PENRITH CITY COUNCIL BUSINESS PAPER

Local OAM recipents for 2002 meet with the Mayor. L to R: Keith Redman OAM, Dr William Cammack OAM, His Worship the Mayor, Councillor Pat Sheehy and Jean Stephens OAM.

š Ordinary Meeting 19 August 2002 Penrith City Council ______A COUNCIL COMMITTED TO PROVIDING THE HIGHEST QUALITY SERVICE TO ITS CUSTOMERS

14 August 2002 Dear Councillor, In pursuance of the provisions of the Local Government Act, 1993 and Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 19 August, 2002 at 7.00pm. Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting. Yours faithfully

Alan Travers General Manager B U S I N E S S 1. APOLOGIES 2. LEAVE OF ABSENCE 3. CONFIRMATION OF MINUTES Ordinary Meeting – 5 August 2002 4. DECLARATIONS OF INTEREST Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item) Other Interest 5. ADDRESSING THE MEETING 6 MAYORAL MINUTE 7. NOTICE OF MOTION 8. ADOPTION OF REPORTS AND RECOMMENDATONS OF COMMITTEES Local Traffic Committee Meeting – 5 August 2002. 9. MASTER PROGRAM REPORTS 10. URGENT REPORTS (to be dealt with in the master program to which the item relates) 11. QUESTIONS WITHOUT NOTICE 12. COMMITTEE OF THE WHOLE

Enquiries regarding this Business Paper should be directed to the Public Officer, Peter Huxley on (02) 4732 7649 ORDINARY MEETING MONDAY 19 AUGUST 2002 TABLE OF CONTENTS

SEATING ARRANGEMENTS

MEETING CALENDAR

CONFIRMATION OF MINUTES

REPORT AND RECOMMENDATIONS OF COMMITTEES

MASTER PROGRAM REPORTS PRAYER

“Almighty God, we acknowledge that you are sovereign over the nations of the World and in the lives of individuals. Our destiny is in your hands. Help us who are gathered here in this Council Meeting to seek your way and the welfare of the people we represent.

Guide us, we pray in our deliberations, in our differing opinions, to listen to each other with respect and interest. Help us to be fair in our judgements, wise in our actions, endeavouring to keep a spirit of harmony and peace, so that our city may prosper and our people live in contentment. In the name of Jesus Christ our Lord. Amen.” Statement of Recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all. COUNCIL CHAMBERS SEATING ARRANGEMENTS

Councillor Councillor PRESS Councillor FOWLER AITKEN OAM Councillor BRADBURY SIMAT MANAGERS Councillor Councillor O’NEILL BAILEY Councillor Councillor DAVIES EVANS Councillor Councillor BATEMAN THAIN Councillor Councillor GREENOW O’TOOLE Deputy Mayor Councillor Councillor

MANAGERS PALUZZANO KHAN MINUTE CLERK

Chief

Officer

Financial DIRECTOR – DIRECTOR – PUBLIC His Worship GENERAL DIRECTOR – DIRECTOR – CITY CITY OFFICER MANAGER CITY CITY PLANNING STRATEGY/ The Mayor OPERATIONS SERVICES DEPUTY COUNCILLOR GENERAL SHEEHY MANAGER PENRITH CITY COUNCIL MEETING CALENDAR August 2002 – December 2002

TIME AUG SEPT OCT NOV DEC Mon Mon Mon Mon Mon Ordinary Meetings 7.00 pm 5 2 11 2

19# ^16 14 18# 16

30

Policy Review Committee 7.00 pm 26 23 21 25 9

Council has two Ordinary Meetings per month where practicable. Extraordinary Meetings are held as required. Policy Review Meetings are held monthly. Members of the public are invited to observe at meetings of the Council. Should you wish to address Council, please contact The Public Officer, Peter Huxley on 47327649. # Meetings at which the Management Plan quarterly review is tabled and discussed. * Meeting at which the Management Plan for 2002/2003 is adopted ^ Mayoral Election UNCONFIRMED MINUTES OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE COUNCIL CHAMBERS, PENRITH ON MONDAY 5 AUGUST 2002 AT 7.00 PM

PRAYER The meeting opened with the National Anthem and the Prayer read by Reverend Neil Checkley. His Worship the Mayor Councillor Pat Sheehy read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander cultural heritage. PRESENT His Worship the Mayor Councillor Pat Sheehy, Councillors J Aitken, D Bailey, J Bateman (arrived 7.05 PM), G Evans, R Fowler, J Greenow, A Khan, C O’Neill, K Paluzzano, and S Simat APOLOGIES 1004 RESOLVED on the MOTION of Councillor Fowler seconded Councillor Greenow that apologies be received and accepted from Councillor G Davies, C O’Toole.

LEAVE OF ABSENCE Councillor J Thain was previously granted leave of absence from 22 July to 6 August 2002. 1005 RESOLVED on the MOTION of Councillor Greenow seconded Councillor Fowler that leave of absence be granted to Councillor D Bradbury for the period 22 July to 12 August 2002 inclusive. CONFIRMATION OF MINUTES Ordinary Meeting – 15 July 2002 Councillor Bateman arrived at the meeting. The time being 7.05 PM. 1006 RESOLVED on the MOTION of Councillor Fowler seconded Councillor Evans that the minutes of the Ordinary Meeting of 15 July 2002 be confirmed. DECLARATIONS OF INTEREST Prior to discussion of Item 17, Councillor J Bateman declared a pecuniary interest in Item 17 as he is a partner in a firm of Solicitors who may act on behalf of the property owner and took no part in the debate or voting.

This is Page No 1 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers, Penrith on Monday 5 August 2002 Ordinary Meeting 5 August 2002

MAYORAL MINUTE Local Government Managers Australia Award His Worship the Mayor read the Mayoral Minute about the Award that Council received from Local Government Managers Australia for Councils idetermine internet Development Application System. 1007 RESOLVED on the MOTION of Councillor Sheehy seconded Councillor Simat that the Mayoral Minute be received.

REPORTS OF COMMITTEES Disability Access Committee – 9 July 2002 1008 RESOLVED on the MOTION of Councillor Greenow seconded Councillor Simat that the recommendations DAC10 to DAC12 contained in the Minutes and Report of the Disability Access Committee Meeting of 9 July 2002 be adopted.

Policy Review Committee – 22 July 2002. 1009 RESOLVED on the MOTION of Councillor Fowler seconded Councillor Paluzzano that the recommendations PR66 to PR72 contained in the Minutes and Report of the Policy Review Committee Meeting of 22 July 2002 be adopted.

Ward Boundaries Working Party – 29 July 2002 1010 RESOLVED on the MOTION of Councillor Fowler seconded Councillor O’Neill that the recommendations WB10 to WB14 contained in the Minutes and Report of the Ward Boundaries Working Party Committee Meeting of 29 July 2002 be adopted.

Local Newspaper Advertising Working Party – 29 July 2002 1011 RESOLVED on the MOTION of Councillor Greenow seconded Councillor Fowler that the recommendations LNA10 to LNA12 contained in the Minutes and Report of the Local Newspaper Advertising Working Party Committee Meeting of 29 July 2002 be adopted.

MASTER PROGRAM REPORTS THE CITY IN ITS REGION 1 WSROC Western Sydney Regional Vision and Planning Framework Project 19/116 1012 RESOLVED on the MOTION of Councillor Greenow seconded Councillor Aitken that Council’s representative to the WSROC Regional Planning Advisory Committee be Councillor Simat and that Councillor O’Toole be the alternate representative.

This is Page No 2 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers, Penrith on Monday 5 August 2002 Ordinary Meeting 5 August 2002

THE CITY IN ITS ENVIRONMENT 2 Update of activities undertaken by the Building Approvals and Environment Protection Department Second Quarter 2002 106/24

1013 RESOLVED on the MOTION of Councillor Evans seconded Councillor Bateman that the update report concerning the activities undertaken by the Building Approvals and Environment Protection Department during the second quarter of 2002 be received.

3 The "autoMOTIVES" Project - Stormwater Pollution Reduction Program for the Auto-Service Sector 6005/10 1014 RESOLVED on the MOTION of Councillor Evans seconded Councillor Bateman That: 1. The report concerning the “autoMOTIVES Project” be received. 2. The project officers and agencies involved in the project be acknowledged for their efforts.

THE CITY AS A SOCIAL PLACE 4 Glenmore Park Soccer Club and the Entry Site to Glenmore Park 3343/1

1015 RESOLVED on the MOTION of Councillor Aitken seconded Councillor O’Neill that the information concerning the issues raised by the Glenmore Park Soccer Club and future development of the entry site be received.

8 Glenmore Park Community Equipment Pool 1117/37

1016 RESOLVED on the MOTION of Councillor Aitken seconded Councillor O’Neill That: l. Council receive the report on the Glenmore Park Community Equipment Pool; 2. Council form a committee under Section 355 of the Local Government Act (1993) to be called the Glenmore Park Community Equipment Pool Management Committee and delegated to that committee (under Section 377 of the Local Government Act) the function of care, control and management of the Glenmore Park Community Equipment Pool; 3. the following persons be appointed to the Glenmore Park Community Equipment Pool:

· Sister Denise Braddon · Graham Bartlett · Sharon Beaton This is Page No 3 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers, Penrith on Monday 5 August 2002 Ordinary Meeting 5 August 2002

· Kathryn Sloan · Donna Taylor · Shirley Cruz · Jayne Kirkby 4. Council adopt in principle the proposed Fee and Charges Schedule for the Glenmore Park Community Equipment Pool as detailed in Attachment 1 of this report; 5. a further report be prepared for Council regarding the Fees and Charges Schedule for the Glenmore Park Community Equipment Pool after a public exhibition period has closed.

9 Department of Local Government Social/Community Planning and Reporting Guidelines and Manual 754/4 Pt2

1017 RESOLVED on the MOTION of Councillor Aitken seconded Councillor O’Neill that Council endorse a submission on the Draft Social/Community Planning and Reporting Guidelines to the Department of Local Government including the key points outlined in this report. 10 Department of Local Government Draft Cultural Planning Guidelines 1034/39

1018 RESOLVED on the MOTION of Councillor Aitken seconded Councillor O’Neill That: 1. Council support in principle the cultural planning philosophy and practice and its advantages to local government, as outlined in the Draft Cultural Planning Guidelines. 2. Council includes in its submission to the Department of Local Government in the Cultural Planning Guidelines Recommendation 1 and the themes and points detailed in this report. 3. That a further report be provided to Council on the scoping of a cultural plan for the City.

11 Community Assistance Programme 6016/36

1019 RESOLVED on the MOTION of Councillor Aitken seconded Councillor O’Neill that Council approve the allocation of $750 to the Penrith Disabilities Resource Centre towards the cost of an International Day for People with a Disability.

This is Page No 4 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers, Penrith on Monday 5 August 2002 Ordinary Meeting 5 August 2002

12 Youth Week Report 1019/25 Pt6

1020 RESOLVED on the MOTION of Councillor Aitken seconded Councillor O’Neill that Council receive the report on the activities held as part of Youth Week 2002. 13 Penrith Interagency 1117/38

1021 RESOLVED on the MOTION of Councillor Aitken seconded Councillor O’Neill that the information concerning the establishment of the Penrith Interagency be received. 5 Recreation, Cultural, Infrastructure, Facilities and Services Needs Study 1980 /10 PT4

Councillor Paluzzano asked for an additional consultation workshop to be conducted at a suitable venue in Glenmore Park. 1022 RESOLVED on the MOTION of Councillor Paluzzano seconded Councillor O’Neill that Council endorse the approach and suggested venues outlined in the report, including an additional venue in South Ward, for the Recreation, Cultural, Infrastructure, Facilities and Services Needs Study community consultation workshop sessions. 6 Penrith Regional Gallery and Lewers Bequest 1043/28

Councillor Paluzzano informed Council that she had been speaking to the Governor of NSW at the opening of the Margo Lewers Retrospective currently at S H Ervin Gallery. The Governor praised the work of Margo Lewers and the efforts of Penrith City Council for preserving the collection. 1023 RESOLVED on the MOTION of Councillor Paluzzano seconded Councillor O’Neill. That: 1. Council receive the information contained in this report. 2. Council agree to the new workshop facilities at the Penrith Regional Gallery and Lewers Bequest being named ‘Sonia Farley Studios’. 7 Subsidised Cat Desexing Programme (Operation Cat) 7028/10

Councillor Paluzzano asked whether there was a set timeframe during which Cats could be brought in. Barry Ryan, Council’s Waste & Community Protection Manager advised that the timeframe was open-ended. 1024 RESOLVED on the MOTION of Councillor Paluzzano seconded Councillor Greenow that the report on the Subsidised Cat Desexing Program (Operation Cat) be received.

This is Page No 5 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers, Penrith on Monday 5 August 2002 Ordinary Meeting 5 August 2002

THE CITY SUPPORTED BY INFRASTRUCTURE

14 Meeting with Blacktown City Council – Debrincat Avenue Load Limit, Kurrajong Avenue Extension & Werrington Arterial: 24 June 2002 (DE/11 Pt2; KU/01; 9022/7 Pt2)

1025 RESOLVED on the MOTION of Councillor O’Neill seconded Councillor Fowler

That: 1. Council note the information; 2. The route of the Werrington Arterial be resolved in consultation with Blacktown City Council and the Roads and Traffic Authority; 3. Joint submissions be made with Blacktown City Council to the Minister for Planning and the Minister for Roads and Transport to press for the development of the Werrington Arterial. COUNCIL’S OPERATING ENVIRONMENT

15 Amendments to Code of Meeting Practice arising from Local Government Amendment (Miscellaneous) Act 2002 21/5

1026 RESOLVED on the MOTION of Councillor Aitken seconded Councillor Fowler that the Code of Meeting Practice be amended to reflect the changes detailed in the Local Government Amendment (Miscellaneous) Act 2002 as detailed in the attachments to this report. 16 Legal Status Report Various

1027 RESOLVED on the MOTION of Councillor Aitken seconded Councillor Fowler that the report concerning a number of legal matters be received. 17 Easement at 18-22 Barber Street, Penrith 993879

Councillor J Bateman declared a pecuniary interest in this item as he is a partner in a firm of Solicitors who may act on behalf of the property owner. Councillor Bateman asked that in future the names of property owners be shown in all reports. Councillor Bateman left the meeting, the time being 7.15 PM. Councillor Aitken requested a memo with a copy of the details about the easement and asked whether the matter could be deferred. Stephen Britten, Council’s Legal Officer, advised that there was a matter of urgency regarding this matter. 1028 RESOLVED on the MOTION of Councillor O’Neill seconded Councillor Evans that the Common Seal of the Council be affixed to all necessary documentation to vary the easement over the above property in accordance with the development consent issued . This is Page No 6 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers, Penrith on Monday 5 August 2002 Ordinary Meeting 5 August 2002

Councillor Bateman returned to the meeting, the time being 7.20 PM. 18 Waste and Community Protection Department 909/124

1029 RESOLVED on the MOTION of Councillor Aitken seconded Councillor Fowler that Council authorise the functions and delegations for the positions in accordance with the schedule contained in the attachment to this report. 19 Commonwealth Inquiry into Local Government and Cost Shifting 750/9

1030 RESOLVED on the MOTION of Councillor Aitken seconded Councillor Fowler That: 1. the recommended responses in this report be endorsed for inclusion in a final submission to the Commonwealth Inquiry into Local Government and Cost Shifting. 2. a copy of Council’s submission be forwarded to all Local Members and the NSW State Minister for Local Government for consideration. QUESTIONS WITHOUT NOTICE QWN1 Councillor Greenow requested a report detailing the changes that would be made in the way local government elections were conducted. Councillor Greenow also asked whether the Electoral Commissioner could be asked to run information seminars about these changes. 8/2 QWN2 Councillor Aitken asked that a response be sent to a resident about the location of a bus shelter in Glenmore Park. Councillor Aitken also requested that Council bring forward a review of its policy on the siting of bus stops and bus shelters. 9001/3 pt 12 QWN3 Councillor Fowler requested that Council ask the RTA to remove the 40 km/h speed limit signs in the vicinity of the Penrith Waste. It is a condition of the D/A consent for Nepean Christian School and that all students be dropped off within the school grounds, rendering the signs unnecessary. 9003/18 pt 2 QWN4 Councillor Fowler referred to a letter he had received concerning D/A 02/1626 and requested that the issues raised in the letter be addressed. DA02/1626 QWN5 Councillor Fowler requested that a report be prepared for Council regarding the issues to do with the D/A in Bradyn Place, Glenmore Park. DA02/1309 QWN6 Councillor Bateman requested that a new sign indicating permissable use be erected in the reserve adjoining Illawong Ave, Kingswood Park. 3217/1 QWN7 Councillor Bateman requested that a Working Party be set up comprising two Labor, two Liberal and two Independent Councillors. The Working Party would

This is Page No 7 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers, Penrith on Monday 5 August 2002 Ordinary Meeting 5 August 2002

identify issues affecting Penrith that are the responsibility of the State Government. 750/9 pt 3 His Worship the Mayor ruled that the matter was urgent and that it be dealt with at this meeting. 1031 RESOLVED on the MOTION of Councillor Bateman seconded Councillor Evans That: 1. A Working Party be formed to look at issues affecting Penrith that are the responsibility of the State Government. 2. The composition and membership of the Working Party be two Labor Councillors, being Councillor Sheehy plus one other; two Liberal Councillors, being Councillor Fowler plus one other; and two Independent Councillors, being Councillor Greenow plus one other. QWN8 Councillor Bateman advised of a matter for Committee of the Whole as the item refers to information that would, if disclosed, prejudice the maintenance of law and discussion of the matter in open meeting would be, on balance, contrary to the public interest. 21/9 pt 5 QWN9 Councillor Bateman congratulated Council and Council Staff involved in the preparation and publication of the Winter 2002 Council Newsletter to the Community. 1129/4 pt 6 QWN10 Councillors Paluzzano and Aitken advised of a matter for Committee of the Whole as the item refers to information that would, if disclosed, affect the security of the Council, Councillors, council staff or council property. 21/9 pt 5 QWN11 Councillor Paluzzano informed the Council that Council had been awarded a Certificate of Merit for “Best Innovation in Companion Animal Management” at the inaugural Companion Animals Conference on 1 August 2002. Councillor Paluzzano presented the Mayor with the Merit Certificate. 7028/10 pt 7 QWN12 Councillor Khan requested a memo giving details about the recent construction of a garage in Hilliger Rd, Sth Penrith and that a response also be sent to the resident who made the enquiry. DA02/1050 QWN13 Councillor Khan indicated that because of the shortage of Doctors he was now unable to represent Council at either the International Cities and Town Centres Conference or the ALGA Conference. 932/13 pt 3 QWN14 Councillor Greenow thanked staff for their efforts in planning and staging the Council Open Day which was held on Saturday 3 August 2002. Councillor Greenow made special mention of the enthusiam of Sarah Owens, the young person who was Mayor for the Day. 1129/4 pt 6

This is Page No 8 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers, Penrith on Monday 5 August 2002 Ordinary Meeting 5 August 2002

COMMITTEE OF THE WHOLE

1032 RESOLVED on the MOTION of Councillor Bateman seconded Councillor Paluzzano that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 7.32 PM 1 Presence of the Public

CW1 RESOLVED on the MOTION of Councillor Bateman seconded Councillor Paluzzano that the press and public be excluded from Committee of the Whole to deal with the following matters

Council's Operating Environment

2 Legal Matters Various

This item has been referred to committee of the whole as the report refers to advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

The City as a Social Place

3 Personal Matter 1333/14

This item has been referred to committee of the whole as the report refers to the personal hardship of a resident or ratepayer and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

4 Legal Matter - (referred to Committee of the Whole by the Ordinary Meeting of 5 August 2002) . This item has been referred to committee of the whole as the item refers to information that would, if disclosed, prejudice the maintenance of law and discussion of the matter in Open meeting would be, on balance, contrary to the public interest.

5 Security Matter - (referred to Committee of the Whole by the Ordinary Meeting of 5 August 2002) This item has been referred to Committee of the Whole as the item refers to information that would, if disclosed, affect the security of the Council, Councillors, Council Staff or Council property. The meeting resumed at 7.57 PM and the General Manager reported that the Committee of the Whole met at 7.32 PM on Monday 5 August 2002, the following being present

This is Page No 9 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers, Penrith on Monday 5 August 2002 Ordinary Meeting 5 August 2002

His Worship the Mayor Councillor Pat Sheehy, Councillors J Aitken, D Bailey, J Bateman, G Evans, R Fowler, J Greenow, A Khan, C O’Neill, K Paluzzano, and S Simat and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

CONFIDENTIAL BUSINESS 2 Legal Matters - Various Various

RECOMMENDATION CW2 RECOMMENDED on the MOTION of Councillor Bateman seconded Councillor Evans that the report concerning a number of legal matters be received. 3 Personal Matter 1333/14

RECOMMENDATION CW3 RECOMMENDED on the MOTION of Councillor Simat seconded Councillor Bateman that the information regarding Glenmore Park OOSH Centre – Outstanding Debts, be received.

QUESTIONS WITHOUT NOTICE 4 Legal Matter - Lewers Gallery 1043/28 pt3

RECOMMENDATION: CW4 RECOMMENDED on the MOTION of Councillor Bateman seconded Councillor Greenow that a report presented to Council on the issues raised. 5 Legal Matter Hermitage Court DA 02/0722

RECOMMENDATION: CW5 RECOMMENDED on the MOTION of Councillor Paluzzano seconded Councillor Aitken that a report be presented to Council on the issues raised. ADOPTION OF COMMITTEE OF THE WHOLE 1033 RESOLVED on the MOTION of Councillor, Fowler seconded Councillor Greenow that the recommendation contained in the Committee of the Whole and shown as CW1 to CW5 be adopted. There being no further business the Chairperson declared the meeting closed the time being 7.58 PM. Confirmed Chairperson This is Page No 10 of the Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers, Penrith on Monday 5 August 2002 PENRITH CITY COUNCIL

Procedure for Addressing Meetings

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege). A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

Prior to addressing the meeting the person will be required to sign the following statement:

“I (name) understand that the meeting I intend to address on (date) is a public meeting. I also understand that should I say or present any material that is inappropriate, I may be subject to legal action. I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 6.45pm, to collect copies of documentation and signed statements and will advise them of the procedure to be followed. It is up to the Council or Committee to decide if the request to address the meeting will be granted.

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

The Chairperson will then call the person up to the lectern or speaking area.

The person addressing the meeting needs to clearly indicate:

· Their name;

· Organisation or group they are representing (if applicable);

· Details of the issue to be addressed and the item number of the report in the Business Paper;

· Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

· The interest of the speaker (e.g. affected person, neighbour, applicant, applicants spokesperson, interested citizen etc).

Each person then has five minutes to make their address. The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

When this occurs, they should then return to their seat.

Peter Huxley Public Officer 02 4732 7649 July 2002 REPORT AND RECOMMENDATION OF THE LOCAL TRAFFIC COMMITTEE MEETING OF PENRITH CITY COUNCIL HELD IN THE OSBORNE ROOM, PENRITH ON MONDAY 5 AUGUST 2002 AT 9.00AM

PRESENT David Burns – Asset Manager (Chairperson), Senior Constable Bob Tengdahl – St Marys/Regentville Police, Senior Constable Scott Walker – Penrith Police, Senior Constable Matt Rees – Penrith Police, Lois Fisher – for the Member for Penrith, Dean Russell - Roads and Traffic Authority IN ATTENDANCE Bill Nilson – Westbus, Rosemarie Barretto – Senior Traffic Engineer, Stephen Barnes – Traffic Engineer APOLOGIES Councillor Greenow, Ron Watson - Westbus CONFIRMATION OF MINUTES Local Traffic Committee Meeting – 1 July 2002 The minutes of the Local Traffic Committee Meeting of 1 July 2002 were confirmed, with the following amendments: § Lois Fisher – for the Member for Penrith should have been shown as “PRESENT” § Item LTC102 That the Roads and Traffic Authority be requested to investigate removal of the existing “1 Hour Parking” restriction and replace with “No Stopping” zone on the Great Western Highway between St Marys Band Club and Queen Street, St Marys, to improve traffic flow and safety on this section of the Great Western Highway. DECLARATIONS OF INTEREST No declarations of interest.

MASTER PROGRAMME REPORTS 1 Heavey Street, Werrington - Request for Signage & Streetlighting (HE/09)

RECOMMENDATION LTC103 That: 1. the Committee note the information;

This is Page No 1 of the Report and Recommendation of the Local Traffic Committee of Penrith City Council held on Monday 5 August 2002 Local Traffic Committee Meeting 5 August 2002

2. Council’s Works Construction Engineer request Integral Energy to investigate the efficiency of the existing street lighting in Heavey Street, Werrington.

2 Penrith Panthers Cycling Club Annual Open Road Race – Sunday, 6 October 2002 (9011/41 Pt 8)

RECOMMENDATION LTC104 That use of local roads in Shane Park/Llandilo/Berkshire Park/Springwood by Penrith Panthers Cycle Club on Sunday, 6 October 2002 be approved, subject to: 1. a Traffic Management Plan (TMP) to be approved by the Roads and Traffic Authority; 2. organisers ensuring competitors obey road rules during events; 3. organisers obtaining separate Police approval; 4. organisers and competitors obeying all Police directions during the event; 5. organisers indemnifying Council against all claims for damage or injury which may result from conducting the events; 6. a copy of the Public Liability Insurance of $10 million to be forwarded to Council’s Risk Manager; 7. residents and businesses along the course of the event to be notified in writing by the organisers, two weeks prior to the event; 8. suitably accredited traffic control officials to be engaged at all control points;

9. access be permitted for local residents during the event.

3 Union Lane, Penrith - Traffic Safety Issues (UN/03 Pt 2)

RECOMMENDATION LTC105 That Council install 30m of full time “No Stopping” restrictions on the northern side of Union Lane, Penrith, immediately west of Worth Street, subject to consultation with the adjoining property owners.

This is Page No 2 of the Report and Recommendation of the Local Traffic Committee Meeting of Penrith City Council held on Monday 5 August 2002 Local Traffic Committee Meeting 5 August 2002

4 Leicester Way, St Clair - Request for Traffic Calming Devices (LE/06)

RECOMMENDATION LTC106 That the matter be investigated and the results be reported back to the Committee.

5 Thurwood Avenue, South Penrith - Request for Provision of "Kiss and Ride" Zone (TH/03)

RECOMMENDATION LTC107 That 1. Council’s Works Maintenance Engineer be requested to arrange replacement of the existing part-time “No Stopping” restrictions on the southern side of Thurwood Avenue, east of the vehicular access driveway into the school, to: § approximately 40m of “Bus Zone 8.00am-9.30am & 2.30pm-4.00pm School Days” immediately east of the school access driveway; § approximately 40m of “No Parking 8.00am-9.30am & 2.30pm-4.00pm School Days” associated with the advisory sign indicating “Parents Set Down and Pick Up Permitted” immediately east of the proposed bus zone; 2. the Roads and Traffic Authority be requested to review the existing 40kph School Zone in the vicinity of Jamison Public School and install additional signage if required; 3. pedestrian movements in Thurwood Avenue be reviewed following installation of a “Kiss and Ride” zone.

6 GENERAL BUSINESS 6.1 Dunheved Road & Trinity Drive, Cambridge Gardens - Traffic Safety (Raised Council) (DU/04 Pt6 & TR/02)

Councillor Paluzzano has requested the Local Traffic Committee to investigate the accident history at the intersection of Dunheved Road and Trinity Drive, Cambridge Gardens, and that improvements be made to traffic safety in relation to sight lines. LTC Comment A previous request has been received to investigate the accident history at the intersection of Dunheved Road and Greenbank Drive, Cambridge Gardens. RECOMMENDATION LTC108 That the matters be investigated and the results of both intersections be reported back to the Committee.

This is Page No 3 of the Report and Recommendation of the Local Traffic Committee Meeting of Penrith City Council held on Monday 5 August 2002 Local Traffic Committee Meeting 5 August 2002

6.2 Bus Stops – Various Locations (Raised Westbus) (9001/8 Pt 16)

At the Local Traffic Committee meeting on 1 July 2002, the Committee considered a request from Westbus for approval to install new bus stops in the Penrith area, including: § Rugby Street, Cambridge Park, outside house number 65 The resident has not responded for comment on the proposal. This new bus stop would enhance access to Westbus Route 782 service to St Marys. Westbus has consulted the affected resident and no response has been received from the resident. Westbus also advised that the residents of 67 Rugby Street previously objected to the proposed bus stop outside their property, on the grounds of loss of parking. Council resolved (in part), on the recommendation of the Committee, “that the installation of a bus stop at Rugby Street, Cambridge Park, outside house number 65 be deferred for further investigation and resident consultation by Westbus”. A field trial has now been completed by Westbus, with Police and Council representatives, and the proposed location is deemed to be satisfactory. § Carpenter Street, St Marys – New Bus Stop at 241 Carpenter Street A bus stop has been requested in this vicinity by the resident of 242b (across the road). The resident is elderly and has difficulty walking from the next closest stop, which is 100m away across Monfarville Street. The resident at 241 Carpenter Street has been notified and no comments have been received. Council resolved (in part) on the recommendation of the Committee “that the installation of a bus stop near 241 Carpenter Street, St Marys not be approved, and the bus stop be installed at the boundary of house numbers 231 and 229 Carpenter Street, subject to Westbus consultation with affected residents.” The Westbus representative advised that the residents at 231 and 233 Carpenter Street have no objection to the proposed bus stop, and there has been no response from the residents at 229 Carpenter Street. § Oxford Street, Cambridge Park (south side) – Conversion of Existing Bus Zone from Part-time to Full-time The Committee previously considered a request for the conversion of an existing school hours bus zone to an unrestricted bus zone. The location is on the south side of Oxford Street, and opposite the Cambridge Park Public School (east of Newport Street). This location is regularly used by Westbus customers who walk from Newport Street and Aberdeen Street, however it is becoming more common that private vehicles are parked at this location, which restricts access to the kerb for the safe pick up or set down of passengers. The closest bus stops are 130m to the east and 200m to the west. There is an unrestricted bus zone opposite this location that is also used regularly by Westbus customers.

This is Page No 4 of the Report and Recommendation of the Local Traffic Committee Meeting of Penrith City Council held on Monday 5 August 2002 Local Traffic Committee Meeting 5 August 2002

Council resolved (in part) on the recommendation of the Committee “that a passenger survey be carried out for the bus stop on the south side of Oxford Street, Cambridge Park, opposite Cambridge Park Public School, and for the one on either side of the proposed bus stop location (ie, 200m to the west and 130m to the east), to determine passenger numbers and usage”. The survey outlining passenger numbers was tabled at the Local Traffic Committee meeting, and indicated that patronage is considered to be low outside of normal before and after school hours. § Copeland Street, Kingswood (opposite St Dominic’s School) At its meeting on 1 July 2002, Council’s Local Traffic Committee considered construction of a pedestrian refuge island in Copeland Street as part of the recent redevelopment and extensions of St Dominic’s College. A site meeting on Monday, 24 June 2002 at 3.00pm between North Ward Councillors (ie, Clr O’Neill, Clr Bailey and the Mayor, Clr Sheehy), the Roads and Traffic Authority, Penrith Police representatives, and Council officers. Comments at the site meeting included that “the Bus Zone on the southern side of the road opposite the school was not observed to be utilised at the time and Westbus should be requested to advise the Committee of the level of usage of this Bus Zone.” At its meeting on 15 July 2002, Council resolved (in part), on the recommendation of the Committee, “that Westbus be requested to review the operation of the part-time bus zone on the southern side of Copeland Street”. The Westbus representative has now advised that Westbus is currently reviewing the school bus routes, and this bus stop may be utilised as part of the new school routes. LTC Comment

The Committee agreed that the bus stop should remain at this location in Copeland Street while Westbus is reviewing the school bus routes, however requested Westbus to investigate, as part of the review, the possibility of picking up school children from the school side of the road. § Derby Street, Penrith– West of Parker Street

Westbus requested that the last bus stop near Parker Street be made a bus zone due to vehicles being parked at the bus stop. RECOMMENDATION

LTC109 That:

1. the bus stop outside 65 Rugby Street, Cambridge Park be approved; 2. the bus stop be installed at the boundary of 229 and 231 Carpenter Street, St Marys; This is Page No 5 of the Report and Recommendation of the Local Traffic Committee Meeting of Penrith City Council held on Monday 5 August 2002 Local Traffic Committee Meeting 5 August 2002

3. the part-time bus zone in front of the school in Oxford Street, Cambridge Park, remain unchanged; 4. the bus stop on the southern side of Copeland Street near Parker Street remain during Westbus’ review of its school bus routes, and Westbus be requested to review this bus stop to be relocated to the school side of the road; 5. the request that the last bus stop in Derby Street, near Parker Street, be made a bus zone be investigated and reported back to the Committee; 6. Westbus be advised of the Committee’s recommendations.

6.3 Kungala Street, St Marys – Request for Provision of Bus Zone to be used as a Layover (Raised Council) (KU/03)

The Local Traffic Committee previously considered a request from Busways for provision of a Bus Zone in Kungala Street, outside St Marys High School, for layover and meal break purposes after the implementation of their new cross regional bus services between Castle Hill and St Marys. Council resolved, on the recommendation of the Committee, “that this matter be deferred for a meeting to be held between Westbus, Busways, and the Department of Transport”. Busways has now advised that they have received a fax from Westbus advising they have no objection to a bus layover on the northern side of Kungala Street, St Marys (between Kalang Avenue and Creek Road) for use by Busways’ new Route 750 cross regional service. Westbus’ concurrence is based on the assumption that Route 750 will be the service operated to St Marys and that the appropriate travelling restrictions will be enforced. The Australian Road Rules (ARR183) state that “a driver must not stop in a bus zone unless the driver is driving a public bus”, but does not make any reference to the activities conducted by a bus driver while in the bus zone. Under the Road Transport Regulation (81-1), “a bus is only permitted to use a bus zone for the purpose of setting down or picking up passengers” and not for meal breaks and layovers. Provision of a Bus Zone at the location in question, particularly for meal breaks and layovers, is not considered acceptable under the above regulation, and therefore cannot be implemented. A site plan of the area was tabled at the meeting. It is recommended that a “No Parking – Buses Excepted” zone be provided, similar to Station Street, St Marys, at the bus/rail interchange. RECOMMENDATION LTC110 That provision be made for two bus lengths (30m) for a “No Parking – Buses Excepted” zone in Kungala Street, St Marys, near St Marys Senior High School, with the remaining section of the part-time bus zone to remain unchanged. This is Page No 6 of the Report and Recommendation of the Local Traffic Committee Meeting of Penrith City Council held on Monday 5 August 2002 Local Traffic Committee Meeting 5 August 2002

6.4 Russell Street, Emu Plains – Pedestrian Safety (Raised Member for Penrith) (RU/01 Pt 4)

The representative for the Member for Penrith raised concerns on behalf of residents regarding pedestrian safety on Russell Street, Emu Plains, near Pyramid Street (between the railway bridge and the Great Western Highway), and requested an investigation be carried out regarding pedestrian safety at this location. Residents are concerned about having to cross the busy road to reach the bus stop in Russell Street. RECOMMENDATION LTC111 That the matter be investigated and reported back to the Committee.

6.5 Devlin Road, Castlereagh – Application for Temporary Road Closure (Raised Penrith Police) (DE/07 Pt 2)

Penrith Police advised they have received an application from the RAAF Airlift Group for approval to temporarily close Devlin Road, Castlereagh, between Nutt Road and Firetrail Road, for the purpose of carrying out heavy load drops from planes. The closures would only be for a period of approximately five minutes each time, and would only occur a few times each year. It was noted that Police have given the RAAF approval to carry out the proposed works, subject to certain conditions. RECOMMENDATION LTC112 That: 1. the road closure, as requested, be approved subject to a Traffic Management Plan being submitted to Council for approval, and the closures being carried out by qualified and accredited personnel; 2. the conditions imposed by the Police be adhered to by the applicant.

This is Page No 7 of the Report and Recommendation of the Local Traffic Committee Meeting of Penrith City Council held on Monday 5 August 2002 Local Traffic Committee Meeting 5 August 2002

6.6 Great Western Highway, Kingswood – “No Stopping” Zone (Raised St Marys/Regentville Police) (GR/32 Pt 3)

St Marys/Regentville Police requested that investigation be carried out regarding the possible extension (for a distance of approximately 70m) of the existing “No Stopping” restriction at the intersection of Bringelly Road and the Great Western Highway at Kingswood.

RECOMMENDATION LTC113 That the Roads and Traffic Authority be requested to investigate extending the existing “No Stopping” restriction for a distance of approximately 70m, at the intersection of Bringelly Road and the Great Western Highway, Kingswood.

6.7 Great Western Highway, St Marys – Request for Provision of “No Stopping” Zone (GR/33 Pt 4)

St Marys/Regentville Police requested provision of a “No Stopping” zone eastbound on the Great Western Highway, St Marys, from Charles Hackett Drive to Queen Street. RECOMMENDATION

LTC114 That the Roads and Traffic Authority be requested to investigate the matter and report back to the Committee.

6.8 Great Western Highway, Kingswood – Request for Provision of “No Stopping” Zone (Raised St Marys/Regentville Police) (GR/32 Pt 3)

St Marys/Regentville Police have requested provision of a “No Stopping” zone on the Great Western Highway, between Somerset Street and Parker Street, Kingswood. RECOMMENDATION

LTC115 That the Roads and Traffic Authority be requested to investigate the matter and report back to the Committee.

6.9 Schoolhouse Road, Regentville – Request for Full-time Bus Zone (Raised Westbus) (SC/01 Pt 3)

Westbus has requested the provision of a full-time bus zone (for 1 to 1½ bus lengths) in Schoolhouse Road, Regentville, outside Regentville Public School. RECOMMENDATION

LTC116 That the matter be investigated and reported back to the Committee. This is Page No 8 of the Report and Recommendation of the Local Traffic Committee Meeting of Penrith City Council held on Monday 5 August 2002 Local Traffic Committee Meeting 5 August 2002

There being no further business the Chairperson declared the meeting closed, the time being 11.15am.

Confirmed Chairperson

This is Page No 9 of the Report and Recommendation of the Local Traffic Committee Meeting of Penrith City Council held on Monday 5 August 2002 MASTER PROGRAM REPORTS

Item Page

THE CITY IN ITS REGION

1 Request For Sponsorship Of PGA Seniors Golf Championship 1000-67 1 2 Partnership Development Visit To Dubbo 25-26 July 2002 1133- 49 3 3 Using The "Head Of The River" To Market Penrith Valley 1133- 32 Part 7 7 4 Parramatta Rail Link (9022/3 Pt 2) 9

THE CITY IN ITS ENVIRONMENT

5 Domestic Waste Services - Multi Unit Housing Developments 7015/1 15

THE CITY AS A SOCIAL PLACE

6 Jamison Skate Facility Official Opening 3209/15 19 7 2002 Penrith / Fujieda Student Exchange Program 1131/7 23 8 Active Australia Day 2002 1980/23 Pt5 25 9 Assistance Towards Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Interstate and Overseas Travel 27 10 Wilson Park, Llandilo 3079/1 29 11 Community Assistance Programme 6016/36 31

THE CITY SUPPORTED BY INFRASTRUCTURE

12 City Operations Directorate Report To End July 2002 153/2 33 13 Improvements To Parks Assets 3039/1 46 14 RTA Traffic And Road Safety Grants - 2002/2003 6041/8 48 15 Plans Of Management For Railway Stations 9002/2 50 COUNCIL'S OPERATING ENVIRONMENT

16 Penrith City Council Open Day 1019/54 53 17 Tender Of Motor Vehicle Insurance & Delegation Of Authority 6011/3 Part 4 56 18 2001-2002 Management Plan - June Quarter And End Of Year Review 36/33 58 19 2002 Local Government Association Conference - Delegates 753/32 61 20 Summary Of Investments & Banking - 1 July To 30 July 2002 6021/4 63 Item Page

THE CITY IN ITS REGION

1 Request For Sponsorship Of PGA Seniors Golf Championship 1000-67 1 2 Partnership Development Visit To Dubbo 25-26 July 2002 1133-49 3 3 Using The "Head Of The River" To Market Penrith Valley 1133-32 Part 7 7 4 Parramatta Rail Link (9022/3 Pt 2) 9 Ordinary Meeting 19 August 2002 The City in Its Region

The City in Its Region

1 Request for Sponsorship of PGA Seniors Golf Championship 1000-67

Compiled by: Paul Page, City Marketing Supervisor Authorised by: Geoff Shuttleworth, Economic Development & City Marketing Manager

Management Plan 4 Year Outcome (Page 5): Penrith is recognised widely as an innovative vibrant and attractive City with an identity distinguishing it from other parts of Sydney. 02/03 Critical Action: Secure and promote major events and celebrations.

Purpose Sponsorship Request The PGA is again seeking Council support for its annual Seniors Championship which is to be held at Penrith Golf Club 10 - 13 December 2002. This will be the third time the event has been held in Penrith Valley and the PGA is committed to holding the event in Penrith for a further two years until 2005. Background When Council considered the request from the PGA for the 2000 event it resolved that if the 2000 Australian PGA Senior Championship were successful and secured to be held in Penrith until 2004, Council would invite submission from the PGA for sponsorship in future years. These requests were to be considered against competing priorities for funding. Council provided $5,000 sponsorship for the 2001 event. This year the PGA has requested that Council enter a two year agreement to support the event in 2002 and 2003 to the level of $7,000 per year. The current years budget provides funding of $30,000 for the sponsorship of events within the City Marketing & Events Sponsorship budget. It is recommended that in 2002 and 2003 the event be supported to the value of $7,000 in each year. In accordance with the Sponsorship Policy, a copy of the organisation’s business plan is attached. The business plan conforms with the Sponsorship Policy. Sponsorship Benefits The Business Plan notes that the benefits to Penrith Valley of this event include the opportunity for major corporate organisations to establish business relations with Penrith Valley organisations and that it will bring professional standard competitive golf and create a focus for the sport of golf in Penrith Valley. Sponsorship will give Penrith Valley increased media and other exposure for the competitors and supporters of the event and the organisers have undertaken to ensure that the tourism opportunities of the region are made known to the visitors. The PGA advises that sponsors funds are used to contribute to the operation of the event with a proportion going into the prize money funds.

Marketing Penrith's Regional Significance Page 1 Ordinary Meeting 19 August 2002 The City in Its Region

Specific benefits include exclusive tee signage over one hole, name and logo recognition in all promotional material and correspondence, name and logo recognition on official tournament scoreboard, sponsor’s logo on all official printed material, six invitations to official tournament sponsors’ Pro Am, six invitations to the official tournament cocktail party and dinner and four Pro Am invitations to each of Round One and Round Two of the tournament. It is pleasing to note that this years request is being considered much earlier than in previous years which will allow more opportunity to maximise the benefits of the sponsorship and to ensure that the requirements of our sponsorship policy are followed in relation to the use of logos and signage. Support in addition to cash sponsorship In addition to the support provided by sponsoring this event, we can assist the PGA with the following. · Council hosting a civic reception in combination with the Gala Dinner for competitors and PGA Officials; · Council offering the PGA the opportunity to place banners around the city; · Council’s Marketing Officers offering to arrange pre and post event tours for competitors and accompanying persons tours during the event; · Listing the event in the “What’s On” publication, 3000 copies of which are sent to media and 250 addresses.

RECOMMENDATION That: 1. The report on the PGA Seniors Championship be received; 2. Council sponsor the event to a value of $7,000 in 2002 and $7,000 in 2003 from the City Marketing & Events Sponsorship project budget.

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The City in Its Region

2 Partnership Development Visit to Dubbo 25-26 July 2002 1133-49

Compiled by: Paul Page, City Marketing Supervisor Authorised by: Geoff Shuttleworth, Economic Development & Marketing Manager

Management Plan 4 Year Outcome (Page 6): Residents of the Central West widely and routinely use Penrith as the principal supplier of metropolitan services. 02/03 Critical Action: Establish relationships with major Central Western NSW cities.

Purpose: To inform Council about the program being developed to implement the above Critical Action and in particular the recent official visit to Dubbo by the Mayor, Deputy Mayor and representative of major city institutions. Background Implementation of the critical action to “establish relationships with major Central Western NSW cities” moved forward recently with an official visit and function held in Dubbo. Initially we have targeted Dubbo as it is the largest city in the region and the activity was complementary to regional promotions we undertook in Dubbo in June. We have found that we have much in common in Economic Development terms with Dubbo and this visit has proved to be very valuable. It was felt that an official visit was the best way to initiate this program. An important aspect of our planning was to avoid any suggestion that we were out to poach business from the region but to find ways of working together for mutual benefit. We did promote Penrith Valley as a place to visit and do business but only in preference to other parts of Sydney and in situations where services are required at a higher level than available locally. The Visit The visit was built around a civic reception which the Mayor of Dubbo hosted in the early evening of Thursday 25 July. Internally our group comprised the Mayor, Deputy Mayor, General Manager, Economic Development & City Marketing Manager, Industry Network Co-ordinator, City Marketing Supervisor and Marketing Officer. Representing our major city institutions were:

· The Chairman of the EDEC Tourism Infrastructure Focus Group, Steve Willingale · Associate Professor George Bryan representing both the University of Western Sydney and the EDEC Information Technology Key Focus Group; · The Chairman of the Penrith Chamber of Commerce, Phil Morehead · The CEO of the Penrith Chamber of Commerce, Gladys Reed · The Acting Director of Service Development and Population Health for the Wentworth Area Health Service, Gail Boyle; The group travelled together on a minibus and returned to Penrith the next day.

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The Function The following attended from Dubbo. DUBBO CITY COUNCIL Councillor Allan Smith, Mayor Councillor Peter Sutton, Deputy Mayor Mark Riley, Acting General Manager Stewart McLeod, Director Technical Services MEMBERS OF PARLIAMENT Tony McGrane, Independent state member for Dubbo DUBBO CITY DEVELOPMENT CORPORATION Trevor Darnell, Chairman Sallyanne Morrison, Vice Chairperson Jeff Caldbeck, Manager Kate Bell, Project Officer ORANA REGION - BUSINESS ENTERPRISE CENTRE John Jones, Manager ORANA REGIONAL DEVELOPMENT BOARD Max Walters, Chairman DUBBO CHAMBER OF COMMERCE AND INDUSTRY INC Andrew Boog, President DUBBO TOURISM ASSOCIATION Gail Eckford, Chair WESTERN PLAINS ZOO Matthew Fuller, Manager DUBBO ARTS AND CULTURAL ADVISORY COMMITTEE Jill McCann, Chair DUBBO CITY YOUTH COUNCIL Sheree Sefton, Chair The function itself was very successful with participants from both Penrith and Dubbo agreeing that it had represented a good beginning to a good concept and that there would be a great deal of scope for the further development of partnerships between Penrith Valley and Dubbo. In his speech the Mayor spoke about how the formation of partnerships within Penrith Valley had proved to be a successful strategy in growing Penrith’s economy and that it is now hoped to apply this strategy to external relationships in such places as the Central West of New South Wales. The Mayor talked about the difficulty places like Penrith and Dubbo have in getting their needs recognised, he noted, however, that both places enjoy a reputation for adopting a “can do” attitude and an innovatory approach to creating opportunities. The Mayor further noted that Dubbo was ahead of Penrith in already having an incorporated economic development unit and that we would be interested in learning from them about how

Marketing Penrith's Regional Significance Page 4 Ordinary Meeting 19 August 2002 The City in Its Region

best to structure the Penrith body which is to be incorporated in the second half of calendar 2002. The Mayor mentioned the economic, social and environmental problems of long journeys to work which Council’s current economic development policies are addressing. He noted the policies which are being followed to deal with this problem. These included the strategy of becoming a learning economy in partnership with University of Western Sydney, programs to expand employment lands and the potential for the health industries in the two regions to work together. The Mayor particularly noted the role of the City Marketing program in branding the City and underpinning the entire economic development program. The function was followed by a meal with the Mayor and Senior Staff of Dubbo City Council. The next morning the group undertook an early morning walk at Dubbo zoo and visited the Dubbo Visitor Information Centre and experienced the presentation and efficiency of a modern visitor information centre before returning to Penrith Valley. Next Steps Negotiations are underway for a reciprocal function to be held before Christmas. We are also investigating the possibility of having the Council party returning from the Local Government & Shires Conference in Broken Hill at the end of October visit Dubbo City Council on the way through. We have done a survey of Penrith participants and have noted the following benefits and potential areas for further partnership development opportunities

· Health – Nepean Hospital is developing a training program in resuscitating premature babies for the neonatal unit. The program utilises a virtual reality system which Associate Professor George Bryan is involved in developing. Professor Bryan believes that a rural base hospital should be involved with the development of the program and is pursuing this with Dubbo Base Hospital following the visit.

· Culture – An opportunity to advise on developing Dubbo cultural programs has been identified. The Mayor of Dubbo and Chair of Dubbo Arts and Cultural Advisory Committee to be invited to official opening of extensions to Penrith Regional Gallery;

· Incorporation of Economic Development Body We have received advice on incorporation of EDEC from the Dubbo Development Corporation;

· Closer relationship / mutual programs between Penrith and Dubbo Chambers of Commerce. Gladys Reed intends to pursue this following the recent function;

· General benefits of closer relationships between Penrith based organisations: A number of Penrith participants noted the benefit of taking time out of the office and spending time with other Penrith based people and organisations. The journey in the bus and meals together were important networking opportunities for the Penrith group. Finally, feedback on the logistical organisation of the trip has been noted and will be taken into account in planning future activities under this program.

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RECOMMENDATION That the information in the report on the partnership development visit to Dubbo be received.

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The City in Its Region

3 Using the "Head of the River" to market Penrith Valley 1133-32 Part 7

Compiled by: Paul Page, City Marketing Supervisor Authorised by: Geoff Shuttleworth, Economic Development & Marketing Manager Requested by: Councillor Bateman

Management Plan 4 Year Outcome (Page 5): Penrith is recognised widely as an innovative vibrant and attractive City with an identify distinguishing it from other parts of Sydney. 02/03 Critical Action: Continue marketing strategies to establish a distinct identity of the City.

Purpose:

Councillor Bateman requested a report on the potential that exists to use the well established Head of the River event to market Penrith Valley.

Background The Head of the River has been held in Penrith since the 1930s. The event has developed independently from the life of Penrith. Essentially outside people stage the event for outside people. This is quite different from most festivals and celebrations which are organised locally and whose attendance is dominated by local people. (Even a high profile internationally renowned event such as the Calgary Stampede, held in a remote low population area, receives about 80 per cent of its visitation from nearby residents rather than overnight tourists.) While there is a lack of linkage between the Penrith community and the organisation of the event, there are opportunities for our City Marketing program to reach an important market through this event. Potential Benefits Those who attend and participate in the Head of the River tend to be influential and efforts to improve their image of Penrith Valley and their knowledge of what we have to offer would have a valuable multiplier effect. The best long term approach would be to initiate a closer relationship between ourselves and the organisers with a view to developing a partnership approach to marketing Penrith Valley through this event. This approach would be integrated into the revised strategy for events to be pursued by the Facilities Operations and City Marketing Departments. There are several possible activities that could be developed as part of such a long term partnership listed below. (Please note these are only ideas which have not yet been raised with the organisers of the event).

Marketing Penrith's Regional Significance Page 7 Ordinary Meeting 19 August 2002 The City in Its Region

1. Penrith Valley to offer an annual award, shield or cup for some outstanding achievement within the event; 2. Propose that Penrith Valley dignitaries present prizes or otherwise be involved in a way that recognises the significance of the event; 3. Investigate Penrith Valley sponsoring a training scholarship with Rowing NSW or Rowing Australia; 4. Sponsor the winning school to participate in the Dragon Boat Championships normally held just after the Head of the River.

More short term activities might include: 1. Offer a civic reception on the Friday evening of the event for the officials and organisers. This would help to develop a relationship between the City and the event; 2. Operate an information booth on both event days (boys on Saturday, girls on Sunday) utilising the outdoor promotional stall used during the Olympics. This stall would provide information about Penrith Valley which would encourage visitation of other attractions of the city. It is expected that most attendees of the Head of the River would be focused on the sporting event, as occurred in the Olympics. The greatest opportunity would therefore arise from creating interest in a return visit not related to the rowing. 3. Advertising in any event programs: This will be investigated in the lead up to the event; 4. Enclosing Penrith Valley promotional materials in mailings sent to participants. This will also be investigated. 5. Sponsorship of Penrith Valley promotional signage around the venue. To be investigated.

RECOMMENDATION That the promotional opportunities described in the report on using the Head of the River to market Penrith Valley be incorporated into the 2002-3 City Marketing Program.

Marketing Penrith's Regional Significance Page 8 Ordinary Meeting 19 August 2002 The City in Its Region

The City in Its Region

4 Parramatta Rail Link (9022/3 Pt 2)

Compiled by: Walter Sinnadurai, Transportation Planner Authorised by: Craig Ross, Design & Technical Advice Manager

Management Plan 4 Year Outcome (Page 13): Public transport systems and transport networks meet demand for access to employment and activity centres. 02/03 Critical Action: Lobby for improved rail access and services from Penrith City to Epping/Chatswood & Liverpool, including track quadruplication between Penrith and St Marys stations.

Purpose The purpose of this report is to advise Council of the features and benefits for the Penrith LGA of the approved Parramatta Rail Link (PRL). Background On 26 February 2002 the Minister for Planning, Dr Andrew Refshauge, gave planning approval for the Parramatta Rail Link. It is expected that construction work will commence later this year following the awarding of major tunnelling and track contracts to the Thiess Hochtief Alstrom Group. The proposed PRL includes 28km of railway to be constructed between Parramatta and Chatswood via Epping. The approved route is shown in Figure 1. The NSW Government has committed $1.6 billion to commence construction of the project and has planned to complete the Epping to Chatswood section by mid-2008 and a new Parramatta Transport Interchange by 2006, with a planned completion date for the full project of 2010. On 31 May 2002, the Minister for Transport and the Lord Mayor of Parramatta unveiled plans for a $100 million concept Master Plan for the new Parramatta Transport Interchange. The interchange is due for completion in the year 2006 and work is expected to start early next year. The media release for this project is attached to this report. Current Situation

PRL- Benefits for the Sydney Region

The PRL will extend CityRail services to areas not previously serviced by rail. Supporting documents for the project indicate that this will provide a range of environmental and social benefits and help increase the use of public transport across the metropolitan Sydney region. The new rail link will: § increase the long term capacity of the CityRail network; § ease congestion on the Main Western Line; § link key regional centres in Western Sydney, Macquarie Park, North Ryde and Northern Sydney; § increase the overall use of public transport; § improve air quality through reduced reliance on cars; § expand Sydney’s metropolitan rail system.

Access and Transport Page 9 Ordinary Meeting 19 August 2002 The City in Its Region

The PRL will increase the potential for employment in western Sydney. Around 1,000 jobs will be created in the construction stage and additional indirect jobs will be created in supporting industries such as off-site workers in steel fabrication and transport deliveries.

Master Plan for new Parramatta Transport Interchange

The new Transport Interchange would be a predominant facility for the Western Region as a transport focal point and would facilitate a substantial increase in the level of public transport connections to Central Sydney, North Sydney, Chatswood and generally, the Central Business Districts. The concept Master Plan includes: § a substantial upgrade of the existing Parramatta Railway Station, including a new, widened western concourse between Argyle and Darcy Streets, easy access facilities, high level security and good pedestrian and cycleway connections; § fit-out of new bus stations for the T-way and local bus services; § a new underground bus-only tunnel through the retail section of Parramatta Railway Station’s existing eastern concourse, enabling separate pedestrian access through this concourse to be maintained; § provision of bus-only Transitway lane in and out of the interchange along Argyle, Valentine, Parkes, Station and Smith Streets; § new provisions for taxis, ‘kiss and ride’ facilities and interstate coaches; § improved pedestrian connections across Parramatta’s city centre; § a proposed Interchange building on the block bounded by Argyle, Fitzwilliam, and Church Streets, with potential for retail and/or commercial development.

Benefits for the Penrith LGA

The project is not expected to have a direct environmental impact on the Penrith LGA and is likely to have improved accessibility for employment in the Central Business Districts. The 1996 census indicates over 62% of the local workforce commute to the employment centres in Parramatta, Central Sydney, North Sydney, Chatswood and generally, the Central Business Districts. These local workforce commuters currently tend to use a combination of transport modes, including private car, bus, and the multiple train services. The PRL will provide improved accessibility and opportunities for employment, education and social activity as well as improved transport infrastructure to complement the existing regional transport. To ensure full benefit of the project to local residents, State Rail should be requested to accommodate direct rail services between the Penrith LGA stations and the proposed PRL link stations. CityRail has previously advised that there has been a decline in rail patronage for the Western line (up to 11%). Notwithstanding this there are concerns that the Main Western Railway Line between Penrith and St Marys would experience congestion in the near future and State Rail should be requested to investigate options to quadruplicate the line between the two stations

Access and Transport Page 10 Ordinary Meeting 19 August 2002 The City in Its Region

RECOMMENDATION That: 1. Council note the information on the approved Parramatta Rail Link; 2. State Rail be advised that the project should accommodate direct rail services between all stations in the Penrith LGA and the proposed Link; 3. State Rail be requested to investigate options to quadruplicate the line between Penrith and St Marys stations.

3

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FIGURE 1

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Access and Transport Page 13 Ordinary Meeting 19 August 2002 The City in Its Region

Access and Transport Page 14 Item Page

THE CITY IN ITS ENVIRONMENT

5 Domestic Waste Services - Multi Unit Housing Developments 7015/1 15 Ordinary Meeting 19 August 2002 The City in Its Environment

The City in Its Environment

5 Domestic Waste Services - Multi Unit Housing Developments 7015/1

Compiled by: Geoff Brown, Waste Management Supervisor Authorised by: Barry Ryan, Waste and Community Protection Manager

Management Plan 4 Year Outcome (Page 35): Resident and business waste to landfill is reduced. 02/03 Critical Action: Manage waste contracts to ensure best practice outcomes.

Purpose:

To update Council on the progress of the new ‘Collect and Return’ garbage and recycling service for multi unit housing developments.

Background For some time, Council has been concerned with the visual impact of the multitude of garbage and recycling bins presented on the naturestrip outside flat development. A report on this service was presented to the Policy Review Committee Meeting last year illustrating alternative proposals to address and reduce bin congestion on the naturestrip. Council resolved at the Policy Review Committee Meeting that the preferred method of service for new and existing multi unit housing development be the ‘collect and return’ method. Negotiations with our contractors to introduce this service were successful and collections commenced on the 1 July 2002. Progress of the Service The term ‘collect and return’ is used to describe the method by which the service is provided. The garbage and recycling contractors collect the bins from on site storage areas, empty them at the kerb and return the bins on completion. Residents do not have to present and return the bins from the naturestrip on designated collection days. In order to provide an effective and economical service it was necessary to reduce bin numbers and to increase service frequency. For garbage services, bins are provided at the ratio of 1:4 units which are emptied twice weekly. Recycling bins are provided at the same ratio but serviced weekly. This provides each unit with a weekly storage capacity of 120 litres for garbage and 60 litres for recycling, (studies conducted by the Southern Sydney Waste Board found that Multi Unit Housing Developments generate on average 80 litres of garbage and 40 litres of recyclables each week). Inspections of multi unit developments has revealed that generally this capacity and frequency of collection will provide for the needs of residents in these developments. This has been confirmed in discussions with residents and managing agents.

Waste Minimisation and Management Page 15 Ordinary Meeting 19 August 2002 The City in Its Environment

The provision of bins can be increased where necessary to cater for the waste needs of individual developments. Council officers however will consider waste reduction initiatives for residents as a first option prior to increasing bin numbers. The service is currently provided to 198 developments comprising 2828 housing units. Prior to starting the new service, all effected residents were issued with correspondence (placed under the door of each unit) informing them of the new service and its operation. Flyers were also placed in each letterbox and each bin was stickered. Excess bins were collected and placed in storage by the respective contractors. As a result of the communication plan, two written complaints and one phone call was received objecting to the service. At that point in time the complainants had not experienced the service in operation and did not want to be willing participants. The basis for their objection was that each unit would not have a bin for their own personal use. Correspondence and phone calls were also received from residents welcoming the new service. The service so far has proved very successful, the bin numbers appear to be appropriate and the visual amenity of the streetscape in the vicinity of unit developments has improved markedly. It has not been possible to introduce this service to all existing unit developments due to the lack of common storage areas, and discussions have commenced initially with Department of Housing staff, to increase the number of units participating in the service. Rethmann perform the new service utilising 1 truck and 2 staff over a 4 day program. Approximately half the services are conducted on Monday and Thursday and the remainder are performed on Tuesday and Friday. The two zones generally comprise Penrith/Jamisontown and St Marys/Werrington/Kingswood. Recycling services are performed weekly on Thursdays using 1 truck and a two man crew. Cleanaway recently suggested that they may incorporate a second vehicle due to the long hours being experienced to perform this service. Enhanced Cleanup Service Council officers recently negotiated a contract variation with Rethmann to increase the level of Clean up services and to enhance this service by regularly monitoring and collecting orphan waste (dumped waste) presented on the naturestrip in front of multi unit housing developments and other residential premises. Initially, this service was envisaged to be provided one day per week (8 hours). On commencement of the new service it was quickly evident that an adjustment to the servicing arrangements were required. Providing an additional cleanup on only 1 day per week would not fulfil the goal of providing a cleaner city. This program had the potential for the additional waste to be ‘on the streets’ for 6 days until it was removed. Negotiations were held with Rethmanns, and the clean up service is being provided 4 days per week (2hrs per day), thereby eliminating the potential problem identified above. This service is performed over a 4 day program by the crew that performs the ‘collect and return’ garbage service. The program for this service is generally as follows:-

Waste Minimisation and Management Page 16 Ordinary Meeting 19 August 2002 The City in Its Environment

1. While performing the ‘collect and return’ garbage service for flats the crew will pick up small amounts of orphan waste presented on the naturestrip. They will also report larger quantities of orphan waste to be booked in for collection on the next available cleanup day (normally the next day). 2. After completing the ‘collect and return’ garbage service for flats the crew will then perform 20 scheduled clean up services each day four days a week. In addition to the scheduled cleanups the clean up crew will also collect orphan waste reported to Rethmann by Council Rangers (where possible council rangers will investigate the source of the orphan waste and take action as necessary). This service and the presentation of waste on the naturestrip will be monitored by Council staff with the view of maintaining a clean environment throughout the streets of the city.

RECOMMENDATION

That the Waste and Community Protection Report on the ‘Collect and Return’ Waste Service and the enhanced cleanup service be received.

Waste Minimisation and Management Page 17 Ordinary Meeting 19 August 2002 The City in Its Environment

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Waste Minimisation and Management Page 18 Item Page

THE CITY AS A SOCIAL PLACE

6 Jamison Skate Facility Official Opening 3209/15 19 7 2002 Penrith / Fujieda Student Exchange Program 1131/7 23 8 Active Australia Day 2002 1980/23 Pt5 25 9 Assistance Towards Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Interstate and Overseas Travel 27 10 Wilson Park, Llandilo 3079/1 29 11 Community Assistance Programme 6016/36 31 Ordinary Meeting 19 August 2002 The City as a Social Place

The City as a Social Place

6 Jamison Skate Facility Official Opening 3209/15

Compiled by: Jeni Pollard, Senior Social Planner; Katerina Tahija, Youth Development Officer; Yvonne Perkins, Community Safety Officer Authorised by: David Burns, Asset Manager

Management Plan 4 Year Outcome (Page 64): Community recreation facilities and services in new and established areas meet contemporary needs. 02/03 Critical Action: Provide in partnership with others an agreed plan for delivery of recreation facilities and services based on available resources.

Purpose: To inform Council of the successful launch of the Jamison Park Skate Facility including a summary of the evaluation done at the launch with young people. Background Penrith City Council's Youth Needs Audit conducted in 2001, highlighted a strong desire for the provision of a skate facility from young people who participated in forums and focus groups across the Penrith Local Government Area. Numerous letters have reinforced this as well as petitions received from groups of young people requesting that a skate facility be developed locally. After an extensive site selection process that identified the current location in Jamison Park, workshops were held with young people to develop a design for the skate facility. Consultations were undertaken with Jamison Park mainstream sporting groups, local businesses as well as local residents. Penrith Council accepted the tender to construct the facility in Jamison Park on 8th April 2002. Council was eager and committed to building a high quality, well-maintained skate park facility that is welcoming to all potential participants. An ongoing management plan was developed to ensure that the needs of skaters of various skill levels (in-line, skateboarders and BMX free-stylers) are taken into account. User representatives will be encouraged to promote the concept of ownership and responsibility for the facility by all users. As a requirement of the approval process for the building of the skate park, it was conditioned that a Community Safety Management Plan (to be developed and implemented in four stages) be prepared for the facility. The development of this plan involved participation by representatives from Penrith Council, St Marys Police, Penrith Youth Interagency, users and potential users of the skate facility, local community and Jamison Park sporting group representatives. A sub-committee of the Penrith Valley Community Safety Partnership oversees the management plan. Official Opening On Sunday, 4th August, the Mayor, Councillor Pat Sheehy, officially opened the Skate Facility. Councillor Sheehy and Councillor Bradbury unveiled a plaque to the applause of many young people present, to declare the park officially opened. The park itself had been in use for approximately two weeks as a decision was made to not make potential users wait until the official opening to use the facility.

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The opening day was well attended by many local young people and their families. The crowds were entertained by local band ‘This Way Down” and enjoyed a sausage sizzle provided by the Nepean Rotary Club. Local skate and surf shop, General Pants, provided a display of expert skating as well as two gift certificates that were given away along with safety gear purchased by Council, as part of a competition. Radio station 2Day FM made an appearance around 2.00pm and went live to air from the opening. Crowd estimates far exceeded the capacity of the skate park with numbers peaking around 220 to 250 skaters, bike riders and in line skaters using the facility or in the vicinity at one time. It is estimated that approximately 800 to 1000 young people used the facility or enjoyed the music or other activities during the course of the day. The crowds were well behaved and no damage or incidents were observed or reported. Despite the wait to use the facility, most users were happy to watch others while waiting their turn and all present appreciated the display given by more expert users. Evaluation Council officers used the opportunity of the opening to survey young people about what they thought of the facility. All those that participated in the evaluation went into a draw for prizes. The vast majority of young people that spoke to Council officers about the park were overwhelmingly positive about the facility and thanked Council. Many said that they hoped another would be built soon as this one was so well used that it was often crowded. Summary of Findings Approximately 85 young people responded to the survey on the day. There was a mix of skateboard, bike and scooter riders as well as inline skaters that responded, with ages ranging from primary aged children to young adults. The respondents were overwhelmingly excited, enthusiastic and constructive in their feedback, with many young people acknowledging Council for building the skate park. Some of the comments are quoted below: “I like it the best because it’s close to home and a great place to meet friends and learn to skate” – young person South Penrith “It’s great, a little crowded, but great” young person Orchard Hills “I come here almost everyday” young person Glenmore Park

Young people that attended the launch came from across the LGA, from Agnes Banks across to Mulgoa, out to Emu Heights and from St Clair. Some commented on experiencing some difficulty in travelling to the park from the outer suburbs of Penrith. The majority of young people came from the very local suburbs South Penrith, Kingswood and Jamisontown. Cranebrook/Mt Pleasant and Glenmore Park were also well represented.

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Every respondent was interested in future skate clinics, music and youth events to be held at the park.

Construction Council at its Meeting on 8 April 2002 accepted the tender from Walker Contractors Pty Ltd T/A SK8CON for the construction of the Jamison Skate Facility in the amount of $147,825 and adopted a total project allocation of $157,000. The difference being required for survey, geotechnical investigation, DA fee and the tender process. This was the first skate park of this type constructed in the Penrith LGA, and although a contingency item was included in the project allocation, additional works were identified during construction and the development of the Community Safety Management Plan which included discussions with other Councils who had skate parks in operation and their advice on issues they had immediately after opening. The additional works identified included the provision of seating and tables, water supply (tap and bubbler), provision of rubbish bins, grassing of the batters, provision of permanent signage addressing risk management issues, construction certificate fee, removal and replacement of the existing subgrade to a depth of 150mm over the area of the facility, additional drainage, the extended period of hire of the fence around the facility and cost of on-site security for the period prior to the official opening. The cost of these additional works brings the total project cost to $180,085. The Chief Financial Officer advises that there are sufficient funds available in the Recreation Reserve to cover the additional $23,085 project costs. Summary The Jamison Skate Facility continues to be heavily used following on from the successful official opening. The facility is extremely busy on weekends and afternoons after school time. The signage on the facility reminds users to skate only when adequate light is available. However it appears that users as well as family groups are present at the facility well into the early evening. There will be a need to monitor the evening usage over the coming months.

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The facility was designed to be used by skateboard riders, in line skaters and bike riders. This is clearly happening with the various elements all in demand at any one time by the different users. There has been some concern raised by skaters that the bikes are dominant on the facility and this will need to be monitored. It is evident that the design has worked in terms of being a desirable facility for young people to use. The current heavy usage of the facility is reportedly making it difficult for younger, less experienced skaters to get practice time on the facility. Council’s Youth Development Officer will be investigating funding sources to hire tutors to run clinics, targeting skills for newer skaters and young women during school holiday times. Users will be notified in advance that the facility may be closed for several hours whilst these clinics are in operation. The Community Safety Management Plan (Stage 1) was reported to Council at its meeting on 15 July 2002. Stage 1 relates to the first six months of the operation of the facility and the staged development of the Plan allows time for emerging issues of use or management to be reviewed and updated. A further report will be forwarded to Council informing of any ongoing use or management issues of the facility identified in the review of Stage 1 of the Plan. RECOMMENDATION That: 1. the report concerning the completion and official opening of the Jamison Skate Facility be received; 2. an additional $23,085 be allocated from the Recreation Reserve giving a total project budget allocation of $180,085; 3. a further report be prepared for Council that provides a six month review of the operation and management of the skate facility.

Recreational and Cultural Equity Page 22 Ordinary Meeting 19 August 2002 The City as a Social Place

The City as a Social Place

7 2002 Penrith / Fujieda Student Exchange Program 1131/7

Compiled by: Tina Tallack, City Partnerships Officer Authorised by: Geoff Shuttleworth, Economic Development & City Marketing Manager

Management Plan 4 Year Outcome (Page 46): The City's cultural profile has been raised. 02/03 Critical Action: Maintain and develop international cultural relationships and respond to emerging opportunities.

Purpose: To inform Council of the current status of the annual student exchange program between Penrith and Fujieda, Japan. Background The first stage of the 2002 Student Exchange Program, co-ordinated by the Penrith International Friendship Committee (PIFC) and the Fujieda International Friendship Society (FIFS), has been completed. This stage saw six students from Fujieda visit Penrith from 27 July to 17 August inclusive. Current Situation The second stage of the 2002 Student Exchange Program will see six students from the City of Penrith visit Fujieda City from 20 September to 13 October. This year seven students applied for the Penrith Student Exchange Delegation to Fujieda. An interview panel consisting of His Worship the Mayor of the City of Penrith Councillor Pat Sheehy, Charles Deguara (PIFC Vice Chairperson and PIFC Student Exchange Sub- Committee Chairperson), Kevin Dwyer OAM (past Penrith Mayor and past PIFC Chairperson) and Tracy Jones (teacher at Jamisontown Public School) selected the following six students for the 2002 Penrith Student Exchange Delegation – § Samantha Allchin of Cranebrook who attends Jamison High School § Christine Byrnes of Cambridge Park who attends Caroline Chisholm College § Duncan Eves of St Marys who attends St Marys Senior High School § Emma McOrrie of Werrington Downs who attends Cranebrook High School § Natale Nguyen of St Marys who attends Caroline Chisholm College § Whitney Ryan of Erskine Park who attend Emmaus Catholic College While the Penrith Student Exchange Delegation’s travel and insurance arrangements are organised by PIFC, each student is responsible for covering the cost of their visit to Fujieda. To enhance the group appearance of the student delegation in their role as ambassadors of the City of Penrith during their visit to Fujieda, PIFC will be presenting each student with a jacket embroidered with their name and the words ‘PIFC Student Exchange 2002’ on the front and the word ‘PENRITH’ on the back. To assist the students with their expenses for the visit to Fujieda City, PIFC made a recommendation that Council donate $100 per student from Council’s International Links budget.

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RECOMMENDATION That : 1. The report on the Penrith / Fujieda 2002 Student Exchange Program be accepted. 2. Each student member of the 2002 Penrith Student Exchange Delegation receives a donation of $100 with funds allocated from the International Links budget.

Recreational and Cultural Equity Page 24 Ordinary Meeting 19 August 2002 The City as a Social Place

The City as a Social Place

8 Active Australia Day 2002 1980/23 Pt5

Compiled by: Diana Tuckwell, Facilities Operations Manager's Secretary Authorised by: Gary Dean, Facilities Operations Manager

Management Plan 4 Year Outcome (Page 45): Community recreation facilities and services in new and established areas meet contemporary needs. 02/03 Critical Action: Provide an agreed plan for delivery of recreation facilities and services based on available resources.

Purpose:

Inform Council of the upcoming events for Active Australia Day, Sunday 27 October 2002

Background Penrith City Council in conjunction with the Sydney International Regatta Centre (SIRC) will again host Active Australia Day on Sunday 27 October 2002. It is expected that the day will commence at 10:00am and conclude at 2:00pm. Active Australia Day is a National event designed to encourage participation in sport and emphasise the many health benefits which are gained by leading an active lifestyle. The program is funded through the Australian Sports Commission and is operated by the Leisure Australia Foundation, the philanthropic arm of Leisure Australia incorporated. The level of support they will provide includes:

· Invitations for clubs and schools to participate in the event · Information kits · Media and promotion information and promotional material · Active Australia Day posters · Passport competition entry forms · Balloons · Showbags · Posters · Products from national sponsors to give away at the event · Assistance and support from the national office · Information on ‘Whats Happening’ in the Penrith LGA will be posted on the Active Australia Day website · Participation certificates for organisations that assist in conducting the event Active Australia Day gives local government the opportunity to assist local sporting clubs and organisations to promote their services and benefits to residents. A total amount of $5,000 has been provided by in this year’s budget towards the conduct of the event whilst the SIRC will be provide ‘in-kind’ support such as the venue and necessary equipment including communication facilities, safety equipment, shade structures, volunteers, marshals, kiosk/cafe for purchase of food and beverages etc.

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The day will be promoted as a ‘family fun day’ to encourage families, as well as individuals to come along and participate. A Community Walk (5km) as well as the Passport Program will be conducted. The Passport Program requires individuals to participate in a sport or a number of sports and have their ‘passport’ stamped, which will enable them to go into the draw for a major national prize. John MacLean will be approached to again act as the Penrith Ambassador. The event is expected to be heavily promoted nationally, in addition to our own extensive local marketing and it is hoped that the number of visitors to the event will increase from last year’s number of 4,000. A program of events for the day is being developed. The Mayor will lead the walk and participate in other activities. Invitations to participate in this year’s program have been issued to many of our sporting and leisure groups across the City.

RECOMMENDATION That the information contained in the Active Australia Day 2002 report be received.

Recreational and Cultural Equity Page 26 Ordinary Meeting 19 August 2002 The City as a Social Place

The City as a Social Place 9 Assistance Towards Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Interstate and Overseas Travel 6016/1 Pt31

Compiled by: Diana Tuckwell, Facilities Operations Manager’s Secretary

Authorised by: Gary Dean, Facilities Operations Manager

Management Plan 4 Year Outcome (Page 45): Community recreation facilities and services in new and established areas meet contemporary needs. 02/03 Critical Action: Provide an agreed plan for delivery of recreation facilities and services based on available resources.

Purpose: Advise Council of the donations provided for the April-June 2002 quarter Background Council has a policy of providing assistance to amateur sportspersons and representatives in the fields of Art, Music, Culture for the purpose of encouraging participation in international or interstate events by residents or by members of clubs based in the City of Penrith or students of schools and educational establishments within the Penrith City area and who are representing the country of Australia or the State of New South Wales. Those requests Council has received and dealt with, for financial assistance in accordance with the Policy for the period 1 April – 30 June 2002 are listed below: OVERSEAS DESTINATIONS

1. a donation of $300.00 was made direct to the Australian Paralympic Committee to help defray the travelling expenses of Mark Drinnan of Castlereagh when he competed at the Winter Paralympic Games (skiing) held in Salt Lake City during March 2002. 2. a donation of $300.00 was made to NSW Institute of Sport with a request that it be passed on to Angelo Martino of St Marys to help defray his travelling expenses when he competed in the NSW Institute of Sport Soccer Team tournament held in Holland during March – April 2002. 3. a donation of $300.00 was made to National Institute of Youth Performing Arts with a request that it be passed on to Jaimie Laffey of Cambridge Park to help defray her travelling expenses when she performed in the Australian Youth Choir International Concert Tour of the United Kingdom during May – June 2002. 4. a donation of $300.00 was made to Australian Touch Association with a request that it be passed on to James Paul McGovern of Emu Plains to help defray his travelling expenses when he competed in the Australian Men’s Veterans Touch Team tournament of South Africa and the United Kingdom during June-July 2002. 5. A donation of $300.00 was made to Athletics Australia with a request that it be passed on to Laura Johnson of South Penrith to help defray her travelling expenses when she competed in the IAAF World Junior Athletics Championships being held in Jamaica during July 2002.

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INTERSTATE DESTINATIONS

6. a donation of $200.00 was made to NSW Baseball League Inc with a request that it be passed on to Danielle Bilby of Claremont Meadows and Christal Fitzgerald of Cranebrook to help defray their travelling expenses when they competed at the 2002 Australian Baseball Championships held on the Gold Coast, Queensland during March- April 2002. 7. a donation of $450.00 was made to Athletics NSW Limited with a request that $150.00 each be passed on to Rebecca Junor and Elise Junor of Penrith and Tara Radzki of St Clair to help defray their travelling expenses when they competed at the Australian Youth Track and Field Championships which was held in March 2002. 8. a donation of $150.00 was made to NSW All Schools Triathlon Association with a request that it be passed on to Melinda Vernon of Werrington Downs to help defray her travelling expenses when she competed in the National All Schools Triathlon which was held in Adelaide, South Australia during April 2002. 9. a a donation of $500.00 was made to Basketball NSW with a request that $150.00 each be passed on to Sarah Goodwin of Kingswood and Amanda Ford of Werrington Downs to help defray their travelling expenses when they compete at the National Basketball Championships being held in Wayville, South Australia during July 2002 and that $100.00 each be passed on to Francisco Arratia of North St Marys and Lisa Mackie of St Clair to help defray their travelling expenses when they compete at the National Basketball Championships for Players with an Intellectual Disability being held in Melbourne, Victoria during July 2002. 10. a donation of $100.00 was made to The Cerebral Palsy Sporting and Recreation Association of New South Wales Inc with a request that it be passed on to Peter Leek of St Marys to help defray his travelling expenses when he competed at the 2001 National Junior Disabled Games which were held in Brisbane, Queensland during September-October 2001. 11. a donation of $200.00 was made to Hockey NSW with a request that it be passed on to Melinda Kristaly of 54 Colorado Drive, St Clair to help defray her travelling expenses when she competed in the National Hockey Championships being held in Perth, Western Australia during July 2002. 12. a donation of $300.00 was made to NSW Association of Indoor Bowlers Inc with a request that $150.00 each be passed on to Katrina Lafferty and Terry Hogan, both of Penrith to help defray their travelling expenses when they compete in the Australian Indoor Bias Bowls Championships being held in Hobart, Tasmania during August- September 2002.

RECOMMENDATION That the donations to those organisations listed in this report be noted.

Recreational and Cultural Equity Page 28 Ordinary Meeting 19 August 2002 The City as a Social Place

The City as a Social Place 10 Wilson Park, Llandilo 3079/1

Compiled by: Raphael Collins, Parks Construction & Maintenance Manager Authorised by: Ray Moore, Director City Operations

Management Plan 4 Year Outcome (Page 45): Community recreation facilities and services in new and established areas meet contemporary needs. 02/03 Critical Action: Provide an agreed plan for delivery of recreation facilities and services based on available resources.

Purpose:

This report has been requested by Councillor Fowler in response to representations from the Llandilo Progress Association. The Association has asked Council to provide additional play equipment in the park to accommodate the increasing usage by the local community.

Background Wilson Park is a main gathering area for the Llandilo community. The Progress Association want to improve the park to cater for more school activities and general community picnics and get-togethers. Over the last year, Parks staff have installed park benches, seating, planted numerous trees and carried out repairs to the amenity building. The Association would now like to improve the park by undertaking the following:

· Additional play equipment · Construct a multi-purpose playing court where the old tennis court is located · Improvements to the concrete cricket pitch · A soccer/league goal post Future Improvements The Association have asked Council to consider constructing a multi-purpose playing court where the old tennis court is located. In a letter to Council, the Association contend the now defunct Llandilo Club gave Council a sum of money to go toward the upgrade of the old tennis court. Council officers are still searching relevant records to verify this contribution. The cost of providing a surfaced AC court and backboards would be approximately $25,000. The level of use in Wilson Park does not justify this amount of expenditure for either a multi- purpose playing court or upgraded tennis facility. According to the Association, play equipment would suit this park because it is used by a large number of families with young children. The cost for additional play components including undersurfacing will be $10,500. The components will include assorted climbers, decks, slide and glide and ride. The Association also wish to have the old concrete cricket pitch upgraded for social cricket activities. The cost to provide a synthetic rubberised surface will be $7,000.

Recreational and Cultural Equity Page 29 Ordinary Meeting 19 August 2002 The City as a Social Place

Conclusion The provision of additional play equipment and surfacing the cricket pitch in Wilson Park will be welcomed by the Llandilo community. This year’s play equipment and park improvement programs have been finalised so there are no funds to purchase this equipment. If Council wishes, consideration could be given to using funds ($17,500) from Voted Works to install the new play components and cricket pitch resurfacing. RECOMMENDATION That the information contained in this report concerning Wilson Park in Llandilo be received.

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The City as a Social Place 11 Community Assistance Programme 6016/36

Compiled by: Penny May, Community Projects Officer Authorised by: Carol Joyce, Community Development Manager

Management Plan 4 Year Outcome (Page 52): Social Services and facilities are established and operating to meet community needs. 02/03 Critical Action: Support local community programs to meet identified community needs.

Purpose:

To inform Council about community requests for donations from the Community Assistance Programme.

Background Through the Community Assistance Programme, Council makes small grants to non-profit organisations and community-based groups to meet local community needs. The maximum grant is $1,000. There are three eligibility criteria endorsed by Council, which are:

· Non-profit organisations providing one-off activities · Direct benefit to and participation from Penrith residents · Projects and project management in line with Council’s Access and Equity Policy Fundraising programmes or organisations whose main job is to fundraise are not eligible. The total annual budget for the programme is $32,500 and this is allocated through three components. Planned Component Community groups are encouraged to plan major events or projects to coincide with this annual funding process. Community groups are able to access funds by application, within the advertised time period. It is expected that the funding round for the 2002/03 planned funding component will open on Monday October 7th and close on Friday November 1st. Cheques will be presented in December 2002. Rolling Component Recognising that not all needs for funding can be foreseen, the Rolling Component allows for one-off requests to be brought before Council at any time during the year. This provides a flexible supplement to the Planned Component of the programme.

Social Justice Page 31 Ordinary Meeting 19 August 2002 The City as a Social Place

Reimbursement Component This provides for the rates and sullage on community run non-Council owned rural halls. It can also be used to meet requests for reimbursement of hire fees for halls used for one-off events. Budget Allocation and Expenditure

Allocated Expenditure Committed Available to date Total annual funds $32,500 $0 0 $31,750 Planned $19,000 $0 0 $19,000 Rates/Sullage $5,000 $0 0 $5,000 Rolling Component $8,500 $750 0 $7,750

Health Related Transport Forum Mountains Community Transport Incorporated is seeking a contribution towards the cost of venue hire and provision of morning teas for a Health Related Transport Forum to be held at the Nepean Room, Penrith Civic Centre, on Wednesday September 11th, 2002. The forum has been organised in partnership with Wentworth Area Health Service, Nepean Community Transport and Hawkesbury Community Transport. It aims to provide information about health related transport issues, and promote a collaborative response to them at a regional level. The provision of appropriate service to “transport disadvantaged” people needing to attend medical appointments is a perennial and complex issue. Over eighty key stakeholders have been invited to the forum, including Councillors, Members of Parliament and a range of service providers from Penrith LGA. The organisation has been advised that the cost of venue hire and morning teas should total $500. Hawkesbury Council has agreed to pay for one third of these costs and an application has also been submitted to Blue Mountains Council for a one third contribution. Recommend that Council approve the allocation of $170 to Mountains Community Transport Incorporated as a one third contribution towards the cost of venue hire and morning teas for the regional Health Related Transport Forum to be held on 11th September 2002. RECOMMENDATION That Council approve the allocation of $170 to Mountains Community Transport Incorporated as a contribution towards the cost of venue hire and morning teas for the regional Health Related Transport Forum to be held at the Nepean Room on 11th September 2002.

Social Justice Page 32 Item Page

THE CITY SUPPORTED BY INFRASTRUCTURE

12 City Operations Directorate Report To End July 2002 153/2 33 13 Improvements To Parks Assets 3039/1 46 14 RTA Traffic And Road Safety Grants - 2002/2003 6041/8 48 15 Plans Of Management For Railway Stations 9002/2 50 Ordinary Meeting 19 August 2002 The City Supported by Infrastructure

The City Supported by Infrastructure

12 City Operations Directorate Report to end July 2002 153/2

Compiled by: David Burns, Asset Manager Authorised by: Ray Moore, Director of City Operations

Management Plan 4 Year Outcome (Page 92): Assets which are delivered meet community expectations. 02/03 Critical Action: Work in partnership with the community in the planning and delivery of new assets.

Purpose:

To report to Council on the progress of works of the City Operations Directorate

Asset Management Department

Construction Section Path Paving – Completed works since last report are Timesweep, Autumn Leaf, Bennett, Gibson, Colorado, Richmond, Harrow, Hobart, Hosking and Bluebird.

Werrington Road (Rail overbridge to The Kingsway) reconstruction – This work is complete except for some minor linemarking problems.

Gross Pollutant Traps – Work is in progress on Panthers and Buckland Road sites.

Dunheved Circuit (Severn St to Vallance St) Reconstruction – This work is complete.

The Northern Road (homestead to Glenmore Parkway) Widening – This work is continuing and is expected to finish late September.

Skateboard Ramp – This work is complete.

Witshire Road Flood Excavation – Quotes are being called for cleaning of the road reserve.

Stock Avenue Drainage – This work is approximately 90% complete.

High Street Triangle – the triangle is nearly complete & work continues on the Zonta.

Asset Management Page 33 Ordinary Meeting 19 August 2002 The City Supported by Infrastructure

Coachmans Park Refurbishment – This work continues with asphalt being laid during w/c 12/08/02.

Tamarra C.C.C. Drainage – This work is complete.

Komirra Avenue – This work is complete.

Sydney/Brisbane Roundabout – This work is nearly complete except for the floodlight relocation of the pedestrian crossing which into be carried out by Integral.

Jamison/Racecourse Road Traffic Facility – This work is in progress.

Parklands Avenue Drainage – This work on upgrading the stormwater line is under construction.

Maintenance Section Following the report to Council on the Traffic Facilities Component of the RTA Block Grants, written confirmation was received from Westpool stating that accepting the Grant would not effect Council’s public Liability exposure. Since then the Agreement has been executed, the vehicle for the additional crew has been purchased and interviews for the approved additional staff held. Procedures for reporting and recording the work have also been developed. The new day shift sweeper is proving very effective. Based on the quantity of material removed from the roads during the day operation mostly in residential areas, this sweeper is having a definite positive impact on the presentation of the city. The recently purchased mechanical footpath sweepers for the Penrith and St Marys CBD’s are still generating positive feedback from the community. Drainage maintenance resources are continuing to be stretched due to the additional demand for GPT maintenance. It is estimated that approximately 40% of the time available for Drainage Maintenance is utilised in clearing the numerous GPT’s throughout the City. Most of these GPT’s were constructed in the last 2-3 years. Berkshire Park has received a major clean up over the past 2-3 weeks. Open drains, table drains, road shoulders and intersections have all been slashed and had rubbish removed. This has been achieved with resources freed up from other areas due to the dry weather. The area to the west of Werrington Road in Werrington has also received a major clean up. The Rural Maintenance gang has carried out property access adjustments in Eighth Avenue, Llandilo following the reconstruction of this road from Terrybrook to Third Avenue. Fifth Avenue, east of Second Avenue, continues to be strengthened with material won from other roadworks in the residential areas. The residents on this previously unformed section of Fifth Avenue are very pleased with the work carried out. Council Heavy Patch crews have been carrying out road repairs in conjunction with the Road Resealing Programme. Also, as of the end of July 2002, the asphalt road restorations for Service Authorities is fully up to date.

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Concrete maintenance crews have been concentrating on high-risk footpath repairs and concrete restorations for Service Authorities.

Plant Replacement Program The 2002/03 Programme has been set based on the funds available in the budget priority for replacement. Quotes are currently being arranged for items not available on Government Contract. Some purchases will require tenders to be called and this documentation will be prepared shortly.

Asset Systems Section Roads to Recovery Programme – 2002/2003 1700sqm of road pavement repairs have been carried out on Desborough Rd and Sherringham Rd in preparation for resheeting.

Road Resheeting/Resealing Programme In excess of 2000sqm of road pavement repairs and 400m of kerb and gutter repairs have been carried out for the 2002/2003 resheeting programme. Since the previous report the following roads have been resurfaced with asphaltic concrete: Karuk St, Glenmore Park (entire length) Kiber Drive, Glenmore Park (Karuk St to Durali Rd) Coonawarra Dr, St Clair (Arundel Park Drive to Erskine Park Road) Singleton Avenue, Werrington County (entire length) Eighth Ave, Llandilo (Terrybrook Ave to Third Ave) has been fully rehabilitated.

Audits/Inspections Detailed inspections of all of Councils kerb & gutter and path paving are currently still in progress. Any ‘trip hazards’ greater than 20mm are being temporarily repaired with asphalt. The fourth cycle of Ausspec#4 routine maintenance inspections are approximately 90% completed. All outstanding defects are being prioritised for repair.

Development Services Unit

· Accepted the following developer constructed assets: - Precinct 8N, Glenmore Park – 215 metres of new road

· Construction certificates were issued for the engineering works associated with the following developments:

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- Brougham Street/Kohlenberg Close, Emu Plains – roadwork and drainage works associated with residential subdivision. - Irwin Street, Werrington – drainage works associated with multi-unit housing development.

· Inspections were carried out on the engineering works for the following developments: - Precinct 8N, Glenmore Park – road pavement and drainage construction - Brougham Street/Kohlenberg Close – road pavement and drainage construction - Camden Street, Penrith – road pavement construction - Irwin Street, Werrington – drainage construction - Bayton Place, Oxley Park – road pavement and drainage construction - Augusta Place/Explorers Way, St Clair – road pavement and drainage construction - Wolseley Street Penrith – road pavement construction

Traffic Section The Local Traffic Committee at its meeting on 1 July 2002 considered eighteen Items on traffic and safety issues and Council at its ordinary meeting on 22 July 2002 adopted the report and recommendations of the Local Traffic Committee. Investigation and analysis of other traffic and safety issues received including determination of speed profile in nominated locations are continuously being carried out. In addition, traffic impact on development application referrals received from the Development Services Unit are also being investigated and assessed.

Road Safety Section Responsible Driver Program (formerly called Traffic Offenders Program) A Programme Co-ordinator has been appointed on a temporary basis, subject to review after 12 months. With the first six-week course commencing on 17 April 2002, the programme is now into its third (six-week) course, with the next course scheduled to commence on 21 August 2002. There has been a steady increase in participant numbers from seven in the first course, 11 in the second course, and 19 in the third course. Participant numbers are limited to a maximum of 25. The trend in increasing participant numbers demonstrates that 21 participants is an achievable ongoing level of course participation. FARM (Fatal Accidents in Rural Main Roads) The launch of the results of the FARM Research into Fatigue over Short Distances was held on 1 August 2002 at Yarramundi Youth Camp. The research results, officially launched by Commander Ron Sorrenson of NSW Police, were a joint project initiative of Penrith, Hawkesbury, Blue Mountains, and Baulkham Hills Councils.

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Who me? Drink or Drive Shuttle Bus The Drink or Drive Shuttle Bus commenced on 12 April 2002 and is now into its seventeenth week of operation. Examination of the passenger user logs indicates the service is well patronised, particularly later in the evenings. Discussions have taken place with the six participating venues, with a view to possible improvements in the service, along with attracting additional contributing venues. WSROC Strategic Plan for Road Safety 2010 The official launch of the WSROC Strategic Plan for Road Safety 2010 is set down for 14 August 2002 at Norwest International Hotel, Norwest Business Park. The aims and objectives of the Plan are to provide a consistent approach to the co-ordination and optimisation of effort to resolve the trauma and associated cost of road crashes throughout the WSROC community. Parks Construction & Maintenance City Beautification Bringelly Road and The Northern Road, Kingswood Landscaping of the corner reserve is nearing completion. Signs for the reserve are being prepared. The work mainly involved tree planting and turfing and is part of the City Beautification program. Estimate for the work is $20,000.

Floral Display – St Marys A brick retaining wall is being constructed around the earth mound at the corner of Charles Hackett Drive. Planting of the floral display will commence in two weeks.

National Tree Day Two projects were undertaken on the 28th July, one at Jamison Park, Penrith and the other at Clissold Reserve, Emu Heights. The Lions Club of Penrith and Kingswood were the main participants of the tree planting activities at Jamison Park with over 400 trees being planted. This project was very successful with nearly 200 residents being involved. Emu Heights Bushcare Group, Emu Plains Lions Club, Emu Heights Public School, a few local businesses and a number of local community members enjoyed a very successful planting day. Most of the plant material, site preparation, watering in and tools were provided by Council. Approximately 70 people turned out to participate.

General Maintenance The winter months allow us to undertake maintenance projects that we are unable to attend to during the summer. Parks crews are heavily involved in pruning trees, mulching garden beds and mowing road reserves in the rural areas.

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The wind and hail storm that hit the City on Saturday 3rd August caused extensive damage to trees in Emu Plains and South Penrith. Parks staff were involved in clean-up activities in these areas throughout the week.

Landscape Construction Parks Trades staff have installed new steel gates at the following locations:

· Andrews Road Rugby Park entrance · Russell Street, Emu Plains – adjacent to Palomino Road which is the entrance into Alma Crescent Reserve · South Creek Recreation Precinct – two new gates have been installed at the driveway entrances to Blair Oval and St Marys tennis courts.

Parks Improvement Program BMX Facility – St Marys The structure for the “start” area at the track is due to be completed by the end of August. The BMX track is due to be operational in mid September.

Bushcare Grant from Transgrid A grant of $4,500 has been received form Transgrid for the purchase and installation of plant material for Dorothy Radford Reserve, St Clair. This reserve has recently undergone primary and secondary bush regeneration works by Conservation Volunteers and a bush regeneration contractor, and the new plant material will be used to supplement and extend the existing vegetation.

Grant from Boral Limited A grant of $10,000 has been received from Boral Limited through Landcare Australia Limited for the purpose of carrying out riparian rehabilitation works at Weir Reserve. The first stage of the works program will involve weed removal. Contractors will be engaged to complete a large proportion of this work. Where natural regeneration fails to occur following the initial primary weeding, local volunteers will come together to replant the site with local species.

Building Construction & Maintenance

Strauss Road Child Care Centre Carpet has been replaced at the Strauss Road Child Care Centre.

Werrington Youth Centre The construction of an attached storeroom to the Centre is nearing completion.

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Old Council Chambers Work is progressing on the upgrading of the Essential Fire Services. It is expected that all works will be completed in October 2002. Completed so far is the installation of hose reels, exit and emergency lighting and improvements to the egress pathways.

Energy Performance Contract (Civic Centre & Queen Street Centre) The approved Contractor is currently undertaking the feasibility study to verify the saving identified in the initial submission.

Maintenance Works For July 2002

The BCM department received 241 maintenance requests for July.

Graffiti Removed by Council Staff Council staff removed graffiti from buildings on 282 occasions during the month of July 2002. This involved visiting 100 sites. The following table provides a comparison of graffiti hits on the most popular sites over the past four months.

Site April May June July Judges Place Carpark 16 22 18 22 Mt Pleasant Shopping Centre 18 20 16 20 Precinct Claremont Meadows Youth Centre -- -- 9 3 Regatta Park 5 -- 6 3 Werrington Lakes Toilets 10 5 6 9 Carita Child Care Centre 5 -- -- 4 Jamison Park Amenities 4 8 3 8 Emu Plains Library -- 7 3 1 Glenmore Park Amenities 4 6 5 6

Department of Juvenile Justice – Young Offenders Programme The Department of Juvenile Justice are assisting Council to paint out graffiti on colourbond fencing. Touch up work was completed at the following areas during July 2002.

· Werrington · Kingswood · South Penrith · St Clair · Colyton · St Marys The Department completed 32 hours of work during July.

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Waste & Community Protection Department

Ranger Services The anticipated transfer of Parking Patrol Officers took place on 22 July 2002. Two additional Rangers (Parking) have commenced employment and are actively engaged in parking enforcement in St Marys and Penrith. Recruiting is underway for two additional Rangers (Parking) to bring the complement up to full strength. The visual appearance of city streets has been enhanced by the continuing campaign for the removal of pole posters by Rangers and members of the Anti Litter Patrol. The timely removal of posters on detection is proving to be an effective deterrent for those engaged in illegal advertising. Reduced staff levels due to the retirement of one Ranger (Bob Steen) resulted in a reduction to approximately 25 man-hours spent this month on pole poster removal. The Rangers have been located at the Council Administration Offices at Queen Street, St Marys. The Rangers are permanently based at this location to enable a more effective patrol area covering parking and environmental regulation in the eastern half of the city.

Animal Services Emphasis has been given during July to inspections of premises on which declared dangerous dogs are kept. It is a requirement under the Companion Animals Act that premises be inspected at least annually to ensure compliance with special conditions of the Act relating to protection of the public, the display of warning signs and the need to have the dog desexed. A total of 36 inspections were made of which 27 met all requirements. Infringements were issued in respect of non-compliances. The Community “Watchdog” program was launched on 11 June by Dr Rob Zammitt. The objectives of the program are to raise awareness of the effects of dogs on the environment (mainly water pollution), community amenity and public health. The distribution of “pooch” pouches, biodegradable collection bags, information brochures and the production of new signage for parks, reserves and waterways have been Council’s commitment to the program to date. Discussions are being held with staff of DLWC to identify areas where animal faeces are causing environmental concern. These areas will be targeted in Councils Environmental Improvement Program.

Penrith Rural Fire Service Penrith Rural Fire Service attended 64 calls in the month of July 1 Call to assist Police with a lock-out 1 Chimney fire 5 Vehicle fires 34 Grass and Bush fires 3 Rubbish fires 5 False alarm calls 5 Serious Motor Vehicle Accidents 5 Calls to assist with oil spills

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5 Calls to Automatic Fire Alarms With the lack of rain and the onset of some quite heavy frosts Brigades have been kept very busy, especially during the School holidays, with grass and scrub fires. A large fire in the area of Castlereagh/Llandilo required a significant response from the NSWRFS and NSWFB. Due to the very dry conditions, consideration is currently being given to bring forward the bush fire season to the 1st of September. Volunteers were involved with fund raising for the Children’s Hospital at Operation Art at the Penrith Art Gallery on 2 July 2002. Rural Fire Service Volunteers assisted with the Youth Rowing Regatta at the Penrith Lakes on 6 & 7 July. Chainsaw, Basic Fire Fighter, Crew Leader courses and Group Leader courses has made July a busy month for the trainers and the volunteers. Twenty-eight new Rural Fire Service volunteer members passed their Basic Fire Fighter qualifications and Penrith Rural Fire Service now has two Chainsaw Assessors. Penrith SES As normal the usual training activities and maintenance activities continued as scheduled during the month. Penrith SES responded with one rescue vehicle and one reconnaissance vehicle to an out of area call in Wollongong on 7 July to assist with windstorm damage. Penrith SES assisted with eight tasks and upon return responded to one task in Penrith. Personnel involved included eight rescue personnel and one headquarters’ personnel. Sixteen members attended a first aid course on 13 & 14 July. The total operational hours for July were 120. The total hours this month were 403, including training, meetings, maintenance and community events.

Waste Management Contractors’ June Quarter Performance Statistics

Rethmann Cleanaway Jun Qtr Previous Qtr Jun Qtr Previous Qtr New Services 203 (247) 175 (190) Replacement Bins 464 (677) 148 (172) Bin Repairs 251 (281) 112 (180) Missed Services 261 (244) 24 (43) Complaints 41 (54) 5 (3) Clean Up Services 4,013 (4,386)

Waste Tonnages Recycling Tonnages 3,176 tonnes Recycling Participation 82%

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Domestic Waste Service Issues

· The new “collect and return” garbage and recycling service for flat developments commenced on 1 July 2002. The service is currently provided to 198 developments comprising 2,828 housing units.

· Garbage bins are provided to these developments at the rate of one bin per four units and likewise for recycling. Garbage bins are emptied twice weekly and recycling bins are emptied weekly. The service so far has proved very successful, the bin numbers appear to be appropriate and the visual amenity in the vicinity of unit developments has improved markedly. The “enhanced clean up service” commenced operation on 1 July 2002. This service works in partnership with the collect and return service for the multi-unit developments. The same crew performs both services. During the collect and return service for flats the contractors will also collect small amounts of orphan waste. Larger quantities are noted and booked in for collection the next day. After the collect and return service the contractors perform scheduled clean up services.

· 2002/2003 Recycling Calendars have been distributed to residents throughout the City.

· A meeting was held with representatives from the Department of Housing to address domestic waste issues that are causing concern to neighbouring residents throughout the City.

· Meetings were held with Council’s garbage and recycling contractors and the following matters were addressed:

Rethmann

· Occupational Health and Safety and Risk Management issues including Council’s Drug and Alcohol Policy. · Upgrade of the Effluent Disposal Depot. · Calibration Certificates for the measuring devices on the effluent collection tankers. · Review on the progress of the “collect and return” garbage service for multi-unit houses and the enhanced clean-up service. · The contract price CPI review for garbage, effluent and bulk bin services, which is due in October, was considered.

Cleanaway

· Occupational Health and Safety and Risk Management issues including Council’s Drug and Alcohol Policy. · Recycling audits for the general service and for multi-unit houses were considered. · Discussion on the sale of the surplus recycling bins generated as a result of the “collect and return” service for multi-unit houses. · Steel Can competition was discussed with the view of making this an annual event and to include the general public. · Review of recycling calendars for 2003. · Review of the current education program. · Utilisation of second-hand trucks as support vehicles in the event of breakdown. · Options to monitor recycling bin contamination.

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Waste Education Promote Clean Environments in Local Communities

· Production of a litter and stormwater demonstration model for use in school lessons and displays completed. · Litter Education Program available for bookings by schools.

Education and Promotion

· Waste Audit (from 17/06/02 to 09/07/02) of Civic Centre (Council Building and Library) completed. Draft report being compiled. · Preparation of display materials and activities for Penrith Open Day on Saturday, 2 August. · Registered participation in the St Marys Spring Festival on 7 September and Penrith 2020 Sustainability Forum on 7 September 2002 (Cleanaway). · Investigating having displays at Penrith Show (24 & 25 August) and Glenmore Park Fiesta (2 November). · Talks booked: St Marys Pre-School (20/8 & 22/8); Holy Family Primary (26/8); Wallacia Public School (4/8); St Marys South Primary School (6/9); Erskine Park After School Group/School Holiday Group (6/9, 2/10, 29/11); Penrith Primary School MRF/Enviroguard Excursion (11/9); Emu Plains Primary School (16/9, 17/9); Mamre Christian School Years 7 & 8 (23/9); Kingswood High Year 8 (2 in Oct); Blue Emu Child Care Centre (24/10, 6/11, 18/11); Claremont Meadows Primary (1/11, 8/11); Home Carers Group (14/11, 21/11).

Home Composting and Worm Farms

· Compost bins and worm farm sales = 1 worm farms since 1 July 2002

Encourage Household Waste Reduction

· Display in Civic Centre foyer promoting smaller bin, recycling, home composting and worm farming. · Waste education and the reduction of waste was promoted in the Western Weekender (26 July).

Conduct School and Community Education and Promotional Activities

· Letter sent to Garden Clubs, Scout Groups, Guide and Brownie Groups regarding participation in waste education programs. · Letter sent to all Community Centre workers in Penrith LGA to arrange activities for school holidays. · Emu Heights Primary School was presented with the major prize of a Panasonic television for the Steel Can Recycling Competition. Other prizes were won by students from Emu Plains Primary, Penrith Christian Community School, Penrith South Primary, Surveyors Creek Primary, Our Lady of the Rosary Catholic, Caroline Chisholm College and Samuel Terry Primary. · Preparing submission for Steel Can Recycling Council’s “Steel Can Recycling Award”.

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· Prepared submission for Kingswood Primary School for the Keep Australia Beautiful Metro Pride Award. · Prepared submission for Council’s Waste Minimisation Strategy for the Keep Australia Beautiful Waste Minimisation Award. Training Attended · Communication Tools for Waste Educators and Managers. Contacts Initiated: · Andrew Warnes, Regional Commissioner for Scouts Groups in Penrith Area. · Jo Sammut, Erskine Park Community Centre Co-ordinator. Property Development Department Former Council Chambers Building The implementation of exit signs, emergency lighting and hose reels has been completed throughout the building. The installation of a fire warning system is currently being installed and to be completed by the end of this month. The Masterplan has been completed by Planning Consultants over the entire site that provides the objectives concerning the future development of the site. Erskine Park Employment Area Investigations have commenced over the Erskine Park Employment Area relating to development and the input from Property Development concerning key areas in progressing any likely acquisition of property. Property Management

· Negotiations continuing with the Riding for the Disabled Association and the Nepean and District Pony Club concerning the occupation of the site at Orchard Hills.

· All rental reviews have been completed on Council properties for the month of July. · Interest has been expressed on the commercial leasing of space in the Allen Arcade fronting Henry Street. Sale of Council Land Council has agreed to the sale of Lot 1 Cherrybrook Chase at Londonderry being the last available parcel within the Richmond Park Estate. The land to be sold by Public Auction in late September. Acquisition of Property

· Negotiations are continuing with properties that meet Council’s strategic, economic and environmental objectives. Once agreement has been achieved with the respective owners, a report will be presented to Council. Council Property Generally

· Laneway closure off Leslie Street at Werrington is progressing. Three (3) adjoining property owners from the five (5) have agreed to accept the sale of the relevant laneway subject to Council approval. The two (2) remaining property owners are being followed up with their response.

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· Easements on Council’s Public Reserve land requested by adjoining owners are being investigated. A report will soon be presented to Council. Facilities Operations Department Community Safety Penrith Valley Community Safety Plan The draft Penrith Valley Community Safety Plan is currently on public exhibition until 28th August. The plan is available via a display in the Civic Centre, Penrith, the Queen Street Centre, St Marys and all public libraries. The plan is also featured on Council's website at www.penrithcity.nsw.gov.au. For more information please contact Council's Community Safety Officer, Yvonne Perkins on 4732 7783. Penrith Valley Community Safety Partnership The partnership has now completed it's first round of small working group meetings to advance the strategies outlined in the Community Safety Plan. Partnership members recently participated in Council's Open day, assisting in the ongoing promotion of city wide Community Safety initiatives. The children's "I'm a Penrith City Mapper" showbags proved to be very popular once again. Crime Prevention Officer, Senior Constable Cathie Brown from Penrith Police educated children with information about fingerprinting as they participated in "pretend" fingerprinting activities. Penrith Valley Cemeteries For the year ending 30 June, 183 services were performed – 150 burials (44 Lawn and 106 Monumental) and 31 placements of ashes (21 in the columbarium, 9 in graves and 3 in the Garden). Work has commenced on the ‘plaque on beam’ Lawn Section 3 at Penrith, with burials able to take place from late August. Neighbourhood Facilities Parrimark Technology has been selected to install their Events Perfect system for the management and administration of bookings for 21 facilities directly managed by Council. The system will initially focus on the operations of the Neighbourhood Facilities Team. The technical capacity exists to provide external use of the system by, say, community based management. Future development of the system will allow for static information regarding booking availability of facilities to be posted on the internet. The current manual diary system makes it difficult to produce reliable statistics on utilisation of the directly managed facilities. The computer based Events Perfect system will significantly improve the capacity to accurately report on facilities.

RECOMMENDATION That the City Operations Directorate Report to end of July 2002 be received.

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13 Improvements to Parks Assets 3039/1

Compiled by: Mike Buckpitt, Parks Construction & Maintenance Technical Officer Authorised by: Raphael Collins, Parks Construction & Maintenance Manager

Management Plan 4 Year Outcome (92): Assets which are delivered meet community expectations. 02/03 Critical Action: Design and construct new assets in accordance with ESD principles.

Purpose:

The purpose of this report is to advise Council of the necessity to (i) uprate the transformer substation at Blair Oval due to the increasing supply requirements and (ii) repair major damage to the irrigation line to Mulgoa Road and Jamison Park from the Nepean River.

Background (i) Electricity Substation at Blair Oval, St Marys Integral Energy have advised that there has been a substantial increase in load on the transformer substation since its installation and urgent action is required to address the problem. The transformer is rated at 100Kva and at present has a load of 145Kva. To overcome this problem caused by the overload, Integral Energy will uprate the existing 100Kva transformer to 300Kva but will require payment of $12,567.70 exc GST to cover the cost of the installation work. (ii) Irrigation Line between Tench Reserve and Jamison Park The irrigation line that runs from the Nepean River to Jamison Park has been damaged. A large willow tree on the edge of the river fell across the line damaging the submersible pump and pipe. The entire system is now out of commission which means that Jamison Park, Howell Oval and Mulgoa Road cannot be irrigated. Contractors have looked at the damage and estimated the cost to replace the pipe and repair the pump will be $10,000.

Current Situation (i) Electricity Substation at Blair Oval There are no funds in the Parks budget to uprate the transformer that supplies power to the following facilities:

· Blair Oval · St Marys Tennis Courts

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· CARES Facility · St Marys Convent Soccer Fields · Proposed BMX Facility The initial installation of the transformer was to provide power to Blair Oval, the tennis courts and the soccer fields. Over the years the lighting to the main soccer field has been increased to competition level and the CARES facility was constructed. The proposed uprating of the substation to 300Kva should be sufficient for any additional demands created by the new BMX facility. The Supply Co-ordinator has advised that Council has an obligation to pay for the uprate under the requirements of Clause 7 of the Customer Connection Contract. This payment of would be the incremental cost difference between the 100Kva and the 300 Kva transformer. (ii) Irrigation line between Tench Reserve and Jamison Park The irrigation line must be restored immediately and the contractor has been engaged to carry out the repairs. Funds to pay for this work will come from the Parks Operational Budget.

Acting Chief Financial Officer’s Comments (i) Electricity Substation at Blair Oval, St Marys The nature of this charge is a recovery of costs by Integral for work that should have been performed as part of the upgrade of the soccer field lighting. It would be appropriate to consider this cost to be an expansion of those works. The recreation reserve holds funds which could be used to fund the additional costs. (ii) Irrigation Line between Tench Reserve and Jamison Park The repair to the irrigation line is similar to other parks maintenance costs other than its size. At this early point in the year, the cost will be funded from the parks maintenance budget. The budget however does not effectively allow for future contingencies and a further report may be required if other unexpected costs arise. Conclusion

RECOMMENDATION That: 1. $12,567.70 ex GST be allocated from the Recreation Reserve for the cost of uprating the transformer Substation at Blair Oval; 2. the repairs to the irrigation line be funded from the current Parks Operational Budget and a further report be provided if any other unexpected costs arise.

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14 RTA Traffic and Road Safety Grants - 2002/2003 6041/8

Compiled by: David Burns, Asset Manager Authorised by: Ray Moore, Director of City Operations

Management Plan 4 Year Outcome (Page 94): Traffic congestion and accident trauma reduced within the City. 02/03 Critical Action: Monitor traffic network, identify 'blackspots' and areas of congestion, and secure funding for network improvements.

Purpose:

The purpose of this report is to advise Council of the RTA grants for Traffic and Road Safety Projects for 2002/2003.

Background The Roads and Traffic Authority makes available to Council annual grants for the provision of various Local Road initiatives for both road safety and amenity related projects. The RTA has advised of the following grants to Council for 2002/2003. Council’s advice of its acceptance and commitment to the works is required by 1 October 2002. Traffic Management Section The RTA has provided for the following projects in its grant proposal under this category: 1. Cycleways, Castlereagh Road (off-road facility) $13,000 2. Cycleways, Local Bikeplan, Penrith $12,000 3. PAMP Implementation $15,000 4. Traffic Calming, Bennett Street/Banks Drive $70,000 5. Traffic Calming, Tench Avenue, Jamisontown $14,000 6. Traffic Calming, Maxwell Street, South Penrith $25,000 7. Road Safety Remedial Works – Glossop Street/Wattle Street, St Marys. 100% RTA Funding $15,000 TOTAL $164,000 The grants for projects 1 to 6 are on a 1:1 basis and require a Council component totalling $149,000, which has been included in the Traffic Management Program in the 2002/2003 Management Plan. Road Safety The grant for this component of the program is $35,000 and is the RTA’s contribution to the Penrith Road Safety Program for project costs and salary for the Road Safety Supervisor. Council’s practice in the past is to direct the RTA’s allocation to project costs. Council’s matching contribution is covered by the salaries component of the project.

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RECOMMENDATION That the RTA grant allocations for Traffic Management and Road Safety be accepted.

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15 Plans of Management for Railway Stations 9002/2

Compiled by: Lindsay Clarke, Works Maintenance Engineer Authorised by: David Burns, Asset Management Requested by: Councillor O’Toole

Management Plan 4 Year Outcome (Page 96): Public transport infrastructure improved. 02/03 Critical Action: Work in partnership with City Rail to improve services, including security and safety, at railway stations and in commuter car parks.

Purpose:

At the Council Meeting on 15 July 2002, Councillor O'Toole requested a report to Council on the steps Council has taken and the steps Council needs to take in order to develop a Plan of Management for each of Penrith LGA railway stations with the relevant Government agencies and stakeholders.

Background Council officers met with representatives of City Rail in October 2001. The City Rail representatives at the meeting were the Area Manager, West and the Area Manager, Blue Mountains as their jurisdictions border at Kingswood. At this meeting it was indicated that City Rail has no concerns about maintaining railway property as this already occurs and City Rail has the resources in place to fully maintain its infrastructure. The dispute at this meeting was the boundary of Railway Land. Council’s records and mapping system indicate a certain railway corridor, however, the City Rail Area Managers disputed the extent of the corridor. Copies of Council’s plans showing Railway corridors were given to the Area Managers to compare with State Rail records. As a result of constant follow-up by Council officers, a further meeting was held with the City Rail Area Managers on 25 February 2002. At this meeting State Rail’s plans of the railway corridor through Penrith were tabled. These plans fully agreed with the records and plans held by Council with regard to the Railway corridor. Now that ownership had been established, it was anticipated that a plan of Management for this land could proceed. However, the City Rail Area Managers stated that, although stations and land within the Railway Corridor are not the responsibility of Penrith Council with regard to maintenance, they could not indicate which Rail agency was responsible. The possibilities include City Rail, State Rail, Rail Estate, R.I.C. and even the Department of Transport. The meeting concluded with the following agreement,

· City Rail Area Managers would determine the Rail Agency responsible for management of area adjacent to Railway Stations.

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· City Rail Area Managers would then advise Council which Agency it should deal with in this regard. · Council would continue to provide litter clearance, street sweeping and litter bin clearance until the matter is resolved. Despite Council officers’ efforts to obtain a response on the issue, no response had been received by the end of March 2002. A letter was forwarded to the City Rail Area Managers requesting a response on the issue. To-date there has been no reply. On 20 June 2002, it was evident that maintenance work was required on railway land, particularly the Penrith Bus/Rail Interchange. A letter was sent to the City Rail Area Managers seeking contact details for work requests. Again, no response has been received to this letter. In early July 2002, notification of maintenance work at the Penrith Bus/Rail Interchange required was faxed directly to the Area Managers as representatives of the land owner.

Current Situation The forecourt areas of railway stations, including the bus/rail interchanges at Penrith and St Marys and some commuter car parks are within the railway corridor, which is under State ownership. Public Liability in these areas should rest with the land owner, in this case the State. Contact has been made with adjoining Councils to determine how the issue of Railway Station maintenance is handled elsewhere. Blacktown City Council and Liverpool City Council do not work on railway land unless there is a formal agreement in place. In this case, these Councils act as contractor to the relevant Rail agency. The development of Plans of Management for Penrith LGA railway stations has so far been driven by Council officers. The establishment of ownership seems to have achieved little apart from clarifying Council's area of responsibility. The Railway Agencies involved seem to be reluctant to accept the responsibility associated with ownership as now established. Further, it is not possible for Penrith City Council to instigate Plans of Management for Railway Stations, as Penrith City Council is not the land owner. A State Government Rail Agency, as land owner, must instigate the Plans of Management and this, it appears, will require some persuasion. Conclusion Council Staff have progressed this issue as far as they can. Action is required by the relevant Government Agency.

RECOMMENDATION That: 1. The report concerning the Plans of Management for Railway Station in the Penrith LGA be received.

Accessible Transport Page 51 Ordinary Meeting 19 August 2002 The City Supported by Infrastructure

2. Council request the Local State members for Penrith, Mulgoa, Londonderry and Camden to lobby the Minister for Transport to resolve the issue of maintenance at the railway stations, including commuter carparks and interchanges and the development of Plans of Management at the railway stations within the Penrith LGA.

Accessible Transport Page 52 Item Page

COUNCIL'S OPERATING ENVIRONMENT

16 Penrith City Council Open Day 1019/54 53 17 Tender Of Motor Vehicle Insurance & Delegation Of Authority 6011/3 Part 4 56 18 2001-2002 Management Plan - June Quarter And End Of Year Review 36/33 58 19 2002 Local Government Association Conference - Delegates 753/32 61 20 Summary Of Investments & Banking - 1 July To 30 July 2002 6021/4 63 Ordinary Meeting 19 August 2002 Council's Operating Environment

Council's Operating Environment 16 Penrith City Council Open Day 1019/54

Compiled by: Colin Dickson, Corporate Marketing Supervisor Authorised by: Geoff Shuttleworth, Economic Development & City Marketing Manager

Management Plan 4 Year Outcome (Page 111): Effective communication occurs throughout the organisation, with the community, and among major city organisations. 02/03 Critical Action: Develop and implement a Corporate Marketing plan to promote Council's activities to the community and the City's organisations, and enhance avenues of communication.

Purpose: To inform the Council of the success of the 2002 Penrith City Council Open Day. Background The Penrith City Council Open Day is held each year in July during Local Government Week. This year the event was held on Saturday 3rd August between 12.00 noon and 4.00 pm. The prime objective of Open Day is to inform the community about many of the 79 services provided by Penrith City Council in a fun and entertaining way. The day also helps to promote a better understanding of the importance of the role of local government in the community. Open Day provides Council with the perfect opportunity to show the community that Council is much more than just an authority that collects rates, picks up the garbage and builds roads. Current Situation This was the fourth annual Open Day and building on the success of Open Day 2001, this year's Open Day offered a similar program of activities, displays and entertainment to last year along with several new initiatives. One of these, our ‘Mayor for the Day’ competition attracted significant local publicity and generated interest from primary school children from across the Penrith local government area. The winner of this competition, nine year old Sarah Owen from Penrith Christian Community School assisted the Mayor in carrying out his official duties for the afternoon. There were also displays and information available from most of Council’s 18 departments. Resourcing Once again, a large number of Council staff were mobilised to conduct the Open Day. In excess of 60 staff worked on the day and when you add to this representatives from other orgainsations, volunteers plus Councillors and senior management, almost 100 people played a part in making the day a success. Staff who worked on the day came from across the organisation. They were: Corporate Jenny Anderson Angela Lennon

Management of the Organisation Page 53 Ordinary Meeting 19 August 2002 Council's Operating Environment

Asset Management Gary Lawson Ian Soper Paul Baskett Brad Sim Gary Smith Stephen Barnes Building Approvals & Environment Protection Paul Morgan Vanessa Steele Matthew Cruickshank Karen McCavanna Tania Shephard Building Construction & Maintenance Tracey Fielder Gavin Chalker June Burns Olga Ryan Children’s Services Amanda Collins Dianne Kelly Simon Burrell Emma Ulrich Frances McWilliams Beryl Ward Asha Pradham Meredith Redman Community Development Helen Lewis Economic Development & City Marketing Colin Dickson Tina Tallack Annette Frohling Shannon Larkin Wendy Connell Rhonda Maher Catherine Bolton Joan Davis Denise Bamford Danielle Fox Robyn Bell Environmental Planning Roger Nethercote Louise Petchell Grant Collins Executive Services Andrew Pye Facilities Operations Yvonne Perkins Tony Jarrett Linda Sack Helen Cooper Jemma Harris Clarinda Brown John Kirkham Cheryle Lin-Yo

Management of the Organisation Page 54 Ordinary Meeting 19 August 2002 Council's Operating Environment

Information Management Peter Goodfellow Roslyn Bishop Alison Spencer Annette Dumars Lorraine Stacker Parks Construction & Maintenance Evan Rowse Marlene Spinks Craig Morris Luke Smart Kevin Harris Waste & Community Protection Aisha Poole Jodie Lenton Robert Warren Eric Ryffel Merv Filby Workforce Development Cristy Stevens In addition to these staff representatives from Ripples Leisure Centre, Penrith & Hawkesbury SES, Penrith Rural Fire Service, Muru Mittigar, Cleanaway, RID Squad, the Joan Sutherland Performing Arts Centre, three of our Tourism Ambassadors and local radio station AIR FM also took part in our Open Day. Promotion Open Day is widely promoted through the local papers in the weeks leading up to the event. The highlight of this promotion was the 20 page supplement that appeared in the Western Weekender on 26 July. The newspaper advertising also consisted of two full page advertisements in the Western Weekender and a series of strip advertisements that appeared in each of the other local papers. Open Day was also the subject of three separate Mayoral columns in the local papers and several media releases were issued about the event. Open Day was also promoted in Council's Autumn and Winter Community newsletters that are distributed to all residents and ratepayers and on local radio station AIR FM who conducted a live broadcast from the Civic Centre. Summary The fourth annual Penrith City Council Open Day was another outstanding success. Crowd numbers were similar, if not higher than last year, when in excess of 5,000 people visited the Civic Centre. Open Day has become a key component of Council's Corporate Marketing Program. It has been well received by the public and is one of Council's best opportunities to interface personally with large numbers of the general public. RECOMMENDATION That the information in the report on the Penrith City Council Open Day be received.

Management of the Organisation Page 55 Ordinary Meeting 19 August 2002 Council's Operating Environment

Council's Operating Environment

17 Tender of Motor Vehicle Insurance & Delegation of Authority 6011/3 Part 4

Compiled by: Ken Muir, Risk Management Co-ordinator Authorised by: Barry Husking, Chief Financial Officer

Management Plan 4 Year Outcome: Effective risk management is practiced. 02/03 Critical Action: Incorporate appropriate risk exposure assessment in the organisation's decisions and activities.

Purpose: The purpose of this report is to seek approval from Council for Westpool to include Penrith City Council in its tendering for bulk comprehensive motor vehicle (including mobile plant) insurance cover. Background In recognition of the potential for savings through economies of scale and inter-council co- operation, Council has for a number of years purchased comprehensive motor vehicle insurance as part of a bulk tender with five other Westpool Councils. In September 2001 Westpool tendered on our behalf and the cover is due to expire on 31 October 2002. The insurance market continues to harden and even though we have a reasonably low record of claims, an increase in costs has been anticipated in the budget. Council has expressed commitment to expanding Westpool’s scope of activities to incorporate all lines of insurance as part of our risk management strategy. Current Situation Westpool continues to embark on activities designed to maximise effective and efficient insurance cover for members. Westpool proposes to call for tenders for comprehensive motor vehicle and plant cover. Tenders will also be called for both Bulk Insurance, with an individual premium for each Council, and Pooled insurance, with Westpool holding a self insured layer and with Councils paying a contribution to the Pool. Westpool advises that they have legal advice that they should formally request Councils to grant authority to Westpool to call tenders and to determine the method of tendering to be used. The purpose of this request is to ensure that there cannot be a challenge to the outcomes based on the process that may be used. The resolution is also intended to confirm Westpool’s entitlement to recover its costs from the Councils it acts for. It is understood that the costs will be limited to the advertising of the tender. Westpool is not requesting delegation to accept the tender and is effectively only seeking an agency agreement to collect information. (In those instances where the Local Government Act requires a tender to occur, Council cannot delegate the acceptance of tenders. This tender would fall into that category.)

Management of the Organisation Page 56 Ordinary Meeting 19 August 2002 Council's Operating Environment

RECOMMENDATION That: 1. Delegation of authority to call tenders on behalf of the Council for the provision of Motor Vehicle (including mobile plant) Insurance and to determine the method of tendering to be used in this process be granted to Westpool for 2002/2003. 2. Westpool be requested to submit information and recommendations on the submissions received to Council for consideration.

Management of the Organisation Page 57 Ordinary Meeting 19 August 2002 Council's Operating Environment

Council's Operating Environment

18 2001-2002 Management Plan - June Quarter and End of Year Review 36/33

Compiled by: Ross Kingsley, Strategic Planning Co-ordinator and Peter Browne, Senior Corprate Accountant Authorised by: Bruce McDonald, Director - City Strategy and Barry Husking, Chief Financial Officer

Management Plan 4 Year Outcome (Page 107): Effective corporate governance has been maintained. 02/03 Critical Action: Prepare, implement and review strategic and management plans and processes.

Purpose: To present the June Quarter and End of Year Review of Council’s 2001-2002 Management Plan. Background In accordance with the Local Government Act 1993, the Progress Report on Council’s 2001- 2002 Management Plan for the period ending 30 June 2002 is presented tonight for Council’s consideration. This is the fourth and final progress review of Council’s 2001-2002 Plan. A copy of the progress review document is provided separately. Managers have provided details of progress in accordance with their identified responsibilities. This includes progress towards the attainment of tasks, performance against budget and identified performance indicators for each Master Program. Commentary has also been provided on key achievements over the year, as well as issues arising that have impacted on the delivery of the annual tasks. The General Manager’s report on the 2001-2002 year is included in the Management Plan review document. As the report indicates, progress in the fourth quarter completed a year of achievements across all Master Programs in the Management Plan which constitute a solid outcome for 2001-2002 as the second instalment of Council’s 2000-2004 Strategic Program. The Chief Financial Officer’s report is also contained within the review document and includes information on budget progress and variances. The opportunity is available for Council tonight to seek clarification or elaboration on particular matters in each Master Program. As Council has earlier agreed to receive a formal presentation at the mid-year and end of year reviews, the General Manager and the Chief Financial Officer will make a presentation at this time. The Corporate Management Team has proposed that the Directors will provide their regular report on the progress of Council’s 4-year Strategic Program to the Policy Review Committee meeting immediately following each half-year and end-of-year Management Plan review. It is therefore intended that this further strategic program report be presented to Council’s Policy Review Committee meeting of 26 August.

Management of the Organisation Page 58 Ordinary Meeting 19 August 2002 Council's Operating Environment

Financial Issues This is the final budget review prior to the information being forwarded to Council’s auditor for certification of the annual accounts. The financial information is required to include the transactions of Ripples, the Joan Sutherland Performing Arts Centre, Penrith Whitewater and any other operation controlled by Council. Details of these organisations have not yet been included in the totals. The report also demonstrates that the bedding down of the new financial system is still progressing. While actual expenditure reflects budget at a total level, instances where actual expenditure appears on a different line to the budget can still be found. This reflects the fact that the new Financial Information Management system is more precise than its predecessor. There has not always been sufficient information available to place the budget in its correct location and the understanding of staff has also improved since the budget was prepared. Financial Position A full report on Council’s financial performance based on the annual accounts format will be submitted to Council following their audit. The review document presented at this time deals with performance against budget. The budget review presented to Council in March projected a $72,000 deficit for the year. The actual result is a surplus of $63,400 which, in the context of Council’s overall expenditure, is a pleasing result and demonstrates a strong commitment to budget control. Significant Budget Variations A review of financial issues for 2001-2002 and details of the variances identified in this quarter’s review are included in the review document. Over the year the more significant positive variations to the year include additional income from building application fees and a higher than expected Financial Assistance Grant. On the negative side public liability and property insurance premiums increased in response to world events, including September 11, corporate collapses and general trends in the insurance market. Council’s cost of Workers Compensation insurance also increased markedly. Overall insurance continues to be a significant growing expense. Westpool continues to optimise PL & PI premiums for member Councils and foster good risk management practices. A co-ordinated approach through Westpool to Workers Compensation insurance, OH&S practices and property and motor vehicle insurances will ensure every opportunity is taken to minimise premiums. Capital Projects Council has adopted a policy of referring to audit those significant capital projects (i.e. projects with a budget greater than $100,000 or otherwise deemed significant) which exceed original budget by more than 10%. No projects have exceeded these guidelines. Review of Project Expenditure The recommended revoted works list in this review contains a small number of projects which have not yet commenced, but which may in other ways be subject to a commitment to proceed. These projects are indicated in the Chief Financial Officer’s report. It is proposed to review these allocations in order to bring recommendations to Council by a further report, which will provide the opportunity to consider Council’s identified High Priority Unfunded Projects against the funding then available. This review will take into account those projects which are timetabled to be completed over a two year timeframe. Pending this review, Managers will not commence any projects revoted from 2001-2002 not already in progress.

Management of the Organisation Page 59 Ordinary Meeting 19 August 2002 Council's Operating Environment

Proposed Additional Project - City Centre Vitality and Viability Study Environmental Planning Manager’s Comment: One of the Critical Actions under Issue 19: Employment requires the organisation to ‘Conduct and respond to an assessment of the effectiveness of the City’s major business centres’. The emphasis of the relevant task in the 2001-02 Management Plan was to develop a framework and a timetable for a comprehensive review of the Penrith CBD. The status of that task was reported to Council’s Policy Review Committee meeting on 27 May 2002. A budget has been assembled for the project, involving funds from a number of sources, including items recommended to be revoted to the 2002-03 Management Plan for this purpose. The proposed budget sources are:

Funds Source $20,000 Integrated Transport and Landuse Strategy (proposed revote) $18,000 Parking Review Study (S94) (revoted at March Review) $30,000 Urban Planning Studies (S94) $68,000 Total

A further amount of $60,000 from salary savings made in the Design and Technical Advice department in 2001-02 may be available to augment this budget. This will be discussed in the further report to be brought to Council reviewing uncommenced revoted works and high priority unfunded projects. A City Centre Discussion Paper and Study Brief are being finalised. It is intended to elicit comments from CBD stakeholders prior to advancing with the project. A more comprehensive report will be presented to Council before the consultations on the Study Brief.

RECOMMENDATION That: 1. the Management Plan Review as at 30 June 2002, be adopted; 2. the voting of funds and estimates of income for 2001-2002 be amended to reflect the revised estimates, expenditures and revotes as detailed in the Management Plan Review; 3. Council revote the works as detailed in the Recommended Revoted Works Lists for inclusion in the 2002-2003 Management Plan; 4. the additional project City Centre Vitality and Viability Study be included in the 2002-2003 Management Plan and a further report be provided to Council regarding allocations made to those revoted projects not yet commenced and consideration of high priority unfunded projects.

Management of the Organisation Page 60 Ordinary Meeting 19 August 2002 Council's Operating Environment

Council's Operating Environment

19 2002 Local Government Association Conference - Delegates 753/32

Compiled by: Peter Huxley, Executive Officer Authorised by: Steve Hackett, Director - City Services

Management Plan 4 Year Outcome (Page 108): Effective corporate governance has been maintained. 02/03 Critical Action: Undertake effective local government.

Purpose: Council is entitled to send up to seven voting delegates to represent the City at the NSW Local Government Association's annual policy-making conference. On 18 March 2002, Council selected its voting delegates, however, Councillor Aitken has indicated that he is unable to attend. This report recommends that Council select a delegate to ensure that it has seven voting delegates at the conference. Background From 26 October to 30 October 2002 the Local Government Association (LGA) of NSW will hold its Annual Conference in Broken Hill to establish its policy for the ensuing year. The theme of the conference will be “2002 – Rock’n the Outback”. As Council is aware, 2002 has been declared as the Year of the Outback in Australia. Other Delegates and Observers In past years, because a number of Penrith City Councillors have also represented either the Executive of the LGA, the Hawkesbury River County Council or the former Western Sydney Waste Board, delegate numbers have been as high as 10. Observers from the Western Metropolitan Regional Aboriginal Land Council Advice has been received from the Deerubbin Aboriginal Land Council that it has selected the following persons as observers: Steve Randall Rhonda Randall Maisie Cavanagh Voting Delegates Council at its meeting of 18 March 2002 resolved that its seven voting delegates to the 2002 Local Government Association Conference would be Councillors Paluzzano, O’Neill, Sheehy, Greenow, Aitken, Bateman and Evans. Councillor Simat was selected to attend the conference as an observer. Councillor Davies will also be attending the conference as a member of the LGA Executive and Councillor Thain as a voting delegate from Hawkesbury River County Council.

Management of the Organisation Page 61 Ordinary Meeting 19 August 2002 Council's Operating Environment

Advice has been received from Councillor Aitken that he is now unable to attend the conference. As Council is entitled to seven voting delegates, it is suggested that Council consider nominating another Councillor as a voting delegate in place of Councillor Aitken. RECOMMENDATION That Council consider selecting another voting delegate to the 2002 Local Government Association Conference.

Management of the Organisation Page 62 Ordinary Meeting 19 August 2002 Council's Operating Environment

Council's Operating Environment

20 Summary of Investments & Banking - 1 July to 30 July 2002 6021/4

Compiled by: Peter Lennon, Expenditure Accountant Authorised by: Barry Husking, Chief Financial Officer

Management Plan 4 Year Outcome (Page 113): Maintain a sound financial position and liquidity. 02/03 Critical Action: Ensure the timely provision of financial advice and information to support Council's decision making processes.

Purpose: This report contains a summary of investments for the period 1 July 2002 to 30 July 2002, and a Statement of General fund balances at 30 July 2002.

CERTIFICATE OF RESPONSIBLE ACCOUNTING OFFICER

I hereby certify the following:

1. All investments have been made in accordance with Section 625 of the Local Government Act, and the relevant regulations.

2. Council’s Cash Book and Bank Statements have been reconciled as at 30 July 2002.

Barry Husking Responsible Accounting Officer

RECOMMENDATION

That:

1. the Certificate of the Responsible Accounting Officer, Statement of General Fund Bank Balances as at 30 July 2002 and the Summary of Investments for the period 1 July 2002 to 30 July 2002 be noted and accepted; 2. the graphical investment analysis as at 30 July 2002 be noted.

5

Finance Page 63 Ordinary Meeting 19 August 2002 Council's Operating Environment

Summary of Investments 1 July 2002 to 30 July 2002

Balance as at Investments Withdrawals/ Balance as at Term 30-Jun-02 for this period Maturities 30-Jul-02 $ $ $ for period $ $ IMB Call 1,100,000 600,000 1,700,000 700,000 1,000,000 LGFS Call 1,450,000 700,000 2,150,000 1,800,000 350,000 St George Call 0 0 0 0 0 Westpac Call 200,000 0 200,000 0 200,000 CBA Call 0 0 0 0 0 Suncorp Metway Call 0 0 0 0 0 Citibank Call 0 0 0 0 0 Bank West Fixed 9,000,000 0 9,000,000 0 9,000,000 ANZ Fixed 4,500,000 0 4,500,000 0 4,500,000 CBA Fixed 6,345,965 0 6,345,965 0 6,345,965 Citibank Fixed 12,400,000 0 12,400,000 3,500,000 8,900,000 Colonial State Fixed 0 0 0 0 0 IMB Fixed 9,000,000 0 9,000,000 1,000,000 8,000,000 Greater Bld Society Fixed 0 0 0 0 0 LGFS Fixed 10,500,000 1,000,000 11,500,000 4,000,000 7,500,000 NAB Fixed 0 0 0 0 0 St George Fixed 0 0 0 0 0 Suncorp Metway Fixed 0 0 0 0 0 Westpac Fixed 0 0 0 0 0 TOTAL 54,495,965 2,300,000 56,795,965 11,000,000 45,795,965 50,685 Add: General Fund Bank Balance -236,163 54,546,650 45,559,802

* Period Ending Reconciliation of Invested Funds * Period Ending 30-Jun-02 30-Jul-02 $54,546,650 Invested Funds Held as at 30 July 2002 $45,559,802 Represented by: Externally Restricted Assets 15,188,350 Section 94 Developer Contributions 16,330,289 1,406,117 Restricted Contributions for Works 1,313,930 7,714,115 Unexpended Grants 6,893,770 24,308,582 24,537,989 Internally Restricted Assets for funding of operations: 80,243 Unexpended Loan Funds 80,243 1,645,894 Sinking Funds 2,147,356 19,614,836 Internal Reserves 18,202,290 1,269,883 Security Bonds and Deposits 1,483,843 22,610,856 21,913,732 0 Restricted Assets Utilised in Operations 0 7,627,212 Unrestricted Invested Funds (891,919) $54,546,650 Invested Funds held as at 30 July 2002 $45,559,802

* The purpose and their values for which invested funds are held as at 30 June 2002 and 30 July 2002 are being determined in conjunction with the completion of the 2001/02 Annual Financial Statements. The figures provided are subject to change following completion of the year end reconciliation process.

Finance Page 64 Ordinary Meeting 19 August 2002 Council's Operating Environment

Statement of General Fund Bank Balances as at 30 July 2002

Cash account balances as at 30 June 2002 ($1,293,032.64) Receipts for period ended 30 July 2002 $11,960,967.89 $10,667,935.25

Payments for Period Ended 30 July 2002 ($12,163,222.88) Cash account balances as at 30 July 2002 ($1,495,287.63)

General Fund Operating Bank Account Balance as at 30 July 2002 ($236,163.10)

Limits of overdraft arranged with Bank $600,000.00 GENERAL

Limits of overdraft authorised by Auditors Cert. $40,249,000.00 GENERAL

INVESTING GUIDELINES (FROM COUNCIL’S INVESTMENT POLICY 26 MAY 1995 as amended 8 May 2000)

· Minimum acceptable S & P Australian ratings are A (long term) and A-1 (short term) - not more than 20% of Council’s portfolio permitted at these ratings. Building Societies are not rated by S & P. Appendix D of Council’s Investment Policy specifies conditions to be met. · Short term ratings < 1 year. Long term ratings > 1 year. · Term of investments may not exceed three years. · Investments exceeding one year’s duration must be limited to 20% of the average total portfolio. · The average weighted days to maturity of Council’s investment portfolio must not exceed 548 days. · No institution will hold more than 25% of Council’s total investments when the investment was first made.

Finance Page 65 Ordinary Meeting 19 August 2002 Council's Operating Environment

Investment Portfolio as at 30 July 2002

By Type IBD 57%

Call 3%

NCD 16%

B/A Bills 24%

· NCD Negotiable Certificates of Deposit · B/A Bills Bank Accepted Bills · Call Overnight Funds · IBD Interest Bearing Deposits

Ratings By Institution Hierarchy IMB in Descending LGFS (A/A-1) 19.65% Order 17.14% Long Term AAA Commonwealth (AA- AA+ Westpac (AA-/A-1+) /A-1+) 0.44% 13.86% AA AA- A+ A ANZ (AA-/A-1+) A- 9.83% Short Term A-1+

A-1 Bank West (A/A-1) A-2 Citibank (AA-/A-1+) 19.65% 19.43%

· LGFS Local Government Financial Services · IMB Illawarra Mutual Building Society

Note: While technically outside Council’s Investment Policy in respect of the Rating A (Long Term) and A-1 (short Term), it has been the practice to treat the LGFS (owned equally by the Local Government Association and the Shire’s Association of NSW) outside the rating consideration.

Finance Page 66 Ordinary Meeting 19 August 2002 Council's Operating Environment

Investments as at 30 July 2002 Total Investment Portfolio $70m 1999 2000 2001 2002 $60m

$50m

$40m

$30m

$20m

$10m

$0m Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul

Spread of Investment Maturities

$30m Jul-01 Jul-02

$25m

$20m

$15m

$10m

$5m

$m Cash at 0-30 Days 31-90 91-180 181-365 1-2 Years 2 Years & Call Days Days Days More

Note: Term investments exceeding one year's duration as a percentage of average portfolio for the preceding twelve months = 0%.

Finance Page 67 Ordinary Meeting 19 August 2002 Council's Operating Environment

Weighted Average Interest Rate (Comparison of PCC’s Portfolio Interest Rate to WBC 90 Day Bank Bill Rate) Interest Rate 7

6.5 0.0797 difference 6

5.5

5

4.5

4 Aug-01 Sep-01 Oct-01 Nov-01 Dec-01 Jan-02 Feb-02 Mar-02 Apr-02 May-02 Jun-02 Jul-02 Portfolio Int. 90 Day Bill Rate The WBC 90 Day Bank Bill Rate previously based on the rate at the end of the reporting period is now based on the average bill rate for the month. This will reflect a more relevant comparison of the weighted average interest rates. Weighted Average Term to Maturity Days 200

180

160

140

120

100

80

60

40

20

0 Aug-01 Sep-01 Oct-01 Nov-01 Dec-01 Jan-02 Feb-02 Mar-02 Apr-02 May-02 Jun-02 Jul-02

Finance Page 68 ORDINARY MEETING URGENT REPORTS CONTENTS

MASTER PROGRAM REPORTS

Item Page

THE CITY IN ITS ENVIRONMENT

21 Additional Buildings, Minor Alterations To Existing Buildings And Landscaping At Lewers Bequest And Penrith Regional Gallery, River Road, Emu Plains DA00/5463 69 Ordinary Meeting - Urgent Report 19 August 2002 The City in Its Environment

The City in Its Environment

21 Additional Buildings, Minor Alterations to Existing Buildings and Landscaping at Lewers Bequest and Penrith Regional Gallery, River Road, Emu Plains DA00/5463

Compiled by: Craig Butler, Building Approvals and Environment Protection Manager Authorised by: Alan Stoneham, Director-City Planning Requested by: Councillors Bateman and Aitken

Management Plan 4 Year Outcome (Page 22): Development enhances the City's living and working environments. 02/03 Critical Action: Implement policy and regulatory responses to achieve quality urban outcomes.

Purpose: Representations have been received from neighbours who adjoin the subject property. This report outlines how those representations are being responded to. Background In February 2001 Council considered and ultimately consented to a development application which proposed certain development on land adjacent to the Lewers Gallery at River Road, Emu Plains. The works included two new buildings which would provide storage space, a meeting room and a workshop area for the gallery. Minor alterations were also proposed to the existing gallery buildings. Landscaping was another feature of the development. A copy of the relevant report to Council is attached. The buildings are nearing completion. The owners of the adjacent northern property (the neighbour) have made representations about aspects of the development (colour, treatment of the northern façade, size and bulk). This report details how those matters have been addressed, both by way of the development consent, and more recently in negotiations between the neighbour and the applicant. It also describes the issues raised by neighbours during pre-lodgement and assessment phases of the proposal. Consultation with Neighbours Prior to Lodgement of the Application, and During its Assessment The application involved a quite extensive process of consultation with neighbours. This included: (i) Consultation with all adjoining neighbours by the applicant’s consultant prior to submission of the development application. In the case of the adjoining neighbour to the north, two meetings were conducted. Issues raised by them included:-

Urban Environment Page 69 Ordinary Meeting - Urgent Report 19 August 2002 The City in Its Environment

§ a fence would be required along the common boundary; § the driveway should be a hard surface; § a gate should be erected on the driveway; § the removal of one tree and lopping of another was supported. (ii) Notification of the development application (including the plans). A submission was received from the neighbour. It indicates concern about:- § noise from vehicles; § loss of privacy; § security of their property; § possible damage/disfigurement of trees on their property. (iii) An on-site meeting with the neighbours, the applicant and Council. The matters raised by the neighbour and discussed at this meeting, where once again the plans were available, included the extent and colour of proposed boundary fencing and the potential need for a front fence and gate in the future. The agreements reached at this meeting were carried forward into the report considered by Council at its meeting of 19 February 2001. A copy of the report, with the conditions responding to the site meeting agreements, was provided to the neighbour ahead of Council’s consideration.

Issues Raised in the Neighbour’s Recent Representations 1. Colour Of course, the development site is within a residential setting, and therefore integration of the proposal into the landscape was a significant consideration. An additional aspect of the site which also influences features of the development such as the colour of the buildings is its proximity to a heritage item (Lewers Bequest and Penrith Regional Gallery – including gallery and garden). Under Council’s Environmental Heritage Conservation LEP new development which is proposed in the vicinity of a heritage item must be undertaken in a manner that is sympathetic to and does not detract from the heritage value of the item and its setting. The application was accompanied by a Statement of Heritage Impact. A copy of that statement is attached, and it provides some context to the issue of colours and another matter raised by the neighbour – bulk and scale. Pages 3-7 are most relevant. In relation to the buildings’ colour, the statement indicates “Their recessive green/grey colour will integrate with surrounding trees and reduce their impact”. The development was notified to the owners and occupiers of adjoining properties. The notification letters described the structures as “new steel and colorbond buildings (dark green/grey in colour”.

Urban Environment Page 70 Ordinary Meeting - Urgent Report 19 August 2002 The City in Its Environment

Given the proximity of the development to a heritage item the application was also considered by Council’s Heritage Adviser. Amongst other things it was recommended that “a sample should be provided of the proposed colour for the new storage and workshop buildings”. The report to Council (Page 8, points 1 and 3) indicated that the new buildings were to be “colorbond and coloured dark grey to green”. It should also be noted, however, that on Page 11 of this Council report the buildings are described as being of “dark green colorbond”. Consistent with Council’s Heritage Adviser’s recommendation, Condition 10 of the consent required “samples of the colour, agreed by Council, of the screen wall and the proposed buildings to be submitted to and approved by Council or the accredited certifier”. At construction certificate stage the applicant nominated that all metal wall and roof sheeting would be Dulux ‘Mountain Blue’. The colour samples were referred to Council’s Heritage Planner and accepted as being appropriate. The colour was therefore approved for use, and the metal cladding, as erected, complies with the approval. 2. Size and Bulk The Heritage Impact Statement, as it must do, gives significant coverage to the scale, form and general physical relationship of the proposal to the adjacent heritage item. In many respects the manner in which the development responds to the heritage item is equally relevant to consideration of the appropriateness of these buildings in a residential setting. Once again, Pages 3-7 of the report are most relevant. The attached Council report includes plans of the buildings. A recent inspection of the site has confirmed that the buildings have been sited on the property in accordance with the consent. The height and footprint of the buildings is also in accordance with the consent. Notwithstanding that the size and bulk of the new buildings was considered appropriate alongside of the heritage item and the scale and form when viewed from the street was considered acceptable, the officers had some interest in the presentation of the northern façade of the buildings. The report to Council read “It is considered that the buildings do not constitute an inconsistency with the bulk and scale of the existing residential development in the area. However, given the location of the building on the site, the subsequent lack of opportunity for landscape screening, the proximity of adjoining residences, as well as the height of the proposed buildings, it is recommended that additional details be provided relating to the treatment of those sections of the northern and western elevations that protrude above the height of the proposed fence (refer Condition 10)”. The next section details how this condition was given effect to. 3. Treatment of the Northern Facade The relevant section of Condition 10 (9 in the issued consent) read:- § “details of the treatment, as agreed by Council, of that part of the northern and eastern facades of the proposed buildings that can be viewed above the proposed fence. This information may include, but is not limited to, the following: - the provision of an awning extending the length of the elevations; - the provision of lattice or alternative building materials that will provide visual relief; - the provision of glazing or external windows. The requirements of this condition shall be satisfied prior to a Construction Certificate being issued for the development.”

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At Construction Certificate stage no particular detailing was nominated for the northern façade, though the rear building was somewhat ‘opened up’ at ground level by a recessed loading area. Awnings that had been indicated at DA stage were deleted because they were originally intended to weatherproof external doors which subsequently were found to be unnecessary. They would also have required a clearance of 4.4 metres, making them more visually intrusive to adjoining properties. Council’s Heritage Adviser considered the Construction Certificate drawings. A principal of the firm Peddle, Thorp & Walker, Andrew Andersons, who had a detailed knowledge of the gallery (and has since been appointed to undertake a study of it) was also consulted about the Construction Certificate drawings and issues canvassed in Condition 9 of the consent. The file then records that the emphasis by the applicant and their architect, Council officers (including the Heritage Adviser) and Peddle Thorp & Walker shifted to the eastern facade. This façade was approved on the basis of the detailing it features, and the wall in front of it. As discussed above, the treatment of the northern façade involved deletion of the high and visually intrusive awnings and opening up of the front corner of the rear building. Negotiations have now occurred with the applicant and the neighbour. In response, the applicant has agreed to consider:- 1. The provision of a trellis and landscaping in the small recess in the common boundary wall. 2. Landscaping in the courtyard between the buildings, and if at all possible at the front of the northern façade of the rear building. 3. Some architecturally designed relief within the northern façade of the front building, i.e. something like a glazed panel within the eastern wall of this same building. At the time that this report was prepared the details for these works were still being developed. Further consultation with the neighbours is intended. Conclusion The two buildings which are the subject of this report were required to provide additional space and facilities for storage, conservation and workshop activities to support effective functioning of the gallery. They were purpose-designed by an architect to cater for their intended use. The designs needed to also recognise the setting into which the buildings were being placed. Input to or review of the design was also provided by another architect, who specialises in heritage matters, and had a good understanding of the gallery. Council’s Heritage Adviser, who is an Architect, also reviewed the proposal. Both prior to lodgement and during assessment of the development application there was significant consultation with the neighbour. All of the matters raised by that neighbour were responded to in the development consent. Additional matters have been raised since erection of the buildings, and as a result of Council’s pursuit of these the applicant has agreed to consider how they might be responded to. This will involve further consultation with the neighbour.

Urban Environment Page 72 Ordinary Meeting - Urgent Report 19 August 2002 The City in Its Environment

RECOMMENDATION That the report relating to representations to Council about additions to the Lewers Gallery, River Road, Emu Plains be received.

Urban Environment Page 73 ORDINARY MEETING URGENT REPORTS CONTENTS

MASTER PROGRAM REPORTS

Item Page COUNCIL'S OPERATING ENVIRONMENT

22 2002 Local Government Association Conference - Motions 753/32 75 Ordinary Meeting - Urgent Report 19 August 2002 Council's Operating Environment

Council's Operating Environment

22 2002 Local Government Association Conference - Motions 753/32

Compiled by: Peter Huxley, Executive Officer Authorised by: Steve Hackett, Director - City Services

Management Plan 4 Year Outcome (Page 108): Effective corporate governance has been maintained. 02/03 Critical Action: Undertake effective local government.

Purpose:

Council is entitled to submit motions for consideration by the Local Government Association Conference. Motions submitted should seek to alter existing policy, to add new elements to the policy or to delete elements of the policy. This report contains a list of issues Council has considered during the past 12 months that could form the basis of motions to the upcoming Conference.

Background LgOV (formerly the Local Government Association of NSW), will be holding its annual policy making Conference from 27 October to 30 October 2002 at Broken Hill. The theme of the Conference will be “Rock’n the Outback”. Over the years Council has been very successful in influencing the development of State wide Local Government policy particularly in the areas of planning, the environment, community planning, fire and emergency services, roads and transport and rating policy. Motions to Conference The following have been identified, following an examination of Council’s Minutes over the past 12 months, as possible issues around which motions can be framed for debate at the Conference. Issue 1. Availability of Health Services Council has considered, on several occasions, the difficulties associated with the lack of General Practitioners in the City. The supply of doctors is a matter that falls primarily within the jurisdiction of the Royal Australian College of General Practitioners. The LgOV Conference previously considered that Local Government has a responsibility as an advocate for the provision of health services in rural areas and has a policy position that recognises the need to provide uniform and accessible health services across all areas of the State. Given the apparent shortage of General Practitioners and the trend towards a reduction in the number of doctors surgeries and medical centres in the Penrith Local Government area, it is proposed that a motion be prepared which suggests a review be undertaken about the adequacy of the supply of General Practitioners in growing urban areas.

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Issue 2. Managing Urban Growth Council will recall that the mayors of the 14 cities and shires that make up Greater Western Sydney along with the Chair of WSROC and the President of MACROC recently issued a statement highlighting urban growth as the major challenge facing the Greater Western Sydney region. The statement sought commitments from both the NSW and Commonwealth Governments that all growth in Western Sydney needed to be supported by measures that guarantee equitable and sustainable urban environment. In particular, the commitment sought from Government was investment in the physical and social infrastructure of the region to both meet existing needs in established urban areas and for the early provision of infrastructure to support current urban development as well as long term commitment to meet the needs of future growth. The statement argued that without clear policy on the need to balance longer term growth pressures on Western Sydney with developments in other parts of the Sydney Basin, the current ad-hoc land release programs and ill-defined urban consolidation are not sustainable. This issue, whilst centred on Greater Western Sydney, as an example, refers to the need for all levels of Government to work together using planning principles that are committed to long term sustainability and the maintenance of environmental quality. A motion seeking the support of the Conference along these lines is suggested. Issue 3. State Government Funding to Libraries Council has consistently argued along with many other Local Government authorities that the level of direct State Government funding to public libraries in NSW is totally inadequate. Whilst current LGOV policy recognises the value of public libraries as centres, for learning, literature, heritage, knowledge and cultural activities the degree to which public libraries play a significant role in this information age is not well understood or accepted by all levels of Government. Council’s own experience in restructuring its organisation to take account of the nexus between corporate and public information and the synergies that are expected to flow from the establishment of this relationship further highlights the need to increase the intensity of Local Government’s advocacy to both State and Federal Governments for greater attention and funding. Evidence has been compiled that shows that in NSW the State Government spends less per capita on NSW public libraries in comparison with per capita expenditure by the State Governments of Victoria and Queensland. The research also demonstrates that the costs of provision of public library services in NSW are funded 91.1% by Local Government compared to 8.1% by State Government. A ratio that, in 1980, was 23.6% funding from State Government and 73.4% from Local Government. Given that LgOV policy on this matter is already in place, it is suggested that a motion be framed that calls upon LgOV to increase its advocacy effort to redress this imbalance. Issue 4. Matters Arising out of Council’s Membership of WESTPOOL a) Council, as a member of WESTPOOL was recently involved in substantial litigation along with a government department and a statutory authority. The government department and statutory authority entered into settlement negotiations separate to WESTPOOL. This had the effect of leaving WESTPOOL as the only remaining defendant and severely disadvantaged.

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It is suggested that a motion be framed for submission to the Conference pointing out that when Local Government is joined with government departments or statutory authorities then settlement negotiation proceed on a consultative basis. b) As a result of the HIH collapse, the Federal Government indicated that it was considering an assistance package to those affected. It is understood that consideration of the assistance package by the Federal Government would require State Government to be a party to the outcome. It is not clear whether the negotiations between State and Federal have concluded or even started. Council could seek the assistance of LgOV in making representations to State Government to establish whether Local Government will receive any assistance as a result of the HIH collapse. It is suggested that Council work in collaboration with the Chairman and Executive Officer of WESTPOOL to frame appropriate motions for consideration by the 2002 LgOV Conference. Other Motions Council may wish to also suggest further motions for discussion at the Conference. To aid this process a copy of the current LgOV policy statements are attached. Motions Proposed by Hawkesbury River County Council

Motion 1

The Finance and Economic Development – General Policy, bullet point 5 – be redrafted to include “new responsibilities” transferred to Council for weed control on the transfer by the Crown of former Crown Land.

In supprting the proposed amendments, Hawkesbury River County Council stated that “An 89 hectare site was transferred from D.L.W.C to a Constituent Council. It had declared noxious and other weeds thereon. Prior to the transfer D.L.W.C was responsible for weed control and, at times the County Council had been requested to provide weed control services at a cost to the State. The transfer of the land to a Constituent Council of the County Council, now transfers the responsibility to the County Council at a considerable cost saving to the State without additional revenue/resources passing to the County or Constituent Council. An inspection of the land or consultation with the County Council prior to the transfer, could have provided an opportunity to pursue the question of ongoing economic/other responsibilities shifted from the State to Local Government?”

Motion 2

An additional Planning and Environment Policy be drafted to take cognisance of the following:

Prior to Local Government accepting new responsibilities from developers or others, on the transfer of land to Council as roads, reserves, passive or open space, that such lands be inspected to ensure that the lands are free of noxious weeds or other environmental contamination prior to transfer. Restoration or control work be the transferees responsibility.

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In supporting the proposed amendments, Hawkesbury River County Council stated that “Land transferred from developers (or other individuals) to satisfy DA requirements for open space is often sited along creeklines, and other hard to access location. Proximity to creeklines and access difficulties carry with it costly and difficulty in weed control and clean up of contaminated sites. In a number of instances the land is found to be infested with noxious weeds or other contamination. The land should be inspected by experts before the land is transferred to ensure that Council is aware of ongoing responsibilities before acceptance of such liabilities.” Suggested response to Hawkesbury River County Council Motions There are several ways that Council can register its support, or otherwise, for the motions proposed by Hawkesbury River County Council. First and foremost, Council delegates may vote on the motions at the Conference. Secondly, Council may also submit the same or a similar motion to that submitted by another Council should it wish to do so. Submission of Motions Following Council’s consideration of this report and the identification of any further matters, motions will be prepared and submitted to LgOV by the deadline, Friday 23 August 2002 RECOMMENDATION That: 1. motions be prepared for consideration at the 2002 LgOV Conference as follows:

· Availability of Health Services · Managing Urban Growth · State Government Funding to Libraries · Matters Arising Out of Council’s Membership of WESTPOOL 2. Council’s response to the motions proposed by Hawkesbury River County Council be considered.

Management of the Organisation Page 78 ATTACHMENT

Date of Meeting: 19 August 2002

Master Programme: The City in its Region

Programme: Marketing Penrith's Regional Significance

Report Title: SPONSORSHIP REQUEST FROM PGA FOR SENIORS CHAMPIONSHIP Penrith City Council (Revised in Accordance with Major Event Support and Sponsorship Policy – Adopted 23 April 2001)

THE 2002 AUSTRALIAN PGA SENIORS CHAMPIONSHIP

Penrith Golf Club Sydney NSW

10 – 13 December 2002

Section One: Introduction

The PGA of Australia is seeking financial support from Penrith City Council to assist the PGA in their aim of delivering a premier professional golf tournament to the Western Sydney Region. A tournament of this stature requires the corporate support of both the public and private sectors to ensure its success. This paper is prepared in accordance with the Management Plan Framework adopted 23 April 2001 by Penrith City Council. The Australian PGA Seniors Championship is the oldest and highest profile senior golf event in Australia and rightfully deserves its place as the premier senior event.

This particular championship will target some very specific segments of the community. Australia has an aging population and therefore it is not surprising that golf is the number one participation and spectator past-time for those over 45 years.

Australia enjoyed significant senior success in 2000 with Noel Ratcliffe wrapping up the European Seniors Tour Order of Merit money list. Ratcliffe’s success topped off a great year for Australian Seniors in Europe with six finishing in the top 30 on the Order of Merit. Ian Stanley 4th, Bob Shearer 12th, Ross Metherell 23rd, Terry Gale 25th and David Good 26th.

The 2001/2002 year has been just as good in terms of Australians dominating the European Seniors events. Ian Stanley won the Order of Merit with his win at the De Vere PGA Seniors Championship, topping off a great performance on the senior golf circuit. Last year’s 2001 Australian PGA Champion Noel Ratcliffe is also continuing his good form in the lead up to this years Championship.

One of Australia’s most well known Professional Golfers, Rodger Davis, will now be competing on the Senior Golf Circuit. The possibility of Rodger Davis participating in an already strong field of Professional Golfers will certainly increase the stature and prestige of this year’s Seniors Championship. His recent 3rd placing in the US PGA Seniors Farmers Charity Classic indicates his keen desire to perform well in Senior events. All in all, the current form of many Australian and New Zealand players will ensure a strong field for the Australian Championship in December. 2001 PGA Seniors Tournament Review

The past champions of the PGA Seniors have been dominated by a strong Australasian contingent with four out of five championships being won by Australian Senior professionals, including 2001 Seniors Champion Noel Ratcliffe and 2001 European Order of Merit winner, Ian Stanley.

The 2001 PGA Seniors Championship featured one of the strongest fields ever to compete at an Australian Seniors tournament. The Players who competed in last year’s Seniors Championship included Ian Stanley (European Seniors Tour Order of Merit Winner), Bob Shearer (former PGA Championship winner), John Garner (former Ryder Cup player) and Noel Ratcliffe (winner of the Devere Hotels Seniors Classic and PGA Seniors Champion for 2001). The 2001 PGA Seniors also attracted a strong Asian representation including Hiroshi Tahara who won the Australian Seniors Open in 1996, Wataru Horiguchi, Seiji Ogawa and Koichi Uehara. These players have been individually successful in the Japan Open, The Australian Seniors Open and the Sampo Classic.

The Seniors Championship Sponsors Pro-Am held on 11 December 2001 provided both amateurs and professionals an opportunity to relax and enjoy a friendly game of golf before the tournament Pro-Ams started.

Round one of the Pro-Am event commenced on 12 December with New South Welshman, Noel Ratcliffe, leading at 2 under after nine holes. Terry Gale and Bob Shearer both closely followed Ratcliffe at one under midway through their opening round.

Round two of the Pro-Am event saw Noel Ratcliife continue his good form with an impressive 4 under 68. In perfect conditions at Penrith, Ratcliffe was in line for a bogey free round with two birdies on the front nine and three on the back nine, but just missed a par putt on the 18th.

Round two provided exciting golf with David Good challenging Ratcliffe for the tournament title. Good made two birdies on the back nine to be just two shots off the pace going into the final day. In Round Three (Professionals only), David Good continued his challenge into the final day pushing the tournament into its first sudden death play-off in fifteen years. Although Good played exceptional golf, he was unable to stop Ratcliffe who had an easy putt to secure the Championship.

Section Two: Event Format and Venue (2002)

The 2002 Australian PGA Seniors Championship will be played over three rounds with a Pro Am series separate. The format will be as follows:

Tuesday 10th December Sponsors Pro-Am and Tournament Dinner Wednesday 11th December Pro-Am Event in conjunction with round 1 Thursday 12th December Professionals Round Two (Professionals Only) Friday 13th December Professionals Round Three (Professionals Only)

Once again, a top class field will be assembled incorporating a strong Australasian contingent with players from New Zealand, Japan, Europe and South East Asia invited.

Penrith Golf Club

The tournament will be played at the Penrith Golf Club - a leading course in the Western Sydney Region. The course will be prepared to tournament conditions and promises to be a test for the Senior Professionals and amateurs alike.

It is the PGA’s intention to continue conducting a senior golf championship at Penrith Golf Club for the next two years. Such a commitment will provide greater leverage opportunities for sponsors as the event grows in status and profile. Section Three: PGA Operational Expertise

In accordance with the Major Event Support and Sponsorship Policy adopted 23 April 2001 the following operational information is supplied for record and reference:

Section 3.1 PGA Operational Expertise and Human Resources:

Ian Robilliard – Chief Operations Officer - PGA Australia.

Ian is directly involved in all PGA programs operated on a state and national basis. Programs include major events such as the PGA Championship, PGA Seniors Championship, PGA National Futures Championship, PGA National Golf Centre Program, PGA Merchandise Show. Ian has nine years experience with the PGA of Australia.

Peter Hines – NSW Executive Officer - PGA Australia

Peter has extensive tournament operation experience having recently been Tournament Director for both the 2000 Australian PGA Championship and 2001 Greg Norman Holden International. Peter has ten years experience as the NSW State Executive Officer and is involved in the coordination of over 130 Pro Am events in NSW on an annual basis.

Graham Nightingale - National Tournament Coordinator - PGA Australia

Graham has some fifteen years experience in the delivery of tournament golf on a state and national basis. Graham has a very hands on role in event operation and execution, he has previously worked as Tournament Director for PGA Tour and has extensive experience in match committee, course set up and event preparation for National Order of Merit Events. John Dunlop – Commercial Operations Manager - PGA Australia

John has seven years experience with the PGA and his core area of responsibility is to ensure the Commercial Operations Department of PGA delivers the benefits to stake holders and business partners across the varied programs organised and promoted by the PGA. In short it is the COM Department’s responsibility to ensure the efficient execution of Sponsorship benefits to the many key partners of the PGA.

Wendy Missingham – National Events Co-Ordinator

In her nine years with the PGA Wendy Missingham has been responsible for coordinating major PGA Tournaments and events including The PGA Futures Championship, The PGA Merchandise Show, The PGA Championship Dinner, The Holden Scramble National Final, The Schweppes Club Pro and the 2001 Seniors Championship. As National Events Co-ordinator Wendy is involved in a wide range of operations associated with each event such as travel arrangements, accommodation and corporate hospitality.

The PGA Executive Staff have vast experience in the complete delivery and execution of major Golf events and Tournaments. It is anticipated, if required, that Penrith City Council representatives will work closely with PGA Staff to ensure the Tournament’s success. Section 3.2 Event Management

In addition to the key roles identified above, the PGA will deploy staff resources from the NSW State Office and the Commercial Operations Department of the PGA to ensure the efficient execution of all championship related tasks.

The NSW Office will be responsible for all operational and tournament entries for the 2002 Australian Seniors Championship, while the Commercial Operations Department is responsible for all sponsor and media liaison. The Championship will be fully managed by Ian Robilliard as CEO.

Duties and tasks include (but not limited to)

§ Course set up – including the daily setting of pin placements, tee placements and course markings. § Daily issue of local rules, pin sheets, starting of competition, rules administration and match committee, scrutiny of score cards, posting of scores. § Marketing and Course Signage – Erection of scoreboards, leader boards, signage, flags. § Sponsor Pro Ams – Sponsor Pro Am and two rounds of Pro Amateur competition. § Tournament Cocktail Welcome and Sponsor Pro Am. § Player entry and player recruitment, player information kits and resources. § Sponsor liaison and benefit fulfilment. § Communication and systems development including media liaison – notification of scores, media releases, score updates, media hosting, media tee times, media kits and media promotion, website score updates. § Venue negotiation and benefit of fulfilment. Section 3.3: Penrith City Investment and Reconciliation

In accordance with PGA Policy, all sponsors funds are apportioned to compliment the total operation budget with a contribution to the prize money fund to attract competitors to the event.

The budget for the 2002 event is approximately $152,000.00, which includes prize money of $85,000.00. The PGA has underwritten the PGA Senior Golf Championship to ensure the long-term future of the event within the region.

Penrith City Council Sponsorship monies are therefore apportioned to deliver the benefits as agreed in this document.

The PGA of Australia is accepting, if required, by Penrith City Council to provide a full independent audit of monies spent on the 2002 Seniors Championship for financial reconciliation if so requested.

Section 3.4: Marketing Benefits to Penrith Valley

¨ An opportunity to introduce the corporate sector to the region to establish business relations with Penrith City.

¨ The event will bring to the community of Penrith professional standard competitive golf which otherwise would not be available to supporters and followers of the game. The Championship creates a focus event for the sport of golf in the City and its surrounds.

¨ Many networking opportunities exist for a variety of businesses, individuals and groups through the Corporate Pro Am days and Cocktail Party.

¨ The City of Penrith can be showcased for the competitors and supporters of the event who come to the city for the week of the tournament.

¨ The PGA with it’s successful Commercial Operations Department will work with the Penrith City Council to ensure all local and international visitors are aware of the tourist potential of the Blue Mountains and Greater West.

¨ Increase in tourism in the Penrith region from National and International competitors and guests.

¨ Exposure through media reports through print media this year with TV locally and pay TV and additionally through other television networks nationally. (Television Package TBC) ¨ National exposure through PGA Magazine. The official journal of the Australian PGA published six times each year and distributed to approximately 2000 PGA members, 300 golf industry associates, golf media and 600 golf club secretary managers.

¨ Based on conservative economic modelling it is projected that a financial injection of approximately $225,000.00 will be injected into the Greater Western Sydney economy by hosting the event.

1997 PGA Seniors Champion Terry Gale Specific Media / Marketing Avenues Radio

PGA target a number of major radio stations – 2WS, 2GB, and 2UE radio stations to promote the tournament before and during the tournament.

Radio Listeners Gender/Age Western Sydney Radio 600,000 40 – 54 Years Station – 2WS Male 50% Female 50%

Radio 2GB 358,000 40 – 55 years

Radio 2UE 643,000 35 + Male 52% Female 48%

Print Media

The event will be promoted through a wide range of newspapers and magazines throughout Sydney, New South Wales and Australia. The event will heavily feature in the weeks prior to the event in the Western Weekender, The Golfer and PGA Magazine

Publication Frequency Readership Gender/Age Western Weekender Weekly 107,000 Male 60% Penrith – Blacktown Female 40% The Golfer Newspaper Monthly VIC - 22,000 Predominantly male golfers NSW NSW - 26,017 QLD - 13,000 PGA Magazine Bi-Monthly 3000 Male 98%, 45% are over 40 years Section Four Penrith City Sponsorship Benefits

The sponsor benefits are many and varied (see media and promotion) and the following package has been established based on the investment level sought for the event. Penrith City Council will receive the following:

On Course

· Sponsor will be allocated exclusive tee signage on a minimum of one hole. · Name and logo recognition in all promotional material and correspondence for the event. · Name/logo recognition on Official Tournament Scoreboard. · Sponsor’s logo will appear on all official printed material of the tournament issued at the discretion of the promoters. · Six (6) invitations to the Official Tournament Sponsors Pro Am. Guests will receive a tee gift and lunch on course. · Six (6) invitations to the Official Tournament Dinner/Cocktail Party to be hosted by prominent golf/media personality. · Four (4) Pro Am invitations to Round One of the tournament.

Corporate Golf Day

· Penrith City Council will receive a 20-guest corporate golf day to be used by the end of 2003 at Penrith Golf Club. This includes green fees, lunch or dinner (2 courses), halfway snack, drinks on the course, coaching clinic with professional staff and finalisation of cards. Conditions apply.

Miscellaneous Benefits

· Sponsor will receive 2 VIP allocated parking spaces. · Option to take year round Hole Sponsorship at Club. Section Five Investment required

PGA Australia is seeking an agreement for two years with a third year option from Penrith City Council

Investment 2002

$7,000 (Plus GST) Cash + $7,000 Cost of staging the Official Civic Reception/Tournament Dinner at Penrith Panthers Leagues Club.

Investments 2003

$7,000 (Plus GST) Cash + $7,000 Cost of staging the Official Civic Reception/Tournament Dinner at Penrith Panthers Leagues Club.

Tee Signage is to be supplied by the sponsor to PGA specifications for use on holes over which sponsor has ownership. Section Six: Executive Summary

The 2002 Australian PGA Seniors Championship is clearly a major event; the Championship is therefore a vehicle to drive significant benefits to the region.

The business plan inclusions within this final sponsorship proposal have been provided to meet the Penrith City Council Management Plan Framework as adopted on 23 April 2001.

The PGA of Australia is seeking the support of Penrith City Council in our efforts to maintain Professional Tournament Golf in the region. Based on the success of the 2001 Championship, it is evident that further use of the Penrith City Council “Routine Support” and with the financial assistance as sought in section five, the 2002 Seniors Championship will attract a high class field of competitors and meet the guidelines as presented to PGA.

The PGA are extremely confident in delivering the promotional exposure as required by Penrith City Council to actively promote the Penrith Valley to the largest possible target market. The commercial reach of professional golf is widely known and Penrith City have a very good opportunity to partner the PGA in deriving mutually beneficial relationships through the medium of Senior Tournament Golf.

The PGA would naturally welcome the opportunity of discussing with Council representatives any sections contained within this document for further clarification.

For Further Information Contact:

Ian Robilliard Glenn Thomas Chief Operations Officer PGA Marketing Assistant PGA Australia PGA Australia 0412 228 793 mobile and ah 0415 920 326 mobile and ah (02) 9439 8111 bh (02) 9439 8111 bh ATTACHMENT

Date of Meeting: 19th August 2002

Master Programme: Council’s Operating Environment

Issue: Finance

Report Title: 2002-03 Voted Works 2002-03 VOTED WORKS as at 19th August 2002

Item Meeting Amount of Actual/Committed No Description of Allocation Approved Allocation Balance Expenditure Responsible Manager

$ $ $

EAST WARD 53,000 Amount carried forward from 2002 90,597 Amount Available for 2003 143,597

143,597

NORTH WARD 53,000 Amount carried forward from 2002 69,101 **** Reimbursement of funds advanced in 2001/02 10,000 Amount Available for 2003 132,101

132,101

SOUTH WARD 53,000 Amount carried forward from 2002 78,447 Amount Available for 2003 131,447

131,447

Committed 0 Uncommitted 407,145 TOTAL VOTE 407,145

**** Funds advanced for Hickey's Lane fencing have been reimbursed from the 2002/3 Parks Improvement Program ATTACHMENT

Date of Meeting: 19 August 2002

Master Programme: The City in its Environment

Programme: Urban Environment

Report Title: ADDITIONAL BUILDINGS, MINOR ALTERATIONS TO EXISTING BUILDINGS AND LANDSCAPING AT LEWERS BEQUEST AND PENRITH REGIONAL GALLERY, RIVER ROAD, EMU PLAINS The City in Its Environment – Ordinary Meeting, 19 February 2001

2 Development Application for the Erection of Two Additional Buildings, Minor Alterations to Existing Buildings and Landscaping at Lewers Bequest & Penrith Regional Gallery, Lot 4 DP504935 River Road, Emu Plains 00/5463

Compiled by: Jennifer Cunningham, Environmental Planner Authorised by: Craig Butler, Building Approvals & Environment Protection Manager

Management Plan 4 Year Outcome (Page 20): Development enhances the City's living and working environments. 01/02 Critical Action: Implement policy and regulatory responses to achieve quality urban outcomes.

Introduction An application has been made by Council for the erection of two buildings on land adjacent to the Lewers Gallery (“the Gallery”) at River Road, Emu Plains (Lot 4 DP504935). The proposed buildings will provide storage space, a meeting room and a workshop area for the Gallery, and alterations are also proposed for the existing gallery complex to facilitate pedestrian movement between the existing and proposed buildings. Site plans and elevations are included in the attachments. The Lewers Bequest and Penrith Regional Art Gallery is owned and operated by Penrith City Council. It is also identified as a heritage item in the Penrith Local Environmental Plan 1991 (Environmental Heritage Conservation). Following a previous report to Council, an on site meeting was convened in order to further address concerns raised by adjoining residents with regards to fencing and potential loss of privacy and security. This report considers the proposed development and outlines the findings of the assessment of the application. It addresses the main issues that have emerged in that assessment and those issues raised by adjoining residents at the on-site meeting. This report recommends that Council support the development subject to certain conditions, further consultation with adjoining residents at various stages of development, and further assessment of the parking provisions of the Gallery.

Site Description

The site is located on the western side of River Road, Emu Plains. The Nepean River flows parallel to River Road on the eastern side. The site is generally rectangular in shape with a frontage of 21.5metres and a depth of 73metres. The site is generally level with a slight decline at the front of the lot to the footpath area. There are residential buildings to the north, south and west. The site comprises the original farmhouse at the southern end of the property (Lot 3 DP 504935), as well the more contemporary Ancher House (Lot B DP419667) immediately adjacent to the land subject to this application. The land to be developed has previously comprised a small orchard and water tank. The gardens surrounding the Gallery are also noted for their heritage value and have also been included in the heritage listing for the site.

The Proposal

The proposal comprises the following alterations to the existing site:

· The demolition of part of the existing wall to the north of the Gallery to provide for a new doorway opening from the existing Gallery complex directly to the proposed storage room. · A new 1.8m wide access way from the existing courtyard area within the Gallery complex to a new courtyard area separating the two proposed buildings. An existing Cleaners Room and part of the existing womens toilet will be removed to allow the development of this accessway. · The removal of a total of thirteen trees including eight fruit trees.

The proposed additions include:

1. A new storage room (measuring 234m sq) with a mezzanine storage level for frame and paint storage. The proposed building will be accessed directly through a new door way into the existing gallery complex to the south, through a proposed roller door on the northern elevation giving access to a covered loading area, and through a doorway into the proposed courtyard area to the east. The building will be constructed of Colorbond and coloured dark grey-green. 2. A new enclosed air-conditioning unit to service the proposed storage room. 3. A new room (measuring 195m sq) for use as a workshop (97.5m sq), meeting room (30m sq), and additional storage space (67.5m sq). The workshop area will have access through double doors to the paved and covered courtyard area to the west, to the garden area to the east and to the storage and meeting rooms. The storage area will have direct access to a covered loading area. The building will be constructed of Colorbond and coloured dark grey-green. 4. A paved courtyard linking the two new buildings covered with a tensile structure and a covered walkway. 5. A new compacted gravel driveway and turning circle. 6. A new 1.8m high masonry wall to be located in front of the buildings and bagged and painted to match the existing external walls of the adjoining Ancher House. It is envisioned that this wall will obscure views of the proposed buildings from River Road and contribute to the landscaping of the area to be developed. 7. Landscaping of the existing Ancher House courtyard and proposed buildings. A Conservation Management Plan for the Lewers Bequest & Penrith Regional Gallery was prepared by Tanner & Associates in March 1998. One of the findings of this Plan was that the Gallery was suffering from inadequate storage space. This proposal is largely in accordance with the conservation policy outlined in this Plan.

Community Consultation

Mullane Planning Consultants, on behalf of Penrith City Council, undertook consultation with Council planning staff, including heritage advisors, prior to the lodgement of the Development Application.

Adjoining residents were notified of the Application in accordance with Council’s Notification and Advertising DCP and a total of four submissions were received. Issues raised were:

- The noise associated with the proposed air conditioning unit and that of the existing air conditioning unit servicing Ancher House. - The height of the proposed buildings. - The condition of the existing fences along the rear and northern boundaries of the subject lot and the provision of any new fencing as part of this proposal. - Noise from vehicles servicing the workshop and storage area. - Concerns regarding the security of residences immediately adjacent to the subject site on River Road.

These issues are addressed in the assessment section of this report. Following a previous report to Council, determination of the application was deferred pending an on-site meeting with adjoining residents, the applicant and Councillors. At the meeting, the applicant more fully described the nature of use of the development. The neighbours outlined their preferences for fencing along the northern boundary. The applicant subsequently offered to revise elements of the fence. Several additional conditions and further recommendations have been added in support of the outcomes of the on-site meeting.

Assessment of the Proposal

The application has been assessed in accordance with the provisions of Section 79C of the Environmental Planning & Assessment Act 1979. The key issues identified during the course of the assessment are summarised as follows.

1. Statutory Situation

Interim Development Order No. 2

The site is zoned Residential A under Interim Development Order No. 2. No special provisions of this plan apply to the proposed development or the subject site. The proposed development is defined as an Educational Establishment and is permissible with Council consent. Sydney Regional Environment Plan (SREP) No. 20 – Hawkesbury Nepean River (No. 2 – 1997

The site falls within the Hawkesbury – Nepean catchment and as such is subject to Sydney Regional Environment Plan (SREP) No. 20 – Hawkesbury Nepean River (No. 2 – 1997). The SREP 20 provision aims to ensure that the development does not negatively impact on water quality, fauna and flora habitats. SREP 20s planning considerations, policies and strategies are not compromised by the proposed development.

Penrith Local Environmental Plan 1991 (Environmental Heritage Conservation)

The proposed development is subject to the provisions of Penrith Local Environmental Plan 1991 (Environmental Heritage Conservation). That planning instrument primarily seeks to ensure that new development is undertaken in a manner that is sympathetic to and does not detract from the heritage value of the item and its setting. The development is proposed to be carried out in the vicinity of a heritage item (“ Lewers Bequest and Penrith Regional Art Gallery – including gallery and garden”) listed in Part 1 of Schedule 2 of that plan.

The Executive Summary contained in the Conservation Management Plan for the Gallery, prepared in March 1998, states that “The Lewers Bequest and Penrith Regional Art Gallery is considered a valuable property to the wider community, an important cultural and educational centre and is considered an item of environmental heritage by the Penrith City Council.” In a Statement of Heritage Impact prepared in accordance with this Plan and lodged in support of the application, the applicant concludes that “The provision of these new facilities will enhance the appreciation of the heritage and cultural significance of the complex by freeing up spaces for public enjoyment which are currently being used inappropriately for storage, etc. The physical impact of the proposed new development will be minimal because of the following measures:

- It’s siting at the rear of the block which will preserve existing trees and retain landscape setting fronting onto River Road. - Its separation from existing buildings by means of a low-level covered way and through the use of different materials and colours. - The choice of an exterior colour that will integrate with established trees and landscaping. - Its low-key design style – minimising bulk and adopting a similar building-void relationship to existing buildings.

In accordance with this Plan a detailed assessment of matters listed in the Special Provisions has been undertaken. It is considered that the proposed development is consistent with the aims and objectives of this plan. Council’s Heritage Advisor has reviewed the application and is generally supportive of the proposal though it is requested that additional minor details be submitted to Council for approval prior to construction. These include samples of the colour proposed for the screen wall and the proposed buildings; details of the proposed covering for the loading areas adjacent to the proposed buildings; details of the cover to be provided for the courtyard area; details on the location and operation of any security lighting or other security measures (refer Condition10).

2. Bulk, Scale and Colour of the Proposed Development

The proposed buildings have been designed in order to ensure the impact on the heritage value of the gallery buildings to the south is acceptable. Garden areas and outdoor workshop spaces, which characterise the existing gallery, have been incorporated into the proposed area to be developed. The design of the proposed development has principally been dictated by its relationship with the adjoining heritage item. The roof of the rear storage shed is slightly higher (5.7m) than the building proposed to the front of the lot (5m in height) to allow for a mezzanine storage area. The roof peaks for both buildings are lower than that of the Gallery building and Ancher House. It is considered that the buildings do not constitute an inconsistency with the bulk and scale of the existing residential development in the area. However, given the location of the building on the site, the subsequent lack of opportunity for landscape screening, the proximity of adjoining residences, as well as the height of the proposed buildings, it is recommended that additional details be provided relating to the treatment of those sections of the northern and western elevations that protrude above the height of the proposed fence (refer Condition10).

The proposed buildings are to be constructed of dark green Colorbond which will delineate it from the other heritage buildings on the site. The eastern elevation of the building to the front of the site also includes glass louvres and doorways. The applicant has stated that this material was chosen as it is associated with shed type constructions and will blend with the established trees and shrubs on the site. A masonry screen wall to the front of the site will ensure that, when viewed from the roadway, the proposed buildings will not appear to be out of character with adjacent masonry and brick residential buildings. A condition has been placed on the consent that requests that samples of the colours to be used in the proposed buildings and the screen wall be submitted to Council for approval (refer Condition10).

3. Traffic and Parking

The Applicant has outlined that the proposed DA is not expected on its own to result in additional parking generation to the Gallery, because the proposed buildings are to rationalise and improve the existing storage and workshop arrangements. The existing Gallery generates up to 25 cars during major exhibitions, which are held every 6-8 weeks. During such exhibitions cars park on the western side of the River Road and on the eastern side of the River Road in front on the Gallery, as well as in the informal car park on site to the rear of the Gallery building. While the Applicant has indicated the DA would not increase parking demand, a major exhibition and use of the proposed buildings for a workshop at the same time would increase the parking demand and it is recommended that the events at the Gallery be managed to ensure that peak parking demand for a workshop and the Gallery do not occur at the same time. It is recommended that a condition be imposed to ensure the exhibitions do not take place at the same time with the major workshops (refer Condition 11).

Any further application for development at the site will need to address the parking provisions at the site. It is recommended that the Council undertake an assessment of the traffic and parking situation at the site over the next twelve months and that the findings of this assessment be reported to Council for further action if required (refer Recommendation A).

A new proposed driveway off River Road provides access for delivery vehicles to both proposed buildings and incorporates areas under shadecloth to allow delivery during rainy periods. The proposed driveway is approximately 2.8 wide. To accommodate delivery vehicles it is recommended that a condition be placed on the approval to widen the driveway to at least 3m (refer Condition 3). A turning circle has been provided which allows vehicles to exit from the site in a forward direction. It is understood that deliveries are normally made by vans and the like however the Gallery will need to manage deliveries to ensure longer vehicles can safely enter and leave the site. In order to ensure this turning area is kept clear and the volume of traffic on the driveway is kept at a level that will not impact on the amenity of the adjoining residents, it is also recommended that vehicular access to the driveway be restricted by a locked chain or the like. Details of the design of this are to be submitted to Council for approval (refer Condition 4). It is recommended that the chain across the driveway include a small sign directing vehicles to on-site parking provided to the rear of the gallery (refer Condition 4).

4. Landscaping

The proposal, as outlined in a landscaping plan submitted to Council, involves the removal of thirteen trees from the site, the introduction of landscaping adjacent to the screen wall and the rearrangement of existing landscaping in the Gallery courtyard. The trees to be removed do not have any heritage significance and are not listed in Councils Register of Significant Trees and Gardens. It is considered that any reasonable development of the site would necessitate the removal of the proposed trees and, given the retention of seven trees considered important in maintaining the streetscape and screening views from adjoining residences, the proposed removal of the trees is considered acceptable. The proposed landscaping of the site is in keeping with the landscape theme of the existing gallery, which is noted in the Conservation Management Plan for the site.

Any pruning or trimming of trees undertaken to facilitate vehicle access to the site should be undertaken in consultation with adjoining neighbours (refer Condition 36). 5. Impacts on the Amenity of the Surrounding Area

The existing fences along the rear end northern boundaries of the lot are to be removed and upgraded to a masonry wall at least 1.8m high and of similar height and construction to that to the rear of the existing Ancher House. It is considered that this wall will ensure the visual privacy of the adjoining residents. A condition has been placed on the consent that requests that the proposed colour and finish of this wall be continued to cover the interior of the existing brick wall to which it will connect, and that the details of this finish be submitted to Council (refer Condition 10). These details should include the colour and design of the northern face of the wall along the northern boundary and should be decided in consultation with the adjoining neighbours.

Vehicular access to the proposed buildings will be limited to that of small delivery vehicles, which are expected to visit the site infrequently. The size of the workshop area (approximately 100m sq) will limit numbers using the facility and it is not expected that the operation of art classes will generate minimal noise. As discussed in the assessment of traffic and parking issues, it is not anticipated that the proposed development will necessitate carparking requirements that cannot be accommodated on the site during normal Gallery operation.

During the course of the most recent site visit, the adjoining residents (83 River Road) spoke of their concern about a loss of privacy and a security risk presenting as a result of the proposed development. Following discussion regarding the limited access members of the public would have to the front landscaped area and driveway, it was felt that the proposed development was not likely to impact on the amenity of the adjoining residence. The limited access to the driveway and other areas on the common boundary will also limit the potential for an additional security risk as a result of the proposal. Notwithstanding, the applicant offered to extend the length of the masonry wall along the northern boundary to an agreed point and, if deemed necessary after a twelve month trial period, provide a post and rail fence for the remainder of the boundary. The extension of the fence will satisfactorily ensure the privacy of the front entrance and second storey verandah of the adjoining residence, as well as the security of the area, and should be included as a condition of the development consent (refer Condition 5). Any provision of fencing during or after the trial period should be in consultation with the adjoining residents and is not subject to consent from Council (refer Recommendation B).

Additional details have been requested to address the northern and eastern facades of the buildings when viewed from the adjoining residential properties (refer Condition 10). The noise from the proposed air conditioning unit has been raised in a submission to Council. It is recommended that a condition be placed on the consent to soundproof the proposed air conditioning unit to protect the amenity of the adjoining residents (refer Condition 2). Summary of Conditions

Condition Number Issue 2 Soundproofing of air-conditioning unit 3 Driveway 4 Access to driveway 5 Extent of fencing on northern boundary 10 Additional design details relating to external finishes, security systems, 11 Operation of workshop 36 Pruning of trees

Conclusion

The Gallery complex has been recognised as having an important role to play in the development of the artistic and cultural community in Penrith. The proposal seeks to rationalise existing storage and workshop space currently provided in unsuitable locations within the existing gallery buildings and provide an integrated storage and workshop facility specifically designed for that purpose. Whilst being principally concerned with the relationship the proposed buildings will have with the heritage values of the adjacent Gallery buildings, the design of the proposed buildings is considered to also comply with the requirements outlined for non-residential development in residential areas. The impact on the amenity, privacy and security of the area is considered minimal.

Additional details have been requested with regards to the finish of the proposed masonry fence, masonry screen wall, proposed covering of the courtyard and loading area, and the means by which vehicular access will be restricted to the area. These details are to be submitted to Council for approval prior to the issue of a Construction Certificate. It is considered that the proposed development will not necessitate parking requirements beyond those that can be accommodated on site during normal gallery operation. It is recommended however, that the functioning of parking and traffic flow in and around the site be re-assessed following the occupation and commencement of operation of the proposed buildings. RECOMMENDATION

That:

A. The applicant be required to undertake a traffic assessment of the use for the next twelve month period with a further report being presented to Council.

B. The adequacy of measures undertaken to ensure the privacy and security of the adjoining property to the north of the subject site be reviewed twelve months after occupation of the subject site and, if required, additional fencing be constructed in consultation with adjoining residents. C. Those residents who made a submission on the application be advised of Council’s decision.

D. Development application No. 00/5463 for the erection of two additional buildings, minor alterations to existing buildings and landscaping at Lewers Bequest & Penrith Regional Gallery, Lot 4 DP504935 River Road, Emu Plains be approved subject to the conditions:

General Conditions

1. The development must be implemented substantially in accordance with the plans (numbered SK1-01, SK1-02, SK1-03) received by Penrith City Council on 30-11-00, the application form and on any supporting information received with the application, except as may be amended in red on the attached plans and by the following conditions.

2. The proposed air conditioning unit is to be soundproofed or so located as to control the emission of noise, so as to prevent noise nuisance to adjoining properties.

3. The proposed driveway should be at least 3m wide.

4. Vehicular access to the turning circle and driveway beyond the turning circle is to be restricted to delivery vehicles by means of a barrier across the driveway. Details relating to the design, materials and finishes to be used are to be submitted to Council for approval. This barrier should support a small sign directing vehicles to existing onsite carparking.

5. The proposed masonry wall on the northern boundary should extended beyond the existing brick wall towards River Road to a point which is level with the front brick pillar of the adjoining residence immediately to the north.

6. All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date of the application for the relevant Construction Certificate or Complying Development Certificate was made).

7. Prior to the construction of the approved development it is necessary to obtain a Construction Certificate. A Construction Certificate may be issued either by Penrith City Council or an appropriately accredited certifier. A separate application, complete with detailed plans and specifications, must be made for a Construction Certificate. 8. The classification of the building(s) forming part of this consent is as follows: Class 9B.

9. Where there is a likelihood of annoyance due to noise from demolition works, the following NSW Environment Protection Authority Noise Control Guidelines apply to the hours of works: Monday to Friday: 7am to 6pm Saturday: 7am to 1pm (if inaudible on neighbouring residential premises), and otherwise 8am to 1 pm Sundays/Public Holidays: No work permitted

The provisions of the Protection of the Environment Operations Act, 1997 in regulating offensive noise also apply to all construction and demolition works.

Prior to the Issue of a Construction Certificate

10. Subject to section 80A(2) of the Environmental Planning and Assessment, 1979, the following details shall be submitted and approved by Council or an accredited certifier;

- samples of the colour, agreed by Council, of the screen wall and the proposed buildings; - details of the colour and finish of the wall/fence to be constructed along the western and northern boundaries of the site, as agreed by Council. These details should be decided in consultation with the neighbours adjoining the fence. - details of the cover to be provided for the courtyard area, as agreed by Council; - details on the location and operation of any security lighting, or other security measures as agreed by Council; - details of the treatment, as agreed by Council, of that part of the northern and eastern façades of the proposed buildings that can be viewed above the proposed fence. This information may include, but is not limited to, the following; - the provision of an awning extending the length of the elevations - the provision of lattice or alternative building materials that will provide visual relief - the provision of glazing or external windows

The requirements of this condition shall be satisfied prior to a Construction Certificate being issued for the development. Note: Appeal provisions relate to all ancillary aspects of the development in accordance with section 80A(3) and 97 of the Environmental Planning and Assessment Act, 1979. 11. The use of the proposed workshop area for that purpose shall not occur during exhibition openings or other peak visitation times.

12. A drainage design plan, detailing the proposed method of stormwater drainage disposal by gravity to Penrith City Council's drainage system is to be submitted and approved prior to the issue of the Construction Certificate.

Matters to be Part of the Construction Certificate

13. A Waste Management Plan, prepared in accordance with guidelines and requirements in the Penrith Development Control Plan 2000 – Controls for the Management and Minimisation of Waste, should be lodged with Council for approval prior to the issue of a Construction Certificate.

14. All aspects of the building design shall comply with the applicable performance requirements of the Building Code of Australia so as to achieve and maintain acceptable standards of structural sufficiency, safety (including fire safety), health and amenity for the on-going benefit of the community. Compliance with the performance requirements can only be achieved by: a) Complying with the deemed to satisfy provisions, or b) Formulating an alternative solution which: (i) complies with the performance requirements, or (ii) is shown to be at least equivalent to the deemed to satisfy provision, or c) a combination of a) and b).

15. A preliminary assessment of the plans submitted with the application has disclosed that the following design and/or construction issues need to be addressed prior to the issue of any Construction Certificate to ensure compliance with the Building Code of Australia: (i) required exits are to swing in the direction of egress

16. A parenting room shall be provided in accordance with Penrith City Council Parenting Facilities Policy 1996

17. The existing building shall be suitably upgraded to comply with fire safety provisions of the BCA.

18. The structural alterations to the buildings shall not unduly reduce or compromise: (i) the existing level of fire protection afforded to persons accommodated in or resorting to the building, or (ii) the existing level of resistance to fire of the building, or (iii) the existing safeguards against the potential spread of fire to adjoining buildings. 19. Access and sanitary facilities for persons with disabilities are to be provided in accordance with the requirements of the Building Code of Australia and Penrith City Council’s Access Policy for persons with disabilities. Details of compliance are required to be provided in the relevant plans and specifications submitted with the Construction Certificate application.

20. A fire safety schedule of essential fire or other safety measures shall be submitted with the Construction Certificate application. The fire safety schedule shall specify all of the measures (both current and proposed) that are required for the building premises so as to ensure the safety of persons in the building in the event of fire. The fire safety schedule must distinguish between: (i) the measures that are currently implemented in the building premises, and (ii) the measures that are to be proposed to be implemented in the building premises, and must specify the minimum standard of performance for each measure.

Prior to any Work Commencing

21. The applicant is required to submit to Penrith City Council a "Notice of Commencement and Appointment of Principal Certifying Authority" form at least 2 days prior to the commencement of construction works. Note: Regardless of whether the “Notice of Commencement and Appointment of Principal Certifying Authority” form is submitted or not, where Penrith City Council undertakes the first compliance inspection for the proposed development, Council is deemed to have been nominated as the Principal Certifying Authority.

22. All fees associated with Penrith City Council owned land and infrastructure shall be paid Council prior to any works commencing. These fees include Road Opening fees and Infrastructure Restoration fees.

23. Structural details of the nominated building component(s), prepared and/or certified by a professional engineer or other appropriately qualified person, shall be lodged with the certifying authority prior to constructing or erecting that portion of the approved development.

Nominated Component: a) Footing system b) Floor slab c) Structural concrete d) Structural steelwork Matters to Be Complied With During Construction

24. Stamped plans, specifications, a copy of the consent, the Construction Certificate and any other Certificates to be relied upon shall be available on site at all times during construction.

25. The applicant must notify the Principal Certifying Authority in advance (if in the case of Penrith City Council, at least 24 hours by phone or by 4.00pm on the weekday before the inspection is required) to inspect the following stages of construction: a) Steel reinforcement for footings/slabs/ or other structural concrete components prior to placement of concrete, b) Stormwater pipes and surface drainage prior to the pipes being covered over, c) When the building is completed and ready for approval to occupy, d) At any other stage during construction deemed as being required by the Principal Certifying Authority.

Note: Facsimile requests for inspections will not be accepted. The approved fee must also be paid for the inspection.

26. Roofwater drains shall be discharged into the street gutter or common line.

27. Where there is a likelihood of annoyance due to noise from construction sites, the following NSW Environment Protection Authority Noise Control Guidelines apply to the hours of construction works: Monday to Friday: 7am to 6pm Saturday: 7am to 1pm (if inaudible on neighbouring residential premises), and otherwise 8am to 1pm Sundays/Public Holidays: No work permitted

The provisions of the Protection of the Environment Operations Act, 1997 in regulating offensive noise also apply to all construction works.

28. A certificate by a surveyor registered under the Surveyor's Act 1929, verifying the lowest floor level of a habitable room to RL 28.0m AHD shall be submitted upon completion of the building to that level. The building shall not be further constructed until approval is given to proceed.

29. All electrical services associated with the proposed building works shall be adequately flood proofed in accordance with the requirements of Penrith City Council’s Interim Policy for the Development of Flood Liable Land. Flood sensitive equipment (including electric motors and switches) shall also be located above the standard flood level of RL28.0m AHD. Prior to the Issue of an Occupation or Subdivision Certificate

30. An Occupation Certificate is to be obtained from the Principal Certifying Authority on completion of all works and prior to the commencement of the approved use. The Occupation Certificate will not be issued if any conditions of this consent are outstanding.

31. In accordance with section 109M of the Environmental Planning and Assessment Act 1979 (as amended), an Occupation Certificate must be obtained from the Principal Certifying Authority, prior to occupation of the new building work or usage of the building or part. Failure to obtain the required Occupation Certificate is an offence and is subject to a penalty of $2750.

32. An Occupation Certificate (either interim or final) shall not be issued by the Principal Certifying Authority unless the required Fire Safety Certificate has been issued for the building/use/occupation applied for. (A Fire Safety Certificate is a certificate that states, in relation to each essential fire or other safety measure required by the relevant building consent or fire safety order to be implemented in the building premises: (i) That the measure has been assessed by a person (chosen by the owner of the building) who is properly qualified to do so, and (ii) That, as at the date of the assessment, the measure was found to be capable of performing a standard not less than that required by the schedule of the relevant building consent or fire safety order).

33. The applicant and owner is advised that under the provisions of Part 7B of the Environmental Planning and Assessment Regulation: § Fire Safety Certificates are required to be submitted to Penrith City Council and the New South Wales Fire Brigades prior to occupation of the building and a fire safety statement is to be provided on an annual basis thereafter, in relation to all of the essential fire or other safety measures within the building premises. § A copy of the latest fire safety schedule and fire safety certificate/statement is required to be displayed in a prominent position within the building at all times.

34. Glass installations within the building shall comply with AS 1288 and the Building Code of Australia. A report shall be submitted upon completion of the glass installation certifying compliance with the requirements of AS 1288 prior to the occupation of the building. Operation Matters

35. Each year, the owner of a building to which an essential fire safety measure is applicable must cause Penrith City Council to be given an annual fire safety statement for the building. An annual fire safety statement for a building: (i) Must deal with each essential fire safety measure in the building premises, and (ii) Must be given: § Within 12 months after the last such statement was given, or § if no such statement has previously been given, within 12 months after a final fire safety certificate was first issued for the building.

36. Any pruning or trimming of trees undertaken to facilitate vehicle access to the site should be undertaken in consultation with adjoining neighbours

Advisory Matters

37. As part of all construction works, developers and applicants are required to liaise with appropriate authorities and utility providers. These authorities and utility providers include, but are not limited to:- § The WorkCover Authority. § Integral Energy. § Sydney Water. § A telecommunications provider. § Australia Post. § Other energy suppliers/authorities. § Other relevant State and Federal Government Departments.

38. Major Utilities – ‘Dial Before You Dig Service’.

Damage to underground cables, pipework and other utility services are a serious problem. Damage to major underground utilities can be avoided by calling the ‘Dial Before You Dig Service’ on 1100 and following simple guidelines provided by the operators on this telephone number. Individuals and companies who do not follow these simple procedures may be found to be financially liable for damage caused to major utilities.

Note: Consideration should still be made for other non-member utility providers who do not participate in the ‘Dial Before You Dig Service’.

39. These building plans must be submitted to any business office of Sydney Water at least fourteen (14) days before commencement of work. The plans and a Building Application Form, available at business offices need to be submitted to ensure that the proposed structure meets the requirements of Sydney Water's By-Laws concerning: (i) Location of sanitary fixtures. (ii) Relationship of the building to water mains, sewers and stormwater channels and for valuing purposes in connection with Section 97(4) and (7) of Sydney Water's Act and for the calculation of a building fee in accordance with by-Law 7(1) (a) of Sydney Water's Act.

Failure to submit these plans before commencement of work will render the owner liable to a penalty and may result in the demolition of the work at the builder's expense.

40. The Building Code of Australia and AS 1428 are the minimum standards for access and facilities for the disabled. These, however, may not negate the applicants or owners responsibility under the Disability Discrimination Act. Information concerning this may be obtained from the Disability Council of NSW on (02) 9211 2866 or (Toll free) 1800 044 848.

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