Information” allowing Judicial to conduct the background check. The background check will be completed by Judicial, at no cost to the entity receiving the data; a background check will not be necessary for any person working with deidentified data; m. If applicable, the Department will comply with any Institutional Review Board (IRB) requirements and seek any approvals necessary to complete the Department’s research; n. The Department disclaims any liability of Judicial and its employees and agents for any claimed loss of privilege or other claimed injury due to disclosure of allegedly confidential or privileged information.
6. TERMINATION. Either party may terminate this MOU for any reason by providing written notice to the other Party at least 30 days prior to such termination.
7. CONFIDENTIALITY. The Parties to this MOU shall be bound by any relevant state and federal laws as they related to receiving, storing, or exchange of client information.
8. COMPLIANCE WITH LAW. The Parties to this MOU shall comply with the letter and spirit of all applicable federal, state, and local laws and regulations related to performance under this MOU.
9. SEVERABILITY. If any provisions of this MOU are held to be invalid, illegal, or otherwise unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby.
10. NON-WAIVER. The failure of any Party to exercise any of its rights under this MOU for a breach thereof shall not be deemed to be a waiver of such rights or a waiver of any subsequent breach.
11. ENTIRE MOU. The MOU is the complete integration of all understandings between the Parties. No prior or contemporaneous addition, deletion, or other amendment hereto shall
25 have any force or effect whatsoever, unless embodied herein in writing. No subsequent novation, renewal, addition, deletion, or other amendment hereto shall have any force or effect unless embodied in a written contract executed by any of the Parties to this MOU.
12. NO THIRD-PARTY BENEFICIARIES. It is expressly understood and agreed that nothing contained herein shall give or allow any claim or right of action to any other third person not a party to this MOU. It is the express intent of the Parties that any person other than the Parties shall be deemed to be an incidental beneficiary only.
IN WITNESS WHEREOF, the Parties hereto, through their authorized representatives have executed this Memorandum of Understanding on the dates written below.
COLORADO JUDICIAL DEPARTMENT EL PASO COUNTY By: By: Typed: Steven Vasconcellos Typed: Title: State Court Administrator Title: Date: Date:
4TH JUDICIAL DISTRICT CHIEF JUDGE EL PASO COUNTY ATTORNEY
By: ______Typed: ______Approved as to form Title: ______Date: ______
4TH JUDICIAL DISTRICT CHIEF PROBATION OFFICER
By: ______Typed: ______Title: ______Date: ______
4TH JUDICIAL DISTRICT COURT EXECUTIVE
By: ______Typed: ______Title: ______Date: ______
26 Criminal Justice Coordinating Council
Agenda Item Summary
Agenda Item: Behavioral Health Connect (BHCON) Mapping Project
Agenda Date: December 1, 2020
Agenda Item Number: #5 – C (15 minutes)
Presenter: Carey Boelter, El Paso County Sheriff’s Office
Information: X Endorsement:
El Paso County Sheriff’s Office Behavioral Health Connect (BHCON) staff have partnered with El Paso County Geographical Information Systems (GIS) specialists to create a mapping project of calls for service data and BHCON response. The project has highlighted where the highest need is so that services can be targeted for those areas. Additionally, despite BHCON doing the best we can with two teams we clearly need more support and units to support the community’s level of need.
The attached maps show specific geographical hotspots on calls for service from January 2019 through August 2020, with breakdowns for calls for specific populations such as military and youth, and depicts poverty level by census tract as well as where behavioral health services are located in reference to hotspots. Maps showing the needs in District 5 (Security/Widefield) also supports the new addition of the Fountain BHCON team that will be starting in January 2021. That team provide additional support in EPC’s southern districts when they are available, as EPSO BHCON teams have done in Fountain when they are available.
1. All Density Report - Areas of EPSO highest call volume
2. BHCON Density Report – Shows BHCON’s response, which is highest to those areas that are noted as having the most volume of calls for EPSO overall
3. BHCON Density Military Report – Although similar to previous map, shows the areas that are generally highest volume are also where we are seeing the majority of individuals who report being current military or veteran
4. BHCON Density Under 17 Report – Shows areas of need for our youth that do not appear in the “All Density” map, which includes Falcon and out east in Ellicott
5. No BHCON Density Report – Shows the areas of call volume where BHCON is not able to respond; Supports the need for more BHCON units as we are not able to cover the volume of calls in highest need areas
27 All Call Density
USAF Academy
Pike National Falcon Forest _^ !( _^ WXYZ[21 !"`$ !. In _^
COLORADO SPRINGS MAMANITOU NITOU SPRINGS In WXYZü _^_^_^ _^ _^ _^ Peterson In AFB _^ _^ _^ _^ _^
WXYZ[21 Security Pike !( National Forest Widefield Cheyenne !"`$ Mountain !( AFS
Fort Carson Ix WXYZi !"`$ FOUNTAIN _^
Legend Map Produced: November 2020 Legend
COPYRIGHT 2020 by the Board of County Commissioners, El Paso All Call Density El Paso County Percent Below Poverty !( Unincorporated County, Colorado. All rights reserved. No part of this document or by Census Tract Towns data contained hereon may be reproduced; used to prepare per SqMile !. Department of Human Services US Highways derivative products; or distributed without the specific written 0 - 28.5 ") approval of the Board of County Commissioners, El Paso County, AspenPointe 0 - 8.5 Colorado. This document was prepared from the best data available 28.6 - 57 Incorporated at the time of printing. El Paso County, Colorado, makes no claim as ^_ Service Locations ") 8.51 - 17 Cities to the completeness or accuracy of the data contained hereon. Peak View 57.1 - 85.5 17.1 - 25.5 ^_ Health Centers )" Military Areas Miles 85.6 - 114 3 1.5 0 Other Service 25.51 - 34.2 Pike National 114.1 - 142.6 ^_ Locations )" Forest BHCON!( Density
USAF Academy
Falcon _^ !( _^ WXYZ[ !"`$ 21 !. In _^
COLORADO SPRINGS In WXYZü _^ ^ _^_^ _ Peterson _^ _^ AFB In _^ Schreiver _^ AFB _^ _^ _^ Ix Security !( WXYZ[21 Widefield Cheyenne !"`$ Mountain !( AFS Pike National Forest Forest Fort Carson
WXYZi !"`$ FOUNTAIN _^
Map Produced: November 2020 Legend
COPYRIGHT 2020 by the Board of County Commissioners, El Paso BHCON Density El Paso County Percent Below Poverty !( Unincorporated County, Colorado. All rights reserved. No part of this document or Towns data contained hereon may be reproduced; used to prepare per SqMile !. Department of by Census Tract derivative products; or distributed without the specific written Human Services US Highways approval of the Board of County Commissioners, El Paso County, ") 0 - 28.4 AspenPointe 0 - 8.5 Colorado. This document was prepared from the best data available Incorporated at the time of printing. El Paso County, Colorado, makes no claim as 28.41 - 56.8 ^_ Service Locations ") 8.51 - 17 to the completeness or accuracy of the data contained hereon. Cities Peak View 17.1 - 25.5 56.81 - 75 ^_ Health Centers )" Military Areas Miles 3 1.5 0 75.1 - 113.6 Other Service 25.51 - 34.2 Pike National ^_ Locations )" Forest 113.61 - 142.5 BHCON Active Duty and Veteran Density
USAF Academy
Falcon _^ !( _^
WXYZ[1 2 In !. !"`$ _^
COLORADO SPRINGS In WXYZü _^ _^ _^_^ Peterson _^ _^ AFB In
_^ Schreiver _^ AFB _^ _^ _^
Security WXYZ[ !( 21
Cheyenne Widefield Mountain !"`$ !( AFS Pike National Forest Forest Fort Carson Ix WXYZi !"`$ FOUNTAIN _^
Map Produced: November 2020 Legend COPYRIGHT 2020 by the Board of County Commissioners, El Paso BHCON Military County, Colorado. All rights reserved. No part of this document or El Paso County Percent Below Poverty !( Unincorporated data contained hereon may be reproduced; used to prepare Density per SqMile !. Department of by Census Tract Towns derivative products; or distributed without the specific written Human Services US Highways approval of the Board of County Commissioners, El Paso County, 0 - 0.23 ") Colorado. This document was prepared from the best data available AspenPointe 0 - 8.5 at the time of printing. El Paso County, Colorado, makes no claim as 0.24 - 0.46 ^_ Service Locations ") 8.51 - 17 Incorporated to the completeness or accuracy of the data contained hereon. Cities Peak View 0.47 - 0.69 17.1 - 25.5 ^_ Health Centers )" Military Areas Miles 0.70 - 0.92 3 1.5 0 Other Service 25.51 - 34.2 Pike National 0.93 - 1.14 ^_ Locations )" Forest BHCON Under 17 Years Density
WXYZc WXYZô
!"`$ MONUMENT
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Map Produced: November 2020 Legend All Call with COPYRIGHT 2020 by the Board of County Commissioners, El Paso No BHCON Density El Paso County Percent Below Poverty Unincorporated County, Colorado. All rights reserved. No part of this document or per SqMile !( data contained hereon may be reproduced; used to prepare !. Department of by Census Tract Towns derivative products; or distributed without the specific written Human Services US Highways approval of the Board of County Commissioners, El Paso County, 0 - 35 ") AspenPointe 0 - 8.5 Colorado. This document was prepared from the best data available Incorporated at the time of printing. El Paso County, Colorado, makes no claim as 35.1 - 70 ^_ Service Locations ") 8.51 - 17 to the completeness or accuracy of the data contained hereon. Cities Peak View 70.1 - 105 17.1 - 25.5 ^_ Health Centers )" Military Areas Miles 105.1 - 140 3 1.5 0 Other Service 25.51 - 34.2 Pike National 140.1 - 175.7 ^_ Locations )" Forest Criminal Justice Coordinating Council
Agenda Item Summary
Agenda Item: Criminal Justice and Behavioral Health Gaps and Needs Analysis Update
Agenda Date: December 1, 2020
Agenda Item Number: #5 – D (30 minutes)
Presenters: Lynn Dierker and Alana Ketchel – Health Management Associates
Information: X Endorsement:
Health Management Associates is currently undergoing the third and final phase of the Criminal Justice and Behavioral Health Gaps and Needs Analysis. This phase entails providing action plan recommendations for addressing the needs and gaps identified by stakeholders as needing immediate attention and will be suggested from evidence-based practices known to be successful. The recommendations will include action plan implementation considerations, including steps that should be taken to help ensure success and potential opportunities for how to fund and maintain these solutions long term.
The attached presentation outlines progress on key priorities identified in the study, discusses the organizational strategy and other steps taken and needed to advance solutions, and covers the recommended restructuring of the CJCC Behavioral Health Committee to create a “Coordinated Behavioral Health and Substance Use Disorder Treatment Services Steering Committee” to provide structure and guide solutions. HMA will discuss how the redeveloped Behavioral Health Committee will be structured, coordinate, engage, and inform the CJCC.
The existing Behavioral Health Committee and its members have agreed this model would be most beneficial for providing a reliable structure and processes for collaboration, decision making, and accountability among multiple partners to support implementation of solutions addressing BH/SUD gaps and opportunities.
33 Addressing Behavioral Health: Update and Recommendations
December 1, 2020 Criminal Justice Coordinating Council Pikes Peak Region
Copyright © 2020 Health Management Associates, Inc. All rights reserved. The content of this presentation is PROPRIETARY and CONFIDENTIAL to Health Management Associates, Inc. and only for the information of the intended recipient. Do not use, publish or redistribute without written permission from Health Management Associates, Inc. PROGRESS ON KEY PRIORITIES FROM BH STUDY
+ Community navigation and system mapping to coordinate supports for population exiting jail + Existing multi-stakeholder workgroup meeting + Inventory of community-based MH/SUD services compiled + HMA facilitating development of initial current and future state maps + Screening and assessment background work (in conjunction with navigation, mapping) to improve MH/SUD data collection, sharing + Diverse MH/SUD screening tools currently in use across jail, courts, providers and gaps in data collection/sharing being identified + HMA met with CHP provider consortium to solicit engagement for input on screening and assessment, strengthening treatment models in line with the Stepping Up Initiative recommendations + Jail diversion program background work (HMA) + Compilation of relevant program models for consideration + Compilation of potential funding sources + Template to analyze value proposition/ROI + Identifying data needs and what’s available Copyright © 2020 Health Management Associates, Inc. 2 All rights reserved. PROPRIETARY and CONFIDENTIAL ORGANIZATIONAL STRATEGY TO ADVANCE SOLUTIONS STEPS TAKEN TO DISCUSS, VALIDATE APPROACH
+ Organizational approach shared with key entities + CJCC Behavioral Health Committee + EPCPH + Sheriff’s Office + Community Health Partnership
+ Initial workgroup co-leads identified
+ Workgroup charters drafted to outline key aspects of accountability, scope and participation, including: + Project goals and objectives + Deliverables + Workplan tasks and timeline + Accountabilities and participation + Potential work group members
Copyright © 2020 Health Management Associates, Inc. 4 All rights reserved. PROPRIETARY and CONFIDENTIAL WORKGROUP ORGANIZATION AND LOGISTICS
+ The workgroups address targeted CJCC priorities + Recommended by BH study + Aligned with Stepping Up Initiative + Build on current initiatives and sources of leadership (e.g., current EPCPH/CARES navigation taskforce, jail re-entry efforts, CHP consortium) + Initial workgroup co-chairs are highly invested and empowered by their agencies + Currently in roles directly related to the solutions under development + Solutions/topics of workgroup directly relevant to agencies, populations served, ROI, etc. + Core workgroups small to stay nimble + Blend of individuals with appropriate expertise, time and commitment + Identified and convened by workgroup leaders + Iterative workgroup processes for solution development will seek stakeholder input + Workgroup meets at least monthly to pursue workplan + Workgroup develops initial models, questions for additional input and decisions + Workgroups engages additional informants for input, to validate assumptions and aspects of solution development, implementation considerations + Workgroup collaboration and coordination overseen by BH Steering Committee + Standing agenda for project leads to all report, discuss, problem solve
Copyright © 2020 Health Management Associates, Inc. 5 All rights reserved. PROPRIETARY and CONFIDENTIAL ACTIONS MOVING FORWARD
1. Replace current BH Committee with reconstituted BH Steering Committee
BH Steering i. Members to be senior executives/decision Committee makers Chair 2. Under the auspices of the BH Steering EPCPH Medical Director Committee:
Community Health EPCPH Sheriff's Office i. Workgroups chartered to pursue BH Partnership Community Health Promotion priorities recommended by the BH study; and Treatment Diversion Navigation Work Group ii. Workgroup/project chairs appointed by Sheriff’s Office, CHP and EPCPH convene, Re-entry Data Work Group communicate and collaborate. 3. Work group leads will engage individuals from Prevention among the BH Committee to either be part of specific work groups, or to serve as informants to the work of the committees, as appropriate.
Copyright © 2020 Health Management Associates, Inc. 6 All rights reserved. PROPRIETARY and CONFIDENTIAL ROLE OF THE BH STEERING COMMITTEE
Purpose
Provide a reliable structure and processes for collaboration, decision making and accountability among multiple partners to support implementation of solutions addressing BH/SUD gaps and opportunities.
Scope
• Prioritize efforts necessary to identify and implement solutions that address gaps in existing services and decrease avoidable incarceration, connect individuals with SMI/SUD to appropriate treatment, and reduce rates of recidivism. • Sponsor and oversee efforts by collaborative subcommittees/workgroups on projects led by the Sheriff’s Office, EPCPH, and other partners to strengthen the continuum of behavioral health/substance use treatment and services within the jail and community
• Provide recommendations as appropriate to Jail leadership about strengthening jail policies and programs as part of executing the broader community-based continuum of care.
• Provide ongoing input and recommendations to the CJCC, EPCPH and stakeholders regarding the BH status and needs of jail populations, and the continuum of resources and interventions that will impact justice system involvement and outcomes.
• Collaborate with CJCC to identify potential resources to fund system improvements, develop an evaluation framework, define performance metrics and data sources, and monitor the impact of system changes.
• Charter additional subcommittee(s) as needed on an ongoing basis for further development of resources/programs. BH STEERING COMMITTEE: WHO, WHAT, HOW
Chair: Proposed Steering Committee Membership . EPCPH Medical Director Participants Affiliation Accountabilities: Sheriff/Designee Sheriff’s Office . Keep CJCC stakeholders informed on CJC Health Services Administrator Sheriff’s Office workgroup progress, accomplishments Public Health Medical Director EPCPH . Identify & address barriers to implementing solutions, including policy, COO/Senior Executive Peak Vista funding needs VP Transformation/Senior Level Aspen Pointe . Make recommendations regarding BH Executive related needs, opportunities and projects Senior Executive for MH/SUD UCHealth Treatment/Services (e.g., Penrose Logistics: inpatient, ED) . Quarterly meetings Lead Data and Evaluation EPCPH . Standing agenda CCHA Senior Level Executive Medicaid RAE . Workgroup leads will report 4th Judicial District Justice System Pre-trial, Courts, Probation, Diversion representative(s) Community Corrections Re-entry Senior Level City Leads: Housing, CSFD, CARES Navigation/mapping Employment, Public Safety CSPD Data system Crossroads Recovery Programs/ Detox Community prevention Residences Treatment Senior Executives/Directors MAT/Methadone Services Hep . Documentation maintained/ongoing Community Treatment C-HIV testing reports to CJCC Leads Projects/workgroups NEXT STEPS
1. Proceed with reconfiguration of BH Committee to BH Steering Committee i. Outreach to engage members ii. Develop charter iii. Convene initial meeting (target late December or January 2021)
2. Proceed with workgroup organization and work plan development: i. Confirm project leads, core work group members ii. Adopt charters, work plan tasks and timeline iii. Coordinate with CJCC to incorporate workplans as part of annual planning
3. First quarter 2021 and ongoing: reports to CJCC from the BH Steering Committee i. Update on relevant work plan progress, barriers ii. Recommendations and requests, as appropriate, for policy and/or funding support
Copyright © 2020 Health Management Associates, Inc. 9 All rights reserved. PROPRIETARY and CONFIDENTIAL