CHEDDON FITZPAINE PARISH COUNCIL
I hereby give Notice that the Annual Parish Council Meeting will be held at 7.00 pm on Thursday 12 May 2016 in the Memorial Hall www.cheddonfitzpaine-pc.org.uk
Clerk: Jo Pearson (07891 529809) 5 May 2015 Public question time: Everyone is invited to attend and may ask questions of the council or make a statement
AGENDA 1. To minute that a quorum is present (quorum is 3) 2. To receive any apologies (with reasons) 3. To elect Chairman & Vice Chairman (sign Declaration of Office Acceptance Form) 4. To receive declarations of personal /prejudicial/disclosable pecuniary interests 5. To approve Minutes of the Meeting held on 14 April 2016 PUBLIC QUESTION TIME 6. To review and approve delegations to the Clerk: a. in consultation with the Chairman, for grant of dispensations 7. To discuss/approve Cheddon Ward issues: 8. To discuss/approve Maidenbrook Ward issues: Adoption of Bovis road section/play area refurbished – railings/Meeting with TDBC Leisure Officer re s106 money for play equipment Stoney Furlong: Sports event 2 June 2016/siting of Health & Well Being Grant equipment/Lockable bollards 9. Update from Crown Estate/Hestercombe Garden Trust: Crown properties Reports: SCC, TDBC 10. To discuss/approve Highways: road closure Cothelstone Hill 16 May 2016/Lengthsman – first grasscutting 11. Planning Applications for discussion - page 2 12. Planning Decisions received- 13. Reports: Neighbourhood Plan, School, Pastoral Care, Police, Footpaths 14. Register an Asset of Community Value: School 15. To consider/approve purchase of Projector from the Transparency Fund (no cost to Parish) 16. To Review and approve 2016/17 – en bloc: Standing Orders, Financial Regulations, Code of Conduct, Model Publication Scheme, Complaints Procedure, Risk Assessment & Management of Parish Council, Risk Assessment & Management of Clerks Work Place, Asset Register 17. Training: SLCC Regional roadshow 13 July 2016 - clerk £69.00 18. Finance: To approve: insurance premium (1 June 2016) - £455.61 includes increased IPT Bank Reconciliation: April 2016/ NS&I interest rate change SALC membership 2016/17 £370.26 19 To approve Accounts (internal audit)/Sign Statement of Internal Control on External Audit Form. Approve invoice for Internal Auditor £231.20 20 To approve payments for authorization – Clerks mileage £40.95/NP hours £105.30 Came & Co Insurance £455.61 Bryan Howe/Internal Auditor £231.20 SALC £370.26 21 Matters raised by councillors 21 Correspondence – page 2
Meetings: 2ND Thursday of month – 9 June, 14 July, August, 8 September, 13 October, 10 November, 8 December
Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities race, gender, sexual orientation, marital status and any disability) Crime & Disorder, Health & Safety and Human Rights. Jo Pearson, Parish Clerk
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CHEDDON FITZPAINE PARISH COUNCIL
Addendum to Agenda
11 Planning Applications for discussion: 08/16/0019 Erection of a dwelling with associated works at Glen Lodge, Tudor Park, Maidenbrook. 08/16/0020 Erection of a two storey extension to the rear of 2 School Cottages, Cheddon Fitzpaine.
12 Planning Applications received: 08/16/0015/LB - Reinstatement of doorway and leaded windows with removal of render to The Summer House at Cheddon Corner, Upper Cheddon Road, Cheddon Fitzpaine- Conditional Approval
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20 Correspondence received from: Taunton Deane Borough Council Somerset County Council Somerset Highways Somerset Waste Partnership Avon and Somerset Police Authority
Quantock Hills AONB The Crown Estate SALC Society of Local County Clerks
Somerset County Council: 0300 123 2224 www.somerset.gov.uk
Jo Pearson, Parish Clerk
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