G. Deming, D. Lefeber, C. Dipasquale, D

PUBLIC SERVICES COMMITTEE MEETING MINUTES WEDNESDAY, JANUARY 4, 2012 1:30 P.M.

PRESENT: G. Deming, D. LeFeber, C. DiPasquale, D. Babbitt Henry, J. Merrick, G. Moore, P. Yendell, M. Schuster, D. Mahus, W. Wadsworth, B. Donohue, I. Coyle, L. Burns The Pike Company: Mike Norton Kimball Associates: Terry Shulsky GUESTS: Robert DeLena of the Genesee Sun, Ann McCarthy-Zmick

ABSENT: D. Martello, Lynn Reagle of The Pike Company

PRESENT AFTER MEETING CALLED TO ORDER: Sheriff York, D. Allen, D. Morris

Mr. Deming wished everyone a Happy New Year and welcomed Springwater Supervisor Deborah Babbitt Henry as a Committee member.

LIVINGSTON COUNTY TOURISM - LISA BURNS Pre-approved Informational Item(s) To Be Reported 1. TOURISM UPDATE

L. Burns distributed and reviewed the 4th Quarter Tourism Marketing report:

2011 4th Quarter Tourism Marketing Review for Livingston County Board of Supervisors – Public Services Committee

All marketing efforts are based on the 2011 Marketing Plan plus additional marketing opportunity developed through collaboration and PR outreach.

. ILOVENY Matching Funds Application for 2012, Part I and II have been completed and sent to state. Estimate award letter was received - $43,422.00. The grant is down by $14,910.00 from grant of 2011. Firm grant award was due back to counties on December 23rd. To date, we have not received the final commitment. (L. Burns noted this will impact the tourism program almost $30,000.)

 Tourism Office Hosted the awards reception for the Letchworth Arts and Crafts Festival. This is the second year we have done so and it was an excellent success. We had partner donations from our two wineries and served a food and wine pairing. We see the value (IE: cross county collaboration, Letchworths biggest attraction event etc…) in this collaboration with the Wyoming County Council on the Arts and have committed to hosting the event again in 2012.

 Successfully completed the “Have A Field Day” in Livingston County Jingle Contest in collaboration with Theatre 101 in Mount Morris. Panel of local judges chose the jingle written and performed by Len Squires of Avon. PR was covered by local media and the song has been professionally recorded. First use will be for the video we are finalizing that was taken during the 2011 county motorcoach “FAM” tour in June. Other uses are slated with TV/Radio earmarked for a campaign.

 Tourism Office began preliminary work on the production of the county’s “Official” Visitor Guide for 2012. Volunteer committee met and concluded to make some basic changes to size and content of the guide. Committee felt strongly that 2012 is a good time to redesign our visitors guide. Harris Studios has been retained again this year to be the design company for the guide. Printer RFQ were sent out in mid-December and are due by January 6th. Advertiser solicitation was sent via direct mail and email. As of December 30th, 15 local advertisers have confirmed participation.

o Highpoints of redesign: New size, better way-finding, new advertising structure. Note: same overall

concept as in previous years to highlight our stunning visual attributes and have our guide be very visually appealing is still maintained.

 Tourism Office conducted photo shots in October and November for images for the 2012 guide. Volunteer ‘models’ were used with the annual objective of showing ‘real people’ enjoying ‘real attractions’ in Livingston County. Cover design was finalized and unveiled to the community at the Livingston County Chamber of Commerce Annual Luncheon meeting on December 14th.

 5th Annual Tourism Harvest Luncheon was held on November 3rd. Featured Guest Speaker was New York State Assemblyman Sean T. Hanna and Roland Beck, Manager of Letchworth State Park was presented with the William Pryor Letchworth Award for Excellence in Tourism. Twenty local partners helped sponsor the event with services and donations.

 In conjunction with VisitRochester, Tourism Office offered a free seminar to local partners with Joe Veneto, a nationally known tourism expert known as the “Opportunity Guy.” Fifteen local partners attended the seminar.

 Tourism Director was named Chairperson of the newly re-formed Society of the Genesee and the Lakes Board of Directors. Other board members include representatives from Monroe, Ontario and Genesee Counties as well as members from the academic, banking and finance industries. The SG&L is a 501(c)3 organization with a mission to educate and provide tourism related information and programming. The SG&L operates the Scottsville Thruway Information Center in conjunction with New York State. New plans for the organization included updating the information center, securing funding, enhancing education utilizing a college intern program with MCC & RIT and solidifying the center as the Western New York State “Official” Tourism Information source.

 Tourism Office hosted two travel writers in 4th quarter. One outdoor writer from Canada interested in Letchworth State Park and Native History and the other was a Tour Operator from Israel. Mr. Avi Kaptzan is the CEO of Kay New Century Tours and in addition to his researching locations to send Middle Eastern and European travelers he has also created a website specific to this market. He has secured the full cooperation of New York State Division of Tourism to promote his website and was given permission by the state to use the ILOVENY logo. Livingston County is now contributing to the website and is working with local hotels to promote to this potentially very lucrative international tourism market.

 On behalf of the multi county collaboration to market into the Greater Toronto and Ontario market, Tourism Director represented the marketing/PR initiative at the Annual Canadian/Toronto Woman’s Show in November. Over 100 tourism destinations from around the world were present at this show and our booth was specific to Greater Rochester, the Finger Lakes and Genesee River Region.

 Tourism office was solicited and assisted SUNY Geneseo Athletic Department in marketing and PR for their first annual Teddy Bear Toss at their Hockey Game in December. This will become an annual event and additional events are planned and will be supported.

. Facilitated bi-monthly Livingston County Tourism Council meeting, attended regional PR meetings.

. Board of Supervisor designated the Livingston County Area Chamber of Commerce to be the county’s official Tourism Promotion Agency for the purpose of applying for state (and other) grants specific to tourism marketing.

. Tourism Director participated in two discussions with the State’s Office of Tourism (ILOVENY) with regards states possible change for tourism regions.

. Tourism Director participated, per request from County Planning Director Angela Ellis in Connectivity Plan Interviews and attended the planning departments “Farm Roundtable” in October.

. Tourism Director participated in the two Tourism and the Arts Work Groups in conjunction with the Regional Economic Development Councils process.

. Tourism Director supported the efforts of Mount Morris in hosting a group from Pratt Institute developing marketing strategy.

. Tourism Director was invited and made a local tourism presentation to two church groups.

. 2012 Budget: continual preparation along with ongoing modification of 2012 Marketing and PR Plan.

Daily Office Duties to promote and facilitate Tourism include: Greeting visitors and directing to destinations Phone solicitation requests Maintaining website and Social Media marketing tools IE: Facebook, Twitter, YouTube, foursquare, Flickr, tumblr Monitor and administer state Matching Funds Grant Program Adhere to Budget Guidelines and monitor billing/invoicing etc… Support Chamber of Commerce functions and community outreach

Submitted by Lisa Burns, Tourism Director 1/4/2012

Sheriff York and D. Allen entered.

L. Burns reported she is moving ahead with a marketing plan with the County Historian. She has requested Privilege of the Floor for February 8 to provide her 2011 Annual Report.

Mr. Deming asked what would get cut as a result of losing $30,000. L. Burns explained she has eliminated appropriations in the advertising budget, which includes the Rochester Visitors’ Guide, and also the “third zone”, (the Syracuse and eastern tourism area through Yankee Doodle advertising). In the past we were involved in advertising in all 21 trade show schedules and now we are going to 15. She added we are doing things to maximize the dollars, but $30,000 is a huge hit.

Mr. DiPasquale asked what is the County’s share for this program. L. Burns stated that if the grant is for $43,422, then that amount has to be matched.

Mr. Yendell commended Lisa Burns for her efforts in promoting the Shop In Livingston campaign. He explained that the IDA hired the Chamber/tourism office to promote the campaign this holiday season. She explained that a survey is being compiled to get some good feedback and once that information is collected, it will be presented to the IDA.

THE PIKE COMPANY & KIMBALL ASSOCIATES Pre-approved Informational Item(s) To Be Reported 1. PROJECT UPDATE – LIVINGSTON COUNTY JAIL PROJECT

M. Norton reported that T. Shulsky had a hip replacement and would not be here today. The County Administrator confirmed that Kimball sent an email and Kimball representatives will not be present today.

M. Norton reported the new boilers have been installed and are operating. The preliminary work has been done for the installation of the infrared heaters, and the heaters should be delivered soon. M. Norton indicated there is a discrepancy of what they proposed and what we are going to end up doing. He indicated they didn’t like the exhaust and the intake going out the walls. Sheriff York stated we left it as proposed because it was too much risk with the roof penetrations. M. Norton stated there is a possibility that the exhaust can go out through the wall toward the parking lot because it is hot and, and the intake can go through the roof because it is cold. He believes this is what they will end up doing. Kimball is supposed to get a sketch to Danforth.

M. Norton indicated that Danforth and Kimball have had some discussions about pricing for additional cooling in the existing jail. Sheriff York stated this is quite an issue. The data processing room is extremely hot even with the portable air conditioner in the room—it is still very warm and unacceptable. Kimball has asked Danforth for a bigger unit. The County Administrator indicated that Kimball did provide a person’s name that would be handling issues in Terry Shulsky’s absence. The County Administrator sent an email but did not hear 3

anything prior to this meeting. He indicated that Kimball’s attorney still owes a response to our letter related to design errors. Sheriff York explained even with the main unit running 24/7, the room is not cooled down even in this winter weather.

Mr. Moore asked how the inmate knocked off the sprinkler head. Sheriff York responded the inmate was very irate and mentally unstable, jumped up and pulled the pin down. Different sprinkler heads were considered but it was determined that the sprinkler head we have is the best.

The County Administrator stated that at the last meeting we discussed the elevator issue. Initially the change order totaled $30,000 and the cost has now been diminished to approximately $3,200 for each elevator (total $7,040) to change the software to the way the Sheriff wanted it. The contractor originally installed it according to design documents and then changed it so it opens automatically. M. Norton explained in the existing jail when they did the new upgrade to the elevator (installing new piston) the design required a PVC liner, but once they determined what they had when they broke the cap off, they determined this would not work. so they went to a flexible liner, which is more expensive and more labor intensive. A credit was applied for the original PVC ($3,586). The total is now a little over $11,000. Sheriff York explained that the software change was necessary because when an inmate/guard was in the elevator and it got to the bottom, it did not open. If there was confrontation, it was hard for the other guards to get into the elevator. Sheriff York added that the elevator was delayed so long from the time it was supposed to be installed until it was installed, they should have been paying us. This held up the project quite some time.

Sheriff York explained how the contractors brought materials up through the stairwells on a cable. M. Norton explained the contractor did provide lifting in lieu of the elevator. He explained that Southern Folger would have never been able to use the elevator for bringing in the big heavy frames; otherwise if they intended to use the elevator, they would have requested a hefty back charge for not being able to use the elevator. Manning Squires provided lifting for other contractors.

The County Administrator recommended approving the elevator liner change at the next meeting. The software change looks like a design issue. Mr. Deming stated to bring this back to the next meeting.

M. Norton stated he does not know of any other issues. Sheriff York stated the cooling issue remains to be a problem. Mr. Merrick asked what is being proposed to correct this problem. The County Administrator responded that Kimball is preparing a solution, which was noted in the email informing the County Administrator that Terry would not be at the meeting today. Kimball is recognizing that the design is not sufficient. Mr. Merrick stated he questioned the size of the coolers a long time ago. M. Norton stated the proposal is to upsize the unit. M. Norton stated it was installed the way it was designed. The County Administrator stated the cooling system was faulty and not meeting specifications. M. Norton stated the problem with the cooling is purely a County and Kimball design issue. Mr. Merrick stated he understands that the entire jail does not cool. Sheriff York indicated it is better but the data processing room is a huge problem. M. Norton stated there are two separate issues—there is no problem in the new jail but there is a problem in the existing jail and the data and control room.

Mr. Deming stated he doesn’t believe the answer is upgrading a portable unit. M. Norton indicated Danforth has quoted a larger main unit. M. Norton explained we pointed it out that it wasn’t cooling properly and they did all these checks and indicated the engineers are baffled—what is there isn’t cooling, similar to the heat problem. Kimball has been trying to defend their position and they have finally come to the conclusion that maybe it is not big enough. The County Administrator stated we have not paid Kimball in a couple months and we are withholding $50,000 and the cost of the boiler was around $60,000. M. Norton with the three issues at hand the cost right now is probably close to $80,000—boiler $50,000, infrared $20,000, upsize of cooling unit $15,000. Mr. Moore stated that overall the County’s operating costs would be more than initially estimated. M.

Norton stated that hopefully the boilers will run more efficiently and there may be some savings.

SHERIFF’S DEPARTMENT- SHERIFF YORK Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY SHERIFF’S OFFICE: SWANSON SERVICES CORPORATION RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Sheriff’s Office, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount Swanson Services Corporation execution to 12/31/2018 no fee 1133 Pennsylvania Street Denver, CO 80203 For: Addendum to current Swanson Contract to add “self serve” kiosks within the jail for inmates to purchase commissary items and lobby “cashier” for adding funds to inmate’s account. Funding Source Local Share Budgeted ? n/a n/a n/a

Sheriff York stated the department is putting in kiosks in the lobby, booking area and pods to avoid having the staff handle a lot of money. Family/friends can automatically deposit money in the inmates account. There is no cost to the County, however, if there is damage to the machines, the County is responsible.

MOTION: Mr. LeFeber moved and Mr. DiPasquale seconded to authorize the foregoing contract. Carried.

Informational Item(s) Written Only 1. Response letter to Director Barbato regarding denial of Statewide Interoperability Communications Grant Application (on file).

Sheriff York read the letter from the Division of Homeland Security informing the County that we were not chosen for funding this year. Sheriff York explained the State is no longer dispatching anybody. The Counties fund and operate the 911 Centers, and fund the upgrades for these Centers and dispatch State Police, State Parks, etc. Livingston County has appropriated about $12 million into the 911 Center in the last 20 years. Sheriff York explained Robert Barbato, Director, has been invited to the Sheriff’s Association meeting and the NYSAC meeting to discuss this issue. Sixty applications were submitted requesting approximately $69.5 million. Sheriff York stated he is going to inform him that 1/3 of what the State takes from the counties every year could have funded every grant application in the State. Sheriff York stated this is another State mandate that the counties provide services to all State entities and local entities without funding. The State takes in over $200 million a year from 911 cellular (now called Public Safety) surcharges.

Mr. Moore asked about the status of boarding Federal inmates. Sheriff York stated he is working on developing a contract at $100 per day and $30 per day for transportation cost. Some counties are transporting inmates for $14/$18 per day. We have to have two Deputies to transport a Federal inmate and we cannot do it for less than $30 per day. Other counties are housing Federal inmates at a cost of $74-$95. It cost $270 for the Feds to house their own inmates. Sheriff York stated we are waiting for ICE (Immigration Custom Enforcement) to come to inspect our facility and also to obtain a contract from Washington to cover the US Marshall inmates.

Mrs. Donohue asked what is the status of the food cart issue, and Sheriff York stated that he is waiting for County Attorney David Morris to address the design issue with the manufacturer.

CENTRAL SERVICES- DAVE ALLEN Action Item(s) To Be Reported 1. AWARDING BID FOR THE LIVINGSTON COUNTY CENTRAL SERVICES DEPARTMENT, COUNTY JAIL, OFFICE FOR THE AGING AND HIGHWAY DEPARTMENT FOR CLEANING PRODUCTS AND DISPOSABLE PAPER PRODUCTS– EASTERN MAINTENANCE SUPPLIES, INC. WHEREAS, after the proper legal advertisement seeking bids for cleaning products and disposable paper products, eight bids were received and opened on December 13, 2011, now, therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign the following contract, which is hereby accepted as the lowest responsible bid, subject to review by the County Attorney and County Administrator: Contract Term Amount Eastern Maintenance Supplies, Inc. 1/1/12 – 12/31/12 Price set forth on the price 107 Norris Drive tabulation sheets on file in the Office of the Rochester, New York 14610 County Administrator For: Cleaning products and disposable paper products with an option to renew for one additional year to end on December 31, 2013 Dated at Geneseo, New York January 11, 2012 Public Services Committee

D. Allen indicated that eights bids were opened on December 13, 2011 for cleaning products. He stated Eastern Maintenance Supplies, Inc. was the lowest responsible bid, and he recommended awarding the bid. The County Administrator stated that Lisa Grosse could not make the meeting. He distributed and reviewed a handout of the bid results (on file).

Mr. DiPasquale asked if there were any local companies that bid on this and the County Administrator responded no. The County Administrator explained he sent out a memo to the Department Heads asking them to include local vendors when they are seeking quotes/bid but not to circumvent our procurement procedures. The County Administrator directed them to go with a local provider if under the purchase is under the bidding limits.

MOTION: Mr. Moore moved and Mr. Merrick seconded to authorize the foregoing resolution. Carried.

Informational Item(s) Written Only 1. Millennium Drive Facility Abatement/Renovation Project – There will be a construction kick-off meeting for this project on December 29, 2011. 2. Center for Nursing and Rehabilitation Facility Interior Modification Project – There will be a General Construction Work Kick-Off meeting for this project on January 4, 2012. 3. Judge Moran’s Chambers Project – This project is in the schematic level design phase. If the final designs were approved by both the Court System and the County by early January, we would have an estimated completion time in late August 2012.

EMERGENCY MEDICAL SERVICES- KAREN DEWAR Action Item(s) To Be Reported 1. ESTABLISHING INCREASED LIVINGSTON COUNTY ALS / BLS RATE FEES EFFECTIVE JANUARY 1, 2012 – MEDEX BILLING INC. WHEREAS, after a review of other ALS / BLS Agency charges for services billed through MedEx Billing Inc., it has been determined that the charge / structure should be modified, now, therefore, be it RESOLVED, that the following schedule of charges for the Livingston County ALS / BLS Program billed through MedEx Billing, Inc. be effective January 1, 2012:

ALS / BLS ALS / ALS 1 ALS Specialty BLS BLS Non- BLS Non- ALS 1 Interfac Care Mileag Emergency Emergency Emergency Emergency ALS 2 e transport e

Proposed 2011 $475.00 $585.00 $615.00 $780.00 $870.00 $725.00 $935.00 $20.00 Proposed 2012 $500.00 $615.00 $645.00 $815.00 $915.00 $765.00 $980.00 $21.00

K. Dewar indicated the proposal is to increase the BLS and ALS rates based on insurance reimbursements that have taken place over the last couple years, specifically with the Medicare system. This is approximately a 5% increase from the 2011 average reimbursement rates.

Mr. DiPasquale asked for a clarification regarding the billing process. K. Dewar explained.

These are solely the County billing rates.

MOTION: Mr. Moore moved and Mr. LeFeber seconded to authorize the foregoing resolution. Carried.

2. AMENDING RESOLUTION NO. 2010-095 AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY DEPARTMENT OF EMERGENCY MEDICAL SERVICES - VILLAGE OF LIMA VOLUNTEER AMBULANCE, AVON ROTARY LIONS AMBULANCE, GENESEE VALLEY EMS, YORK AMBULANCE, VILLAGE OF GENESEO AMBULANCE, LIVONIA AMBULANCE DISTRICT #1, MOUNT MORRIS TOWN AMBULANCE WHEREAS, contracts from Resolution No. 2010-095 were never signed, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Department of Emergency Medical Services, according to the term(s) designated, subject to review by the County Attorney and County Administrator:

Village of Lima Volunteer Ambulance 1/1/12-12/31/15 ALS $225/call PO Box 335 BLS $135/call Lima, NY 14485 For: ALS Interface Billing Agreements Avon Rotary Lions Ambulance 1/1/12-12/31/15 ALS $225/call 74 Genesee Street, BLS $135/call Avon, NY 14414 For: ALS Interface Billing Agreements Genesee Valley EMS 1/1/12-12/31/15 ALS $225/call PO box 3, BLS $135/call Caledonia, NY 14423 For: ALS Interface Billing Agreements York Ambulance 1/1/12-12/31/15 ALS $225/call 2667 York Road West BLS $135/call York, NY 14592 For: ALS Interface Billing Agreements Village of Geneseo Ambulance 1/1/12-12/31/15 ALS $225/call PO Box 428 BLS $135/call Geneseo, NY 14454 For: ALS Interface Billing Agreements Livonia Ambulance District #1 1/1/12-12/31/15 ALS $225/call 7

PO Box 108 BLS $135/call Livonia, NY 14487 For: ALS Interface Billing Agreements Mount Morris Town Ambulance 1/1/12-12/31/15 ALS $225/call 112 1/2 Main St BLS $135/call Mt. Morris, NY 14510 For: ALS Interface Billing Agreements Village of Dansville Ambulance 1/1/12-12/31/15 ALS $225/call 14 Clara Barton Street BLS $135/call Dansville, NY 14437 For: ALS Interface Billing Agreements

K. Dewar explained that an ambulance corp and the County cannot bill Medicare for the same service. In order for the County to get some of what Medicare would pay, a contract is developed with the ambulance services indicating they will do the billing and reimburse the county for a certain amount of money for services provided.

Mr. DiPasquale asked how does the Emergency Medical Services department get their money now. K. Dewar stated there are contracts in place charging $200 per call by the town or village or fire district. The original contracts were signed back in 2004/2005. K. Dewar explained that in 2010 there was a resolution authorizing new contracts raising the rate from $200 to $225 per call based on Medicare reimbursement rates. The contracts were never signed by the individual ambulance corps. The County Administrator clarified that in 2010 a resolution was passed to increase the rates but the rates were never put into effect because the contracts were never signed. K. Dewar stated that everything else would stay the same.

Mr. Deming asked if the corps have been informed of this rate increase, and K. Dewar stated not yet. She will be announcing it at a meeting tomorrow night, pending approval today.

Mr. LeFeber asked for a clarification on the chargeback and the County Administrator explained.

K. Dewar stated that Dansville Ambulance was not billing at the time of the 2010 resolution, so this corp was added to the foregoing resolution.

MOTION: Mr. LeFeber moved and Mr. Moore seconded to authorize the foregoing contracts. Carried.

Mr. Deming asked K. Dewar to inform the Committee the results of the meeting tomorrow night.

Mr. Moore asked about the status of the second County ambulance. The County Administrator stated it is in operation right now. This ambulance is not transporting Noyes patients at this time. Mt. Morris is still being the first ambulance to respond to the County nursing home.

ECONOMIC DEVELOPMENT- PAT ROUNTREE Action Item(s) To Be Reported 1. IMPLEMENTATION OF RPTL SECTION 485-N – INTRODUCTION OF COUNTY LOCAL LAW

Letter has been sent to Village Boards offering presentations to explain the new 12-year targeted downtown tax abatement legislation signed into law this summer. If the Village has already, through some Board action, adopted downtown district boundaries, the local law can be effective by March 1st (taxable status date). If such

a boundary area has not been identified and approved, the Village must establish an advisory board to recommend boundaries to the Village Board.

It appears that the Villages of Mt. Morris, Dansville, Lima and Geneseo will be introducing their Local Laws implementing RPTL 485-n at their first meeting in January. The County Local Law must be in effect for March 1st. Introduction is suggested for the January 25th meeting if this can be accomplished. A draft local law will be provided to the County Attorney for completion.

P. Rountree stated that the lowest level of government village/town must introduce a local law first and then the County can introduce a local law to authorize property tax abatement. Mr. DiPasquale asked for an explanation of this new law. P. Rountree explained this law uses a targeted area of its defined downtown area and the other law had to be village wide, town wide or school district wide. The purpose of this is to do revitalization where one business has impact on the business next door. The second element of this new law, it can be any commercial or any mixed-use development in that area. The previous law would not allow mixed- use developments. P. Rountree stated he would particularly like local laws from Mt. Morris, Nunda, Geneseo and Lima, because they are already in the boundary area, by taxable status date of March 1. He is also hopeful that the Village of Dansville will enact a local law.

Mr. Deming stated that Pat and Julie should contact the County Attorney to ensure this local law is worded properly.

MOTION: Mr. Moore moved and Mrs. Babbitt Henry seconded to authorize a local law for any town, village or school district that opts in. Carried.

2. PROVIDING FOR PUBLIC HEARING ON PENDING APPROVAL OF PROPOSED LOCAL LAW

MOTION: Mr. Moore moved and Mr. Merrick seconded to authorize a resolution establishing a public hearing for a proposed local law as mentioned above. Carried.

Mr. DiPasquale asked for a status update of the County Industrial Parks. P. Rountree stated that activity has been slow in Mt. Morris and Dansville. In Avon, DP Tool has submitted a purchase offer to acquire an additional five acres for an expansion and the IDA did authorize this transaction.

Informational Item(s) Written Only 1. LIVINGSTON COUNTY SIGN & FAÇADE GRANT- The first year of County Sign and Façade grants for projects located in the Villages of Dansville, Geneseo, Lima, Mt. Morris and Nunda concluded with 14 sign and 17 façade improvement awards totaling $58,500. Informational meetings for 2012 Sign & Façade Program were held on November 29th and 30th for business and property owners in the Villages of Lima, Dansville, Nunda, Mt. Morris and Geneseo. Applications will be due January 31, 2012 with funding awards in early March.

2. INDUSTRIAL DEVELOPMENT AGENCY- Livingston Associates, located on River Road in Caledonia, closed on a $750,000 project expansion in December. A 5,000 sq. foot addition will be constructed retaining 52 jobs and creating 10 new jobs.

Bristol ID Technologies, located on Rochester St. in Lima is expected retain 60 jobs and create 15 new jobs in a $1.2 million financing through Canandaigua National Bank. 1370 Rochester St. LLC, as the owner/developer will acquire an additional 4 acres of property for the company and construct a 7,600 sf addition to the facility.

DP Tool and Machine, located within the Avon Crossroads Commerce Park, has entered into a purchase agreement with the IDA to acquire an additional 5.4 acres of land. A building expansion project is expected in late 2012 or 2013. PILOT billings – for 2012 were prepared for the Town Tax Collector and for the County Treasurer for distribution.

3. NY MAIN STREET PROGRAM - The Village of Geneseo was awarded funding in the amount of $410,000 through the New York Main Street Program. The Livingston County Development Corporation has been asked to administer the grant on behalf of the Village.

4. STAFF TRAINING – Economic Development staff participated in a training webinar sponsored by NYSERDA. Staff also participated in a PARIS (Public Authority Reporting) training webinar provided by the Authority Budget Office.

5. BUY LOCAL CAMPAIGN - is nearing its end. A full report will be provided at the February meeting.

HIGHWAY DEPARTMENT- DON HIGGINS Action Item(s) To Be Reported 1. APPROVING APPOINTMENT OF LIVINGSTON COUNTY DEPUTY HIGHWAY SUPERINTENDENT – JASON M. WOLFANGER AND FORWARDING REQUEST TO THE WAYS AND MEANS COMMITTEE WHEREAS, Local Law No. 4-2007 provides for the appointment of one or more Deputy Highway Superintendents, and Livingston County Board Resolution No. 2011-235 created a third full-time Deputy Highway Superintendent position, and WHEREAS, Section 102-a of the NYS Highway Law authorizes the County Highway Superintendent to appoint a Deputy Highway Superintendent, with approval of the Board of Supervisors, now, therefore, be it RESOLVED, that the Livingston County Board of Supervisors hereby approves the County Highway Superintendent’s appointment of Jason M. Wolfanger, 9099 Culbertson Road, Dansville, NY 14437 as Deputy Highway Superintendent, effective January 23, 2012 and expiring April 3, 2014. Dated at Geneseo, New York January 11, 2012 Public Services Committee Director’s Comments: This recommendation follows two rounds of a selection process that began in August 2011. Approval is requested to forward this Resolution to Ways & Means Committee for authorization of salary.

D. Higgins stated this proposed resolution is the culmination of five months worth of efforts in the selection process for the new deputy position. D. Higgins stated he believes we found a good person for this position. He indicated the Committee was provided a copy of the candidate’s application and resume. Jason Wolfanger has good experience and a good reputation in the community. D. Higgins stated he believes Jason will be the future of the department and bring a good fresh look from contractor’s side and help us continue to improve. Mr. Deming concurred and stated he believes Jason is an outstanding candidate.

MOTION: Mr. DiPasquale moved and Mr. LeFeber seconded to appoint Jason M. Wolfanger to the position of Deputy Highway Superintendent and refer this matter to the Ways and Means Committee. Carried.

D. Higgins stated Jason’s tentative start date is 1/23/12. The advertised salary range was $62,000-$65,000 and he would like to recommend a salary of $64,000 to the Ways and Means Committee. D. Higgins stated this coincides with the average overtime of the Road Maintenance Supervisor position. This position is entitled to a vehicle. D. Higgins added that both Chris Ramsey, owner of Ramsey Construction and Jason’s current

employer, and Lynn Reagle highly recommended Jason for this position.

PLANNING DEPARTMENT- ANGELA ELLIS Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY PLANNING DEPARTMENT - ECOLOGIC, LLC, LIVINGSTON COUNTY SOIL AND WATER CONSERVATION DISTRICT RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract for the Livingston County Planning Department, according to the terms designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount EcoLogic, LLC 1/1/12 – 12/31/12 not to exceed $12,000.00 Atwell Mill Annex, Suite S-2 132 ½ Albany Street Cazenovia, NY 13035 For: Professional scientific services in support of the implementation of the Conesus Lake Watershed Management Plan. Director’s Comments: This resolution continues our annual contractual relationship with EcoLogic. This contract is funded through the Conesus Lake Aquatic Weeds Strategy (CLAWS). Funding Source Local Share Budgeted ? Finger Lakes-Lake Ontario Watershed Protection Alliance $0 Yes X No annual funding: CLAWS 19 (NYS Environmental Protection Fund)

A. Ellis reported we did receive a total of $85,000 for CLAWS 19 (19th year of funding), however, next year we will only be getting $45,000.

MOTION: Mr. DiPasquale moved and Mr. Moore seconded to authorize the foregoing contract. Carried.

Contractor Term Amount Livingston County Soil & Water 1/1/12 – 12/31/13 $30,000.00 Conservation District 11 Megan Drive, Suite 2 Geneseo, NY 14454 For: Professional services in support of the implementation of the Conesus Lake Watershed Management Plan. Director’s Comments: This resolution continues our annual contractual relationship with the Soil and Water Conservation District for landowner assistance with agricultural best management practices and projects in the Conesus Lake Watershed. Funding Source Local Share Budgeted ? Finger Lakes-Lake Ontario Watershed Protection Alliance $0 Yes X No annual funding: CLAWS 19 (NYS Environmental Protection Fund)

MOTION: Mr. Merrick moved and Mr. DiPasquale seconded to authorize the foregoing contract. Carried.

2. APPOINTING MEMBERS TO THE LIVINGSTON COUNTY PLANNING BOARD- PATRICK MCCORMICK, BONNIE TAYLOR-DAVIS, BETTY MARBLE, KAREN ROFFE, JOANNE PALMER,

WILLIAM DAVIS, HAVILAH TOLAND, SUE ERDLE, DAVID SLIKER, DENNIS WITTE, BRUCE DEHM RESOLVED, that the following members are hereby appointed to the Livingston County Planning Board for the term designated: Name Address Rep./Title Term Livingston County Planning Board Patrick McCormick 252 Genesee Street, Avon NY 14414 Town of Avon 1/1/12-12/31/14 Bonnie Taylor- 410 North Avenue, Avon NY 14414 Village of Avon 1/1/12-12/31/14 Davis Betty Marble 7050 Stagecoach Road, Conesus NY 14435 Town of Conesus 1/1/12-12/31/14 Karen Roffe PO Box 266, 221 Main Street, Leicester NY 14481Village of Leicester 1/1/12-12/31/14 Joanne Palmer PO Box 127, 40 Linden Street, Livonia NY 14487 Village of Livonia 1/1/12-12/31/14 William Davis 4 South Walnut Street, Nunda NY 14517 Village of Nunda 1/1/12-12/31/14 Havilah Toland PO Box 85, 7841 Main Street, Springwater NY Town of 1/1/12-12/31/14 14560 Springwater Sue Erdle 4815 Stoner Hill Road, Dansville NY 14437 Town of W. Sparta 1/1/12-12/31/14 David Sliker 4216 Main Street, Leicester, NY 14481 Town of York 1/1/12-12/31/12 Replacing Marjorie Fasano Dennis Witte 5305 East Lake Road, Conesus NY 14435 Alternate #1 1/1/12-12/31/12 Bruce Dehm Box 103, Geneseo NY 14454 Alternate #2 1/1/12-12/31/12

A. Ellis reported that she sent a letter to everyone asking if they wished to continue serving on the Planning Board. She indicated they were all interested in serving. She reported the following members have served a significant number of years on the Planning Board: Bonnie Taylor-Davis, 10; Betty Marble, 16; JoAnn Palmer, 25; Havilah Toland, 22; Sue Erdle, 10. She indicated there are some long-standing members, that have over 30 years of service, and Marie Roberts of Dansville is one of the founding members.

MOTION: Mr. LeFeber moved and Mrs. Babbitt Henry seconded to authorize the foregoing resolution. Carried.

A. Ellis reminded the Committee of the Marcellus Shale educational meeting on Friday, 1/6/12 at the EOC.

The Agricultural & Farmland Protection Board will meet next Friday to begin the implementation of the agricultural economic development initiatives.

viability of agricultural land. 3. UPCOMING TRAINING OPPORTUNITIES: LET’S Plan a. 2011 Training: I am very pleased to let you know that a total of 19 training sessions were given or sponsored by the Planning Department in 2011, which translates into 358 hours of training for 183 local planning and zoning officials. These trainings were free of charge. i. Reminder: Evenings with the County Planning Board is an opportunity for municipal training credit hours. Municipal planning and zoning officials may receive credit for attending and learning about County Planning Board review. 4. CONESUS LAKE WATERSHED MANAGEMENT PLAN (CLWMP) – CONESUS LAKE WATERSHED COUNCIL (CLWC): a. 2005 EPF Road Ditch Project: The second (and final) payment request was submitted in June. Once payment is received, this closes out this grant. b. 2008 EPF Grant Award for the Streambank Remediation Project –Phase I ($382,869): Planning staff continued coordination efforts with the Town of Livonia and NYS Department of State. We are still waiting for an executed contract from the State to start this project. c. 2009 EPF Grant Application – Phase II ($358,132): Planning staff continued coordination efforts with the Town of Livonia and NYS Department of State. We are still waiting for an executed contract from the State to start this project. d. Conesus Lake Watershed Council. The Council held its final meeting for the year on November 18, 2011. The next meeting is scheduled for February 10, 2012. e. Conesus Lake Watershed Council – Agricultural Committee. The Agricultural Committee met on December 14th. f. Conesus Lake Watershed Council – Technical Committee. The Technical Committee met on December 16th. The focus of the meeting was on discussion on invasive species detection and response plans and activities for 2012. 5. ENVIRONMENTAL MANAGEMENT COUNCIL: a. The EMC determined that it would not hold its regular meeting on November 16th to allow members to attend the NYS DEC public hearing in Dansville on Marcellus Shale. 6. GENESEE TRANSPORTATION COUNCIL: a. Livingston County Transportation Connectivity Plan Project. i. Planning Director is working with C&S on preparing the contract as approved by the Board of Supervisors in November. 7. GENESEE/FINGER LAKES REGIONAL PLANNING COUNCIL. a. Planning Coordination Committee. The next PCC meeting is scheduled for February 3, 2012. 8. LIVINGSTON COUNTY EMERGENCY COMMUNICATIONS PLAN: NYS Division of Homeland Security and Emergency Services, FY2010 Interoperable Emergency Communications Grant Program (IECGP). The Planning Department will be facilitating the consultant selection process for project partners. 9. E911 ADDRESSING: The Planning Department continued work on the E911 addressing assignments and ROW naming with the Sheriff’s Office. 10. SUNY INTERNSHIP. The Planning Department finished the Fall Internship Program with SUNY Geneseo Geography Department. This partnership was very successful. We plan on continuing this partnership with a new Spring Internship. Our office interviewed 4 candidates for the Spring SUNY Internship. 11. ACHIEVE GRANT. Livingston County Department of Health has been awarded an ACHIEVE grant (Action Communities for Health, Innovation, and Environmental Change). Livingston County was one of 40 counties selected from 194 applicants to participate in this CDC (Centers for Disease Control and Prevention) and NACCHO (National Association of County and City Health Officials) sponsored program. The Planning Director serves on the Community Health Action and Response

Team (CHART), which will serve as the steering committee for this project. The Planning Director continued participation on the CHART Team. 12. MARCELLUS SHALE. a. We have made arrangements for Cornell University Community and Rural Development Institute (CaRDI) to come on January 6, 2011, and present on socio-economic and community impacts associated with Marcellus Shale mining. A snow-date is planned for January 10th. b. The Planning Director, County Attorney, County Administrator, and County Highway Superintendent are meeting on November 29, 2011, to review draft road preservation law and road use agreements prepared by the Planning Department. 13. WEATHERIZATION ASSISTANCE PROGRAM (WAP). a. ARRA. Last month I reported a challenge with extending the ARRA (economic stimulus) contract with the State to December 31, 2011 to complete the ARRA work, and that this delay may result in the County WAP not completing the work as planned. The County Attorney and attorneys with the State Office of Community Renewal and State Comptroller’s Office have resolved the contractual issue. b. Regular WAP Program. This federal program may sustain significant cuts in funding for 2012. The Planning Director is working with the Weatherization Assistance Program staff on determining impacts to the program and staffing.

OTHER- COUNTY ADMINISTRATOR IAN COYLE Action Item(s) To Be Reported 1. RESCHEDULING THE FEBRUARY 1, 2012 PUBLIC SERVICES COMMITTEE MEETING TO FEBRUARY 2, 2012 DUE TO THE 2012 NYSAC CONFERENCE

MOTION: Mr. Moore moved and Mr. LeFeber seconded to reschedule the February 1, 2012 Public Services meeting to Thursday, February 2, 2012 at 1:30 PM due to the 2012 NYSAC Conference. Carried.

2. APPOINTING MEMBERS TO THE LIVINGSTON COUNTY TRAFFIC SAFETY BOARD – PAMELA SINCLAIR, TIMOTHY ANDERSON RESOLVED, that the following members are hereby appointed to the Livingston County Traffic Safety Board for the term designated: Name Address Rep./Title Term Livingston County Traffic Safety Board Pamela Sinclair 2926 West Main St., Caledonia NY 14423 Caledonia Rep 1/1/12 – 12/31/14 Timothy Anderson 3277 Clover Street, Caledonia, NY 14423 Caledonia Alt. 1/1/12 – 12/31/14 Dated at Geneseo, New York January 11, 2012 Public Services Committee

3. APPOINTING MEMBERS TO THE FISH AND WILDLIFE MANAGEMENT BOARD – DENNIS MAHUS, IVAN DAVIS, NORMA PELLEGRINO, MARC OSYPIAN RESOLVED, that the following members are hereby appointed to the Fish and Wildlife Management Board for a term as designated: Name Address Rep./Title Term Fish and Wildlife Management Board Dennis Mahus 53 Chestnut Street, Dansville, NY 14437 Supervisor Member 1/1/12- 12/31/13

Ivan Davis P.O. Box 217, Hunt, NY 14846 Supervisor Alternate 1/1/12- 12/31/13 Norma Pellegrino 203 Wadsworth Avenue, Avon, NY Representative 1/1/12- 14414 12/31/13 Marc Osypian 2551 Lakeville Road, Avon, NY 14414 Alternate 1/1/12- 12/31/13 Dated at Geneseo, New York January 11, 2012 Public Services Committee

4. APPOINTING MEMBERS TO THE LIVINGSTON COUNTY SOIL AND WATER CONSERVATION DISTRICT – JON P. WHITE, GARY MOORE, DAVID LEFEBER RESOLVED, that the following members are hereby appointed to the Livingston County Soil and Water Conservation District for the term designated: Name Address Rep./Title Term Livingston County Soil and Water Conservation District Jon P. White 114 Temple Hill Street, Geneseo NY Member 1/1/12-12/31/14 14454 Gary Moore 2085 Dunkley Rd., Leicester, NY 14481 Supervisor 1/1/12-12/31/12 David LeFeber 2796 Pole Bridge Rd., Avon, NY 14414 Supervisor 1/1/12-12/31/12 Dated at Geneseo, New York January 11, 2012 Public Services Committee

5. APPOINTING VOTING REPRESENTATIVES TO THE INTER-COUNTY ASSOCIATION OF WESTERN NEW YORK FOR THE YEAR 2012 – DOMENICK J. MARTELLO, MARK J. SCHUSTER, PETER YENDELL RESOLVED, that the following members are hereby appointed to the Inter-County Association of Western New York for the year 2012 for the term designated: Name Address Rep./Title Term Inter-County Association of Western New York Domenick J. Martello 4939 Blank Hill Rd, Dansville NY 14437 Supervisor/T of Ossian 1/1/12-12/31/12 Mark J. Schuster 6464 Liberty Pole Rd, Dansville NY 14437 Supervisor/T of Sparta 1/1/12-12/31/12 Peter Yendell 7447 College St, Lima NY 14485 Supervisor/T of Lima 1/1/12-12/31/12 Dated at Geneseo, New York January 11, 2012 Public Services Committee

6. APPOINTING MEMBERS TO THE LIVINGSTON COUNTY WATER & SEWER AUTHORITY – HAROLD STEWART, STEVEN BEARDSLEY RESOLVED, that the following members are hereby appointed to the Livingston County Water and Sewer Authority for the term designated: Name Address Rep./Title Term Livingston County Water & Sewer Authority Harold Stewart 3911 Jones Bridge Road, Geneseo NY 14454 Member 1/1/12- 12/31/14 Steven Beardsley 2600 Dow Row, Piffard NY 14533 Member 1/1/12- 12/31/14 15

Dated at Geneseo, New York January 11, 2012 Public Services Committee

MOTION: Mr. DiPasquale moved and Mrs. Babbitt Henry seconded to approve the foregoing appointments. Carried.

Mr. LeFeber asked how would the vacancy be filled on the Water and Sewer Authority Board. Mr. Moore responded the vacancy has been advertised and resumes are due January 15 and the Water and Sewer Authority Board intends to talk about this at their January 25th meeting. Mr. Merrick stated he spoke with C. VanHorne and she indicated four applications have been received.

The County Administrator distributed an email from Probation Director Lynne Mignemi regarding a good situation that arose from a bad situation due to the electronic home monitoring program (on file).

Pre-approved Informational Item(s) To Be Reported 1. MANDATED VS. NON-MANDATED PROGRAMS - Public Services

The County Administrator distributed and reviewed a handout entitled Public Services Departments – mandated Versus Non-Mandated Program Review (on file). He indicated he would be doing a similar presentation to Human Services Committee tomorrow. He indicated that some programs are mandated but every single expense item within a mandated department is not a mandated expense. The County Administrator reviewed each department and indicated whether it is a mandated or non-mandated department and the 2012 County Cost (Net).

The County Administrator distributed a handout of the mandated versus non-mandated programs within the Planning Department (on file).

The County Administrator indicated the purpose of looking at this in advance of the 2013 County Budget. This is getting out in front of a challenge and to begin talking about our costs per program and what we could look at that is not mandated that we could do differently.

Mr. Yendell asked if we considered elimination of a department or service, would we go through the Committee or the Board as a whole. The County Administrator that is a matter for the Supervisors to determine but his recommendation would be to have the Committee discuss and make a recommendation to the full Board. Mr. Yendell stated his initial thought was that the Board was going to look at it as a whole and what was mandated throughout the County. The County Administrator stated the most beneficial way to do that is through the Committee structure otherwise he would have to bring a full list to the full Board and we would be discussing the 32 departments. Similar to what we do governance wise, it is broken up by Committee. Mrs. Donohue agreed with the County Administrator. Mr. Moore stated the big picture is good to look at but we still have to come back to the mother committee. Mr. Deming and Mr. DiPasquale agreed.

The County Administrator stated something that is not mandated it is not to say that we would not do it otherwise it is saying there is not a higher level of government saying that we have to do it.

EXECUTIVE SESSION

Mr. LeFeber moved and Mr. Moore seconded to move into Executive Session for the purpose of discussing the employment history of particular persons. Carried.

Mr. DiPasquale moved and Mr. Moore seconded to move out of Executive Session. Carried.

No action taken.

ADJOURNMENT

Mr. DiPasquale moved and Mr. Moore seconded to adjourn the meeting at 3:52 PM. Carried.

BOARD OF ELECTIONS- NANCY LEVEN AND LAURA SCHOONOVER Informational Item(s) Written Only 1. Five staff members were trained on December 15th by Dick Knopka from NTS on the Asset Management System, Custodian. This will allow us to electronically track seal numbers on the voting machines and our other assets. 2. Commissioner Leven and Commissioner Schoonover attended the close of the polls for the Special Election in the Village of Leicester. The Village voters voted not to dissolve the village by a vote of 48 to 135. 3. Commissioner Leven is receiving resumes and will be conducting interviews to replace Matthew Griffo as her deputy. Matthew’s resignation was effective December 9th. 4. An end of the year wrap up newsletter has been sent to our election inspectors. 5. Working on the annual reports. 6. Still waiting for the State to decide how many and when the primaries will be held in 2012. 7. The Commissioners will be attending the 97th Annual New York State Election Commissioners Association Conference in Ithaca on January 17th - 20th. This will be a very informative conference as one day is strictly set aside for the State Board of Elections as they will not be having their own conference in April. 8. Village caucuses for the March 20, 2012 election will be held from January 24th – January 31st. Information has been sent to all chairmen. Members of our staff will be available to attend these caucuses.

EMERGENCY MANAGEMENT SERVICES- KEVIN NIEDERMAIER Informational Item(s) Written Only 1. Livingston County Emergency Management has been selected by FEMA to host the Emergency Operations Center/Incident Management Team Interface Course on May 22-25, 2012. The course is designed to see how an Incident Management team interfaces with an EOC during activation. There will be 2 days of Instruction, one day of emergency activities based on real events that could or have happened in the County. The last day is designed for questions, after action report and a hot wash of the previous days activity. There will be required attendance of County representatives from various agencies that would actually be involved in real life emergencies. This training will comply with the required mandated training/exercise requirement for the LETPP and the SHSP grant programs. The Office of Emergency Management will be scheduling meetings in February and March with County Departments that will be needed to play a role in the training. The course will test the activation of the EOC, exercise emergency plans, emergency communications, delegation of Authority, and integration with an Incident Management team. 2. State Homeland Security Grant Program application has been completed and submitted to the Department of Homeland Security and Emergency Services for review. As per guidelines meeting were held between Emergency Management and Law Enforcement, Emergency Medical, Information and Technology, and Department of Health, regarding best usage of the funds. The grant was prepared to help those agencies and the county to better protect critical infrastructure, hazardous material response team, and public health. 3. Director attended the Regional Fire Administrators Conference held at the State Fire Academy in

Montour Falls. The conference covered County Fire Mutual Aid Plans, Re-organization of the Office of Fire Prevention and Control, Latest issues and concerns during the recent deployment of resources from the fire service during Hurricane Irene and Tropical Storm Lee, Presentation from State Health in regards to the close working relationship fire has with EMS and the new Laws, Rules, and Regulations that will be effecting that relationship in the future. 4. Director attended the following training: Emergency Operations Center Training for Hospitals, the course is designed for Hospitals to operate an operations center during an emergency and have it interface with the County EOC. Attended the Department Head training regarding hiring practices. Attended the Department Head meeting held at the EOC.

PROBATION- LYNNE MIGNEMI Informational Item(s) Written Only 1. PROBATION DEPARTMENT WORKLOAD 634 adult offenders supervised in county (40 treatment court cases being supervised in drug court) 58 offenders in other NYS counties 10 offenders in other states 26 juveniles supervised 15 new juvenile referrals 42 investigations ordered 28 active EHM cases (3 juvenile; 25 adults; 4 of which are female), 0-Global Positioning 0 adult placed on probation for willful violation of support 32 New Leandra’s Law cases (18 CDs) 2. MONIES COLLECTED $ 5,679.67 – restitution 2,853.00 – fines 1,566.05 – fees 265.71 – surcharge 3. MEETINGS ATTENDED 11/1/11 Bivona Center (Monroe County) 11/1/11 Human Services Department Head 11/2/11 Public Service Committee Meeting 11/8/11 Transitional Housing Meeting @ LCSO 11/9/11 Board of Supervisor’s Meeting 11/15/11 Committee of Probation Administrators Meeting 11/17/11 Office of Children & Family Services Meeting (Canandaigua) 11/21/11 Staff Meeting 11/22/11 Housing Task Force Meeting 4. ADMINISTRATIVE REVIEWS Zero (0) administrative reviews 5. TRAINING Name Date Training Hours Misc. Doug Czyryca 11/21/11 ACCESS Overview (Formerly VESID) 1.0 Katie Dunn 11/29/11 House Arrest Services Transition 1.5 Colleen Fronk 11/21/11 ACCESS Overview (Formerly VESID) 1.0 11/29/11 House Arrest Services Transition 1.5 Name Date Training Hours Misc. Debra Johnston 11/21/11 ACCESS Overview (Formerly VESID) 1.0 11/29/11 House Arrest Services Transition 1.5 Liz Laney 11/8/11 NDCI Webinar – Drug Offender vs. DWI 1.0

11/10/11 Offender 1.5 11/21/11 ICOAS Webinar – Pre-Audit Meeting 1.0 11/29/11 ACCESS Overview (Formerly VESID) 1.5 House Arrest Services Transition Debra Mack 11/8/11 Intoximeters Inservice 0.75 11/21/11 ACCESS Overview (Formerly VESID) 1.0 Matthew McKinney 11/21/11 ACCESS Overview (Formerly VESID) 1.0 11/29/11 House Arrest Services Transition 1.5 Lynne Mignemi 11/21/11 ACCESS Overview (Formerly VESID) 1.0 11/29/11 House Arrest Services Transition 1.5 Courtney Sobrado 11/21/11 ACCESS Overview (Formerly VESID) 1.0 11/29/11 House Arrest Services Transition 1.5 Jason Varno 11/29/11 House Arrest Services Transistion 1.5 Karen Weidman 11/21/11 ACCESS Overview (Formerly VESID) 1.0 Michelle Wolfanger 11/21/11 ACCESS Overview (Formerly VESID) 1.0 11/29/11 House Arrest Services Transition 1.5

Respectfully submitted,

Virginia O. Amico Clerk of the Board

PUBLIC SERVICES COMMITTEE MEETING MINUTES WEDNESDAY, FEBRUARY 2, 2012 1:30 P.M.

PRESENT: G. Deming, D. LeFeber, C. DiPasquale, D. Martello, J. Merrick, G. Moore, P. Yendell, D. Pangrazio, B. Donohue, Sheriff York, Undersheriff Szczesniak, Sgt. Lubanski, D. Allen The Pike Company: Mike Norton Kimball Associates: Diane Glarrow

ABSENT: D. Babbitt Henry, I. Coyle, Lynn Reagle of Pike Company

PRESENT AFTER MEETING CALLED TO ORDER: D. Higgins, D. Morris

THE PIKE COMPANY & KIMBALL ASSOCIATES Pre-approved Informational Item(s) To Be Reported 1. PROJECT UPDATE – LIVINGSTON COUNTY JAIL PROJECT

M. Norton distributed and reviewed the Proposed Change Order Log (on file). He explained there are two elevator change orders for Manning Squires totaling $10,626, and a change order in the amount of $414,563 for the heat pump through John W. Danforth Company. M. Norton indicated that he spoke with the County Attorney about the Manning Squires change order and the County Attorney agreed that this should be paid. M. Norton explained that Danforth did reduce their price by $500-$600 for the air conditioner in the Control Room. Sheriff York commented that it is extremely hot in that room at this time and the problem has not been corrected. D. Allen indicated he had a mechanic look at this and it was determined the compressor has worn out from working so hard. D. Allen indicated the compressor was replaced under warranty and it is tripping out again. Sheriff York stated the Data Room next to this is also extremely hot. Diane Glarrow of Kimball indicated that it has been determined the unit is not big enough for the current load but the new one is sufficient. Mr. Deming asked if we approve this today, how long would it be before this is corrected. M. Norton stated if approval for the change order is granted today, he can tell them to expedite this. The unit will have to be ordered and he is not sure how long it will take. M. Norton indicated that the contractors are currently working on installing the infrared heater. D. Allen stated contractors intend to penetrate the roof tomorrow, then the hard wiring will be done. M. Norton indicated that the two elevator change orders could be written under the caisson allowance. He intends to start zeroing out the other contracts.

D. Glarrow of Kimball stated that Kimball’s engineer incorrectly sized the unit and that Kimball has taken responsibility of this error and they are in negotiations with the County Attorney. The unit does need to be “upsized”.

M. Norton indicated if there isn’t a problem getting the unit ordered and delivered, they could start the job. He will provide a schedule once it has been determined. M. Norton was not sure how long it would take to install the new unit. D. Allen stated it would take probably a couple days to install the unit.

D. Allen indicated that the Sheriff’s Department has reported to him that the bridge (from new to old jail) is cold all the time. He checked the temperatures on December 28 and the outside air was 25 and the bridge temperature was 52/53. He checked temperatures again on January 3 and the temperature outside was 14 and the bridge temperature was the same. D. Allen asked what is the bridge temperature supposed to be. D. Glarrow responded she did not know what the bridge temperature is supposed to be but she will find out. She stated places where employees are not sitting and working, the temperatures would be lower. D. Glarrow stated the question is what temperature would be satisfactory.

Mr. Martello stated the extra cost for the bigger heat pump is going to be borne by who? D. Glarrow responded we (Kimball) will take care of the replacement of that unit. She indicated she understands there are a bunch of issues, and she apologized for those things. She indicated she understands it is very frustrating for the County and also for Kimball. She stated Kimball thought they had an engineer that knew these things. D. Glarrow stated that Kimball

has terminated two engineers.

The County is negotiating these issues with Kimball. Sheriff York stated it might be the difference between what it is and what it needs to be. The County is holding a retaining fee on Kimball. D. Glarrow stated that Kimball has been coming here for eight years and they are not going to leave the County hanging. Sheriff York stated overall it is a great project.

MOTION: Mr. Moore moved and Mr. LeFeber seconded to authorize change order to Manning Squires Hennig Co., Inc. in the amount of $10,626 for the elevator software changes and revised elevator jack liner. Carried.

MOTION: Mr. Martello moved and Mr. DiPasquale seconded to authorize change order to John W. Danforth Company in the amount of $14,563 for the heat pump replacement WSHP-67 in Room B413. Carried.

The boiler has been completed.

SHERIFF’S DEPARTMENT- SHERIFF YORK Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY SHERIFF’S OFFICE - NYS DIVISION OF CRIMINAL JUSTICE SERVICES (NYS DCJS) RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Sheriff’s Office, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount NYS DCJS 1/1/12 – 6/30/12 $15,948.00 4 Tower Place Albany, NY 12209 For: Work Release Grant Funding Source Local Share Budgeted ? A3143 $204,210 Yes X No

Sheriff York indicated the County will receive $15,948 from the State and the local share for this program is $204,210. He stated just this past weekend, this program prevented 66 inmates from coming into the County Jail.

MOTION: Mr. DiPasquale moved and Mr. Moore seconded to authorize the foregoing contract. Carried.

Mr. Moore asked where do the work release inmates report, and Sheriff York indicated in back of the jail by the garage. Sheriff York explained the incident where drugs were brought into the jail.

Mr. Moore mentioned that we possibly could end up with 16 year olds in the jail with proposed legislation. Sheriff York stated that Genesee County is considering building a facility or utilizing a facility to house some of these kids.

2. AWARDING BID FOR THE SHERIFF’S DEPARTMENT FOR SHERIFF’S ACCESSORIES – NEW YORK POLICE SUPPLY WHEREAS, after the proper legal advertisement seeking bids for Sheriff’s accessories, two bids were received and opened on December 15, 2011, now, therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign the following contract, which is hereby accepted as the lowest responsible bid, subject to review by the County Attorney and County Administrator: Contractor Term Amount New York Police Supply 2/1/12 – 1/31/13 as per bid amount 1460 Ridge Road. East Rochester, NY 14621 2

For: Award of bid for Sheriff’s Accessories with the option to renew for two additional years. Funding Source Local Share Budgeted ? Multiple departments for uniform accessories Yes X No

Sheriff York indicated New York Police Supply submitted the lowest bid and the Sheriff’s department has dealt with the company for a long time.

MOTION: Mr. Moore moved and Mr. LeFeber seconded to award the bid for Sheriff’s accessories to New York Policy Supply. Carried.

Pre-approved Informational Item(s) To Be Reported 1. OVERVIEW OF AGENCY DIVISIONS AND STOP DWI PROGRAM

Sheriff York distributed and reviewed handouts entitled “Report of Agency Status/Operations by Division” and a list of employees by title (on file). Sheriff York explained each handout in detail and concluded by saying the department is trying to address public safety in an affordable fashion. He encouraged the Committee to attend the Senior and Law Enforcement for the Aging meeting the first Thursday of the month at 9 AM in the Briefing Room. If you would like to attend, inform the Sheriff ahead of time.

Informational Item(s) Written Only 1. LCJ PARTICIPATION IN ROCHESTER RHIO

Sheriff York recommended that we participate in Rochester RHIO to allow the nurses to access records electronically through this system. He referred to the attachment provided (on file). This is no cost to the County.

DISTRICT ATTORNEY’S OFFICE- VICTOR ROWCLIFFE Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY DEPARTMENT OF DISTRICT ATTORNEY’S OFFICE: NYS DIVISION OF CRIMINAL JUSTICE SERVICES RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Department of District Attorney’s Office, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount NYS Division of Criminal Justice Services 11/1/11-12/31/12 $50,749.00 4 Tower Place Albany, NY 12203 For: Violence Against Women Grant Funding Source Local Share Budgeted ? DCJS 0.00 Yes x No Director’s Comments: Violence Against Women Grant. This is the renewal of a grant the County has been receiving for over 10 years. The grant includes a contract for services between the DA’s Office, Sheriff’s Department, Probation Department, Chances and Changes, and Legal Assistance of Western New York.

MOTION: Mr. Martello moved and Mr. DiPasquale seconded to authorize the foregoing contract. Carried.

CENTRAL SERVICES- DAVE ALLEN Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN CONTRACT(S) FOR THE VARIOUS COUNTY AGENCIES – INTEGRYS ENERGY SERVICES OF NEW YORK RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign 3

the following contract(s) for the various county agencies, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor : Term Amount Integrys Energy Services of New York One Year 3556 Lake Shore Road, Suite 420 Buffalo, NY 14219 For: the purchase of electric energy from Integrys Energy Services of New York Funding Source Local Share Budgeted ? Department Operating Budgets Yes X No

Mr. LeFeber asked if this was put out to bid, and D. Allen stated it was put out to bid through MEGA and there were at least four bidders and it was quite an extensive bid process. Mr. LeFeber asked how much does the County pay out for energy services, and D. Allen stated he would find out.

MOTION: Mr. Martello moved and Mr. Moore seconded to authorize the foregoing contract. Carried.

2. AWARDING BID FOR THE CENTRAL SERVICES DEPARTMENT FOR PAINTING WORK AT 3 MURRAY HILL DRIVE, MT. MORRIS, NEW YORK - GRAYCO CORP. OF UPSTATE NY WHEREAS, after the proper legal advertisement seeking bids for painting at the 3 Murray Hill Drive, six bids were received and opened on January 12, 2012, now, therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign the following contract, which is hereby accepted as the lowest responsible bid, subject to review by the County Attorney and County Administrator: Contractor Amount GrayCo Corp. of Upstate NY $67,500.00 140 Metro Park Rochester, NY 14623 For: Painting work a 3 Murray Hill Drive Funding Source Local Share Budgeted ? Capital Project H6123-2900 Building #3 Renovation $67,500 Yes X No

D. Allen stated we had six bidders and the low bid was $67,500 and the highest bid was $130,000. References were checked and this company has worked for the County performing work at the Courthouse.

MOTION: Mr. Moore moved and Mr. LeFeber seconded to award the painting work for Building #3 to GrayCo Corp. of Upstate NY. Carried.

Informational Item(s) Written Only 1. Judge Moran Chambers Project – The Pike Company will be removing their furniture and equipment from Room 100T the week of January 22nd. Room 100T, Room 106 (Copy Room) and a portion of Room 104 (Printing Room) will now be included in the chambers project. Central Services staff will perform the demolition of these areas as well as most of the alterations. 2. ARRA/NYSERDA Projects – The lighting upgrade project is completed. The boiler replacement project for the Government Center is 95% complete and the boiler replacement project for the Jail B (old Jail) is 85% completed. 3. Mt. Morris Campus Building 2 Project – Completed the alterations and painting of the third floor Environmental Health Office and elevator lobby. 4. Bid opening for CNR Interior Modifications on 1/12/12 – There were three bidders for this project. Two of the bidders did not provide the required bid documents. All bidders exceeded the estimated cost. The project scope of work for this project will be reduced and the project will be re-bid. 5. Bid opening for Building #3 General Construction Project on 1/12/12 – There were seven bidders for this project. The two lowest bidders failed to provide the required bid documents. The scope of work for this project will be reduced and the project will be rebid. 4

PUBLIC WORKS – CATHY VANHORNE Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT FOR THE LIVINGSTON COUNTY DEPARTMENT OF PUBLIC WORKS - ENVIRONMENTAL ENTERPRISES, INC. (EEI) RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract extension for the Livingston County Department of Public Works, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount Environmental Enterprises, Inc. (EEI) 2012 HHW Event $30,400.00 4650 Spring Grove Ave., Cincinnati, Ohio 45232 For: the 2012 Household Hazardous Waste Collection event with GLOW. This is a one year extension per our agreement with EEI at the same cost and terms. Funding Source Local Share Budgeted ? GLOW Yes Director’s Comments: 2012 event will be held in Wyoming County in September.

C. VanHorne reported this is a renewal contract for Environmental Enterprises, Inc. to conduct the household hazardous waste collection event. This is a contract extension at the same terms and conditions as last year. The next event will be held in September 2012 in Wyoming County. 408 residents attended the last event. Mr. DiPasquale asked how many county residents participated, and C. VanHorne responded 254. She indicated that the Sheriff’s Department and several people (140) participated in the pharmaceutical collection.

MOTION: Mr. Moore moved and Mr. Martello seconded to authorizing the foregoing contract. Carried.

Informational Item(s) Written Only 1. GLOW Region Solid Waste Management Committee 2011 Household Hazardous Waste Collection Program Final Report Executive Summary GLOW began to offer collection of hazardous chemicals when it held its Farm Pesticide Amnesty Collection Program in 1995. This led to the realization that residents needed a way to dispose of household hazardous wastes. The first household program was held in 1996. Household collections were held each year thereafter until 1999 when a second farm pesticide collection was held. Household collections resumed in 2000 and have been held each year since then. 2011 represents the fifteenth year. Traditionally two collections have been held each year. Due to financial constraints, single collections began in 2004 and have continued since that time. Funding for these programs has been via grants awarded by the U.S. Environmental Protection Agency and the N.Y.S. Department of Environmental Conservation, along with funds from GLOW’s administrative budget. In 2010 GLOW applied for a grant by the DEC for funding for a single collection to be held in 2011. The grant will be for the calendar year and cannot be extended. Grants now cover only single years and have to be applied for each year for that year’s program. Though funding for 2011 household hazardous waste collections had not been released prior to the collection, the GLOW Committee decided to go ahead with the program. GLOW’s share of this grant is expected to be $20,000. A 50% contribution by GLOW for eligible expenses is required. Reimbursable expenses for the program totaled $31,638.04, resulting in a reimbursement to GLOW of $15,819.02. GLOW had issued an RFP in January of 2011 for the program. Two (2) proposals were received. The RFP requested pricing for collection, recycling and/or disposal of household chemicals, cleaning products, insecticides, oil based paint, resins and adhesives, and other hazardous materials. After careful analysis and discussion, Environmental Enterprises, Inc. (EEI) of Cincinnati, Ohio was chosen as the primary vendor. EEI had been the chosen contractor since 2005 and GLOW was satisfied with the performance and pricing. In the contract that GLOW signed with EEI there are provisions for extending the contract for one year (2012) at the same terms and conditions, and a second year (2013) with pricing to be renegotiated. Pricing was solicited to provide additional collection services. Creative Recycling Systems was chosen to take computers and their peripherals, along with TVs and microwave ovens. Creative offered to pay GLOW $ .06/lb. for everything collected. Liberty Tire was chosen to 5

collect tires. Geiter Done, Inc. was chosen to provide a roll off for solid waste. GLOW decided to stop accepting motor oil in 2009 as it is no longer reimbursable under the State grant and a state law requires most retailers and oil change facilities to accept it. For the second time at a household hazardous waste collection GLOW was able to collect pharmaceutical waste (i.e. outdated, unwanted prescription and over the counter drugs). This was possible because of changes in requirements by the State and because of assistance from the Livingston County Sheriff’s Department, who provided a deputy for the day, took possession of the materials and delivered them to Covanta Niagara. Covanta incinerated them as required by the State, at no charge. GLOW’s experience and track record with past collections has proven invaluable and has led to fine-tuning of the program. Recent program costs and vendor efficiencies led to GLOW’s decision to accept a total of 600 appointments in 2011. Four hundred eight (408) residents attended. When it was apparent that spots weren’t close to being filled additional ads were ordered. Staff took appointments until 5:00 p.m. the day before the collection. All residents who wanted to dispose of materials were able to. The program is run in an extremely economical manner and as efficiently as possible. Total costs for the 2011 program were within budget. The program was promoted extensively throughout the counties. Advertisements were placed in local newspapers, pennysavers and on a local radio station, two press releases were issued, and staff promoted the program in radio interviews. In addition, laminated posters, a poster suitable for copying, and copies of press releases (for municipal newsletters) were sent to all 73 municipalities and their transfer stations. GLOW also sent postcards to 430 residents that were placed on a notification list that is maintained in between programs. Steps were taken to keep program costs down. These steps included: not accepting latex paints and stains and empty aerosol cans and other empty containers (which can be placed in the regular trash) and encouraging residents to take uncontaminated containers back. In addition, Ed Arnold Recycling accepted vehicle batteries, propane tanks and propane canisters at no charge to GLOW. To save money on tire disposal Liberty Tire dropped a container for tires the day before, GLOW filled it on Saturday and Liberty Tire removed it a few days later. This saved the cost of having it manned by a Liberty employee. Once again, a system of appointments was established for residents who wanted to participate. 30 appointments were taken for each 15-minute interval. Six hundred (600) spots were available. GLOW once again planned to overbook to account for “no shows”. When it was apparent that all spots would not be filled, staff scheduled fewer people for each interval and did not fill earlier spots when residents having them cancelled. A total of 435 appointments were taken. Residents made appointments by telephone and email and were sent a registration packet two weeks prior to the collection. The packet included an “admittance ticket”, a registration form with safety information, an exit survey card, the HHW substitutes brochure, a map and GLOW’s Mercury: Focus on Environmental Health Hazards brochure. In an effort to reduce the amount of paper being sent in the packets in 2008 a new brochure was created. It was titled So, if you won’t take it, how do I get rid of it? This brochure combined, in succinct language, five (5) brochures into one. A note promoting the AAA inspections and mercury trunk and hood light switch change out was also included. There were four (4) drive ins. Total attendance was 409. The event was held on Saturday September 17 at the Livingston County Hampton Corners Complex in Mt. Morris. The site was chosen because it is large enough to conduct the event and located off of a main thoroughfares (Route 63). Residents began arriving at 8:30 a.m. The collection started at 8:50 a.m. Though there were some traffic back ups vehicles were unloaded as fast and efficiently as possible. Most residents waited no more than 15 to 20 minutes, many less time than that. The volume of material taken out of the waste stream was impressive. Residents disposed of: 419 tires, 127 vehicle batteries, 643 lbs. oil filters, 205 propane canisters and 32 20-pound propane tanks. Also collected were 13.353 lbs. of paint, 2,745 lbs. of pesticides, 1,692 lbs. of aerosols, 2,195 lbs. of resins & adhesives and 858 lbs. of fluorescent bulbs. In addition, 122 TVs, 172 monitors, 212 printers and 142 computers with a total weight of 27,408 lbs. were accepted. Exit survey results were consistent with other recent programs. The vast majority of residents rated the events as 4 or 5 (on a scale of 1 to 5, with 5 the highest) and said that they appreciated the opportunity to dispose of hazardous materials. They often commented on how courteous staff and volunteers were and how well organized the event was. Most had found out about the program through local newspaper and penny saver advertising and just under half had not participated in previous year’s events. Total program costs were $32,542.51. Of that amount $27,337.98 was for disposal of materials and $5,204.53 was for advertising, printing, postage, supplies, and refreshments. Eligible expenses amounted to $31,638.04 of which GLOW will be reimbursed $15,819.02. Program costs amount to $74.36 per participant, an increase of $18.44

per participant from 2010. For more information on this program or a copy of the full report contact Peggy Grayson, Recycling Administrator at (585) 344-2580 extension 5463 or 800/836-1154.

EMERGENCY MEDICAL SERVICES – KAREN DEWAR Action Item(s) To Be Reported 1. APPOINTING MEMBERS TO THE MONROE-LIVINGSTON REGIONAL EMS COUNCIL – KAREN DEWAR AND RICHARD TRIPP RESOLVED, that the following members are hereby appointed to the Monroe-Livingston Regional EMS Council for the term designated: Name Address Rep./Title Term Monroe-Livingston Regional EMS Council Karen Dewar 3360 Gypsy Lane, Mt. Morris, NY 14510 Livingston County At pleasure EMS Director Richard Tripp P.O. Box 228, Springwater, NY 14560 Livingston County At pleasure representative Dated at Geneseo, New York February 8, 2012 Public Services Committee

K. Dewer explained the mission of the Council is to provide the best pre-hospital emergency care to our region. She explained the foregoing appointments and indicated that Richard Tripp has served on this Council for a number of years and is a resident of Springwater and is on the Springwater Ambulance. She indicated that Richard Tripp has also served on the Council’s Peer Committee, which is a committee that is interested in recruitment and acknowledging volunteers, service providers, and our county-wide ambulance.

MOTION: Mr. Merrick moved and Mr. DiPasquale seconded to authorize the foregoing resolution. Carried.

Mr. Moore asked Karen if she would provide an update on the number of ambulance calls. She indicated she would provide this meeting at the meeting on February 8 with Mr. Deming and Mr. Moore.

PLANNING DEPARTMENT- ANGELA ELLIS Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY PLANNING DEPARTMENT - BERGMANN ASSOCIATES RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Planning Department, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount Bergmann Associates 3/1/12 – 12/31/12 $22,600.00 28 East Main Street 200 First Federal Plaza Rochester, New York 14614-1909 For: Upgrade of the County Intranet Mapping System (CIMS) Director’s Comments: This resolution will authorize a contract with Bergmann Associations to upgrade the CIMS server for the County Intranet. CIMS is the mapping program used by County Departments on the Intranet. Funding Source Local Share Budgeted ? County Funds (Planning Dept Acct. 8020) $22,600.00 Yes X No

Mr. Martello asked if this amount includes the maintenance fee, and A. Ellis explained there is not a maintenance cost associated but in a few years an upgrade will be needed and there will be a cost associated at that time. 7

MOTION: Mr. Moore moved and Mr. DiPasquale seconded to authorizing the foregoing contract. Carried.

2. APPROVING THE OFFICIAL UNDERTAKING OF PUBLIC EMPLOYEES FIDELITY (BLANKET) BOND FOR GENESEE/FINGER LAKES REGIONAL PLANNING COUNCIL WHEREAS, the County of Livingston has appropriated the sum of $9,970.00 as its share of the Year 2012 operating funds of the Genesee/Finger Lakes Regional Planning Council; and WHEREAS, pursuant to Section 119-00 of the General Municipal Law of the State of New York, the County is authorized to provide for the payment of such appropriations to an officer of the agency designated by the agency to receive such monies provided that such officer shall have executed an official undertaking approved by the governing body of the County; and WHEREAS, the Genesee/Finger Lakes Regional Planning Council has designated David S. Zorn, Director of the Council, as the officer to receive payments of such monies; and WHEREAS, the Genesee/Finger Lakes Regional Planning Council has secured a Public Employees Fidelity (Blanket) Bond, issued by National Grange Mutual Insurance Company, providing faithful performance blanket bond coverage for officers and employees of the Council in the amount of $500,000.00; now therefore, be it RESOLVED, that the Livingston County Board of Supervisors hereby approves such bond as the official undertaking required pursuant to Section 119-00 of the General Municipal Law.

Directors Comments: This is an annual resolution approved by the Board of Supervisors. The NYS General Municipal Law requires counties participating in regional planning agencies to annually approve an “official undertaking” which can consist of a Public Employees Fidelity (Blanket) Bond for that officer of the agency designated to receive monies appropriated by member counties. This bond is to provide faithful performance blanket bond coverage for the designated officer(s) in the amount of funds being managed. In 2012, the total amount of funds being managed by the Regional Planning Council at any point during the calendar year will be approximately $500,000.

MOTION: Mr. Martello moved and Mr. Moore seconded to authorize the foregoing resolution. Carried.

3. APPOINTING ENVIRONMENTAL MANAGEMENT COUNCIL CHAIRPERSON – RAYMOND CASE WHEREAS, the bylaws of the Livingston County Environmental Management Council (EMC) provide that the EMC Chairperson be appointed by the Board of Supervisors upon the recommendation of the EMC; and WHEREAS, on January 25, 2012, the EMC voted to recommend that the Board of Supervisors appoint Raymond Case as Chairperson of the Environmental Management Council; now, therefore, be it RESOLVED, that the following member is hereby appointed as Chairman of the Livingston County Environmental Management Council for the term designated: Name Address Title/Representing Term Raymond Case P.O. Box 567, 3501 Pebble Beach Road, Lakeville, NY Chairman 2/1/12-1/31/13 14480 Director’s Comments: The next meeting of the Environmental Management Council is scheduled for January 25, 2012. The EMC membership will vote on a Chairman to recommend to the Board of Supervisors at this meeting. Due to the timing of the meeting, the Planning Director will provide the EMC’s recommendation at the Public Services Committee.

MOTION: Mr. Moore moved and Mr. DiPasquale seconded to authorize the foregoing resolution. Carried.

4. APPOINTING MEMBERS TO LIVINGSTON COUNTY ENVIRONMENTAL MANAGEMENT COUNCIL – ROBERT DONNAN, DAVID H. SWANSON, SUSAN WALKER, AMOS SMITH, BARBARA DAVIS, WILLIAM MCCLEARY, DAVID W. PARISH, WENDY STEVENSON, BARRY GANZHORN, RAYMOND CASE, JOHN HASSETT RESOLVED, that the following member is hereby appointed to the Livingston County Environmental

Management Council for a term as designated: Name Address Title/Representing Term Robert Donnan 3150 Chandler Road, Piffard, NY 14533 Agriculture 1/1/12 – 12/31/13 David H. Swanson 7014 Begole Road, Mt. Morris, NY 14510 Agriculture 1/1/12 – 12/31/13 Susan Walker 7630 Walker Road, Wayland, NY 14572 Agriculture 1/1/12 – 12/31/13 Amos Smith 3145 York Road East, Piffard, NY 14533 Agriculture 1/1/12 – 12/31/13 Barbara Davis 5258 Lakeville Road, Geneseo, NY 14454 General Citizen 1/1/12 – 12/31/13 William McCleary 3247 Bronson Hill Road, Livonia, NY 14487 General Citizen 1/1/12 – 12/31/13 David W. Parish 5 Crossett Road, Geneseo, NY 14454 General Citizen 1/1/12 – 12/31/13 Wendy Stevenson 8398 Harpers Ferry Road Springwater, NY 14560 General Citizen 1/1/12 – 12/31/13 Barry Ganzhorn 2910 West Main Street, Caledonia, NY 14423 General Citizen 1/1/12 – 12/31/13 Raymond Case P.O. Box 567, 3501 Pebble Beach Road, Lakeville, NY General Citizen 1/1/12 – 12/31/13 14480 John Hassett 3289 Genesee Street, Piffard, NY 14533 Industry 1/1/12 – 12/31/13

MOTION: Mr. Moore moved and Mr. LeFeber seconded to authorize the foregoing resolution. Carried.

Pre-approved Informational Item(s) To Be Reported 1. WEATHERIZATION ASSISTANCE PROGRAM FUNDING UPDATE: This federal program will likely sustain severe cuts in funding for 2012. The Planning Director is working with the NYS Office of Community Renewal and the County Weatherization Assistance Program staff on determining impacts to the program.

A. Ellis explained the County Administrator requested that she provide an update on the Weatherization Assistance Program funding. She explained this program provides weatherization services for low-income residents. Annually the program has been funded between $375,000 and $475,000 over the past four years. We have supplemented the program with funding assistance through DSS and Weatherization Referral Assistance Program (WRAP) through Office for the Aging. The current contract will be ending on May 31, 2012. We have had an AARA contract for a few years ($581,000) and this contract has been keeping the weatherization program solid. The AARA contract will expire this month. We are currently in a situation where a lot of work has to be completed by May 31 and commencing June 1 the program could be cut by $225,000. The Personal Services alone is $390,000 (including salaries, fringe and retirement for Donald Huff, 1% of Planning Director and 1% of Penny Tripp’s salary). There are five employees funded by this program—Energy Program Supervisor, Senior Account Clerk, One Winterization Foreman, and two Winterization Aides. A. Ellis stated that hopefully the State Plan will be available within the next week, but this still requires a review of the staffing. The staff is currently preparing a budget for $300,000. She indicated how far can this program be cut before we are compromising the program and how far can it be cut before the State does not allow it. This is a non-mandated program and currently there are no county dollars funding this program. This program is typically done through community action agencies, and we would have to go through a process through the State called “Abandonment of Program, and then issue a RFP for another agency to provide the services.

Mr. Moore asked if Genesee Valley Rural Preservation was also providing weatherization services. A. Ellis responded yes GVRP is a subgrantee to the Department of State for weatherization services under the AARA contract and the County and GVRP have been providing these services under the AARA contract for the past two years.

The Committee directed A. Ellis to wait for the State to provide the funding amount and develop a plan accordingly and then present the plan to the Committee.

2. DISCUSSION ON H.R.7 AMERICAN ENERGY AND INFRASTRUCTURE JOBS ACT OF 2012. This Act authorizes funds for Federal-aid highway, public transportation, and highway and motor carrier safety programs, and for other purposes.

D. Higgins entered. 9

A. Ellis distributed a handout that explained the highlights of the bill (on file).

A. Ellis explained that Mr. Deming asked that she and D. Higgins come to the Committee to explain the Federal Transportation Bill, which will be the funding mechanism for all roads, bridges and transportation projects for next 5-6 years. Currently, there is a lot of talk about this and this bill has been going back and forth between the Senate and Congress; however, the likelihood that anything gets done prior to the November election is slim. One concern that the bill has raised is the requirements for truck weight and length of trailers on State roads through smaller communities (the bill would allow triple trailers and excessive truck weights on State roads through our towns). Mr. Deming mentioned he wanted the Committee to be aware of this and suggested that A. Ellis and D. Higgins be granted Privilege of the Floor to discuss this matter. NOTE: After the Committee meeting, it was determined that this subject did not need to be brought before the Board.

D. Morris entered.

Informational Item(s) Written Only 1. COUNTY PLANNING BOARD: a. Vacancies. There is one vacancy on the Planning Board – one for an Alternate At-large member. 2. AGRICULTURAL & FARMLAND PROTECTION BOARD (AFPB): a. FY2008-2009 Farmland Protection Implementation Grant (Triple H and Sunny Knoll farms). The Genesee Valley Conservancy is continuing work on these projects. b. FY2007-2008 Farmland Protection Implementation Grant (Brady Farms). The Genesee Valley Conservancy continues coordination work with Mr. Brady. c. Agricultural District Renewal. The months of January and February will be dedicated to organizational efforts for the Ag District #1 renewal process. The Planning Department will be coordinating development of the landowner database with ITS. Our office will work on updating, copying, and assembling the brochures and inserts for the mailing. We plan on including information on lateral restrictions and the County’s parcel combination policy. Also included will be information on the differences between ag districts, ag assessments (exemptions), and ag zoning. The renewal process for Agricultural District #2 will begin later in the year. d. Agricultural Economic Development Initiative. A group of community leaders, state and local elected officials, involved agencies, and interested businesses and organizations came together on October 25, 2011, to discuss collaborative efforts that support agriculture as the #1 industry in Livingston County and NYS. Those present expressed the need to continue efforts on programs and projects that support the industrial base and viability of agriculture in the County. An outcome of the October meeting was to select two key economic development recommendations in the County’s Agricultural and Farmland Protection Plan for further action in 2012: 1) Development of a Retention, Expansion, and Attraction Plan for Agribusiness; and, 2) Enhancing business development programs and more fully incorporating the interests of the agriculture industry. On January 13, 2012, a group of community leaders and key stakeholders in the success of agricultural economic development in the County met to identify priorities and activities to support this initiative. Primary Action Items: 1) Investigate the feasibility of the New York State Agriculture and Markets recent announcement of the availability of funding to support new and existing regional buy local food and agricultural campaigns to help increase sales of locally produced foods and ag products; 2) Learn more about the Finger Lakes Food Processing Cluster Initiative which focuses on creating and/or retaining jobs in the food processing cluster to determine appropriate opportunities for Livingston County; 3) Determine methods for reviewing and assessing the County’s infrastructure (including transportation network) for needed improvements and targeted market opportunities; 4) Determine method for connecting with existing producers and assessing product market potential to be well positioned for future business and development opportunities. 3. UPCOMING TRAINING OPPORTUNITIES: LET’S Plan a. 2012 Training: We are working on our training schedule for 2012. i. Reminder: Evenings with the County Planning Board is an opportunity for municipal training credit hours. Municipal planning and zoning officials may receive credit for attending

and learning about County Planning Board review. ii. New Initiative: With input from the NYS Department of State, we are putting together a new training program where town and village legislative bodies may authorize their planning and zoning officials to obtain training credits by attending meetings in other communities. 4. CONESUS LAKE WATERSHED MANAGEMENT PLAN (CLWMP) – CONESUS LAKE WATERSHED COUNCIL (CLWC): a. 2005 EPF Road Ditch Project: The second (and final) payment request was submitted in June. Once payment is received, this closes out this grant. Update: We’ve been informed by the State that payment is being processed and should be received by the Town of Groveland early Spring. b. 2008 EPF Grant Award for the Streambank Remediation Project –Phase I ($382,869): We contacted the NY Department of State to request a change in the contract period because it is likely that the contract won’t be signed before the end of the original contract term (March 2012). c. 2009 EPF Grant Application – Phase II ($358,132): We are still waiting for an executed contract from the State to start this project. d. Conesus Lake Watershed Council. The next meeting is scheduled for February 10, 2012. e. Conesus Lake Watershed Council – Agricultural Committee. The Agricultural Committee met on December 14th. f. Conesus Lake Watershed Council – Technical Committee. The Technical Committee met on December 16th. The focus of the meeting was on discussion on invasive species detection and response plans and activities for 2012. The next meeting is scheduled for February 24, 2012. 5. ENVIRONMENTAL MANAGEMENT COUNCIL: The next EMC meeting is planned for January 25, 2012. At this meeting, the EMC plans on electing a Vice Chair and Secretary and nominating a Chair for 2012 to the Board of Supervisors. Assuming this process goes as expected, I will have a name for consideration by the Committee at its meeting on February 2, 2012. 6. GENESEE TRANSPORTATION COUNCIL: a. Livingston County Transportation Connectivity Plan Project. i. The project kick-off meeting is planned for February 15, 2012. b. Transportation Strategies for Freight and Goods Movement in the Region. Economic Development Director Pat Rountree and I serve on the Steering Committee for the project. A primary objective of the project, which began in 2011, is to develop goods movement strategies that will position the transportation system of the Genesee-Finger Lakes Region as a distinguishing factor in retaining and attracting both traditional and emerging technology manufacturing firms, as well as enhancing the viability of agriculture. The Planning Director sent an overview and link to a copy of the draft Regional Freight and Economic Profile technical memorandum to members of the Board on November 29, 2012 (http://www.gtcmpo.org/Regional_Freight_Plan.htm). The next meeting of the Steering Committee is planned for early 2012 once a revised technical memorandum is available. 7. GENESEE/FINGER LAKES REGIONAL PLANNING COUNCIL. a. Planning Coordination Committee. The next PCC meeting is scheduled for February 3, 2012. Livingston County is hosting the PCC meeting at the Mount Morris Dam. 8. LIVINGSTON COUNTY EMERGENCY COMMUNICATIONS PLAN: the RFP has been issued for the project. The deadline for submissions is February 8, 2012. A pre-submission meeting is scheduled for January 30, 2012, in Room 205 of the Government Center at 10:00 a.m. All Committee members are welcome to attend. 9. E911 ADDRESSING: The Planning Department continued work on the E911 addressing assignments and ROW naming with the Sheriff’s Office. 10. SUNY INTERNSHIP. The Planning Department started a new Spring Internship Program with SUNY Geneseo Geography Department. Our new student started on January 17, 2012. 11. ACHIEVE GRANT. Livingston County Department of Health has been awarded an ACHIEVE grant (Action Communities for Health, Innovation, and Environmental Change). Livingston County was one of 40 counties selected from 194 applicants to participate in this CDC (Centers for Disease Control and Prevention) and NACCHO (National Association of County and City Health Officials) sponsored program. The Planning Director serves on the Community Health Action and Response Team (CHART), which will serve as the steering committee for this project. The Planning Director continued participation on the CHART Team.

12. MARCELLUS SHALE. a. The CaRDI Institute presented socio-economic and community impacts associated with Marcellus Shale mining on January 6, 2012. 13. WEATHERIZATION ASSISTANCE PROGRAM (WAP). a. ARRA. We are finishing up the ARRA (economic stimulus) contract this month. Total services under this contract include: Single Family: 39 buildings for a total of 39 units. 13 units housed 18 children 15 units housed 19 elderly persons 11 units housed 13 with some form of disability For Brookside and Genesee Country Apartments, we served 8 buildings with a total of 69 units: 25 units housed 41 children 18 units housed 21 elderly persons 26 units housed 30 with some form of disability b. Regular WAP Program. This federal program will likely sustain significant cuts in funding for 2012. The Planning Director is working with the Weatherization Assistance Program staff on determining impacts to the program and staffing. An update on this situation is under pre-approved items for discussion.

OTHER Action Item(s) To Be Reported 1. APPOINTING MEMBERS TO THE LIVINGSTON COUNTY TRAFFIC SAFETY BOARD – DENNIS M. WRIGHT, DOMINIC F. MAZZA, WILLIAM MILLS, JERALD WRUBEL, RONALD J. MERRICK, GREG ADAMSON RESOLVED, that the following members are hereby appointed to the Livingston County Traffic Safety Board for the term designated: Name Address Rep./Title Term Livingston County Traffic Safety Board Dennis M. Wright 4642 Littleville Road, Avon, NY 14414 Avon Rep. 1/1/12 – 12/31/14 Dominic F. Mazza 223 Commerce Drive, Avon, NY 14414 Avon Alternate 1/1/12 – 12/31/14 William Mills 4047 Long Point Road, Geneseo, NY 14454 Geneseo Rep. 1/1/12 – 12/31/14 Jerald Wrubel P.O. Box 202, Geneseo, NY 14454 Geneseo Alternate 1/1/12 – 12/31/14 Ronald J. Merrick 4923 Maple Beach Road, Geneseo, NY 14454 Groveland Rep. 1/1/12 – 12/31/14 Greg Adamson 4955 Aten Road, Groveland, NY 14462 Groveland Alternate 1/1/12 – 12/31/14 Sanford Vreeland 2561 Kingston Road Leicester, NY 14481 Leicester 1/1/12 – 12/31/14 Russ Page 5284 Upper Mt. Morris Rd., Leicester, NY 14481 Leicester 1/1/12 – 12/31/14

MOTION: Mr. Martello moved and Mr. Moore seconded to authorize the foregoing resolution. Carried.

2. APPOINTING MEMBER TO THE LIVINGSTON COUNTY WATER AND SEWER AUTHORITY – DALE KRIEWALL RESOLVED, that the following member is hereby appointed to the Livingston County Water and Sewer Authority for the term designated: Name Address Rep./Title Term Livingston County Water and Sewer Authority Dale Kriewall 2512 Garden Street, Avon, NY 14414 2/8/12 – 12/31/14 Dated at Geneseo, New York February 8, 2012 Public Services Committee

MOTION: Mr. DiPasquale moved and Mr. Moore seconded to authorize the foregoing resolution. Carried. 12

OTHER- COUNTY ATTORNEY DAVID MORRIS Pre-approved Informational Item(s) To Be Reported 1. DISCUSSION OF ROAD USE AGREEMENT

County Attorney David Morris reported that he, A. Ellis and D. Higgins went to Steuben County and got a copy of their Road Use Agreement that they have used for wind tower projects. He indicated that they have taken this model agreement and made some revisions to it. He distributed a draft Road Use and Repair Agreement (on file). He stated he is not bringing it the committee for approval today because they still have some work to do on it. Essentially this agreement could be used for the fracking companies that may be coming into the County sometime in the future. He indicated that under the revised draft supplemental environmental impact statement that the State prepared there is a requirement that companies approach the local municipalities in an attempt to enter into a Road Use Agreement, although there is not a requirement that they do so. If they do not enter into an Agreement, as part of their permit application they will have to explain why they have not. D. Morris stated he and D. Higgins have discussed ways to enforce this agreement on a company, and there are some issues with that. In Steuben County, if a company did not enter into an Agreement, they lower the weight limits on the roads so the companies cannot drive on the roads, and the problem with that is there are provisions under the Vehicle and Traffic Law for local delivery exceptions to weight limits. D. Morris and D. Higgins have also discussed a way of measuring Equivalent Single Axle Loads (ESAL). D. Morris stated they were thinking about using that type of criteria to draft a local law that would force companies that have a certain number of ESALs on the road to enter to an Agreement. The problem with this is that it would probably snag more companies than we would want, i.e. gravel pit companies. D. Morris stated he wanted the Committee to understand that the County does not have a lot, other than what the State is requiring, to force the companies to sign an Agreement. This agreement contemplates the companies posting a bond based upon the mileage of roads being used to take care of repairs after the project. We can also revise the agreement to require the companies to do the work ahead of time, and then the bond limit could be lowered.

Mr. Martello asked if the towns would have to have a similar agreement to cover the town roads, and the County Attorney responded yes. This agreement covers county roads, bridges and culverts, except for those bridges that the town is responsible for under 25 feet. D. Higgins stated that is another topic that needs to be discussed sometime is the County assuming responsibility for all bridges over 20 feet.

Mr. Yendell, Mr. Martello and Mrs. Donohue departed.

D. Morris stated he still has a few revisions to do and then he will bring this agreement back to the Committee.

Mr. Deming asked if the Town of Pavilion allowed fracking and the Town of York did not, would the Town of York and County still be able to require an agreement if the companies are using town and county roads. D. Morris stated he thinks we could if they are going to be using town and county roads.

ADJOURNMENT

Mr. Moore moved and Mr. LeFeber seconded to adjourn the meeting at 3:46 PM. Carried.

Respectfully submitted, Virginia O. Amico Clerk of the Board

PUBLIC SERVICES COMMITTEE MEETING MINUTES WEDNESDAY, MARCH 7, 2012 1:30 P.M.

PRESENT: G. Deming, D. LeFeber, C. DiPasquale, D. Babbitt Henry, D. Martello, J. Merrick, I. Coyle, Kimball Associates: Terry Shulsky

ABSENT: The Pike Company: Lynn Reagle, Mike Norton

PRESENT AFTER MEETING CALLED TO ORDER: G. Moore, Sheriff York, Undersheriff Szczesniak

OFF TRACK BETTING- TOM WAMP, MIKE KANE & MIKE NOLAN Action Item(s) To Be Reported 1. SUPPORTING FULL CASINO GAMING AT THE NINE EXISTING RACINOS IN NEW YORK STATE WHEREAS, in September 1973, eleven western New York counties and 2 cities established the Western Regional Off–Track Betting Corporation, they being Cattaraugus, Chautauqua, Erie (and the City of Buffalo), Genesee, Livingston, Monroe (and the City of Rochester), Niagara, Orleans, Seneca, Steuben, and Wayne, as enabled by state law; and WHEREAS, these municipal "stockholders" chose to exercise that local option to form such a corporation that dictated local control by those municipalities over such gaming activities in their respective communities; and WHEREAS, the start-up costs of this enterprise were funded solely by these initiating counties from their own treasuries of taxpayer money and represented no state money nor allowed for any state sharing of this purely local venture; and WHEREAS, since those eleven counties voted to form Western Regional Off-Track Betting Corporation, an additional four western New York counties have joined them in the local control of such gaming activities that has since 1973 generated over $209 Million in operating and surcharge revenues to the taxpayers of those participating municipalities; and WHEREAS, now, the Governor and State Legislature are considering a Constitutional Amendment to allow casino gaming in the State of New York; and WHEREAS, the participating municipalities of Western OTB as its shareholders have a pro-rata financial interest in the $39 million of net equity re-invested in its 30-plus corporately-owned branch facilities and the track and casino at Batavia Downs; and WHEREAS, Batavia Downs Casino (WROTB) has proven to be a successful Public Benefit Corporation to Livingston County returning over $2.7 million dollars to Livingston since its inception, with enhanced casino gaming allowed at Batavia Downs Casino it will provide over $86 million dollars in capital construction spending resulting in 552 direct construction jobs, increases in impact of the first full year of operation will result in over 449 jobs at an output of over $20.5 million dollars, WHEREAS; the nine New York State Racinos have proven to be a successful business partner with New York State and have provided gaming in a socially responsible and economically sensible manner; RESOLVED, that the Livingston County Board of Supervisors, support Batavia Downs Casino and the eight racino facilities presently licensed for video gaming to be authorized for full Casino gaming, RESOLVED, that each member of the New York State Legislature and Governor be urged to join this Board in support for full casino gaming at Batavia Downs and further support the other New York State Video Gaming Licensees,

T. Wamp stated he is hopeful the Committee had the opportunity to review the foregoing resolution. He introduced Mike Kane, President and CEO of Western NY OTB and apologized that Vice President Mike Nolan

1 was unable to attend and explained that he was in Cattaraugus County promoting OTB.

Mike Kane distributed a handout entitled “Batavia Downs Casino: Current Economic Impact and Impact of Enhanced Gaming” (on file). He indicated that Western Regional OTB is lobbying for enhanced gaming at the existing racetracks. A summary similar to this has been done for all existing racetracks in New York. He pointed out in the handout the additional revenues that are estimated if enhanced gaming is authorized. He also distributed a power-point presentation entitled “A Proposal to Have Live Table Games at Batavia Downs Casino” (on file).

Mr. Moore entered.

M. Kane explained that Governor Cuomo has submitted a request of the State Legislature to begin the process to amend the State Constitution to allow for casino gaming. He stated our position is that it is a great idea—it benefits New York in particularly our owners (one being Livingston County), but they feel it is socially responsible to limit the expansion to the existing locations. The existing locations are already a partner with New York and payments are made directly to the State. This would limit the ability for anyone to come in and establish a casino anywhere. This protects the community as well as providing a real job growth and economic impact for each region surrounding the racetracks. M. Kane asked the County, as one of the owners, to support the resolution. Genesee County passed a similar resolution last week. He explained this process is expected to take two years because a constitutional amendment requires, two consecutive legislatures have to pass the same bill, and then it would go to Statewide referendum. M. Kane asked if the Committee had any questions.

The County Administrator stated the Governor’s proposal is about expanding casino gaming are not tied to the racinos so essentially they could go anywhere. M. Kane explained the language that the Governor proposed strikes out the prohibition and removes eight words from the existing constitution. It appears that the Senate and the Speaker feel there should be restrictions. They are hopeful that proper language will be included in the constitutional amendment.

Mr. Deming asked the Committee if they had a chance to review the resolution prior to the meeting and asked for a motion.

MOTION: Mr. DiPasquale moved and Mr. Moore seconded to authorize the foregoing resolution. Carried.

T. Wamp stated he, Mike Kane and Mike Nolan will be making a presentation at the 3/14/12 Board meeting and will provide additional information at that time.

KIMBALL ASSOCIATES – TERRY SHULSKY Pre-approved Informational Item(s) To Be Reported 1. PROJECT UPDATE – LIVINGSTON COUNTY JAIL PROJECT

T. Shulsky reported he toured the Jail with the Sheriff today.

Sheriff York, Undersheriff Szczesniak entered.

T. Shulsky stated he looked at the new boiler and it is installed. He also looked at heat pump #7 in the Control Room and this has also helped the other room as well. He does not understand why Heat pump #8 wasn’t working because that is a three-ton unit and he checked the loads and currently they are 1.6 ton. He indicated he is hopeful that the Sheriff will call him this summer to let him know how it is working. He also looked at the infrared heaters, which are now in place, and this problem should also be resolved. He also checked to see if there was still odor coming from the heat pipes, and it seems once the plugs were put back in it resolved the

problem.

Sheriff York indicated everything seems to be working very well.

T. Shulsky also reported he checked the expected temperature for the bridge and it is supposed to be around 58 degrees. He indicated that in 20 degree weather the temperature was at 55 degrees. He stated they could add an additional heating coil, but recommended to leave it as is. Sheriff York stated he is comfortable with this as long as it is working according to design.

Mr. Moore asked Sheriff York on a scale of 1 to 10 and 10 being the highest, how is the facility now, and Sheriff York responded about 11.

T. Shulsky stated he visits a lot of facilities, and this is probably the cleanest facility, and if is maintained like that, it will last a long time.

SHERIFF’S DEPARTMENT- SHERIFF YORK Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY SHERIFF’S OFFICE: FINGER LAKES NEW YORK INTEROPERABLE COMMUNICATIONS CONSORTIUM (FLNYICC) RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Sheriff’s Office, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount FLNYICC n/a n/a Finger Lakes New York Interoperable Communications Consortium C/O Steve Dechick Ontario County Sheriff's Office 74 Ontario Street Canandaigua, New York 14424 For: MOU for the Creation of the Finger Lakes New York Interoperable Communication Consortium (FLNYICC) Funding Source Local Share Budgeted ? n/a n/a n/a

Sheriff York proposed that the Chairman sign a Memorandum of Agreement with nine other counties including Genesee, Livingston, Monroe, Ontario, Orleans, Seneca, Steuben, Wayne, Wyoming, and Yates counties. This is a consortium working together in an effort to enhance 911 communications. No cost or commitment—we have actually already benefited from this by receiving 10 of the new portable radios ($5,000 a piece). For any of the new 911 funding to be available to us, we have to be in a consortium. We were left out of this consortium in the past because the County Attorney had some concerns but the County Attorney has resolved these issues. Sheriff York indicated that Ontario and Monroe are the lead counties in this consortium.

Mr. Moore asked where does the money come from. There is not really any money involved, we received that other money for the radios is because the State 911 Board allowed the funding for the consortium to purchase the radios.

MOTION: Mr. Moore moved and Mr. Martello seconded to authorize the foregoing contract. Carried.

2. AUTHORIZING THE PURCHASE OF VEHICLES FOR THE LIVINGSTON COUNTY SHERIFF’S DEPARTMENT

Sheriff York referred to Undersheriff Szczesniak to present the vehicle information.

Undersheriff Szczesniak distributed a memorandum outlining the proposal for the purchase of 2012 Sheriff Vehicles (on file). He proposed to purchase eight vehicles—five Chevy Tahoes/Patrol, One Chevy Tahoe/Unmarked, and two Chevy Impalas at a total price of $204,038.30 plus the cost of cages, lights, decals and transfer cost bringing the total to $227,738.30. The Undersheriff reported the Sheriff’s Department plans to surplus only seven vehicles because one vehicle (130) was totaled in an accident.

MOTION: Mr. DiPasquale moved and Mr. Moore seconded to authorize the purchase of a total of eight vehicles; (5) Chevy Tahoes/Patrol, (1) Chevy Tahoe/Unmarked and (2) Chevy Impalas and a total cost of $227,738.30 including cages/lights, transfer cost and decals from Hoselton Auto Mall, East Rochester, New York. Carried.

Informational Item(s) Written Only 1. 2012 STOP DWI Program approved by NYS DMV Governor’s Traffic Safety Committee.

Mr. Moore thanked the Sheriff for a comprehensive Annual Report.

The County Administrator reported that Kimball Associates responded to the letter that was sent to them regarding the design errors and it doesn’t look like they are giving us what we wanted so he expects there will be some negotiations. He added that he has held their payment for about five months. We are holding about $60,000.

CENTRAL SERVICES- DAVID ALLEN Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY DEPARTMENT OF CENTRAL SERVICES: DAY AUTOMATION SYSTEMS, INC. RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Department of Central Services, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount Day Automation Systems, Inc. One Year $4,466.00 7931 Rae Boulevard Victor, NY 14564 For: Direct Digital Control System Service Contract for Livingston County Jail HVAC equipment. Funding Source Local Share Budgeted ? Department Operating Budget $4,466.00 Yes X No

D. Allen stated this contract does include parts.

MOTION: Mr. Moore moved and Mr. Merrick seconded to authorize the foregoing contract. Carried.

Informational Item(s) Written Only

1. Building #3 Renovation Project - The bid opening for this project will be March 22, 2012 at 11:00 AM in Room 303B. There will be a pre-bid conference for this project on March 6, 2012 at 9:30 AM starting at the Building #3 entrance lobby. 2. Mt. Morris Campus Building 2 Project – The Environmental Health Department has moved from the first floor to the renovated offices on the third floor. Central Services’ staff is now working on the old Environmental Health offices and some areas of the second floor.

Mr. Deming asked for an update on the Millennium Drive project. D. Allen stated the County awarded contracts in December 2011, which included the monitoring service. He added that at the kick-off meeting with Niram, the successful bidder, there were 18 items for the contractor to address and they still have eight to do. Some of the issues include information on metal framing, permits for hauling and handling hazardous waste material, temporary heat (there was a $70,000 allowance for temporary heat—they projected using 94 temporary heaters and using the entire $70,000 but the County negotiated to $28,000), and use of allied trades. We were specific that the allied trades had to be licensed to remove asbestos in New York State. We have been going back forth on this since January. They submitted workers that had licenses in other States, but the licenses were expired. Niram informed the county that subcontractors (electricians/plumbers, etc.) would be coming from Patterson, New Jersey. Niram has agreed to use West Fire for the fire protection system. Then later Niram stated they were going to hire all local contractors and a week or so later they said they would use their asbestos workers as electricians and plumbers, and D. Allen told them no we want the appropriate professional doing the appropriate work. D. Allen reminded the Committee of the issue in Building #1 where the asbestos contractor was supposed to insulate the pipes and they did not, and later we found out that they did not know how. D. Allen stated he contacted the County Attorney and Clark Patterson Lee sent a letter this morning to Niram informing them that we want them to use licensed electricians and experienced plumbers and carpenters and to follow up within 10 days.

Mr. Deming asked what was the range of bid prices. D. Allen stated he believed $600,000 to $1.2 million. There were three bidders around $800,000.

D. Allen informed the Committee that we are way behind on this project, but we have to have licensed asbestos professionals on board.

Mr. Deming asked if we could go to the next bidder at this time. He believes there might be an issue with the daycare center. Mr. Moore believes that Niram is stalling for the weather to break.

Mr. Martello asked why would we consider staying with Niram with all the questions that are pending.

D. Morris entered.

Mr. Deming asked County Attorney David Morris to explain the status of the contract with Niram and questioned how long do we intend to drag this on.

D. Morris stated it has taken a long time for Niram to get their submittals in, and at this point, the main issue is the employees they have proposed to put on the job. The specifications call for trade employees and they haven’t provided us with trade employees. Niram has talked about using their own asbestos employees to do the plumbing work and being supervised by a trade plumber that is outside the building, and D. Morris stated this is the main issue that hasn’t been resolved. Mr. Deming asked if Niram had a deadline, and D. Morris explained Niram was sent an email this morning to give them 10 days to resolve the issues. The problem we have is we have already signed a contract with Niram and if they don’t supply the submittals the way they are supposed to and the employee credentials the way they are supposed to, our option at that time is to terminate the contract with them, and potentially proceed against their performance bond that they posted. At this time,

we do not have the opportunity to go to the next bidder because the bid has been awarded. If Niram does not fulfill the contract, we would have to rebid and we really don’t want to do that at this point. That is why we have been working with Niram to get the submittals corrected. Mr. Deming stated he is concerned about what we are going to get once they do get in here. D. Morris stated we have given them 10 days and if they don’t meet the requirements, then the Committee will have to determine what they want to do.

Mr. Martello asked how fast do we need to get this project done? The County Administrator explained the CASA is currently in the wing where the Child Care Center will be located. CASA wants to be in their permanent space as quickly as they can but they are content where they are. The daycare center wants to occupy the space as soon as possible. He noted with this delay, we are about 2 months behind schedule.

Mr. Moore asked would it be worthwhile to change the scope of work and leave CASA where they are. The County Administrator stated based on the hand that we have been dealt, it may be a good time to look at this. Mr. Moore stated he thought it would be much easier for parents to drop off their children at the third wing as opposed to walking up the sidewalk. The County Administrator stated he would like to talk to CASA to be sure that some of their expenses are transferable to the current spot.

D. Allen stated he believes part of the problem with the asbestos contractor is that we found more asbestos in the plaster and now the project is requiring work from electrician and plumbing trades.

D. Morris stated that if we have to rebid this project, it might be beneficial to just get an asbestos company in their to abate the building and not worry about the allied trades and then bring the other professionals in to complete the work. Mr. Moore added it might be faster to do it this way.

Mr. Moore asked the County Administrator to talk to CASA.

Mr. Martello stated let’s say they comply within 10 days, are we going to move forward with this company? The Committee concurred to see what happens in 10 days.

Mr. LeFeber stated he requested some electrical cost information at the last meeting and asked D. Allen if he had a chance to look up the information. D. Allen asked Mr. LeFeber to contact him after the meeting, and Mr. LeFeber stated he could figure it out somehow. Mr. LeFeber asked the Clerk to email the last Public Services minutes to the Avon town email address.

BOARD OF ELECTIONS- NANCY LEVEN & DEPUTY DAVID DIPASQUALE

N. Leven introduced Deputy David DiPasquale and indicated that Democratic Commissioner Laura Schoonover is in Texas for her son’s Air Force graduation ceremony.

Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY DEPARTMENT OF BOARD OF ELECTIONS: NYS BOARD OF ELECTIONS (3) RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Department of Board of Elections, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount NYS Board of Elections 4/1/12 - 3/31/13 $36,462.00 40 Steuben Street Albany NY 12207

For: Poll Worker Training/Voter Education Funding Source Local Share Budgeted ? Livingston County Board of Elections $36,462.00 Yes X No Director’s Comments: Extension of existing reimbursement based contract. Currently, there is $11,160.84 of the grant remaining and the State has reimbursed the County $25,000 for items that have been purchased. NYS Board of Elections 4/1/12 - 3/31/13 $18,231.00 40 Steuben Street Albany NY 12207-2108 For: NYS Accessibility Funds Funding Source Local Share Budgeted ? Livingston County Board of Elections $18,231.00 Yes X No Director’s Comments: Extension of existing reimbursement based contract. Currently, there is $1,408.46 of the grant remaining. NYS Board of Elections 3/1/12 - 2/28/13 $2,537.00 40 Steuben Street Albany NY 12207-2108 For: HHS 2011 Voting Access for Individuals with Disabilities Funding Source Local Share Budgeted ? Livingston County Board of Elections $2,537.00 Yes X No Director’s Comments: This new contract will provide reimbursement of funds used to improve access to polling places.

MOTION: Mr. Martello moved and Mrs. Babbitt Henry seconded to authorize the foregoing contracts. Carried.

N. Leven explained the proposed Federal Congressional Districts (Rural District 27 and currently no Congressman lives in Rural District 27 area). Congresswoman Hochul originally did not live in the 26th District and moved into the 26th District and now she and Congressman Higgins live in the 26th. This proposed redistricting splits Livingston County into two congressional districts. N. Leven stated we have been fortunate that our entire county has been in one congressional district—that is not so across the State. If the Senate and the Assembly vote on new maps then it will void all this.

Mr. Martello asked if there would be a Republican primary in New York. N. Leven stated the Board of Elections mailed our presidential primary absentee ballots, and the primary will be held April 24th. She added that June 26th is the Federal congressional primary. Redistricting must be done by March 20th. The State and local date has not been set—the rumor is that it will be some time in June. She added that typically we don’t have assembly and senate primaries, but if districts are changed there is that possibility, as well as a primary for the District Attorney’s race.

Informational Item(s) Written Only 1. The new Republican Deputy Commissioner started on March 1st; she is Becky Schroeder from the town of Caledonia. 2. Caucuses have been completed for the village elections. Independent Petition filing period has ended. The ballot has been set and ordered; absentee ballots have been mailed to those who have eligible applications on file, Inspectors have been notified, legal notices sent all for the village lection on March 20th. 3. Starting work on Presidential Primary for April 24th. No decision on a State/Local Primary date. 4. Certifications of Offices forms were sent to County and Town Clerks to complete to certify positions for the November ballot.

5. The Customer Service Manager for Dominion (for the ImageCast Voting machine), Dawn Strother, paid a visit on Feb. 8 to discuss any issues and upcoming updates. 6. Participated in a conference call with the NYS Election Commissioners’ Association and the NYS Board of Election to discuss HAVA money, Primary dates and Judge Sharpe’s survey. 7. Coordinated with Central Services so the fire alarms could be tested at Millennium Drive. 8. Commissioner Leven participated in a conference call with the Executive Committee of the NYS Election Commissioners’ Association. 9. The following towns have not yet reimbursed the County for Inspector costs for the Special Election: Portage and for the November election: Livonia, Portage, Sparta, Springwater and York. 10. SUNY Geneseo has once again generously supplied the office with a list of students and their current addresses so we may update our files to avoid problems at poll sites. 11. Sent boxes of election records to Records Management for storage. 12. Emptied first floor storage room so the County may use it for future access to the Print/Copy Room.

PROBATION DEPARTMENT- LYNNE MIGNEMI Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY DEPARTMENT OF PROBATION: NYS DIVISION OF CRIMINAL JUSTICE SERVICES (2) RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Department of Probation, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount NYS Division of Criminal Justice Services 10/1/11 – 9/30/12 $23,161.00 For: GTSC Ignition Interlock Device Monitoring Program NYS Division of Criminal Justice Services 1/1/12 – 3/31/12 $2,884.00 For: Probation Eligible Diversion Funding Source Local Share Budgeted ? NYS Division of Criminal Justice Services Yes X No NYS Division of Criminal Justice Services Yes X No

L. Mignemi stated she is requesting approval of two contracts. The Probation Eligible Diversion contract is for a three-month period due to the state agencies merging and monies coming through in the form of a block grant. This is money we have received for a number of years for those cases that could be candidates for State prison. The other contract is a continuation of monies for the Ignition Interlock program. When the State created Leandra’s Law, the State set aside roughly $3 million dollars for localities and our portion is $23,161. After the first year, they decided to continue the funding. Mr. Martello asked if we used that much money, and L. Mignemi responded yes, our numbers in Livingston County are very high comparative to other counties. We are over 200 in conditional discharges and this is very new for us. She indicated that the County Administrator had asked previously if Probation was the right agency to monitor these cases and she stated while it is a huge burden and responsibility she indicated that Probation was the proper agency. She explained a recent conditional discharge case and indicated that since Probation is responsible to complete the criminal pre- sentence investigations and pre-plea investigations it provides them the opportunity to address these cases in court.

MOTION: Mr. Martello moved and Mr. DiPasquale seconded to authorize the foregoing contracts. Carried.

Mr. DiPasquale asked for a clarification on the number of juveniles superviseds and referrals (see Informational Item #1). She explained. Mr. DiPasquale asked what age is considered juvenile. L. Mignemi we get juveniles referred to Probation in two ways— (1) juvenile delinquency acts (between the age of 17 and up until the last

day of the 15th birthday and they have committed an act which would be a crime if committed by an individual 16 or older) and (2) PINS (repeated behavioral conducts in school or home and that goes from age of 7 up until the last date of their 17th birthday. Mr. DiPasquale asked if probation can’t deal with the juveniles, where are they sent. L. Mignemi stated the law changed in 2004 and we have an obligation to try to divert the cases and provide services locally. We used to have the option of petitioning directly into court or a parent or a family could ask for direct access to court on PINS cases. If we go to court and make a recommendation for placement, the trend is that placements are not occurring and facilities are being closed. There is a lot of juvenile justice reform being placed on Probation Departments and OCFS is looking for us to try to reduce placements and the cases are remaining on probation. L. Mignemi stated this is one of the reasons why she remains a fan of electronic home monitoring for juveniles.

Informational Item(s) Written Only 1. PROBATION DEPARTMENT WORKLOAD 637 adult offenders supervised in county (38 treatment court cases being supervised in drug court) 59 offenders in other NYS counties 10 offenders in other states 30 juveniles supervised 24 new juvenile referrals 41 investigations ordered 25 active EHM cases (2 juvenile; 23 adults; 4 of which are female), 0-Global Positioning 0 adult placed on probation for willful violation of support 23 New Leandra’s Law cases (12 CD/11 Probation) 2. MONIES COLLECTED $ 3,351.87 – restitution $11,357.05 – fines $2,228.95 – fees $172.13 – surcharge 3. MEETINGS ATTENDED 1/5/2012 Human Services Department Head 1/9/2012 PINS Planning 1/9/2012 Staff Meeting 1/10/2012 Committee of Probation Administrators (Seneca County) 1/11/2012 Treatment Court Graduation 1/12/2012 Retirement Luncheon for Genesee County Council on Alcoholism and Substance Abuse Norma Miller Previously employed by CASA of Livingston County 1/17/2012 Domestic Violence Consortium 1/17/2012 Law Enforcement Council 1/23 - 1/24/12 Executive Leadership Training for New Probation Directors 1/27/2012 Financial Meeting with County Administrator 1/31/2012 Meeting with IT Director 4. ADMINISTRATIVE REVIEWS Zero (0) administrative reviews 5. TRAINING Name Date Training Hours Misc. Doug Czyryca None Katie Dunn None Colleen Fronk None Debra Johnston None Liz Laney 1/25/12 WPV – Train the Trainer 1.0 Debra Mack None 9

Matthew McKinney 1/10/12 NCIC Certification 1.5 Lynne Mignemi None Courtney Sobrado 1/30/12 Designer Drugs Webcast 1.0 Jason Varno None Karen Weidman None Michelle Wolfanger None

HIGHWAY DEPARTMENT- DENNIS BAREFOOT Action Item(s) To Be Reported 1. AWARDING BIDS & AUTHORIZING RENTAL FOR THE COUNTY HIGHWAY DEPARTMENT – VARIOUS PIECES OF CONSTRUCTION EQUIPMENT THROUGH MARCH 31, 2013 WHEREAS, after the proper legal advertisement seeking bids for Rental of Various Pieces of Construction Equipment, bids were received and publicly opened on February 13, 2012, now, therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign various contracts, which are hereby accepted as the lowest responsible bids, subject to review by the County Attorney and County Administrator: Contract Term Amount Various Contractors & Suppliers 4/1/12-03/31/13 As Required For: Annual Bids for Rental of Various Pieces of Construction Equipment for the period 04/01/2012 – 03/31/2013. (Full packet of Bid Results will be provided at March 14th Board Meeting) Dated at Geneseo, New York March 14, 2012 Public Services Committee

MOTION: Mr. Martello moved and Mr. Moore seconded to authorize the foregoing resolution. Carried.

2. AWARDING BIDS & AUTHORIZING PURCHASE FOR THE COUNTY HIGHWAY DEPARTMENT – CONSTRUCTION MATERIALS AND SERVICES THROUGH MARCH 31, 2013 WHEREAS, after the proper legal advertisement seeking bids for Various Construction Materials and Services from April 1, 2012 through March 31, 2013, bids were received and publicly opened on February 13, 2012, now, therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign various contracts, which are hereby accepted as the lowest responsible bids, subject to review by the County Attorney and County Administrator: Contract Term Amount Various Contractors & Suppliers 4/1/12-3/31/13 As Required For: Annual Bids for Construction Materials and Services for the period 04/01/2012 – 03/31/2013. (Full packet of Bid Results will be provided at March 9th Board Meeting) Dated at Geneseo, New York March 14, 2012 Public Services Committee

MOTION: Mr. Merrick moved and Mrs. Babbitt Henry seconded to authorize the foregoing resolution. Carried.

3. AWARDING BIDS & AUTHORIZING PURCHASE FOR THE COUNTY HIGHWAY DEPARTMENT – VARIOUS AGGREGATE MATERIALS THROUGH MARCH 31, 2013 WHEREAS, after the proper legal advertisement seeking bids for Various Aggregate Materials from

April 1, 2012 through March 31, 2013, bids were received and publicly opened on February 13, 2012, now, therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign various contracts, which are hereby accepted as the lowest responsible bids, subject to review by the County Attorney and County Administrator: Contract Term Amount Various Contractors & Suppliers 4/1/12-3/31/13 As Required For: Annual Bids for Various Aggregate Materials for the period 04/01/2012 – 03/31/2013. (Full packet of Bid Results will be provided at March 9th Board Meeting) Dated at Geneseo, New York March 14, 2012 Public Services Committee

MOTION: Mr. LeFeber moved and Mr. Martello seconded to authorize the foregoing resolution. Carried.

4. APPROVING HOURLY RATE TO BE PAID FOR TOWN 10-WHEEL DUMP TRUCKS WHILE ENGAGED IN COUNTY HIGHWAY MAINTENANCE & CONSTRUCTION WORK THROUGH THE END OF 2012 WHEREAS, the hourly reimbursement rate for the year 2011 for Town 10-Wheel Dump Trucks (including operator) was $80.00 (regular time) and $90.00 (overtime), now, therefore be it RESOLVED, that an hourly rate of $82.00 (regular time) and $92.00 (overtime) for the year 2012 is established for reimbursement to Towns for use of all 10-Wheel Dump Trucks, including operator, while engaged in local County Highway maintenance and construction work, and, be it further RESOLVED, that said hourly rate shall not apply to long-range hauling of materials to project sites from gravel, stone or asphalt sources, in which case a “per-ton” or “per-cubic-yard” price will be negotiated with the Town, based upon current Annual County Bid prices, and be it further RESOLVED, that said hourly rates of $82.00 and $92.00 shall remain in effect through the end of 2012. Director’s Note: Proposed hourly rate is 2.5 % increase over 2011. Rates are based on new Equipment Rental Bids. (See attached summary of past years’ rates.) Dated at Geneseo, New York March 14, 2012 Public Services Committee

MOTION: Mr. Moore moved and Mr. Merrick seconded to authorize the foregoing resolution. Carried.

Informational Item(s) Written Only 1. Project Goals – 2012 (attachment) 2. Summary of Price Changes – Annual Bids (attachment) 3. Summary of Town Truck Rental Rates (attachment)

The County Administrator explained to the Committee that in the past postcards have been sent out to contractors informing the contractors about the aggregate bid, and this was not done this year. One contractor that always bids on this did not submit a bid because they were unaware that the County was seeking bids. The Highway Department is going to set up an email blast for next year.

PLANNING DEPARTMENT- ANGELA ELLIS Action Item(s) To Be Reported 1. AWARDING BID FOR VARIOUS WORK FOR THE WEATHERIZATION DEPARTMENT – J.C. DENGEL CARPENTRY & FLOORING, CORNERSTONE CONTRACTING OF NY CORP. WHEREAS, after the proper legal advertisement seeking bids for various work for the Weatherization

Department, four bids were received and opened on January 27, 2012, now, therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign the following contract, which is hereby accepted as the lowest responsible bid, subject to review by the County Attorney and County Administrator: Contract Term Amount J.C. Dengel Carpentry & Flooring 3/15/12 – 5/31/12 Per bid rate schedule 36 Handsome Lake Drive Caledonia, NY 14423 For: Installation of CFL bulbs, smoke and CO detectors, weather strips, windows and doors in support of the Weatherization Assistance Program Cornerstone Contracting of NY Corp. 3/15/12 – 5/31/12 Per bid rate schedule 630 East River Road Rochester, NY 14623 For: Air sealing and insulation in support of the Weatherization Assistance Program. Director’s Comments: These contracts will support the Weatherization Assistance Program through the end of the 2011-2012 regular contract period. Funding Source Local Share Budgeted ? Weatherization Assistance Program, Account 6310, Regular $0.00 Yes X No Contract (NYS Office of Community Renewal) Dated at Geneseo, New York March 14, 2012 Public Services Committee

A. Ellis reported bids were sent out for the weatherization department in order to down spend approximately $270,000 that has to be spent my the end of May 2012. Work was delayed in order to get the work done that was under the ARRA contract, which had to be done by January 2012.

Mr. Martello asked if the weatherization department had a waiting list, and A. Ellis responded yes but they have to determine what work needs to be done.

MOTION: Mr. DiPasquale moved and Mr. Moore seconded to authorize the foregoing contracts. Carried.

2. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY PLANNING DEPARTMENT - FINGER LAKES ASSOCIATION, INC., SUNY RESEARCH FOUNDATION OF THE STATE OF NEW YORK RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Planning Department, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount Finger Lakes Association, Inc. 4/1/09 – 3/31/13 $44,175.00 309 Lake Street Penn Yan, NY 14527 For: CLAWS 20 funding for Conesus Lake water quality projects Director’s Comments: This resolution will authorize a contract with the Finger Lakes Association, Inc. for the FL-LOWPA 2009-2010 funding allocation for CLAWS 20. CLAWS 20 will be used to fund water quality projects in the Conesus Lake watershed. Funding Source Local Share Budgeted ? Finger Lakes/Lake Ontario Watershed Protection Alliance $0.00 Yes X No funds (NYS Environmental Protection Fund)

SUNY Research Foundation of the 3/1/12 – 12/31/12 $23,850.00 State of New York P.O. Box 9 Albany, NY 12201-0009 For: Summer 2012 water quality monitoring Directors Comments: This resolution will authorize a contract with the SUNY Research Foundation of the State of New York for SUNY Brockport and SUNY Geneseo to conduct annual Spring/Summer water quality monitoring in watershed streams and in Conesus Lake. Funding Source Local Share Budgeted ? Finger Lakes/Lake Ontario Watershed Protection Alliance $0.00 Yes X No funds (NYS Environmental Protection Fund)

MOTION: Mr. Moore moved and Mrs. Babbitt Henry seconded to authorize the foregoing contracts. Carried.

3. AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR EMERGENCY COMMUNICATIONS PLAN – INTERTECH ASSOCIATES WHEREAS, the County of Livingston solicited a Request for Proposal for an emergency communications plan, and eight proposals were received, now, therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract, which is determined to be the most qualified to provide said services subject to review by the County Attorney and County Administrator: Contractor Term Amount Intertech Associates 3/15/12 – 12/31/12 $89,800.00 77-55 Schanck Road, Suite A-14 Freehold, NJ 07728 For: Preparation of the Livingston County Emergency Communications Plan. Directors Comments: This resolution will authorize a contract with a consultant to prepare the Livingston County Emergency Communications Plan. The RFP was issued for the project on January 13, 2012. The deadline for submissions was February 8, 2012. A pre-submission informational meeting (optional for interested firms) was held on January 30, 2012. We received eight proposals. The Consultant Selection Committee met on February 21, 2012, to discuss and rank the proposals. Following discussions, the Committee identified four firms to be interviewed on March 2, 2012, with the anticipation of identifying the preferred consultant for recommendation to the Public Services Committee at its March 7, 2012, meeting. Copies of the consultant proposals are available in the Planning Department if you would like to review them. Please do not hesitate to contact me if you have any questions or concerns. Funding Source Local Share Budgeted ? NYS Division of Homeland Security $0.00 Yes X No

A. Ellis distributed a memo outlining the RFP process for the Emergency Communications Plan Project (on file) and she indicated that an optional pre-bid submission informational meeting for interested vendors and contractors. Eight proposals were received, and the selection committee (listed in the memo) interviewed four firms (Blue Wing Services, Federal Engineering, Intertech Associates and L.R. Kimball and Associates) on March 2, 2012. The Committee recommended that the County contract with Intertech Associates of New Jersey for this project.

The County Administrator added that this company has worked for a couple counties in New York and Genesee County highly recommended this firm. They have also worked in Monroe County Emergency Operations Center. The County Administrator stated this company scored the highest on paper, and then rose above the expectations when interviewed. He indicated he had a good feeling about their professional team.

Mr. Moore questioned the not to exceed $90,000, and the Committee directed that the amount should be changed to their bid price of $89,800.

Mr. Martello asked if there was any set timeframe for this work to be completed and A. Ellis indicated we requested a tight timeframe and that this project be done by September 2012 with the intent of having the information available for the budget process. Later this fall, there will be State solicitations for grant programs for funding that could help implement this.

MOTION: Mr. Martello moved and Mr. DiPasquale seconded to authorize the foregoing contract. Carried.

Informational Item(s) Written Only COUNTY PLANNING BOARD: Vacancies. There is one vacancy on the Planning Board – one for an Alternate At-large member. AGRICULTURAL & FARMLAND PROTECTION BOARD (AFPB): FY2008-2009 Farmland Protection Implementation Grant (Triple H and Sunny Knoll farms). The Genesee Valley Conservancy is continuing work on these projects. FY2007-2008 Farmland Protection Implementation Grant (Brady Farms). The Genesee Valley Conservancy continues coordination work with Mr. Brady. Agricultural District Renewal. The month of March will be dedicated to organizational efforts for the Ag District #1 renewal process. The Planning Department will be coordinating development of the landowner database with ITS. Our office will be preparing the initial mailing to be sent out in April. The renewal process for Agricultural District #2 will begin later in the year. Agricultural Economic Development Initiative. The Genesee Valley Regional Market Authority (GVRMA) in partnership with the New York State Department of Agriculture and Markets, is proposing the development of a fresh cut produce facility to serve as a hub for aggregating and processing locally grown fruits and vegetables. These products would be shipped to New York City markets, with the goal of maximizing returns for Genesee Valley region farmers. They unveiled the proposed concept publicly to a group of growers on February 16, 2012, at a meeting in Henrietta. The purpose of the meeting was to discuss the design and construction of the facility. Representatives from Livingston County, including staff from the Planning Department and Economic Development Department, attended the meeting. A group from Livingston County then met with representatives from Ag and Markets in Avon on February 17, 2012. The purpose of the meeting was for Ag and Markets to learn about our interest in having such a facility locate in Livingston County, and for us to learn more about the project and potential location needs. The intent of the meeting was informational only, not to promote any particular site in the County. It is expected that some time this year, the GVRMA will issue a Request for Proposals to all nine counties to make the project a reality. UPCOMING TRAINING OPPORTUNITIES: LET’S Plan 2012 Training: There will be a training on Comprehensive Plans on March 19, 2012, at 7 p.m. at the Town of Springwater Town Hall, 8022 S. Main Street. Reminder: Evenings with the County Planning Board is an opportunity for municipal training credit hours. Municipal planning and zoning officials may receive credit for attending and learning about County Planning Board review. New Initiative: With input from the NYS Department of State, we are putting together a new training program where town and village legislative bodies may authorize their planning and zoning officials to obtain training credits by attending meetings in other communities. CONESUS LAKE WATERSHED MANAGEMENT PLAN (CLWMP) – CONESUS LAKE WATERSHED COUNCIL (CLWC): 2005 EPF Road Ditch Project: The second (and final) payment request was submitted in June. Once payment is received, this closes out this grant. We have been informed by the State that payment is

being processed and should be received by the Town of Groveland early Spring. 2008 EPF Grant Award for the Streambank Remediation Project –Phase I ($382,869): We have been informed that the contract has been executed with the original contract term (ending March 2012). We should be receiving it in the mail soon. We are working on contract reporting and extension paperwork for the first of two, one-year extensions. We are also drafting an RFP for engineering services to be reviewed by the Department of State, County Attorney and Town of Livonia Town Attorney. 2009 EPF Grant Application – Phase II ($358,132): We have been informed that the contract has been executed with the original contract term (August 2013). We should be receiving it in the mail soon. We are also drafting an RFP for engineering services to be reviewed by the Department of State, County Attorney and Town of Livonia Town Attorney. We will be combining the engineering services for Phase I and Phase II into one contract. Conesus Lake Watershed Council. The next meeting is scheduled for May 11, 2012. Conesus Lake Watershed Council – Agricultural Committee. The Agricultural Committee met on December 14th. Conesus Lake Watershed Council – Technical Committee. The Technical Committee met on February 24th. The focus of the meeting was on discussion on invasive species detection and response plans and activities for 2012. The next meeting is scheduled for March 23, 2012. ENVIRONMENTAL MANAGEMENT COUNCIL: The next EMC meeting is planned for March 28, 2012, at the Livingston County Emergency Operations Center at Hampton Corners. At this meeting, the EMC plans to take a tour of the EOC. The Council will also be selecting a recipient(s) for the 2012 EMC Earth Day Award. Earth Day is April 22 this year. I will be requesting permission to present the award at the April 25th Board of Supervisors meeting. GENESEE TRANSPORTATION COUNCIL: Livingston County Transportation Connectivity Plan Project. The project kick-off meeting was held on February 15, 2012. Transportation Strategies for Freight and Goods Movement in the Region. Economic Development Director Pat Rountree and I serve on the Steering Committee for the project. A primary objective of the project, which began in 2011, is to develop goods movement strategies that will position the transportation system of the Genesee-Finger Lakes Region as a distinguishing factor in retaining and attracting both traditional and emerging technology manufacturing firms, as well as enhancing the viability of agriculture. The Planning Director sent an overview and link to a copy of the draft Regional Freight and Economic Profile technical memorandum to members of the Board on November 29, 2012 (http://www.gtcmpo.org/Regional_Freight_Plan.htm). The next meeting of the Steering Committee is planned for early 2012 once a revised technical memorandum is available. GENESEE/FINGER LAKES REGIONAL PLANNING COUNCIL. Planning Coordination Committee. The next PCC meeting is scheduled for April 6, 2012. LIVINGSTON COUNTY EMERGENCY COMMUNICATIONS PLAN: The RFP was issued for the project. The deadline for submissions was February 8, 2012. A pre- submission meeting was held on January 30, 2012. We received eight proposals. The Consultant Selection Committee met on February 21, 2012, to discuss and rank the proposals. Following discussions, the Committee identified four firms to be interviewed on Friday, March 2, 2012, with the anticipation of identifying the preferred consultant for recommendation to the Public Services Committee at its March 7, 2012, meeting. E911 ADDRESSING: The Planning Department continued work on the E911 addressing assignments and ROW naming with the Sheriff’s Office. SUNY INTERNSHIP. The Planning Department started a new Spring Internship Program with SUNY Geneseo Geography Department. We have also lined up an intern for Summer 2012.

ACHIEVE GRANT. Livingston County Department of Health has been awarded an ACHIEVE grant (Action Communities for Health, Innovation, and Environmental Change). Livingston County was one of 40 counties selected from 194 applicants to participate in this CDC (Centers for Disease Control and Prevention) and NACCHO (National Association of County and City Health Officials) sponsored program. The Planning Director serves on the Community Health Action and Response Team (CHART), which will serve as the steering committee for this project. The Planning Director continued participation on the CHART Team. MARCELLUS SHALE. Update: The State Supreme Court ruled in the Town of Dryden and Town of Middlefield cases to uphold the right of local governments in New York to prohibit gas drilling within their borders. It is anticipated that these rulings will be appealed in both cases. WEATHERIZATION ASSISTANCE PROGRAM (WAP). ARRA Contract. We completed the ARRA (economic stimulus) contract in January. Regular WAP Program. Between February and end of May, our Weatherization staff will concentrate on completing work as part of our regular WAP contract with the State. We anticipate receiving an update on the federal funding situation for 2012-2013 some time within the next 2 weeks. TECHNICAL ASSISTANCE. Planning staff continued providing technical assistance to communities and the general public. Highlighted assistance includes: Provided aerial images for the Town of Conesus and the Sheriff’s Office Provided a map to Howard Appell for a Town of Avon historical presentation Planner and Planning Assistant attended a mapping meeting of the Western Region E911 Coordinators Finalized the water and sewer infrastructure map for the Town of Leicester. Completed the Census Boundary Annexation Survey for 2012

COUNTY CLERK- JIM CULBERTSON Pre-approved Informational Item(s) To Be Reported 1. REPORT OF COUNTY CLERKS 2011 ANNUAL REPORT AND 2012 PROJECTS

Kathy Olson, Second Deputy County Clerk, presented the 2011 DMV projects and 2012 goals as outlined in the 2011 County Clerk Annual Report (on file). J. Culbertson referred to the DMV revenue report included in the annual report and indicated the County keeps $967,000 and sends $3.3 million to the State.

Mr. Moore asked if some dealers still had a supply of license plates on hand, and K. Olson indicated that some dealers do still have plates but they must go through the State DMV to get them. She added that most dealers still come to the County DMV to complete their transactions. J. Culbertson added that the dealers are subject to the same audit as we are and indicated that Wentworth Motors of Dansville is now doing their business with the DMV instead of submitting their paperwork directly to the State.

Mary Strickland, Deputy County Clerk, presented the 2011 County Clerk projects and 2012 goals as outlined in the 2011 County Clerk Annual Report (on file). J. Culbertson stated that in September 2012 the office can begin to e-record but he wants to finish the e-filing and get people to begin using this system. This has been quite a change in the way we do business.

J. Culbertson explained the “Thank a Vet Program” which will permit all Veterans who file their DD214 Military Discharge paper with the County Clerk’s office to be entitled to discounts at participating businesses.

Mr. Martello asked if a Veteran has already filed their DD214 is there anything they need to do. J. Culbertson

responded they need to come in and identify themselves and the Clerk’s office will then issue them a card.

J. Culbertson referred to the two charts in the back of the annual report. The first chart reflects the total revenues are up slightly compared to 2010. He indicated there was approximately a $250,000 profit margin. The second chart shows that DMV is now bringing in more revenue but this was flipped a few years back. In addition, he added that due to the eight-year licenses, this revenue has dipped slightly but will return in 2013.

J. Culbertson stated the public comes to our DMV office because of the great job the staff does. He thanked Kathy Olson and Mary Strickland for presenting the annual report today and their hard work and dedication.

J. Culbertson referred to the third from the last page of the annual report entitled Total Mortgage Dollars and also presented a handout explaining County Mortgage and Mortgage Tax for April and August 2011 (on file).

Mr. DiPasquale asked if the enhanced drivers licenses were up or down, and K. Olson stated more people are getting them now and they are up a little.

Mr. Martello stated it is nice to hear nice comments from the public and he thanked J. Culbertson and his staff for doing a good job. The Committee concurred.

OTHER Action Item(s) To Be Reported 1. APPOINTING MEMBERS TO THE LIVINGSTON COUNTY TRAFFIC SAFETY BOARD – RICHARD BELL RESOLVED, that the following members are hereby reappointed to the Livingston County Traffic Safety Board for the term designated: Name Address Rep./Title Term Livingston County Traffic Safety Board Richard Bell P.O. Box 61, Conesus, NY 14435 Conesus Rep 1/1/12 – 12/31/14 Stephen Martucio 6571 Hoes Hill Rd, Conesus NY 14435 Conesus 1/1/12 – 12/31/14 Alternate Dated at Geneseo, New York March 14, 2012 Public Services Committee

MOTION: Mr. DiPasquale moved and Mr. Moore seconded to appoint the foregoing Conesus representatives to the Livingston County Traffic Safety Board. Carried.

2. OTHER

The County Administrator reported that the Acting District Attorney Eric Schiener resigned effective Friday, March 2, 2012 due to the Hatch Act and Ron Cicoria is now Acting District Attorney. Eric Schiener will be appointed to a part-time position.

The County Administrator stated that a couple people mentioned that a candidate running for District Attorney had the County logo on the candidate’s website, and the County Attorney contacted the candidate and the logo has bee removed.

The County Administrator reminded the Committee members that our Legislative Forum would be held Friday, March 9 beginning at 1 PM in the Strong Room of the Government Center. Federal and State representatives will be asked to update us on important issues as well as a few Department Heads providing a presentation. 17

Mr. Moore mentioned that the tentative committee agenda reflected the County Clerk had an action item to create and fill a position and it was removed. The County Administrator stated a person resigned so he was actually filling a vacancy and the County Administrator has the authority to approve these requests.

Mr. Martello asked the County Administrator how he was coming along since his hip surgery and the County Administrator indicated he is doing fine and he will probably be on crutches for about 10 more days. He said he could drive now.

ADJOURNMENT

Mr. DiPasquale moved and Mr. Martello seconded to adjourn the meeting at 3:12 PM. Carried.

RECORDS MANAGEMENT- KATHY MONTEMARANO Informational Item(s) Written Only 1. December 1st - Attended Department Head meeting 2. December 6th - Met With Jim Culbertson and Mary Strickland to discuss Civil and Criminal Actions, single paper filing and scanning issues. 3. December 6th - Met with Roy Wood from the CNY for a tour of the Records Center and to discuss record management issues Dec 2011 Jan 2012 2011 1.Single paper filing 348 213

2. Boxes of records sent over 73 233

3. Boxes of Records destroyed 128 405

4. Records Requested 1250

COUNTY HISTORIAN- AMIE ALDEN Informational Item(s) Written Only January – February 2012 Meetings, events and activities: January 3 – 13th : Processed approximately 60 boxes of Dansville & Mt. Morris Train Station records with the assistance of Liz Argentieri, Special Collections Librarian at Milne, SUNY Geneseo. January 3 – Met with Lisa Burns, Tourism Director and Anna Kowalchuk, Livingston County Historical Society Museum Administrator, to discuss inclusion of a two-page spread for a Livingston County Museum Heritage Trail in the 2012 Tourism Guide. Januray 3rd – Attended the organizational meeting of the Board of Supervisors. January 10th – Met with Lisa Burns, Tourism Director and a videographer from Ithaca to record an interview for a short video to add to the web on the Sullivan Campaign of the Revolutionary War. January 11th – Attended the Government Appointed Historians of Western New York board meeting in Warsaw. January 19th – Attended Workforce Violence training at the CNR January 19th – Attended the opening exhibit of the J. Erwin Porter paintings at Genesee Valley Council on the Arts. This was the 2nd and final portion of a 2011 community arts grant project. The exhibit runs through March 3rd then the Revolutionary War pastel series will be returned to the NYS Museum. January 25th – Attended the Documentary Heritage Program advisory board meeting in Pittsford. January 28th – I presented a new powerpoint program entitled “The Lure of Livingston County’s Landscape in 19th Century Art and Literature” as part of the Mt. Morris Dam Winter Lecture series. 18

January 30th – Presented the history of the evolution of the position of New York State public historians and resources for local history for Prof. Cathy Adams class on Public History at SUNY Geneseo. February 11th – Presented a program on a Temperance Camp Meeting at Conesus Lake in the 1880s to the Livionia Historical Society. February 16th – Coordinated the registration materials and mailing for the Government Appointed Historians of Western New York upcoming 2012 Spring meeting in Batavia on April 28th. February 18th – Met with SUNY Geneseo students for Prof. Tom Greenfield’s class studying Plaques and Epidemics for a tour of the County Historian’s Office and the Murray Hill Campus. February 21st – Met with Anna Kowalchuk, Liv. Co. Historical Society Museum and Joan Schumaker of Nunda Historical Society to discus plans for the Spring meeting on March 28th of the Friends of Livingston County History. This networking group is comprised primarily of Historical Societies in the county that operate museums. February 22nd – Attended Board of Supervisors meeting. February 23rd – Met with SUNY Geneseo students for Prof. Olympia Nicodemi’s class doing projects related to Court Street, Geneseo and the Italian community Beansville. February 25th – Attended a presentation by Missy Clark on Fashions and Trends during the Revolutionary Era at the Genesee Valley Council on the Arts. February 27th – Assisted 14 students conducting research on various towns in the county for SUNY Prof. Cathy Adams Public History class. February 28th – Met with Liz Argentieri, SUNY Librarian to discuss next phase of Dansville Train Station record series project.

EMERGENCY MANAGEMENT SERVICES- KEVIN NIEDERMAIER Informational Item(s) Written Only 1. Have completed and filed with the Department of Homeland Security and Emergency Services (DHSES) all of the appropriate fiscal paperwork and State Vouchers for re imbursement of funding for Contract T151989 - $44,000.00 and Contract # 837280 - $121,500.00. The funding was used to support the Haz Mat team with equipment, and purchased an underwater search camera for the Sheriffs Office. 2. Director attend the New York State Emergency Managers Association Conference in Syracuse, the new Director of DHSES Jerome Hauer spoke to the Emergency Managers regarding the Governors proposed changes to Executive Law Article 2B, there are several significant changes that will effect the way we do business during an emergency. The most significant change is the Governor can deploy an Incident Management Team to a disaster and assume temporary command of the disaster if there is no local structure in place do to the magnitude of the incident or event, also built in is a hold harmless clause for the State, and the re imbursement and liability for local assisting agencies. These changes are in association with the State Budget, if the budget gets passed these changes will take effect immediately. 3. During the MYSEMA Conference I was elected President of the organization, it is a 2-year term, delegation of responsibilities will be given to the Vice Presidents. 4. Provided training for the County Water and Sewer Authority in confine space and Incident Command System, purchased a new four gas monitor for the Authority and provided training on the new equipment. 5. Attended training in the Incident Command System regarding the Liaison Officer position, the training was provided by DHSES in Batavia. 6. 11 members of the Haz Mat Team attended the annual Haz Mat Conference at Montour Falls, the conference provides annual refresher training in accordance to NFPA Haz Mat Standards. This training allows us to maintain our certification. DHSES will be conducting an audit regarding the usage of the equipment and the training that has been provided by DHSES in the past. I have been advised by DHSES that Livingston County Haz Mat is being used as the example across the State of a mid size team with the appropriate training standards for its members that are achievable for the team as a whole to maintain there certification.

ECONOMIC DEVELOPMENT- PAT ROUNTREE Informational Item(s) Written Only Buy Local Campaign– The Public Services committee is invited to a meeting of the Livingston County Development Corporation (LCDC) on March 2nd at 10:45 am in Room 205 to hear the presentation by Livingston County Chamber of Commerce of the results of the Holiday Season Buy Local Campaign. The LCDC provided the Chamber with $20,000 to carry out the campaign.

Genesee Valley Fresh Cut Produce Facility- Representatives from the NY State Department of Agriculture & Markets visited Livingston County on February 17th to discuss their plans to open a fresh cut produce facility in the Genesee Valley Regional Market Authority region. The facility would act as a hub for regional producers to bring their fresh produce for washing, packaging and distribution to downstate facilities including hospitals, schools, restaurants, etc. While the project is a high priority for the state, no specific timetable has been set. Ag & Markets intends to solicit proposals from the regions’ IDAs. While in the region, a meeting was held with producers to explain the concept and obtain their feedback. (See separate report from Angela Ellis)

Regional Council – Representing Chairman Merrick, Patrick Rountree on February 22nd attended the first meeting of the Finger Lakes Regional Economic Development Council since the regional plan awards were announced in December. It was announced that another $200 million would be available (subject to the state budget) for projects in Fall 2012.

Entrepreneurial and Small Business Development Strategies - Julie Marshall and Angela Ellis attended this two day workshop offered by the International Economic Development Council. Topics included business incubators, economic gardening, and entrepreneurial financing and microenterprise programs.

Livingston County Development Corporation Livingston County Villages Program – The 5 villages currently participating in the Villages program (Dansville, Geneseo, Lima, Mt. Morris and Nunda) have been invited to continue participating in the program for a third year. Participating villages are eligible for sign and façade grants. The Corporation also extended invitations to the 3 non-participating villages (Avon, Caledonia & Leicester) asking them to include participation in Villages Program in their 2012-2013 budget. The cost for each village to participate is $3750.

Livingston County Sign & Façade Grant Program - 25 applications for funding totaling $72,000 were received from the five villages currently participating in the Villages Program. The LCDC board will make grant awards at its March 2nd meeting.

NY Main Street Program - The Livingston County Development Corporation has entered into an agreement with the Village of Geneseo to administer their recently awarded $400,000 NY Main Street grant. Public information sessions will be held on March 7th at the Village Building with applications due May 1st. The Villages of Mt. Morris and Nunda intend to re-apply for funding in the 2012 NY Main Street when funding invitations from the State Department of Housing and Community Renewal become available. The economic development office will be working with Thoma Development on the applications.

FastTrac –The Fast Trac New Venture small business training program began on February 6th with 18 participants. Feedback from the participants has been extremely positive. The LCDC has received underwriting support from National Grid, Freed Maxick CPA’s, the Bonadio Group, ESL Federal Credit Union and the Bank of Castile to offset the cost of the programming.

LCDC Revolving Loan Fund – A $10,000 loan to All Around Flower Shop (Mt. Morris) closed in February. The Main Street business is open and expects to create 3 new jobs.

Annual Audit and Annual Report to the Authority Budget Office (ABO) – 2011 is the first year that the Development Corporation has come under reporting requirement of ABO. Freed Maxick is preparing the Financial Audit. The reports will be presented to the LCDC Board for approval at a Special Meeting on March 30th.

Livingston County Industrial Development Agency Annual Audit and Annual Report to the Authority Budget Office (ABO) –The Financial Audit is being prepared by the Bonadio Group while staff has spent much of January and February preparing the Annual Report. The reports will be presented to the IDA Board for approval at its Annual meeting on March 2nd. A copy of the IDA Performance and Accomplishments report is attached.

Kraft – On January 17th, Kraft Foods announced its intent to implement splitting itself into two companies, a grocery company and a snacks company. We have been working with Kraft for an expansion in Avon (grocery division) but those discussions were sidetracked temporarily by Kraft’s announcement to eliminate 500 jobs in Westchester County. Empire State Development, this office and Kraft in Chicago are working to deal with this unique situation and obtain incentives for Avon. It is now understood that an Incentive Offer has been made by ESD for the Avon plant. It is currently under review.

DP Machine and Tool – has purchased a 5.4 acre parcel from the IDA in the Avon Crossroads Commerce Park. The company is planning a building addition expansion in late 2012 or 2013.

Dansville Dental Professionals – its tax abatement through the Agency has ended and the property was returned to the tax rolls in February. The company has a nearly $2 million assessment.

Metalade- is closing their Avon facility and consolidating with their Henrietta facility. While no jobs will be lost, the Avon jobs will be transferred to the Henrietta location.

Respectfully submitted,

Virginia O. Amico, Clerk of the Board

PUBLIC SERVICES COMMITTEE MEETING MINUTES WEDNESDAY, APRIL 4, 2012 1:30 P.M.

PRESENT: G. Deming, D. LeFeber, C. DiPasquale, J. Merrick, G. Moore, G. Levey, P. Yendell, B. Donohue, I. Coyle, Sheriff York

ABSENT: D. Martello, D. Babbitt Henry

PRESENT AFTER MEETING CALLED TO ORDER: D. Morris

LIVINGSTON COUNTY TOURISM - LISA BURNS & CYNTHIA OSWALD Pre-approved Informational Item(s) To Be Reported 1. TOURISM UPDATE Lisa Burns distributed and reviewed the First Quarter Tourism Marketing report highlighting specific items in bold: 2012 1st Quarter Tourism Marketing Review for Livingston County Board of Supervisors - Public Services Committee

All marketing efforts are based on the 2012 Marketing Plan plus additional marketing opportunity developed through collaboration and PR outreach.

Marketing

 2012 Visitor's Guide Development and Publication - Solicitation and secure advertisers. Work with Graphic Designer, secure Printing Contract and produce Guide(75,000)in early March.

Lisa explained the Guide has been printed and distributed. The format was changed making it smaller and thinner this year.

 Distribution outlets secured — Yankee Doodle Distribution Service-guide distributed to over 850 locations in all of Western New York and portions of Ontario, CA and northern PA / IMS Distribution Service-#800 fulfillment house and case distribution to over 75 tourism offices, Chambers of Commerce and attractions that display visitor resource / Letchworth State Park / local county businesses etc...

 New York State Travel and Vacation Association — Distribution of the Livingston County Visitors Guide at 21 Trade/Consumer Shows in New York, Canada, Eastern US.

 PRINT AD placement o Campground Owners of New York o The Genesee Naturalist o VisitRochester Guide o Letchworth State Park Vacation Guide o ILOVENY 2012 Visitors Guide (FLSW) o Oprah Magazine, in conjunction with ILOVENY (FLSW)  First Inaugural unveiling of the county's visitor guide as a part of an Art Exhibit. Collaboration with the Genesee Valley Council on the Arts. Showcasing the work of photographer Bob Oswald — ART IN TOURISM exhibit at the Livingston Arts Center. This event is slated to become an annual event and is a FIRST in the state to showcase a county visitor's guide as a 'work of art.'

 Finger Lakes Scenic Wonders — a new marketing collaboration with Wayne County to showcase our two 'natural wonders,' Letchworth State Park and Chimney Bluffs State Park. Website: www.finclerlakesscenicwonders.com, postcards for direct mail and trade shows, itinerary development, facebook, press releases and PR push.

Lisa distributed the “Finger lakes Scenic Wonders” postcard and explained that this is the ad that appears in the NYS Guide and in the coop with Opra Magazine. When we did Opra magazine last year, in conjunction with I Love NYS we received over 8,000 requests for Visitor’s Guides. Opra magazine is the most read magazine in the world and it is beneficial that we are able to buy-in to this magazine.

 Routes 5 and 20 — Collaboration with Ontario, Seneca, Cayuga and Genesee Counties and Skaneateles. New marketing program for 2012 established: TV commercial in Rochester, Buffalo and Syracuse markets. Festival and events brochure, TBC.

 Complete Sullivan Campaign Video in collaboration with County Historian's office. PR

 Art In Tourism — Livingston County News-March 1st

 Visitors Guide Cover unveiled at Gallery — Livingston County News , March 15th  Finger Lakes Regional PR Program Wins Gold — Livingston County News, March 29th

 Five separate Livingston Tourism related articles - GeneseeSun

 FL TPA's — Collaboration to contract a NYC PR Firm to bring awareness to our joint marketing efforts.

 Guest Speaker for Mount Morris Dam Lecture Series, FastTrack Class on Marketing and PR

 Participate in the New York Ice Wine Festival at Casa Larga in Fairport — Promote Livingston County.

 Represent county at the New York State/Hamburg, NY Outdoor Show in conjunction with New York State Travel and Vacation Association

 PR pitching to writers, editors, industry markets etc... through Quinn and Co, Finger Lakes Tourism Promotion Agencies and New York State's new PR Company — M. Silver

 E-Newsletter — March Issues

 Host the "Friends of Livingston County History" group in collaboration with County Historian and Livingston County Museum. First public viewing of the Sullivan Campaign Video.

 Initiate Ice Carving Event as an annual winter festival in conjunction with Caledonia Village Inn and owner Jeff Bleier. First event — Caledonia On Ice and discussions IE: annual

Related Tourism Efforts

 Privilege of the Floor at Board of Supervisors meeting — February 8th. 2011 Annual Report and Thank You to the Board.  Tourism Office followed state protocol and made application for the 2012 I LOVE NY Matching Funds Grant. Grant award has been received ( $43,422) — roughly $15,000 less than in 2011  RE-GRANT to county Festivals and Events for marketing — total approximately $10,000

Lisa explained that when the Tourism Office re-grants money for festival events, State guidelines stipulate that a full path, if not more, ad has to be specific to the County. When they re-grant to festivals and events, that means their space is only half of an ad space and many festivals and events are questioning why there has to be so much County presence in an ad they are paying for. This is the unfortunate reality when dealing with grants and the requirements of the grant. She is working with festivals and events to try to make them understand this requirement. She explained she is working with them with the way our ad looks, so it can look like two ads joined together as opposed to them in the body of the County ad.

 Attended monthly Finger Lakes Tourism Promotion Agency meeting. 1E: Regional Marketing Collaboration  Quarterly meeting schedule with Downtown Coordinator as information sharing.  Chair — Society of Genesee and the Lakes for tourism awareness and operation of the Scottsville Information Center on the New York State Thruway.  Attended monthly Visitor Industry Council meeting of Visit Rochester.  Service with County Planning Department — Connectivity Plan for Livingston County 2

 Participate on Tourism Sub-Committee for the New York State Regional Economic Development Councils.  Attend Business Council of New York monthly meeting — Special Guest — Harvey Cohen, new vice President of Marketing for Empire State Development.  Attend various county partner events.  Attended the Empire State Tourism Conference sponsored by New York State Travel and Vacation Association.  Sponsored annual Taste of Livingston with recyclable Livingston County Tourism logo bags, silver sponsor for Livingston County Farm and Neighbor Dinner.  Facilitated bi-monthly Livingston County Tourism Council meeting  Sub-committee of council begins to lay-out the annual county "FAM" tour.

Daily Office Duties to promote Tourism include:

Greeting visitors and directing to destinations Phone solicitation requests Maintaining website and Social Media marketing tools IE: FaceBook, Twitter, YouTube, foursquare, flickr, tumblr etc... Monitor and administer state Matching Funds Grant Program Adhere to Budget Guidelines and monitor billing/invoicing etc... Support Chamber of Commerce functions and community outreach

Submitted by Lisa Burns, Tourism Director 4/4/2012

L. Burns reported that this morning she had the opportunity to be invited to a meeting at Oak Hill Country Club to get involved in advertising and marketing of the PGA that is coming to Oak Hill Country Club in August 2013. She indicated this would provide added incentive to our golf courses here, and the opportunity to market hotel rooms and build awareness to our attractions throughout the County.

Mrs. Donohue asked for an explanation of how the Visitor Guides are mailed and L. Burns explained. Mrs. Donohue suggested putting Livingston County around the border of the ads, which would provide space in the center for the festivals/events. L. Burns explained the State criteria.

2. 2011 BUY LOCAL HOLIDAY CAMPAIGN

L. Burns distributed and reviewed the final report for the 2011 Buy Local Holiday Campaign (on file). She explained the Chamber signed a contract with the LCDC to manage the holiday shop local program for the county. The 2011 campaign was successful and she stated this brand would continue to motivate the consumer and build visual awareness in the community.

The County Administrator thanked the Chamber for their efforts.

Cynthia Oswald thanked the County for the opportunity and also thanked LCDC for partnering with them.

The Committee extended their utmost appreciation to the Chamber and commended L. Burns for a job well done.

THE PIKE COMPANY & KIMBALL ASSOCIATES Pre-approved Informational Item(s) To Be Reported 1. PROJECT UPDATE – LIVINGSTON COUNTY JAIL PROJECT

The County Administrator reported that Kimball nor The Pike Company would be in attendance today. He indicated there is still camera issues and there are three change orders totaling approximately $7,000 still outstanding and could be approved at the next meeting. There is $114,000 remaining in the allowance fund so deduct change orders will be submitted to eliminate these charges. We are still negotiating with Kimball with regard to the boilers. Kimball submitted an offer of around $20,000, but the boiler cost is$60,000.

The County Administrator indicated the overall operation of the jail has been good except lately a few cameras have been an issue. Mr. Moore asked the Sheriff if it is one specific type of camera. Sheriff York responded there is the Power Tilt Zoom (PTZ) and the regular standard camera. He indicated staff doesn’t think it is the camera that is failing but it is the VMC. There are two control modules that need to be replaced that operate all 298 cameras.

Sheriff York stated he has asked the County Attorney to contact the manufacturer of the food carts. The bumpers on the food carts are not acceptable. He indicated we may have to have Maintenance and/or Highway personnel do something with these food carts because we cannot get the manufacturer to react. The County Attorney has already threatened to sue the company. He asked that this matter be resolved. Sheriff York stated overall the jail is operating well. Mr. Deming suggested having Highway personnel look at a food cart to determine if they could do something with it. Sheriff York added the County has paid big dollars for these carts and he would expect the company would step up to the plate.

Mr. Deming stated the jail has only been operating for one year and asked if the inoperable cameras might be an ongoing issue. Sheriff York stated staff is hoping that the VMCs will resolve the issue.

SHERIFF’S DEPARTMENT- SHERIFF YORK Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY SHERIFF’S OFFICE: NEW YORK STATE DEPARTMENT OF HOMELAND SECURITY AND EMERGENCY SERVICES, OFFICE OF COUNTER TERRORISM RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Sheriff’s Office, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount NYSDHSES Office of Counter Terrorism 9/1/11 - 8/31/14 87,204.00 1220 Washington Av. Albany, New York 12242 For: Counter Terrorism Grant Funding Source Local Share Budgeted ? To be determined w/County Treasurer (recently awarded ? Yes No X grant)

Sheriff York reported the Sheriff’s Office is applying for a grant to provide four more license readers (equipment that reads license plates). This will provide a total of five license readers in the Sheriff’s Office. There could be a $600 local share on this $88,000 purchase.

MOTION: Mr. Moore moved and Mr. Merrick seconded to authorize the foregoing contract. Carried.

Mr. Moore moved and Mr. Merrick seconded to change the order of the agenda. Carried.

CENTRAL SERVICES- DAVE ALLEN Action Item(s) To Be Reported 1. AWARDING BID FOR THE CENTRAL SERVICES DEPARTMENT FOR GENERAL CONTRACTOR WORK FOR BUILDING 3 RENOVATIONS– THE NICHOLS TEAM WHEREAS, after the proper legal advertisement seeking bids for general contractor work For Building 3 Renovations, nine bids were received and opened on March 22, 2012, now, therefore, be it

RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign the following contract, which is hereby accepted as the lowest responsible bid, subject to review by the County Attorney and County Administrator: Contract Amount The Nichols Team $199,200.00 75 Highpower Rd. Rochester, New York 14623 For: General Contractor Work for Building 3 Renovations

MOTION: Mr. LeFeber moved and Mr. Moore seconded to authorize the foregoing resolution. Carried.

2. AWARDING BID FOR THE CENTRAL SERVICES DEPARTMENT FOR ELECTRICAL WORK FOR BUILDING 3 RENOVATIONS– CONNERS-HAAS INC. WHEREAS, after the proper legal advertisement seeking bids for electrical work for Building 3 renovations, three bids were received and opened on March 22, 2012, now, therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign the following contract, which is hereby accepted as the lowest responsible bid, subject to review by the County Attorney and County Administrator: Contract Amount Conners-Haas Inc. $224,100.00 6334 Dean Parkway Ontario, NY 14519 For: Electrical Work for Building 3 Renovations

MOTION: Mr. Merrick moved and Mr. Moore seconded to authorize the foregoing resolution. Carried.

3. AWARDING BID FOR THE CENTRAL SERVICES DEPARTMENT FOR PLUMBING WORK FOR BUILDING 3 RENOVATIONS– ACKERMAN PLUMBING, INC. WHEREAS, after the proper legal advertisement seeking bids for plumbing work for Building 3 renovations, one bid was received and opened on March 22, 2012, now, therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign the following contract, which is hereby accepted as the lowest responsible bid, subject to review by the County Attorney and County Administrator: Contract Amount Ackerman Plumbing, Inc. $53,581.00 678 Sheridan Drive Tonawanda, NY 14150 For: Plumbing Work for Building 3 Renovations

MOTION: Mr. LeFeber moved and Mr. Merrick seconded to authorize the foregoing resolution. Carried.

D. Allen reported there were no bids submitted for the mechanical work and this has been rebid and bids are due 4/17/12. Once a successful bidder has been determined, the Committee agreed that a resolution could be prepared for their signature and presented at the 4/25/12 Board meeting. The County Administrator asked what was the estimate for the mechanicals and D. Allen responded around $80,000. The County Administrator stated we had three contractors on the walk through.

The County Administrator explained that $800,000 has been reserved in a capital project account for this project.

4. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY DEPARTMENT OF CENTRAL SERVICES - DAY AUTOMATION SYSTEMS, INC. (4) RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Department of Central Services, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount Day Automation Systems, Inc. 5/1/12 – 4/30/13 $16,280.00 7931 Rae Boulevard Victor, NY 14564 For: Energy Management and Control System Maintenance Service Agreement for Mt. Morris Campus Day Automation Systems, Inc. 5/1/12 – 4/30/13 $6,182.00 7931 Rae Boulevard Victor, NY 14564 For: Energy Management and Control System Maintenance Service Agreement for Government Center Day Automation Systems, Inc. 5/1/12 – 4/30/13 $3,763.00 7931 Rae Boulevard Victor, NY 14564 For: Energy Management and Control System Maintenance Service Agreement for Courthouse Day Automation Systems, Inc. 5/1/12 – 4/30/13 $3,338.00 7931 Rae Boulevard Victor, NY 14564 For: Energy Management and Control System Maintenance Service Agreement for Millennium Drive Site Funding Source Local Share Budgeted ? Operating Budget Yes X No

D. Allen explained the above are service contracts for HVAC systems throughout the County.

Mr. LeFeber asked what does the contractor actually do for the energy management part of the contract. D. Allen explained this is a contract for service and also they will provide services to Building 1 security system.

MOTION: Mr. Moore moved and Mr. LeFeber seconded to authorize the foregoing contracts. Carried.

Pre-approved Informational Item(s) To Be Reported 1. CNR DOMESTIC HOT WATER HEATING SYSTEM PROJECT

D. Allen stated he was asked to discuss the CNR domestic hot water heating system project. This project was rebid, however, the more the project was reviewed, it has been determined there might be a more efficient correction to the problem. He has investigated not only the replacement of the stack but also a plate heat exchanger and a high-efficiency boiler.

Option 1 – reuse the lock and bar hot water heater that is already there. He also looked at efficiency because of energy codes, etc. This unit is 80% efficient. This option was to replace the existing stack with a 10-inch stainless steel stack and repiping one of the boilers to feed the hot water storage tank and penetrating the block wall in three different places. The cost of this option is $42,000.

Option 2 - replace the existing lock and bar domestic hot water heater with an Airco Smart Plate Heat Exchanger and abandoning the chimney and repiping the existing hot water storage tank so we could get to it from either boiler. This system providing a 78% efficiency system. The current boilers only have an 80% efficiency. The cost of this option is $60,000.

Option 3 – replace the existing lock and bar hot water heater with a new high efficiency domestic hot water heater and provide a new 6-inch diameter stainless steel vent and repipe the boiler to the hot water storage tank, and again would have to penetrate the walls in three different locations.

Option 4 – high efficiency hot water heater only requiring a 4-inch PVC stack and you can side vent those (not going up the existing stack). These boilers cost approximately $9,000 plus the cost of PVC piping. He believes we could pull the existing hot water heater out and put this in its place. This option would probably be half the cost and 97-99% efficient. D. Allen recommended Option 4.

D. Allen stated we currently have two high-efficiency hot water heaters in the jail and they have 4 inch PVC pipe vented through the roof.

The County Administrator stated there is no sense continuing with the other options if we have a reasonable solution that is highly efficient and less cost. Mr. Merrick stated this makes sense and he believes the system was designed wrong to begin with. He stated the system is only five years old and it is estimated to cost $37,000 to replace it. He stated it makes no sense to go this route. He indicated he talked to Tom Helles and unfortunately no one thought of doing this. He and Mr. Pangrazio looked at this and he stated this makes sense to spend less money and get something more efficient.

Mr. Deming questioned the PVC would run up the existing and D. Allen explained how he intends to do this.

The Committee concurred to go with Option 4.

Informational Item(s) Written Only: 1. Building #3 Renovation Project – There were no bidders for the Mechanical work. There will be a second bit opening for the mechanical work on Tuesday, April 17, 2012. 2. Building #2 Renovation Project – The Environmental Health Department has moved to the renovated office on the third floor. The second floor East wing is now being renovated. 3. Millennium Drive Facility Abatement Project – All the required submittal information has been received, reviewed, and approved. The required notification has been posted at all exterior entrance doors. The abatement contractor will have his pre-abatement set-up on March 29 and March 30. The abatement work will start on April 2, 2012. 4. Judge Moran’s Chambers Project – Phase One Demolition is 95% complete in Room 100T. The first floor copy room will now be relocated to the materials storage room for the old printing press room 104.

EMERGENCY MEDICAL SERVICES – KAREN DEWAR Action Item(s) to be Reported 1. APPROVING APPOINTMENT OF SUPERVISING ADVANCED LIFE SUPPORT TECHNICIAN – ROMMEL H. KIRCHOFF AND FORWARDING REQUEST TO WAYS AND MEANS COMMITTEE

K. Dewar stated that Brian McKinley was previously in the position and vacated the position on 11/4/11. A Civil Service test was conducted on 12/3/11 and the test did not result in a mandatory eligible list and two of three applicants were offered interviews. She indicated the County Administrator determined an interview committee was not needed and that Dr. Shah and Karen Dewar could conduct the interviews. One of the applicants withdrew their application and one candidate, Rommel Kirchoff, was interviewed on March 13, 2012. Rommel Kirchoff was offered the position provisionally and has been with the EMS program since March 2007. He has previously held supervisory positions in both Monroe and Brighton Ambulance Services. When Karen became Director, he already had a expanded duties in the ALS program, i.e. preparing supply orders,

uniform orders, was the controlled substance agent, specially trained in rapid sequence induction, preceptor with Monroe Livingston EMS region and has been responsible for developing protocols regionally. He has willingly continued these tasks until a supervisor was appointed and often asks for extra responsibilities. He is a trained fire fighter and on our County Haz-Mat Team. She stated that Dr. Shah and she both feel that Rommel Kirchoff has the knowledge, confidence and experience to be a Supervising ALS technician in our program.

Mr. Deming stated he remembers interviewing him for the Director position and asked Karen where he currently lives. She indicated he does currently live in Monroe County, but he has agreed to seek county residence.

MOTION: Mr. DiPasquale moved and Mr. Moore seconded to approve the appointment of Rommel H. Kirchoff to the position of Supervising Advanced Life Support Technician and refer this request to the Ways and Means Committee. Carried.

PUBLIC DEFENDER- MARCEA CLARK TETAMORE Pre-approved Informational Item(s) To Be Reported 1. DEPARTMENT UPDATE APPLICATIONS RECEIVED as of 3/26/12 a.m.: 395 FILES OPENED as of 3/26/12 a.m.: 248 SECTION 722-d MONEY RECEIVED as of 3/26/12 a.m.: $1,302.50 (includes one retainer) CASES ASSIGNED TO GVLA to date 2012: 74

M. Clark Tetamore states she is here to provide the Public Defender’s Office Quarterly Report. She indicated that since she submitted her agenda on 3/26/12 she has received 43 more applications. She indicated the office went from 248 files to 281—an increase of 33 files in about 10 days. The office is busy. There has been a run on teenager crimes—a rash of 16,17,18 year olds breaking into and damaging seasonal properties. She stated she couldn’t imagine what it is going to be like when school adjourns. She reported we continue to not get money for assigned counsel cases and as of 3/26/12 we have received only $1,302.50.

M. Clark Tetamore reported she had a meeting with other Public Defenders last Friday, which included a conference call with Bill Leahy, Director of Office of Indigent Legal Services. Money was appropriated in the State Budget and she reported there is going to be approximately $8.1 million distributed to counties over a three-year period. This money is for every County to improve the quality of representation. Following that, there is going to be a $12 million three-year Council at Arraignment Grant Proposal, then $8.4 million three- year Regional Training Grant related to the immigration law. The State would like one attorney from each County to be educated on the immigration law, and Marcea offered to take this training.

M. Clark Tetamore reported there would be an additional $4 million for upstate caseload relief. She has discussed with the County Administrator about how to use this money and one consideration would be combining some existing positions. She explained that Jim McCann works ¾ time but she is not sure how much longer he will be working and there is a need to have someone trained to take over his duties. She would like to use this grant money to hire a full-time person to begin training.

The County Administrator stated currently there is one ¾ time person and two ¼ time persons and this full-time position would combine into a more efficient operation and staffing would be somewhat status quo. They would also look at how they are going to use the other funding that is available. The State has removed funding from the Public Defenders Office over the last three years

Mr. Deming asked when the funding would become available, and M. Clark Tetamore stated it would be available next year, and we are expected to receive double what we received last year. She explained that a letter would be sent seeking approval to extend our current year funding.

The County Administrator stated we received a request from Genesee Valley Legal Aid, currently located in the basement of the Government Center, about the possibility of leasing less space and gaining more security. The current space is not secure enough. He indicated to them there might be some possibilities.

M. Clark Tetamore stated her office is bursting at the seams, and if and when she does hire a full-time employee, she is not sure where she will put him/her.

BOARD OF ELECTIONS- NANCY LEVEN & LAURA SCHOONOVER Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY DEPARTMENT OF BOARD OF ELECTIONS: DAY AUTOMATION, NYS BOARD OF ELECTIONS RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Department of Board of Elections, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount Day Automation 1/1/12 - 12/31/12 $2,550.00 7931 Rae Boulevard Victor NY 14564 For: Service contract for intrusion and camera system at BOE’s Millennium Drive location. Funding Source Local Share Budgeted ? Livingston County Board of Elections $2,550.00 Yes X No Director’s Comments: This is a renewal of an existing contract with no cost increase.

N. Leven stated a daily report is provided and someone actually had tried to enter the storage area and the person was instructed that they are not allowed to go in this area.

MOTION: Mr. Moore moved and Mr. Merrick seconded to authorize the foregoing contract. Carried.

NYS Board of Elections 4/1/04 - 3/31/14 $78,123.88 40 Steuben Street Albany NY 12207-2108 For: Help America Vote Act Operations Expenses Funding Source Local Share Budgeted ? Livingston County Board of Elections $78,123.88 Yes X No Director’s Comments: This is the remainder of the HAVA money allocated to Livingston County.

N. Leven indicated the State calls this “ShoeBox money”, which is the remainder of money originally allotted ($849,000) and this contract is the unspent money. The County will have to upfront the money for purchases and then submit our receipts through an application process. If approved, then we would be reimbursed. There will also be an application process that must be submitted when they purchase something.

MOTION: Mr. Moore moved and Mr. LeFeber seconded to authorize the foregoing contract. Carried.

Mr. Deming asked if we are using Democrat inspectors for the recent Republican primary. The Commissioners responded yes and Mr. Deming asked why. He thought when a Republican primary is held, it should be with Republican Inspectors. L. Schoonover explained this is pursuant to the Election Law. N. Leven stated this is

the democratic process—everybody watches what everybody is doing. N. Leven stated the Commissioners have consolidated a lot of the districts, and as a result, many towns will be paying less. For example, instead of the Town of Leicester paying for 8 Inspectors, they will be paying for 4. The Town of York previously had 12 Inspectors and they are paying for 8. Rather than 61 districts of Election Inspectors we are down to 32.

Mr. Moore mentioned that once we get through the Presidential Election, then maybe the Commissioners would look at combining districts to consolidate the number of Inspectors. N. Leven stated they will once they get through the “Super Poll” site idea and the Presidential Election then they will sit down and determine what the machines can handle. The Commissioners are concerned if there is a high voter turnout and if there were only one District in a Town, would only 4 Inspectors be able to handle an 80% voter turnout. Mr. Moore thought the machines could handle 4,500 voters. N. Leven she believes that number has decreased to 2,500-3,000 but she really doesn’t know because the machine hasn’t been tested in our area. N. Leven stated the Board of Election’s budget goes up and down depending on how many elections they are required to oversee, and they didn’t budget for the ones we are having this year.

Informational Item(s) Written Only 1. Opened 137 returned absentees of the 175 issued for the village elections. 30 of the absentees were walk-in or over the counter voters. Village Elections have been certified. 2. Met with representatives of Mt. Morris Central School to discuss adding districts to this current poll site. 3. Moved Geneseo District 2 from the Interfaith Center to the United Methodist Church where there were already two districts. This move was done due to low voter registration. 4. Moved Livonia District 3 from the Livonia Fire Hall to the Livonia Town Hall. This move was due to lack of adequate space and privacy. 5. We are working towards creating our super poll sites within the towns. We are not eliminating districts at this time. 6. Mailed Presidential Primary absentee ballots to all eligible Republican applicants on file. 7. Registered students at Livonia Central School during 3 classes at 7:45 am, 8:45 am, and 10:35 am. 8. Working on the conversion of the Congressional, Assembly, and Senatorial District Lines.

EMERGENCY MANAGEMENT – KEVIN NIEDERMAIER Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT FOR THE LIVINGSTON COUNTY OFFICE OF EMERGENCY MANAGEMENT - NEW YORK STATE DEPARTMENT OF HOMELAND SECURITY AND EMERGENCY SERVICES RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract for the Livingston County Office of Emergency Management, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount New York State Department of Homeland 9/1/11 – 8/31/14 $170,796.00 Security and Emergency Services 1220 Washington Avenue State Office Building Campus Building 7A – Suite 610 Albany, NY 12242 Funding Source Local Share Budgeted ? Department of Homeland Security and Emergency Services -0- Yes No X Director’s Comments: Money to be utilized as per the budget submitted to DHSES

K. Niedermaier stated the Appendix X forms must be signed and returned to the State by April 6.

The County Administrator asked what are we intending to purchase with this money. K. Niedermaier explained to purchase identification equipment, provide training for emergency responders, to maintain warranties on existing equipment, and provide upgrade to camera security.

MOTION: Mr. Moore moved and Mr. DiPasquale seconded to authorize the Chairman to sign the contract immediately and present the resolution at its 4/11/12 meeting. Carried.

Pre-approved Informational Item(s) To Be Reported 1. FUNDING FOR STATE HOMELAND SECURITY PROGRAM GRANT OF $149,222.00

K. Niedermaier stated a grant expires on 7/31/12 and he asked the County Administrator if $149,222 could be advanced to begin the grant process and then the State will send us a voucher to ensure the money was spent. He explained that $20,000 is included in this grant for a security system for Building #2. This building is subject to SHPO (State Historic Preservation Office) guidelines, and approvals must be received prior to installing any equipment on this building.

K. Niedermaier stated that by 2015 we would no longer be receiving grants from Homeland Security.

2. NYS OFFICE OF EMERGENCY MANAGEMENT TRAINING COURSE

K. Niedermaier reported that the State and Federal government have selected Livingston County to participate in an EOC/IMT Interface training course May 22-25, 2012. This is an overall evaluation of the County EOC and will rate the County’s performance in a disaster situation. The State recommended Livingston County because of its leadership and it’s a median size county. This training is free. This is the only one taught in this State and another training session will be taught in the mid-west. After that, it will become a mandatory requirement that all counties participate in this training. It is more beneficial to take this free training and get the performance rating now. The table-top exercise will be held May 24th, 8:00-4:00 and half day on May 25. Ten Federal instructors and five State instructors will participate in this event. The majority of the class should be filled with Livingston County personnel. After Hurricane Irene and Tropical Storm Lee, several counties in the State failed miserably and as a result the course was offered and Kevin accepted the course.

Informational Item(s) Written Only 1. – The SHSP Grant funding would be utilized for equipment and training emergency response personnel in the County 2. Conference call held on Friday March 22 at 11pm with the Department of Homeland security and Emergency Services, General Sheppard of DHSES directed the call; General Sheppard outlined the upcoming funding process for the next rounds of grants. There has been a 40% reduction in funding to the State, therefore, as a conservative measure reduce the total grant amount to Livingston SHSP program by 40%. The estimated funding would be $105,000.00 for SHSP; this does not include the LETPP grant assigned to the Sheriffs Office. The funding would need to meet the State funding criteria, which is; Building, and maintaining sustainable programs, GAP Analysis process for equipment, Planning/Response plans for incidents and events. There is a short turn around for the grant, the letters of notice are being sent to the County Chairman’s, applications need to be completed and returned before April 25th. The process is in an excel spreadsheet and will not need to go through the grant process on line. There is a webinar scheduled for April 2nd that will explain the process of applying and answer any other additional questions that we may have. 3. Sent a letter of intent for grant funding to update the County All Hazard Mitigation Plan, which expires on 06/2013. The funding is made available through the Mitigation 404 program, which is implemented

by the Federal/State Governments for mitigation efforts after a declared disaster. Livingston County qualifies for submission to the grant program because it was one of the declared counties during Hurricane Irene. The grant if approved would be used for hiring a consultant to review and update the existing All Hazard Mitigation Plan. The funding mechanism is a 75/25 cost share, the State share would be 75% and the County’s would be 25 %. 4. Attended the Fire Coordinators Conference at Montour Falls, discussion with the State in regards to the deployment of resources during an emergency with in the State. The State will take a Regional approach with a tiered response to the effected area. State feels this will cut down on moving resources prematurely and liability. 5. Hosted a training session on Leadership for the Fire Service at the Training Center. The course was funded and sponsored by the Fireman’s Association of the State of New York. 39 leaders of the County Fire/EMS service attended the session. The seminar focused on policymaking and procedures, along with the fair application of each, and Ethics.

HIGHWAY DEPARTMENT- DON HIGGINS Action Item(s) To Be Reported 1. APPROVING MAXIMUM WAGE RATES FOR TOWN, VILLAGE AND COUNTY HIGHWAY EMPLOYEES WHILE ENGAGED IN SNOW & ICE WORK ON STATE HIGHWAYS FROM 07/06/12 TO 06/30/13 AND FOR WORK DONE FOR THE COUNTY FROM 01/01/12 TO 12/31/2012 RESOLVED, that the maximum wage rates shown on the attached schedules for Towns, Villages and County Highway Employees, be, and the same hereby are, approved for snow and ice control on State Highways and for work done within the County of Livingston. Dated at Geneseo, NY April 11, 2012 Public Services Committee

MOTION: Mr. Moore moved and Mr. LeFeber seconded to authorize the foregoing resolution. Carried.

2. AUTHORIZING EXTENSION OF SNOW AND ICE AGREEMENT BETWEEN NEW YORK STATE DEPARTMENT OF TRANSPORTATION AND LIVINGSTON COUNTY THROUGH THE 2013-2014 SEASON WHEREAS, the County of Livingston, pursuant to Section 12 of the Highway Law, relating to control of snow & ice on State Highways in towns and incorporated villages, has heretofore entered into an Agreement with the State of New York for such purposes, and WHEREAS, Section 7 and 10 of said Agreement respectively provide a method of modification of the map of affected State highways and of annually updating the estimated expenditure, and WHEREAS, it would be in the interest of Livingston County to extend the Agreement as modified and updated, for an additional one year, through the 2013-2014 season, and WHEREAS, each Municipality involved in this Contract has agreed to said extension, now, therefore, be it RESOLVED, that the Chairman of the Board of Supervisors of Livingston County is hereby authorized and directed on behalf of Livingston County to execute the following Agreement affecting such extension and modification, subject to review by the County Administrator and County Attorney: Contractor Term Amount NYS Dept. of Transportation 2013 – 2014 Winter Season Varies For: 2013-2014 State S&I Contract. Dated at Geneseo, NY April 11, 2012 Public Services Committee

D. Higgins reported all municipalities have agreed to this contract extension.

MOTION: Mr. DiPasquale moved and Mr. Merrick seconded to authorize the foregoing contract. Carried.

3. AUTHORIZING THE LIVINGSTON COUNTY HIGHWAY SUPERINTENDENT TO BID ON AND PURCHASE VARIOUS USED EQUIPMENT ON MAY 12, 2012 AT TEITSWORTH MUNICIPAL EQUIPMENT AUCTION IN PALMYRA, NY FOR THE COUNTY HIGHWAY DEPARTMENT WHEREAS, the Annual Palmyra Municipal Equipment Auction contains only equipment and vehicles owned by municipalities, and WHEREAS, there may be an opportunity to purchase various used equipment and vehicles in good condition at considerable savings, now, therefore, be it RESOLVED, that the Livingston County Highway Superintendent, with input and advice from the Department Shop Manager, is hereby authorized to bid on and purchase appropriate and needed various used equipment and vehicles on May 12, 2012 at the Teitsworth Municipal Equipment Auction in Palmyra, NY, at a total amount not to exceed One Hundred and Fifty Thousand Dollars ($150,000.00). Dated at Geneseo, New York April 11, 2012 Public Services Committee Director’s Comment: Requested maximum amount is same as past several years. In 2011, $50,000 was spent on three (3) pickup trucks. This year we are again looking for a good 6-wheel dump w/ S&I equipment, a good 10-wheel or tri-axle dump truck, and late-model pickup trucks. Funding Source Local Share Budgeted ? 2012 County Highway Machinery Fund Appropriations 100% Yes XX No

D. Higgins stated this resolution is an annual resolution that has been done for several years. This resolution authorizes Don Higgins to bid on and purchase equipment up to $150,000. He stated he focuses on 6-wheel dumps and 10-wheel tri-axel dumps. He reported last year he spent $50,000 on three pick-up trucks.

MOTION: Mr. Merrick moved and Mr. Moore seconded to authorize the foregoing resolution. Carried.

4. REQUESTING TO CREATE AND FILL ONE (1) ENGINEERING TECHNICIAN (SG-14) POSITION AND DELETE ONE (1) ENGINEERING AIDE (SG-10) POSITION AND REFER THE REQUEST TO THE WAYS AND MEANS COMMITTEE

D. Higgins reported the Engineering Aide (SG 10, Jeff Ferruggia) retired at the end of January 2012, which provides the opportunity to upgrade the position to an Engineering Technician (SG14) and then there will be three Engineering Technicians. At least one or more candidates that would qualify for this position were interviewed during the Deputy Superintendent interview process. The other two Engineering Technicians are David Crawford and Gary Gelser.

MOTION: Mr. Moore moved to create and fill one Engineering Technician and refer the request to the Ways and Means Committee.

Mr. LeFeber asked to clarify how many Engineering Technicians would be on payroll. D. Higgins responded there would be three Engineering Technicians and he will be deleting an Engineering Aide position.

Mr. LeFeber seconded the motion. Carried.

D. Higgins provided an update on Deputy Superintendent Jason Wolfanger’s health. Mr. Deming asked if the

workload was being divided among the other Deputy Superintendent’s and D. Higgins responded yes. He indicated he is expecting David Wentworth to come back within the next 30 days to fill in temporarily.

OTHER Action Item(s) To Be Reported 1. SUPPORTING FULL CASINO GAMING AT THE NINE EXISTING RACINOS IN NEW YORK STATE WHEREAS, in September 1973, eleven western New York counties and 2 cities established the Western Regional Off–Track Betting Corporation, they being Cattaraugus, Chautauqua, Erie (and the City of Buffalo), Genesee, Livingston, Monroe (and the City of Rochester), Niagara, Orleans, Seneca, Steuben, and Wayne, as enabled by state law; and WHEREAS, these municipal "stockholders" chose to exercise that local option to form such a corporation that dictated local control by those municipalities over such gaming activities in their respective communities; and WHEREAS, the start-up costs of this enterprise were funded solely by these initiating counties from their own treasuries of taxpayer money and represented no state money nor allowed for any state sharing of this purely local venture; and WHEREAS, since those eleven counties voted to form Western Regional Off-Track Betting Corporation, an additional four western New York counties have joined them in the local control of such gaming activities that has since 1973 generated over $209 Million in operating and surcharge revenues to the taxpayers of those participating municipalities; and WHEREAS, now, the Governor and State Legislature are considering a Constitutional Amendment to allow casino gaming in the State of New York; and WHEREAS, the participating municipalities of Western OTB as its shareholders have a pro-rata financial interest in the $39 million of net equity re-invested in its 30-plus corporately-owned branch facilities and the track and casino at Batavia Downs; and WHEREAS, Batavia Downs Casino (WROTB) has proven to be a successful Public Benefit Corporation to Livingston County returning over $2.7 million dollars to Livingston since its inception, with enhanced casino gaming allowed at Batavia Downs Casino it will provide over $86 million dollars in capital construction spending resulting in 552 direct construction jobs, increases in impact of the first full year of operation will result in over 449 jobs at an output of over $20.5 million dollars, WHEREAS; the nine New York State Racinos have proven to be a successful business partner with New York State and have provided gaming in a socially responsible and economically sensible manner; RESOLVED, that the Livingston County Board of Supervisors, support Batavia Downs Casino and the eight racino facilities presently licensed for video gaming to be authorized for full Casino gaming, RESOLVED, that each member of the New York State Legislature and Governor be urged to join this Board in support for full casino gaming at Batavia Downs and further support the other New York State Video Gaming Licensees.

The County Administrator explained this resolution was presented in the past and sent back to the Committee because there was some question whether the State Legislators had enacted the legislation, but they have since started this process. The resolution refers to the nine racinos because if there is going to be casino gaming it would logically be placed where there is already gaming present, and our location would be Batavia. Livingston County has about a 2% ownership in this facility, which provides approximately $70,000 revenue. The County Administrator stated the other devil’s advocate position is if casino gaming were authorized, would Livingston County want a casino of our own.

MOTION: Mr. Moore moved and Mr. LeFeber seconded to authorize the foregoing resolution. Carried.

2. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN A LEASE AGREEMENT WITH NEW YORK STATE DEPARTMENT OF EDUCATION (ACCES-VR, fna VESID) RESOLVED, that the Livingston County Board of Supervisors finds that approximately 540 square feet located in the Livingston County Government Center is no longer necessary for Livingston County public purposes; and, be it further RESOLVED, that the Livingston County Board of Supervisors authorizes the Chairman of the Board to sign a lease with the New York State Education Department (ACCES-VR) for said 540 square feet in the Livingston County Government Center for a period of four years commencing September 1, 2011 at $1,000.00 per month, increasing 3% yearly, said lease to be subject to the approval of the County Attorney and County Administrator.

MOTION: Mr. LeFeber moved and Mr. Moore seconded to authorize the foregoing lease. Carried.

Pre-approved Informational Item(s) To Be Reported 1. DISCUSSION ON CHANGING THE JULY 4th PUBLIC SERVICES MEETING

The Committee agreed to changing the July 4th Committee meeting to Monday, July 2, 2012 at 1:30 PM, Room 303B.

2. DISCUSSION ON THE ALTERNATIVE TO INCARCERATION ADVISORY BOARD AND HANDICAP PARKING EDUCATION PROGRAM

The County Administrator explained the Committee does not need to approve anything at this time. These two programs should be in place now and for some reason they have gone dormant over the years. The State has sent us letters directing us to reactivate these programs. He explained the ATI Advisory Board is a group of people that oversee the ATI program and eventually a Board will be reestablished and referred to this Committee for approval. He added we are supposed to have a Handicap Parking Education Program in place. This was established a few years back and the Sheriff’s Department was overseeing the program but it somehow got dropped. The State is requesting that the County certify some of the activities that we plan to do to ensure we have a Handicap Parking Education Program. Mr. Moore thought that David Allen was in charge of this because he stripes the parking lots. The County Administrator stated we have not yet determined who would be designated.

ECONOMIC DEVELOPMENT- PAT ROUNTREE & JULIE MARSHALL Pre-approved Informational Item(s) To Be Reported 1. ANNUAL REPORT PRESENTATION OF THE GREATER ROCHESTER ENTERPRISE – Mark Peterson, Executive Director, Matt Hurlbutt, Chief Operating Officer

P. Rountree introduced Mark Peterson and Matt Hurlbutt from Greater Rochester Enterprise (GRE). He indicated the County has had a contract with Greater Rochester Enterprise for several years. He added he believes this is a good partnership particularly in the business attraction arena.

Executive Director Mark Peterson distributed a summary of the Greater Rochester Enterprise 2011 Accomplishments and the Goals for 2012 (on file). M. Peterson stated he has been with GRE for 7 years and three as CEO. He stated he has seen their approach have to develop and change over the years, and it is much more dependent on technology. National site selectors want to hear from GRE with some regularity, but they also want to gather information without any contact. He indicated GRE has changed their website to provide more information. He indicated they are constantly looking at what is the new means of doing things and what is the next thing to do. A lot of their strategies include personal relationships with site selectors and traveling to

their headquarters, however, they do bring the site selectors to this region. GRE has shifted away from trade shows. M. Peterson stated they probably track 50 projects that they get involved in and get one win, although last year we got 8 wins.

M. Peterson stated he and Matt Hurlbutt wanted to come down to give the Committee an update on what they have been doing and their goals for 2012, answer any questions and say thank you.

Mr. LeFeber asked how do they market the various County sites fair and equitable when they are working with a developer on a proposed project. He wanted M. Peterson to assure him that he is not pitching another County over Livingston County because they may contribute more to GRE. He indicated GRE tries to be responsive and provide the developer many different sites that meet the criteria. If we only have one site, the developer is probably not going to take the time to consider this site. He added that if we present a site that does not meet their criteria, we would never get another chance from that site consultant. GRE is the trusted adviser. Matt Hurlbutt stated we don’t push one site over the other because in the end you lose. These companies are very sophisticated and are involved in very technical decisions and they don’t play games.

Mr. Moore asked if there has been any discussion on whole foods, and M. Peterson stated there has been discussion and the Governor’s office has been involved but they are not moving very quickly.

P. Rountree added that he has always maintained that GRE is a good partnership and valuable arrangement for the County for several reasons—we couldn’t do the same things they do for the same amount of money as their contract ($25,000) and there is a lot of information that must be assembled in a very short period of time.

M. Peterson explained that with the Governors Regional Economic Development Councils, the concept of working in regional partnerships is here to stay. He added we should make sure we are positioning our region to be the most successful and be as collaborative with each other as possible. He indicated he serves on the Regional Council, on the Executive Committee, and the Scoring Committee for all the projects and he stated this is not by happen stance, it is because we have the connectivity to all the regional IDAs and GRE can represent their interests.

M. Peterson thanked the Committee for their support and time.

Informational Item(s) Written Only Livingston County Development Corporation 2011 Annual Report and Financial Statement of the LCDC – is on file and available after April 1st at www.co.livingston.ny.us/lcdc.htm

NY Main Street Program - The Livingston County Development Corporation is providing the Village of Geneseo with grant administration services for their NY Main Street Grant. A public information session was held on March 7th at the Village Building with over 45 businesses/property owners in attendance. Applications for funding are due to the Village by May 1st. The Villages of Mt. Morris and Nunda are re-applying for funding through the 2012 NY Main Street Program through the State Department of Housing and Community Renewal. The Economic Development office is working with Thoma Development Corporation on the applications.

FastTrac –The first class of entrepreneurs participating in the Fast Trac New Venture Program will graduate on April 9, 2012. Planning for the fall session is underway. The LCDC has received underwriting support from National Grid, Freed Maxick CPA’s, the Bonadio Group, ESL Federal Credit Union, Steuben Trust Co., Bank of Castile and Paychex to offset the cost of the programming.

National Main Streets Conference - Downtown’s Coordinator Louise Wadsworth will be attending this conference under the theme of “Rediscover Main Street” April 1-3 in Baltimore at LCDC expense.

Annual Audit and Annual Report to the Authority Budget Office (ABO) – 2011 is the first year that the Development Corporation has come under reporting requirement of ABO. Freed Maxick is preparing the Financial Audit. The reports were presented to the LCDC Board for approval at a Special Meeting on March 30th. Staff has spent much of March preparing the Annual Report.

Livingston County Industrial Development Agency 2011 Annual Report and Financial Statement of the LCIDA is on file and available after April 1st at www.co.livingston.ny.us/lcida.htm

Annual Audit and Annual Report to the Authority Budget Office (ABO) –The Financial Audit was prepared by the Bonadio Group while staff has spent much of January and February preparing the Annual Report. The reports were presented to the IDA Board for approval at its Annual meeting on March 2nd.

April IDA meeting – the regular monthly meeting of the IDA/LCDC has been rescheduled to April 13th due to Good Friday.

Livingston County Capital Resource Corporation 2011 Annual Report of the LCCRC – is on file and is available after April 1st at www.co.livingston.ny.us/lccrc.htm The LCCRC had no activity in 2011.

Other Pat Rountree served as co-chair with Frank Bassett of the successful county workers campaign of the United Way of Livingston County.

Staff met with Livonia Supervisor Eric Gott and Planning Director Angela Ellis regarding reviving the Livonia Gateway Road project.

The next meeting of the Finger Lakes Regional Economic Development Council is April 17th.

Two local manufacturers are discussing significant expansion projects with us.

D. Morris entered.

EXECUTIVE SESSION

Mr. Moore moved and Mr. DiPasquale seconded to move into Executive Session for the purpose of discussing the employment history of particular persons. Carried.

Mr. Moore moved and Mr. DiPasquale seconded to move out of Executive Session. Carried.

No action taken.

ADJOURNMENT

Mr. Moore moved and Mr. LeFeber seconded to adjourn the meeting at 3:47 PM. Carried.

PROBATION- LYNNE MIGNEMI Informational Item(s) Written Only 1. PROBATION DEPARTMENT WORKLOAD 640 adult offenders supervised in county (36 treatment court cases being supervised in drug court) 18 offenders in other NYS counties 11offenders in other states 30 juveniles supervised 21 new juvenile referrals 47 investigations ordered 24 active EHM cases (2 juvenile; 22 adults; 4 of which are female), 0-Global Positioning 0 adult placed on probation for willful violation of support 19 New Leandra’s Law cases (12 CDs) 2. MONIES COLLECTED $ 5,578.65 – restitution 11,131.00 – fines 2,640.00 – fees 266.06 – surcharge 3. MEETINGS ATTENDED 2/2/12 Public Service Committee 2/3/12 Amy Mann-Workplace Violence Prevention 2/6/12 Human Services Department Head 2/8/12 Judge Wiggins~Financial Meeting 2/14/12 COPA (Genesee County) 2/15/12 Judge Cohen~Financial Meetings 2/20/12 Staff Meeting 2/21/12 Law Enforcement Council 2/21/12 Multi-Disciplinary Task Force on Sexual Abuse and Severe Physical Trauma 4. ADMINISTRATIVE REVIEWS One (1) administrative review 5. TRAINING Name Date Training Hours Misc. Doug Czyryca None Katie Dunn 2/15/12 Medtox Prescription and OTC Drug 1.75 Webinar Colleen Fronk 2/6/12 Certificate of Relief Refresher 1.5 2/15/12 Medtox Prescription and OTC Drug 1.75 Webinar Debra Johnston 2/15/12 Medtox Prescription and OTC Drug 1.75 Webinar Liz Laney None Debra Mack 2/1/12 Designer Drugs Webcast 1.0 Matthew McKinney 2/21/12 Workplace Violence Prevention 0.75 PowerPoint Lynne Mignemi None Courtney Sobrado None Jason Varno 2/9/12 NCIC Certification 1.5 Karen Weidman 2/6/12 Certificate of Relief – Trainer 1.5 Michelle Wolfanger 2/21/12 Workplace Violence Prevention 0.75 PowerPoint

COUNTY HISTORIAN- AMIE ALDEN Informational Item(s) Written Only Meetings, events and activities: March 1 – Met with Chris Norton, Executive Director Genesee Valley Council on the Arts to discuss an exhibition for fall of 2012 featuring photographs and letters of Civil War soldiers from Livingston County. March 3 – Attended a history lecture at Mt. Morris Dam March 6 – Attended mandatory hiring training at Highway Dept. conference room March 7 – met with Geneseo Vietnam veterans to discuss a book project to document their experiences March 8 – hosted 15 SUNY students doing projects related to Court Street, Geneseo and the Italian community Beansville March 9 – Attended the opening reception of tourism photographs at the Genesee Valley Council on the Arts gallery sponsored by the Chamber of Commerce March 10 – Attended a history lecture at the Mt. Morris Dam March 23 – met with Government Appointed Historians of Western New York fall program planning committee at SUNY Brockport

PLANNING DEPARTMENT- ANGELA ELLIS Informational Item(s) Written Only COUNTY PLANNING BOARD: Vacancies. There is one vacancy on the Planning Board – one for an Alternate At-large member. AGRICULTURAL & FARMLAND PROTECTION BOARD (AFPB): FY2008-2009 Farmland Protection Implementation Grant (Triple H and Sunny Knoll farms). The Genesee Valley Conservancy is continuing work on these projects. FY2007-2008 Farmland Protection Implementation Grant (Brady Farms). Mr. Brady has definitively determined that the family will not continue with the PDR program. Mr. Brady took action to extract the mineral rights from the property to a new corporation, M.O.B.B. Farms, Inc. This is in contradiction to NYS Agriculture and Markets requirements for the Purchase of Development Rights Program. As Mr. Brady is not willing to undo the extraction of mineral rights, the State has determined that the project cannot move forward. The County will be preparing a termination letter to the State indicating Mr. Brady’s determination. Agricultural District Renewal. Staff continues to dedicate time to organizational efforts for the Ag District #1 renewal process. The Planning Department is coordinating development of the landowner database with ITS. Our office will be preparing the initial mailing to be sent out in late April. The renewal process for Agricultural District #2 will begin later in the year. Agricultural Economic Development Initiative. Genesee Valley Fresh Cut Produce Facility. The Genesee Valley Regional Market Authority (GVRMA) in partnership with the New York State Department of Agriculture and Markets, is proposing the development of a fresh cut produce facility to serve as a hub for aggregating and processing locally grown fruits and vegetables. These products would be shipped to New York City markets, with the goal of maximizing returns for Genesee Valley region farmers. They unveiled the proposed concept publicly to a group of growers on February 16, 2012, at a meeting in Henrietta. The purpose of the meeting was to discuss the design and construction of the facility. Representatives from Livingston County, including staff from the Planning Department and Economic Development Department, attended the meeting. A group from Livingston County then met with representatives from Ag and Markets in Avon on February 17, 2012. The purpose of the meeting was for Ag and Markets to learn about our interest in having such a facility locate in Livingston County, and for us to learn more about the project and potential location needs. The intent of the meeting was informational only, not to promote any particular site in the County. It is expected that some time this year, the GVRMA will issue a Request for

Proposals to all nine counties to make the project a reality. Update: The State Project Steering Committee is scheduled to meet on April 4, 2012. Work with Genesee Community College, Dansville. The Planning Department is coordinating with GCC on the possible development of a Farm-to-School Program. This could include making connections with farmers on providing fresh produce for consumption and for program development. We are also looking at the possibility of the school’s kitchen being used as a commercial kitchen in the Dansville area for entrepreneurship and other business start-up activities. RIT Center for Integrated Manufacturing Studies Food Processing Clustering Initiative. We are hosting a meeting on March 30, 2012, between County agencies and Program Manager Andy Harlan to learn more about the program and opportunities for Livingston County and its businesses. UPCOMING TRAINING OPPORTUNITIES: LET’S Plan Reminder: Evenings with the County Planning Board is an opportunity for municipal training credit hours. Municipal planning and zoning officials may receive credit for attending and learning about County Planning Board review. New Initiative: On March 21, 2012, I sent a memo to Town Supervisors and Village Mayors about a new training opportunity where town and village legislative bodies may authorize their planning and zoning officials to obtain training credits by attending meetings in other communities. Included with the memo was an example certification form. If you have any questions, please feel free to contact me, or Heather Ferrero. CONESUS LAKE WATERSHED MANAGEMENT PLAN (CLWMP) – CONESUS LAKE WATERSHED COUNCIL (CLWC): 2005 EPF Road Ditch Project: We have been informed that the Town of Groveland has received the final payment. This will close out this grant program. (Hallelujah!) 2008 EPF Grant Award for the Streambank Remediation Project –Phase I ($382,869): We received the executed contracts. We are working on contract reporting and extension paperwork for the first of two, one-year extensions. We continued work on the RFP for engineering services to be reviewed by the Department of State, County Attorney and Town of Livonia Town Attorney. 2009 EPF Grant Application – Phase II ($358,132): We received the executed contract. We continued work drafting an RFP for engineering services to be reviewed by the Department of State, County Attorney and Town of Livonia Town Attorney. We will be combining the engineering services for Phase I and Phase II into one contract. Conesus Lake Watershed Council. The next meeting is scheduled for May 11, 2012. Conesus Lake Watershed Council – Technical Committee. The Technical Committee met on March 23, 2012. The next meeting is scheduled for April 27, 2012. ENVIRONMENTAL MANAGEMENT COUNCIL: The next EMC meeting is planned for March 28, 2012, at the Livingston County Emergency Operations Center at Hampton Corners. At this meeting, the EMC plans to take a tour of the EOC. The Council will also be selecting a recipient(s) for the 2012 EMC Earth Day Award. Earth Day is April 22 this year. I will be requesting permission for the EMC to present the award at the April 25th Board of Supervisors meeting. GENESEE TRANSPORTATION COUNCIL: Livingston County Transportation Connectivity Plan Project. The project kick-off meeting was held on February 15, 2012. C&S Engineers is working on collecting information for the existing conditions report. Transportation Strategies for Freight and Goods Movement in the Region. Economic Development Director Pat Rountree and I serve on the Steering Committee for the project. A primary objective of the project, which began in 2011, is to develop goods movement strategies that will position the transportation system of the Genesee-Finger Lakes Region as a distinguishing factor in retaining and

attracting both traditional and emerging technology manufacturing firms, as well as enhancing the viability of agriculture. The Planning Director sent an overview and link to a copy of the draft Regional Freight and Economic Profile technical memorandum to members of the Board on November 29, 2012 (http://www.gtcmpo.org/Regional_Freight_Plan.htm). Update: The next meeting of the Steering Committee is planned for April 5, 2012. The purpose of the meeting is to discuss the revised technical memorandum. I plan on attending the meeting. GENESEE/FINGER LAKES REGIONAL PLANNING COUNCIL. Planning Coordination Committee. The next PCC meeting is scheduled for April 13, 2012. I will be on vacation that week. Heather Ferrero will attend in my place. LIVINGSTON COUNTY EMERGENCY COMMUNICATIONS PLAN: The Board approved hiring Intertech Associates at the March 14, 2012, meeting. The County Attorney is currently preparing the contract for review and approval by Intertech Associates. E911 ADDRESSING: The Planning Department continued work on the E911 addressing assignments and ROW naming with the Sheriff’s Office. SUNY INTERNSHIP. The Planning Department started a new Spring Internship Program with SUNY Geneseo Geography Department. We have also lined up an intern for Summer and Fall 2012. ACHIEVE GRANT. Livingston County Department of Health has been awarded an ACHIEVE grant (Action Communities for Health, Innovation, and Environmental Change). Livingston County was one of 40 counties selected from 194 applicants to participate in this CDC (Centers for Disease Control and Prevention) and NACCHO (National Association of County and City Health Officials) sponsored program. The Planning Director serves on the Community Health Action and Response Team (CHART), which will serve as the steering committee for this project. The Planning Director continued participation on the CHART Team. WEATHERIZATION ASSISTANCE PROGRAM (WAP). ARRA Contract. We completed the ARRA (economic stimulus) contract in January. Regular WAP Program. Between February and end of May, our Weatherization staff will concentrate on completing work as part of our regular WAP contract with the State. We received the Draft State WAP Plan, which includes a total of $275,000 for Livingston County WAP. We are assessing the impacts of this cut. We are also checking on supplemental funding through NYSERDA. TECHNICAL ASSISTANCE. PLANNING STAFF:  Reviewed and commented on proposed changes to the Groveland Zoning Ordinance pertaining to agriculture.  Created maps for Livonia Gateway Park Road potential layout and development constraints  Prepared a map for DOH for the Taste of Livingston County  Completed E911 mapping updates and problem solving for NewWorld  Conducted Regional Training on Comprehensive Plans in Springwater (38 people in attendance: 76 hours of municipal official training)  Provided zoning code information assistance to Mount Morris CEO  Completed Census data requests for the Town of Geneseo, County Historian & Frank Bassett/CNR  Participated in a meeting on EAB with SUNY Geneseo

Respectfully submitted,

Virginia O. Amico Clerk of the Board

PUBLIC SERVICES COMMITTEE MEETING MINUTES WEDNESDAY, MAY 2, 2012 1:30 P.M.

PRESENT: G. Deming, D. LeFeber, D. Martello, J. Merrick, G. Moore, I. Coyle, P. Yendell, M. Schuster, B. Donohue, Sheriff York, Sgt. Lubanski The Pike Company: Mike Norton

GUESTS: Les Bowen of the Genesee Express

ABSENT: D. Babbitt Henry, C. DiPasquale, D. Morris

THE PIKE COMPANY & KIMBALL ASSOCIATES Pre-approved Informational Item(s) To Be Reported 1. PROJECT UPDATE – LIVINGSTON COUNTY JAIL PROJECT

Sheriff York stated that there is an issue in the visitation room with the stainless steel table that the inmates use for visitation. The joints have come loose which resulted in extremely sharp edges. M. Norton responded that the table was installed per design and stated that the contractor has already come back and attempted to re glue it, but it is a persistent problem. It was questioned if the error was a design flaw or if the work was a warranty issue. M. Norton responded that it was not a warranty issue and that he did get a price to resolve the issue from Manning Squires of $2,414 which would includes installing a strap so the joints do not come apart. G. Deming questioned how the strap would be attached. M. Norton responded with counter sunk screws and attached with flush security fasteners.

Sheriff York suggested have Manning Squires repair the table and tell Kimball that it is their responsibility to pay for the cost.

MOTION: Mr. Moore moved and Mr. Merrick seconded to authorize installation of a strap to hold the joints together on the stainless steel table by Manning Squires Hennig Co. Carried.

M. Norton reported on current outstanding allowances that need to be approved (on file). The first is with M.A. Ferrauilo Plumbing and Heating, they did goose neck work to take care of an odor problem in the A pod, due to sewer gasses coming back through the vents. Goosenecks were put on all vents and it seems to have taken care of the problem. The cost is $2,023.36, done as an allowance. M. Norton then reported that a modesty door was not installed in the existing jail in the laundry area. The Sheriff responded that they have installed a shower curtain and that due to the cost at this point in time a modesty door is not necessary.

M. Norton further explained the item regarding Manning Squires Hennig Co., Inc. and stated that he was not familiar with the issue but that it was regarding roof leaks. D. Lubanski stated that there was a leak above the intake area that was leaking into the data closet, which ended up being a plumbing leak. M Norton stated that according to Lynn Regal he spoke with Manning Squires and negotiated with them that they pay for the ones that were their fault, but this was above and beyond what they had to do and they still have the expense.

I. Coyle recommend approving the M.A. Ferrauilo Plumbing and Heating change order, installing goosenecks on vents, and confirmed that we do not need a modesty door because a curtain was installed in the area. He further stated that he would like to wait on the Manning Squires change order, investigating roof leaks, until we receive more information.

MOTION: Mr. Martello moved and Mr. Moore seconded to authorize the change order 80100 for M.A.

Ferrauilo Plumbing and Heating to be written as an allowance and authorizing M. Norton to issue a deduct change order and zero out contracts if there are no outstanding issue with the contractors. Carried.

Sgt. Lubanski stated that another issue is the cooling unit that is above the male locker room in the old facility, once it warms up it begins leaking down the ceiling. Lynn addressed the issue prior to the jail opening and maintenance has tried to address the issue. It seems to be an ongoing problem with the drain not being installed correctly; it does not gravity feed the water out and it ends up accumulating and dripping down the ceiling. M. Norton responded that it is a maintenance issue; they should be cleaning the drain. Sheriff York responded that it has been like that since the jail opened. M. Norton stated that it is a maintenance issue; there is preventative maintenance that needs be done on everything. If it is an equipment malfunction or workmanship problem then you should call the contractor and have them correct the situation. If preventative maintenance is not being done it will void the warranties.

Les Bowen from the Genesee Country Express entered.

CENTRAL SERVICES- DAVID ALLEN Action Item(s) To Be Reported 1. AWARDING BID FOR THE CENTRAL SERVICES DEPARTMENT GENERAL CONSTRUCTION FOR JUDGE MORAN’S OFFICE AND CHAMBERS – TOWER CONSTRUCTION WHEREAS, after the proper legal advertisement seeking bids for general construction for Judge Moran’s office and chambers, one bid was received and opened on April 5, 2012, now, therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign the following contract, which is hereby accepted as the lowest responsible bid, subject to review by the County Attorney and County Administrator: Contractor Amount Tower Construction $97,500.00 14454 E. County House Road Albion, NY 14411 For: General Construction for Judge Moran’s Office and Chambers Funding Source Local Share Budgeted ? Livingston County Yes X No

D. Allen stated that this resolution is an award of bid for General Construction for Judge Moran’s office and chambers. The base bid was $91,500 but we would like to add the ceramic tile to the bathroom for an additional $1,800.00 totally $99,300.

MOTION: Mr. Martello moved and Mr. LeFeber seconded to authorize the foregoing contract and approving authorizing a contract amount of $99,300.00. Carried.

Informational Item(s) Written Only 1. Millennium Drive Abatement/Renovation Project- The third weekly progress and coordination meeting was held on April 19, 2012. The abatement phase of Wing “C” is on schedule and the installation of blocking for wall mounted equipment started 4/23/12. 2. Building #2 Renovation Project – Painting has been completed on the second floor East Wing. The IT Department and Central Services will begin employee move during the week of April 29, 2012. 3. Building #3 Renovation Project – All five prime contractors have been approved by the board of Supervisors. We will be scheduling a project “kick off” meeting the week of April 29, 2012.

1:50 EMERGENCY MEDICAL SERVICES- KAREN DEWAR Action Item(s) To Be Reported

1. PROCLAIMING THE WEEK OF MAY 20-26, 2012 AS EMERGENCY MEDICAL SERVICES WEEK WHEREAS, the Emergency Medical Services community in Livingston County volunteers many hours to save lives and minimize the effects of unforeseen injuries; and WHEREAS, EMS services are available 365 days a year; now therefore be it RESOLVED, that the Livingston County Board of Supervisors does hereby declare the week of May 20- 26, 2012 as Emergency Medical Services Week in Livingston County to honor EMS personnel, technicians, nurses, and physicians who serve their community through ambulance corps and in the emergency rooms in Livingston County.

The County administrator stated that Karen Dewar was unable to attend the meeting but stated that this is an annual resolution proclaiming Emergency Medical Services week.

MOTION: Mr. LeFeber moved and Mr. Martello seconded to authorize the foregoing resolution. Carried.

Mr. Martello informed the committee that he had an issue come up recently and Karen Dewar handled it very well and did a really nice job.

RECORDS MANAGEMENT- KATHY MONTEMARANO Action Item(s) To Be Reported 1. AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR A DISASTER MANAGEMENT PLAN FOR LIVINGSTON COUNTY’S RECORDS- ANN MCDONNELL WHEREAS, the County of Livingston solicited a Request for Proposal for a disaster management plan for Livingston County Records, and three proposals were received, now, therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract, which is determined to be the most qualified to provide said services subject to review by the County Attorney and County Administrator: Contractor Amount Ann McDonnell $9,000.00 121 Woodside Drive Elma, NY 14059 For: A disaster management plan for Livingston County Records

K. Montemarano stated that this contract is for a disaster management plan for Livingston County Records. She explained that she met with Kevin Niedermaier and he suggested that she have a disaster response kit that is left with her in case of an emergency.

MOTION: Mr. Martello moved and Mr. Moore seconded to authorize the foregoing contract. Carried

HIGHWAY DEPARTMENT- DON HIGGINS Action Item(s) To Be Reported 1. AWARDING BID FOR THE COUNTY HIGHWAY DEPARTMENT FOR A FOUR-SIDED PRECAST CONCRETE BOX CULVERT – LAKELANDS CONCRETE PRODUCTS INC. WHEREAS, after the proper legal advertisement seeking bids for one (1) new Four-Sided Precast Concrete Box Culvert (Materials Only), three (3) bids were received and opened on May 1, 2012, now, therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign the following contract, which is hereby accepted as the lowest responsible bid, subject to review by the County Attorney and County Administrator. Contractor Term Amount

Lakelands Concrete Products Inc. 5/9/12– 12/31/12 $56,146.00 7520 East Main Lima, NY 14485 For: Precast Concrete Box Culvert for CR-72 (Presbyterian Road), Town of W. Sparta (Replacement) Director’s Comments: Lakelands Concrete bid: $56,146. Binghamton Precast bid: $59,280. Kistner Concrete bid: $59,605. Funding Source Local Share Budgeted ? 2012 County Highway Budget Appropriations 100 % Yes XX No Dated at Geneseo, NY May 9, 2012 Public Services Committee

D. Higgins stated that this contract is for a replacement precast concrete box culvert for Presbyterian Road, in the Town of W. Sparta

MOTION: Mr. Merrick moved and Mr. LeFeber seconded to authorize the foregoing contract. Carried

2. AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR SCOPING, ENGINEERING, AND DESIGN PHASES: FEDERAL/STATE-AID BRIDGE MAINTENANCE/REHABILITATION PROJECT (PIN 475559), THREE BRIDGES: HUNT ENGINEERS, ARCHITECTS & LAND SURVEYORS, PC WHEREAS, twelve (12) consulting firms from the NYSDOT “LDSA List” submitted engineering/design proposals for the above-noted project, and a 4-person Consultant Selection Committee comprised of NYSDOT and County officials reviewed and rated each submittal, and subsequent weighted scores were computed, and WHEREAS, the highest-ranking firm resulting from this process was Hunt Engineers, Architects & Land Surveyors, PC, and the Selection Committee agreed that negotiations for Scope-of-Work and Fees should commence with Hunt, and WHEREAS, Hunt Engineers has submitted a cost-plus-fixed-fee proposal, not to exceed the total amount of Sixty-Three Thousand, Nine Hundred and Twenty-Three Dollars ($63,923.00) for the Scoping, Engineering, and Design phases, and said proposed Fee and Scope of Services have been reviewed and approved by NYSDOT, and WHEREAS, the Federal Share of this cost will be approximately $49,600.00, and the County Share will be approximately $14,323.00, and WHEREAS, a supplemental agreement and fee with Hunt Engineers, PC for Construction Inspection Services will be negotiated at a later date, therefore be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract, which is determined to be the most qualified to provide said services, subject to review by the County Attorney and County Administrator. Contractor Term Amount Hunt Engineers, Architects & 5/9/12 – 12/31/13 $63,923.00 Land Surveyors, PC 4 Commercial Street, Suite 300 Rochester, NY 14614 For: Scoping, Engineering, Design Services, Old State Road Bridge Replacement (NYSDOT PIN 475559). Not to exceed the amount shown. Dated at Geneseo, New York May 9, 2012 Public Services Committee Funding Source Local Share Budgeted ? 4

Federal Highway Admin. & County Highway Budget Appropriations 22.4 % Yes XX No

D. Higgins reported that this contract is for the maintenance and rehabilitation work on three bridges in North Dansville, Avon and Nunda.

MOTION: Mr. Martello moved and Mr. Moore seconded to authorize the foregoing contract. Carried

Pre-approved Informational Item(s) To Be Reported 1. DISCUSSION RE: EVERMAN ROAD BRIDGE MATTER

I Coyle stated that he, Mr. Schuster and Mr. Levey spoke yesterday on the Everman Road bridge matter. He indicated that that it may be time to send out correspondence to the landowner. Once Don has time to address the how of what we would say, we need to give them a firm deadline. Our last deadline was last September, there was some progress made but the process stalled due to the need for the landowners to agree on principle matters. D. Higgins passed out tax map information and an image from Google earth displaying where the bridge is and the property owner’s property lines (on file). Mr. Moore stated that when the deadline is decided we need to be prepared, if nothing happens, to pull the bridge out. Mr. Martello stated that the way we will precede is to send in writing stating what we need them to do, and if it is not done then we are going to remove the bridge.

The Committees consensus was that the County will remove the Bridge if the terms are not met within 30 days from the correspondence date.

MOTION: Mr. Moore Moved and Mr. LeFeber seconded to authorize removal of the Everman Road Bridge if the terms are not met within 30 days from the correspondence date. Carried.

PLANNING DEPARTMENT- ANGELA ELLIS Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT FOR THE LIVINGSTON COUNTY PLANNING DEPARTMENT: NEW YORK STATE DIVISION OF HOUSING AND COMMUNITY RENEWAL RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Planning Department, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount New York State Division of Housing & 4/1/12 - 3/31/13 $300,000.00 Community Renewal Energy and Rehabilitation Services, 4th Floor South Hampton Plaza, 38-40 State Street Albany, New York 12207 For: Weatherization Assistance Program: 4th budget period of the 5-Year Contract Package. Funding Source Local Share Budgeted ? Federal Weatherization Assistance Program (thru NYS $0 Yes X No Division of Housing and Community Renewal) Director’s Comments: This resolution authorizes the contract for the regular (non-ARRA) Weatherization Assistance Program (WAP). The federal budget process dictates the funding available for the WAP. Our current contract ends on May 31, 2012. At this point, the State has requested that we plan for continued funding at the current reduced level of $300,000.00 (previously $375,000.00).

A Ellis stated that the contract is for the weatherization assistance program at the current reduced rate of $300,000, which is lower then the previous year of $375,000. It is not enough funding to sustain all the personnel for the program, two of our staff took positions with Central Services and currently they are not looking to fill those positions, it will run as a three person program. They feel confident and the state feels confident that they can handle the program.

MOTION: Mr. LeFeber Moved and Mr. Martello seconded to approve the foregoing contract. Carried

Informational Item(s) Written Only COUNTY PLANNING BOARD: Vacancies. There is one vacancy on the Planning Board – one for an Alternate At-large member. AGRICULTURAL & FARMLAND PROTECTION BOARD (AFPB): FY2008-2009 Farmland Protection Implementation Grant (Triple H and Sunny Knoll farms). The Genesee Valley Conservancy is continuing work on these projects. FY2007-2008 Farmland Protection Implementation Grant (Brady Farms). Mr. Brady has definitively determined that the family will not continue with the PDR program. The Planning Department is working with Genesee Valley Conservancy (GVC) on a termination letter to the State indicating Mr. Brady’s determination. The Planning Department and GVC will meet in the next month for project debriefing and process improvement discussions. Agricultural District Renewal. Staff continues to dedicate time to organizational efforts for the Ag District #1 renewal process. The Planning Department is coordinating development of the landowner database with ITS. The notice of renewal and the first mailing will go out in May. Attached is the draft schedule for the process. Agricultural Economic Development Initiative. Genesee Valley Fresh Cut Produce Facility. The Genesee Valley Regional Market Authority (GVRMA) in partnership with the New York State Department of Agriculture and Markets, is proposing the development of a fresh cut produce facility to serve as a hub for aggregating and processing locally grown fruits and vegetables. These products would be shipped to New York City markets, with the goal of maximizing returns for Genesee Valley region farmers. They unveiled the proposed concept publicly to a group of growers on February 16, 2012, at a meeting in Henrietta. The purpose of the meeting was to discuss the design and construction of the facility. Representatives from Livingston County, including staff from the Planning Department and Economic Development Department, attended the meeting. A group from Livingston County then met with representatives from Ag and Markets in Avon on February 17, 2012. The purpose of the meeting was for Ag and Markets to learn about our interest in having such a facility locate in Livingston County, and for us to learn more about the project and potential location needs. The intent of the meeting was informational only, not to promote any particular site in the County. It is expected that some time this year, the GVRMA will issue a Request for Proposals to all nine counties to make the project a reality. Update: The State’s Project Steering Committee met on April 4, 2012. They are currently refining the concept with their consultant based on input from the meetings on February 16 and 17. The next Steering Committee meeting will be in about 3-4 months once the work has concluded. Ag & Mkts will be issuing an update newsletter in the near future. RIT Center for Integrated Manufacturing Studies Food Processing Clustering Initiative. We held an informational meeting on March 30, 2012, between County agencies and Program Manager Andy Harlan to learn more about the program and opportunities for Livingston County and its businesses. Once outcome of the meeting was to discuss appropriate methods for disseminating program information. The Economic Development Office is reaching out to existing businesses. UPCOMING TRAINING OPPORTUNITIES: LET’S Plan Reminder: Evenings with the County Planning Board is an opportunity for municipal training credit

hours. Municipal planning and zoning officials may receive credit for attending and learning about County Planning Board review. CONESUS LAKE WATERSHED MANAGEMENT PLAN (CLWMP) – CONESUS LAKE WATERSHED COUNCIL (CLWC): 2008 EPF Grant Award for the Streambank Remediation Project –Phase I ($382,869): We received the executed contracts. We are working on contract reporting and extension paperwork for the first of two, one-year extensions. The RFP for engineering services has been issued. The deadline for proposal submissions is May 18, 2012. 2009 EPF Grant Application – Phase II ($358,132): We received the executed contract. We combined the engineering services for Phase I and Phase II into one contract. The RFP for engineering services has been issued. The deadline for proposal submissions is May 18, 2012. Conesus Lake Watershed Council. The next meeting is scheduled for May 11, 2012. Conesus Lake Watershed Council – Technical Committee. The Technical Committee met on March 23, 2012. The next meeting is scheduled for April 27, 2012. ENVIRONMENTAL MANAGEMENT COUNCIL: The EMC toured the Livingston County Emergency Operations Center at Hampton Corners on March 28, 2012. The Council selected Ron Walker – “Friends with Feathers” to receive the 2012 EMC Earth Day Award. Earth Day is April 22 this year. GENESEE TRANSPORTATION COUNCIL: Livingston County Transportation Connectivity Plan Project. The project kick-off meeting was held on February 15, 2012. C&S Engineers is working on collecting information for the existing conditions report. Stakeholder outreach is planned for May 15 and 16. Transportation Strategies for Freight and Goods Movement in the Region. Economic Development Director Pat Rountree and I serve on the Steering Committee for the project. A primary objective of the project, which began in 2011, is to develop goods movement strategies that will position the transportation system of the Genesee-Finger Lakes Region as a distinguishing factor in retaining and attracting both traditional and emerging technology manufacturing firms, as well as enhancing the viability of agriculture. A copy of the Draft Alternatives for Transportation Strategies is available for review and comment. Please let me know if you need a copy. LIVINGSTON COUNTY EMERGENCY COMMUNICATIONS PLAN: The contract with Intertech Associates has been executed. Next steps: Schedule the project kick-off meeting and start the data collection process. E911 ADDRESSING: The Planning Department continued work on the E911 addressing assignments and ROW naming with the Sheriff’s Office. ACHIEVE GRANT. Livingston County Department of Health has been awarded an ACHIEVE grant (Action Communities for Health, Innovation, and Environmental Change). Livingston County was one of 40 counties selected from 194 applicants to participate in this CDC (Centers for Disease Control and Prevention) and NACCHO (National Association of County and City Health Officials) sponsored program. The Planning Director serves on the Community Health Action and Response Team (CHART), which will serve as the steering committee for this project. The Planning Director continued participation on the CHART Team. WEATHERIZATION ASSISTANCE PROGRAM (WAP). ARRA Contract. We completed the ARRA (economic stimulus) contract in January. Regular WAP Program. Between now and the end of May, our Weatherization staff will concentrate on completing work as part of our regular WAP contract with the State. The State WAP Plan was revised to include $300,000 for Livingston County WAP. We are assessing the impacts of this cut. The Energy Programs Supervisor is also researching supplemental funding through NYSERDA.

ECONOMIC DEVELOPMENT- PAT ROUNTREE & JULIE MARSHALL Pre-approved Informational Item(s) To Be Reported 1. PRESENTATION OF THE LIVINGSTON COUNTY DEVELOPMENT GROUP 2011 ANNUAL REPORT (hard copies will be mailed to all supervisors)

P. Rountree prepared an annual report (on file) and reviewed some highlights of the report, Including the Industrial Developmental Agency. Over the last 20 years before the IDA existed companies had 590 jobs and in 2011 1,140 jobs have been created-. He further reported that 12 projects have been completed and are on the tax rolls, which retained 1,400 jobs and created 387 new jobs. He also explained that the capital resource cooperation, which does tax exempt bonds, also increased. They looked at three measures: jobs, investments and attractions. He further reported on new businesses and companies that have been attracted to the county. He stated that our IDA is doing things very well.

J. Marshall reported on the Development Cooperation. She stated that they primarily do small business loans and last year they had two totaling $40,000 and created six new jobs. They also facilitated the seasonal buy local campaign, as well doing sign and facade improvement grants in five communities.

P. Rountree concluded that in 2011 they launched nine new programs, helped obtain over 4 million dollars in investments and secured 1.1 million dollars in grants to assist communities. He also reported that for the first time they went to the private sector to help with the entrepreneurial effort and received $10,500 worth of sponsorships.

Informational Item(s) Written Only NY Main Street Program – Applications for funding requests for the Geneseo NY Main Street award are due to the Village by May 1st. I will have further details on the number of applications and funding requests available at the Public Services committee meeting. The Villages of Lima and Dansville are nearing completion of their NY Main Street funding awards. All work must be completed no later than July 31st. Projects that are still under construction have been sent a letter reminding them of the deadline.

County Sign & Façade Improvement Program – Staff has met with all 19 property/businesses owners awarded funding through the program. Projects are underway and will be completed by November 2012. Property owners have expressed their appreciation for the program.

Gardenscape Through the Eyes of our Youth – This project is a joint effort between the Metal Trades Class of the Genesee Valley Educational Partnership, Clara Barton Chapter #1 of the American Red Cross and the Livingston County Development Corporation. Two classes, eleven area school districts and 46 students worked all semester to create 45 sculptures that are on display in the business district of Dansville. Forty businesses are hosting the sculptures turning Main Street into an art gallery for the next 6 weeks. Donated recycled materials were used to create one-of-a-kind pieces. (This effort is similar to the Mt. Morris Angels Project.)

FastTrac – The first class of 15 entrepreneurs participating in the Fast Trac New Venture Program graduated on April 9, 2012. All feedback on the program has been extremely positive. Planning for the fall session is underway and applications are now being accepted. More information and application instructions can be found at www.fasttrac.org.

National Main Streets Conference- Downtown Coordinator Louise Wadsworth attended this conference in Baltimore. Specific sessions that she attended included the following: the state of Main Street, the specific

economic benefits of development downtown, social media, the new economy of entrepreneurship, ideas for recruitment (pop up stores), and new venues online for promotion (Pinterest, Main and Me).

Finger Lakes Regional Economic Development Council – staff attended the April 17 Regional Development Council meeting. Public forum to explain the progress of the Council and the changes to the Consolidated Funding Application (CFA) are to be schedule in late May or early June. The CFA’s for 2012 will be due in August. More information will be forthcoming.

Comprehensive Economic Development Strategy (CEDS) Update – This annual update document is compiled by the Genesee Finger Lakes Regional Planning Council using information supplied by the 9 area counties and the City of Rochester. We have updated the five-page Livingston County section with input from the Planning Department to incorporate recommendations of the Agriculture and Farmland Protection Plan. Priority projects must be identified in the CEDS document in order to be eligible for funding from the federal Economic Development Administration.

Authorities Budget Office (ABO) Compliance – An allegation of misappropriation of funds by the Livingston County Industrial Development Agency for sign and façade grants was filed with the IDA from the ABO. The IDA has replied that the allegation is incorrect, as the IDA has made no such grants. The IDA makes grants to the Livingston County Development Corporation, a not-for-profit corporation with the identical Board of Directors as the IDA, for general economic development purposes that includes the LCDC’s Sign and Façade grant program. Nearly ten years ago, the IDA ended all loan and grant activities except regrants from Federal funds (Small Cities grants and Loans).

Ag Land Rental – The IDA will soon be notifying Supervisors in Avon, Mt. Morris and Dansville of the IDA intent to circulate a request for proposals for the rental of tillable acreage from 2013-2018 in the Dansville, Avon and Mt. Morris Industrial Parks.

Annual Job Fair – is May 9th at the River Hotel. The IDA helped to underwrite the event with a $1200 donation

As a follow up to discussion regarding the GRE-County agreement it was learned that the Board, by Resolution 2011-082, approved a two year agreement with GRE for $25,000 per year for 2011-2012. Therefore no action is needed.

PUBLIC WORKS- CATHY VANHORNE Pre-approved Informational Item(s) To Be Reported 1. GLOW REGION SOLID WASTE COMMITTEE – Presentation by Peggy Grayson. GLOW is responsible for fulfilling state requirements of obtaining and maintaining information and records on waste disposal and recovery from waste generators, recyclers and waste haulers, as well as generating and providing the State with Local Solid Waste Management Plan updates and compliance reports. GLOW promotes and educates all sectors of the three county population on waste reduction, reuse and recycling and proper disposal of waste via school and community presentations and programs, a materials exchange program, three Compost Education Demonstrations sites, an annual household hazardous waste collection and other outlets. GLOW stays current on, and provides information to municipalities on environmental issues and disposal options.

C. VanHorne introduced Peggy Grayson from GLOW. P. Grayson gave the committee background information on the program. In the 1980s town dumps were closing because they were leaking and the Federal Government was requiring higher standards of land fills. The State required everyone to do solid waste management plans and GLOW did a twenty year plan and every other year compliance reports were done. That plan has expired and since everything has stayed relatively the same they were able to apply for an extension. The Three counties

in GLOW are completely dependent on the private sector which has worked well to our advantage. She further reported that she is keeping her eyes open on new Legislation and any relevant information gets forwarded to the towns. Usually on a year basis she sends a letter out to the to the municipalities just as a reminder to be careful on who they are using and how they are handling appliances with refrigerants to make sure they are doing it correctly. If they are not doing it correctly it is a violation of the Clean Air Act.

P. Grayson stated that one of the biggest programs, besides the household hazards waste program, is the Materials Exchange catalog. It can really cut down on company’s disposal and many companies use the program. Over 2,000 tons have been exchanged from 2004-2011.

P. Grayson further explained the efforts GLOW has been apart of to help with awareness of recycling, and educating children on what should and shouldn’t be thrown away. She also brought copies of brochures available (on file) including the materials exchange catalog, the stop junk mail brochure, and brochures on what hazardous waste is and how to dispose of it correctly. She stated that GLOW’s biggest program is the household hazards waste collection. We have two a year and we rotate counties. We have served over 6,500 people at those collections and about 200 tons of hazardous waste, electronics and vehicle batteries we have disposed of and it has worked out very well.

OTHER Action Item(s) To Be Reported 1. REAPPOINTING MEMBER TO THE LIVINGSTON COUNTY TRAFFIC SAFETY BOARD – STEPHEN MARTUCIO RESOLVED, that the following member is hereby reappointed to the Livingston County Traffic Safety Board for the term designated: Name Address Rep./Title Term Livingston County Traffic Safety Board Stephen Martucio 6571 Hoes Hill Rd, Conesus NY 14435 Conesus 1/1/12 – 12/31/14 Alternate Dated at Geneseo, New York May 9, 2012 Public Services Committee

MOTION: Mr. Moore moved and Mr. Martello seconded to re appoint the foregoing Conesus alternate to the Livingston County Traffic Safety Board. Carried.

2. APPOINTING MEMBER TO THE LIVINGSTON COUNTY TRAFFIC SAFETY BOARD – MARK SCHROEDER RESOLVED, that the following member is hereby reappointed to the Livingston County Traffic Safety Board for the term designated: Name Address Rep./Title Term Livingston County Traffic Safety Board Mark Schroeder 2345 Black St., Caledonia NY, 14423 Caledonia Rep. 1/1/12 – 12/31/14 Dated at Geneseo, New York May 9, 2012 Public Services Committee

MOTION: Mr. Martello moved and Mr. Moore seconded to appoint the foregoing Conesus representative to the Livingston County Traffic Safety Board. Carried.

3. APPOINTING MEMBERS TO THE ALTERNATIVES TO INCARCERATION (ATI) BOARD

The County Administrator stated that we have the Alternatives to Incarceration program between the Probation department and the Sheriff’s department. In signing off on the last contract there where sections that spoke to having an actual ATI Board. We do need the Board procedurally. The board make up is spelled out under executive law, which must include: the County administrator, Public Services Chairman, the District Attorney, a Justice and a County Court Judge as designated by the chief administrative judge in the area, the Public Defender, the Probation Director, the director of Community and Mental Health Services, a representative from a local police agency, a representative of a private organization operating within the county who has experience and involvement in ATI pretrial programs, an ex-offender, a crime victim and the CASA representative has agreed to serve.

MOTION: Mr. LeFeber moved and Mr. Merrick seconded to approve appointing members to the Livingston County Alternatives to Incarceration (ATI) Board. Carried.

EXECUTIVE SESSION Mr. Moore moved and Mr. LeFeber seconded to move into Executive Session for the purpose of discussing the employment history of particular persons. Carried.

Mr. Moore moved and Mr. LeFeber seconded to move out of Executive Session. Carried. No action taken.

Mr. Merrick moved and Mr. LeFeber seconded to adjourn the meeting at 3:23 PM. Carried.

ADJOURNMENT

PROBATION- LYNNE MIGNEMI Informational Item(s) Written Only 1. PROBATION DEPARTMENT WORKLOAD 657 adult offenders supervised in county (35 treatment court cases being supervised in drug court) 18 offenders in other NYS counties 11 offenders in other states 28 juveniles supervised 21 new juvenile referrals 26 investigations ordered 22 active EHM cases (2 juvenile; 20 adults; 4 of which are female), 0-Global Positioning 0 adult placed on probation for willful violation of support 12 New Leandra’s Law cases (6 CDs)

2. MONIES COLLECTED $ 5,968.65 – restitution 9,860.57 – fines 3,240.00 – fees 298.45 – surcharge

3. MEETINGS ATTENDED 3/2/12 Transitional Housing Meeting at the Jail 3/5/12 Hope Mentoring 3/6/12 Human Services Department Head 3/7/12 Public Service Committee

3/8/12 Magistrate’s Meeting 3/14/12 Board of Supervisor’s Meeting 3/18/12 Staff Meeting 3/18/12 New Dawn-Software 3/20/12 Domestic Violence Consortium 3/20/12 Law Enforcement Council 3/20/12 Multi-Disciplinary Task Force

4. ADMINISTRATIVE REVIEWS Two (2) administrative reviews

5. TRAINING Name Date Training Hours Misc. Doug Czyryca 3/9/12 Juvenile In-Service with County Attorney 1.0 3/23/12 DNA Collection 0.25 Katie Dunn 3/9/12 Juvenile In-Service with County Attorney 1.0 3/23/12 DNA Collection 0.25 Colleen Fronk 3/23/12 DNA Collection 0.25 Debra Johnston 3/9/12 Juvenile In-Service with County Attorney 1.0 3/23/12 DNA Collection 0.25 Liz Laney None Debra Mack 3/9/12 Juvenile In-Service with County Attorney 1.0 3/23/12 DNA Collection 0.25 Matthew McKinney 3/9/12 Juvenile In-Service with County Attorney 1.0 3/23/12 DNA Collection 0.25 Lynne Mignemi 3/6/12 Mandatory Hiring Training 1.0 3/9/12 Juvenile In-Service with County Attorney 1.0 3/23/12 DNA Collection 0.25 Courtney Sobrado 3/9/12 Juvenile In-Service with County Attorney 1.0 3/23/12 DNA Collection 0.25 Jason Varno 3/9/12 Juvenile In-Service with County Attorney 1.0 3/23/12 DNA Collection 0.25 Karen Weidman 3/9/12 Juvenile In-Service with County Attorney 1.0 3/9/12 Cert. Of Relief Training (Wyoming Co.) 3.0 3/23/12 DNA Collection 0.25 Michelle Wolfanger 3/9/12 Juvenile In-Service with County Attorney 1.0 3/23/12 DNA Collection 0.25

PUBLIC DEFENDER- MARCEA CLARK TETAMORE Informational Item(s) Written Only 1. Applications received as of 4/23/12 a.m.: 508 2. Files opened as of 4/23/12 a.m.: 319 3. Section 722-d money received as of 4/23/12 a.m.: $1,280 (includes one retainer) 4. Genesee Valley Legal Aid assignments 1/1/12 to 4/23/12: 94

EMERGENCY MANAGEMENT- KEVIN NIEDERMAIER Informational Item(s) Written Only 1. Livingston County and the Office of Emergency management was selected to host the FEMA

EOC/Incident Management Team Interface course the week of May 21st. The course consist of 2 days of classroom instruction and 1 ½ days of an exercise that will test the capabilities of the EOC, County Plans and the interface of an Incident Management Team. At present there are 38 employees, and Department Heads registered for the class. 2. State Homeland Security Planning Grant for 2012 has been filed with the Department of Homeland Security and Emergency Services. The funding will support the replacement of equipment in the 911 Center and the EOC. 3. Director attended the FEMA Safety Officer course held in Erie County the week of April 30th 4. Director completed Leadership II sponsored by the Chamber of Commerce. The course implies the practices of good Leadership and communications. 5. Director attended the After Action Report of Hurricane Irene and Tropical Storm Lee that devastated 38 Counties. Concerns that were voiced were the lack of clear direction, communication, lack of resources and a timely response of resources, and pre staging of resources prior to the storm was beneficial. State OEM will look into redeveloping policy to resolve some of these problems.

Respectfully submitted,

Ashley E. Scutt Secretary to the Clerk of the Board

PUBLIC SERVICES COMMITTEE MEETING MINUTES WEDNESDAY, JUNE 6, 2012 1:30 P.M.

PRESENT: G. Deming, D. LeFeber, C. DiPasquale, D. Babbitt Henry, J. Merrick, G. Moore, M. Schuster, D. Mahus, P. Yendell, B. Donohue, I. Coyle The Pike Company: Mike Norton Clark Patterson Lee:

ABSENT: D. Martello, Sheriff York, Kimball Associates: Terry Shulsky

PRESENT AFTER MEETING CALLED TO ORDER: Undersheriff Szczesniak Sgt. Lubanski,

DISTRICT ATTORNEY- GREG MCCAFFREY Pre-approved Informational Item(s) To Be Reported 1. INTRODUCTION

Greg McCaffrey introduced himself as the new District Attorney, appointed by Governor Andrew Cuomo. He indicated he was in his third week. Staff has been supportive and he has dealt with some administrative issues, which are under control. He is working hard on getting his hands on files. He stated he worked in the Monroe County DA’s office for five years, and he has been in private practice for about the last 5½ years. He believes he is a born prosecutor, and he intends to be in court and be active. He stated he has a very talented staff, and he looks forward, whether it is short term or long term, to working with the County and doing what he can to assist. He stated he has told the Sheriff’s’ Office, local police agencies and Probation that he has a complete open-door policy. He wants people to come see him and recommend changes. He stated the office has been operating the same for at least 18 years and maybe even beyond that and it has run well and smoothly, but he has some new ideas of doing things differently. He indicated if the Supervisors had any questions or anything he wanted him to look at to please feel free to contact him.

Chairman Merrick commented he did meet with Greg McCaffrey and informed him of some expectations he had with respect to the departmental budget.

Sgt. Lubanski entered.

THE PIKE COMPANY – MIKE NORTON Pre-approved Informational Item(s) To Be Reported 1. PROJECT UPDATE – LIVINGSTON COUNTY JAIL PROJECT

M. Norton distributed a packet of information including Proposed Change Order Log, Contract Log and Contract Summary (on file). M. Norton explained that all contractors are done except for Ferrauilo and Southern Folger, and as soon as a few things get through the system, he will get them finalized.

Mr. Moore asked about the cracks in the precast walls. Tindall has been contacted by Bill Cavalier of Central Services.

M. Norton reviewed the Proposed Change Order Log:

Southern Folger Detention Equipment Security Mirrors $396

Manning Squires Hennig Co., Inc. Investigate Roof Leaks $3,972.03

M. Norton reported he did the Southern Folger change by an allowance. Manning Squires asked him to again bring up the investigation they did on the roof leaks. The County Administrator recommended approving Southern Folger but some of the work done by Manning was attributable to some work they failed to do. He recommended not approving the Manning Squires change order at this time.

MOTION: Mr. Moore moved and Mr. Merrick seconded to approve the Southern Folger Detention Equipment change order (allowance) in the amount of $396. Carried.

The County Administrator asked if the patches were completed in the visitation area, and M. Norton responded yes it was completed today.

Mr. DiPasquale questioned the cost of the boilers. The County Administrator stated we needed one piece of information, the cooling unit expense, and the County will come back with a total price.

M. Norton explained that the County Attorney questioned a change order for Danforth (#5), and he indicated it was approved February 27, 2012.

EMERGENCY MEDICAL SERVICES- KAREN DEWAR Action Item(s) To Be Reported 1. AWARDING BID FOR MEDICAL SUPPLIES USED BY LIVINGSTON COUNTY EMERGENCY MEDICAL SERVICES – MIDWEST MEDICAL SUPPLY CO., LLC & BOUND TREE MEDICAL LLC WHEREAS, after the proper legal advertisement seeking bids for medical supplies, six (6) bids were received and opened on April 19, 2012, now, therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign the following contract, which is hereby accepted as the lowest responsible bid, subject to review by the County Attorney and County Administrator: Contract Term Amount Midwest Medical Supply Co., LLC 6/1/12 – 5/31/13 Prices on file 13400 Lakefront Drive Earth City, MO 63045 For: Medical supplies used by Livingston County Emergency Medical Services Bound Tree Medical LLC 5000 Tuttle Crossing Dublin, Ohio 43016 For: Medical supplies used by Livingston County Emergency Medical Services Dated at Geneseo, New York June 13, 2012 Public Services Committee

K. Dewar stated her department has used Bound Tree Medical LLC for approximately 3-4 years. She indicated there was 6 bids received and explained she is recommending award to two bidders because

Midwest Medical Supply Co., LLC submitted a very good bid, however, there are products that we cannot obtain through them.

MOTION: Mr. DiPasquale moved and Mr. Merrick seconded to award the bid to Midwest Medical Supply Co., LLC and Bound Tree Medical LLC. Carried.

OTHER – COUNTY ADMINISTRATOR

1. ASBESTOS ABATEMENT AT MILLENNIUM DRIVE

The County Administrator reported that the contractor, LiRo Engineers, Inc., overseeing the asbestos abatement work at Millennium Drive has requested an extension of their contract. The County Attorney and County Administrator agreed that this is justifiable. The contract allows an extension under the same terms.

The County Administrator also reported that CASA is going to start their work very soon.

MOTION: Mr. Moore moved and Mr. LeFeber seconded to extend the current contract with LiRo Engineers, Inc. based on the same terms with financials to be approved by the County Attorney and County Administrator. Carried.

2. EVERMAN ROAD BRIDGE

The County Administrator indicated that as the County was prepping divestiture of this bridge last week, the County was provided notice from the County Clerk’s office that they were in receipt of a document in the form of a lawsuit from the Burley Family of the Town of West Sparta. The County was named in the lawsuit but the suit is actually against the Town of West Sparta claiming the town illegally abandoned the road back in 1983, and because the road was not abandoned properly, the bridge should be an active bridge. This puts a hold on the County tearing down the bridge. The County Administrator stated he does not know if the I’s were dotted and the T’s crossed back in 1983 but he did talk with West Sparta Supervisor Gerad Levey and he seems to think everything was done properly. The County Administrator stated if the road was abandoned improperly then that means it is an active road, and we have a bridge in disrepair on an active road and we would have to put this in our schedule to get fixed. If it is declared the road was abandoned properly, we are back exactly where we were and we can get rid of the bridge.

Mr. Schuster added that technically the road would be opened all the way across the flats and there is another bridge at the other end.

3. PUBLIC DEFENDER GRANT OPPORTUNITY

The County Administrator informed the Committee that the State is providing a grant opportunity for enhancing services in the Public Defender’s Office. We don’t want to add staff as a result of the grant, but an employee that is currently .5 in the office would go to .75. If the grant goes away, this enhancement goes away. This is a three-year grant.

4. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY SHERIFF’S OFFICE- AVON CENTRAL SCHOOL DISTRICT, CALEDONIA-MUMFORD CENTRAL SCHOOL DISTRICT, KESHEQUA CENTRAL SCHOOL DISTRICT, LIVONIA CENTRAL SCHOOL DISTRICT, YORK CENTRAL SCHOOL DISTRICT RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to

sign the following contract(s) for the Livingston County Sheriff’s Office, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount Avon Central School District 7/1/12 – 6/30/17 $22,576.47 191 Clinton Street Avon, New York 14414 For: School Resource Officer Caledonia-Mumford Central School 7/1/12 – 6/30/17 $22,576.47 99 North St. Caledonia, New York 14423 For: School Resource Officer Keshequa Central School District 7/1/12 – 6/30/13 $67,735.00 13 Mill Street Nunda, New York 14517 For: School Resource Officer Livonia Central School District 7/1/12 – 6/30/13 $67,735.00 6 Puppy Lane Livonia, New York 14487 For: School Resource Officer York Central School District 7/1/12 – 6/30/13 $67,735.00 2758 Genesee Street Retsof, New York 14539 For: School Resource Officer

The County Administrator explained that Avon and Caledonia are a lower amount because they utilize a village police officer. Mt. Morris was participating quite a few years ago using a security person opposed to a sworn officer, and we disbanded that agreement a few years ago. Keshequa, Livonia and York schools are still active and Dansville was involved up until last year. The schools pay for 2/3 of what an employee would cost the County.

MOTION: Mr. DiPasquale moved and Mr. LeFeber seconded to authorize the foregoing contracts. Carried.

Mr. Moore asked how the contract price is determined. The County Administrator explained we figure a percentage of salary, retirement, workers comp, etc.

HISTORIAN- AMIE ALDEN Pre-approved Informational Item(s) To Be Reported 1. QUARTERLY REPORT

A. Alden reviewed the following report:

Overview of office activities for Public Services Committee 6/6/2012

1) Community outreach / Public programs/ historian's gatherings a. Ongoing collaboration with Livingston County Tourism Office - Sullivan Campaign video and Heritage Museum Trail. b. Presented several programs around the county including: Mt. Morris, Livonia, Lima, Dansville, and W. Sparta. Also SUNY Geneseo and the CNR. Upcoming presentation - June 28th in Ossian. c. Organized Spring Town Historian's meeting in W. Sparta. Upcoming summer 4

meeting on June 26th at Long Point Park on Conesus Lake. d. Organized Government Appointed Historians of Western New York (GAHWNY) - April 28 in Batavaia. Upcoming Fall meeting will be in Brockport on Sept. 29th e. Friends of Livingston County History - March 28d1. Upcoming Summer workshop Aug. 22"d -8th; f. Conferences: NYS Archives at Nazareth June 7th _Conference on NYS History at Niagara University, June 14-16. 2) Office management a. Training new deputy and ongoing supervising of volunteers b. Reorganization of storage areas c. Update of records inventory of archival collections

3) Special Projects a. Livingston County timeline exhibit at the Government Center - wall size display with history of the county, famous people, landmarks, etc. b. 150th Civil War Anniversary (2011-2015) Commemoration - 2012 event exhibit of soldiers portraits and letters at GVCA (Sept. & Oct. ) c. Geneseo/Groveland Vietnam Veteran's book

A. Alden announced that Holly Watson is her new Deputy.

The County Administrator reported that the Council on the Arts has changed its name to Livingston Arts and they also have a new logo.

A. Alden circulated a proposed timeline showing the history of Livingston County to be displayed in the Government Center main floor hallway. The proposed “postcard” layout includes several pictures as well as content.

Informational Item(s) Written Only April – May 2012 Meetings, events and activities:

April 11 – Organized the Town Historian’s Spring meeting at West Sparta Town Hall April 12 – Organized a reception and exhibit at the Dansville Public Library of the Dansville & Mt. Morris Railroad Company corporate records donated to the County Historian’s Office. April 26 – Met with BOCES welding instructor Olie Olson and Groveland town officials to discuss the restoration of the iron fence around Williamsburg Cemetery. April 28 – Coordinated along with other board members the Government Appointed Historians of Western New York Spring meeting in Batavia. 70 historians from 11 counties attended the full day event. May 1 – Met with the Portage Town Historian to discuss the disposition of the G.A.R. Memorial Hall in Hunt. May 1 – Attended the opening of interpretive exhibit ‘Always about the land’ at the Livingston County Historical Society in Geneseo. May 5- Participated in the SHAPE 5k walk at Murray Hill. May 9 – Met with Lisa Burns, Tourism Director, to discuss collaborative projects. May 9 – Attended the BOS meeting and Employee Recognition Ceremony at the Government Center May 15 – Attended a “Coffee at the College” gathering with the new president at Genesee Community

College in Lima. May 15 – Attended a meeting to review the Transportation Connectivity project sponsored by the County Planning Department at the Chamber of Commerce in Geneseo. May 15 – Met with several Geneseo Vietnam veterans working on a book project to help coordinate the project. May 17 – Met with Kathy Montemarano, Records Manager and consultant to discuss disaster planning grant. May 17 – Presented a power point program on the history of education at the Center for Nursing and Rehabilitation. May 22 – Met with the Friends of Livingston County History planning committee to coordinate a summer training workshop for historical societies with museums. May 22 – Presented the Impact of the Vietnam War on Livingston County power point program for the West Sparta Historical Society at the town hall.

PUBLIC WORKS- CATHY VANHORNE Pre-approved Informational Item(s) To Be Reported 1. DIRECTOR OF OPERATIONS UPDATE- The Director of Operations position has been created but not authorized to fill. M. Shaver has officially announced has retirement for June 9, 2012, not April of 2013 as originally believed. The duel management team of Mark Kosakowski and Mike Shaver that managed operations of the Authority for the last 5 plus years will now be a single position as the Director of Operations.

The LC Water and Sewer Authority (LCWSA) Board at the May 23, 2012 meeting officially requested the Board of Supervisors to provisionally appoint Mark Kosakowski to the Director of Operations position with a salary of $67,500.00 There is currently no list for this position, however the exam was requested last year when the position was created. At this time M. Kosakowski’s current position shall remain until he is able to take the Directors position officially once the exam is given.

C. VanHorne reported that the Livingston County Water and Sewer Authority Board is requesting that this Committee provisionally appoint Mark Kosakowski to the vacant Director of Operations position. The Committee authorized the position to be created but not filled. C. VanHorne indicated that Mike Shaver decided to retirement earlier than we anticipated. She explained that Mark Kosakowski has been acting as the single manager of operations for some time now. Mike Shaver has been out since November 2011 with medical issues. She stated the exam has not be offered yet but asked that Mark Kosakowski be appointed provisionally at a salary of $67,500, which is close to what he is making with overtime.

The County Administrator asked for a clarification on Mark Kosakowski’s current title. C. VanHorne stated he is a Water Treatment Plant Operator and Mike Shaver’s title is Senior Sewage Treatment Plant Operator. Mr. Moore indicated there are currently two fully-licensed employees.

The County Administrator stated there have been some concerns raised since the agenda has gone out. (1) creating a position and not doing a full recruitment, and (2) it’s a provisional appointment and what would happen if Mark didn’t pass the exam, and (3) because of the possibility of him not passing the exam, what would be the possibility of keeping Mark in his current job description and giving him a little extra pay and not exposing him to have to take a test. This would provide one manager and Mark being that person.

C. VanHorne stated she intended to conduct a full recruitment process after the test was given and interview the top three candidates and then make a recommendation for a permanent position. She indicated that Mark not passing the exam is a concern, as well as a concern to Mark, and certainly we would want to leave his position open for him to fall back into if that was the case. She indicated changing Mark’s job description is a possibility

but probably not the preferred organization for the Authority but it would alleviate the issue. Mr. Deming indicated he thought Mark’s current position would be deleted once he moved into this new position and asked how he would fall back into this position if he did not pass the test. C. VanHorne stated that as the Authority grows and changes they might want to bring back the title of Senior Sewage Treatment Plant Operator. She explained the Authority Board has reviewed the structure and believes creating a new position is the way to go.

Mr. Moore explained how Mark Kosakowski has stepped up to the plate since Mike Shaver has been out on medical leave, and confirmed the Authority would like to have one position.

The County Administrator stated he understands the Authority Board wants one position but he wants everyone to understand that Mark Kosakowski may not be the one ultimately in the position depending on the test results. C. VanHorne stated that she has put it in a memo and always said that we would leave his position so he could fall back to it, and she is learning today that is not a possibility. If he went back to his old position, the Board could make a decision not to fill the Director of Operations and take a secondary look at the structure.

Mr. Deming stated we cannot create positions for particular employees. C. VanHorne commented on the employment history of a particular person and Mr. LeFeber commented that he is not sure he can agree with that.

The County Administrator stated Mark Kosakowski has been doing both jobs for a while and to provisionally appoint him to a job that encompasses what he has been doing is not unheard of; however, we have to address the fact if he does not pass the test for his own sake. The Authority Board has to be cognizant of the fact that it might not be Mark Kosakowski in this position.

Mr. Deming stated he cannot support keeping Mark’s current position open and if he does not get the Director of Operations position allowing him to go back to his position. We cannot create a position particularly for Mark Kosakowski. Mark Kosakowski would have to take the test and score within the top three.

The County Administrator stated maybe this Committee should not make a decision today and this matter should be taken back to the Authority. Mr. Moore agreed this information has to be taken back to the Authority. In addition, Mark needs to know the ramifications if we delete both of those positions. C. VanHorne stated she is not sure that Mark would want the provisional appointment if he cannot go back to his position.

Mr. Moore mentioned there is one vacancy on the salary schedule and C. VanHorne stated Waste Water Treatment Plant Operator/Trainee.

The County Administrator stated the Authority might want to restructure the organizational chart differently than what has been proposed.

C. VanHorne stated that she wants to be sure she understands the Committee’s desire and that is the Committee would not authorize a Director of Operation position without the deletion of the other two positions. She indicated she wants to accurately bring this information back to the Authority Board. Mr. DiPasquale commented the Committee is asking the Authority Board to rework their proposal. C. VanHorne explained when she came to create the Director of Operations position, she only talked about deleting the Senior Sewage Treatment Plant Operator position. If this has changed, and we are deleting two positions, then she wants to take this information back to the Authority. Mr. Deming asked the Committee for their input. Mr. LeFeber stated he supported creating the Director of Operations position in the past and the best candidate must fill the position. C. VanHorne explained that Mark Kosakowski has been doing the water and sewage operations for months.

The Committee concurred that if a person were appointed to the Director of Operations position then the other 7

two positions would be deleted.

HIGHWAY DEPARTMENT- DON HIGGINS Action Item(s) To Be Reported 1. AUTHORIZING LIVINGSTON COUNTY TO PURCHASE PAVEMENT -MARKING SERVICES THROUGH CONTRACTS AWARDED BY GENESEE COUNTY – SENECA PAVEMENT MARKING, INC, AND ACCENT STRIPE, INC. WHEREAS, Genesee County has awarded bids for purchase of pavement marking services to Seneca Pavement Marking, Inc. and Accent Stripe, Inc. and WHEREAS, the County of Livingston has determined that the prices and services under such contracts will result in cost savings and additional services compared to those if bid separately by Livingston County, and WHEREAS, pursuant to authority granted by Section 103 of NYS General Municipal Law and the terms of the Genesee County bid, Livingston County is authorized to purchase pavement-marking services through the contract awarded by Genesee County, now, therefore, be it RESOLVED, that the Livingston County Board of Supervisors hereby authorizes the purchase of pavement marking services through contracts awarded by Genesee County to Seneca Pavement Marking Services, Inc., 23 Hunters Run, Horseheads, NY 14845 and Accent Stripe, Inc., 3275 N. Benzing Road, Orchard Park, NY 14127, subject to review by the County Attorney and County Administrator. Contractor Term Amount Seneca Pavement Marking, Inc 6/13/12 – 12/31/12 NA 23 Hunters Run Horseheads, NY 14845 For: Waterborne paint pavement marking Accent Stripe, Inc. 6/13/12 – 12/31/12 NA 3275 N. Benzing Road Orchard Park, NY 14127 For: Epoxy and 3M All-Weather paint pavement marking Dated at Geneseo, New York June 13, 2012 Public Services Committee Funding Source Local Share Budgeted ? Livingston County Highway Budget Appropriations 100% Yes XX No

D. Higgins stated the General Municipal Law was changed to allow the opportunity to utilize bids from other counties—prior to this we could only use bids for materials and not services. He recommended that we piggyback on Genesee County’s bid for pavement marking services. Bids were opened May 10, 2012 and the two companies above submitted bids. D. Higgins distributed and reviewed a bid tabulation sheet (on file). He indicated there is a $50 increase per mile from last year because the cost of materials has gone up and Genesee County’s bid specifications have more performance-based requirements. Ontario County bid was lower, however, the successful bidder, Atlantic Pavement Marking, declined to offer the services to us. He indicated we would also be able to utilize the epoxy paint and 3M weather paint from Genesee County’s bid. He stated the expected life of these materials is three times longer than the water-borne acrylic.

MOTION: Mr. Moore moved and Mr. LeFeber seconded to authorize the foregoing resolution. Carried.

Mr. Moore asked if we were preparing our bid specifications to authorize other municipalities to piggyback on our bids, and D. Higgins said yes.

2. AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR SCOPING AND

PRELIMINARY ENGINEERING PHASES I – IV- FEDERAL/STATE-AID BRIDGE REHABILITATION/REPLACEMENT PROJECT (PIN 475533), WALNUT STREET OVER KESHEQUA CREEK, VILLAGE OF NUNDA: RAVI ENGINEERING & LAND SURVEYING, PC WHEREAS, ten (10) consulting firms from the NYSDOT “LDSA List” submitted engineering/design proposals for the above-noted project, and a 4-person Consultant Selection Committee comprised of NYSDOT and County officials reviewed and rated each submittal, and subsequent weighted scores were computed, and WHEREAS, the highest-ranking firm resulting from this process was Ravi Engineering & Land Surveying, PC, and the Selection Committee agreed that negotiations for Scope-of-Work and Fees should commence with Ravi, and WHEREAS, Ravi Engineers & Land Surveyors has submitted a cost-plus-fixed-fee proposal, not to exceed the total amount of Seventy-Eight Thousand, Five Hundred Dollars ($78,500.00) for the Scoping and Preliminary Engineering Phases I - IV, and said proposed Fee and Scope of Services have been reviewed and approved by NYSDOT, and WHEREAS, the Federal Share of this cost will be approximately $62,800.00, and the County Share will be approximately $15,700.00, and WHEREAS, supplemental agreements and fees with Ravi Engineering & Land Surveying, PC for Final Engineering and Design and Construction Inspection Services will be negotiated at a later date, therefore be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract, which is determined to be the most qualified to provide said services, subject to review by the County Attorney and County Administrator. Contractor Term Amount Ravi Engineering & Land Surveying, PC 6/12/12 – 12/31/13 $78,500.00 2110 S. Clinton Ave., Suite 1 Rochester, NY 14618 For: Scoping and Preliminary Engineering Phases I – IV, Walnut Street over Keshequa Creek Bridge Rehabilitation/Replacement (NYSDOT PIN 475533). Not to exceed the amount shown. Dated at Geneseo, New York June 13, 2012 Public Services Committee Funding Source Local Share Budgeted ? Federal Highway Admin. & Liv. Co. Hwy. Budget 20% Yes XX No

D. Higgins stated this contract is for Walnut Street bridge in Nunda and indicated he was able to get Federal funding for this project. This is the final historic truss bridge in the County. He indicated the same committee was involved in the consultant selection process. There were 10 submittals out of the 14 on the State list for our region.

MOTION: Mr. DiPasquale moved and Mr. Merrick seconded to authorize the foregoing resolution. Carried.

3. AUTHORIZING THE IMPLEMENTATION AND MASTER AGREEMENT WITH NYS DEPARTMENT OF TRANSPORTATION FOR PRELIMINARY ENGINEERING AND DESIGN PHASES, AND FUNDING IN THE FIRST INSTANCE 100% OF THE FEDERAL-AID AND STATE “MARCHISELLI” PROGRAM-AID ELIGIBLE COSTS, OF A TRANSPORTATION FEDERAL-AID PROJECT (PIN 475533), AND APPROPRIATING FUNDS THEREFOR: REHABILITATION/REPLACEMENT OF WALNUT STREET BRIDGE OVER KESHEQUA CREEK, VILLAGE OF NUNDA, LIVINGSTON COUNTY WHEREAS, a project for the Rehabilitation/Replacement of Walnut Street Bridge over Keshequa Creek, Village of Nunda, Livingston County (NYSDOT PIN 475533) (the “Project”) is eligible for funding under Title 23 U.S. Code, as amended, that calls for the apportionment of the costs of such program to be borne

at the ratio of 80% Federal funds and 20% non-federal funds; and WHEREAS, the County of Livingston desires to advance the Project by making a commitment of 100% of the Federal and non-Federal share of the costs of the Preliminary Engineering and Design phases; now, therefore be it RESOLVED, that the Board of Supervisors, duly convened, does hereby approve the above-subject Project, and be it further RESOLVED, that the Board of Supervisors hereby authorizes the Chairman of the Board to pay in the first instance 100% of the Federal and non-Federal share of the cost of Preliminary Engineering and Design phases for the Project or portions thereof, and be it further RESOLVED, the total sum of Two Hundred and Four Thousand Dollars ($204,000) [(of which, 80% ($163,200) will be the Federal-Aid share, and the County share will be 20% ($40,800)] is hereby appropriated from the Board of Supervisors and made available to cover the cost of participation in the specified phases of the Project, and be it further RESOLVED, that in the event the full Federal and non-Federal share costs of the Project exceeds the amount appropriated above, the Board of Supervisors shall convene as soon as possible to appropriate said excess amount immediately upon notification by the New York State Department of Transportation thereof, and be it further RESOLVED, that the Chairman of the Board of Supervisors be and is hereby authorized to execute all necessary Agreements, certifications or reimbursement requests for Federal Aid and/or Marchiselli Aid on behalf of the Board of Supervisors with the New York State Department of Transportation in connection with the advancement or approval of the Project, and providing for the administration of the Project and the Municipality’s first instance funding of project costs and permanent funding of the local share of Federal-aid and State-aid eligible Project costs and all Project costs within appropriations therefore that are not so eligible, and be it further RESOLVED, that a certified copy of this Resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project, and be it further RESOLVED, that this Resolution shall take effect immediately. Dated at Geneseo, New York June 13, 2012 Public Services Committee Funding Source Local Share Budgeted ? Federal Highway Admin. & Liv. Co. Hwy. Budget 20% Yes XX No

D. Higgins explained this is the State agreement for the Walnut Street bridge project. This covers all the engineering and design phases.

MOTION: Mr. LeFeber moved and Mr. Moore seconded to authorize the foregoing resolution. Carried.

Mr. LeFeber asked what are our options on the Pole Bridge Road bridge in Avon, which currently has a barrier up? D. Higgins responded the old stonewall fell in and the barrier is there to protect it. He doubts whether we will get Federal funding for this bridge, so it will be a County project but probably not this year. Mr. LeFeber asked if the bridge could be taken out and whether it was a historic bridge. D. Higgins stated he is not clear on that—the stone could be considered historic in nature but all they are really are arched pipes, so the bridge part isn’t historic, but the walls might be. Mr. LeFeber asked so the Paper Mill bridge is the same, and D. Higgins responded yes.

PLANNING DEPARTMENT- ANGELA ELLIS Action Item(s) To Be Reported 1. ADOPTING SEQR NEGATIVE DECLARATION –SNOWMOBILE TRAILS GRANT

WHEREAS, the Caledonia Trailblazers and the Hill and Valley Riders are seeking to utilize and maintain an approximately 58 mile snowmobile trail system; and WHEREAS, Livingston County is applying to fund these proposed trails through the NYS Office of Parks, Recreation and Historic Preservation Snowmobile Grant-In-Aid and Trail Approval Program; and WHEREAS, the maintenance activities and seasonal usage of the proposed trails will not significantly disturb the acreage along the trail route; and WHEREAS, potential impacts on the environment have been identified and will not result in any large and important impacts; now therefore be it RESOLVED, that the Livingston County Board of Supervisors hereby classifies this project as an Unlisted Action pursuant to the State Environmental Quality Review Act; and be it further RESOLVED, that the Livingston County Board of Supervisors does hereby determine that the proposed project will not have a significant effect on the environment, a draft Environmental Impact Statement will not be prepared, and the Livingston County Board of Supervisors does hereby adopt the Negative Declaration for the project and authorizes the Chairman to sign the Environmental Assessment Form prepared for the project and file it according to law. For: 2012-2013 NYS Snowmobile Grant Program. Directors Comments: This resolution adopts a negative declaration for SEQR to apply to the 2012-2013 NYS Snowmobile Grant Program on behalf of the Caledonia Trailblazers and the Hill and Valley Riders. X-County Riders will not be participating this year.

A. Ellis distributed revised Short Environmental Assessment Form and Negative Declaration form for the snowmobile trails grant (on file). She indicated we have two clubs who receive State funds for maintenance of snowmobile trails--the Caledonia Trailblazers and the Hill and Valley Riders. The Hill & Valley Riders Snowmobile Club asked to include the trails in Livonia. The Committee reviewed the map. She indicated this is an annual process we go through, and the County serves as the pass-through agency. The funding comes through the snowmobile registrations, and we typically get anywhere between $17,000 and $21,000 but we are expecting it to go down. She explained that Cross Country Riders out of Dansville was participating in this grant process, however, the people leading this group moved south.

MOTION: Mr. DiPasquale moved and Mr. Moore seconded to authorize the foregoing resolution. Carried.

2. AUTHORIZING SUBMISSION OF TRAIL PLAN & TRAIL SYSTEM APPROVAL AND APPLICATION TO NEW YORK STATE OFFICE OF PARKS, RECREATION AND HISTORIC PRESERVATION FOR SNOWMOBILE TRAILS GRANT PROGRAMS WHEREAS, the Caledonia Trailblazers and Hill and Valley Riders have requested that Livingston County apply on behalf of the Caledonia Trailblazers and the Hill and Valley Riders to the New York State Office of Parks, Recreation and Historic Preservation for a Snowmobile Trail Grant now therefore be it RESOLVED, that the Chairman of the Board of Supervisors is hereby authorized to submit a snowmobile trail plan and trail system to the New York State Office of Parks, Recreation and Historic Preservation, and any amendments hereto; and be it, further RESOLVED, that the Chairman of the Board of Supervisors is hereby authorized to submit an application to the New York State Office of Parks, Recreation and Historic Preservation for the Snowmobile Trails Grant Program. For: 2012-2013 NYS Snowmobile Grant Program. Directors Comments: This resolution authorizes application to the Program on behalf of the Caledonia Trailblazers and the Hill and Valley Riders.

A. Ellis explained this resolution authorizes the County to submit the application on behalf of the two clubs and to apply for the funding. The application includes about 61 miles of trails.

MOTION: Mr. LeFeber moved and Mr. Merrick seconded to authorize the foregoing resolution. Carried.

3. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY PLANNING DEPARTMENT - CALEDONIA TRAILBLAZERS, HILL AND VALLEY RIDERS RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Planning Department, according to the terms designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount Caledonia Trailblazers 4/1/12 – 3/31/13 Per NYS Reimbursement Amount P.O. Box 161 Caledonia, NY 14423 For: 2012-2013 NYS Snowmobile Grant Program Hill and Valley Riders 4/1/12 – 3/31/13 Per NYS Reimbursement Amount P.O. Box 61 Honeoye, NY 14471 For: 2012-2013 NYS Snowmobile Grant Program Director’s Comments: This resolution authorizes contracts with Caledonia Trailblazers and Hill and Valley Riders for the NYS Snowmobile Program. Last program year the award amount was $18,090.00. Funding Source Local Share Budgeted ? NYS Office of Parks, Recreation & Historic Preservation $0 Yes X No

A. Ellis explained that assuming the application is authorized by the State, this resolution authorizes contracts between the County and the two clubs.

MOTION: Mr. DiPasquale moved and Mr. Merrick seconded to authorize the foregoing resolution. Carried.

site in the County. It is expected that some time this year, the GVRMA will issue a Request for Proposals to all nine counties to make the project a reality. Update: The State’s Project Steering Committee met on April 4, 2012. They are currently refining the concept with their consultant based on input from the meetings on February 16 and 17. The next Steering Committee meeting will be in about 3-4 months once the work has concluded. Ag & Mkts will be issuing an update newsletter in the near future. We are still waiting for an update on this project. SYNERGY. Planning Department staff attended the grand opening of Synergy, New York’s largest on-farm co-digestion biogas power project located at a 2,000-head dairy farm in Covington, Wyoming County on May 1, 2012. The Planning Department will be making arrangements for a tour of the facility this summer. Agriculture Meeting with U.S. Congresswoman Hochul and Senator Gallivan. Congresswoman Hochul and Senator Gallivan hosted a meeting with farmers on May 4, 2012 in the Town of York. There were approximately 62 attendees. A few of the issues that came up included: increased support for the Farm- to-School Program; additional funding to ensure proper infrastructure is in place for transport of materials and products; financial assistance with utility costs (especially electric); immigration reform; regulation reform (too many restrictions costing too much money); and need for more help from State and Federal representatives and organizations to help create new national and international markets and increased support for marketing local (ie buy local programs). UPCOMING TRAINING OPPORTUNITIES: LET’S Plan G-FLRPC Local Government Workshop. The Spring Local Government Workshop was held on May 17, 2012. Planning Department staff attended. Reminder: Evenings with the County Planning Board is an opportunity for municipal training credit hours. Municipal planning and zoning officials may receive credit for attending and learning about County Planning Board review. CONESUS LAKE WATERSHED MANAGEMENT PLAN (CLWMP) – CONESUS LAKE WATERSHED COUNCIL (CLWC): 2008 EPF Grant Award for the Streambank Remediation Project –Phase I ($382,869): We received seven proposals for the engineering and design work for the project. A consultant selection committee is meeting on May 31, 2012 to review the proposals and determine firms to be interviewed. We anticipate making a recommendation on a preferred consultant to the Public Services Committee in July. 2009 EPF Grant Application – Phase II ($358,132): We received seven proposals for the engineering and design work for the project. A consultant selection committee is meeting on May 31, 2012 to review the proposals and determine firms to be interviewed. We anticipate making a recommendation on a preferred consultant to the Public Services Committee in July. Conesus Lake Watershed Council. The Council met on May 11, 2012. Conesus Lake Watershed Council – Technical Committee. The Technical Committee met on April 27, 2012. The next meeting is scheduled for June 22, 2012. The Technical Committee did not meet in May due to the County Disaster Drill Training at the EOC the week of May 21, 2012. ENVIRONMENTAL MANAGEMENT COUNCIL: The EMC toured the CLEAN Recycling Facility on May 19, 2012. GENESEE TRANSPORTATION COUNCIL: Livingston County Transportation Connectivity Plan Project. Stakeholder Focus Group meetings were held on May 15 and 16. The Focus Groups that met included: Environmental, Highway & Law Enforcement, Transportation Service Providers, Housing and Advocacy Agencies, Human Service Providers, One-on-one with RGRTA/LATS, and an evening session for municipal planning and zoning officials. The evening session was eligible for 2 training credit hours. We are currently developing surveys for the general public, businesses, rail and aviation, and economic development agencies. Information will be available through the County website. Transportation Strategies for Freight and Goods Movement in the Region. Economic Development Director Pat Rountree and I serve on the Steering Committee for the project. A primary objective of the

project, which began in 2011, is to develop goods movement strategies that will position the transportation system of the Genesee-Finger Lakes Region as a distinguishing factor in retaining and attracting both traditional and emerging technology manufacturing firms, as well as enhancing the viability of agriculture. Update: An updated Draft Report is now available for public review and comment. Please let me know if you need a copy. You may also find a copy at the GTC website under documents: www.gtcmpo.org LIVINGSTON COUNTY EMERGENCY COMMUNICATIONS PLAN: The contract with Intertech Associates has been executed. Next steps: Intertech Associates will be here June 5 and 6 to conduct interviews. They will be conducting a kick-off meeting with the 911 Committee on June 6, 2012. E911 ADDRESSING: The Planning Department continued work on the E911 addressing assignments and ROW naming with the Sheriff’s Office. ACHIEVE GRANT. Livingston County Department of Health has been awarded an ACHIEVE grant (Action Communities for Health, Innovation, and Environmental Change). Livingston County was one of 40 counties selected from 194 applicants to participate in this CDC (Centers for Disease Control and Prevention) and NACCHO (National Association of County and City Health Officials) sponsored program. The Planning Director serves on the Community Health Action and Response Team (CHART), which will serve as the steering committee for this project. The Planning Director continued participation on the CHART Team.

COUNTY CLERK- JIM CULBERTSON & MARY STRICKLAND Action Item(s) To Be Reported 1. AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR THE COUNTY CLERK HISTORICAL DOCUMENT SCANNING PROJECT – TBD WHEREAS, the County of Livingston solicited a Request for Proposal for the County Clerk historical document scanning project, and three proposals were received, now, therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract, which is determined to be the most qualified to provide said services subject to review by the County Attorney and County Administrator: Contractor Amount TBD For: for the County Clerk historical document-scanning project

J. Culbertson distributed a memo and tabulation sheet of the RFP results for the Historical Document Scanning Project (on file). Jim Culbertson indicated that he, Dale Nieswiadomy, and Mary Strickland and Jim Culbertson reviewed the three proposals and is recommending a contract with PropertyInfo at a cost of $74,158.10. He indicated it might be a slight variance from this amount if the company didn’t count the pages correctly.

Mr. DiPasquale asked where is this company from, and J. Culbertson indicated Texas, however, the software division is in Colorado but the company does have representatives that live in Syracuse.

The County Administrator asked for a clarification of the $6,300 charge for software maintenance, and D. Nieswiadomy explained.

The County Administrator stated this is a capital project and has been included in the 2012 budget.

MOTION: Mr. Moore moved and Mr. DiPasquale seconded to authorize a contract with PropertyInfo at a cost of $74,158.10. Carried.

J. Culbertson reported the State DMV has agreed to do an auto dealer training on September 12, 2012 for small businesses. On July 2, the County Clerk is kicking off the Thank A Vet program. Vets can come to the County Clerk’s office and get a discount card and 115 businesses have signed onto the program. All information is on the website and Veteran Affairs Director Frank Hollister is also involved.

ADJOURNMENT

Mr. DiPasquale moved and Mr. Moore seconded to adjourn the meeting at 3:04 PM. Carried.

PROBATION DEPARTMENT- LYNNE MIGNEMI Informational Item(s) Written Only 1. PROBATION DEPARTMENT WORKLOAD 668 adult offenders supervised in county (38 treatment court cases being supervised in drug court) 46 offenders in other NYS counties 10 offenders in other states 23 juveniles supervised 34 new juvenile referrals 44 investigations ordered 22 active EHM cases (2 juvenile; 20 adults; 4 of which are female), 0-Global Positioning 0 adult placed on probation for willful violation of support 21 New Leandra’s Law cases (16 CDs) 2. MONIES COLLECTED $ 4,082.87 – restitution 12,343.00 – fines 2,164.00 – fees 190.06 – surcharge 3. MEETINGS ATTENDED 4/3/12 Human Services Department Head 4/9/12 PINS Planning 4/16/12 Staff Meeting 4/17/12 SJSTP Training-Office of Children and Family Services 4/19/12 CASA Annual Meeting 4/27/12 Board of Director’s-CASA Chris Rider 4/30/12 Juvenile In-Service for Caledonia-Mumford-Paul Estabrooks 4. ADMINISTRATIVE REVIEWS Zero (0) administrative reviews 5. TRAINING Name Date Training Hours Misc. Doug Czyryca None Katie Dunn None Colleen Fronk None Debra Johnston None Liz Laney 1/25/12 WPV – Train the Trainer 1.0 Debra Mack None Name Date Training Hours Misc. Matthew McKinney 4/2-4/6/12 Fundamentals/OSST 40.0 4/16-4/20/12 Fundamentals/OSST 40.0 4/30/-5/4/12 Fundamentals/OSST 40.0 Lynne Mignemi 4/17/12 SJSTP-OCFS Training (Rochester) 6.0

4/30/12 Provided PINS/JD Intake Training to Paul 1.5 Estabrooks-Caledonia Mumford Central School Courtney Sobrado 4/11/12 Workplace Violence PowerPoint 0.75 Jason Varno None Karen Weidman None Michelle Wolfanger None

EMERGENCY MANAGEMENT SERVICES- KEVIN NIEDERMAIER Informational Item(s) Written Only Office of Emergency Management hosted the FEMA course L-947 – Emergency operations center and Incident Management Team Interface course at the Training Center on May 22 – 25, 2012. 49 Department heads and county employees along with 13 Incident management team members attended the course from Western New York. The course covered subject areas of Legal, Decision Making, EOC Roles and Responsibilities, Public Information and Demobilization Planning. There was a 2-day exercise associated with the course that evaluated the County’s response plans and the infrastructure of the EOC. There are some areas of improvement that will need to be done in the future as a result of the exercise briefing that allowed individuals to share their ideas.

Meeting with Records Management regarding the grant they acquired. The meeting focused on a structure of response for records management during an emergency. The document will include emergency plans for handling and storage of vital records during an emergency or if the emergency impacts records management. Their plan will become part of the County Comprehensive Emergency management Plan (CEMP)

Participated in the State Department of Health Flurricane drill, the drill tested hospitals capabilities of transferring or accepting patients from different hospitals in the western part of the State. The drill also focused on communications and acquiring resources, which was the main part of the Emergency Managements role. The exercise was 4 days in length, with mostly email or cell phone communications to the hospital.

Attended a seminar on Emergency Response and Preparedness to Pipeline Emergencies in Mt.Morris. The Pipeline group updated emergency contact information and advised us of any response changes to emergencies.

PUBLIC DEFENDER- MARCEA CLARK TETAMORE Informational Item(s) Written Only 1. Applications received as of 5/29/12 a.m.: 642 2. Files opened as of 5/29/12 a.m.: 407 3. Section 722-d money received as of 5/29/12 a.m.: $1,280 (includes one retainer) 4. Cases assigned to GVLA year to date as of 5/29/12 a.m.: 124 5. New case management software being installed May 30 and May 31st. Software was purchased with state grant money and will greatly enhance the Public Defender’s Office.

ECONOMIC DEVELOPMENT- PAT ROUNTREE & JULIE MARSHALL Informational Item(s) Written Only Four County Manufacturers Awarded “ReCharge NY” power allocations – Last month Governor Cuomo announced that five year low cost power allocation contracts has been awarded here. Kraft Global in Avon received the third largest regional allocation (2,670,000 kW) followed by American Rock Salt (2,250,000 kW) as fourth largest. Seneca Foods also received an allocation of 376,000 kW. Arkema and Applied Energy Systems, previous recipients of Power for Jobs allocations, declined to apply.

NY Main Street Program – The Village of Geneseo is expected to make funding awards to 12 projects in the Village for commercial/façade and residential improvements on their recently awarded NY Main Street grant

award at their June 4th Village Board meeting. The LCDC is providing grant administration assistance to the Village.

The Villages of Lima and Dansville are nearing completion of their NY Main Street funding awards. All work must be completed no later than July 31st. Projects that are still under construction have been sent a letter reminding them of the deadline.

Consolidated Funding Applications – DUE July 16th – Many NY State programs will now only accept funding applications once a year through the online Consolidated Funding Application CFA). Among the programs/Agencies subject to the CFA due in July are: New York Main Street, Community Development Block grants (formerly known as Small Cities) for economic development and public infrastructure, Environmental Protection Fund for Historic Preservation, NYSERDA existing facility grants, Excelsior economic development grants and tax credits, ReCharge NY power allocations. Staff attended an orientation workshop on May 18th and letters have been sent to 80 employers seeking meetings to discuss potential grant opportunities.

Economic Gardening Project – Through the Finger Lakes Regional Economic Development Council, the Greater Rochester Enterprise was awarded a $300,000 to conduct a pilot “Economic Gardening Project”. At least two companies in Livingston County will be funded. “Economic Gardening” is an economic development strategy that focuses on growing existing business and taking them “to the next level” through intensive technical assistance, product development and marketing assistance. We expect to identify the local participants by July.

Food Processing Training – Throughout Livingston County and the region, employment in food processing is growing while that availability of trained workers to fill positions due to growth and retirements is critically low. A collaborative effort involving the GLOW counties is underway through Genesee Community College and RIT to develop a certificate and Associates Degree program in Food Processing technologies. On May 11th, our Office and Workforce Development jointly meet at Barilla with GCC and RIT to initiate the project locally.

ABO Report – The Authorities Budget Office (ABO) has decertified the Annual Report of the Livingston County Capital Resource Corporation (LCCRC), one of a number of compliance actions across the state aimed at IDA’s and Local Development Corporations (LDC). The ABO stated that the LCCRC Annual Report was deficient because no certified financial audit was submitted. The LCCRC has no assets, no liabilities, no bank accounts and had no activity in 2011. The ABO has instructed the LCCRC that it will remain uncertified until the Corporation can submit documentation of no financial activity. We are addressing the matter with the ABO on appeal.

Restructuring of Economic Development Functions – Due to the Property Tax cap, the Board of Supervisors and County Administrator are examining ways in which County functions can be performed more efficiently. The IDA and LCDC will devote most of its June 1st meeting to a discussion of this topic.

Reminder – Although the Agenda and minutes of the IDA and Development Corporation are mailed to all Supervisors (meetings are the 1st Friday of each month except July), we want to remind you that all actions, policies, applications, reports and financial information may be found on the County’s website. To locate all of our websites, select “Development” in the left menu choices and select any one of our four entities.

BOARD OF ELECTIONS- NANCY LEVEN & LAURA SCHOONOVER Informational Item(s) Written Only 1. Successfully completed Presidential Primary election. 2. Completed the National Change of Address (NCOA) as required by the State Board. Over 1,000 voters residential information needed to be updated. Also entailed staff preparing almost 900 pieces of

mail to be sent to those individuals who were identified as having moved within or outside the county since initially registering. 3. Sent approval paperwork to vendor for mail check as required by the State Board. A post card will be mailed to most voters (except Permanent, Military and Federal Absentee Applicants) in late July to verify their addresses. All returned cards will then need to be processed and each person with a change in address will be mailed a new notice. 4. A savings of $14,500.00 occurred in Election Inspector costs alone by consolidating the election districts within poll sites for the Presidential Primary. Additional costs savings occurred by gauging the turnout and reducing the number of ballots purchased. 5. The election districts have been furthered consolidated for the upcoming Federal Primary in June and will result in a savings of $18,500.00 in Election Inspector costs alone. 6. The consolidation of the districts for the Federal Primary includes moving some sites just for this election and requires the Board to send a notice to all votes affected. The Board has prepared almost 1,400 postcards for mailing in June. 7. The State Legislature has set the September Primary date for Thursday, September 13, 2012. This election will be for State and Local elections. 8. Election Inspector classes have been scheduled for all inspectors during the months of July and August. There will be 5 morning, 5 afternoon and 2 evening classes. Inspectors are currently calling and notifying us of their availability for the June election and scheduling their required annual class. 9. Caucus packets have been prepared and distributed. The towns of Leicester, Livonia, North Dansville, Sparta and Springwater will have positions on the November ballot. The first day to hold a caucus is June 5th and all paperwork must be filed by September 20th. 10. The first day to circulate petitions for State and Local contests will be June 5th. Filings will occur in July.

Respectfully submitted,

Virginia O. Amico Clerk of the Board

PUBLIC SERVICES COMMITTEE MEETING MINUTES MONDAY, JULY 2, 2012 1:30 P.M.

PRESENT: G. Deming, D. LeFeber, J. Merrick, G. Moore, P. Yendell, I. Coyle, Sheriff York, Undersheriff Szczesniak

GUESTS: Les Bowen from the Genesee Country Express and Randy Weaver from Steuben County

ABSENT: D. Martello, C. DiPasquale, D. Babbitt Henry

LIVINGSTON COUNTY TOURISM - LISA BURNS & CYNTHIA OSWALD Pre-approved Informational Item(s) To Be Reported 1. TOURISM UPDATE Lisa Burns distributed and reviewed the Second Quarter Tourism Marketing report highlighting specific items in bold: 2012 2nd Quarter Tourism Marketing Review for Livingston County Board of Supervisors — Public Services Committee

All marketing efforts are based on the 2012 Marketing Plan plus additional marketing opportunity developed through collaboration and PR outreach.

Marketing  On-going distribution of 2012 Livingston County Visitor Guide.  Routes 5 and 20 — Collaboration with Ontario, Seneca, Cayuga and Genesee Counties and Skaneateles. June TV commercial through cable (Time Warner) in Greater Syracuse Area has, to date, produced over 2000 requests for print material and has generated over 2500 unique visitors to the 5 and 20 website.  Secured two county Billboards in Collaboration with the Livingston County Area Chamber of Commerce. Direct response to facebook for tracking.  Direct social media marketing push — New Social Media Strategists effort

o Facebook — establish "photo of the week" contest to encourage participation, participate and comment on county businesses pages, three/four times weekly posts for county related events, ADDED 140 new fans to page. Twitter - #Tuesday Tidbits for county facts, build upon posts and follow others to maximize content and coverage, Tweet vacation ideas and gained over 100 followers. Create county `blog', maintain foursquare, create Pinterest account to share photos.

PR  Finger Lakes Regional media trip to New York City. Meet with New York State's new PR Company, M.Silver. Pitch regional offerings. Two additional media visits — Savour Magazine and Budget Travel.  9th Annual County Motorcoach "FAM" tour. "Nibbles and Bits" a Culinary Tour of the County to bring awareness to our creative food establishments in the county. Forty participants, some from Leadership Livingston. Motorcoach donated by Covered Wagon Tours in Avon.  Feature coverage about FAM in Livingston County News.  Four separate Livingston Tourism related articles - GeneseeSun  FL TPA's — Collaboration to contract a NYC PR Firm to bring awareness to our joint marketing efforts.  PR pitching to writers, editors, industry markets etc... through Quinn and Co, Finger Lakes Tourism Promotion Agencies and New York State's new PR Company — M. Silver  E-Newsletter — April Issues Related Tourism Efforts

 NEW, part-time Social Media and on line data Strategist hired. Becky McKeown. Efforts noted under marketing.  Tourism Director elected Chair of the newly created Economic Development Council's "Path Through History" workgroup. Effort to provide signage on major New York State Highways to direct visitors in historically significant site in New York State

 Tourism Director named 2012/13 Livingston County United Way Chairperson.  Long-time visitor guide graphic designer, Kat Nichols passing. Tourism Director wrote feature for the Livingston County News to celebrate her contributions to tourism marketing.  RE-GRANT to county Festivals and Events for marketing — total approximately $10,000  Attended monthly Finger Lakes Tourism Promotion Agency meeting. IE: Regional Marketing Collaboration  Quarterly meeting schedule with Downtown Coordinator as information sharing.  Chair — Society of Genesee and the Lakes for tourism awareness and operation of the Scottsville Information Center on the New York State Thruway.  Attended monthly Visitor Industry Council meeting of Visit Rochester.  Participate on Tourism Sub-Committee for the New York State Regional Economic Development Councils.  Attend various county partner events.  Facilitated bi-monthly Livingston County Tourism Council meeting

Daily Office Duties to promote Tourism include

Greeting visitors and directing to destinations Phone solicitation requests Maintaining website and Social Media marketing tools IE: FaceBook, Twitter, YouTube, foursquare, flickr, tumbir etc... Monitor and administer state Matching Funds Grant Program Adhere to Budget Guidelines and monitor billing/invoicing etc... Support Chamber of Commerce functions and community outreach

Submitted by Lisa Burns, Tourism Director 7/2/2012

THE PIKE COMPANY & KIMBALL ASSOCIATES Pre-approved Informational Item(s) To Be Reported 1. PROJECT UPDATE – LIVINGSTON COUNTY JAIL PROJECT

County Administrator Ian Coyle stated that Pike is working on closing out the last two remaining contracts for Ferrauilo and Southern Folger, the others are closed out. There are currently no operational concerns. Contractually and legally we did have a draft settlement with Kimball on the outstanding balances and remaining charges. We totaled what we thought to be a justifiable amount of $43,176 they came back with $43,000 even. We agreed and that ceases any interest they have in any remaining bill backs. This is a good resolution to a long standing matter.

Sheriff York mentioned that the only remaining issue is with one camera that is being addressed. The parts will be here Wednesday and Sgt. Lubanski can install them and it is a minimal problem.

SHERIFF’S DEPARTMENT- SHERIFF YORK Action Item(s) To Be Reported 1. AUTHORIZING THE LIVINGSTON COUNTY SHERIFF TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY SHERIFF’S OFFICE - NYS UNIFIED COURT SYSTEM RESOLVED, that the Livingston County Sheriff is hereby authorized to sign the following contract(s) for the Livingston County Sheriff’s Office, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount NYS Unified Court System 4/4/12 – 3/31/13 $549,191.00 161 Hall of Justice Rochester, New York 14614 For: Court Security Reimbursement

Sheriff York stated that this contract is for court security reimbursements. This year the court security budget that has been pre-approved is $549,191.00. Last year we spent $539,598.87 leaving a County match of 2

$38,329.72. Funding has been used for prisoner transports, night court transports, times that the Office of Court Administration (O.C.A) will not cover the expenses. He concluded by stating that this is a very good deal for the County.

MOTION: Mr. Moore moved and Mr. LeFeber seconded to authorize the foregoing contract. Carried.

2. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY SHERIFF’S DEPARTMENT – PRIMONICS RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Sheriff’s Department, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount Primonics 9/1/12 - 8/31/17 $37,700.00 500 Morgan, Suite 100 Baie D’Urfe, Quebec Canada, H9x 3V1 For: Video conference equipment and hosting services

Sheriff York stated that this contract is for video conference equipment and hosting services. We are working on making it so a Judge can decide if the inmates will have a video arraignment or video hearing. We have been pushing this and the State has been working on this as well.

Undersheriff Szczesniak stated that in September 2011 we secured $30,000 from the Department of Criminal Justice Services (DCJS). Very few vendors are doing the video conferencing and the vendor that has the state contract is from Canada which created some contractual issues. The purchase price of the equipment is $29,000 plus $1,625 every year for maintenance. The Sheriff added that our goal is to try to allow inmates to have video conferencing with their families which would also generate revenue. The Undersheriff said 7 units will be installed in the facility and the I.T. Director is coordinating with Probation, Public Defender, District Attorney’s office and the Judge’s office so they will all be placed in one system.

MOTION: Mr. Merrick moved and Mr. LeFeber seconded to authorize the foregoing contract. Carried.

3. SUPPORTING SENATE BILL 6739 LIMITING THE TEMPORARY DETENTION OF DEFENDANTS IN VIOLATION OF THEIR RELEASE IN A LOCAL CORRECTIONAL FACILITY TO 72 HOURS BEFORE TRANSFER TO STATE CUSTODY

The Sheriff handed out a letter to Senator Young (on file). He stated that he would like the Board to pass a resolution supporting Senator Young’s Senate bill 6739 that limits the temporary detention of defendants in violation of their release in a local correctional facility to 72 hours, we are holding them now up to 90 days. We are asking for legislation forcing the state prisons to take their state inmates. When an inmate comes out of a state prison and violates parole they place them in County jails.

MOTION: Mr. Moore moved and Mr. Merrick seconded to authorize the foregoing resolution. Carried.

ECONOMIC DEVELOPMENT- PAT ROUNTREE Pre-approved Informational Item(s) To Be Reported 1. UPDATE ON BUY LOCAL PROGRAM

P. Rountree reported on the buy local campaign. He stated that a draft memorandum of understanding has been done and we hope to present it to the Livingston County Development Board on July 13th to approve entering 3

into an agreement with the Chamber for the holiday campaign. The chamber has done many positive things in promotions and marketing. We are hoping to execute our agreement by the middle of the month.

2. UPDATE ON CONSOLIDATED FUNDING APPLICATIONS (CFA’s) that we expect will be submitted on July 16th

P. Rountree reported on consolidated funding applications and regional council. He stated that they are working on three New York main street applications with the towns of Nunda, Mt. Morris and Avon. We are working with Nut Butter on a potential project and also with FTT Manufacturing, Kraft and Noyes Hospital. We also know of potential projects in Groveland and Avon. The deadline is July 16th so we are working very hard to make it all come together.

3. COMPLIANCE ORDER FROM THE AUTHORITIES BUDGET OFFICE (ABO) upon the Livingston County Capital Resource Corp (see below for details).

P. Rountree stated that Livingston County set up a Capital Resources Corporation because the state Legislature let the authority, which does civic facilities bonds, expire. Noyes hospital was doing an expansion and in order to access this money we set up the Capital Resources Corporation. We designed the corporation so it would not have any income or expenses and we would not have any compliance issues. The only revenue that has been received was a fee from ARC and any expenses were charged back to the IDA. Under the Public Authority Accountability Act we have to submit a certified public audit. We wrote that the Livingston County Capital Resources Corporation has no assets, no liabilities, no cash and no activity in the past year. They responded that we have to hire an accountant to do a certified public audit for the years 2010 and 2011 to reactivate this Corporation.

Informational Item(s) Written Only NY Main Street Program – The Village of Geneseo awarded funding to 12 projects in the Village for commercial/façade and residential improvements under their recently awarded NY Main Street grant. The LCDC is providing grant administration assistance to the Village.

The Villages of Lima and Dansville are nearing completion of their NY Main Street funding awards. All work must be completed no later than July 31st.

Senator Young visited the Village of Dansville on June 8th to see the commercial façade improvements that have taken place with New York Main Street funding.

Economic Gardening Project – Through the Finger Lakes Regional Economic Development Council, the Greater Rochester Enterprise was awarded a $300,000 to conduct a pilot “Economic Gardening Project”. Six local businesses participated in an informational breakfast sponsored by the Economic Development Office to learn more about the Project. At least two companies in Livingston County will be funded. “Economic Gardening” is an economic development strategy that focuses on growing existing business and taking them “to

the next level” through intensive technical assistance, product development and marketing assistance. Livingston County participants will be identified in August.

ABO Report – The Authorities Budget Office (ABO) has decertified the Annual Report of the Livingston County Capital Resource Corporation (LCCRC), one of a number of compliance actions across the state aimed at IDA’s and Local Development Corporations (LDC). The ABO stated that the LCCRC Annual Report was deficient because no certified financial audit was submitted. The LCCRC has no assets, no liabilities, and no bank accounts and had no activity in 2011. The ABO has instructed the LCCRC that it will remain uncertified until the Corporation can submit a certified audit for 2010 and 2011. We will have to hire a CPA; a total waste of time and money.

IDA/LCDC/LCCRC – the July meeting of these entities will take place on July 13 at 10 am in Room 205. The IDA expects to take action on a refinancing of the Commodity Resource Corporation in Caledonia and award the successful bidder for rental of lands within the IDA’s three industrial parks five year leases (that can be terminated at any time for an economic development project). The IDA will also authorize being billed by the LCCRC for performance of two audits (see above item). The LCDC expects to discuss and approve amending the existing Memorandum of Understanding with the Livingston County Chamber of Commerce to enable the Chamber to perform another Holiday Buy Local campaign. The LCCRC will meet to award a CPA firm an audit of its non-existent records for 2010 and 2011.

ABVI Goodwill – The 2009 Small Cities grant for the ABVI Goodwill project in Geneseo has successfully closed out. Livingston County provided a grant to the Livingston County Development Corporation (LCDC). The LCDC provided a $300,000 forgivable loan to ABVI Goodwill as part of their $1.1 million project in the Village of Geneseo. The project included the rehabilitation of 26,000 square feet of vacant space in a previously predominantly vacant strip plaza. Of the 26,000 square feet, 3,000 square feet is a dedicated community center that hosts numerous non-profit community activities. CDBG funds were utilized for furniture, fixtures and equipment as well as a portion of the cost of new inventory. Twenty two (22) new employees have been hired.

Community Development - Economic Development staff traveled to Cortland to meet with County Grantsman, Bernie Thoma and his staff to discuss community development activities and meet with officials from the City of Cortland. The city has a successful Main Street program.

PLANNING DEPARTMENT- ANGELA ELLIS Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN A CONTRACT FOR THE LIVINGSTON COUNTY PLANNING DEPARTMENT - BARTON AND LOGUIDICE, P.C. RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract for the Livingston County Planning Department, according to the terms designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount Barton and Loguidice, P.C. 7/18/12 – 12/31/14 Not to exceed $303,317.00 11 Centre Park, Suite 203 Rochester, New York 14614 For: Conesus Lake Streambank Remediation Project (Phases1 and 2) Director’s Comments: This resolution authorizes a contract with Barton and Loguidice for engineering services for the Conesus Lake Stream bank Remediation Project (Phases 1 and 2). See supporting memo from the Planning Director. Funding Source Local Share Budgeted ? NYS Environmental Protection Fund. $0 Yes X No

A. Ellis stated that this resolution authorizes a contract with Barton and Loguidice for engineering services for the Conesus Lake Stream bank Remediation Project. She stated seven proposals were received and four firms were interviewed in June. Following the interview process and reviewing the proposals and references it is our recommendation that we hire Barton and Loguidice for the work. MOTION: Mr. Moore moved and Mr. LeFeber seconded to authorize the foregoing resolution. Carried.

2. AWARDING BIDS FOR PURCHASE OF WEATHERIZATION MATERIALS, FURNACES AND REFRIGERATORS FOR HOME WEATHERIZATION ASSISTANCE PROGRAM WHEREAS, after due advertisement, bids were opened on May 14, 2012, by the Office of the Livingston County Administrator for the purchase of weatherization materials, furnaces, and refrigerators used by the Livingston County Weatherization Assistance Program, and the following bidders were the low acceptable bids, for various materials, which are on file at the Office of the Livingston County Administrator: Contractor Package #1 Cellulose Insulation Smith Lumber 5833 Big Tree Road Lakeville, NY 14480

Package #2 Windows – Replacement Lakeside Building Materials 6296 Lakeside Road Ontario, NY 14519

Package #3 Mobile Home Items Temple Products of PA 78 Universal Road Route 522, PO Box 55 Selinsgrove, PA 17870

Package #4 Refrigerators Business Services (Sears) PO Box 122775 San Diego, CA 92112-2775

Package #5 Furnaces I.D. Booth 36 Central Place Wellsville, NY 14895

Package #6 Caulk, various Energy Federation, Inc. 40 Washington Street, Suite 2000 Westborough, MA 01581-1088

Package #7 Foam, various Whole Energy and Hardware, Inc. 1620 Old Audubon Road Chaska, MN 55318

Package #8 Duct Sealant J & R Products 1955 Lancaster St., Suite 6 Bluffton, IN 46714

Package #9 Weatherstripping AM Conservation Group Inc. 2301 Charleston Regional Parkway Charleston, SC 29492 6

Package #10 Door Sweeps AM Conservation Group Inc. 2301 Charleston Regional Parkway Charleston, SC 29492

Package #11 Hot Water Heaters Rogers & Tenbrook 19 Maple Street Dansville, NY 14437

Package #12 Compact Fluorescent Lights Whole Energy and Hardware, Inc. 1620 Old Audubon Road Chaska, MN 55318

Package #13 Smoke Detector Whole Energy and Hardware, Inc. & CO2 Alarms 1620 Old Audubon Road Chaska, MN 55318 Now, therefore, be it RESOLVED, that upon execution of a purchase contract with the successful bidders, the Livingston County Planning Department is hereby authorized to purchase weatherization materials from the bidders hereinbefore set forth, according to prices on file, for a term beginning July 1, 2012 and ending June 30, 2013, and it is, further RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign said contracts, subject to review by the County Attorney and County Administrator. Directors Comments: This is the annual bid process for purchasing weatherization materials in support of the Weatherization Assistance Program. Funding Source Local Share Budgeted ? Federal Weatherization Assistance Program (WAP) $0 Yes X No

A. Ellis stated that this is the annual bid process for purchasing weatherization materials in support of the Weatherization Assistance Program.

MOTION: Mr. Merrick moved and Mr. Moore seconded to authorize the foregoing resolution. Carried.

Pre-approved Informational Item(s) To Be Reported 1. REPORT ON THE CLEANER, GREENER COMMUNITIES REGIONAL SUSTAINABILITY PLANNING PROJECT for the Finger Lakes Region. The Planning Director will be serving on the Executive Committee for the Project. Announcement from Governor Cuomo and Finger Lakes Regional Coalition Press Release are attached for your information.

A. Ellis reported that the Governor issued a press release on June 25th awarding $10 million under the Cleaner Greener Communities program. The Finger Lakes region submitted an application that Monroe County put together on behalf of all the Counties. The Finger Lakes were awarded approximately $900,000 to prepare the regional sustainability plan. The idea of the plan is to create a sustainability plan that aligns with the strategic plans developed by the regional Economical Development Councils and that also identifies projects that will be funded which is around $90 million. The RFP for consultant services is out right now and the idea is that hopefully this will result in a list of projects that will include efforts for green jobs, renewal energy and reduced pollution. There will be a larger consortium of counties that is put together and Mr. Merrick has been identified as the Chief Elected Official to serve on that consortium. There also is an executive committee that has been put together that will serve as the staff function and also as the leader for the day to day operations of that project. The next step is to receive all of the proposals on the 18th of July, go through the interview process and select

consultants to prepare the plan which has to be done in an eight month time frame.

Informational Item(s) Written Only AGRICULTURAL & FARMLAND PROTECTION BOARD (AFPB): Agricultural District Renewal. Staff continues to dedicate time to organizational efforts for the Ag District #1 renewal process. Status: There are 528 farm operations in the County’s database. As of June 25, 2012, we have received 246 responses (47% return rate). Of these 204 have at least one parcel going into the new District, and 42 said no. We will be sending out 282 reminder letters the last week of June. Approximately 66 of those needing reminder letters were in the District before and have agricultural property classes. Reminder letters have a response date of July 13, 2012. CONESUS LAKE WATERSHED MANAGEMENT PLAN (CLWMP) – CONESUS LAKE WATERSHED COUNCIL (CLWC): 2008 EPF Grant Award for the Streambank Remediation Project –Phase I ($382,869): We received seven proposals for the engineering and design work for the project. A consultant selection committee interviewed 4 firms on June 20, 2012. A recommendation on a preferred consultant to the Public Services Committee is provided with this report. 2009 EPF Grant Application – Phase II ($358,132): We received seven proposals for the engineering and design work for the project. A consultant selection committee interviewed 4 firms on June 20, 2012. A recommendation on a preferred consultant to the Public Services Committee is provided with this report. Conesus Lake Watershed Council – Technical Committee. The Technical Committee met on June 22, 2012. The next Technical Committee meeting is planned for July 27, 2012. GENESEE TRANSPORTATION COUNCIL: Livingston County Transportation Connectivity Plan Project. Project surveys for businesses, major employers, economic development agencies, rail and aviation have been issued with a requested deadline of June 29, 2012. A general public survey is currently being developed. It is expected that the consultant will be conducting a public meeting in late Summer/early Fall to provide overview on existing conditions and identification of transportation gaps and issues. Information is available through the County website under What’s New. The logo for the project is

LIVINGSTON COUNTY EMERGENCY COMMUNICATIONS PLAN: Intertech Associates and the Project Steering Committee continued work on the project planning process. Intertech Associates conducted interviews with stakeholders on June 5 and 6.

PROBATION DEPARTMENT- LYNNE MIGNEMI Pre-approved Informational Item(s) To Be Reported 1. REPORT ON LEANDRA’S LAW

L. Mignemi handed out information (on file) regarding ignition interlock. The first document is the State Directors memorandum. Relative to all the people who are ordered to install the ignition interlock, approximately 30.5% are actually installing them as ordered. Courts can also do waivers based on financial ability. Statewide about 90% of the offenders have to pay the full cost of the ignition interlock, 7% have full waivers and the rest are partial waivers. Since August 2010 we have had 388 offenders that have been ordered to put devices on their vehicles. We are at a 51% compliance rate vs. the states 31% rate. She stated that while 51% is not outstanding, Livingston County is doing a good job getting these devices installed. She stated that she just came back from a conference and they were talking about legislation related to ignition interlock. She

8 stated that they are trying to close the big loop hole in the law relative to offenders not putting the devices on their vehicles. Another problem is you can now have a person that goes to state prison and is also sentenced to probation; consequently you can have a probation and parole officer supervising the same person which is not cost effective. They also introduced the possibility of those who did not have the interlock installed on their vehicle having to wear an ankle bracelet that detects alcohol. However that does not stop someone from operating a vehicle and the ankle bracelet does not work in real time; you get the violation data after the fact. Overall there have been positive things that have come from the law, but there are still a lot that needs to improve.

I. Coyle asked about the devices malfunctioning and giving off false readings and repair work, do we have any local suppliers installing the interlock systems? L. Mignemi responded that we have one facility in Leicester that does do the installations. From a violation level there can be a lot of false positives, for example eating or drinking in the vehicle before you take the test can cause a false reading. We do not get the violation reports immediately, you get them on a 30 or 60 day cycle. To investigate those positive readings 30-60 days after the fact can make prosecution difficult. She further explained that the law says you have to have the device installed on any vehicle you own or operate and what some individuals are doing is selling their vehicles and titling, registering and insuring it under another person’s name which is resulting in the instillation numbers being so low.

Mr. Deming asked if anyone follows up on those who do not get the device installed on their vehicles? L. Mignemi responded that we are responsible for monitoring the instillation, any violations reported to the court and the de-installation of the device upon completion. Our County sends out a letter for first reporting, they come in and we find out where they are with their vehicle situation. They also are required by law at the time of sentencing to notify the court of their vehicle information and it is the courts responsibility to verify the information.

Informational Item(s) Written Only 1. PROBATION DEPARTMENT WORKLOAD 664 adult offenders supervised in county (35 treatment court cases being supervised in drug court) 44 offenders in other NYS counties 11 offenders in other states 24 juveniles supervised 31 new juvenile referrals 25 investigations ordered 26 active EHM cases (2 juvenile; 24 adults; 4 of which are female), 0-Global Positioning 1 adult placed on probation for willful violation of support 14 New Leandra’s Law cases (10 CDs) 2. MONIES COLLECTED $ 4,869.55 – restitution 4,575.00 – fines 1,506.00 – fees 191.40 – surcharge 3. MEETINGS ATTENDED 5/1/12 Human Services Department Head 5/3/12 Youth Court Law Day 5/8/12 COPA 5/9/12 County Employee Recognition Ceremony 5/15/12 Domestic Violence Consortium 5/15/12 Law Enforcement Council 5/15/12 Multi-Disciplinary Task Force on Severe Physical Abuse and Sexual Trauma

5/17/12 Discipline/Grievance Training 5/21/12 Staff Meeting 4. ADMINISTRATIVE REVIEWS Two (2) administrative reviews 5. TRAINING Name Date Training Hours Misc. Doug Czyryca 5/21/12 Jim Marosco of GCASA 0.25 Katie Dunn 5/21/12 Jim Marosco of GCASA 0.25 Colleen Fronk 5/3/12 Workplace Violence PowerPoint 0.75 5/21/12 Jim Marosco of GCASA 0.25 5/31/12 DCJS – New Supervision Rule Live Meeting 2.0 Name Date Training Hours Misc. Debra Johnston 5/21/12 Jim Marosco of GCASA 0.25 Liz Laney 5/16/12 ICOAS Rules Training 3.0 5/17/12 Grievance/Discipline Training 2.0 5/21/12 Jim Marosco of GCASA 0.25 Debra Mack 5/2/12 Workplace Violence Training 0.75 5/16/12 JDP Conference 7.5 5/17/12 JDP Conference 5.25 5/21/12 NCIC Certification 1.5 5/21/12 Jim Marosco of GCASA 0.25 5/31/12 DCJS – New Supervision Rule Live Meeting 2.0 Matthew McKinney 5/21/12 Jim Marosco of GCASA 0.25 Lynne Mignemi 5/16/12 Workplace Violence Training 0.75 5/17/12 Grievance/Discipline Training 2.0 5/21/12 Jim Marosco of GCASA 0.25 5/31/12 DCJS – New Supervision Rule Live Meeting 2.0 Courtney Sobrado 5/21/12 Jim Marosco of GCASA 0.25 Jason Varno None Karen Weidman 5/2/12 Trainer @ NYS Assoc. of Incarcerated Edu. Programs 5.5 5/4/12 Workshop @ NYS Assoc. of Incarcerated Edu. Programs 15.0 5/10/12 Workplace Violence Prevention 0.75 5/17/12 Grievance/Discipline Training 2.0 5/21/12 Jim Marosco of GCASA 0.25 5/31/12 DCJS – New Supervision Rule Live Meeting 2.0 Michelle Wolfanger 5/16/12 Workplace Violence Prevention PowerPoint 0.75 5/21/12 Jim Marosco of GCASA 0.25

DISTRICT ATTORNEY- GREG MCCAFFREY Pre-approved Informational Item(s) To Be Reported 1. DEPARTMENT UPDATES

G. McCaffrey stated that he would like to update the committee on the status of the District Attorney’s office and that he is looking at restructuring some things within the department to make it run more efficiently. He stated that he has spent time reviewing the number case loads which has decreased slightly. He further discussed potential staffing changes noting that in his initial assessment he sees the department as being overstaffed.

He further explained that there are three vehicles that the department currently has when five years ago we did not have any. One vehicle is a Tahoe which he stated the office does not have a use for and two impalas that are currently being driven by our local court DA’s to go to and from night court. He stated that there are times

where they transport victims so they do not want to give up all the vehicles but it is an area where they would like to look at further.

Another area that he was looking at was an issue with personal cell phones. He stated that out of the seven DA’s he is the only one with a county phone. He stated that he would like to look into his staff members getting county email on their person phones and reimbursement for the added data charges, or getting County issued phones. He stated that it is much easier for an attorney to answer an email while in court then it is for them to take a phone call and it would be much more efficient for the local courts and police departments to have access to their phone numbers.

I. Coyle responded that they will do an analysis of the options. We have the cell phone policy which is very restrictive on what they can and cannot use the phone for. They would have to be aware of that and comfortable that it is strictly a work device. He stated that they will further review all the options to come up with a solution.

G. McCaffrey also informed the committee that in the last six weeks he has streamlined the prosecution process which is showing a cost savings due to fewer appearances in court. We will see that indictments going down which will also have a cost savings to the county. He stated he is very aggressive and more cases are being resolved in less time resulting in cost savings. He concluded that he takes the job seriously and wants to help the county as much as he can as long as the office and public safety does not suffer.

EXECUTIVE SESSION Mr. LeFeber moved and Mr. Moore seconded to move into Executive Session for the purpose of discussing the employment history of particular persons. Carried. Mr. Moore moved and Mr. Merrick seconded to move out of Executive Session. Carried.

No action taken.

County Administrator Ian Coyle reported that NYSERDA is doing a flex tech study where the state will pay 50% of the cost of the study on the feasibility of solar energy, geothermal energy or energy efficiency in general. A study needs to be done first anyway so we will be looking into that further.

ADJOURNMENT

Mr. Moore moved and Mr. LeFeber seconded to adjourn the meeting at 3:31 p.m. Carried.

EMERGENCY MANAGEMENT SERVICES- KEVIN NIEDERMAIER Informational Item(s) Written Only Submitted a grant proposal to NYS Office of Emergency Management for a Mitigation Grant, the grant if funded, it would be utilized for updating and reviewing the current All-Hazard Mitigation Plan that is up for renewal in June of 2013.

Mtg. With County Leadership regarding further development of an emergency spending/purchasing plan to be utilized during a declared emergency.

Haz Mat Team completed required training for maintaining certification, team completed Hazardous Materials Responder Operations refresher course. The training was conducted by Office of Fire Prevention and Control.

Attended meeting with Geneseo Fire Department on development of an Incident Action Plan for the Geneseo Airshow.

Continue review of Emergency plans, State Office of Emergency Management is developing guidance for catastrophic disaster planning; each county will have to develop an emergency plan for a catastrophic incident or event. There will be forth coming guidance regarding individuals with functional needs, the State will provide guidance and requirements for the development of an emergency plan that will address not only the sheltering, but also include transportation, accountability, and feeding.

COUNTY HISTORIAN- AMIE ALDEN Pre-approved Informational Item(s) To Be Reported June 2012 Meetings, events and activities: June 2 – Attended a workshop presented by Clinton Brown Company Architecture on documenting nominations to the National Register. The program was sponsored by the NYS Documentary Heritage Program and held at the Emergency Management Services building. June 2 – Attended the ribbon-cutting dedication celebration of the Greenway Bridge over the Genesee River between Leicester and Mt. Morris sponsored by the Friends of the Genesee Valley Greenway in conjunction with National Trails Day 20th anniversary. June 5 – Attended the book launch of The Story of the Court Street [Italian] Community at the Village Building in Geneseo. June 6 – Attended the BOS Public Services committee meeting to present 2012 quarterly update. June 8 – Attended the New York State Archives Conference at Nazareth University in Pittsford. June 14-16 – Participated in the Conference on New York State History at Niagara University, Niagara Falls, as member of the planning committee and commentator for the session on social reform. June 18 – Attended the Western New York County Historian’s annual luncheon meeting at the Roycroft Inn, East Aurora. A board meeting of the Government Appointed Historians of Western New York at the same location followed the meeting. June 19 – Attended the Documentary Heritage Program Archives Week planning committee meeting at the Rochester Regional Library Council in Fairport. June 21 – Interviewed Bernice Carpenter at her home in Dansville. Bernice is a former Mt. Morris TB Hospital employee and worked at Craig Colony for Epileptics in Sonyea along with many other jobs in the county.

CENTRAL SERVICES- DAVID ALLEN Informational Item(s) Written Only 1. LCASA Project (Millennium Drive Facility) – The general contractor for LCASA (Mike Perkins) has started the renovation of “C” wing. The week of June 24 he will be installing the metal studs and framing followed by sheetrock. The mechanical contractor (Pipitone) will be installing metal duct for the supply and exhaust systems. 2. Judge Moran’s Office Project (Government Center) – Central Services staff will be installing metal studs the week of June 24. The electrical and plumbing phase of this project will also start the latter part of this week. 3. Building #3 Renovation Project (Mt. Morris) – Most of the demolition work has been completed. The plumbing work as well as the coring for the electrical service started this week. Some of the door jambs have been removed and a few wider frames installed.

Respectfully submitted,

Ashley E. Scutt Secretary to the Clerk of the Board

PUBLIC SERVICES COMMITTEE MEETING MINUTES WEDNESDAY, AUGUST 1, 2012 1:30 P.M.

PRESENT: G. Deming, D. LeFeber, C. DiPasquale, J. Merrick, G. Moore, P. Yendell, W. Wadsworth, I. Coyle ABSENT: D. Babbitt Henry PRESENT AFTER MEETING CALLED TO ORDER: D. Martello, B. Donohue

SOIL & WATER CONSERVATION DISTRICT- ROBERT STRYKER Pre-approved Informational Item(s) To Be Reported 1. UPDATE Mrs. Donohue entered.

Robert Stryker from the Soil and Water Conservation District introduced himself.

Mr. Martello entered.

R. Stryker reviewed the PowerPoint presentation (on file) explaining the topics below.  The Origin of Conservation Districts o In the early 1930s, along with the Great Depression, came an equally unparalleled agricultural and ecological disaster known as the Dust Bowl. o Huge black dust storms that stretched across the nation blotted out the sun and swallowed the countryside.  On Capitol Hill, while testifying about soil erosion problems, soil scientist Hugh Hammond Bennett drew back the curtains to reveal a sky blackened by dust. o Congress immediately declared soil and water conservation a national policy and priority.  District Legal Definition o According to Section 3 of New York State Soil & Water Conservation Districts Law: o “A Soil and Water Conservation District means a county whose board of supervisors has by resolution declared said county to be a soil and water conservation district.” o Livingston County’s District was formed on March 9th 1942  The Purpose of Conservation Districts o New York’s 58 Districts are responsible for educating the public on the benefits of conservation practices. o They work to convince land users to protect resources, maintain their productivity, and protect or improve their profitability.  Current Conservation Trends o In recent years, land use patterns have changed dramatically. o The land is continuously being divided, creating new landowners who have little or no knowledge of land and resource management.  Key Activities of District o On an ongoing basis, the District assesses the resource needs of the County. o Develops long-range and annual plans, with goals and objectives designed to meet prioritized needs. o Provides a link between land users and conservation service providers

He passed out information (on file). The first was a Stream Process Guide, which he stated is a very useful guide and very user friendly that answers a lot of frequently asked questions. He then explained the AEM Tier 2

worksheet, Agriculture and the Community document that promotes the Agriculture and Environmental Management program. He also passed out the Livingston County Conservation districts newsletter which states recent Soil and Water Conservation District updates.

THE PIKE COMPANY & KIMBALL ASSOCIATES Pre-approved Informational Item(s) To Be Reported 1. PROJECT UPDATE – LIVINGSTON COUNTY JAIL PROJECT

No update.

SHERIFF’S DEPARTMENT- SHERIFF YORK Action Item(s) To Be Reported 1. AUTHORIZING THE LIVINGSTON COUNTY SHERIFF TO SIGN THE FOLLOWING CONTRACT FOR THE LIVINGSTON COUNTY SHERIFF’S OFFICE – NYS CORRECTIONS & COMMUNITY SUPERVISION’S OFFICE OF NUTRITIONAL SERVICES RESOLVED, that the Livingston County Sheriff is hereby authorized to sign the following contract(s) for the Livingston County Sheriff’s Office, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount NYS Dept. of Corrections & Community 10/1/12 – 9/30/17 as per price schedule Supervision’s Office of Nutritional Services The Harriman State Campus – Building 2 1220 Washington Ave. Albany, New York 12226-2050 For: food products for inmate population Funding Source Local Share Budgeted ? A3150.4450 100 % Yes X No

County Administrator Ian Coyle stated that this is an annual contract that has been done the past three years.

MOTION: Mr. DiPasquale moved and Mr. Moore seconded to authorize the foregoing contract. Carried.

DISTRICT ATTORNEY’S OFFICE- GREG MCCAFFREY Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY DISTRICT ATTORNEY’ S OFFICE – NEW YORK STATE DIVISION OF CRIMINAL JUSTICE SERVICES RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County District Attorney’s Office, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount New York State Division Of 4/1/12 – 3/31/13 $29,200.00 Criminal Justice Services 4 Tower Place Albany, New York 12203-3764 For: Aid to prosecution Funding Source Local Share Budgeted ? DCJS none Yes X No

G. McCaffrey stated that this resolution is for the Aid to prosecution grant.

MOTION: Mr. DiPasquale moved and Mr. Moore seconded to authorize the foregoing contract. Carried.

G. McCaffrey further reported that he is now having his staff track their mileage so that he can get a better idea on what we are looking at in terms of vehicle use.

Mr. Moore asked what the sentence to un-sentence ratio is. He responded that they are having an overflow of superior court information. Due to the new policy recently instated where we streamlined prosecution, more cases are agreeing to proceed by superior court information. We draft charges and it goes right to the Judge instead of going to a grand jury, which is more costly and time consuming. You will see more sentenced prisoners because they are doing county years and cases are moving a lot faster.

RECORDS MANAGEMENT- KATHY MONTEMARANO Pre-approved Informational Item(s) To Be Reported 1. DEPARTMENT UPDATE

K. Montemarano stated that meetings, events and activities are listed below. She further stated that the County’s disaster management plan is almost complete.

Informational Item(s) Written Only Meetings, events, activities: 1. February 17- Board of Supervisors Tour 2. Discussion with Lynne Mignemi from Probation regarding changes in how long we keep certain files, implemented changes. 3. March – Attended Hiring training 4. Highway department- checked out their map storage area 5. April – RFQ for Disaster Plan, hired Consultant to help work on Plan. 6. April – Worked on putting microfilm inventory in computer 7. May 9 – Attended Employee Recognition Ceremony 8. May – Worked on creating a Disaster Plan for the County’s records. I met with numerous Department Heads throughout May and June. 9. June 3-5 – Attended NYALGRO conference in Syracuse 10. June 7 - Attended NYAC conference at Nazareth College 11. June 21 – Attended SHAPE meeting 12. June 27 – Attended Board of Supervisors meeting.

Feb 2012 March 2012 April 2012 May 2012 June 2012 Single paper filing 195 481 220 64 47

Boxes of records sent over 93 42 23 49 19

Boxes of records destroyed 76 154 70 70 205

CENTRAL SERVICES- DAVE ALLEN Pre-approved Informational Item(s) To Be Reported 1. RPCN CAPITAL PROJECT UPDATE (DENTAL CLINIC)

D. Allen reported that the Dental clinic did receive a grant for upgrades, approximately $100,000. He stated that he emailed the CEO, Michael Leary, and asked for a timeline for that project and his response was that it will be a while before we are ready for the construction drawing stage. He stated that he spoke with the architects and they reviewed what they planned on doing, which included better ventilation for their nitrous oxide tank storage area, they are going to install a door in an existing door frame going into a break room and split that room into a break room and an office. In the area where the server is, next to the receptionist, they are going to split the area into a server room and a charting room. He stated that the project should start late this year or early next year.

Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN A CONTRACT WITH THE NEW YORK STATE INDUSTRIES FOR THE DISABLED (NYSID) FOR CUSTODIAL SERVICES

County Attorney David Morris stated that we have to contract with NYSID if their contract price is within 15% of the fair market value amount. We contacted them this year and the price they gave us is pretty close to what we are paying right now. Based on requirements of the State Finance Law we are required to contract with them. Majority of the labor has to come from NYSID facilities. I. Coyle added that with any new contractor coming on board you have to make sure they know the day to day operations and the secure areas etc. which is going to fall on David and the Central services department to monitor. NYSID partners with a company called Janatronics which provides the equipment and some of the labor. Mr. Deming asked if the companies are local? D. Morris responded that some may come from ARC and some may come from Rochester. Janatronics is based in Albany with a satellite office in Rochester. Mr. Martello asked if we have a way of monitoring the company’s performance if it is not up to our standards? D. Morris responded that we have our bid specifications which would be incorporated in the contract on how they have to clean. If they are not doing what they are required to do, we have the right to get out of the contract like we would with any supplier or contractor. I. Coyle stated that all people working would need to pass background checks by the Sheriff’s Department and we need to exercise prudent management over the contractor. This is a two year contract with a one year renewal option.

Motion: Mr. LeFeber moved and Mr. DiPasquale seconded to authorize the foregoing resolution. Carried

Informational Item(s) Written Only 1. LCASA Project (Millennium Drive Facility) – The General Contractor has completed 80% of the framing. Doors, doorframes, and hardware have been ordered and should arrive in August. The Mechanical Contractor has begun installing ventilation duct and will begin working on the mechanical room in August.

2. Judge Moran’s Office Project (Government Center) – Central Services’ staff has completed 95% of the framing. The rough plumbing should be completed this week. The County Electrician has completed 60% of the electrical work. The General Contractor has ordered all of his materials for August install.

3. Building #3 Renovation Project (Mt. Morris) – The demolition work has been completed. The electrical work is 35% completed. The plumbing is 80% complete. The mechanical penetrations and duct work is completed. The General Contractor has started the installation of sheetrock. Doors and door hardware have been ordered and some of the door frames have been installed.

4. Building #2 Alteration Project (Mt. Morris) - The north wing of the second floor is 80% completed. The phone and data work will be completed in August. Painting work continues as office areas are made available.

PUBLIC WORKS- CATHY VANHORNE 4

Action Item(s) To Be Reported 1. PROVIDING FOR PUBLIC HEARING TO CONSIDER OBJECTIONS TO SPECIAL ASSESSMENT ROLL WHEREAS, the special assessment rolls for all county districts have been filed, WHEREAS, the Livingston County Board of Supervisors is required to hold a public hearing to hear any objections to those rolls, now there be it RESOLVED, that the Clerk of the Livingston County Board of Supervisors shall cause the necessary notice to be published in the official newspapers, and be it further, RESOLVED, that notice of the public hearing be mailed to property owners in the districts, and be it further RESOLVED, that a public hearing be set for October 10, 2012 at 1:35 pm in the Board of Supervisors Chambers, Livingston County Government Center, 6 Court Street, Geneseo, NY 14454 to consider objections to the special assessment roll. Director’s Comments: Annual public hearing for special assessments.

C. Vanhorne stated that this resolution is to set the public hearing to consider objections to special assessment roll. She stated that this needs to be done in advance so they can prepare the necessary paperwork and to get all of the notices mailed out.

Motion: Mr. DiPasquale moved and Mr. Martello seconded to authorize the foregoing resolution. Carried.

PUBLIC DEFENDER- MARCEA CLARK TETAMORE Action Item(s) To Be Reported 1. APPROVING SALARY INCREASE FOR JOHN J. D’ARPINO EFFECTIVE JULY 1, 2012 AND REFERRING THE MATTER TO WAYS AND MEANS Directors Comments: Salary increase is due to workday hours changing from part time to ¾ time pursuant to the availability of a State ILSF grant to enhance Public Defense services. Increase is entirely offset by the grant allocation and will only remain if grant remains.

M. Tetamore reported that the previous salary was $25,000 and it would be increasing to $45,000 due to workday hours changing from part time to ¾ time pursuant to the availability of a State ILSF grant to enhance Public Defense services. The increase is entirely offset by the grant allocation and will only remain if the grant remains.

MOTION: Mr. DiPasquale moved and Mr. Moore seconded to authorize the forgoing resolution approving the salary increase for John J. D’Arpino effective July 1, 2012 and referring the matter to the Ways and Means Committee. Carried.

Pre-approved Informational Item(s) To Be Reported 1. DEPARTMENT UPDATE

M. Tetamore stated that they received the new case management software which has been good and bad. She stated that it is great software but the transition was not as smooth as she had hoped for. She reviewed the department’s numbers in applications received and files that have been opened. I. Coyle asked how the current activity is in the office? She responded that they are swamped. She further stated that the new D.A. has been wonderful to work with and they try to resolve cases without having to make court appearances. But the office is still very busy.

Informational Item(s) Written Only

1. Applications Received 883 2. Files Opened 651 3. Section 722-d money collected as of 7/23/12: $2,147.00 4. Money collected from collection agency: $306.86

HIGHWAY DEPARTMENT- DON HIGGINS Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN AN EXTENSION OF THE CONTRACT FOR SNOW AND ICE CONTROL ON COUNTY ROADS WHEREAS, Res. No. 2010-256 authorized an new contract with eighteen (18) municipalities for Snow & Ice Control on County Roads for the period October 15, 2010 – October 14, 2011 at a rate of $4,000.00 per centerline mile, and WHEREAS, said Resolution included a provision for three (3) 1-year extensions, with the annual rate to be determined at the time of extension, now, therefore be it RESOLVED, that that the Livingston County Board of Supervisors authorizes the Chairman of the Board to sign a one-year extension with eighteen (18) municipalities for snow and ice control on County roads for the period October 15, 2012 through October 14, 2013, at the rate of $4,000.00 per center-line mile, subject to the approval of the municipalities, the County Attorney and the County Administrator. Contractor Term Amount Town of Avon 10/15/12 – 10/14/13 $968,968.00 Town of Caledonia (With provision for 1 more annual extension) Town of Conesus Town of Geneseo Town of Groveland Town of Leicester Town of Lima Town of Livonia Town of Mt. Morris Town of N. Dansville Town of Nunda Town of Ossian Town of Portage Town of Sparta Town of Springwater Town of West Sparta Town of York Town of Naples Dated at Geneseo, New York August 8, 2012 Public Services Committee Funding Source Local Share Budgeted ? County Highway Budget Appropriations 100 % Yes X No

D. Higgins reported that this resolution is for the snow and ice contract extension. We did a new contract two years ago which allowed for extensions.

MOTION: Mr. DiPasquale moved and Mr. LeFeber seconded to authorize the foregoing contract. Carried.

Pre-approved Informational Item(s) To Be Reported 1. COMPETITIVE BIDS  Competitive Bid for Federal/State-Aid Replacement of Old State Road Bridge (NYSDOT PIN 475466) will be opened on August 6th.  Competitive Bid for Sodium Chloride (Rock Salt) will be opened on August 13th.  I would appreciate the Committee's consideration of addressing Resolutions for awarding both bids at the August 22 BOS Meeting.

D. Higgins reported that they will be opening the bid for Federal/State-Aid Replacement of Old State Road Bridge on August 6th and the bid for Sodium Chloride (rock salt) on August 13th. He asked if the committee would approve submission of the resolutions at the August 22, 2012 Board meeting so they can get started on the projects.

Motion: Mr. Martello moved and Mr. Moore seconded approving submission of the resolutions for the competitive bid for Federal/State-Aid replacement of Old State Road Bridge and the competitive bid for Sodium Chloride (Rock Salt) at the August 22, 2012 Board meeting.

PLANNING DEPARTMENT- ANGELA ELLIS Action Item(s) To Be Reported 1. SCHEDULING PUBLIC HEARING FOR AGRICULTURAL DISTRICT #1 AND REFERRING IT TO THE LIVINGSTON COUNTY PLANNING BOARD AND THE LIVINGSTON COUNTY AGRICULTURAL AND FARMLAND PROTECTION BOARD WHEREAS, Livingston County Agricultural District #1 is up for review and renewal; and WHEREAS, a public hearing on the proposed modification of Agricultural District #1 is required by NYS Agriculture & Markets Law Section 303-a; now therefore be it RESOLVED, that a public hearing concerning the renewal and modification of Agricultural District #1 will be held at 1:35 PM on September 26, 2012, in the Board Room at the Livingston County Government Center, Geneseo; and be it further RESOLVED, that a notice of the public hearing be published in the County’s official newspaper, and written notice of said hearing be mailed to the Town Clerks of Caledonia, York, and Leicester and the Village Clerks of Caledonia and Leicester, all persons owning land within the proposed district, the Commissioner of Agriculture & Markets, the Commissioner of Environmental Conservation, the Secretary of State, the Advisory Council on Agriculture, and as otherwise provided for by law; and be it further RESOLVED, that the public review period will run from August 13 through September 26, 2012; and be it further RESOLVED, that the proposed modification of Agricultural District #1 be referred to the Livingston County Planning Board and the Livingston County Agricultural & Farmland Protection Board, as provided for by law; and be it further RESOLVED, that the proposed modification of Agricultural District #1 is available for public inspection at the office of the Livingston County Planning Department, Room 305, Livingston County Government Center, Geneseo. Director’s Comments: This resolution sets the public hearing date, establishes the public review period (more than the required 30 days), and authorizes referral to the County Planning Board and Agricultural and Farmland Protection Board.

A. Ellis stated that this resolution is pertaining to the agriculture district program. She passed out a map (on file) showing the status of the renewal process. She stated that they are very pleased, they received 70% return. Out of that 70% return they are only seeing at this point a net change of about 18 parcels which is very good. The map shows the parcels that are proposed to be removed, parcels already in the program, and parcels that are going to be added. There are two things that we did differently this time; we excluded some of the parcels that 7

included homes to capture more of the agriculture viable land. The other thing that was done differently was we did not send the first notice certified. We sent the first notice via regular mail and if we did not get a response we sent a second notice, certified. This saved us $2,777 in mailing costs. She stated that the public hearing date will be at the second meeting in September.

MOTION: Mr. DiPasquale moved and Mr. Martello seconded to authorize the foregoing resolution. Carried.

Pre-approved Informational Item(s) To Be Reported 1. WEATHERIZATION PROGRAM AND BUDGET UPDATE

A. Ellis reported on the Weatherization program explaining some challenges that the program has been experiencing. She explained that the program is a federally funded program with no county cost. The funding amount has gone from $475,000 a year down to $300,000. There are currently four full-time staff members, an energy supervisor, a clerk typist and two aids, one of which is a temporary position that expires at the end of the year. The program only serves Livingston County and focuses on insulation, windows, door jams, smoke alarms, fire alarms, light bulbs, minor repairs, furnaces and refrigerators all for single family homes, owner occupied or rentals that are income eligible. In the past five years the program has served 538 units, which is 115 over the goal the state had set for the program, we managed to do that even with the funds decreasing, however, the program is facing challenges. The State has expressed concern about those challenges. Issues include funding and the fact that the high percentage of personal cost which exceeds 50% of the total budget and will be around 60% for the 2013 budget. We have had an increase, almost double, in the amount of paperwork which has created a real burden for the staff. She reviewed other challenges the program has faced and stated that the State has expressed concern about it. She met with the County Administrator and they discussed the two possible outcomes for the program.

The first option would be divesting the program. We would have to inform the state that we are no longer able to continue to operate the program. The State then puts out a bid see if any business or organization would be interested in operating the program. If that happens, the current staff would be displaced, unless the option to transfer them to other departments is available. If that was an option that the County wanted to look at, in terms of a timeline, the decision on that would need to be done by December of this year.

The other option would be restructuring and rebuilding the program. That would mean we would draw down additional funds from another program to leverage the weatherization assistance program. That would be coupled with evaluating the current staffing and restructuring to find greater efficiencies. If it could be achieved there would be a higher output which would lead to more services to our residence which is our main goal. She explained the Empower program stating that our program would be set up like a contractor arrangement except that it is not bound by production requirements, like it is with the State. If a unit needed insulation, doors, windows and a refrigerator, the Empower program would pay for the refrigerator. The program would then benefit from an administrative cost for handling the refrigerator portion of the work. That would then leverage the cost associated with personnel in the department. She stated that the program is at a tipping point and something needs to be done.

EXECUTIVE SESSION Mr. Moore moved and Mr. DiPasquale seconded to move into Executive Session for the purpose of discussing the employment history of particular persons. Carried. Mr. Martello moved and Mr. LeFeber seconded to move out of Executive Session. Carried.

Mr. Martello stated that we are spending more for salaries and personnel services than we are for providing services to the communities. We want to reverse that how ever we can. One way we are looking at doing that is through divesture.

Committee consensus was that we will continue operation of the Weatherization program through the contractual period of 3/31/13 but the Committee is providing direction to the Planning Director and the County Administrator to begin the process of program divestiture

Motion: Mr. Martello moved and Mr. Moore seconded that we will continue operation of the Weatherization program through contractual period of 03/31/13 but Committee is providing direction to Planning Director and County Administrator to begin process of program divestiture. Carried.

A. Ellis asked the committee if they still wanted her to pursue checking into additional funding or not

Mr. Martello responded that we should pursue anything in the interim that ends up getting more services to the community.

Informational Item(s) Written Only AGRICULTURAL & FARMLAND PROTECTION BOARD (AFPB): Agricultural District Renewal. Staff continues to dedicate time to organizational efforts for the Agriculture District #1 renewal process. The Public Services Committee is being asked to approve a resolution setting the public hearing date and authorizing the required referrals to the County Planning Board and the Agricultural and Farmland Protection Board for their review and comment. Agricultural Economic Development. One of the 2012 work plan tasks includes identifying additional market opportunities for farm businesses. Planning staff, Economic Development staff, the Associate Dean of the Dansville Campus of Genesee Community College, and a community representative met on July 19th to discuss possible future opportunities for a farm-to-institution program, and to talk about future incubator and business start-up programming in support of local food systems. We are planning a visit to the Syracuse Community Test Kitchen (Syracuse University) and Nelson Farms (Morrisville College). The goal of the Community Test Kitchen is to help entrepreneurs create new products that are profitable. Participants are trained in the areas of business planning, market research, recipe development, sensory analysis, and FDA requirements while working in the Test Kitchen. Successful participants are referred to Nelson Farms for Scale-Up production of a potentially profitable product. Nelson Farms is Morrisville State College’s small scale food processing center located 8 miles from the college in Nelson NY. It serves small business owners and entrepreneurs in producing, packaging, and marketing products. LIVINGSTON COUNTY EMERGENCY COMMUNICATIONS PLAN: Intertech Associates and the Project Steering Committee continued work on the project planning process. Intertech Associates, working with a County Team, prepared a grant application to the NYS Division of Homeland Security for Round 2 of the Statewide Interoperable Communications Grant Program, for $4.85M in equipment and upgrades for the County’s emergency communications system, and also including funding for new equipment for local fire, police and emergency medical services.

New York State 8/1/10 – 12/31/12 $149,222.00 Department of Homeland Security and Emergency Services 1220 Washington Avenue State Office Building Campus Building 7A – Suite 610 Albany, NY 12242 For: Equipment and training Funding Source Local Share Budgeted ? -0- Yes No X Director’s Comments: Money to be utilized as per the budget submitted to DHSES

K. Niedermaier stated that this is a six month contract extension. Two thirds of the grant has been completed. The grant is for equipment and training.

MOTION: Mr. Martello moved and Mr. LeFeber seconded to authorize the foregoing contract. Carried.

EXECUTIVE SESSION Mr. Moore moved and Mr. DiPasquale seconded to move into Executive Session for the purpose of discussing the employment history of particular persons. Carried. Mr. Moore moved and Mr. Martello seconded to move out of Executive Session. Carried.

Informational Item(s) Written Only 1. Discussed the grant extension with the County Administrator, the extension would allows us to complete the State required Historical Preservation compliance document for Building 2 at Murray Hill. Grant money has been set aside for a security system for building 2. Prior to purchasing an installing a security system purchased with the grant, the State requires a historical evaluation of the building. The grant extension will be to December 31st, 2012 2. The Livonia Central School suffered major damage from a fire that occurred on July 5th, the building suffered internal damage by water, heat and smoke. The exterior damage was confined to the roof area. The school was having a roof installed when a piece of equipment malfunctioned, causing a fire. The fire did involve chemicals, and there was contamination to the firefighter’s turns out gear, County OEM, Haz Mat, DOH and Sheriffs Office assisted the local emergency responders. A total of 15 fire departments were utilized at the incident. 3. New York State DEC has re-instituted a ban on open burning until October 15, regulations and the public announcement have been sent out to the fire service/law enforcement. 4. FEMA Representative Duane Sellers will be doing close outs on the projects awarded to the Towns for the Disaster declared for Hurricane Irene, he will be meeting with OEM and the Town representatives for final documentation and inspections of the projects. 5. Fire Report: 7/5 – Barn fire , Ridge rd, Mt. Morris 7/5 – Livonia Central School, Livonia 7/7 – House fire (basement) – Leicester 7/8 – Boat fire, Conesus Lake 7/15 – Car fire, Avon 6. Congratulations to Gerry Gehrig, President of the Western NY Volunteer Firefighters Association and to the Village/Town of Mt. Morris for hosting the 113th convention.

ADJOURNMENT 10

Mr. Martello moved and Mr. Moore seconded to adjourn the meeting at 3:51 p.m. Carried.

PROBATION DEPARTMENT- LYNNE MIGNEMI Informational Item(s) Written Only 1. PROBATION DEPARTMENT WORKLOAD 658 adult offenders supervised in county (37 treatment court cases being supervised in drug court) 41 offenders in other NYS counties 10 offenders in other states 24 juveniles supervised 24 new juvenile referrals 32 investigations ordered 24 active EHM cases (2 juvenile; 22 adults; 3 of which are female), 0-Global Positioning 1 adult placed on probation for willful violation of support 13 New Leandra’s Law cases (9 CDs) 2. MONIES COLLECTED $ 15,506.25 – restitution 11,829.00 – fines 2,739.00 – fees 710.20 – surcharge 3. MEETINGS ATTENDED 6/1/12 Completed Juvenile Training for LCSO (Caledonia Sub-station) 6/5/12 Human Services Department Head 6/5/12 LCSO (Interagency Communications Grant) 6/12/12 COPA 6/18/12 Staff Meeting 6/19/12 Law Enforcement Council 6/19/12 Multi-Disciplinary Task Force on Severe Physical Abuse and Sexual Trauma 6/20/12 Probation Overview for Workforce Development Staff Meeting 4. ADMINISTRATIVE REVIEWS Zero (0) administrative reviews 5. TRAINING Name Date Training Hours Misc. Doug Czyryca 6/12/12 DCJS – New Supervision Rule Live Meeting 2.0 6/25/12 Workplace Violence Training 0.75 6/26/12 MEDTOX EZ-Screen Training and Certification 0.5 Katie Dunn 6/11/12 Designer Drugs Webcast 1.0 6/12/12 DCJS – New Supervision Rule Live Meeting 2.0 6/15/12 DePaul Synthetic Marijuana/Bath Salts 7.0 6/21/12 MEDTOX EZ-Screen Training and Certification 0.5 Name Date Training Hours Misc. Colleen Fronk 6/22/12 MEDTOX EZ-Screen Training and Certification 0.5 Debra Johnston 6/8/12 Workplace Violence Training 0.75 6/22/12 DCJS – New Supervision Rule Live Meeting 2.0 6/26/12 MEDTOX EZ-Screen Training and Certification 0.5 6/27/12 DCJS Motivational Interviewing 8.0 6/28/12 DCJS Motivational Interviewing 8.0 Liz Laney 6/12/12 DCJS – New Supervision Rule Live Meeting 2.0

6/15/12 DePaul Synthetic Marijuana/Bath Salts 7.0 6/19/12 MEDTOX EZ-Screen Training and Certification 0.5 Debra Mack 6/15/12 DePaul Synthetic Marijuana/Bath Salts 7.0 6/21/12 MEDTOX EZ-Screen Training and Certification 0.5 Matthew McKinney 6/22/12 DCJS – New Supervision Rule Live Meeting 2.0 6/26/12 MEDTOX EZ-Screen Training and Certification 0.5 Lynne Mignemi 6/1/12 LCSD – PINS/JD Info (trainer) 3.0 6/21/12 MEDTOX EZ-Screen Training and Certification 0.5 Courtney Sobrado 6/6/12 DCJS – New Supervision Rule Live Meeting 2.0 6/15/12 DePaul Synthetic Marijuana/Bath Salts 7.0 6/21/12 MEDTOX EZ-Screen Training and Certification 0.5 Jason Varno 6/12/12 DCJS – New Supervision Rule Live Meeting 2.0 6/15/12 Workplace Violence Training 0.75 6/22/12 MEDTOX EZ-Screen Training and Certification 0.5 Karen Weidman None Michelle Wolfanger 6/15/12 DePaul Synthetic Marijuana/Bath Salts 0.75 6/21/12 MEDTOX EZ-Screen Training and Certification 0.25 6/22/12 DCJS – New Supervision Rule Live Meeting 6/27/12 DCJS Motivational Interviewing 6/28/12 DCJS Motivational Interviewing

ECONOMIC DEVELOPMENT- PAT ROUNTREE & JULIE MARSHALL Informational Item(s) Written Only Consolidated Funding Applications – Many NY State programs will now only accept funding applications once a year through the online Consolidated Funding Application (CFA), which we were due in July 16th. We assisted in the preparation of several applications. As of this writing, are aware of 6 applications that were submitted for funding. Since companies may apply on their own, additional applications for funding may have been submitted.

Gray Metal Products (Avon)- The IDA at its July 13th meeting, has induced a facility expansion and increased employment at the Village of Avon company. Gray Metal is planning an 89,700 square foot expansion at their existing 182,505 square foot facility. The company expects to add 60 new jobs over the next 3 years to its existing 160 employment. An IDA public hearing has been scheduled for August 7th, 10am at the Avon Village Offices.

Once Again Nut Butter (Nunda) - We are assisting the company with a potential expansion project and aided them in submitting a CFA.

Kraft (Avon) - We have been working with the County Workforce Development Office, High Technology Rochester and National Grid to secure workforce productivity funding.

Metalade (Avon) – Metalade recently consolidated its Avon operations into the company’s Brighten plant. Although no jobs were lost, this 50,000 sq. ft anchor space in the former East Avon mall is now vacant. We have been working with the owner’s realtor to attract another manufacturer to the building.

Ag Land Rental – The IDA solicited proposals for industrial park land rental for agricultural use for a five- year term beginning January 1, 2013. Advertisements were placed in Pennysavers and letters sent to elected officials. Four proposals were received for the Dansville Industrial Park, one proposal for the Mt. Morris

Industrial Park and two proposals for the Avon Crossroads Commerce Park. At the July IDA, meeting the agency awarded the high bidders a 5-year lease. They are: Avon – Richard Finocchario ($151.25/ac.); Dansville – Cory Mark ($229.62/ac) and Mt. Morris – Morris Kennedy ($100.50 ac.)

Village of Mt. Morris seeks to acquire property in the Greenway Industrial Park – On many occasions, the Industrial Development Agency has refused to sell properties in its industrial parks to governments, not-for- profits and potential buyers seeking to develop properties for housing. Two years ago, Riverside Wine and Liquor ceased operations in the Greenway Industrial Park and put the building and 1.7 acre up for sale. The Village of Mt. Morris purchased the property and relocated its DPW operations to the site. The Village has appeared before the Agency seeking additional property to enlarge the parcel. The Agency has asked the village to make a formal request in writing. Buy Local Campaign – The LCDC at their July meeting authorized the extension of the Memorandum of Understanding with the Livingston County Area Chamber of Commerce for the 2012 seasonal Buy Local Campaign. The Chamber’s 2013 proposal is due in the fall.

Agricultural Economic Development Opportunities – with Genesee Community College Dansville will be reported under the Planning Director’s report. This is a joint undertaking between the Planning and Economic Development Departments.

ABO Report – The Authorities Budget Office (ABO) has decertified the Annual Report of the Livingston County Capital Resource Corporation (CRC), stating that the CRC Annual Report was deficient because no certified financial audit was submitted. The CRC has no assets, no liabilities, no bank accounts and had no activity in 2011. The ABO has instructed the CRC that it will remain uncertified until the Corporation can submit documentation of no financial activity. The CRC board met on July 13 and authorized The Bonadio Group to prepare a certified financial audit for years 2010 and 2011. Since the CRC has no assets, the IDA board authorized payment of the audit expense of $3,000.

NY Main Street Program –The Villages of Lima and Dansville are nearing completion of the NY Main Street funding awards. All work must be completed no later than July 31st with grant closeout no later than August 31, 2012. The Village of Geneseo awarded funding to 12 projects in the village for commercial/face and residential improvements under their recently awarded NY Main Street grant. The LCDC is providing grant administration assistance to the Village. Several of the awarded projects have already commenced work.

FastTrac – The next 10 week session of the Fast Trac New Venture Program will begin on September 17, 2012. Applications are now being accepted. Seating is limited to 15 participants.

BOARD OF ELECTIONS- NANCY LEVEN & LAURA SCHOONOVER Informational Item(s) Written Only 1. Becky Schroeder and Nancy Leven attended a campaign finance seminar in Rochester offered by the NYS Board of Elections held at the Monroe County Board of Elections Service Center. 2. Met with representatives of the Sheriff’s Dept. to plan election night pickup of ballots for the Federal Primary for our standard procedure but changed into impoundment procedures at the close of polls on election night due to one of the candidates filing a court order to impound the ballots. 3. Mailed postcards to all registered voters whose poll sites were combined for the Federal Primary notifying them of the change in location. 4. All staff participated in a webinar presented by the NYS Department of Motor Vehicles pertaining to procedural changes in handling registrations accepted by them, in the very near future DMV will be process them electronically. 5. Commissioner Leven was appointed to a second four year term by the Board of Supervisors. 13

6. Successfully completed the Federal Primary election without any problems, the impoundment order was dropped the day after the election in the afternoon. 7. Met with Ian Coyle to discuss the costs of printing ballots. 8. Several designating petitions were filed by the Democratic, Republican, Conservative and Independence parties. 9. The registered voter’s data file has been sent to our vendor for producing the annual postcard to be mailed to every individual voter as required by Election Law. 10. Twelve Election Inspector classes were scheduled giving the Inspector’s a choice of a morning, afternoon or evening session. Five classes have been completed. Each session is 2-2.5 hours long and is required to be taken annually. 11. The Commissioners and their Deputies attended the NYS Election Commissioners’ Conference July 31- August 3 at Greek Peak Resort in Cortland. 12. Staff is currently preparing for the State and Local Primary to be held Thursday, September 13th from Noon to 9 PM. The date was changed for this Primary due to it falling on 9/11. 13. Postcards have been prepared for voters whose poll sites have been combined for the State and Local Primary notifying them of the change for this next election only. 14. Maintenance has been in to discuss a modification in the office in order to secure one of our computer systems and to advise us that a portable air conditioner has been purchased to be installed in the Millennium Drive Service Center.

Respectfully submitted,

Ashley E. Scutt Secretary to the Clerk of the Board

PUBLIC SERVICES COMMITTEE MEETING MINUTES WEDNESDAY, SEPTEMBER 5, 2012 1:30 P.M.

PRESENT: G. Deming, D. LeFeber, C. DiPasquale, D. Martello, J. Merrick, G. Moore, I. Coyle

ABSENT: D. Babbitt Henry

PRESENT AFTER MEETING CALLED TO ORDER: B. Donohue

CENTRAL SERVICES- DAVE ALLEN Action Item(s) To Be Reported 1. APPROVING CHANGE ORDER(S) FOR BUILDING 3 RENOVATION PROJECT – CONNORS HAAS INC. RESOLVED, that the Livingston County Board of Supervisors approves the change order(s) detailed in the list attached hereto which results in a contract change and new total contract price as follows: Contractor For Net Change Not to Exceed New Contract Connors-Haas Inc. Provide new main switchboard $13,412.92 $237,512.98

Connors-Haas Inc. Complete upgrade to fire alarm $19,000.00 $256,512.98 system with new devices and control panel and, it is further, RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign the necessary change order(s), subject to review by the County Attorney and County Administrator.

D. Allen reported that Clark Patterson Lee is giving the County a credit of $6,500. The bid specifications required an electrical distribution service of three phase and they should have specified a single-phase distribution system.

D. Allen also reported that the upgrade to the fire alarm system would include 27 new devices and upgrading 18 existing devices.

Mr. DiPasquale stated the cost of this change order is almost $32,000, and he asked if we had the money for this. The County Administrator stated that money has been aside for this project.

Mr. Moore questioned whether the total cost of this contract is correct, and D. Allen stated yes.

MOTION: Mr. Moore moved and Mr. LeFeber seconded to authorize the foregoing change orders. Carried.

The County Administrator asked D. Allen what is the date for Office for the Aging and Cornell Cooperative Extension to occupy this building. D. Allen responded he knows what Central Services has to do yet and we are still waiting on the furniture and need to install radiator covers. He estimated a December 1 date.

Informational Item(s) Written Only 1. Judge Moran’s Office Project (Government Center) – The framing is 98% completed, drywall is 80% completed, electrical is 75% completed, all rough plumbing is complete. The painting, sprinkler system changes, phone and data, ceiling installation and floor coverings are all scheduled for early September.

2. Building #3 Renovation Project (Mt. Morris) – Coordination meeting to establish a total completion schedule will be held on August 28, 2012. 3. LACASA Project (Millennium Drive Facility) – All General Contractor work should be completed in October followed by mechanical, phone and data, and floor coverings. A meeting to establish a total completion schedule will be held on August 28, 2012. Following this meeting, a preliminary schedule will be determined for the return of the Abatement Contractor and Project Monitoring service for B-Wing renovation. 4. Building #2 Alteration Project (Mt. Morris) - Painting has been completed for the North Wing of the building. Carpets have been cleaned and rooms prepared for WIC to move in this week.

COUNTY CLERK’S OFFICE- JIM CULBERTSON Action Item(s) To Be Reported 1. APPROVING CHANGE ORDER(S) FOR THE COUNTY CLERK SCANNING PROJECT – PROPERTYINFO RESOLVED, that the Livingston County Board of Supervisors approves the change order(s) detailed in the list attached hereto which results in a contract change and new total contract price as follows: Contractor For Net Change Not to Exceed New Contract PropertyInfo Additional Scanning $20,078.00 $94,236.10 and, it is further, RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign the necessary change order(s), subject to review by the County Attorney and County Administrator. Dated at Geneseo, New York September 12, 2012 Public Services Committee

J. Culbertson stated this change order was discussed with the County Administrator and Mr. Deming. J. Culbertson reported that once the vendor came on site and started performing tasks, it was determined that the deed and mortgage books were not entirely scanned and the vendor is scanning the books again to include all pages.

Mrs. Donohue entered.

J. Culbertson added there were also some miscellaneous books that they didn’t know they could scan, and this change order covers this additional scanning.

Mr. Deming asked if there is money to cover this project, and the County Administrator indicated that $150,000 was budgeted for this capital project.

MOTION: Mr. Martello moved and Mr. Moore seconded to authorize the foregoing change order. Carried.

PLANNING DEPARTMENT- ANGELA ELLIS Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACTS FOR THE LIVINGSTON COUNTY PLANNING DEPARTMENT - TOWN OF CONESUS, TOWN OF GENESEO, TOWN OF LIVONIA AND VILLAGE OF LIVONIA RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contracts for the Livingston County Planning Department, according to the terms designated, subject to review by the County Attorney and County Administrator:

Contractor Term Amount Town of Conesus 4/1/09 – 3/31/14 to be determined after NYS reimbursement 6210 South Livonia Road Conesus, NY 14435 For: 2008 EPF Streambank Grant - Phase I Town of Geneseo 9/1/10 – 8/31/15 to be determined after NYS reimbursement 4630 Millennium Drive Geneseo, NY 14454 For: 2009 EPF Streambank Grant - Phase II Town of Livonia 4/1/09 – 8/31/15 to be determined after NYS reimbursement 35 Commercial Street, P.O. Box 43 Livonia, NY 14487 For: 2008 & 2009 EPF Streambank Grants - Phases I & II Village of Livonia 4/1/09 – 3/31/14 to be determined after NYS reimbursement 36 Commercial Street Livonia, NY 14487 For: 2008 EPF Streambank Grant - Phase I Director’s Comments: This resolution authorizes the Planning Department to administer the grant on behalf of the participants. The agreement with the Town of Livonia authorizes that the state funding be funneled through the Town to the County. The County will be responsible for managing state reimbursement to Conesus, Geneseo, and Village of Livonia.

A. Ellis stated that the kick-off meeting with Barton & Loguidice is tomorrow morning, and these contracts will allow the Planning Department to administrator the program and project on behalf of the foregoing municipalities. The funding will be sent to the Town of Livonia, then Livonia to the County and the County will be reimbursing the communities involved, based on what the County gets back from the State.

MOTION: Mr. Martello moved and Mr. Moore seconded to authorize the foregoing contracts. Carried.

2. ADOPTING SEQR NEGATIVE DECLARATION FOR EIGHT-YEAR REVIEW AND RENEWAL OF AGRICULTURAL DISTRICT #1 WHEREAS, the Department of Agriculture & Markets, as lead agency for the New York State Agricultural Districts program, has conducted a programmatic review of the environmental effects of agricultural districting and has concluded that there is little likelihood of significant adverse impacts resulting from the formation or modification of such districts; and WHEREAS, no unique circumstances exist in Livingston County which would increase the likelihood of adverse environmental impacts from the renewal and modification of Agricultural District #1; and WHEREAS, the NYS Department of Agriculture & Markets and the Livingston County Board of Supervisors are the only agencies required to undertake actions in this case; now therefore be it RESOLVED, that the Livingston County Board of Supervisors does hereby find the renewal and modification of Agricultural District #1 to be an Unlisted Action pursuant to the State Environmental Quality Review Act; and be it further RESOLVED, that it is hereby determined that the renewal and modification of Agricultural District #1 will not have a significant effect on the environment and that a Draft Environmental Impact Statement will not be prepared.

A. Ellis stated this resolution and the next resolution pertain to the renewal of Agricultural District #1. The packet of information was provided to the Supervisors in their board agenda packet. The Planning Department is still receiving requests to modify the District. A. Ellis stated that parcel listings have been sent out to the

appropriate entities to review those who have not responded.

A. Ellis explained there is a minor loss of land in Ag. District #1. We are currently at 59,902 in the District, and we are now looking at going to 55,582; a loss of 4,278 acres. She added the district comprises of 72% of the land base in Ag. District #1, which is still very substantial. Once the public hearing is held on 9/26/12, and assuming the board approves the district, it will be forwarded to Ag. & Markets for certification. The next renewal date for Ag. District #1 will be January 2021.

A. Ellis explained that in the packet there was a report from the County Planning Board and Agricultural & Farmland Protection Board and both boards recommended approval of the District. The Agricultural & Farmland Protection Board did have some concerns with the “some of the larger holes” in the properties that are missing; particularly a large piece of property in Caledonia.

A. Ellis reviewed the information received from farmers in the Ag. District. Those farmers generate a gross sale of more than $26 million dollars, and 43 farms generate more than $500,000 in gross sales. This is just District #1. She explained that the 2007 estimate for Ag. Districts reached approximately $153,000 million in gross sales. There were 41 farmers that indicated they did capital investments great than $200,000 over the past seven years and 76% (42,400 acres) of Ag. District #1 is cropland.

A. Ellis reviewed the packet of information, which included the SEQR Environmental Assessment form listing an unlisted action and no significant environmental impact and Review Profile Summary Sheet.

MOTION: Mr. Merrick moved and Mr. LeFeber seconded to authorize the foregoing resolution. Carried.

3. APPROVING EIGHT-YEAR REVIEW AND RENEWAL OF AGRICULTURAL DISTRICT #1 WHEREAS, the eight-year anniversary of Agricultural District #1 is January 2, 2013; and WHEREAS, the Livingston County Agricultural & Farmland Protection Board reviewed and recommended approving the renewal and modification of Agricultural District #1 at its meeting on August 16, 2012; and WHEREAS, the Livingston County Planning Board reviewed and recommended approval of the renewal and modification of Agricultural District #1 at its meeting on August 9, 2012; and WHEREAS, the Livingston County Board of Supervisors held a public hearing on Agricultural District #1 on September 26, 2012; and WHEREAS, the Livingston County Board of Supervisors has determined pursuant to the State Environmental Quality Review Act, that the proposed modification and renewal of Agricultural District #1 will not have a significant impact on the environment; now therefore be it RESOLVED, that the Board of Supervisors hereby makes the findings contained in the Renewal and Modification Plan for Agricultural District #1; and be it further RESOLVED, that the proposed modification and renewal of Livingston County Agricultural District #1 is hereby approved and a copy of the proposed plan will be forwarded to the Commissioner of Agriculture and Markets. Director’s Comments: These resolutions finalize SEQR and approve the proposed modification of Agricultural District #1 to be forwarded to NYS Agriculture and Markets for review and approval. The public hearing is scheduled for September 26, 2012. The County Planning Board and the County Agricultural and Farmland Protection Board have reviewed the proposed modification and recommend approval to the Board of Supervisors. Maps are on file

MOTION: Mr. Moore moved and Mr. Martello seconded to authorize the foregoing resolution. Carried.

Pre-approved Informational Item(s) To Be Reported

1. GENESEE TRANSPORTATION COUNCIL 2013 UNITED PLANNING WORK PROGRAM: Discussion on possible application for development of a Dansville Transportation and Industrial and Commercial Access Study.

A. Ellis distributed a handout (on file) for a possible application to the Genesee Transportation Council United Planning Work Program for a Dansville Transportation and Industrial and Commercial Access Study. This funding source resulted in approval of our application to the Transportation Connectivity Plan. A. Ellis explained that October would be the deadline for submission. She explained that this is essentially that Dansville is a location for transportation crossroads. Dansville has State Routes 36 and 63, I390 with two major exits, the railroad, the airport, the industrial park and a lot of transportation systems operating within the community. It also has opportunity for future development and good opportunities to ensure that existing businesses stay. The purpose of this project is to (1) enhance regional competitiveness and promote long-term economic development in the Dansville area, respective of what the community would like to see and (2) identify needed transportation investments to help Dansville revitalize, expand and upgrade their physical infrastructure so they can welcome new development.

A. Ellis explained she would also like to see the consultant to possibly develop scenarios based on what the community would like and these scenarios be respective to the residential areas that are adjacent to these areas. The consultant would be expected to provide enough conceptual detail that would give us the ability to take it to the next level to apply for funding through traditional and non-traditional program and also use it as a foundation for marketing. She indicated that hopefully the Genesee Transportation Council would approve this $50,000 project. She stated she has talked to North Dansville Supervisor Dennis Mahus and the Town Board and the Board approved participation in the application process and agreed to contribute $1,500. She indicated she has talked to Dansville Village Mayor Peter Vogt and he is presenting the same request to the trustees. A. Allis explained that the County would be looking at contributing $10,000 staff time to administer the project. She will be also presenting this proposal to the LCIDA on Friday, 9/7/12 to possibly tie the Dansville Industrial Park into this project.

If the project is approved, the funding becomes available in April 2013. She explained that this project would work in parallel with other activities in Dansville; it is not intended to be used as an excuse to slow things down but rather to enhance those activities.

Mr. Martello asked what is it that you are looking for from us. A. Ellis stated she wanted to inform the committee of the project and to report there is a contribution $10,000 of staff time involved, which is a substantial investment. Mr. Deming asked if the $10,000 was included in the $50,000, and A. Ellis responded no, the $50,000 is the cost for the consultant. The Planning Department would be considered the Project Manager and would be responsible for moving the project forward and doing the RFP process. The Genesee Transportation Council would submit the project in March for approval. Mr. Moore asked when would the project come to an end. A. Ellis explained that if we were to start the process in April 2013, she expects the project to take about one year. She added it would take two to three months to get through the RFP process.

Mr. Martello stated this is a project that will benefit Dansville, and he is concerned that Dansville is only contributing $1,500. A. Ellis explained that is the number she posed to them, knowing the financial situation in the communities.

The County Administrator asked if the project cost $50,000 will the grant be $50,000 and if so, where does the $1,500 get appropriated. She explained we could include it in the $50,000 or bump the project cost up to $65,000. It is beneficial to have a 5% match. We are not required to have a cash match but it makes it more competitive.

Mr. LeFeber asked what could come out of all this to make the Dansville Industrial Park take off. The County Administrator responded that it doesn’t much transportation wise or infrastructure, and he indicated he isn’t sure what the consultant’s recommendation will be, but he thought the development scenarios would assist in the planning. Mr. Moore commented that the rail is in need of being upgraded. Mr. Deming explained the rail is down to 10 mph and in six months they could be out of service. A. Ellis explained there is also the connection between the Industrial Park and Route 63 and the activity on Route 36. This would provide an opportunity to have a better connection. Mr. Moore stated that it is beneficial for A. Ellis to discuss this project with the LCIDA.

Mr. Deming asked the Committee if they had any issues with the Planning Department staff managing this project. Mr. Martello stated he believes we should move forward with the project, and the Committee concurred.

2. TOUR OF SYNERGY A. Ellis reported she would be sending out a memo announcing a tour of Synergy on October 3, 9 AM – 11 AM for Supervisors, Ag. & Farmland Protection Board, IDA members, EMC members and a few others. Further information will be provided at a later date.

Informational Item(s) Written Only LIVINGSTON COUNTY EMERGENCY COMMUNICATIONS PLAN: Intertech Associates and the Project Steering Committee continued work on the project planning process. We will be scheduling a 911 Committee meeting for Intertech to present the Draft Goals and Objectives and Existing Conditions Report. COUNTY PLANNING BOARD: Vacancies. There is one vacancy on the Planning Board – one for an Alternate At-large member. AGRICULTURAL & FARMLAND PROTECTION BOARD (AFPB): FY2008-2009 Farmland Protection Implementation Grant (Triple H and Sunny Knoll farms). The Genesee Valley Conservancy is continuing work on these projects. FY2007-2008 Farmland Protection Implementation Grant (Brady Farms). The Planning Department submitted a request to the State for reimbursement in the amount of $14,279.00 to the Genesee Valley Conservancy for costs incurred by the Conservancy. The State approved the full request. We received the reimbursement check and forwarded to the Conservancy. Agricultural District Renewal. Staff continues to dedicate time to the Ag District #1 renewal process. The Public Hearing will be held on September 26, 2012. 303-b Petition Process. Section 303-b of the New York State Agriculture and Markets Law provides for the inclusion of viable agricultural land within a certified agricultural district prior to the county established review period. Livingston County established the month of September as the 30-day period in which landowners may petition for the inclusion of parcels within existing agricultural districts. The Planning Department issued the public notice in August. Agricultural Economic Development Initiative. One of the 2012 AFPB work plan tasks includes identifying additional market opportunities for farm businesses. Deputy Economic Development Director Julie Marshall and I are coordinating a visit to the Syracuse Community Test Kitchen (Syracuse University) and Nelson Farms (Morrisville College). The goal of the Community Test Kitchen is to help entrepreneurs create new products that are profitable. Participants are trained in the areas of business planning, market research, recipe development, sensory analysis, and FDA requirements while working in the Test Kitchen. Successful participants are referred to Nelson Farms for Scale-Up production of a potentially profitable product. Nelson Farms is Morrisville State College’s small- scale food processing center located 8 miles from the college in Nelson NY. It serves small business owners and entrepreneurs in producing, packaging, and marketing products. Farm Fest at Coyne Farms. This year the Planning Department will have a booth at Farm Fest on September 29, 2012, to educate the public about County agricultural protection activities and to

disseminate information about the importance of agriculture to Livingston County. The Planning Director and Planner Heather Ferrero will be participating. SYNERGY. Planning Department has made arrangements to tour Synergy, New York’s largest on-farm co-digestion biogas power project located at a 2,000-head dairy farm in Covington, Wyoming County on October 3, 2012. We plan on sending invites to the Town Supervisors, Agricultural and Farmland Protection Board members, Environmental Management Council members, and the County Industrial Development Agency. NYSAC Blue Ribbon Task Force on the Future of Farming. The Planning Director attended the meeting on August 9, 2012. UPCOMING TRAINING OPPORTUNITIES: LET’S Plan TRAINING REQUIREMENTS: We are currently organizing 2 basic training sessions to be held before the end of the year (probably November and December). A notice on available trainings for the remainder of the year will be sent out within the next couple of months. GENESEE VALLEY CONSERVANCY (GVC) AGRICULTURE TOUR: The GVC is planning its annual tour for Friday, September 21, 2012. This year’s theme is ”Always about the Land.” Planning and zoning officials may earn up to 8 hours of educational credits. Reminder: Evenings with the County Planning Board is an opportunity for municipal training credit hours. Municipal planning and zoning officials may receive credit for attending and learning about County Planning Board review. CONESUS LAKE WATERSHED MANAGEMENT PLAN (CLWMP) – CONESUS LAKE WATERSHED COUNCIL (CLWC): Streambank Remediation Projects –Phase I ($382,869) & Phase II ($358,132: We are scheduling a project kick-off meeting with Barton and Loguidice to be held in September. Conesus Lake Watershed Council. The Council met on August 11, 2012, and approved the annual budget to be forwarded on to the Council members. The next Council meeting is scheduled for November 9, 2012. Conesus Lake Watershed Council – Technical Committee. The Technical Committee met on August 24, 2012, and heard presentation from Conesus Lake Watershed Manager Miranda Reid and Dr. Eric Randall (retired botanist and college educator) on the importance of early detection and rapid response for invasive species. Informational Kiosk at Long Point Park. The Conesus Lake Watershed Manager is coordinating with the Town of Geneseo and Boy Scout Sam Coniglio on the construction of an informational kiosk at Long Point Park. The sign should be completed before the end of the year. The sign will be very similar to the one constructed at Vitale Park. Update of the Conesus Lake Characterization Report. EcoLogic continued work on updating the report. TRANSPORTATION: Genesee Transportation Council: Livingston County Transportation Connectivity Plan Project. The consultant team continued work on the project. We anticipate receiving a draft report on Existing Conditions in September. We will also be conducting a general public survey in September. The purpose of the survey is to obtain public input on multi-modal transportation concerns. A public informational meeting will be held this Fall. Other Related Transportation Projects/Meetings Safe Routes to School. The Planning Director attended a meeting in York about the Safe Routes to School Program and a potential application involving State Route 63 and York Central School. The Planning Department will be providing technical and GIS assistance. 2013 United Planning Work Program. The Planning Director is working with stakeholders on a possible UPWP application for a Dansville Transportation and Industrial and Commercial Access Study. This is a pre-approved item for discussion today. GENESEE-FINGER LAKES REGIONAL PLANNING COUNCIL

Council Executive Committee. The Planning Director attended the Executive Committee meeting on August 2, 2012. The next meeting is scheduled for September 17, 2012. Planning Coordination Committee. The Planning Director attended the Planning Coordination Committee meeting on August 3, 2012. The next meeting is scheduled for October 5, 2012. GENESEE FINGER LAKES REGIONAL SUSTAINABILITY PLAN PROJECT. The project kick-off meeting for the Project Consortium is scheduled for August 30, 2012. The Project Consortium is comprised of the chief elected officials of the nine counties and the City of Rochester, or their designated alternate. The Executive Committee members are also included in the Consortium. Supervisor Brenda Donohue will be representing Mr. Merrick on the Consortium. The Planning Director will continue to serve as a member of the Executive Committee. HOUSING COMMITTEE. The next Housing Committee meeting is scheduled for October 16, 2012. The Planning Director will be giving a presentation on the Transportation Connectivity Plan Project and will help facilitate group discussions on housing priorities for the remainder of 2012 and 2013. SUNY INTERNSHIP. We plan on starting a new internship this Fall with SUNY Geneseo. We are interviewing an interested student on August 28, 2012. E911 ADDRESSING: The Planning Department continued work on the E911 addressing assignments and ROW naming with the Sheriff’s Office. ACHIEVE GRANT. Livingston County Department of Health has been awarded an ACHIEVE grant (Action Communities for Health, Innovation, and Environmental Change). Livingston County was one of 40 counties selected from 194 applicants to participate in this CDC (Centers for Disease Control and Prevention) and NACCHO (National Association of County and City Health Officials) sponsored program. The Planning Director serves on the Community Health Action and Response Team (CHART), which will serve as the steering committee for this project. The Planning Director continued participation on the CHART Team. WEATHERIZATION ASSISTANCE PROGRAM (WAP). As directed at the last Public Services Committee meeting, the Planning Director contacted the NYS Office of Community Renewal to start the process for divesture of the program. The Weatherization staff has been informed of this intent. TECHNICAL ASSISTANCE Tech Assist- Municipalities Provided Lima with Tubbs Park and trails map Worked on zoning map update for the Town of Avon Provided Census 2010 data to the Town of Springwater Technical Assistance – County Departments Department of Health: Prepared maps showing the Pertussis Cases and E. coli in the County Prepared maps showing residential lead test results 2008-2012 Prepared Reproductive Health Center location maps for brochure Prepared maps showing E. coli Cases in the County 2012 Economic Development: Planning assistance on development considerations for potential East Avon project LCWSA: Provided a map showing location of D’Angelo Drive Facility and floodplains Emergency Management Services/DOH/ITS: Prepared maps and supplemental environmental information for Building 2 security cameras Administration: Provided maps of the Wilcox Press property Technical Assistance – Public Provided Census 2010 data to County Chamber of Commerce

Provided GIS shapefile information about Livingston County Election Districts to the Republican National Committee

BOARD OF ELECTIONS- NANCY LEVEN AND LAURA SCHOONOVER Pre-approved Informational Item(s) To Be Reported 1. UPDATE: elections, machines & software, districts, local registration, full documentation

Elections N. Leven stated the Board of Elections has been busy with elections. The Commissioners have been able to save the towns a lot of money by consolidating the districts for the elections. Approximately $52,000 has been saved with the three primaries and the village election. The November election will be expensive because all districts will be open. N. Leven stated the Commissioners are conscientious of the money in their budget and indicated they hadn’t planned on five elections this year.

Machines N. Leven reported the warranty (5 years) for the voting machines is expiring next year. The vendor has indicated that the County can purchase an additional one-year warranty, so the Commissioners put that in the budget for next year.

Software N. Leven reported they also need new software to upgrade the server and computer. N. Leven reported the State Board of Elections was about to certify new software and the Commissioners Association went on record stating that this would be catastrophic because they didn’t believe they would have enough time to get this done correctly. Consequently, the State Board of Elections did not certify the software for use in the November elections but we do need to upgrade the systems once the election is over in November.

Election Districts N. Leven reported the Commissioners would begin consolidating election districts next year. They know they can save the Towns some money. She indicated consolidating the primaries this year has worked well even though turnout hasn’t been very high they have been able to move some districts around and notify those being affected. The have not heard many complaints other than from Nunda/Dalton.

Local Registration N. Leven indicated another place that the Commissioners will be saving the towns money is in local registration. She stated they are scheduled to have local registration in October as required by Election Law for a presidential year. When the Commissioners attended their conference in July, there was a large discussion and the Commissioners were able to adjust the local registration. Normally, they have local registration in each town, and this year they will only be holding it in Geneseo. The Election Law states that if 50% of the population is registered in your town you do not have to have a local registration. The Commissioners are only going to hold registration in the Board of Elections’ office, so there will be no additional cost to the towns. Normally, they would consider the Town Clerk as one of the Inspectors and hire one of the opposite party for 3 ½ hrs. during the day/week and then they would hire two Inspectors for 7 hours on Saturday, 2PM to 9PM. The local registration will be held 10/4 and 10/14 and this will generate a savings of $3,000+. The advertising will reflect this change.

Full Documentation The full documentation project is going well and is about half completed. They have been able to continue working on this project this year even though they have had a lot of elections. N. Leven reported the big savings for next year is that the County Administrator has authorized the Commissioners to purchase a copier and they will be printing their own ballots.

The County Administrator stated the ballot printing costs could reach 57 cents per ballot and if we print the ballots in house we can print them for less than 20 cents per ballot. He added that Chautauqua County has been printing their own ballots and have realized considerable savings, and he believes we can do it with the personnel we have. He indicated he believes this is a good idea to print the ballots in house. N. Leven added that the Commissioners were not sure what was going to happen to the price of the ballots. The current contract includes the price of the ballots but the contract is about to expire. They were afraid that the price was going to skyrocket. She added there are a number of counties already printing their own ballots and a number of counties thinking about doing so. N. Leven explained that not only will they save money on printing cost but also the Commissioners expect they will be able to reduce the number of ballots printed. She explained that Erie County puts a sheet in the poll books, similar to that of a check register, indicating when they get to this page, call and order more ballots. This avoids having a large number of ballots sitting around and providing the opportunity to print on an as needed basis.

The Commissioners stated they have had experience operating this type of copier and they feel confident they can manage the operation. N. Leven explained they already have one truck on the road on election/primary day, so there shouldn’t be much additional cost for delivering the ballots.

Mr. Martello asked if the Commissioners are expecting a big turnout for the primaries next Thursday. N. Leven stated it is hard to gauge but the Commissioners ordered about 50% of the ballots. She stated there is also a Conservative and Independence primary but she does not expect a big turnout. The Commissioners expect to order 100% of the ballots for the November election. L. Schoonover explained since we have turned over to the new voting machines, there has been very low turnout, in addition, being first time voters in a Presidential Election, there may be errors on the paper ballots. N. Leven stated there are a lot of people registered that have never seen the paper ballot voting system before, but will probably come out for the Presidential Election. The Commissioners will do some advertising to try to the get the new voters prepared.

The County Administrator asked who is involved in the Conservative and Independence primary, and N. Leven responded the Conservative is for a State Committee, 24 names have been submitted and it is a vote of 12 based on the 27th Congressional District. The Independence Party is based on the 33rd Assembly District for Judicial Delegates, who go to a convention to select the candidate for Supreme Court. There are four people and it’s a choice of three.

Mr. Moore mentioned there are approximately 7,600 Blanks registered throughout the County that are not involved in any party and cannot vote in the primaries.

Mr. LeFeber stated he believes those new machines are the biggest waist of money and the lever machines were working just fine. The County Administrator added that when the machines need to be replaced, we will not have grant funding at that time, and these machines will not last 90 years like the lever machines have lasted. The County Administrator stated we could easily spend $500,000-$600,000 when we have to replace these voting machines. Mr. Martello added that the State Board of Elections gave a presentation to InterCounty and someone asked if anyone has checked the reliability of these programs, and it sounds like reliability is still a problem.

Informational Item(s) Written Only 1. Sent information to representatives of the Sheriff’s Dept. to plan election night pickup of ballots for the State/Local Primary using our standard procedure. 2. Mailed postcards to all registered voters whose poll sites were combined for the State/Local Primary notifying them of the change in location.

3. The registered voter’s data file was sent to our vendor for producing the annual postcard to be mailed to every individual voter as required by Election Law. Over 1500 postcards have been returned to date by the post office requiring additional work by staff. 4. Twelve Election Inspector classes were completed with 268 Inspectors attending. Each session is 2-2.5 hours long and is required to be taken annually. 5. The Commissioners and their Deputies attended the NYS Election Commissioners’ Conference July 31- August 3 at Greek Peak Resort in Cortland. Commissioner Leven was appointed Chairman of the Executive Committee of the Association, while Commissioner Schoonover was appointed to the same committee. 6. Staff is currently preparing for the State and Local Primary to be held Thursday, September 13th from Noon to 9 PM. Candidates or their representative were in the office on August 8th to draw for ballot position. Twenty-five districts will be open instead of the usual 61 districts. Primaries will be held for the Republican, Conservative and Independence Parties. 7. Commissioners Schoonover and Leven hosted a Region 6 meeting of the NYS Commissioner’s Association on August 17 at Al Lorenz Park. Many current topics were discussed with Commissioners and/or their Deputies coming from Allegany, Cattaraugus, Chautauqua, Genesee Monroe, Wayne and Wyoming Counties. Four counties were not able to attend. 8. The Maintenance staff has visited the Millennium Drive Service Center to determine a location for to install a portable air conditioner that has been purchased. 9. One Independent petition was filed in August. This petition has had specific objections filed against it. The Commissioners will need to make a determination as to the validity of the objections. 10. Met with Ian Coyle to discuss budget. 11. Local registration of voters will be held October 4 and October 13 in only the BOE office at no cost to the towns!

ECONOMIC DEVELOPMENT- JULIE MARSHALL Pre-approved Informational Item(s) To Be Reported 1. APPLIED ENERGY SOLUTIONS (CALEDONIA) AND ONCE AGAIN NUT BUTTER (NUNDA) AWARDED PARTICIPATION IN THE “ECONOMIC GARDENING” PROJECT – These companies were selected from 60 companies throughout the region and in competition with four other County manufacturers to participate in this much sought after project. The Gardening project results from a $200,000 Empire State Development Grant to Greater Rochester Enterprise. It involves a brief but intensive involvement of national specialists from the Edward Lowe Foundation with awarded companies. These projects will continue over the next 10 weeks.

Other Livingston County companies that submitted applications but were unable to be accepted into the program at this time are: Monroe Industries (Avon), Bristol ID Technologies (Lima), Northeast Industrial Technologies (Lima), Seating (Nunda).

J. Marshall stated the Economic Gardening Project was funded through last year’s round of consolidated funding applications. Two companies were selected to participate in this project—Once Again Nut Butter in Nunda and Applied Energy Solutions in Caledonia. These companies partnered with experts at the Lowe Foundation who do economic gardening projects on a regular basis. This is an 8-10 week process and hopefully these companies can use the information to increase their sales.

2. FINGER LAKES REGIONAL ECONOMIC DEVELOPMENT COUNCIL ACCEPTS APPLICATIONS – The 2012 invitation for projects through the Consolidated Funding Application (CFA) concluded on August 16th. A total of 210 applications were submitted to the Regional Council for review and scoring. Applications submitted from Livingston County are:

CONSOLIDATED FUNDING APPLICATIONS APPLICANT LOCATION PROGRAM TOTAL REQUEST Cooperative Ext. Group Feeding of Ag & Markets $267,000 Calves Gray Metal Avon (plant Empire State $500,000 Products expansion) Development Groveland Ambuscade Park NY State Parks $148,000 Norfolk & Southern Portageville Bridge Empire State $17,000,000 Railroad Development Once Again Nut New Facility Empire State $500,000 Butter Development Steuben Church Geneseo (Brookside Housing $200,000 People Against Apartments) Community Poverty Renewal Steuben Church Mt. Morris Housing $200,000 People Against (Bellamy Hills) Community Poverty Renewal Town of Conesus Conesus Lake Trail Parks & Recreation $50,000 Village of Avon Avon NY Main Street $250,000 Village of Mt. Mt. Morris NY Main Street $250,000 Morris Village of Mt. Provo Restaurant Housing $69,000 Morris Community Renewal Village of Nunda Nunda NY Main Street $250,000 Village of Nunda Nunda Sludge Housing $403,000 Project Community Renewal TOTAL AMOUNT $20,087,000 OF REQUESTS

J. Marshall stated that P. Rountree is on his way to a Regional Council meeting where they are going to finalize the regional plan and score the projects. The foregoing list shows the applications submitted that are from Livingston County. We will have a better handle after today’s meeting on how they were scored. The Committee discussed the two projects submitted by Steuben Church People Against Poverty. The County Administrator questioned whether a non-profit organization could submit a CFA application for a housing project that may generate some controversy without any local official input. His concern is that the State could grant $200,000 but then Village/Town could say it doesn’t meet zoning, etc. J. Marshall explained that the above Village applications were submitted through grant writer Bernie Thoma. She expects the announcement of the approved applications will be made prior to Election Day.

3. REP. HOCHUL VISIT TO DANSVILLE - Congresswoman Kathy Hochul visited Dansville on August 23rd and toured the Main Street Revitalization district. Commercial and residential improvements made with the use of the New York Main Street Program funding as well as the LCDC Sign & Façade Improvement Program were highlighted. Supervisor Deming participated in the tour and has suggested that a similar tour be held for members of the Board of Supervisors.

J. Marshall stated that Congresswoman Hochul visited Dansville a few weeks ago. The Congresswoman was formally a County Clerk and Livingston County Clerk Jim Culbertson asked the Economic Development Office

12 to set up a Main Street Tour. The Congresswoman also met with representatives from LMC and the G&W Railroad to discuss their need for assistance in making necessary repairs to the rail line. The economic development office and planning department are working together with the companies to identify potential sources of funding.

The Economic Development Office sent a thank you note to Congresswoman Hochul thanking her for her time.

J. Marshall added that she is working with the Planning Department on the UPWP project to tie this in and also the IDA will be approached to contribute to the UPWP project.

J. Marshall stated that Mr. Deming has asked that a tour be set up of either Dansville or Mt. Morris Main Street projects and asked if there were any particular dates the Committee would like. Mr. Deming stated he was impressed by what has been done and indicated he thought it would be good to arrange a tour for all Supervisors to see what is going on. Mr. Martello agreed the changes that have occurred in both towns are amazing, and he encouraged others to see it.

J. Marshall stated that Lima has a few projects going but they are not as dramatic as Dansville or Mt. Morris.

J. Marshall will coordinate a tour date with the Clerk of the Board. NOTE: The tour has been set up for Friday, September 28, 2012.

4. GLOW BUSINESS CLIMATE SURVEY – A steering committee made up of IDA, Chamber, Workforce Development and Cooperative Extension representatives from each of the GLOW counties convened by the GLOW WIB and Genesee Community College has been meeting over the summer to discuss and evaluate a comprehensive survey of business and agriculture. One of the rationales for the project is that the GLOW region is lacking “clout” in securing funding for projects, particularly in the area of workforce development as compared to Erie and Monroe Counties and the Finger Lakes WIB. It is felt that organizing as a sub region for data collection and solutions will increase opportunities to projects affecting the competitiveness of GLOW area businesses. A “white paper” summary of the proposed project is attached.

A $40,000 budget has been proposed to conduct not less than 250 surveys or team interviews per county. Each IDA is being requested for a $5,000 pledge in the hopes of leveraging the remaining $20,000 from other economic development partners. The matter will be discussed at the September IDA meeting.

J. Marshall indicated there was a “white paper” summary of the proposed project attached to the meeting agenda. She explained the goal is to put a regional consortium together to give a better chance for funding opportunities and collaborative efforts based on what the need is for all four counties, i.e. workforce development. She stated that Ryan Synder of Workforce Development, Bo Freeman of Cooperative Extension and Cynthia Oswald of the County Chamber have been invited to participate.

J. Marshall asked if there were any questions about anything else.

Mr. Deming commended Julie Marshall for doing a very good job coordinating the tour for Congresswoman Hochul. He added he believes the word is getting out regarding the issues that LMC and G&W have and people now know the direction they have to go. Mr. Deming stated the tour was well received and again commended Julie Marshall for doing a good job. Julie thanked Mr. Deming for his comments.

Mr. Moore asked Julie Marshall if she ever stops at Seneca Foods. Julie responded that it has been a couple years since she has been in the plant but the office talked to Seneca Foods at one time about a major expansion and using Empire Zone benefits. She believes Seneca Foods did some of the expansion without Empire Zone

benefits and indicated it was time for another visit. Julie does plan on making regular visits to leading employers.

Mr. Merrick stated that when Senator Young toured the Dansville Main Street project she was also very pleased with what has been done.

Julie Marshall stated reading about these projects on paper is not the same as seeing it. She indicated that a lot of investments have been made in these communities using grant funding and also money right out of the pockets of the owners. She added that it is fun to hear the excitement of new businesses going in on the Main Streets.

Informational Item(s) Written Only Seven of Nine Villages join the County’s “Villages Program” – Avon and Livonia accepted invitations to join the Livingston County Development Corporation’s Villages program. Dansville, Nunda, Geneseo, Mt. Morris and Lima are starting their third year. The Villages Program, lead by LCDC employee Louise Wadsworth and Deputy Director Julie Marshall provides services to villages and businesses located in locally designation downtown revitalization area. Businesses in participating communities are also eligible for sign and façade matching grants from the LCDC.

BUY LOCAL – In August, the Livingston County Development Corporation (LCDC) vouchered the Economic Development Office for the $40,000 BUY LOCAL Memorandum of Understanding (MOU) with the Livingston County Area Chamber of Commerce. The LCDC executed the MOU with the Chamber in July and has advanced the Chamber $20,000 under the terms of the MOU. The Chamber’s first BUY LOCAL event will be a “Cash Mob” promotion with three communities on September 15th, 22nd and 29th.

RENEW Livingston Lunch & Learn Seminar – A free energy seminar for businesses and non-profits will be held on October 16th. The luncheon will be held at the Valley Oak Inn & Conference Center and is sponsored by the IDA, NYSERDA, the Chamber of Commerce, and the Small Business Development Center. Speakers will provide information on ways to help reduce energy costs, incentives and funding opportunities.

Presentation on Livingston County’s Downtown Revitalization tax abatement program to New York State Conference of Mayor’s fall conference - Pat Rountree and Greg O’Connell have been invited to do a presentation and serve on a panel discussion at this Conference September 30-October 2nd.

Testimony presented on Thruway Toll hike of 45% on commercial vehicles – Rountree traveled to Syracuse and gave testimony against the proposed 45% toll hike on August 17th. The hike would be particularly hard on the County’s agricultural, food processing and small manufacturers. About 50 individuals and groups testified, more than 90% against the increase.

Miscellaneous:  Genesee Community College Dansville Campus opening – Rountree attended on behalf of the County. Current campus center is now vacated and will rent in the range of $10 sf.  School District PILOT bills were prepared and sent to districts for distribution  IDA and LCDC will review preliminary budgets for 2013 at their meeting on September 7th. Budgets must be adopted before November 1st

SHERIFF’S DEPARTMENT- SHERIFF YORK Action Item(s) To Be Reported 1. PROCLAIMING SEPTEMBER 16-23, 2012 AS SHERIFF’S WEEK IN LIVINGSTON COUNTY WHEREAS, the Office of Sheriff has been an integral part of the criminal justice system in New York State and in Livingston County throughout our history, having been established in the State's first constitution and having been continued in every succeeding constitution, and having been one of the original constitutional 14 offices of our County; and WHEREAS, despite changes in its function, status and powers during its long history, the Office of Sheriff has maintained a continuous existence, preserved its distinguishing heritage, and continued to be an essential component of our criminal justice community; and WHEREAS, the Office of Sheriff has evolved into a modern, professional, full-service law enforcement agency, manned by fully trained police officers, using state-of-the-art technology and applying the latest and most advanced theories and practices in the criminal justice field; and WHEREAS, the Office of Sheriff is unique in the community, and the duties of the Office go far beyond the traditional role of "Keeper of the Peace," and extend into many facets of public service, including maintaining the county jail, providing security in our courts, dispatching emergency services, and serving and executing civil process for our courts; and WHEREAS, as a constitutionally empowered entity directly responsible to the People, the Office of Sheriff remains, even today, responsive and accountable to the public it serves; and WHEREAS, it is fitting to celebrate the historical contributions of the Office of Sheriff and the significant role, which the Sheriffs play in our modern criminal justice system; now, therefore, be it RESOLVED, that the Livingston County Board of Supervisors hereby proclaims the week of September 16 – 23, 2012 as Sheriff’s Week in Livingston County.

MOTION: Mr. DiPasquale moved and Mr. Moore seconded to authorize the foregoing resolution. Carried.

Mrs. Donohue stated she often thinks about the difficult job that the Sheriff’s Department has and indicated that every day should be Sheriff’s Day.

Pre-approved Informational Item(s) To Be Reported 1. DISCUSSION OF PERSONNEL & BUDGET MATTERS

EXECUTIVE SESSION

Mr. Merrick moved into Executive Session for the purpose of discussing the employment history of particular persons. Carried.

Mr. Martello moved and Mr. Merrick seconded to move out of Executive Session. Carried.

No action taken.

COUNTY HISTORIAN- AMIE ALDEN Pre-approved Informational Item(s) To Be Reported 1. OFFICE QUARTERLY UPDATES

A. Alden reviewed the following handout:

Overview of office activities for Public Services Committee 9/6/2012

1) Community outreach / Public programs/ historian's gatherings a. Ongoing collaboration with Livingston County Tourism Office - Sullivan Campaign and Heritage Museum Trail. New projects included - expanding the Looking Back brochure and adding to the Fingerlakes web site and the possibility of adding a Heritage Cobblestone Trail. b. Discussions with OnCell about setting up audio tours at historic sites around the County

c. Town Historian's: Organized Summer Town Historian's meeting at Long Point Park, the fall meeting is scheduled for Sept. 25th at Dansville Public Library. d. Planning committee for Government Appointed Historians of Western New York (GAHWNY) - Sept. 29 at SUNY Brockport. e. Friends of Livingston County History -the first Basic Museum training held at the EMS on Aug. 22nd had 30 registrants. October 24th. Kevin Niedermaier has offered to help coordinate disaster plans with the museums. f. Conferences: Attended the Path Through History Conference in Albany convened by the Governor to promote historic sites with new signage, web site, and app for Smart phones. g. Expansion of the County Historian's Online web base.

2) Office management a. This summer has been the most active in years with visitors to the research room b. Training new deputy and ongoing supervising of volunteers c. Reorganization of storage areas d. Update of records inventory of archival collections

Mr. LeFeber questioned whether the Towns would have to pay to have their sites on the OnCell. A. Alden stated the vendor provided a three-month trial basis to the County. She explained she is hoping to partner with the Livingston County Area Chamber of Commerce to possibly seek sponsors for this audio program.

Mr. LeFeber asked if this OnCell would provide a tour both on site and off site, and A. Alden stated she thinks you can do both. The more expensive tours have images and they charge $3,900 a year, but the basic charge is $1,500 a year and you can have as many separate tours as you want, i.e. Sullivan campaign, cemeteries, Civil War monuments, etc. Mr. LeFeber asked if a person was coming from Albany to Livingston County and had a special interest, that person could connect to OnCell and it would provide what we have to offer? A. Alden explained that the vendor told her we could have 350 stops and unlimited number of tours. A. Alden stated that a lot of larger museums are going with the audio tour versus using the headsets.

Mrs. Donohue asked how would she preview the sample tour of the Sullivan Campaign. A. Alden stated she would see if she could forward the link.

Informational Item(s) Written Only Meetings, events and activities: I have spent the majority of the summer gathering photographs, maps, and other ephemera to be featured in a permanent timeline exhibit to be installed in the foyer of the Government Center. August 2 – Met with Ken Holbrook, Dansville Town Historian to discuss archival storage and files management for the Historian’s collection. August 8 – Budget meeting with Ian Coyle August 20 – Met with Dr. Preston Pierce, Regional Archivist for the NYS Documentary Heritage Program to discuss planning for the 2012 Archives Week event to be held at the Pittsford Library on October 19th. August 21 – Met with Mary Chapin of the Mohawk Valley Women’s History Project organization to discuss collaborative projects on women’s history and to organize a program locally featuring readings of local 16 history author Irene Beale. August 22 – Co-Chaired the Friends of Livingston History all day basic museum training workshop along with Anna Kowalchuk of the Livingston County Historical Society and Joan Schumaker of Nunda Historical Society. The day featured a series of sessions in collaboration with the Western New York Association of Historical Agencies (WNYAHA). Thirty-two people from various museums in Livingston County and the surrounding region attended this event held at the Emergency Management Services, Hampton Corners. August 28 – Attended the Path Through History conference at the Capital building in Albany. Approximately 250 historians and tourism officials attended this event to learn more about Governor Cuomo’s initiative that will eventually include an interactive website and smartphone app, and signage throughout the state to offer residents and tourists specific information on historic sites and musuems.

ADJOURNMENT

Mr. Martello moved and Mr. Moore seconded to adjourn the meeting at 3:47 p.m. Carried.

PUBLIC DEFENDER- MARCEA CLARK TETAMORE Informational Item(s) Written Only 1. Applications received 1/1/12 to 8/27/12 a.m.: 1065 2. Files opened 1/1/12 to 8/27/12 a.m. (approximate): 733 3. Cases assigned to GVLA 1/1/12 to 8/27/12 a.m. (approximate): 61 4. Section 722-d money received: $2,322.00 (includes 3 retainers) 5. Account Receivable money year to date: $320.26

EMERGENCY MANAGEMENT- KEVIN NIEDERMAIER Informational Item(s) Written Only 1. Was contacted by the Village of Dansville Engineering firm to review the Emergency Action Plan for the Village of Dansville Water Reservoir, worked with the Villages Engineer regarding coordination of information, communication, and resources that maybe required if there is a failure of the Dam at the reservoir. Attended a meeting of the EAP for the reservoir at the Village Hall on September 22, to talk about the revision to the EAP. 2. Met with NYS Office of Emergency Management Planner Nick MacVie, regarding a revision to the County Comprehensive Emergency Management Plan. The direction from the Federal and State government is to structure the CEMP around emergency support functions. These annexes to the plan will help give guidance to the county during an emergency in specific area’s, examples would be; Transportation, Communications, Sheltering, debris management, etc. These functional annexes will comply with Federal and State requirements. The objective is to have a basic plan that is standardized across the State, but still meets the specifics of each jurisdiction. This format will help the funding process go smoother during a declared emergency. 3. County should be receiving notification from DHSES regarding the All Hazard Mitigation Planning Grant within the next month. The grant would help in the revision and update of the All Hazard Plan that is due for revision in 2013. The plan needs to be reviewed and update every 5 years. 4. Submitted the Annual Budget to the County Administrator for review, will utilize grant funding for expenditures wherever permissible in accordance with the Authorized Equipment List that DHSES has established for the grant cycle.

PROBATION- LYNNE MIGNEMI Informational Item(s) Written Only 1. PROBATION DEPARTMENT WORKLOAD 648 adult offenders supervised in county (37 treatment court cases being supervised in drug court) 35 offenders in other NYS counties

9 offenders in other states 23 juveniles supervised 23 new juvenile referrals 20 investigations ordered 21 active EHM cases (1 juvenile; 20 adults; 3 of which are female), 0-Global Positioning 0 adult placed on probation for willful violation of support 18 New Leandra’s Law cases (12 CDs) 2. MONIES COLLECTED $ 3,810.30 – restitution 10,928.00 – fines 2,292.00 – fees 142.33 – surcharge 3. MEETINGS ATTENDED 7/2/12 Public Service Meeting 7/3/12 Human Services Department Head 7/9/12 PINS Planning 7/12/12 ATI Board Meeting 7/12/12 Meeting on Civil Judgments w/Julie Andrews/Mary Strickland/Josh Tonra/Vic Rowcliffe 7/16/12 Staff Meeting 7/19/12 Department Head Annual Meeting 4. ADMINISTRATIVE REVIEWS One (1) administrative review 5. TRAINING Name Date Training Hours Misc. Doug Czyryca 7/16/12 Defensive Driving 6.0 7/25/12 NCIC Certification 1.5 Katie Dunn None Colleen Fronk 7/16/12 Defensive Driving 6.0 Debra Johnston 7/16/12 Defensive Driving 6.0

Name Date Training Hours Misc. Liz Laney 7/11/12 ICJ Rules Training 1.0 7/12/12 ICJ Rules Training 1.0 7/17/12 Training Committee Meeting 2.0 Debra Mack None Matthew McKinney 7/17/12 Defensive Driving 6.0 Lynne Mignemi 7/17/12 Defensive Driving 6.0 Courtney Sobrado 7/17/12 Defensive Driving 6.0 Jason Varno 7/17/12 Defensive Driving 6.0 Karen Weidman 7/16/12 Defensive Driving 6.0 Michelle Wolfanger None

Respectfully submitted,

Virginia O. Amico Clerk of the Board

PUBLIC SERVICES COMMITTEE MEETING MINUTES WEDNESDAY, OCTOBER 3, 2012 1:30 P.M.

PRESENT: G. Deming, D. LeFeber, C. DiPasquale, D. Babbitt Henry, D. Martello, J. Merrick, P. Yendell, B. Donohue, I. Coyle

ABSENT: Vice Chairman of the Board Vacancy

TOURISM- LISA BURNS Action Item(s) To Be Reported 1. DESIGNATING THE LIVINGSTON COUNTY CHAMBER OF COMMERCE AS THE 2013 OFFICIAL TOURISM PROMOTION AGENCY WHEREAS, the New York State Grants Program is designed to encourage tourism promotion throughout the regions of New York State, and WHEREAS, the Livingston County Chamber of Commerce qualifies as an official Tourism Promotion Agency, now, therefore, be it RESOLVED, that the Livingston County Chamber of Commerce, be and hereby is designated by the Livingston County Board of Supervisors as their official Tourism Promotion Agency under this program and is authorized to make application for and receive grants on behalf of the County pursuant to the New York State Tourist Promotion Act, and be it further RESOLVED, that a certified copy of this resolution be filed by the Clerk of this Board with the Livingston County Chamber of Commerce. Dated at Geneseo, New York October 10, 2012 Public Services Committee

MOTION: Mr. DiPasquale moved and Mr. Merrick seconded to authorize the foregoing resolution. Carried.

Pre-approved Informational Item(s) To Be Reported 1. TOURISM UPDATE Lisa Burns distributed and reviewed the third quarter Tourism marketing report highlighting specific items in bold: 2012 3rd Quarter Tourism Marketing Review for Livingston County Board of Supervisors - Public Services Committee

All marketing efforts are based on the 2012 Marketing Plan plus additional marketing opportunity developed through collaboration and PR outreach. Marketing  On-going distribution of 2012 Livingston County Visitor Guide.

 Utilizing ILOVENY Matching Funds the Tourism Office re-granted marketing dollars for six Livingston County Festivals in the 3rd Quarter. NOTE: All festivals are required by Matching Funds guidelines to include our 'donut' into all advertising. This mandates all advertising to use the words Livingston County and our descriptors plus use our website and #800. Hemlock "Little World's" Fair - $3000 grant for print and radio — Total value $6000 Fiddlers Picnic at Long Point Park - $1000 for radio — Total value $2000 New York State Festival of Balloons - $3000 for print, radio, Television and web. Total value $6,000 Genesee Valley Hunt Races - $3000 for print, radio, Television and web. Total value $6000

Shakespeare in the Park-GVCA - $350 for print, digital. Total value $700 Artful Holidays-GVCA - $500 for print, digital. Total value $1000

 Redesign process of Livingston County Official Tourism website (FingerLakesWest.com) began: RFQ for bids, interviews conducted, award to Escape Radius Inc. o New site will be a data content management site with full back-end editing ability, new mobile ready site, new way-finding, large photo montage etc...

 Direct social media marketing push — New Social Media Strategists efforts o On-going social media/daily updating. o Nomination for Mount Morris as Budget Travel's "Coolest Small Town" with regular social media push o On-going research on current social media marketing and PR trends in the tourism world and in general. o Creating graphics and photographic images combined with text to help promote the county and sharing images on social media sites. o Interacting with public, as well as travel/tourism companies and bloggers via social media. o Supporting local businesses, restaurants, events and attractions by commenting on and sharing their social media posts

Local PR/Regional Buy-IN PR  Tourism Office hosted international Travel/Wine Writer Eunice Fried from Global Traveler Magazine. Feature piece to appear in January 2013 issue of publication

 Results of regional buy-in PR pitch:

o Huffington Post (76.5 Million on line monthly visitors) coverage on Letchworth State Park and Balloons Over Letchworth. http://www.huffingtonpost.com/flycom/amazing-fall-destinations- o BlissfullyDomestic.com (27,598 unique monthly visitors) coverage on Letchworth State Park. http://blissfullydomestic.com/fun-bliss/travel-fun-bliss/leaf-peeping-tips-for-tourinq-the-color- change/127922/?pid=850.

 Direct PR response to editorial in Livingston County News — August — Bienvenue! The Finger Lakes region is marketed well in Canada  PR pitching to writers, editors, industry markets etc... through Quinn and Co, Finger Lakes Tourism Promotion Agencies and New York State's new PR Company — M. Silver  E-Newsletter — July & September Issue

Related Tourism Efforts/Collaborations  Tourism Director attended the Travel Industry of American annual Marketing Education Institute - ESTO  Tourism Director elected Chair of the newly created Economic Development Council's "Path Through History" workgroup. Effort to provide signage on major New York State Highways to direct visitors in historically significant site in New York State. Meetings held at the Livingston County Area Chamber of Commerce.  Tourism Office along with the LCCC supporting SUNY Geneseo and region with the 2013 Empire State Games.  Routes 5 and 20 Marketing collaboration with Ontario, Wayne, Cayuga, Seneca Counties  Canadian Marketing Campaign in collaboration with VisitRochester  Attend Finger Lakes Regional TPA meetings  Attended monthly Visitor Industry Council meeting of Visit Rochester.

 Participate on Tourism Sub-Committee for the New York State Regional Economic Development Councils.  Assist in collaboration with the Genesee Valley Conservancy for annual Farm Tour of County.  Tourism Director attended 8 festivals/event to support county partner events.  Facilitated bi-monthly Livingston County Tourism Council meeting

Daily Office Duties to promote Tourism include Greeting visitors and directing to destinations Phone solicitation requests Maintaining website and Social Media marketing tools IE: FaceBook, Twitter, YouTube, foursquare, flickr, tumblr etc... Monitor and administer state Matching Funds Grant Program Adhere to Budget Guidelines and monitor billing/invoicing etc... Support Chamber of Commerce functions and community outreach

Submitted by Lisa Tremblay Burns, Tourism Director 10/3/2012 L. Burns added that she received correspondence from Albany that the first sign going op on the NYS Thruway, for the new iconic signage for the path through history initiative, is the sign for Ganondagan. The sign was already an existing sign with an existing space on the thruway. They will be taking down the old sign and putting up the new one within a week and then the rest of the signs will follow shortly after. The signs are very iconic and very big.

EMERGENCY MEDICAL SERVICES- KAREN DEWAR Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY EMERGENCY MEDICAL SERVICES - MONROE COMMUNITY COLLEGE, UNIVERSITY OF ROCHESTER, GENESEE VALLEY EMERGENCY MEDICAL SERVICES RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Emergency Medical Services, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount Monroe Community College 8/1/12 – 7/31/14 $0 1000 East Henrietta Road Rochester, New York 14623 For: EMS students to ride on Livingston County ALS Flycars. Funding Source Local Share Budgeted ? NA Yes No Director’s Comments: Previous contract between Livingston County and MCC expired February 28, 2012. No funding is required. MCC Certificate of Insurance has been received. University of Rochester 7/1/12 – 6/30/13 $0 Division of Pre-hospital Medicine 601 Elmwood Avenue Box 655 Rochester, New York 14642 For: University of Rochester Resident Program to allow Medical School Residents to ride on Livingston County ALS Flycars. Funding Source Local Share Budgeted ? NA Yes No Director’s Comments:

This is a new request for partnership with the University of Rochester Emergency Medical Resident Program. The program educational goals will allow residents to become familiar with EMS procedures and care under the guidance of select Livingston County EMS Paramedics. No funding is required. University of Rochester Certificate of Insurance has been received. Genesee Valley Emergency Medical Services 1/1/12 – 1/1/13 $6,750.00 3338 Caledonia Avon Road (with automatic renewal for a like term Caledonia, New York 14423 unless terminated by either party upon thirty (30) days written notice at any time during term of agreement.) For: Joint billing agreement for ALS or BLS services provided on the Livingston County Ambulance. Funding Source Local Share Budgeted ? BLS medical insurance revenues None No Director’s Comments: Amount is based on current average call volume with GVEMS. Livingston County EMS already has these agreements in place with multiple county ambulances. This would be a reciprocal agreement with Genesee Valley EMS.

K. Dewar explained that the fist contract is already in existence with Monroe Community college to allow EMS students to ride on Livingston County ALS Flycars to gain experience. Mr. DiPasquale asked how our insurance covers that program. K. Dewar responded that the college already has sent a certificate of insurance and they cover the liability and the instructors have forwarded the students proficiencies and competencies with clear outlines on what they can and cannot do. She explained that the contract with the University of Rochester is a new request for partnership with the University of Rochester Emergency Medical Resident Program. The program will allow residents to become familiar with EMS procedures and care under the guidance of select Livingston County EMS Paramedics, similar to the agreement with Monroe Community College. The final contract is with Genesee Valley Emergency Medical Services for the joint billing agreement for ALS or BLS services provided on the Livingston County Ambulance. She explained that the amount is based on the current average call volume with Genesee Valley EMS.

MOTION: Mr. DiPasquale moved and Mr. Martello seconded to authorize the foregoing contracts. Carried.

Informational Item(s) Written Only 1. Letter of Agreement to Extend ALS-BLS Joint Pre-hospital Billing Agreement and BLS Staffing Agreement with York Ambulance for a one year extension (original date 04/01/2010 to 03/31/2011 Resolution number 2010-095). 2. The New York State DOH, Bureau of EMS approved Livingston County EMS for Course Sponsorship Renewal. The approval allows for continued sponsorship of NYS EMS courses. 3. EMS Director and Medical Director Manish Shah will be hosting Advanced Life Support Chief meetings. Representatives from ALS agencies in Livingston County will meet on a bimonthly basis to collaborate, discuss policies and current trends, and best practices. 4. New York State Department of Health Controlled Substance License renewal approved. Expires 07/31/2014. 5. New York State Department of Health Ambulance Service Certificate renewal approved. Expires 07/31/2014 6. Joint training presentations in collaboration with Livingston County Sheriff’s Department provided on September 7, 2012 to county EMS, fire and law enforcement agencies. Topics were: crime scene preservation, new designer drugs, and refusal of care by intoxicated patients.

SHERIFF’S DEPARTMENT Action Item(s) To Be Reported

1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY SHERIFF'S DEPARTMENT - NYS DMV GOVERNOR'S TRAFFIC SAFETY COMMITTEE (NYS DMV GTSC) RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Sheriff’s Department, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount GTSC, NYS DMV 1/1/13 – 12/31/13 $495,191.00 6 Empire Plaza, Room 410B Albany, New York 12228 For: 2013 STOP-DWI Plan Funding Source Local Share Budgeted ? A3112 ~49% Yes X No

I. Coyle stated that this is an annual contract with the Governor's Traffic Safety Committee for the stop DWI plan.

MOTION: Mr. Lefeber moved and Mrs. Babbitt Henry seconded to authorize the foregoing contract. Carried.

2. AWARDING BID FOR THE SHERIFF’S DEPARTMENT FOR DRY CLEANING SERVICES – VALLEY DRY CLEANERS OF AVON WHEREAS, after the proper legal advertisement seeking bids for dry cleaning services, two bids were received and opened on September 25, 2012, now, therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign the following contract, which is hereby accepted as the lowest responsible bid, subject to review by the County Attorney and County Administrator: Contract Term Amount Valley Dry Cleaners of Avon 11/1/12 – 10/31/13 Prices on file 90 Genesee St. Avon, NY 14414 For: Dry Cleaning Services with the option to renew for one additional year

I. Coyle stated that Valley Dry Cleaners of Avon was the low bidder and is currently the provider of the dry cleaning services.

MOTION: Mrs. Babbitt Henry moved and Mr. LeFeber seconded to authorize the foregoing contract. Carried.

Informational Item(s) Written Only 1. Cattaraugus County requested to house inmates at LCJ in accordance with Livingston County Board Resolution 2011-365, contract has been sent to Cattaraugus County for signatures.

PLANNING DEPARTMENT- ANGELA ELLIS Action Item(s) To Be Reported 1. SCHEDULING PUBLIC HEARING ON PETITIONS TO JOIN EXISTING AGRICULTURAL DISTRICTS AND REFERRING THEM TO THE LIVINGSTON COUNTY AGRICULTURAL AND FARMLAND PROTECTION BOARD WHEREAS, Section 303-b of the New York State Agriculture and Markets Law provides for the inclusion of viable agricultural land within a certified Agricultural District; and WHEREAS, Livingston County has received petitions from landowners requesting the inclusion of their

land in Agricultural Districts; now therefore be it RESOLVED, that a public hearing on the inclusion of viable agricultural land within existing Agricultural Districts will be held at 1:35 PM on November 14, 2012, in the Board Room at the Livingston County Government Center, Geneseo; and be it further RESOLVED, that a notice of the public hearing be published in the County’s official newspaper, and as otherwise provided for by law; and be it further RESOLVED, that the petitions shall be referred to the Livingston County Agricultural and Farmland Protection Board, as provided for by law. Director’s Comments: This resolution will set the required public hearing on the 303b petitions for inclusion in the Livingston County Agricultural District Program.

A. Ellis reported that the public hearing on the inclusion of viable agricultural land within existing Agricultural Districts will be held on November 14, 2012. We have received a total of 281.03 acres in requests which covers eight land owners and ten parcels total including properties in Caledonia, Conesus, Geneseo, Groveland, Lima and Avon.

MOTION: Mr. Merrick moved and Mr. DiPasquale seconded to authorize the foregoing resolution. Carried.

2. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACTS FOR THE LIVINGSTON COUNTY PLANNING DEPARTMENT - OSWEGO COUNTY SOIL AND WATER CONSERVATION DISTRICT RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contracts for the Livingston County Planning Department, according to the terms designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount Oswego County Soil & Water 4/1/12 - 3/31/14 $38,250.00 Conservation District 3105 State Route 3 Fulton, NY 13069 For: Finger Lakes-Lake Ontario Watershed Protection Alliance FY 2010-2011 Funding - CLAWS 21 Oswego County Soil & Water 4/1/12 - 3/31/15 $38,250.00 Conservation District 3105 State Route 3 Fulton, NY 13069 For: Finger Lakes-Lake Ontario Watershed Protection Alliance FY 2010-2011 Funding - CLAWS 22 Director’s Comments: This resolution authorizes the transfer of FL-LOWPA funds from Oswego County Soil and Water Conservation District to the Livingston County Planning Department for the Conesus Lake Aquatic Weeds Strategy Program. The Oswego County Soil and Water Conservation District is the official host County (funding pass-thru agency) on behalf of the members of FL-LOWPA.

A. Ellis stated that the above contracts are for authorization to contract with the Oswego County Soil & Water Conservation District, which is the new post agency for the water resources bored for the Finger Lakes Watershed Protection Alliance and is our funding source for Conesus Lake waterfall activities. There are two contracts for the same amount, 70% of the funds have already been received. We do not spend the remaining 30% until we are assured that the funds are available

MOTION: Mrs. Babbitt Henry moved and Mr. Martello seconded to authorize the foregoing contracts. Carried.

Mr. DiPasquale asked for information about the Blue Ribbon Task Force on the Future of Farming. A. Ellis

6 stated that NYSAC has a Blue Ribbon Task Force on the Future of Farming. It’s a forum created by NYSAC to allow chief elected officials across the state to come together to talk about issues and concerns related to agriculture. Some of the outcomes of the task force have been an annual report with action items related to policy and how practices are imposed upon.

Mr. DiPasquale inquired about the E911 addressing. A. Ellis responded that the planning department staff works with Sgt. Mike Bradley. We receive proposed address assignments and we check them to make sure they are even and odd and we check it for address range. We also provide the information to Real Property Tax Services and they verify the property owner’s information.

Informational Item(s) Written Only LIVINGSTON COUNTY EMERGENCY COMMUNICATIONS PLAN: Intertech Associates and the Project Steering Committee continued work on the project planning process. A 911 Committee meeting has been set for October 3, 2012 for Intertech to present the Draft Goals and Objectives and Existing Conditions Report. It is anticipated that the 911 Committee will be discussing possible solutions and alternatives to addressing issues and gaps identified so far. COUNTY PLANNING BOARD: Vacancies. There is one vacancy on the Planning Board – one for an Alternate At-large member. AGRICULTURAL & FARMLAND PROTECTION BOARD (AFPB): FY2008-2009 Farmland Protection Implementation Grant (Triple H and Sunny Knoll farms). The Genesee Valley Conservancy is continuing work on these projects. Agricultural District Renewal. Staff continued to dedicate time to the Ag District #1 renewal process. We also started the organizational activities for renewal of Agricultural District #2. The first mailing for Agricultural District #2 is planned for Spring 2013. 303-b Petition Process. Section 303-b of the New York State Agriculture and Markets Law provides for the inclusion of viable agricultural land within a certified agricultural district prior to the county established review period. Livingston County established the month of September as the 30-day period in which landowners may petition for the inclusion of parcels within existing agricultural districts. The Planning Department issued the public notice in August. Farm Fest at Coyne Farms. This year the Planning Department will have a booth at Farm Fest on September 29, 2012, to educate the public about County agricultural protection activities and to disseminate information about the importance of agriculture to Livingston County. The Planning Director, Planner Heather Ferrero and Planning Assistant Mary Underhill will be participating. SYNERGY. The Planning Department made arrangements to tour Synergy, New York’s largest on- farm co-digestion biogas power project located at a 2,000-head dairy farm in Covington, Wyoming County on October 3, 2012. NYSAC Blue Ribbon Task Force on the Future of Farming. The Planning Director attended the meeting on September 13, 2012, in Syracuse at the NYSAC Conference. UPCOMING TRAINING OPPORTUNITIES: LET’S Plan TRAINING REQUIREMENTS: We are currently organizing 2 basic training sessions to be held before the end of the year (probably November and December). A notice on available trainings for the remainder of the year will be sent out within the next couple of months. GENESEE VALLEY CONSERVANCY (GVC) AGRICULTURE TOUR: The GVC held its annual tour on Friday, September 21, 2012. This year’s theme is ”Always about the Land.” Planning and zoning officials may earned up to 8 hours of educational credits. Reminder: Evenings with the County Planning Board is an opportunity for municipal training credit hours. Municipal planning and zoning officials may receive credit for attending and learning about County Planning Board review. CONESUS LAKE WATERSHED MANAGEMENT PLAN (CLWMP) – CONESUS LAKE WATERSHED COUNCIL (CLWC):

Streambank Remediation Projects –Phase I ($382,869) & Phase II ($358,132: We held our administrative kick-off meeting with Barton and Loguidice and the NYS Department of State on September 6, 2012. The Conesus Lake Watershed Manager is working on obtaining property owner permissions to start the initial fieldwork. Conesus Lake Watershed Council. The next Council meeting is scheduled for November 9, 2012. Conesus Lake Watershed Council – Technical Committee. The Technical Committee met on August 24, 2012, and heard presentation from Conesus Lake Watershed Manager Miranda Reid and Dr. Eric Randall (retired botanist and college educator) on the importance of early detection and rapid response for invasive species. The next meeting is scheduled for September 28, 2012. Informational Kiosk at Long Point Park. The Conesus Lake Watershed Manager is coordinating with the Town of Geneseo and Boy Scout Sam Coniglio on the construction of an informational kiosk at Long Point Park. The sign should be completed before the end of the year. The sign will be very similar to the one constructed at Vitale Park. Update of the Conesus Lake Characterization Report. EcoLogic continued work on updating the report. TRANSPORTATION: Genesee Transportation Council: Livingston County Transportation Connectivity Plan Project. The consultant team continued work on the project. We kicked-off the general public survey in September. The purpose of the survey is to obtain public input on multi-modal transportation concerns. A public informational meeting will be held once the consultant has a draft of the Existing Conditions Report prepared. Other Related Transportation Projects/Meetings 2013 United Planning Work Program. The Planning Director is working with stakeholders on a possible UPWP application for a Dansville Transportation and Industrial and Commercial Access Study. GENESEE-FINGER LAKES REGIONAL PLANNING COUNCIL Council Executive Committee. The Planning Director attended the Executive Committee meeting on September 17, 2012. The next meeting is scheduled for December 13, 2012. Planning Coordination Committee. The Planning Director attended the Planning Coordination Committee meeting on August 3, 2012. The next meeting is scheduled for October 5, 2012. GENESEE FINGER LAKES REGIONAL SUSTAINABILITY PLAN PROJECT. The project kick-off meeting for the Project Consortium was held on August 30, 2012. The Project Consortium is comprised of the chief elected officials of the nine counties and the City of Rochester, or their designated alternate. Supervisor Brenda Donohue and I attended the meeting. The next Consortium meeting is tentatively scheduled for October 9, 2012. The next Executive Committee (also called the Planning Team) meeting is scheduled for October 17, 2012. HOUSING COMMITTEE. The next Housing Committee meeting is scheduled for October 16, 2012. The Planning Director will be giving a presentation on the Transportation Connectivity Plan Project and will help facilitate group discussions on housing priorities for the remainder of 2012 and 2013. E911 ADDRESSING: The Planning Department continued work on the E911 addressing assignments and ROW naming with the Sheriff’s Office. ACHIEVE GRANT. Livingston County Department of Health has been awarded an ACHIEVE grant (Action Communities for Health, Innovation, and Environmental Change). Livingston County was one of 40 counties selected from 194 applicants to participate in this CDC (Centers for Disease Control and Prevention) and NACCHO (National Association of County and City Health Officials) sponsored program. The Planning Director serves on the Community Health Action and Response Team (CHART), which will serve as the steering committee for this project. The Planning Director continued participation on the CHART Team. The Planning Director participated in the ACHIEVE Community Forum held on

September 24, 2012. WEATHERIZATION ASSISTANCE PROGRAM (WAP). The Planning Director and the NYS Office of Community Renewal are coordinating the necessary steps for divesture of the program. TECHNICAL ASSISTANCE GIS Maps Prepared a Conesus Lake trail map for the Town of Conesus and ACHIEVE Information/Data Requests Conducted code search on Site Plan Review for Town of York Conducted code search on bulk regulations for Town of Sparta Review of Adult Use Regulations and Comprehensive Planning for Town of Springwater (meeting Sept. 27 with Town Planning Board) SEQR information assistance for Village of Geneseo Review site plan review forms for Village of Dansville Gather examples of site plan completeness forms for Village of Caledonia

CENTRAL SERVICES- DAVE ALLEN Action Item(s) To Be Reported 1. AWARDING BID FOR THE CENTRAL SERVICES DEPARTMENT FOR REPAIR AND MAINTENANCE OF ELEVATORS IN COUNTY BUILDINGS - THYSSENKRUPP ELEVATOR WHEREAS, after the proper legal advertisement seeking bids for repair and maintenance of elevators in County buildings, three bids were received and opened on September 24, 2012, now, therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign the following contract, which is hereby accepted as the lowest responsible bid, subject to review by the County Attorney and County Administrator: Contract Term Amount ThyssenKrupp Elevator 11/1/12 – 10/31/15 Annually $23,688.00 245 Summit Point Dr., Ste. 2-B Henrietta, NY 14467 For: Repair and maintenance of elevators in county buildings

D. Allen stated that they received three bids for repair and maintenance of elevators in county buildings and the low bidder was ThyssenKrupp Elevator out of Rochester.

MOTION: Mr. LeFeber moved and Mr. DiPasquale seconded to authorize the foregoing contract. Carried.

Informational Item(s) Written Only 1. Judge Moran’s Office Project (Government Center) – Painting started this week with sprinkler modifications and ceiling grid to be completed next week. 2. Building #3 Renovation Project (Mt. Morris) – Painting continues on first and second floor. Door frames and lighting fixtures should also be completed this week. 3. LACASA Project (Millennium Drive Facility) – General contractor started painting this week. Carpeting will be installed as individual rooms are completed. Ceiling work, fixtures, and door changes to be completed the following week. Environmental control work should be completed this week.

County Administrator Coyle added that the Town and Village of Castile is under a state of emergency due to the fire at their town and village offices. We did make a mutual aide offer to them and they thanked us but informed us that the Bank of Castile was helping them in addition to the Red Cross.

He further reported that we had the President and the Commissioner of the DHCR, which is the state department that provides money for main street applications amongst other grants that come from New York State, had heard about what we were doing on Main Street and toured a couple of villages in Livingston County. He wants to share with the State some of our best practices. We informed him of things that could be enhanced as well as amended in the CFA process as far as getting better funding possibilities for program.

ADJOURNMENT

MOTION: Mr. Martello moved and Mr. DiPasquale seconded to adjourn the meeting at 2:04 PM. Carried.

PUBLIC DEFENDER- MARCEA CLARK TETAMORE Informational Item(s) Written Only 1. Applications received from 1/1/12 to 9/24/12 a.m.: 1190 (approximate) 2. Files opened from 1/1/12 to 9/24/12 a.m.: 786 (approximate) 3. Section 722-d money received year to date: $2,274.00 4. Money collected by Collection Agency: $360.46 5. Cases assigned to GVLA 1/1/12 to 9/24/12 a.m.: 209

EMERGENCY MANAGEMENT- KEVIN NIEDERMAIER Informational Item(s) Written Only Completed the State annual requirement of the Threat Hazard Initial Response Assessment, the assessment is a review of our abilities to respond to various emergencies within the County, such as flooding, fires, traffic incidents, etc. The report is part of the States response to the Federal Government for preparedness.

Participated in an Emergency Operations Center Exercise in Ontario County as an evaluator. The drill was designed to test communications within their County and also evaluate their ability to communicate with the surrounding counties. Everyone had a better understanding of each Counties Emergency Operations Center and their ability to communicate using text, radio, fax, phone, and teleconferencing.

Joint training with Law Enforcement/ Fire and EMS was completed at the training center. The training was built around understanding each other’s roles and responsibilities at the scene of an incident, ICS, Communications and review of policy and procedures. The training also reviewed different types of response protocols to different incidents.

Meetings are schedule every 3 weeks with State Office of Emergency management Representative Nick MacVie, regarding development of Essential Functions Annexes to be attached to the CEMP, per the State requirements.

Attended a Flood Mitigation meeting in Tioga County, the meeting was a review of the past floods from the previous hurricanes that have effected the State. FEMA reviewed policy and procedures and updated the group in regards to debris management, and appropriate documentation for reimbursement funding.

Attended a Flood Risk Management class in Erie County, topics covered were; Flood Mapping, Flood Risk Management, National Flood Insurance Program Reform and What it means, Emergency Management Plans and Presidential Policy Directive 8, and an Update on Lake Erie and Ontario Coastal Mapping and Related issues regarding erosion control of the shoreline.

PROBATION- LYNNE MIGNEMI Informational Item(s) Written Only

1. PROBATION DEPARTMENT WORKLOAD 641 adult offenders supervised in county (38 treatment court cases being supervised in drug court) 31 offenders in other NYS counties 8 offenders in other states 21 juveniles supervised 24 new juvenile referrals 39 investigations ordered 20 active EHM cases (0 juvenile; 20 adults; 3 of which are female), 0-Global Positioning 1 adult placed on probation for willful violation of support 14 New Leandra’s Law cases (8 CDs) 2. MONIES COLLECTED $ 7,932.41 – restitution 5,873.00 – fines 1,860.00 – fees 340.90 – surcharge 3. MEETINGS ATTENDED 8/7/12 Human Services Department Head 8/8/12 Meeting with IT Director 8/13/12 Budget Meeting with County Administrator 8/14/12 COPA Meeting 8/15/12 Treatment Court Graduation 8/20/12 Staff Meeting 8/27/12 Financial Meeting with David Morris 8/2712 Meeting with Chris Taylor-CASA of LC 8/30/12 Staff meeting with State Probation Director Bob Maccarone 4. ADMINISTRATIVE REVIEWS One (1) administrative review 5. TRAINING Name Date Training Hours Misc. Doug Czyryca None Katie Dunn 8/2/12 APPA Training – Juvenile Research 1.5 8/9/12 Drug Trends Training 4.0 Colleen Fronk 8/9/12 Drug Trends Training 4.0 Debra Johnston None Liz Laney None Debra Mack 8/16/12 Drug Trends Training 4.0 8/21/12 EJustice Portal Certification 0.5 Matthew McKinney 8/16/12 Drug Trends Training 4.0 Lynne Mignemi 8/2/12 APPA Training – Juvenile Research 1.5 Courtney Sobrado None Jason Varno 8/2/12 APPA Training – Juvenile Research 1.5 8/16/12 Drug Trends Training 4.0 Karen Weidman None Michelle Wolfanger 8/16/12 Drug Trends Training 4.0

ECONOMIC DEVELOPMENT- PAT ROUNTREE Informational Item(s) Written Only RENEW Livingston Lunch & Learn Seminar – A free energy seminar for businesses and non-profits will be held on October 16th. The luncheon will be held at the Valley Oak Inn & Conference Center and is sponsored by

the IDA, NYSERDA, the Chamber of Commerce, and the Small Business Development Center. Speakers will provide information on ways to help reduce energy costs, incentives and funding opportunities. A program flyer is attached to this report.

New York Main Street Program – Mathew Nelson, President of the New York State Office of Homes and Community Renewal is scheduled to tour the Livingston County Villages participating in the New York Main Street program on Wednesday, September 26th. He will also tour the 3 villages that have applications for funding pending (Mt. Morris, Nunda & Avon). The programs administered by the Livingston County Development Corporation have been identified as “best practices”.

Livingston County Decision Makers Agricultural Tour – Pat Rountree was a speaker at the 4th annual Agricultural Tour, discussing the impact of Livingston County’s agriculture on Economic Development. This year the group toured the northern part of the county to explore how the Genesee Valley has endowed Livingston County with a productive natural resource that has provided the communities with sustainable and cultural prosperity.

FastTrac – The second FastTrac New Venture class began on Monday, September 17th with 10 participants. The entrepreneurship program is being offered in partnership with SUNY Geneseo with classes being held at the Milne Library on the college campus. Program participants are able to utilize numerous library resources as they research and plan their business venture.

The larger summary of department activities found in last month's committee report are ongoing.

BOARD OF ELECTIONS- NANCY LEVEN & LAURA SCHOONOVER Informational Item(s) Written Only 1. Conducted the September Primary Election with primaries in three parties. Independence, Conservative, and Republican. 2. Conducted the Canvass of absentee and absentee voters with a gallery of eight watching. When all counted (except for a few in question) both candidates were tied. 3. Notified the six state parties on the resignation of Gary Moore to give the parties the option of having someone on the November ballot on their line. 4. We are receiving and working registration forms from the college. 5. Sent Federal and Military ballots out 6. Commissioner Leven participated in a Conference Call with other officers of the ECA. 7. The office participated in an Election Commissioners Association conference call. 8. Went to court, September 26th for a judge to rule from the Republican Primary. 9. Worked with Avon and Livonia schools to get the students registered to vote before the November election. 10. Participated in Government Classes in York to get students registered to vote. 11. Our machine technicians took another 50 boxes of old ballots to DSS for shredding. 12. Scheduled our extra hours and Local registration dates. 13. Forms were sent to village clerks for them to certify offices for the March 2013 Village Elections.

Respectfully submitted,

Ashley E. Scutt Secretary to the Clerk of the Board

PUBLIC SERVICES COMMITTEE MEETING MINUTES WEDNESDAY, NOVEMBER 7, 2012 1:30 P.M.

PRESENT: G. Deming, D. LeFeber, C. DiPasquale, D. Babbitt Henry, D. Martello, J. Merrick, W. Wadsworth, P. Yendell, B. Donohue, M. Schuster, G. Levey, I. Coyle

SHERIFF’S DEPARTMENT- UNDERSHERIFF Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY SHERIFF’S DEPARTMENT – NYS DIVISION OF HOMELAND SECURITY AND EMERGENCY SERVICES RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Sheriff’s Department, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount NYS DHSES 9/1/12 – 8/31/14 38,000.00 1220 Washington Avenue Building 7A Albany, New York 12242 For: Upgrade to 911 recording system Funding Source Local Share Budgeted ? A3123 0% Yes No X, new grant

MOTION: Mr. Merrick moved and Mr. DiPasquale seconded to authorize the foregoing contract. Carried..

Informational Item(s) Written Only 1. Amendment to contract (BOS Resolution 07-370) with Frontier Communications for a one (1) year extension for tower space rental in Caledonia. (Pre-approved by County Administrator Coyle and Sheriff York).

CENTRAL SERVICES- DAVID ALLEN Action Item(s) To Be Reported 1. AWARDING BID FOR THE CENTRAL SERVICES DEPARTMENT FOR CUSTODIAL SERVICES – MATRIX INTEGRATED FACILITY MANAGEMENT AND RESCINDING RES. NO. 2012-241 WHEREAS, after the proper legal advertisement seeking bids for custodial services, four bids were received and opened on December 1, 2012, now, therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign the following contract, which is hereby accepted as the lowest responsible bid, subject to review by the County Attorney and County Administrator: Contract Term Amount Matrix Integrated Facility Management 12/1/12 – 11/30/14 $336,048.00 19 Avenue D Johnson City, NY 13790 For: Custodial services. Two-year contract with one-year extension at County’s option.

And, be it further RESOLVED, that Res. No. 2012-241 is hereby rescinded.

D. Allen reported that Matrix was the lowest responsible bid. He reviewed the totals of the other three bids (bid tabulation on file). Matrix is based in Johnson City.

The County Administrator explained that NYSID forgot to include the bonding requirement of $12,500 in their bid, consequently, we went to bid and by doing this we saved nearly $80,000. The County Administrator thanked Lisa Grosse and David Morris for preparing and sending the bid specifications.

MOTION: Mr. Martello moved and Mrs. Babbitt Henry seconded to award the bid to Matrix Integrated Facility Management. Carried.

2. REQUESTING TO CREATE AND FILL ONE ACCOUNT CLERK TYPIST POSITION FOR THE CENTRAL SERVICES DEPARTMENT AND REFER THE MATTER TO THE WAYS AND MEANS COMMITTEE

D. Allen reported that the Clerk Typist is retiring in the Central Services Department and he indicated that because of the financial applications and projects that the department is doing they need somebody with more math and accounting skills. He requested permission to delete a SG 2 and create and fill one Account Clerk Typist position SG 7.

MOTION: Mr. DiPasquale moved and Mr. LeFeber seconded to delete a Clerk Typist position and create an Accunt Clerk Typist position. Carried.

Mr. DiPasquale asked what are the costs for Judge Moran’s office renovations in the Government Center. The County Administrator responded we have spent approximately $106,000 but $200,000 was included in the 2012 budget. Mr. DiPasquale asked what else should be done. The County Administrator explained the courts are responsible for FFE and he does not expect to get close to our allocation. He indicated the job estimate if contractors were performing the work was close to $265,000. He explained that the rent payment will increase and he has developed the same contract that we have for the court system in the Courthouse. He added that we did receive a one-time net capital of $15,000-$20,000.

Informational Item(s) Written Only 1. Judge Moran’s Office Project (Government Center) – A meeting was held with Ronald Pawelczak (District Executive for Seventh Judicial District) on October 24 to review the completion schedule and inspect the new office. The office will be ready for occupancy the second week of November. 2. Building #3 Renovation Project (Mt. Morris) – The renovation is scheduled for completion late November. Tenants will move in early December. Occupancy coordination meeting will take place mid-November. 3. LCASA Project (Millennium Drive Facility) – The general contractor should be completed with the renovation the third week of November. Occupancy will be scheduled after final inspection by the County and OASAS (State Office of Alcoholism and Substance Abuse Services). 4. Millennium Drive Facility “B” Wing Renovation – The New York State Office of Children and Family Services (OCFS) will be walking through “B” Wing on October 30th along with the architect and future tenant (Harmony Day Care) to review the area before the renovation begins. The first meeting with the abatement contractor is scheduled for November 9.

PROBATION DEPARTMENT- LYNNE MIGNEMI Action Item(s) To Be Reported 2

1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR LIVINGSTON COUNTY - NYS DIVISION OF CRIMINAL JUSTICE SERVICES RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for Livingston County, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount NYS Division of Criminal Justice Services 1/1/11 – 6/30/13 $26,543.00 For: Work Release Program/Alternative To Incarceration Funding Source Local Share Budgeted ? NYS Division of Criminal Justice Services Yes X No

MOTION: Mr. Martello moved and Mr. Merrick seconded to authorize the foregoing contract. Carried.

Mr. DiPasquale asked if probation offenders are up or down. L. Mignemi indicated that statewide the numbers are down; however, from a county perspective the pre-sentence investigation numbers have increased significantly. Supervisions remain relatively stable.

L. Mignemi was proud to announce that Probation Officer Debra Mack and Probation Officer Michele Wolfanger completed their first marathon. Several weeks ago they ran the Marine Corp Marathon in honor of Devin Snyder. Both Probation Officers are from Wayland, NY. In addition, Courtney Sobrado ran her first 5K last Mother’s Day and also in September she ran Tunnels to Towers in New York City. L. Mignemi stated she is proud of these employees and they are taking very good care of themselves. She added she appreciates the County support of the SHAPE program.

Informational Item(s) Written Only 1. PROBATION DEPARTMENT WORKLOAD 644 adult offenders supervised in county (32 treatment court cases being supervised in drug court) 42 offenders in other NYS counties 10 offenders in other states 19 juveniles supervised 15 new juvenile referrals 44 investigations ordered 20 active EHM cases (1 juvenile; 19 adults; 3 of which are female), 0-Global Positioning 0 adult placed on probation for willful violation of support 17 New Leandra’s Law cases (13 CDs) 2. MONIES COLLECTED $ 3,596.59 – restitution 9,406.00 – fines 2,358.00 – fees 172.09 – surcharge 3. MEETINGS ATTENDED 9/4/12 Human Services Department Head 9/6/12 Meeting with LCSO regarding Clear Investigation tool 9/10/12 Hope Mentoring 9/11/12 COPA 9/13/12 Board of Elections-Primary 9/14/12 COMPAK Meeting 9/1712 Staff Meeting

9/18/12 Domestic Violence Consortium 9/18/12 Law Enforcement Council 9/18/12 Multi-Disciplinary Task Force on Sexual Abuse and Severe Physical Trauma 9/20/12 Genesee Valley Health Partnership 9/21/12 Hillside Agency Meeting 9/21/12 Kathy Montemarano-Record Management meeting 4. ADMINISTRATIVE REVIEWS One (1) administrative review 5. TRAINING Name Date Training Hours Misc. Doug Czyryca None Katie Dunn None Colleen Fronk None Debra Johnston None Liz Laney None Debra Mack None Matthew McKinney None Lynne Mignemi None Courtney Sobrado None Jason Varno 9/21/12 – 9/30/12 Continuing Education – Training 3.5 Intern Karen Weidman None Michelle Wolfanger None

EMERGENCY MANAGEMENT Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT MULTI – JURISDICTIONAL HAZARD MITIGATION PLAN FOR THE LIVINGSTON COUNTY OFFICE OF EMERGENCY MANAGEMENT - NEW YORK STATE DEPARTMENT OF HOMELAND SECURITY AND EMERGENCY SERVICES OFFICE OF EMERGENCY MANAGEMENT RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract for the Livingston County Office of Emergency Management, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount New York State Department 9/19/12 – 3/19/14 $77,880.00 of Homeland Security and Emergency Services, OEM 1220 Washington Avenue State Office Building Campus Building 7A – Suite 610 Albany, NY 12242

MOTION: Mrs. Babbitt Henry moved and Mr. Martello seconded to authorize the foregoing contract. Carried.

Funding Source Local Share Budgeted? 25% Yes No X Director’s Comments:

This grant will be used for the review and update of the Multi – Jurisdictional Hazard Mitigation Plan which has to be reviewed and updated every 5 years according to State Regulations, the local share can be the time allotted to the project by the Director of OEM, the balance of the funding will be used to acquire a planning firm to review and make the necessary changes to the plan. The animal response trailer is part of a federal program for emergency response to areas that have a large population of small animals and they cannot be sheltered with the general population or functional needs individuals. The equipment would provide temporary sheltering needs at a different location. There is no funding requirement on the part of the County.

The County Administrator stated K. Niedermaier went to the New York City area as part of the Western New York Incident Management Team. He thought Kevin was supposed to get back from New York City yesterday to be present today, but he must still be in transit.

The County Administrator stated this is partnered with the contract that the Undersheriff presented previously with the Homeland Security Grant program.

MOTION: Mrs. Babbitt Henry moved and Mr. Martello seconded to authorize the foregoing contract. Carried.

2. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO ACCEPT EQUIPMENT FROM THE MONROE COUNTY URBAN AREA SECURITY INITIATIVE, AN ANIMAL RESPONSE TRAILER The County Administrator explained this is donation from the Monroe County Urban Area Security Initiative for an animal response trailer. If there were ever a large barn fire, this trailer would be used to transport the animals.

MOTION: Mr. DiPasquale moved and Mr. Martello seconded to accept an animal response trailer from the Monroe County Urban Area Security Initiative. Carried.

The County Administrator reported that K. Niedermaier was down to the New York City area at the request of State Emergency Management Office. We had three RNs from the Department of Health that the State Department of Health requested for Nassau County to serve the homeless that were in triage areas. A lot of local fire departments and ambulances went down as well. He reported that the Board of Supervisors received an email from a lady in that area thanking us for sending a caravan of Livingston County officials down there to assist. He added that southwest Brooklyn was hit really hard and one area is Redhook where Greg O’Connell’s main operation is located. His building had four feet of water in it and a lot of his buildings that he put a lot of money into have been devastated. Livingston Cares, Brenda Donohue is on this Board, is sending contingents down there, and there is also a fundraiser at Theatre 101, Tuesday, at 7 PM. Pat Rountree, Julie Marshall and the County Administrator have also reached out to their local development corporation to assist.

Informational Item(s) Written Only 1. Hurricane Sandy update – The Emergency Operations Center was staffed during the event with the following disciplines: Operations, Planning and Logistics. The Fire Department and the EMS Corps staffed their facilities during the event and were ready to respond the needs of the community. A complete assessment of the County was conducted by OEM and County Highway, there were a few trees that came down on the power lines, flooding was minimum with little or no damage to the infrastructure. There was 2 structure fires during the storm the first one in Caledonia and the second was in Conesus, neither of these fires have any relationship to the storm. Several FD answered calls for basement pump outs. I would like to thank the County Board of Supervisors, Administrator Coyle and the Department Heads their cooperation a true team effort.

2. Director attended a Department of Homeland Security and Emergency Services meeting in Buffalo, the meeting outlined the requirements of the upcoming 2012 grant program. The only significant change to the grant is time frame; there will be only 2 years to complete the grant instead of 3 years. 3. Director was asked by the County Historian to speak to the County Historian Association regarding emergency plans for their facility. The Director will be assisting the County Museum on developing their emergency plan for the facility. 4. Director completed the Federal training requirement for the Incident Commander position, the training required the completion a 5-day training course that was held at the EOC, completion of a task book that validates the requirements of an Incident Commander and job tasks. The task book is signed off by DHSES. 5. Quarterly meeting of the Local Emergency Planning Committee was held at the EOC, the group is in the process of rewriting the by-laws, reviewing the County Hazardous Materials Response Plan and adjusting there facility response plan to better coordinate with the County’s during an emergency.

ECONOMIC DEVELOPMENT – PAT ROUNTREE & JULIE MARSHALL Pre-approved Informational Item(s) To Be Reported 1. ECONOMIC DEVELOPMENT STAFFING UPDATE

P. Rountree stated that as we are in transition process, he asked Julie to present the report .

J. Marshall provided a staffing update. She indicated she met with the County Administrator and Personnel Officer Tish Lynn and she is moving forward with all the necessary documentation for the Deputy Director position, once Julie is promoted to Director. She explained the posting for Deputy Director position would be provided to various agencies. She expects to begin the interview process after the first of the year. Supervisors Deming, Gott, Chairman Merrick, Phil Brooks and the County Administrator will be on the interview team.

P. Rountree stated he is pleased that the Board is moving in the direction of appointing Julie as his successor.

The County Administrator stated he would present a resolution for the appointment of Director at the December meeting.

P. Rountree added the Regional Council was expecting award announcements this month. The Governor had indicated he wanted to visit every region in the State before authorizing the awards. His appointment to be in this region was during Hurricane Sandy so there has been no rescheduled date. It looks like it will be December at the earliest before we know anything about the Regional Council awards.

P. Rountree reported the IDA contracted with the Town of Avon to construct an extension in the industrial park for land expansion by DP Tool next year. He personally thanked Mr. LeFeber for his support.

2. AG ECONOMIC DEVELOPMENT – Tour of Nelson Farms. To be reported jointly with Planning Department.

J. Marshall stated that she, Mr. Deming and Planning Director Angela Ellis visited Nelson Farms about 10 days. A brochure is on file. Nelson Farms is a facility that primarily does cold packing of recipes/formulas for small scale producers, which enables them to get those products to market. Generally, more cost efficient and effective than if they were to produce it in their own home/facility. She explained it was not what she expected. She thought it would be more of a kitchen incubator facility but it is a food processing facility. She indicated it is a small operation, operated by a gentleman and his wife who works part time. They do have a few employees in the production area. J. Marshall stated this is something she and Angela wanted to inform the Committee about. She stated she would like to see the County pursue something similar to this. Dave Evans, the Director 6

of the facility, is looking to expand and perhaps move to western New York. She believes there are enough small scale producers in the area that are ready to move out of their home that would occupy a facility like this. Julie Marshall recommended doing a feasibility study to see what it is going to cost and what it will take to put together a facility similar to this.

A. Ellis stated that we have had dialogue for quite some time about a facility like this, and it was a great opportunity to see it. She indicated the reason they went to that particular facility is because it was recommended by Ag & Markets. Ag & Markets had indicted this was a very successful project. It is a partnership with SUNY Morrisville so there is an education and training component as well. They get involved with the marketing piece, but they are into entrepreneurial success so they work closely with the clientele to develop the product, but they are also engaged in the distribution, marketing skills, etc. She explained they distributed about 400 different products. She indicated that there has been a lot of interest from similar ventures throughout the County and this could provide support and be something that the County could benefit from.

Mr. Deming stated he was amazed at the space utilized for the production. It all takes place in part of the downstairs of a house. They put out 400 different products using very little square footage.

J. Marshall thought that with it being affiliated with SUNY Morrisville it would be on the campus and it is not. It is a house on Route 20 in Cazenovia, NY.

A. Ellis added that Nelson Farms has specialty equipment that is expensive for individual processors to own and operate, so they are able to provide an opportunity for those businesses. She explained that they are also one of very few facilities that are certified in certain types of USDA food training, and often food processors go to them for their safety training.

Mr. Martello asked does the products come to them and then they package it or do they start from zero. J. Marshall responded they start with raw ingredients. She provided an example of Nunda Mustard—they have specialty product that was created at home. This would have been a perfect opportunity for them to expand their operations. They would have given this facility the mustard formula, and the facility would have done all the processing. The staff at the facility makes the product, package it, ship it, distribute it, etc. The facility also performs taste testing on the products.

Mr. Martello asked if Nelson Farms discussed profit margins. J. Marshall responded he said he calculates the cost of the product and marks it up 20%.

Mr. Schuster stated that when we met with Ag & Markets looking for something to help facilitate this kind of thing in our County, they recommended why reinvent the wheel try to use what is already working. Mr. Schuster stated he would support a feasibility study.

Mr. Deming asked where would this be located in Livingston County. J. Marshall stated she has reached out to Grant Writer Bernie Thoma to look at submitting some grant applications for the feasibility study and to identify additional funding sources. Currently, the former Dansville Middle School is being occupied by Genesee Community College and has a kitchen facility that is not being used. This might be a possibility using an existing facility versus building a facility. J. Marshall stated this project would partner with the Small Business Development Program.

The consensus of the Committee was to move forward with doing a feasibility study.

3. PROCLAIMING THE MONTH OF DECEMBER 2012 AS SHOP IN LIVINGSTON MONTH

WHEREAS, local businesses provide essential employment opportunities for citizens of Livingston County and contribute to the character and unique appeal of our communities; and WHEREAS, local merchants support our schools and community organizations; and WHEREAS, the Livingston County Board of Supervisors recognizes the important role that local businesses have in our economy and are committed to growing our local business base; and WHEREAS, Livingston County and its partners have launched the It’s in LivINgston campaign to promote and support locally owned businesses; and WHEREAS, local residents can make a positive impact if they choose to Shop in LivINgston this holiday season; now, therefore, be it RESOLVED, that the Livingston County Board of Supervisors does hereby proclaim December 2012 as Shop in LivINgston month. Dated at Geneseo, New York November 14, 2012 Public Services Committee

MOTION: Mr. Martello moved and Mr. DiPasquale seconded to declare the month of December as Shop In Livingston County Month. Carried.

PLANNING DEPARTMENT - ANGELA ELLIS Action Item(s) To Be Reported 1. ADOPTING SEQR NEGATIVE DECLARATION FOR ADDITIONS TO EXISTING AGRICULTURAL DISTRICTS WHEREAS, Section 303-b of the New York State Agriculture and Markets Law provides for the inclusion of predominantly viable agricultural land within a certified agricultural district prior to the county established review period; now therefore be it RESOLVED, that the Livingston County Board of Supervisors does hereby determine that the addition of parcels to existing Agricultural Districts is an Unlisted Action pursuant to the State Environmental Quality Review Act; and be it further RESOLVED, that it is hereby determined that the addition of parcels to existing Agricultural Districts will not have a significant effect on the environment, and that a Draft Environmental Impact Statement will not be prepared. Director’s Comments: This resolution will complete the SEQR process for the 2012 additions to the County’s Agricultural District Program. Copies of the SEQR documentation are included.

A. Ellis explained that November 14 would be the public hearing for these petitions. A. Ellis referred to the memo dated 10/30/12 provided to the Committee in the agenda packet about the properties involved (on file). There are seven properties--six properties are in Agricultural District #2 and one in Agricultural District #4. A total of 230.84 acres of land is proposed to be included in the respective districts. The Ag & Farmland Protection Board reviewed the requests on October 18, 2012 and recommended that all of the parcels be included in the respective districts. She explained effective this year petitioners were asked to provide more information about their property, and the Planning Department also reached out to the assessors and asked for their input on the actual agricultural uses for the properties.

She reviewed the packet of information.

MOTION: Mr. DiPasquale moved and Mr. Merrick seconded to authorize the foregoing resolution. Carried.

2. APPROVING ADDITIONS TO EXISTING AGRICULTURAL DISTRICTS WHEREAS, Section 303-b of the New York State Agriculture and Markets Law provides for the inclusion of predominantly viable agricultural land within a certified agricultural district prior to the county 8

established review period; and WHEREAS, upon recommendation of the Agricultural & Farmland Protection Board, the Livingston County Board of Supervisors established the month of September as the 30-day period in which landowners may petition Livingston County for the inclusion of parcels within existing agricultural districts; and WHEREAS, Livingston County received five petitions for inclusion of land within an existing agricultural district; and WHEREAS, the Livingston County Agricultural & Farmland Protection Board determined that the seven parcels proposed for inclusion in the agricultural districts consist predominately of viable agricultural land, and that the inclusion of such land would serve the public interest by assisting in maintaining a viable agricultural industry within the agricultural districts; and WHEREAS, the Agricultural & Farmland Protection Board recommended the inclusion of seven parcels in Agricultural Districts #2 and #4 as predominantly viable agricultural land, including parcels #102.-1-29 in the Town of Conesus, #72.-1-25.118, #81.-2-6.1, and #99.-1-24.2 in the Town of Geneseo, #99.-1-7.12 in the Town of Groveland, #46.-1-30.21 in the Town of Lima, and #198.-1-72.1 in the Town of Nunda; and WHEREAS, the Livingston County Board of Supervisors held a public hearing on November 14, 2012; and WHEREAS, the Livingston County Board of Supervisors has determined pursuant to the State Environmental Quality Review Act, that the proposed action will not have a significant impact on the environment; now therefore be it RESOLVED, that the Board of Supervisors does hereby approve the inclusion of seven parcels in Agricultural Districts #2 and #4 as predominantly viable agricultural land, including parcels #102.-1-29 in the Town of Conesus, #72.-1-25.118, #81.-2-6.1, and #99.-1-24.2 in the Town of Geneseo, #99.-1-7.12 in the Town of Groveland, #46.-1-30.21 in the Town of Lima, and #198.-1-72.1 in the Town of Nunda. Director’s Comments: This resolution will accept the additions to the existing Agricultural Districts for recommendation to New York State Department of Agriculture and Markets. Copies of the petitions and associated maps are provided.

MOTION: Mr. DiPasquale moved and Mrs. Babbitt Henry seconded to authorize the foregoing resolution. Carried.

October 18, 2012, and approved its recommendation to the Board of Supervisors (also enclosed). SYNERGY. About 12 people participated in the tour of Synergy, New York’s largest on-farm co- digestion biogas power project located at a 2,000-head dairy farm in Covington, Wyoming County on October 3, 2012. Agriculture and Farmland Protection Board. The AFPB discussed a draft work plan for 2013 at its meeting on October 18, 2012. Agricultural Economic Development. The Planning Director participated in a tour of Nelson Farms, Cazenovia, NY with Committee Chair Gerald Deming and Deputy Economic Development Director Julie Marshall on October 26, 2012. The Planning Director will be joining Economic Development on reporting to Committee on the tour. UPCOMING TRAINING OPPORTUNITIES: LET’S Plan TRAINING REQUIREMENTS: We have scheduled a training session on planning board and ZBA basics for December 6, 2012, at 7:00pm, at the Ossian Town Hall. The Local Government Workshop is scheduled for November 15, 2012. Update on municipal official training hours and a notice on available trainings for the remainder of the year will be sent out in November. Reminder: Evenings with the County Planning Board is an opportunity for municipal training credit hours. Municipal planning and zoning officials may receive credit for attending and learning about County Planning Board review. CONESUS LAKE WATERSHED MANAGEMENT PLAN (CLWMP) – CONESUS LAKE WATERSHED COUNCIL (CLWC): Streambank Remediation Projects –Phase I ($382,869) & Phase II ($358,132: The consultant team started field data collection. The Conesus Lake Watershed Manager continued working on obtaining property owner permissions for the initial fieldwork. Conesus Lake Watershed Council. The next Council meeting is scheduled for November 9, 2012. Conesus Lake Watershed Council – Technical Committee. The Technical Committee met on October 26, 2012 and reviewed the draft work plan for 2013. The next meeting is scheduled for January 25, 2013. Informational Kiosk at Long Point Park. The Conesus Lake Watershed Manager continued working with the Town of Geneseo and Boy Scout Sam Coniglio on the construction of an informational kiosk at Long Point Park. The sign will be very similar to the one constructed at Vitale Park. Update of the Conesus Lake Characterization Report. EcoLogic continued work on updating the report. Planning Department staff also worked on updating the report. TRANSPORTATION: Genesee Transportation Council: Livingston County Transportation Connectivity Plan Project. The consultant team continued work on the project. A public informational meeting is being planned for the end of November once the consultant has a draft of the Existing Conditions Report prepared. The Planning Director and Bonnie Turner, LATS General Manager will be conducting an on-board ridership survey on November 5, 2012. Other Related Transportation Projects/Meetings 2013 United Planning Work Program. The Planning Director submitted a UPWP application for a Dansville Transportation and Industrial and Commercial Access Study to GTC on October 19, 2012. GENESEE-FINGER LAKES REGIONAL PLANNING COUNCIL Council Executive Committee. The Planning Director attended the Executive Committee meeting on September 17, 2012. The next meeting is scheduled for December 13, 2012. Planning Coordination Committee. The Planning Director attended the Planning Coordination Committee meeting on October 5, 2012. The next meeting is scheduled for December 7, 2012. GENESEE FINGER LAKES REGIONAL SUSTAINABILITY PLAN PROJECT. The Planning Director attended the Consortium meeting on October 9, 2012, and the Executive 10

Committee meeting on October 17, 2012. HOUSING TASK FORCE The Planning Director provided the Housing Task Force with an update on the Transportation Connectivity Plan project and helped facilitate group discussions on housing priorities for 2013 at its meeting on October 16, 2012. E911 ADDRESSING: The Planning Department continued work on the E911 addressing assignments and ROW naming with the Sheriff’s Office. WEATHERIZATION ASSISTANCE PROGRAM (WAP). The Planning Director and the NYS Office of Community Renewal are coordinating the necessary steps for divesture of the program. TECHNICAL ASSISTANCE Technical Assistance - Municipalities Completed a USGS Topo map request for the Town of Avon Assessor Created maps for Springwater's Comprehensive Plan Project Provided Census info for Springwater's Comp Plan Project Outlined process for comp plan and zoning update adoption - Town of Conesus Met with Davies Nagel of York to discuss trail connections Mapped potential adult use prohibited areas according to Springwater's draft adult use regulations Mapped potential adult use prohibited areas according to Town of Conesus draft adult use regulations Met with the Town of Geneseo zoning amendment committee for a consultant pre-proposal meeting Provided Livingston County agricultural statistics to the Town of Nunda Historian Technical Assistance - Other Depts Wilcox Press maps for Administration EMS Facilities maps- EMS/KNiedermaier EOC/HWY Directions map updates- Personnel, Hwy, EMS Census/ACS poverty, Housing Stats- DOH/KRoot New World Rd updates, MBradley/Sheriff Technical Assistance - Public Provided sewer line data to the NYS Office of Cyber Security Provided map of hunt club areas in Groveland and Sparta to a hunt club member (John Driscoll)

HIGHWAY DEPARTMENT- DON HIGGINS

D. Higgins reported that at 6:30 AM an old concrete structure on Groveland Hill Road collapsed from the road to the streambed, leaving a 40 foot deep hole. The Department is in the process of replacing this structure. He shared some photographs with the Committee.

Action Item(s) To Be Reported 1. AWARDING BID FOR THE COUNTY HIGHWAY DEPARTMENT FOR A FOUR-SIDED PRECAST CONCRETE BOX STRUCTURE – LAKELANDS CONCRETE PRODUCTS, INC. WHEREAS, after the proper legal advertisement seeking bids for one (1) new Four-Sided Precast Concrete Box Structure (Materials Only), three (3) bids were received and opened on October 26, 2012, now, therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign the following contract, which is hereby accepted as the lowest responsible bid, subject to review by the County Attorney and County Administrator. Contractor Term Amount Lakelands Concrete Products Inc. 11/14/12 - 08/31/13 $62,231.00 11

7520 East Main Lima, NY 14485 For: Precast Concrete Box Structure for replacement of Bridge #84, Pokamoonshine Rd. (CR-74), Town of Springwater Director’s Comments: Lakelands Concrete bid: $62,231. Binghamton Precast bid: $63,992.46. Kistner Concrete bid: $67,496. Dated at Geneseo, NY November 14, 2012 Public Services Committee Funding Source Local Share Budgeted ? 2012 County Highway Budget Appropriations 100 % Yes XX No

MOTION: Mr. Merrick moved and Mr. LeFeber seconded to authorize the foregoing resolution. Carried.

2. AWARDING BID AND AUTHORIZING PURCHASE FOR THE COUNTY HIGHWAY DEPARTMENT FOR ONE (1) 2013 18,000# GVWR MECHANIC’S SERVICE TRUCK – VAN BORTEL FORD WHEREAS, after the proper legal advertisement seeking bids for a new, 18,000# GVWR Mechanic’s Service Truck, seven bids were received and opened on October 26, 2012, now, therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is authorized to sign the following contract, which is hereby accepted as the lowest responsible bid, subject to review by the County Attorney and County Administrator: Contractor Amount Van Bortel Ford, Inc. $85,032.00 71 Marsh Road East Rochester, New York 14445 For: Purchase of new 2013 18,000#GVWR Mechanic’s Service Truck. To replace current Mechanic’s Service Truck #39, 1988 Ford F-350. The cost is not to exceed the amount indicated. Director’s comments: Seven bids ranged from $85,032.00 to $117,268.60 Dated at Geneseo, New York November 14, 2012 Public Services Committee Funding Source Local Share Budgeted ? County Highway 2012 Machinery Fund Appropriations 100 % Yes XXX No

MOTION: Mr. Martello moved and Mr. Wadsworth seconded to authorize the foregoing resolution. Carried.

3. AUTHORIZING EXTENSION OF SNOW AND ICE AGREEMENT BETWEEN NEW YORK STATE DEPARTMENT OF TRANSPORTATION AND LIVINGSTON COUNTY THROUGH THE 2014-2015 SEASON WHEREAS, the County of Livingston, pursuant to Section 12 of the Highway Law, relating to control of snow & ice on State Highways in towns and incorporated villages, has heretofore entered into an Agreement with the State of New York for such purposes, and WHEREAS, Section 7 and 10 of said Agreement respectively provide a method of modification of the map of affected State highways and of annually updating the estimated expenditure, and WHEREAS, it would be in the interest of Livingston County to extend the Agreement as modified and updated, for an additional one year, through the 2012-2013 season, and WHEREAS, each Municipality involved in this Contract has agreed to said extension, now, therefore, be it

RESOLVED, that the Chairman of the Board of Supervisors of Livingston County is hereby authorized and directed on behalf of Livingston County to execute the following Agreement affecting such extension and modification, subject to review by the County Administrator and County Attorney: Contractor Term Amount NYS Dept. of Transportation 2014 – 2015 Winter Season Varies For: State S&I Contract. Dated at Geneseo, NY November 14, 2012 Public Services Committee

MOTION: Mr. DiPasquale moved and Mrs. Babbitt Henry seconded to authorize the foregoing resolution. Carried.

Pre-approved Informational Item(s) To Be Reported 1. 1-YEAR EXTENSION (THROUGH DECEMBER 31, 2013) OF INTERMUNICIPAL AGREEMENT FOR MACHINERY, TOOLS, EQUIPMENT AND SERVICE SHARING BETWEEN LIVINGSTON COUNTY AND THE TOWNS IN LIVINGSTON COUNTY, PER RES. 2010-381. Directors Note: 2010-381 authorizes five one (1) year extensions so a resolution is not required for this extension

D. Higgins reported that the original contract authorizes a one-year extension through December 31, 2013. He indicated each town would receive a letter asking if they are interested in extending their contract.

2. RETIREMENT OF SHOP MANAGER: Mike Gridley, County Highway Shop Manager, has announced his plan to retire effective January 31, 2013. Mike has been with the Highway Dept. for over 32 years, starting as an Automotive Mechanic, and as the Shop Manager for the past 12+ years. Discussion regarding this impending vacancy.

D. Higgins stated that Shop Manager Mike Gridley has decided to retire after 32 years effective end of January 2013. D. Higgins has talked with the County Administrator about this matter and indicated he would like to establish a temporary Part-time Shop Manager so Mike would be able to come back to acclimate the new person in the Shop Manager position. D. Higgins stated he intends to do a good search for this position and also would be tweaking the job description. There may be one person internal but he wants to be sure he gets the right person for this job.

Mr. Deming asked for an update on Deputy Highway Superintendent Jason Wolfanger. D. Higgins stated that Jason has been back to work for three weeks and he would have been at the CNR flag pole ceremony this morning; however, he was at the Groveland Hill Road collapse site and will be overseeing this project. D. Higgins explained he has another surgery next Thursday and will be off for 4-5 weeks.

OTHER Action Item(s) To Be Reported 1. APPOINTING MEMBER TO THE LIVINGSTON COUNTY SOIL AND WATER CONSERVATION DISTRICT – WILLIAM WADSWORTH RESOLVED, that the following member is hereby appointed to the Livingston County Soil and Water Conservation District for the term designated: Name Address Rep./Title Term Livingston County Soil and Water Conservation District

William S. Wadsworth PO Box 127, Geneseo NY 14454 Supervisor 11/14/12-12/31/12 Filling Unexpired term of Gary Moore Dated at Geneseo, New York November 14, 2012 Public Services Committee

MOTION: Mr. DiPasquale moved and Mr. Martello seconded to authorize the foregoing resolution. Carried.

Pre-approved Informational Item(s) To Be Reported County Attorney David Morris 1. DISCUSSION OF EVERMAN ROAD BRIDGE

EXECUTIVE SESSION

Mr. Martello moved and Mrs. Babbitt Henry seconded to move into Executive Session for the purpose of information regarding proposed, pending or current litigation. Carried.

Mr. LeFeber moved and Mr. Merrick seconded to move out of Executive Session. Carried.

No action taken.

MOTION: Mr. Merrick moved and Mr. DiPasquale seconded to authorize the Chairman to sign the Everman Road Bridge stipulation settlement between Burley versus the County of Livingston and Town of West Sparta litigation, subject to review by the County Attorney and County Administrator. Carried.

2. UPDATE ON WEST LAKE ROAD RIGHT-OF-WAY TRANSFER

The County Administrator stated he wanted to give the Committee an update pertaining to the West Lake Road right-of-way transfer (Maxon trust) that the Committee authorized in July. He explained the Board transfers many parcels on West Lake Road. Probably late August early September, Chairman Merrick received a telephone call from an individual who had built a house and has used said property to access his property. The property was transferred to another individual and Chairman Merrick asked the County Administrator, County Attorney and Geneseo Supervisor Wadsworth to review this matter. They attempted to try to get the neighbors to discuss this matter. The Maxon trust folks were not interested in putting any language in the transfer for this other individual. Mr. Mahus and Mr. Schuster received phone calls from the Maxon trust individuals asking why the transfer was taking so long. The County Administrator stated Mr. Evans was satisfied with the resolution and thanked the Board for considering the matter, and he is now in touch with the Maxon trust individuals to attempt to get access to his property.

ADJOURNMENT

Mr. Martello moved and Mrs. Babbitt Henry seconded to adjourn the meeting at 2:47 p.m. Carried.

PUBLIC DEFENDER- MARCEA CLARK TETAMORE Informational Item(s) Written Only 1. Applications received as of 10/29/12 a.m.: 1362 2. Files opened as of 10/29/12 a.m. (approximately): 1036 14

3. Section 722-d money received as of 10/29/12: $2,574.50 4. Section 722-d money collected by collection agency: $373.86 5. Files assigned to GVLA year to date (approximately): 244

HISTORIAN- AMIE ALDEN September – October 2012 Meetings, events and activities: September 4th – met with Michael Hager, owner of Museum Photographs in Rochester, to have scans made of photographs and discuss timeline exhibit at Government Center September 5th – gave quarterly update to Public Services Committee September 7th – met with Lisa Burns, Tourism Director to discuss collaborative projects September 10th – met with Dave Bojanowski of Genesee Valley Conservancy to discuss upcoming Farm Tour scheduled for Sept. 21st. Sept. 11th – met with Anna Kowalchuk, Livingston County Museum Administrator and Joan Schumaker, President of Western New York Association of Historical Agencies (WNYAHA) to discuss upcoming fall meeting of the Friends of Livingston County History scheduled for Oct. 24. September 14th – met with Colleen West, Livonia Town Clerk, to discuss indexing of town records. Also met with Dorothy Wilkins, Livonia Town Historian. September 20th – met with Livingston County Historical Society nominating committee. September 21st – participated in the Farm Tour sponsored by the Genesee Valley Conservancy. September 25th – attended the Livingston County Town Historian’s fall meeting at the Dansville Public Library. September 29th – attended the Government Appointed Historians of WNY (GAHWNY) fall meeting at SUNY Brockport. Elected Chairperson of the organization (two-year term). October 4th – met with Livingston County Historical Society nominating committee. October 11th – attended the grand opening ceremony of the new Special Collections area at Milne Library, SUNY Geneseo. October 14th – met with Sandra Bean, Groveland Town Clerk and Phyllis Dreywood, Groveland Town Historian to discuss disposition of Larry Turner’s (former Groveland Town Historian) records. October 19th – attended the NYS Archives Week event sponsored by the NYS Documentary Heritage Program at Pittsford Library. I served on the planning committee for this event. October 21st – participated as main speaker for the Flag Dedication at the Revolutionary War memorial site at Mt. Hope Cemetery, Rochester. The Rochester Chapter of the Daughters, Sons, and Children of the American Revolution sponsored the event. October 23rd – attended the NYS Archives Awards Ceremony at the Cultural Education Center, Albany and received the William H. Kelly award for work in creating a model archival records program including a state-of-the-art archives and history center. Kathy Montemarano, Records Manager, and James Culbertson, County Clerk, also attended the ceremony. October 24th – participated in the fall meeting of the Friends of Livingston County History at the Livingston County Historical Museum in Geneseo.

BOARD OF ELECTIONS- NANCY LEVEN & LAURA SCHOONOVER Informational Item(s) Written Only

1. The Commissioners once again participated with the staff of the Genesee Valley Educational Partnership Incarcerated Education to present a program to the inmates to discuss their eligibility with voter registration and absentee ballots in the Livingston County Jail. Eight inmates requested absentee ballots. 2. The Commissioners testified in Court over the Primary Election certification. This late court date and ruling made for late certification of the ballot for November.

3. Local registration was held in the Board of Elections to save on expenses so 34 inspectors did not need to be hired with 2 serving in each town. Two sessions were held as according to Election Law, on Thursday, October 4th from 9 AM to 12:30 PM and on Saturday, October 13th from 2 PM to 9 PM. Two Inspectors were brought in on Thursday to assist the staff and the Board of Elections staff covered the Saturday hours. Ten people took advantage of last day to register as compared to 91 people four years ago when held in each of the towns. 4. Military and Federal absentee ballots were mailed on time according to the Federal Court Order On October 5th for those who already had applications on hand. Ballots arrived from the printer at 3:30 PM, immediately were prepared for mailing and were taken to the Geneseo post office just before 5 PM to meet the deadline. The printer was given the final name for the ballot at 9:30 the night before and was able to print and drive them to us from Albany, NY in time. 5. Ballots for all others who had applications on hand were issued and mailed starting on October 9th. At that time 800 applications were on hand, as of October 29th, 1600 absentee ballot requests have been filed with over 300 of those personally appearing in the Board of Elections. 6. Additional hours for the Board have started for registered voters to vote by absentee ballot in the office. Four evening and two Saturdays have been scheduled. Each day of the additional hours have been worthwhile for many voters to be able to vote. 7. Commissioner Leven rode with a Commissioner in Monroe County to attend a meeting at the State Board’s office in Albany on October 18th. 8. Participated in a state-wide conference call with the Commissioners’ Association and the State Board of Elections on October 25th and a Commissioners’ Association Executive Committee conference call on October 26th. 9. As required by Election Law, arrangements were made with the Center for Nursing and Rehabilitation for residents to receive their absentee ballots. Three teams of Election Inspectors were hired to distribute the ballots to the residents in the CNR to assist them in voting on October 25th. Staff then returned on the 26th for additional ballots. Sixty-one residents requested ballots for the November election. 10. The town of Sparta’s poll site was moved due to multiple complaints from the inspectors and concern about voter’s privacy. They will now be voting at the Sparta Community Center. Postcards were mailed to all households affected by this move. 11. Incoming mail (along with outgoing) has increased tremendously along with telephone calls and visitors to the Board because of the Presidential election. This has kept all of the staff extremely busy for many weeks. 12. Poll site coordinators were notified, Inspectors have been scheduled, machines tested, ballots printed, and all other paperwork compiled to successfully hold the November 6th election.

Respectfully submitted,

Virginia O. Amico Clerk of the Board

PUBLIC SERVICES COMMITTEE MEETING MINUTES WEDNESDAY, DECEMBER 5, 2012 1:30 P.M.

PRESENT: G. Deming, D. LeFeber, C. DiPasquale, D. Martello, J. Merrick, P. Yendell, B. Donohue, L. Semmel, I. Coyle

ABSENT: D. Babbitt Henry, W. Wadsworth,

PUBLIC WORKS- CATHY VANHORNE Action Item(s) To Be Reported 1. REQUESTING TO CREATE AND FILL ONE BUILDING MAINTENANCE PERSON POSITION FOR THE PUBLIC WORKS DEPARTMENT (LCWSA) AND REFERRING THE MATTER TO THE WAYS AND MEANS COMMITTEE

C. Vanhorne stated she is requesting to create and fill one building maintenance person position for the Public Works department. This position is budgeted and they are responsible for building and maintenance work, supervised work with sewer and water maintenance and custodial work. This is a new position because we did not fill a water waste, water maintenance position that was made vacant last year. We found that we cannot keep up with the building maintenance needs and we are lacking this type of work. Mr. Martello asked if the vacant position would be deleted. She responded that she would like to wait, especially if we gain a big project. She further explained that we are planning on gaining another tank and several pump stations. We will not fill it unless we need it.

MOTION: Mr. Lefeber moved and Mr. Merrick seconded to authorize the request to create and fill one building maintenance position for the Public Works department (LCWSA) and referring the matter to the Ways and Means committee Carried.

RECORDS MANAGEMENT- KATHY MONTEMARANO Pre-approved Informational Item(s) To Be Reported 1. DEPARTMENT UPDATE

K. Montemarano reported that things are running smoothly, this time of year we are receiving a lot of year end files from departments. This year we will be applying for a grant for probation to start scanning their records. Mr. Martello asked if they had received any of the CNR records. Kathy responded that they don’t handle their records. I. Coyle added that he believes that they have a need for access more then any other department and there is a benefit of having them in close proximity.

Informational Item(s) Written Only Meetings, events, activities: 1. July 12- Met with District Attorney, Greg McCaffrey, regarding Disaster Plan 2. July 19 – Department Head meeting 3. August 1 -Public Services Committee meeting 4. August 23 – Met with Ian Coyle, budget meeting 5. September 21- Met with Lynne Mignemi regarding their older files in office 6. September – Received Workers Comp case files from RMSCO, Straightened them out and listed them in the computer 7. October 11- SHAPE meeting 8. October 19- Attended RRLC Seminar in Pittsford 9. October 23- Attended Award Ceremony in Albany for Annual Award for Excellence in Local

Government Archival Program Development presented to Livingston County, along with Jim Culbertson and Amie Alden

July 2012 Aug 2012 Sept 2012 Oct 2012 Single paper filing 78 409 37 77 Boxes of records sent over 43 51 47 62 Boxes of records destroyed 172 106 119 155

SHERIFF’S DEPARTMENT- SHERIFF YORK Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY SHERIFF’S DEPARTMENT – NEW WORLD SYSTEMS CORPORATION RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Sheriff’s Department, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount New World Systems Corporation 1/1/13 – 12/31/15 $351,550.00 888 West Big Beaver Troy, MI 48084 For: Three yr software maintenance Funding Source Local Share Budgeted ? A3110 100% Yes X No

Undersheriff Szczesniak first thanked Mr. Yendell for participating in a ride along with the Sheriff’s department. Mr. Yendell stated that he rode along last Thursday with Deputy Cartwright and Sgt. Dougherty. He explained that he rode from about 8:45 AM to 9:00 PM and how it gave him a first hand opportunity to see what types of technology they have and some of the issues they have to deal with. He witnessed first hand how the Deputies handled a call to check on the welfare of an individual and how the Deputy tried to learn what issues, if any, the individual is dealing with and explain what types of services might be available to them to help them deal with those issues. He stated that he was also involved with a situation that required the interviewing and taking of depositions from three individuals. The depositions required the separation of the 3 witnesses’ which took 3 Deputies off road patrol to work on this issue. He encouraged the committee members to take advantage of the offer that the Sheriff’s Department has made available.

Undersheriff Szczesniak reported that this contract is a renewal with New World Systems Corporation which is for our department’s records management system. He explained that historically every year the price increases by three percent but they were able to negotiate a contract with only two percent increases for the next three years including an additional 40 hours of onsite best practice evaluations for each of those calendar years.

MOTION: Mr. Martello moved and Mr. Merrick seconded to authorize the foregoing contracts. Carried.

2. REQUESTING TO CREATE AND FILL ONE FULL-TIME CORRECTIONS OFFICER POSITION FOR THE SHERIFF’S DEPARTMENT AND REFER THE MATTER TO THE WAYS AND MEANS AND MEANS COMMITTEE

The Undersheriff stated that due to the jail expansion the need for a full time corrections officer grew. Currently

there are some issues regarding the hours of the part-time employees. We have 36 full-time officers and this would bring that up to 37 full-time positions to help alleviate some of the need for part-time officers.

MOTION: Mr. DiPasquale moved and Mr. Merrick seconded to authorize the request to create and fill one full- time corrections officer position for the Sheriff’s department and refer the matter to the Ways and Means and means committee Carried.

EMERGENCY MANAGEMENT SERVICES- KEVIN NIEDERMAIER Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT FOR THE LIVINGSTON COUNTY DEPARTMENT OF EMERGENCY MANAGEMENT - NEW YORK STATE DIVISION OF HOMELAND SECURITY AND EMERGENCY SERVICES RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract for the Livingston County Office of Emergency Management, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount New York State Division of Homeland Security 9/1/12 – 8/31/14 $114,000.00 and Emergency Services 1220 Washington Avenue State Office Building Campus Building 7A – Suite 610 Albany, NY 12242 For: The expansion of the technology needed for the Emergency Operations Center. Funding Source Local Share Budgeted ? New York State Division of Homeland Security and -0- Yes X No Emergency Services Director’s Comments: The budget established for this contract will assist in the expansion of the technology needed for the Emergency Operations Center.

K. Niedermaier explained that this contract is for the expansion of the technology needed for the Emergency Operations Center. It is a grant that is 100% reimbursable from the State.

MOTION: Mr. Merrick moved and Mr. Martello seconded to authorize the foregoing contract. Carried.

Informational Item(s) Written Only 1. Attended the Village Mayors association meeting with Under Sheriff Szczesniak and Sgt. Mike Bradley and presented a program on New York Alert. The intent is to have the villages utilize NY-Alert for notification of there employees and the general public within there jurisdiction of emergencies. The program would also allow the 911 Center access to broadcast emergency notifications to their jurisdiction. 2. Haz Mat Team participated in a joint drill at Kraft Foods, Avon with the Avon Fire Department and the Kraft Foods Emergency Response team. The simulated incident was an ammonia leak from a compressor that was located on a rooftop. The team completed mitigation of the leak and conducted decontamination procedures. The Haz Mat team participates in yearly drills with Kraft Foods. 3. Hosted a Recruitment and Retention program sponsored by the Fireman’s Association of the State of New York (FASNY). FASNY provided each department with public service announcements and campaign materials to conduct a successful Recruitment and Retention program for their department. 4. Hosted a Hazardous Material Incident Command class for the fire/EMS and Haz Mat team members. The class is design around the functionality of ICS and to familiarize the Incident Commanders to

establish a unified command structure which will help in the coordination of resources when responding to a hazardous materials incident.

ECONOMIC DEVELOPMENT- PAT ROUNTREE AND JULIE MARSHALL Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY DEPARTMENT OF ECONOMIC DEVELOPMENT: GREATER ROCHESTER ENTERPRISE AND THE LIVINGSTON COUNTY DEVELOPMENT CORPORATION RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Department of Economic Development, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount Greater Rochester Enterprise 1/1/13 - 12/31/13 $25,000.00 100 Chestnut Street One HSBC Plaza, Suite 1910 Rochester, NY 14604 For: Marketing Initiatives Funding Source Local Share Budgeted? A6889.4190 $25,000 Yes  No Director’s Comments: The contract provides for external marketing initiatives to retain and attract new businesses to Livingston County and will maximize efforts to strengthen the local economy and provide for more and better jobs for community residents. Contractor Term Amount The Livingston County Development 1/1/13 - 12/31/13 $40,000.00 Corporation 6 Court Street, Room 306 Geneseo, NY 14454 For: Downtown Revitalization and Entrepreneurship Funding Source Local Share Budgeted? A6889.4410 $40,000 Yes  No Director’s Comments: The contract provides for small business entrepreneurship training, technical assistance, public relations & marketing of the Downtown Revitalization Program. J. Marshall explained that the contract with Greater Rochester Enterprise is for marketing initiatives. She explained that this contract provides for external marketing initiatives to retain and attract new businesses to Livingston County and will maximize efforts to strengthen the local economy and provide for more and better jobs for community residents. She stated that they would like to enter into a one-year contract so they can evaluate how effective the contract is. Mr. DiPasquale asked how she would evaluate them? J. Marshall responded that they will look at the number of leads they generate and the value that those leads. Mr. Martello asked if there are any monetary numbers to evaluate what they have done for us? J. Marshall stated that we cannot really quantify the services that we receive, but they do provide us, on a quarterly basis, an identification of leads and status reports on where they are with projects. J. Marshall stated the contract with The Livingston County Development Corporation is for the Downtown Revitalization and Entrepreneurship training that we do. The county has contributed funding toward the Development Corporation and this would be to continue that relationship in a formal contract form. She passed out a brochure (on file) that highlights the various activates and support that we can provide to the communities. We have seven of our villages that are participating in the program that are contributing $375,000 on an annual

basis, some are paying the amount out of their own budgets and others are cost sharing with the town and village.

MOTION: Mr. Martello moved and Mr. Merrick seconded to authorize the foregoing contracts. Carried. Mr. Deming thanked Pat Rountree for his services to the County and wished him well in his retirement. P. Rountree stated that it has been a fantastic trip and that he is pleased that the Board is appointing Julie as his successor. Informational Item(s) Written Only Fast Trac Program – 10 entrepreneurs graduated from the second class of FastTrac New Venture Program. The LCDC partnered with SUNY Geneseo, holding the class at the Milne Library on campus. Program sponsors including area banks, accounting firms and other business service providers were on hand to meet with and congratulate program graduates. Of the 10 graduates, 4 were existing business owners and 6 were prospective business owners. Downtown Revitalization Program – Nineteen (19) projects awarded funding through the 2012 Sign & Façade Improvement Program have been completed. Project funding through the grant program totaled $50,823 that leveraged an estimated additional $102,000 in private investment. Informational meetings for the 2013 Sign & Façade Improvement Program will be held in January. New York Main Street Program - The Villages of Dansville and Lima have successfully completed their 2010 New York Main Street Grant projects. The state program manager will be in Livingston County in December to monitor and formally closeout the grants. Twenty-two commercial buildings in the two villages were renovated with the use of the grant funds. These renovations also improved or created 28 residential units. The grant awards leveraged an estimated $1.1 million in additional private investment. New York State Division of Homes & Community Renewal President, Matthew Nelson toured the communities that have received funding or have applied to receive funding through the NY Main Street Program. Livingston County’s programming and grant administration are considered best practices. Senators Gallivan and Young will tour the Village of Mt. Morris on November 27th. Regional Economic Development Council update – Governor Cuomo came to Rochester on November 27th to listen to a presentation by the Finger Lakes Regional Economic Development Council. It is anticipated that regional award announcements will be made in December. Castle on the Hill – Developer Peter Krog and Scott Fairbrother met with Mr. Coyle, Jim Culbertson, as President of the Dansville Economic Development Corporation and this office on November 26th to give a project update. The Castle’s $2.5 million Restore NY Grant has been extended twice and will expire again on December 31st. Various options were discussed. Mr. Krog had previously met with Mayor Vogt. Tax Abatement Legislation and Property Tax Cap – Mr. Rountree met with the County’s School Superintendents on November 27th to explain the Home Rule Tax Abatement legislation enacted into law in 2011. Presentations were delayed until schools got past their first property tax cap budget. A second topic of discussion was how PILOT payments are accounted for under the property tax cap.

DISTRICT ATTORNEY- GREG MCCAFFREY Pre-approved Informational Item(s) To Be Reported 1. DEPARTMENT UPDATE

G. McCaffrey provided an update on the District Attorney’s office. He reported that the numbers for Superior Court Information’s are still very high, which is a benefit to the county because it is decreasing costs. In the upcoming months we will be going through more transitions in the office to get the operation running as efficiently as possible. We also will be doing some repairs and upgrades in the office including painting the walls and installing new carpets. He stated that he intends to get to every local court to talk to the Judges about court efficiencies and scheduling to see if there is anything we can do to help with costs and time in our office. He explained many Judges are retired and he would like to see if some courts would be interested in holding

court during the day versus at night. He further reviewed various ideas that he believes would help make the courts and DA’s office run more efficiently. He explained that he is very big on training within the office. Every attorney has to have 12 credit hours per year of training and he intends to work with other Counties to have the prosecutors work with others to help get the office more modernized with better training. He also reported that there are three vehicles in the DA’s office and the Tahoe will be sold at auction. He plans on purchasing a substitute vehicle that is more efficient for the office. He further reviewed some different sentencing options that he would like to implement due to the fact that the probation department is really bogged down. He stated that he has meetings with the Wyoming County and Alleghany County District Attorney’s, both of which are fairly new to the position, to see how they run their offices and to see how we can possibly run ours better. He concluded that we are in the process of reviewing the Crimes Against Revenue (CAR) program, which looks into medicare and welfare fraud to help get money back for the County.

Mr. Martello questioned if towns could partner up so each town does not have to have its own justice. G. McCaffrey responded that legally each defendant has the right to be heard in the town that the crime was committed. There was discussion on having district courts versus town courts.

BOARD OF ELECTIONS- NANCY LEVEN AND LAURA SCHOONOVER Pre-approved Informational Item(s) To Be Reported 1. UPDATE ON THE GENERAL ELECTION

N. Leven updated the committee on the general election including the District Attorney race. She explained that due to the issues surrounding the Republican race for the District Attorney’s office they were under a lot of stress and time constraints in order to send out ballots to our Military personnel. The decision was made October 3rd that the Republican party had to make a decision on a candidate. The party made their decision on October 4th and ballots had to be out on October 5th. We had to send out three versions of the ballot to the printer and were able to notify them late Thursday night which ballot to print. We received the ballots on Friday afternoon at 3:30 p.m. and they needed to be to the post office by five o’clock. She stated we were pushed because of the primary date. If the primary date was earlier they wouldn’t have experienced so many issues with being behind and with time constraints. She further explained the issues that super storm Sandy had on the election. She stated that over all the election went well with only one polling place, in Geneseo, experiencing high traffic due to the Governor allowing anyone that was displaced by the storm to vote at any polling site. Some students at SUNY Geneseo deemed themselves displaced and wanted to vote as well, which created some chaos at the site. She stated that the machines ran well with only minor problems being reported. She further explained that the office will be purchasing their own printer so they can print their own ballots and also a stitcher and a shrink wrap machine so everything can be done in house to help save money.

Mr. Lefeber asked why they are charged more for election inspectors compared to bigger towns. N. Leven responded that compared to other the four elections there was a lot more traffic. The big thing we have tried to do is get more districts in one building. We have talked about consolidating districts and we only have a few months time in 2013 if we are going to pull that off. Party committee seats will be up next year and petitions will be circulated the first week of June, if we stay with a September primary.

Informational Item(s) Written Only 1. The extension of the absentee ballot application date due to Superstorm Sandy caused the BOE to have to send ballots by Express mail. This was an increase of over $18.00 in postage per ballot. 2. The last minute Executive Order from the Governor’s office affected the BOE on Election Day to have to print additional ballots and take them to the Geneseo poll sites with additional affidavit envelopes. The SUNY Geneseo students felt that they should be allowed to vote according to the Governor’s order since they were affected by Superstorm Sandy. The order allowed anyone from the nine counties who were affected by the storm to vote by affidavit ballot at any poll site in New York State.

3. Hundreds of phone calls were received on Election Day from voters wondering if they were registered, looking for their poll site or other election information. 4. Over one hundred affidavit ballots were completed by those affected by the storm and had to be sent to the counties the voters lived in by overnight mail as required by the NYS Board for a cost of $178. 5. Election Inspectors were brought in to help the staff count absentee ballots. Three teams of two Inspectors each for three days counted ballots along with a staff member present at each table. Over 1600 absentee ballots were handled. 6. The Commissioners are expecting to certify the General Election by December 1st.

PUBLIC DEFENDER- MARCEA CLARK TETAMORE Pre-approved Informational Item(s) To Be Reported 1. DEPARTMENT UPDATE

M. Tetamore reviewed the following information: 1. Applications received as of 11/26/12 a.m.: 1486 2. Files opened as of 11/26/12 a.m.: 1134 3. Section 722-d money collected as of 11/26/12: $2,582.25 4. Money gained through collection agency: $387.26 5. Assigned to GVLA: 126 approximately

M. Tetamore explained that the Public Defenders office will be co-hosting an upcoming legal education seminar with Monroe County Public Defender’s Office on new DMV regulations on January 16, 2013. She further reported on new pro bono requirements for in-coming attorneys in New York State, which means if you want to practice law in New York you have to give fifty hours of free legal services.

M. Tetamore explained that Judge Littman, from New York City, had talked about a couple years ago that he wanted to have council present at arraignment. In March of 2013 New York State will be granting money for a proposal for council at arraignment. The total grant is $12 million, so that is $4 million per year for the whole state. The most a county can apply for is $250,000 and there is no guarantee that you will get the money and there are very strict requirements on this request for proposal. She stated that it is her recommendation that we do not apply. One reason is we cannot make it work with our Court because she cannot be on call 24 hours a day, 7 days a week. Other counties that will not be applying are Genesee, Yates, Cayuga, Wayne and Cattaraugus. It makes a statement to the state that the counties cannot pull this off. Lastly, she explained that she had a conversation with Judge Doran, who is the administrative Law Judge for our district, because Albany County is suggesting that an attorney be present in the jail every morning and that the local judges do arraignments electronically via skype. Two problems with that are our jail is not a detention facility which means it is not approved to hold inmates that have not been arraigned; the Board of Supervisors would have to pass a resolution asking the State to make that change. The second thing is we would have to change the statute to allow Livingston County to permit electronic appearances, which involved a resolution from the Board to ask the State to change that section of the CPL. She added that down the road she believes this may become a mandate from the State and that there are some steps we can do to be proactive, for instance getting the jail approved as a detention center. She concluded that she told Judge Doran that she would be recommending that we do not apply for the grant, and he stated that he understood that this would not work in the outlying counties.

I. Coyle added that it is not a requirement that we do this, but the writing on the wall is that it may become a requirement in the future. When it is mandated we will deal with it then.

Mr. Martello stated that for the record the committee agrees that they will not apply for the grant, the committee concurred. He added that we should start being proactive and get the ball rolling in terms of the detention center.

COUNTY CLERK- JIM CULBERTSON MARY STRICKLAND KATHY OLSON Pre-approved Informational Item(s) To Be Reported 1. REPORT FOR YTD REVENUES AND ACTIVITY IN BOTH DMV AND LAND RECORD SIDE.

J. Culbertson passed out information (on file). He stated that deeds are up 15% and mortgages are up 7%. He reviewed a DMV comparison spreadsheet and explained that there are three groups listed, license plates, registrations and licenses for the last three years. In 2011 there were 63,506 transactions and in 2012 there were 62,315 transactions which is slightly behind. It is the beginning of the eight year license cycle which will drop off in the next three years and then should cycle back up again. He went on to review the total mortgage dollars spread sheet; 2012 year to date number is $185,635,477.11 versus the 2011 amount of $790,261,594.25. These are the total dollars that your mortgage tax is based on. Last year it was so high because of the quick fill and Hampton Inn refinance. Even though our mortgages are up, total dollars are down for the year which will reflect on the amount of money that will be handed out to the towns. He added that since the Post Office became involved in passports our numbers have gone from 408 passports in 2010, 185 in 2011 and so far this year 135 passports being processed. They are taking some of our business but the rush to get a passport to get across the border was higher three years ago. In 2010 526 pistol permits were issued, 564 in 2011 and so far this year 758 permits have been issued. He concluded that the DMV is down slightly and the Clerk’s office is up slightly. We do expect a slight increase in mortgage activity and we should be able to maintain our revenues.

2. PROJECT STATUS REPORT. A. Back scanning/imaging of Deed Books.

M. Strickland reported that the back scanning/imaging of deed books is done. We took a look at the images and everything looks really good. Hopefully after the first of the year it will be integrated into our system. It will be great for people that are looking for information and for people filing DBA’s because they can search online at home before they come into the office to see if the name they wanted to use is available or not. The deed side will be great because abstractors will be able to see all the information they need. The civil and criminal information will also be available online.

B. Electronic Recording of Land Records M. Strickland stated that they will start electronic recording sometime after the first of the year. It will allow an attorney or abstract company to scan the documents into the computer instead of having them come into the office. The other side to that is the RP5417 form which has been consolidated into one page and will be available online in PDF form, which will also be up and running after the first of the year.

C. eFiling of all Civil Files for the Courts.

J. Culbertson stated that Monroe County has been doing most of the development work for eFiling of all civil files for the courts. Once they are done and fully tested we simply develop software to communicate with their system. They have one more demonstration then after that they will have permission from the courts to use their system. Between Mary and her expertise in the office and our ITS director this should go along very smoothly.

3. CURRENT AUDIT OF DMV BY NYSDMV- to be completed by the end of November.

K. Olson reported that on May 21, 2012 the NYS Department of Tax and Finance offered a sales tax seminar in Rochester and a couple of our Clerks were able to attend. We were able to get the State to offer the dealership workshop in September which went over very well. We have tried to focus more on training for the staff. The regional trainer, Mary Ann Goosely has been available in our area and she came out in October to do citizenship documentation training. Our office sees quite a few temporary visitors, college students, professors etc. In November and also today Mary Ann will be offering updates on issuance and commercial driver license

procedures, which are changing frequently, and registration of heavy vehicles (DOT and Taxes etc.) The entire staff will also attend this. She concluded by reporting that the New York State Department of Motor Vehicle Audit Services is currently visiting at both our Geneseo and Dansville offices until Christmas. They arrived on November 7, 2012

4. RECOGNITION FROM THE NEW YORK STATE ARCHIVES of the County Clerk, County J. Culbertson added that the New York State archives recognized himself, the County Historian and Records Management Supervisor for the County’s hard work in creating a model NYS archival records program, including a state-of-the-art archives and history center. This award commends the county’s recognition of the importance of historical records to the public, and for use by county departments. Mr. Martello added that he had an individual ask him a question and he forwarded the person to the County Clerks office to speak with Mary Strickland. The individual was very grateful, all of his questions were answered and he stated that “Mary Strickland is a credit to Livingston County.”

Mrs. Semmel departed.

EMERGENCY MEDICAL SERVICES- KAREN DEWAR Action Item(s) To Be Reported 1. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR THE LIVINGSTON COUNTY EMERGENCY MEDICAL SERVICES – POMCO GROUP RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for the Livingston County Emergency Medical Services, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount POMCO GROUP Indefinite Per Fee Schedule 2425 James Street Syracuse, New York 13206 For: Service reimbursement

K. Dewar reported that this contract is for ambulance Service reimbursement.

MOTION: Mr. Martello moved and Mr. Lefeber seconded to authorize the foregoing contract. Carried.

OTHER- COUNTY ADMINISTRATOR IAN COYLE Action Item(s) To Be Reported 1. APPOINTING THE ECONOMIC DEVELOPMENT DIRECTOR EFFECTIVE 1/1/2013 AND REFERRING THE MATTER TO THE WAYS AND MEANS COMMITTEE

MOTION: Mr. DiPasquale moved and Mr. Martello seconded to authorize the appointment of the Economic Development Director effective 1/1/2013 and referring the matter to the Ways and Means Committee. Carried.

2. AMENDING RESOLUTION NO. 2012-035 AND AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR LIVINGSTON COUNTY - LIVINGSTON COUNTY AREA CHAMBER OF COMMERCE WHEREAS, resolution No. 2012-035 had an incorrect contract amount necessitating a revised resolution; now therefore, be it RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for Livingston County, according to the term(s) designated, subject to review by

the County Attorney and County Administrator: Contractor Term Amount Livingston County Area Chamber of Commerce 1/1/12 - 12/31/12 $143,923.00 4635 Millennium Drive Geneseo, NY 14454 For: Promotion of Tourism

County Administrator Ian Coyle stated that at the time we passed the resolution the contract amount was what we had projected but the correct amount is $143,923.00.

MOTION: Mr. Martello moved and Mr. Lefeber seconded to authorize the foregoing resolution and amending resolution No. 2012-035. Carried.

3. AUTHORIZING THE CHAIRMAN OF THE LIVINGSTON COUNTY BOARD OF SUPERVISORS TO SIGN THE FOLLOWING CONTRACT(S) FOR LIVINGSTON COUNTY - LIVINGSTON COUNTY AREA CHAMBER OF COMMERCE RESOLVED, that the Chairman of the Livingston County Board of Supervisors is hereby authorized to sign the following contract(s) for Livingston County, according to the term(s) designated, subject to review by the County Attorney and County Administrator: Contractor Term Amount Livingston County Area Chamber of Commerce 1/1/13 - 12/31/14 95% of prior year gross 4635 Millennium Drive lodging tax revenues Geneseo, NY 14454 For: Promotion of Tourism

County Administrator Ian Coyle explained that they will now be doing the Chamber contracts in two year terms. For the amount instead of listing an exact number we will put that it will be 95% of prior year gross lodging tax, which is how we would determine the contract amount.

MOTION: Mr. Martello moved and Mr. DiPasquale seconded to authorize the foregoing contract. Carried.

4. APPOINTING MEMBERS TO THE LIVINGSTON COUNTY TRAFFIC SAFETY BOARD – GLENN KREILEY, WILLIAM SMITH, WILLIAM MORGAN, WALTER PURTELL, NORMAN GATES RESOLVED, that the following members are hereby appointed to the Livingston County Traffic Safety Board for the term designated: Name Address Rep./Title Term Livingston County Traffic Safety Board Glenn Kreiley 8153 Parker Hill Rd., Dansville, NY 14437 Sparta Rep 1/1/13 – 12/31/15 William Smith 6009 Springwater Rd., Dansville, NY 14437 Sparta Alternate 1/1/13 – 12/31/15 William Morgan 7773 Dutch Hollow Rd., Wayland, NY 14572 Springwater Rep. 1/1/13 – 12/31/15 Walter Purtell 2827 Genesee St., PO Box 119, Retsof, NY 14539 York Rep 1/1/13 – 12/31/15 Norman Gates 1917 Dow Rd., Pavilion, NY 14525 York Alternate 1/1/13 – 12/31/15 Dated at Geneseo, New York December 19, 2012 Public Services Committee

MOTION: Mr. LeFeber moved and Mr. DiPasquale seconded to authorize the foregoing appointments to the Traffic Safety board. Carried. 10

5. APPOINTING MEMBER TO THE ALTERNATIVES TO INCARCERATION (ATI) ADVISORY BOARD – RODNEY CORRY RESOLVED, that the following member is hereby appointed to the Alternatives to Incarceration (ATI) Advisory Board for the term designated: Name Address Term Alternatives to Incarceration (ATI) Advisory Board Rodney Corry 4600 Millennium Drive, Geneseo, NY At Pleasure Dated at Geneseo, New York December 19, 2012 Public Services Committee

MOTION: Mr. Lefeber moved and Mr. Merrick seconded to authorize the foregoing appointment. Carried.

6. DISCUSSION ON CHANGING THE TIME OF THE JANUARY 2, 2013 PUBLIC SERVICES MEETING DATE DUE TO THE 2013 ORGANIZATIONAL MEETING

County Administrator Ian Coyle stated that the 2013 Organizational meeting is being held on January 2, 2013 so we would like the Public Services meeting to start at approximately 2:15 P.M.

MOTION: Mr. DiPasquale moved and Mr. Martello seconded to authorize changing the time of the January 2, 2013 Public Services meeting to 2:15 P.M. due to the 2013 Organizational meeting Carried.

County Administrator Ian Coyle reported that regarding Weatherization, the state is leaning toward Wyoming County Community Action, which is a very reputable firm out of Perry. They will eventually consolidate operations with Livingston County’s weatherization. The program will continue with weatherized homes in the same unit form it was before. The funding was also cut from $300,000 to $250,000. One employee went to another department within the County, that leaves one temporary worker and two full-time employees and we are trying to find options for them within the County.

ADJOURNMENT

Mr. Martello Moved and Mr. DiPasquale seconded to adjourn the meeting at 3:35 p.m. Carried.

PROBATION DEPARTMENT- LYNNE MIGNEMI Informational Item(s) Written Only 1. PROBATION DEPARTMENT WORKLOAD 638 adult offenders supervised in county (29 treatment court cases being supervised in drug court) 41 offenders in other NYS counties 10 offenders in other states 21 juveniles supervised 16 new juvenile referrals 45 investigations ordered 20 active EHM cases (1 juvenile; 19 adults; 3 of which are female), 0-Global Positioning 0 adult placed on probation for willful violation of support 10 New Leandra’s Law cases (4 CDs) 2. MONIES COLLECTED $ 3,186.70 – restitution $ 3,034.00 – fines

$ 1,310.00 – fees $ 137.67 – surcharge 3. MEETINGS ATTENDED 10/2/12 Human Services Department Head 10/9/12 COPA-Bully Hill 10/15/12 Sherry Kerher-meeting w/new mental health counselor 10/15/12 Staff Meeting 10/16/12 Law Enforcement Council 10/16/12 Multi-Disciplinary Task Force on Sexual Abuse and Severe Physical Trauma 10/16/12 Housing Task Force 10/18/12 COPA Executive Session-Syracuse 10/22/12 Meeting with Jose Cruzado-County Court Clerk 10/24/12 Meeting with Sgt Lubanski-LCJ regarding Zephrin 10/24/12 Board of Supervisor’s Meeting 10/30/12 Jail Ministry Day 4. ADMINISTRATIVE REVIEWS One (1) administrative review 5. TRAINING Name Date Training Hours Misc. Doug Czyryca None Katie Dunn None Name Date Training Hours Misc. Colleen Fronk None Debra Johnston None Liz Laney 10/19/12 Ejustice Certification 1.5 10/24/12 CASOM Management Info. Webinar 1.0 Debra Mack None Matthew McKinney None Lynne Mignemi None Courtney Sobrado None Jason Varno None Karen Weidman None Michelle Wolfanger None

PLANNING DEPARTMENT- ANGELA ELLIS Informational Item(s) Written Only LIVINGSTON COUNTY EMERGENCY COMMUNICATIONS PLAN: Intertech Associates and the Project Steering Committee continued work on the project planning process. We are still waiting on announcement of awards for the Round 2 Statewide Interoperable Communications Grant Program. We submitted an application for upgrades in the amount of $4.85M. COUNTY PLANNING BOARD: Vacancies. There is one vacancy on the Planning Board – one for an Alternate At-large member. AGRICULTURAL & FARMLAND PROTECTION BOARD (AFPB): FY2008-2009 Farmland Protection Implementation Grant (Triple H and Sunny Knoll farms). The Genesee Valley Conservancy is continuing work on these projects. Agricultural District Renewal. We received official notice from the NYS Agriculture and Markets that Agricultural District #1 has been officially approved and certified. The first mailing for Agricultural District #2 is planned for Spring 2013. 303-b Petition Process. We sent the final NYS Agriculture and Markets package approved by the Board 12

of Supervisors on November 14th to NYS Agriculture and Markets for approval. UPCOMING TRAINING OPPORTUNITIES: LET’S Plan TRAINING REQUIREMENTS: We have scheduled a training session on planning board and ZBA basics for December 6, 2012, at 7:00pm, at the Ossian Town Hall. The Local Government Workshop took place on November 15, 2012. Planning Department staff attended. The Conesus Lake Watershed Manager conducted a presentation on Invasive Species Management. Planning staff continued working with municipalities on the tracking and reporting of municipal official training hours for the year. Reminder: Evenings with the County Planning Board is an opportunity for municipal training credit hours. Municipal planning and zoning officials may receive credit for attending and learning about County Planning Board review. Those interested should call the Planning Department beforehand to learn about the agenda and ensure that a meeting is being held. Meeting cancellations are rare, but do happen. CONESUS LAKE WATERSHED MANAGEMENT PLAN (CLWMP) – CONESUS LAKE WATERSHED COUNCIL (CLWC): Streambank Remediation Projects –Phase I ($382,869) & Phase II ($358,132: The consultant team continued field data collection. The Conesus Lake Watershed Manager continued working on obtaining property owner permissions for the initial fieldwork. Conesus Lake Watershed Council. The Council held a meeting on November 9, 2012. The Council approved the work program for 2013. Conesus Lake Watershed Council – Technical Committee. The next meeting is scheduled for January 25, 2013. Update of the Conesus Lake Characterization Report. EcoLogic continued work on updating the report. Planning Department staff also worked on updating the report. It is tentatively planned that EcoLogic will be presenting the draft document at the Council meeting in January. TRANSPORTATION: Genesee Transportation Council: GTC Chairperson Mary Pat Hancock has appointed the Planning Director to the position of Vice Chairman of the PCC, effective November 2012. Scott Leatherstitch from Monroe County has been appointed as the Chair of the PCC. Livingston County Transportation Connectivity Plan Project. The consultant team continued work on the project. An Advisory Stakeholder meeting will be held on November 27, 2012. A Public Open House will be held on November 27, 2012, from 5-7pm. The consultant has a draft of the Existing Conditions Report prepared. It is currently being reviewed for public release. LATS conducted an on- board ridership survey the week of November 5, 2012. The consultant is currently reviewing the responses. We have received over 500 public surveys so far. Other Related Transportation Projects/Meetings 2013 United Planning Work Program. The Planning Director submitted a UPWP application for a Dansville Transportation and Industrial and Commercial Access Study to GTC on October 19, 2012. The application is currently under review. The Planning Director participated in a meeting with Senator Young, G&W Railroad, LMC Industrial Contractors, and County representatives to discuss G&W Railroad needs between Dansville and Mt. Morris. GENESEE-FINGER LAKES REGIONAL PLANNING COUNCIL Council Executive Committee. The next Council meeting is scheduled for December 13, 2012. The Planning Director attended the Executive Committee meeting on November 1, 2012. Planning Coordination Committee. The next meeting is scheduled for December 7, 2012. GENESEE FINGER LAKES REGIONAL SUSTAINABILITY PLAN PROJECT. The Planning Director attended the Planning Team meeting on November 13, 2012, and the Consortium Committee meeting on November 15, 2012. E911 ADDRESSING: The Planning Department continued work on the E911 addressing assignments and ROW naming with the Sheriff’s Office.

WEATHERIZATION ASSISTANCE PROGRAM (WAP). The Planning Director and the NYS Office of Community Renewal are coordinating the necessary steps for divesture of the program.

CENTRAL SERVICES- DAVE ALLEN Informational Item(s) Written Only 1. Judge Moran’s Office Project (Government Center) – The contractor’s are working on their punch list items the week of November 25. Judge Moran has moved his furniture in. The offices will be totally complete at the end of this week. 2. Building #3 Renovation Project (Mt. Morris) – A meeting was held November 27 for final coordination before occupancy. Cornell Cooperative Extension will be moving in the week of December 17 and Office for the Aging will complete their move by January 7.

Respectfully submitted,

Ashley E. Scutt Secretary to the Clerk of the Board