STAFF BRIEFINGS and WORK SESSIONS June 9, 2020 WebEx Events Virtual Meeting

Join our virtual meeting via WebEx https://jeffco.webex.com/jeffco/onstage/g.php?MTID=e59f730ac3bbf5dc0df4b3cea6034e982 Select the “Join by Browser” option You can also join by telephone:

**Please Note Meetings Will Not Begin Prior to 9:30am**

All items on this agenda are scheduled for after Hearings and will normally be considered in the order the item appears on the agenda. The Board, at their discretion, may choose to alter the order in which items are considered, may break, or may continue any item to be considered on a future date.

BCC Conference Room, 5th Floor

Briefing Items

1. Disaster Recovery Grants for Workforce Programs Kat Douglas 10 minutes

2. Parks Update Tom Hoby 25 minutes

3. Regional Council of Governments (DRCOG) Regional Jeanie Rossillon Transportation Operations & Technology Application - 10 minutes Steve Durian

4. Deputy County Manager Update - Policies Kate Newman 10 minutes

Reports - Commissioners, County Manager and County Attorney

Executive Session

• Opioid Litigation Update - Advice to Negotiators Legal Advice C.R.S. 24-6-402(4)(e) and Legal Advice C.R.S. 24-6-402(4)(b) - 10 minutes • CARES Funding - Structure of Legal Documents - Advice to Negotiators Legal Advice C.R.S. 24- 6-402(4)(e) and Legal Advice C.R.S. 24-6-402(4)(b) - 10 minutes • Legal Update - Legal Advice C.R.S. 24-6-402(4)(b) - 10 minutes

Adjourn

County Manager/BCC Admin Staff June 9, 2020 11:00am Join our virtual meeting via WebEx https://jeffco.webex.com/jeffco/onstage/g.php?MTID=e274aef99c1de2baec51cae1303e9ef69 Select the “Join by Browser” option You can also join by telephone:

Work Sessions - No Agenda Items

Jefferson County does not discriminate based on race, color, national origin, sex, religion, age or disability in the provision of services. Disabled persons requiring reasonable accommodation to attend or participate in a County service, program or activity should call 303-271-5000 or TDD 303-271-8560. We appreciate a minimum of 24 hours advance notice so arrangements can be made to provide the requested auxiliary aid.

STAFF BRIEFINGS and WORK SESSIONS June 8, 2020

Hearings Total Estimated Time: 1 hour 30 minutes 8:00 9:30

Briefing Items Total Estimated Time: 55 minutes

Begin End Agenda Title No.

9:30 9:40 1. Disaster Recovery Grants for Workforce Programs 9:40 10:05 2. Parks Update 10:05 10:15 3. DRCOG Regional Transportation Operation & Technology Application 10:15 10:25 4. Deputy County Manager Update - Policies 5.

Reports - The Board Chair may move Reports to Total Estimated Time: 5 minutes earlier if time permits:

10:25 Commissioners

County Manager County Attorney 10:30

Executive Session Total Estimated Time: 30 minutes

Begin End 10:30 10:40 Opioid Litigation - Advice to Negotiators C.R.S. 24-6-402(4)(e) and Legal Advice C.R.S. 24-6-402(4)(b) 10:40 10:50 CARES Funding - Structure of Legal Documents - Advice to Negotiators C.R.S. 24-6-402(4)(e) and Legal Advice C.R.S. 24-6-402(4)(b) 10:50 11:00 Legal Update - Legal Advice C.R.S. 24-6-402(4)(b)

County Manager/BCC Admin Staff - The Board Total Estimated Time: 1 hour 30 Chair may move to earlier if time permits: minutes 11:00 12:00 BCC/County Manager 12:00 12:30 BCC/Admin. Staff Work Sessions: No items - Next Work Session Scheduled for July 21, 2020

1 Agenda Item_____

BOARD OF COUNTY COMMISSIONERS BRIEFING PAPER Community and Workforce Development Division Disaster Recovery Grants for Workforce Programs June 9, 2020  For Information  For Discussion/Board Direction  Consent to Place on Business/ Hearing Agenda

Issue: Department of Labor and Employment (CDLE) received two federal disaster recovery grants. The Business and Workforce Center is seeking approval to accept and administer two subawards totaling $3-$6 million of the federal disaster grant funds for Jefferson County and surrounding communities.

Background: The Colorado Workforce System is a well-coordinated network of local workforce centers in both urban and rural areas. Services are customized for each local community but coordinated to ensure efficiencies and the best use of statewide resources. The federal allocations for workforce centers have decreased significantly making it difficult to serve all of those in need during the pandemic including businesses and job seekers. These disaster grants would provide the needed funds to support Jefferson County’s disaster related response and economic recovery efforts, including providing subsidized wages, layoff aversion, training programs, PPE and other COVID-related expenses for businesses who want to stay open but need help with employee costs and recently unemployed individuals. The grants will have two-year terms.

Discussion: The local workforce areas have lessened the administrative burden of past federal grants by identifying one local area as the lead agency. Jefferson County has been identified as a good lead entity for the current disaster grants due to our streamlined and efficient operations as well as our program expertise and industry network. The grants will be approximately $3-$6 million dollars in total and then split between 3-4 local workforce areas based on community need and service capacity. Jefferson County will operate as the fiscal and lead agency, however CDLE will maintain all monitoring and compliance oversight. Jefferson County will receive funds to cover the costs of administering the grant and intends to hire up to three grant-funded employees to assist with the administration responsibilities.

Fiscal Impact: No additional County dollars are required for this grant. Revenues received from this grant are federal passed through the state and therefore would not impact TABOR fiscal year revenue limits.

Revenue Limits Impact: yes no

Recommendations: That the Board of County Commissioners: (a) approves Human Services acceptance of the two disaster relief grants for workforce programs; (b) authorizes the Human Services Director to sign the grant agreements with CDLE and subsequent amendments thereto, following approval as to form by the County Attorney’s Office; (c) authorizes the Human Services Director to sign subgrant agreements with the local workforce centers and subsequent amendments thereto, following approval as to form by the County Attorney’s Office; (d) authorizes three grant- funded positions (GFPs); and (e) directs that the award amount be supplemented to Human Services’ Budget.

Originator: Kat Douglas, Community and Workforce Development Director, x 8372

Contacts for Additional Information: Mary Berg, Human Services Executive Director, x 4002 AGENDA ITEM ___2______

Board of County Commissioners Open Space Update June 9, 2020

ACTION ITEMS

1. Clear Creek Canyon Park - Peaks to Plains Trail, Gateway Segment (Federal Funding), Attachment A In 2018, the County was awarded an $850,650 Transportation Alternatives Program (TAP) Grant from the Colorado Department of Transportation for approximately 0.5-miles of new concrete trail connecting the Tunnel 1 Trailhead to the west side of Tunnel 1. In May of 2019, the Board approved Resolution #CC19-173 for Phase 1 design services for the Peaks to Plains Trail, Gateway Segment (formerly Mouth of Clear Creek Canyon) Federal Segment in the amount of $302,010. The contract included a provision for Phase 2 services (construction) to be approved later through a contract amendment. Phase 1 design has been completed and the contractor prepared a Guaranteed Maximum Price. In order to ensure the County is getting fair value, an independent third-party consultant was hired to evaluate the contractor’s cost estimate for construction. This estimate found that the contractor was within range, at $2,767,424. Staff anticipates bringing the contract amendment to the BCC for approval in the next 60 days.

2. Jeffco Open Space Budget Supplemental Request Request for appropriations for the following items: Walker Branch Park Expansion Acquisition, City of Edgewater $400,000 grant disbursement from the Conservation Trust Fund for partial reimbursement for this project, BCC Resolution #CC19-051, 2019 Local Park & Recreation and Nonprofit Grant Awards – Open Space for City of Edgewater, Walker Branch Park Expansion Acquisition. Taylor Property Acquisition Grant, City of Lakewood $1,485,000 grant disbursement from the Open Space Fund for this project, BCC Resolution #CC18-039, 2018 Local Park & Recreation and Nonprofit Grant Awards – Open Space for the City of Lakewood, Taylor Property acquisition. $165,000 grant disbursement from the Conservation Trust Fund for this project, BCC Resolution #CC18-039, 2018 Local Park & Recreation and Nonprofit Grant Awards – Open Space for the City of Lakewood, Taylor Property acquisition. Funds are available from the Open Space and Conservation Trust Funds for these appropriations. BCC – Open Space Update June 9, 2020 Page 2

3. Jeffco Open Space Visitor Services Urgent Staffing Request The COVID-19 virus shutdown has yielded record high park visitation and placed increased demands on staff resources to provide for visitor safety and resource protection. We anticipate that current visitation levels will remain high. Because of these increased demands, Visitor Services would like to add one FTE Park Ranger position with an estimated annual cost of $72,000, including benefits and cost to lease a patrol vehicle. The cost will be covered with funds available in the Open Space Fund Balance. A promotion of a current Open Space Park Services employee will allow us to quickly fill this position and be responsive to current staffing needs.

4. JCOS Conservation Update (Attachment B) Since the Board was last briefed on the five-year strategic plan on April 21, 2020, a number of activities have occurred. These include the Public Comment Period which ended on May 17, 2020, a refined financial analysis for the next six years (2020-2025), adjustments to several goals based on public comments and increasing the span of the plan to six years and extending the adoption schedule by one month to July 2020. The Open Space Advisory Committee will discuss this information at their regular meeting on June 4, 2020. At the June 9, 2020 BCC Briefing, staff will provide updates on each of these items using the attached presentation, answer questions and seek feedback and suggestions from the Board. Attachment B

Cover Slide with Photo & Logo

Conservation Greenprint - Community Comments, Updated Goals, Financial Information June 9, 2020

Conservation Greenprint Community Engagement Summary

798 views, 25 comments, six from organizations

Themes o Land stewardship o Volunteers o More sensitively placed trails o Trail courtesy o Support for designated trails o Parks fees/passes o Overcrowded trailheads o Equitable access Conservation Greenprint Proposed Goal Changes

Goal 3 270,000 hours of volunteer time (was 225,000 hours)

Goal 9 50 miles of new trails (was 38 miles)

Goal 10 Improve standards at 27 parks and 17 trailhead improvements (was 11) Draft Financial Plan 2020 - 2025 Financial Objectives o Funding for operational needs o Funding for Conservation Greenprint Goals o Maintain $4M minimum fund balance o Flexibility – adapt for changes/variances/opportunities Open Space Sales Tax Estimated Revenue 2020 – 2025

$102M, 30% Jeffco Cities & Towns

$238M, 70% Jeffco Open Space

Total: $340M Projections based on 3% annual increase Five-year average increase 2015-2019 4.34% Jeffco Open Space Estimated Funding Sources 2020 – 2025

Estimated Sales Tax Revenue $238M, 88% Fees & Interest $6.1M, 2%

Secured Grants $16.6M, 6%

Fund Balance $10.9M, 4%

Total: $271.6M Jeffco Open Space Funding Allocations 2020 – 2025 Prior Grant Commitments Stewardship & Repair Reserve $1.5M, 1% $8M, 3%

Operations $108M, 40%

Conservation Greenprint Goals Greenprint Goals Funded 1 – Visitor Stewardship 2,4,5,6,8,9,10 2 – Volunteerism $135M, 50% 3 – Land Restoration

Debt Service $15.5M, 6% Total $268M Conservation Greenprint Goals Funding Allocation 2020-2025 Goal 2 – Information Sharing $250K, > 1% Goal 10 – Visitor Experience $21.5M, 16% Goal 4 – Land Conservation $40M, 30%

Goal 5 - Weeds $1.7M, 1%

Goal 6 - Forest Health $1.8M, 1%

Goal 8 – 10 Minute Access Goal 9 – Trails $15M, 11% $55M, 41% Total $135M 2020 - 2025 Jefferson County Open Space Six-year Financial Plan (pre-COVID-19)

2019 Actual 2020 2021 2022 2023 2024 2025 1 BEGINNING FUND BALANCE $15,228,282 $20,644,362 $14,926,948 $10,913,758 $8,000,646 $6,086,431 $4,026,610

3 REVENUES 4 OS Sales Tax $35,137,210 $36,790,486 $37,894,201 $39,031,027 $40,201,957 $41,408,016 $42,650,257 5 Fees and Interest $1,692,259 $949,552 $978,039 $1,007,380 $1,037,601 $1,068,729 $1,100,791 6 Grant Revenue $1,840,000 $5,017,124 $5,037,138 $4,693,972 $0 $0 8 TOTAL REVENUE $36,829,469 $39,580,038 $43,889,363 $45,075,544 $45,933,531 $42,476,745 $43,751,048 9 TOTAL REVENUE + FUND BALANCE $52,057,751 $60,224,400 $58,816,311 $55,989,303 $53,934,176 $48,563,177 $47,777,658

11 EXPENDITURES 12 Bond Debt Service $12,881,978 $4,449,794 $4,467,590 $2,177,622 $2,188,212 $2,197,338 $0 13 Stewardship & Operations $15,117,704 $16,782,058 $17,621,161 $18,502,219 $19,427,330 $20,398,696 $21,418,631 14 Capital Projects $3,591,130 $16,812,761 $14,001,302 $15,496,316 $14,419,703 $10,128,032 $3,039,674 16 Grant Reimbursements & Partnerships $2,778,562 $0 $3,000,000 $3,000,000 $3,000,000 $3,000,000 $3,000,000 17 TOTAL EXPENDITURES $34,369,374 $38,044,613 $39,090,053 $39,176,157 $39,035,245 $35,724,066 $27,458,305 18 REVENUES MINUS EXPENDITURES $2,460,095 $1,535,425 $4,799,310 $5,899,387 $6,898,286 $6,752,679 $16,292,742

20 LIABILITIES/RESERVES 21 Prior Local Grant Commitments $1,502,839 $0 $0 $0 $0 $0 1 22 Stewardship & Repair Reserve $0 $750,000 $1,812,500 $1,812,500 $1,812,500 $1,812,500 $0 23 Land Acquisitions $5,000,000 $7,000,000 $7,000,000 $7,000,000 $7,000,000 $7,000,000

25 TOTAL LIABILITIES / ENCUMBRANCES $0 $7,252,839 $8,812,500 $8,812,500 $8,812,500 $8,812,500 $7,000,000 26 TOTAL EXPENDITURES + LIABILITIES $34,369,374 $45,297,452 $47,902,553 $47,988,657 $47,847,745 $44,536,566 $34,458,305

28 Fund Balance $17,688,377 $14,926,948 $10,913,758 $8,000,646 $6,086,431 $4,026,610 $13,319,353 1 Five year total Stewardship and Repair Reserve $8M

Agenda Item_____3 BOARD OF COUNTY COMMISSIONERS BRIEFING PAPER Denver Regional Council of Governments Regional Transportation Operations & Technology Application June 9, 2020  For Information  For Discussion/Board Direction  Consent to Place on Business/ Hearing Agenda

Issue: Proposed application for federal transportation funding for the Denver Regional Council of Governments (DRCOG) Regional Transportation Operations & Technology (RTO&T) Set-Aside call for projects.

Background: The DRCOG RTO&T Set-Aside funds transportation technology improvements to traffic signal systems, intelligent transportation system projects, and other technology projects associated with any travel mode. For this call-for-projects, the RTO&T program specifically focuses on improvements to transportation system performance and reliability. Approximately $13 million is projected to be allocated for the 2020-2023 period. The call for projects is open to governmental agencies, and potential projects must be focused along corridors identified in DRCOG’s 2040 Regional Roadway System.

In 2014, Jefferson County conducted a Traffic Signal Communications Study which served to evaluate options for a centralized traffic signal system. The County’s centralized traffic signal system was implemented in 2016 and allows for remote, real-time monitoring and management of the County- maintained traffic signals. The system currently utilizes a combination of radio and DSL technologies for communication between the traffic signals and the County’s traffic management servers. This communication system has become increasingly unreliable and unsustainable due to outdated technology and transportation staff no longer has communication capabilities with any of the traffic signals.

Discussion: The 2014 Traffic Signal Communications Study characterized the DSL/radio network as an interim solution and identified an ultimate configuration of the communication network that would utilize existing fiber optic infrastructure owned and maintained by CDOT. Due to the high installation cost of fiber optic cable, leasing existing cable from CDOT is a far more cost-effective option. Fiber is generally considered the fastest and most reliable means for traffic signal communications, and it also allows for advanced technologies such as video monitoring and high-resolution data flow. Leasing the fiber would require an IGA between CDOT and Jefferson County which grants the County access to CDOT’s right-of-way and infrastructure.

If awarded, the Traffic Signal System Fiber Upgrade project would leverage the existing fiber optic along C-470 and install communications equipment at County-maintained traffic signals within the RTO&T Set-Aside area resulting in restored communication to 46% of the County’s traffic signal system, with improved reliability and capabilities.

Fiscal Impact: This project is eligible for 100% federal funding for the cost of installation. The estimated total installation cost of the project is $285,000 which would be paid for by the grant. The cost to lease the fiber from CDOT is $85,065 for a 20-year period, for an average annual cost of $4,253, which would be paid from the Transportation & Engineering Division’s operating budget.

Revenue Limits Impact: yes no

Recommendations: Staff recommends authorizing staff to submit the request for DRCOG RTO&T funding at a future business meeting.

Originator: Kelly Dunne, Traffic Operations Engineer, ext. 8457

Contacts for Additional Information: Jeanie Rossillon, Transportation & Development Director, ext. 8575 Steve Durian, Transportation & Engineering Director, ext. 8498 Yelena Onnen, Traffic Section Supervisor, ext. 8497

Agenda Item_4____

BOARD OF COUNTY COMMISSIONERS BRIEFING PAPER Deputy County Manager Update June 9, 2020

 For Information X For Discussion/Approval  For Action Prior to Future Hearing

ISSUE: Deputy County Manager update

BACKGROUND/DISCUSSION:

Policy Updates

Disposition of Unclaimed Property Policy & Ordinance: Due to the General Assembly’s repeal of the Uniform Unclaimed Property Act and enactment of the Revised Uniform Unclaimed Property Act, the County’s existing ordinance regulating the disposition of unclaimed property must be updated to reflect the new statutory requirements. Among other things, the updated policy requires the County to hold all abandoned property for 5 years and to make annual reports of such property to the State, so that such property is included on the Great Colorado Payback website. This represents a considerable change from the current policy, which only requires abandoned property to be held for one year, but this change is required by the new statute.

Telecommuting Policy: This new policy allows employees to work at home, on the road or in a satellite location for all or part of their workweek. Jefferson County considers telecommuting to be a viable, flexible work option when both the employee and the job are suited to such an arrangement. Telecommuting may be appropriate for some employees and jobs but not for others.

Meeting Agenda Location Policy: The revision updates the existing policy to allow for the posting of agendas on the public website pursuant to state statutes.

County Office Hours Policy: The revision updates the existing policy for the four-day business week.

Revenue Limits Impact: yes  no 

RECOMMENDATIONS: Staff recommends that the Board direct staff to bring the above mentioned policies to a future public hearing for consideration.

ORIGINATOR: Kate Newman x8567 ORDINANCE An Ordinance Adopting Policy Part 6, Chapter 3, Section 3 Regulating the Disposition of Unclaimed Property BE IT ORDAINED by the Board of County Commissioners of Jefferson County, Colorado that the existing Policy and Procedure 6.101 Regulating the Disposition of Unclaimed Property is hereby deleted and replaced with the following:

Title: Regulatory Policy Policy No. Regulating the Disposition of Unclaimed Property Part 6, Management and Use of County Property Chapter 3, Disposition and Acquisition Section 3 Effective Date January 24, 2011July 1, 2020 Policy Custodian Adoption/Revision Date County AdministratorManager December 14, 2010/August 2017

Adopting Resolution(s): CC10-498

References (Statutes /Resos/Policies): C.R.S. §38-13-150404(1), §30-11-101(1)(i), ; CC94- 223, CC10-498

Procedure: Disposition of Unclaimed Property

Purpose: To regulate the disposition of unclaimed property.

Policy: Regulating the Disposition of Unclaimed Property

A. Intent and Applicability

1. Pursuant to Section C.R.S. §§ 38-13-104(1),1504 and C.R.S. (1993 Supp.) and Section 30-11-101(1)(i), C.R.S. , the County is authorized to promulgate local law a resolution regardingrelating to the disposition of unclaimed property held by the County for the account of a third party.

2. This Policy shall become effective on July 1, 2020.

3. This Ordinance Policy shall does not apply to the disposition of County-owned or leased surplus property.

B. 3. Definitions

As used in this OrdinancePolicy, the following termswords are defined as followsshall have the meaning set forth below:

1. “Abandoned Property” has the meaning assigned to it in Section D.1 of this Policy.

2. “Distributable” means a determination by the County that Property is due to be paid or distributed to its Owner.

3. “Holding Period” has the meaning assigned to it set for in Section D.2 of this Policy.

4. "Owner" means a Person that has, or is believed to have, a legal, beneficial, or equitable interest in Property held by the County. 5. “Person” means an individual, estate, business association, public corporation, government or governmental subdivision, agency, instrumentality or other legal entity.

6. "Property" shall have the meaning assigned to it by C.R.S. § 38-13-102(24).a. "Owner" means a Person athat has, or is believed to have, a legal, beneficial, or equitable interest in person(s) or entity, including a corporation, partnership, association, governmental entity other than the County, or a duly authorized legal representative or successor in interest of the same, that owns Unclaimed Property held by the County. “Distributable” means a determination by the County that Property is due to be paid or distributed to its Owner.

b. "Unclaimed Property" means property that is held by or under the control of the County and is any of the following: intangible property, including any income or increment derived therefrom, less any lawful charges, that has not been claimed by its Owner for more than one (1) year after it became payable or distributable to its Owner; tangible personal property that has not been claimed by its Owner for ninety (90) days; or personal property to which the Owner has specifically disclaimed any interest.

C. Due Diligence

1. The County will exercise due diligence to identify the Owner of all Property held by the County on behalf of a third party, and to notify such Owner of the existence of the Property.

2. The County Manager shall formulate procedures governing the administration and disposition of unclaimed Property held by the County that assure that due diligence is exercised to identify and notify Owners of such Property.

3. County elected and appointed officials may follow the County Manager’s procedures or may adopt their own procedures relating to the distribution of unclaimed Property.

D. Presumption of Abandonment

1. All Property held by the County on behalf of an Owner shall be presumed to be abandoned (“Abandoned Property”) if such Property is unclaimed by the Owner within one (1) year after the date the Property became Distributable.

B. Procedures for Disposition of Unclaimed Property.

2. 1. The County shall continue to hold all Abandoned Property on account of the Owner for a period of at least five (5) years after the Property is presumed abandoned (the “Holding Period”).

E. Disposition of Abandoned Property

1. Any Person claiming to be the Owner of Abandoned Property held by the County may file with the County a claim for such Property in a form prescribed by the County. If the claimant provides evidence sufficient to establish to the satisfaction of the County that the claimant is the Owner of the Property, the County shall distribute the Abandoned Property to the claimant in accordance with the procedures governing the administration and disposition of unclaimed Property held by the County. The County may offset against the amount of the claim any obligations due by the claimant to the County. 1. Any Unclaimed Property which that is not returned toclaimed by its Owner despite the exercise of due diligenceduring the Holding Period shall become the property of the County, and any claim of the Owner to such Property shall be forfeited. Such property shall be handled in accordance with the procedure that implements this policy. 2.

2. The County Manager shall formulate procedures for the administration and disposition of Unclaimed Property that assure that due diligence is exercised to determine the Owner of such property.

3. Elected and Appointed Officials may follow the County Manager’s procedures, or may adopt their own procedures relating to the distribution of unclaimed Property. to assure that due diligence is exercised to determine the Owner of Unclaimed Property.

CF. State Reporting Obligation

In accordance with C.R.S. § 38-13-1504, on or before November 1 of each year, the County will provide the with a list of Abandoned Property held by the County and shall cover thecovering the twelve monthstime period precedingending July 1 of that year.

G. Severability.

Should any section, clause, sentence, or part of this Ordinance Policy be adjudged by any court of competent jurisdiction to be unconstitutional or invalid, the same shall not affect, impair or invalidate this Ordinance Policy as a whole or any part thereof other than the part so declared to be invalid. Title: Administrative Policy Policy No. Telecommuting Part 5, Staff Policies Chapter 1, Rules Section 9 Effective Date June 9, 2020 Policy Custodian Adoption/Revision Date Facilities Management June 9, 2020

Adopting Resolution(s): CC20-

References (Statutes/Resos/Policies):

Purpose: To allow employees to work at home, on the road or in a satellite location for all or part of their workweek. Jefferson County considers telecommuting to be a viable, flexible work option when both the employee and the job are suited to such an arrangement. Telecommuting may be appropriate for some employees and jobs but not for others.

A. Applicability 1. Either an employee or a supervisor can suggest telecommuting as a possible work arrangement. A telecommuting arrangement may be discontinued based on the needs of the County or the employee. B. Eligibility 1. Before entering into any telecommuting agreement, the employee and supervisor shall evaluate the suitability of such an arrangement, reviewing the following areas: a. Employee suitability: The employee and supervisor shall assess the needs and work styles of the employee to ensure that telecommuting will be a successful work arrangement. b. Job responsibilities: The employee and supervisor shall discuss the job responsibilities and determine if the job is appropriate for a telecommuting arrangement. c. Equipment needs: The employee and supervisor shall discuss the physical workspace needs and the appropriate supplies and equipment needed for telecommuting. d. Office Space: There may be circumstance where telecommuting is needed to accommodate building closures or facilities’ needs. Employees shall be able to identify a workspace that meets ergonomic standards.

1 e. Policies and Procedures: Employees shall adhere to all County policies and procedures while telecommuting. C. Equipment 1. County-owned IT equipment (PCs, printers, etc.) and associated supplies may be taken home by employees for use in the performance of their job upon approval of the employee's supervisor. Jefferson County shall determine, with information supplied by the employee and the supervisor, the appropriate equipment needs (including hardware, software, modems, employee-provided phone and data lines and other office equipment) for each telecommuting arrangement. Equipment supplied by the County shall be maintained by the County. All necessary repairs or replacement of County supplied equipment shall take place at County offices. Equipment supplied by the employee, if deemed appropriate, shall be maintained by the employee. Jefferson County accepts no responsibility for damage or repairs to employee-owned equipment. 2. Jefferson County reserves the right to make determinations as to appropriate equipment, subject to change at any time. The employee agrees that Jefferson County equipment shall not be used by anyone other than the employee. The employee shall not make any changes to security or administrative settings on Jefferson County equipment. 3. The employee understands that all tools and resources provided by the County shall remain the property of the County at all times. The employee shall report an inventory of all Jefferson County property received and agree to take appropriate action to protect the items from damage or theft. Upon termination of employment, all equipment shallbe returned. 4. Jefferson County shall supply the employee with appropriate office supplies (pens, paper, etc.) as deemed necessary. Jefferson County shall also reimburse the employee for approved business-related expenses in accordance with the Employee Reimbursement Policy. D. Security 1. Consistent with the expectations of information security for employees working at the office, telecommuting employees shall be expected to ensure the protection and security of County information that is accessible from their home office in accordance with County privacy, HIPAA and security policies. Steps include the use of locked file cabinets and desks, regular password maintenance, use of county owned equipment only for handling of sensitive data, and any other measures appropriate for the job and the environment. If the business process allows, employees shall not keep or store physical documents with sensitive information. If physical documents with sensitive information need to be used at home, they shall be kept in a locked location. Employees who have confidential

2 physical documents with sensitive information at home shall bring these documents to the office to be stored or shredded using the County’s confidential shredder at least monthly.

E. Work Environment and Safety 1. The employee shall establish an appropriate work environment within his or her home for work purposes. Jefferson County is not responsible for costs associated with the setup of the employee’s home office, such as remodeling, furniture or lighting, nor for repairs or modifications to the home office space, except as otherwise required by law. 2. Employees are expected to maintain their home workspace in a safe manner, free from safety hazards. Injuries sustained by the employee in a home office location and in conjunction with his or her regular work duties may be covered workers’ compensation. Telecommuting employees are responsible for notifying the employer of such injuries as soon as practicable. The employee is liable for any injuries sustained by visitors to his or her home worksite. 3. Employees shall ensure a proper ergonomic set-up and should take measures to incorporate appropriate stretching and moving during the workday. Safety & Compliance is available to assist with ergonomic evaluations of home offices. Upon consultation with Safety & Compliance, the County may choose to provide recommended equipment at its own cost. F. Expectations 1. The focus of telecommuting arrangements shall remain on job performance and meeting the needs of County operations. Prospective telecommuters are encouraged to discuss expectations of telecommuting with family members prior to entering a remote schedule. 2. Employees are expected to be available and accessible as they would while in the office. Regular communication and meetings are expected to occur as they would normally using the technology available to employees. Employees shall comply with all Jefferson County rules, policies, practices, and instructions that would apply if the employee were working at the physical work location. 3. The employee shall report to the physical work location as necessary upon directive from his or her supervisor. The employee shall continue to communicate regularly with his or her supervisor and co-workers. The employee will maintain satisfactory production and performance standards. 4. Employees should request approval from their supervisor to telecommute while traveling (outside of county-related business travel) or to work from outside of Colorado.

3 G. Time Worked 1. Telecommuting employees who are non-exempt from the overtime requirements of the Fair Labor Standards Act are required to accurately record all hours worked using Jefferson County’s time-keeping system. Hours worked in excess of those scheduled per day and per workweek shall require the advance approval of the employee’s supervisor.

4 Title: Administrative Policy Policy No. Meeting Agenda Location Part 2, Board Administration Chapter 1, Board of County Commissioners Section 1 Effective Date January 1, 2007July 1, 2020 Policy Custodian Adoption/Revision Date County Manager December 12, 2006 / November 2014

Adopting Resolution(s): CC06-566

References (Statutes/Resos/Policies): 24-6-402(2)(c) C.R.S.; CC Resolution 2-18-76, 9-13-77, 1-10-78, 12-14-93, CC75-219, CC76-183, CC77-277, CC79-33, CC80-51, CC80-195, CC87-100, CC87-194, CC88-233, CC91-63, CC91-469, CC93-101, CC91-963, CC91-964, CC92-453, CC95-208, CC01-559, CC06-566, CC20-001

Purpose: To designate a location for the posting of meeting agendas for the Board of County Commissioners.

Policy: Meeting Agenda Location

A. A. Agenda Posting Location

1. Pursuant to C.R.S. 24-6-402(2)(c)(III), on and after July 1, 2019, the County shall be deemed to have given full and timely notice of a public meeting if the County posts notice, with specific agenda information if available, no less than twenty-four hours prior to the holding of the meeting on a public website. As a result, the official posting location for meeting notices shall be the County’s public website.

2. In the event the County is unable to post a notice online in exigent or emergency circumstances such as a power outage or an interruption in internet service that prevents the public from accessing the notice online, then aAgendas for any Board of County Commissioner’spublic meetings at which the adoption of any proposed policy, position, resolution, rule, regulation, or formal action occurs or at which a majority or quorum of the body is in attendance, or is expected to be in attendance, shall be posted in the following location no less than twenty-four hours prior to the holding of the meeting:

Glass Cabinet on the Outside Wall of Hearing Room 1 Jefferson County Courts and Administration Building 100 Jefferson County Parkway Golden, CO 80419 Title: Administrative Policy Policy No. County Office Hours Part 1, County Administration Chapter 3, Operations Section 1 Effective Date November 13, 2018 Policy Custodian Adoption/Revision Date County Manager November 13, 2018

Adopting Resolution(s): CC18-376

References (Statutes/Resos/Policies): 30-10-109 C.R.S.; Temporary Closure of County Facilities or Reduction or Suspension of County Services Policy; CC06-562, CC18-376

Purpose: To designate County Office Hours

Policy: County Office Hours

A. Office Hours

1. All county offices shall be kept open for the transaction of county business: Monday through FridayThursday, 7:30 am to 5:30 pm

2. Office hours shall be set by the Elected Official or Department/Division Director.

3. 2. Exceptions may be permitted when:

a. Any such day falls upon a legal holiday as designated by the Jefferson County Personnel Board,

b. Closures are necessary as allowed in the Temporary Closure of County Facilities or Reduction or Suspension of County Services Policy, or

c. The County Manager or his/her designee determines that there is an efficiency or cost savings benefit to alternate office hours. If alternate hours are granted, the County Manager shall assure that the public has been notified adequately.