Appendix 1

Mayor’s Report to the Assembly, 15th September 2004.

Background Document – List of Decisions recorded between 2nd July to 1st September 2004.

Ref Decision Date Approved by Policy Director/ Financial Implications Comments Mayoral Adviser MA 1674 Agreed: 28/07/04 Redmond O’Neill The net cost of this project to the GLA is £102,000. • That the objectives of the GLA’s (Signed by presence and activities at the Simon Fletcher The approved 2004/05 party, TUC and CBI annual on behalf of the budget for conferences is conferences are to raise the Mayor, at his £85,000 from within the profile and awareness of the request, Marketing budget. This work and priorities of the GLA following budget is £17,000 less than among key stakeholder group, to consultation the estimated net cost to promote the Mayor’s policies with the Mayor). the GLA. This shortfall can and to influence policy-makers, be met from the Advertising opinion formers and decision budget. makers. However, the conferences • That the GLA’s activities at the will be administered by 2004 annual conferences are London Stakeholders, project managed according to Government and the structure set out in section Parliamentary Liaison and 2.3 of the Maf, and the budget the Private Sector teams. transferred from Marketing as The Marketing Team have set out in 2.3.3 (including the agreed to a virement of transfer of resources in the party £102,000 to the teams in f conferences budget for staff order to facilitate project support to the Government and management. Parliamentary Liaison salaries budget). As per the GLA’s financial regulations, as this virement • That the GLA’s activities at the exceeded £50,000, the 2004 annual conferences are as Mayor consulted the set out in section 2.5 of the Maf Assembly. Budget and, in relation to the Green Committee Members Party, that the GLA shall hold an consulted on 28th July event at City Hall rather than 2004. Views given to the attend that Party’s conference. Mayor on 2nd August 2004.

• To the proposed virement of £102,000 from the Marketing budget, to the London Stakeholders, Government and Parliamentary Liaison and Private Sector budgets which will be subject to consultation with the Assembly as the proposed virement is in excess of £50,000.

MA 1715 Approved £50,000 to the Black 05/08/04 Ken Livingstone Redmond O’Neill The cost of this project is Londoners Forum in the financial £50,000 and will be met year 2004/05, with such funding to from the 2004/05 be made available on the terms of Stakeholder Engagement the funding agreement. Programme budget. MA 1786 Agreed to: 01/07/04 Ken Livingstone Murziline The cost of £32,000 will be Parchment met as follows: Expenditure on the third London Schools and Black Child conference £10,000 – Equalities budget and supporting conference £22,000 – General Reserve publication, 11 September 2004. The Mayor’s Office Budget Waive the contracts code to enable will be adjusted accordingly. the conference to be held at the Queen Elizabeth II Conference Centre.

Carry-forward of resources totalling £22,000 into 2004/05 to part cover the cost of this project.

MA 1792 Agreed to award a contract to 28/07/04 Ken Livingstone Lee Jasper The cost of £35,769 will be NACRO to undertake the met from grant received evaluation of the ‘GLA led multi- (Signed by from GOL. The net cost to agency anti-gun culture education Simon Fletcher the GLA will be nil. initiative’ for £35,769. on behalf of the Mayor, at his request, following consultation with the Mayor).

MA 1819 Agreed £349,875 funding for free 02/08/04 Ken Livingstone Murziline The cost for 2004/05 will visits and educational opportunities Parchment be £349,875 and this can at London Zoo for 2004/05. be met from the London Zoo budget. Agreed that London Zoo would be reimbursed based on a per capita If there were to be basis of £4.58 for Independent applications from schools. Independent schools in 2004/05, the cost to the GLA will be contained within the Policy & Partnerships budget. MA 1827 Agreed to award a contract to 13/07/04 Ken Livingstone Redmond O’Neill The cost for 2004/05 will Express Newspapers to provide pre- be £10,500 and this can be printing services for The Londoner. met from the Londoner budget.

MA 1834 Confirmed the appointment of 13 28/08/04 Ken Livingstone Redmond O’Neill There are no costs to the individuals to the board of TfL and GLA arising out of the confirmed the Deputy Chair. (Signed by appointments. TfL will meet Simon Fletcher all allowances and expenses Requested TfL to appoint 3 special on behalf of the paid to the Board Members, advisers to the Board and invited Mayor, at his and to the proposed Board the Deputy Mayor, Nicky Gavron, request, Special Advisers. to attend the TfL Board meetings following as an observer with the right to consultation speak (but not vote). with the Mayor).

Approved the proposed terms and conditions of appointment of TfL Board Members.

Approved the proposed remuneration structure for TfL Board Members. MA 1835 Approved a EU procurement 09/07/04 Ken Livingstone Mark Watts There are no costs involved process to establish a GLA in commencing a EU framework arrangement for the procurement process. award of contracts for web design Advertising in the Official and application development journal of the European services. A framework arrangement journal (OJEU) is free of will facilitate the procurement charge. process to recruit suppliers that can offer specialist web design and The cost of individual development services for a range of contracts will be met from GLA projects that require a web within client directorate aspect. budgets and each project will be subject to further Agreed to enter into a framework approval. agreement with successful tenderers following the procurement process. MA 1837 Agreed expenditure of £65,000 for 07/07/04 Ken Livingstone Redmond O’Neill The cost of £65,000 will be the Thames Festival. met from the 2004/05 Cultural Events programme budget.

MA 1849 Agreed: 02/08/04 Ken Livingstone Lee Jasper The total cost of £138,000 will be met from the Funding of up to £128,000 is made 2004/05 Cultural Events available to London Notting Hill programme budget. Carnival Ltd (LNHCL) in order to enable it to:

Recruit and deploy 350 stewards at Carnival 2004 (Sunday 29 and Monday 30 August 2004); and Deliver an effective and professional stewarding and route management operation this year.

Payments to LNHC Ltd will only be made in line with the milestones shown in Schedule 3, the Funding Schedule, of the Funding Agreement between the GLA and LNHC Ltd.

£10,000 is made available to Transport for London to assist in the development and implementation of a sustainable and effective system of core signage to improve public safety throughout the Carnival entertainment area.

MA 1850 Agreed to the future 06/07/04 Ken Livingstone Murziline The cost of accommodation This decision accommodation for Assembly Parchment requirements for Assembly was subject Members as a result of changes to Members following the to further the make up of the Assembly outcome of the Elections is comment by following the election. £10,000 and will be met the Mayor, from the accommodation as follows: reserve. Facilities Management’s Budget will Subject to be adjusted accordingly. Decision on level of support for Greens, UKIP. They may not need all staff desks allocated.

MA 1851 Approved the update to the 16/07/04 Ken Livingstone Emma St Giles There are no direct financial London Development Agency’s implications to the GLA. ‘London Tourism Action Plan However, if the GLA 2003/4 – 2005/6’ and to transfer undertake or participate in some lead Partner delivery roles. any of the projects associated with the Plan, the costs will be fully reimbursed by the LDA. MA 1852 Approved an OJEU tendering 24/08/04 Ken Livingstone Eleanor Young The estimated cost of the process for the procurement of consultancy service to the consultancy services to the SDS GLA for this Mayoral term is team during the current Mayoral £280,000. term and for the award of a contract following this process. At this time there is no specific budget for this consultancy. However, prior to contractual commitments being entered into with the preferred supplier, Mayoral approval for a permanent virement for the cost of the contract, commencing in 2004/05, will be sought as required by the Decision Making process. MA 1857 Agreed to award FM contracts at 09/07/04 Ken Livingstone N/A The cost of these contracts City Hall to the following parties, per annum is as follows: for the next 3 years with an option to extend for a further 2 years Window & Fabric (dependent upon business Maintenance - £120,000. requirements), for the following This cost will be met from purposes: Facilities Management Infrastructure budget and • Window & Fabric Maintenance from savings on City Hall (OCS Ltd) Service charges.

• Horticulture (PHS Greenleaf Ltd) Horticulture - £6,721 Pest Control - £9,420 • Pest Control Services (Rentokil Initial UK Ltd) The budgets for Horticulture and Pest Control will be met from the Facilities Management Infrastructure budget.

MA 1858 Agreed to award a contract for new 05/07/04 Ken Livingstone N/A The cost of this contract is FM Engineering Services for the £382,702 per annum and is next 3 years with an option to to be met from the Facilities extend for a further 2 years, Management Infrastructure dependent upon business budget. requirements, to Norland Managed Services Ltd. MA 1859 Approved, on behalf of the Capital 13/08/04 Ken Livingstone John Duffy The estimated cost of the Standards Network, the invitation contract will not exceed of tenders for a contract to be £153,000. The net cost to placed for a new Enforcement the GLA will be nil, as the Training Programme as part of the entire cost of the training Capital Standards programme will be met from funds held during 2004/05. This contract will by Capital Standards. not exceed £153,000. It is estimated that the total funding for Capital Standards in 2004/05 and 2005/06 will be approximately £824,000. This total funding will accrue from:

A carry forward of £202,000 from 2003/04 to 2004/05 for Capital Standards contributions held by the GLA, and GLA external organisations contributions in 2004/05 and 2005/06. The Capital Standards Budget will be adjusted accordingly. MA 1866 Agreed for GLA Economics to 22/07/04 Ken Livingstone John Ross The cost of £288,000 over conduct a mini-competition under the initial two year period its framework agreement for (Signed by and will be met from the consultancy services in order to Simon Fletcher GLA Economics Consultancy engage a consultant chief on behalf of the Fees budget. economist and provide related data Mayor, at his and other services for an initial two request, year period (extendable by a following further two years), and to make an consultation appointment based on assessment with the Mayor). of the most economically advantageous proposal received.

MA 1868 Agreed: 05/08/04 Ken Livingstone John Ross There are no costs to the GLA arising from the • To appoint the individuals listed appointments as all in the MAF (Annex A) to the allowances and expenses London Development Agency paid to these members are Board as required by the Greater met by the LDA. London Act, 1999.

• To appoint Mary Reilly as the Chair of the London Development Agency.

• To appoint John Biggs as Vice Chair.

• The proposed remuneration for London Development Agency Board members as set out in section 8, financial implications.

MA 1870 Agreed changes to the membership 12/07/04 MMB N/A There are no direct financial and operation of the GLA implications. Integration Unit as set out in the Terms of Reference.

MA 1871 Approved the Faith Equality 05/07/04 MMB N/A There were no direct costs This scheme Scheme subject to final associated with carrying out will be amendments to be agreed with the the Faith Monitoring considered Director of Policing and Equalities. Survey. However, future by the costs include printing and Assembly’s . design costs for the Faith Business Equality Scheme and the Management minimal cost, if any, for and updating job monitoring Appointment application forms to s Committee incorporate faith categories. on the 13th October 2004. MA 1872 Noted the progress against the 05/07/04 MMB N/A There are no direct financial This report approved Best Value Programme. implications arising from will be this report. The Core considered Agreed revisions to the monitoring Performance team has a by the arrangements for Best Value small consultancy budget to Assembly’s Service Improvement Plans. provide support to the Budget process but any costs Committee relating to individual on the 7th reviews are met from September existing budgets. 2004. Recommendations from completed reviews are built into the budget and business plan process each year as required.

MA 1873 Noted the level of complaints dealt 05/07/04 MMB N/A There are no direct financial This report with for the six months to 31 March implications arising from will be 2004. this report. considered by the Agreed improvements to the Assembly’s complaints procedure and Business delegated authority to the Management Executive Director of Finance and and Performance to make future Appointment amendments to the procedure. s Committee on the 13th October 2004. MA 1874 Agreed amendments to the 05/07/04 MMB N/A There are no direct financial This report Corporate Governance Handbook implications associated with will be and the arrangements for this report, however the considered monitoring the framework. Corporate Governance by the Handbook does include Assembly’s requirements and elements Budget relating to financial Committee management. on the 7th September 2004. MA1875 Noted the possible changes to the 05/07/04 MMB N/A The impact on the GLA is This report Revenue Support Grant in 2003/04 not expected to result in was and 2004/05 as a result of census any significant change in considered and data changes. grant for these years but by the could still make the Assembly’s Agreed the formal response to 2005/06 settlement more Budget ODPM’s consultation complex than normal. Committee questionnaire. on 14 July 2004.

MA 1876 Delegated authority to the 16/07/04 Ken Livingstone Mark Watts There are no direct financial Executive Director of Corporate implications from Services for the sole purpose of delegating authority to the accepting the terms of the Executive Director of agreement between the GLA and Corporate Services. Oracle Corporation (UK) for the provision of support to the GLA’s Oracle database software. MA 1877 Agreed: 02/08/04 Ken Livingstone Redmond O’Neill For the AIS Ltd product, as the GLA is purchasing the • To award the following Mail and Web Marshall contracts, following a products, the cost of the competitive tender, to AIS Ltd license and the first years’ for: maintenance can be capitalised. Therefore, the i. The supply, installation and capital cost for this element maintenance of MailMarshall of the security project is and WebMarshal products, to £12,083 and will be met protect the GLA from e-mail from the 2004/05 Capital based computer viruses, SPAM Programme IT Infrastructure mail. budget.

ii. The supply, installation and The annual maintenance maintenance of the charge for year 2 (2005/06) WebMarshal product, to and subsequent years for protect the GLA from the AIS Ltd Product will be inappropriate/corrupt websites charged to revenue. This by AIS Ltd. cost is £2,362. The costs for 2005/06 and onwards will • To award the following be built into future years’ contracts, following a Software competitive tender, to Licence/Maintenance HarrierZeuros Ltd for the supply budgets. and maintenance of anti-SPAM electronic mail services. For the HarrierZeuros Ltd product, the annual cost of • A virement of £11,000 from the £11,000 per annum will be Revenue Contribution to Capital charged to revenue budget to the Software commencing 2004/05. Licence/Maintenance Revenue However, for 2004/05 this budget to meet the cost of the item has been budgeted anti-SPAM services. from within the Capital Programme IT Infrastructure budget. Consequently a virement of £11,000 has been agreed from the Revenue Contribution to Capital budget to the Software License/ Maintenance Revenue budget. The costs for 2005/06 and onwards will be built into future years’ Software License/ Maintenance budgets. MA 1878 Agreed to waive room hire fees for 22/07/04 Ken Livingstone Mark Watts As per the 2004/05 Fee & a private Amnesty International Charges Policy, the free use meeting in Committee Room 5 from (Signed by of City Hall Committee Friday 29 to Sunday 31 October Simon Fletcher Rooms by a registered 2004. on behalf of the charity is permitted. All Mayor, at his ancillary costs associated request, with the use of Committee following Room 5 will be met by consultation Amnesty International. with the Mayor). MA 1879 Agreed: 19/07/04 Ken Livingstone Redmond O’Neill TfL will support the costs to boroughs of preparing • The proposed targets for (Signed by LIP’s, both financially and implementation of the Transport Simon Fletcher with information and Strategy. on behalf of the advice. Transport for Mayor, at his London has made provision • The proposed text of LIP request, for this. Guidance in relation to following preparation of Local consultation GLA officers will need to Implementation Plans by the with the Mayor). work with TfL throughout boroughs. the LIP process, providing, in particular, information for Noted that the guidance will fulfil boroughs and participating Policy 5.4 of the Transport in the evaluation of draft Strategy, which states that the and final LIP’s. The Mayor will issue guidance to the 2004/05 GLA budget London Boroughs setting out makes provision for an detailed requirements for their additional member of staff Local Implementation Plans. in the GLA transport team to allow for LIP’s related work to be taken forward.

MA 1881 Agreed to undertake a mini- 27/07/04 Ken Livingstone Murziline The net cost of this project competition through all suitably Parchment to the GLA is £396,100, experienced GCAT suppliers to (Signed by which will be capitalised source replacement Desktop PCs Simon Fletcher and met from the 2004/05 and Laptops at City Hall and to on behalf of the Capital Programme ICT award the contract to the supplier Mayor, at his Infrastructure budget. offering the most economically request, advantageous offer. following consultation Approved the undertaking of a with the Mayor). quotation exercise to appoint a suitably qualified consultancy company to provide a team of 4 IT Desktop PC installation engineers for a period of 6 months, to roll out the new Desktop PCs and Laptops and to award the contract to the successful consultancy company following the quotation exercise. MA 1883 Confirmed the GLA’s £150,000 12/07/04 MMB N/A The cost is £150,000 and additional ‘priority service will be met from outcomes’ IEG capital grant to the ‘Implementing Electronic London Portal Project. Governance’ capital grant received from Central Welcomed the LDA’s financial Government. support to the project and agreed TfL to be asked to report to the LondonConnects Board on the nature of its financial support to the project in the light of the Mayor’s recommendation on IEG grant in February.

Agreed a further report be submitted in October on the ongoing arrangements for hosting and maintaining the portal with the aim of making the proposals a priority for the 2005/06 GLA group budget. MA 1884 Agreed a corporate policy and 12/07/04 MMB N/A There are no direct financial This report guidelines to be used by all staff in implications arising from will be dealing with vexatious, abusive or this report. considered discriminatory contact from by the members of the public. Assembly’s Business Management and Appointment s Committee on the 8th September 2004. MA 1885 Agreed to give direction to the LDA 16/07/04 Ken Livingstone Lee Jasper There are no direct costs to and TfL, requiring these functional the GLA arsing from the bodies, in exercising their proposed direction. functions, to comply with the requirement in section 404(2) of the Act 1999, bringing consistency across the whole GLA group. MA 1886 Agreed that the GLA should use the 22/07/04 Ken Livingstone Murziline The contribution of ESF to deliver major elements of Parchment £330,000 to the project will the GLA business plan and allocate (Signed by be funded from virements resources accordingly. Simon Fletcher from the Human Rights, on behalf of the Project Development Fund, Agreed that the GLA contributes a Mayor, at his European & International, further £330,000 towards the cost request, London Stakeholders, of the ESF in London in October following Culture (Youth Festival), 2004, making a total contribution consultation Consultation budgets and of £480,000, in cash and in-kind, with the Mayor). from higher than budgeted subject to a funding agreement and Treasury Management the conditions set out in Income budget. paragraphs 7.8 and 8.6 of the main report. The Budget Committee was consulted on this virement Having considered the consultation on the 15th July 2004 and response (Para 5.3 and Appendix 3) the views received from from the Assembly on the proposed Committee Members were virement of £239,000, agree to the included in the MAF 1886. proposed increase of £330,000 to the Project Development Fund The Mayor’s Office Budget budget. will be adjusted accordingly.

MA 1887 Agreed: 09/08/04 Ken Livingstone Mark Watts The financial implications of the project are only just • To initiate the project to emerging. The development consider the Mayor’s manifesto of the detailed project plan proposal for a Climate Change will determine the financial Agency and establish a project implications of the project. framework to steer this process. Early work has suggested • That the resource implications of some figures for costs, delivering a Climate Change however there are issues Agency are kept under review, outstanding that and a further request for significantly impact on the approval is submitted once these costs of the project, for have been more clearly instance the legal status of identified. the Agency – this will affect liability for Corporation Tax and VAT, the number of staff that will be required, the level of funding for the Agency and the Agency’s ability to borrow and invest. These will be considered as part of the project development. MA 1888 Noted the financial position on the 24/08/04 Ken Livingstone Neale Coleman There are no direct financial GLA performance to the end of implications to the GLA. quarter one.

Agreed:

• The revisions to the 2004/05 Business Plan actions and target delivery dates.

• That the report to Budget Committee be finalised with the Director for Business planning and Regeneration.

MA 1890 Agreed: 23/07/04 Ken Livingstone Redmond O’Neill The cost of £200,000 will be met from the Authority’s • That the GLA, with support from (Signed by earmarked reserves and the Visit London, initiate Simon Fletcher 2004/05 Culture procurement for a company to on behalf of the Programme budget will be design, manage and deliver an Mayor, at his adjusted accordingly. appropriate means to mark request, midnight in London on New following Year’s Eve 2004, based upon the consultation event organised for 2003, for a with the Mayor). total budget of £1m. Further, this contract will be extendable, at the option of the GLA, to cover New Year’s Eve in 2005 and 2006. Any exercise of this option will be subject to further Mayoral approval.

• That this procurement be conducted via the central purchasing body, COI Communications, and that the GLA shall enter into a contract with COI for this purpose.

• The allocation of a total budget of £1m, comprising a GLA contribution of £200,000 and funding support of £800,000 from the LDA, previously earmarked for Visit London for this purpose.

• That assurance will be sought from the LDA that this funding will be made available before proceeding with the procurement.

• That the tender for the event should include a requirement on the successful contractor to contribute an additional £200,000 to the budget with the support of the GLA sponsorship team, and that this will be supported by the offer of access to a range of sponsor benefits that can be delivered between the GLA, Visit London and Transport for London.

• That the GLA £200,000 contribution in 2004 will be met from Earmarked Reserves set aside for this purpose, and the 2004/05 Culture Programme Budget adjusted accordingly. MA 1891 Agreed that the GLA will allow Off 05/08/04 Ken Livingstone Neale Coleman The Facilities Management the Streets and into Work (OSW) to Team have confirmed that use London’s Living Room free of the waiving of London’s charge (and agreed a waiver of the Living Room hire fee will fees and charges policy for this not adversely affect the purpose) to either launch their income target for 2004/05. business plan and programme beyond 2005 (having secured It is not anticipated that sufficient core and delivery this event will incur any funding) or to celebrate the ancillary support costs due achievements of OSW during its ten to the timing of the event year existence. OSW have also bid being during normal City for EQUAL funding (a programme Hall operational hours. of the European Social Fund) and However, if any costs were will launch their EQUAL programme to be incurred, it is at this event should they be estimated that they will not successful. This event will take exceed £1,500 and will be place some time during week met from the 2004/05 commencing 14 March 2005. Housing Programme budget. MA 1892 Agreed to allow Pan London 05/08/04 Ken Livingstone Neale Coleman The Facilities Management Providers Group use London’s Team have confirmed that Living Room free of charge (and the waiving of London’s agreed a waiver of the fees and Living Room hire fee will charges policy for this purpose) to not adversely affect the launch a major piece of research income target for 2004/05. about the future of hostel provision for homeless people in London. It is not anticipated that This launch will take place some this event will incur any time during week commencing 6 ancillary support costs due December 2004. to the timing of the event being during normal City Hall operational hours. However, if any costs were to be incurred, it is estimated that they will not exceed £1,500 and will be met from the 2004/05 Housing Programme budget. MA 1893 Agreed that the GLA will contribute 05/08/04 Ken Livingstone Neale Coleman The GLA contribution of £35,000 to the running costs of £35,000 will be met from NOTIFY – London boroughs the 2004/05 Housing temporary accommodation programme budget. notification and information system. This will be used for IT support and maintenance, license renewal fees, future development and miscellaneous costs.

Approved an exception to the Contracts code in relation to the engagement of Abritas to carry out additional development work in relation to the NOTIFY system due to reasons of compatibility in accordance with section 16.7 of the code. MA 1894 Agreed, subject to final 12/07/04 MMB N/A The decision-making The final amendments, in consultation with framework is a key element scheme of the Director of Major Projects and in the Authority’s wider delegation Service Delivery and the Director of governance framework. will be Business Planning and subject to a Regeneration: The Assembly’s Budget further MAF Committee are being and, subject • Revisions to the Authority’s consulted on proposals to to approval, decision-making framework change the current will be including financial limits and consultation arrangements reported to delegations to officers. in respect of virements over the £50,000 Assembly’s • To notify the Assembly of the Business proposed governance changes in Management accordance with normal practice and and to consult the Assembly on Appointment the proposed changes to the s Committee th virement procedure on the 13 October Noted the Assembly would be 2004. invited to make equivalent changes, in particular in relation to financial limits, in their own decision-making framework.

MA 1895 Agreed: 12/07/04 MMB N/A The cost is £50,000 and will be met as follows: • The development of www.london.gov.uk to meet the Marketing Budget - needs of the Olympics bid at a £20,000 total cost of £70,000. ITC Development Budget - • The proposed funding package £30,000 for the project including a £20,000 contribution from LondonConnects.

MA 1896 Agreed the proposed GLA 05/08/04 Ken Livingstone Redmond O’Neill It is envisaged that there Knowledge Management Policy. will not be any direct financial cost to the GLA in 2004/05 as this work will be undertaken within current officer resources or from projects that have already taken place or will be subject to separate approval via the Decision Making process.

MA 1897 Agreed to: 05/08/04 Ken Livingstone Neale Coleman The £13,000 cost of the extension and costs for the • Carry out a competitive tender future contract will be met process in accordance with the from the Human Resources Contracts Code to procure health budget. and safety consultancy services.

• Appoint health and safety consultancy services on the basis of the most economically advantageous tender received following this tender process. The agreement will be entered into for a period of three years, with the possibility of an extension for one year.

• Retrospectively agreed the current White Young Green contract that expires in September 2004.

• Extend the current contract by White Young Green for a period of up to 6 Months, to allow the tender process to be completed and an appropriate transition to be made between the contracts. MA 1898 Agreed GLA Economics to renew its 27/07/04 Ken Livingstone John Ross The total cost of the three- membership of the International year subscription will be Benchmarking Club (IBC) (Signed by approximately £35,900. The administered by BAK Basel Simon Fletcher subscription will be paid on Economics. on behalf of the an annual basis. Mayor, at his request, The 2004/05 cost of the following subscription will be met consultation from the 2004/05 GLA with the Mayor). Economics subscription budget. The subscription costs for the next two years will be met from the GLA Economics Subscription budget in subsequent years, which is subject to the annual budget process. MA 1899 Agreed: 22/07/04 Ken Livingstone Redmond O’Neill There are no direct financial consequences for the • The Greater London (Central (Signed by Authority arising from this Zone) Congestion Charging Simon Fletcher project. (Variation) Order 2004. on behalf of the Mayor, at his • The Greater London (Central request, Zone) Congestion Charging following (Variation) (No. 2) Order 2004. consultation with the Mayor). MA 1901 Agreed to authorise the Chief 23/07/04 Ken Livingstone Eleanor Young There are no direct financial Executive, who may be so implications arising from authorised as an officer of the (Signed by this delegation. Authority under section 38(2)(b) of Simon Fletcher the Act, to exercise his functions on behalf of the under the Town and Country Mayor, at his Planning () Order request, 2000 in relation to the Lower Lea following Valley Olympics and Legacy consultation Planning Applications. with the Mayor).

MA 1902 Agreed that the Greater London 28/07/04 Ken Livingstone Redmond O’Neill The cost will be £61,924 Authority organise and deliver a and will be met from the Municipalities Forum at City Hall, (Signed by 2004/05 Project on 15 October 2004, for up to 250 Simon Fletcher Development Fund. city officials from key European and on behalf of the International cities. Mayor, at his request, following consultation with the Mayor). MA 1903 Acknowledged that Recycle for 02/08/04 Ken Livingstone Jayne Davidson The GLA will receive London has been successful in £3.517m in grant from securing a further £3.5 million of (Signed on behalf London Waste Action. funding from the London Recycling of John Duffy in Together with GLA and Fund for 2004/05 and 2005/06. his absence) third party contributions (in-kind and cash), the total Noted the indicative project outline funding for the 2004/05 and expenditure and agreed that and 2005/06 London the Mayor delegates authority to Recycling Campaign will be Policy Director – Environment to £4.163m. The GLA’s cash approve the amended project contribution was £32,000 expenditure within the approved and was previously allocation subject to approval by approved by MA 1575. the London Recycling Fund.

Approved the engagement of Media Moguls, Soul Advertising and Pawson Media to carry out additional work over the two-year period.

Agreed a waiver to the Contracts Code of Practice for Team Saatchi, NOP Research, Redhouse Lane and System Associates.

Approved the procurement and appointment of agencies for PR and digital marketing.

Noted the GLA’s approach to working with WRAP to explore possible collaborative working in respect to the helpline service.

MA 1907 Agreed: 30/07/04 Ken Livingstone Neale Coleman There are no costs to the GLA arising out of the • To appoint 10 individuals to the (Signed by appointments as all London Pension Authority for a Simon Fletcher allowances and expenses period of one year commencing on behalf of the paid to these members are on 1 August 2004. Mayor, at his met by the LPFA. The request, Mayor however has the • To appoint Neil Newton as Chair following power to determine the to the London Pension Fund consultation remuneration of the board Authority. with the Mayor). members.

• That the terms and conditions of the appointments be the same as those currently prevailing. MA 1908 Agreed to apply the 2004/05 pay 27/07/04 Ken Livingstone N/A The GLA 2004/05 budgets award agreed for GLA staff to staff include provision of 3.5% in appointed by the Mayor under (Signed by respect of this year’s pay S67(1) of the Greater London Simon Fletcher award. Staffing budgets will Authority Act. on behalf of the be adjusted to reflect the Mayor, at his agreed settlement and the Confirmed to the Assembly the request, excess provision held in the Mayor’s decision to amend the following Authority’s Contingency terms and conditions of consultation Fund pending the results of employment for posts appointed with the Mayor). the budget review, which is under S67(1) a and b. currently being undertaken.

The settlements for 2005/06 and 2006/07 will be built into the Authority’s budgets for those years. MA 1909 Agreed to award one FM contract 30/07/04 Ken Livingstone N/A The cost is £36,894 a year at City Hall to Bywaters Ltd, for at and is to be met from the least one year as an interim (Signed by Facilities Management contract for waste management at Simon Fletcher Infrastructure budget. City Hall, extendable for up to two on behalf of the further years until the pilot project Mayor, at his is in place. request, following consultation with the Mayor). MA 1910 Agreed to funding to the value of 02/08/04 Ken Livingstone Lee Jasper The total cost is £27,250 £27,250 from the agreed 2004/05 will be met from the budget to 2004/05 Cultural Events assist in the production of key programme budget. events related to the Notting Hill Carnival and its fortieth anniversary.

The total amount is to be allocated as follows:

£25,000 to the Notting Hill Mas Bands Association to assist in the production of the Costume Gala at Alexandra Palace on 14-15 August 2004. £2,250 to the British Association of Steel Bands to assist in the production of the ‘Pan in the Square’ event in Trafalgar Square on 1 August 2004. MA 1911 Approved expenditure of up to 17/08/04 Ken Livingstone Eleanor Young The cost of this project will £49,999 for a consultancy exercise not exceed £49,999 and will to undertake a London-wide be met from the 2004/05 planning assessment of existing London Plan Programme waste management sites and the budget. identification of potential new sites. MA 1913 Agreed retrospectively to 05/08/04 Ken Livingstone John Duffy The estimated cost of the commission OPM to undertake a management review of the Management Review of the Environment Team is Environment Team at a cost of £29,625. There is no £29,625 plus VAT and to vire funds specific budget for this within P&P’s budgets for this work but it will be consultancy if necessary. accommodated within the Policy and Partnership Directorate’s overall budget. Virements will be made where necessary. MA 1914 Agreed the response to the White 03/08/04 Ken Livingstone Lee Jasper There are no direct financial Paper “Fairness for All: A New implications to the GLA. Commission for Equality and Human Rights”. MA1916 Agreed the draft Code of Practice 04/08/04 Ken Livingstone Lee Jasper There are no financial on Racial Equality in Employment. implications to the GLA. MA 1919 Approved an exception to the 24/08/04 Ken Livingstone Mark Watts The total cost of this procurement code to engage project is £38,000. This System Associates to carry out expenditure is classified as extra development of the Content capital and is to be financed Management System, which would by the combination: allow additional functionality to be offered by www.london.gov.uk • ICT development budget website. within the 2004/05 Capital Programme (£30,000).

• A Revenue contribution to Capital expenditure from the Recycle for London budget (£5,000).

• A Revenue Contribution from the 2004/05 Marketing budget (£3,000). MA 1924 Agreed to nominate Lee Jasper, 31/08/04 Ken Livingstone Lee Jasper There are no costs to the Policy Director of Policing and GLA core budget from this Equalities to represent the Greater proposal. The role of London Authority on the Board of Director will be Directors of the Safer London unremunerated. Foundation. MA 1925 Approved the 2003/04 financial 31/08/04 Ken Livingstone Redmond O’Neill The statement of accounts statements in accordance with the is largely consistent with Accounts and Audit Regulations the 2003/04 financial year 2003 and signed the statement of outturn as reported to the accounts. Mayor’s Management Board on 14 July 2004 (MA1860) Signed the statement on Internal and the reserves report as Control within the 2003/04 put before the Mayor’s financial statements. Management Board on 21 June 2004 (MA1839).

However, it should be noted that following revisions to the accounts, they now show a surplus of £292,000 for the year, with the Authority’s General Fund Balance standing at £1,218,000 as at 31 March 2004. MA 1926 Approved an underwrite of up to 24/08/04 Ken Livingstone Emma St Giles Due to the risk of £195,000 and commission of the underachievement in the first Fourth Plinth sculpture – expected sponsorship for Alison Lapper Pregnant by the the 4th Plinth project a artist Marc Quinn to be met from potential shortfall of the Authority’s General Reserve in £195,000 now exists in the event of no overall under- relation to the total spend against the Authority’s expected sponsorship of revenue budget. £818,000.

Although it is expected that further sponsorship will be forthcoming and that the GLA will not be required to fund the £195,000 shortfall, it would be prudent to make a provision assuming that the additional contribution will be required.

Although it is expected that this underwrite would be required in 2004/05, no specific budget provision exists. The underwrite will be treated as a potential overspend on the 4th Plinth budget and funded as necessary by a call on the general reserve in the event that there is not a general under-spend within the overall budget. MA 1928 Agreed to: 26/08/04 Ken Livingstone Neale Coleman The estimated cost of extending the existing • Extend the existing licensed contract for one month is taxicab service contract for the £962, which can be met Mayor, Assembly Members, from the 2004/05 budget Executive Directors and one provision for Travel for Head of Service for a period of Assembly Member Services, one month from 1st September Directors and the Head of 2004 to 30th September 2004. Service.

• Commence a quotation exercise The estimated cost of the in accordance with the Contracts new four-year contract is Code of practice for the £46,180 and this will be procurement of a new licensed met from the budget taxicab contract. The contract to provision for Travel for be awarded for a period of three Assembly Member Services, f years from 1st October 2004 to Directors and the Head of 30th September 2007 with an Service in each subsequent option to extend by an year. additional one year at the discretion of the Authority.

• Award the contract, on completion of the procurement exercise, to the most economically advantageous quotation received. MA 1930 Approved the GLA Annual Appraisal 24/08/04 Ken Livingstone Neale Coleman There are no direct financial Report on LDA performance for implications for the GLA. submission to the Government Office for London. MA 1933 Agreed to the following 27/08/04 Ken Livingstone Lee Jasper The total cost of the amendment of the funding Notting Hill Carnival to the agreement contained in MA1849 in GLA is £138,000 will be met respect of the funding of London from the 2004/05 Cultural Notting Hill Carnival: Events programme budget.

• That the original funding This MAF requests changes agreement be revised to change to the funding agreement the milestones and by making to protect the financial the last payment reliant on the interests of the GLA. production of accounts for 2003/04 by London Notting Hill Carnival Ltd. MA 1936 Approved the following events and 31/08/04 Ken Livingstone Lee Jasper The cost of this project is initiatives to be delivered as part of £82,000 and will be met by London’s Black History Month a £57,000 contribution 2004 programme: from the 2004/05 Culture Initiatives Budget and a • The Mayor’s BHM Launch event £25,000 sponsorship on Friday 01 October 2004. contribution from the LDA.

• Three music events celebrating the history and contribution of black music, on 07, 13 and 21 October 2004.

• The delivery of four sub-regional seminars entitled ‘Rhythm and Business: Supporting the Development of Black Music in London’ in February and March 2005.

• ‘Standing on Their Shoulders: Black Footballers – The Pioneers’, a photographic exhibition in partnership with Kick It Out, which will be located in the Visitors’ Centre at City Hall from 01-31 October 2004.

• ‘Standing on Their Shoulders: Pioneers, past masters and future challenges’, a symposium and reception to be hosted at City Hall in partnership with Kick It Out. The symposium will support the exhibition and mark the start of Anti-Racism in Football Week.

• ‘Black Gold: Celebrating Sporting Women, En-gendering Long Term Change’, a symposium to be hosted at City Hall in partnership with the Black Cultural Archives on Wednesday 06 October 2004.

• ‘Connections’ – a photographic exhibition in partnership with the Black Jewish Forum and the Jewish Council for Racial Equality, which will be hosted at City Hall (2nd floor exhibition space) from 01-31 October 2004. The exhibition will be accompanied by a launch event on 05 October 2004 in the Chamber.

• ‘E-Black Studies: Empowerment Through Cyber Education’ – an evening seminar exploring the use of the internet and new technologies to support the teaching of African and Caribbean history (date to be confirmed).

• ‘In Their Footsteps: London Black Heritage Trails’ – three walking tours in partnership with SI Martin on 04, 05 and 11 October 2004.

• ‘First Voice II: Dialogue between the African Union and the African Diaspora in Europe’ (date to be confirmed) as part of the BHM contribution to the London meeting of the .

• ‘2007: Towards a Strategy for Remembrance’ – an evening symposium to be held in partnership with the Mayor’s Commission on African.

• Asian Heritage and UNESCO as part of UNESCO’s International Year for the Commemoration of the Abolition of the Slave Trade on Wednesday 27 October 2004.

• The hosting of a Black History Month luncheon in partnership with the Arts Council England on Wednesday 29 September 2004.

Waived the room hire charges/fees for the use of:

• London’s Living Room on Wednesday 29 September 2004 from 1pm – 3pm.

• Committee Rooms 4 and 5 on 19 October 2004 from 6pm – 9.30pm.

• The Chamber on Tuesday 05 October 2004 from 6pm – 9.30pm.

• The Chamber on Wednesday 06 October 2004 from 7pm- 9.30pm.

Agreed:

• The establishment of an overall programme budget of £82k cover the management, delivery and marketing costs of the events and initiatives.

• The contribution of £57K from the 2004/05 Culture Initiatives budget towards the overall programme costs.

• The appointment of 3Ci Conferences to provide event administration services for the events and initiatives at a cost of £3,500.

DA 1262 Agreed to provide £10,000 as 09/07/04 Jeff Jacobs Lee Jasper The cost of this project will partnership funding to Arts and be £10,000 and will be met Business for the GAIN project in its from the 2004/05 Culture pilot year for the following Strategy programme purposes: budget.

Monitoring and evaluating the GAIN project in its pilot year; and

Organising a number of networking events/seminars/consultation sessions as part of a development programme where potential trustees and chairs of boards of key arts organisations gain the necessary skills to sit on art boards and assist boards to diversify their compositions.

DA 1274 Agreed to award a contract of up to 01/07/04 David Goode John Duffy The cost of this project will £4,000 for combining data for be £4,000 and will be met Camden, Southwark and Tower from contributions received Hamlets from Phase 1 of the from partner organisations. London Noise Survey (2004) with data from the Westminster Noise The contributions received Survey (2003) and preparing a from partner organisations combined report. The contractor total £6,000 and were responsible for both surveys will be received prior to 31 March used, with the aim of completing 2004. These contributions the contract as soon as possible in will be accounted for as order to release data to borough Income in Advance and a partners. carry-forward for £6,000 has been agreed to cover Agreed a carry-forward of £6,000 costs in 2004/05. funding received from LB Southwark (£2,000), Lb of Camden (£2,500) and LB Tower Hamlets (£1,500) in 2003/04 to 2004/05.

DA 1275 Agreed to fund work on legal 09/07/04 Jeff Jacobs Lee Jasper The cost of this project will advice for Refugees. be £15,500 and will be met from the 2004/05 Social Inclusion programme budget.

DA 1277 Approved a virement of £7,000 09/07/04 Redmond Murziline The total cost of this event from the Children and Young O’Neill Parchment is £22,000. £15,000 will be People’s Unit into the Cultural met from the 2004/05 Events programme budget. This will Cultural Events programme be used as part of the overall cost budget. £7,000 will be vired of delivering a London Play Day from the 2004/05 Children event on Trafalgar square on 4 and Young People’s Unit August 2004, with this event into the Cultural Events forming part of the summer in the programme budget to meet Square programme previously the remaining costs of the agreed under MA1788. event. DA 1281 Agreed to: 09/07/07 Redmond Redmond O’Neill The cost of the project will O’Neill be £20,000 and will be met Hold the third London Older from the 2004/05 Project People’s Assembly (Thursday 28 Development Fund. October 2004), and A net contribution of £20,000 to the event to be met from the 2004/05 Project Development Fund DA 1286 Agreed to release £5,000 from the 10/08/04 David John Duffy The total cost of this 2004/05 Environment programme Hutchinson project to the GLA is budget for the following London £5,000 and will be met from Hydrogen Partnership project: (Joint acting the 2004/05 Environment ‘Public Lecture in London on Head of programme budget. Hydrogen’. Environment) DA 1287 Agreed expenditure of £10,000 to 27/07/04 Jeff Jacobs Neale Coleman The cost will be £10,000 procure consultants to: and will be met from the 2004/05 Housing • Consult the black and minority programme budget. ethnic voluntary and community organisations on the draft London Advice Strategy.

• Get a better understanding of how to engage these organisations in the development of the London housing advice sector.

• Test the feasibility of carrying out action research and/or capacity building work with these organisations in the future with particular focus on preventing homelessness amongst BME communities.

DA 1293 Approved expenditure of up to: 11/08/04 Jeff Jacobs Mark Watts The combined costs of these projects is £12,500 £7,000 in relation to the 13th World and will be met from the Clean Air and Environmental 2004/05 Environment Protection congress and Exhibition programme budget. in August 2004 including:

• Mounting an exhibition at the main congress venue.

• Travel and accommodation costs incurred by the invited experts from European cities at the congress session, which is to be held at City Hall on 26 August.

£5,500 to support the re-launch of the London Air Quality Network website.

DA 1294 Approved a contribution of £3,000 4/08/04 Jeff Jacobs Emma St Giles The GLA contribution of to ALM London to support ALM’s £3,000 will be met from the project to carry out an options 2004/05 Culture Strategy appraisal for the development of a programme budget. London Film Archive DA 1295 Agreed: 13/08/04 Jeff Jacobs Neale Coleman The proposed contribution by the GLA is up to • That the GLA should support the £15,000. This cost will be MAP2 project, which aims to met from the 2004/05 develop strategic and practical Housing programme approaches to tackling the budget. shortage of move-on accommodation for tenants of It is estimated that based temporary supported housing. on a GLA grade of 4.1, the cost of officer time will • That the allocation of officer equate to approximately time and up to £15,000 of £2,500 and this will be met funding for the MAP2 project is from the 2004/05 GLA approved. salary budget.

• That the relationship between the GLA and the other partners on the MAP2 project team and the extent and purpose of GLA resources committed to the project, be set out in a letter to the project team members in the partner organisations. DA 1301 Approved expenditure of £15,000 24/08/04 Jeff Jacobs Emma St Giles The cost of this project is to organise a Mayor’s reception for £15,000 and will be met key representatives of the sports from the 2004/05 Thames sector to promote the London Gateway and Olympic Olympic and Paralympics 2012 bid programme budget. and demonstrate their support.