Please ask for: Laura Scholes Telephone: 01482 613410 Fax: 01482 614804 Email: [email protected] Text phone: 01482 300349 Date: Friday, 13 November 2020 Dear Sir/Madam, Cabinet The next meeting of the Cabinet will be held at 09:30 on Monday, 23 November 2020 in Council Chamber . The Agenda for the meeting is attached and reports are enclosed where relevant. Please Note: It is likely that the public, (including the Press) will be excluded from the meeting during discussions of exempt items since they involve the possible disclosure of exempt information as describe in Schedule 12A of the Local Government Act 1972. Yours faithfully, Senior Democratic Services Officer for the Town Clerk Town Clerk Services, Hull City Council, The Guildhall, Alfred Gelder Street, Hull, HU1 2AA www.hullcc.gov.uk Tel: 01482 300300 Page 1 of 238 Cabinet To: Membership: Councillors Black, Brady, Clark, Craker, Hale, Harrison, Lunn, Pantelakis, Thompson M, Webster For Information: Leader of the Liberal Democrat Group Leader of the Conservative and Unionist Group Councillor Chaytor, Chair of Overview and Scrutiny Management Committee Officers: Matt Jukes, Chief Executive Niki Clemo, Director of Children’s, Young people and Family Services Julia Weldon, Director of Public Health and Adult Services Mark Jones, Director of Regeneration Ian Anderson, Director of Legal Services and Partnerships David Bell, Director of Finance and Transformation Laura Scholes, Senior Democratic Services officer (x4 + x6 Public Sets) Public Sets: Guildhall Reception (Public Set) Reference Library (Public Set) Please note that due to the current public health situation in relation to the COVID-19 outbreak and in accordance with the Coronavirus Act (2020) s. 78 and the subsequent Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations (2020) this meeting will be available to view online here: http://www.hullcc.nucast.live/ Elected Members, Officers and members of the public, where they wish to make representations, who will be attending this meeting remotely will be provided with joining instructions separately. Page 2 of 238 Cabinet 09:30 on Monday, 23 November 2020 Council Chamber A G E N D A PROCEDURAL ITEMS 1 Apologies To receive apologies for those Members who are unable to attend the meeting. 2 Declarations of Interest To remind Members of the need to record the existence and nature of any Personal and Discloseable Pecuniary interest in items on the agenda, in accordance with the Member Code of Conduct. (Members Code of Conduct - Part D1 of the Constitution) 3 Minutes of the Meeting held on 26th October 2020 7 - 24 To approve the minutes as a true and correct record. 4 Public Questions There will be a period of up to 15 minutes during which members of the Cabinet will answer questions put by members of the public on matters of policy or decisions normally made by the Cabinet. Any person or organisation wishing to put a question should contact Laura Scholes, Senior Democratic Services Officer at the Guildhall for guidance on the procedure. As the agenda for the meeting is to be considered under the Council's formal committee procedure, rather than as a public forum, the public will not be able to participate in the Cabinet's discussions on the items on the agenda that follow below. NON-EXEMPT ITEMS Key Decisions Page 3 of 238 5 Public Consultation on the Draft & Updated Old Town 25 - 102 Conservation Area Character Appraisal and the Draft Old Town Conservation Area Management Plan This report sets out for public consultation a draft and updated character appraisal for the Old Town conservation area, along with a draft management plan. 6 Hull Ice Arena 103 - 112 This report sets out details of a package of essential repairs that are needed to Hull Ice Arena in order that it can re-open in 2021/22. The report considers the strategic importance of the ice arena as a leisure attraction in the City and explains why the repairs are necessary, the costs and the timetable for carrying out the work. 7 Corporate Parenting Strategy 113 - 138 This report set out the proposed draft Corporate Parenting Strategy in order to provide a renewed focus upon Corporate Parenting across the Council. 8 Merger of the Coroners Service 139 - 170 This report seeks approval to pursue the merger of the current Coroners Service area of Hull and the East Riding, with the areas North Lincolnshire and North East Lincolnshire. The report also seeks approval to pursue the proposal of a new 'Humberside' Coroners Service with the Ministry of Justice, aligning to the Chief Coroners Guidance relating to Mergers of Coroner Areas. Non-Key Decisions 9 2020/21 Capital Monitoring - Second Formal Report 171 - 200 This report provides an updated overview of progress against budget and planned activity for the 2020/21 capital programme. 10 Treasury Management Strategy Statement and Annual 201 - 238 Investment Strategy – Mid Year Review Report 2020/21 This report provides an update on Treasury Management activity and performance in the first half of the financial ear 2020/21, as required by the Council's Treasury Management Policy Statement . EXEMPT ITEMS Key Decisions Page 4 of 238 11 No Exempt Items THERE ARE NO EXEMPT ITEMS ON THIS AGENDA Non-Key Decisions Page 5 of 238 Page 6 of 238 Cabinet 26th October 2020 PRESENT:- Councillors S. Brady (Chair), D. R. Hale (Deputy Chair), J. Black, P. Clark (until minute 178), D. Craker, A. Harrison (except minute 179), G. Lunn, R. Pantelakis, M. Thompson and P. Webster. IN ATTENDANCE:- D. Bell (Director of Finance and Transformation), M. Jones (Director of Regeneration), I. Anderson (Director of Legal Services and Partnerships) and L. Scholes (Senior Democratic Services Officer). M. Budd (Climate Change Manager) – minute 174 N. Daynes (Head of Adults Commissioning and Procurement) – minute 175-178 APOLOGIES:- None. Minute No. Description/Decision Action By/Deadline PROCEDURAL ITEMS 170 DECLARATIONS OF INTEREST No declarations of interest were made in respect of the items that follow below. 171 MINUTES OF THE MEETING HELD ON MONDAY, 28th SEPTEMBER 2020 Agreed – that the minutes of the meeting held on Monday, 28 th September, 2020, be taken as read and correctly recorded and be signed by the Chair. 172 PUBLIC QUESTIONS No public questions were received. NON-EXEMPT ITEMS Key Decisions 173 MEDIUM TERM FINANCIAL PLAN – UPDATE REPORT The Director of Finance and Transformation submitted a report which set out the latest expectations informing the Page 7 of 238 Medium Term Financial Plan (MTFP) and sought approval to launch consultation on budget proposals relating to 2021/22. The officer reported that an additional £8.7million had been allocated to the Council from the Government and a further allocation may be allocated to cover loss of income, following this it was expected that the Council would be close to a balanced budget for this financial year. The comments of the Finance and Value for Money Overview and Scrutiny Commission when this matter was considered, were submitted for consideration, and were detailed at minute 181. Members discussed the comments from the Finance and Value for Money Overview and Scrutiny Commission and discussed the role of the Commission in scrutinising the administration’s proposals. Members were keen to have a series of informal budget discussions for Cabinet members. The current financial situation was changing rapidly and Members wanted more clarity on how much of it related to COVID and how much was existing problems in Adults Social Care and Children’s Services. There needed to be some discussion around the savings proposals and the difference between the officer proposals included in the report and those that were politically sought. Members also discussed confusion over the current situation; the £1.6million recently allocated by the Arts Council and the expectation that there would be a reduced income level for the following financial year. There needed to be a significant discussion about the pressures by department, what funding had been received; the different scenarios for the following year and what savings might need to be identified. Members also commented on the existing structural deficit and the need to address this as well as the in-year pressures. The officer explained that the report highlighted a pressure of £11million for the current year, between it being written and the meeting, £8.7million had been allocated from the Government and £1.6 from the Arts Council to HCAL and there was also another Department of Culture, Media and Sport scheme being discussed which would recover some of the losses of income in culture, this meant that the Council expected to achieve a balanced budget in the current year without having to use much of the Council’s reserves. The Page 8 of 238 existing structural deficit would not disappear without taking some savings action and the ongoing COVID impact needed to be considered. The current changeable situation was unlikely to change for a number of months. Members also discussed the need for savings to be discussed thoroughly with the administration using a process that enabled a full discussion of the issues and exploration of all potential savings. Members also wished to see more in depth detail of the COVID costings and whether there would be an option to capitalise additional costs. The officer confirmed that the Government was prepared to negotiate with authorities for bespoke solutions, this was likely to be a capitalisation. Once the spending review was complete and the settlement for the next financial year was known the Government would only then revisit the need for capitalisation. As members had discussed there would be a requirement to make some savings and the discussions to identify these needed to start with a planned decision no earlier than January 2021.