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Open-Business-Paper-Ordinary-Meeting-15-December-2020.Pdf URALLA SHIRE COUNCIL BUSINESS PAPER Notice is hereby given, in accordance with the provision of the Local Government Act 1993 that a Meeting of Uralla Shire Council will be held in the Council Chambers, 32 Salisbury Street, Uralla, commencing at 12:30pm. ORDINARY COUNCIL MEETING 15 December 2020 Kate Jessep GENERAL MANAGER Business Paper 8 December 2020 Ordinary Meeting 1 Uralla Shire Council Council Business Paper – 15 December 2020 1. OPENING & WELCOME ................................................................................................................... 6 2. PRAYER ............................................................................................................................................ 6 3. ACKNOWLEDGEMENT OF COUNTRY ............................................................................................... 6 4. WEBCAST INFORMATION ................................................................................................................ 6 5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE BY COUNCILLORS ................................. 6 6. DISCLOSURES & DECLARATIONS OF INTEREST ............................................................................... 6 7. CONFIRMATION OF MINUTES ......................................................................................................... 6 7.1. Ordinary Meeting of Council held 24 November 2020 ......................................................... 6 7.2. Budget Review and Finance Committee Meeting held 13 October 2020 ............................ 6 8. TABLING of PETITIONS .................................................................................................................. 25 9. URGENT, SUPPLEMENTARY AND LATE ITEMS OF BUSINESS ........................................................ 25 9.1. Late Reports to Council ....................................................................................................... 25 9.2. Urgent items ....................................................................................................................... 25 9.3. Supplementary Items .......................................................................................................... 25 10. WRITTEN REPORTS FROM DELEGATES ......................................................................................... 25 10.1 Councillor I Strutt Delegate Report Central Northern Regional Library ............................. 25 11. ITEMS PASSED IN BULK ................................................................................................................. 25 12. MAYORAL MINUTE ........................................................................................................................ 26 12.1. Long Service Awards ........................................................................................................... 26 12.2. Virtual ZOOM LGNSW Annual Conference Summary ......................................................... 27 12.3 School Presentation Day 2020 ............................................................................................ 32 13. PUBLIC FORUM/PRESENTATION ................................................................................................... 33 14. REPORTS OF COMMITTEES ........................................................................................................... 33 14.1. Report to Council – Minutes of the Uralla Township & Environs Committee (UTEC) Meeting held on 10 November 2020 .................................................................................. 33 14.2. Report to Council - New England Joint Organisation Committee Minutes for 29 September 2020 & 30 November 2020 ................................................................................................. 46 15. REPORTS TO COUNCIL ................................................................................................................... 59 15.1. |Cash at Bank and Investments .......................................................................................... 59 15.2. | Works Progress Report as at 30 November 2020 ............................................................ 62 15.3. | Information Report to November Council Resolution 15.11/20 ..................................... 67 15.4. | DIVISION DECISION .........................................................................................................70 Development Application 87/2019 - Dwelling, garage and strata subdivision at 51 John Street Uralla ....................................................................................................................... 70 15.5. |Draft Policy – Gifts and Benefits ..................................................................................... 116 Business Paper 8 December 2020 Ordinary Meeting 2 Uralla Shire Council Council Business Paper – 15 December 2020 15.6. |Draft Policy - Provision of Information and Interaction between Councillors and staff 128 15.7. |Register Resolutions Actions Status ................................................................................ 135 15.8. | Uralla Shire Council 2020 Summary of Achievements ................................................... 151 16. MOTIONS ON NOTICE/QUESTIONS WITH NOTICE ...................................................................... 153 16.1. Procurement Favouring Local Suppliers. .......................................................................... 153 16.2. Open Workshops to the Public ......................................................................................... 156 16.3. Policy – Code of Meeting Practice .................................................................................... 158 16.4. Councillors Expenses ......................................................................................................... 163 17. CONFIDENTIAL MATTERS ............................................................................................................ 166 17.1. Confidential Report UINT/20/11183 - Supply and Delivery Horizontal Discharge Bitumen Truck RFT936816 Evaluation Recommendation – Open Business Paper ......................... 166 17.1 Confidential Report UINT/20/11183 - Supply and Delivery Horizontal Discharge Bitumen Truck RFT936816 Evaluation Recommendation ............................................................... 166 1. COMMUNICATION OF COUNCIL DECISIONS ............................................................................... 167 2. CONCLUSION OF THE MEETING .................................................................................................. 167 Business Paper 8 December 2020 Ordinary Meeting 3 Uralla Shire Council Council Business Paper – 15 December 2020 BUSINESS AGENDA Ordinary Meeting of Council 15 December 2020, 12:30pm 1. Opening & Welcome 2. Prayer 3. Acknowledgement of Country 4. Webcast Information 5. Apologies & Requests for Leave of Absence by Councillors 6. Disclosures & Declaration of Interest 7. Confirmation of Minutes 7.1. Ordinary Meeting of Council held 24 November 2020 7.2. Budget Review and Finance Committee Meeting held 13 October 2020 8. Tabling of Petitions 9. Urgent; Supplementary & Late Items of Business 9.1. Late Report 9.2. Urgent items 9.3. Supplementary items 10. Written Reports from Delegates 10.1. Councillor I Strutt Delegate Report Central Northern Regional Library 11. Items Passed in Bulk 12. Mayoral Minute 12.1. Long Service Awards 12.2. Virtual ZOOM LGNSW Annual Conference Summary 12.3. School Presentation Day 2020 13. Public Forum/Presentation 14. Reports of Committees 14.1. Report to Council - Uralla Township & Environs Committee (UTEC) Minutes 10 November 2020 14.2. Report to Council - New England Joint Organisation Committee Minutes for 29 September 2020 & 30 November 2020 15. Reports to Council 15.1. Cash at Bank and Investments 15.2. Works Progress Report as at 30 November 2020 15.3. Information Report to November Council Resolution 15.11/20 15.4. Development Application 87/2019 - Dwelling, garage and strata subdivision at 51 John Street Uralla 15.5. Draft Policy – Gifts and Benefits 15.6. Draft Policy - Provision of Information and Interaction between Councillors and staff 15.7. Register Resolutions Actions Status 15.8. Uralla Shire Council 2020 Summary of Achievements Business Paper 8 December 2020 Ordinary Meeting 4 Uralla Shire Council Council Business Paper – 15 December 2020 16. Motions on Notice/Questions with Notice 16.1. Procurement Favouring Local Suppliers 16.2. Open Workshops to the Public 16.3. Policy – Code of Meeting Practice 16.4. Councillors Expenses 17. Confidential Matters 17.1. Confidential Report UINT/20/11183 - Supply and Delivery Horizontal Discharge Bitumen Truck RFT936816 Evaluation Recommendation 18. Communication of Council Decisions 19. Conclusion of the Meeting Business Paper 8 December 2020 Ordinary Meeting 5 Uralla Shire Council Council Business Paper – 15 December 2020 1. OPENING & WELCOME 2. PRAYER 3. ACKNOWLEDGEMENT OF COUNTRY 4. WEBCAST INFORMATION 5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE BY COUNCILLORS 6. DISCLOSURES & DECLARATIONS OF INTEREST To be tabled at the Meeting. 7. CONFIRMATION OF MINUTES Minutes to be confirmed at the 15 December 2020 Meeting of Council: 7.1. Ordinary Meeting of Council held 24 November 2020 Minutes to be received and noted at the 15 December 2020 Meeting of Council: 7.2. Budget Review and Finance Committee Meeting held 13 October 2020 Business Paper 8 December 2020 Ordinary Meeting 6 Minutes of the
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