Council Agenda Thursday 03 June 2021, 8:30am Manawatū District Council Chambers, 135 Manchester Street, Feilding
www.mdc.govt.nz MEMBERSHIP Chairperson
Her Worship the Mayor, Helen Worboys
Deputy Chairperson
Councillor Michael Ford
Members
Councillor Steve Bielski Councillor Stuart Campbell Councillor Shane Casey Councillor Michael Ford Councillor Heather Gee-Taylor Councillor Grant Hadfield Councillor Hilary Humphrey Councillor Phil Marsh Councillor Andrew Quarrie Councillor Alison Short
Shayne Harris Chief Executive
2 ORDER OF BUSINESS
PAGE 1. MEETING OPENING
Hazim Arafeh, of the Multicultural Council, will open the meeting in prayer.
2. APOLOGIES
3. REQUESTS FOR LEAVE OF ABSENCE
Mayor Helen Worboys – 7 to 18 July 2021 Councillor Michael Ford – 14 to 18 July 2021 Councillor Heather Gee-Taylor – 14 to 18 July 2021 Councillor Grant Hadfield – 14 to 18 July 2021 Councillor Stuart Campbell – 14 to 18 July 2021
4. CONFIRMATION OF MINUTES 6
Draft resolution That the minutes of the extraordinary Council meeting held 18 and 19 June 2021, and the meeting held 20 May 2021, be adopted as a true and correct record. 5. DECLARATIONS OF INTEREST
Notification from elected members of: 5.1 Any interests that may create a conflict with their role as an elected member relating to the items of business for this meeting; and 5.2 Any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members’ Interests) Act 1968 6. PUBLIC FORUM
6.1 RYLEIGH HADFIELD Ryleigh Hadfield, recipient of a Representative Grant to represent Manawatū in the Open Men's Touch Team to compete at the Open Touch Nationals held in Christchurch in March 2021, will be in attendance to speak to Council. 6.2 JOHNSTON PARK BOWLING CLUB - WOMEN'S 1ST DIVISION TEAM The Johnston Park Bowling Club - Women's 1st Division Team, representative Grant recipients to represent the Manawatu at Bowls New Zealand National Interclub Finals held in Christchurch in April 2021, will be in attendance to speak to Council. 7. PRESENTATIONS
There were no presentations scheduled for this meeting.
3 PAGE 8. NOTIFICATION OF LATE ITEMS
Where an item is not on the agenda for a meeting, that item may be dealt with at that meeting if: 8.1 The Council by resolution so decides; and 8.2 The Chairperson explains at the meeting at a time when it is open to the public the reason why the item is not on the agenda, and the reason why the discussion of the item cannot be delayed until a subsequent meeting. 9. RECOMMENDATIONS FROM COMMITTEES
There were no recommendations from committees.
10. MINUTES OTHER COMMITTEES – FOR INFORMATION 31 10.1 COMMUNITY DEVELOPMENT COMMITTEE
Draft minutes of meeting held 22 April 2021 11. OFFICER REPORTS 11.1 LOCAL GOVERNMENT OFFICIAL INFORMATION ACT 1987 REQUESTS 40 – MAY 2021
Report of the Acting General Manager – Corporate and Regulatory dated 20 May 2021 11.2 APPLICATION OF THE COMMON SEAL 48
Report of the Acting General Manager – Corporate and Regulatory dated 11 May 2021 12. CONSIDERATION OF LATE ITEMS 13. PUBLIC EXCLUDED BUSINESS COUNCIL TO RESOLVE: That the public be excluded from the following parts of the proceedings of this meeting, namely: a) Confirmation of minutes
That the general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
4 General subject of each Reason for passing this Grounds under Section matter to be considered resolution in relation to 48(1) for the passing of this each matter resolution a) Confirmation of Section 7(2)(a) – to protect Section 48(1)(a) - the public minutes re Audit and the privacy of natural conduct of the relevant part Risk Committee persons, including that of of the proceedings would minutes, Sale of Land deceased natural persons, be likely to result in a on South Street, Key Section 7(2)(i) – to enable disclosure of information Project Status Reports, any local authority holding for which good reason for and recommendation the information to carry on, withholding that from Chief Executive’s without prejudice or information would exist, Employment disadvantage, negotiations under Section 7 of the Local Committee. (including commercial and Government Official industrial negotiations) and Information and Meetings Section 7(2)(j) – to prevent Act 1987. the disclosure or use of official information for improper gain or improper advantage. This resolution is made in reliance on Section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interests protected by Section 6 or Section 7 of the Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as specified above.
14. MEETING CLOSURE
5 MINUTES EXTRAORDINARY MEETING TIME COUNCIL TUESDAY 18 MAY 2021 8:33AM
Minutes of an extraordinary meeting of the Council held on Tuesday 18 May 2021, commencing at 8:33am in the Manawatū District Council Chambers, 135 Manchester Street, Feilding.
PRESENT: Mayor Helen Worboys (Chairperson) Cr Steve Bielski Cr Stuart Campbell Cr Shane Casey Cr Michael Ford Cr Heather Gee-Taylor Cr Hilary Humphrey Cr Phil Marsh Cr Andrew Quarrie Cr Alison Short
LEAVE OF ABSENCE: Cr Grant Hadfield
IN ATTENDANCE: Shayne Harris (Acting Chief Executive) Hamish Waugh (General Manager - Infrastructure) Michael Hawker (Acting General Manager – Community and Strategy) Frances Smorti (General Manager – People and Culture) Karel Boakes (Acting General Manager – Corporate and Regulatory) Rebecca Bell (Strategy Manager) Lisa Thomas (Senior Policy Adviser) Stacey Bell (Economist) Carl Johnstone (Parks and Property Team Leader) Shelley Ashton (Senior Adviser - Marketing and Community Engagement) Amanda Calman (Chief Financial Officer) Janine Hawthorn (Community Development Adviser) Mathew Bayliss (Community Facilities Manager) Georgia Etheridge (Policy Adviser) Paul Greig (Compliance and Monitoring Team Leader) Andrew Royds (Compliance and Monitoring Officer) Allie Dunn (Governance Team Leader) Steph Skinner (Governance Officer) MDC 21/804 MEETING OPENING
Her Worship the Mayor declared the meeting open.
MDC 21/805 APOLOGIES
RESOLVED
That the apologies from Councillor Phil Marsh for lateness be approved.
Moved by: Councillor Heather Gee-Taylor
Seconded by: Councillor Michael Ford
CARRIED
6 MINUTES EXTRAORDINARY MEETING TIME COUNCIL TUESDAY 18 MAY 2021 8:33AM
MDC 21/806 DECLARATIONS OF INTEREST
Councillor Alison Short: • Submission 097 – Halcombe Community Trust • Submission 122 – SINCOSS • Submission 120 - Federated Farmers • Submission 077 - Anglican Parish of Oroua • Submission 114 - MidCentral District Health Board • Submission 126 - Halcombe ANZAC Committee • Submission 110 - Wayne Short (individual)
Councillor Andrew Quarrie: • Submission 120 - Federated Farmers
Councillor Stuart Campbell: • Submission 120 - Federated Farmers
Mayor Helen Worboys: • Submission 120 - Federated Farmers
Councillor Hilary Humphrey: • Submission 077 - Anglican Parish of Oroua MDC 21/807 HEARING OF SUBMISSIONS – DRAFT 10 YEAR PLAN 2021-31 AND CONCURRENT CONSULTATIONS
Report of the Acting General Manager – Community and Strategy dated 13 May 2021 providing Council with a copy of the submissions received in relation to the draft 10 Year Plan and concurrent consultations from submitters who wished to be heard to present their views in person.
RESOLVED
That the Council receive the report on the Hearing of Submissions - draft 10 Year Plan and hear from the submitters who had indicated that they wished to be heard.
Moved by: Mayor Helen Worboys
Seconded by: Councillor Hilary Humphrey
CARRIED
SUBMISSION 045 - CELIA GEARY
Celia Geary spoke to her submission regarding non-financial Council assistance for earthquake-prone buildings, maintaining existing level of funding for community events, provision of toilet facilities for the Makino Flow park, roading maintenance, provision of footpaths and rates increases.
SUBMISSION 058 - CHRIS BLAND
Chris Bland spoke to his submission regarding providing a rates holiday to assist with the costs of strengthening earthquake-prone buildings. He suggested that a consortium
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of earthquake-prone building affected shop owners join together to create a mall complex to house all those concerned.
The meeting adjourned at 8.58am and resumed at 9.06am.
SUBMISSION 043 - FEILDING BRIDGE CLUB
Bill Towler of the Feilding Bridge Club, spoke to their submission and introduced fellow members of the club. He advised that the Bridge Club were asking Council to include them into the 10 Year Plan under the Health and Wellbeing of our community, and noted that the Bridge Club also had an earthquake prone building.
It was noted there was an option for the Bridge Club to be included into the library upgrade scheme which they would look into.
SUBMISSION 081 - RONGOTEA COMMUNITY COMMITTEE
Lance Berry, of the Rongotea Community Committee, spoke to their submission. Their committee supported discounted consent fees for building strengthening work, and replenishing the District Development budget. Their submission also covered parking at the cemetery, support for building a skate park in Rongotea, more footpaths to be constructed in their village, lack of connection to village services for new subdivision, their support for the submission from the Kimbolton Community Committee, proposal for Council to purchase a section in the new subdivision to provide for greenspace in the village, the use of development contributions for spending in Rongotea.
SUBMISSION 085 - FEILDING MUSIC CENTRE
Catherine Larsen, President of the Feilding Music Society, spoke to the submission from the Feilding Music Centre asking Council to prioritise spending for strengthening, repairs and maintenance of the Feilding Little Theatre.
She advised that their society did not feel community groups should be asked to assist with partial funding of repairs. She noted they would look at the Library Redevelopment spaces and make a submission, but felt storage for equipment could be a problem.
The meeting adjourned at 9:46am and resumed at 10:17am.
SUBMISSION 089 - TONY CHAPMAN
Tony Chapman spoke to his submission regarding community and community organisations. He voiced his concern about the removal of funding for volunteer organised events, noting that community activity was important for health and wellbeing. He asked that more consideration be given to funding community volunteer initiatives, and spoke about the difficulty in accessing funding for community initiatives. He felt rather than the increase sought being funded from rates, that part of the Feilding and District Promotion Inc budget be reallocated to fund this and businesses provide for their own promotion. However if a rates increase was the only method to reinstate the funding, then he would support this.
SUBMISSION 083 - HIWINUI COMMUNITY COMMITTEE
Greg Barratt, Chairperson, and Tracey Mouat, of the Hiwinui Community Committee, spoke to their submission. Their committee was in support of increasing the District
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Development budget and sought provision of funding to enable safe community walking access to be provided in their community. They asked that development contributions be used to fund these pathways, noting the growth in their area. Brenda Lee, Principal of Hiwinui School introduced two students, Charlie and Maddi, who shared their experiences of trying to safely access their school.
SUBMISSION 098 - BAINESSE DISTRICT COMMUNITY DEVELOPMENT TRUST
Eddie Millard, accompanied by Murray Jacob, Sue Turk and Peter Te Rangi of the Bainesse District Community Development Trust, spoke to their submission seeking progression of the proposed City to Sea shared pathway from Longburn to Himatangi Beach. They outlined the history of their project. They advised that they were at the position where they needed assistance to progress the project; for which they had provided costings. The pathway was proposed to use the railway land that existed along that route. They sought assistance from Manawatū District Council to provide expertise and help drive the project and also asked that the project be included in the 10 Year Plan.
SUBMISSION 108 - PALMERSTON NORTH COMMUNITY SERVICES COUNCIL
Emma Ochei, General Manager of the Palmerston North Community Services Council, spoke to their submission expressing their support for increasing the District Development budget. They would also like to see the Council take more of a role in bringing together social services in Feilding and the wider district, to encourage groups to work together more and collaborate. They believed that coordination in this area would allow for gaps in the provision of services to be identified and support for service providers to step into those gaps.
Councillor Shane Casey left the meeting at 11:13am
SUBMISSION 120 - FEDERATED FARMERS
Mike Hoggard, Treasurer of Federated Farmers, accompanied by Coralee Matena, spoke to their submission. Their submission covered their concern with the increase of proposed rate increases, proposed centralisation of three waters infrastructure, support for investigating rural water schemes, support for discounting consent fees to assist owners with costs of strengthening earthquake-prone buildings, support for maintaining existing level of funding for District Development, consideration of how climate change response work would fit in with Council’s existing work programme, and noting that they did not support funding for a Town Centre upgrade at this time. Their submission also covered their concerns with the use of social media to seek community views, asking that Council write to all rural ratepayers providing a copy of the Council’s Road Sealing Policy and seeking input via that means.
The meeting adjourned at 11:40am and resumed at 1:00pm.
Councillor Shane Casey returned to the meeting at 1:00pm.
SUBMISSION 047 - BAINESSE/RANGIOTU COMMUNITY COMMITTEE
Alan Horsfall and Trevor Donaldson, of the Bainesse / Rangiotū Community Committee, spoke to their submission. Their submission sought categorisation of the Rangiotū Memorial Hall as a high profile hall, more consideration of the rural area when
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development contribution funds were being allocated, their support of Option D for earthquake-prone building strengthening, support for no increase in District Development fund, and their preference for a purpose built modern library facility rather than an upgrade of the present library. They also sought investigation of the effect of the Reids Line spillway on downstream properties neighbouring the Oroua River, for example via some computer modelling and asked that the Council advocate for Horizons Regional Council to provide this modelling.
SUBMISSION 075 - TREVOR DONALDSON
Trevor Donaldson spoke to his submission regarding the effects of the Reids Line Spillway on downstream properties south of Feilding and along the Oroua River, preference for constructing a new library facility rather than upgrading the present library, his support for Option D for earthquake-prone building strengthening, and support for there to be no increase in the District Development fund.
SUBMISSION 072 - MANAWATŪ COMMUNITY TRUST
Tyson Schmidt, Tracey Hunt, Colin McJannett and Kevin Peterson of the Manawatū Community Trust, spoke in support of their submission. Their submission outlined the Trust’s goal to have built 250 houses by 2030. To achieve this goal they asked that the previously approved Council funding be brought forward, that Council consider providing the Trust with an additional $1,000,000 loan to facilitate the purchase of additional land for housing developments, the structural options of becoming a Community Housing Provider be explored and that options be considered for the Trust issuing their own debt. This could involve the Council providing a guarantee. They also submitted in support of the draft development and financial contributions policy, in particular the draft Social and Affordable Rental Housing Residential Unit Rebate Scheme Criteria 2021. They asked whether consideration could be given to delayed payment of the development contributions, for example in stages over one to three years after completion of the development.
Councillor Andrew Quarrie left the meeting at 1:41pm.
SUBMISSION 065 - NEIGHBOURHOOD SUPPORT
Councillor Andrew Quarrie returned to the meeting at 1:45pm.
Aly Thompson, accompanied by Brenda Manly, of Neighbourhood Support, spoke to their submission. Their submission expressed support for increasing the District Development budget by at least $75,000 as a minimum. They questioned the redistribution of funds to Feilding and District Promotion Inc. They asked that a more detailed breakdown be provided of where funding would be spent as it was unclear from the financials presented in the draft plan as to how much contestable funding would be available in the coming years, and also that consideration be given to providing more transparency for future consultation purposes.
SUBMISSION 113 - VOLUNTEER CENTRAL
Kate Aplin, of Volunteer Central, spoke to their submission, noting they did not support any cuts to community and events funding. She spoke about the importance of community development and the need for Council to support this. They asked that the District Development budget be increased by $75,000, or restored by a reallocation of
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funds if that was an option. In addition, they asked that the Council consider taking a leadership role in bringing together social services in Feilding and the wider district, to encourage groups to work together and collaborate more.
SUBMISSION 122 – SOCIAL ISSUES NETWORK COUNCIL OF SOCIAL SERVICES MANAWATŪ
Alison Short, Ruth Dalzell, Mark Wasley and Aly Thompson of Social Issues Network Council of Social Services Manawatū Inc spoke in support of their submission. They noted that they were a networking group, and the only funding they had received from the Council in the past was for the services directory. Their submission sought reinstatement of contestable funding of $75,000, or greater, for the purpose of events and community development initiatives, in the 2021-22 financial year. They would also like a minimum of $75,000 funding allocated in years two and three of the 10 Year Plan.
SUBMISSION 117 - MARK WASLEY
Mark Wasley spoke in support of his submission, supporting Option B for earthquake- prone building strengthening and an increase in the District Development budget, by $100,000. His preference was for this increase to come from savings in other budgets, rather than an increase in rates. His submission expressed support for the Environmental Sustainability and Action Plan and support for funding and progressing the Housing Strategy. He expressed support for the Community Facilities Strategy, but believed all possible options needed careful consideration when deciding the future of the Civic Centre. He expressed support for strengthening the Council administration building. With regard to the Feilding Town Centre refresh he noted he preferred the Town Centre in its current form. His submission outlined the need for resourcing and progression of the Youth and Better Later Living Action Plans, and the Community Development Strategy. He supported the Council’s management submission regarding reallocating funding to provide support for engagement with youth. With regard to advocacy he submitted for Council to continue to advocate on issues of importance to residents. He commended Council’s increased use of Te Reo Māori and expressed support for implementing a Māori Ward for electoral purposes in time for the 2022 local election. He expressed his support for other submissions that made similar points to his.
The meeting adjourned at 2:31pm and reconvened at 2:48pm.
SUBMISSION 069 - TE MANAWA
Andy Lowe, Chief Executive, accompanied by Janet Ellery of Te Manawa, spoke to their submission. He outlined developments over the past three years that had strengthened their regional offerings enjoyed by communities across the region, and spoke about its work in actively strengthening relations across communities and with organisations. He gave a video presentation that showed in more detail the work they had been doing with the district and examples of events they would be engaging with Council on in the future.
The meeting adjourned at 3:00pm and resumed at 3:21pm.
Councillor Phil Marsh joined the meeting at 3:21pm.
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SUBMISSION 084 - HORIZONS REGIONAL COUNCIL
Nicolaas Portegys, of Horizons Regional Council, spoke to their submission. Their submission acknowledged the resourcing allocated by the Manawatū District Council to improving the three waters infrastructure in the district. He spoke about the National Policy Statement for Freshwater Management 2020 that elevated the place of Te Mana o Te Wai and encouraged Council to consider the priorities set by that statement when planning activities that impact freshwater. With regard to transport they thanked the Council for their involvement in the review of the Feilding bus service and asked that provision be made for bus stop infrastructure. With regard to the Feilding Town Centre refresh, they saw that as an opportunity to consider how public transport was catered for in the town centre, given the limitations of Manchester Square for provision of bus stop areas. Regarding climate change they were pleased to see that recognised as a challenge in the key planning documents. They encouraged Council to investigate what actions it could take now, including community and tangata whenua engagement, planning for active transport and infrastructure update.
SUBMISSION 092 - TE MANAWA FAMILY SERVICES
Margaret Kouvelis, Board Member and Kyley Davis, Chief Executive, of Te Manawa Family Services, spoke to their submission. They supported provision of non-financial support for earthquake-prone building strengthening. They also sought replenishment of the District Development budget by $75,000. They spoke about their Youth and Parenting Programme and Anti-Bullying projects, that had run in the district for the past 21 years. They recommended that the Council remain committed in its role of supporting social and community services and events, and asked that the $147,000 redirected to Feilding and District Promotion Inc be restored to the community development fund. They also asked that the Council work with the Central Economic Development Agency and Feilding and District Promotion Inc to redefine their roles and any additional funding required by tendered for within established processes under the economic development strategy. They also asked that the 10 Year Plan include scope for growth of the community developing fund over time.
SUBMISSION 031 - NGATI MANOMANO
Manurere Devonshire, of Ngati Manamano, spoke to her submission expressing support for continuing with non-financial support and assistance to building owners. She also sought replenishment of the District Development budget by $75,000. She spoke about the need for safe access for Aorangi Marae.
She spoke about her presentation to Horizons Regional Council on 9 April 2021, seeking improved safety on the Manawatū network. She noted at an earlier hui of Ngā Manu Tāiko they heard a presentation from relatives seeking a solution to a safety issue at their ancestral home at Aorangi Marae. She noted this concern had first been raised 25 years earlier, and was concerned that it had not been included in the Regional Land Transport Plan for the coming three years. She spoke about the need for safety improvements to be included in the Regional Land Transport Plan to enable safe access to the Marae. She spoke about the turning bay that had been provided for an early childhood centre further up the road, for Taonui School and also for a private property. These safety provisions were supported, however noted the impact increased transport on Waughs Road arising from the new Kiwirail Hub would have on Aorangi Marae. Their concern was that safety needs had been acknowledged and improvements implemented for other entities, but not for the Marae, despite it being raised 25 years
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previously. She spoke about the priority for safety in the regional safety system, where the Manawatū District Council had prioritised investment in other transport modes such as public transport, walking and cycling. She spoke about the investment in footpaths and cycle networks to provide for better travel options. She asked for priority to be given to the safety needs of the users of the Marae.
SUBMISSION 053 - SPORT MANAWATŪ
Brad Cassidy, of Sport Manawatū, spoke to their submission that outlined the benefits of play, active recreation and sport. He acknowledged the support of Council for the work they do for the sector. Their submission noted that the Board of Sport Manawatū had recently revised its strategic and was seeking feedback on the proposed direction for the next four years and on the four strategic priorities of Sport Manawatū. Their submission outlined support for Council’s investment in Te Kawau Recreation Centre maintenance upgrade and progression with the work to determine the demand for a multipurpose sports and events centre for the district. They supported the Council’s focus on improving and expanding the walkway and cycleway networks, and Council’s investment into the development of Kōwhai Park.
SUBMISSION 115 - MIKE STONE
Mike Stone spoke in support of his submission, outlining his support for provision of one-off contribution to the costs of strengthening and restoring priority buildings at a total grant fund of $100,000 per year over five years. He also supported increasing the District Development budget by $75,000. He spoke about collaborating to restore a healthy environment along Mangakino Street for future generations, recommending investment of planning time for a blue corridor concept from Awahuri Forest-Kitchener Park Trust upstream into the Mangakino catchment, noting they were also meeting with Horizons Regional Council. He also sought promotion and protection of Mt Lees Reserve as an interesting local attraction, recommending a conversation be started with stakeholders to determine a coordinated structure to providing ongoing protection and promotion of the natural features of the reserve. He tabled a copy of his notes that outlined the additional points he made to his submission.
SUBMISSION 061 - FEILDING CIVIC TRUST
David Young, and Stuart Osborne of the Feilding Civic Centre Trust, spoke to their submission. They sought review of the Civic Centre’s funding request to increase its annual operating grant. They suggested that the Council meet the basic building costs, as owner of the building, such as insurance, building warrant and health and safety requirements. They also asked that if following the present Community Facilities Strategy review, the Civic Centre was to be part of the strategy going forward, then an independent review was needed to determine the appropriate level of the operating grant, as the operating grant had not kept pace with inflation or the cost of compliance.
SUBMISSION 119 - JOHN KEY
John Key spoke to his submission regarding the draft development and financial contributions policy 2021 that questioned whether the 100% development contribution model for transport infrastructure and reserves was in accordance with requirements of the Local Government Act 2002.
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He outlined his reasoning and gave examples for why he believed the development contributions policy did not comply with provisions of Section 197AB of the Local Government Act 2002 as it only provided for a causative approach to the provision of development contributions and excluded appropriate consideration of fair distribution of benefits.
His submission also noted that there was little information provided regarding the draft development contributions rebate policy 2021, noting there was no cap as to what percentage of the development contribution was to be rebated nor was there any cap on the total funds available for such a rebate.
SUBMISSION 035 - LINLEY VAN ECHTEN
Linley Van Echten and Melinda Heap spoke to their submission regarding safety improvements required for the one lane bridge on Colyton Road. They gave a presentation that expanded on their concerns with safety and improvements needed to the bridge, and noted the visibility at the bridge was an issue due to the vegetation on the road edge and area of the creek bed. There were also trees blocking sight lines. They spoke about the online petition on the matter to which they received 270 signatures. They proposed safety improvements that could be done quickly; being clearing the overgrown shrubbery, changing the direction of the give way applicable until a two-lane bridge could be provided and providing better signage to warn of the one-lane bridge. Melinda Heap noted that their family provided assistance with their tractor pulling one to two cars each month out from the ditch near the bridge due to people underestimating the need to stop for oncoming traffic.
MDC 21/808 MEETING ADJOURNMENT
The meeting adjourned at 5:37pm to reconvene on Wednesday 19 May 2021 at 8:45am.
14 MINUTES EXTRAORDINARY MEETING TIME COUNCIL WEDNESDAY 19 MAY 2021 8:45AM
Minutes of a reconvened extraordinary meeting of the Council held on Wednesday 19 May 2021, commencing at 8:45am in the Manawatū District Council Chambers, 135 Manchester Street, Feilding.
PRESENT: Mayor Helen Worboys (Chairperson) Cr Steve Bielski Cr Stuart Campbell Cr Shane Casey Cr Michael Ford Cr Heather Gee-Taylor Cr Grant Hadfield Cr Hilary Humphrey Cr Andrew Quarrie Cr Alison Short
APOLOGIES: Cr Phil Marsh
IN ATTENDANCE: Shayne Harris (Acting Chief Executive) Hamish Waugh (General Manager - Infrastructure) Michael Hawker (Acting General Manager – Community and Strategy) Frances Smorti (General Manager – People and Culture) Karel Boakes (Acting General Manager – Corporate and Regulatory) Rebecca Bell (Strategy Manager) Shelley Ashton (Senior Adviser – Marketing and Community Engagement) James Adamson (Parks and Property Officer) Andrew Royds (Compliance and Enforcement Officer) Matthew Wallace (Building Compliance Officer) Joel Richards (Management Accountant) Helen Nguyen (Senior Finance Officer) Mel Rush (Digital Transformation Manager) Ben Caldwell (Communications Officer) Amanda Calman (Chief Financial Officer) Janine Hawthorn (Community Development Adviser) Mathew Bayliss (Community Facilities Manager) Carl Johnstone (Parks and Property Team Leader) Stacey Bell (Economist) Georgia Etheridge (Policy Adviser) Steph Skinner (Governance Officer) Brittney Evans (Corporate Projects Adviser) MDC 21/809 MEETING OPENING
Her Worship the Mayor reconvened the meeting.
MDC 21/810 APOLOGIES
RESOLVED
That the apology from Councillor Phil Marsh, and from Councillor Heather Gee-Taylor for lateness, be approved.
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Moved by: Councillor Michael Ford
Seconded by: Councillor Shane Casey
CARRIED
Councillor Heather Gee-Taylor joined the meeting at 8:46am.
MDC 21/811 DECLARATIONS OF INTEREST
Councillor Alison Short: • Submission 097 - Halcombe Community Trust • Submission 077 - Anglican Parish of Oroua • Submission 114 - MidCentral District Health Board • Submission 126 - Halcombe ANZAC Committee • Submission 110 - Wayne Short (individual) Councillor Michael Ford: • Submission 086 - Kerry and Barbara Quigley MDC 21/812 HEARING OF SUBMISSIONS – DRAFT 10 YEAR PLAN 2021-31 AND CONCURRENT CONSULTATIONS - CONTINUED
SUBMISSION 127 - MANAWATU DISTRICT COUNCIL MANAGEMENT
Acting Chief Executive, Shayne Harris introduced the Council Management submission advising each General Manager would speak to their portion of the submission.
The submission outlined internal requests to the Draft 10 Year Plan from the Infrastructure, Community Facilities, District Development Groups and Information Management teams. Documents supplied for each request included: strategic alignment; options considered; and the implications of each option including funding sources. Each of these requests had been evaluated and recommended by Council’s Executive Team for consideration by Council.
• Hamish Waugh, General Manager - Infrastructure spoke to the Council Infrastructure submission.
Questions from Councillors and subsequent Managers’ reports would be held over until later in the day when there was a break.
SUBMISSION 077 - ANGLICAN PARISH
Sarah McMenamin presented on behalf of the Anglican Parish about their support for development contribution rebates for social housing, however they felt the development contribution pool was too small to cover number of developers potentially using this. With regard to Social and Affordable Housing rental and rebate scheme, they had two parcels of land available for building community housing. Social need would determine the size of units with the intent to make them affordable to tenants.
SUBMISSION 086 - KERRY AND BARBARA QUIGLEY
Kerry and Barbara Quigley spoke to their submission advising they viewed it important that Heritage Buildings in Feilding were preserved and wanted to see Council replenish the
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Grant fund for Community Funding. They would be happy for small rates increase to cover this. Kerry Quigley asked why hadn’t all residential property been included in the parcel for receiving Infill development contribution rebates.
SUBMISSION 111 - MANAWATU TENANTS UNION
Ben Schmidt advised the Manawatu Tenants Union were opposed to cuts in Community Funding and urged Council that the Community and Housing strategies required further action. Council’s housing strategy needed finance behind it. He spoke about the Hutt City Council’s plan, actions and funding for reference. He spoke about the severity of the current housing crisis; and highlighted the disparity in housing for Māori. With regard to the development contributions policy, there seemed a limited pool of money. He asked for Council to explain clearly what was classed as affordable/social housing.
SUBMISSION 028 AND SUBMISSION 064– KIMBOLTON COMMUNITY COMMITTEE
Members from the Kimbolton Community Committee were present and Tony Waugh spoke to their submissions, including looking for a parking upgrade at the Kimbolton cemetery, tar sealing Kimbolton roads listed and voiced concern about development contributions not being spent in the rural regions.
SUBMISSION 037 - KIMBOLTON ART AND SCULPTURE TRUST
Tony Waugh spoke about the Community Event funding, noting they were not in agreement for the fund being cut. However he did not believe the fund should be replenished from rates. He spoke about how the Events grants had been instrumental in creating and promoting the annual Kimbolton Art and Sculpture Festival.
The meeting adjourned at 10.03am and resumed at 10.25am.
SUBMISSION 097 - HALCOMBE COMMUNITY TRUST
Rachel Lane spoke on behalf of the Halcombe Community Trust supporting the progression of the Halcombe Community Walkway network. The Trust had reassessed and individualised each section of the walkway and were requesting that it be put through the matrix and assessed by the new walking and cycling strategy.
SUBMISSION 096 - HALCOMBE COMMUNITY DEVELOPMENT GROUP
Jeannette Henderson and Rachel Lane spoke on behalf of the Halcombe Community Development Group noting the following points from their submission; pleased to see Kimber street road sealing, their support for the submission made by the Halcombe Community Trust re the Halcombe Community Walkway Network, that funding for the Monteith Street section be allocated from the 10 Year Plan and Development Contributions and that the project be completed in 2021/22. They also asked that the 10 Year Plan 2021- 31 include provision for the Halcombe Memorial Hall to be fully re-roofed ($30,000), the Hall and Playcentre exteriors be painted ($30,000) and that a pedestrian bridge be put across the culvert on Stanway Road (located between the pub and Ingham Street). They also felt the development contributions were not being spent in rural areas they were gained from. They agreed increasing the budget through rates for Community Events funding. They noted the fund supported volunteers in the district and was often the starting ground for new community initiatives.
17 MINUTES EXTRAORDINARY MEETING TIME COUNCIL WEDNESDAY 19 MAY 2021 8:45AM
SUBMISSION 054 - MANAWATU PEOPLES RADIO
Fraser Greig spoke to their submission supporting option A for Community Funding. Manawatū Peoples Radio had been recipients of this funding, and felt events were integral for community to come together and where future innovation came from.
The meeting adjourned at 11.05am and resumed at 11.18am
SUBMISSION 029 - AWAHURI FOREST - KITCHENER PARK TRUST
Jill Darragh, Chairperson of the Awahuri Forest-Kitchener Park Trust, talked about the items which the Trust had highlighted in their submission. These included requesting an increase in funding immediately then annually, thereafter, to reallocate entrance design funding towards a new boardwalk, reallocate funding from implementing entrance to development of wetland and increase bridge funding for years 2023/24. She spoke about forming partnership with Awahuri Forest-Kitchener Park and Manfeild for pest control, as this would make financial sense. She spoke about the need for a website upgrade to be more interactive. She asked for Trustees to receive a meeting fee, noting their workload was increasing and this would show appreciation for the long hours.
SUBMISSION 060 - MANCHESTER HOUSE SOCIAL SERVICES SOCIETY
Ann Williamson and the team talked about the submission from Manchester House and their agreement with assistance for Strengthening earthquake-prone buildings, approval of funding being made available for community events and initiatives, a request that food be made readily available for those in need and for Council to assist with emergency shelter/housing.
SUBMISSION 002 - COUNTY FAYRE
Jo Morris-Kynoch spoke to their submission asking for construction of a ramp and deck to provide access for all Pohangina residents and the public to the Pohangina Library. She noted that the Council owned the building, and the County Fayre members donate community hours to maintenance, gardening and painting etc. She spoke about introducing a roster for Committee members to monitor the library outside the County Fayre open hours, a drop-box for returning books and an online booking system.
The meeting adjourned at 11.58am and resumed at 1.02pm.
Councillor Steve Bielski left the meeting at 1.00pm
SUBMISSION 101 - MARK PATRICK
Mark Patrick spoke to his submission about the strengthening of earthquake-prone buildings in the town centre , the changing nature of retail and shopping, and moving the central business district north, not south of the current centre. He spoke about the need for a new shopping centre north of town in the growth area of Precinct Four and Feilding to plan for a new bridge.
SUBMISSION 059 - WELLINGTON FISH AND GAME
Phil Teal discussed the submissions provided which included water quality - contaminants discharged into local rivers, improvements in stormwater discharges, improvements to wastewater treatment and discharge infrastructure, incorporating wetland restoration and
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creation into the river catchment landscapes, active promotion of sustainable land management practices and supporting active catchment groups and active promotion of providing public access to freshwater resources.
SUBMISSION 040 - HIMATANGI BEACH COMMUNITY PATROL AND BEACH WARDENS
Renee van de Weert spoke to the submission from the Community Beach Control requesting the implementation and ongoing financial support for closed circuit television (CCTV) coverage for Himatangi Beach.
1.39pm the meeting went back to Submission 127.
SUBMISSION 127 - MANAWATU DISTRICT COUNCIL MANAGEMENT
• Further questions from Councillors were directed to Hamish Waugh, General Manager - Infrastructure.
• Michael Hawker, Acting General Manager - Community and Strategy, talked to the Council submissions regarding Community Facilities and the District Development regarding a Youth Support Worker, and answered questions.
• Mel Rush, Digital Information Manager, explained the Information Management changes and discussed the Jarvis upgrade answering questions.
Councillor Stuart Campbell left the meeting at 2.05pm
SUBMISSION 102 - FEILDING AND DISTRICT PROMOTION INC
Wendy Carr, General Manager and the Feilding and District Promotion Inc team presented on behalf of the their submission advising that they did not advocate for any option laid out in the plan for earthquake-prone Buildings. They agreed with increasing the District Development Budget by $75,000 to allow a contestable fund for community events, projects and initiatives. They supported the establishment of Māori Wards in the Manawatū District, the development of an Environmental Sustainability Strategy and they looked forward to a future focused housing strategy that would be sustainable. They believed there was a lack of clarity in roles between Central Economic Development Agency (CEDA) and Feilding and District Promotion Inc and encouraged Council to open dialogue with both parties to clarify their boundaries. They felt that public perception of CEDA’s presence and contribution in the district was low.
SUBMISSION 104 - JIM WILSON
Jim Wilson spoke about his submission requesting that for future surplus property disposals, Council settle on a marketing mechanism that not only embraced wide exposure to potential buyers but also delivered a clear market price for ratepayers’ benefit.
SUBMISSION 099 - ANGELA BAKER
Angela Baker talked about the consultation process for the 10-Year Plan and challenged Council’s decision to specifically invite community input on two relatively random aspects of the 10-year plan. She felt this took people’s focus away from the overall shape of the 10- year plan.
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She agreed with providing assistance for strengthening earthquake-prone buildings but not with the options provided, and agreed with option A for the availability of funding for Community Events and Initiatives. She asked the Council to take leadership on the climate change issues and to make this a priority. She was also supportive of establishing Māori wards.
SUBMISSION 078 - CANCER SOCIETY OF NZ
Kerry Hocquard, of the Cancer Society of New Zealand, spoke to their submission. She noted they were supportive of the Council’s desire to help enable people to live positive and healthy lifestyles. They would like to see the Council commit to the development of Sun Protection Policy and Smokefree and Vapefree Environment Policy and allocate funding for implementation in the 10 Year Plan; support the community becoming more physically active, Smokefree and SunSmart.
With regard to implementation of protection policies at all playgrounds in the district, she asked that Council conduct a shade audit of parks and playgrounds, and incorporate shade planning into all future playground and outdoor gym development across the region. Have plastic‐free natural play spaces based on indigenous traditional Māori games and play artefacts. Provide a Council marquee to be made available to community group events to support their SunSmart commitment and have taps, water fountains, or water bottle re‐fill stations made available in play areas.
SUBMISSION 116 - STUART ATKINS
Stuart Atkins spoke to his submission noting he did not think the Council should allocate any funds to the building owners towards the strengthening costs. He felt the Council did not have any right to financially benefit individuals in relation to strengthening non-Council, non-community type buildings. He noted he was happy to contribute to any community project and therefore supported the Council to raise extra money for Community Funding of Events in the rates. He spoke about his experience in undertaking an earthquake-prone building upgrade, and the obstacles he had faced. He advised that after a property owners’ meeting at Council in 2020, he and several property owners joined together to reduce costs, however their joint consent application was turned down. Each owner had now moved on with individual applications.
MDC 21/813 MEETING CLOSURE
The meeting closed at 3.01pm.
20 MINUTES MEETING TIME COUNCIL THURSDAY 20 MAY 2021 8:35AM
Minutes of a meeting of the Council held on Thursday 20 May 2021, commencing at 8:35am in the Manawatū District Council Chambers, 135 Manchester Street, Feilding.
PRESENT: Mayor Helen Worboys (Chairperson) Cr Steve Bielski Cr Stuart Campbell Cr Shane Casey Cr Michael Ford Cr Heather Gee-Taylor Cr Grant Hadfield Cr Hilary Humphrey Cr Phil Marsh Cr Andrew Quarrie Cr Alison Short
IN ATTENDANCE: Shayne Harris (Acting Chief Executive) Hamish Waugh (General Manager – Infrastructure) Michael Hawker (Acting General Manager – Community and Strategy) Frances Smorti (General Manager – People and Culture) Karel Boakes (Acting General Manager – Corporate and Regulatory) Rebecca Bell (Strategy Manager) Stacey Bell (Economist) Ben Caldwell (Communications Officer) Amanda Calman (Chief Financial Officer) Janine Hawthorn (Community Development Adviser) Mathew Bayliss (Community Facilities Manager) Carl Johnstone (Parks and Property Team Leader) Stacey Bell (Economist) John Jones (Roading Manager) Paul Greig (Compliance and Monitoring Team Leader) Chris McRae (Compliance and Monitoring Officer) Andrew Royds (Compliance and Monitoring Officer Lorraine Thompson (Executive Assistant – Chief Executive) Shelley Ashton (Senior Advisor - Marketing and Community Engagement) Bayley Morrow (Regulatory Support Officer) Sam Gledhill (Graphic Designer) Kayla Gledhill (Graphic Designer) Nav Parmar (GIS Officer) Katie McKay (Acting Executive Assistant – Chief Executive) Sarah Miller (Graduate Planner) Pepa Moefili (Planning Officer) Ben Foster (Graduate Planner) Chris Wisnewski (Alcohol Licensing and Monitoring Officer) Maree Brown (Human Resources Administrator) Kylie Iwikau (Executive Assistant – Infrastructure) Brittney Evans (Corporate Projects Adviser) James Adamson (Parks and Property Officer) Tracy Sharples (Parks and Property Administration Support Officer) Trena Hokianga (Executive Assistant – Mayor)
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Rachel Raggett (Executive Assistant – Community and Strategy) Rachelle Johnston (Principal Planner) Sonya Stevens (Business Support Officer) Helen Nguyen (Senior Finance Officer) Karinne Furniss (Infrastructure Support Officer – Technical) Michael Taylor (Projects Team Leader) Matthew Mackay (Principal Policy Planner) Allie Dunn (Governance Team Leader) Steph Skinner (Governance Officer) MDC 21/814 MEETING OPENING
Sarah McMenamin, of the Anglican Parish of the Oroua, opened the meeting in prayer.
MDC 21/815 APOLOGIES
There were no apologies.
MDC 21/816 REQUESTS FOR LEAVE OF ABSENCE
There were no requests for leave of absence.
MDC 21/817 CONFIRMATION OF MINUTES
RESOLVED
That the minutes of the Council meeting held 06 May 2021 be adopted as a true and correct record.
Moved by: Councillor Michael Ford
Seconded by: Councillor Grant Hadfield
CARRIED
MDC 21/818 DECLARATIONS OF INTEREST
There were no declarations of interest.
Councillor Stuart Campbell noted that the conflict of interest he declared on 6 May 2021 no longer existed.
MDC 21/819 FIONA KAHUKURA CHASE
Fiona Kahukura Chase spoke to Council about Māori Representation and Māori Wards. She spoke about the importance of whakapapa, how it showed their connections to each other, their land, rivers and mountains and was used to identify their turangawaewae and right to be heard. She spoke about how Māori had whakapapa and connections that went back many generations.
She outlined the statistics of Māori that sees many of her whanaunga living in poverty.
She expressed concerns about the underrepresentation of Māori in local government, and how having a representative elected directly by those on the Māori electoral roll
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would ensure that a specifically Māori perspective was present in the Council Chamber. Given the ever-increasing legislative importance of recognising and incorporating such perspectives in all public decision-making, she believed that this could only lead to better Council processes. As examples she noted that Māori knowledge and perspectives were hugely beneficial when considering land use, conservation practices, climate crisis responses, local business, tourism, and the protection of vulnerable communities.
She reminded Council of their obligations as elected members and their oath of office.
She asked the Council to be courageous, to be good leaders, and vote in favour of establishing Māori Wards.
MDC 21/820 PRESENTATION - ESTABLISHMENT OF A MAORI WARD
Marae, hapū and iwi representatives spoke to Council about establishing Māori Wards.
Professor Meihana Durie, Aorangi Marae Trustees Chair and spokesperson for Te Kōtui Reo Taumata Collective, noted the newly-established collective represented each of the 12 marae and hapū, whānau and iwi in the district, and represented the aspirations of their people for active representation on the Council. He spoke about how they sought to bring closure to the intergenerational burdens from past injustices that had seen land, language, culture and practices lost. He spoke about the progress that had been made despite this, through building economies of scale, building partnerships and establishing exemplar models in Māori health, education and business. He spoke about the impact of the decision made by the Council on 6 May 2021 and how they as Treaty partners, and kaitiaki of the land on which the Council Chambers stood, had felt let down by the Council. He spoke about the formation of Te Kōtui Reo Taumata Collective that had emerged as a powerful force in the past two weeks. With their collective voices, they asked that the Council vote to establish Māori representation to give them representation and visibility on Council. He spoke about how collectively they had great aspirations for their people and wanted to be active citizens as Te Ao Māori. He spoke about the valuable contribution they had to make to the future of the district, and how their contribution went back over 200 years, but had not had representation on Council. A yes vote would enable them to walk alongside as equal partners. He asked Council to follow the lead of other Councils in Aotearoa and vote to establish a Māori ward.
Wiremu Te Awe Awe of Te Rangimārie Marae spoke, asking Council to vote to establish a Māori ward. He spoke about how the Palmerston North City Council and Horizons Regional Council had voted to establish Māori wards and asked the Manawatū District Council to do the same.
Kipa Arapere spoke on behalf of Poupatatē Marae in support of establishing a Māori ward.
Rochelle Paranihi of Te Tikanga Marae spoke, outlining her whakapapa to all of the marae in the district. She spoke for the 12 marae, the five iwi and the 13 hapū in the district, and the 22.76% who voted yes in the 2018 Māori ward poll. She spoke about the importance of equality and fair play, and speaking for those who cannot speak for themselves, even if going against the majority. She spoke about the realities of Māori growing up in Aotearoa and being treated differently to pakeha, and the unconscious biases they faced. She spoke about the impact on them from how these biases were portrayed in books, media and all the negative messages put out over the past 181
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years. She spoke about how the odds were stacked against Māori for standing for election and how this had been perpetuated in each generation. She explained that with democracy, if the majority of members had been unconsciously influenced against minorities, how would it be possible for the minorities to believe in equality? In conclusion she proposed that Māori wards would be good for Council, the District, and good for all.
Kathryn Knowles, Trustee of Te Iwa Marae asked that the Council take into account what was being said today and vote in favour of establishing Māori wards.
Atiria Read, of Te Hiiri o Mahuta Marae spoke in favour of establishing Māori wards. She asked the Council not to use skewed interpretations of democracy as a reason not to establish Māori wards, as these interpretations were not fair and just when they came from a prejudiced viewpoint. She asked the Council to be brave, act with equity, and be just.
Lauren Reweti of Kōtuku Marae, talked about loss and intergenerational pain. She spoke about history of their people and the time that Māori saw their lands taken from them in the 1800s through the Public Works Act; how in 1887 when William McLean came and broke up their land, you weren’t there, you didn’t feel what they felt. When their land was given away to settlors, you didn’t feel that pain. In living memory, when their waterways were taken, dams built, the resultant loss of their kai sources, their matauranga, their culture. They felt that. She spoke about their feelings from the loss of te reo in living memory in their schools. She spoke about the present day and the loss felt two weeks earlier from Council’s decision not to establish a Māori ward. She spoke about how intergenerational pain, taumaha or mamae was etched into their DNA from past actions of the Crown. She asked the Manawatū District Council to make the right decision today to establish a Māori ward as they would feel the effects from that decision too.
Manurere Devonshire, Taumata o Te Rā Marae, and Ted Devonshire, Ngati Te Ao spoke in support of establishing a Māori ward. Ted Devonshire spoke in support of the previous korero. He asked the Mayor and the Deputy Mayor not to talk about personally wanting to vote in favour of Māori wards, but then vote against. He asked the Councillors that had previously voted no to get a good understanding, act with impartiality and advocate for special interests needs. He noted that in Council’s statutory acknowledgements Council said that it valued the foundation of Crown / Māori relationships and that it sought to progress these. He urged Council to do so by voting to establish a Māori ward.
Jerard Twomey reminded the Council of the provisions of the Local Electoral Act 2001. He asked Councillors why they believed they needed to abide by a previous poll that was no longer binding. He spoke about the many Councils that had made the hard, but right decision to ignore those polls. He reminded the Council that Government provided legislation for the Council to do this, by removing the previous provision that was racially biased and inconsistent with the Treaty of Waitangi. He reminded the Council that a decision to establish a Māori ward would not affect non-Māori, it only affected Māori. He spoke about the Partnership in the Treaty of Waitangi, and the Local Government Act 2002 requirement for Māori to have decision-making opportunities. He spoke about how Māori had fought against racially-based views for generations, giving as an example an application for consent to build a marae thirty years previously. He reminded Council that their marae form part of the community, and in no other matter would you heed the word of those that were not affected. The Council had asked
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marae whether they supported establishment of a Māori ward, and the marae said yes, they were ready. He asked Council to vote in favour of establishing a Māori ward as it did two years previously.
Taiana Metuamate, of Ngati Kauwhata asked the tamariki in the public gallery to stand. She introduced them to Council as the faces of future teachers, doctors, journalists and central government leaders, and future Manawatū District Council members. She said that these were the faces of the future, however none of the faces at the Council table were familiar to them, did not speak their language, and did not understand the challenges from the biases they face every day. She asked, that with no Māori on Council, who would speak for them, who would they get inspiration from when there was no one at the table that represented them. She also noted that these faces showed the over-representation in negative statistics. She quoted a whakatauki “Ka pū te ruha, ka hao te rangatahi” – As an old net withers a new one is made. She would like the new net to be intertwined with these faces.
Amiria Arapere, Trustee of Parewahawaha Marae spoke about the change in New Zealand Curriculum history that was launched on 3 February 2021. This would see all children throughout Aotearoa being taught and learning about Māori history as well as pakeha history. She spoke about how the decision made by Council today would be recorded and read about by the tamariki, and future generations. She said that their petition to the Council was to make the hard, but right decision.
Oriana Paewai, resident of papa kāinga at Aorangi spoke. She began with mihi to their kaikarakia this morning. She reminded Councillor Hadfield, who had spoken about his genealogy and heritage at the 6 May Council meeting, and his links to Octavius Hadfield and his arrival in Aotearoa, that the Church of England had a two house model that represents Māori and pakeha. She reminded Councillors about the previous speaker’s comment about the change to curriculum for schools, and how this vote would form part of living history. She spoke about the arguments made about one person, one vote, noting this only works when there is equality. She reminded Council that they had heard very clearly that Māori did not have equality, and were striving for equity. She asked the Council to celebrate one of their whanau members, and a constituent of your rohe, that was awarded an Order of New Zealand recently.
Kelly Lawton, of Kauwhata Marae, greeted the Council in the three official languages of Aotearoa. He spoke to Council about the 2018 poll, reminding Council that a referendum has a finite life, as does any data. Information systems exist to provide real- time data, that is fed into the system so that you have the latest data. He spoke about how today, he had brought Council real-time data. This was relevant because the real- time data reports what is happening today. The 2018 referendum was history and it was not possible to say that result was relevant today as he goal posts had changed. He spoke about speech made by Horizons Regional Councillor, Jono Naylor, who had said that he had received correspondence telling him that if he voted in favour of establishing a Māori ward, he would be voted out next election. Councillor Naylor then said that if that was what it took in order to do the right thing, that was something he would live with. He asked Manawatū District Councillors to be just as brave.
Desiree Smith, gave her whakapapa, and expressed her concern that she did not know anyone in the Council. She spoke about when she entered the Council building, she saw a carving that she recognised, but in the Council Chambers she did not see anyone she could relate to. She spoke about how with a vote to establish Māori wards, the Council would have Māori with them in a relationship and would be able to see what they could
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contribute to the table. She spoke about the importance of this to the rangatahi that were waiting.
MDC 21/821 NOTICE OF MOTION - REVOCATION OF RESOLUTION RE MAORI WARD ESTABLISHMENT
Notice of motion from Councillor Alison Short seeking revocation of resolution made 6 May 2021 re Māori Ward establishment and proposing a motion to be made in its place.
Councillor Michael Ford left the meeting at 10:18am and returned to the meeting at 10:20am.
RESOLVED
That the following motion “MDC 21/791 Local Electoral Ward” resolved by the Council at its meeting held 6 May 2021 be revoked:
“That the Council resolve that a decision on establishment of a Māori Ward under Section 19Z of the Local Electoral Act 2001 be addressed prior to the next Representation Review in 2024.”
And that the following motion be made in its place:
“That the Council resolve under Section 19Z of the Local Electoral Act 2001 that the Manawatū District be divided into one or more Māori Wards for electoral purposes.”
Moved by: Councillor Alison Short
Seconded by: Councillor Shane Casey
CARRIED
A division was called:
Voting for the motion: Her Worship the Mayor and Councillors Alison Short, Shane Casey, Hilary Humphrey, Phil Marsh, Michael Ford, Stuart Campbell and Heather Gee- Taylor.
Voting against the motion: Councillors Grant Hadfield, Steve Bielski and Andrew Quarrie.
The meeting adjourned at 10:58am and reconvened at 11:32am.
MDC 21/822 NOTIFICATION OF LATE ITEMS
There were no late items of business notified for consideration.
MDC 21/823 RECOMMENDATION FROM AUDIT AND RISK COMMITTEE RE QUARTERLY REPORT TO 31 MARCH 2021
Report of the Acting General Manager – Corporate and Regulatory dated 14 May 2021 presenting a recommendation from the Audit and Risk Committee meeting of 13 May 2021, regarding the Third Quarter Report to 31 March 2021 that provided a summary to 31 March 2021 of the Council’s performance against the 2020-21 Annual Plan.
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RESOLVED
That the Council receive the Quarterly Performance Report, the Capital Expenditure Report and the Quarterly Treasury Report for the period ended 31 March 2021.
Moved by: Councillor Stuart Campbell
Seconded by: Councillor Grant Hadfield
CARRIED
MDC 21/824 MINUTES OTHER COMMITTEES – FOR INFORMATION
The draft minutes of the Audit and Risk Committee meeting held 13 May 2021 were circulated for information. Following discussion, the members asked that the agenda item regarding the Council Nursery that was agreed for inclusion at the next Audit and Risk Committee meeting, be brought to a future Council meeting instead. The draft minutes from the Community Development Committee meeting held 22 April 2021 would be brought to the next Council meeting.
MDC 21/825 DISESTABLISHMENT OF COUNCIL COMMITTEE
Report of the Acting Chief Executive dated 11 May 2021 seeking a resolution to formally discharge a Council Committee, formerly called “Ngā Manu Tāiko Manawatū District Council.”
MOVED
1) That the Council note the withdrawal of Marae, Hapū and Iwi members from the committee, formerly called “Ngā Manu Tāiko Manawatū District Council.”
2) That the Council discharge the committee, formerly called “Ngā Manu Tāiko Manawatū District Council.”
3) That the Council note the establishment of Te Kōtui Reo Taumata Collective that will be the Te Tiriti voice for Marae, Hapū and Iwi in the Manawatū District Council area.
Moved by: Councillor Grant Hadfield
Seconded by: Councillor Alison Short
AMENDMENT
That the following be added to the motion:
4) That the Council note and acknowledge the significant contribution of Councillor Alison Short in her time as Chairperson of the committee, formerly called “Ngā Manu Tāiko Manawatū District Council.”
Moved by: Councillor Hilary Humphrey
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Seconded by: Councillor Michael Ford
CARRIED
The SUBSTANTIVE motion was PUT and CARRIED as follows:
1) That the Council note the withdrawal of Marae, Hapū and Iwi members from the committee, formerly called “Ngā Manu Tāiko Manawatū District Council.”
2) That the Council discharge the committee, formerly called “Ngā Manu Tāiko Manawatū District Council.”
3) That the Council note the establishment of Te Kōtui Reo Taumata Collective that will be the Te Tiriti voice for Marae, Hapū and Iwi in the Manawatū District Council area.
4) That the Council note and acknowledge the significant contribution of Councillor Alison Short in her time as Chairperson of the committee, formerly called “Ngā Manu Tāiko Manawatū District Council.”
MDC 21/826 ADOPTION OF FEES AND CHARGES 2021-22
Report of the Acting General Manager – Corporate and Regulatory dated 6 May 2021 seeking to set by resolution fees and charges for the period 1 July 2021 to 30 June 2022.
RESOLVED
That the Council approve the activity fees and charges for the financial year commencing 1 July 2021 and ending 30 June 2022 as detailed in Appendix 1 to the report of the Acting General Manager – Corporate and Regulatory dated 6 May 2021.
Moved by: Councillor Shane Casey
Seconded by: Councillor Michael Ford
CARRIED
MDC 21/827 C4 1505 ROAD MAINTENANCE CONTRACT – THREE YEAR EXTENSION
Report of the General Manager – Infrastructure dated 10 March 2021 advising Council that Road Maintenance Contract C4/1505 was nearing the end of its first three year term, and seeking a decision on whether or not to extend the existing contractual arrangements for a further three years term.
RESOLVED
That the report on the Road Maintenance Contract C4/1505 - Three Year extension be received.
That the Council approve the three year extension of the Road Maintenance Contract C4/1505 to Higgins Contractors Limited up to a value of $33,020,000 + GST for the period 1 July 2021 to 30 June 2024, subject to Council’s adoption of the draft 2021-31 Ten Year Plan.
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That the Council note this investment in the roading network includes a subsidy from the New Zealand Transport Agency. The subsidy is 53% for 2021-22, 52% for 2022-23, and 51% for 2023-24. The balance of the roading programme is funded via the roading targeted rate.
Moved by: Councillor Grant Hadfield
Seconded by: Councillor Phil Marsh
CARRIED
MDC 21/828 MANAWATU YOUTH COUNCIL AND COMMUNITY COMMITTEE MINUTES – APRIL 2021
Report of the Acting General Manager – Community and Strategy dated 4 May 2021 presenting minutes from recent meetings of the Manawatū Youth Council and Community Committees for information.
RESOLVED
That the Council receive the minutes of the Community Committees and the Manawatū Youth Council meetings.
Moved by: Councillor Michael Ford
Seconded by: Councillor Heather Gee-Taylor
CARRIED
MDC 21/829 CONSIDERATION OF LATE ITEMS
There were no late items notified for consideration.
MDC 21/830 PUBLIC EXCLUDED BUSINESS
RESOLVED
That the public be excluded from the following parts of the proceedings of this meeting, namely:
a) Minutes Audit and Risk Committee for information b) Sale of Land on South Street c) Key Project Status Reports d) Recommendation from Chief Executive’s Employment Committee
That the general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
General subject of each Reason for passing this Grounds under Section matter to be considered resolution in relation to 48(1) for the passing of each matter this resolution
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a) Minutes Audit and Section 7(2)(j) - prevent Section 48(1)(a) - the Risk Committee – for the disclosure or use of public conduct of the information official information for relevant part of the improper gain or proceedings would be improper advantage. likely to result in a disclosure of information for which good reason for withholding that information would exist, under Section 7 of the Local Government Official Information and Meetings Act 1987.
b) Sale of Land on Section 7(2)(i) – to enable As above. South Street any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).
c) Key Project Status Section 7(2)(j) – to As above. Reports prevent the disclosure or use of official information for improper gain or improper advantage.
d) Recommendation Section 7(2)(a) – to As above. from Chief protect the privacy of Executive’s natural persons, including Employment that of deceased natural Committee persons.
This resolution is made in reliance on Section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interests protected by Section 6 or Section 7 of the Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as specified above.
Moved by: Her Worship the Mayor
Seconded by: Councillor Michael Ford
CARRIED
The meeting went into public excluded session at 12:13pm. For items MDC 21/831 to MDC 21/836 refer to public excluded proceedings. The meeting returned to open session at 2:47pm.
MDC 21/837 MEETING CLOSURE
The meeting was declared closed at 2:48pm.
30 MINUTES MEETING TIME COMMUNITY DEVELOPMENT COMMITTEE THURSDAY 22 APRIL 2021 8:30AM
Minutes of a meeting of the Community Development Committee held on Thursday 22 April 2021, commencing at 8:30am in the Manawatū District Council Chambers, 135 Manchester Street, Feilding.
PRESENT: Cr Hilary Humphrey (Chairperson) Her Worship the Mayor Helen Worboys Cr Alison Short Cr Steve Bielski Cr Shane Casey
APOLOGIES: Cr Heather Gee-Taylor
IN ATTENDANCE: Michael Hawker (Project Delivery Manager) Janine Hawthorn (Community Development Adviser) Steph Skinner (Governance Officer)
CDC 21/101 MEETING OPENING
The Chairperson declared the meeting open.
CDC 21/102 APOLOGIES
That the apologies from Councillor Heather Gee-Taylor be received and Councillor Alison Short and Her Worship the Mayor, Helen Worboys be received for lateness.
Moved by: Councillor Hilary Humphrey
Seconded by: Councillor Steve Bielski
CARRIED
Councillor Alison Short joined the meeting at 8.36am.
CDC 21/103 CONFIRMATION OF MINUTES
RESOLVED
That the minutes of the Community Development Committee meeting held 25 February 2021 be adopted as a true and correct record.
Moved by: Councillor Hilary Humphrey
Seconded by: Councillor Steve Bielski
CARRIED
CDC 21/104 NOTIFICATION OF LATE ITEMS
There were no late items.
CDC 21/105 DECLARATIONS OF CONFLICTS OF INTEREST
Councillor Shane Casey - Feilding and Districts Youth Board
31 MINUTES MEETING TIME COMMUNITY DEVELOPMENT COMMITTEE THURSDAY 22 APRIL 2021 8:30AM
CDC 21/105 PRESENTATION – AGE CONCERN NZ (PALMERSTON NORTH AND DISTRICTS BRANCH)
Marian Dean provided a power point presentation and said they really appreciate Manawatū District Council supporting their programme.
• The regional group had joined Age Concern New Zealand which is their national body and provides comparable services across the country.
• They had an accredited visiting service with ongoing support and training, volunteers had donated 199 hours of time to this service.
• They also had Health Promotion and Support Services which include, exercise programmes, refresher driving and life without a car workshops, along with information, advice, and advocacy support.
CDC 21/106 PRESENTATION – VOLUNTEER CENTRAL
Kate Aplin, Manager of Volunteer Central talked about the highlights of their report and the transition into this new reporting regime and expressed appreciation for the training support provided to ensure Volunteer Central met the Councils expectations on expected outcomes.
• Their biggest cost was travel and time. They had managed to attract more member organisation, who pay a small membership fee to belong.
• They also work with several rest homes, who had many roles volunteers could fit into and often transitioned into paid employment for volunteers.
• Manawatū currently had 120 volunteers on their books with 33 active roles in this District. The challenge was about increasing the numbers and encouraging younger people to become volunteers.
CDC 21/107 PRESENTATION – MANAWATŪ HISTORIC VEHICLE COLLECTION TRUST
Bryan Guy from The Coach House Museum introduced Sandra Hardy, Treasurer, who had been completing the funding applications. The Coach House relies heavily on volunteers and for some it is difficult asking visitors for feedback information. Bryan said the average age of visitors was around 76-79 and they would not have in a marketing world, so the volunteer hosts were asking their visitors questions to get the statistics required for reporting.
• A lot of queries to the archives after Level 4 lockdown, along with international contacts wanting family history information. They are still receiving more and more donations from people dropping off items for the Archives.
• Sandra said they continued to have lots of schools visiting. The museum had become more hands on for families and children, and the Thursday morning smoko is well patronised. Car clubs use as an assembly point at the weekends - It is a great place to gather.
• A Te Papa hardship grant had been received for $15,000 which had been put towards new marketing initiatives.
32 MINUTES MEETING TIME COMMUNITY DEVELOPMENT COMMITTEE THURSDAY 22 APRIL 2021 8:30AM
CDC 21/108 PRESENTATION – FEILDING COMMUNITY PATROL
Neal Duff spoke about the difficulty in obtaining data required for the RBA reporting. They were randomly surveying volunteers and the community. They had completed a survey at the Feilding markets, and randomly rang 20 people from the Feilding phone book but probably missed the group of 18-25year olds from these survey results.
• The results highlighted more promotion of the patrol was required, as they found many did not know about the patrol or what they did.
• There were currently less patrollers on duty.
• They were unable to reflect on jobs that were closed by Police. The information is provided to Police, but they do not know what is followed up or what is used for knowledge or intelligence gathering. ( Renee Van de Weert from Himatangi Beach Community Patrol advised individual police do not know when jobs were closed because the officer taking the information or complaint is often not the officer closing the job.)
CDC 21/109 PRESENTATION – HIMATANGI BEACH COMMUNITY PATROL
René and Renee Van De Weert thanked Council staff for their assistance using the new reporting module, especially when it was found the survey did not work on apple devices.
• Renee said they report to their clients in two ways, once a month to their Police Liaison Officer and fortnightly to their community through their newsletter. They had found people were reporting directly to the community patrol rather than ringing the police or the 10-5 number. The reason is that it takes Police so long to get to Himatangi, whereas the patrol are on the spot.
• They agreed with Feilding Community Patrol about feedback from police when jobs or information were handed over and they were finding police comms are not contacting them for things that are happening in Himatangi. They are hearing callouts on the radio and attending immediately but not being informed directly.
They asked whether Her Worship the Mayor could provide some advocacy or support on their behalf to police for more inclusion on incidents happening when they are actively on patrol.
• The extra police presence on the beach over this past summer had been welcomed, and in the past the Community Patrol had been called on for support to incidences at both Tangimoana and Foxton Beaches. They had a day and night patrol every day who patrol both the beach and the village.
The meeting adjourned at 10.03am and resumed at 10.16am.
CDC 21/110 PRESENTATION – MANAWATŪ DISTRICT NEIGHBOURHOOD SUPPORT
Aly Thompson had taken over Neighbourhood Support Manawatū after being overseas for a few years and Brenda Manley was chairperson for the group.
• The Music and Movement programme had 122 participants from three rest homes. Originally was run in the Senior Leisure Centre pre COVID-19. Post COVID-19 they were unable to return to the centre, so took their programme to
33 MINUTES MEETING TIME COMMUNITY DEVELOPMENT COMMITTEE THURSDAY 22 APRIL 2021 8:30AM
the rest homes. The programme organiser will explore ways to expand the programme back in the community making this more accessible those unable to attend at rest homes. Councillor Alison Short asked about the possibility of taking this to the rural villages.
• The Buddy Reading programme was heavily affected by COVID-19. This programme was being rolled out to more schools in the District. The 1st training session this year for Buddy Reading volunteers had been successful and all were positive about being involved in the programme.
• Aly’s mission was to improve the Neighbourhood Support community profile.
Councillor Shane Casey left the meeting at 10.32am.
CDC 21/111 PRESENTATION – FEILDING AND DISTRICTS YOUTH BOARD
Mel and Jade Boerboom and Marie Duindam, Board Member presented about YAMS, a Youth Assisted Mentoring Service. Referrals were received from parents or police however there were children who missed being identified through these streams so the Youth Board was looking at schools being able to refer students for the programme.
• YAMS was run within the school term dates, and four youth had attended the inaugural programme which originally ran for ten sessions from 8-4pm on Saturdays. This was now changed to eight weeks which was easier to fit into a school term, the Programme was more consistent and less affected by public holidays.
• YAMOS – Youth Assisted Mentoring Ongoing Service had also been added to their portfolio. If the initial YAMS programme was not enough to fix their home life, YAMOS would give ongoing support to youth.
• Jade said YAMS was not running term two so they could survey students in their age groups (including males and rainbow students) on how they would want the programmes to run and by whom (perhaps a male coordinator was required).
Councillor Shane Casey re-joined the meeting at 10.51am.
CDC 21/112 PRESENTATION –MANAWATŪ RURAL SUPPORT SERVICES
Tima Simms, Aevryl Jestin, Caroline Lockhart and Berenice Jensen were present from the Manawatū Rural Support Services. Their core role was cold calling to welcome new families coming into the District, spreading the Civic Defence message, and telling the story of who Manawatū Rural Support Services are and how they could help.
• The dynamics of the rural community were changing, and many older farming families were selling farms are coming into town, which was causing anxiety for older community members. There was a growing trend in rural families with uncertainty around health and safety understanding and implementation which was causing anguish.
• They have also had great response to rural workshops due to their tenacity in mailbox drops to all homes within an area.
34 MINUTES MEETING TIME COMMUNITY DEVELOPMENT COMMITTEE THURSDAY 22 APRIL 2021 8:30AM
• The board was currently seeking funding from MPI (Ministry for Primary Industries) to be able to take their services to the southern part of the district.
• They became the Charity of Choice at this year’s field days, and this provided a great way to connect with the rural community.
CDC 21/113 PRESENTATION – MANCHESTER HOUSE SOCIAL SERVICES
Helen King and Sandy Hirst spoke on behalf of Manchester House advising they enjoyed working within the RBA framework and were pleased to see Council embracing this form of reporting.
• The next 6 months will be about closing the gaps in the data. It was difficult to capture information with people coming to Manchester House with high and complex needs, much of this is not able to be reflected in the numbers.
• The Meth group is going from strength to strength, and they were now starting a parallel group.
• Sandy Hirst talked about the Senior hub and how the arrival of COVID-19 had changed how Manchester House connect with their seniors. Sandy was passionate and excited about the increased programmes for the Seniors listing events they currently run or are proposing to run, highlighting the Senior Expo in October 2021, a biannual event.
• Members thanked Council for the work they did for the Seniors in our region during COVID-19 level 4 lockdown.
CDC 21/114 PRESENTATION – TE MANAWA FAMILY SERVICES
Kyley Davis and Sarah Todd had two key programmes running: Antibullying and Youth and Parenting. Kyley Davis spoke about the ease of using the RBA reporting module and would like the Antibullying reporting to line up with their Palmerston North City Council contract. Janine Hawthorn, Community Development Adviser would investigate this for them. The Youth and Parenting programme was reported the same way to Ministry of Social Development as Manawatū District Council.
• Antibullying programme: COVID-19 had impacted many areas of the programme and had been put on hold by Feilding High school. Sarah was enthusiastic about the programme saying it had been a joy to run. There is a deep desire for youth to learn and continue these kinds of discussions in their everyday lives. Te Manawa feel completely supported by council on their change of direction in this programme and it had proved valuable for them to deliver and grow their programme into new schools.
• Youth and Parenting: COVID-19 lockdown saw an increase in parent / youth callouts resulting in a large number of referrals, which had caused extended waiting times.
• Had decided not to recruit short term. Staffing levels moving forward would be supported by their Ministry of Justice contracts.
35 MINUTES MEETING TIME COMMUNITY DEVELOPMENT COMMITTEE THURSDAY 22 APRIL 2021 8:30AM
• Sarah noted they were receiving higher than usual requests for information on bullying from adults within the community.
CDC 21/115 PRESENTATION – PLANT 2 PLATE AOTEAROA
Jacinda Duker and Ciara Funnel were very happy with how Plant 2 Plate had gone for the last 12 months despite COVID-19 interruptions. The foundations they had set up and the growth in number of gardens and volunteers was incredible. People had realised that gardening was essential and how easy it was to garden and maintain vegetables. They also found an increase in parents supporting their children in the project. The school lunch introduction by Ministry of Education had not impacted on their services.
• Getting children to eat vegetables and learning essential life skills. Eating, growing and cooking healthy.
• 25 gardens in schools, the ongoing upkeep had been a struggle, however they had received extra funding so had empowered older students to run the programme themselves and then employed a garden manager to oversee the students, ensuring the correct steps were taking place.
• Working with county schools and bunnings for raised garden beds to stop rabbits eating the fresh planted vegetables.
• Families renting housing accommodation: students who move homes can still do this, growing a salad in a bucket or learning cooking skills, these talents all go back to the family.
CDC 21/116 PRESENTATION – PALMERSTON NORTH SURF LIFE SAVING CLUB
Alec Mackay gave an update on the past season and in terms of life saving it had been another good year, no loss of life. However, it had been a mixed summer with the weather and the sea had been warm. There had been two rescues for the year, both occurring in the period just after low tide which was common.
• There were 136 preventions this year. Not only on the water but also on the beach. It is about engaging with beachgoers on what is a safe way to enjoy the beach, both sand and surf.
• Alex felt he still did not have the matrix correct regarding their lifeguards, the regional guard programme and reporting data required. Volunteering stats were even harder to collate, and they had to engage with the community a lot more. The club was trying to put a questionnaire together to get some consistent meaningful data.
• Janine Hawthorn, Community Development Adviser said she would touch base with her colleague at Palmerston North City Council to see if the reporting process could be aligned between the two Councils. The club had also received funding from Central Government for the first time this season.
• The Surf clubs 75th jubilee would be held next January 2022, with their Patron presiding over the festivities.
Meeting adjourned at 12.19am and resumed at 12.26pm.
36 MINUTES MEETING TIME COMMUNITY DEVELOPMENT COMMITTEE THURSDAY 22 APRIL 2021 8:30AM
CDC 21/117 PRIORITY SERVICE CONTRACT SIX MONTHLY ACCOUNTABILITY REPORTS
Report of the General Manager, Community and Strategy dated 07 April 2021 presenting the six-monthly reports to 31 December 2020 from 12 organisations that currently have priority service contracts with Council.
RESOLVED
That the Community Development Committee receives the six-monthly reports from the following organisations for the period ending 31 December 2020. • Age Concern • Feilding and Districts Youth Board • Feilding Community Patrol • Himatangi Beach Community Patrol • Manawatū District Neighbourhood Support • Manawatū District Rural Support • Manawatū Historic Vehicle Collection Trust • Manchester House Social Services • Palmerston North Surf Life Saving Club • Plant 2 Plate Aotearoa • Te Manawa Family Services • Volunteer Central
Moved by: Councillor Alison Short
Seconded by: Councillor Steve Bielski
CARRIED
Councillor Shane Casey abstained from voting on the Manawatū Youth Board report.
Her Worship the Mayor, Helen Worboys joined the meeting at 1.08pm.
CDC 21/118 COMMUNITY DEVELOPMENT STRATEGY - REVIEW APPROACH
Report of the General Manager, Community and Strategy dated 06 April 2021,presenting for consideration and recommendation to Council an approach for the review of the Community Development Strategy.
RECOMMENDED
That the Council approve the following approach for the review of the Community Development Strategy.
• Preparing an updated revision in July 2021 and • A full review of the Community Development Strategy starting in January 2023 to be used as an input for the 2024-2034 Long Term Plan. Moved by: Councillor Alison Short
37 MINUTES MEETING TIME COMMUNITY DEVELOPMENT COMMITTEE THURSDAY 22 APRIL 2021 8:30AM
Seconded by: Councillor Hilary Humphrey
CARRIED
CDC 21/119 FUNDING ACCOUNTABILITY REPORTS TO 8 APRIL 2021
Report of the General Manager, Community and Strategy dated 07 April 2021, presentings the accountability reports received for the period 15 February 2021 to 8 April 2021 from previously approved funding recipients.
RESOLVED
That the Community Development Committee receives and notes the following accountability reports: • Event Fund Accountability Report – Manawatū Cycling Spree • Event Fund Accountability Report – NZ Dairy Event • Event Fund Accountability Report – Community Christmas Lunch • Representative Fund Accountability Report – Ethan Gillespie • Representative Fund Accountability Report – Pania Hudson and Tristan Gordon • Representative Fund Accountability Report – Megan Farndale • Representative Fund Accountability Report – Taliyah Paranihi-Ponga • Representative Fund Accountability Report – Feilding Amateur Swimming Club Moved by: Councillor Hilary Humphrey
Seconded by: Councillor Shane Casey
CARRIED
CDC 21/120 COMMUNITY DEVELOPMENT STRATEGY RELATIONSHIPS AND LIAISON REPORT
Report of the General Manager – Community and Strategy dated 07 April 2021 presenting for information, copies of reports of meetings received from community groups for the period 15 February 2021 to 8 April 2021.
RESOLVED
That the reports from Community Groups for the period 15 February 2021 to 8 April 2021 be received for information.
Moved by: Councillor Steve Bielski
Seconded by: Her Worship the Mayor, Helen Worboys
CARRIED
CDC 21/121 SCHEDULE OF FUNDING APPLICATIONS
Report of the General Manager – Community and Strategy dated 07 April 2021, presenting for information the funding applications which have been received and
38 MINUTES MEETING TIME COMMUNITY DEVELOPMENT COMMITTEE THURSDAY 22 APRIL 2021 8:30AM
processed under delegated authority in accordance with the Community Development Policy for the period 15 February 2021 to 8 April 2021.
RESOLVED
That the Community Development Committee receives and notes the schedule of applications received and processed under delegated authority in accordance with the Community Development Policy for the period 15 February 2021 to 8 April 2021.
Moved by: Councillor Shane Casey
Seconded by: Councillor Hilary Humphrey
CARRIED
CDC 21/122 MEETING CLOSURE
The Chairperson declared the meeting closed at 1.41 pm
39
Council
Meeting of 03 June 2021
Business Unit: Corporate and Regulatory Date Created: 20 May 2021
LGOIMA Requests for Information
Purpose
To present requests for information received by Council under the Local Government Official Information and Meetings Act 1987.
Significance of Decision
The Council’s Significance and Engagement policy is not triggered by matters discussed in this report.
Recommendations
That the report detailing the requests for information received under the Local Government Official Information and Meetings Act 1987 for the month of May 2021 be received.
Report prepared by:
Lorraine Thompson Executive Assistant - GM Corporate and Regulatory
Approved for submission by: Karel Boakes Acting General Manager - Corporate and Regulatory
1 Contribution to the Council Vision and Council Outcomes
1.1 Relationship to the Council Outcomes that underpin the Council’s Vision:
Connected, vibrant and thriving Manawatū District – the best lifestyle in New Zealand
Manawatū District Manawatū Manawatū District Manawatū District is Manawatū Manawatū District protects the natural District attracts develops a broad connected via quality District’s built Council is a environment through and retains economic base infrastructure, environment is customer-focussed stewardship of the residents and from its solid services and safe, resilient and efficient District’s natural and businesses. foundation in the technology. and attractive. organisation. physical resources. primary sector.
40 2 Background
2.1 The Local Government Official Information and Meetings Act 1987 makes provision for public access to Council information.
2.2 The Act also provides requirements for how Council must deal with any requests for access to information that it holds.
2.3 Each month the Council makes available to elected members a list of requests received, including the name of the requestor, a description of the information being sought, the timelines for that request, and the responses given.
2.4 This report covers May 2021.
41
3 Summary of LGOIMA Requests received to 20 May 2021.
3.1 Requests previously reported as in progress that have since been closed.
LGOIMA Date Received Requester Name Organisation Request Summary Due Date Status Date Sent Number
LG1989 9/04/2021 Lewis Hamlin Individual External legal spend 10/05/2021 Completed 28/04/2021
3.2 The following requests have been received, in progress or closed in the month of May 2021.
LGOIMA Date Received Requester Name Organisation Request Summary Due Date Status Date Sent Number External emails regarding Maori LG1994 14/05/2021 Sinead Gill Stuff wards 14/06/2021 In Progress LG1993 14/05/2021 Sinead Gill Stuff Emails relating to Maori wards 14/06/2021 In Progress LG1991 28/04/2021 Andrew Ketels ACT New Zealand Maori Ward establishment 26/05/2021 In Progress LG1990 28/04/2021 Karen Batchelor Individual Dog euthanasia statistics 26/05/2021 In Progress LG1992 5/05/2021 Lis Haraqia Individual District Housing Statistics 2/06/2021 Completed 12/05/2021
42
4 Operational Implications
4.1 There are no capital / operating expenditure implications nor maintenance costs associated with this paper.
5 Financial implications
5.1 There are no financial implications associated with this paper.
6 Statutory Requirements
6.1 The statutory requirements for access to local authority information, and procedures for dealing with requests received for information held by local authorities is set out in Parts 1, 2, 3, 4, 5 and 6 of the Local Government Official Information and Meetings Act 1987.
7 Delegations
7.1 The Council has authority to consider this matter.
8 Consultation
8.1 There are no community consultation requirements associated with this paper.
9 Cultural Considerations
9.1 There are no cultural considerations associated with this paper.
10 Conclusion
10.1 The requests for information that have been received in May 2021 are reported to the Council for information.
43
Number LG1989 Date Received 9/04/2021 Due Date 10/05/2021 Requester Lewis Hamlin Organisation Individual
Requested 1. Total external legal spend. information What was your total spend on external legal service fees & service providers in the years ended 30 June 2019 and 30 June 2020 respectively?
2. Amount incurred with each legal service provider (professional service providers IE- firms) also include suppliers such as "Brookers" (above $5k)
For each of the years ended 30 June 2019 and 30 June 2020:
(a) Legal team staffing numbers
Headcount: how many lawyers were employed or engaged in a legal role by your organisation during each year:
FTE lawyers: if different, how many full-time equivalent (FTE) such lawyers?
(b) Non-legal staff in legal team/law department
Headcount: how many non-legal staff were employed or engaged during each year in the legal team or otherwise directly associated with or supporting the legal staff in 3(a) above:
FTE non-legal staff: if different, how many FTE such staff?
4. Total internal legal spend. In each year ended 30 June 2019 and 30 June 2020 what was your:
Direct total investment on internal legal services, including all salaries & service providers:
The additional indirect costs of internal legal services?
5. Chief Legal Officer reporting. At what organisational level does your most senior lawyer report?
ORGANISATIONAL FIGURES
6. Total staff numbers. In total, how many of the following were employed or otherwise utilised by your organisation as at 30 June 2019 and 30 June 2020 respectively?
44
A)
Total employees/staff in whatever capacity if different, the full-time equivalent (ie FTE) number of all such employees/staff
7. Total amount of legal "work/matters" outsourced to external providers for the organisation as at 30 June 2019 and 30 June 2020 respectively?
Response Total external legal spend.
What was your total spend on external legal service fees & service providers in the years ended 30 June 2019 and 30 June 2020 respectively?
2019 $742,559 2020 $412,113
2. Amount incurred with each legal service provider (professional service providers IE- firms) also include suppliers such as "Brookers" (above $5k)
3. For each of the years ended 30 June 2019 and 30 June 2020:
(a) Legal team staffing numbers
Headcount: how many lawyers were employed or engaged in a legal role by your organisation during each year: None
FTE lawyers: if different, how many full-time equivalent (FTE) such lawyers? None
(b) Non-legal staff in legal team/law department
Headcount: how many non-legal staff were employed or engaged during each year in the legal team or otherwise directly associated with or supporting the legal staff in 3(a) above: None – we do not have a legal team
FTE non-legal staff: if different, how many FTE such staff? None – we do not have a legal team
4. Total internal legal spend. In each year ended 30 June 2019 and 30 June 2020 what was your: None – we do not have legal services internally
Direct total investment on internal legal services, including all salaries & service providers: None
The additional indirect costs of internal legal services? None
5. Chief Legal Officer reporting. At what organisational level does your most senior lawyer report? Not applicable – no legal services in house
ORGANISATIONAL FIGURES
45 6. Total staff numbers. In total, how many of the following were employed or otherwise utilised by your organisation as at 30 June 2019 and 30 June 2020 respectively?
A) Total employees/staff in whatever capacity
if different, the full-time equivalent (ie FTE) number of all such employees/staff
As per Annual Report 2019 – 2020, page 106
7. Total amount of legal "work/matters" outsourced to external providers for the organisation as at 30 June 2019 and 30 June 2020 respectively? All legal costs incurred are to external suppliers as above
Number LG1992 Date Received 5/05/2021 Due Date 2/06/2021 Requester Lis Haraqia Organisation Individual
Requested I am a student at the University of Auckland and am conducting a research paper information on New Zealand Housing.
I was wondering whether there were any publicly available reports on your area's Housing statistics; in particular, current supply and demand statistics for housing in your city. In particular, building consent issuances of household units over the past few years, and how many of those got built. Also, is there a list of Building consent and Resource consent issuances that you publicly produce that I can take interest in.
If you can guide me to where I would find this information (even if it was in your council meeting notes where I can browse through) that would be great.
Response I was wondering whether there were any publicly available reports on your area's Housing statistics; in particular, current supply and demand statistics for housing in your city. Please see attached Housing Stocktake Report. This report was prepared for Council, so if you refer to it please cite it to ‘Manawatu District Council. (2021). Manawatu District Housing Stocktake – December 2020. Council documents 18 March 2021. Received 7/05/2021 [www.mdc.govt.nz]. In particular, building consent issuances of household units over the past few years, and how many of those got built. Also, is there a list of Building consent and Resource consent issuances that you publicly produce that I can take interest in. We have prepared theses as the following Attachment B – Building Consents Issued Dwellings and Relocates May 2019 – May 2020 Attachment C – Code Compliance Certificates Issued Dwellings and Relocates May 2019 – May 2020 Attachment D – Resource Consent Applications May 2019 – May 2020
46
A monthly report is generated for Building consents issued and is available on our website. Building Consents Issued - Website (mdc.govt.nz) As the documents referred to above are quite large, we are sending you a link to them. This link will expire in 7 days, so we suggest you download and save them. https://www.mdc.govt.nz/mdc/oversized- files/PVS5XM1DI44/LG_1992_Attachments.zip
47
Council
Meeting of 03 June 2021
Business Unit: Corporate and Regulatory Date Created: 11 May 2021
Application of Common Seal
Purpose
To inform Council of documents that have been sealed under the Common Seal under delegation since the last schedule was prepared.
Significance of Decision
The Council’s Significance and Engagement policy is not triggered by matters discussed in this report.
Recommendations
That the following schedule of Sealed Documents be received:
Date: Document: Party to: 15 February 2021 Warrants of Authority for James Kang Warrants Issued to Officer 19 February 2021 Purchase Agreement Pharazyn Street, Feilding Issued to MDC 02 March 2021 Warrants of Authority for Lawrence Erihe Warrants Issued to Officer Warrants of Authority for: • Chris Henry • Ross Marshall 02 March 2021 Warrants Issued to Officers • Brendon McNabb • Warren Kitchen • James Kang • Phil Lightbourne 10 March 2021 Warrant of Authority for Hamish Harding Warrant issued to Officer 20 April 2021 Warrant of Authority for Benjamin Foster Warrant Issued to officer Warrants of Authority for: Warrants issued to Officers • Callum McPherson • Caleb Lancaster
Replacement Warrants of Authority for: Replacement file copy of Warrants • Ivan O’Reilly 11 May 2021 • Andrew van Bussel • Michael Wilton • Andrew Burberry • Mallory Nikora-Townsend • Kevin Moody • Warren Kellow • Zian Poutama
48
Report prepared by: Steph Skinner Governance Officer
Approved for submission by: Karel Boakes Acting General Manager - Corporate and Regulatory
1 Contribution to the Council Vision and Council Outcomes
1.1 Relationship to the Council Outcomes that underpin the Council’s Vision:
Connected, vibrant and thriving Manawatū District – the best lifestyle in New Zealand
Manawatū District Manawatū Manawatū District Manawatū District is Manawatū Manawatū District protects the natural District attracts develops a broad connected via quality District’s built Council is a environment through and retains economic base infrastructure, environment is customer-focussed stewardship of the residents and from its solid services and safe, resilient and efficient District’s natural and businesses. foundation in the technology. and attractive. organisation. physical resources. primary sector.
2 Background
2.1 The Mayor and Chief Executive have delegated authority to approve the affixing of the common seal to any document and to sign every document to which the common seal is affixed.
3 Discussion and Options considered
3.1 The Mayor and Chief Executive have delegated authority to approve the affixing of the common seal to any document and to sign every document to which the common seal is affixed.
4 Operational Implications
4.1 There are no operational implications or maintenance costs associated with this matter
5 Financial implications
5.1 There are no financial implications associated with this matter.
6 Statutory Requirements
6.1 There are no statutory requirements associated with this matter.
49 7 Delegations
7.1 The following delegations apply to the use of the Council seal and authority to sign:
“The Chief Executive will be responsible for custody of the Council’s seal. The seal may be attached to all documents which record the disposal or exchange of an interest in land (with the exception of residential tenancies) or other documents where it is appropriate to do so. It will be attached, however, only when:
• The Council or a committee has authorised the transaction involved; or
• The transaction involved has been authorised by an officer under delegated authority.
The Mayor and Chief Executive have delegated authority to approve the affixing of the common seal to any document and to sign every document to which the common seal is affixed. A list of documents to which the common seal is affixed shall be reported for information to the Mayor and Councillors from time to time.”
8 Consultation
8.1 There are no consultation requirements associated with this matter.
9 Cultural Considerations
9.1 There are no cultural considerations associated with this matter.
10 Conclusion
10.1 A list of the documents to which the Common Seal has been affixed since the last report to Council is presented to Council for receipt.
50