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2021 DRB Training Manual

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2021 DRB Training Manual CITY OF WILSONVILLE 29799 SW TOWN CENTER LOOP E WILSONVILLE OREGON 503 682-1011 www.ci.wilsonville.or.us WELCOME PACKET DEVELOPMENT REVIEW BOARD MEMBERS Planning Division 503 682-4960 N:\planning\DRB Documents\WELCOME PACKET drb.pc Contents 1. 2021 Scheduled Meeting Dates 2. Wilsonville Code Sections pertaining to Development Review Board 3. Rosters a. City Council b. Development Review Board Panel A c. Development Review Board Panel B d. Planning Commission 4. Informational Pages from City’s Annual Budget a. City Information and Statistics 5. Documents relative to “Statement of Economic Interest” filers 6. Public Officials Training & Land Use Decision Making 7. Roberts Rules of Parliamentary Procedures 8. Making Motions: A Sample Motion 9. Elements of a Staff Report 10. Chart of Typical Development Review Process and Duration 11. Reading Plans 12. Web Page Resources, Key to Black Box (packet pick-up box) and link to Adopted City Master Plans, Development Code and City’s Comprehensive Plan https://www.ci.wilsonville.or.us/comm-dev/page/documents-reports- master-plans-and-maps • Comprehensive Plan • Villebois Village Master Plan • Land Use Development Code • Villebois Village Concept Plan • Water System Master Plan • Memorial Park Trails Master Plan • Transportation Systems Plan • Stormwater Master Plan • Bicycle & Pedestrian Master Plan • Guidelines for WaterWise • Parks & Recreation Master Plan Landscaping • Transit Master Plan 13. A Quick Reference Guide to Oregon’s Public Meetings Law N:\planning\DRB Documents\WELCOME PACKET drb.pc 2021 Scheduled Meeting Dates N:\planning\DRB Documents\WELCOME PACKET drb.pc City of Wilsonville 2021 Scheduled Meeting Dates DEVELOPMENT REVIEW BOARD – PLANNING COMMISSION Development Review Board Development Review Board Planning Commission Panel A Panel B Committee for Citizen Involvement January 11, 2021 January 25, 2021 January 13, 2021 February 8, 2021 February 22, 2021 February 10, 2021 March 8, 2021 March 22, 2021 March 10, 2021 April 12, 2021 April 26, 2021 April 14, 2021 May 10, 2021 May 24, 2021 May 12, 2021 June 14, 2021 June 28, 2021 June 9, 2021 July 12, 2021 July 26, 2021 July 14, 2021 August 9, 2021 August 23, 2021 August 11, 2021 September 13, 2021 September 27, 2021 September 8, 2021 October 11, 2021 October 25, 2021 October 13, 2021 November 8, 2021 November 22, 2021 November 10, 2021 December 13, 2021 December 27, 2021 December 8, 2021 *City Holiday – alternate hearing dates may be scheduled. Panel A Board Members Panel B Board Members Planning Commissioners Olive Gallagher Daniel McKay Samy Nada Jerry Greenfield Jean Svadlenka Nicole Hendrix Ron Heberlein Kathryn Neil Michael Horn Kamran Mesbah Ben Yacob Jason Abernathy Breanne Tusinski Rachelle Barrett Katie Dunwell Aaron Woods Jennifer Willard Planning Staff: Chris Neamtzu Community Development Director 503 570-1574 [email protected] Miranda Bateschell Planning Director 503-570-1581 [email protected] Daniel Pauly Planning Manager 503 570-1536 [email protected] Kim Rybold Senior Planner 503-570-1583 [email protected] Cindy Luxhoj Associate Planner 503-570-1572 [email protected] Philip Bradford Associate Planner 503-570-1623 [email protected] Georgia McAlister Assistant Planner 503-570-1573 [email protected] Tami Bergeron Admin Assistant 503 570-1571 [email protected] Shelley White Admin Assistant 503 570-1575 [email protected] N:\planning\DRB Documents\2021 mtg calendar + older\2021 DRB PC Scheduled meeting dates.docx Updated 06.08.2021 Wilsonville Code Sections pertaining to Development Review Board N:\planning\DRB Documents\WELCOME PACKET drb.pc 12/16/2020 Unique Features of Wilsonville’s Development Review Process DRB Member Training The Holding Zone (RA‐H) • The holding zone is designated as RA-H on the city zoning map • RA-H stands for residential-agricultural holding, and preserves a future level of urban development • Most of Wilsonville’s vacant land (without active approved projects) is designated RA-H on the zone map The Holding Zone (RA‐H) • Properties in this zone must be rezoned consistent with the comprehensive plan as part of the planned development review process • RA-H can hold future residential, commercial or industrial uses • If the subject property is over 2 acres in size, it must be zoned into one of the planned development categories (PDC, PDR, PDI) before it can be developed 1 12/16/2020 Development Constraints • Some portions of a property may have development constraints due to such things as: – Steep slopes – Floodplains – Wetlands – Wildlife habitat – Hazard areas Open Space and Landscaping • Residential developments must have at least 25% of the site preserved as open space • Some of the site is required to be recreational area (parks, trails, play) • All projects must have at least 15% of the site in landscaping Traffic Studies • Unless waived by the Community Development Director for good cause, a traffic study must be completed for all new projects • All traffic studies are prepared by the city’s consultant, DKS Associates • A traffic study is conducted to determine if the city’s Level of Service (LOS) standards are being met • The traffic study considers existing conditions, existing + prior approvals, as well as existing + prior approvals + project 2 12/16/2020 Planned Development Process • Four stages of project approval: – Rezoning – Stage I preliminary plan – Stage II final plan – Site design review Consistency Is Key • Stage I approval will not be revoked or substantially altered during the stage II process, unless requested by the applicant • Stage II approval will not be revoked or substantially altered during the design review process, unless requested by the applicant • Each new phase of development is reviewed in light of previous approvals and conditions Inspections • Staff conducts detailed inspections of each project for consistency with all previous approvals • Inspections include verification of compliance with conditions of approval, landscaping plans, architecture and site furnishings • Developers can post a bond or security to allow occupancy, prior to completing a project 3 12/16/2020 Concurrency • Wilsonville uses a concurrency policy regarding public services and facilities • The needed services and facilities must be scheduled for completion within two years of occupancy • A positive finding of concurrency must be made prior to project approval Project Expiration • Stage II approved projects are valid for two years, with the option of keeping the project “alive” for three additional years based on annual requests to the DRB • When substantial construction is conducted, the project is considered vested Special Provisions • Tree preservation with mitigation • Strong variance provisions • Density transfers • City Council “call up” • Heavy landscaping requirements • Owner signature to abide by conditions • Limited administrative approval power • Enforcement powers and practice 4 WILSONVILLE CODE (Revised 7/20/15) 2.330 Development Review Board Purpose and Members. (1) (a) There is hereby created a Development Review Board for the purpose of reviewing, and taking action on, quasi-judicial land use applications. In the interest of efficiency, the Development Review Board shall sit as two separate panels, each of which is hereby empowered to sit separately and make decisions or recommendations on applications. Each panel of the Development Review Board shall consist of five (5) members who are not elected officials or employees of the City. One member of each panel shall be designated as a liaison to attend City Council meetings and represent the Development Review Board when applications previously reviewed by the Board require City Council action. The liaison position may be rotated among the Board Members. (b) Except as provided in this subsection, members of the Development Review Board shall be residents of the City who are appointed by the Mayor with the consent of the City Council and may be removed by the Mayor with the consent of the City Council. Provided, however, that for the purpose of encouraging participation by the Wilsonville business community, not more than one member of each Development Review Board panel may be appointed who does not reside within the City of Wilsonville if he/she is a property owner, or actively engaged in business or employment in the City. (Amended by Ord. 518, adopted April 17, 2000) (c) Not more than one member of each Development Review panel shall be engaged principally in the buying, selling or developing of real estate for profit as an individual, or be a member of any partnership or officer or employee of any corporation engaged principally in the buying, selling or developing of real estate for profit. Not more than one voting member of each panel shall be engaged in the same kind of business, trade or profession. (2) Development Review Board members shall make every effort to attend all meetings of their respective panels and to notify the chair to prearrange absences other than emergencies. Unexcused absences from three meetings in any calendar year may be grounds for removal. (3) The members of one panel of the Development Review Board may replace absent members of the other panel at any meeting in order to assure that a quorum is present to conduct business. Three (3) members shall constitute a quorum for each panel. (4) Each panel of the Development Review Board shall annually elect a person to chair meetings and a vice-chair, who shall be voting members. This election shall take place at the first regular meeting each year. (5) Notwithstanding the provision of two panels in Section 2.330(1) above, if the Planning Director and the Chair of each panel determine that a development application is of such a large scale that the public interests will be better served by combining the panels, the chairs may call the two panels together, en banc, to hear the application. Six members shall constitute a quorum when the two panels convene jointly.
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