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AMA DEANS' PORTAL Users' Manual

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AMA DEANS' PORTAL Users' Manual AMA DEANS’ PORTAL Users’ Manual Version 11.14.06 AMA Deans’ Portal CONTENTS About AMA Deans’ Portal ..................................................................................3 Who can access the system? ............................................................................3 Logging Into the System ....................................................................................4 Logging Out from the System............................................................................4 The Main Page.....................................................................................................5 Changing Default Year and Term ......................................................................7 Buildings and Rooms .........................................................................................8 A. Adding Buildings ........................................................................................8 B. Adding Rooms ............................................................................................9 Schedule of Classes .........................................................................................10 A. Creating a Class........................................................................................10 B. Editing a Class ..........................................................................................14 C. Deleting a Class ........................................................................................17 Checking Class Schedules ..............................................................................19 Approving Pre-enlistments of Student ...........................................................20 Enlisting a Student ...........................................................................................22 Deleting Enlisted Student in a Class Schedule..............................................24 Reversing Approvals for Unpaid Student.......................................................27 Adding Class of Enrolled Student ...................................................................29 Changing Class Section...................................................................................32 Viewing Teaching Staff Schedules..................................................................35 Displaying Students with USN.........................................................................37 Displaying Students in a Class Schedule.......................................................39 Displaying Pre-Enlisted and Enlisted Students But Not Yet Paid ................42 Displaying Enrolled Student ............................................................................43 ELearning Validation ........................................................................................44 Technical Assistance and Other Implementation Concerns.........................45 AMA Computer University 2 Information Technology Department AMA Deans’ Portal About AMA Deans’ Portal AMA Deans’ Portal is a facility for managing the enlistments of the students. It is designed to approve online the enlisted classes of the students. Every term, all Deans of AMACC with Allied Courses, ACLC, ABE, SASN and ASM branches shall entered their class schedules through the website. The location of the website is at http://fis.amaes.edu.ph. Take extra precaution in preparing your schedule of classes. You have to make the correct tagging of classes so that correct assessment of fees can be made by Accountants’ Portal. The student will go to the branch Dean and present his Pre-Enlistment Form (PEF). The Dean will indicate his approval on the student’s chosen classes by logging into the AMA Deans’ Portal. An online form is available in the Portal and it is in this form that he marks the classes that he approves. The Dean will also sign in the PEF of the student. Features: • you can create building and rooms’ data online • you can create schedule of classes online • you can approve the enlistments of the students online • you can monitor the demand of a certain class • you can monitor the number of pre-enlisted, enlisted and enrolled students in a certain class • you can check the listing of students with USN • you can view the schedules of your teaching staff • you can view the schedule of classes and grades of the students • you can view the listing of enrolled students • you can view the enlisted students but not yet paid Who can access the system? Access is restricted to authorized AMA personnel only. The Branch Dean can access AMA Deans’ Portal. He must have a valid ESSA (Employee Single Sign-on Account). ESSA can be secured from your local HR Department. What are needed to start using the system? Hardware: Pentium PC with Internet connection or connection to AMA WAN Software: MS Internet Explorer version 5.5 or higher Items Needed: To use this system, you will need 4 items: 1. Universal Student Number or USN of the students 2. Listing of Buildings and Rooms 3. Schedule of Classes for the current term 4. Pre-Enlistment Form (PEF) of the student AMA Computer University 3 Information Technology Department AMA Deans’ Portal Logging Into the System 1. Enter http://fis.amaes.edu.ph or http://deans.amaes.edu.ph at the address bar and press <Enter> key. The Login page will be displayed. Login Page 2. Enter your Employee No. and Password (password in your ESSA account). 3. Then, click Login button or press <Enter> key and the Announcement page will be displayed. 4. Click Continue button to go to main page. Logging Out from the System At the main page of the system, click Logout link and a confirmation window will be displayed asking you if you really want to logout from the system. Then, click OK button to logout and a message window will be displayed informing you that you successfully logout from the system. Click OK button to continue. AMA Computer University 4 Information Technology Department AMA Deans’ Portal The Main Page Command buttons Downloadable Resources AMA Deans’ Portal Main Page AMA Computer University 5 Information Technology Department AMA Deans’ Portal Command Buttons Description Bldgs and Rooms Allow you to add buildings and rooms in your Campus. Teaching Staff Allow you to view your teaching staff/instructors. Sched of Classes Allow you to create schedule of classes. Allow you to check if the schedule of classes you ClassSched Checker encoded is correct. Allow you to view the profile, schedule of classes and Students with USN grades of the student with USN. Allow you to approve the enlistments of the student. Enlisted Students Allow you to reverse the approval of the enlistments. Allow you to view the enlisted and enrolled students in a class schedule. Enlistments Allow you to delete the enlistment of the student in a class schedule. Allow you to display listing of enlisted students that are Enlisted But UnPaid not yet paid. Allow you to view the profile, schedule of classes and grades of enrolled students. Enrolled Students Allow you to add and approve the additional class of the enrolled student. Allow you to validate the eLearning subject(s) of the eLearning Validation student. Allow you to view the registered students in the eLearning subject. eLearning Evaluation Allow you to evaluate the Courseware and Broadcast of the eLearning subject. AMA Computer University 6 Information Technology Department AMA Deans’ Portal Changing Default Year and Term Before you proceed to the main process of Deans’ Portal, make sure that your default year and term is correct. 1. To change your default year and term, click Change YEARTERM link in the main page and the Set Year and Term page will be displayed. 2. Select your preferred year and term from the drop-down list. • The first 4-digits of YearTerm is for the Year and the 5th digit is for the Term. • Term values are: 1 is for 1st Sem/Tri, 2 is for 2nd Sem/Tri and 3 is for Summer/3rd Tri. Year and Term Page 3. Then, click Go button to change your default year and term. AMA Computer University 7 Information Technology Department AMA Deans’ Portal Buildings and Rooms Before you can add rooms’ information, you must add buildings’ information first. This will be used in room assignment of your class schedules. A. Adding Buildings 1. At AMA Deans’ Portal main page, click Buildings and Rooms button and Buildings and Rooms of My Branch will be opened. Buildings and Rooms of My Branch Page 2. Click Add Building button and the Add Building window will be displayed. Add Buildin g Window AMA Computer University 8 Information Technology Department AMA Deans’ Portal 3. Then, fill up the fields provided with correct information. • Make sure that you follow the format indicated opposite the field or error will result on submission. 4. To save the information you have entered click Post button. Otherwise, click Cancel button. B. Adding Rooms Once you have encoded rooms’ information within a building, you cannot delete the record of that building. 1. After adding of buildings’ record, you can now add rooms’ record. To do this, click Add Room button. Buildings and Rooms of My Branch Page 2. At Add Room window, enter the room’s information in the fields provided. • Make sure that you follow the format indicated opposite the field or error will result on submission. • The room name must be unique. AMA Computer University 9 Information Technology Department AMA Deans’ Portal Add Room Window 3. To save the information you have entered click Post button. Otherwise, click Cancel button. Schedule of Classes A. Creating a Class In creating
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