JUNIOR SCHOOL

FOR GIRLS AGE D 3-11

FURTHER INFORMATION 2019-20 Revised Summer 2020

SEVENOAKS • KENT Junior School Further Information 2019-2020 | 1 JUNIOR SCHOOL JUNIOR SCHOOL Contents Statement of Ethos If there is additional information that you require, which is not included in this booklet or at www.walthamstow-hall.co.uk, please contact and Aims the school directly on 01732 451334 or at [email protected]

Walthamstow Hall Statement of Ethos and Aims 3 Walthamstow Hall educates girls with academic potential to lead Our School Rules 4 “ confident, challenging and fulfilling lives. Staff and Board of Governors 5 ” Junior School Structure 7 Senior School Places Offered & Accepted 2019 9 Walthamstow Hall was founded in 1838 to provide WALTHAMSTOW HALL’S CORE VALUES Co-curricular Activities 10 a home and school for the daughters of Christian • Respect Admissions Procedures 11 missionaries. The School is now a day School with a Christian non-denominational ethos and a tradition • Integrity Fees 13 which respects all faiths. • Aspiration Parent Contract 17 Today, we aim to provide the highest quality education • Community for our pupils from age 3 - 18, with a common vision in Travel 18 • Individuality both Junior and Senior sections of the school. List of School Policies 19 The two school sites offer excellent facilities appropriate General Information & Practicalities 21 to Early Years, Pre-Prep, Prep and Senior girls at two WALTHAMSTOW HALL well-equipped locations in Sevenoaks within easy reach IS A SCHOOL WHERE: Pupil Behaviour & Sanctions Policy 23 of each other. • All individuals are respected and their individuality valued Complaints & Concerns Procedure 27 • Pupils are encouraged to achieve and expectations Data Protection Policy and Privacy Notice 30 are high Term Dates 37 • Intellectual, creative and sporting effort and achievement is recognised and a love of learning is fostered Directions 37 • Independent thinking, resilience and initiative are Key Contacts 38 encouraged in a stimulating and supportive environment • Consideration for others and self-discipline are promoted and good behaviour is the norm • Pupils learn both to lead and to serve and develop a sense of responsibility both within the school and in the wider community • Rewards and sanctions are applied consistently and fairly • Pupils, staff, governors and parents work in partnership We aim to provide a broad education, rich in opportunity, in a Christian setting that will foster confidence and prepare girls for challenging and fulfilling lives in the 21st Century.

Junior School Further Information 2019-2020 | 3 JUNIOR SCHOOL JUNIOR SCHOOL Our School Rules Staff &

Always treat other people in the way Always inform the teacher if you that you would like to be treated. need to be late or to miss a lesson. Board of Governors Always look after your property and Always use good table manners. BOARD OF GOVERNORS make sure you have what is needed CHAIRMAN: Mrs J ADAMS, BA (Joint Hons), CPE Mrs J Joynes, BA, PGCE, NPQH for each lesson. Always think before you act. Mrs C Crosley, BSc Dr Clare Kevis, BSc, MSc, D Clin Psychol, AFBPsS Sir Jeremy Elwes, CBE, ACIS, FRSA (Governor Emeritus) G Lacey Esq, MA, PGCE, NPQH Always respect other people’s Always try to behave in such a way property and treat it carefully and A Evans Esq, BSc Econ, FCSI J Lewis Esq, BSc, FCA that your parents and teachers will sensibly. J Froud Esq, LLB (Hons), LPC Mrs S Lewis-Davies, BA be proud of you. P Gloyne Esq, MA I Philip Esq, FCA (Governor Emeritus) Always respect school property and S Heather Esq, BA, PGCE Mrs B Rattray Never bully or tease others. treat it with care. P Hewlett Esq, MA (Governor Emeritus) Mrs D Wallace Dr N Jepps, MA, PhD, FRSC (Vice Chairman) BURSAR AND CLERK TO THE GOVERNORS: Never use bad language. P A Horner Esq, MBA, CMgr, FCMI Always be polite and helpful to staff and visitors. Never do or say anything which you STAFF might later regret. Always stand when a visitor or the HEADMISTRESS: Head of the Junior School enters Miss S Ferro, MA (Oxon), MA (Lond) your classroom (unless you are Never behave in a way which may advised not to do so). put yourself or other people in danger. JUNIOR SCHOOL

Always be punctual to lessons and ASSISTANT HEAD Mrs H Cheshire, MA (Cantab), Miss F Ody, BSc Hons (Loughborough), activities. Always do your best. EARLY YEARS & KEY STAGE 1: PGCE (Cantab) PGCE (UCL) From January 2020 H Andrews Esq, BA Hons, AKC Mrs C Clarke, CACHE Level 3, Dr C Parr, MBChB, PGCE (Leeds) (King’s College) NVQ3 (Classroom Assistant) (Maternity Cover) ASSISTANT HEAD Ms N Cosby, Early Childhood Studies Miss T Perry, BA (London), NNEB Diploma KEY STAGE 2: Level 4 (Greenwich) (Classroom Assistant) Mrs C Conway, BA Hons, Mrs S Downs, BSc Hons (Lincolnshire Miss A Philip, BEd Hons MA (Johannesburg), PGCE & Humberside), PGCE (Canterbury) (Nottingham Trent), PG Dip (Open) (Canterbury Christ Church) From January 2020 (Drama and Curriculum Music) SENIOR TEACHER: Mrs K Fassnidge, BA Hons (Cardiff), Mrs E Pilling, BA Hons (UAL), QTS TEFL, QTS (Reading) (Autumn Term 2019 only) Mrs P Potter, BEd (Southampton), Dip M Ed (Roehampton Institute) Mrs A Fear (Classroom Assistant, Ms A Richards, BEd Hons (Cantab) Breakfast Club Supervisor) (Classroom Assistant) (Maternity Cover)

Ms C Allen (Science Laboratory Mrs M Fewster, BSc Hons, PGCE (Bath) Mrs S Robertson, BA Hons (Reading), Classroom Assistant, After School Club Supervisor) PGCE (Canterbury) (Modern Foreign Languages) Mrs M Heather, BSc Hons Mrs N Armitage, BA Hons (Southampton), QTS Mrs F Taylor, Dip European Languages, (Nottingham) GTP (Deputy Designated NAMCW (Classroom Assistant) BA/QTS (Roehampton), Safeguarding Lead) Mrs L Ireland, Dip.RSA (Head of Learning Support) Mrs A Tindall, BSc Hons (Exeter), Mrs H Ashton, BSc Hons (Liverpool), PGCE (Kingston) (Early Years Leader) BA Hons, PGCE (London) PGCE (Canterbury) Miss N Mead, (Classroom Assistant) (Maternity Leave) Mrs E Vickers, BSc Hons, PGCE (Brunel) Mrs E Bradshaw, BA Hons (Surrey), (Head of PE) BA Hons (Oxon), QTS (East London) (Art, Design & Technology) Mrs V Newman, PGCE (Wales), BSc Hons (Open), Dip SpLD D Wallace Esq, BMus Hons, MMUS, LRSM Mrs K Caine, BTEC, PDC (Learning Support) (Head of Instrumental Music & Performances) Certificate in Caring Classroom( Assistant) Mrs D Nicholls, HND (Westminster), Mrs S Wells, CACHE Level 4 Mrs A Carr, BEd Hons Primary Dip CIPD, CACHE Level 3, PGCE (Canterbury) (Before/After School Club Supervisor) (Cheltenham) (Classroom Assistant)

Mrs L Carter, BSc Hons (Durham) Mrs C Nicklin, BA Hons (Sussex), Cert Ed (Maternity Leave) (Kent) (Classroom Assistant)

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VISITING STAFF

M Andrews Esq, MM (Connecticut), Music), PG Dip (Royal Academy of Music) (Flute) Mrs A Steynor, BA Hons (Durham), BMus Hons (Westminster) (Piano) (Maternity Leave) PGCDM (Open), ABRSM Dip (Piano) Junior School Structure B Brooker Esq (Percussion) Miss V Longhurst, BMus Mrs G Townsend, Diploma in Music, LTCL, (Trinity College of Music) (Harp) ALCM, (Newcastle), PG Diploma in Orchestral D Burrowes Esq, BA Hons (Leeds), Studies (London) (Singing, Piano) Starting School MMus (TCM) (Cello) G Morrison Esq, GGSM (Flute) Pre-Preparatory classes, from (Maternity Cover) D Wallace Esq, BMus Hons, MMUS, Girls can join Early Years from the term immediately R Connell Esq, BA Hons (Canterbury), LRSM (Violin) PGCE, ATCL (Guitar) Miss A Murray, ATCL, LTCL Early Years through to Year 2, and before their third birthday. We believe that at this first (Trinity College of Music) (Recorder) step into education, parents know best how much time Mrs J Hamlet, Chelsea Ballet School (Dance) Preparatory classes from Year 3 Ms S Oakley, BA Hons (Surrey) their daughter is ready to spend in a school setting. We Miss L Jeffery, BMus (Trinity College of (Trinity Drama) through to Year 6, combine to form offer ten half day ‘sessions’ for girls in Early Years 1 and ask parents to choose, increase and change the number of Walthamstow Hall Junior School. sessions that their daughter attends each term, depending MEDICAL CENTRE SPORTS COACHES on her needs. This flexible approach enables each girl to FEATURE DAYS enter school life at a pace which suits her and her family’s Mrs L Mottram, Undergraduate Diploma in Nursing Studies Mrs A Borrell (Gymnastics) needs. Girls in Early Years 2 attend school full-time. (City University, London) Mrs G Cameron, Foundation Degree (Netball) Feature Days take place each term to enable girls from Mrs E Leisinger, Diploma in Nursing (Brighton University) Early Years to Year 6 to work together and foster a spirit Mrs J Dymond MSc (Sheffield), BA (Scotland) Swimming( ) YEARS 1 AND 2 Mrs C Baker, MBACP (School Counsellor) of curiosity, collaboration and creativity. Ms A Longhurst (Taekwon-Do) Girls move into Year 1 the September after their fifth S Hadlow Esq (Taekwon-Do) PRE-PREP birthday and into Year 2 the September after they TECHNICAL SUPPORT Mrs N Norris (Netball) are six years old. In Years 1 and 2 girls continue to The Pre-Preparatory Department includes Early Years AND ASSISTANTS Miss H Olver (Sports/Badminton) follow a carefully planned, broad programme ensuring (Nursery and Reception aged girls) and Years 1 and 2. Ms J Powlson (Tennis) progression. A wide range of workshops, visits and G Burgess Esq, BA Hons (King’s) (ICT Technician) extra-curricular activities will be offered to enrich her R Smith Esq, ASA Level 2 Coaching, NPLQ (Head Swimming Coach) P Cole Esq (Network & Data Manager) EARLY YEARS education and provide many opportunities to explore her interests and discover her talents. Girls also participate A Hayter Esq (ICT Technician) The core Early Years Foundation Stage curriculum is in our Pre-Prep Wellbeing initiative, which includes delivered through an exciting Creative Curriculum Mindfulness, Yoga and Forest School sessions. New girls approach, where teaching, and learning is enquiry based, may join these year groups if there are spaces available. led by a key question each Half Term. Personal and social confidence, communication and language and physical The National Curriculum for Key Stage 1 provides the ADMINISTRATIVE/SUPPORT STAFF development are key areas of learning for every girl in foundation on which our broad curriculum is built – but Mrs J Alcock, BSc (Greenwich) (Estates Manager) A Jayatilaka Esq, BA Hons, MBA, FCCA (Finance Manager) our care. These are nurtured and developed as topics are we don’t stop there; our curriculum goes beyond the explored through play and adult led activities, both inside national curriculum recommendations and the standards Mrs N Brown (Junior School Office Manager) Mrs A Knight (Admissions Registrar) and outside. achieved are often in advance of national expectations. Mrs J Butler, BA Hons (Sheffield) (Marketing and Admissions Assistant) Miss C Laurie (Payroll Administrator) We believe in the curriculum being comprehensive, As girls progress with us, their Literacy and Numeracy Mrs O Cornes, BA Hons (Bristol) (Marketing Assistant) Ms K Lippiatt (PA to the Headmistress, Miss Ferro) interesting and fun. skills are developed through an appropriate mix of formal Mrs C Crofts, BA Hons (Birmingham), PGCE (Greenwich) Ms S Pelling, BA Hons (Keele) (Head of Marketing) (Junior School Administrative Assistant) teaching and child-initiated activities within each topic. Core Literacy and Numeracy skills are developed Miss O Rayner (Admin Assistant, Bursar’s Office) Girls also enjoy specialist teaching in PE, Ballet, Music, through daily lessons with much 1:1 attention. Mrs C Hudson, BA Hons (Durham), ACA Mrs H Yates (Purchase Ledger Clerk) French and Drama. This carefully planned programme is (Junior School Co-Curricular and Clubs Administrator) There are weekly lessons in Religious Studies, Science, tailored to the different ages and stages of development Computing, History, Geography and Art/Design of Early Years pupils. It is delivered by qualified teachers Technology. Specialist teachers lead lessons in P.E., and Classroom Assistants in an environment where Swimming, Ballet, Art, Music and French. learning is lively, fun and full of stimulating variety. Firm foundations and enthusiasm for learning are built in our In Year 1 the girls have daily reading, with Mathematics Early Years class. and spellings at the weekend. Our Early Years class includes Nursery and Reception In Year 2 the girls are given daily reading homework and age children. Within the class, the different age groups twice weekly Mathematics and English homework and are on occasion referred to as Early Years 1 and Early weekly spellings. Years 2. Girls in Early Years 1 are rising three or four years old, girls in Early Years 2 are rising five years old. The different groups access key areas of the curriculum appropriate to their age and stage of development.

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PREP: YEARS 3 – 6 • ICT – 2 lessons The Preparatory Department includes girls in Years • Religious Studies – 1 lesson Senior School Places Offered 3 – 6. Girls progress to this part of the School in the • Music – 2 lessons September following their seventh birthday. At this stage, girls are prepared for entry into the senior school • Art and Design Technology – 3 lessons which is right for them. and Accepted 2019 • Drama – 1 lesson There are two parallel forms in each year (20 in each • Games – 3 lessons class is usually the maximum). Having two classes enables girls to benefit from having smaller groups for • Swimming – 2 lessons Pupils benefit from the individual attention of Individual support and advice is given to parents to help well-qualified teachers and well-paced, tailored them make the right choices for their daughters. learning with well-qualified, specialist teachers alongside • PE – 1 lesson a wider group of friends and team mates. preparation for senior school entrance exams It is not uncommon for girls to apply to a number of • Study Skills (in Years 6) – 1 lesson including the Walthamstow Hall Senior School exam. senior schools before accepting the offer which is From Year 3, the girls follow a more structured timetable right for them. with the majority of subjects taught by specialist teachers • Touch Typing – 1 lesson in specialist classrooms. The Art Room, Drama Studio, • Time is also allocated daily to Quiet Reading and ICT Suite, Music Centre and Science Laboratory are fully Form Time. equipped with everything pupils need to facilitate a fast Senior School Places Offered Scholarships Offered Places Accepted pace to their learning. All girls enjoy swimming every In Year 3, girls are expected to spend 20 minutes Beechwood 1 - 0 week at the 25 metre, 6 lane Senior School pool, playing an evening on their homework as well as reading. Bexley Grammar 1 - 0 Netball, Rounders and Cricket and practising Cross By Year 6, the girls will have two pieces of homework country and Athletics. on most evenings, each taking about 30 minutes. Caterham 1 1 Academic Scholarship 1 In Year 6, Study Skills lessons are introduced to the timetable. In these sessions girls explore how they 1 Academic Scholarship learn best as individuals and establish strategies and Kent College, Pembury 10 1 techniques to assist independent study, reasoning skills, 1 Art Exhibition revision and examination techniques. This helps them prepare for their senior school education as well as Lingfield College 1 - 0 for entrance examinations. The girls also develop Radnor House 2 1 Scholarship 0 self-confidence through taking part in productions, Sevenoaks School 7 - 3 concerts and gymnastics displays each year and leading school assemblies. St Michael’s Prep 1 - 1 Whilst the national curriculum for Key Stage 2 provides Tonbridge Grammar 3 - 3 the foundation for the Prep curriculum, we go far beyond national curriculum recommendations and 1 Academic Scholarship Walthamstow Hall 2 Academic Exhibitions achieve standards which exceed national expectations. 25 15 Senior School 1 Music Exhibition Our World Studies lessons encourage pupils to develop 1 Sports Exhibition cross-curricular links and understanding between History and Geography. In Years 5 and 6, girls are Weald of Kent Grammar 7 - 3 introduced to our online platform which allows them to Woldingham 1 - 1 select and drive their own independent learning journey from a timeline of 3000 years. 1 Pupil relocated overseas The Prep school day is divided into 9 lessons and each Form follows a weekly timetable which includes the following subject allocation: • English – 8 lessons • Mathematics – 8 lessons • Science – 4 lessons • Modern Foreign Languages – 2 lessons • World Studies - 5 lessons

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Drama, Music and Sport all play a very important role at the growth of self-confidence. The programme provides Walthamstow Hall Junior School and are led by specialist opportunities for girls to make new friends and promotes Admissions Procedures teachers; Mrs Bradshaw for Art and Design Technology, the development of team work and leadership skills. Miss Philip Subject Leader for Drama and Teacher Some clubs take place at lunch time and others after The first point of entry to Walthamstow Hall Junior ADMISSIONS PROCEDURE of Curriculum Music; Head of Instrumental Music & School is at the Early Years stage but it is not uncommon school. We recommend that at the start of Pre-Prep Once an application form and registration fee have Performances Mr Wallace; and Head of PE Mrs Vickers. for girls to join the school in other year groups, right up pupils do not undertake more than one after school club been submitted, prospective pupils are invited to attend to Year 5. An extensive co-curricular programme enables Junior to start with. ‘Taster sessions’ in the year group they will join. School pupils to explore a diverse range of academic, Some co-curricular activities, which are taught by sporting, musical or artistic interests. Pupils are YEAR GROUP AND CLASS SIZES Pre-Prep taster sessions are informal and activity based. external expert coaches, are offered as ‘paid for’ extras; encouraged to try new activities alongside their In Years 1 and 2, prospective pupils are assessed using Dance, Gymnastics, Style Zone, Taekwon-Do, Tennis, At Walthamstow Hall, the traditional Nursery and existing interests. age-appropriate activities. Trinity Drama and Yoga. For these activities parents need Reception classes are combined into one ‘Early Years’ Co-curricular activities provide great scope for to give a half term’s notice of cancellation in writing to class. The core Early Years Foundation Stage curriculum In Prep, from Year 3 upwards, the taster session can accomplishment and a sense of achievement which feed the Headmistress, Miss Ferro. is delivered through an exciting Creative Curriculum include more formal elements including assessment approach (see page 7). From Year 1 upwards, the papers. This is particularly important for those girls School can accommodate two parallel classes per year joining the school in Year 5 or 6 who wish to go on to sit PRE-PREP CLUBS AND ACTIVITIES PREP CLUBS AND ACTIVITIES group, if needed. 20 is usually the maximum class size entrance papers for the Senior School in Year 6. Clubs available to Year 1 and Year 2 include: Clubs available to Year 3 – Year 6 include: and typically class sizes are smaller than that, especially In addition to the taster session a Head’s report is in Pre-Prep. Having two parallel classes in each year requested from the girl’s current school. group enables optimum-sized classes for learning in the SCHOOL CLUB SCHOOL CLUB classroom alongside a wider social circle in the year ADMISSIONS CRITERIA • Choir: Years 1 & 2, open to all • Art and Craft • Netball Club group as a whole. • Swimming ‘Riverbank’ • Badminton • Recorder Consort: Places are offered to girls who demonstrate their Year 3 - 6, by invitation academic potential and the likelihood that they will • Table Tennis • Book Club BEFORE MAKING AN APPLICATION • Running benefit from the ethos of the School, and the broad and • Bridge Club Before applying to Walthamstow Hall, parents are invited challenging education provided by the School. Selection PAID FOR EXTRAS • Science to read the School’s prospectus, this Information Booklet • Chess is made by the Headmistress, assisted by appropriate • Gymnastics • Sewing and the School’s Admissions policy (All school policies senior staff as she wishes. • Choir: Years 3 & 4 • Dance Fusion are available at www.walthamstow-hall.co.uk). open to all • Spanish Club The selection will be based on: • Style Zone • Choir: Years 5 & 6 • String Group: VISITING THE SCHOOL • a Head’s report from the pupil’s current schools, • Taekwon-Do: Early Years – Year 2 open to all Years 3 – 6, by invitation We invite prospective parents to visit the School before including assessment data e.g. base-line test score • Tennis • Conversational French • Swimming - Riverbank they make an application. Appointments can be booked • the results of the ‘taster’ session • Yoga • Drama Exam Club • Swimming - Squad by contacting the Registrar, Mrs Alex Knight, • the parents’ expressed preference in choice of schools. • German • Table Tennis [email protected] In the instance of oversubscription, Walthamstow Hall • Gymnastics - Elite • Theatre Arts may take into account whether it is the first choice of • ‘In the News’ • Wind Group: MAKING AN APPLICATION school. Decisions are posted to parents within one Years 3 - 6, by invitation • Minimus Latin Parents who wish to apply for a place must complete week of their daughter attending her taster session. • Wild Challenge the ‘Application for Admission’ form which can be found Where year groups are full, a waiting list is established. in the prospectus pack. The completed form must be returned to the Registrar together with a registration fee PAID FOR EXTRAS of £100. • Ballet • Tennis • Gymnastics • Trinity Drama Year 4 - Year 6 pupils • Style Zone • Yoga • Taekwon-Do • Tap Dancing

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TERMLY FEES AND EXTRA SUBJECT CHARGES FROM AUTUMN TERM 2018

1. FEES £

Early Years 1 - Nursery age girls per session # 325.00 Junior School Early Years 2 - Reception age girls to Year 2 *†^ Termly Fees 4,045.00 SELECTION IN AN ACCEPTING A PLACE – THE DEPOSIT OVERSUBSCRIBED YEAR Year 3 to Year 6 *^ Termly Fees 5,100.00 The deposit paid when accepting a place is half a term’s Registration Fee Junior School 100.00 Where all things are equal the following criteria fees or the cost of one session for a term in the case will be used: of Early Years pupils. (Fees for 2018/2019 are detailed on Tuition fees are discounted for second daughters (5%) and third and subsequent daughters (10%) page 13). a) a daughter of a missionary The majority of the deposit will be offset against a girl’s b) a sibling whose sister is in the school at the date of 2. EXTRA SUBJECTS (10 LESSONS PER TERM) £ first terms fees. the application Music (Individual) 228.00 £500 of the deposit will be retained by the School to be c) in the event of a ‘tie-breaker’ proving necessary, Music Theory (Group of 7–10 girls) 47.00 offset against any outstanding charges at the end of the the school will, as a last resort, take into account the Trinity Drama (Pairs, per person, Year 6 upwards) 155.00 girl’s time at Walthamstow Hall. Once outstanding extras proximity of home to school. have been paid the remainder will be returned to parents Trinity Drama (Group, Year 5 only) 98.00 when their daughter leaves the school. Dancing (Ballet) (Group, Year 3 - Year 6) 65.00 ACCEPTING A PLACE – Dancing (Modern) (Group, Years 1 & 2) 65.00 THE CONTRACT For more information see the Financial Terms and Conditions on page 14 and the Parent Contract on Gymnastics (Years 1 to 6) 82.00 The Parents’ agreement with the School to pay fees, page 17. Gymnastics (Potential Squad) 96.00 extras and fees in lieu of notice (“Fees”) is set out in the Gymnastics (Elite Squad) 144.00 School’s Terms and Conditions and the Parent Contract Once the Contract has been signed parents are Tennis (Years 1 to 6) 55.00 (formerly Form of Undertaking). committed to paying a full term’s fees even if a girl does not take up the accepted place. Tennis (Squad) 65.00 To signify acceptance of the offer of a place, parents are Learning Support and English as a Foreign Language Coaching: (Individual) 206.00 required to sign the Contract sent with their offer letter ADMISSIONS APPEALS and pay a deposit of half a term’s fees or in the case of Early Years parents the costs of one session for a term. The Headmistress’s decision is final, but if a parent has 3. ADDITIONAL EXTRAS £ The Contract constitutes the sole contract between a concern or complaint about the admission process it the school and a girl’s parents. In signing the Contract should be discussed first with the Headmistress, and Breakfast Club 5.15 per session parents are confirming that they have read and accept the if there is no satisfactory outcome, a complaint can be After School Club 9.80 per session Terms and Conditions which it contains, including those made to the Governing Body. The complaint should relating to the admission and withdrawal of a pupil. be put in writing to the Clerk to the Governing Body. 150.00 Return, paid termly A committee of the Governing Body will consider the The Contract Terms and Conditions may not be complaint and make a ruling. 13.00 Return, modified in any way without the written agreement of Minibus New Beacon to Walthamstow Hall paid weekly the School. The Terms and Conditions may be amended ADMISSIONS REGISTER 1.50 Single trips from time to time and their provisions, subject to any charged per such amendments, will apply for the whole of a period An Admissions register is pulled and stored on the first journey during which a girl continues to attend the school, day of every month. irrespective of age. Admission to or retention in the # An Early Years session for Nursery CANCELLATION OF PAID FEE EXTRAS School of a pupil is conditional on acceptance of them, aged girls is half a day and on the recognition that the Headmistress has For additional information please refer to the school’s Half a term’s notice, in writing to Headmistress Miss Ferro, complete discretion in the imposition of sanctions. Admissions Policy at www.walthamstow-hall.co.uk * includes a charge for school lunch is required to cancel Junior School paid for ‘Extra Subjects’ All communication should be addressed to her. † includes the charge for Ballet apart from Music & Trinity Drama lessons and the Gymnastics ^ includes Recorder Group as a Squads where a full term’s notice is required. curriculum subject 12 | Junior School Further Information 2019-2020 Junior School Further Information 2019-2020 | 13 JUNIOR SCHOOL JUNIOR SCHOOL

FEE REVIEW v) ADVANCED PAYMENTS. Favourable terms are ARREARS ii) who, by her conduct, has, in the opinion of the available for the payment of tuition fees more than Headmistress, forfeited her right to membership of Fees are reviewed by the Governing Body on an annual In the event that Parents encounter difficulty in paying one year in advance, however, the number of pupils the School community; basis. Governors reserve the right to change other Fees, they are encouraged to notify the Finance Manager per year group to whom this arrangement can apply is charges without notice. of this at the earliest opportunity, this enables proper iii) whose fees have not been paid. In these cases limited. ‘Extras’ cannot be paid for in advance. consideration of eligibility for a Bursary to be given no claim shall arise for the remission or return of Advance payments will be subject to a separate where appropriate. any portion of the fees payable for that term. PAYMENT OF FEES contract between the School and the Parents which This condition can only be waived with the express provides for, amongst other conditions, a refund of i) LATE PAYMENT. Unless prior agreement with the Parents are contractually obliged to pay fees termly permission of the Governors. in advance and extras termly in arrears. Fees will be the unused part of the prepayment in the event of the Bursar has been reached, late payment of fees and invoiced in advance of the start of each term and will Pupil’s leaving the School earlier than expected. extras will incur charges. The School reserves the Fees in lieu of notice (where applicable) and any other right to make a late payment administration charge for FEE REFUND AND include the preceding term’s extras, if applicable. Invoices FEE PAYMENT SCHEMES are due and payable before the commencement of the sum due and owing to the School at that time will be every invoice not paid before the first day of each term to which they relate. deducted from the sum to be refunded. term. In addition to this administration charge, Fees will not be refunded or waived for absence interest may, at the absolute discretion of the through sickness, or if a term is shortened or a vacation i) ELECTRONIC TRANSFERS. Payment by electronic Full details are available from the Bursar. School, be charged on a day-to-day basis on Fees extended, or if a pupil is released home after public transfer into the School’s bank account is the which are unpaid following the first day of term. The examinations or otherwise before the normal end of preferred method of payment by BACs transfer, an PAYMENT OF ‘EXTRAS’ rate of interest charged will be 4% accruing on a daily term (provided that the School remains open to the pupil annual direct debit or monthly direct debit. Monthly ‘Extras’ refers to the cost of activities and charges which basis, which represents a genuine pre-estimate of the and they wish to stay at School during that period), or direct debit is the payment option chosen by most are offered in addition to the school’s core curricular and cost to the School of a default, and the application of for any cause other than exceptionally and at the sole parents, in this method of payment fees are paid in extra-curricular activities, for example; Trinity Drama such interest will be notified to the Parents in writing. discretion of the Headmistress. equal instalments over the ten-monthly period from lessons, Musical Instrument lessons, additional Tennis and The Parents shall also be liable to pay all costs, fees, August to May. The amount of any bank charges i) FEE REFUND SCHEME. Parents can opt in to the Gymnastics, Pre-Prep Modern Dance, Prep Ballet, and disbursements and charges including legal fees and incurred by the School for such transfers will be Fee Refund Scheme. The scheme enables the Taekwon-Do lessons, Learning Support lessons, school costs reasonably incurred by the School in the charged on the next invoice. School to make refunds to the parents of full-time trips and senior school lunches. A full list of extras recovery of any unpaid Fees regardless of the value of pupils. Parents are charged an additional fee, currently ii) CASH. The School will not accept cash in settlement charges can be found on page 13. the School’s claim. calculated at 1.3% of tuition fees. This is added to of invoices. Extras are charged in arrears and paid at the beginning of ii) PART PAYMENTS. Any payment made to the the termly school bill. Details of this scheme are sent iii) COMPANY CHEQUES OR TRANSFERS. each term. Extras are paid electronically, most commonly School for less than the full amount due in respect to parents before their daughter joins the school. It is The School reserves the right to refuse payment of via termly direct debit. of outstanding invoice(s) will be taken as a payment on the responsibility of parents to inform the invoices from companies or businesses unless they account of the outstanding invoice(s) and will be Headmistress in writing if a girl is suffering from an Requests for extra drama, music, sport and learning have a formal third party agreement with that applied to the oldest debt in time, if applicable, or, illness or disability when she joins the School, e.g. support tuition should be made to the Headmistress. company or business for the payment of Fees. The where all debts are of equal age, to the debt relating chronic asthma. School also reserves the right to refuse to accept A full term’s written notice to the Headmistress is to the eldest child, if there is more than one. ii) FEE PAYMENT SCHEMES. There are a number of payment from a company account unless it can be required prior to a pupil withdrawing from extra tuition iii) LEGAL ACTION. The School reserves the right to fee payment schemes linked to life assurance policies. demonstrated that the Parents own 51% or more of or the appropriate charges will be made in lieu of this. take legal action to recover Fees, interest and legal The younger the child, the more advantageous the the company from which the payment is proposed costs against all contracting parties, regardless of who schemes. Parents are advised to consult an to be made. If Parents do not own a controlling JOINT AND SEVERAL LIABILITY actually made payments previously and regardless independent financial advisor. interest in the Company, payment must be Parents are advised that in the event there is more of any related ancillary relief order(s) in matrimonial accompanied by a board Minute authorising that iii) PERSONAL ACCIDENT INSURANCE SCHEME. than one signatory to the Contract (or more than one proceedings. For the avoidance of doubt, the School payment, and stating that at the time of payment, the The School participates in the Personal Accident contracting party), each of the contracting parties are will instruct solicitors to pursue debts on their behalf. Company was solvent, and that the payment will not Insurance Scheme for pupils, administered by Marsh jointly and severally liable for the whole of the obligations cause the Company to become insolvent. Ltd. (Insurance Brokers). This scheme covers under the Contract. For the avoidance of doubt, this WITHDRAWAL FROM SCHOOL accidents in the holidays as well as in term time. The iv) PAYMENTS FROM THIRD PARTIES. means that they are each responsible for payment of all A full term’s notice, in writing to the Headmistress, premium is included within the tuition fee and is not The School reserves the right to refuse payment the Fees. The School has no obligation to pursue all of must be given prior to the withdrawal of a pupil from charged separately. from a third party unless there is a formal third the contracting parties in subsequent litigation. school for any reason. A full term’s fees are payable party agreement in place for the payment of Fees. unless such notice has been given. Any agreement with a third party (such as a grandparent) to pay Fees due to the School does The Governors reserve the right, subject to an appeals not in itself release Parents from liability if the third procedure, to require the removal of any girl party defaults and does not affect the operation of i) who, in the opinion of the Headmistress, is not likely the Contract, unless an express release has been to profit from a further stay at school; given in writing, signed by the Bursar.

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1. This is a Contract between a girl’s parents and the 4. The Governors will aim to give a term’s notice of School. Once it has been signed, it commits parents changes in fees. They reserve the right to change to paying a term’s fees even if a girl does not take up other charges without notice. For Bursary holders the accepted place. the fees payable, although expressed as parental contributions, depend on a means-tested remission 2. An acceptance deposit of half a term’s fees is payable procedure which may result in delays for which on signing the Contract (except Nursery age girls, see the School cannot be held responsible. In such cases below). The amount payable will be held by the school a provisional sum will normally be notified. Payment and a last term deposit element of £500 will form part of fees and extras is due on or before the first day of the general funds of the School until it is credited of the term printed on the invoice, however, there without interest to the final payment of the extras or is an option to pay fees by monthly instalments other sums due to the School on your daughter’s (see 5 below). Please note that some extras (e.g. leaving. The remaining amount from the half a term’s music tuition fees) are payable in advance whereas fees will be credited against the first fee invoice. 20% others (e.g. music books supplied) are payable in of the deposit or £100, whichever is greater, will be arrears. Leavers’ invoices are payable within thirty retained in the case of bursary holders. days of issue. In the case of entry to Nursery the cost of one 5. It is a condition of entry however that fees and extras weekly session per term is payable on signing the should be paid by direct debit. If parents wish, they Contract and will be credited against the first fee may elect to pay the year’s fees (but not extras) in invoice. By the end of the final spring term in Nursery equal monthly instalments over the ten-monthly a £500 deposit is payable for all pupils continuing to period from August to May. Reception class. The amount payable will be held by the school and will form part of the general funds of 6. A charge for late payment of fees and extras will the School until it is credited without interest to the normally be made (currently 4 per cent per annum final payment of the extras or other sums due to the calculated daily on the outstanding balance), as INFORMATION SHARING MISSIONARY DAUGHTERS School on your daughter’s leaving. prescribed from time to time in letters notifying The School will obtain, use, hold and process “personal The School, which is a charitable trust, was founded In the event of the pupil being withdrawn, for any parents of fee changes. A girl may be excluded from data” including “sensitive personal data” such as that in 1838 as a boarding school to educate missionary reason, between the Contract being signed and the school if at any time payments of fees and/or extras regarding Parents’ financial position lawfully and fairly in daughters. Missionary daughters are educated free of first day of term, the half term’s fees/the cost of one are in arrears by six weeks. accordance with the Data Protection Act 1998. charge when their parents are working in a foreign weekly Nursery session paid in advance will be 7. Changes in family circumstances: the school must be mission field. allowed against the full term’s fees owing. The School also has the right to seek information from informed of any changes which could affect the current or previous schools about unpaid Fees and to 3. Parents are required to give the Headmistress a full payment of a girl’s fees and extras. In some inform any future school or educational establishment For additional information please refer to the schools’ term’s written notice of withdrawal from the circumstances it may be necessary to sign a of Fees which are unpaid at the School in accordance Fee Payment Policy and Admissions Policy at School or of withdrawal from extra subjects and new Contract. with the agreed Independent Schools’ Code of Practice www.walthamstow-hall.co.uk activities: that is, notice received by the School on for Schools. 8. Changes in financial circumstances: assistance from or before the first day of term, to be effective at the the Bursary Fund may be available to parents whose end of that term. In certain circumstances, subject ANTI-MONEY LAUNDERING circumstances alter. Details are available on written to the written consent of the Headmistress, this application to the Bursar. Any payments received by the School will be handled period of notice may be reduced or be made in accordance with the School’s obligations under the provisional but it must be stressed that, without 9. Walthamstow Hall reserves the right to establish that Money Laundering Regulations 2007. The School may her written agreement to a reduction, a full term’s all fees have been settled at a pupil’s previous school require satisfactory evidence of identity and address of fees together with any outstanding extras will be before offering a place. Walthamstow Hall also a person who is seeking to pay fees. Where there is an payable. Provisional notice for fees runs for a term, reserves the right to pass information regarding any unusual transaction it may be reported to the National until the day before the start of the next term. It is unpaid fees onto a pupil’s next school Criminal Intelligence Service. granted only for a specific reason which must be stated in the written application and may be renewed with further written applications. The same applies to Chair of Governing Body: Registered Office: extra subjects and activities except that the Mrs J Adams, BA (Joint Hons) Walthamstow Hall provisional notice ends by the latest date (see school Walthamstow Hall Sevenoaks, Kent TN13 3UL calendar) for requesting new extra subjects. Sevenoaks, Kent TN13 3UL

16 | Junior School Further Information 2019-2020 Junior School Further Information 2019-2020 | 17 JUNIOR SCHOOL JUNIOR SCHOOL Travel List of School Policies Walthamstow Hall has school policies relating to the following areas, all of which can be freely viewed and downloaded from the school website www.walthamstow-hall.co.uk All polices are also available on request from the school. All school policies are reviewed at least once a year and all have regard to the guidance issued by the Secretary of State.

POLICIES AND PROCEDURES RELATED TO SAFEGUARDING CHILDREN

• Able Gifted and Talented Policy • Sex and Relationships Education Policy • Admissions and Attendance Policy • SMSC Policy • Anti-Bullying Policy (including Cyber-bullying) • Staff Recruitment Policy - Recruitment of Ex-Offenders • Behaviour and Sanctions Policy • Staff Recruitment Policy and Procedures • Bring Your Own Device Policy • Sun Protection Policy for Early Years • Catering Policy • Taking, Storing and Using Images of Children Policy • Code of Conduct for Staff • Whistleblowing Policy • Curriculum Policy • Walthamstow Hall Junior School Educational Visits • Discipline and Exclusion Policy for EYFS Children • Drugs and Drug Testing Policy • Walthamstow Hall Junior School Educational Visits • Equality Policy for Year 1 – 6 • E-Safety Policy for Staff and Students • Walthamstow Hall Junior School Missing Child Policy In 2018, the Junior School introduced a new minibus AFTERNOON including EYFS route between Walthamstow Hall Junior School and • Food Hygiene Policy The afternoon run departs from Walthamstow Hall The New Beacon in order to reduce traffic and to assist • Walthamstow Hall Junior School Supervision of Junior School at 16:00 arrives at The New Beacon by • Health Questionnaire for Pupils busy parents. Pupils including EYFS 16:15. There is no facility at New Beacon to look after • Induction of New Staff, Governors and Volunteers The route enables parents to drop both their sons and Walthamstow Hall Junior School pupils so parents must in Child Protection daughters off at one school, either The New Beacon or pick up promptly at 16:15. Walthamstow Hall Juniors. The School minibus does the • Medical Questionnaire Policy for Staff & Pupils rest of the school run. The journeys work in reverse at COSTS • Pastoral Care, including PSHEE home time, giving parents just one school pick up. Termly Return £150.00 • Pupils on Confidentiality Policy MORNING Weekly Return £13.00 • Records, Retention and Storage Policy The New Beacon minibus collects boys from Single trips, per journey £1.50 • Recruitment of Proprietors, Governors, Trustees Walthamstow Hall Junior School front gate at 07:45. and Volunteers Policy The Walthamstow Hall minibus collects girls from BOOKINGS • Safeguarding Child Protection Policy New Beacon’s Pre-Prep Playground, opposite the Parents who wish to use The New Beacon morning • School Visits Policy swimming pool at 08:05. The bus is available to board service from Walthamstow Hall should contact from 07:50. The New Beacon School Office. School staff will not be available to watch children whilst Parents who wish to use the Walthamstow Hall minibus they wait for either bus and so parents must stay with should contact the Junior School Office. their children and put them onto the buses. There are also no additional staff on the buses and so children using the service must be self-sufficient in boarding, disembarking and happy to travel without an additional adult.

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OTHER POLICIES AND PROCEDURES AVAILABLE AT WWW.WALTHAMSTOW-HALL.CO.UK General Information • Alcohol and Tobacco Policy • Examinations – Non Examination Assessment Policy • Archive Policy • Examinations – Security of Exam Papers Practicalities • Assessment Policy • Examinations – Outlining staff responsibilities for GCSE Controlled Assessments • Bursary and Scholarship Policy EQUALITY, INCLUDING HEALTH CARE • Fee Payment Policy RACIAL EQUALITY • Capability Procedure Walthamstow Hall has qualified nurses based at the • Finance Policy Walthamstow Hall has a Christian ethos but welcomes Senior School site during the school day. They can • Careers Policy applications from parents of all faiths or none. Every quickly reach the Junior School and attend to everyday • First Aid Policy for Parents • Collective Worship Policy (Prayers) effort will be made to allow pupils to demonstrate their accidents, assist pupils who are taken unwell during the • First Aid Policy: Staff Guidance faith, as far as is consonant with the ethos and rules of school day, help pupils manage ongoing conditions (e.g. • Complaints and Concerns Procedure the school. asthma, diabetes, allergies) are a source of support when • Governor Induction and Training Policy • Data Protection Policy for Employees pupils have medical questions and respond to medical Pupils and parents whose first language is not English may • Guidelines on Teaching Political Issues emergencies on site. Whilst fully qualified they are not • Data Protection Policy and Privacy Notices also apply for admission and appropriate assistance will a replacement for the care of a family GP. The school • Health and Safety Policy be given. • Data Protection Privacy Notice Staff nurses are supported by members of staff trained in first • Health and Safety Statement The School aims to assist pupils to acquire an • Disability and Accessibility Policy aid and paediatric first aid at the Junior School. appreciation and respect for their own and other • Information for Parents of EYFS and Early The School also has a school counsellor who is available • Drugs and Drugs Testing Policy cultures in a way that promotes tolerance and harmony Years Children to meet with pupils and who plays a key role in the • Examinations – Absent and Late Students between different cultural traditions. • Learning and Teaching Policy provision of elements of the school’s PSHEE (Personal, • Examinations – Acceptable Use of a Word Processor The School will not discriminate against any pupil on the Social, Health and Economic Education) programme. • Pupil Sanctions Record grounds of race, religious belief or sexual orientation in in a Public Examination If a girl requires emergency treatment every effort will • Risk Assessment Policy (including Fire accordance with the Equality Act 2010. • Examinations – Access Arrangements be made to obtain the prior consent of the parent. Risk Assessments) Should this be impossible the Headmistress, acting • Examinations – Appeals Procedure PUPILS WITH DISABILITIES • School Statement on Smoking in loco parentis, will give consent to such treatment • Examinations – Controlled Assessment Policy The school aims to provide appropriate access to (including anaesthetic or operations) as may be • Security Access Control Workplace Safety the curriculum and to the School’s facilities as recommended by a doctor. • Examinations – Disability in Public Examinations and Lone Working Policy far as reasonably practicable. The School has Throughout the time that a girl remains at the school, the • Examinations – Emergency Procedures for • Special Educational Needs and Disability a Disability and Accessibility Policy which can be found at School Nurses shall have the right to give to her parents Public Examinations (SEND) Policy www.walthamstow-hall.co.uk. Parents are invited to or the Headmistress and the Head of the Junior School discuss their child’s particular needs with the Headmistress. • Examinations – Exam Contingency Plan • Stress Management Policy any confidential information about the girl if they consider it to be in the girl’s best interest or necessary for the PUPIL VOICE protection of other members of the school community. Pupil’s views on matters which affect them are welcomed. The Headmistress and the Head of the Junior School There is an elected School Council where pupils can must be informed in writing of cases of infectious illness formally discuss school issues for example, snacks and or contact with an infectious illness. lunches and propose innovations with the Head of the Junior School and other members of senior staff. When a student is absent from school for illness a note of explanation, from the girl’s parent should be sent to The E-Safety Council and Charities supported by the the Head of the Junior School. Houses are also areas where pupils are heavily involved. NUT & EGG FREE

Walthamstow Hall Junior School operates a strict nut, egg and sesame seed free policy. Every effort is made to meet the medical and special dietary needs of individuals.

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ATTENDANCE of school hours. If this cannot be done, requests for absence in advance should be addressed to the Head of • The Junior School is open, with a senior member of the Junior School by letter or email. Should your daughter Pupil Behaviour and staff on site, from 8.00am – 6.00pm. need be collected early from school before the end of the * • The school day for Early Years, Year 1 and Year 2 school day, she must go to the School Office and sign out begins at 8.30am and ends at 3.15pm. and an appropriate note will be made in the register. Sanctions Policy • The school day for Years 3, 4, 5 and 6 begins at If a girl is absent for an unknown reason, parents will 8.30am and ends at 3.50pm. be telephoned. INCLUDING THE EARLY YEARS FOUNDATION STAGE • Girls are supervised from 8.00am. Pre-Prep girls who If a pupil is taken unwell during the school day she can arrive before 8.20am should go to the Tennis/Netball only be sent home if collected by a parent. courts. Prep girls who arrive before 8.20am should INTRODUCTION CODE OF CONDUCT Pupils absence can be given prior authorisation by the go to the playground. There will be supervision in Head of the Junior School if parents write to the Head This Behaviour Policy conveys our objectives and ethos • Our School community of Governors, staff, parents both areas. of the Junior School explaining the reason. Consent for at Walthamstow Hall. It provides the framework for and pupils adhere to an established routine and a code absence can only be granted in cases of urgent necessity the school community, together with our goals for our of conduct at Walthamstow Hall. We see education as WRAPAROUND CARE as when lessons are missed the individual is disadvantaged. pupils and it is where our expectations of their conduct a partnership. Our staff are committed to excellence, are articulated. Copies of this policy are available on the aiming to achieve a spirit of trust and co-operation. Wraparound Care is available for pupils from Early Years An ‘ unauthorised absence’ can be ‘authorised’ after the School’s website and given to current and prospective We expect the highest values and standards of to Year 6. Breakfast Club runs from 7.15am and After event if an acceptable written reason is given (e.g. illness). parents. When parents sign the contract accepting a behaviour both inside and outside the classroom, School Club runs until 6.00pm every day, Monday - Friday. The School reserves the right to ask parents to explain place at the School, they are by definition agreeing to as well as outside the school and in any written or pupils’ absence if no reason is given. abide by the provisions of the behaviour policy. electronic communication concerning the School. LATENESS • We expect pupils to treat staff and each other with It is expected that pupils will make every effort to arrive AIMS consideration and good manners and to respond at school in good time for registration and assembly. • to encourage pupils to adopt the highest standards positively to the opportunities and demands of school Pupils who arrive at school after 8:45am must report to of behaviour, principles and moral standards and to life. They should follow the School Rules and Code of Mrs Crofts in the School Office where they will be asked respect the ethos of the school, as well as promote Conduct and understand what is expected of them and to sign in and will be marked as late in the register. the emotional well-being of all of our pupils. why sanctions might be imposed for inconsiderate behaviour. Everyone has a right to feel secure and to All instances of pupils arriving late to school will be • to promote good behaviour, self-discipline, respect and be treated with respect, particularly the vulnerable. recorded and parents informed. The School may use emotional well-being and encourage pupils to adopt Harassment and bullying will not be tolerated or appropriate sanctions against pupils who are habitually the highest moral standards and principles. passed off as ‘banter’, ‘part of growing up’ or ‘having late or who do not have an acceptable reason for • to promote trust and mutual respect for everyone a laugh’. being late. in the belief that good relations, good manners and Parents may also be asked to explain habitual lateness/ a secure learning environment play a crucial part in absence, and to co-operate with the school in ensuring the development of intellectually curious pupils who better attendance. are motivated to become life-long learners. Parents must contact the School Office by 9.00am if their • to develop qualities of team-work and leadership daughter is going to be absent, 01732 453815 or through our extensive programme of [email protected]. A message can be left on the extra-curricular activities. answer phone before 8.00am. A written note to the • to be a fully inclusive community, welcoming pupils Head of the Junior School, explaining the absence must be from a range of ethnic and social backgrounds and brought into school when the pupil returns. faiths. We treat everyone as an individual, aiming to As far as is possible appointments should be made outside develop the whole person who is equipped to take her place in the modern world. At Walthamstow Hall we promote and reward good behaviour (see Appendix 1, Rewards and Sanctions). We will not threaten or use any form of corporal punishment when setting out sanctions for poor behaviour amongst pupils.

*This policy forms one of a suite of policies at Walthamstow Hall for safeguarding children.

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• Our Anti-Bullying Policy is set out on the School INVOLVEMENT OF PARENTS INVOLVEMENT OF PUPILS • The Headmistress for her part undertakes to apply any website and there is a summary in the Guide for New sanctions fairly, and, where appropriate, after due • Parents and guardians who accept a place for their Experience shows that the ethos of and respect for Parents. We take our duties under the Equality Act investigative action has taken place. Sanctions may child at Walthamstow Hall undertake to uphold the the School are enhanced by listening to pupils and 2010 seriously and make reasonable adjustments change from time to time but will not involve any form School’s policies and regulations, including this policy. encouraging constructive suggestions from them, for for pupils with special educational needs/disabilities of unlawful or degrading activity. Examples of sanctions They will support the School’s values in matters such example, in Prayers (assembly), during form time, PSHEE as these pupils are recognised as being potentially include detention – lunchtime/before school/after as attendance and punctuality, behaviour, uniform lessons, drama activities and through School Council more vulnerable (see SEND Policy) At Walthamstow school/Saturday morning – withdrawal of privileges, dress and appearance, standards of academic which meets regularly. We work closely with all pupils Hall we are strongly committed to promoting equal assistance with domestic tasks such as collecting litter, work, extra-curricular activities and homework/ as they transition through the school, from the day they opportunities for all, regardless of race, gender, and exclusion from school for a specified period or private study. start until the day they leave. This includes Primary/Prep/ culture, sex, homophobia, gender orientation, special permanently. The School’s policy on Discipline and Junior School visits prior to a pupil transitioning at age 11; educational needs disability or learning difficulties, or • We will always telephone the home on the first day Exclusion is set out on the School website. and Headmistress interviews with prospective parents the fact that the child is adopted or a carer. of an unexplained absence in order to make sure that and pupils prior to starting at the School. • In applying sanctions, especially those with serious the pupil has not suffered an accident or confirm their • We expect pupils to be ready to learn and to consequences, we will take reasonable steps to avoid location. participate in School activities. They should attend SCHOOL RULES, REGULATIONS placing pupils with a disability at a disadvantage school and lessons punctually and follow the School’s • Please note that it is the School policy not to AND CODE OF CONDUCT compared to pupils who are not disabled. Attendance Policy. They should care for the buildings, allow holiday to be taken during term time except • It should be noted that under no circumstances equipment and furniture. We expect pupils to behave in exceptional circumstances. In this case, permission • The School Rules and Code of Conduct are designed will corporal punishment be used or threatened at at all times in a manner that reflects the best interests needs to be requested in writing to the Headmistress. to encourage positive behaviour and self-discipline. Walthamstow Hall by any member of staff. of the whole community. Its sanctions are to help set boundaries and manage • We are always happy to consider suggestions from challenging behaviour. Copies of the rules and code • We reserve the right to take disciplinary action, which This includes: parents and hope they find the school responsive of conduct are in the Information for New Parents, might include suspension or exclusion, against pupils and open-minded. The school has a number of support the student planner and on the website. They might (a) Any person who works as a teacher at the school who are found to have made malicious accusations, systems in place to meet the needs of all pupils. (See change from time to time. Parents and guardians or at other place at which education is provided for whether against other pupils, staff or other individuals. SEND and Pastoral Care Policy). undertake to support the authority of the the child or Headmistress in enforcing them in a fair manner that (b) Any other person who works at that school or • In the event of any behaviour management issue, the is designed to safeguard the welfare of the community place or otherwise provides his/her services school will liaise closely with parents and, if relevant, as a whole. The Head of the Junior School is there (whether or not for payment) and has lawful other support agencies. responsible for the overall behaviour management in control or charge of the child. the Early Years Foundation Stage. This ban includes the administration of corporal • The School reserves the right to search pupils and punishment to a pupil during any activity, whether or their possessions without consent if there is justified not on the school premises. ‘Member of staff’ includes cause to do so. Knives or weapons, alcohol, illegal all those acting in loco parentis such as unpaid, volunteer drugs, stolen items, tobacco and cigarette products, supervisors. fireworks and pornographic images can be searched for according to law, along with any article that SERIOUS MISBEHAVIOUR a member of staff reasonably suspects has been, or is likely to be, used to commit an offence, or The school’s policy on discipline and exclusion is set to cause personal injury or damage to property. The out on the school website and all parents and pupils Headmistress, or staff authorised by her, may search should be aware of the more serious sanctions, including a pupil, provided that the staff member is the same suspension and exclusion, that the Headmistress can sex as the pupil being searched and there is another impose for serious breaches of the School Rules, member of staff as witness. The School may carry including, but not limited to, criminal behaviour. out a search of a pupil of the opposite sex to the staff Examples of serious breaches of the School Rules member conducting the search and without a witness which may result in serious sanctions, include drug present but only where the school ‘reasonably believes abuse, alcohol and tobacco abuse, theft, physical that there is a risk that serious harm will be caused to assault/threatening behaviour, fighting, sexual violence a person if you do not conduct the search immediately or harassment, bullying, racist abuse, damage to and where it is not practical to summon another property, persistent disruptive behaviour, parental member of staff’. (‘Searching, Screening and behaviour. Serious sanctions may also be imposed where Confiscation: Advice for Headteachers, School Staff unsatisfactory behaviour has continued despite previous and Governing Bodies’ DfE February 2014). Findings disciplinary sanctions and/or warnings. In applying will be reported back to the Headmistress. sanctions, especially those with serious consequences, we undertake to take reasonable steps to avoid placing children with a disability at a disadvantage compared to children who are not disabled.

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Our Serious Sanction Record is a confidential record • ‘the seriousness of the incident, assessed by the effect of all sanctions imposed for serious misbehaviour. The of the injury, damage or disorder that is likely to result entries on this register include the pupil’s name and if force is not used’ Complaints & Concerns year group, the nature and date of the offence and the • ‘the chances of achieving the desired result by other sanction imposed. means’ It should be noted that the school reserves the right to Procedure • ‘the relative risks associated with physical intervention mention one or more incidents of serious misbehaviour compared with using other strategies’. on a student’s university or employment written INCLUDES EARLY YEARS FOUNDATION STAGE (EYFS) reference it may be asked to supply. Every member of staff must inform the Headmistress/ Head of the Junior School immediately after he/she has PHYSICAL RESTRAINT needed to restrain a pupil physically. The School will INTRODUCTION TIME FRAME FOR DEALING WITH always inform a parent when it has been necessary to CONCERNS OR COMPLAINTS Walthamstow Hall has long prided itself on the quality Like all schools, we reserve the right for our staff to use use physical restraint and invite them into school so that of the teaching and pastoral care provided to its pupils. All complaints will be handled seriously and sensitively. reasonable force to control or restrain a pupil in specific we can, if necessary, agree a protocol for managing that However, if parents do have a complaint, they can They will be acknowledged within five working days if circumstances. The Education and Inspections Act 2006 individual pupil’s behaviour. Parents will be informed on expect it to be treated by the School with care and received during term time and as soon as practicable enables school staff to use ‘such force as is reasonable the same day or as soon as reasonably practicable when in accordance with this procedure. This Procedure during holiday periods. It is in everyone’s interest in the circumstances to prevent a pupil from doing or it has been necessary to use physical restraint. continuing to do’ any of the following: is available on the school’s website, a printed copy is to resolve a complaint as speedily as possible: the Procedure for recording such occasions in the Junior available from the school office during the school day. In school’s target is to complete the first two stages of • ‘committing any offence (or, for a pupil under the age School, including the Early Years Foundation Stage: accordance with Part 7, paragraph 33 of The Education the procedure within 28 days if the complaint is lodged of criminal responsibility, what would be an offence for All staff involved will record this on a Communication (Independent School Standards) Regulations 2014 , during term-time and as soon as practicable during an older pupil)’ Slip. Conversations about the incident with the girls and Walthamstow Hall will make available to parents of pupils holiday periods. parents will also be recorded on a Communication Slip. and prospective pupils and provide, on request, to the • ‘causing personal injury to any person (including the Stage 3, the Appeal Panel Hearing, will be completed Chief Inspector, the Secretary of State or the ISI for the pupil themselves)’ within a further 28 days, if the appeal is lodged during purposes of section 157 (1)(g) of the Education Act 2002 TEACHING AND LEARNING term-time and as soon as practicable during holiday • ‘causing damage to the property of any person (as amended), paragraph 109 of the Education Act 2008 periods. (including the pupil themselves)’ We aim to ensure that our pupils understand that there (as amended), details of the complaints procedure and are no barriers to their potential achievement both inside • ‘Prejudicing the maintenance of good order and the number of complaints registered under the formal and outside the classroom. Pupils are encouraged to RECORDING CONCERNS discipline at the school, and among any pupils receiving procedure during the preceding school year. take responsibility for their own learning. We celebrate OR COMPLAINTS education at the school, whether during a teaching success, emphasise the positive, and deal with the session or otherwise.’ WHAT CONSTITUTES A Following resolution of a complaint, the School will keep negative in a sensitive and tactful way. Teaching staff offer CONCERN OR COMPLAINT? a written record of all complaints and whether they are The Act also defines to whom the power applies every pupil a high level of individual attention, together resolved at the preliminary stage or proceed to a panel as follows: with consistent and helpful advice. In return, we expect A concern or complaint is an expression of dissatisfaction hearing. At the School’s discretion, additional records every pupil to co-operate and work hard. with a real or perceived problem. It may be made about • ‘any teacher who works at the school’ may be kept which may contain the following information: the school as a whole, about a specific department or Walthamstow Hall policies are approved, ratified and • ‘any other person whom the Head Teacher has about an individual member of staff. A complaint is likely • Date when the issue was raised reviewed regularly by the Governing Body in the light of authorised to have control or charge of pupils.’ to arise if a parent believes that the school has done statutory requirements. • Name of parent All staff have received training in the circumstances in something wrong, or failed to do so something that it • Name of pupil which reasonable minimum force may be used. New should have done or acted unfairly. staff receive training on this as part of their induction Parents can be assured that all concerns • Description of the issue programme to the school. In particular, they are and complaints will be treated seriously and • Records of all the investigations (if appropriate) advised to use their voices first and use the minimum confidentially. The school is here for your child force necessary to restrain a child for the shortest and you can be assured that your child will not be • Witness statements (if appropriate) possible period of time. Training – using the ATL penalised for a concern or complaint that you or your • Name of member (s) of staff handling the issue guidance - specifically deals with the factors that must child raises in good faith. at each stage be considered in reaching a judgement as to whether the use of physical restraint is appropriate and includes: • Copies of all correspondence on the issue (including emails and records of phone conversations) • We shall record any action taken by the school, regardless of whether or not the complaint is upheld, in the complaints register.

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Correspondence, statements and records relating to • If the complaint is against the Headmistress, the WRITTEN COMPLAINTS RELATING TO THE CONTACTS individual complaints will be kept confidential except Chair of Governors will call for a full report from the REQUIREMENTS UNDER THE STATUTORY Mrs Jayne Adams, Chair of the Governing Body to the extent required by sub-paragraph (k) of Part 7, Headmistress and for all the relevant documents. The FRAMEWORK FOR THE EYFS: As Specified in [email protected] paragraph 33 of The Education (Independent School Chair may also call for a briefing from members of the Statutory Framework for the EYFS, 2017: ‘All c/o Walthamstow Hall, Holly Bush Lane, Standards) Regulations 2014, by the Secretary of State staff, and will in most cases, speak to or meet with the providers must investigate written complaints relating Sevenoaks, TN13 3UL or where disclosure is required by the ISI under Section parents to discuss the matter further. Once the Chair to their fulfilment of the EYFS requirements and notify 157 (1)(g) of the Education Act 2002 (as amended), or is satisfied that, so far as is practicable, all of the complainants of the outcome of the investigation within The Independent Schools Inspectorate paragraph 109 of the Education Act 2008 (as amended) relevant facts have been established, the parents will 28 days of having received the complaint. The record of CAP House or under other legal authority. be informed of the decision in writing. The Chair of complaints must be made available to Ofsted on request.’ 9 – 11 Long Lane Governors will give reasons for his/her decision. The record of any such complaints will be kept for at London, EC1A 9HA least three years. Parents may also complain directly to [email protected] STAGE 1 - INFORMAL RESOLUTION • If parents are still not satisfied with the decision, they ISI on 020 7600 0100 or Ofsted on 0300 123 4666 if should proceed to Stage 3 of this procedure. www.isi.net • It is hoped that most concerns or complaints will be they wish. resolved quickly and informally. 0207 7768849 STAGE 3 - PANEL HEARING Ofsted: 0300 123 4666 • If parents have a concern or complaint they should normally contact their daughter’s Form Tutor, Head • If parents seek to invoke Stage 3 (following a failure Walthamstow Hall Junior School received of Year or one of the Deputy Heads depending on the to reach an earlier resolution) they will be referred two complaints in the academic year 2018 - 2019. nature of the concern. In many cases, the matter will to The Chair of Governors or Vice Chair of be resolved straight away by this means to the parents’ Governors as appropriate who has been appointed satisfaction. If the Tutor Head of Year cannot resolve by the Governors to call hearings of the the matter alone it may be necessary for him/her to Complaints Panel. consult a Head of Department, a Deputy Head or • The matter will then be referred to the Complaints the Headmistress. Panel for consideration. The Panel will consist of three • The member of staff contacted will make a written persons not directly involved in the matters detailed record of all concerns and complaints and the date in the complaint and one of whom shall be on which they were received. Should the matter not independent of the management and running of the be resolved satisfactorily within 14 days then parents school. The Convenor, on behalf of the Panel, will then will be advised to proceed with their complaint in acknowledge the complaint and schedule a hearing to accordance with stage 2 of this procedure. take place as soon as practicable and normally within 14 days. • A complaint against the Headmistress should be made directly to the Chair of Governors. • If the Panel deems it necessary, it may require that further particulars of the complaint or any related STAGE 2 - FORMAL RESOLUTION matter be supplied in advance of the hearing. Copies of such particulars shall be supplied to all parties • If the complaint cannot be resolved on an informal normally not later than 7 days prior to the hearing. basis then the parents should put their complaint in writing to the Headmistress. The Headmistress • The parents may attend the hearing and be will decide, after considering the complaint, the accompanied to the hearing by one other person if appropriate course of action to take. they wish. This may be a relative, teacher or friend. Legal representation will not normally be appropriate. • In most cases, the Headmistress will meet/speak to the parents concerned, normally within 7 days of • If possible, the Panel will resolve the parents’ receiving the complaint, to discuss the matter. If complaint without the need for further investigation. possible, a resolution will be reached at this stage. Where further investigation is required, the Panel will decide how it should be carried out. • It may be necessary for the Headmistress to carry out further investigations. • After due consideration of all facts they consider relevant, the Panel will make findings and may make • The Headmistress will keep written records of all recommendations. meetings and interviews held in relation to the complaint. • The Panel will write to the parents informing them of its decision and the reasons for it, normally within • Once the Headmistress is satisfied that, so far 7 days of the hearing. The decision of the Panel will b as is practicable, all of the relevant facts have final. A copy of the Panel’s findings and been established, a decision will be made and recommendations (if any) will be sent by electronic parents will be informed of this decision in writing. mail or otherwise given to the parents, and, where The Headmistress will also give reasons for relevant, the person complained about as well as the his/her decision. Chair of Governors and the Headmistress. 28 | Junior School Further Information 2019-2020 Junior School Further Information 2019-2020 | 29 JUNIOR SCHOOL JUNIOR SCHOOL

information, and encompasses opinions, file notes or This Policy also applies in addition to the School’s other minutes, a record of anyone’s intentions towards that relevant terms and conditions and policies, including: Data Protection Policy person, and communications (such as emails) with or • any contract between the School and its staff or the about them. Some categories of Personal Data are * parents of pupils; “special category data”. These comprise data revealing and Privacy Notice racial or ethnic origin, political opinions, religious or • the School’s policy on taking, storing and using images philosophical beliefs, trade union membership, data of children and staff; concerning health, sex life or sexual orientation and INCLUDING THE EARLY YEARS FOUNDATION STAGE • the School’s CCTV policy; biometric data. Extra safeguards are provided by law for processing of such data. • the School’s retention of records policy; All parents/guardians are sent a copy of the Data overall privacy responsibilities and includes, as annexes “Processing” means any action in relation to that • the School’s safeguarding, pastoral, and health and Protection Notice at the start of the academic year the particular notices that apply to parents and pupils personal data, including filing and communication. safety policies, including as to how concerns or within the annual school ‘Further Information’ and those pupils over the age of 17. The relevant annex incidents are recorded; and booklet. It is also available on the School website, should be read by the appropriate data subject along with “Staff” includes all employees, volunteers, governors and www.walthamstow-hall.co.uk this overarching policy. Separate Privacy Notices have service providers. • the School’s IT policies, including Acceptable Use been produced for Staff, Governors and volunteers. Policy, eSafety Policy and Bring Your Own WHY A NEW POLICY? Device policy. INTRODUCTION Each annex deals with two sources of data, that obtained Anyone who works for, or acts on behalf of, the school For the purposes of the Data Protection Act 2018 directly from the subject and, data not obtained directly The new Regulations (effective across the UK from (including staff, volunteers, governors and service and EU General Data Protection Regulations (GDPR) from the subject. For both sources the identity and around 25 May 2018) is the biggest change to data providers) should also be aware of and comply with the Walthamstow Hall (“the School”) Holly Bush Lane, contact details of the data handler (and where applicable, protection law in 20 years. One of its core tenets is School’s data protection policy, which also provides Sevenoaks (03245514) is the “Data Controller” of the handler’s representative) and the Privacy and “transparency”, meaning an emphasis on how data further information about how personal data about those personal data about employees, volunteers, Governors, Compliance officer are provided. controllers tell data subjects how they use their personal individuals will be used. pupils and their parents and/or guardians (“your personal data, in clear language. data”). The Charity’s object is to advance education RESPONSIBILITY FOR DATA This makes the role of a Privacy Notice even more WHY THE SCHOOL NEEDS TO by the provision of a preparatory and secondary day PROTECTION critical. GDPR also has particular requirements in school for girls with a preference for the daughters PROCESS PERSONAL DATA • The School has appointed Mr Andrew Horner terms of what must included. Three new requirements of Protestant Christian Missionaries with facilities for (the Bursar) as the Data Protection and Compliance particularly relevant are: In order to carry out its ordinary duties to staff, pupils boys to be admitted to the Sixth Form. Some of our Officer (DPCO) who will deal with all your requests and parents, the School needs to process a wide range activities are undertaken by our wholly owned subsidiary • Privacy Notices intended for children need to be in and enquiries concerning the School’s uses of your of personal data about individuals (including current, Walthamstow Hall (Sevenoaks) Limited (registered age-appropriate language; personal data (see section on Your Rights below) past and prospective pupils or parents) as part of its number 03621443). and endeavour to ensure that all personal data is • There are new data subject rights that need to be daily operation. notified to individuals; and The new regulations, in force from around 25 May 2018, processed in compliance with this policy and Data Some of this activity the School will need to carry out include rules on giving privacy information to those Protection Law. • Where relying on “legitimate interests” as a basis for in order to fulfil its legal rights, duties or obligations – whose data is held by an organisation (data subjects). • He can be contacted on 01732 454227 or by email at processing, these must be individually listed as part of including those under a contract with staff, parents of its These place an emphasis on making privacy notices [email protected] the Privacy Notice (See also the appropriate Annex). pupils or others who use the School’s facilities. understandable and accessible. Data Controllers are Other uses of personal data will be made in accordance expected to take ‘appropriate measures’ to ensure that WHAT THIS POLICY IS FOR this is the case. The School interprets this as using very GLOSSARY OF KEY TERMS with the School’s legitimate interests, or the legitimate interests of another, provided that these are not clear language to outline each of the responsibilities for “Data Controller” means an organisation processing This policy is intended to provide information about outweighed by the impact on individuals, and provided it each of the data subject groups. personal data, in this case the School. how the School will use (or “process”) personal data about individuals including: staff, its current, past and does not involve special or sensitive types of data. Information provided to data subjects about how the “Data Handler” a member of staff responsible for prospective pupils; and their parents, carers or guardians The School expects that the following uses will fall School processes their personal data must be: handling personal data. (referred to in this policy as “parents”). within that category of its (or its community’s) • concise, transparent, intelligible and easily accessible; “Data Processor” is responsible for processing personal This information is provided because Data Protection Law “legitimate interests”: data on behalf of the School (Data Controller). This can • written in clear and plain language, particularly if gives individuals rights to understand how their data is • For the purposes of pupil selection (and to confirm the be a member of staff (ie a Data Handler) or a third party. addressed to a child; and used. Staff, parents and pupils are all encouraged to read identity of prospective pupils and their parents); “Data Subjects” means any living individuals whose data this Policy and the appropriate Annex and understand the • free of charge. • To provide education services, including musical the Data Controller processes. School’s obligations to its entire community. education, physical training or spiritual development, These requirements are about ensuring that privacy “Personal Data” includes everything from which a This Policy applies alongside any other information the career services, and extra-curricular activities to pupils, information is clear and understandable for data subjects. Data Subject can be identified. It ranges from simple School may provide about a particular use of personal and monitoring pupils’ progress and educational needs; This policy includes how the School deals with its contact details via personnel or pupil files to safeguarding data, for example when collecting data via an online or paper form. *This policy forms one of a suite of policies at Walthamstow Hall for safeguarding children.

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• To enable relevant authorities to monitor the School’s • To safeguard pupils’ welfare and provide appropriate • correspondence with and concerning pupils and • Safeguarding – The Headmistress (the DSL) and performance and to intervene or assist with incidents pastoral (and where necessary, medical) care, and to parents past and present; and Mr C Hughes and Mrs D Wood (DDSL) or as dictated as appropriate; take appropriate action in the event of an emergency, by the circumstances. • images of pupils (and occasionally other individuals) incident or accident, including by disclosing details • To give and receive information and references about engaging in school activities, and images captured of an individual’s medical condition or other relevant past, current and prospective pupils, including relating by the school’s CCTV system (in accordance with the WHO HAS ACCESS TO PERSONAL information where it is in the individual’s interests to outstanding fees or payment history, to/from any School’s policy on taking, storing and using images DATA AND WHO THE SCHOOL to do so: for example for medical advice, for social educational institution that the pupil attended or of children). SHARES IT WITH protection, safeguarding, and cooperation with police where it is proposed they attend; and to provide or social services, for insurance purposes or to Different data sets need to be seen by different members references to potential employers of past pupils; caterers or organisers of School trips who need to be HOW THE SCHOOL COLLECTS DATA of the School staff. There should be a discipline between the data holders which does not allow the sharing • To enable pupils to take part in national or other made aware of dietary or medical needs; Generally, the School receives personal data from the of pupil information unless there is a need to know assessments, and to publish the results of public individual directly (including, in the case of pupils, from • To provide educational services in the context of any by another member of staff within the School. This examinations or other achievements of pupils of their parents). This may be via a form, or simply in the special educational needs of a pupil; policy will assist in reducing or preventing internal data the School; ordinary course of interaction or communication (such • To provide spiritual education in the context of any breaches where information is shared inadvertently. • To safeguard pupils’ welfare and provide appropriate as email or written assessments). religious beliefs; Occasionally, the School will need to share personal pastoral care; However, in some cases personal data will be supplied • In connection with employment of its staff, for information relating to its community with third parties, • To monitor (as appropriate) use of the school’s IT and by third parties (for example another school, or other example DBS checks, welfare, union membership or such as: communications systems in accordance with the professionals or authorities working with that individual); pension plans; School’s IT: Acceptable Use Policy; or collected from publicly available resources. • professional advisers (e.g. lawyers, insurers and • As part of any School or external complaints, accountants); • To make use of photographic images of pupils (and disciplinary or investigation process that involves DATA HANDLING staff) in School publications, on the School website • government authorities (e.g. HMRC, DfE, police or the such data, for example if there are SEN, health or and (where appropriate) on the School’s social media The School deals with five main streams of data. local authority); and safeguarding elements; or channels in accordance with the School’s policy on These are: • appropriate regulatory bodies e.g. the Independent taking, storing and using images of children; • For legal and regulatory purposes (for example child • Pupils Schools Inspectorate, the Charity Commission or the protection, diversity monitoring and health and safety) • For the purposes of management planning and Information Commissioner. and to comply with its legal obligations and duties • Parents forecasting, research and statistical analysis, including of care. For the most part, personal data collected by the School that imposed or provided for by law (such as diversity • Governors will remain within the School, and will be processed by or gender pay gap analysis and taxation records); appropriate individuals only in accordance with access TYPES OF PERSONAL DATA • Employees protocols (i.e. on a ‘need to know’ basis). Particularly • For security purposes, including CCTV in accordance PROCESSED BY THE SCHOOL • Alumnae with the school’s CCTV Policy; strict rules of access apply in the context of: This will include by way of example: Each has its own sensitivities, methods of processing, • medical records held and accessed only by appropriate • To give and receive information and references about retention period, disposal method and timescale. There • names, addresses, telephone numbers, e-mail medical staff or otherwise in accordance with express past, current and prospective pupils; are distinct roles for which staff need to be identified addresses and other contact details; consent; and • In connection with, and to enable, the School’s and in which they need to be trained. These are the Data community engagement and commercial activities; • car details (about those who use our car parking Handlers (DH) and the Data Protection and Compliance • pastoral or safeguarding files. facilities); Officer. The DHs are as follows: • To carry out or cooperate with any School or However, a certain amount of any girl’s medical records external complaints, disciplinary or investigation • bank details and other financial information, e.g. about • Joining, Progress and Departure data – The Registrar, or any SEN pupil’s relevant information will need to be process; and parents who pay fees to the school; School Secretary and Payroll Administrator. provided to staff more widely in the context of providing the necessary care and education that the pupil requires. • past, present and prospective pupils’ academic, • Marketing and Communications – Director of • Where otherwise reasonably necessary for the This for example may include sharing widely with School disciplinary, admissions and attendance records Marketing and Marketing Assistants. School’s purposes, including to obtain appropriate staff information on allergies in order to safeguard (including information about any special needs), and professional advice and insurance for the School. • Medical data – Medical Staff (Sisters). relevant girls. examination scripts and marks; In addition, the School will on occasion need to process • Development office / Alumnae information – Director Staff, pupils and parents are reminded that the School • personnel files, including in connection with academics, special category personal data (concerning health, of Marketing and Registrar. is under duties imposed by law and statutory guidance employment or safeguarding; ethnicity, religion, biometrics or sexual life) or criminal (including Keeping Children Safe in Education) to record • Education – Each class, form and specialist teacher. records information (such as when carrying out DBS • where appropriate, information about individuals’ or report incidents and concerns that arise or are checks) in accordance with rights or duties imposed health and welfare, and contact details for their next • Pastoral Information – All form teachers, Heads of reported to it, in some cases regardless of whether on it by law, including as regards safeguarding and of kin; Departments, Head of the Junior School and they are proven, if they meet a certain threshold of employment, or from time to time by explicit consent Deputy Heads. seriousness in their nature or regularity. This is likely to • references given or received by the School about where required. These reasons will include: include file notes on personnel or safeguarding files, and pupils, and relevant information provided by previous • Disciplinary Information – All form teachers, Heads of in some cases referrals to relevant authorities such as educational establishments and/or other professionals Departments, Head of the Junior School and the LADO or police. For further information about this, or organisations working with pupils; Deputy Heads. please view the School’s Safeguarding Policy. • Incidents and Accidents – Medical staff, form teachers, 32 | Junior School Further Information 2019-2020 sports staff and the Bursar. Junior School Further Information 2019-2020 | 33 JUNIOR SCHOOL JUNIOR SCHOOL

Pupils who take advantage of the School Counsellor • Contact parents and/or alumnae (including via the The School is also not required to disclose any pupil All information requests from, on behalf of, or should note that any personal data provided to her organisations above) by post and email in order to examination scripts (or other information consisting concerning pupils – whether made under subject access does not belong to the School. The School Counsellor promote and raise funds for the School; solely of pupil test answers), provide examination or or simply as an incidental request – will therefore be is a Data Holder in their own right and data is not held other test marks ahead of any ordinary publication, nor considered on a case by case basis. • Collect information from publicly available sources by the School. The Counsellor has their own Privacy share any confidential reference given by the School about parents’ and former girls’ occupation and Statement; pupils/parents will provide consent for them itself for the purposes of the education, training or Consent activities, in order to maximise the School’s fundraising to hold their/their daughters data as such. employment of any individual. potential. Where the School is relying on consent as a means to Finally, in accordance with Data Protection Law, some You may have heard of the “right to be forgotten”. process personal data, any person may withdraw this Should you wish to limit or object to any such use, of the School’s processing activity is carried out on However, we will sometimes have compelling reasons consent at any time (subject to similar age considerations or would like further information about them, please its behalf by third parties, such as IT systems, web to refuse specific requests to amend, delete or stop as above). Examples where we do rely on consent are: contact the Data Protection and Compliance Officer in developers or cloud storage providers. This is always processing your (or your child’s) personal data: for e.g. certain types of uses of images, certain types of writing. You always have the right to withdraw consent, subject to contractual assurances that personal data will example, a legal requirement, or where it falls within a fundraising activity. Please be aware however that the where given, or otherwise object to direct marketing or be kept securely and only in accordance with the School’s legitimate interest. All such requests will be considered School may not be relying on consent but have another fundraising. However, the School is nonetheless likely to specific directions. on their own merits. lawful reason to process the personal data in question retain some of your details (not least to ensure that no even without your consent. more communications are sent to that particular address, Pupil requests HOW LONG WE KEEP PERSONAL DATA email or telephone number). That reason will usually have been asserted under this Pupils can make subject access requests for their own Policy, or may otherwise exist under some form of The School will retain personal data securely and only in personal data, provided that, in the reasonable opinion of contract or agreement with the individual (e.g. a parent line with how long it is necessary to keep for a legitimate YOUR RIGHTS the School, they have sufficient maturity to understand contract, or because a purchase of goods, services or and lawful reason. Typically, the legal recommendation Rights of access, etc. the request they are making (see section Whose Rights? membership of an organisation such as an alumnae or for how long to keep ordinary pupil and staff personnel below). A pupil of any age may ask a parent or other parents’ association has been requested). files is up to 7 years following departure from the School. Individuals have various rights under Data Protection representative to make a subject access request on However, incident reports and safeguarding files will Law to access and understand personal data about them their behalf. Whose rights? need to be kept much longer, in accordance with specific held by the School, and in some cases ask for it to be legal requirements (including IICSA). erased or amended or have it transferred to others, Indeed, while a person with parental responsibility will The rights under Data Protection Law belong to the or for the School to stop processing it – but subject to generally be entitled to make a subject access request individual to whom the data relates. However, the School If you have any specific queries about how our retention certain exemptions and limitations. on behalf of younger pupils, the law still considers the will often rely on parental authority or notice for the policy is applied, or wish to request that personal data necessary ways it processes personal data relating to Any individual wishing to access or amend their personal information in question to be the child’s: for older pupils, that you no longer believe to be relevant is considered pupils – for example, under the parent contract, or via data, or wishing it to be transferred to another person or the parent making the request may need to evidence for erasure, please contact the Data Protection and a form. Parents and pupils should be aware that this is organisation, or who has some other objection to how their child’s authority for the specific request. Compliance Officer. However, please bear in mind that not necessarily the same as the School relying on strict their personal data is used, should put their request in the School will often have lawful and necessary reasons Pupils at Senior School aged 17 and above, are generally consent (see section on Consent above). to hold on to some personal data even following such a writing to the Data Protection and Compliance Officer. assumed to have this level of maturity, although this Where consent is required, it may in some cases request. A limited and reasonable amount of information The School will endeavour to respond to any such will depend on both the child and the personal data be necessary or appropriate – given the nature of will be kept for archiving purposes, for example; and even written requests as soon as is reasonably practicable and requested, including any relevant circumstances at home. the processing in question, and the pupil’s age and where you have requested we no longer keep in touch in any event within statutory time-limits (which is one Slightly younger children may however be sufficiently understanding – to seek the pupil’s consent. Parents with you, we will need to keep a record of the fact in month in the case of requests for access to information). mature to have a say in this decision, depending on the order to fulfil your wishes (called a “suppression record”). child and the circumstances. should be aware that in such situations they may not be The School will be better able to respond quickly to consulted, depending on the interests of the child, the Please see also the School’s Records, Retention and smaller, targeted requests for information. If the request Parental requests, etc. parents’ rights at law or under their contract, and all Storage Policy. for information is manifestly excessive or similar to the circumstances. It should be clearly understood that the rules on subject previous requests, the School may ask you to reconsider, access are not the sole basis on which information In general, the School will assume that pupils’ consent KEEPING IN TOUCH AND SUPPORTING or require a proportionate fee (but only where requests are handled. Parents may not have a statutory is not required for ordinary disclosure of their personal THE SCHOOL Data Protection Law allows it). right to information, but they and others will often have data to their parents, e.g. for the purposes of keeping The School will use the contact details of parents, a legitimate interest or expectation in receiving certain parents informed about the pupil’s activities, progress Requests that cannot be fulfilled alumnae and other members of the School community information about pupils without their consent. The and behaviour, and in the interests of the pupil’s welfare. to keep them updated about the activities of the School, You should be aware that the right of access is limited to School may consider there are lawful grounds for sharing That is unless, in the School’s opinion, there is a good or alumnae and parent events of interest, including by your own personal data, and certain data is exempt from with or without reference to that pupil. reason to do otherwise. sending updates and newsletters, by email and by post. the right of access. This will include information which Parents will in general receive educational and pastoral However, where a pupil seeks to raise concerns Unless the relevant individual objects, the School will also: identifies other individuals (and parents need to be aware this may include their own daughter, in certain limited updates about their children, in accordance with the confidentially with a member of staff and expressly • Share personal data about parents and/or alumnae, as situations – please see further below), or information Guide for New Parents. Where parents are separated, withholds their agreement to their personal data being appropriate, with organisations set up to help establish which is subject to legal privilege (for example legal the School will in most cases aim to provide the same disclosed to their parents, the School may be under and maintain relationships with the school community, advice given to or sought by the School, or documents information to each person with parental responsibility, an obligation to maintain confidentiality unless, in the such as the Friends and Parents of Walthamstow Hall prepared in connection with a legal action). but may need to factor in all the circumstances including School’s opinion, there is a good reason to do otherwise; (F&PWH) and Walthamstow Hall Old Girls the express wishes of the child. Association (W.O.G.A.)

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for example where the School believes disclosure will THIS POLICY be in the best interests of the pupil or other pupils, or The School will update this Privacy Notice from time if required by law. to time. Any substantial changes that affect your rights Term Dates 2019-2021 Pupils are required to respect the personal data and will be provided to you directly as far as is reasonably privacy of others, and to comply with the School’s practicable. SUMMER TERM 2020 SUMMER TERM 2021 relevant policies, e.g. IT: Acceptable Use Policy and the School rules. Staff are under professional duties to do the QUERIES AND COMPLAINTS Friday 17 April: INSET Day Monday 19 April: Staff INSET same covered under this policy and The Staff Handbook. Monday 20 April: Term begins Tuesday 20 April: Term begins Any comments or queries on this policy should be Friday 8 May: Bank Holiday Monday 3 May: Bank Holiday DATA ACCURACY AND SECURITY directed to the Data Protection and Compliance Officer using the following contact details Monday 25 – Friday 29 May: Half Term Monday 31 May – Friday 4 June: Half Term The School will endeavour to ensure that all personal [email protected] or 01732454227. Thursday 9 July: Term ends (12 noon) Thursday 24 June: New Staff Induction data held in relation to an individual is as up to date and If an individual believes that the School has not complied accurate as possible. Individuals must notify the School Thursday 8 July (12 noon): Term ends with this policy or acted otherwise than in accordance Office or Bursar’s Office of any significant changes to with Data Protection Law, they should utilise the School’s SPRING TERM 2021 important information, such as contact details, held complaints / grievance procedure and should also notify Staff INSET about them. Tuesday 5 January: AUTUMN TERM 2021 the Headmistress. You can also make a referral to or Wednesday 6 January: Term begins Monday 6 September (provisional date): Term begins An individual has the right to request that any out-of- lodge a complaint with the Information Commissioner’s date, irrelevant or inaccurate information about them is Office (ICO), although the ICO recommends that steps Monday 15 – Friday 19 February: Half Term erased or corrected (subject to certain exemptions and are taken to resolve the matter with the School before Thursday 25 March (12 noon): Term ends limitations under Data Protection Law): please see above involving the regulator. for details of why the School may need to process your data, of who you may contact if you disagree. Walthamstow Hall policies are approved, ratified and The School will take appropriate technical and reviewed regularly by the Governing Body in the light of organisational steps to ensure the security of personal statutory requirements. data about individuals, including policies around use of technology and devices, and access to School systems. Directions All staff and governors will be made aware of this policy and their duties under Data Protection Law and receive DIRECTIONS TO WALTHAMSTOW HALL JUNIOR SCHOOL, SEVENOAKS relevant training. By Car From A21 From A225 heading South From M25 - Exit at Junction 5 carefully Exit at the junction South of Sevenoaks. Pass through Otford then over following signs for A21 and Sevenoaks Take the third exit off the roundabout the motorway, then straight on at (not usual exit layout). Do not join to Sevenoaks (A225). Remain on A225 miniroundabout at retail area. After A21 but leave by slip road to join A25 through town centre, forking right on approximately ½ mile continue straight for Sevenoaks. After approximately approach, cross the traffic lights, pass on at traffic lights. Then as for ex M25 at 1 mile turn left at mini-roundabout, cricket ground on right, then take the St John’s Hill. then immediately right at second mini- turning left after Holly Bush Lane onto roundabout remaining on the A25 to Bradbourne Road. Take the next turning On foot from Sevenoaks Railway Maidstone. After approximately 1 mile, left onto Bradbourne Park Road. The Station turn right at traffic lights onto the A225, Junior School entrance is on your left Leave by the main station exit, cross the St John’s Hill, towards Sevenoaks town after 300 metres. road (London Road) and turn left. Take centre. After approximately ¾ mile, turn the first right into Mount Harry Road right onto Bradbourne Road. Take the From A25 heading East and cross the road again. Follow the road next turning left into Bradbourne Park As for M25 directions. as it branches left into Bradbourne Park Road. The Junior School is on your left Road. Walthamstow Hall Junior School after 300 metres. From A25 heading West is located on the right, some 200 metres later, after Woodside Road. Pass through Seal. Cross first set of traffic lights, then after a further ½ mile turn left at traffic lights onto A225 towards Sevenoaks. Then as for ex M25 at St John’s Hill.

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All staff may be contacted via the Junior School Office. Your daughter’s Form Teacher is the first point of contact. Mrs Wood is also always happy to help and advise regarding your daughter.

Junior School Address Senior School Address Bradbourne Park Road Holly Bush Lane Sevenoaks Sevenoaks Kent TN13 3LD Kent TN13 3UL

Junior School Office Senior School Office General Enquiries 01732 451334 01732 453815 [email protected] [email protected] [email protected] Registrar Mrs Alex Knight Headmistress 01732 451334/468703 Miss Stephanie Ferro [email protected] 01732 451334 [email protected] Bursar Mr Andy Horner Assistant Head – Early Years and Key Stage 1 01732 454227 Mr Harry Andrews [email protected] [email protected] Chair of Governors Assistant Head – Key Stage 2 Mrs Jayne Adams Mrs Chrissie Conway [email protected] Please address correspondence for Mrs Adams to Walthamstow Hall, Holly Bush Lane, Sevenoaks, Senior Teacher Kent TN13 3UL or to [email protected] Mrs Phyl Potter [email protected]

SAFEGUARDING CONTACTS

Any Safeguarding concerns should be directed to one of We hope that you will find this booklet and the following: information helpful. We would be pleased to receive feedback and suggestions via our website Miss Stephanie Ferro, Headmistress and Walthamstow Hall’s Designated Safeguarding Lead or at [email protected] [email protected] This Further Information Booklet and the Out of hours Safeguarding concerns please call School prospectus are not contractual documents. 0777 567 1579 We reserve the right to develop the curriculum, facilities or organisation in accordance with Mrs Nicky Armitage is Walthamstow Hall’s Deputy Designated Safeguarding Lead [email protected] changing circumstances. If you attach specific importance to particular points in the prospectus Mr Carl Hughes, Deputy Head and Walthamstow Hall’s please check with us that it holds good. Your Deputy Designated Safeguarding Lead contract will be based on the Terms and Conditions, [email protected] a copy of which is printed in this booklet.

38 | Junior School Further Information 2019-2020 Junior School Further Information 2019-2020 | 39 To arrange a visit, please contact the Registrar: 01732 468703 [email protected]

Walthamstow Hall Junior School, Bradbourne Park Road, Sevenoaks, Kent TN13 3LD

@walthamstowhall

walthamstow-hall.co.uk