PARISH COUNCIL

I hereby give Notice that the Annual Parish Council Meeting will be held at 7.00 pm on Thursday 12 May 2016 in the Memorial Hall www.cheddonfitzpaine-pc.org.uk

Clerk: Jo Pearson (07891 529809) 5 May 2015 Public question time: Everyone is invited to attend and may ask questions of the council or make a statement

AGENDA 1. To minute that a quorum is present (quorum is 3) 2. To receive any apologies (with reasons) 3. To elect Chairman & Vice Chairman (sign Declaration of Office Acceptance Form) 4. To receive declarations of personal /prejudicial/disclosable pecuniary interests 5. To approve Minutes of the Meeting held on 14 April 2016 PUBLIC QUESTION TIME 6. To review and approve delegations to the Clerk: a. in consultation with the Chairman, for grant of dispensations 7. To discuss/approve Cheddon Ward issues: 8. To discuss/approve Maidenbrook Ward issues: Adoption of Bovis road section/play area refurbished – railings/Meeting with TDBC Leisure Officer re s106 money for play equipment Stoney Furlong: Sports event 2 June 2016/siting of Health & Well Being Grant equipment/Lockable bollards 9. Update from Crown Estate/Hestercombe Garden Trust: Crown properties Reports: SCC, TDBC 10. To discuss/approve Highways: road closure Hill 16 May 2016/Lengthsman – first grasscutting 11. Planning Applications for discussion - page 2 12. Planning Decisions received- 13. Reports: Neighbourhood Plan, School, Pastoral Care, , Footpaths 14. Register an Asset of Community Value: School 15. To consider/approve purchase of Projector from the Transparency Fund (no cost to Parish) 16. To Review and approve 2016/17 – en bloc: Standing Orders, Financial Regulations, Code of Conduct, Model Publication Scheme, Complaints Procedure, Risk Assessment & Management of Parish Council, Risk Assessment & Management of Clerks Work Place, Asset Register 17. Training: SLCC Regional roadshow 13 July 2016 - clerk £69.00 18. Finance: To approve: insurance premium (1 June 2016) - £455.61 includes increased IPT Bank Reconciliation: April 2016/ NS&I interest rate change SALC membership 2016/17 £370.26 19 To approve Accounts (internal audit)/Sign Statement of Internal Control on External Audit Form. Approve invoice for Internal Auditor £231.20 20 To approve payments for authorization – Clerks mileage £40.95/NP hours £105.30 Came & Co Insurance £455.61 Bryan Howe/Internal Auditor £231.20 SALC £370.26 21 Matters raised by councillors 21 Correspondence – page 2

Meetings: 2ND Thursday of month – 9 June, 14 July, August, 8 September, 13 October, 10 November, 8 December

Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities race, gender, sexual orientation, marital status and any disability) Crime & Disorder, Health & Safety and Human Rights. Jo Pearson, Parish Clerk

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CHEDDON FITZPAINE PARISH COUNCIL

Addendum to Agenda

11 Planning Applications for discussion: 08/16/0019 Erection of a dwelling with associated works at Glen Lodge, Tudor Park, Maidenbrook. 08/16/0020 Erection of a two storey extension to the rear of 2 School Cottages, Cheddon Fitzpaine.

12 Planning Applications received: 08/16/0015/LB - Reinstatement of doorway and leaded windows with removal of render to The Summer House at Cheddon Corner, Upper Cheddon Road, Cheddon Fitzpaine- Conditional Approval

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20 Correspondence received from: Deane Borough Council County Council Somerset Highways Somerset Waste Partnership Avon and Somerset Police Authority

Quantock Hills AONB The Crown Estate SALC Society of Local County Clerks

Somerset County Council: 0300 123 2224 www.somerset.gov.uk

Jo Pearson, Parish Clerk

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