ADDITIONS TO THE COUNCIL AGENDA February 10, 2021
ITEM REQUESTED PAGE *1. Bylaw 66/2020 – Temporary Road Bylaw HRC 2 *2. Sheep River Health Trust 2021 Funding Request DG 4 *3. Community Planning Association of Alberta – May 2021 Conference HRC 8 *4. Tax Roll 1928192610 - Request to Cancel Late Payment Penalties LF 14 *5. Request for Letter of Support - Rigstar Telecom (ABnet) - Universal Broadband RS 20 Fund *6. Request for Letter of Support – Telus - Universal Broadband Fund SO 27 *7. Hannah – SW 36-21-02 W5M – Bylaw 13/2019 (2nd/3rd Reading) BH 29 *8. Request for Consent of Boundary Survey HH 34 *9. Stockpile Renovation DR 37 *10. Agricultural Fieldman Recruitment JP 40 *11 Village of Longview and Foothills County Intermunicipal Collaboration RP 42 Framework Agreement *12. Record Retention Bylaw 209/2000 - Amendment SB 51 13. Town of Okotoks/Foothills County IMC – Alternate Co-Chairs SB 14. Solar Site Request DM 15. Hamlet Recycling RS 16. CONFIDENTIAL – Closed Meeting of Council – FOIP s. 16 - Town of Okotoks – HRC Request to Purchase Land in Foothills County 17. CONFIDENTIAL – Closed Meeting of Council – FOIP s. 26 – Green Haven Water JE Treatment Plant Assessment 18. CONFIDENTIAL – Closed Meeting of Council – FOIP s. 27 – Foothills County RP/DR CPO AFRRCS Memorandum of Understanding
REMINDERS Foothills County – Okotoks Intermunicipal Committee Meeting February 23, 2021 – 1:00 – 3:00 pm
Foothills County – High River Intermunicipal Committee Meeting March 4, 2021 – 2:30 – 4:00 pm
Foothills County-Calgary Intermunicipal Committee Meeting March 12, 2021 – 1:30 – 3:00 pm
Rural Municipalities of Alberta – 2021 Spring Convention March 16 – 17, 2021 (Virtual) BYLAW 66/2020
BEING A BYLAW OF FOOTHILLS COUNTY TO OPEN A TEMPORARY ROAD ON PRIVATE LANDS UNDER THE DIRECTION, CONTROL AND MANAGEMENT OF FOOTHILLS COUNTY
WHEREAS this Bylaw may be cited as the “Foothills County NE 35-22-05 W5M Road Project Temporary Road Bylaw.”
WHEREAS pursuant to Section 26 of the Municipal Government Act, Revised Statutes of Alberta 2000, and amendments thereto, a Council may pass a bylaw to open a temporary road or a temporary right of way on private lands; and
WHEREAS there is an existing gravel roadway on the private lands described below which is used by members of the public for access to their lands; and
WHEREAS Foothills County deems it to be in the public interest to open a temporary road on private lands to ensure that the roadway may be used by the public until a permanent road may be opened;
NOW THEREFORE the Council of Foothills County, duly assembled, hereby enacts as follows:
1. A temporary road shall be opened upon and across those private lands legally described as:
MERIDIAN 5 RANGE 5 TOWNSHIP 22 SECTION 35 QUARTER NORTH EAST EXCEPTING THEREOUT ALL MINES AND MINERALS AREA: 61.37 HECTARES (151.66 ACRES) MORE OR LESS
(hereinafter referred to as the “Private Lands”)
Such temporary road shall be approximately 10 meter wide and shall be located on and across the westerly portions of the Private Lands all as shown outlined in red in the Attached Schedule “A”.
2. Foothills County shall maintain the temporary road as is necessary from the effective date of this Bylaw.
3. The owner or occupant of the Private Lands may be entitled to compensation from Foothills County for the use of the temporary road or for loss or damage caused by the temporary road in such amount as may be agreed upon or as determined by the Land Compensation Board.
4. The temporary road shall be open until July 6, 2021, which is a period of six (6) months from the effective date of this Bylaw.
5. This Bylaw shall have effect on the date of its third reading and upon being signed.
First Reading: December 16, 2020
REEVE
CAO
Page 2 Second Reading:
REEVE
CAO
Third Reading:
REEVE
CAO
PASSED IN OPEN COUNCIL assembled at the Town of High River in the Province of Alberta this day , 20 .
Page 3
Foothills County 309 Macleod Trail Box 5605 High River, Alberta T1V 1M7
January 25th 2021,
Dear Suzanne Oel,
We wanted to take a moment to thank Foothills County for your support in 2020. Your financial support of $3000 helped us contribute $116,915 back into Health & Wellness Initiatives throughout the Foothills. Please see the attached “Where Did Your Donations Go” sheet. Our commitment to Alberta Health Services extends into 2021 as we have committed funds to projects and services to assist our health care system as it adapts throughout this pandemic.
We have 2 key events that we are seeking your support for.
Together We Can Make A Difference Radiothon o June 24th 2021 o On Location at The Eagle 100.9FM o 13 Hours of broadcasting o 2021 is our 8th year o Raised over $43,000 in 2020
Ave of Trees & Annual Photos with Santa o Held from November 20th- December 15th 2021 o Location TBA o Approximately 30-35 Fully decorated trees from local businesses. o 10 “Trees of Hope” donated to local families in need o Provide Santa Photos to over 600 families o Raised $33,000 in 2020
2019 Health Champions
Page 4 I have attached our request and what we will offer as recognition for each event.
If you have any questions or would like to have a more detailed presentation on what the Sheep River Health Trust does we would be happy to provide your Council with a presentation. Thank you so much for all of your support in the past and we hope we can continue to count on you for the future. If you wish to discuss further, please don’t hesitate to get in touch with me. I can be reached at .
Yours sincerely,
Candice Wyma Fund development Coordinator
2019 Health Champions
Page 5
FOOTHILLS COUNTY FUNDING REQUEST
2021 Support Request: $3000.00
Event Monetary Support Non-Monetary Support Together We Make A Difference $2500 Mayor (or designate) is an on air host Radiothon for half hour, pre-recorded interview highlighting importance of Sheep River Health Trust, sharing of event on your Facebook Page Avenue of Trees / Photos With Santa $500.00 Submission of a tree from Foothills County, sharing of event on social media
Recognition & Rationale: Foothills County would be recognized as a sponsor for each of our events on donor boards, programs, on air and in the Thank You ads. Event specific recognition would be:
1. “Together we Make A Difference” Radiothon– Requesting your support as a Miracle Maker.
One hour of day will be named after Foothills County. 30 min co-host with Eagle Radio announcer. Cheque that will be highlighted across our social media. Opportunity to be present for funding project recipient’s cheque presentation. Tagged in post event Thank you Radio Spot on the Eagle 100.9
2. Avenue of Trees commit to decorating a tree and to purchase a Tree of Hope for $500 to donate to a family in need from Foothills County. We will arrange the delivery of the tree.
2019 Health Champions
Page 6
2019 Health Champions
Page 7 From: CPAA
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January 20, 2021
CPAA Message from Alisha Mody, Chair
2020 has come and gone, and as for many other organizations, it was quite a year for the CPAA. Our 2020 conference was cancelled, our recurring conference location – the Black Knight Inn – closed permanently, and Tom Burton, long time board member, Chair, and champion of CPAA stepped down and handed over leadership of CPAA.
Steering CPAA through these challenging times will be no small task but 2021 promises to be a year of rejuvenation. I would like to welcome the new members to our board – Katherine Currie – Town of Bonnyville, Cody Lowry – Chandos Construction, Geoff Tiffin – County of Newell, Mary-Ellen Tyler – University of Calgary, and Student members Tara Slater and Oliver Prcic, and thank our remaining members – Candace Banack-Town of Cochrane, Nick Pryce – V3 Companies of Canada, Hillary Janzen – Lethbridge County, Nathan Petherick – B&A Planning Group, Nick Lapp – County of Grande Prairie, Kelly Vandenberghe – Leduc County and our CPAA Secretary Vicki Hackl for continuing to share their energy and expertise with CPAA.
Our annual strategic retreat was held in December of 2020. Our board members came together (virtually) to get to know each other and strategize about this coming years’ activities. At the strategic retreat, the Board reviewed and updated the organizational vision. The new vision nails the core focus of CPAA:
Page 8 “CPAA shall be a leader in facilitating an inclusive and productive conversation about community planning across the political, educational and professional realms in Alberta, to preserve and enhance quality of life and community viability.”
With this in mind, the Board is refocusing on the following strategic priorities: • delivering an online conference. After an unexpected year off, our annual conference will return, moving online to adapt to the challenges of our current circumstances. Our educational session and keynote speaker Chris Hughes, brings unique perspective to place and experience-making in rural and small communities. We are very excited about our speaker line up and hope you will join us.
• expanding our awards to celebrate quality community planning activities and planning education across Alberta.
• reaching out to connect with current and future members to increase our membership numbers. CPAA relies on membership dues from both organizations and individuals to support our activities and ongoing operations.
• developing a new webinar series to introduce and explain planning to elected officials, supporting Council training efforts.
As Chair of CPAA, I look forward to working in collaboration with the board and our membership to guide CPAA throughout my term and the advancement of the strategic priorities identified.
2021 CPAA Virtual Conference May 3 - May 5, 2021 Take the Initiative! Exploring Innovations & Resiliency in Community Planning
Registration Form available here
We know 2020 has been a tough year but CPAA is back for 2021! We look forward to creating opportunities to bring our diverse stakeholders back together. In response to
Page 9 the ongoing unknowns surrounding the coming months, the CPAA Board has decided to hold the 2021 CPAA Annual Conference as a virtual event from May 3-5, 2021.
The Board and Conference Attendees alike were disappointed that we were not able to hear the great speakers we had lined up for the 2020 Conference, so we are working at bringing as many of those same speakers back for 2021 in addition to adding even more exciting sessions!
The theme for the 2020 Conference was “Take the Initiative! Exploring Innovations & Resiliency in Community Planning” and upon review by the Conference Committee we have decided to keep that the same theme for 2021 as 2020 has shown us that the need to be innovative and resilient has never been more important.
You can expect this year’s conference to highlight a wide variety of examples that illustrate innovations and resiliency in community planning. We encourage elected officials, planners, Development Officers, Economic Development Officers, and administrators from across Alberta and beyond to attend and participate in the conference.
Topics that are being planned for the 2021 Conference include*: • Live-Work-Play'd Out - the New Era of Recruitment & Retention • Balancing regulations and economic development through the land use bylaw • Supporting local through procurement and key community partners • Adaptive planning processes through a global pandemic • Municipal Boundary Battles - Annexations in small Alberta communities • Local innovations in stormwater management • Thriving, Not Surviving - Community Building Through School Revitalization • Small town transit opportunities - A demand driven approach * Session topics are proposed and subject to change as needed
CPAA is pleased to confirm that BC Hughes Destination Development & Marketing will be joining us to speak on “Rural Destinations Do It Differently – 10 Steps to Becoming a Place People Want to Visit” for the Monday morning Education Session.
The Sponsorship Program and Form is now available here. Sponsorship greatly assists CPAA in putting on our conference each year as well as funding student scholarships.
If you have any questions regarding sponsorship or registration for the annual conference you can contact Vicki Hackl, CPAA Secretary at 780-432-6387 or at [email protected]. Keep up to date as details become available: 2021 CPAA Virtual Conference | CPA Alberta
Page 10 Scholarship and Awards Committee Update
As a result of the December 13, 2020 Committee Meeting, the Committee has identified four primary tasks for the coming year.
The first is a review and updating of the current scholarship terms of reference.
The second is to create an information package related to Conference student scholarships and work with the Communications Committee to ensure a broader circulation of Conference scholarship opportunities in advance of the Conference.
Given the development of Planning Programs at both the University of Alberta and the University of Lethbridge, in addition to the University of Calgary; the Committee would like to work on seeking funds to create CPAA Scholarships at both the U of A and U of L similar to the existing CPAA Tom Baldwin Scholarship at Calgary.
Our fourth and final task is to explore the potential for developing a new community awards category to complement our current academic awards.
Mary-Ellen Tyler, Scholarship and Awards Committee Chair
2021 Board Nominations
The CPAA board is comprised of elected officials, planning and administrative representation from throughout Alberta and plays a key role in guiding and implementing the strategic priorities of CPAA to help facilitate inclusive and comprehensive conversations pertaining to community planning amongst our membership.
CPAA will be seeking nominations for the Board to be elected at the May 2021 Annual General Meeting (AGM). As as per the updated bylaws, nomination need to be submitted a minimum of 15 days prior to the AGM. There are presently 4 positions open for the 2021 – 2024 terms.
If you have any questions regarding board positions available or are interested in becoming a board member of CPAA please contact Hilary Janzen, CPAA Chair of Membership and Nominations committee at [email protected].
Page 11 2021 CPAA Member Renewals
Group, Individual and Student member renewal invoices have been issued to current members. For Group memberships the invoices are emailed to the person that has been identified as the contact person on the application form, or subsequent information received by the CPAA office. Member fees are due by February 28, 2021. Cheques, e transfers and direct deposit payments are accepted.
We appreciate that the unexpected COVID-19 situation continues to impact everyone personally and professionally. CPAA asks for your continued support to provide a conference, virtually in 2021, and operations required to maintain the Association.
If you have any questions regarding membership, please contact Hilary Janzen, CPAA Chair of Membership and Nominations at [email protected].
Contact Vicki Hackl, CPAA Secretary [email protected], with updates to your contact information.
Thank you!
COMMUNITY PLANNING ASSOCIATION OF ALBERTA Our mission is to provide opportunities to share, promote and encourage community planning among a full range of stakeholders.
CONTACT
Vicki Hackl CPAA Secretary
205 - 10940 166A Street Edmonton, AB T5P 3V5 Canada
Phone: (780) 432.6387 Fax: (780) 452.7718 E-mail: [email protected]
CONNECT
Page 12 Follow us @C_P_A_A
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Page 13 AGENDA ITEM FOR COUNCIL MEETING: 2-Feb-21
ITEM TITLE: Request to Cancel Late Payment Penalties
SECTION/CATEGORY COUNCIL MEETING ITEM NO. (Please indicate one)
1 Land Date: February 10, 2021
2 Legal Authorization Signatures
3 Labour 1. Author/Title: Sheryl Pinto, Tax Roll Clerk
4 Miscellaneous X 2. Supervisor/Title: Leslie Fitzgerald, Assessment & Tax Coordinator
INTRODUCTION:
Please see the attached request to cancel the December 31, 2020 late payment penalty.
Please be advised that statutory requirements were met and there was no staff error.
OVERVIEW:
Please see below request from the landowner to cancel late payment penalty of $886.80
Please note that the 2020 taxes/penalty have been paid.
As well, the 2021 taxes have been pre-paid.
ATTACHMENT(S): 1. Request for Cancellation - Landowner - Redacted 2.
Page 14 From: Foothills County Property Tax Department To: Subject: FW: 2020 Tax Payment - Cheque Issue Date: February 2, 2021 6:52:00 AM Attachments: image001.png Importance: High
Good Morning,
The cheque was not accepted by the accounting department during cashout reconciliation at the end of business on December 17, 2020.
We contacted you by phone and advised that we could not cash the cheque and sent a copy of the cheque to the e-mail address you provided of
We will forward all the information to County Council to review the penalty for their review on their next available Council Meeting in February.
Once they have reviewed you will receive a letter in the mail advising of the outcome.
Thank-you,
Sheryl Pinto Tax Roll Clerk Foothills County Direct: 403-603-6224
mdfoothills.com
From: Sent: February 1, 2021 5:14 PM To: Foothills County Property Tax Department
Please bring this up with council, I paid at the front desk and the cheque was accepted and stamped.
From: Sent: February 1, 2021 5:15 PM To: Foothills County Property Tax Department
Another question, who did not accept the cheque, MD or the bank?
Page 15
From: Foothills County Property Tax Department
Good Afternoon,
Please see the e-mail string below and advise if you would like to have the December 31, 2021 penalty of $886.80 reviewed by Foothills County Council.
Thank-you,
Sheryl Pinto Tax Roll Clerk Foothills County Direct: 403-603-6224
mdfoothills.com
From: Foothills County Property Tax Department Sent: February 1, 2021 9:53 AM To: Subject: RE: 2020 Tax Payment - Cheque Issue Importance: High
Good Morning ,
I did some further digging on your tax roll.
It looks like you dropped off 2 cheques on December 17, 2020
One Cheque for the 2020 taxes in the amount of $7,390.02
One Cheque for the Pre-Payment for 2021 in the amount of $6,946.62
We contacted you by phone that afternoon as the cheque for 2020 had errors on it which prevented us from cashing it.
You provided us with an e-mail of
We sent the e-mail below with a copy of the cheque (attached) advising of the same.
This cheque is still sitting in my pending folder.
Page 16
We have not had anyone re-submit a new cheque, come in to amend the existing cheque for payment and no one has responded to the original e-mail.
We are still as well holding your pre-payment cheque.
As January 31, 2021 fell on a Sunday…you still have time today to submit the payment in full for 2020 as well as the pre-payment cheque we have here in the office.
To cover 2020, we would require $8,276.82
Please advise.
Thank-you,
Sheryl Pinto Tax Roll Clerk Foothills County Direct: 403-603-6224
mdfoothills.com
From: Foothills County Property Tax Department Sent: December 17, 2020 4:17 PM To: Cc: Darlene Stocks
Good Afternoon,
Please find a copy of the cheque we have received to pay for tax roll# 1928192610
We need to have the year correction on the cheque initialed as well as the $.02 in the written portion of the cheque changed and initialed (I have circled in RED on the cheque).
OR
A brand new cheque needs to be issued.
Please advise at your earliest opportunity.
I will hold the cheque at my desk.
Thank-you,
Sheryl Pinto Tax Roll Clerk
Page 17 Foothills County Direct: 403-603-6224
mdfoothills.com
Page 18
From: Ronda Klein
Hi Rob,
Thank you for your time on the call this morning, it is appreciated, as well thanks to you R.D McHugh for calling me back.
As mentioned we would like to serve and bring Internet connectivity to the underserved area’s in Alberta, and Blackie is one that qualifies for the Universal Broadband Fund that we would like to put an application in for.
This is a great opportunity for the future of communities going forward as well. We will provide all the plans, design, permitting requirements (heavy lifting) as a package with our proposal, as well as a copy for the Foothills County.
The deadline for submission is February 15, 2021 by 03:00 PM MST if we could get the Foothills County support letter it is time sensitive so I have added a sample attachment for you in lieu of time if that helps with your logo and signature / signatures.
Again, myself and Rigstar want to thank you for your time and will stay in touch. If you have any questions or concerns feel free to contact my number below.
Sincerely,
Ronda Klein, Service Manager
Rigstar Industrial Telecom 227 Exploration Avenue, Calgary, AB T3S 0B6 P 403.243.0600 | C
Page 20
Rigstar Industrial and Foothills County
Prepared for: Foothills County Prepared by: Rigstar Industrial Telecom
Phone:
Ronda Klein
Page 21 [email protected]
Executive Summary
Rigstar Communications hereby expresses via this letter, intent to continue to provide higher capacity services, and with respect to current Federal funding, a final review is underway to consider Fibre to the Home, and other capacity upgrades to the municipality.
As a Canadian owned, Non-Dominant Carrier registered with the CRTC, the Rigstar Executive team believe in keeping community at the heart of the Canadian Telecom landscape. Since inception in 1998, Rigstar has worked hard to bring high quality and affordable telecom solutions to Canadian consumers.
Improving the community broadband experience and standardizing access to high-speed internet across Canada for residents and businesses remains the core focus of Rigstar.
Rigstar is looking for a letter of support from the County in order to finalize a current application to the federal government to secure funds to continue to increase capacity and service levels to the community. Although Rigstar remains committed to the entire county, the focus for the funding application is to target the most underserved areas that are eligible to consistently offer 50/10 Mbps services.
Rigstar/Foothills County FundingPage 22Intro Private and Confidential Page 2 of 5
Corporate Overview
Founded in 1998, Rigstar Industrial Telecom (“Rigstar”) is a Non-Dominant Carrier, registered with the CRTC. Rigstar delivers innovative and cost-effective solutions to the most complex Network, Cellular and Data requirements within the industry. Our team of highly skilled professionals have designed and successfully implemented several small and large-scale projects throughout Canada and the United States, including current work delivering high-capacity network across the 670 km Coastal Gaslink that spans the area from Dawson Creek to Kitimat with spurs to the underserved areas of Mackenzie, Chetwynd, Burns Lake and Vanderhoof. Rigstar has been servicing Rural and Enterprise Customers, designing, installing, and supporting communication services for over twenty (20) years specializing in delivering in the most extreme remote environments. Our company has a proven track record that exceeds our customers’ expectations and focuses on building long-term relationships with Indiginous Communities, Municipalities and Government entities to collaborate on delivering long term telecom solutions that are essential to developing thriving remote and local economies. Rigstar’s Proof of Value to Foothills County is our successful 3-year, $30MM contract as the Telecom Service Provider for the Coastal GasLink Project that supports 13 Camps and 2 offices, along with a 4- year $5MM contract as the last mile support partner for a Major Canadian Cableco supporting remote communications for their customer in the Camp Services vertical. Rigstar's business practice is dedicated to delivering and maintaining industrial telecommunication solutions to support urban and rural operations. Our company has the experience and capabilities to serve full turn-key microwave and LTE projects, including the delivery and support of rural Telecommunications post installation, and in addition, includes the operation of an ISP in Southern Alberta (ABNet). Further areas of company expertise: • High-Speed broadband back-haul services - Fibre, Wireless, Private LTE, Cellular and Satellite via Western Canada based private MPLS network core. • Office and resident-to-Edge Private Network (Layer 2) Connectivity, or Layer 3 low, medium and high-capacity residential service packages • High reliability last-mile connectivity for remote industrial sites • RF, Civil, and Network Engineering • Telecommunications and IT Project Management • Tower Design, Construction and Maintenance – Site Selection and Permitting • Portable Communication Towers • Cellular Enhancement – Indoor/Outdoor • Urban/Rural Wireless Services – Internet & Mesh Network Design & Installation • LAN Design & Setup (Printers, VoIP Services, Access Points - WiFi and Cabling) • 24/7 Customer Support - Network Operations Centre (NOC)
Rigstar/Foothills County FundingPage 23Intro Private and Confidential Page 3 of 5
Rigstar has commitment to Western Canada, having operated in and around the province since 1998 supporting Energy clients’ Telecom needs. Rigstar has a growing Northern BC presence, brought about by contract award to build network for the Coastal Gaslink Pipeline in the most extreme mountain top peaks in and around Houston and Kitimat, BC. Work has been underway on network deployment since late 2018. With access to funding programs through the CRTC, ISED and Connecting British Columbia, Rigstar is committed to full collaboration to establish the highest capacity and most resilient network assets to sustain capacity demands in the most remote areas of Canada. A critical element of Network deployment and long-term quality support of Telecom services involves partnerships with the local Towns, Municipal Districts and First Nations Communities. Rigstar has already secured the support of several of the 20 First Nations that occupy territory in and around the CGL Pipeline as those regulatory approvals are a required element of being able to stand towers, secure land permits and operate ISED licensed microwave and LTE networks. Rigstar operates a growing ISP in Southern Alberta, ABNet.
Fig. 1 1 of 6 Mountain top Network sites installed to bring backhaul to support the remote areas around Houston, BC
Rigstar/Foothills County FundingPage 24Intro Private and Confidential Page 4 of 5
Fig. 2 – Photo of one of the 1G capable microwave links installed in 2019 in Mackenzie to support one of Rigstar’s major Network paths in the Mackenzie/Anzac area.
Summary
Rigstar has carefully reviewed the community and the current ISED funding requirements and look forward to working to finalize funding applications for applicable areas within the county. Further, we look forward to an ongoing relationship to help prioritize our efforts and resources to provide Telecom services the community. We believe collaboration and partnership will continue to bridge various Government bodies with the communities themselves as we focus on technology development and bridging the digital divide in rural Canada.
All the best, Ronda Klein
Ronda Klein Service Manager Rigstar Industrial Telecom Cell: [email protected]
Coralee Mazurek
Coralee Mazurek Chief Operating Officer Rigstar Industrial Telecom Cell: [email protected]
Rigstar/Foothills County FundingPage 25Intro Private and Confidential Page 5 of 5
Canadian Radio-television and Telecommunications Commission (CRTC) Ottawa, Ontario K1A 0N2
RE: CRTC Broadband Fund
To Whom it May Concern,
The Foothills County is pleased to offer our support for Rigstar Industrial Telecom (Rigstar) and ABnet’s partner application to the CRTC Broadband Fund.
The Foothills County recognizes the economic and social benefits of reliable, highspeed Internet, and places a high priority on improving broadband connectivity in the region. We are pleased to see that more communities in the region will have the opportunity for improved access to service.
We wish Rigstar and ABnet all the best with their grant application to expand their existing network into the County of Wheatland with a goal to provide 50/10 Mbps speeds to the xxx homes and xxx businesses within the scope of the project.
Sincerely,
Name Title
Page 26 Foothills County 309 Macleod Trail Box 5605 High River, Alberta T1V 1M7
SUBJECT: Universal Broadband Fund – Letter of Support TELUS Sites in Foothills County No. 31
Dear Reeve Oel,
TELUS is currently in the process of applying to the Canadian Government’s Universal Broadband Fund for a financial contribution to improve access to wireless services within Foothills County.
Improving connectivity within rural communities enables residents to engage in numerous aspects of the digital economy, including those residents from underrepresented groups. Internet has become an essential service and provides access for residents to numerous benefits such as tele-health, distance learning, and telework. Today, reliable internet access has become a virtual requirement for commercial and industrial businesses, whether small or large, to operate and develop.
For our rural residents, high speed internet connectivity over the wireless network is an ideal solution where traditional wireline options are not financially viable. The application we are submitting to UBF, and seeking support from the county for, is to improve connectivity at 14 wireless sites in Foothills County, and as such would directly impact the 2846 Foothills residents who currently use the TELUS SmartHub product for their internet. The upgrades we are planning to these sites would enable them to achieve the speeds specified by the Canadian government of 50//10 MBs.
Access to reliable internet also provides social services within the municipality valuable avenues to serve the residents. The internet has made connecting key social service institutions with the residents who use those institutions much easier. Furthermore, this access, expedited through the Universal Broadband Fund, will contribute to a multitude of government strategies that have become easiest to access via the internet.
As is consistent with our current operating model, TELUS owned infrastructure including mobility towers, are often used by other providers to achieve coverage on their networks. Although not often publicized we share structures from coast to coast in Canada with other mobility providers, and adhere to the policies set forth by the governing body which sets out the guidelines for the sharing arrangements. In western Canada, Bell Canada shares a significant amount of our network infrastructure, as do many other providers both large and small.
I would like to reiterate that our request for support is for the wireless high speed internet access. Our ongoing investment into wireline infrastructure will continue, and our discussions with the county to resolve pain points, increase broadband connectivity, and support the economic prosperity and wellbeing of your communities will continue in 2021 and beyond.
Page 27 The deadline for the application is Feb. 14, 2021 and should Foothills County be supportive of our application and wish to submit a letter indicating support for this initiative focused on improved connectivity in the region, I would ask that we receive that prior to Feb 14.
If you have any questions, please do not hesitate to contact me directly.
Thank you for taking the time to consider this request, Theresa Lynn
Theresa Lynn General Manager, Alberta South TELUS Mobile Healthcare in your hands. Download the app today!
Page 28 ADD ON MISCELLANEOUS PLANNING ITEM PLANNING AND DEVELOPMENT REPORT TO COUNCIL 2ND AND 3RD READING TO BYLAW 13/2019 AS AMENDED February 10, 2021 APPLICATION INFORMATION File No. 18R057
LEGAL DESCRIPTION: Ptn. SW 36-21-02 W5M; Plan 1515LK, Blk 6 LANDOWNER: Ian Kim Hannah MUNICIPAL ADDRESS: 253058 – 111 Street West AREA OF SUBJECT LANDS: 23.99 acres CURRENT LAND USE: Agricultural PROPOSED LAND USE: Country Residential NUMBER & SIZE OF PROPOSED NEW PARCELS: 1 x 9.53 +/- acre parcel PROPOSAL: Application for the redesignation of a portion of SW 36-21-02 W5M; Plan 1515LK, Block 6 from Agricultural District to Country Residential District in order to allow for the future subdivision of one 9.53 +/- acre Country Residential District parcel with an approximate 14.44 +/- acre Country Residential Sub-district ‘A’ balance. DIVISION NO: 5 COUNCILLOR: Alan Alger FILE MANAGER: Brittany Hornsby
PURPOSE OF REQUEST: Request for Council to: 1. Acknowledge an amendment to the motion granted at 1st reading under Bylaw 13/2019 to address the revised parcel sizes; and 2. Provide 2nd and 3rd reading to Bylaw 13/2019 as amended. BACKGROUND: October 7, 2020: Council gave first reading to Bylaw 13/2019 authorizing the redesignation of a portion of SW 36-21-02 W5M; Plan 1515LK, Block 6 from Agricultural District to Country Residential District to allow the future subdivision of one 8.34 +/- acre Country Residential District lot with an approximate 15.63 +/- acre Country Residential Sub-district “A” balance. The 15.63 +/- acre balance parcel will be designated as Country Residential Sub-District ‘A’ to ensure that all recommendations and restrictions as outlined in the building envelope identification, requirements for an engineered driveway (provided as conditions of land use), septic disposal evaluation and slope stability report (provided as conditions of subdivision), are complied with to the satisfaction of the Public Works department. A completion certificate by a Professional Engineer verifying that all aspects of the noted reports have been met and a $5,000.00 deposit as a pre-release condition to ensure compliance of all conditions of the development permit will be required. Please Note: Following the submission and review of a site plan required as a condition of 1st reading, it was identified that the proposed parcel size increased from 8.34 +/- acres to 9.53 +/- acres and the balance parcel size decreased from 15.63 +/- to 14.44 +/- acres. No changes have been made to the proposal. Bylaw 13/2019 will expire on February 20, 2021.
Page 29
CONDITIONS TO BE MET AT REDESIGNATION: All conditions of 1st Reading have been complied with.
COUNCIL ACTION REQUESTED: Should Council choose to support the amendments to Bylaw 13/2019 to correct the parcel sizes, Council is respectfully requested to consider granting 2nd and 3rd reading to Bylaw 13/2019 as amended authorizing redesignation of Plan 1515LK, Block 6, Ptn. SW 36-21-02 W5M from Agricultural District to Country Residential District to allow for the future subdivision of one new 9.53 +/- acre Country Residential District lot with a 14.44 +/- acre Country Residential Sub- District ‘A’ balance parcel. APPENDICES: APPENDIX A: MAP SET LOCATION MAP LAND USE MAP SITE PLAN ORTHO PHOTO
Page 30 APPENDIX A: LOCATION MAP
th 96 St W City of Calgary
Foothills County & City of Calgary IDP area th 112 St W Hwy 552W
Subject Parcel
Page 31 APPENDIX A: LAND USE MAP
Subject Parcel
Page 32 APPENDIX A: SITE PLAN
APPENDIX A: ORTHO PHOTO
Page 33 MISCELLANEOUS PLANNING ITEM PLANNING DEPARTMENT REPORT TO COUNCIL REQUEST TO CONSENT OF SURVEY February 10, 2021
ITEM FOR INFORMATION AND DISCUSSION
TOPIC: Town of High River has requested Foothills County provide consent to confirming the descriptive plan boundary of the parcel jointly with the Town titled as Plan 3052H Block C, Lots 47 – 51 inclusive
BROUGHT FORWARD BY: Heather Hemingway
PURPOSE OF REQEUST The Town of High River is requesting Foothills County be supportive of providing their consent to confirm the boundaries of a parcel jointly owned by Foothills County and The Town of High River. Consent is required because the Town is updating the boundaries of the adjacent parcel containing George Lane park due to changes in the location of the Highwood river.
LOCATION The jointly owned parcel is one of our parking lots north of the Foothills Admin building within the Town of High River.
BACKGROUND The Town has requested that the County, as joint owner of the noted parcel consent to confirm the boundaries of the parcel. This consent is required because the Town is revising the description of the boundary of George Lane Park. The current descriptive plan of the parcel is from 1901 and the Highwood River has moved considerably. The Town requires consent from adjacent landowners to update the park parcel boundary. SUGGESTED MOTION Should Council support the request, the following motion is suggested for consideration: Foothills Council has no concerns providing required consent to confirm the boundary of the jointly owned parcel boundary of Plan 3052H Block C, Lots 47 – 51 inclusive as requested by the Town of High River for the purposes of updating the survey plans of the adjacent lands.
Attachments: • 1901 Survey Plan • Spin image of subject lands
Page 34 Page 35 George Lane Park Parcel Identification
Town & County Co-Owned
Page 36 PERCEPTION Contracting Services LTD. Estimate 705 Prairie Sound Cir, High River, AB, Canada Estimate No: 5 Date: 2021-01-13
BN: 1120481-5 GST N°: 714751518RC0001
For: Foothills County Provincial Emergency [email protected]
Description Quantity Rate Amount
Install steel frame windows and Doors to opening all ready frame 450.00 1 $4,440.00 $4,440.00
Install 3/4 plywood on and insulation for roof 8hrs 600.00
Install drywall and insulation 6hrs at 75hr 450.00
Mud and tape and sanding for ready to paint over 3 days 1450.00 Electrical work 3 outside plug exit plug in office electrical work 1315.00
Painting not included
Shop supplies 175.00
Subtotal $4,440.00 GST 5% ($4,440.00) $222.00 Total $4,662.00
Total $4,662.00
Page 37 1 / 1 Timberwolf Construction & Insulation QUOTE a division of 1130856 Alberta Ltd. Rob Edwards - (Cell) Email: [email protected]
To: Dan Hartmann Foothills County [email protected]
JOB DESCRIPTION Stockpile Building
ITEMIZED ESTIMATE: TIME AND MATERIALS AMOUNT
Electrical as per spec sheet (quoted as per email from Dan Hartmann) Install two windows (supplied by County) Install one double steel door with panic hardware (supplied by County) Install drywall and taping - no texture on ceiling Insulation and vapor barrier Permits (with required inspections) Labour included in quote Quote price will change if extra materials are required
Not included: painting, flooring, baseboard
TOTAL 13,250.00 GST 662.50
TOTAL ESTIMATED JOB COST $13,912.50
This is an estimate only, not a contract. This estimate is for completing the job described above, based on our evaluation. This quote does not include unforseen price increases or additional labour and material which may be required should problems arise. Quote is good for 30 days
Rob Edwards January 12, 2021 PREPARED BY DATE
Page 38 ESTIMATE EST0033 Coyote Construction & Renovations DATE Jan 4, 2021 Cody Edwards GST # GST# 846347235RT0001 TOTAL High River CAD $13,125.00 403-652-6871 Facebook [email protected]
TO Dan Hartmann
DESCRIPTION RATE QTY AMOUNT
Electrical done as per email to code (Quoted sight unseen) $12,500.00 1 $12,500.00 Insulate and vapour barrier on walls and ceiling Install two windows and one double steel door with panic hardware Drywall, mud and tape ceiling and walls inside and outside walls only Permit and inspections Labour cost No materials supplied Extra material will change invoiced cost
SUBTOTAL $12,500.00 TAX (5%) $625.00
TOTAL CAD $13,125.00
Page 39
Job Description Agricultural Fieldman
Job Title: Agricultural Fieldman Department: Community Services Reports to: Manager of Agricultural Services, Parks and Recreation
General Accountability: This position directs the operations of the Agricultural Service’s division and acts as a liaison with the Agricultural Service Board (ASB). The Agricultural Fieldman responds to the concerns and inquiries of municipal ratepayers, regarding agricultural, environmental, invasive species and problem wildlife matters.
Essential Duties and Responsibilities To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
• Provide leadership, direction, and guidance to all ASB staff under the Agricultural Services department, including the completion of annual performance evaluations to encourage development and professional growth of staff. • Conduct new employee orientation and training. • Work with agricultural producers and rate payers to control and eradicate weeds under the Weed Control Act within the municipality. • Responsible for administering and developing programs to compliment the Agricultural Service Board Act, Weed Control Act, Agricultural Pests Act and the Soil Conservation Act. • Other areas of responsibility include hamlet park maintenance, municipality owned property administration, management and inspection, roadside mowing program, roadside spraying program, brush control in rights-of-way and agricultural education and awareness. • Develop, coordinate, and host various informational and educational community workshops. • To assist and provide direction to ratepayers and county staff in areas such as planning and development, bylaw enforcement and executing various ASB tasks and functions. • Preparation and submission of operating and capital budgets, annual provincial reporting and grant proposals, control of equipment operations, maintenance and cost control. • Work within the Foothills County Health & Safety program and promotes a safe environment free of accidents and the reduction of injuries.
Effective Date: October 2013 Revised: August 4, 2020le Page 40 • Attend safety courses and related occupational programs to upgrade skills and knowledge. • This position may assist with parks and recreation duties from time to time. • Perform other duties as assigned from time to time.
Qualifications/Education and/or Experience: • Post secondary education and/or Diploma from a recognized Agricultural College or University. • An agricultural background is an asset. • Working knowledge of most facets of the agricultural industry and comprehensive knowledge of weeds, plant identification, and various methods of weed control. • Computer and GIS skills, working experience with Microsoft Office programs.
Certificates, Licenses and Registrations: • Valid Class 5 or 3 Driver’s Licence (Q endorsement would be an asset). • Valid Pesticide Applicators Licence. • First Aid would be considered an asset. • WHMIS.
Communication Skills: • Ability to deal with general public in a courteous and understanding manner. Good command of the English language. • Able to provide clear and concise written and oral reports.
Other Qualifications: • Mechanical knowledge is an asset. • Ability to manage personnel in a courteous manner.
Physical Demands: • Some heavy lifting involved. • Able to work outdoors in variety of weather conditions. • Dealing with animals on occasion.
Effective Date: October 2013 Revised: August 4, 2020le Page 41
Growing the Future Working Together to Enrich Our Region
Village of Longview and Foothills County
INTERMUNICIPAL COLLABORATION FRAMEWORK AGREEMENT
Page 42 FOREWORD
Village of Longview and Foothills County share a common history. Together these same individual characteristics link them into a healthy and viable region.
Village of Longview and Foothills County are committed to identifying current and future issues where joint benefits may be realized through more formalized and rigorous processes and cooperation. Examples are evident in servicing areas such as fire protection, library, FCSS, solid waste, water, wastewater, and recreation that creates a complete region that is attractive for people to live, work and play.
As the Provincial Government seeks to encourage regional thinking, Village of Longview and Foothills County are well placed to lead proactively through the creation of this Intermunicipal Collaboration Framework (ICF) Agreement.
Village of Longview and Foothills County share a common history and foundation based largely upon location
Page 43 Goals of the Intermunicipal Collaboration Framework Agreement The Intermunicipal Collaboration Framework has five main purposes:
1. Conform to the requirements of provincial legislation. 2. To promote the principles of collaboration between neighboring municipalities with a common border. 3. To ensure municipalities consult and communicate on intermunicipal matters. 4. To clearly lay out a process that the partners to this agreement can utilize to review service levels and decide if the service would benefit from additional collaborative efforts. 5. To consider appropriate cost sharing mechanisms and deal with differences which may occur from time to time.
The ICF Agreement between Village of Longview and Foothills County will:
Recognize and share the vision and priorities of the two municipalities toward providing effective and efficient service levels to their citizens: Where feasible and practical – each municipality will work together to assess how commonly utilized services will be provided and funded for the benefit of citizens.
Strengthening the region while maintaining local autonomy: Each Council maintains the right to make individual decisions for their citizens, but each agree that they will always consider the bigger regional municipality in the decision-making process.
Promote networks and linkages: Developing positive joint approaches where practical to create efficiencies by sharing opportunities, connections, goals, knowledge and experience to promote the greater good between both municipalities.
Embrace differences in respective municipalities: The distinct characteristics of the individual municipalities is advantageous in providing choice and diversity.
Cooperation not Competition: Although each municipality is responsible to its citizens there is recognition that the citizens and businesses of the region share similar needs and interests and as such each Council will emphasize cooperation rather than direct competition with respect to setting municipal policy.
Page 44 Foster an environment of openness and trust: Cooperation and collaboration requires communication that in turn encourages understanding and better results in reaching common goals.
Commitment to Consultation and Cooperation – Consultation Protocol: The fundamental basis of this agreement is communication and consultation and as such, the two municipalities agree to consult on projects which have potential for regional impact. By recognizing the requirement to consult, each municipality will include the other in their regional scale project circulations and both agree to meet and work through matters as they arise. Where notification has been provided that a discussion is required it shall be first handled by the respective Chief Administrative Officers or their designate and if that does not resolve the concerns at hand it shall be dealt with by a committee from each Council recognizing time may be of essence. The purpose of this consultation protocol is to ensure that the municipalities leverage opportunities to collaborate and develop common solutions to any challenges that affect the region.
It is understood that this agreement will encourage communication at all levels of both organizations to ensure opportunities are recognized, information is passed through the respective organizations, and decision makers are informed not just about their own municipality but about regional issues and concerns. Cooperation, collaboration and commitment to consult are not meant to constrain or restrict the authority or the ability of individual Councils, or to homogenize the unique culture and identity of each municipality. It is possible that there will be instances of differences in values, goals, beliefs, perspectives and decisions which are not common to both communities. In these instances, where differences remain, the commitment to communicate will enable the communities to develop proactive and positive solutions to issues that may arise.
Page 45 Roles in Managing the Intermunicipal Collaboration Framework Agreement:
The Role of both Councils: Each Council retains the ability and responsibility to make decisions on behalf of their residents. As the public is at the center of any governance initiative, their voice needs to be considered to ensure the impacts of services and actions taken in the region have the desired results and support the prosperity of the region. By signing onto the agreement each Council affirms the commitment to continued cooperation at both the political and administrative levels.
This agreement signals a shift towards maximizing regional benefit through collaborative decision making. Each Council member will demonstrate leadership to act strategically as they formulate plans for each of their organizations which will bring value to the citizens of both communities.
The Role of the CAOs and Administration: The CAOs have been identified as the principals responsible for maintaining this ICF, its implementation, and dealing with intermunicipal issues that surface from time to time during the term of this agreement. Administration brings continuity to the relationship between the municipalities and they each have the ability to initiate communication on an as needed basis to ensure that each municipality observes the principles of the agreement. The CAOs will foster communication and facilitate the sharing of information, identify opportunities and prioritize municipal actions for consideration by each Council. Disputes or disagreements between CAOs will be dealt with in accordance with the Conflict Resolution section of this agreement.
The Role of Staff: Staff at all levels will be responsible to ensure the principles of this agreement are implemented. This means that staff will work cooperatively with their municipal counterparts to address issues that may arise within the scope of their authority and mandate. Staff will also bring to the attention of their respective CAO any issues that arise which require their attention with respect to meeting the commitment and intent of this agreement. Disputes will be addressed in accordance with the Conflict Resolution section of this agreement.
The Framework Protocols Development of an Intermunicipal Communication Protocol Understanding that the success of this agreement is based upon respectful dialogue, the municipalities are committed to ensuring the provision of information is communicated in a transparent and honest manner. They agree to observe the following communication protocols:
Page 46 1. The protocol should recognize that cooperative communication is the key to a successful relationship. At all times and through all levels of each organization, when dealing with one another, the following principles should apply: a. Seek to understand b. Avoid personal attacks either privately or publicly c. Ask for clarification on policies of interest adopted by the other municipality to ensure understanding d. Resolve common issues from a perspective of collaboration e. Seek to maximize the benefits for both parties
2. The Protocol should seek to establish collaboration and cooperation in each municipal organization. a. Both organizations agree to ensure proper training takes place with elected officials on intermunicipal collaboration following a municipal election b. Both organizations agree to provide additional training and adequate orientation with this agreement, as may be required, following any change in elected officials or senior administration
3. The protocol should ensure that each municipality provides to the other information pertaining to: a. Issues of a nature which may impact the other municipality
Conflict Resolution The municipalities recognized that the development of this agreement is the start – not the end of the process. Recognizing that not all issues may be agreed upon, the municipalities recognize the need to establish a conflict resolution process based upon the following principles:
1. At the earliest opportunity, and at the point closest to where a problem is initiated, the CAOs will seek to address matters of conflict. 2. All matters of conflict should be attempted to be resolved swiftly, inexpensively and in an uncomplicated way. 3. All matters of conflict should be resolved using a clear procedural pathway. 4. Respect and collaboration should be maintained on common issues, even though conflict may exist.
Process If a municipality believes an obligation under the agreement has been breached, the matter should be immediately brought to the attention of the respective CAO. The CAO will investigate and if it appears that a ‘breach’ of the agreement has occurred, the matter will be immediately brought to the attention of the other municipality’s CAO. Once notification has occurred, an effort to resolve the matter through informal problem-solving discussions is to be initiated.
Page 47 If differences occur outside of an outright ‘breach’ of an agreement, which may include divergent expectations in the delivery of a joint service, variance on how the committee wishes to proceed on an issue, or any circumstance which may impact or disrupt service delivery or relationships, an informal discussion between CAOs will be conducted.
If this does not resolve the issue, an Intermunicipal Dispute Committee shall be appointed by both Councils who will attempt to decide on and negotiate an effective solution.
If the subcommittee negotiation process is unsuccessful, a mediated process will be initiated using the services of a jointly agreed upon mediator with costs shared equally between the municipalities. The mediator will be solely responsible for the governance of the mediation process.
If the process is not resolved through mediation, the municipalities will select an arbitrator, sharing all costs in doing so, and will have the matter resolved through the process defined in the Municipal Government Act. The arbitrator is governed by the principles of natural justice and procedural fairness.
ICF Agreement – Statutory Provisions
Amendments to the Modernized Municipal Government Act have revised the purpose of municipalities. The new Act requires municipalities to work collaboratively with neighboring municipalities to plan, deliver and fund intermunicipal services. The Act requires municipalities with common borders to develop an Intermunicipal Collaborative Framework Agreement. The following services have been considered; fire protection, water, wastewater, solid waste, Library, recreation, FCSS, road maintenance and emergency services.
This Agreement encourages the municipalities to consult with each other and develop opportunities for collaboration for the benefit of both communities. Fire Protection The Parties entered into a Fire Service Agreement on December 4, 2008, as may be amended from time to time. Foothills County and the Village of Longview jointly own the Fire Station and the land on which it is situated. The County owns the fire equipment and apparatus, and is responsible for the volunteer firefighter staffing model. Foothills County operates and maintains the Fire Hall within the Village including the addition and/or replacement of firefighting and rescue apparatus, and the Village of Longview shares in eligible expenses as per the Fire Service Agreement.
Water The Village owns and operates the water treatment facilities that includes the source wells, water treatment plant, storage and distribution system. In accordance with the Service Agreement dated
Page 48 October 21, 2009, and Schedule “A” of the Agreement as amended August 23, 2013 Foothills County is contracted to act as chief operator for the water, wastewater, and storm sewer systems for Longview, and to provide supervision with a Water Distribution Class 2 Operator in accordance with the agreement , as may be amended from time to time. The Village of Longview is responsible to fund the construction and replacement of the physical system components as needed.
Wastewater The Village of Longview has a wastewater system that collects the wastewater and moves it to the wastewater treatment lagoons. The Village contracts Foothills County in accordance with the Service Agreement dated October 21, 2009, and Schedule “A” of the Agreement as amended August 23, 2013 to operate the system and act as chief operator for the water, waste water, and storm sewer systems for Longview, and to provide supervision with a Waste Water Collection Class 2 Operator in accordance with the agreement , as may be amended from time to time.. The Village is responsible for the construction and maintenance of the physical components of the system including annual flushing of the system. Foothills County supervises and monitors the lift station and the release of water from the lagoons.
Solid Waste No agreements exist or are currently required between Village of Longview and Foothills County in the area of solid waste. Should opportunities to collaborate come forward, both municipalities will examine the regional and municipal benefit that an initiative of this nature would bring forward.
Library The Village operates a library and Foothills County supports the operation through an annual per Foothills County resident member contribution.
Recreation The Village of Longview and Foothills County contribute funds to the Longview Recreation Board for the development and provision recreation services and to provide grants to organizations within the Village that share in the delivery of recreation services.
FCSS The Village operates FCSS services that provides programming and grant monies to organizations that serve children, families, and seniors in both the Village and the surrounding rural community. The County also operates an FCSS program for the County, which also supports Longview area residents from time to time. Respective FCSS Boards are responsible to review funding applications and approve fund expenditure in accordance with Provincial regulations.
Road Maintenance The Village does not have equipment that can maintain gravel lanes during the summer or snow
Page 49 removal in the event of a heavy winter snow fall. In accordance with the Road Maintenance Agreement dated April 4, 1991, as may be amended from time to time, Foothills County provides grading services to the Village for annual lane grading which may include the provision of some gravel.
Emergency Services Village of Longview and Foothills County are both member municipalities of the Foothills Regional Emergency Services Commission, and as such, receive emergency service dispatching through this organization.
Intermunicipal Development Plan An Intermunicipal Development Plan was adopted by separate bylaws between Village of Longview and the Foothills County. Village of Longview and the Foothills County Intermunicipal Development Plan is a statutory planning document that fosters ongoing collaboration and cooperation between both municipalities regarding planning matters and clarifies land use expectations within the Plan areas, as may be amended from time to time.
Village of Longview adopted Bylaw No. 2015-019 on September 16, 2015.
Foothills County adopted Bylaw No. 83/2015 on November 4, 2015.
Commitment to Collaboration
Village of Longview and Foothills County acknowledge and affirm that they will seek to fulfill both the intent and the spirit of this agreement by seeking opportunities to collaborate where practical as well as to honor all applicable legislation with respect to intermunicipal collaboration within the Province of Alberta.
IN WITNESS WHEREOF the parties have hereunto set their hands and affixed their corporate seals as witnessed by the hand or hands of its proper signing officers duly authorized in that behalf as of the ______day of ______, 2021.
FOR FOOTHILLS COUNTY FOR VILLAGE OF LONGVIEW
PER: PER: REEVE MAYOR
PER: PER: CHIEF ADMINISTRATIVE OFFICER CHIEF ADMINISTRATIVE OFFICER
Page 50 MISCELLANEOUS MUNICIPAL ITEM LEGISLATIVE SERVICES REPORT TO COUNCIL Record Retention Bylaw 209/2000 February 10, 2020
TOPIC: Record Retention Bylaw 209/2000 Amendments
REPORT PREPARED BY: Sherri Barrett, Manager of Legislative Services
PURPOSE OF REQUEST To consider amendments to the County’s Record Retention Bylaw 209/2000 to allow for retention and public viewing of recorded Council and Committee of Council meetings.
BACKGROUND At the Council Organizational meeting of October 21, 2020 Council gave third and final reading to Bylaw 51/2020, being the County’s amended Meeting Procedure Bylaw.
Section 10 (6) states that Council Meetings shall be recorded and livestreamed to the public with the exception of Closed Sessions. Recordings will be managed in accordance with the County’s Records Retention Bylaw 209/2000 and amendments thereto; The amendments proposed today are to allow for the retention and public viewing of recorded Council and Committee of Council meetings.
SUMMARY OF PROPOSED AMENDMENTS Bylaw 209/2000 – Schedule ‘A’
The addition of:
Subject Description Retention Period (Years) COUNCIL Video Recordings of Council/Committee of Council 3 meetings Posting of links to Video Recordings for public 1 viewing by way of the County’s website
Page 51
REQUEST OF COUNCIL
To review suggested periods for retention of videos and availability of the same for viewing by the public and provide feedback to administration. Once the appropriate time frames are determined, Council is respectfully requested to grant first reading to Bylaw xx/2021, being a Bylaw to amend Schedule ‘A’ of the County’s Record Retention Bylaw 209/2000 to allow for the retention and public viewing of recorded Council and Committee of Council meetings.
APPENDICES
APPENDIX A:
Bylaw 209/2000 and Revised Schedule ‘A’
Page 52 Page 53 Page 54 Page 55 Schedule A to Records Retention Bylaw 209/2000
Subject Description Retention Period (Years) Accountants Working Papers 7 Accounts Paid (summary sheets) 7 Payable Vouchers 7 Receivable Duplicate Invoices 7 Administration Reports (not part of minutes) 7 Advertising General 5 Required by Legislation 7 Agendas Part of Minutes P Agreements General 7 After Superseded or obsolete Development 7 After Superseded or obsolete Major Legal 7 After Superseded or obsolete Minor Legal 7 After Superseded or obsolete Annexations Correspondence 7 Final Order P Annual Reports 7 Applications Site Plan Approval 3 Subdivision (after final approval) 5 Part-time employees 3 Appointments Other than those in minutes 3 Assessment Rolls P Assessment Review Board Minu P ARB Work File 7 Appeals 7 ARB Records 7 Duplicate Roll 7 Review Court Records 7 Assessment Appeal Board File 7 Assets Files 10 After Sold or replaced Records of Surplus 7 Temporary Files 3 Bank Deposit Books 10 Deposit Slips 10 Debit/Credit memos 10 Reconciliation 10 Statements 10 Boards Minutes P Authority & Structure 7 after superseded or obsolete Briefings/Reports To Council 7 Budgets Operating (in minutes) P Capital (in minutes) P Bylaws All P Cash Receipts Journal 7 Disbursements Journal 7 Duplicate Receipts 7 Certificates Of Title P Census Reports (not part of minutes) 10 Cheques Cancelled (Paid) 10
Page 56 Register 10 Stubs 10 Claims Notice of 7 After Settlement Statements of 7 After Settlement Committee Minutes P Compensation Records 10 Contracts Files (completion of) 7 After Superseded or obsolete Forms 7 Major Legal 7 After Superseded or obsolete Minor Legal 7 After Superseded or obsolete Council Council Minutes P Video Recordings of Council/Committee of Council 3 meetings Posting of links to Video Recordings for public viewing by way of the 1 County’s website Court Cases 7 After Settlement Destroyed Records Index P Documents Not Part of Bylaws 7 After Superseded or obsolete Agreements Major Legal 7 After Superseded or obsolete Agreements Minor Legal 7 After Superseded or obsolete Contracts Legal 7 After Superseded or obsolete Easements 7 After Superseded or obsolete Leases (after expiration) 7 After Superseded or obsolete Notices of Change of 7 After Superseded or obsolete Land Titles 7 Elections Nomination Papers As per Local Authorities Election Act Ballot Box Contents As per Local Authorities Election Act Engineering Drawings P Employee Benefits Alberta Health Care 10 Group Insurance 10 Local Authorities Pension 10 WCB Claims 10 Employees Job Application - not hired 1 Job Descriptions 3 After Position Abolished Files 10 After Termination Financial Statements Interim 3 Working Papers 10 Final 10 Inquiries From the public 3 Insurance Claims 7 After Settlement Records 5 After Expiry Land Appraisals 1 After Sold Leases 7 After Superseded or obsolete Legal Opinions 7 After Superseded or obsolete Proceedings 7 After Superseded or obsolete Legislation Acts 1 After Superseded or obsolete Licenses Applications 5 Business 7 After Expired
Page 57 Local Improvements Records P Maps Base P Contour P Maintenance Reports 10 Minutes Council P Boards P Committees P Monthly Reports Road 5 Municipal Affairs Annual Reports 3 Organization Structure and Records 5 After Superseded or obsolete Payroll Garnishees 3 Individual Earnings P Journal P Time Sheets 7 Employment Insurance 7 Permits Development 7 After Superseded or obsolete Petitions 10 Plans Official P Amendments P Subdivision (after final approval) P Building 25 Policy 5 After Superseded or obsolete Progress Reports Project 5 Under Contract (Final Payment) 5 Property Files 7 After Sold Prosecution 10 Publications Local Reports 3 Purchase Land Titles 7 After Sold Receipts Books 10 Duplicate Cash 10 Registration 10 Reports Accident 7 Accident Statistics 7 after superseded or obsolete Field 7 after superseded or obsolete Requisitions Copies 3 Duplicate 7 Paid 7 Resolutions Minutes P Subdivision 10 Tax Rolls P Tax Recovery Records P Taxes Arrears 7 Final Billing 10 Municipal Credits 7 Receipts Journal 7 Rolls P Sale Deeds P Termination Employees 20 Tenders Files 7 Successful 7
Page 58 Purchase Quotations 7 Unsuccessful 2 Training and Development 3 Trial Balances Monthly 2 Year End P Vendors Acknowledgements to 2 Contracts Legal 7 Suppliers Files 7 Vouchers Duplicate 10 Writs 10 Weed Control Reports 1 After Superseded or Obsolete Zoning Bylaws P Bylaw Enforcement 7
Page 59