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Action Plans to Comply with the Sustainable Reform of the Puerto Rico Police Department

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Action Plans to Comply with the Sustainable Reform of the Puerto Rico Police Department Case 3:12-cv-02039-GAG Document 550-1 Filed 06/22/17 Page 1 of 349 [CERTIFIED TRANSLATION] ACTION PLANS TO COMPLY WITH THE SUSTAINABLE REFORM OF THE PUERTO RICO POLICE DEPARTMENT JOSÉ L. CALDERO LÓPEZ SUPERINTENDENT Case 3:12-cv-02039-GAG Document 550-1 Filed 06/22/17 Page 2 of 349 PROFESSIONALIZATION USE OF FORCE SEARCHES AND SEIZURES EQUAL PROTECTION AND NON- DISCRIMINATION RECRUITMENT, SELECTION, AND HIRING POLICIES AND PROCEDURES TRAINING SUPERVISION AND MANAGEMENT ADMINISTRATIVE COMPLAINTS COMMUNITY INTERACTION AND PUBLIC INFORMATION INFORMATION SYSTEMS AND TECHNOLOGY Case 3:12-cv-02039-GAG Document 550-1 Filed 06/22/17 Page 3 of 349 TABLE OF CONTENTS I. INTRODUCTION 1 II. DEFINITIONS 6 III. PROFESSIONALIZATION ACTION PLAN 10 CONSOLIDATED BUDGET, FISCAL YEARS 2015/16 TO 2018/19 21 IV. USE OF FORCE ACTION PLAN 22 CONSOLIDATED BUDGET, FISCAL YEARS 2015/16 TO 2018/19 47 V. SEARCHES AND SEIZURES ACTION PLAN 48 CONSOLIDATED BUDGET, FISCAL YEARS 2015/16 TO 2018/19 62 VI. EQUAL PROTECTION AND NON-DISCRIMINATION ACTION PLAN 63 CONSOLIDATED BUDGET, FISCAL YEARS 2015/16 TO 2018/19 83 VII. RECRUITMENT, SELECTION, AND HIRING ACTION PLAN 84 CONSOLIDATED BUDGET, FISCAL YEARS 2015/16 TO 2018/19 95 VIII. POLICIES AND PROCEDURES ACTION PLAN 96 CONSOLIDATED BUDGET, FISCAL YEARS 2015/16 TO 2018/19 121 IX. TRAINING ACTION PLAN 122 CONSOLIDATED BUDGET, FISCAL YEARS 2015/16 TO 2018/19 163 i Case 3:12-cv-02039-GAG Document 550-1 Filed 06/22/17 Page 4 of 349 X. SUPERVISION AND MANAGEMENT ACTION PLAN 164 CONSOLIDATED BUDGET, FISCAL YEARS 2015/16 TO 2018/19 191 XI. ADMINISTRATIVE COMPLAINTS ACTION PLAN 192 CONSOLIDATED BUDGET, FISCAL YEARS 2015/16 TO 2018/19 214 XII. COMMUNITY INTERACTION AND PUBLIC INFORMATION ACTION PLAN 215 CONSOLIDATED BUDGET, FISCAL YEARS 2015/16 TO 2018/19 236 XIII. INFORMATION SYSTEMS AND TECHNOLOGY ACTION PLAN 238 CONSOLIDATED BUDGET, FISCAL YEARS 2015/16 TO 2018/19 287 APPENDIX APPENDIX A-- POLICY AND PROCEDURE DEVELOPMENT PROCESS 288 TRAINING DEVELOPMENT PROCESS APPENDIX B– 290 TRAINING IMPLEMENTATION PROCESS APPENDIX C– 291 APPENDIX D– TECHNOLOGY ACQUISITION PROCESS 292 PROJECTED BUDGET BY ITEM – PROFESSIONALIZATION APPENDIX E– 293 ACTION PLAN APPENDIX F– PROJECTED BUDGET BY ITEM – USE OF FORCE ACTION PLAN 295 PROJECTED BUDGET BY ITEM – SEARCHES AND SEIZURES APPENDIX G– 300 ACTION PLAN PROJECTED BUDGET BY ITEM – EQUAL PROTECTION AND APPENDIX H– 301 NON-DISCRIMINATION ACTION PLAN PROJECTED BUDGET BY ITEM – RECRUITMENT, SELECTION, APPENDIX I– 307 AND HIRING ACTION PLAN PROJECTED BUDGET BY ITEM – POLICIES AND PROCEDURES APPENDIX J– 308 ACTION PLAN ii Case 3:12-cv-02039-GAG Document 550-1 Filed 06/22/17 Page 5 of 349 APPENDIX K – PROJECTED BUDGET BY ITEM – TRAINING ACTION PLAN 311 PROJECTED BUDGET BY ITEM – SUPERVISION AND APPENDIX L– 313 MANAGEMENT ACTION PLAN PROJECTED BUDGET BY ITEM – ADMINISTRATIVE APPENDIX M – 316 COMPLAINTS ACTION PLAN PROJECTED BUDGET BY ITEM – COMMUNITY INTERACTION APPENDIX N – 319 AND PUBLIC INFORMATION ACTION PLAN PROJECTED BUDGET BY ITEM – INFORMATION SYSTEMS AND APPENDIX O – 321 TECHNOLOGY ACTION PLAN PROFESSIONALIZATION APPENDIX P – 325 ACTION PLAN TIMELINE USE OF FORCE APPENDIX Q – 326 ACTION PLAN TIMELINE SEARCHES AND SEIZURES APPENDIX R – 327 ACTION PLAN TIMELINE EQUAL PROTECTION AND NON-DISCRIMINATION APPENDIX S – 328 ACTION PLAN TIMELINE RECRUITMENT, SELECTION, AND HIRING APPENDIX T – 329 ACTION PLAN TIMELINE POLICIES AND PROCEDURES APPENDIX U – 330 ACTION PLAN TIMELINE TRAINING APPENDIX V – 331 ACTION PLAN TIMELINE SUPERVISION AND MANAGEMENT APPENDIX W – 332 ACTION PLAN TIMELINE ADMINISTRATIVE COMPLAINTS APPENDIX X – 333 ACTION PLAN TIMELINE COMMUNITY INTERACTION AND PUBLIC INFORMATION APPENDIX Y – 334 ACTION PLAN TIMELINE INFORMATION SYSTEMS AND TECHNOLOGY APPENDIX Z – 335 ACTION PLAN TIMELINE APPENDIX AA – MEMORANDUM OF APPROVAL OF ACTION PLANS, 336 SUPERINTENDENT OF THE PUERTO RICO POLICE APPENDIX BB – MEMORANDUM OF APPROVAL OF ACTION PLANS, TECHNICAL 337 COMPLIANCE ADVISOR (TCA) iii Case 3:12-cv-02039-GAG Document 550-1 Filed 06/22/17 Page 6 of 349 APPENDIX CC – MEMORANDUM OF APPROVAL OF ACTION PLANS, U.S. 341 DEPARTMENT OF JUSTICE (USDOJ) iv Case 3:12-cv-02039-GAG Document 550-1 Filed 06/22/17 Page 7 of 349 ACTION PLANS TO COMPLY WITH THE SUSTAINABLE REFORM OF THE PUERTO RICO POLICE DEPARTMENT I. INTRODUCTION: The Agreement for the Sustainable Reform of the Puerto Rico Police Department establishes in Requirement No. 234 that the Puerto Rico Police Department (hereinafter, PRPD) will be responsible for drafting action plans to set forth the detailed steps that the PRPD will take to implement and achieve compliance with each of the provisions of the plans in Sections III to XIII. Similarily, Requirement No. 235 of the Agreement establishes that action plans must: identify the changes required by each policy and procedure; the dates by which these policies and procedures will be submitted to the Technical Compliance Advisor (TCA) and the U.S. Department of Justice (USDOJ); the date when training materials will be submitted; a schedule of when the training will be conducted; and another schedule for the implementation of policies and procedures, programs, and information systems; the budgetary allocation and funding sources to achieve compliance with the Action Plan; the date(s) when the compliance data will begin to be collected; and the date(s) when the requirements will be ready for compliance review by the TCA. The time frames included in the action plans must be reasonable, achievable, and prioritized to promote efficiency, complete and implement each step in detail, and respond to the size, structure, and operational and procedural complexity resulting from the cultural idiosyncrasy that characterizes the PRPD. In the action plans project, the PRPD established processes and activities to develop the Sustainable Reform in an orderly and systemized fashion, so that its employees and the general public can learn about the new procedures and the changes adopted by the PRPD in a simple manner. In the structure instituted, goals are established and described such as the following: Policy Objectives: This goal establishes the dates when various legal instruments, such as regulations, general orders, administrative orders, procedure manuals, collaborative agreements, and draft bills that must be developed or reviewed to make them compatible with the public policy of the PRPD and the Sustainable Reform Agreement, must be 1 Case 3:12-cv-02039-GAG Document 550-1 Filed 06/22/17 Page 8 of 349 submitted to the TCA and the USDOJ; Training Design Objectives: As of the effective date of each policy, the period begins for the Auxiliary Superintendency for Education and Training to identify internal or external subject-matter experts to develop the training courses and send them to the TCA for approval; Implementation Objectives: In this goal, observation begins to see the changes in the organizational processes and the progress. This objective is aimed at the training and professional development of the employees of the PRPD in their operational and administrative work. The project also incorporates programs, evaluation systems, technological methods, data collection, evaluations of investigations, identification of improper conduct, community outreach efforts, among others. In the implementation of the Action Plans, the PRPD established activities aimed at developing various goals and programs, including objective on: data collection and reporting, review and investigation, responses to behavioral crisis, feedback committees, performance evaluation, and self-evaluation. The objective of self-evaluation is key because this is how the PRPD will measure progress and compliance with various mechanisms adopted as part of the Sustainable Reform of the Puerto Rico Police Department. These objectives include the incorporation of the people responsible for each project as well as collaborators, the analysis of possible obstacles that could affect the compliance time for each activity, and possible solutions. The budgetary impact of each objective to be implemented was determined, as well as the internal and external resources. We incorporated appendices that outline the procedures that the PRPD must carry out, which will help to understand the various government directives. It is important to note must point out that the PRPD submitted the first (1st) group of action plans ninety (90) days after the TCA was appointed, as established in paragraph 237 of the Agreement. After certain differences in the presentation of the project between the parties, negotiations were held to provide technical assistance for the approval of the action plans. A working group was established with the participation of the TCA, the USDOJ, and the PRPD, which led to the approval of that phase of the project. The second (2nd) and third (3rd) group of action plans are the result of the effort, commitment, and sustainable work of the Puerto Rico Police Department. In accordance with the agreements between the parties and with the endorsement of the TCA, the PRPD is submitting the eleven (11) integrated action plans. Each Action Plan indicates how the PRPD intends to face the identified challenges to comply with the objectives and activities mentioned in the plans, in accordance with the Agreement for the Sustainable Reform of the Puerto Rico Police Department. 2 Case 3:12-cv-02039-GAG Document 550-1 Filed 06/22/17 Page 9 of 349 The first (1st) group of four (4) action plans was approved on August 7, 2015, for the following
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