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JUNE 2021 Time: 5.30 PM Place: VIA MICROSOFT TEAMS *

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NOTTINGHAM CITY HOMES LIMITED GROUP BOARD MEETING Date: THURSDAY 24 JUNE 2021 Time: 5.30 PM Place: VIA MICROSOFT TEAMS * Directors of the Board are requested to attend the above meeting on the date and at the time and place stated to transact the following business: George Pashley Head of Governance and Compliance AGENDA Time 1 INTRODUCTORY ITEMS 1.1 WELCOME 1.2 APOLOGIES FOR ABSENCE 1.3 DECLARATION OF INTERESTS 1.4 ITEMS FROM THE CHAIR 1.5 MINUTES OF THE MEETING HELD ON 18 MARCH 2021 Attached 5.30 1.6 MATTERS ARISING 1.7 FEEDBACK FROM: Attached 5.30 - ALMO Board - NCHEL - NCH RP - G&SC - ARCC - Partnership Forum 2 ITEMS FOR DISCUSSION AND DECISION 2.1 2020/21 FINANCIAL OUTTURN Attached 5.45 Report of the Assistant Director of Finance and Procurement 2.2 2020/21 REPORT AND CONSOLIDATED FINANCIAL Attached 5.55 STATEMENTS Report of the Assistant Director of Finance and Procurement 2.3 MANAGEMENT AGREEMENT WITH NOTTINGHAM CITY Attached 6.10 HOMES REGISTERED PROVIDER LIMITED Report of the Executive Assistant 2.4 HEALTH AND SAFETY APRIL 2020 - MARCH 2021 ANNUAL Attached 6.20 REPORT Report of the Head of Corporate Health and Safety 2.5 REVIEW OF PROGRESS AGAINST EQUALITY, DIVERSITY Attached 6.35 AND INCLUSION STRATEGY OBJECTIVES FOR 2019 – 2022 Report of the Equality, Diversity and Inclusion Manager 2.6 GOVERNANCE INFORMATION REPORT Attached 6.55 Report of the Head of Governance and Compliance 3 ITEMS TO NOTE AND FEEDBACK 3.1 COVID-19 BUSINESS RECOVERY AND RE-INVENTION PLAN Attached 7.05 Report of the Head of Governance and Compliance 3.2 CORPORATE PLAN 2018-2021 REVIEW Attached 7.15 Report of the Business Improvement and Performance Manager 3.3 THE HOUSING REGISTER AND SUPPLY AND DEMAND 2020 Attached 7.30 ANNUAL REPORT Report of the Head of Housing Options 3.4 NEW GOVERNMENT PROPOSALS AND EXTERNAL POLICY Attached 7.45 DEVELOPMENTS WITH AN IMPACT ON NOTTINGHAM CITY HOMES Report of the Policy and Planning Manager 3.5 ITEMS TO FEEDBACK TO: - ALMO Board - NCH RP - NCHEL - ARCC - G&SC 4 CLOSING ITEMS 4.1 ANY OTHER BUSINESS 4.2 DATE OF NEXT MEETING AND AGM – 30 SEPTEMBER 2021 INCLUDING AGM Report of the Assistant Director of Development Members wishing to raise matters under Any Other Business should note that items will only be accepted if referred to and agreed by the Chair of the Board prior to commencement of the Meeting. Members wishing to submit their apologies should do so by contacting Corporate Services on 0115 746 9485. This agenda was issued by SharePoint on 18 June 2021 Distribution List: All Group Board Members: Bill Blincoe, Andrew Dickinson, Vicky Evans, Mike Khouri-Bent, Rebecca Langton, Georgia Power, Sarita-Marie Rehman-Wall, Michael Savage, and Malcolm Sharp, MBE, George Pashley, Sam Whitworth, Graham de Max, and Mark Lowe All EMT Members Report Authors: Di Brown, Rebecca Dennis, Jo Hill, Mark Lawson, Dan Lucas, George Pashley, Darren Phillips and Phil Saunders and Cath Stocks * Members of the public wishing to attend this meeting should email [email protected] for joining details ITEM: 1.5 THE GROUP BOARD 24 JUNE 2021 NOTTINGHAM CITY HOMES LIMITED THE BOARD MINUTES of the PUBLIC MEETING held on 18 MARCH 2021 via Microsoft Teams. Board Members Bill Blincoe Andrew Dickinson Vicky Evans Rebecca Langton Georgia Power Sarita-Marie Rehman-Wall Michael Savage Malcolm Sharp, MBE (Chair) Also in Attendance: Adrian Cheetham Director of Property Jo Clifford Director of Corporate Resources Cathy Dobb (Minute Taker) Governance Manager Stephen Feast Director of Housing Kay Frankson (Item 10) Head of Rents Dan Lucas (Item 13) Policy and Planning Manager Nick Murphy Chief Executive George Pashley (Items 8 & 9) Head of Governance and Compliance Darren Phillips (Item 11) Assistant Director of Finance and Procurement Phil Saunders (Item 12) Business Improvement and Performance Manager 1 WELCOME, INTRODUCTIONS & CHAIR’S ANNOUNCEMENTS The Chair opened the meeting and welcomed everyone to the meeting. The meeting was held via Microsoft teams due to Covid-19. 2 APOLOGIES FOR ABSENCE None. 3 DECLARATIONS OF INTEREST None. 4 ITEMS FROM THE CHAIR 4.1 The Chair provided Board with an update on Covid-19. Board were informed that Nottingham City Homes (NCH) are currently running almost all of its frontline services to residents as normal including a full repair service. It is likely that a number of the communal areas in the Independent Living Schemes will be able to open in a restricted capacity from the 12 April. Time is being made available for staff to get vaccinated and tested where required. A Testing Centre for staff and residents is opening at Highwood House at the end of this month. Work to prepare for staff returning to work has commenced, although a return to work date has yet to be set by the Government. The Board thanked all staff for their continued efforts during the pandemic. 4.2 It was with great sadness that the Chair informed Board Members that we have had our first Covid related death of a member of staff. The Chief Executive (CE) has written to the family offering our condolences. The Board also expressed their condolences during the meeting. 4.3 The Chair announced that he and the CE have approved the final draft of the Corporate Plan as agreed via the delegation at the previous Board meeting. This includes a forecast of later years financial arrangements following the publication of the City Council’s Housing Revenue Account (HRA) Medium Term Financial Plan. 5 CONFIRMATION OF MINUTES OF THE MEETING HELD ON 28 JANUARY 2021 The minutes were agreed as a true record. The Chair electronically approved the signing of the minutes. 6 MATTERS ARISING 6.1 It was noted that the Chair has not received any further information on the timetable for Nottingham City Council’s (NCC) Recovery Plan. The Board were reminded that the review is looking at other NCC companies ahead of the NCH review. Board will be informed when a timetable has been issued. 7 FEEDBACK FROM BOARDS AND COMMITTEES 7.1 ALMO BOARD 7.1.1 The Chair of the ALMO Board updated Board on the meeting that was held on 4 March as follows: • The ALMO Board strongly supported the Chair’s proposal to write to the Leader of the Council to request further information on the nature, timing and process of the review of NCH as part of its recovery plan. A member of the ALMO Board suggested that it may be appropriate to contact Councillors at an appropriate time to highlight tenants’ views that NCH has been fundamental in delivering improved services to tenants. • ALMO Board Members welcomed the support and development to be provided by the Tenant Participation Advisory Service (TPAS) to ensure that the tenants’ voice is heard effectively and acted upon by NCH and NCC. TPAS are also working with the Board to empower them in making their own decisions which are already within the powers of their delegated authority. 7.2 NOTTINGHAM CITY HOMES ENTERPRISES LIMITED BOARD 7.2.1 The Chair of Nottingham City Homes Enterprises Limited (NCHEL) updated Board on the meeting that was held on 22 February as follows: • The Council’s budgets do not currently include lending to NCH for the refurbishment of Arboretum Phases 2, 3 & 4. Discussions are due with NCC on how to continue with the regeneration of this area and build on the Phase 1 work we are currently delivering. In the absence of an agreed approach, we do not intend to proceed with a Gateway review for the time being as it is not clear whether Phase 2 will happen. • Construction of Midland House, the former Meadows Police Station site, has started. NCHEL has requested a license from NCH Ltd (who currently own the site) to undertake these works as an interim measure prior to formal transfer. 7.3 NOTTINGHAM CITY HOMES REGISTERED PROVIDER BOARD 7.3.1 Homes Registered Provider (NCH RP) Board Member, Vicky Evans, updated Board on the NCH RP meeting that was held on 2 March as follows: • Board agreed the budget in line with approved Group budgets and noted that NCC had requested that we pause the acquisition of any further properties for temporary accommodation. • NCC is still keen to proceed with the conversion of Laura Chambers Lodge into family hostel accommodation and discussions are ongoing on the possible financial model. • NCH RP requested development of a Service Level Agreement (SLA) to provide clarity between Group Board and NCH RP’s role in maintenance and management of the 120 affordable properties owned by the main NCH Group. • It was noted that there were only three Board Members at the meeting and the need for Board recruitment was reiterated. 7.4 GOVERNANCE AND SELECTION COMMITTEE 7.4.1 Board Member, Andrew Dickinson updated the Board on the Governance and Selection Committee (G&SC) meeting that was held on 3 March as follows: • G&SC considered the next steps in the Board recruitment process. This will be to advertise vacancies through social media, individual contacts and organisations who might employ suitable Board candidates. G&SC also agreed to appoint a company who can provide a more in depth search of potential candidates. • The Committee also noted the completion of the Governance Action Plan. Work has now started to implement the plan. • The Chair of the G&SC stated that following the meeting on the 27 January, the Chair of G&SC and the Chair of the Group Board met to discuss and agree an exit process for Board Members.
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