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BHARAT SANCHAR NIGAM LIMITED (A Govt 1 BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise) O/o GENERAL MANAGER TELECOM DISTRICT 2nd Floor, Door Sanchar Bhavan, Pij Road, NADIAD-387002 e-Tender No. KTD/MM/T-15/House Keeping Work/2016-‘17 TENDER DOCUMENT PART – A TECHNICAL BID HOUSE KEEPING WORK (Sweeping & Cleaning) FOR OFFICE BUILDINGS & EXCHANGE BUILDINGS FOR ANAND, SARSA & UMRETH TALUKAS OF NADIAD SSA ------ NOTE ------ Tender form can be down loaded from : 10:30 hours of 14/02/2017 To 13 : 55 hours of 07/03/.2017 Tender form to be submitted online : UP TO 14:00 Hrs. of 07/03/.2017 Tender opening date & time [Online] : AT 15.00 Hrs. on 07/03/2017 Tender Form fee : Rs 500.00 (Non-refundable) NAME & ADDRESS OF THE TENDERER ______________________________ ______________________________ ______________________________ Phone (O): ___________________________ Mobile No: _________________________ ASSISTANT GENERAL MANAGER (CFA-PLG) O/O GENERAL MANEGER TELECOM DISTRICT 1st FLOOR, DOOR SANCHAR BHAVAN, PIJ ROAD TABLENADIAD OF -CONTENTS387 002 A.G.M. (CFA-PLG) O/o GMTD Nadiad Signature of Tenderer 2 INDEX Section contents Page No ______________________________________________________________________ Part – A Technical Bid 01 – 32 _________________________________________________________________________ I NIT 03-04 II BID Form 05 III Tenderer’s Profile 06 IV Eligibility & Documents required 07 V General Terms & Conditions of Tender 08-15 VI Scope Of Work 16 VII Special Terms & Conditions of Contract 17-19 VIII List & Area of Office/Exchange Bldg 20-21 IX Declaration regarding near relatives 22 X (A) Draft of Agreement 23 X (B) Proforma for Bank Guarantee Bond 24 Appendix- I Checklist for Bidder 25 Appendix-II e-tendering instructions to bidder 26-29 Appendix-III Undertaking & declaration 30 Appendix- IV Mandate Form 31 Appendix-V Clause by Clause Compliance Certificate 32 Part – B Financial Bid 33 to 35 --------------------------------------------------------------------------------------------------------------------- XI Instruction of financial bid & Rate sheet 33-35 A.G.M. (CFA-PLG) O/o GMTD Nadiad Signature of Tenderer 3 BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise) O/o GENERAL MANAGER TELECOM DISTRICT 2nd Floor, Door Sanchar Bhavan, Pij Road, NADIAD-387002 SECTION – I NOTICE INVITING TENDER e-Tender No. KTD/MM/T-15/House Keeping Work/2016-17 Dated at Nadiad the 10/02/2017. For and On behalf of BSNL, online tenders are invited from the experienced contractors by General Manager Telecom District, Nadiad for House Keeping work (Sweeping & Cleaning) of different office buildings & Exchange buildings of Anand, Sarsa & Umreth Talukas of Nadiad SSA Zone Name of Taluka Estimated value of work Bid Security (EMD) Tender form fee (In Rs/Per Annum) i.e 2 % of (In Rs) estimated cost of tender (In Rs.) I ANAND 306000 6120.00 II SARSA 120000 2400.00 500.00 III UMRETH 78000 1560.00 Total Cost of Tender 504000 10080.00 1. Minimum validity of tender offer: - 180 days from the date of tender opening. 2. Eligibility conditions: Bidder should have experience of carrying out the house keeping (sweeping & Cleaning) work in MTNL/BSNL/Central or State Govt./Semi Govt./PSU/Municipality/reputed private organization for 12-months continuously and amount of at least Rs.2,00,000/- (Rs. Two Lakh ) during the period from 01/02/2012 TO 31/01/2017. 3. Duration of contract:- One year from the date of Award of Contract with an option of extension for a further period of first Three months unilaterally by BSNL at the same rates, terms & conditions & another period of further Three months on mutual consent on both side at the same rates, terms and condition. 4. Tender document down load date & Time : From 10:30 hrs. of 14.02.2017 to 13:55 hrs. of 07.03.2017 5. Date & Time for online submission of Bid Document : Date 07.03.2017 Up to 14. 00 Hrs. 6. Date & Time for opening of Tender [Online] : Date 07.03.2017 from 15:00 hrs. onward. 7. Tender document should be downloaded from the website: www.gujarat.bsnl.co.in. or www.bsnl.co.in The bidder can participate in the e-tender by downloading e-tender from website https://eprocurement.synise.com/bsnl1/gujarat between10:30 hours of 14.02.2017 to 13:55 hours of 07.03.2017. Note: The tender document shall not be available on https://eprocurement.synise.com/bsnl1/gujarat for download after its closing date & time as mentioned in NIT. 8. The bidders are required to submit the tender document fee Rs.500/- (Rs. Five hundred only) [Non-Refundable] in addition to EMD through demand draft from any nationalized / scheduled bank in favor of Accounts Officer (Cash), BSNL, O/o GMTD, Nadiad payable at Nadiad. Non receipt of bid form fee & EMD in prescribed mode of payment will disqualify the bidder and bid uploaded online will be summarily rejected. A.G.M. (CFA-PLG) O/o GMTD Nadiad Signature of Tenderer 4 9. BSNL does not own any responsibility for any discrepancies or alteration / omission in the contents of tender document while downloading from the website or otherwise. Contract documents will be prepared based on the master copy of tender document available in the office and the same will be binding on the contractor. If any change found in tender document submitted by the tenderer at any stage will be treated as fraud done to the BSNL and will be subject to the cancellation of agreement done (if any) and appropriate action will be taken against the tenderer. 10. BSNL has decided to use process of e-tendering process for inviting this tender and thus the physical copy of the tender would not be sold. 11. The BSNL reserves the right to disqualify such bidders who have a record of not meeting contractual obligation against earlier contracts entered into with the BSNL Nadiad. 12. All bidders are hereby inform that pre-bid conference shall be conducted on dated 27.02.2017 at 11:30 hours in the chamber of DGM (CFA Plg.), 2nd floor, Door Sanchar Bhavan, Near Vallabhnagar Society, Pij Road, Nadiad for any query o bid document. 13. GMTD Nadiad reserves the right to cancel the tender at any stage without assigning any reason. A.G.M. (CFA-PLG) O/o GMTD Nadiad Signature of Tenderer 5 SECTION - II BID FORM To, The General Manager Kheda Telecom District, Nadiad Sir, With reference to e-tender notice no. KTD/MM/T-15/House Keeping Work/2016.17 Dated 10.02.2017. 1. I/we have read and understood all the terms and conditions mentioned in the tender form and agree to abide by all conditions laid down therein. 2. Bid submitted by us is online on website https://eprocurement.synise.com/bsnl1/gujarat and prevent any subsequent alteration and replacement. 3. The firm has not bid for this tender under any other name. 4. We agree to abide by this Bid for a period of 180 days from the date fixed for Bid opening (Qualifying Bid) and it shall remain binding upon us and may be accepted at any time before the expiry of that period. 5. I/we understand that GMTD Nadiad can reject the tender without assigning any reason thereon. The decision of the GMTD Nadiad will be the final in all cases. 6. EMD is deposited and original receipt is submitted to AGM (CFA Plg.), BSNL, Nadiad. 7. We undertake, if our Bid is accepted, we will comply with all the mandatory provision of labour laws, EPF, ESI & Misc provision Act & Employer Provident Scheme in respect of Labours/Employees engaged by me for performing the work under the contract as per terms and conditions stipulated in the tender document. 8. Rates offered by me/us are given in the separate envelope for financial bid. 9. We undertake, if our Bid is accepted, we will execute the work in accordance with Scope of work, terms and conditions stipulated in the tender document. 10. Until a format Agreement is prepared and executed, this Bid together with your written acceptance thereof in your notification of award shall constitute a binding contract between us. Signature of Tenderer Full Name (In block letters)__________________ Capacity in which signed _____________________ A.G.M. (CFA-PLG) O/o GMTD Nadiad Signature of Tenderer 6 SECTION – III TENDERER’S PROFILE 1. Name of the tenderer/firm ______________________________________ 2. Name o the person submitting the tender. Shri ______________________ (In case of proprietary/partnership firms, the tender has to be signed by Proprietor/Partner only, as the case may be) 3. Address of the firm._____________________________________________ 4. Tel. No. (With STD code) (O)………………… (Fax)……………… (R)……………… 5. Registration & incorporation particulars of the firm: (please Tick as applicable) i) Proprietorship ii) Partnership iii) Private /Limited Co. iv) Public Limited (Please attach attested copies of documents of registration/incorporation of your firm as required by business law). 6. Name of Proprietor/Partners/Directors __________________________________________________________ 7. Income tax PAN Number of the party/Firm ______________________ (Please attach the attested copies of PAN card & copy of latest Income Tax return) 8. My Service tax registration number is ________________________________ 9. My EPF Registration No. _______________________________________ 10. Banker & A/C No. of tenderer :_______________________ I/we hereby declare that my firm is not Black Listed by any SSA/circle of BSNL and the information furnished above is true and correct. Place: Signature of tenderer/authorized signatory Date: A.G.M. (CFA-PLG) O/o GMTD Nadiad Signature of Tenderer 7 SECTION – IV Eligibility conditions for bidding and Documents to be submitted for eligibility 1. Eligibility conditions: Bidder should have experience for House Keeping (sweeping & cleaning) work in MTNL/BSNL/Central or State Govt./Semi Govt./PSU/Municipality/reputed private organization for 12 – months continuously and amount of at least 2,00,000/- (Rs.
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